Loading...
HomeMy WebLinkAboutCONSULTANT SERVICES AGREEMENT BETWEEN CRANSTON ENGINEERING GROUP ADA SELF EVALUATION AND TRANSITION PLAN 11 TASK 3 CONSULTANT SERVICES AGREEMENT ADA SELF EVALUATION AND TRANSITION PLAN 11 - TASK 3 PROJECT NUMBER: XXX- XX -XXX Augusta, GA Engineering Department POC Ha Director (; 1: C3 it C3 A CONSULTANT SERVICES AGREEMENT ADA SELF EVALUATION AND TRANSITION PLAN DEVELOPMENT II PROJECT NO.: XXX -XX -XXXX TABLE OF CONTENTS: REQUEST FOR PROPOSAL SCOPE OF SERVICES CONTRACTOR'S PROPOSAL Ili Firm & Corporate Profile Nil Corporate Data r Personnel k Project Understanding & Approach PROJECT SCHEDULE CONTRACTOR'S SCOPE & FEE PROPOSAL AGREEMENT GENERAL CONDITIONS ATTACHMENT B • Statement Of Non - Discrimination J. Non - Collusion Of Prime Bidder /Offeror • Conflict Of Interest Statement • E- Verify Documentation • Local Small Business Enterprise (LSBE) & Disadvantage Business Enterprise (DBE) 4 Subcontractor Affidavits & No- collusion CONTACTOR BONDS /INSURANCE APPENDIX A I. Standard Specifications Augusta, GA Engineering Department REQUEST FOR QUALIFICATIONS ADA SELF EVALUATION & TRANSITION PLAN DEVELOPMENT II PROJECT NO.: XXX-XX-XXXX Request for Qualifications Request for Qualifications will be received at this office until Thursday, September 12, 2013 @ 3:00 p.m. for furnishing: RFQ Item #13 -180 ADA Self Evaluation & Transition Plan Development for Engineering Department Qualifications will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 Request for Qualification (RFQ) documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street — Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821 -2811 or by email to procbidandcontract a(�auqustaga.gov to the office of the Procurement Department by Friday, August 23, 2013 @ 5:00 P.M. No Proposal will be accepted by fax, all must be received by mail or hand delivered. No qualifications may be withdrawn for a period of 90 days after time has been called on the date of opening. Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the RFQ which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the Proponent at the risk of receiving incomplete or inaccurate information upon which to base its qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 1, 8, 15, 22, 2013 Metro Courier August 7, 2013 cc: Tameka Allen Bill Shanahan Abie Ladson Deputy Administrator Deputy Administrator Engineering Department Hameed Malik Engineering Department Revised: 8/15/2011 RFQ 13 -180 ADA Self Evaluation & Transition Plan Development Page 5 of 29 Augusta, GA Engineering Department SCOPE OF SERVICES ADA SELF EVALUATION & TRANSITION PLAN DEVELOPMENT II PROJECT NO.: XXX.XX -)000( ADA SELF EVALUATION AND TRANSITION PLAN II PROJECT NO.: XXX -XX -XXXX SCOPE OF SERVICES I. PROBLEM STATEMENT Augusta, Georgia Engineering Department is in need of a consultant to prepare a Self Evaluation and Transition Plan that wholly complies with the requirements of the Americans with Disabilities Act of 1990 (ADA) including modifications made by the ADA Amendments Act of 2008. Augusta is seeking to enter into a contract for professional services with an experienced and qualified consultant to provide these services. II. PROJECT GOALS • Provide an evaluation of Augusta right -of -way, pedestrian facilities, and bus stops. • Prepare a Self Evaluation and Transition Plan that complies with current ADA standards. • Provide a program /database that tracks proposed modifications with the ability for Augusta to amend timeframes and priorities. • Provide Augusta with a cost estimate for remediation work required as a result of the evaluations. III. SCOPE OF WORK Task I — Community and Staff Evaluation /Involvement A. Consultant shall provide options and recommendations regarding the involvement of staff and the community in the process of preparation of a self evaluation plan. B. Coordination and distribution of a questionnaire /survey that would identify areas to provide the needs analysis for the self evaluation /transition plan. C. Facilitation of public /staff meetings to fully identify areas of City services /policies that require evaluation. D. Analysis of gathered information and preparation of summary letter report. Task II — Program Development The consultant will be responsible for developing written policies, rules, and development regulations for Augusta. These policies shall be a guidance document for design and review for all new development plans as well as roadway projects to ensure compliance with Title II of the ADA. Task III — Evaluation of Facilities A. Provide a field review of all City rights -of -way, pedestrian facilities, and bus stops to evaluate compliance with the ADA and provide remedial options for compliance. B. Provide a report, in both typed and Microsoft® Word® format, that includes a cost evaluation, of all proposed modifications separated by the categories of rights -of- way, pedestrian facilities, and bus stops. - Task IV — Action Steps and Timeliness A. The consultant shall provide a complete and accurate report to include recommendations for any modifications or deletion of language in all land development /construction program policies, practices, and procedures. B. The consultant shall provide a complete evaluation of City facilities, including costs for proposed modifications and priorities for completion of proposed modifications. Task IV — Deliverables A complete Self- Evaluation and Transition Plan in compliance with Title II of the ADA that is suitable for submission to and /or approval from federal and state transportation agencies. Firm will be evaluated based on possession of high ethical and professional standing, recent experience with similar projects, qualifications of personnel, stability of the firm and its work force, ability to complete the work on time and within the budget, knowledge of design criteria (Georgia Department of Transportation policies and procedures, FHWA and ADA requirements, and ASSHTO guidelines), financial soundness of the firm, and ability to produce deliverables in an acceptable electronic format. In order for a firm to be considered, a principal and a member of the design team must be registered as professional engineers as appropriate to the scope of work, in their state of residence and the State of Georgia. AED -CSA ADA Self Evaluation & Transition Plan 2 Page 12 Augusta, GA Engineering Department CONTRACTOR'S PROPOSAL ADA SELF EVALUATION & TRANSITION PLAN DEVELOPMENT 11 PROJECT NO.: XXX- XX -XXXX RFP #13-180 AI)A Self Evaluation 7 Transition Plan Development „ I e< t ,. Firms' Profiles Section 1 Cranston r „, ,,, Engineering "' m Grou P.C. \�,��tir7l�l Cranston Engineering Group, P.C. -.....”...0-- P, Street Address: 452 Ellis Street ENGINEERS - PLANNERS - SURVEYORS Augusta, Georgia 30901 Bluffton Mailing Address: P.O. Box 2546 , South Carolina Augusta, Georgia 30903 -2546 Street Address: 14 Westbury Park Way, Suite 202 Primary Contact: D. Scott Williams, PE Bluffton, South Carolina 29910 Telephone Numbers: (706) 722 -1588 (Office) Telephone 843 - 815 -3191 (706) 722 -8379 (Fax) Fax 843 - 815 -3192 E -Mail Address: dswilliams @cranstonengineering.com Cranston Engineering Group, P.C. is a leading consulting firm that provides civil engineering, structural engineering, transportation engineering traffic engineering, landscape architecture, land use planning and land surveying services throughout the Southeast. Since our founding in 1967, we have specialized in creating design solutions that meet our clients' expectations and enhance the communities in which they are located. Our philosophy is that the best designs come out of a collaborative process that seeks to create the future in imaginative ways. Our people work constantly to achieve quality results by applying good design practices, the latest technology, and teamwork with complementary professionals. We regularly provide professional services to governmental, industrial and private development clients for a wide variety of projects. We are dedicated to providing cutting -edge design solutions to enable our clients to conceive and implement their goals, regardless of size, scope or complexity. We believe that our team of professionals represents an outstanding combination of experience, personnel, facilities, local knowledge and relationships to accomplish the necessary engineering and surveying services for the ADA Self Evaluation & Transition Plan Development within a reasonable time frame and at a competitively priced budget. Cranston Engineering Group, P.C. will serve as the project leader and will provide overall team management, evaluation of facilities and data collection, community outreach and transition plan support, and engineering for the project. The work for this project will be accomplished in our Augusta, Georgia office. We have associated with Wendel to lead the Program and the Transition Plan development and APD Urban Planning & Management, LLC to lead the Community Involvement activities. We have an established working Year Revenue relationship with each of these firms. 2008 $5,085,542.58 2009 $3,980,986.29 2010 $3,429,248.52 2011 $3,793,381.09 2012 $3,606,544.47 Average No. of Employees: 32 Maximum No. of Employees: 34 ;.. . Cranston . \ Engineering - ' Group, P.C. p� Wende 1 l RFP #13-180 41)1 Self Evaluation 6' Transition Plan Development Corporate Profile WENDEL Wendel is a full- service integrated firm that is equally strong in its various multi - disciplines y V TAT endel including architecture, engineering, energy services and construction management. We love what we do and it shows in our innovative award - winning projects. Our unique and challenging projects have taken us across the country, showcasing to the nation that we are experts in what we do. You need a firm that is both experienced and easy to work with and we are that partner. Our passion shows in the relationships we have built over the last 70 years. We've worked with clients in many different markets providing them with exceptional service. We know that each project's success depends on our ability to listen carefully, to respond with solutions that are cost effective and sustainable, and to communicate regularly with our clients throughout the lifecycle of the project. This is confirmed by the over 55 million dollars in gross income Wendel has achieved over the past five years. Wendel's company headquarters are in Buffalo, NY. In order to better serve our clients, we now have offices in the NY Metro, Holyoke, MA, Minneapolis, MN, Phoenix, AZ, Richmond, VA, and Washington, DC areas staffed by approximately 200 people. The work for this project will be accomplished in the Richmond, VA office. PUBLIC TRANSPORTATION GROUP Your goal is to have a successful public transportation system that is an integral part of the communities you serve. Our goal is to apply our team of nationally recognized transportation planners, architects and engineers to find creative and cost - effective solutions. We discover ways to combine resources, leverage assets, and create non - traditional partnerships to help you provide more service and complete trips with seamless connections. We will apply our 35 years of experience in designing and renovating transportation facilities and will assess existing facilities using asset management and state and federal state -of- good repair principles. In addition, we can provide expert advice on complete streets and grant applications. At Wendel we personalize, not generalize. We work with our clients in their communities and within the industry. Our emphasis is on the specific needs of our clients and the comfort and safety of the traveling public. Our experience includes a mix of liner and vertical design for all transportation modes. In addition to working for many state DOT's on roadway projects, we provide design and planning services for public transit agencies as well. Since designing our first transit project in 1975, Wendel has completed several hundred transportation projects and initiatives from coast to coast. In just the past 10 years, we have worked on more than 80 vehicle operations, maintenance, and intermodal facilities across the country amounting to over one billion dollars in construction value. Our public transportation planning practice is designed to take an innovative approach to understanding how public transportation can work best within a community and a region by connecting the pieces of our family of services to attract more partners and customers enhancing mobility. Our key concept is to deliver a creative, yet pragmatic approach to meeting and enhancing public transportation access in every community. Let us help you to get moving! The primary point of contact at Wendel for this project will be: Ronald Reekes 9 South 12th St. Richmond, VA 23219 804.308.9670 rreekes@wendelcompanies.com A " Cranston Y / \ Engineering Group, P.C. 2 Wendel RFP #1$ -18O AJ) i. Self FraluaL,on & Transition lean Development y . I :. 1 .. Corporate Data il i It #1 = 1 .b ,* � 1 "r1 dC III�.9 Mi t 1 . i 4. limmumani . ..." I ! Personne Licensure / Registration Office Locations 26 Architects 40 Professional Engineers (PE) GREAT - LAKES REGION; BUFFALO, NY 9 Mechanical Engineers 2 Structural Engineer License (SE) 140 John James Audubon Parkway 6 Electrical Engineers 7 Engineers- in- Training (EIT) Suite 201 Amherst. New York 14228 20 Energy Engineers 3 GIS Profess (GISP) P 716.688.0766 6 Structural Engineers 14 Registered Architects (RA AIA) 24 Civil Engineers 5 Registered Landscape Architects (RLA) 535 Washington Street. Suite 603 5 Transportation Engineers 35 LEED Accredited Professional (LEED AP) Buffalo. New York 14203 7 Landscape Architects 2 Professional Land Surveyors(PLS) P 716.688.0766 8 Surveyors 2 Certified Planners (AICP) NORTH - EAST REGION ;" LONG ISLAND, NY 10 Construction Inspectors 8 Certified Energy Managers (CEM) 898 Veterans Memorial Highway 4 Construction Managers 8 Cert Energy Aud (CEA) Suite 310 11 Draftsmen /Designers 1 Renewable Energy Professional (REP) Hauppauge. New York 11788 1 Grant Writer 3 Certified Measurement & P 631.863.1930 3 GIS Analyst/Technician Verification Professional (CMVP) 3 Information Technology 5 National Institute for Certification in =11D•ATLANTIC REGION; WASHINGTON, DC 1420 King Street 23 Technical Support Engineering Technologies (NICETY Aletandria. Virginia 22314 19 Administrative 1 L Juris Doctor. NY (JD) P 703.299.8718 1 Contracts Coordinator 1 Certified Commissioning Professional (CCP) 3 Planners 4 Project Management Professionals (PMP) SOUTH - EAST REGION/ RICHMOND, VA 2 Transportation Specialists 9 South 12th Street Richmond. Virginia 23219 P 804.308.9670 SOUTH -WEST REGION / PHOENIX. AZ 5150 North 16th Street Suite A -114 Phoenix. Arizona 85016 P 877.293.6335 MID -WEST REGION / MINNEAPOLIS. MN 111 Washington Avenue North Suite 300 Minneapolis. Minnesota 55401 P 612.332.1401 A Cranston Engineering ry Group, P.C. P, 3 We ndel RR' #1 3- 180.;[)d Self Evaluation e;' Transition Plan Dev'?IopMent r .. r: Y Revitalizing, Restoring, Rebuilding Neighborhoods .. 9 APD URBAN PLANNING & MANAGEMENT, LLC Company Profile APD Urban Planning and Management, LLC, established in 1990, is a minority -owned firm with offices in Jacksonville, FL, Atlanta, GA, Augusta, GA, Charlotte, NC, and Dallas, TX. Our firm consists of professionals trained and experienced in multiple disciplines, including real estate development, neighborhood and urban planning, landscape architecture, architecture, community development, and geographic information systems (GIS). The firm's principal and founder, Jesse Wiles, has been a leader in the field of urban planning, historic property restoration, affordable housing development, comprehensive community development, and neighborhood revitalization since 1980. o * l� • L� 'g y i t _ w At APD, each effort is guided by a strong commitment to public participation and maintaining a transparent capacity building relationship with community stakeholders impacted by the development process and implementation of urban redevelopment initiatives. Successful historic redevelopment projects require the highest level of expertise and professionalism, and we have been fulfilling — and surpassing — that requirement since our founding. As a result, APD Urban Planning and Management, LLC has become recognized as a leading real estate developer, and one of only a handful of neighborhood planning firms with the capacity to plan, design, manage, finance and implement comprehensive historic redevelopment projects. Whether dealing with federal regulations, land use and zoning, housing, economic development, commercial development, or infrastructure, APD provides an analysis of assets and constraints, community input, and detailed recommendations that correspond with the historic design and architectural guidelines that can be implemented. With over twenty years of experience as a developer of residential, mixed -use, and mixed - income projects located in historically designated neighborhoods such as Savannah, GA, Jacksonville, FL, Baton Rouge, LA, and Augusta, GA, APD has the expertise and the capacity to assist our clients in obtaining historic tax credits and private financing based on strategic planning, and to represent our clients through the management and implementation of redevelopment recommendations generated through our planning process. Thanks to our team -based interdisciplinary approach, our clients can be confident that every aspect of their projects receives the highest level of planning, design, and redevelopment implementation expertise to create sustainable, historic revitalization initiatives that improve the quality of life for community residents and stakeholders. PRIMARY CONTACT O. Jesse Wiles, Principal of w@ ossetproperty .com /www.assetproperty.com 4495 -304 Roosevelt Blvd. STE 158 Jacksonville, FL 32210 Phone: (904) 322 -7089 Fax: (904) 371 -8415 '• PD Crbc n Plcnnicg & Mcn< :g =.-• .it, LLC / " � � Cranston ;/ , , Engineering , Grou P.C. P� wendel 4 RFP # 13 -180 ADA Self Evaluation Fa Transition KM Development / r r= Firms Ex erien City of Raleigh Bus Stops & Shelters Sectio 3 Passenger Amenities Guidelines & Standards CLIEN The City of Raleigh transit department selected Wendel staff to perform an evaluation of existing Ctty of Raleig conditions with respect to the placement of bus stops and shelters including compliance with the PROJECT LOCATIO Americans with Disabilities Act and to develop a guidebook for the City to use regarding principles, Raleigh, N guidelines and standards for bus stop placement, design and performance. SERVICES PERFORME Planning & Implementation The initial task was to develop an existing conditions report thoroughly investigating and evaluating Feasibility Study each bus stop along two heavily travelled routes designated as "Transit Intensive Corridors" within the City's CAT system. Each stop was evaluated from the perspective of placement, signage, CLIENT CONTACT access paths, including incorporating all of the design criteria used Rat W. Har gett St. Ste 400 P g Po g g by peer systems and advocacy Raleigh, NC 27601 organizations, such as Easter Seals Project Action. (919) 485 - 7433 catinfo©raleighnc.gov As part of the investigation and evaluation process, various shortcomings were identified including safety, -. o hio - wendel lighting, amenities, access to nearby origins /destinations - `J` . orr a ie , nd ADA requirements. Improvements were theni ° , recommended with respect to the existing deficiencies using plans, drawings, cross sections etc. t The final product was a Guidebook that incorporated all 4 ') of the design aspects discussed above. This project was completed by current Wendel staff prior to joining Wendel. i •, GIS -based Campus Utility Record System CLIENT P' .. ' ' 1 \ 4: -' 6. " _ . Cranston Engineerin Grou P.C. has established a Confidential r- 4 ; - > , " ..-- campus - wide Geographic Information System (GIS) to keep '" " r it PROJECT LOCATION . ' 4 <-. ; 4'7 , track of the ext undergrou utility installations Augusta, Georgia �,� �� � ;. system for a private recreational institution. The ' 3/4' '. # methodology used in the field to locate the buried items is SERVICES PERFORMED .. ' KA C state -of- the-art electronic equipment capable of sensing IT/ Stormwater Database ' ' ": - '1. " both the locations and depths of pipe and conduit systems Management of Information P P P Ys Gathering and Planning - ,. d 4: v'% - This equipment interfaces with a companion high - accuracy le i t, , 4 Geographic Positioning System (GPS) to record in an CLIENT CONTACT .., ; i L, ' ' r r '" - electronic data collector both the locations of the features Confidential 4 , ' 704, . A 4 So ' and their pre - selected essential attributes. This collector �[► s' -' Cranston ... , t/ `o d ev i ce i s then linked to the GIS software in the o to ^ Engineer • 104 , :;j r ' transfer both the spatial and attribute information directly ., G r oup. P ., r . i• 4,, 4 ` . 4 J' r < : i nto the GIS database. The GIS system uses the latest ,. version of the industry-standard ESRI software, used . ` ' ' by institutions, cities, and counties nationwide to store, , : ' ` ' ` „- retrieve, and query large volumes of data. The project has demonstrated that a large amount of information can be gathered and permanently stored in readiness, thus creating an "institutional" memory that is almost instantly available for use by managers and technical staff alike. When the database is fully populated, this record system will enable a powerful capability for staff members to contribute to the success of a large organization. - - _ / Cranston .