HomeMy WebLinkAboutGRANTEE- SUBGRANTEE AGREEMENT FOR AUGUSTA-RICHMOND COUNTY'S HAZARD MITIGATION GRANT PROGRAM_ PURCHASE AND INSTALLATION OF 4 SEVERE WEATHER WARNING SIRENS GEORGIA EMERGENCY MANAGEMENT
AND HOMELAND SECURITY AGENCY
Nathan Deal Jim Butterworth
Governor Director
GEMHSA
• RECE \'"`` ` „ 232016
441114.**** AO”
November 15, 2016
Honorable Hardie Davis, Jr.
Mayor
Augusta-Richmond County
535 Telfair Street
Augusta, Georgia 30901
Dear Mayor Davis:
Enclosed is your signed copy of the Grantee-Subgrantee Agreement for Augusta-
Richmond County's Hazard Mitigation Grant Program (HMGP) award designated HMGP 4165-
0027 to purchase and install four severe weather warning sirens. Please commence work on your
project adhering to the approved scope of work and the signed agreement.
Purchases for your project should be made according to procurement procedures which
reflect applicable State and local laws and regulations, provided that the procurements conform
to applicable Federal laws and standards. We are enclosing the U.S. Department of Homeland
Security Office of Inspector General (DHS-OIG) report "Audit Tips for Managing Disaster
Related Project Costs". The report offers advice on how to effectively manage grant funds and
document and account for grant related costs.
The approved federal funds for your project will be reimbursed per the project
Administration Guidelines listed in Exhibit "C" of this agreement. The initial period of
performance for this grant expires September 30, 2017. Quarterly progress reports are due at the
end of each calendar quarter. The initial progress report will cover the period through December
31, 2016. It should be submitted no later than January 15, 2017. If you have any questions,
please contact Kelsey Goodman, Hazard Mitigation Risk Reduction Program Specialist, at 404-
635-7235.
i nce1y,
L.} ..,C
Terry'K.
Hazard M.fgation Division Director
TKL/kg
Enclosures
cc: Mie Lucas, Disaster Preparedness Coordinator
Augusta-Richmond County Emergency Management Agency
Christopher E. James, Director
Augusta-Richmond County Emergency Management Agency
Andy Leanza, Area Coordinator
Georgia Emergency Management and Homeland Security Agency
Post Office Box 18055 •Atlanta, GA 30316-0055
(404) 635-7000 •Toll Free in Georgia 1-800-TRY-GEMA• www.gemhsa.ga.gov
HMGP-4165-0027
HAZARD MITIGATION GRANT PROGRAM
Grantee-Subgrantee Agreement
On March 6, 2014, the President declared that a major disaster exists in the State of Georgia.
This declaration was based on damage resulting from severe winter storms. This document is the
Grantee-Subgrantee Hazard Mitigation Assistance Agreement for the major disaster, designated
FEMA-4165-DR, under the Robert T. Stafford Disaster Relief and Emergency Assistance Act,
Public Law 93-288 as amended by Public Law 100-707, 42 USC 5121 et seq. ("The Act"), in
accordance with 44 CFR 206 Subpart N, Hazard Mitigation Grant Program. Under this
Agreement, the interests and responsibilities of the Grantee, herein after referred to as the State,
will be executed by the Georgia Emergency Management and Homeland Security Agency
(GEMHSA). The individual designated to represent the State is Mr. Jim Butterworth,
Governor's Authorized Representative. The Subgrantee to this Agreement is Augusta Richmond
County. The interests and responsibilities of the Subgrantee will be executed by Augusta
Richmond County's agent,the Subgrantee's Authorized Representative.
1. The following Exhibits are attached and made a part of this agreement:
Exhibit "A": Application for Federal Assistance, GEMHSA Form 150
Exhibit "B": Assurances - Construction Programs, Standard Form 424B
Exhibit"C": Project Administration Guidelines: Financial Assistance, Hazard
Mitigation Grant Program
Exhibit"D": Certification regarding Drug-Free Workplace Requirements
Exhibit "E": Certification regarding Lobbying
Exhibit"F" Scope of Work
Exhibit "G": Progress Payment Request Form
Exhibit"H": Federal Funding Accountability and Transparency Act Certification
2. Pursuant to Section 404 of the Act, funds are hereby awarded to the Subgrantee on a 73.5
percent federal cost share and 10 percent state cost share basis for the hazard mitigation
project(s) described in Exhibits "A" and "F". The Subgrantee shall be responsible for the
remaining 16.5 percent share of any costs incurred under Section 404 of the Act and this
Agreement. Allowable costs will be governed by OMB Circular A-87 and 44 CFR Part
13.
