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Home My WebLink About2019-12-17 Meeting MinutesCommission Meeting Agenda Commission Chamber - 12/17/2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. INVOCATION: Pastor Allen M. Thompson, Fairview Presbyterian Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) November 2019 Employee of the Month recipient A. Congratulations! Mr. Glenn Hall November 2019 Employee of the Month. Item Action: None 2019-17-12_Glenn_Hall_Accolade.pdf November_Employee_of_the_Month.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made to Mr. Glenn Hall as the November 2019 Employee of the Month. Five (5) minute time limit per delegation DELEGATIONS B. Ms. Teresa McCafferty Fultz regarding recycling issue.Item Action: None Teresa_Fultz.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by Ms. Fultz. C. Mr. Collin Keith Brown regarding proposed development in 1100 block of Druid Park Avenue. Item Action: None Collin_Keith_Brown.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by Mr. Brown. CONSENT AGENDA (Items 1-37) PLANNING 1. FINAL PLAT - BROOKSTONE NORTH –S-902 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Mattison and Associates, on behalf of Terranova Group, requesting final plat approval for Brookstone North. This single residential development is located at 1013 Amli Way and contains 46 lots. DISTRICT 3 Item Action: Approved FP_Brookstone_North.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Commissioner Mary Davis Commissioner Sammie Sias Passes John Clarke. Motion Passes 9-1. 2. FINAL PLAT – GOVERNORS PLACE PH. 1I – S-893-II – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Jachens Land Surveying, on behalf of Southeastern Real Estate Group, LLC, requesting final plat approval for Governors Place Phase 1I. This single family residential development is located at p/o 2593 Gordon Highway and contains 95 lots. DISTRICT 3 Item Action: Approved FP_Governor_Place.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes 3. Z-19-44 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Klara Benzicron, on behalf of MEPE Living Trust, requesting a change of zoning from Zone R-1 (One-family Residential) to Zone B-2 (General Business) affecting property containing 9 acres and known as 101 Dan Bowles Road. Tax Map 087-4-128-00-0 DISTRICT 2 Item Action: Approved Z-19-44.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Marion Williams Commissioner Ben Hasan Passes 4. Z-19-48 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by College Acres Development LLC, on behalf of Benjamin L. Rucker et al, requesting a change of zoning from Zone Item Action: Approved B-1 (Neighborhood Business), P-1 (Professional) and R-2 (Two-family Residential) to Zone R-3C (Multiple-family Residential) affecting property containing 2.64 acres and made up of 18 tax parcels. 045.2-203-00-0 through 045-2-218-00-0 and 045-2-220-00-0 (DISTRICT 1) z-19-48.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Deny Motion to deny the request. Commissioner Ben Hasan Commissioner Sammie Sias No action is taken on this motion due to the passage of the substitute motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Substitute motion to approve. Mr. M. Williams abstains. Voting No: Commissioner William Fennoy, Commissioner Ben Hasan. Motion Passes 7-2 -1. Commissioner Bobby Williams Commissioner Brandon Garrett Passes 5. Z-19-49 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by J-Gar Inc. requesting a change of zoning from Zone B-1 (Neighborhood Business), R-1A (One-family Residential) and HI (Heavy Industry) to Zone B-2 (General Business) affecting property containing 3.78 acres and is 3 tax parcels known as 1038, 1046 and 1048 Claussen Road. Tax Map 012-0-012-00-0, 012-0-014-01-0, 012-0-014-04-0 DISTRICT 7 Item Action: Approved Z-19-49.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes 6. Z-19-52 - A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below, a petition by Eric Blackwell, on behalf of Patricia Ann Blackwell, requesting a change of zoning from Zone R-1C (One-family Residential) to Zone R-2 (Two-family Residential) to allow an existing detached accessory structure to be used as a second residence on property containing 0.17 acres and known as 1424 Stovall Street. Tax Map 044-3-085-00-00 DISTRICT 3 1. Prior to occupancy the building must be inspected and meet all fire codes. Item Action: Approved Z-19-52.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Clarke out. Motion Passes 9-0. Commissioner Sammie Sias Commissioner William Fennoy Passes 7. Z-19-53 – A request for concurrence with the Augusta Georgia Planning Commission to approve, with the conditions below, a petition by Zach Greenway, on behalf of The Orchard Group, LLC, requesting a change of zoning from Zone R-1A (One-family Residential) with conditions Z-04-66 to Zone R-1C (One-family Residential) for The Orchards Subdivision on property containing approximately 60 acres and known as 2441-A Brown Road. Tax Map 181-0-003-01-0 DISTRICT 6 1. Pickers Row shall not be longer than 700 linear feet per the ordinance. 2. Sunny Day Drive shall have a permeant cul-de-sac at the end. 3. The current development standards and regulations shall be met when submitting a site plan. Item Action: Approved Z-19-53.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes 8. Z-19-54 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below, a petition by Woodberry of Augusta LLC requesting to amend the conditions of Z-18-41 to amend the total number of unit from 44 to 58 on property containing 3.38 acres and known as 3379 Wedgewood Drive. Tax Map 041-0-009-01-0 DISTRICT 5 1. The lot coverage of the proposed development shall not exceed 40 percent. 2. The total height of the two rear apartment buildings shall not exceed 2 stories or 36 feet, and limit the development to no more than 58 household units. 3. Install a minimum 6 foot security gate that provides access to Wedgewood Drive, for emergency use only. 4. Provide 20’ buffer as required by Augusta Tree Ordinance on rear of property adjacent to residential. The buffer must consist of a 6’ high solid board fence, trees planted 40’ OC and shrubs that must attain a height of 8 feet in three years. If a berm is to be used, plantings must be on top of the berm and the top width of the berm must be sufficient to sustain the trees and shrubs. No trees or shrubs are to be planted on the slope of the berm. 5. Provide 10’ buffer as required by Augusta Tree Ordinance on side of property adjacent to residential. The buffer must consist of a 6’ high solid board fence, trees planted 40’ OC and shrubs that must attain a height of 8 feet in three years. If a berm is to be used, plantings must be on top of the berm and the top width of the berm must be sufficient to sustain the trees and shrubs. No trees or shrubs are to be planted on the slope of the berm. 6. Resolve existing stormwater issues affecting the property due to runoffs from adjacent properties, and meet all related stormwater requirements of Augusta Engineering Department. Item Action: Approved Z-19-54.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Mary Davis Commissioner Sammie Sias Passes Commissioner John Clarke. Motion Passes 9-1. 9. Z-19-55 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below, a petition by Rett Harbeson, Johnson Laschober & Associates, on behalf of Jackie Nordeen, requesting a change of zoning from Zone A (Agriculture) to Zone B-1 (Neighborhood Business) on property containing 4.72 acres and known as 4415 Peach Orchard Road. Tax Map 274-0-009-00-0 DISTRICT 8 1. The project site plan must comply with all ordinances and regulations in effect at the time of construction. Item Action: Approved Z-19-55.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes 10. Z-19-56 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below, a petition by Rett Harbeson, Johnson Laschober & Associates, on behalf of Jackie Nordeen, requesting a Special Exception to establish a convenience store per Section 21-2-b of the Comprehensive Zoning Ordinance for Augusta, Georgia Special Exception on property containing 4.72 acres and known as 4415 Peach Orchard Road. Tax Map 274-0-009-00-0 DISTRICT 8 1. The project site plan must comply with all ordinances and regulations in effect at the time of construction. Item Action: Approved Z-19-56.