HomeMy WebLinkAboutGENERAL FUND BUDGET AGREEMENT_ DEPARTMENT OF FAMILY AND CHILDREN SERVICES e. e M,,
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STATE OF GEORGIA
Division of Family and Children Services
Nathan Deal VirginiaPryor
Governor Interim Director
TO: Richmond County Commission
535 Telfair Street
Augusta, Georgia 30901
FROM: Richmond County DFCS
Tavia Harris
DATE: January 23, 2018
RE: County Budget for January 1, 2018-December 31, 2018
1. The Richmond County Commision has approved your County Budget for January 1, 2018-
December 31, 2018 in the amount of$118,750.00.
2. The expending of these funds is to be adhered to as follows (pick one):
X Funds may be expended at the Discretion of the DFCS County Board of Directors and
the County Director as follows:
County expenditures in the amount of$1000 or less may be approved by the County Director or
designee.
County expenditures in the amount of$1000 or more require approval by the County Director
and DFCS Board. NOTE: For expenditures in this category, a copy of the Board Meeting
minutes approving this expenditure must be attached to the invoice to authorize payment.
NOTE: If your Commission requires that you be specific on each type of expenditure, you
would want to include that information in your budget.
3. The Richmond County Commission will issue funds to Richmond County as follows:
Funds will be issued to reimburse expenditures at the end of each month(requisition
should be completed and mailed for reimbursement)
_X_ DFCS will receive $9,895 in advance each month.
4. Any advanced county funds left over at the end of the December 31, 2018 are to be disposed
of as follows (pick one):
Funds are to be returned to the County Commission
X_ Funds are to be retained in the Cash Advance Account and used to supplement the
upcoming year's county budget
Funds are to be retained in Fund Balance and be used upon request and approval from the
Tavia Harris, County Director I Richmond County Department of Family and Children Services I P.O. Box
2277 'Augusta,Georgia 30903 1706-721-3000 I Fax: 706-721-7140
County Commission for special projects
5. In the event there is a deficit at the end of the County's Budget Cycle, they will be handled as
follows
The County Commission will issue additional funds to cover the deficit
X The County Commission grants the use of Fund Balance (prior year remaining county
funds)to cover the deficit
6. So that the DFCS Board can monitor their County Budget, DFCS will provide a monthly
expenditure report by category.
7. DFCS County offices will provide an updated copy of the Foster Care Guidelines to Regional
Accounting at the beginning of eiscal year.
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DFCS ounty Director Signature/Date