3. If the Subgrantee violates any of the conditions of disaster relief assistance under the Act,
this Agreement, or applicable federal and state regulations; the State shall notify the
Subgrantee that additional financial assistance for the project in which the violation
occurred will be withheld until such violation has been corrected to the satisfaction of the
State. In addition, the State may also withhold all or any portion of financial assistance
which has been or is to be made available to the Subgrantee for other disaster relief
projects under the Act, this or other agreements, and applicable federal and state
regulations until adequate corrective action is taken.
4. The Subgrantee agrees that federal or state officials and auditors, or their duly authorized
representatives may conduct required audits and examinations. The Subgrantee further
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HMGP-4165-0027
agrees that they shall have access to any books, documents, papers and records of any
Grantees of federal disaster assistance and of any persons or entities which perform any
activity which is reimbursed to any extent with federal or state disaster assistance funds
distributed under the authority of the Act and this Agreement.
5. The Subgrantee will establish and maintain an active program of nondiscrimination in
disaster assistance as outlined in implementing regulations. This program will encompass
all Subgrantee actions pursuant to this Agreement.
6. The Subgrantee agrees that the mitigation project contained in this agreement will be
completed by Augusta Richmond County on or before September 30, 2017. Completion
dates may be extended upon justification by the Subgrantee and approval by FEMA and
the Governor's Authorized Representative.
7. The certifications signed by the Subgrantee in the application relating to maintenance of a
Drug-Free workplace (44 CFR Part 17) and New Restrictions on Lobbying (44CFR Part
18) apply to this Grant Agreement and are incorporated by reference.
8. The written assurances provided by Augusta Richmond County pertaining to FEMA's
post award approval conditions apply to this Grant Agreement and are incorporated
by reference.
9. The Subgrantee shall follow Uniform Administrative Requirements for Grants found in
Title 44 CFR Part 13 and FEMA HMA (Hazard Mitigation Assistance)program guidance
to implement this grant award. The following Office of Management and Budget (OMB)
Circulars are also applicable to this grant:
2 CFR Part 225 Cost Principles; (OMB Circular A-87)
OMB Circular A-102 Uniform Administrative Requirements; and
OMB Circular A-133 Audits of State and Local Governments
10. There shall be no changes to this Agreement unless mutually agreed upon, in writing, by
both parties to the Agreement.
overnor's Aut rized Subgrantee•uthorized
Representative Representative
Date Date
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HMGP-4165-0027
EXHIBIT "A"
APPLICATION FOR FEDERAL ASSISTANCE
1.Type of Submission: 2. Date Submitted: 8/5/15 Applicant Identifier: HHM165002
3. Date Received by State:12/5/14
[X ]Construction State Application Identifier: HHM165068
4. Date Received by Federal:8/5/15
Q Non-Construction Federal Identifier: HMGP-4165-0027
5. APPLICANT INFORMATION
Legal Name:Augusta Richmond County Organizational Unit:Augusta Richmond County
Address(city, state and zip): Name and telephone number of the person to be contacted on matters
535 Telfair Street involving this application (include area code):
Augusta, GA 30901 Mia Lucas
706-821-1155
6. Employer Identification Number(EIN): 8.Type of Applicant(enter appropriate letter in box): [C]
58-2204274
A. State F. State Institution of
B. County Higher Learning
7. DUNS Number:073438418 C. Municipal G. Private University
D. Special District H. Other(List):
E. Independent School District
9. Type of Application: 10.-Name of Federal Agency:
[X] New [ ]Continuation [] Revision
FEDERAL EMERGENCY MANAGEMENT AGENCY
If revision,enter appropriate letter(s) in box(es): []
A. Increase Award B. Decrease Award C. Increase Duration
D. Decrease Duration Other(list):
11. Catalog of Federal Domestic Assistance Number: 97.039 12. Descriptive Title of Applicant's Project:
Title: Hazard Mitigation Grant Program(HMGP) Augusta Richmond County Sirens
13. Estimated Funding: Remarks:
Federal: $77,266
Applicant: $ 17,346
State: $ 10,512
Local:
Other:
Total: $105,124
14.TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATION ARE TRUE AND CORRECT,THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY
WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
Typed Name of Authorized Title: Mayor Telephone Number:
Representative: Hardie Davis,Jr. 706-821-1833
Signature of Authorized Representative: Date Signed:
'776fet/(4,- f-E
Signature of Approving Authority: Title: Director,Georgia Emergency Date Signed:
Management and Homeland Security I \.
