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Home My WebLink AboutTRUE NORTH CONSULTING GROUP_PHASE II OF THE MARSHAL'S OPERATION CENTER PROJECT • G E O_. R G I A City of Augusta, Georgia Proposal for Consulting Services for Phase II City-Wide Security Upgrades June 26,2017 Prepared by: Tony Chojnowski Desiree Crawford trueNORTH consulting group True North Consulting Group 512.451.5445 www.tncg.com Phase ll City-Wide Security Upgrades Technology Consulting Services Introduction The City of Augusta has requested that True North Consulting Group(the Consultant)provide a design and.consuiting proposaifor_the..P_haseJl.—City_ idp Security_U.pgrades.she__ security upgrades throughout the city will include the Judicial Center,Fleet Management, Augusta Public Library Headquarters,Landfill,and the Municipal Building.The Consultant has not included fees for the security upgrades at the Utilities/AED-Water/Sewer and Transit which will be provided under a separate proposal. A summary of work may include the following listed services(final detailed scope to be identified during detailed schematic design process): • Judicial Center shall include evaluation of integration of video,access control,and security systems. • Fleet Management shall include upgrading video management system from DVR to Genetec,add exterior cameras for vehicle protection,build fiber connection and add premise access control system. • Augusta Public Library Headquarters shall include upgrading video management system from DVR to Genetec and add premise access control system. • Landfill shall include adding cameras and alarms through Genetec,add premise access control system and all associated CAT 6 cabling and Cisco Switches. • Municipal Building shall include adding cameras and premise access control system.The Consultant shall also evaluate options for relocation of MOC to the Municipal Building • Specifications for medical Trauma kits • Evaluation of Mobile camera kit options for different scenarios. • Evaluation of Threat Level Management within the Genetec solution. • Evaluation of Video Analytics features(people counting,multiple entrances/exits, direction,object left behind...)to be considered at County facilities. • Evaluation of Mass notification options • Review of current Cisco Network configurations for existing and new security facility networks to ensure best practices are being employed. The Consultant's proposed services include system design to meet established City of Augusta standards,review of architectural documents,a schematic design narrative outlining system functionality requirements,preliminary cost estimates,preparation of detail design drawings,and specifications(Division 27 00 00)for the Contractor procurement process. The Consultant will also assist the City with the City-Wide Security Upgrades pre-bid meeting,provide bid evaluation, recommendation for award,and provide project management services.True North Consulting Group has also included participation in required design/programming/planning,and user group meetings,scheduled by the Consultant to include the City. trueet ORTH Page 2 of 7 Phase 11 City-Wide Security Upgrades Technology Consulting Services A. Professional Service Tasks 1. Schematic Design Phase a. Technology Standards—The Consultant will meet with the City's leadership to review - — ---- ------cut rentsecurityand-technology-standardsand-discuss-anyupdaterto-be ------ -- implemented in during this project.The Consultant will incorporate the standards into schematic design narrative for all project sites(Judicial Center,Fleet Management,Augusta Public Library Headquarters,Landfill,Parks&Recreation and the Municipal Building). b. Division of Scope—Establish or verify which elements and contract services of the project implementation the City procures separately from this project procurement process(if any).Based on the City's preference,the Consultant shall coordinate detail requirements for the City furnished equipment to meet the approved program and document the extent of scope to eliminate any duplications. c. Security Schematic Design Narrative—Based upon meetings with the City,the Consultant will provide a Security Schematic Design Narrative outlining systems, project scope,and their functional requirements for approval by the City based on goals of the project. d. Budget Analysis—Provide magnitude cost estimate based upon the approved security program and scope and identify those elements,which will be provided by the City under separate funding sources or outside of the project budget. e. Budget Approval—The Consultant will expect approval of the technology system budget prior to proceeding with detail design drawings and specifications.The Consultant will work with the City and cost estimator in determining any acceptable cost reduction strategies or scope to budget modifications to meet the technology budget. 2.Construction Document Phase a. Technology System Specifications—The Consultant will submit an outline specification with section titles and system descriptions based upon the approved program.The Consultant will also provide a detailed Security General Requirements section and a detailed proposal form,structured to encourage the most competitive responses by grouping of technology trade contractors. b. Technology System Drawings and Logical Diagrams—The Consultant will submit set of project drawings,maps and or diagrams to indicate device locations,elevations, quantities and logical system connectivity requirements. 