HomeMy WebLinkAboutOVERHEAD DOOR CONTRACT_ ANNUAL PREVENTATIVE MAINTENANCE, REPAIR, AND SERVICES_ AUGUSTA OVERHEAD DOOR SALES, INC. OVERHEAD DOOR CONTRACT
ANNUAL PREVENTATIVE MAINTENANCE, REPAIR, AND SERVICES
This Overhead Door Contract entered into by and between Augusta, Georgia, a political
subdivision of the State of Georgia, by and through its Board of Commissioners, whose
address is 535 Telfair Street, Augusta, Georgia, 30901, hereinafter referred to as "Augusta"
and Augusta Overhead Door Sales, Inc., d/b/a Overhead Door Company of Augusta, whose
mailing address is 1529 Crescent Drive Augusta, GA 30909, hereinafter referred to as
"Contractor".
WHEREAS, Augusta desires to engage a qualified and experienced Contractor to provide
annual maintenance on overhead doors, and repair and services on an as needed basis to
the overhead doors located at Fire Department facilities, as specified in RFP # 17-133; and,
WHEREAS, Contractor responded to RFP #17-133 and has represented to Augusta that it is
experienced and qualified to provide the services contained therein; and,
WHEREAS, Augusta has relied on such representation and selected Contractor as the most
qualified Contractor based on its submittal.
NOW THEREFORE, in consideration of the foregoing provisions contained herein and the mutual
benefits derived here from, and for other good and valuable considerations, the receipt and
sufficiency of which are hereby acknowledged, Contractor and Augusta agree as follows:
1) Term. This Contract shall commence as of the date executed by Augusta, Georgia
("Commencement Date") and shall have an initial term of two (2) years. This Contract shall
automatically extend for three (3) separate one (1) year terms unless either party provides
notice of termination at least ninety(90)days prior to the end of the then current term. This
Contract shall: (i)terminate absolutely and without further obligation on the part of Augusta
each and every December 31 at 11:59pm, as required by O.C.G.A. §36-60-13, as amended,
unless sooner terminated in accordance with the termination provisions of this Contract; (ii)
automatically renew on each January 1 at 12:00 am, unless terminated in accordance with
the termination provisions of this Contract; and (iii) terminate absolutely, with no further
renewals,five (5) years from the Commencement Date.
2) Description of Services. In consideration of the compensation received under this Contract,
the Contractor will provide annual preventative maintenance and repair,and services on the
overhead doors for the Augusta Fire Department as specified in RFP #17-133. Contractor
will have covered telephone service 24 hours a day, 7 days a week, 365 days per year, to
receive service calls from Augusta, Georgia, and to dispatch those calls to the Contractor's
staff to enable them to be on site within 24 hours of Augusta's call to the Contractor's
dispatch number.
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3) Compensation. The Contractor's rate of compensation will be Nine Thousand, Five Hundred
Eighty Six & no/100 Dollars ($9,586.00) per year for the annual preventative maintenance
services on the overhead doors for fire department facilities, with increases as specified in
Exhibit A, "Annual Preventative Maintenance"attached to RFP#17-133. This will be the total
compensation paid to the Contractor except for payments, if any, made under
subparagraphs 3a and 3b below.
a) Additional Services: Augusta shall pay the Contractor for additional "as needed"
repairs and services requested or authorized by Augusta, on overhead doors, based on
the fee schedule as specified in Exhibit B, "As Needed Repairs and Service Cost",
attached to RFP #17-133. A properly itemized invoice will be submitted for payment on
a monthly basis, provided that the work is performed to standards and the repair work
is completed.
6. Additions or Deletions: Augusta may add or delete facilities, areas, or service
requirements of this Contract, in writing. Such changes shall be negotiated on the basis
of a prorated price consistent with the original price contained in Contractor's response
to RFP # 17-133, as supplemented.
4) Tools, Materials, and Parts. Contractor shall provide, at Contractor's expense, tools of the
trade, materials, supplies, and equipment required to perform the work required by this
Contract. Contractor must have access to all replacement parts and components available
for replacement in 48 hours, at no additional cost to Augusta. Contractor must honor, at a
minimum, the manufacturer's standard warranty on items and/or parts purchased under
this Contract.
