The URL can be used to link to this page

Home My WebLink AboutAUGUSTA COMMUNITY PARTNERSHIP MOU BETWEEN AUGUSTA, GA AND THE AUGUSTA DEPARTMENT OF RECREATION AND PARKS AND 30901 COMMUNITY DEVELOPMENT CORPORATION REGARDING THE OPERATIONS OF W.T. JOHNSON COMMUNITY CENTER AUGUSTA COMMUNITY CENTER PARTNERSHIP MEMORANDUM OF UNDERSTANDING LIMN- THIS MEMORANDUM OF UNDERSTANDING is made and entered into this day of Sef6614 20 15 , by and between AUGUSTA, GEORGIA("Augusta"), a political subdivision of the State of Georgia, by and through the Augusta Department of Recreation and Parks and 30901 Community Development Corporation. WHEREAS, Augusta and 30901 Community Development Corporation deliberated that it would be beneficial to both the Augusta Richmond County taxpayers and local Augusta residents for 30901 Community Development Corporation and Augusta to jointly operate W. T. Johnson Community Center("Community Center"), 1610 Hunter St., Augusta, GA 30901. WHEREAS, 30901 Community Development Corporation will accept the responsibility to staff, develop, and implement sound programs for the best interest of this community; and NOW, THEREFORE, for and in consideration of the mutual promises and the covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: A. RESPONSIBILITIES OF 30901 Community Development Corporation 1. 30901 Community Development Corporation shall provide adequate staffing of the Community Center during the operating hours of the Center. 2. Programs at the Community Center shall be staffed accordingly, dependent upon whether the program is a youth program or an adult program as defined in the Staffing Requirements. 3. Hours of Operation for the Community Center shall be Page 1 of 10 4. 30901 Community Development Corporation shall provide staff for all rentals at the Community Center and follow the rental guidelines provided by Augusta. 5. 30901 Community Development Corporation shall have all volunteer staff undergo a criminal background check and execute and keep on file a Volunteer Release Form (See Attachment 2) as well as provide copies of said forms to Augusta. 6. 30901 Community Development Corporation shall meet with Augusta annually to discuss any changes, modifications, or amendments to this lease agreement and/or any fees that may need to be modified or implemented. 7. 30901 Community Development Corporation shall issue keys for the Community Center to its members and officers. In addition, keys to all buildings and facilities must also be issued to Augusta, including a listing of all officers, volunteers, and staff of 30901 Community Development Corporation who possess keys and/or access to facilities. 8. 30901 Community Development Corporation shall maintain an inventory of all supplies furnished by Augusta for the Community Center and shall perform general maintenance of the interior/exterior of the Community Center, which includes mopping, sweeping, and picking up litter from the grounds 9. 30901 Community Development Corporation shall create programs and activities for the Community Center and provide semi-annual informational meetings to discuss operations and programs with Augusta. Page 2 of 10 10. 30901 Community Development Corporation shall coordinate with Augusta's Certified Playground Inspector to maintain a current safety inspection of all existing playground equipment. In the event that any equipment is deemed unsafe, that equipment must be properly labeled unsafe and Augusta personnel must be immediately contacted. 11. 30901 Community Development Corporation shall follow all safety guidelines set forth by Augusta which include, but not limited to, immediately notifying Augusta in the event of break-ins,property damage, or emergencies. 12. 30901 Community Development Corporation will abide by all federal, state, and local laws. 13. 30901 Community Development Corporation shall expend all revenues received by 30901 Community Development Corporation for services rendered at the Community Center for materials, supplies, or other services that directly affect the operations of the Community Center. B. RESPONSIBILITIES OF AUGUSTA 1. Augusta shall be responsible for assisting 30901 Community Development Corporation in the operation of the Community Center in the following manner: i. Supply all utilities. ii. Perform all repairs and normal maintenance for the upkeep of the facility (painting,pesticide treatment, etc.) Page 3 of 10 iii. Ensure compliance with all federal, state, and local laws, regulations, and ordinances, including, but not limited to the Americans with Disabilities Act (ADA) for the Community Center. iv. Provide for trash collection and recycling from the existing refuse and recycling bins on the grounds. Provide for stripping and waxing of floors within the facility. v. Supply both programming and janitorial supplies as budgeted and approved by the Augusta, Georgia Board of Commissioners. vi. Provide one (1) part time employee 20 hours per week to handle facility issues related to the facility operations. vii. Supply all capital purchases, as needed, depending on funding. viii. Provide assistance with special events that are programmed by 30901 Community Development Corporation. ix. Provide all necessary guidelines/manuals concerning building rentals and safety questions. x. Promptly respond to emergency situations, such as break-ins,that may arise. 