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes 11. Z-19-57 - A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below, a petition by Rett Harbeson, Johnson Laschober & Associates, on behalf of Jackie Nordeen, requesting a Special Exception to establish a liquor store per Section 21-2-c of the Comprehensive Zoning Ordinance for Augusta, Georgia Special Exception on property containing 4.72 acres and known as 4415 Peach Orchard Road. Tax Map 274-0-009-00-0 DISTRICT 8 1. The project site plan must comply with all ordinances and regulations in effect at the time of construction. Item Action: Approved Z-19-57.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes PUBLIC SERVICES 12. Motion to approve New Location: A.N. 19-43: request by Jestene Hughes for a consumption on premise Liquor & Beer License to be used in connection with Mustang Lounge located at 2425 Milledgeville Rd. There will be Dance. District 2. Super District 9. (Approved by Public Services Committee December 10, 2019) Item Action: Approved AN.19-43.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes 13. Motion to approve New Location: A.N. 19-45: A request by Melanie Harvey for a consumption on premise Beer & Wine License to be used in connection with The Sol Food Kitchen located at 471 Highland Ave. District 7. Super District 10. (Approved by Public Services Committee December 10, 2019) Item Action: Approved AN.19-45.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes 14. Motion to approve New Location: A.N. 19-46: request by Ravinder Jerath for a consumption on premise Liquor, Beer & Wine License to be used in connection with Baymont Inn & Suites located at 629 Frontage Rd. NW. District 3. Super District 10.(Approved by Public Services Committee December 10, 2019) Item Action: Approved AN.19-46.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Commissioner Mary Davis Commissioner Sammie Sias Passes John Clarke. Motion Passes 9-1. 15. Motion to approve New Ownership: A.N. 19-48: request by Andrew Duke for a consumption on premise Liquor, Beer & Wine License to be used in connection with Sky City Group d/b/a/ Garden City Social located at 1157 Broad Street. There will be Dance. District 1. Super District 9. (Approved by Public Services Committee December 10, 2019) Item Action: Approved AN.19-48.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes 16. Motion to approve New Ownership Application: A.N. 19-49: request by Naushad Hooda for a retail package Beer & Wine License to be used in connection with Super Express #5 located at 3341 Deans Bridge Rd. District 5. Super District 9. (Approved by Public Services Committee December 10, 2019) Item Action: Approved AN.19-49.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Marion Williams Commissioner Ben Hasan Passes 17. Motion to approve by resolution the designation of One Sunday during the calendar year 2020 that bars can be open as provided in the Augusta Alcohol Ordinance, Section 6-2-77 (3a). Super Bowl Sunday February 2, 2020. (Approved by Public Services Committee December 10, 2019) Item Action: Approved Sunday_Bars_Open.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes 18. Motion to approve Mr. Cornell Mack as the new General Manager for RATP-DEV.(Approved by Public Services Committee December 10, 2019) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes 19. Motion to approve tasking the Interim Administrator and Interim Deputy Administrator McDowell with scheduling a meeting with the residents of Dyess Park to determine if they would be amenable to holding their community meetings at the Johnson House and place Dyess Park as a priority project on the SPLOST VIII project list for Recreation Department to build new recreation facility. (Approved by Public Services Committee December 10, 2019) Item Action: Approved Dyess_Park_Item_Attachments.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes ADMINISTRATIVE SERVICES 20. Motion to approve postponing the demolition of this building (former JLEC, 401 Walton Way) for one year and revisit the issue at the end of each year with an update from the CVB and Juvenile Court in their continued partnership for use of the building. (Approved by Administrative Services Committee December 10, 2019) Item Action: Disapproved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Deny Motion to deny. Mr. Fennoy and Mr. Sias abstain. Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commisioner Sean Frantom, Commissioner Brandon Garrett, Commissioner Dennis Williams, Commissioner Marion Williams. Motion Fails 2-6 -2. Commissioner William Fennoy Commissioner Sammie Sias Fails Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Substitute motion to approve. Mr. Fennoy abstains. Voting No: Commissioner Ben Hasan, Commissioner Sammie Sias, Commissioner Bobby Williams, Commissioner Dennis Williams. Motion Fails 5-4 -1. Commisioner Sean Frantom Commissioner Brandon Garrett Fails 21. Motion to approve Housing and Community Development Department’s (HCD's) request to provide additional funds ($25,000) the Community Development Collaborative to assist with rehabilitation cost of 1233 Perry Avenue. (Approved by Administrative Services Committee December 10, 2019) Item Action: Approved HCD__Collaborative_Contract_for_1233_Perry.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes 22. Motion to approve Housing and Community Development Department’s (HCD's) contract procedural process (as presented for calendar year 2020). Approved by Administrative Services Committee December 10, 2019) Item Action: Approved HCDContractProceduralApprovalProcess2020.pdf HCD__FY_2020_Contract_Procedural_Process_Flow_Chart.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes 23. Motion to approve HCD's Laney Walker/Bethlehem Revitalization Project contract procedural process (as presented for calendar year 2020).Approved by Administrative Services Committee December 10, 2019) Item Action: Approved HCD_LWB_ContractProceduralApprovalProcess2020.pdf HCD__FY2020_Contract_Procedural_Process_Flow_Chart_-_LWB.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes 24. Motion to approve giving permission to request Augusta Law Department revise Ordinance 7271 to expand and strengthen the Local Small Business Opportunity Program. The current ordinance is insufficient for a city the size of Augusta Georgia. (Approved by Administrative Services Committee December 10, 2019) Item Action: Approved 2019-19-19_A.S._Cmte._LSBOP_Ordinance_Revision_Comm_Presentation.pptx 2019-26.19_Comm_Presentation_LSBP_ordinance7271.pdf 2019-26-19_A.S._Cmte._Compliance_Presentation..code_of_federal_regulations.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes 25. Motion to deny the Protest request by William J. Keogh, III, attorney with Hull Barrett representing Jackson Demolition to protest the decision of deeming their Request for Proposal as Non-Compliant in reference to RFP 19-273 401 Walton Way Demolition Augusta Central Services Department. (Approved by Administrative Services Committee December 10, 2019) Item Action: Approved Attachments_for_Agenda_Item.pdf Mandatory_Pre_Proposal_Sign_In_Sheet.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes 26. Motion to deny Protest request by Flint Equipment Co. (Chuck Atkins) to protest the decision of the Environmental Services recommendation of the award of Bid Item 19-226 Waste Handler Dozer to Yancey Brothers. (Approved by Administrative Services Committee December 10, 2019) Item Action: Approved 19-226_Department_Recommendation_of_Award.pdf 19-11-7_19-226_Flint_Equipment_-_Protest_Response.pdf Protest_from_Flint.pdf Appeal_from_Flint.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes PUBLIC SAFETY 27. Motion to approve GEMA FY2019 grant for the Community Emergency Response Team and authorize the Mayor to complete the grant documents. (Approved by Public Safety Committee December 10, 2019) Item Action: Approved Augusta_FY19_CERT_Grant.pdf New_Grant_Proposal_Form.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes 28. Motion to approve Richmond County Correctional Institution to house inmates from the Richmond County Jail- Phinizy Rd. (Approved by Public Safety Committee December 10, 2019) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes FINANCE 29. Motion to approve Garden City Rescue Mission's request abatement of property taxes 828 Fenwick Street. (Approved by Administrative Services Committee December 10, 2019) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes ENGINEERING SERVICES 30. Motion to approve award of Construction Contract to Superior Construction Company Southeast, LLC subject to Value Engineering and in the amount not to exceed $10,500,000 for Transportation Investment Act (TIA) Project, 5th Street Bridge over Savannah River Repair and Restoration Projects, subject to bonds as requested by AED. Bid 19-291. (Approved by Engineering Services Committee December 10, 2019) Item Action: Approved 19-291_AEDMeo-ContAward_5thStBR_12.2.2019.pdf CPB_award_const_5th_Street_Bridge_12.2.2019.xlsx 19-291_ITB_to_Paper.pdf 19-291_Official_Tabulation_Sheet.pdf 19-291_MPB.pdf Mail_List_and_Demandstar_Planholders.pdf Georgia_Procurement_Registry_Vendor_Summary.pdf Eligible_Memo_-_Superior_Construction_Co._SE,_LLC.