HomeMy WebLinkAboutPL AUGUSTA CONGESTION MANAGEMENT PROCESS UPDATE FY 2018 AUGUSTA PLANNING AND DEVELOPMENT DEPARTMENT FHWA METROPOLITAN PLANNING PROGRAM BETWEEN AUGUSTA, GA AND THE GEORGIA DEPARTMENT OF TRANSPORTATION PL AUGUSTA CONGESTION MANAGEMENT PROCESS UPDATE
FY 2018
Augusta Planning and Development Department
FHWA METROPOLITAN PLANNING PROGRAM
PLANNING (PL) FUNDS
CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER 20.205
FEDERAL-AID PARTICIPATING PROJECT
PI Number 0015914
Federal Share 80% $140,000.00
Local Match Share 20% $35,000.00
Total Contract Cost $175,000.00
CONTRACT
Between the
GEORGIA DEPARTMENT OF TRANSPORTATION
ONE GEORGIA CENTER, 600 WEST PEACHTREE STREET NW
ATLANTA, GEORGIA 30308
and the
Augusta Planning and Development Department
THIS AGREEMENT is made and entered into this 12,x' day of,j4,‘&84
2018, by and between the DEPARTMENT OF TRANSPORTATION, an agency of the State of
Georgia, hereinafter called the "DEPARTMENT", and the Augusta Planning and Development
Department, organized and existing under the laws of the State of Georgia, hereinafter called the
"DESIGNATED AGENCY".
WHEREAS, the DEPARTMENT is recognized by the United States Department of
Transportation as the agency responsible for cooperative, comprehensive, continuing
transportation planning pursuant to the provisions of Fixing America's Surface Transportation
Act (FAST Act) of 2015, 23 U. S. C. Section 134, the Federal Transit Act, 49 U.S.C. Section
5303; and relevant amendments and subsequent legislation pertaining thereto; and
WHEREAS, the DEPARTMENT is responsible for developing a workable fottnula for
distributing the apportionment of planning funds pursuant to the provisions of 23 U.S.C. 104 (f)
(4); and
WHEREAS, the DEPARTMENT desires to participate jointly with the DESIGNATED
AGENCY to perforin certain services which will consist of providing the local infointation for
the continuing transportation planning process as stated in the FY 18 Unified Planning Work
Program, Section 4.5 Special Transportation Studies - Congestion Management Process Update
which is affixed to this Agreement under the label of Exhibit A, entitled "FY 18 Work Program
Section 4.5 —Congestion Management Process Update" hereinafter called the "PROJECT".
NOW THEREFORE, it is agreed by and between the DEPARTMENT and the
DESIGNATED AGENCY that:
ARTICLE I
SCOPE AND PROCEDURES
The scope and procedure of the PROJECT shall be that stated in Section 4.5, which is affixed
to this Agreement under the label of Exhibit A, entitled " FY 18 Work Program Section 4.5 —
Congestion Management Process Update",the same as if fully set forth herein.
The DESIGNATED AGENCY shall perform the services to accomplish the work as stated in
the aforementioned Work Scope and shall do so under such control and supervision by the
DEPARTMENT as the DEPARTMENT may deem appropriate.
The DEPARTMENT shall perform the services incumbent upon it as stated in the
aforementioned Work Scope.
ARTICLE II
EMPLOYMENT OF DEPARTMENT'S PERSONNEL
The DESIGNATED AGENCY shall not employ any person or persons in the employ of the
DEPARTMENT for any work required by the terms of this Agreement, without the written
permission of the DEPARTMENT except as may otherwise be provided for herein.
ARTICLE III
REVIEW OF WORK
Authorized representatives of the DEPARTMENT and Federal Government may at all
reasonable times review and inspect the PROJECT activities and data collected under this Agreement
and amendments thereto. All reports, drawings, studies, specifications, estimates, maps, and
computations, prepared by or for the DESIGNATED AGENCY, shall be made available to
authorized representatives of the DEPARTMENT and representatives of the Federal Government for
inspection and review at all reasonable times. Acceptance shall not relieve the DESIGNATED
AGENCY of its professional obligation to correct, at its own expense, any of its errors in the work.
• ARTICLE IV
AUTHORIZATION AND APPROVAL
TIME IS OF THE ESSENCE TO THIS AGREEMENT. Thew work k outlined therein shall be
completed no later than March 29, 2019. The work shall be carried on expeditiously and begin
e Y g
within six months of receiving funding approval from the PL Fund Review Committee.