Agency IziA)0%
GEMHSA Form ecember 2005
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HMGP-4165-0027
EXHIBIT "B"
OMB Approval No.0348-0040
ASSURANCES -CONSTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for
reviewing instructions,searching existing data sources,gathering and maintaining the data needed, and completing and reviewing
the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information,
including suggestions for reducing this burden,to the Office of Management and Budget, Paperwork Reduction Project(0348-
0040),Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE
ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions,
please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify
to additional assurances. If such is the case,you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance and 9. Will comply with the Lead-Based Paint Poisoning
the institutional, managerial and financial capability including Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the
funds sufficient to pay the non-Federal share of project costs to use of lead-based paint in construction or rehabilitation of
ensure proper planning, management and completion of the residence structures.
project described in this application.
10. Will comply with all Federal statutes relating to non-
2. Will give the awarding agency, the Comptroller General of discrimination. These include but are not limited to: (a)Title VI
the United States and, if appropriate, the State, through any of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits
authorized representative, access to and the right to examine discrimination on the basis of race, color or national origin; (b)
all records, books, papers, or documents related to the Title IX of the Education Amendments of 1972, as amended
assistance; and will establish a proper accounting system in (20 U.S.C. §§1681-1683, and 1685-1858), which prohibits
accordance with generally accepted accounting standards or discrimination on the basis of Sex; (c) Section 504 of the
agency directives. Rehabilitation Act of 1973, as amended (29 U.S.C. §794),
which prohibits discrimination on the basis of handicaps; (d)
3.Will not dispose of, modify the use of,or change the terms of the Age Discrimination Act of 1975, as amended (42 U.S.C.
the real property title, or other interest in the site and facilities §§6101-6107), which prohibits discrimination on the basis of
without permission and instructions from the awarding agency. age; (e)the Drug Abuse Office and Treatment Act f 1972 (P.L.
Will record the Federal interest in the title of real property in 92-255), as amended, relating to nondiscrimination on the
accordance with awarding agency directives and will include a basis of drug abuse; (f)the Comprehensive Alcohol Abuse and
covenant in the title of real property acquired in whole or in part Alcoholism Prevention, Treatment and Rehabilitation Act of
with Federal assistance funds to assure non-discrimination 1970 (P.L. 91-616), as amended, relating to nondiscrimination
during the useful life of the project. on the basis of alcohol abuse or alcoholism; (g)§§523 and 527
of the Public Health Service Act of 1912(42 U.S.C.§§290 dd-3
4. Will comply with the requirements of the assistance and 290 ee-3),as amended, relating to confidentially of alcohol
awarding agency with regard to the drafting, review and and drug abuse patient records; (h)Title VIII of the Civil Rights
approval of construction plans and specifications. Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating
to nondiscrimination in the sale, rental or financing of housing;
5. Will provide and maintain competent and adequate (i) any other nondiscrimination provisions in the specific
engineering supervision at the construction site to ensure that statute(s) under which application for Federal assistance is
the complete work conforms with the approved plans and being made; and (j) the requirements of any other
specifications and will furnish progress reports and such other nondiscrimination statute(s) which may apply to the
information as may be required by the assistance awarding application.
agency or state.
11. Will comply, or has already complied, with the
6.Will initiate and complete the work within the applicable time requirements of Titles II and III of the Uniform Relocation
frame after receipt of approval of the awarding agency. Assistance and Real Property Acquisition Policies Act of 1970
(P.L. 91-646) which provide for fair and equitable treatment of
7. Will establish safeguards to prohibit employees from using persons displaced or whose property is acquired as a result of
their positions for a purpose that constitutes or presents the Federal and federal-assisted programs. These requirements
appearance of personal or organizational conflict of interest, or apply to all interests in real property acquired for project
personal gain. purposes regardless of Federal participation in purchases.