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Commissioner Mary Davis Commissioner Sammie Sias Passes John Clarke. Motion Passes 9-1. 31. Motion to approve the Clanton Road swap with an 18-month warranty. (Approved by Engineering Services Committee December 10, 2019) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes 32. Motion to approve award of Construction Contract to E R Snell Contactor, Inc. in the amount of $3,386,198.47 for Transportation Investment Act (TIA) Project, James Brown Blvd. (9th Street) Improvements Project, subject to receipt of signed contracts and proper bonds as requested by AED . Bid 19- 292 with construction to begin on the Laney-Walker section of the project to Reynolds St.(Approved by Engineering Services Committee December 10, 2019) Item Action: Approved 19-292_MemoCSTAward_AED_JamesBrown_112619.pdf Bid_Tab.pdf BID_ER_SNELL.pdf Copy_of_CPB_James_Brown_Blvd_12.02.2019.xlsx 19-292_ITB_to_Paper.pdf 19-292_MPB.pdf Mail_List_and_Demandstar_Planholders.pdf Compliance_Information.pdf Georgia_Procurement_Registry_Vendor_Summary.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes 33. Motion to determine that Clanton Road, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. (Approved by Engineering Services Committee December 10, 2019) Item Action: Approved Clanton_Road_Plat.pdf Resolution_Clanton_Road.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes 34. Motion to approve purchase of traffic signal radar detection system from Wavetronix at a cost of $28,073. (Approved by Engineering Services Committee December 10, 2019) Item Action: Approved Wavetronix_Engineering_Department.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes PETITIONS AND COMMUNICATIONS 35. Motion to approve the minutes of the regular meeting of the Augusta Commission held on December 3 and Special Called Meetings held on December 3 and December 10, 2019. Item Action: Approved Regular_Commission_Minutes_November_19_20190001.pdf Called_Commission_Meeting_December_3_2019.pdf Regular_Commission_Meeting_December_3_2019.pdf Called_Commission_Meeting_December_10_2019.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes APPOINTMENT(S) 36. Motion to approve the appointment of Mr. Wilbert Barrett to the Augusta Aviation Commission representing District 4. Item Action: Approved Appointment_-_Com._Sias.pdf Wilbert_Barrett_Talen_Bank.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Mary Davis Commissioner Sammie Sias Passes Commissioner John Clarke. Motion Passes 9-1. 37. Motion to approve the appointment of Andrew Williams to the Historic Preservation Commission representing District 8. Item Action: Approved Andrew_Williams_III_Talent_Bank.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes ****END CONSENT AGENDA**** AUGUSTA COMMISSION 12/17/2019 AUGUSTA COMMISSION REGULAR AGENDA 12/17/2019 (Items 38-46) PUBLIC SERVICES 38. New Ownership: A.N. 19-44: A request by Ajaykumar G. Patel for a retail package Beer & Wine License to be used in connection with Super Mini Mart located at 1812 Lumpkin Rd. District 2. Super District 9.(No recommendation by Public Services Committee December 10, 2019) Item Action: Approved AN.19-44.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Mary Davis Commissioner Sammie Sias Passes 39. Public Art update from the Greater Augusta Arts Council. (Requested by Mayor Pro Tem Franton). Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Ms. Brenda Durant gave an update on the public art project. ADMINISTRATIVE SERVICES 40. Motion to approve Housing and Community Development Department's (HCD's) request to contract with Columbia Ventures Foundry Apartments, LLC to complete infrastructure improvements at Wrightsboro Road and RA Dent intersection. (No recommendation from Administrative Services Committee December 10, 2019) Item Action: Rescheduled HCD_Contract_with_Columbia_Ventures_Foundry_Apartments.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the January 14 committee meeting. Voting No: Commissioner Commissioner Mary Davis Commissioner Sammie Sias Passes John Clarke. Motion Passes 9-1. ENGINEERING SERVICES 41. Motion to adopt parking management plan, ordinance and contract agreement. (Requested by Mayor Hardie Davis, Jr.) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve Central Business District Parking Management Plan, draft plan as outlined in Exhibit B with the final plan to be brought back in January of 2020. Commissioner Marion Williams Commissioner William Fennoy No action is taken on this motion due to the passage of the substitute motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Substitute motion to approve receiving this item as information. Mr. Hasan abstains. Mr. B. Williams out. Voting No: Commissioner William Fennoy, Commissioner Marion Williams. Motion Passes 6-2 -1. Commissioner Brandon Garrett Commissioner Ben Hasan Passes Mr. Clarke withdraws his original second to the motion and Mr. Hasan seconds the motion. 42. Motion to approve amended agreement between the City of Augusta and Atlantic Coast Consulting, Inc. for a quarterly contract through March 31, 2020. (No recommendation by Engineering Services Committee December 10, 2019) Item Action: Approved Atlantic_Coast_Consulting_Attachments.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Ms. Davis, Mr. Frantom and Mr. Garrett out. Voting No: Commissioner John Clarke, Commissioner Marion Williams. Motion Fails 5-2. Commissioner Ben Hasan Commissioner William Fennoy Fails Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve reconsidering the previous action on this item. Ms. Davis, Mr. Frantom and Mr. Garrett out. Voting No: Commissioner John Clarke. Motion Passes 6-1. Commissioner Ben Hasan Commissioner Bobby Williams Passes Motions Motion Text Made By Seconded By Motion Result Approve Motion to approve the revised 90-day contract. Ms. Davis, Mr. Frantom Commissioner Ben Hasan Commissioner Sammie Sias Passes and Mr. Garrett out. Voting No: Commissioner John Clarke. Motion Passes 6-1. 43. Community update on the 2020 Transportation Investment Act (TIA). (Requested by Commissioner Sammie Sias) Item Action: Rescheduled Agenda_Item_Com._Sias.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Consensus is given to refer this item to the January 7 Commission meeting. ADDENDUM 44. Presentation by Dr. Jorge Cortes, Director of the Georgia Cancer Center at Augusta University, to thank the City of Augusta, the Commission, and its employees for their generous support of the 2019 Unite in the Fight Against Cancer walk. (Inadvertently omitted by the Clerk's Office) Item Action: None Dr._Jorge_Cortes.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Unanimous consent is given to add this item to the agenda. Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by Dr. Jorge Cortes. 45. Discuss storm water and flooding issues. (Requested by Commissioner John Clarke) Item Action: None Storm_Water_and_Flooding_Issues.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Unanimous consent is given to add this item to the agenda. Motions Motion Type Motion Text Made By Seconded By Motion Result Unanimous consent is given to delete this item from the agenda. 46. Discuss extended holiday for employees. (Requested by Commissioner Marion Williams) Item Action: Disapproved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Unanimous consent is given to add this item to the agenda. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve an extended holiday on December 23 for the employees. Ms. Davis, Mr. Frantom and Mr. Garrett out. Voting No: Commissioner Commissioner Marion Williams Commissioner William Fennoy Fails John Clarke, Commissioner Sammie Sias, Commissioner Bobby Williams. Motion Fails 4-3. LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 47. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: None Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 12/17/2019 2:00 PM Invocation Department: Department: Caption:Pastor Allen M. Thompson, Fairview Presbyterian Church. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Lena Bonner From: Sent: I(): Cc: Subject: Pamela Griffin Monday, December 9, 2019 1:20 PM Lena Bonner; Nancy Morawski; Natasha L. McFarley Sylvia C. Williams; Shawntay Dear November Employee of the Month Good Morning Ms. Bonner: Human Resources would like to request time on the December 17 r2019, Commission Agenda to recognizetheNovember:2019 Employee of the Month recipient, Glenn Hall. HR will forward the employee's accolade upon receipt from the Information Technology Department. Thank you in advance. Respectfully, Pamela S. Griffin, MSHRM Employee Relations Team Lead Human Resources Department 535 Telfair Street Suite 400 Augusta Georgia 30901 Direct: 706-826-1376 Fax: 706-821-2867 Commission Meeting Agenda 12/17/2019 2:00 PM November 2019 Employee of the Month recipient Department:Human Resources Department:Human Resources Caption: Congratulations! Mr. Glenn Hall November 2019 Employee of the Month. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGENDA ITEM REQUEST FORM Commission meetlngs: Flrtt atrd third Tuesdays of each month - 2100 p.m. Committcc mectings: Second arrdlast Tuesdays of each month - l:00 p.m. Qglamission/Committec: (Pleasc check one ard inSert mecting date) Comrnission Public Safety Commiucc Public Services Cornmittee Administative Services Committee Engineering Services Committee Finance Committee Date of Meeting t )- t 1- 2A t \ Dateof Meeting I O -{ "--f ot? Date of Meeting Date of Meeting Date of Meeting Date of Meeting Contast Infoffiation for ludividuaVPresenter Making the Request: ---"-1' Name: Address: Telephone Number: Fax Number: =F-Mail Rt 3o1o 6 of Discussiou to bc placcd on the Agenda: Plcme send this request forrn to the following addrcss: Ms LenaJ. Borurer Clerk of Cornmission Sulte 220 Munlcipal Building 535 Telfair Strrcet Augusfiil GA 30901 Telephone Nurnber: 7 06"82l-1820 Fax Number: 706-EZl.lE3E E-MailAddress: nmorawuki@augrrstaga"goy Requesrs rnay be faxed, e-mailed or delivered in person nnd must be received in the Clerk's Officc no'lotcr thart 5:00 p.m. on the Wedncuday preceding the Comrulsslon meeting and 5:00 p.m.ion the Tuecday preceding the Committee meetlug of the following week. A five- minute tirire llmlt wifl be allowed for presentations. Commission Meeting Agenda 12/17/2019 2:00 PM Ms. Teresa McCafferty Fultz Department: Department: Caption:Ms. Teresa McCafferty Fultz regarding recycling issue. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: /4 trtrt uPrl 17 AGEIYDA ITEM REQTIEST FORM Commission meetings: First and third Tuesdays of each month - 2:00 p.m. Committee meedngs: Second and last Tuesdays of each month - l:00 p.m. Commission/Committee: (Please check one and insert meeting date) Commission Public Safety Committee Public Services Committee Adminishative Services Committee Engineering Services Committee Finance Commiffee Date of Me "rne n/ t?//1 Date of Meeting I Date of Meeting Date of Meeting Date of Meeting Date of Meeting Contact Information for IndividuaUPresenter Making the Request: Name:ln Address: Telephone Number: Fax Number: E-Mail Address: C- Please send this request form to the following address: Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 Telephone Number: 706-EZl-1820 Fax Number: 706-821-1838 E-ltdailAddress: nmorawski@augustaga.gov Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's Oflice no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and 5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five- minute time limit will be allowed for presentations. Commission Meeting Agenda 12/17/2019 2:00 PM Mr. Collin Keith Brown Department: Department: Caption:Mr. Collin Keith Brown regarding proposed development in 1100 block of Druid Park Avenue. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 12/17/2019 2:00 PM Final Plat - Brookstone North Department:Planning and Development Department:Planning and Development Caption: FINAL PLAT - BROOKSTONE NORTH –S-902 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Mattison and Associates, on behalf of Terranova Group, requesting final plat approval for Brookstone North. This single residential development is located at 1013 Amli Way and contains 46 lots. DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/17/2019 2:00 PM Final Plat - Governors Place Ph. II Department:Planning and Development Department:Planning and Development Caption: FINAL PLAT – GOVERNORS PLACE PH. 1I – S-893-II – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Jachens Land Surveying, on behalf of Southeastern Real Estate Group, LLC, requesting final plat approval for Governors Place Phase 1I. This single family residential development is located at p/o 2593 Gordon Highway and contains 95 lots. DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/17/2019 2:00 PM Z-18-44 Department:Planning and Development Department:Planning and Development Caption: Z-19-44 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Klara Benzicron, on behalf of MEPE Living Trust, requesting a change of zoning from Zone R-1 (One-family Residential) to Zone B-2 (General Business) affecting property containing 9 acres and known as 101 Dan Bowles Road. Tax Map 087-4-128-00-0 DISTRICT 2 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 12/17/2019 2:00 PM Z-19-48 Department:Planning and Development Department:Planning and Development Caption: Z-19-48 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by College Acres Development LLC, on behalf of Benjamin L. Rucker et al, requesting a change of zoning from Zone B-1 (Neighborhood Business), P-1 (Professional) and R-2 (Two-family Residential) to Zone R-3C (Multiple-family Residential) affecting property containing 2.64 acres and made up of 18 tax parcels. 045.2-203-00-0 through 045-2-218-00-0 and 045-2-220- 00-0 (DISTRICT 1) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/17/2019 2:00 PM Z-19-49 Department:Planning and Development Department:Planning and Development Caption: Z-19-49 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by J-Gar Inc. requesting a change of zoning from Zone B-1 (Neighborhood Business), R-1A (One-family Residential) and HI (Heavy Industry) to Zone B-2 (General Business) affecting property containing 3.78 acres and is 3 tax parcels known as 1038, 1046 and 1048 Claussen Road. Tax Map 012-0-012-00-0, 012-0- 014-01-0, 012-0-014-04-0 DISTRICT 7 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 12/17/2019 2:00 PM Z-19-52 Department:Planning and Development Department:Planning and Development Caption: Z-19-52 - A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below, a petition by Eric Blackwell, on behalf of Patricia Ann Blackwell, requesting a change of zoning from Zone R-1C (One-family Residential) to Zone R-2 (Two-family Residential) to allow an existing detached accessory structure to be used as a second residence on property containing 0.17 acres and known as 1424 Stovall Street. Tax Map 044-3-085-00-00 DISTRICT 3 1. Prior to occupancy the building must be inspected and meet all fire codes. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/17/2019 2:00 PM Z-19-53 Department:Planning and Development Department:Planning and Development Caption: Z-19-53 – A request for concurrence with the Augusta Georgia Planning Commission to approve, with the conditions below, a petition by Zach Greenway, on behalf of The Orchard Group, LLC, requesting a change of zoning from Zone R-1A (One- family Residential) with conditions Z-04-66 to Zone R-1C (One-family Residential) for The Orchards Subdivision on property containing approximately 60 acres and known as 2441-A Brown Road. Tax Map 181-0-003-01-0 DISTRICT 6 1. Pickers Row shall not be longer than 700 linear feet per the ordinance. 2. Sunny Day Drive shall have a permeant cul-de- sac at the end. 3. The current development standards and regulations shall be met when submitting a site plan. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/17/2019 2:00 PM Z-19-54 Department:Planning and Development Department:Planning and Development Caption: Z-19-54 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below, a petition by Woodberry of Augusta LLC requesting to amend the conditions of Z-18-41 to amend the total number of unit from 44 to 58 on property containing 3.38 acres and known as 3379 Wedgewood Drive. Tax Map 041-0-009-01-0 DISTRICT 5 1. The lot coverage of the proposed development shall not exceed 40 percent. 2. The total height of the two rear apartment buildings shall not exceed 2 stories or 36 feet, and limit the development to no more than 58 household units. 