The DESIGNATED AGENCY shall provide a written status update of the PROJECT every
six months. Per the Revised Metro Planning (PL) Funding Process, the written update must be
provided via e-mail to Henry Green in the DEPARTMENT's Office of Planning.
ARTICLE V
RESPONSIBILITY FOR CLAIMS AND LIABILITY
The DESIGNATED AGENCY shall be responsible for any and all damages to property or
persons and shall save harmless the DEPARTMENT, its officers, agents and employees from all
suits, claims, actions, or damages of any nature whatsoever resulting from the negligence of the
DESIGNATED AGENCY in the performance of work under this Agreement.
ARTICLE VI
COMPENSATION
A. Total Cost
The total estimated allowable cost, as shown in Exhibit B, attached hereto and incorporated
herein by reference, for the completion of the PROJECT is One Hundred and Seventy-five Thousand
Dollars ($175,000.00). It is agreed that the amount which the DEPARTMENT shall be obligated to
pay is Eighty percent (80%) of total cost which represents the Federal Share of the cost of the
PROJECT up to One Hundred and Forty Thousand Dollars ($140,000.00). However, if the sum total
of the allowable cost for the PROJECT should be less than the total estimated allowable cost, then it
is further agreed that the DEPARTMENT shall be obligated to pay only the 80%Federal Share of the
allowable cost incurred. In no event shall the DEPARTMENT be obligated to pay more than
$140,000.00 Federal Share. In no event shall the DEPARTMENT be required to pay the Federal
Share, if the Federal Share is not provided to the DEPARTMENT by the Federal Highway
Administration. Also, it is agreed that the amount which the DESIGNATED AGENCY shall be
obligated to pay is 20% which represents the Local Match rate of the cost of the PROJECT up to
Thirty-Five Thousand Dollars ($35,000.00). However, if the sum total of the allowable cost should
be less than the total estimated allowable cost it is agreed that the DESIGNATED AGENCY shall
pay a 20% match rate. of the allowable cost incurred. In no event shall the DESIGNATED
AGENCY'S Local Match of the Federal Share exceed $35,000.00. Any portion of the Local Match
may consist of "soft" match and or "in-kind" services as referenced in the Code of Federal
Regulations 23 CFR §420, "Planning and Research Program Administration", 49 CFR Part 18,
"Contracts with State, Local, and Federally Recognized Indian Tribal Governments", and all other
relevant sections of Federal law, Federal regulations and Federal guidance applicable to the subject,
as appropriate, in lieu of a traditional cash match. The Local Match sum total of any traditional cash
match and any "soft" match and or "in-kind" services must constitute 20% of the cost of the
PROJECT up to $35,000.00 or a 20%match rate of the allowable cost incurred.
B. Allowable Costs
Allowable costs shall include both direct and indirect costs incurred by the DESIGNATED
AGENCY which is provided for in Exhibit B THE BUDGET _ESTIMATE and subject to the
maximum limitation prescribed in Article VI and the limitations outlined below:
1. Direct Cost
The DEPARTMENT shall pay to the DESIGNATED AGENCY for the performance of this
Agreement an amount equal to such direct costs as are incurred by the DESIGNATED AGENCY
and are chargeable to the PROJECT under generally accepted accounting principles and as allowed
in the Federal Acquisition Regulations, 49 CFR, Part 18, "Contracts with State, Local, and Federally
Recognized Indian Tribal Governments", and not prohibited by the laws of the State of Georgia,
including salaries and wages, and the cost of travel, and other miscellaneous direct costs incurred by
the DESIGNATED AGENCY. The validity of the direct costs may be verified from the cost records
of the DESIGNATED AGENCY by authorized representatives of the DEPARTMENT and Federal
Government as the work progresses, and in any event, before final settlement of the DESIGNATED
AGENCY'S costs under this Agreement or amendments hereto.
The cost of any nonexpendable tools, instruments, or equipment used in the execution and
performance of the PROJECT shall not be an allowable direct cost when such items are of the nature
and kind of tools, instruments or equipment normally and generally used in an office or laboratory,
provided however that the cost of data processing equipment shall be an allowable expense when
such expenditure complies with the provisions of 2 CFR 200 (Uniform Grant Guidance) and is
specifically detailed in Exhibit A and Exhibit B of this Agreement. If at anytime during the duration
of the PROJECT data processing equipment's useful life the DESIGNATED AGENCY fails to
utilize such equipment for the purpose of accomplishing the PROJECT the DEPARTMENT at its
discretion may require the DESIGNATED AGENCY to remit to the DEPARTMENT 100% of the
DEPARTMENT'S Federal and State Share of the fair market value, if any, of such equipment. For
the purpose of this Article, the fair market value shall be deemed to be the value of the equipment as
determined by an appraisal conducted as soon as feasible after such withdrawal or misuse occurs or
the actual proceeds from the public sale of such equipment, whichever is approved by the
DEPARTMENT.