•r i \ Engineering ji ' Grou P.C. i . _," Group, Wendel 5 RI: 1 # 1 3- 180 ADA Self Evaluation fa Transition Plan Development y/ , j Augusta Public Transit CLIENT Operations and Maintenance Facility Augusta Public Transit Wendel is providing architecture and engineering services necessary to design and provide PROJECT LOCATION construction administration for a new operations and maintenance facility for forty buses, as well Augusta, Georgia as for future expansion. The facility will be designed to accommodate the program spaces identified in revised space program, prepared in cooperation with Augusta Public Transit. All maintenance SERVICES PERFORMED Architecture services, operations and administration functions will be housed in a contiguous building located on Electrical Engineering the general location of an existing building on the site. Landscape Architecture The City of Augusta will use Construction Management at Risk to bid and construct the new facility. Mechanical Engineering Wendel will ensure that design and construction administration follows all required Federal Transit Structural Engineering Authority (FTA) regulations. Schematic design (30%) and value engineering have just been completed CLIENT CONTACT and the design is moving forward for an estimated construction completion in July, 2014. Sharon Dottery 1535 Fenwick Street Augusta GA 30904 706 -821 -1719 sdottery@augustaga.gov wende1 A Cranston Engineeri " np Group, P.C. Monterey Salinas Transit ADA CLIENT Assessment of Bus Stops Monterey Bay /Monterey The primary service area for this study includes Monterey and Salinas as well as smaller Salinas Transit & Santa Cruz Metro communities around them. This study evaluated whether the bus stops on these six routes comply with the Americans with PROJECT LOCATION Disabilities Act of 1990, (ADA.) In perusing this goal, field measurements were made of the 338 Monterey, CA distinct stops served by the six routes. Each stop was analyzed using a scoring system and based on SERVICES PERFORMED the results, each stop was assigned an accessibility rating of compliant, moderately compliant, or Planning & Implementation non - compliant. Feasibility Study Another component of this study is to develop cost estimates for bringing each stop into compliance. CLIENT CONTACT In some cases the non - compliant features of a stop fall within the purview of MST's regular Carl Sedoryk, CEO /GM operations and maintenance activities. In these cases, the needs were cited, but cost estimates were One Ryan Ranch Road not generated. This project was completed by current Wendel staff prior to joining Wendel. Monterey, CA 93940 (831) 899 -2558 ' f --- IMO 'i 11w , ' _ t Wendel • I ✓ -. r a til .....„. r . ._,,,,... ,. , ..„40.1 k . `, '- - . , F 10 1 a 1125 .— # - ._ ,. 1 r Cranston ^Cranston Engineer Ts En gine p e rin < -ar"fv , > g g Ira- Group, P.C. Iwendel 6 Grou. , -, RFP #13-180 ADA _eIJEL a,uation 6 Transition Mart Development _ ` f , ?` Westchester County Beeline CUENT Bus Stop & Inventory Project Westchester County Wendel staff was the project manager for this study, which included an assessment of all the bus PROJECT LOCATION stops within Westchester County, New York. The study included: Westchester, NY 1. Geocoding to develop bus stop location files 2. On Off counts to determine passenger utilization rates SERVICES PERFORMED Planning & Implementation 3. ADA accessibility review Feasibility Study 4. Capital inventory assessment The results of the study were used by Westchester County to develop a multiyear capital implementa- CLIENT CONTACT tion and investment plan. The plan established priorities considering the above factors. This project Naomi Klein, Dir. Of Planning 100 was completed by current Wendel staff prior to joining Wendel. a1st Mount V Veernon , Mo, NY 10550 nkk3@westchestergov.com n (914) 813 -7758 ik a- 1, . a t .14 0 6 ' .. S. r — - 4 Rev : Ili ,, ii, . G, , , . , , . ,, c x I r— '- Augusta Infrastructure Projects CLIENT Cranston Engineering Group, P.C. has worked on numerous municipal infrastructure projects for the City of Augusta, Georgia City of Augusta for much of its 45 year history. Most of these undertakings have begun with surveying PROJECT LOCATION and mapping of the existing conditions of underground, surface, and overhead utilities, along with Augusta, Georgia easements, boundaries, and topography. SERVICES PERFORMED A recent example is the D'Antignac Street/ Twelfth Street storm sewer improvement, built to relieve Management of Information Gathering and Planning flooding in the University Hospital area. The project began with extensive documentation research and field investigations to map out complicated underground piping systems and old covered flumes CLIENT CONTACT related to former water- powered industry in the area. Another recent instance of infrastructure Abie Ladson, PE mapping was the Augusta City Levee Compliance Determination, completed by the firm in 2010, which 505 Telfair Street Augusta, Georgia 30901 included making as -built surveys and maps of all physical characteristics and utility penetrations of 706 - 796 - 5040 11.5 miles of flood control structure along the Savannah River flood plain. aladsoneaugustaga.gov Cranston Cranston Engineering Group's experience goes back many years to designing roadway, utility, storm . ^� Engineeri sewer, and site development projects which have given our staff an extensive working knowledge of ,:..i Group. P.0 Augusta. From these projects, the firm's design and surveying personnel gained valuable experience locating facilities using conventional field surveys and locating techniques. .> ; Cranston �° Engineering al Group, P.C. lirwendel 7 REP # 13-180 A 1l1 Self 6' Transition Plan Derr lopm.•nt � :.. A P D Revitalizing and rebuilding communities. one neighborhood at a time. u, . . dwvi Ma , +Id 1( tl1Otl1t LANEY WALKER /BETHLEHEM NEIGHBORHOODS REVITALIZATION STRATEGY PLAN City of Augusta. GA CLIENT: PROJECT SCOPE Augusta Housing and Preparation of a Neighborhood Revitalization Strategy Plan (NRS) for the Community Development Laney Walker and Bethlehem (LW;'B) neighborhoods required an under - Department standing of the threats. opportunity. and vision of the residents and stake - CONTACT: holders ,rho live and work in the community needing revitalization. The Chester Wheeler proposed Neighborhood Revitalization Strategy Plan for the LW/B neighbor - Chester A. Wheeler, Direc hood documented threats to long -term stability. identified opportunities to tor build on the neighborhoods rich historic and cultural past. and partnered City of Augusta Housing with local residents and stakeholders in determining an implementation plan and Community Develop that would be enhanced by the NRS designation. ment Department 925 Laney Walker Blvd, OUR WORK 2nd Fl In order for the Laney Walker /Bethlehem Enterprise Zone area to be eligible Augusta GA 30901 for designation, it had to meet three of the four criteria listed in the Enterprise Phone (706) 821 - 1797 P" ise Zone Employment ACT - OCGA. APD proved the Laney Walker; Bethlehem APD'S ROLE: Enterprise Zone Area was eligible for designation based on poverty rate. Prepared Neighborhood unemployment. and general distress. After assessing the demographic. Revitalization Strategy economic. and physical condition of the Laney Walker and Bethlehem Area Plan (LW,'B) neighborhoods. APD performed extensive research on potential funding sources supported by the Neighborhood Revitalization Strategy DATE OF SERVICE: Designation. 2009 DELIVERABLE HUD awarded the City of Augusta a Neighborhood Revitalization Strategy Area (NRS) designation for the Laney Walker /Bethlehem neighborhoods. The findings. strategies. and recommendations outlined in the NRS plan were based on extensive research of the existing conditions in the LW,'B neigh- borhoods. The demographic research and analysis were linked to findings from stakeholder interviews and public meetings. Y. Y a 't ° .l I(=Alf . . - - .. � .t -e - 1207 12OS 1i,6 LANE' F36tHLSu _ :Q4 APD Urban Planning & t.ianagementt, LLC A , Cranston °. / Engineering Group, P.C. Wendel 8 RIP #13- 180 A1)A Self Evaluation f' Transition Plan DevelDevel /.a. . r ,t r 7:r opment A P El Revitalizing and rebuilding communities, one neighborhood at a time. u.ra i mm LAMC AREA REVITALIZATION PLAN City of North Charleston, SC CLIENT: PROJECT SCOPE Lowcountiy Alliance for The Lowcountry Alliance for Model Communities (LAIC) Area Revitalization Model Communities Plan is an effort to create action by gathering people together around a (LAMC) unifying vision. In February of 2009, a grass -roots comprehensive planning City of North Charleston effort led by seven neighborhoods in the City of North Charleston was PO Box 190016 launched. The Revitalization Plan presents a process for envisioning North Charleston, SC the future of the LAP.1C area and setting a clear action plan that turns a 29419 -9016 community vision into reality. CONTACT: OUR WORK Wannetta Mallette, The City of North Charleston appointed the LAMC Working Group. including Citywide Project APD.to conduct background research and interviewswith over25 stakeholders Manager to develop a baseline document and Community Profile. These documents Department of Planning contained information on existing conditions pertaining to demographics. (843) 740 -5835 housing, environment. transportation. infrastructure. education• public safety. community facilities. land use, urban design, and the commercial APD'S ROLE: market. Neighborhood Planning Project Implementation APD identified locations within each of the seven neighborhoods with Housing Development opportunities for infill housing and any zoning and land use changes that Strategy may be necessary to properly implement the recommendations in the Revitalization Plan. DATE OF SERVICE: 2010 — Current The LAI1C Revitalization Plan represents the culmination of the work described above by the community leadership and the consultant team. This Plan identifies the priority. responsibility. schedule and resources for the plan's key elements and should serve as an initial guide to mobilize the community to early successes - the "low hanging fruit" - and align the institutions that will need to deliver the more complex and longer term plan elements. such as the Stromboli Corridor Development. DELIVERABLES • Community Capacity Building LAMC MODEL BLOCK IMPIIMWTATLON SELECTION CRITERIA ANALYSIS • GIS Mapping mishi LA ia.aPa , - 93 nwwti w:, p . %. „,; Neighborhood Indicators „ , ,�, 7 . i ��� • Potential Project Site Selection o '- ; • Schematic Housing Design a �� Land Use and Zoning F i= t -7 fi t► .� - 4 , ' ,. �• a - 4 • x I 1 . • APD Urban Planning & Management. LLC • Cranston .. Engineering �, � Group, P.C. Wendel 9 R P #13_180 ADAi. St if [.:L`a /uaticm & Transition Plan Douelopmenl � ,,. 3 ,. 1 , Personnel Section 4 D. SCOTT WILLIAMS, PE • Cranston Project Manager Engineering Group, P.C. Mr. Williams leads the company's Municipal and Transportation Design Groups. His PROFESSIONAL REGISTRATIONS engineering experience with Cranston Engineering Group, P.C. has been multi-faceted, Professional Engineer: including such undertakings as storm drainage, road improvements, site developments, Georgia No. 31775 land subdivisions, athletic complexes, pumping stations, water works and wastewater South Carolina No. 27855 systems. Mr. Williams specializes in projects for institutional and local government clients. North Carolina No. 037148 He is experienced at working with multi- disciplined design teams comprised of consultants Goeneorgiaessee 115227 a Environmental Protection Division such as architects, environmental experts, surveyors, structural engineers, traffic Certified Erosion Control Designer, Level engineers and other outside specialists for major municipal projects. li Certification ID 40362 15th Street Pedestrian Improvements, Augusta, GA This ongoing project consists of a complete street study and road diet design of 15th Street (SR 4) through the City of Augusta's Medical District. The project will study options for enhancing multimodal transportation options including a road diet, addition of bike lanes, medians for pedestrian refuge and enhanced sidewalks. The project involves the feasibility analysis of a multi -lane roundabout at Laney Walker and 15th Street (SR4). The project is currently in the concept phase. Wrightsboro Road Widening, Augusta, Georgia. Project Manager and Lead Design Engineer for a Roadway and Drainage Improvement project for Wrightsboro Road including its interchange with 1 -520 to Marks Church Road. This project is ongoing and also includes a traffic engineering study and coordination with Georgia Department of Transportation for proposed modification to the 1 -520 interchange. Willis Foreman Road Bridge, Augusta, GA. Modifications to approximately 1/2 mile stretch of roadway to accommodate the new prestressed concrete Willis Foreman Road Bridge. Project includes design and bridge hydraulics. S.R. 133 (GRIP) - STP- 0000 - 00(544) - S.R. 133 Widening and Relocation Project, Brooks County, GA. Roadway design for new widening and relocation of approximately 6 miles of S.R. 133 through the town of Morven, Georgia as part of Contract 2 of the Batch 6 Contract between Valdosta and Moultrie, Georgia. JOHN T. ATTAWAY, RLS Chief Surveyor /' Cranston Engineering Mr. Attaway is chief of the Surveying Department of Cranston Engineering Group, P.C., Group, P.C. having taken over that role in 1984. He has been a surveying supervisor with the company PROFESSIONAL REGISTRATIONS since 1970 and has compiled an impressive record of field experience and training as a Professional Surveyor: land surveyor. He is thoroughly qualified in all aspects of land and route surveying, with Georgia No. 2512 specialized experience in using electronic distance measuring equipment, theodolites, South Carolina No. 14522 global positioning systems (GPS), and computers. North Carolina No. 3500 Mr. Attaway has been responsible for a wide variety of surveys, including horizontal and vertical control, route location, topographic mapping, construction layout, GPS surveys, hydrographic measurements, geodetic techniques, quantity measurements and boundary surveys. He is a recognized authority on technical standards for land surveying in Georgia and is often called on to present classes on this subject through his involvement in the leadership of the Surveying and Mapping Society of Georgia. GIS Database Survey, Augusta, GA. Identified and located conduit, storm, and sanitary structures at a prominent golf course. Added feature properties for the presentation of an ArcGIS database (ongoing project). Wrightsboro Road Widening Protect, Augusta, GA. Field surveys and legal research for design and platting of a 2.63 mile widening project for Augusta, Richmond County /Georgia Department of Transportation. Alexander Drive Widening Project, Augusta, GA. Field surveys and legal research for design and platting of 1.2 mile widening project for Augusta. �.f Cranston /, A Engineering Group, P.C. wendel 10 RFP #13- 180.4124 Self Ev ahration & Transition Plan D. velopmeni :! MARY E. B. ROBINSON, RLA ^ Cranston GIS Specialist /\ Engineering Group, P.C. Ms. Robinson is a 1999 graduate of the University of Georgia in Landscape Architecture. PROFESSIONAL REGISTRATIONS While at the University, she worked part-time at Information Technology Outreach Services Registered Landscape Architect (ITOS) on digitizing geographic information for transportation and hydrology projects and Georgia No. LA001559 Quality Control (QC) for a transportation project. After obtaining her degree, she spent several years working in geographic information systems for the City of Atlanta. At the city, she was responsible for updating and creating layer information based on design plans, aerial photography and site visits. She was also responsible for creating hard copy maps for private citizens, developers, and city personnel. Since joining our firm she has used her GIS experience for inventory and analysis for a variety of projects. GIS -based Campus Utility Record System, Augusta, GA. Created and currently maintaining a geodatabase system for a major private recreational institution that includes water, sanitary sewer, storm sewer, electrical and communication systems. The geodatabase was designed to incorporate a variety of datasets and domains associated to different fields. Observation Report/Map, Augusta, GA. Converted GPS points made from a hand held GPS unit into GIS shapefile data. Used the shapefile data to create a map showing the location of GPS points and an observation report for a major private recreational institution corresponding to the map that included comments made by the engineer and photos taken from the unit. MITCHELL B. MURCHISON, PE A Cranston Project Engineer / \ Engineering Group, P.C. Mitchell Murchison is a Project Engineer assigned to the firm's Municipal Design Groups. PROFESSIONAL REGISTRATIONS His engineering experience with Cranston Engineering Group, P.C. has been comprehensive, Professional Engineer including projects such as storm drainage, road improvements, site developments, land Georgia No. 35635 subdivisions, levee certifications, recreational park complex, lake marina, railroad, golf course, Georgia Designer Environmental Protection pumping stations, water works and wastewater systems. Mr. Murchison is experienced at D ivision, Certi II ed Erosion Control . working with multi- disciplined design teams comprised of consultants such as architects, Certification ID 46296 environmental experts, surveyors, structural engineers, traffic engineers and other outside specialists for major municipal and transportation projects. Wrightsboro Road Widening, Augusta, GA. Design Engineer for a roadway and drainage improvement project for Wrightsboro Road including its interchange with 1 -520 to Marks Church Road. This project is ongoing and also includes a traffic engineering study and coordination with Georgia Department of Transportation for proposed modification to the 1 -520 interchange. Milledgeville Streetscape, Phase IV, Milledgeville, GA. (CSTEE 0010- 00(710)) Design, permitting and public involvement for this four block streetscape improvements project in the heart of Historic Downtown Milledgeville. This project is funded through a federal Transportation Enhancement (TE) Grant with Georgia Department of Transportation oversight. MARK A. CHRISTENSEN /" Cranston Project Surveyor / \ Engineering Group, P.C. Mr. Christensen is a Project Surveyor for Cranston Engineering Group, P.C., having taken over that role in 2008. He has been overseeing surveying operations with various companies since 2002. He is well qualified in land and route surveying using the latest in surveying equipment including but not limited to Survey Grade Global Positioning System (GPS), Mapping Grade GPS, 3D Scanners, Total Stations and Robotic Total Stations. Mr. Christensen has been involved in a wide variety of surveys, including boundary, subdivision, topographic, highway, quantity calculation, GPS control surveys. Mr. Christensen provides legal and mathematical analysis to the survey department which allows for better utilization of field time. He is responsible for day to day field crew assignments along with preparing boundary, topographic, utility, and subdivision plats for approval. He also provides further information on civil engineering plans for other departments inside the firm. The following is a selection of projects that represent his experience. GIS Database Survey, Augusta, GA. Identified and located conduit, storm, and sanitary structures at a prominent golf course. Added feature properties for the presentation of an ArcGIS database (ongoing project). y "Cranston Engineering , Group, P.C. w 11 endel REP #13-180 An I Self Eva luation & Transition Plan Decc lop ment y y. , , MARLENE B. CONNOR Lead Transit Specialist likrenciel Marlene is the Director of Public Transportation Planning for Wendel. She has 30 years of experience in transportation management and planning. Marlene blends private sector experience with an intense personal commitment to improving transportation policy. As project manager for many comprehensive transit projects, her efforts have involved statewide, regional, and local transit system analysis; regional mobility plans; management performance reviews; national research; suburban and community public transportation plan development; and service coordination. Her experience also includes a wide range of public transportation planning projects in modes from ADA paratransit to Bus Rapid Transit as well as studies that include operations, policy development, IT, and financial analysis and review. Marlene is Chair of the American Public Transportation Association's Intergovernmental Issues Subcommittee which focused on Intergovernmental Coordination and is the incoming chair of APTA's mobility management committee. Marlene was previously the chief executive officer of the Pioneer Valley Transit Authority in Springfield, MA where she directed numerous changes in service delivery, consolidated the fixed route paratransit services program, and implemented a systematic financial improvement process that improved efficiency while enhancing mobility. • CAT Passenger Amenkies Study, Raleigh, NC - Served as the project manager to develop a comprehensive Passenger Amenities Guidebook for the City of Raleigh. Tasks included reviewing the existing passenger amenities program and capital assets for the CAT system and developed a roadmap for the City of Raleigh to improve and enhance access to CAT services. The study included features such as complete streets, IT, signage, and ordinances which can supportive of access and development. • Raleigh NC ADA Alternatives Analysis- Project Director for the project to develop alternatives to the City's current ADA program which is currently fully operated with contracted taxi operators, as well as to develop a companion service for residents without access to cars. The current program has incurred significant cost increases have resulted in a request to better understand service delivery options that retain mobility options for persons with disabilities, but also result in potentially more efficient use of subsidies. The team recommended a phased implementation program to diversify services and more strategically use IT resources. • Santa Rosa Paratranslt Services Review, CA - Directed the review of paratransit services in the City of Santa Rosa to assist it in creating alternatives to its existing contract. Work included peer review of similar transit properties, interviews with city officials and stakeholders, and an operations review and evaluation. The study included the evaluation of service delivery alternatives, considering costs and benefits of each, and considered barriers to implementation. Jim MCLAUGHLIN, PE Senior Transit Planner illwendei Jim is Wendel's Senior Transit Planner with over 20 years experience in public and private LICENSE sector management. Jim was Director of Transit for the City of Los Angeles DOT where he Professional Engineer, CA express and community shuttle services Traffic Engineer, Engineer, C TR1.i 3 started the Downtown Dash service for commuter ex p �Y Traffic Engineer, CA: TR1L�8 for the city. He also served as Director of Transit Planning for the Los Angeles County Metropolitan Transportation Authority, where he was in charge of a diverse projects such as the Metro Rapid BRT program, planning for the Universal Fare System, and communication with municipal, local and private sector operators. As project manager for comprehensive transit projects, his engagements include a variety of planning efforts, such as management performance reviews, short