3. Install a minimum 6 foot security gate that provides access to Wedgewood Drive, for emergency use only. 4. Provide 20’ buffer as required by Augusta Tree Ordinance on rear of property adjacent to residential. The buffer must consist of a 6’ high solid board fence, trees planted 40’ OC and shrubs that must attain a height of 8 feet in three years. If a berm is to be used, plantings must be on top of the berm and the top width of the berm must be sufficient to sustain the trees and shrubs. No trees or shrubs are to be planted on the slope of the berm. 5. Provide 10’ buffer as required by Augusta Tree Ordinance on side of property adjacent to residential. The buffer must consist of a 6’ high solid board fence, trees planted 40’ OC and shrubs that must attain a height of 8 feet in three years. If a berm is to be used, plantings must be on top of the berm and the top width of the berm must be sufficient to sustain the trees and shrubs. No trees or shrubs are to be planted on the slope of the berm. 6. Resolve existing stormwater issues affecting the property due to runoffs from adjacent properties, and meet all related stormwater requirements of Augusta Engineering Department. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/17/2019 2:00 PM Z-19-55 Department:Planning and Development Department:Planning and Development Caption: Z-19-55 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below, a petition by Rett Harbeson, Johnson Laschober & Associates, on behalf of Jackie Nordeen, requesting a change of zoning from Zone A (Agriculture) to Zone B-1 (Neighborhood Business) on property containing 4.72 acres and known as 4415 Peach Orchard Road. Tax Map 274-0-009-00-0 DISTRICT 8 1. The project site plan must comply with all ordinances and regulations in effect at the time of construction. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/17/2019 2:00 PM Z-19-56 Department:Planning and Development Department:Planning and Development Caption: Z-19-56 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below, a petition by Rett Harbeson, Johnson Laschober & Associates, on behalf of Jackie Nordeen, requesting a Special Exception to establish a convenience store per Section 21-2-b of the Comprehensive Zoning Ordinance for Augusta, Georgia Special Exception on property containing 4.72 acres and known as 4415 Peach Orchard Road. Tax Map 274-0-009-00-0 DISTRICT 8 1. The project site plan must comply with all ordinances and regulations in effect at the time of construction. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/17/2019 2:00 PM Z-19-57 Department:Planning and Development Department:Planning and Development Caption: Z-19-57 - A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below, a petition by Rett Harbeson, Johnson Laschober & Associates, on behalf of Jackie Nordeen, requesting a Special Exception to establish a liquor store per Section 21-2-c of the Comprehensive Zoning Ordinance for Augusta, Georgia Special Exception on property containing 4.72 acres and known as 4415 Peach Orchard Road. Tax Map 274-0-009-00-0 DISTRICT 8 1. The project site plan must comply with all ordinances and regulations in effect at the time of construction. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 12/17/2019 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Location: A.N. 19-43: request by Jestene Hughes for a consumption on premise Liquor & Beer License to be used in connection with Mustang Lounge located at 2425 Milledgeville Rd. There will be Dance. District 2. Super District 9. (Approved by Public Services Committee December 10, 2019) Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $3,965.00 Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Commission Meeting Agenda 12/17/2019 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Location: A.N. 19-45: A request by Melanie Harvey for a consumption on premise Beer & Wine License to be used in connection with The Sol Food Kitchen located at 471 Highland Ave. District 7. Super District 10. (Approved by Public Services Committee December 10, 2019) Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,270.00 Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 12/17/2019 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Location: A.N. 19-46: request by Ravinder Jerath for a consumption on premise Liquor, Beer & Wine License to be used in connection with Baymont Inn & Suites located at 629 Frontage Rd. NW. District 3. Super District 10.(Approved by Public Services Committee December 10, 2019) Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $4,635.00. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Commission Meeting Agenda 12/17/2019 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Ownership: A.N. 19-48: request by Andrew Duke for a consumption on premise Liquor, Beer & Wine License to be used in connection with Sky City Group d/b/a/ Garden City Social located at 1157 Broad Street. There will be Dance. District 1. Super District 9. (Approved by Public Services Committee December 10, 2019) Background:This is a New Ownership Application. Formerly in the name of Brian Brittingham. Analysis:The applicant meets the requirements of the City of Augusta Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $4,690.00. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 12/17/2019 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Ownership Application: A.N. 19- 49: request by Naushad Hooda for a retail package Beer & Wine License to be used in connection with Super Express #5 located at 3341 Deans Bridge Rd. District 5. Super District 9. (Approved by Public Services Committee December 10, 2019) Background:This is a New Ownership Application. Formerly in the name of Rickey Patidar. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of 1,330.00 Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Commission Meeting Agenda 12/17/2019 2:00 PM Bars Open on Sunday 2020 Department:Planning & Development Department:Planning & Development Caption:Motion to approve by resolution the designation of One Sunday during the calendar year 2020 that bars can be open as provided in the Augusta Alcohol Ordinance, Section 6-2-77 (3a). Super Bowl Sunday February 2, 2020. (Approved by Public Services Committee December 10, 2019) Background:The Augusta Alcohol Ordinance provides that by resolution the Commission can designate one Sunday a calendar year that bars can be open. Analysis:The following dates have been approved in the past: Super Bowl Sunday, February 4, 2018, Super Bowl Sunday February 3,2019...The proposed date to select for 2020 is Super Bowl Sunday, February 2, 2020. Financial Impact:N/A Alternatives:Do not approve Recommendation:Approve Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission 3800 Sandshell Drive | Suite 180 | Fort Worth, TX 76137 | (817) 232-9551 | www.ratpdevnorthamerica.com November 7, 2019 Ms. Sharon E. Dottery Transit Director Augusta Transit 1535 Fenwick Street Augusta, Georgia 30904 Dear Sharon, As you know our general manager Mike Roth left Augusta Transit and RATP Dev in September. In the interim, Cornell Mack has been serving as general manager. Cornell has been a part of the RATP Dev team at our Volusia County Florida location since 2012 where he started as a service island worker, cleaning and fueling buses. Over the years Cornell has advanced through multiple positions ranging from lead mechanic, to maintenance supervisor, operations manager and now, interim general manager with Augusta Transit. Our commitment to the city of Augusta is to provide a qualified leader to take over for Mike and we believe Cornell is that leader. Cornell is enthusiastic about joining the Augusta Transit team as the general manager and I believe he will be the right transit professional to lead the organization into the future. I have attached Cornell’s resume for your review. By this letter, I request the city of Augusta’s acceptance of Cornell Mack as Augusta Transit’s general manager. Please contact me directly should you have any questions. Sincerely, Steve Sherrer Regional Vice President - Southeast P (386) 631-5577 steven.sherrer@ratpdev.com cc: Matt Booterbaugh, SVP of Operations and Innovation CORNELL MACK 60 SPINNAKER CIRCLE South Daytona, FL 32119 Phone: 386-307-3345 cornell386@yahoo.com Ability Summary Experienced in planning, directing, and performing the operations of companies and organizations. Experience also includes the ability to work in a fast paced environment with lean resources while producing high productivity with union contracted employees. Education Embry Riddle Aeronautical University-600 S Clyde Morris