The rate of compensation for work performed on the PROJECT by a professional staff
member or employee of the DESIGNATED AGENCY shall not exceed the salary rate that is
applicable to said person's other activities for the DESIGNATED AGENCY. Charges for salaries
and wages of the individuals will be supported by time and attendance and payroll distribution
records. Premiums pay for overtime, extra-pay shifts, and multi-shift work are not reimbursable
under this Agreement unless such costs are included Exhibit B THE BUDGET ESTIMATE or unless
such costs have been given prior written approval by the DEPARTMENT.
No expense for travel outside the State of Georgia shall be an allowable direct cost under this
Agreement unless such travel is listed in Exhibit B THE BUDGET ESTIMATE, or approved in
advance by the DEPARTMENT. Staff from the DESIGNATED AGENCY seeking travel approval
should submit the details for the requested travel expenses to the DEPARTMENT in advance and
must include information on how the travel request will benefit the transportation planning process of
the DESIGNATED AGENCY. In addition, all expenses for food, fuel, mileage, and lodging
accommodations incurred from travel within or outside of the State of Georgia shall be limited to the
currently approved amounts posted on the United States General Services Administration (GSA)
website for the corresponding geographic location.
2. Indirect Costs
The DEPARTMENT shall reimburse the DESIGNATED AGENCY for such indirect costs as
are properly chargeable to the PROJECT under generally accepted accounting principles and as
allowed in the Federal Acquisition Regulations, 49 CFR, Part 18, "Contracts with State, Local, and
Federally Recognized Indian Tribal Governments", and not prohibited by the laws of the State of
Georgia. Fringe Benefits shall be reimbursed at a provisional rate of 53.25% of the amount paid as
direct salaries and wages to persons employed by the DESIGNATED AGENCY on the PROJECT.
Indirect Personnel cost shall be reimbursed at a provisional rate of 55.36% of the amount paid as
direct salaries and wages and fringe benefits chargeable on the PROJECT. Upon completion of the
PROJECT, final payment for indirect costs shall be determined by the DEPARTMENT'S audit of the
DESIGNATED AGENCY'S accounts to establish the actual allowable overhead rate experienced
during the period of the Agreement. It is understood; however, that the DEPARTMENT may accept
a federal audit in lieu of its own audit or at the DEPARTMENT'S option, the DEPARTMENT may
accept an audit by an independent accountant or accounting firm. The audit of an independent
accountant or accounting firm shall be made and reported in accordance with audit requirements, 49
CFR Part 18.26, Part 18.36, and 23 CFR 12. The DESIGNATED AGENCY shall insure that the
independent accountant or accounting firm shall make available upon request to authorized
representatives of the DEPARTMENT all audit work papers pertaining to this AGREEMENT to
determine said final payment for indirect costs.
In the event that the DESIGNATED AGENCY'S actual allowable overhead rate during the
period of this Agreement is less than the provisional overhead rate established herein, the
DESIGNATED AGENCY shall reimburse the DEPARTMENT the difference between the indirect
cost actually paid and the actual allowable indirect cost as determined by the final audit in
accordance with the provisions of this Article.
The DESIGNATED AGENCY further agrees that the decision of the DEPARTMENT in the
establishment of the actual allowable overhead rate for final payment of indirect costs shall be final.
The validity of these indirect cost payments may be verified from the indirect cost records of
the DESIGNATED AGENCY by authorized representatives of the DEPARTMENT and Federal
Government as the work progresses and in any event before final settlement of the DESIGNATED
AGENCY'S costs under this Agreement, or amendments hereto.
ARTICLE VII
SUBSTANTIAL CHANGES
If, prior to the satisfactory completion of the services, under this Agreement, the
DEPARTMENT materially changes the scope, character, complexity, or duration of the services
from those required under the basic Agreement, a supplemental agreement may be executed between
the parties. Minor changes which do not involve compensation in the Scope and Procedure,
extension of the term, or the goals and objectives of the PROJECT may be made by written
notification of such change by either party with written approval of the other party.