and long range transit plans, regional coordination and consolidation recommendations and ADA paratransit and human service transportation coordination. For the past ten years, Jim has teamed with Marlene Connor on transportation planning projects, providing solutions and implementing plans in over 30 states in rural, suburban and urban areas. Jim is active within the public transit industry, having served as Chair of the APTA Access Committee and representing APTA on issues relating to ADA paratransit and other paratransit related issues. He was senior contributor to the TCRP B-25 Project, the Guidebook for Evaluating, Selecting and Implementing Suburban Transit Services. • Raleigh, NC ADA Alternatives Analysis, Raleigh, NC (2008 -2009) - selected by the City of Raleigh to review its ADA complementary paratransit program as well as a companion service for residents without access to cars. The current A Cranston ) ' / \ Engineering = Group, P.C. Wendel 12 RFP #13 AD11 Self Evaluation & Transition Plan • nereIopment "' j • program consists entirely of taxi services and cost increases have resulted in a request to better understand service delivery options that retain mobility options for persons with disabilities, but also result in potentially more efficient use of subsidies. Recommended a phased implementation program to diversify services and more strategically use IT resources. • Jefferson County, OH Local Coordination Plan (2007 -2008) - Project Manager for SAFETEA -LU required local transportation coordination plan. Planning process included expansive outreach to affected agencies, organizations and public groups, identification of service gaps and prioritization of potential service alternatives. Outreach also connected with neighboring counties in West Virginia with goal to develop a multi- state, regional coordination plan. Plan recommendations included creating Mobility Manager position and considering technological solutions such as computerized scheduling, routing and dispatch software. RONALD H. REEKES dr Transit Specialist Wendel Ron has over 26 years of engineering experience in the public arena, bringing a unique perspective to Wendel's project management team. With a primary focus in city engineering, his experience includes project development from planning and design through construction. Prior to joining Wendel, Ron served as general manager for a metropolitan transit system. He is currently Wendel's project manager for the Augusta Public Transit Operations and Maintenance Facility, Greater Richmond Transit Company (GRTC) Intermodal Transportation Center, the Greater Lynchburg Transit Company (GLTC) Intermodal and Maintenance/ Operations facilities, and Fairfax County Transportation facility improvements and project manager for Blacksburg Transit's Multimodal Transfer Facility. Ron has also spoken on transit design at NYPTA and TAMS conferences. In addition to being a project Manager, Ron also serves as the Regional Manager for the Mid Atlantic and South East Region for Wendel. • Augusta Public Transit - Project Manager for design and construction administration for Operations and Maintenance facility building relocation in Augusta Georgia. Project includes five (5) maintenance bays, two (2) service bays, administration and all site improvements necessary to facilitate a forty four (44 ) bus facility and operations center. PHILIP D. MUSE, AIA, NCARB, LEED AP BD +C Project Architect Avendel Philip D. Muse is a Project Architect and Associate Principal with Wendel. As an architect LICENSE licensed in several states and the District of Columbia, he has over 35 years of experience Registered Architect: CT, DC, FL, GA, MD, in architectural design and project management. His primary focus is on transportation NY, VA, KY, LA, NC, RI, UT, WV projects and mixed -use projects entailing residential, office, retail, and restaurant space. Mr. Muse holds undergraduate and graduate degrees in architecture from Virginia Polytechnic Institute and State University, and he has received awards and recognition for his professional accomplishments, including an Architectural Excellence Award from the Commonwealth of the Bahamas. Mr. Muse has authored articles appearing in trade publications, lectured at colleges and universities, has been published in international journals, and is an active member in the American Institute of Architects, Northern Virginia Chapter. • Augusta Public Transit - Project Manager for design and construction administration for Operations and Maintenance facility building relocation in Augusta Georgia. Project includes five (5) maintenance bays, two (2) service bays, administration and all site improvements necessary to facilitate a forty four (44) bus facility and operations center. HEATHER M. LEWIS i l l GIS Analyst TiiVende1 Ms. Lewis is a highly talented GIS Analyst educated in Physical Geography and Geology with direct work experience in GIS Needs Assessment studies, Implementation Planning, GPS -based field data capture and post processing, database management, and computer mapping to support high quality cartographic map products. A - GI Cranston / \ Engineering JR Group, P.C. Wendel 13 RFP #13-180 AD .1. Self Evaluation & Transition Plan /. Development 0. JESSE WILES Public Outreach Lead Jesse Wiles has a wide range of experience in community planning and leading stakeholder input, community engagement, strategic planning sessions and team - building workshops. During his tenure as the Deputy Executive Director of Cincinnati's Urban League, Jesse was a founding organizer of the Neighborhood Housing Services of Cincinnati and served on the Board of Directors for four years. He also worked closely with the Cincinnati Board of Education to design one of the nation's first models demonstrating how community development influenced learning in neighborhood schools. Jesse served as the first Housing Director for the City of Savannah, Georgia where he is credited with developing over $50 million in real estate. During his tenure as Housing Director, he secured funding for one of the nation's first Neighborhood Strategy Area programs that helped transform Savannah's Victorian District; he engineered a unique Tri -Party agreement between the City of Savannah, Savannah Landmark CDC, and Fannie Mae. This agreement resulted in conventional underwriting of over 250 units of historic scatter -site multifamily housing for low-to-moderate families. Jesse secured one of the nation's first Inner -City Venture Fund awards through the National Trust for Historic Preservation. Through his work with the National Trust, Savannah's Beech Institute was able to prevent almost certain gentrification by leveraging the ICVF monies to develop properties for low -to- moderate renters and homeownership. Jesse Wiles is the president of APD and serves as the firm's principal planner, housing finance expert, and project manager. MARVIN WINKFIELD Marketing/Communications Services • Analyzes and audits branding/marketing needs of communities and neighborhoods to positively impact project feasibility • Assists in pinpointing key target audiences • Helps communities and neighborhoods shape a clear vision, identity, and position within a competitive environment • Supports communities and neighborhoods in developing branding stories that build place -based emotional connections • Provides best practices in branding, marketing strategies, community outreach, realtor /home buyer marketing, communication /engagement and media relations • Develops marketing toolkits to help guide clients on implementation processes and strategies • Facilitates contextually appropriate marketing and branding plans • Utilizes Influencer Marketing, word -of- mouth, social networking and traditional media where appropriate to communicate multifaceted branding • Coordinates with community stakeholders to facilitate, strengthen and enhance community brands • Develops promotional brochures /pieces, newsletters templates, and websites Laney Walker /Bethlehem Neighborhoods Project Management Services, Augusta GA M1 r ACranston <7`� ., Engineering c ?_ Group, P.C. Wendel 14 REP #13 -18O 4I)4. Self Evaluation F& Transition Pair Development �< Understandin_ and Al 'roach Section 5 We understand completely the scope, tasks and deliverables as outlined in the Request for Qualifications for an Americans with Disabilities Act (ADA) Self Evaluation & Transition Plan Development for the Augusta Engineering Department. The value that the Cranston Team brings to the Augusta Commission is the proven ability to weave your desires and ideas, the Cranston Team's experience, and your fiscal guidelines into a comprehensive, successful project. Project Goal The overall goal is to assist the Department with the preparation of an ADA Self- Evaluation and Transition Plan in compliance with Title II of the ADA. All work will be performed in accordance with the ADA Title II Technical Assistance Manual. In pursuit of this goal we will conduct an evaluation of City of Augusta rights -of -way, pedestrian facilities and bus stops. We will prepare a data base and program that identifies needed improvements, provides a cost estimate of all such improvements, prioritizes all proposed improvements, and allows the Augusta Engineering Department to amend priorities and project schedules. In the evaluation of facilities and the design of proposed improvements, we will follow the ADA Accessibility Guidelines (ADAAG) prepared by the U.S. Access Board and adopted by the U.S. Department of Transportation and the Manual on Uniform Traffic Control Devices (MUTCD). Work Program Task 1- Community and Staff Evaluation /Involvement Our team of experts will spend time on -site, focusing only on the Augusta Engineering Department's project without interruption from other projects. We will work with the Engineering Department to design and conduct a self - evaluation and to determine appropriate community involvement in the preparation of the plan. The Cranston Team will establish a process to accept comments from the public on the self- evaluation and will consult with individuals with disabilities and organizations that represent them to assist in the self - evaluation process. Many individuals with disabilities have unique perspectives on the City's programs, activities, and services. For example, individuals with mobility impairments can readily identify barriers preventing their full enjoyment of the City's programs, activities, and services. The self - evaluation will be an assessment of the Engineering Department's transportation related current policies and practices. The self - evaluation will identify and correct those policies and practices that are inconsistent with Title II's requirements. As part of the self - evaluation, we will assist the Engineering Department in a process to identify all of City's transportation related activities and services and to review all the policies and practices that govern the administration of the City's transportation related programs, activities, and services. We will assist the Department with the development, distribution and evaluation of a survey /questionnaire to assist with information collection in this task. We will guide the Engineering Department in a review of transportation related policies and practices as reflected in its laws, ordinances, regulations, administrative manuals or guides, policy directives, and memoranda. Once we have identified the policies and practices, we will analyze whether these policies and practices adversely affect the full participation of individuals with disabilities. The review will be mindful that although its policies and practices may appear harmless, they may result in denying individuals with disabilities the full participation of its programs, activities, or services. Areas that will be examined will include the following: • An examination of each Engineering Department transportation program to determine whether any physical barriers to access exist. We will identify steps that need to be taken to make these programs accessible when viewed in their entirety. If structural changes are necessary, they will be included in the transition plan. • We will assist the Department in a review of its policies and practices to determine whether any exclude or limit the A Cranston , ,, 1 1, 1 ; `. Engineering `' Group, P.C. Wendel 15 RH #13-180 i4 DA1 Self & Transition Plant Development am .. participation of individuals with disabilities in its transportation programs and activities. The self- evaluation will identify policy modifications to be implemented and include complete justifications for any exclusionary or limiting policies or practices that will not be modified. • We will assist the Department in a review of its policies to ensure that it communicates with applicants, participants, and members of the public with disabilities in a manner that is as effective as its communications with others. • We will assist the Department in a review of its policies to ensure that they include provisions for individuals with visual impairments; interpreters or other alternative communication measures, as appropriate, for individuals with hearing impairments; and amanuenses for individuals with manual impairments. A method for securing these services will be developed, including guidance on when and where these services will be provided. • A review will be conducted of the Department's written and audio - visual materials to ensure that individuals with disabilities are not portrayed in an offensive or demeaning manner. • If the Department's transportation program includes historic preservation programs, the policies will be reviewed to ensure that it gives priority to methods that provide physical access to individuals with disabilities. • We will assist the Department in a review of its policies to ensure that its decisions concerning a fundamental alteration in the nature of an infrastructure program and activity, or a decision that an undue financial and administrative burden will be imposed by Title II, are made properly and expeditiously. (The Engineering Department does not have to take any action that it can demonstrate would result in a fundamental alteration in the nature of its program or activity or in undue financial and administrative burdens.) • We will assist the Department in a review of its policies and procedures to ensure that individuals with mobility impairments are provided access to public meetings. • A review will be made to ascertain whether measures have been taken to ensure that Department employees are familiar with the policies and practices for the full participation of individuals with disabilities. If appropriate, training will be suggested for employees. Task 2 - Program Development Our Team will work with the Engineering Department to develop written policies, rules and development regulations to ensure compliance with Title II of the ADA. Examples of such policies and procedures might include: • Written procedures for soliciting and receiving input on the accessibility of pedestrian crossings and transportation stops from people with disabilities. As part of these procedures, Augusta may wish to establish an ongoing program for installing curb ramps upon request in both residential and nonresidential areas. These requests could be incorporated into the City's development plan. • A written policy ensuring that ADA - compliant curb ramps will be provided at any intersection having curbs or other barriers to entry from a sidewalk whenever a street, road, or highway is constructed or altered. The policy should also address compliance with Section 504. • A written policy ensuring that ADA - compliant curb ramps will be provided at all newly constructed or altered sidewalks and walkways where they intersect a street, road, or highway, including mid -block pedestrian crossings and public transportation stops. If pedestrians may legally cross a street at an intersection that the City is constructing or altering, curb ramps must be provided. • A documented review of the standard designs used by the City of Augusta for access improvements for the disabled such as accessible pedestrian signals, curb ramps and detectable warnings to ensure that they are ADA - compliant and in compliance with Section 504. It is our understanding that Augusta has adopted 1) ICC International Building Code 2006 with amendments, which invokes ICC A117.1 Accessible and Usable Buildings and Facilities, and 2) 2010 ADA Standards for Accessible Design, DOJ, September 15, 2010. Our experience has been that there are some overlaps /conflicts on the building side. We will address and resolve these conflicts should they arise in transportation programs or projects for the Department of Engineering. • A documented review of Augusta's zoning, land development and plan review ordinances, documents and processes to ensure that private developers comply with ADA and Section 504 accessibility requirements. Sidewalks and roads become the responsibility of the City after they are built by private developers and deeded over to the City following construction. Often, in these circumstances, private developers (who are not bound by Title II's requirements when acting on their own g , A . Cranston , ': \ Engineering Al RY. Group, P.C. 1 6 Wendel RFP # 13 -180 ADA 84f Era' uation & T ansition Plan D rQIopm , nt behalf) have not provided the curb ramps at pedestrian crossings, transportation stops, and other locations that the ADA requires public entities to provide. When these facilities are deeded over to them, the City also receives the legal responsibility for installing ADA -compliant curb ramps which previously may not have existed. The City may wish to refuse to accept property that has not been built in compliance with ADA requirements. • A documented review of the provisions contained in City contracts for services with architects, engineers, and contractors for designing building and altering highways, streets, roads, sidewalks, other walkways, transportation stops, and curb ramps to ensure that these contracts include a provision specifically requiring compliance with Title II of the ADA, including compliance with the ADA Standards or Uniform Federal Accessibility Standards (UFAS). A similar provision requiring compliance with Section 504 requirements should be considered as well. • Where compliance with federal law is contractually required, language requiring architects, engineers, and contractors to certify ADA compliance, including compliance with the ADA Standards or UFAS and Section 504 requirements, before accepting, and making final payments for, their work. Task 3 - Evaluation of Facilities We will work with the Engineering Department to identify all streets, roads, parking areas (if desired), bus stops and walkways that are the responsibility of the Department to prepare a schedule for providing curb ramps and accessible pedestrian signals where pedestrian walkways cross curbs and signalized intersections. The Department must give priority to walkways serving State and local government offices and facilities, transportation, places of public accommodation, and employees, followed by walkways serving other areas. This schedule must be included as part of a transition plan. To promote both efficiency and accessibility, the Department may choose to construct curb ramps at every point where a pedestrian walkway intersects a curb. However, the Department will not necessarily be required to construct a curb ramp at every such intersection. Alternative routes to buildings that make use of existing curb cuts may be acceptable under the concept of program accessibility in the limited circumstances where individuals with disabilities need only travel a marginally longer route. In addition, the fundamental alteration and undue burdens limitations may limit the number of curb ramps required. We will work with the Department to achieve and maintain program accessibility by establishing an ongoing procedure for installing curb ramps upon request in areas frequented by individuals with disabilities as residents, employees, or visitors. Pedestrian walkways include locations where access is required for use of public transportation, such as bus stops that are not located at intersections or crosswalks. The ADA Accessibility Guidelines (ADAAG) developed by the U.S. Access Board and adopted by DOT as standards set design specifications for bus boarding areas and other elements such as shelters, when such elements are constructed. If Augusta is to construct bus stop pads or other bus stop elements, it will need to comply with the design specifications set forth in section 810 of the standards. There is no requirement for Augusta to undertake construction to enhance accessibility at existing stops owned by another entity. We can also assist the Engineering Department in ensuring that an adequate number of accessible parking spaces are provided in existing parking Tots or garages over which it has jurisdiction. All facilities designed, constructed, or altered by, on behalf of, or for the use of the Department must be readily accessible and usable by individuals with disabilities. When streets, roads, or highways are newly built or altered, they must have ramps or sloped areas wherever there are curbs or other barriers to entry from a sidewalk or path. Likewise, when new sidewalks or paths are built or are altered, they must contain curb ramps or sloped areas wherever they intersect with streets, roads, or highways. Where structural modifications are required to achieve program accessibility, we will assist the Department in the preparation of a transition plan that provides for the removal of these barriers. A copy of the transition plan will be made available for public inspection. The transition plan that we will prepare with the Department will contain: • A comprehensive and detailed assessment of barriers to access in public rights -of -way, the methods to mitigate the barriers, priority areas and schedule to correct the deficiencies; • ADA compliance assessment of each physical barrier to access documented; Cranston t , ; r Engineering All Group, P.C. Wendel 17 RFP #13 -180 ADA ;elf Er a�uaiian & Transition Pan • The location of physical barriers pinpointed by sub - decimeter mapping grade global positioning system (GPS); • Year of construction and /or last know renovation for each roadway facility; • Identification of ADA compliance assessment with relevant Code Section; • A proposed correction to mitigate each physical barrier by means of structural alterations based on applicable state and federal code violations (ADA/Title II); • A proposed Detail (drawing) to mitigate the physical barriers (ADA Figures); • A digital photograph of each physical barrier, which will be linked within the GIS database and associated with each feature; • Evaluation of conventional building industry tolerances for field conditions of physical barriers; and • The name of the official responsible for the plan's implementation. Task 4 - Action Steps and Timeliness The Transition Plan will include a complete evaluation of Augusta transportation facilities to include: • A cost estimate for each improvement based on Department of Transportation unitary cost, RS Means ADA Compliance Pricing Guide and any other preset prices to budget the projects. • Evaluation of the "Level of Priority" for each physical barrier according to Department of Justice priority guidelines, and /or Engineering Department request and requirements. • Identification of critical Life Safety /Risk Management ADA deficiencies as priority one remedial work. • Evaluation of a time line (short, medium, and long term) to mitigate each physical barrier according to its Level of Priority, complaints from the disabled community and capital improvements or facility enhancements. • A list of special survey notes applicable to specific physical barrier or site conditions will be generated in Adobe pdf format and hypertinked to the attribute data. • Development of GIS shapefile and attributes (geo- database correlating information with GIS software) of the Title II ADA Transition Plan (ADA compliance assessment). • Evaluation of technical infeasibility for achieving compliance with physical barrier. • Evaluation of usability equivalent facilitation or program accessibility (non - structural barrier removal). • The Transition plan will identify alternative program accessibility and usability solutions prioritized according to the Department of Justice and establish a timeframe and budget for mitigation. Task 5 - Deliverables During this final Task, the Cranston Team will provide the Augusta Engineering Department with a complete Self- Evaluation and Transition Plan in compliance with Title II of the ADA that is suitable for submission and or approval from federal and state transportation agencies. Printed and electronic copies of all documents will be provided (MS Word format) and any drafting and design work performed shall be done utilizing ArcGIS and AutoCAD software. The Cranston Project Team Commitment: Our entire Project Team is fully committed to the Augusta Engineering Department to: • Provide enthusiastic and positive team leadership that will foster a team spirit of positive attitudes, enthusiastic participation, willing cooperation, and genuine personal interest. • Demonstrate innovation and flexibility in all aspects of the plan development and evaluation process and delivery system. • Ensure that we develop the correct project understanding and clearly understand all scope items. • Communicate with members of the project team, making sure that the Augusta Engineering Department and its stakeholders are informed at all times. • Deliver the project design on time and on- budget. • Produce quality documents that will accurately reflect the decisions that were made. • Provide team members who will follow the project through to completion, thereby providing project continuity. - �" Cranston A 9 . Engineering jill ter.