5) Supervision/Employees. The Contractor will perform all work under this Contract with
his/her own employees and will assign a supervisor who will oversee the work performed
under this Contract and who shall have authority to represent the Contractor in dealing with
Augusta. The name, address, and telephone number of the supervisor will be furnished to
Augusta. Contractor will ensure the following:
a. All of Contractor's maintenance service helpers or apprentices performing work will be
under the on-site (physical located at the same site) supervision of a fully qualified
overhead door technician.
b. The Contractor shall have in its employ sufficient qualified and competent personnel to
perform work promptly and in accordance with any schedule or work program, as
approved by the Augusta Fire Department.
c. Contractor shall employ only such workers as are skilled in the tasks to which they are
assigned.
d. While working on Augusta Georgia property, all Contractor's employees shall wear
clearly displayed identification showing they are employees of the Contractor.
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Identification shall be provided by the Contractor at the Contractor's expense.
e. Prior to beginning a job, Contractor's representative shall make their presence known to
the authorized agency representative or facility manager.
f. The Contractor shall prohibit his/her employees from disturbing papers on desks,
opening desk drawers or cabinets, or using telephone or office equipment provided for
official city business.
g. By mutual agreement between Augusta and the Contractor, appropriate action will be
taken concerning employees that disregard the contents of the foregoing subparagraphs
who are incompetent, careless and/or insubordinate,or who do not exhibit proper dress
and decorum expected in city owned facilities. Augusta may require the Contractor not
to assign any worker Augusta deems incompetent, careless, insubordinate, or otherwise
objectionable to perform on Augusta's jobs.
h. Contractor shall comply with all applicable federal, state, and local laws and codes
regarding work conditions, hours of employment, overtime regulations, methods and
rates of pay and any other regulations regarding employer-employee relationships.
6) Drug-Free Workplace. Contractor will not engage in the unlawful manufacture, sale,
distribution, dispensation, possession, or use of a controlled substance or marijuana during
the performance of this Contract. If Contractor has more than one employee, including
Contractor, Contractor shall provide for such employee(s) a drug-free workplace program,
in accordance with the Georgia Drug-free Workplace Act as provided in O.C.G. A. Section 50-
24-1 et seq., throughout the duration of this Contract.
7) Non-Discrimination. The Contractor shall comply with all federal and state non-
discrimination laws, regulations and policies in the administration of this Contract.
8) Non-Compliance with Non-Discrimination Laws. In the event of the Contractor's non-
compliance or refusal to comply with any non-discrimination law, regulation, or policy in
the administration of this Contract,this Contract may be rescinded, canceled or terminated
in whole or in part, and the Contractor may be declared ineligible for further contracts with
Augusta. The Contractor shall, however, be given a reasonable time in which to cure such
non-compliance.
9) Subcontracting. The Contractor shall not enter into subcontracts for any of the work
contemplated under this Contract without obtaining prior written approval from Augusta.
10) Assignment. The Contractor shall neither assign this Contract nor any claim arising under
this Contract without the previous written consent of Augusta.
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11) Non-Exclusivity. Nothing contained in this Contract shall be construed to limit in any way
Augusta's right to contract for the same or similar services for which the Contractor is
engaged hereunder during the term of this Contract under any terms and conditions,
including, but not limited to any compensation, as Augusta may in its sole discretion deem
appropriate. Nothing contained in this Contract shall be construed to limit in any way the
Contractor's right or ability to make its services available to the general public during the
term of this Contract or to enter contracts or other agreements with any other individual or
entity.