ARTICLE VIII
PARTIAL PAYMENT
The DESIGNATED AGENCY shall submit to the DEPARTMENT itemized vouchers
showing, in reasonable detail, the actual allowable costs per work element, incurred by the
DESIGNATED AGENCY on the PROJECT for the voucher period. A summary of the cost
breakdown and work progress for each work element shall accompany each voucher. Upon the basis
of its review of such vouchers, the DEPARTMENT may, at the request of the DESIGNATED
AGENCY, make payment to the DESIGNATED AGENCY as the work progresses but not more
often than four times during the fiscal year. The vouchers shall be numbered consecutively and
subsequent vouchers shall be submitted every three months until the PROJECT is completed.
Payment shall be made in the amount of sums earned less previous partial payments.
ARTICLE IX
FINAL PAYMENT
IT IS FURTHER AGREED that upon completion by the DESIGNATED AGENCY and
acceptance by the DEPARTMENT of the work, that the DESIGNATED AGENCY shall submit to
the DEPARTMENT a written submission for final payment not more than ninety (90) days after the
completion date of the project. Upon receipt of any final written submission by the DESIGNATED
AGENCY, the DEPARTMENT shall pay the DESIGNATED AGENCY a sum equal to one hundred
(100)percent of the allowable cost set forth herein less the total of all previous partial payments,paid
or in the process of payment.
The DESIGNATED AGENCY agrees that acceptance of this final payment shall be in full
and final settlement of all claims arising against the DEPARTMENT for work done, materials
furnished, costs incurred, or otherwise arising out of the Agreement and shall release the
DEPARTMENT from any and all further claims of whatever nature, whether known or unknown for
and on account of said Agreement, and for any and all work done, and labor and materials furnished,
in connection with same.
ARTICLE X
MAINTENANCE OF CONTRACT COST RECORDS
The DESIGNATED AGENCY shall maintain all books, documents, papers, accounting
records, and other evidence pertaining to costs incurred on the PROJECT and shall make material
available at all reasonable times during this period of the Agreement, and for three years from the
date of final payment under the Agreement, for inspection by the DEPARTMENT, and the Federal
Highway Administration and any reviewing agencies, and copies thereof shall be furnished upon
request.
The DESIGNATED AGENCY shall certify that items of equipment included in direct costs
have been excluded from the indirect costs.
The DESIGNATED AGENCY agrees that the provisions of this Article shall be included in
any contracts it may make with any subcontractor, assignee, or transferee.
ARTICLE XI'.
SUBCONTRACTS,ASSIGNMENT, OR TRANSFER
It is understood by the parties to this Agreement that the work of the DESIGNATED
AGENCY is considered personal by the DEPARTMENT. The DESIGNATED AGENCY agrees not
to assign, sublet, or transfer any or all of its interest in the Agreement without prior written approval
of the DEPARTMENT and the Federal Highway Administration. The DESIGNATED AGENCY
also agrees that all subcontracts shall be subject to the provisions contained in the Agreement and
also agrees that any subcontracts exceeding $10,000 in cost shall contain all the required provisions
of this Agreement. All consultants hired by the DESIGNATED AGENCY shall be on the
DEPARTMENT'S pre-qualified consultants list.
ARTICLE XII.
USE OF DOCUMENTS
The DESIGNATED AGENCY agrees that all reports, drawings, studies, specifications,
estimates, maps, computations, and other data, prepared by or for it under the terms of this
Agreement shall be made available to the DEPARTMENT and the Federal Highway Administration
at all reasonable times during the period of the Agreement and upon termination or completion of the
work. The DEPARTMENT shall have the right to use same without restriction or limitation and
without compensation to the DESIGNATED AGENCY other than that provided for in this
Agreement.
ARTICLE XIII
TERMINATION
The DEPARTMENT reserves the right to terminate this Agreement at any time for just
cause, or for any cause, upon 30 days written notice to the DESIGNATED AGENCY,
notwithstanding any just claims by the DESIGNATED AGENCY for payment of services rendered
prior to the date of termination.
ARTICLE XIV
PUBLISHED REPORTS
IT IS FURTHER AGREED that all published reports shall include a disclaimer provision on
the cover or title page in the following form:
"The opinions, findings, and conclusions in this publication are those of the author(s)
and not necessarily those of the Department of Transportation, State of Georgia, or
the Federal Highway Administration."
All reports published by the DESIGNATED AGENCY shall contain a credit reference to the
Federal Highway Administration such as:
"Prepared in cooperation with the Department of Transportation, Federal Highway
Administration."