- Group, P.C. wendel Augusta, GA Engineering Department PROJECT SCHEDULE ADA SELF EVALUATION & TRANSITION PLAN DEVELOPMENT II PROJECT NO.: XXX. XX -XXXX RFP #13-180 ADA Se! Evaluation fi Tr ansition Plan / . Development { c. Z. I Project Schedule Provided below is a Project Schedule for the preparation and conduct of an ADA Self- Evaluation and Transition Plan for the Augusta Engineering Department. The schedule anticipates a Notice to Proceed date of October 15, 2013. The schedule is subject to adjustment through discussion and /or negotiation. Activity Name Months 2013 2014 10 11 12 1 2 3 4 5 6 Task I - Community and Staff Evaluations/ Involvement Task II - Program Development Task III - Evaluation of Facilities [ Task IV - Action Steps and Timelines Task V - Final Report/Plan Document and Quality Control Our team is committed to maintaining the highest quality of work as defined by creativity, accuracy, responsiveness to client expectations, timeliness of execution, and prompt problem resolution. The purpose of our quality control program is to ensure that the quality of our work is maintained at the highest possible level and that every activity performed in providing services and deliverables to our clients (both internal and external) is carried out in a manner that reinforces quality in all the work that we do. Quality must be built in at every stage of the project from beginning to end. Our internal Project Management Operating Standard has a built-in set of planned QA/QC checkpoints throughout the process that are intended to deliver quality and help locate and correct errors / omissions before the project goes forward to the next task. Internal QA/QC is performed by senior staff members with appropriate experience levels that are not part of the Project Team. For document control we have the ability to utilize software such as Newforma information management program. Newforma software connects planning, architecture, engineering, construction, and our client organizations to each other, to their project information, to their processes, to their financial and resource data, and to remote team members, all for the purpose of more successful project delivery. All written communications, emails, meeting agendas and minutes, documents, plans and reports are captured, stored and made readily available for the project through the Newforma software. A Cranston - / Engineering � r Group, P.C. Wendel 19 Augusta, GA Engineering Department CONTRACTOR'S SCOPE & FEE PROPOSALS ADA SELF EVALUATION & TRANSITION PLAN DEVELOPMENT 11 PROJECT NO.: XXX- XX -XXl0( A A Cranston Engineering Group, P.C. 'is *i ENGINEERS - PLANNERS - SURVEYORS 452 ELLIS STREET, AUGUSTA, GEORGIA 30901 POST OFFICE BOX 2546, AUGUSTA, GEORGIA 30903 TELEPHONE 706 - 722 -1588 FACSIMILE 706 -722 -8379 mail@cranstonengineering.com THOMAS H. ROBERTSON, PE, AICP RLS JAMES B. CRANFORD, JR.. PE DENNIS J. WELCH, PE D. SCOTT WILLIAMS, PE April 21, 2014 Abie Ladson, PE Director of Engineering City of Augusta Engineering Department 505 Telfair Street Augusta, GA 30901 Re: Augusta ADA Self Evaluation & Transition Plan Our File No. 2013 -0307 Dear Mr. Ladson: In accordance with your request, we are pleased to offer the following scope and fee proposal for accomplishing the necessary engineering and surveying services for the Augusta ADA Self Evaluation & Transition Plan in Richmond County. This proposal covers the scope and plan as provided to the Augusta Procurement Department in our response to the City's request for qualifications dated September 12, 2013 and subsequently presented to you during our interview on October 24, 2013. PROJECT DESCRIPTION: The principal aim of this project is to evaluate the City of Augusta, specifically regarding the City's transportation related policies, rules and regulations concerning the public rights of way. As part of this evaluation select public right of ways will be assessed for compliance with Title II of the Americans with Disability Act. The evaluation activities will be primarily completed during the first 3 Tasks: Community and Staff Evaluation, Program Development, and Evaluation of Facilities. Task 4 will consist of summarizing the action steps and timelines and generating a Policies, Rules, and Development Regulations (PRDR) report. Task 5 will compile all of the aforementioned work into a Self - Evaluation and Transition Plan (SETP) and an Implementation Plan. These final reports will guide the City of Augusta in identifying ADA compliance needs and a path forward to reconciling these deficiencies throughout Richmond County. SCOPE OF WORK: TASK 1- COMMUNITY AND STAFF EVALUATION AND INVOLVEMENT Our team will spend time on -site, working with the Engineering Department to design and conduct a self - evaluation and to determine appropriate community involvement in the preparation of the plan. The self - evaluation will be an assessment of the Engineering Mr. Abie Ladson April 21, 2014 Page 2 Department's transportation related current policies and practices. The self - evaluation will identify and correct those policies and practices that are inconsistent with title II's requirements. As part of the self - evaluation, we will assist the Engineering Department in a process to identify all of the Engineering Department's transportation related activities, and services and to review all the policies and practices that govern the administration of the Engineering Department's transportation related programs, activities, and services. During the first phase of the project and in consultation with the Engineering Department we will identify the policies and practices specific to the downtown area. We will then continue with an analysis to determine if these policies and practices have the potential to adversely affect the full participation of individuals with disabilities in its programs, activities, and services. The review will be mindful that although its policies and practices may appear harmless, they may result in denying individuals with disabilities the full participation of its programs, activities, or services. Areas that will be examined will include the following: 1. Propose project scope, goals and priorities. 1.1. Building on the project proposal, the Cranston team will work with the Augusta staff to ensure the project tasks meets all of the goals as outlined in the RFP. 2. Identify stakeholders and focus groups. 2 W orking w th ese gr oups w ill form the base of identifying problem areas. 2.2. List potential stakeholders could include city staff, representatives of organized groups or committees that address ADA issues, business leaders and members of the city Chamber of commerce. 3. Identify schedule drivers and develop project plan accordingly, i.e., specific limitations of staff (Masters). 4. Evaluate and prioritize the project schedule as per deliverables. 5. Identify funding sources and opportunities. 5.1. Funding may include city funds, and state or federal grants. 6. Assess funding impacts on goals and priorities. 6.1. Funding opportunities may impact project schedule and or deliverables. Once full funding is understood to correct the deficiencies, a priority of development can be outlined. 7. Identify staff and their level of involvement. 7.1. This will allow the Cranston team to coordinate with the appropriate staff. 8. Conduct interviews with staff and stakeholder groups. 8.1. It is expected that no more than three (3) interviews total over two days will be needed. 9. Identify and review applicable city policies and services. 9.1. These will drive the facilities evaluations as well as identify gaps in administrative procedures that need correcting. 10. Assemble applicable guidance documents 10.1. These will drive the facilities evaluations. The city will endeavor to ensure that all documents are in one place for the project team to access and evaluate them. For example each department may have independent wording for addressing ADA. The goal here is to develop a consistent document that applies to all City Mr. Abie Ladson April 21, 2014 Page 3 functions and departments. 11. Draft report and submit for review. 12. Summary Letter Report with comments incorporated. 13. Assist in providing information for website and other media. 14. Community outreach assistance. 14.1. The Cranston team will develop a public outreach plan that includes both informational meetings and pro- active community meetings. For this task, our proposal includes two (2) public information meetings and two (2) pro- active community meeting with existing groups as determined with city staff for a total of four (4) meetings. 15. Team meetings with Cranston team. 15.1. We expect team progress meetings with the city at least one per month for the duration of the project 16. Client and stakeholder meetings 16.1. In addition to the meeting determined above, one (1) additional meeting is assumed as part of our proposal to present milestone updates. Deliverables for Task 1: • Identify stakeholders • Develop project schedule • Assist in identifying with City potential funding sources • Conduct interviews (conduct and summarize with meeting minutes) • Review all guidance documents assembled by City • Draft report and final letter report • Conduct public information meetings and assist with information for website /media • Attend all public meetings and provide a summary through meeting minutes TASK 2 - PROGRAM DEVELOPMENT Our Team will work with the Engineering Department to develop written policies, rules and development regulations to ensure compliance with Title II of the ADA. Included within this task are written procedures for soliciting and receiving input on the accessibility of pedestrian crossings and transportation stops from people with disabilities. A written policy ensuring that ADA- compliant curb ramps will be provided at any intersection having curbs or other barriers to entry from a sidewalk whenever a street, road, or highway is constructed or altered. The policy should also address compliance with Section 504 of the Rehabilitation Act of 1973. A written policy ensuring that ADA- compliant curb ramps will be provided at all newly constructed or altered sidewalks and walkways where they intersect a street, road, or highway, including mid - block pedestrian crossings and public transportation stops. If pedestrians may legally cross a street at an intersection that the City is constructing or altering, curb ramps must be provided to be in conformance with Title II. The Cranston team will perform a documented review of the standard designs used by the City of Augusta for access improvements for the disabled such as curb ramps and detectable warnings to Mr. Abie Ladson April 21, 2014 Page 4 ensure that they are ADA- compliant and in compliance with Section 504. The team will ensure there are no overlaps /conflicts on the building side in conformance with engineering. We will address and resolve these conflicts should they arise in transportation programs or projects for the Engineering Department. A documented review of Augusta's zoning, land development, and plan review ordinances, documents and processes to ensure that private developers comply with ADA and Section 504 accessibility requirements. Sidewalks and roads become the responsibility of the City after they are built by private developers and deeded over to the City following construction. There could be instances where private developers (who are not bound by Title II's requirements when acting on their own behalf) have not provided the curb ramps at pedestrian crossings, transportation stops, and other locations that the ADA requires public entities to provide. When these facilities are deeded over to them, the City also receives the legal responsibility for installing ADA - compliant curb ramps which previously may not have existed. The Cranston team will provide language for all site and plan reviews to ensure compliance by others. A documented review of the provisions contained in City contracts for services with architects, engineers, and contractors for designing building and altering highways, streets, roads, sidewalks, other walkways, transportation stops, and curb ramps to ensure that these contracts include a provision specifically requiring compliance with Title II of the ADA, including compliance with the ADA Standards or Uniform Federal Accessibility Standards (UFAS). A similar provision requiring compliance with Section 504 requirements should be considered as well. Objectives for this task are as follows: 1. The Cranston team will verify scope for new policies, rules and development regulations (PRDR). 2. Draft documents and submit for review. 3. Address client, stakeholder and public input review comments received during Task 1. Deliverables for Task 2: • Draft Policies Rules and Development Regulations document (to be finalized pending Tasks 3 and 4) TASK 3 - EVALUATION OF FACILITIES The major portion of Task 3 is the field evaluation of accessible facilities. Cranston team has determined that the appropriate pedestrian facilities to evaluate will include: walkways, accessible on- street parking areas, bus stops, railroad crossings, and accessible pedestrian signals that are within the City's public rights of way. These facilities will be evaluated, GPS located, and documented. Based on preliminary coordination with the Engineering Department, our team has developed an outline of corridors which will be assessed. These corridors are shown on the enclosed ADA Self Evaluation Overview Map dated January 28, 2014. In general, all right of ways within the Mr. Abie Ladson April 21, 2014 Page 5 downtown area (roughly bound by 15 Street to the west, Interstate 520 to the east, and Martin Luther King Boulevard to the south) will be evaluated for compliance with ADA requirements. However, within the downtown area, alleys and Augusta Housing Authority sites have not been included. Outside of the downtown area described above, we propose to evaluate the right of ways of significant connector corridors as shown on the enclosed map. These corridors were identified as critical for providing access to public facilities such as major commercial developments, federal facilities, Augusta Transit routes, public parks, and schools. The corridors identified have been sub - categorized based on the presence of existing sidewalk. The existing sidewalks will be assessed for ADA compliance while the areas identified which do not have sidewalk present will be evaluated for need and general feasibility. Any pedestrian facilities present along the corridors without sidewalks, such as bus stops, pedestrian signals, and ramps, will be evaluated. The total lengths of sidewalk identified for evaluation is 260 miles of existing sidewalk and 205 miles of potential sidewalk. We will prepare a schedule of street corridors and zones for collecting information on the existing infrastructure, and we coordinate with the Engineering Department to determine the areas that are a priority to evaluate first. The evaluation of facilities as described herein will be recorded using a GIS Data Collector and compiled in a GIS database, which will be made available to the Engineering Department for incorporation into the City's GIS database. Objectives for this task are as follows: 1. A comprehensive and detailed assessment of deficiencies to access in public rights - of -way. 1.1. ADA compliance assessment of each barrier to access documented. 1.2. The location of barriers identified by global positioning system. 1.3. Identification of ADA compliance assessment with relevant Code Section. 1.4. A digital photograph reference of each barrier. 1.5. A proposed correction to mitigate each barrier by means of structural alterations based on applicable state and federal code violations (ADA/Title II). 1.6. Evaluation of conventional industry tolerances for field conditions of barriers. 2. Review findings and develop remediation options. 2.1. Cranston will prepare technical remediation options for barriers identified in the facilities evaluation. 2.2. A proposed Detail (drawing) to mitigate the typical barriers (ADA Figures). 2.3. Schedule to correct deficiencies. 3. Develop cost evaluation matrix. 3.1. Costs estimated for remediation will be developed, evaluated, and prioritized. 4. Submit report for review and respond to comments. Deliverables for Task 3: • Identify and prioritize facilities • Schedule for inventory evaluation • Inventory of City accessibility infrastructure (GIS) Mr. Abie Ladson April 21, 2014 Page 6 • Develop remediation options • Develop a cost evaluation matrix • Prepare a draft report TASK 4 — Action Steps and Timelines (Transition Plan) The Transition Plan will include a complete evaluation of Augusta transportation facilities identified in the Tasks 1 -3. The plan is described in more detail below: 1. A cost estimate for each improvement based on Department of Transportation unitary cost, RS Means ADA Compliance Pricing Guide and any other preset prices to budget the projects. 2. Evaluation of the "Level of Priority" for each barrier according to DOJ priority guidelines, and/or Engineering Department request and requirements. 3. Identification of critical Life Safety/Risk Management ADA deficiencies as priority one remedial work. 4. Evaluation of a time line (short, medium, and long term) to mitigate each barrier according to its Level of Priority, information submitted by the City's ADA coordinator, complaints from the disabled community, and capital improvements or facility enhancements. 5. Evaluation of technical infeasibility for achieving compliance with barrier. 6. Evaluation of usability equivalent facilitation or program accessibility (non - structural barrier removal). 7. The Transition plan will identify alternative program accessibility/ equivalent facilitation/ usability, solutions prioritized according to the Department of Justice, a level of difficulty, and a timeframe for mitigating the barriers. 8. Proposed grievance procedure to handle complaints. The procedure will be reviewed by appropriate legal counsel. 9. Proposed contract language for handling contract relationships and vendors hired by the county. The language will be reviewed by appropriate procurement and legal counsel. Deliverables for Task 4: • Written summary of recommendations from Evaluation of Facilities • Summarize assessments and recommendations for policies, rules and development regulations (PRDR) TASK 5 — FINAL DELIVERABLES 1. Draft Self - Evaluation and Transition Plan (SETP); submit for review 2. Final SETP 3. Draft Implementation Plan; submit for review 4. Final Implementation Plan 5. GIS files/Geo- database Mr. Abie Ladson April 21, 2014 Page 7 FEE PROPOSAL: We propose to accomplish the engineering services described herein for a lump sum amount of $589,522.00. The fees by project task are as follows: Basic Services Task 1 — Community and Staff Evaluation and $ 114,348.50 Involvement Lump Sum Task 2 — Program Development $ 50,035.00 Lump Sum Task 3 — Evaluation of Facilities $ 353,726.00 Lump Sum Task 4 — Action Steps and Timelines $ 42,662.50 (Transition Plant) Lump Sum Task 5 — Final Deliverables $ 28,750.00 Lump Sum Total Services $ 589,522.00 We expect to submit periodic invoices covering the engineering work as it progresses and to receive payment within thirty days thereafter. Mr. Abie Ladson April 21, 2014 Page 8 TIME OF COMPLETION: We propose to begin work immediately upon your direction. We will work concurrently on Tasks 1, 2, and 3 and expect to have these completed within 10 months. Once all evaluations are completed we will proceed to Task 4 and 5, and expect to complete these final tasks within 2 months. The Cranston team anticipates that all tasks including final reports will be completed within 12 months. We appreciate the opportunity of making this proposal and trust that you find it satisfactory. Your signature in the space provided on a copy of this letter returned to us will be our authority to proceed. Should you have any questions concerning the scope of the services offered, the fees, or the time of completion, please do not hesitate to contact us. Sincerely, CRANSTON ENGINEERING GROUP, P.C. • ee / r ie D. Scott Williams, PE /...l /4, Mitchell B. Murchison, PE MBM/kam Enclosure ACCEPTED: CITY OF AUGUSTA ENGINEERING DEPARTMENT BY: TITLE: DATE: G:IAA- Active Job FiIa1201312013 -0307 - ADA SELF EVALUATION & TRANSITION PLANI AA Pmpmd- ConUaM- PtojeetPlaMPmponl 120130307 _2014- 04- 21_MBM_Propaal doe v els 1:.1), t!1 p p N v t ' , , ,,.. ,... _ :...... ! 