2. Management of Community Center or Park Capital Improvements i. Augusta shall be responsible for managing any and all improvements to the Community Center, Park, or other property owned by Augusta regardless of funding source. Page 4 of 10 3. Augusta shall also provide the following departmental contracts for 30901 Community Development Corporation: i. - Supervisor- Emergency Contact: (work) 796- 5025, (cell) ii. - Program Manager: (work) 796- 5025, (cell) C. MUTUAL RESPONSIBILITIES: 1. The parties will work together to maintain a quality and safe environment for the benefit of the community. At the request of either party, a meeting or conference will be held between 30901 Community Development Corporation and Augusta representatives to resolve any problems or develop any improvements in the operation of the Community Center. 2. The term of this affiliation shall be for one year, commencing on September , 2018, and ending on December 31, 2019. This working relationship and affiliation may be renewed by mutual written consent of the parties for a total maximum of five (5) years. It may also be canceled at any time by either party upon not less than sixty (60) days written notice to the other party. 3. The parties acknowledge and agree that neither party shall be responsible for any loss, injury or other damage to the person or property of any student or staff member at the Page 5 of 10 Community Center due to the negligence or willful conduct of the other party, its agents, officers or employees. 4. This relationship is intended solely for the mutual benefit of the parties hereto, and there is no intention, express or otherwise, to create any rights or interests for any party or person other than 30901 Community Development Corporation and Augusta; without limiting the generality of the foregoing, no rights are intended to be created for any student, parent or guardian of any student, spouse, next of kin, employer, prospective employer, or any other third party. 5. Neither party is an agent, employee, or servant of the other. Augusta and 30901 Community Development Corporation acknowledge and agree that the volunteer participants are not employees of 30901 Community Development Corporation or Augusta by reason of such participation. Volunteer participants shall in no way hold themselves out as employees of 30901 Community Development Corporation or Augusta. 6. This Memorandum of Understanding shall be governed by, construed, and applied in accordance with the laws of the State of Georgia. 7. This Memorandum of Understanding shall supersede any and all previously executed Memoranda of Understanding between the parties for applied learning experiences. 8. If any member of the 30901 Community Development Corporation, who is responsible for the operations, administration, or programming at the W. T. Johnson Community Center commits any act involving moral or ethical issues under any law, or any act which casts an unfavorable light upon the association with Augusta or the 30901 Community Development Corporation performs or commits any act which Page 6 of 10 could adversely impact Augusta events, programs, services, or reputation, Augusta shall have the right to terminate this contract upon thirty (30) days written notice specifying the reason, within which period the 30901 Community Development Corporation may cure such offense. The determination of whether and to what extent the offense is cured shall be made by Augusta at its sole discretion. Page 7 of 10 . . . . AGREED TO BY: AUGUSTA, GEORGIA .• By: WAA4A,A)-- Of qinHardie Davis, Jr., Mayor Date: ' • '' ' e •I' ee vit o . , - 4 -f/r.d .,,,,„. . Attest.;` ,..- r : ,7.4 ot, 47 . - . Lena.1nn,..e..r,Voler )k o k ission i .... 4, 1 _ ciC ../cir& 0, Corpor 30901 iommunity' k ,PFtn .4. t ation i 3 .4 „." .. . . ..... .. ... ... By:xL ,29,ev4i\A Date./ 6//f Page 8 of 10 ATTACHMENT 1 STAFFING REQUIREMENTS: 30901 Community Development Corporation must supply staff or volunteer members that meet the following qualifications: • Certified CPR and First Aid: • Desire and knowledge of practices and principals needed to develop activities for youth and adults: City will assist in training of volunteers. • Clerical skills that involve maintaining records pertaining to program registrations, supply inventories, rental contracts, user fees and other facility charges and information; • The ratio shall be 1 supervisor for every 20 youth. • Have executed a Volunteer Release Form, in the form attached hereto. GENERAL SUMMARY It is the responsibility of 30901 Community Development Corporation to coordinate and monitor activities held at Community Center within departmental and City guidelines. Also, it is essential for 30901 Community Development Corporation to work with instructors,program participants, community leaders, civic organizations and the general public to ensure programs and services are implemented in a safe and professional manner. VOLUNTEER REGISTRATION AUGUSTA, GEORGIA I, . Wish to participate in Augusta, Georgia's volunteer program by volunteering to work at the Augusta, Georgia (describe work which will be done) for hours per week from through . I understand that Augusta, Georgia may cancel my participation in its program at any time, for any or no reason. I understand that I will receive no payment for my participation and I do not wish to receive, and hereby decline,payment. I understand that I am not an employee of Augusta, Georgia, and that I am not, and will not be, eligible for workers' compensation coverage or other benefits. The particular volunteer services which I am to perform for Augusta, Georgia have been explained to me, and I hereby assume all risks and hazards incidental to my engaging in these volunteer services. I hereby release and covenant not Page 9 of 10 to sue Augusta, Georgia, the Augusta- Richmond County agents, employees and representatives from any and all liability in connection with my participation in the volunteer program. Signature Printed Name: Date Signed: Sworn to and subscribed before me this day of , 2018. Notary Public My Commission Expires: Page 10 of 10