HomeMy WebLinkAboutCONTRIBUTION AGREEMENT BETWEEN THE GEORGIA ASSOCIATION OF CONSERVATION DISTRICTS AND THE AUGUSTA-RICHMOND COUNTY BOARD OF COMMISSIONERS CONTRIBUTION AGREEMENT
GACD-02-17-014
BETWEEN THE
GEORGIA ASSOCIATION OF CONSERVATION DISTRICTS,INCORPORATED
AND THE
AUGUSTA-RICHMOND COUNTY BOARD OF COMMISSIONERS
THIS AGREEMENT, made and entered into this day of ,2017,by and between the
AUGUSTA-RICHMOND COUNTY Board of Commissioners ( ereinafter referred to as
the"Provider"); and the Georgia Association Of Conservation Districts, Incorporated
(hereinafter referred to as the"GACD").
I. PURPOSE:
This long term conservation partnership serves to facilitate the implementation of planned
conservation practices. This "partnership" is to assist interested landowners with the NRCS
application process and conservation practice implementation. The Provider is responsible
for providing technical support to participants for planned conservation as outlined in this
agreement. The task involves the following technical support:
o Assisting landowners with Farm Bill Program application process
o Design and layout of conservation practices.
o Activities associated with various Farm Bill conservation programs contract
development and management
o Contract planning
o Eligibility determinations
o Processing applications
All technical assistance provided must meet USDA-Natural Resources Conservation Service
(NRCS) standards and specifications as set forth in its Departmental manuals, handbooks,
and Field Office Technical Guide, conservation planning, conservation practice application,
and other areas of technical assistance.
II. OBJECTIVES:
Under the provisions of this agreement NRCS is assigned responsibility of managing the
technical assistance supplied by the Provider to landowners to plan and implement
conservation practices on eligible land,manage easements, and complete evaluation and
monitoring of completed practices. This agreement will support the objectives of both
organizations, and will leverage their capabilities to efficiently and effectively implement
conservation activities as outlined in the Agricultural Act of 2014 and subsequent Farm
Bills.
III. RESPONSIBILITIES OF THE PARTIES
A.GACD will
o Provide a list of program participants to county personnel contracted through the
Provider,that have scheduled conservation practices, as identified in Part IV, Section
Page 1 of 8
A, Expected Accomplishments and Deliverables, and identify and prioritize work
assignments at the field office level.
o Provide technical guidance to the Provider and the county personnel maintained
through this agreement when requested and provide clarity on work plan and other
agreement details.
o Provide working materials and equipment needed to perform duties and to bear the
cost of operation, maintenance and repair of equipment except for cost due to gross
negligence by the Provider. NRCS accident reporting procedures will be followed.
o Coordinate reimbursement of the Provider on a quarterly basis upon receipt of
properly completed required documentation. Documentation must include a detailed
list of accomplishments utilizing the Deliverable Tracking Report as referenced in Part
IV, Section A, Expected Accomplishments and Deliverables. GACD costs share
shall not exceed the total obligation as identified in Part V1,Resources Required,
equal to no more than$37,440.00
o Review all new technologies and innovative practices, including applicable standards
and specifications,prior to initiating those technologies and practices.
o Provide quality assurance for services provided under the agreement.
B.PROVIDER will:
o Hire and manage employees to perform technical services in the State of Georgia. This includes
providing all Human Resources services for these employees per this agreement.
o As identified in this Statement of Work,Part IV, Section A, Expected Accomplishments
and Deliverables and Part VI, Resources Required,provide administrative and
technical assistance to private landowners in conserving, improving, and enhancing their
natural resources as well as in-kind supplies and services. The total cash supplied by
the Provider will be $37,440.00
o Provide technical assistance to participants as described in this Statement of Work and
Part IV, Section A, Expected Accomplishments and Deliverables. Ensure personnel
meet the GACD qualification standards for assigned responsibilities and for operation of
equipment to perform those responsibilities.
o Ensure the Provider personnel maintained through this agreement, remain current with
all training and certification requirements,to obtain and keep USDA NRCS Level II
Computer Access current and up to date. This includes reporting changes to records and
completing required Ag Learn courses when appropriate.
