HomeMy WebLinkAboutCSRA PROBATION SERVICES, INC. AS COMPANY TO PROVIDE SUPERIOR COURT WITH PROBATION SUPERVISION SERVICES FOR MISDEMEANOR VIOLATIONS IN THE AUGUSTA JUDICIAL CIRCUIT CONTRACT FOR PROBATION SUPERVISION SERVICES
Pursuant to O.C.G.A. 42-8-101, CSRA Probation Services, Inc. (hereinafter referred to as the
"Contractor"), Burke, Columbia and Augusta-Richmond Counties, Georgia(hereinafter referred to as
the "Counties"), and the Superior Courts of Burke, Columbia and Augusta-Richmond Counties,
Georgia(hereinafter referred to as "Courts"), do hereby agree and contract that:
1. SCOPE OF SERVICES
CSRA Probation Services, Inc., shall provide the following probation services and programs for
the Superior Courts of the Augusta Judicial Circuit to-wit:
A. Comply with the uniform contract standards (O.C.G.A. 42-8-107) and all
standards and qualifications as set forth by the Misdemeanor Probation Oversight Unit.
B. Staff Qualifications for probation officers will meet or exceed uniform professional
standards set forth in O.C.G.A. 42-8-107. Staff qualifications for administrative, intern,
or volunteer staff will meet or exceed the requirements set forth in Department of
Community Supervision Board Rule 105-2-.09.
C. Criminal records checks will be completed on all staff as set forth in O.C.G.A.
35-3-34.
D. All newly hired probation officers will receive a 40 hour initial orientation and all
probation officers will receive 20 hours annual in-service continuing education.
(Probation/Parole officers who have previously completed a basic course of training
certified by the Georgia Peace Officers Standards and Training Council or private
probation officers employed by a private probation company for at least six months as of
July 1, 1996, are exempt from the 40 hour initial orientation).
All newly hired administrative employee, agents, interns, or volunteers will complete a
16 hour initial orientation program within 6 months of appointment and 8 hours annual
in-service continuing education training program.
E. Maintain individual files for each offender participating in the Contractor's
programs. The files will be maintained in a secured area, in a locked file cabinet
or safe.
F. Provide timely and prompt reports as are, or may be, required by the Court during
the period of the contract, which include but are not limited to statistical reports,
caseload data, and other records documenting the types of program services
provided and the identity of the offenders receiving such services.
G. Make fiscal and program records available within ten(10) working days for
review of procedures and the maintaining of financial records reflective of good
business practices.
H. Bill the offender for program services provided on such forms and in such manner
to conform to acceptable business practices. The accuracy of billing is to be confirmed
by providing a copy of the services and attending costs to the offender.
Current program services/costs are outlined in Exhibit A, Cost/Fee Schedule.
I. Submit monthly reports to the Court and Counties on the amount of Court fines,
costs and restitution Court ordered and collected from the Offender. The report shall
include the services being provided, the total dollar amount applied to Court
ordered fines, restitution, and other conviction related costs. The monthly reports
shall be provided to the Court and Counties by the tenth(10th) day of the
following month.
J. Tender all Court fines, costs and restitution ordered and collected during the
month from the offender to the Counties by the 10th day of the following month. Collect
and tender all GCVEF payments to the state as mandated by law.
K. Comply with all laws regarding confidentiality of offenders records.
L. Not attempt to profit from any fines, restitution, or court costs collected from the
offenders.
M. Collect all fines, costs and restitution as sentenced and the amount is to be paid at
a date later than the date of sentencing provided the Court orders the amount to be
collected by CSRA Probation Services, Inc. A probation fee of thirty-five dollars
($35.00)per month may be assessed against the offender, to be collected by CSRA
Probation Services, Inc. for each month of probation until that case expires or is
terminated. Payment of said fees shall conform with O.C.G.A. 42-8-10 (pay-only
probation) which states that fees shall be capped at three (3)months of ordinary fees
unless other named statutory circumstances exist.
N. Provide an ongoing offender monitoring program which accounts for activities of
offenders serving their sentence on probation and delinquency reports to the Court
advising of violations and proceed with revocation procedures based on direction
of the Court.
O. Indigent offenders may apply to be exempted from paying a supervision fee if the
offender claims that such fee will cause unreasonable or undue hardship. The
exempting authority shall be the sentencing Judge based on ability to pay per
O.C.G.A. 42-8-102.
P. Shall maintain bonding levels and insurance as required by law, to include a
surety/fidelity bond in the amount of not less than one hundred thousand
dollars ($100,000.00) as security for the satisfactory performance of the Contract
and provide general liability insurance coverage in the amount of not less than one
million dollars ($1,000,000.00).