3.Bidding and Negotiation Phase a. Pre-Bid Meeting/Addenda—To encourage a good group of responses,the Consultant will compile a list of qualified proposers from the TNCG vendor database as well as from specific system manufacturer's certified lists.The Consultant will prepare for Page3of7 truet4ORTH • Phase 11 City-Wide Security Upgrades Technology Consulting Services and facilitate a pre-proposal meeting for qualified security contractors interested in proposing on the project. The Consultant will provide answers to questions submitted,and provide required clarifications in the form of addenda to meet the project requirements. b. Bid Evaluation and Recommendation for Award—The Consultant will analyze, �� µ tabulate and carefully review proposal responses for completeness and specific contractor requirements. The Consultant will request any required supplementary information and provide the City a written evaluation and recommendation for award of project scope areas. 4.Project Management Phase The Consultant will recommend the following consulting services be provided following the award to the successful bidder(s).The Consultant will recommend that processing of payment applications for technology contractor(s)be contingent upon qualified field verification by the Consultant against an approved Schedule of Values for the technology sub-contractor's work. The Schedule of Values will include line item amounts for work scope,materials,labor,as-built documents,submittals,testing,project manuals,training, and all close out documentation. A summary of the Consultant's project management services is listed below: a. Pre-Construction Meeting—The technology pre-construction meeting will be scheduled under the direction of the Consultant or Owner.The Consultant will facilitate the meeting with the technology contractor(s).Items to be reviewed in this meeting shall include:project schedule,submittal requirements,schedule of values, procedures for applications for payment,and notification of work progress for scheduled site visits. b. Review of Schedule of Values Submittal—The Consultant will review the format and content of the Schedule of Values submitted by the successful technology sub- contractor(s)for inclusion of all line items related to work scope,materials,labor,as- built documents,submittals,testing,project manuals,and all close out documentation.Schedule of Values will be completed on an AIA 6-703 continuation sheet to the AIA 6-702 Application and Certificate of Payment.The approved Schedule of Values on the form AIA 6-703 will be included with each Application for Payment to be reviewed and verified by the Consultant. c. Review of Project Submittals—The technology sub-contractor(s)shall provide all required project submittals to the Consultant for review.The technology contractor(s)shall provide submittals as a complete package in a timely fashion to allow an adequate review period prior to commencement of the work.The technology contractor(s)is responsible for compliance with contract documents and shall not proceed without approved submittals. Page 4 of 7 tfUe 'I Phase 11 City-Wide Security Upgrades Technology Consulting Services d. Response to Requests for Information(RFI's)—The Consultant will log and process RFIs relating to technology work in a timely fashion,not to delay the progress of the work. e. Periodic Site Visits/Field Reports—The Consultant shall visit the project site at the — — --- intervals-subsequent-teethe-pre-construction-meeting-he-Eonstiltant-will-review-he work progress for compliance with the project schedule and requirements of the contract documents,and submit a written field report to the City and Project Manager.This proposal indudes three(3)progress site observations in addition to the final punch list detailed below. f. Periodic Project Coordination Meetings—The Consultant will attend periodic project coordination meetings with the Contractor and City to review device rough-in locations,infrastructure,and provisions.Coordination meetings will coincide with site visits listed above. g. Review of Payment Applications Based on Site Visits—The Consultant will review and approve Applications for Payment submitted by the technology contractors on AIA G-702 and AIA G-703 forms,based upon the approved Schedule of Values for the work and verification by the Consultant in the field. h. Punch List Walk Through/Test Verification—Upon substantial completion of the work,the Consultant will be notified and provided with testing documentation from the technology contractor,along with closeout documents.The Consultant will then schedule a job walk through in the presence of the sub-contractor(s)to review and verify testing,validate as-built drawings,and review completed work for compliance with contract documents. I. Follow-up/Verification Walk Through—Upon notification that all punch list items and corrections to as-built documents have been completed and/or corrected,the Consultant will schedule a final walk-through to confirm that corrective work has been satisfactorily completed.Should additional follow-up visits be required due to the sub-contractor's failure to complete the work satisfactorily,the Consultant will submit these additional visits as an additional service to be back-charged to the sub- contractor. j. Review of Close-out Documents—The Consultant will review