HomeMy WebLinkAboutPROPOSAL FROM MODERN BUSINESS SYSTEMS INC FOR INSTALLATION OF LEKTRIVERSFOR FINANCE DETP AND MOBIL FILING SYSTEM FOR TAX ASSESSOR'S OFFICE Approve proposal submitted by Modern Business Systems, Inc.
for providing and installing Mobile Filing and Storage Systems
for the Tax Assessors Office and the Finance Department and
two new Lektrivers for the Finance Department.
CAPTION:
Approve the proposal submitted by Modern Business Systems, Inc. for providing and
installing Mobile Filing and Storage Systems for the Tax Assessors Office and the
Finance Department and two new Lektrivers for the Finance Department
BACKGROUND:
We have received request from the Tax Assessors Office for two Mobile Filing Systems
and a request from the Finance Department for two new Lektrivers and a Mobile Filing
System. Modern Business was selected through the RFP process to provide furniture for
the Municipal Building.
ANALYSIS:
The proposal from Modern Business Systems is for three Mobile Filing and Storage
Systems and two Lektrivers. It was originally planned to relocate the Lektriver that the
Finance - Accounting has to their new location on the 8 floor. However because of the
age, condition and size of the current Lektriver it was determined that it would be more
economical and cost effective to replace the Lektriver during the renovation process.
FINANCIAL IMPACT:
The cost for the Mobile Filing Systems and the Lektrivers is $80,155.00 (See Attached
Proposal from Modern Systems Inc.) This is within the $32,374,118.00 Total Project
Budget.
ALTERNATIVES:
1) Approve the proposal submitted by Modern Business Systems, Inc.
2) Reject the proposal submitted by Modern Business Systems, Inc.
RECOMMENDATION:
Approve the proposal submitted by Modern Business Systems, Inc.
FUNDS ARE AVAILABLE IN ACCOUNT:
GL: 328 -05 -1120
JL: 212 -05 -5101
OC: 5421110
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F illimnna'
Modern Business Systems, Inc.
1445 Greene Street
Mode Bu si n ess Augusta, Georgia 30901
S Y S T E M S I N C O R P O R A T E D Phone: (706) 724 -8700
Fax: (706) 724 -4654
S Solutions for Today's Workplaces -Since 1960
www.m bsaugusta.com
July 31, 2014
Contact: Forrest Wh
Augusta- Richmond Cou Gove
Project Name: Filing S
Office Area /Description Investment
(2) Hanel Carousel Filing system Model 400/100/260/280 $ 73,618.00
102 "w x 104 "h x 40 "d work shelf 12 "d
5 fixed and 6 adjustable dividers Letter size end tab; 15 carriages
$36,809.00 each
Finance Mobile Filing System: (provides 4,320 filing inches) $17,262.00
Two Stationary Platforms
Five Mechanical Assist Carriages
Thirty Three Feet of Rail
Eighty Two Square Feet of Raised Floor
Seven LPLF End Panels
Twenty Four Sections of Shelf Filing (64" high x 30" wide x 12" deep)
Tax Assessors System A: (provides 3,060 filing inches) $10,965.00
One Stationary Platform
Two Mechanical Assist Carriages
Seventeen Feet of Rail
Seventy Seven Square Feet of Raised Floor
Three LPLF End Panels
Fifteen Sections of Shelf Filing (76" high x 36" wide x 12" deep)
Tax Assessors System C: (provides 3,264 filing inches) $13,110.00
Two Stationary Platform
Three Mechanical Assist Carriages
Twenty Four Feet of Rail
One Hundred Forty Four Square Feet of Raised Floor
Five LPLF End Panels
Sixteen Sections of Shelf Filing (76" high x 36" wide x 12" deep)
Sub -total $ 114,955.00
Original Amount in PO for Lektriever $ (30,000.00)
Original Amount in PO to move Lektriever $ (4,800.00)
Total $ 80,155.00
Page 1 of 2
Modern Business Systems, Inc.
1445 Greene Street
Mode Bus Augusta, Georgia 30901
S Y S T E SYSTEMS I N C O R P O R A T E D Phone: (706) 724 -8700
Systems Solutions for Tbday's Workplaces-Since 1960 Fax: (706) 724 -4654
www. mbsaugusta.com
Please Note the Following:
• Quote is good for 60 days from the date issued and is based on the above information.
• Project Lead Times are based on when a complete order has been signed off on with all the correct finishes and
fabrics and the manufacturer has approved the order.
• Any restocking fees for product will be a cost to the customer.
• This material is proprietary and confidential, and the disclosure, reproduction or incorporation into any system without
written approval from Modern Business Systems, Inc. is prohibited by law.
This proposal has been provided by Modern Business Systems, Inc. Please feel free to contact Dianne Tant by
phone or email at 706.724.8700 or dtant@mbsaugusta.com. Thank you for the opportunity to provide drawings
and pricing.
Customer's Signature of Approval: Date:
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Page 2 of 2
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MODERN BUSINESS
July 30, 2014
Forrest White
Heery International, Inc.
501 Greene St
Suite 307
Augusta, GA 309
Re: Mega Star Rotary File System
Dear Forrest,
After discussions with the Finance Dept. and its use of the Mega Star Rotary File System we are making the
recommendation not to reuse this system. The reasons are as follows:
• Machine has constant problems not rotating.
> Parts are impossible to get as the manufacturer is no longer in business.
> Service for the machine is limited or non existant.
> Repair parts are used and do not carry a warranty.
> If the machine were moved there is no guarantee that it would work.
Modern Business has sold and serviced verticle carousels since 1960. We have over 600 machines in service in
the immediate area (two are Mega Stars). Our service technicians can service most machines but they all
agree this one is the most difficult and unreliable.
Si rely,
Bill Pitts
President
14/15 C Sf ee to Street
Ad a: ,sta GA 30901
P 70(r) 724 8700
I /06 724.4654
www.mbsaugusta.com