HomeMy WebLinkAboutAGREEMENT BETWEEN AUGUSTA GA AND THE SENIOR CITIZENS COUNCIL AGREEMENT AMOUNT OF $40,210.00 This AGREEMENT is made and entered this 1st day of _January , 2014
between the consolidated government of Augusta, Georgia, a political subdivision of the
State of Georgia (hereinafter referred to as "Augusta "), acting by and through the Augusta,
Georgia Commission, and The Senior Citizens Council _, (hereinafter referred to as the
"Organization ").
The Augusta, Georgia Commission desires to contract with the above named
Organization and to provide funds to the Organization in exchange for the projects, services
and benefits to be provided by the Organization to Augusta as provided herein.
In accordance with this agreement, the amount of $40,210.00_ is now available for
use by the Organization, according to the General Fund Budget adopted on November 19,
2013.
For and in consideration of the mutual covenants and agreements between the
parties, it is agreed as follows:
Augusta agrees to appropriate the following sums to the Organization for the
following purposes:
Provide programs and services to the senior citizens of Augusta - Richmond
County to prevent unnecessary institutionalization.
The Organization agrees to use such funds that it may receive, pursuant to this
Agreement, solely and exclusively for the above described purposes. For each specific
project, the Organization shall provide a Project Budget, attached hereto and incorporated as
part of this agreement.
As further consideration of the disbursement of said funds, the Organization shall
observe all conditions that the law imposes on the use of said funds, which shall include,
but not be limited to, the following:
The Organization shall provide Augusta with a narrative description of the program and a
detailed program budget. The budget should include all funding sources that the
Organization anticipates receiving.
The Organization shall provide the following information as part of the narrative:
Mission Statement
Performance Budget Overview
Budget Request
Summary
The Organization shall complete the following forms as part of the budgeting process:
Budget Preparation Checklist
Agency / Joint Funding Budget Request (Form AJ)
Agency / Joint Funding Budget Request Payroll Costs (Form AJ -1)
C of Agenci most fmanal statements.
The opy Organization shall have an annual ci audit performed by an prm. The
Organization should specify Augusta, Georgia as a funding source. inde The Organization shal
provide Augusta a copy of the recent audited financial statements within 30 days endent of de li of the l
audit by the CPA Firm. Said reports shall be delivered to Augusta Finance Department,
Municipal Building, 530 Greene Street, Augusta, GA 30911 to the attention of Ms. Donna
Williams, Finance Director or her Designee.
The Organization shall also submit a completed form W -9 to the Augusta Finance
Department.
The Organization shall provide their E -Verify number.
AUGUSTA, GEORGIA COMMISSION
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edger: GL GL Budgets and Actuals with Encumbrance F Year: 2014
Report Date: 04 /03/2014 Fiscal Period: 04
Fund: 101 General Fund Budg Version: PE
Object Description Budget Actual Encumbrance Balance
)rg. Key: 101061506 Senior Citizens Council
)irector: agency
5721110 Agency Appropriation 40,210.00 19,400.00 0.00 20,810.00
Revenue & Transfers In: 0.00 0.00 0.00 0.00
Expenditure and Transfers Out: 40,210.00 19,400.00 0.00 20,810.00
Net: - 40,210.00 - 19,400.00 0.00 - 20,810.00
G Total (RV & TI) by Fund: 10 0.00 0.00 0.00 0.00
Grand Total (XP & TO) by Fund: 101 40,210.00 19,400.00 0.00 20,810.00
Net: - 40,210.00 - 19,400.00 0.00 - 20,810.00
User: SK10679 Page: 1 Current Date: 04/03/2014
Report: GLBudgetandActualsl Current Time: 14:53:12