ARTICLE XV
COPYRIGHTING
The DESIGNATED AGENCY shall be free to copyright material developed under this
Agreement with the provisions that the DEPARTMENT and the Federal Highway Administration
reserve a royalty-free, non-exclusive, and irrevocable license to reproduce,publish, or otherwise use,
and authorize others to use,the work for government purposes.
ARTICLE XVI
COVENANT AGAINST CONTINGENT FEES
The DESIGNATED AGENCY shall comply with all relevant federal, state and local laws.
The DESIGNATED AGENCY warrants that it has not employed or retained any company or person,
other than a bona fide employee working solely for the DESIGNATED AGENCY, to solicit or
secure this Agreement and that it has not paid or agreed to pay any company or person, other than a
bona fide employee working solely for the DESIGNATED AGENCY, any fee, commission,
percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the
award or making of this Agreement. For breach or violation of this warranty, the DEPARTMENT
shall have the right to annul this Agreement without liability or, at its discretion to deduct from the
contract price or consideration, or otherwise recover, the full amount of such fee, commission,
percentage, brokerage fee, gift or contingent fee.
ARTICLE XVII
CONTRACT DISPUTES
This Agreement shall be deemed to have been executed in Fulton County, Georgia, and all
questions of interpretation and construction shall be governed by the laws of the State of Georgia.
ARTICLE XVIII
COMPLIANCE WITH APPLICABLE LAW
A. The undersigned certify that the provisions of Sections 45-10-20 through 45-10-28 of the
Official Code of Georgia Annotated, relative to conflict of interest, have been complied with in full,
as provided for in Appendix A of this Agreement.
B. It is further agreed that the DESIGNATED AGENCY shall comply with the regulations
for Compliance with Title VI of the Civil Rights Act of 1964 as amended, and 23 CFR 200 as stated
in Appendix B of this Agreement.
C. As provided in Appendix C of this Agreement, the undersigned certifies that it is the
DESIGNATED AGENCY and it is eligible to receive the Federal funding assistance provided for in
this Agreement.
D. As provided in Appendix D of this Agreement, the undersigned certify that the Provisions
of Section 50-24-1 through 50-24-6 of the Official code of Georgia Annotated, "Drug-Free
Workplace Act", have been complied with in full
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The covenants herein contained, shall except as otherwise provided, accrue to the benefit of and be
binding upon the successors and assigns of the parties hereto.
ARTICLE XIX
EXHIBITS AND APPENDICES
This Agreement includes Exhibits and Appendices as listed below, which are hereto attached and
incorporated herein by reference:
EXHIBIT A: FY 18 Work Program Section 4.5 —Congestion Management Process Update
EXHIBIT B: Budget Estimate
APPENDIX A: Certification of Designated Agency and Department of Transportation State of
Georgia
APPENDIX B: Notice of Contractors Compliance with Title VI of the Civil Rights Acts of 1964
APPENDIX C: Certification for State Regarding Debarment, Suspension, and Other Responsibility
Matters—Primary Covered Transactions
APPENDIX D—Certification of Consultant Drug-Free Workplace
IN WITNESS WHEREOF, said parties have hereunto set their hands and affixed their seals the
day and year above first written.
DEPARTMENT OF TRANSPORTATION AUGUSTA PLANNING AND
DEVELOPMENT DEPARTMENT
OAlL kIA trii---)'----su
Commissioner (SEAL) Hardie Davis Jr., Mayor
This agreement approved by the Augusta
Mayor and Policy Committee at a meeting
' held on the )5-fir" day of-Mp , 2018.
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IDENTIFICATION NUMBER:
APP OVED AS TO LEGAL FORM:
, key 164,i 3/g/4
Andrew MacKenzie, pieral Counsel,
Augusta Planning and Development
Department
EXHIBIT A
FY 18 Work Program Section 4.5 — Congestion Management Process Update
►
►
4e5 Special Transportation Studies es - Congestion Management Process
► Update
Purpose: To complete a planning-level transportation study (or studies) that address some need,
► problem or issue identified through the regional transportation planning process. The study can
focus on a need or issue tied to a specific location in the study area or, preferably, addresses a
transportation need beneficial to the entire region.
ARTS staff will solicit professional consultant(s) to update the CMP and its integration with
► performance based planning and the Long Range Transportation Plan in order to meet federal
requirements related to the CMP. ARTS's staff, with assistance from consultants, will identify
existing and future regional congested corridors, define CMP network, data availability, define
methodology, develop multimodal performance measures, data collection, define monitoring
► process, technical analysis of congestion problems and needs, identify and evaluate strategies,
implementation, annual monitoring report, and CMP Review and Update.