final corrected versions of as-built drawings,project manuals,and record submittals for compliance with the contract documents.the Consultant will also review final Application for Payment prior to release of retainage and final payment to the sub-contractor. trueNORTH Page S of 7 ting ccmsutgroup • Phase 11 City-Wide Security Upgrades Technology Consulting Services Professional Fees True North Consulting Group proposes to provide professional services related to technology systems outlined in"A.Technology Systems/Scope of Services and Deliverables",based upon a stipulated sum fee for phases as follows: Design—Bidding Phases B1a-B1e Technology Schematic Design Phases B2a-B2b Construction Document Phase B3a-B3b Bidding and Negotiation Phase Project Management Phases B4a-B4j Project Management Fee Breakdown by Project Area At the Request of the City,TNCG has included a break out of professional fees below by Project area. Phase H City-Wide Security Upgrades Design-Bidding Twenty-Seven Thousand Six Hundred and 00/100 Dollars--------------$27,600.00 Contract Administration Eighteen Thousand Four Hundred and 00/100 Dollars----------------$18,400.00 Expenses TNCG has included expenses in the professional fee totals above up to four(4)trips.Any trips required there after TNCG will invoice for reimbursable expenses including travel,meals and lodging at actual expense costs(no markup).Total expenses shall not exceed 10%of the overall professional fee total listed above. Payment Terms Payment for services and expenses will be invoiced on a monthly basis,based upon percentage complete of services performed for each project area listed above.Payments are due within 30 days of invoice date.Following 30 days,unpaid balance shall accrue interest at a rate of 1%per month from the date of the invoice. Additional Services Additional services outside the original scope of work will be based on the following fee structure. The Consultant will perform such additional services only upon written authorization from the City at either hourly rates or mutually agreed upon stipulated sum for specific services.The Consultant's published hourly rates are as follows: ^ Page 6 of 7 trueNCORTH Phase 11 City-Wide Security Upgrades Technology Consulting Services Consultants'Services Per Hour: Principal/VP $185 Senior Technology Consultant $165 Technology Consultant — — - — - - - gy $140..__-_.--------- Designer $115 BIM/CAD/Revit $ 70 .,—. 1 fI . iX %w $ 50 si`` �^DM'Y,� Y3� t P ase ind je ment wii1tgq Vope of professional services and related professional f ,s by si •„,,,,,,...- 4, ..„ i „.„, ,,, . , % A F i C f• s , ,..,"e' �:e41,��. 3 k .... i E-___- 2 L-17 C of Au: �, �► ,+o''� Date 7- 26—/7 True orth Consulting Group Date truel ORTH Page 7 of 7 "RAIi847 r . Print Form tclf� G '' 0 It G i A , �g AUG i 9 girl Sole Source Justification(Reference Article 6,Procurement Source Selection Methods and Contract Awards,§ 1-10-56 SOLE SOURCE PROCUREMENT Vendor: True North Consulting Group E-Verify Number: 832610 Commodity: Consulting Services Estimated annual expenditure for the above commodity or service: $ 46,000.00 Initial all entries below that apply to the proposed purchase. Attach a memorandum containing complete justification and support documentation as directed in initialed entry. (More than one entry will apply to most sole source products/services requested). g.CEIvEp 1. SOLE SOURCE REQUEST IS FOR THE ORIGINAL MANUFACTURER OR PROVIDER, ADMINISTRATOR'S THERE ARE NO REGIONAL DISTRIBUTORS. (Attach the manufacturer's written certification that no regional distributors exist.Item no.4 also must be completed.) OFFICE AUG 0 2017 2. SOLE SOURCE REQUEST IS FOR ONLY THE AUGUSTA GEORGIA AREA DISTRIBUTOR OF THE ORIGINAL MANUFACTURER OR PROVIDER. (Attach the manufacturer's — not the distributor's — written certification that identifies all regional distributors. Item no.4 also must be completed.) '1UGUST PP. 3. THE PARTS/EQUIPMENT ARE NOT INTERCHANGEABLE WITH SIMILAR PARTS OF ANOTHER MANUFACTURER.(Explain in separate memorandum.) X 4. THIS IS THE ONLY KNOWN ITEM OR SERVICE THAT WILL MEET THE SPECIALIZED NEEDS OF THIS DEPARTMENT OR PERFORM THE INTENDED FUNCTION. (Attach memorandum with details of specialized function or application.) 5. THE PARTS/EQUIPMENT ARE REQUIRED FROM THIS SOURCE TO PERMIT STANDARDIZATION.(Attach memorandum describing basis for standardization request.) 6. NONE OF THE ABOVE APPLY. A DETAILED EXPLANATION AND JUSTIFICATION FOR THIS SOLE SOURCE REQUEST IS CONTAINED IN ATTACHED MEMORANDUM. The undersigned requests that competitive procurement be waived and that the vendor identified as the supplier of the service or material described in this sole source justification be authorized as a sole source for the service or material. Name: Ramone Lamkin Department Marshal's Office Date: Department Head Signatur-: losr -y Date: O7 /4o/7 Approval Authority: Date: 51/AP/17 Administrator Approval- require n Ci) C0164ao fr t Date: COMMENTS: "--,7 w VAS IV loll Opm-1 / Rev.09/10/12 i W V 0.J IC t O O F ElO \. < U .3 2 E a V.. 0 CC H nw MI • w W z o I Z000 § CC CC t- zzo0 m 0 try to = _ Is U_ 4 W W 2 0 cc cc � a a w O t W Orn Qa O 0 g� O G N L Z MInz u O z M g (2 2 ca Lu V =CC C ' �.,• V `d" 4. cfit � . > • a c3 W z w I m m ¢ o 0 si —41 z i 0 41 1 41 ii c (-\ . - i ..„, z il 0 j,-.‘ 2._ A §W 2 , - , G W a W . -- �� C < 3 i1i _ Qi g x W W 9[ Ig - N M! • n m A O m 0 N 2 •1 •W •• A • m g N g l g O 0 Fd --,