1 14 Z E°wa,E� " V ° . �� i t F - ' p ' 31 ; 1 : 1 ;it y ' 4 .it; :, f ; I; Atfii , r,� , �, T .... -- r� ''t 1 "l h! 1yt s 1 k F ---t- i lictis ‘ • r / 1111 r - 4tiorl':,. J ' )%'i;tigistfi..:!'"; `111".....Pifitt, tat' ja I IIIIN A. V o ll ' 441f 484 *, ' • il NIZZ V 4 `4„V*At i , wi 'S tX%4 I 4 ) . •► illb _ 1, • �, "...__ . ..� a � r � ��'.11ii� # " � , � '+� 610wirt i +� ` � _ ' .... .. . • i ,11 fr.: zt, ... { i . 1 f 4 - 4 , r il l � {� a II ..,„,„,,,,,,.... , „:„.,,,, • -'4" 14 1 ( V WX • allt 7ZI:4 9. 4 . ,,, _ .... ....., '� tip¢ $F .,„. i ?F it .. , . ..."1, 4, , "Wi-1.‘141'.'. 711: ' ' ' '44:111- ' ' if/ It'rm7149°.t11,1>f44.°49-4::4:\:4:7:' t.' • 11[21%* , ' ' ' 4 1 ki 4' 1 :0 § LI.-:' 1.11 4 11 '..it-- -- _, ,„, ” ;11 ."- - ‘... -'. ' 11 > # i ' - 7■ A 4 " 4 0 14 14. 40.4 011, Nftl ifr•v. WK., 04‘Ati 4, , „. ,,,„,..„,„,,*.., ..., i o„,,, , . ,,,,,,,..„.„ i i., iiii._ J....Ai/ ..,,,,, - • ,,,,,,,., 4: . ' ''''''l v 1 . t T .... NN4Pi 0 1 1 4 4 ,,, II ---- ' ' \ 1111 i",1111b itlin 1■,) N, milk o(t. VA + 011 I j , I " I ` X10 of J h �.-. °1 , Augusta, GA Engineering Department AGREEMENT ADA SELF EVALUATION & TRANSITION PLAN DEVELOPMENT II PROJECT NO.: XXX- XX -XXXX CONSULTANT SERVICES AGREEMENT ADA SELF EVALUATION AND TRANSITION PLAN DEVELOPMENT II PROJECT NO.: XXX -XX -XXXX BETWEEN AUGUSTA, GA ENGINEERING DEPARTMENT AND CRANSTON ENGINEERING GROUP, P.C. This Agreement is made and entered into this day of , 2014 by and between Augusta, Georgia, hereinafter called the "CITY" and CRANSTON ENGINEERING GROUP, P.C., a Corporation authorized to do business in Georgia, hereinafter called the "CONSULTANT." Whereas, the CITY desires to engage a qualified and experienced consulting firm to furnish professional services: to prepare a Self Evaluation and Transition Plan that wholly complies with the requirements of the Americans with Disabilities Act of 1990 (ADA) including modifications made by the ADA Amendments Act of 2008. Whereas, the CONSULTANT has represented to the CITY that it is experienced and qualified to provide the services contained herein and the CITY has relied upon such representation. Now, therefore, in consideration of the mutual promises and covenant herein contained, it is agreed by and between the CITY and the CONSULTANT that the CONSULTANT shall provide the design services of the Project. DESIGN CRITERIA The following publications shall be used as the basis for the engineering design services contained herein: Contract scoping documents regarding data quality, quantity, and deliverables. The CONSULTANT shall gather from the CITY all available data and information pertinent to the performance of the services for the Project. The CITY shall have the final decision as to what data and information is pertinent The CONSULTANT shall ensure that the data and information meet all local, state and federal standards. The CONSULTANT shall report in writing any discovery of errors or omissions contained in the data and information furnished by the CITY. The CONSULTANT shall visit and become familiar with the Project site and shall become acquainted with local conditions involved in carrying out this Agreement. The CONSULTANT may request that a representative of the CITY be present during the site visit. The CONSULTANT shall recommend and secure the ,CITY'S written approval of, the manner of project plans presentation and the methods to be used in the plan preparation so that these plans can be best utilized, as determined by the CONSULTANT and approved by the CITY, in the orderly preparation of the detailed construction contract plans, specifications, and contracts. The AED Plans Preparation Guidelines, current edition, shall be utilized in the production of plans for the project. Upon receipt of the CITY's written approval of the manner of the project plan presentation and methods of plan preparation, the CONSULTANT shall proceed with implementation of plan preparation. AED -CSA ADA Self Evaluation & Transition Plan 2 Page 12 AMOUNT OF CONTRACT It is agreed that the compensation hereinafter specified to perform the ADA Self Evaluation and Transition Plan II - Task 3 (see scope of services) required by this Agreement includes both direct and indirect costs chargeable to the project. AUGUSTA ENGINEERING DEPARTMENT Design and Engineering Services $353,726.00 AED -CSA ADA Self Evaluation & Transition Plan 2 Page 13 IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written below. Executed on behalf of CONSULTANT RECOMMEND FOR APPROVAL: CRANSTON ENGINEERING GROUP, P.C. CITY OF AUGUSTA, GEORGIA: Honorable Deke Copenhaver, Mayor 1� . Sc o r Wr i.e.4AIMS — VICE PP.ES I D EAtT Representative Approved Date: 1 Approved Date: 77/#7 /� [ATTACHED CORPORATE SEAL] ATTACHED CORPORATE SEA Afr v.: 4'%C11 MO/ 1 000000000 • ' q/ or ATTEST: ATTEST" S • �; k - • „ � 0 0 f • C , ,.,� I�' a... • • F ` • it of Title: Ai a Title: Lim ' i, 4/ , AED -CSA ADA Self Evaluation & Transition Plan 2 Page 14 Augusta, GA Engineering Department GENERAL CONDITIONS ADA SELF EVALUATION & TRANSITION PLAN DEVELOPMENT II PROJECT NO.: XXX- XX -)000( CONSULTANT SERVICES AGREEMENT ADA SELF EVALUATION AND TRANSITION PLAN II PROJECT NO.: XXX -XX -XXXX GENERAL CONDITIONS CONTENTS ACCURACY OF WORK 2 ASSIGNABILITY 2 AUDITS AND INSPECTORS 2 COMPENSATION 3 CONFIDENTIALITY 4 DESIGN AND REVIEW MANAGER 4 CONSULTANT COORDINATION 5 CONTRACT DISPUTES 5 CONTRACT TERMINATION 5 COORDINATION WITH THE NATIONAL GEODETIC SURVEY 6 COORDINATION WITH UTILITIES (if applicable) 6 COVENANT AGAINST CONTINGENT FEES 7 DELIVERY OF NOTICES 7 DRUG FREE WORK PLACE 7 EMPLOYMENT OF COUNTY'S PERSONNEL 7 INSURANCE 8 PERSONNEL 8 RESPONSIBILITY FOR CLAIMS AND LIABILITY 9 REVIEW OF WORK 9 RIGHT TO ENTER 9 SUBCONTRACTING 10 SUPERVISION AND CONTROL 10 SUSPENSION OF THE WORK, TERMINATION AND DELAY. 10 ESTIMATE OF QUANTITIES. 10 DEFECTIVE PRICING: 10 SPECIFIED EXCUSES FOR DELAY OR NON-PERFORMANCE. 11 HOLD HARMLESS* 11 CONTINGENT FEES: 11 CONTRACTUAL OBLIGATIONS. 11 INSPECTIONS. 12 LOCAL SMALL BUSINESS: 12 TERMINATION OF THE AGREEMENT FOR DEFAULT 12 TERMINATION OF THE AGREEMENT IN WHOLE OR IN PART FOR THE CONVENIENCE OF CITY 12 AN ACKNOWLEDGEMENT BY ALL PARTIES CONTRACTING WITH CITY AS FOLLOWS: 12 AED -CSA ADA Self Evaluation & Transition Plan 2 GC1 ACCURACY OF WORK The CONSULTANT shall be responsible for the accuracy of the work and shall promptly correct its errors and omissions without additional compensation. Acceptance of the work by the CITY will not relieve the CONSULTANT of the responsibility for subsequent correction of any errors and the clarification of any ambiguities. At any time during the composition of the improvement provided for by the plans or during any phase of work performed by others based on data secured by the CONSULTANT under the Agreement, the CONSULTANT shall confer with the CITY for the purpose of interpreting the information obtained and to correct any errors or omissions made by it. The CONSULTANT shall prepare any plans or data required by the CITY to correct its errors or omissions. The above consultation, clarification, or correction shall be made without added compensation to the CONSULTANT. The CONSULTANT shall give immediate attention to these changes so there will be a minimum of delay to others. ASSIGNABILITY The CONSULTANT shall not assign or transfer whether by an assignment or novation, any of its rights, obligations, benefits, liabilities or other interest under this Agreement without the written consent of the CITY. AUDITS AND INSPECTORS At any time during normal business hours and as often as the CITY may deem necessary, the CONSULTANT shall make available to the CITY and /or audit representatives of the CITY for examination all of its records with respect to all matters covered by this Agreement. It shall also permit the CITY and /or representative of the audit, examine and make copies, excerpts or transcripts from such records of personnel, conditions employment and other data relating to all matters covered by this Agreement. The CONSULTANT shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred on the Project and used in support of its proposal and shall make such material available at all reasonable time during the period of the Agreement, and for three years from the date of final payment under the Agreement, for inspection by the CITY or any reviewing agencies, and copies thereof shall be furnished upon request at cost plus 10 %. The CONSULTANT agrees that the provisions of this Article shall be included in any Agreements it may make with any subcontractor, assignee, or transferee. AED -CSA ADA Self Evaluation & Transition Plan 2 GC2 COMPENSATION The CITY shall compensate the CONSULTANT for services which have been authorized by the CITY under the terms of this Agreement. The CONSULTANT may submit to the CITY a monthly invoice, in a form acceptable to the CITY and accompanied by all support documentation requested by the CITY, for payment for the services which were completed during the billing period. The CITY shall review said invoices for approval. The CITY shall have the right to reject payment of any invoice or part thereof if not properly supported, or if the costs requested or a part thereof, as determined solely by the CITY, are unreasonably in excess of the actual stage of completion of each phase. The CITY shall pay each such invoice or portion thereof as approved, provided that the approval or payment of any such invoice shall not be considered to be evidence of performance by the CONSULTANT to the point indicated by such invoice, or of receipt of acceptance by the CITY of the services covered by such invoice. The CITY shall pay any undisputed items contained in such invoices. Each invoice shall be accompanied by a letter progress report describing the total work accomplished for each phase and any problems which have been encountered which may inhibit execution of the work. The CONSULTANT shall also submit an accurate updated schedule, and an itemized description of the percentage of total work completed for each phase during the billing period. Compensation for design services for the Augusta Engineering Department shall be a lump sum for each phase or item of work authorized by the CITY. The CONSULTANT shall invoice based on the percentage of the work completed during the billing period. Upon completion by the CONSULTANT of each phase of the work and approval thereof by the CITY, the CITY will pay the CONSULTANT a sum equal to one hundred percent (100 %) of the compensation set forth herein, less the total of all previous partial payments, paid or in the process of payment except as otherwise stated below for Water and Sewer design services. Compensation for design services for the Augusta Utilities shall be invoiced based on the sum of all actual costs incurred in the performance of the work, including all direct, payroll, overhead, and profit costs in an amount not -to- exceed the compensation set forth herein for the Water and Sewer Plans Phase. AED -CSA ADA Self Evaluation & Transition Plan 2 GC3 CONFIDENTIALITY The CONSULTANT agrees that its conclusions and any reports are for the confidential information of the CITY and that it will not disclose its conclusions in whole or in part to any person whatsoever, other than to submit its written documentation to the CITY, and will only discuss the same with it or its authorized representatives. Upon completion of this agreement term, all documents, reports, maps, data and studies prepared by the CONSULTANT pursuant thereto shall become the property of the CITY and be delivered to the Director of Engineering. Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or results and findings of the work conducted under this agreement shall not be presented publicly or published without prior written approval in writing by the CITY. It is further agreed that if any information concerning the project, its conduct, results, or data gathered or processed should be released by the CONSULTANT without prior approval from the CITY, the release of same shall constitute grounds for termination of this agreement without indemnity to the CONSULTANT, but should any such information be released by the CITY or by the CONSULTANT with such prior written approval, the same shall be regarded as public information and no longer subject to the restrictions of this agreement. DESIGN AND REVIEW MANAGER The Design and Review Manager (Assistant Director of Engineering) or his duly appointed representative(s) shall act as the Liaison Engineer between the CONSULTANT and the CITY and all utilities, and authorities or governments whose properties will be affected. The CONSULTANT shall arrange for conferences, for exchanges of data and information, and for necessary approvals. All correspondence, data, information, and reports shall be directed to the Design and Review Manager to provide for proper distribution to the parties concerned. All conferences, including telephone conversations and decisions, shall be reduced to writing by the CONSULTANT and at least two (2) copies shall be forwarded to the Design and Review Manager within seven (7) calendar days of the event. The CONSULTANT shall meet with the CITY for review of the work or submit in writing a project status update on a monthly basis or as determined by the CITY. The Design and Review Manager will expedite any necessary decisions affecting the performance of the CONSULTANT'S Agreement, but the CONSULTANT shall not make use of the Design and Review Manager's services on trivial or minor matters normally to be decided by the CONSULTANT. AED -CSA ADA Self Evaluation & Transition Plan 2 GC4 If the project includes work for Augusta Utilities, an AU Liaison Engineer will act in the same capacity as the AED Design and Review Manager does for the roadway design work. Both the AU Liaison Engineer and the AED Design and Review Manager shall be copied on all correspondence including documented phone conversations and minutes of meetings. The CONSULTANT shall coordinate directly with the AU Liaison Engineer on matters directly related to water and sewer work. CONSULTANT COORDINATION The CONSULTANT shall cooperate fully with the Georgia Department of Transportation, Federal Highway Administration, CONSULTANTS on adjacent projects, and CONSULTANTS for final plans, municipalities and local government officials, utility companies, railroads, and others, as may be directed by the CITY. Such cooperation shall include attendance at meetings, discussions, and hearings, as may be requested by the CITY, furnishing plans and other data produced in the course of work on the Project, as may be requested from time to time by the CITY to effect such cooperation and compliance with all directives issued by the CITY in accordance with this agreement. It is understood and agreed that the Georgia Department of Transportation and Federal Highway Administration may have access to the work and be furnished information as directed by the CITY. CONTRACT DISPUTES This Agreement shall be deemed to have been executed in Augusta, Georgia, and all questions of interpretation shall be governed by the Laws of the State of Georgia. All claims, disputes and other matters in question between the Owner and the CONSULTANT arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. The CONSULTANT, by executing this Agreement, specifically consents to venue in Augusta and waives any right to contest the venue in the Superior Court of Richmond County, Georgia. CONTRACT TERMINATION Pursuant to O.C.G.A. 36- 60 -13, this Agreement shall terminate absolutely and without further obligation on the part of the CITY at the close of the calendar year in which this Agreement is executed and at the close of each succeeding calendar year for which the agreement may be renewed by the parties hereto. This Agreement shall nevertheless automatically be renewed unless the CITY provides written notice to the CONSULTANT of its intention to terminate the Agreement at least thirty days prior to the close of the calendar year for which the Agreement is presently effective between the parties and /or has been renewed by the CITY. This Agreement shall obligate the CITY solely for AED -CSA ADA Self Evaluation & Transition Plan 2 GC5 those sums payable during the initial term of execution or in the event of renewal by the CITY for those sums payable in such individual renewal terms. Notwithstanding the foregoing language, the CONSULTANT agrees to continuously render the professional services specified by the Agreement to the CITY for such terms or renewal terms as are effective pursuant to this Agreement and for which the CITY agrees to pay in accordance with the terms of the Agreement or any future amendments thereto. The CITY may terminate this agreement in part or in whole upon written notice to the CONSULTANT. The CONSULTANT shall be paid for any validated services under this Agreement up to the time of termination. COORDINATION WITH THE NATIONAL GEODETIC SURVEY If a National Geodetic Survey control point is found during the surveying phase, it is to be identified and brought to the attention of the Design and Review Manager. If it is to be affected based on the proposed design, at the direction of the Design and Review Manager, the CONSULTANT shall contact the National Geodetic Survey (NGS) advisor at the Georgia Department of Community Affairs (DCA) and request data on geodetic control points during the preliminary evaluation phase of project design. (Address: NGS c/o DCA, 1200 Equitable Building, Atlanta, Georgia 30303. Telephone: 404 - 656 -5527, FAX: 404 - 656 -9792. CONSULTANT shall provide the NGS Advisor with a clear copy of the pertinent USGS 7.5' Quad sheet(s) showing the project location. Preliminary information, even in rough outline, is sufficient to allow the advisor to determine impact of the proposed project on NGS and USGS control points. Continued coordination with the advisor to relocate and /or preserve affected control points will be maintained throughout the project life. This coordination shall be implemented as soon as possible after receipt of Notice to Proceed by the CITY. COORDINATION WITH UTILITIES (if applicable) Where privately, publicly or cooperatively owned utility companies will require rearrangements in connection with the proposed, the CONSULTANT shall furnish prints or reproducible for the utility owners as directed by the CITY and check the utilities' submitted plans for avoidance of conflicts with the road construction details or with the facilities of other utilities. This may require numerous submittals to the utility companies. The CONSULTANT shall also submit a final set of construction plans to all utilities. The CONSULTANT shall make no commitments with the utilities which are binding upon the CITY. If the project includes work for the Augusta Utilities (AU), the CONSULTANT shall research all Augusta Utilities records and act on behalf of the AU to identify the existing facilities on the submitted roadway plans for avoidance, or resolution, of conflicts with the road construction details or with the existing or proposed facilities of other utilities. AED -CSA ADA Self Evaluation & Transition Plan 2 GC6 COVENANT AGAINST CONTINGENT FEES The CONSULTANT shall comply with the relevant requirements of all Federal, State, County, or local laws. The CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or any consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the CITY shall have the right to annul this Agreement without liability, or, at its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. DELIVERY OF NOTICES All written notices, demands, and other papers or documents to be delivered to the CITY under this Agreement shall be delivered to the CITY's office, @ 505 Telfair Street, Augusta, GA 30901, or at such other place or places as may be subsequently designated by written notice to the CONSULTANT. All written notices, demands, and other papers or documents to be delivered to the CONSULTANT under this Agreement shall be directed to or at such a place or places subsequently to be designated in writing by the CONSULTANT to the CITY. DRUG FREE WORK PLACE CONSULTANT shall be responsible for insuring that its employees shall not be involved in any manner with the unlawful manufacture, distribution, dispensation, possession, sale or use of a controlled substance in the workplace. For purposes of the policy, "workplace" is defined as CITY owned or leased property, vehicles, and project or client site. Any violation of the prohibitions may result indiscipline and /or immediate discharge. CONSULTANT shall notify the appropriate federal agencies of an employee who has a criminal drug statue conviction for workplace violations. CONSULTANT may require drug or alcohol testing of employees when contractually or legally obligated, or when good business practices would dictate. EMPLOYMENT OF COUNTY'S PERSONNEL The CITY has incurred considerable expense for advertising, recruiting, evaluating, training and retaining its employees. As such, CONSULTANT hereby agrees that it will not directly or indirectly, solicit or hire any employee of the CITY, or induce any employee to terminate his employment with the CITY during the terms of this agreement, nor for a period of one year AED -CSA ADA Self Evaluation & Transition Plan 2 GC7 following the end of said term. CONSULTANT may not hire, employ, or allow a CITY employee to provide services without the prior consent of the CITY, except as provided herein INSURANCE Prior to beginning work, the CONSULTANT shall obtain