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HomeMy WebLinkAboutFOURTH AMENDMENT TO MASTER SERVICE AGREEMENT BETWEEN AUGUSTA, GEORGIA AND ADP, LLC AMD FOURTH AMENDMENT Client:Augusta-Richmond County FOURTH AMENDMENT TO MASTER SERVICES AGREEMENT BETWEEN ADP, LLC AND AUGUSTA, GEORGIA This Fourth Amendment(the"Fourth Amendment"), made as of Mo. t 5 ,'2O1� ("Fourth Amendment Effective Date") between ADP, LLC ("ADP"), and Augusta, Georgia ("Client") contains changes, modifications, revisions and additions to the terms and conditions of the Master Services Agreement dated January 11, 2010 (the "Agreement"), between Client and ADP. Now, therefore, in consideration of the mutual covenants contained in the Agreement and herein, and for other good and valuable consideration, ADP and Client hereby agree as follows: 1. Amended and Restated Pricing Appendix. As of the Fourth Amendment Effective Date, Annex Z-1, Service and Fee Schedule, of the Agreement is hereby replaced in its entirety with Annex Z-2, Amended and Restated Pricing Appendix, attached hereto and made a part hereof. All references in the Agreement to "Annex Z," "Annex Z-1," or the "Pricing Appendix" shall hereby mean a reference to the attached Annex Z-2, Amended and Restated Pricing Appendix. This Fourth Amendment may be executed in multiple original copies, identically worded, and each such executed copy constitutes an original. Facsimile signatures, electronic signatures in connection with the electronic signature delivery system utilized by ADP and signatures transferred in .pdf or a similar format for scanned copies of documents are original signatures for all purposes of this Fourth Amendment and the Agreement. All other terms and conditions of the Agreement shall remain in full force and effect. In the event of any conflict between the terms and conditions of this Fourth Amendment and the terms and conditions of the Agreement, this Fourth Amendment shall prevail. The terms defined in the Agreement and used in this Fourth Amendment shall have the same respective meanings as set forth in the Agreement, unless clearly otherwise defined in this Fourth Amendment. IN WITNESS WHEREOF, the parties hereto have caused this Fourth Amendment to be duly executed by its authorized representatives as of the date first above written. ****SIGNATURE PAGE FOLLOWS**** *2 1 0 4 4 3 6-0 1 -W-3* I***AMD 1659998-006*1 *484898839432371645358435420228900745536431623278*W*3**1 AD FOURTH AMENDMENT Client:Augusta-Richmond County ADP, LLC AUGUSTA, GEORGIA By: '�� By: Name: Kareem A. Rogers Name: Senior Vice President, Operations Title: Title: Date: ir/O. Date: ftp AS T Q O aQ ADP ° { ti� 3 *2104436-01 -W-3* [***AM01659998-006*1 *484898839432371645358435420228900745536431623278*W*3***] FOURTH AMENDMENT ® Client:Augusta-Richmond County ADP, LLC AUGUSTA, GEORGIA By: By: Name: lik l l q l- ' jA Yt V lam, /j/f Title: Title: �f�/ (1/14©r Date: Date: 1 J 20 t D , , ) Ilk 1 Attes 4 `_L�L�1'�1s"i/I i/.,1/i r Len& c., 'er ''Ler = , "" .sion w ,- a 'T Date: " / , T. i NO % a' ^Fra 6,gg,'% cS a. i :,- {{C �V i A .a A } Q *2104436-01 -W-3* [***AMD1659998-006*1 *484898839432371645358435420228900745536431623278*W*3**1 ANNEX Z-2, AMENDED AND RESTATED PRICING APPENDIX SERVICE AND FEE SCHEDULE SECTION 1 CLIENT GROUP. If applicable,the Client Group includes the following entities: Augusta, Georgia SECTION 2 ADDRESS OF ADP FOR NOTICES. ADP,LLC 5800 Windward Parkway Alpharetta,GA 30005 Attention: General Manager SECTION 3 TERMINATION DATE. The Termination Date is one(1)year from the Fourth Amendment Effective Date. Subject to approval by Client,after the Initial Term,this Agreement may be renewed for two consecutive one(1)year terms. SECTION 4 FEE EFFECTIVENESS; FEE CHANGES. The Implementation Services fees(if any)set forth in this Pricing Appendix will be effective as of the date ADP begins providing Implementation Services. The ongoing Services fees set forth in this Pricing Appendix will become effective on the latter of(a) the date of execution of this Fourth Amendment by ADP, if ADP is the last party to sign or(b)the date of receipt of a fully executed Fourth Amendment by ADP,if ADP is the first party to sign(such date being the"Ongoing Services Pricing Effective Date");for any ongoing Services provided to Client prior to the Ongoing Services Pricing Effective Date,Client will pay the rates invoiced to Client by ADP for such Services. The fees set forth in this Pricing Appendix will remain fixed during the first year following the Fourth Amendment Effective Date. During the remainder of the Initial Term,ADP may increase the fees for the Services on an annual basis by an amount not to exceed 3%with 30 days'prior written notice. Thereafter,ADP may modify the fees upon 30 days'prior written notice to Client. SECTION 5 FEES. 5.1 Implementation Services Fees. Not applicable. 