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HomeMy WebLinkAboutAGREEMENT BETWEEN AUGUSTA GA THROUGH HOUSING AND COMMUNITY DEVELOPMNET AND HOPE HOUSE INC FOR YR 2014 (ESG) PROGRAM OR ,. y# 1 y Y AGREEMENT Between AUGUSTA, GEORGIA Through HOUSING AND COMMUNITY DEVELOPMENT And HOPE HOUSE, INC. For YEAR 2014 EMERGENCY SOLUTIONS GRANT (ESG) PROGRAM This Agreement made and entered into this 1 day of January, 2014, by and between Augusta, Georgia, by and through the Augusta, Georgia Commission, as the Implementer of the Emergency Solutions Grant Program (hereinafter referred to as "Grantee" or "Augusta ") and Hope House, Inc. (hereinafter referred to as the "Sub- recipient "). WHEREAS, the Grantee has applied for and received funds from the United States Government under Title I of the Housing and Community Development Act of 1974, as amended (HCD Act), Public Law 93- 383 and implementing regulations set forth in Title 24 Code of Federal Regulations (CFR) Part 576, relating to Emergency Solutions Grants ( "ESG "); and WHEREAS, Augusta, as an Entitlement Grantee for the ESG Program is responsible for the administration, implementation, planning and evaluation within its respective jurisdiction of the ESG Program and for the HUD Consolidated Plan; and WHEREAS, the purpose of the ESG Program include the following: to help improve the quality of existing Emergency Shelters for the homeless; to help make available additional Emergency Shelters; to help meet the cost of operating Emergency Shelters; to help meet the costs of providing certain essential social services to homeless families and individuals, to ensure these persons have access to safe and sanitary shelter, supportive services and other kinds of assistance needed to attain self - sufficiency; and WHEREAS, the services which are funded by the ESG Program must benefit homeless individuals and families within the respective jurisdiction of Augusta, and in accordance with the income eligibility criteria provided for in the HUD Section 8 Guidelines; and WHEREAS, the Grantee desires to engage the Sub - recipient to render certain services, programs, or assistance in connection with the aforementioned undertakings of the Emergency Solutions Grant Program; NOW, THEREFORE, it is agreed between the parties hereto as follows: ARTICLE I. DEFINITIONS AND IDENTIFICATIONS Unless the context otherwise requires, the capitalized terms used herein, and not otherwise defined, shall have the meaning assigned to them in this Article I Emergency Solutions Grant (ESG) Program The term "Emergency Solutions Grant Program" or "Program" shall mean that program administered by the Housing and Community Development Department of Augusta and funded by an Emergency Solutions Grant applied for by Augusta, and awarded by HUD as authorized pursuant to Subtitle B of title IV of the McKinney -Vento Homeless Assistance Act and HUD's regulations at 24 CFR Part 576, as amended. 2014 ESG Agreement (Hope House) Page 1 shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice. Communication and details concerning this Agreement shall be directed to the following Agreement Representatives: Grantee: Augusta, Georgia Attention: David S. Copenhaver, Mayor 530 Greene- Street, -8 oor Augusta, Georgia 30901 With copy to: Housing and Community Development Department Attention: Chester A. Wheeler, III, Director 925 Laney - Walker Boulevard Augusta, Georgia 30901 If to Sub - recipient: Hope House Inc., Karen Saltzman, Executive Director P.O. Box 3597, Augusta, Georgia 30914 ksaltzman @hopehouseforwomen.org ARTICLE IV: GENERAL CONDITIONS A. General Compliance The Sub - recipient agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 576 (the U.S. Housing and Urban Development regulations concerning Emergency Solutions Grant (ESG)) except that (1) the Sub - recipient does not assume the Grantee's environmental responsibilities nor does (2) the Sub - recipient assume the Grantee's responsibility for initiating the review process. The Sub - recipient agrees to comply with all other applicable Federal, State, and Local laws, regulations, and policies governing the funds provided under this Agreement. The Sub - recipient further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available. B. Independent Sub - recipient Nothing contained in this Agreement is intended to or shall be construed in any manner, as creating or establishing the relationship of employer /employee between the parties. The Sub - recipient shall at all times remain an "Independent Sub- recipient" with respect to the services to be performed under this Agreement. The Grantee shall be exempt from payment of all Unemployment Compensation, FICA, Retirement, Life and /or Medical Insurance and Workers' Compensation Insurance, due to the fact that the Sub - recipient is an Independent Contractor. C. Hold