and furnish certificates to the CITY for the following minimum amounts of insurance: A. Workmen's Compensation Insurance in accordance with the laws of the State of Georgia. B. Public Liability Insurance in an amount of not less than One Hundred Thousand ($100,000.00) Dollars for injuries, including those resulting in death to any one person, and in an amount of not less than Three Hundred Thousand ($300,000.00) Dollars on account of any one occurrence. C. Property Damage Insurance in an amount of not less than Fifty Thousand ($50,000.00) Dollars from damages on account of any occurrence, with an aggregate limit of One Hundred Thousand ($100,000.00) Dollars. D. Valuable Papers Insurance in an amount sufficient to assure the restoration of any plans, drawings, field notes, or other similar data relating to the work covered by the Project. E. Professional Liability Insurance in an amount that correlates to the amount of this agreement and nature of the project. PERSONNEL The CONSULTANT represents that it has secured or will secure, at its own expense, all personnel necessary to complete this agreement, none of whom shall be employees of, or have any contractual relationship with, the CITY. Primary liaison with the CITY will be through its designee. If the project includes AU work, the CONSULTANT shall identify, in writing, a water /sewer project manager responsible for direction and coordination of this portion of the project. All of the services required hereunder will be performed by the CONSULTANT under his supervision, and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under law to perform such services. All professional personnel, including subcontractors, engaged in performing services for the CONSULTANT under this agreement shall be indicated in a personnel listing attached hereto as Exhibit "A" and incorporated herein by reference. No changes or substitutions shall be permitted in the CONSULTANT'S key personnel as set forth herein without the prior written approval of the Director or his designee. The CONSULTANT shall employ in responsible charge of supervision and design of the work only persons duly registered in the appropriate category; and further shall employ only qualified surveyors in responsible charge of any survey work. AED -CSA ADA Self Evaluation & Transition Plan 2 GC8 The CONSULTANT shall endorse all reports, agreement plans, and survey data. Such endorsements shall be made by a person duly registered in the appropriate category by the Georgia State Board of Registration for Professional Engineers and Land Surveyors, being in the full employ of the CONSULTANT and responsible for the work prescribed by this agreement. RESPONSIBILITY FOR CLAIMS AND LIABILITY The CONSULTANT shall be responsible for any and all damages to properties or persons caused by its employees, subcontractors, or agents, and shall hold harmless the CITY, its officers, agents, and employees from all suits, claims, actions, or damages of any nature whatsoever to the extent found to be resulting from the CONSULTANT, its subcontractors, or its agents in the performance or non - performance of work under this Agreement. These indemnities shall not be limited by reason of the listing of any insurance coverage. REVIEW OF WORK Authorized representatives of the CITY may at all reasonable times review and inspect the project activities and data collected under the Agreement and amendments thereto. All reports, drawings, studies, specifications, estimates, maps and computations prepared by or for the CONSULTANT, shall be available to authorized representatives of the CITY for inspection and review at all reasonable times in the main offices of the CITY. Acceptance shall not relieve the CONSULTANT of its professional obligation to correct, at its expense, any of its errors in work. The Engineering Department may request at any time and the CONSULTANT shall produce progress prints or copies of any work as performed under this Agreement. Refusal by the CONSULTANT to submit progress reports and /or plans shall be cause to withhold payment to the CONSULTANT until the CONSULTANT complies with the CITY's request in this regard. The CITY's review recommendations shall be incorporated into the plans by the CONSULTANT. RIGHT TO ENTER The CONSULTANT shall notify all property owners or occupants of the intent to enter properties for the purpose of accomplishing surveys or other field investigations in accordance with the practices of the CITY. The CONSULTANT shall discuss with and receive approval from the Augusta Engineering Department prior to sending said notices of intent to enter private property. Upon request by the CONSULTANT, the CITY will provide the necessary documents identifying the CONSULTANT as being in the employ of the CITY for the purpose described in the Agreement. If the property owner or occupant denies the CONSULTANT permission to enter, such incident will be reported to the CITY and the CITY will initiate such action as is dictated by current policy and procedure. AED -CSA ADA Self Evaluation & Transition Plan 2 GC9 SUBCONTRACTING The CONSULTANT shall not subcontract any part of the work covered by this Agreement or permit subcontracted work to be further subcontracted without the CITY's prior written approval of the subcontractor. The CITY will not approve any subcontractor for work covered by this Agreement that has not been recommended for approval by the Design and Review Manager. All subcontracts in the amount $5,000 or more shall include, where possible, the provisions set forth in this Agreement. SUPERVISION AND CONTROL The CONSULTANT shall perform the services required to accomplish the work plan as stated above under such control and supervision by the CITY, as the CITY may deem appropriate. SUSPENSION OF THE WORK, TERMINATION AND DELAY: To the extent that it does not alter the scope of this Agreement , Augusta, GA reserves the right of unilaterally ordering, without any cause, a temporary stopping of the work, or delaying of the work to be performed by the CONSULTANT under this Agreement . Augusta, GA will not be held liable for compensation to the CONSULTANT for an extension of agreement time or increase in agreement price, or both, directly attributable to this action of Augusta, GA. ESTIMATE OF QUANTITIES: The estimated quantities of work to be done and materials to be furnished under this agreement if shown in any of the documents including the bid are given only for use in comparing bids and to indicate approximately the total amount of the agreement and the right is especially reserved except as herein otherwise specifically limited to increase or diminish them as may be deemed reasonably necessary or desirable by Augusta, GA to complete the work contemplated by this agreement and such increase or diminution shall in no way vitiate this agreement nor shall any such increase or diminution give cause for claims or liability for damages. DEFECTIVE PRICING: To the extent that the pricing provided by the CONSULTANT is erroneous and defective, the parties may, by agreement, correct pricing errors to reflect the intent of the parties. AED -CSA ADA Self Evaluation & Transition Plan 2 GC10 SPECIFIED EXCUSES FOR DELAY OR NON - PERFORMANCE: The CONSULTANT is not responsible for delay in performance caused by acts of nature, strikes, lockouts, accidents, or other events beyond the control of the agreement or. In any such event, the price and schedule shall be equitably adjusted. HOLD HARMLESS: Except as otherwise provided in this Agreement , the CONSULTANT shall indemnify and hold harmless Augusta, GA, and its employees and agents from and against all liabilities, claims, suits, demands, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from the performance of its Work. CONTINGENT FEES: The CONSULTANT is prohibited from directly or indirectly advocating in exchange for compensation that is contingent in any way upon the approval of this agreement or the passage, modification, or defeat of any legislative action on the part of the Augusta, Georgia Commission the CONSULTANT shall not hire anyone to actively advocate in exchange for compensation that is contingent in any way upon the passage, modification, or defeat of any agreement or any legislation that is to go before the Augusta, Georgia Commission. CONTRACTUAL OBLIGATIONS: The CONSULTANT acknowledges that this agreement and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law, the CONSULTANT is deemed to possess knowledge concerning Augusta, Georgia's ability to assume contractual obligations and the consequences of the CONSULTANT provision of goods or services to Augusta, Georgia under an unauthorized agreement , amendment, modification, change order or other similar document, including the possibility that the CONSULTANT may be precluded from recovering payment for such unauthorized goods or services. Accordingly, the CONSULTANT agrees that if it provides goods or services to Augusta, Georgia under a agreement that has not received proper legislative authorization or if the CONSULTANT provides goods or services to Augusta, Georgia in excess of the any contractually authorized goods or services, as required by Augusta, Georgia's Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or services provided by the CONSULTANT. The CONSULTANT assumes all risk of non - payment for the provision of any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to other remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however characterized, including, without limitation, all remedies at law or equity." This acknowledgement shall be a mandatory provision in all Augusta, Georgia agreement s for goods and services, except revenue producing agreement s. AED -CSA ADA Self Evaluation & Transition Plan 2 GC11 INSPECTIONS: All agreement s shall provide that Augusta, Georgia may, at reasonable times, inspect the part of the plant, place of business, or work site of a CONSULTANT or subcontractor or subunit thereof which is pertinent to the performance of any agreement awarded or to be awarded by Augusta, Georgia. LOCAL SMALL BUSINESS: In accordance with Chapter 10B of the AUGUSTA, GA. CODE, the CONSULTANT expressly agrees to collect and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its Local Small Business Opportunity Program and to make such records available to Augusta, Georgia. The requirements of the Local Small Business Opportunity Program can be found at www.augustaga.gov. In accordance with AUGUSTA.GA CODE § 1-10 - 129(d) (7), for all agreement s where a local small business goal has been established, the CONSULTANT is required to provide local small business utilization reports. CONSULTANT shall report to Augusta, Georgia the total dollars paid to each local small business on each agreement , and shall provide such payment affidavits, regarding payment to subcontractors as may be requested by Augusta, Georgia. Such documents shall be in the format specified by the Director of Minority and Small Business Opportunities, and shall be submitted at such times as required by Augusta, Georgia. Failure to provide such reports within the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including but not limited to, withholding payment from the CONSULTANT and /or collecting liquidated damages. TERMINATION OF THE AGREEMENT FOR DEFAULT Failure of the CONSULTANT, which has not been remedied or waived, to perform or otherwise comply with a material condition of the Agreement shall constitute default. The CITY may terminate this Agreement in part or in whole upon written notice to the CONSULTANT pursuant to this term. TERMINATION OF THE AGREEMENT IN WHOLE OR IN PART FOR THE CONVENIENCE OF CITY The CITY may terminate this Agreement in part or in whole upon written notice to the CONSULTANT. The CONSULTANT shall be paid for any validated services under this Agreement up to the time of termination AN ACKNOWLEDGEMENT BY ALL PARTIES CONTRACTING WITH CITY AS FOLLOWS: 1. CONSULTANT acknowledges that this Agreement and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law, CONSULTANT is deemed to possess knowledge concerning AED -CSA ADA Self Evaluation & Transition Plan 2 GC12 CITY'S ability to assume contractual obligations and the consequences of CONSULTANT'S provision of goods or services to CITY under an unauthorized Agreement, amendment, modification, change order or other similar document, including the possibility that the CONSULTANT may be precluded from recovering payment for such unauthorized goods or services. Accordingly, CONSULTANT agrees that if it provides goods or services to CITY under a Agreement that has not received proper legislative authorization or if the CONSULTANT provides goods or services to CITY in excess of the any contractually authorized goods or services, as required by CITY'S Charter and Code, CITY may withhold payment for any unauthorized goods or services provided by CONSULTANT. CONSULTANT assumes all risk of non - payment for the provision of any unauthorized goods or services to CITY, and it waives all claims to payment or to other remedies for the provision of any unauthorized goods or services to CITY, however characterized, including, without limitation, all remedies at law or equity." This acknowledgement shall be a mandatory provision in all CITY Agreements for goods and services, except revenue producing Agreements. 2. All CONSULTANTS and SUB - CONSULTANTS entering into Agreements with CITY for the physical performance of services shall be required to execute an Affidavit verifying its compliance with O.C.G.A. § 13- 10 -91, stating affirmatively that the individual, firm, or corporation which is contracting with the CITY has registered with and is participating in a federal work authorization program. All CONSULTANTS and SUB - CONSULTANTS must provide their E- Verify number and must be in compliance with the electronic verification of work authorized programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99- 603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13 -10 -91 and shall continue to use the federal authorization program throughout the Agreement term. All CONSULTANTS shall further agree that, should it employ or contract with any SUB CONSULTANT(S) in connection with the physical performance of services pursuant to its Agreement with CITY the CONSULTANT will secure from such SUB - CONSULTANT(S) each SUB - CONSULTANT'S E- Verify number as evidence of verification of compliance with O.C.G.A. § 13 -10 -91 on the SUB - CONSULTANT affidavit provided in Rule 300- 10- 01 -.08 or a substantially similar form. All CONSULTANTS shall further agree to maintain records of such compliance and provide a copy of each such verification to CITY at the time the SUB - CONSULTANT(S) is retained to perform such physical services. AED -CSA ADA Self Evaluation & Transition Plan 2 GC13 Augusta, GA Engineering Department ATTACHMENT B ADA SELF EVALUATION & TRANSITION PLAN DEVELOPMENT II PROJECT NO.: XXX -XX -XXXX Augusta, GA Engineering Department ATTACHMENT B ADA SELF EVALUATION & TRANSITION PLAN DEVELOPMENT II PROJECT NO.: XXX -XX -XXXX 7 Attachment B You Must Complete and Return all 3 panes of Attachment B with Your Submittal Document Must Be Notarized. Augusta, Georgia Augusta Procurement Department ATTN: Procurement Director 530 Greene Street, Suite 605 Augusta, Georgia 30901 Name of Vendor: Cranston Engineering Group, P.C Street Address: 452 Ellis Street City, State, Zip Code: Augusta, GA 30901 Phone: 706- 722 -1588 Fax: 706- 722 -8379 Email: www.cranstonennineerina.com Do You Have A Business License? Yes: X No: Business License # for your Company (Must Provide): LCB19990014493 Company must be licensed in the Govemmental entity for where they do the majority of their business. If your Governmental entity (State or Local) does not require a business license, your company will be required to obtain a Richmond County business license if awarded a Bid/RFP /RFQ. For further information contact the License and Inspection Department @ 706 312 -5162. List the State, City & County that issued your license: Georgia, August Richmond County Acknowledgement of Addenda: ( #1) : ( #2) : (#3) : (#4) : (#5) : (#6) : ( #7) : (#8) NOTE: CHECK APPROPRIATE BOX(ES)- ADD ADDITIONAL NUMBERS AS APPLICABLE, Statement of Non - Discrimination The undersigned understands that it is the policy of Augusta, Georgia to promote full and equal business opportunity for all persons doing business with Augusta, Georgia. The undersigned covenants that we have not discriminated, on the basis of race, religion, gender, national origin or ethnicity, with regard to prime contracting, subcontracting or partnering opportunities. The undersigned covenants and agrees to make good faith efforts to ensure maximum practicable participation of local small businesses on the bid or contract awarded by Augusta, Georgia. The undersigned further covenants that we have completed truthfully and fully the required forms regarding good faith efforts and local small business subcontractor /supplier utilization. The undersigned further covenants and agrees not to engage in discriminatory conduct of any type against local small businesses, in conformity with Augusta, Georgia's Local Small Business Opportunity Program. Set forth below is the signature of an officer of the bidding /contracting entity with the authority to bind the entity. The undersigned acknowledge and warrant that this Company has been made aware of understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunities to do business with this Company; That this promise of non- discrimination as made and set forth herein shall be continuing in nature and shall remain in full force and effect without interruption; That the promises of non - discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and incorporated by reference into any contract or portion thereof which this Company may hereafter obtain and; That the failure of this Company to satisfactorily discharge any of the promises of nondiscrimination as made and set forth herein shall constitute a material breach of contract entitling Augusta, Georgia to declare the contract in default and to exercise any and all applicable rights remedies including but not limited to cancellation of the contract, termination of the contract, suspension and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on a contract. RFQ 13-180 ADA Self Evaluation & Transition Plan Development Page 17 of 29 Attachment B - Page 2 of 3 Non - Collusion of Prime Bidder /Offeror By submission of a bid, the vendor certifies, under penalty of perjury, that to the best of its knowledge and belief: (a) The prices in the proposal have been arrived at independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor. (b) Unless otherwise required by law, the prices which have been quoted in the proposal have not been knowingly disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or to any competitor. (c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership or corporation to submit or not to submit a proposal for the purpose of restricting competition. Collusions and fraud in bid preparation shall be reported to the State of Georgia Attorney General and the United States Justice Department. Conflict of Interest By submission of a bid, the responding firm certifies, under penalty of perjury, that to the best of its knowledge and belief: 1. No circumstances exist which cause a Conflict of Interest in performing the services required by this ITB, and 2. That no employee of the County, nor any member thereof, not any public agency or official affected by this ITB, has any pecuniary interest in the business of the responding firm or his sub - consultant(s) has any interest that would conflict in any manner or degree with the performance related to this ITB. By submission of a bid, the vendor certifies under penalty of perjury, that to the best of its knowledge and belief: (a) The prices in the bid have been arrived at independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor. (b) Unless otherwise required by law, the prices which have been quoted in the bid have not knowingly been disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or competitor. c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership or cooperation to submit or not to submit a bid for the purpose of restricting competition. For any breach or violation of this provision, the County shall have the right to terminate any related contract or agreement without liability and at its discretion to deduct from the price, or otherwise recover, the full amount of such fee, commission, percentage, gift, payment or consideration. You Must Complete and Return all 3 panes of Attachment B with Your Submittal. Document Must Be Notarized. RFQ 13-180 ADA Self Evaluation & Transition Plan Development Page 18 of 29 Attachment B - Page 3 of 3 Contractor Affidavit and Agreement By executing this affidavit, the undersigned contractor verifies its compliance with 0.C.G.A. 13- 10 -91, stating affirmatively that the individual, firm, or corporation which is contracting with Augusta, Georgia Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99 -603], in accordance with the applicability provisions and deadlines established in 0.C.G.A 13- 10 -91. The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with Augusta, Georgia Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with 0.C.G.A 13 -10 -91 on the Subcontractor Affidavit provided in Rule 300- 10- 01 -.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Augusta, Georgia Board of Commissioners at the time the subcontractor(s) is retained to perform such service. Georgia Law requires your company to have an E- Verify*User Identification Number (Company I.D.) on or after July 1, 2009. For additional information or to enroll your company, visit the State of Georgia website: https : / /e verify.uscis.aov /enrol] and /or http:// www .dol.state.ga.us/pdf /rules/300 10 1.pdf ** E- Verify * User Identification Number (Company I.D.) 64684 NOTE: E- VERIFY USER IDENDIFICATION NUMBER (COMPANY I.D.) MUST BE PROVIDED: IN ADDITION, THE RECOMMENDED AWARDED VENDOR WILL BE REQUIRED TO PROVIDE A COPY OF HOMELAND SECURITY'S MEMORANDUM OF UNDERSTANDING (MOU) The undersigned further agrees to submit a notarized copy of Attachment B and any required documentation noted as part of the Augusta, Georgia Board of Commissions specifications which govern this process. In addition, the undersigned agrees to submit all required forms for any subcontractor(s) as requested and or required. I further understand that my submittal will be deemed non - compliant if any part of this process is violated. Cranston Engineering Group, P.C. • •• • - Name �� ■•- BY: Aut . "red • icer . Agent (Contractor Signature) Vice President Title of Authorized Officer or Agent of Contractor D. Scott Williams Printed Name of Authorized Officer or Agent 01 - � SU : IB AND SWO - B 0 E ME ON THIS THE 12 DAY OF Septembeiif , `°`•I , s J IA., ry Pub is h A 0jn : PUBLDG My Commission Expires:8 /1/2016 • .