Page 2 of 8
o Use existing NRCS policy, training procedures, and supervisory guidelines to ensure that
all provided assistance meets NRCS standards.
o Comply with the special provisions included in this agreement and to work within this
agreed-to Statement of Work and Part VI, Resources Required. Meet applicable
NRCS standards, specifications, and program requirements. Be consistent with the
conservation program goals and objectives in the agreement; and incorporate, where
appropriate, low cost alternatives that would address the resource issues and meet the
objectives of both the program and program participants for which assistance is
provided.
o Limit request for reimbursement for technical assistance provided as described in this
Statement of Work,Part IV, Section A, Expected Accomplishments and Deliverables
and Part VI,Resources Required.
o Be responsible for gross negligence during use of any NRCS property and to reimburse
the NRCS for such costs. Gross negligence is defined as willful destruction of NRCS
property.
o If applicable, the Provider shall carry liability insurance to operate a government vehicle
in the amount of a minimum of$500,000 and provide a certificate of insurance to
GACD. Nongovernment employees will not drive government vehicles unless proof of
insurance is made available to GACD.
o Provide at least fifty(50)percent of the cost of the technical assistance listed in Part IV,
Section A, Expected Accomplishments and Deliverables. The Provider must match the
USDA funds awarded on dollar-for-dollar basis from non-Federal sources.
o Request reimbursement from GACD for GACD's share as referenced in this Statement
of Work, and the General Terms and Conditions of this Agreement. Total
reimbursement shall not exceed the GACDS portion referenced in Part VI, Resources
Required. Reimbursement shall be requested through the use of:
• Documentation must include a detailed list of accomplishments utilizing the
Deliverable Tracking Report as referenced in Part IV, Section of A, Expected
Accomplishments and Deliverables. _
• Deliverables Tracking Report must be certified, signed, and dated by the
appropriate Augusta-Richmond County official and the NRCS District
Conservationist with the following statement: "I certify that, to the best of my
knowledge, this bill has not been previously submitted and that program
accomplishments will meet planned activities under this agreement. I have
examined and certify that this request is correct for payment. "
o Requests for Reimbursement shall be no more often than every 30 days for the period
this agreement is in force
Page 3 of 8
o Requests for Reimbursement shall be submitted to: GACD, 4310 Lexington Road,
Athens, Georgia 30605.
o Warrant that the technical services provided:
• Comply with all applicable Federal, State, and Tribal and local laws and requirements;
• Are consistent with the conservation program goals and objectives in the agreement
• Incorporate, where appropriate, low-cost alternatives that would address the resource issues
and meet the objectives of both the program and program participants for which assistance
is provided.
• Be subject to the same rules and regulations that apply to NRCS and other USDA
employees when using Government owned property or equipment.
Page 4 of 8
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V. PERIOD OF PERFORMANCE
A. That this agreement is effective from the date signed by both parties through
September 30, 2019.
VI. RESOURCES REQUIRED
A. AUGUSTA-RICHMOND COUNTY and GACD requirements are outlined in the
following tables
Table A.1 GACD_ _AND AUGUSTA-RICHMOND COUNTY COST SHARE
AGENCY FY18 TOTAL FY 19
COST TOTAL TOTAL COST
COST
AUGUSTA- $18,720.00 $18,720.00 $37,440.00
RICHMOND
COUNTY I _
GACD $18320.00 $18,720.00 $37,440.00
Table A.2 2 YEAR BUDGET SUMMARY
Category GACD Funds { AUGUSTA- Total
RICHMOND
COUNTY
Funds
Conservation Program $37,440.00 $37,440.00 $74,880.00
Practice Development,
Review and
Certification
(Administrative,
( Technical,Easement
Development, and
CNMP Development)
B. GACD costs share for this agreement is fixed at $37.440.00
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