HomeMy WebLinkAboutGENERAL FUND BUDGET AGREEMENT_DELTA HOUSE DBA LUCY CRAFT LANEY MUSEUM OF BLACK HISTORY This AGREEMENT is made and entered this 1St day of January, 2018 between the
consolidated government of Augusta, Georgia, a political subdivision of the State of Georgia
(hereinafter referred to as "Augusta"), acting by and through the Augusta, Georgia
Commission, and Delta House dba Lucy Craft Laney Museum of Black History, (hereinafter
referred to as the "Organization").
The Augusta, Georgia Commission desires to contract with the above named
Organization and to provide funds to the Organization in exchange for the projects, services
and benefits to be provided by the Organization to Augusta as provided herein.
In accordance with this agreement, the amount of$143,670.00 is now available for use
by the Organization, according to the General Fund Budget adopted on November 21st, 2017.
For and in consideration of the mutual covenants and agreements between the parties,
it is agreed as follows:
Augusta agrees to appropriate the following sums to the Organization for the
following purposes:
1. Promote the legacy of Miss Lucy Craft Laney through art, history, and the
preservation of her home for the children and adults of Augusta-Richmond County.
2.
3.
The Organization agrees to use such funds that it may receive, pursuant to this
Agreement, solely and exclusively for the above described purposes. For each specific
project, the Organization shall provide a Project Budget, attached hereto and incorporated as
part of this agreement.
As further consideration of the disbursement of said funds, the Organization shall
observe all conditions that the law imposes on the use of said funds, which shall include, but
not be limited to, the following:
1. The Organization shall provide Augusta with a narrative description of the program
and a detailed program budget. The budget should include all funding sources that the
Organization anticipates receiving.
2. The Organization shall provide the following information as part of the narrative:
a. Mission Statement
b. Performance Budget Overview
c. Budget Request
d. Summary
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3. The Organization shall complete the following forms as part of the budgeting process:
a. Budget Preparation Checklist
b. Agency/ Joint Funding Budget Request(Form AJ)
c. Agency/Joint Funding Budget Request Payroll Costs (Form AJ-1)
d. Copy of Agencies most recent financial statements.
4. The Organization shall have an annual audit performed by an independent CPA Firm
or an annual review performed by an independent CPA Firm if funding is equal to or
less than $25,000. The Organization should specify Augusta, Georgia as a funding
source. The Organization shall provide Augusta a copy of the audited financial
statements within 30 days of delivery of the audit by the CPA Firm. Said reports shall
be delivered to Augusta Finance Department, Municipal Building, 535 Telfair Street
Suite 800, Augusta, GA 30901 to the attention of Ms. Donna Williams, Finance
Director or her Designee.
5. The Organization shall also submit a completed form W-9 to the Augusta Finance
Department.
6. The Organization shall provide their E-Verify number.
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