Planning Factors:
1. Support the economic vitality of the metropolitan area, especially by enabling global
competitiveness,productivity and efficiency;
2. Increase the safety of the transportation system for motorized and non-motorized users;
3. Increase the security of the transportation system for motorized and non-motorized users;
4. Increase the accessibility and mobility of people and for freight;
5. Protect and enhance the environment,promote energy conservation, improve the quality of
life, and promote consistency between transportation improvements and state and local
planned growth and economic development patterns;
6. Enhance the integration and connectivity of the transportation system, across and between
modes, for people and freight;
7. Promote efficient system management and operation;
8. Emphasize the preservation of the existing transportation system;
9. Improving transportation system resiliency and reliability; and reducing (or mitigating) the
stormwater impacts of surface transportation; and
10. Enhancing travel and tourism.
Previous Work: No special studies were initiated in the ARTS for Richmond or Columbia County
GA.
FY2018 Work Activities and Schedule: The MPO will solicit professional consultant(s) to update
the CMP and its integration with performance based planning and the Long Range Transportation
Plan in order to meet federal requirements related to the CMP. The following tasks will be
performed during this fiscal year.
78
a
EXPECTED a
ACTIVITIES COMPLETION DATE
1. Prepare Draft Request for Proposal (RFP) review by October 2017
FHWA, GDOT&SCDOT and other MPO Partners. FY 2018
2. Submit Draft Request for Proposal (RFP) for review October 2017
by FHWA, GDOT&SCDOT and other MPO Partners. FY 2018
3. Review and approve Draft Request for Proposal November 2017 41
(RFP) by the Test Network Subcommittee and FY 2018
Technical Coordinating Committee. a
4. Review and approve Draft Request for Proposal November 2017
(RFP) by the Citizens Advisory Committee (CAC). FY 2018
5. Review and approve Draft Request for Proposal December 2017
(RFP) by Policy Committee (PC). FY 2018
6. Submit request to release a solicitation to hire January 2018 1
consultant(s) for CMP Update. Assist Procurement FY 2018
Dept. with Solicitation for RFP I
7. Submit RFP Solicitation, project cost estimate, and February 2018
draft advertisement to FHWA, GDOT and SCDOT for FY 2018 a
approval and revise if necessary
8. Submit request to release a solicitation to hire March 2018
consultant(s) for CMP Update FY 2018
9. Release Solicitation for RFP to Develop CMP - March—April 2018
advertise FY 2018
10. Form consultant selection committee March 2018
FY 2018
11.Review Proposals and short list consultants April 2018 FY 2018
12. Conduct RFP Presentations May 2018 —FY 2018
13.Select Consultant(s) May 2018 —FY 2018 4
14.Document evaluation and selection process; prepare June 2018 — FY 2018 1
draft contract and submit draft agreement to FHWA
and GDOT 4
15. Contract approval by Augusta Richmond County June 2018 —FY 2018 I
Commission I
16. Contract award and notice to proceed June 2018 —FY 2018 4
4
4
I
4
4
79 4
4
0
1
Product(s):
1. Request for Proposal (RFP)
2. Procurement solicitation
3. Consultant agreement/Executed Contract
COST ESTIMATE AND PROPOSED FUNDING SOURCE:
Responsible Agencies: Augusta Planning and Development Department (APDD), Aiken County
Planning and Development Department,Augusta Public Transit Department, and Lower Savannah
Council of Governments.
RESPONSIBLE AGENCY
FUNDING SOURCE APDD ACPDD TOTALS
FHWA (GA PL) $140,000.00 $140,000.00
APDD (GA PL Match) $35,000.00 $35,000.00
FHWA(SC PL) $2,400.00 $ 20,000.00 $2,400.00
ACPDD (SC PL Match) $600.00 $ 5,000.00 $600.00
TOTAL $178,000.00 $25,000.00 $203,000.00
80
EXHIBIT B
BUDGET ESTIMATE
Congestion Management Process Update
Federal Funding $140,000
Local Match $35,000
Total Funding S 175,000
APPENDIX A
CERTIFICATION OF DESIGNATED AGENCY
I hereby certify that I am the and duly authorized representative of the Augusta
Planning and Development Department whose address is 535 Telfair Street, Augusta, GA 30901
and that neither I nor the MPO I represent has:
(a) employed or retained for a commission, percentage, brokerage, contingent
fee, or other consideration, any firm or person (other than a bona fide
employee working solely for me or the above commission to solicit or
secure the Agreement.