Harmless The Sub - recipient shall hold harmless, defend, and indemnify the Grantee from any and all claims, actions, suits, charges, and judgments whatsoever that arise out of the Sub - recipient's performance or nonperformance of the services or subject matter called for in this Agreement. D. Workers' Compensation The Sub - recipient shall provide Workers' Compensation Insurance coverage for all of its employees involved in the performance of this Agreement, if applicable. E. Insurance & Bonding 2014 ESG Agreement (Hope House) Page 3 1. In accordance with 24 CFR 85.43, the Grantee may suspend or terminate this Agreement if the Sub- recipient materially fails to comply with any terms of this Agreement, which include , but are not limited to the following: a) Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regulations, executive orders, and HUD guidelines, policies or directives as may become applicable at any time; b) Failure, for any reason, of the Sub - recipient to fulfill in a timely and proper manner its obligations under this Agreement; c) Ineffective or improper use of funds provided under this Agreement; or d) Submission by the Sub - recipient to the Grantee reports that are incorrect or incomplete in any material respect. 2. In accordance with 24 CFR 85.44, this Agreement may also be terminated for convenience by either the Grantee or the Sub - recipient, in whole or in part, by setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if in the case of a partial termination, the Grantee determines that the remaining portion of the award will not accomplish the purpose for which the award was made, the Grantee may terminate the award in its entirety. Matching Funds The Sub - recipient will provide dollar - per - dollar matching of ESG funds distributed by Grantee in any of the following forms: dollars, professional services, or in -kind services. Sub - recipient shall, no less frequently than monthly during the term of this Agreement, provide adequate documentation to Grantee of matching funds or in -kind services obtained. Such information shall be included with the Request for Reimbursement. In the calculation of the amount of matching funds, the following may be included in the value of any donated material or building: the value of any lease on a building; any salary paid to staff in carrying out the Emergency Solutions Programs; and the time and services contributed by volunteers to carry out the Emergency Solutions Program, to be determined at the rate of Ten Dollars ($10.00) per hour. The Grantee shall determine the value of any donated material or building or any lease using any method reasonably calculated to establish a fair market value. Failure to obtain such matching funds or in -kind services shall be declared a breach of this Agreement and result in the denial of payment or reimbursement from ESG funds in excess of the amounts for which matching funds are available. Match must be recorded on the ESG Match Log supplied by this office. It must include the source, amount, description of use, match value, and proper documentation. J. Homeless Management Information System As a provider of services for the homeless population, Sub - recipient agrees to fully participate in Pathways Community Network, Inc., the designated Homeless Management Information System, on a continual basis by regularly inputting client data into the computer information gathering system. ARTICLE V: ADMINISTRATIVE REQUIREMENTS A. Continuum of Care Participation (24 § 576.400) As mandated by HUD, sub - recipients must be members of the local CoC to ensure proper coordination of services and service providers, or have applied for membership and is actively participating in the monthly CoC meetings and CoC subcommittee meetings. 2014 ESG Agreement (Hope House) Page 5 The Sub - recipient shall retain all financial records, supporting documents, statistical records, and all other records pertinent to this Agreement for a period of five (5) years. The retention period begins on the date of the submission of the Grantee's annual performance and evaluation report to HUD in which the activities assisted under the Agreement are reported upon for the final time. Notwithstanding the above, if there is litigation, claims, audits, negotiations, or other actions that involve any of the records cited, which have commenced prior to the expiration of the five -year period, such records shall be retained until completion of the actions and resolution of all issues, or the expiration of the five -year period, whichever occurs later. 3. Client Data The Sub - recipient shall maintain client data demonstrating client eligibility for services provided and certification of "homelessness ". Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available to Grantee monitors or their designees for review upon request. Homelessness certifications must be well documented and all income information must be provided. If it is found that proper documentation is not provided, the sub - recipient may face repayment penalties. Additionally, for sub - recipients providing services to homeless persons or persons at risk of homelessness, participation in the local HMIS in accordance with the policies established by the local Continuum of Care is mandated as a condition of compliance with this agreement. 4. Disclosure The Sub - recipient understands that client information collected under this Agreement is private and confidential, and the use or disclosure of such information, when not directly connected with the administration of the Grantee's or Sub - recipient's responsibilities with respect to services provided under this Agreement, is prohibited unless written consent is obtained from such persons receiving service and, in the case of a minor, that of a responsible parent /guardian. Additionally, Sub - recipients providing services to homeless persons or persons at risk of homelessness, agree to adhere to the policies of the local Continuum of Care concerning Data privacy, System security, and Client confidentiality as part of their participation in the local HMIS. 5. Close-outs The Sub - recipient's obligation to the Grantee shall not end until all Closeout requirements are completed. Activities during this closeout period shall include, but are not limited to the following: making final payments and disposing of program assets. Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during any period that the Sub - recipient has control over ESG funds, including program income. Any Grant funds remaining at the end of the Agreement period shall be returned to the Grantee, and the Grantee may in its discretion reprogram the funds to another ESG eligible project. 6. Audits & Inspections All Sub - recipient records with respect to any matters covered by this Agreement shall be made available to the Grantee, HUD, and the Comptroller General of the United States or any of their 2014 ESG Agreement (Hope House) Page 7 Progress Report, Verification and Certification of Homelessness, and Participant Income Eligibility forms shall accompany all requests for payment until all funds have been expended. In the event that all funds are expended prior to the expiration of the agreement period, reports must continue to be submitted throughout the twelve month period. If it is found that the sub - recipient has falsified any documents and /or has not provided the correct documentation to verify the homeless status of its clients, the sub - recipient may be subject to the repayment of all grant funds. (2) The Sub - recipient shall submit signed time certifications (executed by employee and his or her supervisor), a copy of the bank statement showing payroll disbursement, and rate of pay documentation detailing the amount to be reimbursed as backup documentation for salary reimbursement. It is not permissible to self - certify timesheets. In addition, the Sub - recipient shall submit mileage, if applicable. (3) Request for reimbursement by Sub - recipient shall include invoices, cancelled checks, receipts or other documentation evidencing funds expended by Sub - recipient. (4) The Grantee agrees to reimburse costs allowable under Federal, State and Local guidelines. b) Upon receiving the invoices, reports and other material, the Department shall audit such documentation to determine whether the items invoiced are eligible for reimbursement under applicable Federal, State and Local laws and regulations. c) The Department shall authorize the Grantee's Financial Officer to reimburse the Sub - recipient for all costs determined to be eligible for reimbursement, pursuant to the audit. Payments will be made on a monthly basis with a Thirty (30) day return period by Grantee. Requests for payments must be received by Grantee no later than the 15 day of each calendar month for work performed during the preceding calendar month. The Sub - recipient shall not claim reimbursement from the Grantee for that portion of its obligations which has been paid by another source of revenue. d) The Grantee will pay to the Sub - recipient funds available under this Agreement based upon information submitted by the Sub - recipient, and consistent with both approved budget and the Grantee policy concerning payments. The Grantee reserves the right to liquidate funds available under this Agreement for costs incurred by the Grantee on behalf of the Sub - recipient. If it is found that the sub - recipient has falsified documents or provided incorrect information, the sub - recipient may be subject to repayment of all grant funds. 