Loading...
HomeMy WebLinkAboutCONSULTANT SERVICES AGREEMENT BETWEEN AUGUSTA, GEORGIA AND ENGINEERING ASSOCIATES, LLC (EA)_ LAND MOBILE RADIO CONSULTING SERVICES CONSULTANT SERVICES AGREEMENT BETWEEN AUGUSTA, GEORGIA AND ENGINEERING ASSOCIATES, LLC (EA) This Agreement is made and entered into this day of 0 l` -1 U he , 2016 by and between Augusta, Georgia, a political subdivision of the State of Georgia, (hereinafter called "Augusta" or "Client") and Engineering Associates, LLC (EA),a Corporation, authorized to do business in the State of Georgia, (hereinafter called the "Consultant"),for the following reasons: WHEREAS,Augusta desires to engage a qualified and experienced consulting firm to assist in the solicitation for proposals,evaluation of RFP responses,purchase and installation of a Land Mobile Radio System (LMRS) pursuant to RFP Item #16-200 Land Mobile Radio Consulting Services ("RFP"); and WHEREAS, the Consultant responded to Augusta's RFP and has represented to Augusta that it is experienced and qualified to provide the services contained therein; and WHEREAS, Augusta has relied upon such representation and selected Consultant as the most qualified respondent based on its submittal and verbal presentation. NOW, THEREFORE, in consideration of the foregoing, the provisions contained herein and the mutual benefits to be derived here from, and for other good and valuable consideration,the receipt and sufficiency of which are hereby acknowledged, Consultant and Augusta agree as follows: ARTICLE I - TERM OF SERVICE The term of this Agreement shall correspond with the Estimate of Probable Project Investment for Land Mobile Consulting Services (hereinafter referred to as "Project Milestones/Deliverables"), attached as Exhibit A and shall not extend beyond five (5) years from the date of execution. The term of this Agreement may be extended only by written renewal approved by the Augusta Board of Commissioners and the Consultant in accordance with the AUGUSTA,GA CODE. ARTICLE II—SCOPE OF WORK Consultant agrees to provide all services in accordance with the Scope of Work outlined in RFP #16-200, attached as Exhibit B and the Project Milestones/Deliverables attached as Exhibit A, which are attached hereto and incorporated by reference. Augusta's Request for Proposals (RFP) No. #16-200 for Consulting Services to assist in the solicitation for proposals, evaluation of RFP responses, purchase and installation of a Land Mobile Radio System (LMRS), and other services required in RFP Item #16-200 Land Mobile Radio Consulting Services ("RFP"), which are incorporated herein in their entirety by reference, and as further specified herein. 1 ARTICLE III - COMPENSATION For the proper performance of the services listed in Augusta's Request for Proposals (RFP) No. #16-200 for Consulting Services, Augusta shall pay Consultant an amount not to exceed two hundred forty-six thousand four hundred dollars and no/100 ($246,400.00). Consultant shall submit invoices to Augusta in accordance with the completion of each Phase as identified in(Exhibits A& B) attached hereto and made a part hereof The invoices shall include charges for all labor and costs in accordance with Exhibits A & B. The invoice shall be accompanied by a progress report that indicates the status of the project. Augusta shall allow Consultant to roll forward two (2)"Man-days"from one phase to another that had not been utilized from a prior phase as outlined in Exhibit A. However, prior written authorization from the Director of Augusta's Information Technology Department shall be required prior to any attempt to roll forward more than two (2) "Man-days" from one phase to another. Augusta will notify Consultant within(14)days of receipt of each invoice if it objects to all or any portion of an invoice. Unless there is a dispute regarding compensation owed to Consultant, Augusta agrees to pay all approved invoices within thirty (30) days of receipt. Augusta shall not be obligated to pay any invoices which are not in accord with the terms of this Agreement. By acceptance of Augusta's payment of an invoice amount, Consultant releases Augusta from any and all claims for service provided or work performed through the date of the invoice. ARTICLE IV—INDEPENDENT PARTIES Augusta, Georgia and the Consultant shall at all times be considered independent parties and, in no event, shall either be liable for the debts and obligations of the other. Consultant shall not have any claim against Augusta, Georgia for vacation pay, paid sick leave, retirement benefits, social security, workers compensation, health, disability, professional malpractice or unemployment insurance benefits or other benefits. ARTICLE V—NOTICE Any notice or consent required to be given by or on behalf of any party hereto to any other party hereto shall be in writing and shall be sent by(a)registered or certified United States mail, return receipt requested, postage prepaid, (b) personal delivery, (c) overnight courier service, or (d) delivered in person to the Consultant or its authorized representative. All notices sent to the addresses listed below shall be binding unless said address is changed in writing no less than two weeks before such notice is sent. Future changes in address shall be effective upon written notice being given via certified first class U.S. mail, return receipt requested. Such notices will be addressed as follows: 2 If to Augusta: Tameka Allen, Director Augusta Information Technology Department 535 Telfair Street, Building 2000 Augusta, GA 30901 With a copy to: General Counsel Augusta Law Department 535 Telfair Street, Building 3000 Augusta, Georgia 30901 If to Consultant: Michael C. McGannon, Vice President Engineering Associates, LLC 1220 Old Alpharetta Rd., Suite 380 Alpharetta, GA 30005 ARTICLE VI—TERMINATION Either party may, for its own convenience and at its sole option, without cause and without prejudice to any other right or remedy of other party, elect to terminate this Agreement, in whole or in part, by delivering to the address listed in the Notices article of this Agreement, a written notice of termination specifying the effective date of termination. Such notice shall be delivered at least thirty days (30) days prior to the effective date of termination. All obligations cease upon Augusta's notification to Consultant. Augusta, Georgia will however, honor those obligations made in accordance with the Terms of Agreement, Scope of Work listed in Exhibit B and the Project Milestones/Deliverables attached as Exhibit A, which were made in good faith prior to such written notification. Upon termination, all finished or unfinished documents, data, studies, and reports prepared by the Consultant in accordance with the Scope of Work listed in Exhibit B shall become the property of Augusta, Georgia. Augusta shall promptly pay the Consultant for all services performed to the effective date of termination provided that the Consultant submits to Augusta properly computed invoices no later than thirty (30) days after the effective date of termination. Consultant Default — If the Consultant defaults by failing to substantially perform, in accordance with the terms of this Agreement,Augusta in its sole discretion may, in the case of a termination for breach or default, allow Contractor an appropriately short