5.2 Ongoing Services Fee.The fees for Ongoing Services(the"Ongoing Services Fees")are set forth in the table below. Units OngoingServices Fees Assumed Rate Frequency Based on Time&Attendance Services CORE APPLICATION ADP Enterprise eTIME 2,835 $1.41 ee/month Minimum Monthly Fee: $1,734.00 ADD-ON FEATURES ADP Enterprise eTIME Web Time Entry 2,833 $1.41 ee/month Additional Managers above 10:1 ratio 154 $6.19 mgr/month Price per additional manager over the included 10:1 employee/manager ratio ADP Enterprise Accruals 2,792 $0.43 ee/month Leave Management 2,831 $0.62 ee/month Requires Enterprise Accruals HOSTING __- Hosting 1 $5,295.76 month Includes test database PROPRIETARY AND CONFIDENTIAL TO ADP City of Augusta-NAS Calculator for Pricing Appendix Generation ONLY 11-20-17.xlsm Pricing Appcndo_ff9_OV 2017 1 17080173 ANNEX Z-2, AMENDED AND RESTATED PRICING APPENDIX SERVICE AND FEE SCHEDULE Subscription Timeclocks and Other Devices 4500 Numeric Ethernet Timeclock 68 $136.25 clock/month Quickpunch for ADP 4500 9 $37.15 clock/month ADP Benefits Administration Services* CORE APPLICATION *The monthly fee for the Benefits Administration Services shall become payable by Client as of the date on which the Benefit Services administration system is made available to Client in a production environment(regardless of whether the Client has opened the system to its employees or whether any employees are actually processed through the system). There shall be no proration of the first month's fees. ADP Benefits Enrollment Services 3,416 $7.40 PBEPM -ADP will continue to charge Client at the current rates for any components of Services received by Client that are not specifically listed in this appendix. 5.3 Miscellaneous Rate Card Items(if applicable). The fees for Miscellaneous Services(the"Miscellaneous Services Fees")are set forth in the table below.The Miscellaneous Services Fees are based on the scope of work and will be charged at the applicable rates as they occur or as the Estimated Volume included in fees set forth below is exceeded after the Services commence. Units Rate per Unit Category Item Description Included Lor ADP Frequency Based on in Fees Prevailing Rate) RATE CARD Time and Labor Management-Enterprise eTime Client Client-designated 5 $260.00 Per month Includes 5 designated support contacts; Practitioners support contacts per contact $260.00 per month per contact over those included 5.4 Postage,Shipping,Travel and other Out-of-Pocket Expenses. ADP will invoice Client for postage charges,delivery charges,any other third party charges incurred on behalf of Client and reasonable travel and out-of-pocket expenses. 5.5 Change Control Fees. In the event either party requests a change in the scope of the Services(including Implementation Services) (each a"Change Control Item"),the parties shall address such change request via ADP's change control process. Change Control Items and the cost associated with such changes(if any)to the Services shall be mutually agreed to by the parties,with the exception of Change Control Items that are required to be made by law or regulation applicable to the Services or to the duration of Implementation Services,which ADP will notify Client of prior to making such change. The standard rate for a Change Control Item is$185.00 per hour; provided, however,that such rate may be increased by ADP as follows: • By 50%for Change Control Items requested by Client after October 1st which ADP agrees to deliver by January 31st; • By 25% if, after receiving a Change Control Notice, the Client requests an expedited timeframe for completion of the Change Control Item. PROPRIETARY AND CONFIDENTIAL TO ADP City of Augusta-NAS Calculator for Pricing Appendix Generation ONLY 11-20-17.xlsm Pricing Appencib: 09 0(`i 2917 2 17080173 ANNEX Z-2, AMENDED AND RESTATED PRICING APPENDIX SERVICE AND FEE SCHEDULE Client may request modifications to the ADP system and will pay all costs to development of such system modifications,plus an annual system technology maintenance fee equal to 18%of the total one-time fee for a Change Control Item for modifications made after implementation. 5.6 Reserved. 5.7 Reserved. SECTION 6 APPLICATION PROGRAMS. The Application Programs licensed to Client are listed below: ADP to deploy the Application Programs at a Uniform Resource Locator(URL)to be selected, registered,and owned by ADP. • ADP Time&Attendance Services(ADP Enterprise eTIME) License subscriptions will be based on the total number of records within the database with a non-terminated status. 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