4. Progress Reports The Sub - recipient shall submit Monthly Progress Reports to the Grantee in the form attached hereto as Exhibit C, as required by the Grantee. Progress reports shall be submitted by the 15 day of each month for prior month activities. Monthly progress reports should be submitted with monthly reimbursement requests. 5. Annual Reports 2014 ESG Agreement (Hope House) Page 9 A. Federal regulations for the Emergency Solutions Grant, as revised by the HEARTH Act in 24 CFR part 576; Title 24, Code of Federal Regulations, Part 576; B. 42 U.S.C. §§ 11371 - 11378 -Title IV, Subtitle B of the Stewart B. McKinney Homeless Assistance Act; C. Any building used for emergency shelter must meet local housing, safety and sanitation codes; D. The requirements of the Fair Housing Act (42 U.S.C. 3601 -20) and implementing regulations at 24 CFR Part 100, as the same may be amended from time to time; Executive Order 11063 and implementing regulations at 24 CFR Part 107, as may be amended; and Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d -4) and implementing regulations issued at 24 CFR Part 1, as the same may be amended; E. The prohibitions against discrimination on the basis of age under the Age Discrimination Act of 1975 (42 U.S.C. 6101 -07) and implementing regulations at 24 CFR Part 146, as the same may be amended, and the prohibitions against discrimination against otherwise qualified individuals with handicaps under Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), implementing regulations at 24 CFR Part 8 (for the purposes of this Program, the term "dwelling units" shall include sleeping accommodations), as the same may be amended, and the Americans with Disabilities Act of 1990 (Public Law 101 -336) and implementing regulations, as the same may be amended; F. The requirements at 24 CFR 576.23 concerning Faith -based activities; G. The requirements of Section 3 of the Housing and Urban Development Act of 1968, 12 U.S.C. 1701(u), and implementing regulations at 24 CFR Part 135, as the same may be amended, and the requirements of the Employment and Agreement Opportunities provisions set forth in 24 CFR Part 576, as the same may be amended; H. The requirements of Executive Orders 11625, 12432 and 12138 which require that an effort be made to encourage the use of Minority and Women's Business Enterprises in connection with the project for which program funds have been awarded; 1. The requirement that the project for which program funds have been awarded hereunder make known that use of the facility and services is available to all on a nondiscriminatory basis; regardless of race, color, religion, sex, age, national origin, handicap or disability; J. The requirements of Executive Order 12372 and the implementing regulations at 24 CFR Part 52, as the same may be amended, (relating to intergovernmental review) to the extent provided by the Federal Register Notice in accordance with 24 CFR 52.3; K. The applicable requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (42 U.S.C. 4601 - 4655), as the same may be amended, and the implementing regulations in 49 CFR Part 24, as the same may be amended, and the Relocation and Acquisition provisions set forth in 24 CFR 576.80, as the same may be amended; L. The requirements of the Drug Free Workplace Act of 1988 and the implementing regulations in 24 CFR 24, subpart F, as the same may be amended; 2014 ESG Agreement (Hope House) Page 11 to furnish all information and reports required hereunder. The Sub - recipient will permit access to its books, records, and accounts to the Grantee, HUD and its agent, or other authorized Federal officials, for purposes of investigation to determine and ensure compliance with the rules, regulations, and provisions stated herein. In addition to, but not in substitution for other provisions of this Agreement regarding the use of program funds, if the Sub - recipient is deemed to be a religious or denominational institution or organization, or an organization operated for religious purposes which is supervised or controlled by a religious or denominational institution or organization, Sub - recipient agrees that, in connection with the use of the program funds: (1) it will not discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, except as allowed by Executive Order 13279, sex, age, handicap, disability, ancestry, national origin, marital status, familial status, or any other basis prohibited by applicable law, (2) it will not discriminate against any persons applying for housing, shelter, services or any eligible activity under the program on the basis of religion and will not limit such housing or other eligible activities or give preference to persons on the basis of religion; and (3) it will provide no religious instruction or counseling, conduct no religious worship or services, engage in no religious proselytizing, and exert no other religious influence