period of time in which to cure the defect. In such case, the notice of termination shall state the time period in which cure is permitted and other appropriate conditions. If consultant fails to remedy to the recipient's satisfaction the breach or default or any of the terms, covenants, or conditions of this Agreement within ten(10) days after receipt by consultant or written notice from the recipient setting forth the nature of said breach or default,the recipient shall have the right 3 to terminate the Agreement without any further obligation to Consultant. Any such termination for default shall not in any way operate to preclude the Augusta from also pursuing all available remedies against Consultant and its sureties for said breach or default. If Consultant fails to perform the services within the time specified in this Agreement or any extension or if the Consultant fails to comply with any other provisions of this Agreement, Augusta may terminate this Agreement for default. Augusta shall terminate by delivering to C onsultant a notice of termination specifying the nature of default. Consultant shall only be paid the Agreement price for services performed in accordance with the manner of performance set forth in this Agreement. Consultant acknowledges that project delays due to site acquisition shall not constitute a default on the part of Augusta. In addition, Consultant acknowledges that site acquisition shall require the legislative authorization of the Board of Commissioners. ARTICLE VII—CONFIDENTIALITY The Consultant shall comply with all applicable federal, state, and local laws and regulations relating to confidentiality and privacy. Consultant agrees to take reasonable steps to insure the physical security of any confidential data under its control. Consultant agrees that it will inform each of its employees or agents having any involvement with personal data or other confidential information of the laws and regulations relating to confidentiality. ARTICLE VIII—INSURANCE In accordance with the terms of this Agreement,Consultant shall maintain the following insurance: (a) Commercial General Liability Insurance, with a limit of not less than $1,000,000 per occurrence and $1,000,000 general aggregate, and naming Augusta as an Additional Insured. (b) Automobile Insurance, with a combined single limit of not less than $1,000,000 each accident and shall name Augusta as an Additional Insured. (c) Workers' Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than$1,000,000 for each accident, disease— each employee and disease—policy limit. (d) Professional Liability Insurance with limits of not less than $1,000,000 per claim and aggregate. Prior to performing Services under this Agreement if requested by Augusta, Consultant shall furnish Augusta with certificates of insurance which evidence the requirements of this Article. Certificates will provide Augusta with at least thirty (30) days' advance written notice prior to 4 cancellation of the above policies and at least ten (10) days' written notice in the event of cancellation for non-payment of premium. ARTICLE IX—KEY PERSONNEL At a minimum, the key personnel identified in Engineering Associates, LLC's response to RFP #16-200 shall be considered essential to this project. Prior to taking them off the project for any reason, Engineering Associates, LLC shall notify Augusta, Georgia reasonably in advance and submit justification and proposed substitutions in sufficient detail to permit an evaluation of the impact to the services. Engineering Associates, LLC shall make no diversion without the prior written consent of Augusta, Georgia. ARTICLE X—GENERAL INFORMATION A. Right of Inspection. Augusta shall have the right,at its sole discretion to inspect and review the services provided by Consultant hereunder to determine their acceptability. Augusta shall also have the right to review all of Consultant's records pertaining to this Agreement and Consultant agrees to properly maintain its records so as to allow Augusta to audit as may be required by law. Consultant shall make such records available to Augusta officials within seventy-two (72) hours written request. B. Hold Harmless. Except as otherwise provided in this Agreement, Consultant shall indemnify and hold harmless Augusta, GA, and its employees and agents from and against all liabilities, claims, suits, demands, damages, losses, and expenses, including reasonable defense attorneys' fees,to the extent caused by the negligent performance of Consultant's Work. C. Georgia Laws Govern. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Georgia. D. Venue. This Agreement shall be deemed to have been made and performed in Augusta, Georgia. For the purpose of venue, all suits or causes of action arising out of this Agreement shall be brought in the Superior Court of Richmond County, Georgia. Consultant, by executing this Agreement, specifically consents to jurisdiction and venue in Richmond County and waives any right to contest the jurisdiction and venue in the Superior Court of Richmond County, Georgia. E. Assignments. Augusta has entered into this Agreement in part on the basis of personal reliance in the integrity and qualifications of Consultant. Consultant agrees it shall not delegate, assign, subcontract,transfer,pledge, convey, sell, or otherwise dispose of the whole or any part of this Agreement or its right,title, or interest therein to any person, firm, or corporation without the previous written consent of Augusta. Any attempted assignment by Consultant without prior express written approval of Augusta shall at Augusta's sole option terminate this Agreement. 5 F. Warranty. Consultant will perform our services in a manner consistent with that level of care and skill ordinarily exercised by members of our profession currently practicing in the same locality under similar conditions. G. Licenses, Permits and Certifications. Consultant hereby warrants and represents that at all times during the term of this Agreement it shall maintain in good standing all required licenses, certifications, and permits required under federal, state and local laws. H. Ownership of Documents-Title to all documents,drawings and specifications with respect to work performed under this Agreement shall vest with Augusta when Augusta has compensated Consultant in full, as provided herein, for the services described in this document. I. Waiver. The waiver by either party of any failure on the part of the other party to perform in accordance with any of the terms or conditions of this Agreement shall not be construed as a waiver of any future or continuing similar or dissimilar failure. J. Severability. In the event any provision of this Agreement is held to be unenforceable for any reason, the remainder of the Agreement shall be in full force and effect and enforceable in accordance with its terms. K. No Conflict. Consultant represents and warrants that it presently has no interest, direct or indirect, and covenants and agrees that it will not, during the term of this Agreement, acquire any interest, direct or indirect that would conflict in any manner or degree with the performance of its duties and obligations hereunder. Consultant further covenants and agrees for itself, its agents, employees, directors and officers to comply fully with the