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HomeMy WebLinkAboutUPDATED POLICY ESTABLISHING PROCEDURES AND GUIDELINES FOR DEDICATION PLAQUES TO BE INSTALLED IN NEW AND RENOVATED AUGUSTA, GEORGIA FACILITIES Augusta,Georgia Plaque Policy SUBJECT: BUILDING DEDICATION PLAQUES AND COMMEMORATIVE MARKERS Position The Augusta, Georgia Commission has the authority to place any commemorative marker on any Augusta, Georgia owned property in which the Commission desires to commemorate a person, place or thing for any approved reason. The Commission has the authority to provide suitably for acknowledging within the County Government (whether by memorials, designations or other suitable acknowledgements), (A) efforts of persons who have contributed substantially to the goals of the county and (B) gifts for use in activities of the County related to the wellbeing of its citizens. The primary purpose in designating an official name for an installation, major renovation, building or commemorative marker is to identify the occupying activity for the public and official visitors. Following usual practices, it is County policy not to name an installation or building for living persons or, other than in exceptional cases, for deceased persons. It is also the Commission policy to recognize the completion of a new installation, building, or major renovation to an existing building as an event of importance to the community in excess of one million dollars. Therefore, it is the policy of the Commission to recognize the occasion by planning and conducting appropriate dedication ceremonies and post construction tours. This provides citizens with an opportunity to see the physical evidence of expenditures of their tax dollars. New Facilities Construction The names of the Mayor and Commission members seated on the date action was taken to fund construction of the facility and the names of the Mayor and Commission members in office at the time of dedication, along with those of the Administrator, Department Director, Construction Manager, architect and general contractor shall be engraved on a permanent plaque affixed to the facility. Facilities Acquisitions The names of the Mayor and Commission members seated on the date action was taken to approve the funding of the acquisition and the names of the Mayor and Commission members in office at the time of dedication, along with the Administrator are to be included on the plaque. If renovation of said facility occurs prior to the County's occupying the facility then, in addition to the names of the Commission members taking action to approve the acquisition and the names of the Administrator, Department Director, Construction Manager, architect and general contractors are also to be included on the plaque affixed to the facility. Extensive Renovation of an Existing Facility The names of the Mayor and Commission members seated on the date of the action to fund the renovation project and the names of the Mayor and Commission members in office at the time of dedication, along with the names of the Administrator, Department Director, Construction Manager, Architect and General Contractor are to be included on the plaque. The plaque will identify the project as a renovation or remodel, and the plaque will be placed next to or close in proximity to,the original dedication plaque. 1II' age Responsibilities The Central Services Department is responsible for oversight of this policy to ensure it is consistently applied. Procedures A. The Augusta, Georgia Commission will have final approval of the content prior to fabrication of the plaque B. Building Dedication Plaques The final format and wording will be submitted to the Central Services Director then forwarded to the Administrator and will normally include the following: • City of Augusta logo • Identification of Commission facility or event • Date(month, day,year)of opening/dedication • Mayor • Mayor Pro Tem • Commission Members(first name and last name in District order) • Administrator • Department Director • Construction Manager • Architect • General Contractor • Funding Recognition(if applicable) C. Commemorative Plaques The final format and wording will be submitted to the Central Services Director then forwarded to the Administrator and will normally include the following: • City of Augusta logo • Identification of Commission facility or event • Date(month, day,year)of opening/dedication • Mayor • Mayor Pro Tem • Commission Members(first name and last name in District order) • Administrator • Department Director • Brief biography or details commemorating the project Adopted in Commission Meeting on December 4, 2018. tift/9//e. A'iest: Cler • e �►. c o �aa:�� t � �;� ',i Date rZ Mitt I ; • mit 1 414 .41**.easio40.1r 2IPage