HomeMy WebLinkAboutAGREEMENT BETWEEN AUGUSTA AND THE AUGUSTA PUBLIC LIBRARY $2,466,100.00 This AGREEMENT is made and entered this 1st day of _January , 2014
between the consolidated government of Augusta, Georgia, a political subdivision of the State
of Georgia (hereinafter referred to as 'Augusta"), acting by and through the Augusta, Georgia
Commission, and _Augusta Public Library , (hereinafter referred to as the
"Organization ").
The Augusta, Georgia Commission desires to contract with the above named
Organization and to provide funds to the Organization in exchange for the projects, services
and benefits to be provided by the Organization to Augusta as provided herein.
In accordance with this agreement, the amount of $2,466,100.00 is now available
for use by the Organization, according to the General Fund Budget adopted on November 19,
2013.
For and in consideration of the mutual covenants and agreements between the parties,
it is agreed as follows:
Augusta agrees to appropriate the following sums to the Organization for the
following purposes:
1. _Provide Library services for the citizens of Augusta and Richmond
County.
2.
The Organization agrees to use such funds that it may receive, pursuant to this
Agreement, solely and exclusively for the above described purposes. For each specific
project, the Organization shall provide a Project Budget, attached hereto and incorporated as
part of this agreement.
/N /06 - /�0
As further consideration of the disbursement of said funds, the Organization shall
observe all conditions that the law imposes on the use of said funds, which shall include, but
not be limited to, the following:
1. The Organization shall provide Augusta with a narrative description of the program
and a detailed program budget. The budget should include all funding sources that the
Organization anticipates receiving.
2. The Organization shall provide the following information as part of the narrative:
a. Mission Statement
b. Performance Budget Overview
c. Budget Request
d. Summary
3. The Organization shall complete the following forms as part of the budgeting process:
a. Budget Preparation Checklist
b. Agency / Joint Funding Budget Request (Form AJ)
c. Agency / Joint Funding Budget Request Payroll Costs (Form AJ -1)
d. Copy of Agencies most recent financial statements.
4. The Organization shall have an annual audit performed by an independent CPA Firm.
The Organization should specify Augusta, Georgia as a funding source. The
Organization shall provide Augusta a copy of the audited financial statements within
30 days of delivery of the audit by the CPA Firm. Said reports shall be delivered to
Augusta Finance Department, Municipal Building, 530 Greene Street, Augusta, GA
30911 to the attention of Ms. Donna Williams, Finance Director or her Designee.
5. The Organization shall also submit a completed form W -9 to the Augusta Finance
Department.
6. The Organization shall provide their E- Verify number.
' I. „ GUSTA, GEORGIA COMMISSION
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By:
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AUGUSTA,
Ledger: GL GL Budgets and Actuals with Encumbrance Fiscal Year: 2014
Report Date: 04/03/2014 Fiscal Period: 04
Fund: 101 General Fund Budget Version: PE
Object Description Budget Actual Encumbrance Balance
Drg. Key: 101065110 Library
)irector: agency
1119110 Accounts Receivable 0.00 924.62 0.00 - 924.62
1119112 Account Receivable - Billings 0.00 1,308.70 935.00 - 2,243.70
5111110 Perm Full -Time S &W- Regular 0.00 354,342.88 0.00 - 354,342.88
5111111 Perm Full -Time S &W -Comp Time 0.00 609.44 0.00 - 609.44
5111112 Perm Full -Time S &W -Sick Pay 0.00 7,896.51 0.00 - 7,896.51
5111113 Perm Full -Time S &W- Vacation 0.00 24,932.86 0.00 - 24,932.86
5111210 Perm Part-Time S &W- Regular 0.00 55,070.98 0.00 - 55,070.98
5121120 Life Insurance 0.00 2,089.76 0.00 - 2,089.76
5121130 Long -Term Disability Insurance 0.00 893.82 0.00 - 893.82
5122110 FICA 0.00 25,951.84 0.00 - 25,951.84
5122120 Medicare 0.00 6,069.72 0.00 - 6,069.72
5123113 GMEBS Pension Plan 0.00 2,658.49 0.00 - 2,658.49
5213117 Pest Control 0.00 16.00 0.00 -16.00
5232110 Telephone 0.00 928.47 0.00 - 928.47
5232112 Cellular Phone 0.00 127.45 0.00 - 127.45
5311210 Copy Services - Contract 0.00 2,863.75 0.00 - 2,863.75
5312710 Gasoline 0.00 184.40 0.00 - 184.40
5721110 Agency Appropriation 2,466,100.00 616,524.00 0.00 1,849,576.00
Revenue & Transfers In: 0.00 0.00 0.00 0.00
Expenditure and Transfers Out: 2,466,100.00 1,101,160.37 0.00 1,364,939.63
Net: - 2,466,100.00 - 1,101,160.37 0.00 - 1,364,939.63
Grand Total (RV & TI) by Fund: 101 0.00 0.00 0.00 0.00
Grand Total (XP & TO) by Fund: 101 2,466,100.00 1.101,160.37 0.00 1,364.939.63
Net: - 2,466,100.00 - 1,101,160.37 0.00 - 1,364,939.63
User: SK10679 Page: 1 Current Date: 04 /03/2014
Report: GLBudgetandActualsl Current Time: 10:55:17