provisions of the Official Code of Georgia (OCGA §§45-10-20 et. seq.) and the provisions of the Augusta, Georgia Code of Ethics governing conflicts of interest of persons doing business with Augusta, as such provisions now exist and may be amended hereafter. Consultant represents and warrants that such provisions are not and will not be violated by the Agreement or its performance hereunder. L. Compliance with Applicable Laws. The Consultant's attention is directed to the fact that all applicable federal, state, and county laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over this type of service shall apply to the Agreement throughout, and they will be deemed to be included in the Agreement the same as though herein written out in full. M. All Exhibits, Addenda, Responsive Proposals, Agreement, Agreement Amendments, Attachments, Insurance Certificates, Notice to Proceed, Change Orders, Project Acceptance, Fee Schedules, and RFP Item#16-200 are hereby incorporated by reference and shall be deemed to be a part of this Agreement for all purposes. N. Controlling Provisions. This Contract will govern the provision of services provide under this Agreement. In the event of a conflict, the provisions of this Agreement in conjunction with RFP #16-200 shall govern. If any portion of this Agreement shall be in conflict with any other 6 portion, the various documents comprising the Agreement shall govern in the following order of precedence: Agreement, Modifications or Amendments issued after the execution of the Agreement; and RFP #16-200. O. Georgia Open Records Act. Consultant shall comply with the Georgia Open Records Act, OCGA § 50-18-70 et seq. P. Judicial Interpretation. The law of the State of Georgia shall govern the construction of this Agreement. Should any provision of this Agreement require judicial interpretation,it is agreed that the court interpreting or construing the same shall not apply a presumption that the terms hereof shall be more strictly construed against one party by reason of the rule of construction that a document is to be construed more strictly against the party who itself or through its agent prepared same, it being agreed that the agents of all parties have participated in the preparation hereof and all parties have had an adequate opportunity to consult with legal counsel. In interpreting this Agreement in its entirety, the printed provisions of this Agreement and any additions written or typed hereon shall be given equal weight, and there shall be no inference, by operation of law or otherwise, that any provision of this Agreement shall be construed against either party hereto. Q. Modification. Consultant acknowledges that this Agreement and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioners. R. Sole Agreement. This Agreement constitutes the sole agreement between the parties. No representations oral or written not incorporated herein shall be binding upon the parties. No amendment or modifications of this Agreement shall be enforceable unless approval by action of Augusta. S. Counterparts and Facsimile Execution. This Agreement may be executed by facsimile in any number of counterparts, each of which, when executed and delivered, shall be deemed an original, and such counterparts together constitute one and the same instrument. Signature pages may be detached from the counterparts and attached to a single copy of this document to physically form one document. [THIS SPACE INTENTIONALLY LEFT BLANK] 7 IN WITNESS WHEREOF, the parties hereto have caused the Agreement to be executed under seal as of the date first above written. ENGINEERING ASSOCIATES, LLCAUGUSTA, GEORGIA -----2 Tra rewer, President AHardie Davis, Jr., Mayor Zb1)'7 Attest: Attest: /C-"011-1-9-,----& 1,:: As Its: Secretary ` j. +f" "ry 'jR ' " ,. ~• ♦ E. &c-r.-/-4- - Notary Public Len4.:J I.nTr' lerk of C9ll missibn My Commission Expires: `� c.. :�-4 4, i ` y 8 EXHIBIT A PROJECT MILESTONES/DELIVERABLES 9 EXHIBIT B RFP ITEM#16-200 LAND MOBILE RADIO CONSULTING SERVICES 10 ENGINEERING ASSOCIATES, LLC Estimate of Probable Project Investment for Land Mobile Consulting Services Augusta RFP16-200 9/15/2016 We will only invoice for the level of effort required based on our hourly rate of$150/hour plus the exact cost of travel, if required, beyond 100 miles of Augusta. I Mandays Labor Total Phase I: Inventory and Needs Analysis Site Inventory and 800 System Definition 6 $7,200 $7,200 Understand User Needs 6 $7,200 $7,200 Subscriber Inventory 3 $3,600 $3,600 Understand System Performance and Policy 4 $4,800 $4,800 Create Phased Implementation Project Plan 6 $7,200 $7,200 Coverage Testing 18 $21,600 $21,600 Phase I Subtotal $51,600 Phase II: Design Criteria,Analysis of Alternatives, Budget, and RFP for 700/800 P25 System Fundamental Design 8 $9,600 $9,600 Investigate Options and Alternatives 3 $3,600 $3,600 Investigate Growth and Future Technologies 3 $3,600 $3,600 Investigate Impact on other Projects 3 $3,600 $3,600 Review Funding Mechanism and Grants 2 $2,400 $2,400 Assist with Procurement Strategies& Procurement 4 $4,800 $4,800 Integrate Technical Specifications 12 $14,400 $14,400 Phase II Subtotal $42,000 Phase III: System Procurement Process,Contract Negotiations, and System Implementation Assist with Procurement Process 7 $8,400 $8,400 Assist with Vendor Evaluation 6 $7,200 $7,200 Complete Procurement and Vendor Selection 8 $9,600 $9,600 Technical Advisor to Contract 7 $8,400 $8,400 Vendor Contract Design Review 4 $4,800 $4,800 Technical Support-12 Months 48 $57,600 $57,600 FCC/FAA Applications 8 $9,600 $9,600 Subscriber Programming &Fleetmapping 10 $12,000 $12,000 Phase III Subtotal $117,600 Phase IV: Final Acceptance Represent Augusta during Staging and Testing 20 $24,000 $24,000 Ensure Documentation 6 $7,200 $7,200 Phase IV Subtotal $31,200 Travel Budget(vendor meetings or staging) $4,000 TOTAL INVESTMENT 202 $246,400 PROPOSAL FORM Subject to the foregoing and the terms contained in the Proposal Documents,the Offeror does hereby submit a guaranteed cost proposal for completion of the cumulative total project in the following amount (the"Proposal Amount"): Two hundred forty six thousand four hundred dollars ($ 246,400.00 ) (use words) figures) DATE: July 26 ,2016. COMMENCEMENT OF WORK Undersigned agrees to commence actual work on the project with an adequate force within ten days of a date to be specified in a written order of the Owner and to substantially complete work in 583 *consecutive calendar days from and including said date.Number of days after substantial completion to 100%completion including deficiency list shall not exceed twenty (20)days. (*)Contractor fill in proposed number of consecutive calendar days. COST BREAKDOWN PER PHASE COST TIMEFRAME PHASE I $51,600 43 Days PHASE II $42,000 35 Days PHASE III $117,600 98 Days PHASE IV $31,200 26 Days HOURLY RATE: 150 OFFEROR: If an individual(s): If a legal entity,not an individual(s): Name(s): Name: Engineering Associates,LLC By: ,� u�ia i.lity„company/corp/other Signature(s): B /i (signature) Name!1`itle: Michact C.McGannon,Vlca Pmsident of Wireless Erminooring Offeror's Address: 1220 Old Alpharetta Road,Suite 380 Alpharetta,GA 30005 Offeror's Tele: (678)455-7266 Offeror's Email: mmcgannongenginearingassooiates.com Offeror's Fax: (678)456-5981 RFP 16-200 Land Mobile Radio Consulting