HomeMy WebLinkAboutMEMORANDUM OF UNDERSTANDING BETWEEN AUGUSTA, GEORGIA UTILITIES DEPARTMENT AND AUGUSTA, GEORGIA CENTRAL SERVICES DEPARTMENT STATE OF GEORGIA )
COUNTY OF RICHMOND )
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (the "Memorandum") made this
day of "rn , 2018, by and between the Augusta,,
Georgia Utilities Department, hereinafter known as "AUD", a department of Augusta,
Georgia, a Political Subdivision of the State of Georgia, hereinafter known as "Augusta"
and Augusta, Georgia Central Services Department, hereinafter known as "Central
Services", a department of Augusta, Georgia, a Political Subdivision of the State of Georgia,
hereinafter known as "Augusta.
WHEREAS Augusta has decided that it is in the best interest of its citizens to
provide services between departments to efficiently spend tax payers' monies; and
WHEREAS Central Services provides janitorial services to various other Augusta
departments in an effort to provide clean facilities for the convenience to its citizens and
employees; and
WHEREAS AUD and Central Services desire to and have agreed to enter into this
Memorandum as a collaborative agreement setting forth the general and basic terms,
conditions, services, rights, duties, and obligations to be provided by respective parties
through this Memorandum;
1.0 PURPOSE
The purpose of this Memorandum is to provide the responsibilities of each party for
the use and payment of Janitorial Services for property 452 Walker Street, hereinafter
known as "Walker Street Property", 3463 Peach Orchard Rd, hereinafter known as "Peach
Orchard Customer Service" and 1832 Wylds Road, hereinafter known as "Metering
Offices."
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2.0 BACKGROUND
The Central Services Department is comprised of five divisions to include Augusta
311, Facilities Maintenance, Fleet Management, Real Estate and Records Retention which
provides varying services to several Augusta departments. The Augusta Utilities
Departments has several locations throughout Augusta and needs janitorial services for each
location. AUD and Central Services have agreed the Central Services will provide janitorial
services to two of AUD's location and enter into an Inter-Departmental agreement in the
form of this Memorandum of Understanding.
3.0 UNDERSTANDING
3.1 DESCRIPTION OF SERVICES TO BE PROVIDED: In consideration of the
compensation received under this contract, Central Services will provide the janitorial services for
AUD at the "Walker Street Property", "Peach Orchard Customer Service" and "Metering
Offices" as described in the "Janitorial Services Required Schedule" which is attached and
incorporated herein by reference.
Additions or Deletions: AUD may, by written change notice, add or delete facilities, areas,
or service requirements of this Memorandum. Such changes shall be negotiated on the basis of a
prorated price consistent with the price contained in this Memorandum.
3.2 Central Services agrees to the following:
a. Central Services will be responsible for following the attached "Janitorial
Services Required Schedule" attached as Exhibit A hereto.
b. Central Services Director, or her designee, will be available to converse, on a
regular basis, with AUD Director or his designee to ensure that AUD is satisfied with the service
level.
3.3 AUD agrees to the following:
a. AUD will be responsible for payment of Seventy Thousand Four Hundred Forty-
Nine Dollars and Sixty Cents ($70,449.60) for the janitorial services provided per the attached
"Janitorial Services Required Schedule" attached as Exhibit A hereto.
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1. The payment will be an estimated monthly cost allocation of Five
Thousand Eight Hundred Seventy Dollars and Eighty Cents ($5,870.80);
b. AUD Director, or his designee, will be will provide timely notice of any questions
and/or concerns regarding the satisfaction with the services on a regular basis, to the Central
Services Director, or her designee in order to allow prompt attention to be given to such matters.
4.0 PAYMENT PROCEDURES
Each month, the Augusta Finance Department will ensure that all costs per the
allocations as stated in this Agreement as transferred from AUD to Central Services
appropriate account balances.
AUD and Central Services have the option of providing detailed written invoices as
agreed between the AUD and Central Services Directors, or his and her designees.
5.0 TIME/TERMINATION
This Memorandum will remain in effect until such time that AUD and Central
Services provide at least sixty (60) days written notice to terminate this Memorandum in
accordance with the Augusta, Georgia Procurement Code.
In the event that AUD becomes dissatisfied with Janitorial Services provided by
Central Services, AUD will provide written notice identifying specific locations and items
that need to be addressed. Central Services shall be allowed a thirty (30) day cure period to
adequately address and correct such items.
6.0 MISCELLANEOUS
a. This Memorandum shall be executed in duplicate, so that both AUD and
Central Services will each have an original executed Memorandum, either of which may be
considered the original.
b. This Memorandum shall be controlled by and construed in accordance with
the laws of the State of Georgia, and venue shall be in Richmond County Georgia.