8. Will comply with the Intergovernmental Personnel act of 12. Will comply with the provisions of the Hatch Act (5 U.S.C.
1970 (42 U.S.C. §§4728-4763) relating to prescribed §§1501-1508 and 7324-7328)which limit the political activities
standards for merit systems for programs funded under one of of employees whose principal employment activities are
the 19 statutes or regulations specified in Appendix A of funded in whole or in part with Federal funds.
OPM's Standards for a Merit System of Personnel
Administration (5 CFR 900, Subpart F).
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HMGP-4165-0027
13.Will comply,as applicable,with the provisions of the Davis- and, (h) protection of endangered species under the
Bacon Act(40 U.S.C. §§276a to 276a-7),the Copeland Act(40 Endangered Species Act of 1973,as amended(P.L.93-205).
U.S.C. §276c and 18 U.S.C. §874), and the Contract Work
Hours and Safety Standards Act (40 U.S.C. §§327-333) 16. Will comply with the Wild and Scenic Rivers Act of 1968
regarding labor standards for federally-assisted construction (16 U.S.C.§§1271 et seq.)related to protecting components or
subagreements. potential components of the national wild and scenic rivers
system.
14. Will comply with flood insurance purchase requirements of
Section 102(a) of the Flood Disaster Protection Act of 1973 17. Will assist the awarding agency in assuring compliance
(P.L. 93-234) which requires Grantees in a special flood with Section 106 of the National Historic Preservation Act of
hazard area to participate in the program and to purchase 1966, as amended (16 U.S.C. §470), EO 11593 (identification
flood insurance if the total cost of insurable construction and and protection of historic properties), and the Archaeological
acquisition is$10,000 or more. and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et
seq.).
15. Will comply with environmental standards which may be
prescribed pursuant to the following: (a) institution of 18. Will cause to be performed the required financial and
environmental quality control measures under the National compliance audits in accordance with the Single Audit Act
Environmental Policy Act of 1969 (P.L. 91-190) and Executive Amendments of 1996 and OMB Circular No. A-133, "Audits of
Order(EO) 11514; (b)notification of violating facilities pursuant States, Local Governments,and Non-Profit Organizations."
to EO 11738; (c) protection of wetlands pursuant to EO 11990;
(d) evaluation of flood hazards in floodplains in accordance 19. Will comply with all applicable requirements of all other
with EO 11988; (e) assurance of project consistency with the Federal laws, executive orders, regulations, and policies
approved State management program developed under the governing this program.
Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et
seq.); (f) conformity of Federal actions to State (Clean Air)
Implementation Plans under Section 176(c) of the Clean Air
Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g)
protection of underground sources of drinking water under the
Safe Drinking Water Act of 1974, as amended (PL. 93-523);
SIGNATURE OF AUTHOR! e YING OFFICIAL TITLE
I] Mayor
APPLICANT ORGANIZATIO►- DATE SUBMITTED
Augusta Richmond C.
Standard Form 424B(Rev.7-97)Back
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HMGP-4165-0027
EXHIBIT "C"
GEORGIA EMERGENCY MANAGEMENT and Homeland Security AGENCY
Hazard Mitigation Grant Program
Project Administration Guidelines: Financial Assistance
This fact sheet provides a synopsis of information contained in the Grantee-Subgrantee
Agreement and other applicable documents. Its purpose is to provide general guidelines for
efficient and timely Hazard Mitigation Grant Program project administration.
1. Project Identification. The Federal Emergency Management Agency (FEMA) has
assigned project number HMGP 4165-0027 to this project. Please reference this number
in all correspondence, as doing so will greatly assist us in processing any actions for this
project.
2. Documentation. You must keep full documentation to get maximum payment for project
related expenditures. Documentation will be required as part of the approved Hazard
Mitigation Grant Program project file. Documentation consists of:
A. Grantee-Subgrantee Agreement.
B. Copies of checks, vouchers or ledger statements.
C. Contracts awarded.
D. Invoices or other billing documents.
E. Progress reports.
F. Record of advance or progress payments (where applicable).
3. Funding. Cost sharing has been established at 73.5% federal, 10% state, and 16.5%
applicant.