Services RFP Due Wednesday,July 27,2016 11:00 a.m. Page 29 of 29 REQUEST FOR PROPOSALS FOR LAND MOBILE RADIO (LMRS) CONSULTING SERVICES INTRODUCTION This Request for Proposal (RFP) is issued by The Augusta Information Technology Department on behalf of the City of Augusta, Georgia government for the purpose of obtaining a qualified consultant with expertise and extensive experience in public safety communications to assist in the solicitation for proposals, evaluation of RFP responses, purchase and installation of a land mobile radio system (LMRS). This includes performing a needs assessment, producing technical specifications, assisting in an objective and unbiased selection of a LMRS provider, managing project following vendor selection, and participating in final acceptance. II. BACKGROUND INFORMATION The Information Technology Department for the City of Augusta, Georgia provides and manages all technological and communications needs for the consolidated city and county government. The City of Augusta currently has 1,483 radios on the South Carolina Statewide 800 MHz Radio and Mobile Data System which is a cost-shared public/private partnership between state government, local governments, power utilities, and Motorola Solutions, Inc. The system is a Motorola P25 - 7.15 Core which utilizes Motorola Smart- X technology to migrate the network's remaining 4.1 SmartZone sites to P25. In operation since 1992, the South Carolina Department of Administration's Division of Technology Operations administers the system with the support of an elected advisory committee. 1. Commonly referred to as the "Palmetto 800," with over 30,000 primary users. 2. Over 750 agencies representing state government, federal government, local government, law enforcement agencies, fire services, EMS services, and power utilities in South Carolina,North Carolina, and Georgia currently participate in the shared, statewide 800 MHz radio network. 3. Continued interoperability with"Palmetto 800"is desired as Augusta migrates to a private LMRS. The State of South Carolina has signed a contract with Motorola Solutions,Inc.to upgrade the Palmetto 800 4.1 sites to P25. The completed conversion of the Palmetto 800 system to P25 is on schedule for the Fall of 2017. The City of Augusta has 290 mobile computers which currently utilize Verizon air cards to achieve connectivity between the MDT and the Sierra Wireless gateway. NetMotion Augusta,GA RFP 1 provides a persistent connection for the MDT, and creates a VPN tunnel through the Verizon public network into the City's LAN via the internet. Verizon LTE coverage throughout the County is extensive, with throughput speeds ranging from approximately 6-18 Mb/Sec in the mobile environment. III. Minimum Vendor Qualifications The selected consulting firm shall have the following qualifications: • Previous verifiable system design and procurement experience that is similar in both size and scope to that requested in this RFP; • Sufficient qualified staff with availability to complete the project. Staff must be full- time employees of the firm; • Firm must be licensed to do business in the State of Georgia; • Extensive planning,procurement, implementation, testing and cutover experience with standards-based P25 Conventional and P25 Trunked Systems; and • Previous experience with both sole-source and competitive procurements for system design, replacement, or upgrades. IV.Statement of Suitability • Provide any information that may serve to differentiate the firm from other firms in suitability for the services contemplated in this RFP. Include all unique qualifications the firm feels are especially relevant to the Project. • Provide information on current and projected workloads of the firm and any potential impact to the services to be provided in connection with the Project. • Provide evidence of your firm's ability to deliver the Project within the completion dates proposed in your methodology with the least risk of delay or dispute. • Provide information on any special, relevant, innovative or unique qualifications for the requested scope of services. • Provide information on any management techniques or methodologies offered by the firm that may be particularly suitable for the required services. V. Scope of Work: The City of Augusta, Georgia is seeking to select a consultant with expertise and extensive experience in public safety communications to assist in the solicitation for proposals, evaluation of RFP responses, purchase and installation of a Land Mobile Radio System (LMRS). The selected consultant will perform a needs assessment, produce technical specifications, assist in an objective and unbiased selection of a LMRS, manage project following vendor selection, and participate in final acceptance. The primary objectives of this project is to improve public safety by improving radio coverage, system reliability, available system features, redundancy, system capacity, and interoperability with other agencies. Augusta,GA RFP 2 A. PHASE I: Needs Assessment The selected consultant will perform a needs assessment and provide a needs assessment report. The needs assessment report is intended to identify all LMRS requirements relevant to the purchase of a new LMRS. This will be accomplished by interviewing all major stakeholder departments. It is intended that the resulting needs assessment information will be included in Augusta's LMRS RFP. The selected consultant will: 1. Evaluate the following: a. All systems including, but not limited to, radio infrastructure, existing sites, subscribers and accessories, backhaul and dispatch systems; b. Capacity requirements to support current and future operations over the next ten years; c. User requirements; d. Establish coverage requirements; e. Establish system reliability and redundancy requirements to ensure maximum availability of the system; f. FCC and other regulatory requirements; g. Interface requirements to other systems; h. Establish system migration and transition requirements; i. Evaluate business model options; j. Impact of future technologies, system lifecycle and refresh considerations; k. Operations and maintenance requirements and projected ongoing expenses. 2. Assist in the formulation of project timeline to include a schedule of events based on industry standard and experience installing LMRS of similar size. 3. Participate in user group site visits and stake holder meetings. 4. Conduct stake holder interviews to collect, categorize, and formalize approval of system feature/functionality requirements. a. Required (LMRS features and functionality that are required in order for it to be considered). Augusta,GA RFP 3 b. Requested(LMRS features and functionality that are requested and should be bid separate if additional costs are associated). c. Pending Availability of Funds (LMRS features and functionality that are availably but not requested. LMRS providers should identify in proposals along with any additional costs associated). d. All major stake holders should formally accept applicable system feature/functionality requirements and documentation. • 5. Document interoperability requirements and procedures. Interoperability should take place without patching, when possible. 6. Document any user requirements that are unique to Augusta. 7. Document feature requirements. 