12)Insurance Coverage. Prior to commencing service delivery, Contractor will obtain at least
the minimum insurance coverage as specified herein. Said insurance is to be paid and kept
in force by the Contractor throughout the effective term of this Contract. Contractor is
required upon execution of this Contract, to provide evidence of insurance coverage,
endorsed as specified herein, to Augusta.
a) General Liability: Commercial General Liability or Comprehensive General Liability
insurance on "occurrence" form, having a combined single limit coverage of not less
than $1,000,000 (one million dollars) or more as may be required by Customer, and
endorsed to include contractual liability, personal injury, completed operations, and
broad form property damage liability, insuring Subcontractor against liability arising
out of the business operations of Contractor and services(s) to be performed under
this Contract. Contractor agrees that should aggregate limits of liability be reduced
due to loss or claims, such aggregate limits will be restored to the minimum stated in
the provision. The coverage's, provisions, and limitations of this policy will not limit
liability of Contractor. If, in the reasonable opinion of Augusta the amount of liability
coverage required is not adequate, or specific Customer requirements raise such
limits, Contractor will increase said insurance limit as required by Customer or Augusta
and provide evidence of such increased coverage to Augusta.
b) Automobile Liability: Combined single limit of not less than $1,000,000 (one million
dollars) which will include owned motor vehicles, non-owned motor vehicles, and
hired motor vehicles and will insure against death or injury to persons and property
damage caused by Contractor in the course and scope of providing services.
c) Worker's Compensation: Worker's Compensation in accordance with the laws of the
State of Georgia.
d) Blanket Fidelity Bond: Fidelity Bond against liability for theft in the amount of$2,500
or higher,for any one theft.
All policies of insurance required under this paragraph will provide that they may not be
canceled nor the coverage materially changed without thirty (30)days prior written notice
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to Augusta. The policies of insurance for General and Motor Vehicle Liability will name
Augusta as additional insured, will be and so state,that it is primary and that Augusta will
incur no liability.
13) Licensing,Accreditation and Registration. The Contractor shall comply with all applicable
local, state, and federal licensing, accreditation, and registration requirements/standards,
necessary for the performance of this Contract.
14) Responsibilities. The Contractor will adhere to the information submitted in RFP # 17-133.
The Contractor shall converse on a monthly basis with the Contract Administrator or
designee to ensure that Augusta is satisfied with the service level.
15) Specified Excuses for Delay or Non-Performance. Contractor is not responsible for
delay in performance caused by hurricanes, tornadoes, floods, and other severe and
unexpected acts of nature. In any such event, the contract price and schedule shall be
equitably adjusted.
16)Payments. Upon satisfactory completion of all required services, payments shall be made
monthly upon receipt of properly itemized invoices submitted by the Contactor. Full
payment to the Contractor will be made only after work is satisfactorily performed.
Notwithstanding anything in RFP17-133 or Contractor's Proposal, Augusta shall have the
right to withhold or deduct payments in the event of Contractor's non-performance.
Payments will be considered timely if made by Augusta within 30 days of receipt of each
such invoice.
17) Defective Pricing. To the extent that the pricing provided by Contractor is erroneous and
defective, the parties may, by agreement, correct pricing errors to reflect the intent of the
parties.
18)Georgia Prompt Pay Act.The terms of this Contract supersede any and all provisions of the
Georgia Prompt Pay Act.
19)Advance Payments Prohibited. No payment in advance or in anticipation of services to
be provided under this Contract shall be made by Augusta.
20)Prohibition Against Contingent Fees. The Contractor warrants that no person or selling
agency has been employed or retained to solicit or secure this Contract upon an agreement
or understanding for a commission, percentage, brokerage, or contingent fee, excepting
bona fide employees or bona fide established commercial or selling agencies maintained
by Contractor for the purpose of securing business and that the Contractor has not received
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any non-Augusta fee related to this Contract without the prior written consent of the
Augusta. For breach or violation of this warranty,the Augusta shall have the right to annul
this Contract without liability or at its discretion to deduct from the Contract Price of
consideration the full amount of such commission, percentage, brokerage or contingent
fee.
21)Rights and Obligations. All rights and obligations of the parties to this Contract will be
subject to and governed by the terms of this Contract, RFP #17-133, Exhibit A, "Annual
Preventative Maintenance" and Exhibit B, "As Needed Repairs and Services Cost", attached
to said RFP. In the event of inconsistencies in this Contract and other contract documents,
unless otherwise provided, herein, the inconsistency shall be resolved by giving precedence
in the following order: (a) RFP # 17-133; including Exhibits A and B and (b) this Contract.