(b) agreed, as an express or implied condition for obtaining this Agreement, to
employ or retain the services of any firm or person in connection with
carrying out the Agreement, or
(c) paid, or agreed to pay, to any firm, organization or person (other than a
bona fide employee working solely for me or the above commission) any
fee, contribution, donation, or consideration of any kind, or in connection
with, procuring or carrying out the Agreement; except as here expressly
stated (if any):
I acknowledge that this certificate is to be furnished to the Georgia Department of Transportation
and the Federal Highway Administration, U.S. Department of Transportation, in connection with
the Agreement involving participation of Federal-Aid highway funds, and is subject to applicable
State and Federal laws, both criminal and civil.
(5\2!))\\%
(Date) Alfik(Signature)
CERTIFICATION OF DEPARTMENT OF TRANSPORTATION
STATE OF GEORGIA
I hereby certify that I am the COMMISSIONER of the Department of Transportation of the State
of Georgia, and that the above Planning Commission or its representative has not been required,
directly, or indirectly, as an express or implied condition in connection with obtaining or
carrying out this Agreement to:
(a) employ or retain, or agree to employ or retain, any firm or person, or
(b) pay, or agree to pay, to any film, person, or organization, any fee, contribution,
donation, or consideration of any kind; except as here expressly stated. (if any):
I acknowledge that this certificate is to be furnished the Federal Highway Administration, U. S.
Department of Transportation, in connection with this Agreement involving participation of
Federal-Aid highway funds, and is subject to applicable State and Federal laws, both criminal
and civil.
( 0 ( L /11tM
(Date) Commissioner
APPENDIX B
NOTICE OF CONTRACTORS
COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACTS OF 1964
AS AMENDED BY THE CIVIL RIGHTS RESTORATION ACT OF 1987
FOR FEDERAL-AID CONTRACTS
During the performance of this Contract,the contractor, for itself,its assignees and successors in interest(hereinafter
referred to as the"Contractor")agrees as follows:
(1) Compliance with Regulations: The Contractor will comply with the Regulations of the U.S.
Department of Transportation relative to nondiscrimination in Federally-assisted programs of the
Department of Transportation (Title 49, Code of Federal Regulations, Part 21, hereinafter referred to as
the Regulations), which are herein incorporated by reference and made a part of this contract.
(2) Nondiscrimination: The Contractor, with regard to the work performed by it after award and
prior to completion of contract work, will not discriminate on the ground of race, color, national origin or
sex in the selection and retention of subcontractors including procurement of materials and leases of
equipment. The Contractor will not participate either directly or indirectly in the discrimination prohibited
by Section 21.5 of the Regulations, including employment practices when the contract covers a program,
set forth in Appendix B of the Regulations. In addition, the Contractor will not participate either directly or
indirectly in the discrimination prohibited by 23 CFR 200 (b).
(3) Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In all
solicitations, either by competitive bidding or negotiations made by the Contractor for work to be per-
formed under a subcontract, including procurement of materials or equipment, each potential subcontrac-
tor or supplier shall be notified by the Contractor of the Contractor's obligations under this contract and
the Regulations relative to nondiscrimination on the ground of race, color, national origin or sex.
(4) Information and Reports: The Contractor will provide all information and reports required by the
Regulations, to permit access to its books, records, accounts, other sources of information, and its
facilities as may be determined by the Department of Transportation or the Federal Highway
Administration to be pertinent to ascertain compliance with such Regulations, orders and instructions.
Where any information required of a Contractor is in the exclusive possession of another who fails or
refuses to furnish this information, the Contractor shall so certify to the DEPARTMENT, or the Federal
Highway Administration as appropriate, and shall set forth what efforts it has made to obtain the
information.
(5) Sanctions for Noncompliance: In the event of the Contractor's noncompliance with the
nondiscrimination provisions of this contract, the DEPARTMENT shall impose such contract sanctions as
it or the Federal Highway Administration may determine to be appropriate, including, but not limited to,
(a) withholding of payments to the Contractor under the contract until the Contractor complies,
and/or
(b) cancellation, termination or suspension of the contract, in whole or in part.