Blvd Daytona Beach, FL Bachelor-June 2006 Aviation Business Management Employment History Volusia Transit Management South Daytona, FL Jan-2017- Current Operations Manager • Supervise the daily activities of 200 plus employees which includes Supervisors, Operators, Dispatchers, Schedulers, and Call Center Representatives. • Successfully managed the special movement transportation for Daytona Beach’s largest convention-Shriners • Managed pre-production meeting for purchase of new Gillig transit buses. • Experience in managing transportation / EOC activities- Hurricane Mathew / Hurricane Irma • Managed the first indoor Triple Crown Roadeo in the State of Florida. • Participating in the FDOT operations network for Operations Manager. • Improved employee morale by demonstrating an empathetic yet firm leadership style which has strengthened and motivated a family oriented environment. Aug 2013 - Jan 2017 Maintenance Supervisor • Supervise 17 mechanics 10 Service Island Workers and 6 Staff Members performing the maintenance, installation, inspection, testing, alteration, and repair of 140 buses and 20 service vehicles. • Seasonally perform the ordering, inspecting, and delivery of the bus procurement process. • Plan and monitor production levels and trends using a computerized information system. • Perform safety assessments and quality audits of equipment, tools and building facilities of 4 cites. Sept 2012 - Aug 2013 Farebox Mechanic • Perform scheduled routine preventive maintenance services. • Diagnose and repair defective fareboxes. • Read and interpret schematics to diagnose complex defects. • Implemented a preventive maintenance routine that reduced farebox related roadcalls. March 2012 - Sept 2012 Lead Mechanic B • Perform safety assessments and quality audits for 5 mechanics. • Perform diagnoses and troubleshooting of bus systems. • Operate a bus for testing, evaluation or instructional purposes, and perform related work. • Successfully performed supervisory tasks that eliminated the necessity for a supervisor on duty during the weekends. Jan 2012 - March 2012 Service Island Worker • Fuel, clean, detail and check major engine fluids of 140 buses and 20 staff vehicles daily. • Maintain building and equipment cleanliness. BSI Racing Inc Ormond Beach, FL Jun 2003 - Sept 2011 Vice President/Operations Manager • Record and reconcile sales taxes, utilities, payroll, accounts payable, accounts receivable, capital assets, and solid waste transactions. • Prepare monthly cash flow statements, balance sheet and income statements. • Reconcile monthly bank statements and maintain control of banks accounts, merchant service accounts and company credit cards. • Reduced cost by enrolling in reward programs, employing a sustainability plan, and negotiating cost with vendors, creditors and utility providers. Jun 2001 - Jun 2003 Detailer/Used Parts Clerk • Pressure wash and clean interior and exterior of race cars in preparation of race track specific set ups. • Locate and remove used parts from local and out of state junkyards. Occupational Licenses & Certificates Certification Title Issuing Organization Completion Date Third Party CDL Tester Department of Highway Safety and Motor Vehicles Jul 2017 Class A/B Operator Training Mott-Smith Consulting Group Jul 2015 Class B CDL State of Florida Mar 2012 Odyssey Farebox Technician GFI Genfare Nov 2012 CPR and AED American Heart Association Aug 2011 Law Enforcement Daytona State College Aug 2011 Commission Meeting Agenda 12/17/2019 2:00 PM New General Manager - RATP-DEV Department:Augusta Public Transit Department:Augusta Public Transit Caption:Motion to approve Mr. Cornell Mack as the new General Manager for RATP-DEV.(Approved by Public Services Committee December 10, 2019) Background:RATP-DEV notified the Transit Department that Mike Roth, the person that was serving as General Manager for Augusta, resigned to take a new position with another organization. His last day at Augusta Transit was September 18, 2019. Mr. Cornell Mack has served as their Interim General Manager since that time. RATP-DEV has proposed that Mr. Cornell Mack as the new permanent General Manager. The Augusta Transit Department has had an opportunity to meet with Mr. Mack to discuss his resume and review his qualifications with him. It was determined that he has the necessary qualifications to serve in this position. Furthermore, Mr. Mack clearly understands the mission of the Augusta Transit Department and the direction that is being taken to improve transit services. He is committed to ensuring that RATP-DEV will conduct operations in a manner that will meet or exceed the expectations of the City of Augusta. Analysis:Based on an interview with Mr. Mack and a review of his qualifications the Transit Department has concluded that he would be an acceptable candidate to serve in the position of General Manager for RATP-DEV. Financial Impact:There is no financial impact. Alternatives:Do not approve the assignment of Mr. Mack as the RATP-DEV General Manager. This would result in a further search process for an acceptable candidate. Recommendation:Approve Mr. Mack to serve in the position of General Manger for RATP-DEV’s Augusta Operations. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission R"EGULAR MEETING COMMISSION CIIAMBER JUNE 18,2019 Augusta Richmond County commission convened at 2:00 p.m., June lB, ZOlg, the Hon.Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis. D.Williams, Hasan and Clarke, members of Augusta RichmondCounty Commission. Mr. Mayor: Okay, we're going to call this meeting to order. It is full-blown summertime. The Chair recognizes Madam Clerk. The Clerk: Thank you, sir. At this time we will ask Reverend Larry Fryer to please comeforward to deliver our invocation and we would like to ask our General Counsel Mr. Wiyne Brown to please lead us in the Pledge. Thank you. will you prease stand? The invocation was given by Reverend Larry Fryer. The Pledge of Allegiance to the Flag of the United States of America was recited. Mr. Mayor: I want to thark, I want to thank our friend Reverend Fryer for his civic leadership and spiritual guidance that he provides not only to his church but toihis community. He has been a long time stalwart in this community and we thank you for stepping in today ioserve as our Chaplain of the Day. Would you join me in giving Reverend fafo fryer a hand.(APPLAUSE) I do want to lake an opportunity to recognize as a gro,rp of young i.opi. these arenot just'future leaders'but leaders of today in their own station of ffe. tn the back of the room are the students from across Augusta and in particular Richmond County who are participating in this year's Cyber Camp that's hosted by our own Information and Technology Deiartment under the leadership of Ms. Tameka Allen our Director. These young leaders haveiaken a bold step tolearn all that they can about cyber, cyber security and iow io be better professionals as they navigate through school- And would you join me in giving them a round of applause toOay.(APPLAUSE) They look forward to coming back as they come to the close of their Cyb.r Camp and get an opportunity to be recognized in fiont of this body. But this is their second day of campand they're going to be here with us for the summer. Weire excited about that. So again thanlyou all thank the parents for giving you and opportunity to take a step forward in thislhing thatwe refer to as the next wave in the nation and certainly in Augusta. DELEGATIONS c. Discuss the Age-Friendly Augusta program. (Requested by Mr. Bill Lockett) Mr. Mayor: I also want to take a moment to draw everyone's attention, Madam Clerk, just as a point of personal privilege. I had a conversation with ouifo..e. Commissioner Bill Locketthe would like to delete Item C in the Delegations portion of the agenda and I just want to makenote of that as we get prepared. I want to share a 6w things with not only the elected officials inthe room but more importantly those citizens that are in thJroom as well. Today is an opporhrnityfor me to recognize the amazing work that is being done and has been donl Uv tne .o.roty,, Mr. Mayor: I like that -- The Clerk: Can't get much better than that. Mr. Mayor: --- can we send that to Washington? The Clerk: It can't get much better than that. Mr. Mayor: Don't get no betterthan that, all right, Madam Clerk. Again, our Engineering Services well our Finance Chairman former Engineering Services Chairman recognized our School Board Trustee from the 2od Mr. Charlie Hannah, wave your hand and let folks