22) Changes and Modifications. Any change or modification to this Contract must be in
writing and signed by both parties.
23) Independent Status of Augusta and Contractor. The parties to this Contract, in the
performance of it, will be acting in their individual capacities and not as agents,
employees, partners, joint ventures, or associates of one another. The employees or
agents of one party shall not be considered or construed to be the employees or agents
of the other party for any purpose whatsoever. The Contractor will not hold
himself/herself out as, nor claim to be an officer or employee of Augusta by reason of
this Contract.
24) Termination- General. This Contract may be terminated, in whole or in part, without
cause by either party upon sixty (60)days written notice. The Contractor shall be paid for
any validated services under this contract up to the time of termination.
25) Termination for Cause. In the event of non-performance or unsatisfactory performance
by the Contractor of any obligation of this Contract or RFP # 17-133, or the Contractor is
in substantial non-compliance with any of its terms, to include but not limited to multiple
acts of a similar nature, Augusta may terminate this Contract under The Termination For
Cause clause, provided that Augusta shall give written notice to the Contractor of said
non-performance or unsatisfactory performance or substantial non-compliance. Provided
further, the Contractor shall have five (5) days after such notice to cure said failure or
non-compliance. Should the Contractor fail to remedy the same within said period,Augusta
shall then have the right to terminate the Contract by giving Contractor ten (10) calendar
days' written notice of termination. In case of Bankruptcy of the Contractor, Augusta has
the right to terminate this Contract by giving 90 calendar days' notice in writing of such
termination if the bankruptcy case is not dismissed within 90 days. This Contract can be
canceled or terminated without notice in the event the Contractor fails to maintain the
required Certificates of Insurance, Permits, and Licenses.
26)Termination Procedure. After receipt of notice of termination, and except as otherwise
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directed byAugusta,the Contractor shall:
a) Stop work under this Contract on the date and to the extent specified in the notice;
b) Place no further orders for materials, services, or facilities except as may be
necessary for completion of such portion of this Contract as is not terminated;
c) Complete performance of any part of this Contract as shall not have been terminated by
Augusta;
d) Take all action as may be necessary, or as Augusta may direct, for the
protection and preservation of property of Augusta which is in the possession of the
Contractor.
Unless otherwise provided in this Contract, Augusta shall pay to the Contractor the agreed
upon price for services provided to Augusta prior to the effective date of termination,
unless the termination is for cause, in which case Augusta shall determine the extent of
liability. Augusta may withhold from any amounts due the Contractor for services such a
sum as Augusta determines to be necessary to protect Augusta against potential loss or
liability. The rights and remedies of Augusta provided in this clause shall not be exclusive
and are in addition to any other rights and remedies provided by law or under this
contract.
27) Treatment of Assets.
a. Title to all property furnished by Augusta shall remain in Augusta.
b. Title to all property furnished by the Contractor shall remain in the Contractor.
c. Any property of Augusta furnished to the Contractor shall, unless otherwise provided
herein, be used only for the performance of this Contract during the period the Contract
is in force.
d. The Contractor shall be responsible for any loss or damage to property of Augusta
(including all related expenses) which results from the act, omission, or negligence of the
Contractor.
e. Upon the loss or destruction of, or damage to, any Augusta property, the Contractor
shall notify Augusta thereof and shall take all reasonable steps to protect the property
from further damage.
f. The Contractor shall surrender to Augusta a I I property of Augusta prior to
settlement upon completion, termination, or cancellation of this contract.
28) Indemnification. To the fullest extent of the Law,the Contractor shall protect, indemnify,
and save Augusta, including its current and former trustees, officers, directors,
employees, volunteer workers, agents, and assigns harmless from and against any
claims, damage, cost or liability, including but not limited to reasonable attorney fees,
arising out of, or from its performance under this contract, for injuries to persons or
property arising from acts or omissions of Contractor, his employees, agents or
subcontractors, howsoever caused. The Contractor will be responsible for any damages
sustained by his employees to Augusta property, equipment and/or fixtures and shall
provide all repairs/replacements, as appropriate, at no cost to Augusta. Such obligation
shall not be construed to negate, abridge or reduce other rights or obligations of
indemnity which would otherwise exist in the absence of this contract.
