HomeMy WebLinkAboutAGREEMENT BETWEEN AUGUSTA GA AND (AUGUSTA MUSEUM OF HISTORY $143,670.00 This AGREEMENT is made and entered this 1 st day of January , 2014
between the consolidated government of Augusta, Georgia, a political subdivision of the State
of Georgia (hereinafter referred to aos "Augusta"), acting by and through the Augusta, Georgia
Commission, and Augusta Museum of History , (hereinafter referred to as
the "Organization ").
The Augusta, Georgia Commission desires. to contract with the above named
Organization and to provide funds to the Organization in exchange for the projects, services
and benefits to be provided by the Organization to Augusta as provided herein.
In accordance with this agreement, the amount of $_143,670.00 is now
available for use by the Organization, according to the General Fund Budget adopted on
November 19, 2013.
For and in consideration of the mutual covenants and agreements between the parties,
it is agreed as follows:
Augusta agrees to appropriate the following sums to the Organization for' the
following purposes:
1. Provide historical educational and enrichment on the behalf of Augusta covering
the past of Augusta and the CSRA region
2.
3.
The Organization agrees to use such funds that it may receive, pursuant to this
Agreement, solely and exclusively for the above described purposes. For each specific
project, the Organization shall provide a Project Budget, attached hereto and incorporated as
part of this agreement.
As further consideration of the disbursement of said funds, the Organization shall
observe all conditions that the law imposes on the use of said funds, which shall include, but
not be limited to, the following:
1. The Organization shall provide Augusta with a narrative description of the program
and a detailed program budget. The budget should include all funding sources that the
Organization anticipates receiving.
2. The Organization shall provide the following information as part of the narrative:
. a. Mission Statement
b. Performance Budget Overview
c. Budget Request
d. Summary
3. The Organization shall complete the following forms as part of the budgeting process:
a. Budget Preparation Checklist
b. Agency / Joint Funding Budget Request (Form AJ)
c. Agency / Joint Funding Budget Request Payroll Costs (Form AJ -1)
• d. Copy of Agencies most recent financial statements..
4. The Organization shall have an annual audit performed by an independent CPA Firm.
The Organization should specify Augusta, Georgia as a funding source. The
Organization shall provide Augusta a copy of the audited financial statements within
30 days of delivery of the audit by the CPA Firm. Said reports shall be delivered to
Augusta Finance Department, Municipal Building, 530 Greene Street, Augusta, GA
30911 to the attention of Ms. Donna Williams, Finance Director or her Designee.
5. The Organization shall also submit a completed form W -9 to the Augusta Finance
Department.
6. The Organization shall provide their E- Verify number.
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Ledger: GL GL Budgets and Actuals with Encumbrance Fiscal Year: 2014
Report Date: 04/03/2014 Fiscal Period: 04
Fund: 101 General Fund Budget Version: PE
Jbiect Description Budget Actual Encumbrance Balance
)rg. Key: 101061612 Augusta Museum of History
lirector: agency
,119112 Account Receivable - Billings 0.00 523.05 0.00 - 523.05
;232110 Telephone 0.00 524.59 0.00 - 524.59
;721110 Agency Appropriation 143,670.00 35,916.00 0.00 107,754.00
Revenue & Transfers In: 0.00 0.00 0.00 0.00
Expenditure and Transfers Out: 143,670.00 36,440.59 0.00 107,229.41
Net: - 143,670.00 - 36,440.59 0.00 - 107,229.41
Grand Total (RV & TI) by Fund: 1 01 0.00 0.00 0.00 0.00
Grand Total (XP & TO) by Fund: 101 143,670.00 36,440.59 0.00 107,229.41
Net: - 143,670.00 - 36,440.59 0.00 - 107,229.41
User: SK10679 Page: 1 Current Date: 04/03/2014
Report: GLBudgetandActualsl Current Time: 10:56:10