4. Debarred and Suspended Parties. You must not make any award or permit any award
(subgrant or contract) at any tier to any party which is debarred or suspended or is
otherwise excluded from or ineligible for participation in Federal assistance programs
under Executive Order 12549, "Debarment and Suspension".
5. Procurement Standards. You may use your own procurement procedures, which reflect
applicable State and local laws and regulations, provided that the procurements conform
to applicable Federal laws and standards. Below is a summary of key procurement
standards that a Subgrantee should incorporate as discussed in 44 CFR § 13.36
procurement.
A. Perform procurement transactions in a manner providing full and open
competition
B. Contracts and Procurements must be of reasonable cost, generally must be
competitively bid, and must comply with Federal, State, and local procurement
standards. FEMA finds four methods of procurement acceptable:
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HMGP-4165-0027
1) Small purchase procedures: an informal method for securing services or
supplies that do not cost more than $100,000 by obtaining several price
quotes from different sources
2) Sealed bids: a formal method where bids are publicly advertised and
solicited, and the contract is awarded to the responsive bidder whose
proposal is the lowest in price
3) Competitive proposals: a method similar to sealed bid procurement in
which contracts are awarded on the basis of contractor qualifications
instead of on price
4) Non-competitive proposals: a method whereby a proposal is received from
only one source, because the item is available only from a single source;
there is an emergency requirement that will not permit delay;
C. Maintain sufficient records to detail the significant history of procurement. These
records will include, but are not necessarily limited to, the following: rationale for
the method of procurement, selection of contract type, and contractor selection or
rejection.
D. Take affirmative steps to assure the use of small and minority firms, women's
business enterprises, and labor surplus area firms when possible.
E. Include specific provisions in Subgrantees' contracts to allow changes, remedies,
changed conditions, access and records retention, suspension of work and other
clauses approved by the Office of Federal Procurement Policy.
6. Payments
A. Progress Payments
(1) When progress payments are desired, you must submit a written request
(on provided form at Exhibit "G") and provide supporting documentation,
such as an invoice and copies of check.
(2) The Risk Reduction Specialist reviews the request and supporting
documentation. The Hazard Mitigation Division Director reviews and
approves or denies the request.
(3) If the request is denied, the Hazard Mitigation Division Director will
inform you in writing that additional documentation is required to support
the request.
(4) If the request is approved, the Hazard Mitigation Division Director will
authorize payment of the requested amount.
(5) Quarterly report submissions must be current in order to receive progress
payments.
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HMGP-4165-0027
B. Advance Payments -Advance payments will be made on an exception basis only.
7. Subgrantee Performance - The scope of work (see Exhibit F) must be initiated within 90
days of this award notification.
A. If documentation, inspections or other reviews reveal problems in performance of
the scope of work the Hazard Mitigation Division Director will inform you in
writing of the deficiencies.
B. In addition, the State may also withhold all or any portion of financial assistance
which has been made available under this agreement until adequate corrective
action is taken.
8. Grant Expiration Date
A. The grant expiration date runs through September 30, 2017 and has been
established based on project milestones established by the applicant in their grant
application. The grant expiration date is the time period which the Subgrantee is
expected to complete the scope of work. You may not expend FEMA or state
funds beyond this date. All costs must be submitted for reimbursement within 60
days of the end of the grant expiration date.
B. Requests for time extensions to the Grant Expiration Date will be considered but
will not be granted automatically. A written request must be submitted to the
Hazard Mitigation Division Director with an explanation of the reason or reasons
for the delay. Without justification, extension requests will not be processed.
Extensions will not be granted if the Subgrantee has any overdue quarterly
progress reports. If an extension is requested, it must be received 90 days prior to
the grant expiration date. When fully justified, the State Hazard Mitigation
Division Director may extend the grant expiration date.
9. Project Termination
A. The Grantee, Subgrantee, or FEMA may terminate grant award agreements upon
giving written notice to the other party at least seven(7) calendar days prior to the
effective date of the termination. All notices are to be transmitted via registered or
certified mail.