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29) Open Records Act. Notwithstanding anything contained herein, the parties acknowledge that
Augusta is required to comply with Georgia's Open Records Act(O.C.G.A. § 50-18-70 et seq.)
with respect to the inspection of all public records not specifically exempted under such
Act. Contractor shall cooperate fully in responding to such request and make all records
not exempt,available for inspection and copying as provided by law.The parties agree that
a disclosure by Augusta pursuant to such Act shall not be a violation of the provisions of
this Contract.
30) Records, Documents, and Reports. The Contractor will retain all books, records,
documents, and other materials relevant to this contract for five years after each
Contract year and make them available at all reasonable times to inspection, review,
or audit by personnel authorized byAugusta.
31) Safeguarding of Information. The use or disclosure by the Contractor of any information
obtained as a result of performance under this Contract concerning Augusta for any
purpose not directly connected with the administration of the Contractor's responsibilities
with respect to services provided under this Contract, is prohibited except by written
consent of Augusta.
32) Severability. If any provision of this Contract or any provision of any document
incorporated by reference shall be held invalid, such invalidity shall not affect other
provisions of this contract which can be given effect without the invalid provision, and
to this end the provisions of this Contract are declared severable.
33)Waiver. Waiver of any breach of any provision of this Contract shall not be considered a
waiver of any other or subsequent breach and shall not be construed to be a modification
of the terms of the Contract unless stated to be such in writing, signed by the Contracting
Officer or her delegate and attached to the original Contract.
34) Temporary Suspension or Delay Of Performance Of Contract. To the extent that it does
not alter the scope of this Contract Augusta may unilaterally order a temporary stopping
of the work, or delaying of the work to be performed by Contractor under this Contract.
35) Governing Law and Jurisdiction. This Contract shall be construed and interpreted in
accordance with the laws of the State of Georgia. All claims, disputes, and other matters
in question between Augusta and Contractor arising out of or relating to the Contract or
the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia.
By executing this Contract, Contract specifically consents to the jurisdiction and venue in
Richmond County, Georgia, and waives any right to contest the jurisdiction and venue.
36)E-Verify. All Contractors and subcontractors entering into contracts with Augusta, GA for
the physical performance of services shall be required to execute an Affidavit verifying its
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compliance with O.C.G.A. § 13-10-91 stating affirmatively that the individual, firm, or
corporation which is contracting with Augusta, Georgia has registered with and is
participating in a federal work authorization program. All contractors and subcontractors
must provide their E-Verify number and must be in compliance with the electronic
verification of work authorized programs operated by the United States Department of
Homeland Security or any equivalent federal work authorization program operated by the
United States Department of Homeland Security to verify information of newly hired
employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603,
in accordance with the applicability provisions and deadlines established in O.C.G. A. § 13-
10-91 and shall continue to use the federal authorization program throughout the contract
term. All Contractors shall further agree that, should it employ or contract with any
subcontractor(s) in connection with the physical performance of services pursuant to its
contract with Augusta, Georgia the contractor will secure from each subcontractor(s) each
subcontractor's E-Verify number as evidence of verification of compliance with O.C.G.A. §
13-10-91 on the subcontractor affidavit provided in Rule 300-10-01-08 or a substantially
similar form. All contractors shall further agree to maintain records of such compliance and
provide a copy of each such verification to Augusta, Georgia at the time the subcontractor(s)
is retained to perform such physical services.
37)Local Small Business. In accordance with Chapter 10B of the Augusta, Ga, Code, Contractor
expressly agrees to collect and maintain all records necessary for Augusta, Georgia to
evaluate the effectiveness of its Local Small Business Opportunity Program and to make such
records available to Augusta, Georgia. The requirements of the Local Small Business
Opportunity Program can be found at www.augustaga.gov. In accordance with Augusta, Ga
Code § 1-10 129(d)(7), for all contracts where a local small business goal has been
established, the contractor is required to provide local small business utilization reports.