(6) Incorporation of Provisions: The Contractor will include the provision of paragraphs (1)
through (6) in every subcontract, including procurement of materials and leases of equipment, unless
exempt by the Regulations, order, or instructions issued pursuant thereto. The Contractor will take such
action with respect to any subcontract or procurement as the DEPARTMENT or the Federal Highway
Administration may direct as a means of enforcing such provisions including sanctions for
noncompliance. Provided, however, that in the event a Contractor becomes involved in, or is threatened
with, litigation with a subcontractor or supplier as a result of such direction, the Contractor may request
the State to enter into such litigation to protect the interests of the State, and in addition, the Contractor
may request the United States to enter into such litigation to protect the interests of the United States.
APPENDIX C
CERTIFICATION FOR STATE REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS - PRIMARY COVERED TRANSACTIONS
The Augusta Region Transportation Study (ARTS), as an Applicant for a Federal PL Fund grant
or cooperative agreement, certifies to the best of its knowledge and belief,that its principals:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible or
voluntarily excluded from covered transactions by any federal department or agency;
(2) Have not within a three year period preceding this proposal been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain or performing a public (Federal, State, or Local)
transaction or contract under a public transaction; violation of Federal or State antitrust statutes
or commission of embezzlement, theft forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(3) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State or Local) with commission of any of the offenses enumerated
in paragraph (2) of this certification; and
(4) Have not within a three year period preceding this application/proposal had one or more
public transactions (Federal, State or Local)terminated for cause or default.
Where the State is unable to certify to any of the statements in this certification with respect to its
principals, the State shall attach an explanation to this proposal.
THE Augusta Region Transportation Study (ARTS), CERTIFIES OR AFFIRMS THE
TRUTHFULNESS AND ACCURACY OF THE CONTENTS OF THE STATEMENTS
SUBMITTED ON OR WITH THIS CERTIFICATION AND UNDERSTANDS THAT THE
PROVISIONS OF 31 U.S.C. SECTIONS 3801 ET SEC. ARE APPLICABLE THERETO.
Authorized Official
32.3 \c6
Mayor Date
APPENDIX D
CERTIFICATION OF CONSULTANT
DRUG-FREE WORKPLACE
I hereby certify that I am a principal and duly authorized representative of Augusta Region
Transportation Study (ARTS), whose address is 535 Telfair Street, Augusta, GA 30901 and it is
also certified that:
(1) The provisions of Section 50-24-1 through 50-24-6 of the Official Code of Georgia
Annotated, relating to the "Drug-Free Work Place Act,"have been complied with in full; and
(2) A drug-free workplace will be provided for the consultant's employees during the
performance of the contract; and
(3) Each subcontractor, if any, hired by the DESIGNATED AGENCY shall be required to
ensure that the subcontractor's employees are provided a drug-free workplace. The
DESIGNATED AGENCY shall secure from that subcontractor the following written
certification:
"As part of the subcontracting agreement with the Augusta Region Transportation Study
(ARTS), certifies that a drug free workplace will be provided for the subcontractor's employees
during the performance of this contract pursuant to paragraph (7) of subsection (b) of the Official
Code of Georgia Annotated Section 50-24-3," and
(4) It is certified that the undersigned will not engage in unlawful manufacture, sale,
distribution, dispensation,possession, or use of a controlled substance or marijuana during the
performance of the contract.
3/4201 -1 -oo
rtrif
Date Sign.tare
GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT
Contracting Entity:
Address:
Contract No. and
Name:
By executing this affidavit, the undersigned person or entity verifies its compliance with O.C.G.A. § 13-
10-91, stating affirmatively that the individual, firm, or entity which is contracting with the Georgia
Department of Transportation has registered with, is authorized to participate in, and is participating in
the federal work authorization program commonly known as E-Verify, or any subsequent replacement
program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.
The undersigned person or entity further agrees that it will continue to use the federal work authorization
program throughout the contract period, and it will contract for the physical perfounance of services in
satisfaction of such contract only with subcontractors who present an affidavit to the undersigned with the
information required by O.C.GA. § 13-10-91(b).
The undersigned person or entity further agrees to maintain records of such compliance and provide a
copy of each such verification to the Georgia Department of Transportation within five (5) business days
after any subcontractor is retained to perform such service.
46 I _
•
E-Verify/Company Identification Number Signature of Authorized Officer or Agent
(AA 154 -
Date of Authorization Printed Name of Authorized Officer or Agent
rtle of Authorized Officer or Agent
3101 )
Date
SUBSCRIBED AND SWORN
BEFORE ME ON THIS TH'E/n
01 DAYO. �'' I , 201 g
I4t)Y
[NOTARY SEAL]
Notary 'ub c
Notary Public,Columbia County,Georgia
My Commission ExpireMY Commission Expire 10,2020
A