8. Document training requirements. 9. Document current coverage issues to include in-building coverage deficiencies. 10. Assess radios for suitability of use on the proposed LMRS and provide a recommended path forward regarding reprogramming, flash upgrades and/or replacement. 11. Assess Augusta's current method of connecting mobile computers. Provide a recommended path forward if potential cost savings can be attained by utilizing the proposed LMRS. 12. Investigate reprogramming options that will reduce the number of reprogramming events and provide a seamless migration from Palmetto 800 to Augusta owned LMRS. 13. Investigate operational improvements that will improve radio communications during the transition to a new system and following system installation. 14. Perform vertical asset inventory and assess for suitability of use. Include height if tower exists. Assess physical, structural tower loading, site accessibility/security, grounding, surge protection, electrical, fuel type/supply, and HVAC capacity within existing structures. Include tower construction recommendations if vertical asset is not available, such as but not limited to: a. Water Tanks b. Towers c. Buildings Augusta,GA RFP 4 d. Facility Locations e. Augusta Owned Property 15. Perform independent drive testing of current LMRS coverage. Provide maps and documentation of results. 16. Investigate system core equipment options. Augusta is adjacent to jurisdictions with recently purchased LMRS. Determine if Augusta should purchase our own core equipment or share core equipment. 17. The consultant shall document the findings of the analysis in a Needs Assessment and Alternatives Report containing multiple solutions with estimated costs and timelines. The consultant may be required to assist the County with preparations of materials and presentations to the County Commission and stakeholders. 18. Assist the County with identifying any grants that could help fund this project. Augusta,GA RFP 5 B. PHASE II: Technical Specifications/RFP Development The selected consultant will formulate vendor-neutral specifications and requirements that will be used to acquire a LMRS provider. (System Technology, Tower Locations, Tower Quantity, Backhaul Requirements, Redundancy Options, Feature Requirements, Minimum Coverage, Life Cycle Expectations, Capacity Requirements, and Switch Location should be considered). It is intended that the resulting specifications, requirements and expectations will be included in Augusta's LMRS RFP. The Selected consultant will: 1. Provide LMRS installation schedule. 2. Provide LMRS requirements. 3. Provide LMRS interoperability requirements with diagrams. 4. Draft MOUs for agencies requiring interoperability. 5. Provide LMRS technical specifications. 6. LMRS technical specifications should address: a. Security b. System Design c. Network Design d. Engineering Specifications e. Backhaul Requirements i. Augusta has dark fiber with available capacity to many existing facilities. When practical,propose use of this fiber for primary or backup tower backhaul. f. Redundancy Options g. System Capacity i. Fleet Mapping ii. Departmental Inventory iii. Talk Group Configuration iv. Channel Requirements Augusta,GA RFP 6 v. System Loading vi. Antenna Configuration h. Interoperability Requirements i. Method of connection ii. Define need for interoperation iii. Define frequency of interoperation(Daily, Weekly, Monthly, Special Events, or as needed in emergency) iv. Formulate testing plan and recommend frequency i. A frequency exchange that will be necessary to allow Augusta to migrate to a new LMRS with minimal downtime j. Tower quantity, locations and requirements k. Physical, electrical, site accessibility/security, grounding, surge protection, structural tower loading, fuel type/supply and HVAC requirements for proposed tower sites 1. Any applicable MilSpecs 7. Provide minimum LMRS feature requirements. 8. Provide specifications regarding LMRS voice quality expectations. 9. Provide a map showing the preferred tower locations. If any recommended tower locations will be co-located on existing towers then site accessibility/security, grounding, surge protection, power, structural tower loading, fuel type/supply, and HVAC should be addressed. 10. Provide a map showing minimum radio coverage expectations. All buildings that require internal coverage should be identified. 11. Make recommendations regarding the scoring criteria and methodology of scoring RFP responses. 12. Identify the methodology of testing and the minimum criteria for final acceptance. 13. Identify system documentation expectations. 14. Assist in the development of a frequency reallocation plan that will minimize the possibility of co-channel interference and/or interference of any kind, and allow a seamless transition from Palmetto 800. Augusta,GA RFP 7 15. Provide a list of LMRS providers capable of meeting Augusta's system requirements. 16. Identify all training expectations for operational, supervisory, and technical support staff. 17. Recommend insurance requirements for LMRS provider during installation, including but not limited to: a. General b. Automobile c. Worker's Compensation& Liability d. Professional Liability 18. Provide the County with a recommended contract document that can be attached to the RFP, so that any questions or issues can be vetted through a formal addendum process. 19. Provide any necessary assistance to the Evaluation Committee during the evaluation of submitted proposals. 20. Attend, if scheduled, any interviews of firms short-listed for consideration for award in an advisory capacity. The County would view the chosen consultant as a valuable resource during this phase and would utilize any requested feedback in the evaluation process. Augusta,GA RFP 8 C. PHASE III: LMRS Vendor Selection/Project Management The selected consultant will provide assistance scoring LMRS RFP responses and in the evaluation of potential LMRS providers. Following the selection of a LMRS provider,the selected consultant will provide project management during the acquisition and installation phase. The selected vendor will: 1. Provide project management during all phases of LMRS acquisition, vendor selection, and installation. 2. Assist in evaluating and scoring of RFP responses based on industry standard and experience implementing systems of similar size. 3. Verify that the selected LMRS proposal meets all system requirements. 4. Verify that the selected LMRS proposal meets all interoperability requirements. 5. Verify that the selected LMRS proposal meets all technical specifications. 6. Verify that the selected LMRS proposal meets minimum radio coverage expectations. 7. Verify that the selected LMRS proposal meets voice quality expectations. 8. Verify that all proposed tower location and construction is in accordance with the LMRS RFP. 9. Verify that the selected LMRS proposal addresses system documentation requirements. 10. Verify that the selected LMRS proposal addresses training requirements. 11. Provide assistance during contract negations to ensure that all identified objectives are addressed adequately. 12. Ensure that the selected LMRS is expandable, in a modular fashion. It is desirable that the selected LMRS will not require "system" expansion for 6-8 years. 