Contractor shall report to Augusta,Georgia the total dollars paid to each local small business
on each contract, and shall provide such payment affidavits, regarding payment to
subcontractors as may be requested by Augusta, Georgia. Such documents shall be in the
format specified by the Director of Minority and Small Business Opportunities, and shall be
submitted at such times as required by Augusta, Georgia. Failure to provide such reports
within the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to
exercise any of the remedies set forth, including but not limited to, withholding payment
from the contractor and/or collecting liquidated damages.
38) Acknowledgement. Contractor acknowledges that this contract and any changes to it by
amendment, modification, change order or other similar document may have required or
may require the legislative authorization of the Board of Commissioners and approval of the
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Mayor. Under Georgia law, Contractor is deemed to possess knowledge concerning
Augusta, Georgia's ability to assume contractual obligations and the consequences of
Contractor's provision of goods or services to Augusta, Georgia under an unauthorized
contract, amendment, modification, change order or other similar document, including the
possibility that the Contractor may be precluded from recovering payment for such
unauthorized goods or services. Accordingly, Contractor agrees that if it provides goods or
services to Augusta, Georgia under a contract that has not received proper legislative
authorization or if the Contractor provides goods or services to Augusta, Georgia in excess
of the any contractually authorized goods or services, as required by Augusta, Georgia's
Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or
services provided by Contractor. Contractor assumes all risk of non-payment for the
provision of any unauthorized goods or services to Augusta, Georgia, and it waives all claims
to payment or to other remedies for the provision of any unauthorized goods or services to
Augusta, Georgia, however characterized, including, without limitation, all remedies at law
or equity." This acknowledgement shall be a mandatory provision in all Augusta, Georgia
contracts for goods and services, except revenue producing contracts.
39)Entire Agreement. RFP # 17-133 and this Contract contains all the terms and conditions
agreed upon by the parties. All items incorporated in this Contract by reference are
attached. No other understandings, oral or otherwise, regarding the subject matter of this
Contract shall be considered to exist or to bind any of the parties to this Contract unless
otherwise stated in this Contract.
[SIGNATURES ON THE FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by
their duly authorized officials, this Contract in triplicate, each of which shall be deemed
an original on the date first above written.
This C6 f4day of , 20 /7.
AUGUSTA, GEORGIA ok
By ti U` t
Agin Jan - , Ilen-Jacksong
c/ft//7Ad strator
AUGUSTA FIRE DEPARTMENT
By:
Christopher . Jame
Fire Chief/EMA Director
CONTRACTOR
AUGUSTA OVERHEAD DOOR SALES INC,
/DBA OVERHEA' DOOR COMPANY OF AUGUSTA
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Name: 1`�`►C 1 F..(.
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ATTESTaSAL_., _, I1
Name: 1 11l civ tae E.64,2.g -r--c
Please print or type CO
Title: S
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(COMPANY SEAL)
Note: Attest for a Corporation must be by the corporate secretary, for a partnership by another
partner;for an individual by a notary
EXHIBIT A
Yearly Preventative Maintenance Price Proposal
Preventative,services will be performed on all Fire Department overhead doors twice per calendar year.
(SUBMIT IN A SEPARATELY SEALED ENVELOPE)
LOCATION UNIT PRICE YEARLY COST
Fire Administration
3117 Deans Bridge Rd., $140.00 $280.00
30906
Fire station1 $351.00 $702.00
1 Broad St, 30901
• . ..d'i7.t.• 1, _ „y .•
....
Fire Station 2
1445 Walton Way,30901 $211.00 $422.00
Fire Station 3
1099 Reynolds St.,30901 $243.00 $486.00
Fire Station 4 $211.00 $422.00
1866 Ellis St.,30904
Fire Station 5 $211.00 $422.00
1898 M.L.K.Blvd.,30901
Fire Station 6
2618 Richmond Hill Rd., $243.00 $486.00
30906
Fire Station 7
2917 Willis Foreman Rd., $243.00 $486.00
30815
Fire Station 8
1898 Highland Ave., $351.00 $702.00
30904
Fire Station 9
3507 Walton Way Ext., $211.00 $422.00
30905
Fire Station 10
1056 Alexander Dr., $243.00 $486.00
30904
Fire Station 11
2243 Old Savannah Rd., $211.00 $422.00
30906
Fire Station 12
1151 Hephzibah-McBean $243.00 $486.00
Rd.,30815
RFP 17.133 Overhead Door Repair and Service
RFP Due Thursday,January 26,2017 @ 11:00 a.m.