B. The Subgrantee's authority to incur new costs will be terminated upon the date of
receipt of the notice or the date set forth in the notice. Any costs incurred prior to
the date of the receipt of the notice or the date of termination set forth in the
notice will be negotiated for final payment. Close out of the grant award will
commence and be processed as prescribed under final inspection procedures
described in this Grantee-Subgrantee Agreement.
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10. Environmental and Historic Preservation Conditions.
A. The following Environmental Project Conditions must be followed to ensure the
project remains in compliance through implementation:
Any change to the approved scope of work will require re-evaluation for
compliance with NEPA and other Laws and Executive Orders. This review did
not address all federal, state, and local requirements. Acceptance of federal
funding requires Grantee to comply with all federal, state, and local laws. Failure
to obtain all appropriate federal, state, and local environmental permits and
clearances may jeopardize federal funding.
If ground-disturbing activities occur during construction or demolition,
Subgrantee will monitor ground disturbance and if any potential archeological
resources are discovered, will immediately cease construction in that area and
notify the State and FEMA.
11. Equipment/Supplies
A. The Subgrantee must comply with the regulations listed in 44 CFR 13.32
Equipment, 44 CFR 13.33 Supplies, and 44 CFR 13.36 Procurement and must be
in compliance with state laws and procedures.
12. Grant Modifications
A. Any grant modifications, including deviation from the approved scope of work or
budget, must be submitted in writing for approval prior to implementation. Grant
Modifications include:
1. Any revision which would result in the need for additional funding.
2. Transfers between budget categories.
B. The Grantee shall follow prior approval requirements for budget revisions found
in 44 CFR 13.30. Transfer of funds between total direct cost categories in the
approved budget shall receive the prior approval of FEMA when such cumulative
transfers among those direct cost categories exceed ten percent of the total budget.
13. Appeals - You may submit an appeal on any item related to grant assistance. Appeals
must be submitted to the State Hazard Mitigation Division Director within 90 days of the
action which is being appealed.
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14. Progress Reports
A. Quarterly progress reports are required. The report will be supplied to you by
GEMHSA on a quarterly basis for your completion.
B. The initial progress report will cover the period through September 30, 2016. It
must be submitted no later than October 15, 2016.
C. Subsequent reports must be filed by you within fifteen days after the end of each
calendar quarter(March 31, June 30, September 30, and December 31).
15. Interim Inspections
Interim inspections may be conducted by GEMHSA staff and/or FEMA staff.
16. Project Closeout
A. When all work has been completed, you must notify your Risk Reduction Specialist
in writing to request project closeout.
B. A desk review will be conducted by your Risk Reduction Specialist.
17. Audits
A. If you receive $500,000 or more in federal assistance from all federal sources, not
just this grant, during your fiscal year, you are responsible for having an audit
conducted as prescribed by the Single Audit Act and sending a copy to the
Georgia Department of Audits and Accounts. Mail reports to:
Department of Audits and Accounts
Non-Profit and Local Government Audits
270 Washington Street, SW, Room 1-156
Atlanta, Georgia 30334-8400
If you need additional information or assistance, contact the Hazard Mitigation Division at (404)
635-7522 or 1-800-TRY-GEMA.
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EXHIBIT "D"
Certification Regarding Drug Free Workplace Requirements
This certification is required by the regulations implementing the Drug-Free Workplace Act of 1988, 2
CFR Part 3001. The regulations require certification by Grantees, prior to award,that they will maintain a
drug-free workplace. The certification set out below is a material representation of fact upon which
reliance will be placed when the agency determines to award the grant. False certification or violation of
the certification shall be grounds for suspension of payments,
A. The Grantee certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the Grantee's workplace and specifying the
actions that will be taken against employees for violation of such prohibition;
(b)Establishing an ongoing drug-free awareness program to inform employees about--
(1)The dangers of drug abuse in the workplace;
(2)The Grantee's policy of maintaining a drug-free workplace;
(3)Any available drug counseling,rehabilitation,and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the
workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a
copy of the statement required by paragraph(a);
(d)Notifying the employee in the statement required by paragraph (a)that, as a condition of
employment under the grant,the employee will--
(1)Abide by the terms of the statement; and
(2)Notify the employer in writing of his or her conviction for a violation of a criminal drug statute
occurring in the workplace no later than five calendar days after such conviction;
(e)Notifying the agency in writing within ten calendar days after receiving notice under subparagraph
(d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of
convicted employees must provide notice, including position and title, to every grant officer or other
designee on whose grant activity the convicted employee was working, unless the Federal agency
has designated a central point for the receipt of such notices. Notice shall include the identification
number(s)of each affected grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph
(d)(2),with respect to any employee who is so convicted—
(1) Taking appropriate personnel action against such an employee, up to and including termination,
consistent with the requirements of the Rehabilitation Act of 1973,29 U.S.C. § 701 et seq.; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation
program approved for such purposes by a Federal, State, or local health, law enforcement, or other
appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of
paragraphs(a),(b), (c), (d),(e)and(t).