in the provision of housing, shelter, services, or other eligible activity under the program. ARTICLE VII: SEVERABILITY If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect. ARTICLE VIII: SECTION HEADINGS AND SUBHEADINGS The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement. ARTICLE IX: WAIVER The Grantee's failure to act with respect to a breach by the Sub - recipient does not waive its right to act with respect to subsequent or similar breaches. The failure of the Grantee to exercise or enforce any right or provision shall not constitute a waiver of such right or provision. ARTICLE X: GOVERNING LAW AND VENUE The law of the State of Georgia shall govern this Agreement between Grantee and Sub - recipient with regard to its interpretation and performance, and any other claims related to this agreement, which are not specifically governed by Federal Law. All claims, disputes and other matters in question between Grantee and Sub- recipient arising out of or relating to this Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia, if not specifically governed by Federal Law. The Sub - recipient, by executing this Agreement, specifically consents to jurisdiction and venue in Richmond County and waives any right to contest the jurisdiction and venue in the Superior Court of Richmond County, Georgia. ARTICLE XI: ENTIRE AGREEMENT This agreement constitutes the entire agreement between the Grantee and the Sub - recipient for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between the Grantee and the Sub - recipient with respect to this Agreement. 2014 ESG Agreement (Hope House) Page 13 ARTICLE XVII: COUNTERPARTS This Agreement is executed in two (2) counterparts — each of which shall be deemed an original and together shall constitute one and the same Agreement with one counterpart being delivered to each party hereto. IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written above. ATTEST:AUGUSTA, GEORGIA (Grantee) J By: `-�`— ` Date: / �' r /4 1 16M Da id S. Copenhaver 10! Ai i &Alp By ,. 7 . 4 0 1 M , Date: 1cl1p ameka All - As Is I - n• vA inistrator By: // /er/ . Date: / C ester A. Wheeler, 1I1, Director Housing & Community Development Department Approved As To Form: By: Ji - /4fio �� ■ : Date: /D/f///( Andrew G. Macanzie At. .. MOAT 11 General Counsel �Q'�.r'� ' � �''•�O6$ Air ct • � 1, .• _ ma y 1 1 0 : i 4 gf n:� .nner /?. ttk`'fat • ® Cortnissiolll .' " Tit •.... ® ®o0 ATTEST: Hat. Sub - recipient By: .4 ... _ �• l i:. !.1 Date: 81P /14 40 Julie Miller, As it's Board Chair By: !it j• .. 'r Date: ' W (`1 i/ Steph n Smith, As it's Board Secretary SEAL 2014 ESG Agreement (Hope House) Page 15 milestones in treatment plan and assists with women as they transition out of treatment. $52,000 /per year Morgan Campbell, Therapeutic Childcare Coordinator, 40+ Hours per Week Oversees the childcare program, provides parenting education and facilitates the weekly parenting groups, as well as provides one -on -one sessions for pregnant women and women with children while in treatment. $30,000 /per year Gail Darby, Clinical Assistant — FTE —40 hours per week - This position is responsible for the monthly reports for the Department of Behavioral Health & Developmental Disabilities, Homeless Management Information System (HMIS) /Pathways, and all reporting for individuals and families served, including the collection and compilation of paper and electronic surveys, intake forms, etc. Information will be presented to Treatment Team members after the completion of each report by the Clinical Assistant. $ 32,344/per year B. Performance Monitoring The Sub - recipient agrees that the Department may carry out periodic monitoring activities as determined necessary by the Department. At a minimum, monitoring shall occur annually, but it may occur more frequently if the Department deems it necessary. The Department will provide the Sub - recipient with advance notice in writing prior to any monitoring activities. Such monitoring shall consist of evaluating the Sub - recipient's compliance with the terms and conditions of this Agreement, and comparing the Sub - recipient's projected Project schedule, budget and output with its actual performance. Upon request, the Sub - recipient shall furnish the Department, the Grantee, or its designee copies of such records and information as the Department or the Grantee deems necessary. In addition, the Sub - recipient shall submit monthly progress reports as required by this Agreement, and shall prepare such other reports as may be required by the Department, the Grantee and /or HUD. The Grantee will monitor the performance of the Sub - recipient against goals and performance standards as stated above. Substandard performance as determined by the Grantee will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the Sub - recipient