k o* you,re here, thank you, sir. (APPLAUSE) The Clerk: DELEGATIONS B. Mr. Stanley Hawes/Laney-Walker Neighborhood Association regarding the status of Dyess Park Community Center, Mr. Mayor: Al1 right, Mr. Hawes, again if you'll just state for the record your name and your address and you have five minutes. Mr. Hawes: Stanley Hawes, 839 D'Antignac Street, Augusta, Georgia. Mr. Mayor, Commissioners, particularly my Commissioners Mr. Fennoy, District I and Mr. Williams, District 9 respectfully submitted to you all I came to bring, maybe a couple ofpieces of information maybe you don't know, maybe you do know and to also bring a message from the people of the community. And it's been, first I want to touch on base that it's been a long time coming this Dyess Park situation. It's been going on for at least probably about 16 years when we try and talk about working on Dyess Park. I think former Senator Tarver can attest to that because he was Chair of the SPLOST committee that submitted it to then Commissioners and Mayor. And I was the presenter asking for that money so the reason why I'm down here is because I have a little bit a knowledge, I don't know too much but I know that is that we did have monies and we did have promises along the way. My community is one of the communities that badly needs something of that nature. It's a good community, thriving community, we're on the upswing even things such as in real estate terms. I think if we had one of our realtors here they probably could tell us is that the first thing that a person looks for when he comes to relocate to our area is schools and also recreation. The quality of life, that would be so much improvement to my area where we have people who don't have the luxury of going to the YMCA or going to a health center or even going to a place just to escape. There is the streets and things in the world tbat a child could not get themselves away from and get up under the structure and become a productive citizen. It's been a long time and people in my community are really getting tired with seeing talk going on. There's been studies about Dyess Park; I don't know how much we paid the study group when Ms. Betfy Beard was Commissioner. But we had an elaborate plan that was talking about Dyess Park and I guess we have predecessors who come on and they may have their own idea and they have, they may have a different direction towards remedying the solution. Well, overwhelmingly in my community the solution is build a new center because it's outdated, it don't serve any purpose for to be able to be self-sustaining because you can only get 85 or probably less than that since theyprobably changed the fire marshal's schedule. So we really arelooking for this to be done and if there's any way that we can help you all because we don't know what'i going on, we don't know whether we're going to build or we're not but in the meantime the childre; in my community instead of going to a place where they can have a preemptive solution for them to become productive citizens, they're marching two blocks down the-street where we spent $68 million dollars to primarily lock people up and we went right on down the street a little bit further to theSheriffs Administrator office in the same SPLOST period and we spent probably somewhere around about another 16 or 18. Axd we went on Phinizy Road to do the sime thing. We spent over $100 million dollars in five years, a hundred million primarily to lock people up and ihey basically our children because they're young people. But we haven't really invist"d tite we shouldhave. It shouldn't take this long to come up with that solution. The solution is to luild sspsthing for the 2l't Century that we won't have to come back to in another few years after we ds ss6sthin! forward just patching the roof, it won't work. I respectfully submit that to you all because we,rI depending on you all as our stewards to get that done. Our children need that now because tomorrow might not come to a few of us. So hopefully we can get this moving. Hopefully ya,ll can g€t somebody out there to talk to us because the past director didn't co.r to o**r.uoity to talk to us and I understood that he didn't have any intention to. But that's not fair to us and it,i not fair to the citizens because the citizens of Augusta sixteen, seventeen years ago they said go ahead on and do it so the only thing we would be doing, you gentlemen and lady would be doiig your job taking care of your people. So I respectfully submit that, Mr. Mayor, along with that-I prepared a package for you all and I gave the Ms. Bonner, I gave her a petition to show ya'll that there are people who really feel like this needs to be done so I thank you. Mr. Mayor: All right, thank you. If you'll stay there for a series of questions. Mr. Hawes: Yes, sir. Mr. Mayor: Ms. Bonner, you have the petition -- The Clerk: Yes, sir --- Mr. Mayor: ,-- okay, all right -- The Clerk: --- I'll share those with you. Mr. Mayor' -- .nll right thank you so much. All right, the Chair recoemizes theCommissioner from the 9tr. Mr. M. Williams: Mr. Mayor, I'm going to yield to my District Commissioner if he wants to go first. I do have a couple of comments I'd like to make. Mr. Mayor: All right. Mr. Fennoy: Well, I would like to ask our Interim -- Mr. Mayor: All right, he yields and we'll come back to you. Mr. Fennoy: Okay. Mr. Mayor: All right. Mr. M. Williams: Okay Mr. Hawes, let me frst of all say that there have been conversations over the 16-years you're talking about doing something with Dyess Park. Dyess Park has never gotten I don't think in my opinion the attention or the funds it needed. Looking at that facility today we have had some conversation previously around that park and I'm for not spending any money to try to rebuild or rehab that situation. That's an old fire station, it done served its purpose. I'm not saying tearing it down but I'm saying that we've got to think outside the box and do something totally different in that area. I've been talking with the directors about swimming pools and even the tennis courts that's there. There's not very much use of the tennis courts and it's an area that's sitting there. We did have some basketball courts and there has been some work done on the playground area but as a Commissioner I'm going to do everything I can to see can we maybe find another location. There's a lot across the street where the church used to be. I mentioned this to a couple of other people about maybe we can move across the street to build a facility that's going to be worthy of being supportive. I don't care how much money we put into that building that's there now it's just not going be acceptable to get in and out of there. City owned always thinks about those types things but we've got to do something, Ms. Bonner, I've been talking about the wow effect. We've got to do that wow effect; we got to do something we hadn't done before. That was never afacility, the old fire station building itself. Now ain't no more land unless we move across the sffeet. I mean I don't want to tear that historic building down. I think we would have a line of people saying how historic that is. And it could be used for some thing but I don't think it ought to be continued as Dyess Park. I think when you could look at trying to reconstruct something else. Looking back at what the rules say and I'm a stickler for the rules the SPLOST package said that we had those dollars there to do that even if we had to add to that, need to build a different facility. So I feel your pain, I feel the neighborhood pain, I understand that. This is not the only one but this is one of the ones that needs some strict attention brought to it right away. So I appreciate you helping, I appreciate you coming down here. Your words won't fall on deaf ears I promise you that. Thank you, Mr. Mayor. Mr. Mayor: Thank you. Mr. Hawes: Can I ask just one question before I go? Mr. Mayor: Oh, you've got more questions? Mr. Hawes: Just one question. Mr. Mayor: No,I'm saying there are more questions up here. Mr. Hawes: Okay --- Mr. Mayor: You can ask your question, sure. Mr. Hawes. --- I'll ask it when I get ready to leave. Mr. Mayor: Okay, I'm going to recognize the Commissioner from the 66, you had your hand up. Mr. Hasan: I did, Mr. Mayor. I appreciate it. First of all I want to get some clarity aroundthis. I look at the time lines back n2o12.I just want to make sure like it was two requests thereone was for $503,00o dollars for Dyess Park and the other one which is going to be