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EXHIBIT "E"
CERTIFICATION REGARDING LOBBYING
Certification for Contracts,Grants,Loans,and Cooperative Agreements
This certification is required by the regulations implementing the New Restrictions on Lobbying,
44 CFR Part 18. The undersigned certifies,to the best of his or her knowledge and belief,that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of
an agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of
any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned
shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, sub grants, and contracts under
grants, loans, and cooperative agreements) and that all Subgrantees shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by 31 U.S.C. § 1352. Any person who fails to file the
required certification shall be subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.
7/7/16 12
HMGP-4165-0027
EXHIBIT "F"
PROJECT SCOPE
Shown below is the funding level and scope of work for the Hazard Mitigation Grant Program project for
Augusta Richmond County. Any changes to this spreadsheet MUST RECEIVE PRIOR APPROVAL FROM
GEMHSA and will be maintained by GEMHSA and shall supersede all previous versions.
rr,
fr mr r r r r�; rr,l,rrrj r .�,�i�� 1'rf/fr`r r;"1' .�/f�� r r,.�:rir��, ',%�,�i-,:%:
li ,i "� < '�, r r`,;;r':�-',�'ii� F r` 4';r.,rr` et /'s�rJr+ ,�,�rrr f F;rfr
`,i% 5 �< /?. ,..' / 'F �f r � J` l�` %,rti r:. "�vf'',.hi;'�j r yr'r"'rr,fj"f !,/�t+�r7rr/rf ftl i';re;'
;., r ' �%' �f r.� ,;� r„���ri'r ;.:� s ”fi`�'f''xrrF ly fr / rfrrrj r'�r"r:f ��f��,;.rl,fr�r�.�/lr�irr�''�j��,���.J�,•y�'rrf��.
,f %. �: .r'., � �"���t r',,�.;'.':�'.,,,"ry ,, ��f r�'..rdri r `�y,�'�f f r,,r f'rj.�/�,�i,�j.r,-.�,! .
f fi �ffr r> f f f/f 1r r�%/;rfr , r,'f,
`r� 1,7/AA,„f � ;''ri rr`'f�fr�"r,"; �� fr'%rf fi''r��r' r ,,� f.^�r".r fir r!�rj�'frr�rr�' `rfr�,
,� �%%� �`,�ir�r.'>"%,r�r J`'r,rr"� �r�",,f `�'`'�rfi r'f��, �f�,x ��`'�.,+'`✓fir fJ.r`,s
/ - 1� �� ,r �.f�'f;i U' �fr;�rr r� Fr'��,rf,''%�x� r1" ,
f
I.
e^ r 'f f
d t r r.�:! ; r rf
r fid.'
�. .„r .•„�„tfi� ' ,',f ,,;'i/1, ,s �;srr Fi�.��`, ���� ,� G rr,a„r�1r'�, rpt, r'�`'�"��r`'r�rr�� �,F� rr��''� r� � ���%i� r ��� r ¢
Sirens 4 $19,527.97 $78,111.88 $57,412 $7,810 $12,888
Installation 4 $6,500.00 $26,000.00 $19,110 $2,600 $4,290
Permit Fees 4 $253.00 $1,012.00 $744 $101 $167
TOTALS $105,124 $77,266 $10,512 $17,346
Siren Location Latitude Longitude
1 Diamond Lakes Community Center 4335 Windsor Spring Road 33.352157 -82.095255
2 May Park Community Center 622 Fourth Street 33.466202 -81.958967
3 Warren Road Community Center 300 Warren Road 33.506238 -82.058004
4 Station 12 1151 Hephzibah-McBean Road 33.261416 -81.980389
7/7/16 13
HMGP-4165-0027
EXHIBIT "G"
Date:
HMGP Progress Payment Request
Instructions: All requests for progress payments must be supported by documentation supporting actual expenditures. Itemize
each expenditure below to the fullest detail possible, including a reference to specific sites or elements of work. Attach
documentation that supports this progress payment request, such as copies of bills of sale, invoices, receipts, and checks
evidencing payment. Do not send originals. Attach a continuation sheet if necessary.