13. Provide a cutover plan from Palmetto 800 to the selected LMRS that will facilitate a zero downtime transition. This will be a live cutover using existing frequencies. 14. Supervise the execution of critical components of the cutover plan. Augusta,GA RFP 9 15. Provide a frequency reallocation plan that will minimize the possibility of co- channel interference and/or interference of any kind, and allow a seamless transition from Palmetto 800. 16. Supervise the execution of critical components of the frequency reallocation plan. 17. Assist in the development of LMRS Standard Operating Procedures (SOP). 18. Evaluate available maintenance and preventive maintenance options regarding the LMRS and subscriber equipment and make recommendations accordingly. (To include towers and associated equipment) 19. Evaluate available software support options regarding LMRS and subscriber equipment and make recommendations accordingly. 20. Evaluate technical support options for LMRS and subscriber equipment and make recommendations accordingly. (To include radios, towers, antennas and associated equipment) 21. Assist in formulation of ten(10) year cost of ownership projections: a. Capital b. Operating c. Maintenance d. Support e. Personnel f System Expansion g. Risk Assessment(Identify any foreseeable risks that have costs associated) Augusta,GA RFP 10 D. PHASE IV: Final Acceptance Following the installation of Augusta's LMRS the selected consultant will participate in the final acceptance testing. The selected consultant will: 1. Provide project management during all phases of final acceptance. 2. Verify that the LMRS provider has met all system requirements. 3. Verify that the LMRS provider has met all interoperability requirements. 4. Verify that the LMRS provider has met all technical specifications. 5. Verify that the LMRS provider has met minimum radio coverage expectations. 6. Verify that the LMRS provider has met voice quality expectations. 7. Verify that the LMRS provider has delivered all requested system features/functionality. 8. Verify that all tower location and construction was done in accordance with the RFP. 9. Verify that the LMRS provider has provided all system documentation. 10. Verify that the LMRS provider has provided adequate training. 11. Verify all test results provided by the LMRS provider. (Perform independent drive testing, if necessary) 12. Verify that interoperability is fully functional in accordance with the interoperability plan. 13. Document procedures necessary to achieve interoperability with each agency. 14. Perform any additional tests as identified in the final system acceptance criteria and document the results. 15. Work with Augusta and the LMRS provider to remediate any co-channel interference, RF interference, construction or system performance issues. Augusta,GA RFP 11 VI. GENERAL CONDITIONS This RFP is not an offer to contract. Acceptance of a proposal neither commits Augusta to award a contract to any vendor, even if all requirements stated in this RFP are met,nor limits our right to negotiate in our best interest. We reserve the right to contract with a vendor for reasons other than lowest price. Failure to answer any question in this RFP will subject the proposal to disqualification. Failure to meet a qualification and/or specific requirements of this RFP will disqualify the vendor's proposal. Proposals will not be considered for contract after the specified date and time shown in the Schedule of Events found in this RFP. Proposals not submitted in the format specified in the Required Proposal Format section of this RFP will be rejected. A. Confidentiality/Public Knowledge Any proposal submitted becomes the property of the citizens of Augusta. Proposals submitted by potential vendors is public information and will be provided to the general public, upon demand, after the contract has been awarded, with the exception of confidential financial information provided exclusively for determining the financial stability of a potential contractor. B. Right of Rejection We reserve the right to accept or reject any or all,potential vendor responses to this RFP. C. Cost of Proposals Expenses incurred in the preparation of proposals in response to this RFP are the vendor's sole responsibility. D. Rights to Terminate Augusta retains the rights to terminate any agreement arising from this RFP, in whole or in part, for the convenience of the city, including, but not limited to, if all or part of applicable funding becomes unavailable. If applicable funding is reduced, Augusta may either cancel agreement or offer an amendment reflecting the reduced funding. Augusta further retains the right to terminate any agreement arising from this RFP, in whole or in part, should the execution of any phase or partial phase show continuation of the project not to be in the best interests of Augusta. Either party shall have the right to terminate any agreement arising from this RFP if the other party is in default of any obligation hereunder and such default is not cured within thirty (30) days of receipt of a notice specifying such default. Augusta,GA RFP 12 IV. EVALUATION AND METHOD OF VENDOR CHOICE Once the vendor proposals are received, they will be reviewed by an Evaluation Committee. The committee will review the proposals and evaluate them based on the criteria detailed in Attachment A "Criteria for Evaluation". The committee will choose the top three proposals, review their price documentation, and offer the bidders the opportunity to present their product and proposal in person. Following the presentations,the committee will vote on the preferred vendor and contract negotiations will begin. All contracts with vendors are subject to approval by the county attorney. Depending on the final cost, the Augusta Administrator and/or the County Board of Commissioners will have approval authority over the contract and proposed budget outlay. V. GENERAL INSTRUCTIONS This section contains instructions governing the proposal to be submitted. A. Submit your proposal via mail to: Procurement Department 535 Telfair Street,Room 605 Augusta, Georgia 30901 Attn: Ms. Geri Sams B. The proposal will be accepted for consideration if it includes the following components: 1. The original and twelve (12) copies of bidder proposals. Proposals must be sealed and labeled on the outside of the package to clearly indicate that they are in response to the Land Mobile Radio System (LMRS) RFP. 2. One copy of the price proposal. Proposal must be sealed and labeled on the outside of the package to clearly indicate that it is in response to the Land Mobile Radio System (LMRS) RFP. C. The proposal must be received at the Procurement Department on or before July 27, 2016 at 11:00am in order to be considered responsive. D. Proposals submitted by facsimile will not be accepted. E. The proposal shall remain valid for 120 days from the proposal due date. Please provide the name, title, address, phone, fax and e-mail address of the individual who will serve as our primary contact for purposes of the RFP. F. Your proposal shall be in the format as described in the Required Proposal Format section of this document. Augusta,GA RFP 13 G. All proposals submitted become the property of Augusta and will not be returned. Proprietary information within the proposals should be clearly marked