• /0� t • C7/ ++ y C You Must Complete and Return all 3 pages of Attachment B with Your Submittal. Document Muir W arized. REV. 7/29/2013 RFQ 13-180 ADA Self Evaluation & Transition Plan Development Page 19 of 29 G E O R G I A You Must Complete and Return with Your Submittal. Document Must Be Notarized Systematic Alien Verification for Entitlements (SAVE) Program Affidavit Verifying Status for Augusta, Georgia Benefit Application By executing this affidavit under oath, as an applicant for an Augusta, Georgia Business License or Occupation Tax Certificate, Alcohol License, Taxi Permit, Contract or other public benefit as reference in O.C.G.A. Section 50 -36 -1, I am stating the following with respect to my bid for an Augusta, Georgia contract for RFQ 13 - 180 ADA Self Evaluation & Transition Plan Development leid/RFP/RFQ Project Number and Project Name] D. Scott Williams IPrint/rype: Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity] Cranston Engineering Group, P.C. print/Type: Name of business, corporation, partnership, or other private entity] 1.) x I am a citizen of the United States. OR 2.) I am a legal permanent resident 18 years of age or older. OR 3.) I am an otherwise qualified alien (8 § USC 1641) or nonimmigrant under the Federal Immigration and Nationality Act (8 USC 1101 et seq.) 18 years of age or older and lawfully present in the United States. In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Sec " -10-20 the Offici I Code f Georgia. Signs of Applica t D. Scott Williams Printed Name * Alien Registration Number for Non - Citizens S - 113 AND SWORN B Fe °E ON THIS THE 12 DAY OF Septembe , 2013 r idi j /A BA PA I I P . Al , ry Public G •• . t� �l My Commission Expires: 8/1/2016 IOfAY • 0 j n = P UMA rQ'v Note: THIS FORM MUST BE RETURNED WITH YOUR SUBMITTAL O� Gy w .•' a ."," REv.9/25/2012 t •••••••• 4 e lA COV +` RFQ 13-180 ADA Self kvaluation &Plan Development Page 20 of 29 Company ID Number: 64684 5 ARTICLE I PURPOSE AND AUTHORITY This Memorandum of Understanding (MOU) sets forth the points of agreement between the Social Security Administration (SSA), the Department of Homeland Security (DHS) and Cranston Eneineering Group. P.C. (Employer) regarding the Employer's participation in the Employment Eligibility Verification Program (E- Verify). E -Verify is a program in which the employment eligibility of all newly hired employees will be confirmed after the Employment Eligibility Verification Form (Form I -9) has been completed. Authority for the E -Verify program is found in Title IV, Subtitle A, of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (IIRIRA), Pub. L. 104 -208, 110 Stat. 3009, as amended (8 U.S.C. § 1324a note). ARTICLE II FUNCTIONS TO BE PERFORMED A. RESPONSIBILITIES OF THE SSA 1. Upon completion of the Form I -9 by the employee and the Employer, and provided the Employer complies with the requirements of this MOU, SSA agrees to provide the Employer with available information that allows the Employer to confirm the accuracy of Social Security Numbers provided by all newly hired employees and the employment authorization of U.S. citizens. 2. The SSA agrees to provide to the Employer appropriate assistance with operational problems that may arise during the Employer's participation in the E -Verify program. The SSA agrees to provide the Employer with names, titles, addresses, and telephone numbers of SSA representatives to be contacted during the E- Verify process. 3. The SSA agrees to safeguard the information provided by the Employer through the E- Verify program procedures, and to limit access to such information, as is appropriate by law, to individuals responsible for the verification of Social Security Numbers and for evaluation of the E -Verify program or such other persons or entities who may be authorized by the SSA as governed by the Privacy Act (5 U.S.C. § 552a), the Social Security Act (42 U.S.C. 1306(a)), and SSA regulations (20 CFR Part 401). 4. SSA agrees to establish a means of automated verification that is designed (in conjunction with DHS's automated system if necessary) to provide confirmation or tentative nonconfirmation of U.S. citizens' employment eligibility and accuracy of SSA records for both citizens and aliens within 3 Federal Government work days of the initial inquiry. Company ID Number: 64684 5. SSA agrees to establish a means of secondary verification (including updating SSA records as may be necessary) for employees who contest SSA tentative nonconfirmations that is designed to provide fmal confirmation or nonconfirmation of U.S. citizens' employment eligibility and accuracy of SSA records for both citizens and aliens within 10 Federal Government work days of the date of referral to SSA, unless SSA determines that more than 10 days may be necessary. In such cases, SSA will provide additional verification instructions. B. RESPONSIBILITIES OF THE DEPARTMENT OF HOMELAND SECURITY 1. Upon completion of the Form I -9 by the employee and the Employer and after SSA verifies the accuracy of SSA records for aliens through E- Verify, DHS agrees to provide the Employer access to selected data from DHS's database to enable the Employer to conduct: • Automated verification checks on newly hired alien employees by electronic means, and • Photo verification checks (when available) on newly hired alien employees. 2. DHS agrees to provide to the Employer appropriate assistance with operational problems that may arise during the Employer's participation in the E -Verify program. DHS agrees to provide the Employer names, titles, addresses, and telephone numbers of DHS representatives to be contacted during the E- Verify process. 3. DHS agrees to provide to the Employer a manual (the E -Verify Manual) containing instructions on E -Verify policies, procedures and requirements for both SSA and DHS, including restrictions on the use of E- Verify.. DHS agrees to provide training materials on E- Verify. 4. DHS agrees to provide to the Employer a notice, which indicates the Employer's participation in the E- Verify program. DHS also agrees to provide to the Employer anti- discrimination notices issued by the Office of Special Counsel for Immigration - Related Unfair Employment Practices (OSC), Civil Rights Division, and U.S. Department of Justice. 5. DHS agrees to issue the Employer a user identification number and password that permits the Employer to verify information provided by alien employees with DHS's database. 6. DHS agrees to safeguard the information provided to DHS by the Employer, and to limit access to such information to individuals responsible for the verification of alien employment eligibility and for evaluation of the E -Verify program, or to such other persons or entities as may be authorized by applicable law. Information will be used only to verify the accuracy of Social Security Numbers and employment eligibility, to enforce the Immigration and Nationality Act and federal criminal laws, and to ensure accurate wage reports to the SSA. 7. DHS agrees to establish a means of automated verification that is designed (in conjunction with SSA verification procedures) to provide confirmation or tentative nonconfirmation of employees' employment eligibility within 3 Federal Government work days of the initial inquiry. Company ID Number: 64684 8. DHS agrees to establish a means of secondary verification (including updating DHS records as may be necessary) for employees who contest DHS tentative nonconfirmations and photo non -match tentative nonconfirmations that is designed to provide final confirmation or nonconfirmation of the employees' employment eligibility within 10 Federal Government work days of the date of referral to DHS, unless DHS determines that more than 10 days may be necessary. In such cases, DHS will provide additional verification instructions. C. RESPONSIBILITIES OF THE EMPLOYER 1. The Employer agrees to display the notices supplied by DHS in a prominent place that is clearly visible to prospective employees. 2. The Employer agrees to provide to the SSA and DHS the names, titles, addresses, and telephone numbers of the Employer representatives to be contacted regarding &Verify. 3. The Employer agrees to become familiar with and comply with the E -Verify Manual. 4. The Employer agrees that any Employer Representative who will perform employment verification queries will complete the E -Verify Tutorial before that individual initiates any queries. A. The employer agrees that all employer representatives will take the refresher tutorials initiated by the E -Verify program as a condition of continued use of E- Verify. B. Failure to complete a refresher tutorial will prevent the employer from continued use of the program. 5. The Employer agrees to comply with established Form 1 -9 procedures, with two exceptions: • If an employee presents a "List B" identity document, the Employer agrees to only accept "List B" documents that contain a photo. (List B documents identified in 8 C.F.R. § 274a.2 (b) (1) (B)) can be presented during the Form I -9 process to establish identity). • If an employee presents a DHS Form I -551 (Permanent Resident Card) or Form I -766 (Employment Authorization Document) to complete the Form I -9, the Employer agrees to make a photocopy of the document and to retain the photocopy with the employee's Form I -9. The employer will use the photocopy to verify the photo and to assist the Department with its review of photo non - matches that are contested by employees. Note that employees retain the right to present any List A, or List B and List C, documentation to complete the Form I -9. DHS may in the future designate other documents that activate the photo screening tool. 6. The Employer understands that participation in E -Verify does not exempt the Employer from the responsibility to complete, retain, and make available for inspection Forms I -9 that relate to its employees, or from other requirements of applicable regulations or laws, except for the following modified requirements applicable by reason of the Employer's participation in E- Verify: (1) identity documents must have photos, as described in paragraph 5 above; (2) a Company ID Number: 64684 rebuttable presumption is established that the Employer has not violated section 274A(aX1XA) of the Immigration and Nationality Act (INA) with respect to the hiring of any individual if it obtains confirmation of the identity and employment eligibility of the individual in compliance with the terms and conditions of E -Verify ; (3) the Employer must notify DHS if it continues to employ any employee after receiving a final nonconfirmation, and is subject to a civil money penalty between $500 and $1,000 for each failure to notify DHS of continued employment following a final nonconfirmation; (4) the Employer is subject to a rebuttable presumption that it has knowingly employed an unauthorized alien in violation of section 274A(aX1XA) if the Employer continues to employ any employee after receiving a final nonconfirmation; and (5) no person or entity participating in E -Verify is civilly or criminally liable under any law for any action taken in good faith on information provided through the confirmation system. DHS reserves the right to conduct Form I -9 compliance inspections during the course of E- Verify, as well as to conduct any other enforcement activity authorized by law. 7. The Employer agrees to initiate E -Verify verification procedures within 3 Employer business days after each employee has been hired (but after both sections 1 and 2 of the Form I -9 have been completed), and to complete as many (but only as many) steps of the E -Verify process as are necessary according to the E -Verify Manual. The Employer is prohibited from initiating verification procedures before the employee has been hired and the Form I -9 completed. If the automated system to be queried is temporarily unavailable, the 3-day time period is extended until it is again operational in order to accommodate the Employer's attempting, in good faith, to make inquiries during the period of unavailability. In all cases, the Employer must use the SSA verification procedures first, and use DHS verification procedures and photo screening tool only after the the SSA verification response has been given. 8. The Employer agrees not to use E -Verify procedures for pre - employment screening of job applicants, support for any unlawful employment practice, or any other use not authorized by this MOU. The Employer must use E- Verify for all new employees and will not verify only certain employees selectively. The Employer agrees not to use E -Verify procedures for re- verification, or for employees hired before the date this MOU is in effect. The Employer understands that if the Employer uses E- Verify procedures for any purpose other than as authorized by this MOU, the Employer may be subject to appropriate legal action and the immediate termination of its access to SSA and DHS information pursuant to this MOU. 9. The Employer agrees to follow appropriate procedures (see Article III.B. below) regarding tentative nonconfirmations, including notifying employees of the fording, providing written referral instructions to employees, allowing employees to contest the finding, and not taking adverse action against employees if they choose to contest the fording. Further, when employees contest a tentative nonconfirmation based upon a photo non - match, the Employer is required to take affirmative steps (see Article III.B. below) to contact DHS with information necessary to resolve the challenge. 10. The Employer agrees not to take any adverse action against an employee based upon the employee's employment eligibility status while SSA or DHS is processing the verification request unless the Employer obtains knowledge (as defined in 8 C.F.R. § 274a.1 (I)) that the employee is not work authorized. The Employer understands that an initial inability of the SSA or DHS automated verification to verify work authorization, a tentative nonconfirmation, or the finding of Company ID Number: 64684 a photo non - match, does not mean, and should not be interpreted as, an indication that the employee is not work authorized. In any of the cases listed above, the employee must be provided the opportunity to contest the finding, and if he or she does so, may not be terminated or suffer any adverse employment consequences until and unless secondary verification by SSA or DHS has been completed and a final nonconfirmation has been issued. If the employee does not choose to contest a tentative nonconfirmation or a photo non - match, then the Employer can fmd the employee is not work authorized and take the appropriate action. 11. The Employer agrees to comply with section 274B of the INA by not discriminating unlawfully against any individual in hiring, firing, or recruitment or referral practices because of his or her national origin or, in the case of a protected individual as defined in section 274B(aX3) of the INA, because of his or her citizenship status. The Employer understands that such illegal practices can include selective verification or use of E- Verify, discharging or refusing to hire eligible employees because they appear or sound "foreign", and premature termination of employees based upon tentative nonconfirmations, and that any violation of the unfair immigration - related employment practices provisions of the INA could subject the Employer to civil penalties pursuant to section 274B of the INA and the termination of its participation in E- Verify. If the Employer has any questions relating to the anti - discrimination provision, it should contact OSC at 1- 800 -255 -7688 or 1- 800 - 237 -2515 (TDD). 12. The Employer agrees to record the case verification number on the employee's Form I -9 or to print the screen containing the case verification number and attach it to the employee's Form 1 -9. 13. The Employer agrees that it will use the information it receives from the SSA or DHS pursuant to E- Verify and this MOU only to confirm the employment eligibility of newly -hired employees after completion of the Form I -9. The Employer agrees that it will safeguard this information, and means of access to it (such as PINS and passwords) to ensure that it is not used for any other purpose and as necessary to protect its confidentiality, including ensuring that it is not disseminated to any person other than employees of the Employer who are authorized to perform the Employer's responsibilities under this MOU. 14. The Employer acknowledges that the information which it receives from SSA is governed by the Privacy Act (5 U.S.C. § 552a (i) (1) and (3)) and the Social Security Act (42 U.S.C. 1306(a)), and that any person who obtains this information under false pretenses or uses it for any purpose other than as provided for in this MOU may be subject to criminal penalties. 15. The Employer agrees to allow DHS and SSA, or their authorized agents or designees, to make periodic visits to the Employer for the purpose of reviewing E -Verify - related records, i.e., Forms I -9, SSA Transaction Records, and DHS verification records, which were created during the Employer's participation in the E- Verify Program. In addition, for the purpose of evaluating E- Verify, the Employer agrees to allow DHS and SSA or their authorized agents or designees, to interview it regarding its experience with E- Verify, to interview employees hired during E -Verify use concerning their experience with the pilot, and to make employment and E -Verify related records available to DHS and the SSA, or their designated agents or designees. Failure to comply with the te of this p aragra ph may lead DHS to te the Employer's ac cess to E- Veri Company ID Number: 64684 ARTICLE III REFERRAL OF INDIVIDUALS TO THE SSA AND THE DEPARTMENT OF HOMELAND SECURITY A. REFERRAL TO THE SSA 1. If the Employer receives a tentative nonconfirmation issued by SSA, the Employer must print the tentative nonconfirmation notice as directed by the automated system and provide it to the employee so that the employee may determine whether he or she will contest the tentative nonconfirmation. 2. The Employer will refer employees to SSA field offices only as directed by the automated system based on a tentative nonconfirmation, and only after the Employer records the case verification number, reviews the input to detect any transaction errors, and determines that the employee contests the tentative nonconfirmation. The Employer will transmit the Social Security Number to SSA for verification again if this review indicates a need to do so. The Employer will determine whether the employee contests the tentative nonconfirmation as soon as possible after the Employer receives it. 3. If the employee contests an SSA tentative nonconfirmation, the Employer will provide the employee with a referral letter and instruct the employee to visit an SSA office to resolve the discrepancy within 8 Federal Government work days. The Employer will make a second inquiry to the SSA database using E -Verify procedures on the date that is 10 Federal Government work days after the date of the referral in order to obtain confirmation, or final nonconfirmation, unless otherwise instructed by SSA or unless SSA determines that more than 10 days is necessary to resolve the tentative nonconfirmation.. 4. The Employer agrees not to ask the employee to obtain a printout from the Social Security Number database (the Numident) or other written verification of the Social Security Number from the SSA. B. REFERRAL TO THE DEPARTMENT OF HOMELAND SECURITY 1. If the Employer receives a tentative nonconfirmation issued by DHS, the Employer must print the tentative nonconfirmation notice as directed by the automated system and provide it to the employee so that the employee may determine whether he or she will contest the tentative nonconfirmation. 2. If the Employer finds a photo non -match for an alien who provides a document for which the automated system has transmitted a photo, the employer must print the photo non -match tentative nonconfirmation notice as directed by the automated system and provide it to the employee so that the employee may determine whether he or she will contest the finding. 3. The Employer agrees to refer individuals to DHS only when the employee chooses to contest a tentative nonconfirmation received from DHS automated verification process or when Company ID Number: 64684 the Employer issues a tentative nonconfirmation based upon a photo non - match. The Employer will determine whether the employee contests the tentative nonconfirmation as soon as possible after the Employer receives it. 4. If the employee contests a tentative nonconfirmation issued by DHS, the Employer will provide the employee with a referral letter and instruct the employee to contact the Department through its toll -free hotline within 8 Federal Government work days. 5. If the employee contests a tentative nonconfirmation based upon a photo non - match, the Employer will provide the employee with a referral letter to DHS. DHS will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary. 6. The Employer agrees that if an employee contests a tentative nonconfirmation based upon a photo non - match, the Employer will send a copy of the employee's Form I -551 or Form I- 766 to DHS for review by: • Scanning and uploading the document, or • Sending a photocopy of the document by an express mail account (furnished and paid for by DHS). 