Agreement Number: HMGP-4165-0027 FEMA Project Number: HMGP-4165-0027
Subgrantee Name:Augusta Richmond County GMS ID.Number: HHM165068
Site Reference or Approved Previous Current Description of Documentation Attached
Element of Work Amount Payment Request in Support of this Payment Request
Sirens(4) $78,112
..................................................................................................................................................................................................................................... .
. ..................................................................................................................................................................................................................................................................................................................................
Installation $26,000
...... .................. ........................................................................................................................................................................................................................................................
Permit Fees $1,012
............................................................................................................................................................................................................................................................................................................................................................................
................................................................................................................................................................................................................................
(from continuation sheet attached)SUBTOTAL
TOTAL
Less Subrecipients Share(16.5%)
NET AMOUNT REQUESTED
Under penalty of perjury, I certify that to the best of my knowledge the data above is correct and that all outlays were made in
accordance with the grant conditions, comply with procurement regulations contained within the 44 CFR, Part 13, and that
payment is due and has not been previously requested. I am fa it ': --.. tion 317 of Public Law 93-288,as amended by the
Robert T.Stafford Disaster Relief and ergenc Assists i ,��
Signatur of Subgrantee's Authorized Representative(and printed nd '
�r is • nm P-Iro� "���'\\I
.D D rJK-�
HMGP-4165-0027
EXHIBIT "H"
Federal Funding Accountability and Transparency Act Certification
In order to remain in compliance with The Federal Funding Accountability and Transparency Act of
2006 (FFATA) reporting, complete Items 1-7 and Items 8-10 if necessary, and certify by an authorized
agent.
Sub-award Number: HHM165068
Federal Agency Name: Federal Emergency Management Agency
CFDA Program Number and Program Title: 97.039 Hazard Mitigation Grant Program (HMGP)
Sub-award Project Description: Augusta Richmond County
1. Sub-awardee DUNS Number 01 3f3t51 i
2. Sub-awardee Name 'd , j - .t ► tai
3. Sub-awardee DBA Name
4. Sub-awardee Address b35 Sfieef9us1t. wqoi
5. If DBA, Sub-awardee Parent DUNS Number
6. Sub-award Principle Place of Project Performance
7. In the preceding fiscal year, did the sub-awardee receive 80% of its annual gross revenues from the Federal
government? V
Yes No X.
If Yes, continue to question 8. If No, questionnaire is complete.
8. In the preceding fiscal year, were the sub-awardee's annual gross revenues from the Federal government
more than $25 million annual? Yes No
If Yes, continue to question 9. If No, questionnaire is complete.
9. Does the public have access to the names and total compensation of the sub-awardee's five most highly
compensated officers through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange
Act of 1934 (15 U.S.C. §§ 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986?
Yes No
If No, continue to question 10. If Yes, questionnaire is complete.
7/7/16 15
HMGP-4165-0027
10. Please list the names and compensation of the sub-awardee's five most highly compensated officers.
1. $
2. $
3. $
4. $
5. $
I certify that to the best of my knowledge all of the information on this form is complete and accurate.
�/�
Authorized Signature: ' G G�i' Date: h 4 -/(Q
This section is for use by the Georgia Emergency Management and Homeland Security Agency
Only.
Sub-award Obligation/Agency Name:
In accordance with The Federal Funding Accountability and Transparency Act of 2006(FFATA),this
document has been processed in the FFATA Sub-award Reporting System(FSRS)by the
undersigned:
Signature Date:
Sub-award Obligation/Action Date:
7/7/16 16