as such. H. All bidders should not be in default to Augusta. Augusta,GA RFP 14 VI. SCHEDULE OF EVENTS A. Event Calendar tive Dates Activity June 9,2016 Issue of RFP July 7,2016 @ 3pm Pre-proposal Conference July 12,2016 @ 5pm Questions Submittal Deadline July 27,2016 Submission of Proposals August 11,2016 Evaluation Meeting August 18,2016 Presentations by Finalists/Select Vendor Contract Negotiations Award Agreement Committee& Commission Meetings B. Explanation of Events 1. Issue of RFP This RFP is being issued by the Augusta Procurement Department. This and any other Augusta RFP can be viewed from Augusta's Internet site, located at http://www.AugustaGA.gov, which uses the DemandStar service to provide online access to bid documents. From http://www.AugustaGA.gov choose: • Online Bids (from the list on the left) of the page. • Select"Active"in the "View bids that are"window and click"Search". • On the appropriate Bid, click"Download/Order"(on the far right). • Follow the instructions. If you are a member of DemandStar, this download is free. If you are nota member,there is a nominal cost. 2. Pre-Proposal Conference A pre-proposal conference will be held July 7, 2016 at 3 pm. 3. Questions Submittal Deadline Potential bidders may submit additional written questions as to the intent or clarity of this RFP. All written questions must be submitted to the Procurement Augusta,GA RFP 15 Department by facsimile and must reference the RFP number. Be advised that contact with any department other than Procurement may result in automatic disqualification from the selection process. 4. Submission of Proposal Proposals are due in the Procurement Department by this date. Proposals received after this deadline will not be accepted. The date and time of receipt will be recorded on each proposal. Proposals must be addressed and labeled according to the directions established in the General Instructions section. 5. Proposal Evaluation An Evaluation Committee will perform the evaluation of proposals. During this time, the Procurement Director may, at her option, initiate discussions with bidders who submit responsive or potentially responsive proposals for the purpose of clarifying aspects of the proposals,but proposals may be accepted and evaluated without such discussion. Discussions SHALL NOT be initiated by the bidders. 6. Evaluation Meeting The Evaluation Committee will select and the Procurement Director will notify the finalist bidders. Only finalists will be invited to participate in the subsequent steps of the procurement. The schedule for the oral presentations will be determined at this time. 7. Presentation by Finalists Finalist bidders will be required to present their proposals to the Evaluation Committee. The Procurement Director will schedule the time for each bidder presentation and demonstration. All presentations and demonstrations will be held in the Procurement Department at 535 Telfair Street,Room 605 or other site designated by the Procurement Director. Each presentation and demonstration will be limited to two (2)hours in duration. 8. Award Agreement After review of the Evaluation Committee Report, Augusta will offer the bid to the bidder in which the proposals are deemed most advantageous, taking into consideration the evaluation factors set forth in the RFP will be selected for award.No minimum or maximum number of awards has been predetermined. Augusta,GA RFP 16 VII. REQUIRED PROPOSAL FORMAT The proposal package is comprised of two distinct sets of documents: the RFP Response and the Price Proposal. Submittals of firm information and qualifications should be no more than fifty (50) pages in length (exclusive of cover sheet) and should include the following information, in the order in which it is listed below(items may be consolidated onto single pages to allow more space for other material): A. RFP Response Please follow the format below for your proposal's response and provide five (5) sections under separate tabs as follows: 1. Executive Summary The Executive Summary shall include a brief statement of approach to the work, understanding of the project's goals and objectives and demonstrated understanding of the potential problems and concerns. 2. Qualifications • Brief history of the firm, location of relevant offices, number of years the company has been in the radio consulting business. o Dun and Bradstreet Rating or other acceptable proof of financial responsibility. • The number, locations, descriptions, original, and final construction cost of all relevant radio system consulting projects completed, their dates of construction, if the projects were completed on time and within budget, and the key staff members that worked on the project and if those staff members are still with the firm. Please provide the firm that was recommended and selected for the radio system projects referenced in this section. • Resumes of key personnel that will be working on the radio system consulting project. Include their experience with similar projects, length of service in the radio communications field, and length of service with the firm. Include an organization chart to indicate all key personnel and consultant team members, their assigned roles and their office locations. Please indicate in the resumes of assigned staff any work experience with any of their firms that may submit proposals for the radio system project. • Listing of any consultant team members that are not part of this project and their relevant experience, and any work history with any of the firms that may submit proposals for the radio system project. 3. Customer References • Names and references from each county or city that the firm has recently (within five years) prepared or is preparing radio system consulting Augusta,GA RFP 17 projects, and the firm that was recommended and selected for the radio system project. • Include client name, mailing address, contact name and phone number, email address, and a description of the services provided, include project dates and special features. 4. Project Approach • Methodology and approach to this radio system consulting project. • Statement of current workload and availability for this project. • Weekly schedule for each requested Phase (I, II, III and IV). 