within a reasonable period of time after being notified by the Grantee, Agreement suspension or termination procedures will be initiated. III. TIME OF PERFORMANCE Services of the Sub - recipient shall start on January 1, 2014 and end on December 31, 2014. The term of this Agreement and the provisions herein shall be extended to cover any additional time period during which the Sub- recipient remains in control of ESG funds or other ESG assets, including program income. IV. BUDGET Line Item Amount StaffSalaries $6705.64 -Case Management $1,205.64 -Child Care $1,000.00 2014 ESG Agreement (Hope House) Page 17 EXHIBIT "B" PROGRAM REQUIREMENTS Sub - recipient shall operate this project funded through Augusta Georgia's Emergency Solutions Grant Program according to the following guidelines: 1. Accounting and related records of Sub - recipient shall at a minimum include the following: a. Voucher System - All supporting documentation, such as purchase order, invoices, receiving reports and requisitions. b. Books of Original Entry - Cash receipts and disbursements journal, general ledger. c. Chart of Accounts - Listing of accounts must be maintained in the accounting system. d. Personnel Records - Separate personnel file shall be maintained for each project employee. As a minimum, the file shall contain a resume of the employee, a description of duties assigned, and a record of the date employed, rate of pay at the time of employment, subsequent pay adjustments, and documentation supporting leave taken by the employee. e. Attendance Certification - Attendance records shall be maintained for all personnel paid with ESG funds. Attendance and Pay shall be certified by both the employee and their immediate supervisor. This applies to part-time as well as full -time personnel. In addition to accounting for daily attendance, the type of leave taken (annual, sick, or other), shall be disclosed. Daily attendance records must support budgetary changes for payroll purposes. f. Payroll Records - Formal payroll records supporting cash disbursements to employees shall be maintained. Such records shall disclose each employee's name, job title, social security number, date hired, rate of pay, and all required deductions for tax purposes. Timely quarterly payment of taxes withheld from employees for the Federal Government, along with required matching costs, are required. In addition, all charges for payroll purposes shall be in accordance with the budget submitted to the Grantee. g. Checking Accounts - Monthly bank reconciliation shall be conducted by Sub - recipient. All checks, stubs, etc. shall be pre- numbered and accounted for, including voided checks. Check stubs, cancelled checks, and deposit slips must be readily available for audit purposes. Bank statements showing the disbursement of payroll shall be added to all salary pay requests. h. Petty Cash - Sub - recipient is encouraged to use an impress or cash advance system and adhere to a monthly, or if necessary, more frequent reimbursement procedure if any ESG funds are used as petty cash. Purchasing Practices - HUD considers State - purchasing regulations to be an acceptable standard for purchasing practices. Local purchasing practices and other procedures shall prevail unless State and /or Federal practices and procedures are more stringent. Therefore, Sub - recipient is obligated to conform to the more restrictive practices and procedures. It is recommended that Sub - recipient use a formal pre- numbered purchase order system where possible and applicable. 2014 ESG Agreement (Hope House) Page 19 ESG AGREEMENT ATTACHMENTS REGULATIONS, CIRCULARS & LOCAL PROCUREMENT POLICY • Emergency Solutions Grant Entitlement Program 24 CFR 576 • OMB Circular A -122, "Cost Principles for Non - Profit Organizations" • OMB Circular A -110, "Grants and Agreements with Institutions of Higher Education, Hospitals, & Other Non - Profit Organizations" • OMB Circular A -133, "Audits of Institutions of Higher Education and Other Non - Profit Institutions" • Augusta- Richmond County Procurement Policy FORMS • Verification & Certification of Homelessness "Exhibit A" • Income Calculator— hudexchange.info • Monthly Progress Report "Exhibit C" • Reimbursement Request, Checklist & Itemization • ESG Match Log • Time Sheet (Use if applicable) • Travel Log (Use if applicable) • Inventory 2014 ESG Agreement (Hope House) Page 21 For all Public Facility Projects: ADDENDUM ( #1) • Augusta Housing and Community Development Department (AHCDD) has the authority to request an itemized breakdown of all bids presented /submitted, if needed; • Augusta Housing and Community Development Department (AHCDD) reserves the right to not accept any bid(s), if the amount bid is in excess of our (AHCDD) amount budgeted and /or exceeds the amount of sub - recipient's total contribution