Q. Caseload Levels: active supervised caseloads will not exceed 300 per probation
officer.All probationers are required to report in person a minimum of once per
month with exceptions being per Court order, out of state, or out of area with the
Courts approval. Out of area reporting shall report by telephone, Smartphone App,
online or written report a minimum of once per month.
R. Violations of Probation shall be reported to the Court by Delinquency Report,
Warrant, or as designated by the Court and shall be handled in a manner as
directed by the Court.
S. Consecutive cases: Per O.C.G.A. 42-8-103.1(b), each case will be reviewed after twelve
(12) consecutive months of probation as required by statute, and every four (4) months
thereafter for the possibility of early termination recommendation.
2. CONTRACT TERMS
The Court shall designate CSRA Probation Services, Inc. as the exclusive private entity to
coordinate and provide direct probation and program services to misdemeanor offenders sentenced
under the jurisdiction of the Court during the term of this Agreement. The provisions enumerated in
this Contract shall be deemed valid in so far as they do not violate any city, state, or federal laws.
This agreement shall be binding on the parties hereto for a period of one year commencing on
January 1, 2018 and shall expire on December 31, 2018 . Notwithstanding the date of the
expiration of the Contract, this Contract shall automatically renew under the same terms and conditions
as provided for herein unless wtritten notice by certified mail (return receipt requested)to the contrary
is directed to the other party. Said Contract period shall not exceed five (5) years.
The Court may terminate this agreement if CSRA Probation Services, Inc. becomes insolvent or
files for protection under any chapter of the U.S. Bankruptcy Code. Either party may terminate this
contract for default by giving the other party written notice by certified mail (return receipt requested)
thereof, specifying each particular default. If the party in fault fails to cure or take reasonable steps to
cure the default within thirty (30) days after receipt of notice, the other party may declare the Contract
terminated effective upon receipt of notice thereof.
Neither the Court nor the Governing Authority shall be liable to CSRA Probation Services nor
to anyone who may claim a right resulting from any relationship with CSRA Probation Services, for
any acts of CSRA Probation Services, its employees, agents or participants in the performance of
services. CSRA Probation Services shall indemnify and hold harmless the Court and Governing
Authority, from any claims, demands, actions,proceedings, expenses, damages, liabilities or losses
(including but not limited to attorney's fees and court costs) and any causes of action arising from any
acts or omissions arising out of or in connection with the services performed by CSRA Probation
Services or its employees and agents under the terms of this Agreement.
No amendment or modification to this Contract or any waiver of any provision hereof shall be
effective unless made in writing and signed by all parties hereto.
{SIGNATURE PAGE FOLLOWS}
.
IN WITNESS THEREOF, the parties hereto have executed this contract on this the day
of , 2017.
ATTEST:
C - BY: 17c,".)L--
Ron C. Cross l a',i in Hardie Davis, Jr. 0\ 114t 120 1 5
Chairman, Board of Commissioners AN Mayor
Columbia County, GA Z2 (lf/ A _us a-R' hmond Co nty, GA
I 1 / /l/1(. atir / /
BY: BY: C C.
Allen B. Delaigle
g Chief Judge Carl C. Brown, Jr.
Chairman, Board of Commissioners Superior Courts
Burke County, GA Augusta Judicial Circuit
BY: 7Mei
Michael Popplewell
President
CSRA Probation Services, Inc.
•
IN WITNESS THEREOF,the parties hereto have executed this contract on this the day
of ,2017.
ATTEST:
BY: [=
'9 Ace.c./ BY:
Ron C. Cross I al/9 n Hardie Davis, Jr.
Chairman,Board of Commissioners Mayor
Columbia County, GA Augusta-Richmond County,GA
•
BY: BY: tea_ •c. &41
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Allen B. a aigle Chief Judge Carl C. Brown,Jr.
Chairman,Board of Commissioners Superior Courts
Burke County, GA Augusta Judicial Circuit
BY: )��/ it
Michael Popplewell
President
CSRA Probation Services, Inc.
EXHIBIT A
COST AND FEE SCHEDULE
STANDARD MONITORING SERVICES
SERVICE RATE
Supervision Fee $35/month
Drug Testing $20/test
Electronic Monitoring RF $25 install fee, $10/day
Electronic Monitoring - GPS Active $25 install fee, $12/day
Alcohol Monitoring—Random $5 (combined w/RF)
Alcohol Monitoring—Continuous (SCRAM) $25 install fee, $10/day
Bond Supervision $35/month
ACCI Offender Education Workbook Course $60/course