5. Documents required by County B. Price Proposal This is a simple document no longer than three pages in length that describes your pricing model and provides a final price subject to any changes that might occur during contract negotiation. Please maintain clarity and provide options as you see fit that will best suit Augusta's needs. Additionally, this should provide a cost breakdown by category(dollars per milestone/phase, dollars per deliverable, manhours to complete, etc.). This should be in a separate enveloped marked"PRICE PROPOSAL". Pricing proposal should include fixed prices for each phase detailed in this RFP, inclusive of all travel and labor expenses. Proposal should also include an hourly labor rate for any additional tasks that might be requested outside of the scope of this RFP. The following "Proposal Amount" Attachment should be utilized as a summary of your pricing proposal. Augusta,GA RFP 18 PROPOSAL AMOUNT LAND MOBILE RADIO SYSTEM (LMRS) CONSULTING SERVICES Subject to the foregoing and the terms contained in the Proposal Documents,the Offeror does hereby submit a guaranteed cost proposal for completion of the cumulative total project in the following amount (the "Proposal Amount"): ($ (use words) (figures) DATE: , 2016. COMMENCEMENT OF WORK Undersigned agrees to commence actual work on the project with an adequate force within ten days of a date to be specified in a written order of the Owner and to substantially complete work in *consecutive calendar days from and including said date. Number of days after substantial completion to 100% completion including deficiency list shall not exceed twenty(20) days. (*) Contractor fill in proposed number of consecutive calendar days. COST BREAKDOWN PER PHASE COST TIMEFRAME PHASE I PHASE II PHASE III PHASE IV HOURLY RATE: OFFEROR: If an individual(s): If a legal entity, not an individual(s): Name(s): Name: A limited liability company/corp/other Signature(s): By: (signature) Name/Title: Offeror's Address: Offeror's Tele/Fax: Offeror's Email: Augusta,GA RFP 19 Attachment A- CRITERIA FOR EVALUATION RFP—Evaluation/Scoring Guidelines The evaluator/evaluation committee will consider the following guidelines in awarding points to the evaluation criteria and the evaluations of the referenced questions. Superior: 675 — 750 Points exceptional — completely and comprehensively meets all of the requirements of the RFP; may provide additional information or cover areas not originally addressed within the RFP and/or include additional information and recommendations that would prove both valuable and beneficial to Augusta, Georgia. Good Response: 600 —674 Points - clearly meets all the requirements of the RFP and demonstrates in an unambiguous and concise manner a thorough knowledge and understanding of the category or categories with no deficiencies noted. Fair Response: 525 — 599 Points - minimally meets most requirements of the RFP. Respondent/Offeror(s) demonstrated some ability to comply with guidelines and requirements of the category or categories, but knowledge of the subject matter is limited. Failed Response: 0—524 Points -does not meet the requirements of the RFP. Respondent/Offeror(s) has not demonstrated sufficient knowledge of the subject matter. Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if deemed necessary. Selection. Procurement Director, in consultation and upon the recommendation of the head of the using agency, shall select from among the offerors no less than three (3)offerors(the "short-listed offerors") deemed to be the most responsible and responsive; provided, however, that if three (3) or less offerors respond to the solicitation, this requirement will not apply. The selection of the short-listed offerors shall be made in order of preference. From the date proposals are received by Procurement Director through the date the contract is awarded,no offeror may make substitutions, deletions, additions or other changes in the configuration or structure of the offeror's teams or members of offeror's teams prior to award. The selection criteria shall include, but not be limited to,those contained in section 1-10-52(g) and the following: (1) Previous experience demonstrating competence to perform work or services involved in the solicitation; (2) Past performance of previous contracts with respect to time of completion and quality of work; (3) The fee or compensation demanded for the services; (4) The ability to comply with applicable laws; (5) The ability to comply with the schedule of the commencement and completion of the services, as required by Augusta, Georgia; (6) The financial ability to furnish the necessary bonds to the extent necessary; (7) The financial condition of the offeror; and (8)The ability to provide staffing of management personnel, satisfactory to Augusta, Georgia. Augusta,GA RFP 20 am�m;, �i i.,:, iI iplhiNiN _ a ,:: w iqi SNI p - ��` mililililiipm Ngii m ®i ► r c imi 'aNN rm�m 6�i6iiiiii iNNawe-f;_"Aaiuiiii .; {i IIw6I�M4:^,r-...a-ui — itlmu aP iiUiiNN�r i,A,..,e :. ialou '_ �� = .�p Pil�p uNO ' N � I'i� „ 1�f aiiil i la NH ii . '4 011idligi,l „ridBl' a v a'v . . �a 1._n' i if�- i i ora d i 14�� 7 _ ........ - . War ......... Baa ^^ � dam-', ., .,.�,. . ...:� ;^ Submittal and Quality of RFP (MUST PASS FOR CONTINUED CONSIDERATION) A. Package submitted by the deadline Pass/Fail B. Package is complete (includes requested information as required per this Pass/Fail solicitation) ) s or r _ r a h i la alai aH1l16111, m�iNi Nim kjl .� 0 ��dtISE' 9 Quality of RFP (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION) C. Overall Quality of RFP (concise and to-the-point) a D. Narrative 1. Technical Approach 100 2. Financial Responsibility 100 3. Project Management 95 4. Key Personnel & Staff 90 5. Organizational Qualifications 75 6. Optional Interview (Potential bonus Points) 10 .._ "4= a npn 4 imi ?^illi '' N1 leuli i OI ill �B lli li al161p,lii ? N itl 11P ',1111;11111,1—= od �Ii 4 i - = S (ilii S N S iOi I p aU k � i ! �• O i ,7y sl i iry"�Tt _ 1"T - ��^ r�F "1' � �. . _ ,. I t,n .07=- 77 '1'41 .�_ i a iblIii p = „ha, a E. Scope of Services 1. Ability to address statement of scope 80 2. Ability to coordinate stated issues with the State of Georgia 40 3. Ability to coordinate stated issues with Palmetto 800 30 4. Demonstrated ability to perform projects of equal size and complexity 30 5. Customer satisfaction for projects of equal size and complexity 20 ama #n$1II .$ � 4 •, C i u + I i A a Yk 1 w ^- Uig„_ p �iraa,= F. Proximity to Area • Within Richmond County 10 points • Within CSRA 8 points • Within Georgia 6 points • Within SE United States (includes AL, TN,NC, SC, FL) 4 points • All Others 2 points P �;lili vi iii all Ih II III iU — Np II III F — (III '^ G. Cost/Fee Proposal (Enclose in a separate sealed envelope) • Lowest Fee 10 points • Second 8 points • Third 6 points • Fourth 4 points • Fifth 2 points o�„�� '<F ill��P 1 m”'fi?✓�^�[n, a p`ma.' ,i �#'r �I 7,7-- _ o 10�' I d !""""itl` ��Ip�'i Alli rd H. References Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if deemed necessary. Augusta,GA RFP 21 104.- miwirKa , o- r•s ; Evaluator: Date: Procurement Department Representative: Procurement Department Completion Date: Augusta,GA RFP 22 Vendor List for Radio System Project Consultant: Federal Engineering Omnicom Consulting Group 10600 Arrowhead Drive 2927 Habersham Drive Fairfax, VA 22030 Tallahassee, FL 32309 703-359-8200 850-792-4723 Engineering Associates, Inc. Telecommunications Technical Services 1220 Old Alpharetta Road, Suite 390 9335 Industrial Trace Alpharetta, Georgia 30005 Alpharetta, GA 30004 678-455-7266 770-521-9137 Waterleaf International EDTS 16055 Waterleaf Ln. 933 Broad Street, Suite 301 Fort Myers, FL 33908 Augusta, GA 30901 646-415-7715 706-722-6604 Celplan Technologies, Inc. Advanced Technology Group (ATG) 1920 Association Dr., 4th Floor 5100 B Pierce Court Reston, VA 20191 Evans, GA 30809 703-259-4020 706-823-1449 Commdex 655 Engineering Dr., Suite 100 Norcross, GA 30092 706-349-0400 Bain& Co 131 Dartmouth St Boston, MA 02116 617-572-2000 General Solution Associates, LLC. 6250 Shiloh Rd#240 Alpharetta, GA 30005 866-766-3591 MacBeth Williams Teleconsulting 141 Village Pkwy, Bldg 5, Site D Marietta, GA 30067 770-850-0607 Any vendor that has requested to be included in solicitations for(Consulting, Radio Project, Communications, or Information Technology Augusta,GA RFP 23