Page 22 or 25
LOCATION UNIT PRICE ANNUAL COST
Fire Station 13 $211.00 $422.00
2619 Lumpkin Rd.,30906
Fire Station 14 $211.00 $422.00
3507 Highway 88(Blythe)
Fire Station 15
1420 Flowing Wells Rd., $243.00 $486.00
30909
gyp{
Fire Station 16
3446 Old Louisville,Rd., $211.00 $422.00
30906
Fire Station 17
3705 Old Waynesboro $211.00 $422.00
Rd.,30906
Fire Station 18
4185 Windsor $211.00 $422.00
Spring Rd.,30815
_ w
Fire Station 19 $243.00 $486.00
1900 Brown Rd.,30815
Fire Investigation Building
2605 Tobacco Rd.,30815 -0- -O-
Logistics $140.00 $280.00
2615 Tobacco Rd.,30815
Central Avenue Training
Center -0 -0-
2136 Central Ave.,30904
SUBMIT IN A SEPARATELY SEALED ENVELOPE
RFP 17-133 Overhead Door Repair and Service
REP Due Thursday,January 26,2017 @ 11:00 a.m.
Page 23 of 25
PREVENTATIVE MAINTENANCE-CHECKLIST
Door:
• Inspect section condition
• Inspect&adjust door alignment
• Lubricate&inspect rollers&bearings
• Adjust and lubricate springs
• Inspect spring for secure mounting
• Inspect&tighten hinges&hardware
• Inspect cables for wear or damage
• Inspect drums for wear of damage
• Inspect locks for proper operation
• Inspect weatherstrip for wear or damage
• Inspect track fasteners&hangers
• Lubricate&inspect chain hoist
Operator:
• Inspect&adjust limit switches
• Inspect&adjust belts
• Inspect&lubricate roller chain
• Inspect&adjust brake
• inspect&adjust clutch
• Inspect operator mounting
• Inspect&test disconnect
• Inspect&tighten all sprockets
• Lubricate all bearings
REPLACEMENT OF UP TO FOUR ROLLERS,HING LAGS,OR FOUR
HINGES,PER DOOR,AT NO COST AT THE TIME OF INSPECTION.
TOTAL PREVENTATIVE MAINTENANCE YEAR ONE $ $9,586.00
TOTAL PREVENTATIVE MAINTENANCE YEAR TWO $ $9,586.00
Term of contract is for two(2)years with option to extend for three(3)additional one(1)year terms)
Year Three Option Percentage Increase 2%
Year Four Option Percentage Increase 2%
Year Five Option Percentage Increase 2%
SUBMIT IN A SEPARATELY SEALED ENVELOPE
RFP 17-133 Overhead Door Repair and Service
RFP Due Thursday,January 26,2017 @ 11:00 a.m.
Page 24 of 25
6 ."
EXHIBIT B
AS NEEDED REPAIRS AND SERVICES COST
Service Cost
1. Hourly Rate $ $130.00
-
2. Travel Rate $ -0
3. After Hour Rate $ $195.00
4. Cost Plus Supplies Rate $ n/a
SUBMITTED BY:
NAME: Micheal E. Garrett
COMPANY: Augusta Overhead Door Sales, Inc
ADDRESS: 1529 Crescent Dr
CITY/STATE: Augusta, GA 30909
TELEPHONE NO.: 706-736-8478
FAX NO.: 706-736-5647
EMAIL: mike@ohdaugusta-aiken.com
SUBMIT THE FEE PROPOSAL IN A SEPARATE SEALED ENVELOPE
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.0\e::: 4.ii-r-,
REP 17-133 Overhead Door Repair and Service
RFP Due Thursday,January 26,2017 D 11:00 a.m.
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