7. The Employer understands that if it cannot determine whether there is a photo match/non - match, the Employer is required to forward the employee's documentation to DHS by scanning and uploading, or by sending the document as described in the preceding paragraph, and resolving the case as specified by the Immigration Services Verifier at DHS who will determine the photo match or non - match. ARTICLE IV SERVICE PROVISIONS The SSA and DHS will not charge the Employer for verification services performed under this MOU. The Employer is responsible for providing equipment needed to make inquiries. To access the E- Verify System, an Employer will need a personal computer with Internet access. ARTICLE V PARTIES This MOU is effective upon the signature of all parties, and shall continue in effect for as long as the SSA and DHS conduct the E -Verify program unless modified in writing by the mutual consent of all parties, or terminated by any party upon 30 days prior written notice to the others. Any and all system enhancements to the E -Verify program by DHS or SSA, including but not limited to the E -Verify checking against additional data sources and instituting new verification procedures, will be covered under this MOU and will not cause the need for a supplemental MOU that outlines these changes. DHS agrees to train employers on all changes made to E -Verify through the use of mandatory refresher tutorials and updates to the E -Verify manual. Even Company ID Number: 64684 without changes to E- Verify, the Department reserves the right to require employers to take mandatory refresher tutorials. Termination by any party shall terminate the MOU as to all parties. The SSA or DHS may terminate this MOU without prior notice if deemed necessary because of the requirements of law or policy, or upon a determination by SSA or DHS that there has been a breach of system integrity or security by the Employer, or a failure on the part of the Employer to comply with established procedures or legal requirements. Some or all SSA and DHS responsibilities under this MOU may be performed by contractor(s), and SSA and DHS may adjust verification responsibilities between each other as they may determine. Nothing in this MOU is intended, or should be construed, to create any right or benefit, substantive or procedural, enforceable at law by any third party against the United States, its agencies, officers, or employees, or against the Employer, its agents, officers, or employees. Each party shall be solely responsible for defending any claim or action against it arising out of or related to E -Verify or this MOU, whether civil or criminal, and for any liability wherefrom, including (but not limited to) any dispute between the Employer and any other person or entity regarding the applicability of Section 403(d) of IIRIRA to any action taken or allegedly taken by the Employer. The employer understands that the fact of its participation in E -Verify is not confidential information and may be disclosed as authorized or required by law and DHS or SSA policy, including but not limited to, Congressional oversight, E -Verify publicity and media inquiries, and responses to inquiries under the Freedom of Information Act (FOIA). The foregoing constitutes the full agreement on this subject between the SSA, DHS, and the Employer. The individuals whose signatures appear below represent that they are authorized to enter into this MOU on behalf of the Employer and DHS respectively. To be accepted as a participant in E- Verify, you should only sign the Employer's Section of the signature page. If you have any questions, contact E -Verify Operations at 888 -464- 4218. Employer Cranston Engineering Group, P.C. Janet A Ford Name (Please type or print) Title Electronically Signed 10/30/2007 Signature Date Department of Homeland Security — Verification Division Company ID Number: 64684 USCIS Verification Division Name (Please type or print) Title Electronically Signed 10/30/2007 Signature Date Company ID Number: 64684 INFORMATION REQUIRED FOR THE E- VERIFY PROGRAM Information relating to your Company Company Name: Cranston Engineering Group, P.C. Company Facility Address: 452 Ellis Street Augusta, GA 30901 Company Alternate Address: P. O. Box 2546 Augusta, GA 30903 County or Parish: RICHMOND Employer Identification Number: 581020808 North American Industry Classification Systems Code: 541 Parent Company: Number of Employees: 20 to 99 Number of Sites Verified for: 1 Are you verifying for more than 1 site? If yes, please provide the number of sites verified for in each State. • GEORGIA I site(s) Information relating to the Program Administrator(s) for your Company on policy questions or operational problems: Name: Janet A Ford Telephone Number: (706) 722 -1588 Fax Number: (706) 722 - 8379 E -mail Address: iford @cranstonengineering.com E Verify .' Employment EligIblity Vetheation 'I.". q!.... WORM is a• 41 NO TIM. 1 ..1.12u Boor Uw holm bMmn.tlon u.nrer. cwwN.e imtn tam Pk/WOW 1-,40/2 —: ri. cn.nw...,..e _ RFP #13 ADA1 Self Evaluation & Transition Plan Development r� Additional information Section 6 Local Small Business Enterprises (LSBE) and Disadvantaged Business Enterprises (DBE) Even though the City imposes no specific LSBE or DBE requirements, we have provided such participation within our team. We have included APD Urban Planning and Management, LLC to provide community outreach services. APD is both a registered Minority Business Enterprise and an Augusta LSBE. Summary In summary, we believe that our team is the best qualified to provide the professional services required to complete the ADA Self Evaluation & Transition Plan Development project: • The Cranston Team brings a unique combination of existing relationships and familiarity with the City of Augusta and industry leaders in the fields of ADA compliance. • Our team has unmatched local experience and knowledge of the Augusta area. • We will deliver to you the products you need to support your management decisions within the prompt time frame and at a mutually agreed upon competitive fee. • Our team has extensive experience in providing GPS mapped features Integrated into GIS databases as an efficient method of completing complex asset inventories. • We will provide timely local service throughout the entire project. • Our firm is large enough to provide the necessary personnel to accomplish the assignment expeditiously, yet small enough that our principals will be intimately Involved in the work. A Cranston Engineering Grou P.C. p 1111 , W endel 20 0 E' O R a I A STATE OF GEORGIA - COUNTY OF RICHMOND BID /RFP/RF(# 13 -180 SUBCONTRACTOR AFFIDAVIT By executing this affidavit, the undersigned subcontractor verifies its compliance with 0.C.G.A. 13 -10- 91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services under a contract with cranston Engineering Group, P.C. on behalf of Augusta, Georgia Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 ([RCA), P.L. 99- 603], in accordance with the applicability provisions and deadlines established in O. C. G. A 13- 10-91. 414720 E-Vertfy * User Identification Number A udubon Architecture. Engineering, surveying and Landscape Architecture, P.C. co any Name I BY: Au • rized Officer or Agent (Contractor Signature) CFO Title of Authorized Officer or Agent of Contractor Georgia Law requires your company to have an Daniel J. Hurley E- VerifeUserldentifcation Number on or after July 1, 2009. Printed Name of Authorized Officer or Agent For additional information: State of Georgia htto://www.dol.statexia.usiodf/rules/300 10 1.ndf SUBSCRIBED AND SWORN BEFORE ME ON THIS THE httos: / /e- verifv.uscis.aov /enroll/ -14N DAY OF 1■:N r , 20_ CARLA A. HART Q-ti c r CL-. Notary No 01NA 7 61� Notary ublic Qualified lb Ni pi�ra; My Co 'ssion Expires: My Commission S • ?d ` ` � `} ` t Lt NOTARY SEAL Note: The successful vendor will submit the above forms to the Procurement Department no later than five (5) days after receiving the "Letter of Recommendation" (Vendor's letter will denote the date forms are to be received). REV. 7/22/2011 RFQ 13-180 ADA Self Evaluation & Transition Plan Development Page 22 of 29 G t O R G I A In accordance with the Laws of Georgia, the following affidavit is required by all vendors NON - COLLUSION AFFIDAVIT OF SUBCONTRACTOR 1 � Daniel J. Hurley certify that this bid, proposal or RFQ is made without ri understanding, agreement or connection with any corporation, ' firm or person submitting a bid for a or the same e work, labor or service to be done or the supplies, materials or equipment to be furnished and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of state and federal law and can result in fines, prison sentences and civil damages awards. I agree to abide by all conditions of this bid, proposal or RFQ and certify that I am authorized to sign this bid or proposal for the bidder. Affiant further states that pursuant to O.C.G.A. Section 36 -91 -21 (d) and (e), AudubonArd'bedtre,Engineering, su rvey"°end`andacape"ra has not, by itself or with others, directly or indirectly, prevented or attempted to prevent competition in such bidding or proposals or RFQs by any means whatsoever. Affiant further states that (s)he has not prevented or endeavored to prevent anyone from making a bid or offer on the project by any means whatever, nor has Affiant caused or induced another to withdraw a bid or offer for the work. Affiant further states that the said offer of Cranston Engineering Group is bona fide, and that no one has gone to any supplier and attempted to get such person or company to furnish the materials to the bidder only, or fished to any oth ndor, th A e m all be at a higher price. -.. I Signature of Authorized Company - ep : en : we CFO Title S to and subscribed before me this __ day of V a �,, N ,tode , 20 ( C;CL_QC ‘k"(Ct.J Notary Signature Notary Public: ` f CARD A. MART Y olk ry O. �1f L (Print Name) Notary TWO ItA 1g10 County: F if e w in Niagara Co>i Y C1�' ( My Commission Expires Sept. . Commission Expires: Q --- -I N NOTARY SEAL Note: The successful vendor will submit the above forms to the Procurement Department no later than five (5) days after receiving the "Letter of Recommendation" (Vendor's letter will denote the date forms are to be received). Rev. 7/29/2013 RFQ 13-180 ADA Self Evaluation & Transition Plan Development Page 23 of 29 STATE OF GEORGIA - COUNTY OF RICHMOND BID /RFP /RFQ# 1 -180 SUBCONTRACTOR AFFIDAVIT By executing this affidavit, the undersigned subcontractor verifies its compliance with 0.C.G.A. 13 -10- 91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services under a contract with Cranston Engineering Group, P.C. on behalf of Augusta, Georgia Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 ([RCA), P.L. 99- 603], in accordance with the applicability provisions and deadlines established in O. C. G. A 13- 10-91. 457018 E- Verify * User Identification Number APD Urban Planning and Management Company Name ��..�� �I 2 BY• onzed Officer or Agent ontractor Signature) Principal Tide of Authorized Officer or Agent of Contractor Georgia Law requires your company to have an E- Verify *User Identification Number on or after July 0 ....=s5 r< er- L C. S 1, 2009. Printed Name of Authorized Officer or Agent For additional information: State of Georgia htto: //www.dol.state. aa. us/odf /rules/300 10 1. Ddf SUBSCRIBED AND SWORN BEFORE ME ON THIS THE httos: / /e-verifv.uscis.aov /enroll/ 2.AL DAY OF , 20 13 . — A ' V A '----■---- Notary Public mop My Commission Expire %wry Public, Richmond County, Georgia nmm an nn FYnirea a.. , 94 20 14 NOTARY SEAL Note: The successful vendor will submit the above forms to the Procurement Deparbnent no later than five (5) days after receiving the "Letter of Recommendation" (Vendor's letter will denote the date forms are to be received). REV. 7/22/2011 RFO 13-180 ADA Self Evaluation & Transition Plan Development Page 22 of 29 . ‘...,....i. 4..•.iI.i•i#,„ei‘,i4/b„5 In accordance with the Laws of Georgia, the following affidavit is required by all vendors NON - COLLUSION AFFIDAVIT OF SUBCONTRACTOR I APD Urban Planning and Management cert that th b proposal or RFQ is made without prior understanding, agreement or connection with any corporation, firm or person submitting a bid for the same work, labor or service to be done or the supplies, materials or equipment to be fumished and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of state and federal law and can result in fines, prison sentences and civil damages awards. I agree to abide by all conditions of this bid, proposal or RFQ and certify that I am authorized to sign this bid or proposal for the bidder. Affiant further states that pursuant to O.C.G.A. Section 36 -91 -21 (d) and (e), APD Urban Planning and Management has not, by itself or with others, directly or indirectly, prevented or attempted to prevent competition in such bidding or proposals or RFQs by any means whatsoever. Affiant further states that (s)he has not prevented or endeavored to prevent anyone from making a bid or offer on the project by any means whatever, nor has Affiant caused or induced another to withdraw a bid or offer for the work. Affiant further states that the said offer of Cranston Engineering Group is bona fide, and that no one has gone to any supplier and attempted to get such person or company to fumish the materials to the bidder only, or if fumished to any other vendor at the material shall be at a higher price. Sign - =f Authorized Company Representative . ipal Title Sworn and subscribed before me this - /1d da y of 2013. 1/ L No> Signature rY 9 Notary Public: /-111 V /h6/+'V (Print Name) County: L AV ACt Notary Public, Richmond County, Georgia Commission Expires: My Commission Expires May 24, 201 $OTARY SEAL Note: The successful vendor will submit the above forms to the Procurement Department no later than five (5) days after receiving the "Letter of Recommendation" (Vendor's letter will denote the date forms are to be received). Rev. 7/29/2013 RFQ 13-180 ADA Self Evaluation & Transition Plan Development Page 23 of 29 RFY #13-180 ADA Self Evaluation & Transition Ilan Development s Additional Information Section 6 Local Small Business Enterprises (LSBE) and Disadvantaged Business Enterprises (DBE) Even though the City imposes no specific LSBE or DBE requirements, we have provided such participation within our team. We have included APD Urban Planning and Management, LLC to provide community outreach services. APD is both a registered Minority Business Enterprise and an Augusta LSBE. Summary In summary, we believe that our team is the best qualified to provide the professional services required to complete the ADA Self Evaluation & Transition Plan Development project: • The Cranston Team brings a unique combination of existing relationships and familiarity with the City of Augusta and industry leaders in the fields of ADA compliance. • Our team has unmatched local experience and knowledge of the Augusta area. • We will deliver to you the products you need to support your management decisions within the prompt time frame and at a mutually agreed upon competitive fee. • Our team has extensive experience in providing GPS mapped features integrated into GIS databases as an efficient method of completing complex asset inventories. • We will provide timely local service throughout the entire project. • Our firm is large enough to provide the necessary personnel to accomplish the assignment expeditiously, yet small enough that our principals will be intimately involved in the work. A s Cranston En Group, P.C. ,fir.; wendel Augusta, GA Engineering Department CONTRACTOR'S BONDS /INSURANCE ADA SELF EVALUATION & TRANSITION PLAN DEVELOPMENT II PROJECT NO.: XXX XX -7000( Augusta, GA Engineering Department APPENDIX A ADA SELF EVALUATION & TRANSITION PLAN DEVELOPMENT II PROJECT NO.: XXX- XX -XXXX APPENDIX A STANDARD SPECIFICATIONS CRITERIA The Consultant shall become familiar with the latest edition, as determined by AED, of the American Association of State Highway and Transportation Officials' Design Manuals for Arterial Streets, Rural, Urban, and Interstate Highways, including those standards adopted by the AASHTO and approved by the Secretary of Commerce, as provided by Title 23, United States Code, Section 109 (b), with the City's and Georgia D.O.T. Standards, Procedures, Plans, Specifications and Methods, with Federal Highway Administration procedures relating to plan review and approval, and shall produce plans in accordance therewith. DESIGN SPECIFICATIONS Design for bridges and other structures shall be in accordance with the current edition of appropriate publications of the American Association of State Highway and Transportation Officials', hereinafter referred to as "AASHTO," Design Specifications of 1992. Traffic engineering shall be performed in accordance with procedures outlined in the Highway Capacity Manual, Current Edition. The lighting design shall be in accordance with the AASHTO publication, An Informational Guide for Roadway Lighting current edition, and the Standard Specifications for Road and Bridge Construction, current edition, as modified by Supplemental Specifications and Special Provisions, current editions. On facilities where driveways are included, the Consultant shall become familiar with the Georgia D.O.T. regulations and procedures and shall produce plans for upgrading driveway control. CONSTRUCTION SPECIFICATIONS The plans shall be in accordance with the Georgia D.O.T.'s Standard Specifications for Construction of Roads and Bridges, as amended. The Consultant shall have access to the Georgia Standard Construction and Materials Specifications for use throughout the Project. PLAN SIZES Preliminary plans for roadways, bridges, and walls may be on paper having outside dimensions of 24" by 36" with 1 -1/2" margin on the left and 1/2" margin elsewhere. All final construction plans, shall have the same dimensions as the preliminary plans. AED -CSA ADA Self Evaluation & Transition Plan 2 Al CONSTRUCTION PLAN REQUIREMENTS Detailed requirements for the construction plans shall meet the criteria set forth in the Augusta Public Works and Engineering Department Plan Preparation Guidelines. The plans shall be fully dimensioned; all elevations necessary for construction shall be shown similar to the GDOT's normal practice. They shall include a fully dimensioned geometric layout to permit staking in the field without additional computation by the survey party. Utility locations and methods of attachment shall be shown. Utilities to be carried on bridges will be established by the AED. In steel construction, the sizes and overall dimensions of members, their exact locations, the number and arrangement of fasteners, fastener spacing, welds and other details necessary in preparation of shop detail drawing shall be shown. In concrete construction, the location of all reinforcement shall be shown and the plans shall include complete schedules of straight and bent bars with bending details. The Consultant shall check all details and dimensions shown on the plans before they are submitted to the AED for review. Topography shall remain fully legible when plans are reduced in size, but shall be less prominent and readily distinguishable from proposed work. Profile sheets shall have the existing ground line plotted in ink on the sheet. Utility plan sheets may be the same material as the roadway plans. COMPUTATIONS All design computations and computer printouts shall be neatly recorded on 8 -1/2" by 11" sheets, fully titled, numbered, dated, signed by the designer and checker and indexed. Two copies of these computations, and the computer input and output, fully checked and appropriately bound, shall be submitted to the AED with the plans for approval. A complete tabulation of the drainage analysis along with the calculations used to determine the size of drainage structures shall be submitted to the AED with the construction plans for approval. DELIVERABLES The construction plans and all other documents prepared under this Agreement shall then be submitted to AED or AU, whose property they shall remain, without limitations as to their future use. All materials required for the preparation of the plans, supplemental specifications, special provisions and computations shall be furnished by the Consultant. The Consultant shall submit to AED, in suitable electronic format, one copy of all computer files depicting graphics, database details and design for the drainage improvements, and road design data, created as a result of the design process. The Consultant shall include appropriate level schedules, A2 documentation, and assistance to the AED to read, interpret, and effectively utilize the computer files. The Consultant may be required to provide project drawings and files at any time as requested by the AED. The drawings and files (hard or electronic) requested by the AED shall be within the Scope of Work as defined herein. If the project includes AU work, the Consultant shall provide drawings in accordance with the utilities chapter of the AED Plan Preparation Guidelines. NUMBER OF COPIES OF SUPPORTING DATA REQUIRED Except as otherwise provided herein, the Consultant shall submit all documents, reports, special provisions, sketches, design notes, and all other required or necessary support data to the AED in duplicate. PROGESS REPORT AND SCHEDULE The Consultant shall report to the AED on suitable forms approved by the AED the status of work and schedule on the 25 day of each month during the life of the Agreement. PROFESSIONAL ENGINEER APPROVAL All construction plans and documents designed, detailed, and furnished by the Consultant for the AED shall bear a valid Professional Engineer Stamp. All plans submitted to the AED for review shall have been checked by the Consultant prior to submission. ECONOMICAL DESIGN The Consultant shall make every effort to provide the most economical design. The Consultant shall consider construction problems and sequencing in the design. The Consultant shall meet and discuss economic considerations and construction staging with the AED prior to final design. A3 a Augusta - Richmond County, Georgia CPB #328 - 041110 - 211828010 CAPITAL PROJECT BUDGET Augusta ADA Self Evaluation & Transition Plan CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB CURB & SIDEWALKS 328 - 041110- 211828010 ($300,000) ($300,000) TIA Discretionary Funds ($53,726) ($53,726) TOTAL SOURCES: ($300,000) ($53,726) ($353,726) USE OF FUNDS ENGINEERING 328 - 041110- 5212115- 211828 $353,726 $353,726 TOTAL USES: $353,726 $353,726 1.13.2012 Augusta - Richmond County, Georgia CPB #328 - 041110- 211828010 CAPITAL PROJECT BUDGET Augusta ADA Self Evaluation 8s Transition Plan (Bid 13 -180) BE IT ORDAINED by the Commission - Council of Augusta - Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project change is authorized to CPB #328 - 041110 - 211828010. This project proposes to establish an ADA Self Evaluation 8a Transition Plan for evaluating and implementing ADA ugrades in non - compliant areas as required for municipalities in the Title II of the Americans with Disabilities Act (ADA). Funding is available in SPLOST VI Curbs and Sidewalks account in the amount of $353,726.00. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Curb and Sidewalks $ 300,000 TIA Discretionary $ 53,726 $ 353,726 Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. v� Adopted this 2 day of oC T V a E . Z ° f `I L Approved L lei /ail a l Honorable Deke Copenhaver, Mayor .774# Original- Commission Council Office Copy - Engineering Department Copy - Finance Department Copy - Procurement Department 1.13.2012