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c. This Memorandum is the entire agreement between the parties, and may not
be amended, except by a writing executed by both parties.
d. This document shall be recorded by the Clerk of Commission's Office and
kept with official records of Augusta, Georgia.
IN WITNESS WHEREOF, AUD and Central Services have caused the execution of
this Memorandum by and through their respective duly directors, with their respective seals
being affixed hereto, as of the day and year first above written.
[SIGNATURES ON FOLLOWING PAGE]
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AUGUSTA,GEORGIA UTILITIES
DEPARTMENT
By: �e"M,.-V. \►
WITNESS TOM WIEDMEIER
DIRECTOR
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RICHMOND COUNTY, STATE OF EORGIA
MY COMMISSION EXPIRES: I?1(-1 y►
(SEAL) Sherri S Coy
NOTARY PUBLIC
Richmond,
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Exhibit B
Janitorial Services Required Schedule
Daily:
• Empty and remove all trash in all offices/rooms and replace wastebasket liners; trash is
then to be taken to Courtesy Drop-off trash container.
• Empty and remove all recycling in all offices/rooms; recycling is then to be taken to
Courtesy Drop-off recycling container.
• Dust all counters, desks, work stations (cubicles) only when free of all work materials
• Dust all ceiling vents, chairs, TVs, and other office furniture.
• Dust lobby furniture.
• Vacuum all carpeted areas; dust all windowsills, ledges, and other horizontal surfaces.
• Sweep and mop all tile areas.
• Sweep, mop(with microfiber tube mop), and rinse all spray-on floor areas.
• Sweep and mop interior stairwell; spot clean stairwell handrails and walls; sweep exterior
stairwell.
• Clean all door knobs with disinfectant solution.
• Spot clean doors, doorknobs, doorframes, and light switches.
• Clean all drinking fountains with disinfectant cleaner.
• Clean cubicle glass partitions.
• Clean all doormats.
• Clean all lobby glass (entry doors,partitions, reception windows, etc.).
Restrooms:
• The interior and exterior of toilet bowls and sinks shall be thoroughly washed with a
commercial disinfectant including the rim leaving no discoloration, rust encrustations or
water rings. Any hard water stains will be removed.
• Sanitary product receptacle will be emptied and disposed of with the trash.
• Paper towel, toilet paper, and soap dispensers will be checked daily to ensure they are at
full capacity. Refills will be made using supplies provided by Augusta Utilities
Department.
• Mirrors will be cleaned and polished.
• Doors, doorknobs, doorframes, walls, and light switches will be spot cleaned.
• Floors will be swept then mopped with a disinfectant detergent.
• Counters, cabinet fronts, and partitions will be sprayed down with a disinfectant cleaner,
and then wiped clean.
• Sinks will be cleaned and disinfected also,then dried and polished to a shine.
Break Room/Kitchen:
• Sweep and mop floor with a disinfectant detergent.
• Tables, chairs, counters, cabinet fronts and sink will be cleaned with a disinfectant
cleaner. (Any paper left on the tables is to be thrown away).
• Faces of appliances and vending machines will be cleaned with a disinfectant cleaner.
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• Microwave will be cleaned inside and out with a disinfectant cleaner.
• Clean coffee machine.
• Dust TV.
• Doors, doorknobs, doorframes,walls and light switches will be spot cleaned.
Conference Room - One(1)day per week:
• Dust tables, chairs, and all horizontal surfaces.
• Clean counters, cabinet and appliance fronts, and sinks with disinfectant cleaner.
• Doors, doorknobs, doorframes,walls and light switches will be spot cleaned.
• Clean coffee machine.
• Dust TVs.
Training Room (PO Rd.)—One(1)day per week:
• Clean counters and cabinet fronts with disinfectant cleaner.
• Doors, doorknobs, doorframes, walls, office equipment and light switches will be spot
cleaned.
Shop Area,if applicable:
• Face of icemaker will be cleaned with a disinfectant cleaner.
• Drinking fountain will be cleaned with a disinfectant cleaner.
• Sink/Hand washing station will be cleaned with a disinfectant cleaner.
• Soap and towel dispensers on the wall will be cleaned with a disinfectant cleaner.
• Clean the wall within the cage area.
• Sweep and mop the floor within the cage area.
• Clean mats within the cage area.
• Replenish hand soap, pumice soap, and paper towels as needed.
Weekly Services—One(1)day per week:
• Perform all high and low dusting.
• Dust artificial trees.
• Spot clean carpeting.
• Dust/Spot clean walls,wall hangings, and light fixtures.
• Detail vacuum between desks and edges.
• Clean all windows inside (floor to ceiling).
• Clean all window sills.
Monthly Services:
• Recommend when carpet needs cleaning(to be on separate contract).
• Recommend when tile or concrete floors need to be stripped, waxed & buffed (to be on a
separate contract).
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