from I thinkthe H{ID Office for lack of better terms and the other was $503,000 dollais frim SPLOST at thatparticular time and so total we're talking about a million and six dollars somewhere like that. Sodo we know whether the $503,000 dollars was ever used because that $503 seemed to be used forblight so which would_be geparate in my mind, and I may be wrong on this that's why I,m asking the question. Would that be different from the SSO: tnat was goin! to go directly foipossible --- Mr. Hawes: It's like we're borrowing from peter and pay paul. Mr' Hasan: --- I don't know Paul or Peter. But I was just saying you were talking about atotal talking about two $-503,000 dollars right or are your talking about a single? Mr. Hawes: Two total, two totally separate that was moving and kind of intertwined like one was used to do something else and the other one was used to replace that and it was movedfrom SPLOST to CDBG which would've been federal. Mr. Hasan: So at the end of the day we're still talking about a singular $503,000 dollars when you look at it. Mr. Hawes: $503, yes, sir --- Mr. Hasan: Okay, okay. Mr. Hawes: --- that's what it seems like to me but you know we've got some folks gettingpaid good bucks to find it. Mr. Hasan: Mr. Mayor, with this also when I saw this on the agenda I called theAdministrator's Office to try to see because I know as a body we have beei talking about the SPLOST and we have been talking about trying to look at the SPLOST 7 in particular because it was $18 million dollars that was allocated for Recreation in there even though it was not brokenout to different facilities. And so with that they were going to come back ard try to show us whatthey have and let us kind of look at it and see where tfat was going to go. So I just wanted would they make a comment to this issue here because I asked them to try to see what that would looklike. Mr. Mayor: All right, this is our posfure. I want to draw everybody's attention to thepresentation that Mr. Hawes made available to everybody. And on what i belilve to be page 2, 3,4 on Page 5 ofthat document it speaks specifically to the funding, where the funding sources were. There is a commission action at their regular meeting on Tuesday January 3,z}lzwhere there was an approval to reprogram $503,000 of CDBG dollars. That was the first portion, that's where you're getting your '101.06 million'. Unfornrnately, there was a transfer of whatever was approved during SPLOST $503,000 of that based on this document that they were used for the acquisition and demolition project to eliminate slum and blight in the Laney-Walker area so effectively this is to his concern. I think there's a lot of discussion, we're not going to solve this today. Let's get a few more questions from the Commissioner from the l't, we're going to close with him but I'm going to hear from (inaudible) the Administrator and he's going to speak to what's going on --- Mr. Hasan: Okay. Mr. Mayor: --- all right? And then we're going to recognize the Commissioner from the 1$ and then our Interim Administrator okay and then we'll get your questiol, Commissioner. Mr. Fennoy: Yeah, I want to thank Mr. Hawes for being here this afternoon but also just want to remind everybody that in addition to the needs of Dyess Park there's a lot of dilapidated houses in and around Dyess Park. And to use the $500,000 to improve the area only highlights the condition of that area that is in dire need of attention. But Dyess Park runs along James Brown Boulevard which the Mayor and the Commissioner from the 9ft has talked about making a destination point. And in order to do that we have got to spend some money in that area that will make that area more attractive for a destination point and also improve the quality of life of the people that live in that area. On any given day in the aftemoon during baseball season you can see the baseball diamond's being used or you see people walking up and down the walking trail. I think we had in our last discussion about Dyess Park we had about I think it would cost about $500,000 for demolition I mean for repair but do we want to spend $500,000 dollars to repair the building with only 35 or 40 people to get in there. I think the Laney-Walker Neighborhood Association used to meet in that building but because of the condition of the building they had to move their meeting someplace else. I think a church used to meet there every Sunday but because of the condition of the building they had to move their services someplace else. The Board of Elections conducted their elections in that building but because of the condition of the building they had to move the elections to someplace else. The tennis courts hadn't been worked on in and anything done to it it looked like in 15 to20 years. The asphalt has gone into the ground so there's a lot that needs to be done. And I had asked the Interim Recreation and Parks for an update on Dyess Park and can we --- Mr. Mayor Pro Tem: Sure, let's hear from the Administrator fust. Mr. Fennoy: --- okay, all right. Mr. Mayor Pro Tem: Mr. Jarvis Sims. Mr. Sims: So we actually have scheduled a workshop on next week Jurie 27 to discuss Dyess Park as well as our other Recreation and Parks facilities and we're taking a holistic approach on all of our facilities. 10 Mr. Mayor Pro Tem: Okay Mr. Houck, could you come forward and kind of give us aquick update? Mr. Houck: For Dyess Park we back I believe it'17 we hired a consultant to do some design work initially because we had some existing SPLOST dollars to take care of some center needs and some swimming pool needs along with a new playground. When we got into actuallygetting on site with our consultants we saw that we were facing a little bigger pioblem than w!think we realized with the center itself so we went ahead and got our coiluhants do a facility assessment on the building which was brought to this Commission some time ago. There werlsome priority recommendations to get the building back open and one of the-Commissioners mentioned it was about $500,000. That's correct which is what we had in our SPLOST currently to handle the community center renovations. We had four-hundred for the pools and again a couple hundred for the playground. So we made a presentation and presented some options and that,s when I believe the Commission decided that we ought to look it so-e of our existing projects we had on the table like Lake Olmstead, Fleming a couple of others and I think the Commission realized some of the dollars we had currently funded for those projects probably weren't going tomeet the expectations that all of us wanted to see. Thus the workshop that we'll have nextThursday to hopefully try to lay out a better road map for some of these paik ,it.s and the funding that we want to put into these areas. Mr. Mayor: Okay all right, we're going to recognize the Commissioner from the 9s and then I'm going to go back to Mr. Hawes and we're going to close this part of conversation or delegation. All right, the chair recognizes the commissioner from the 96. Mr. M. Williams: Thank you, Mr. Mayor. l'm glad we're going to have this workshop Ron just talked about. This came to my mind about the entire amount that the SPLOST situation talked about and I believe commissioner Hasan said about eighteen -- Mr. Hasan: Million. Mr. M- Williams: --- $18 million. Now I can't drive a nail, Marshal, but I can do a little adding and subtraction here now. But if the $500,000 I'm trying to find where the other $17.5where it is now. I mean you mentioned Fleming, you mentioned some other facilities we hadn,t did anything with yet. They still got some serious needs. So is the money still floating around oris it in the bank somewhere or is it, I need to follow the money because i -ruo I guess we ought to do this at the workshop but I really plan to be there because i plan to know and I"guess get some answers to the remaining amount. Even if we use the five-hundred to do the bligit, Dyess park has been one of those facilities who have not got the attention it should've gottei because of itslocation, if you want to be real about it. Now let's put all this in the parking l6t, Mr. Mayor, that,syour word, put it in the parking lot. I'm going to park this one rightiere for this point that we can sit down and look at this seriously. We know thisbuilding if you put too much in it I mean you,regoing to really be taking good money and throwing it out tne ana tlt tne bad money in. t jusi thinkwe've got to look at doing something differently. We got to go to that wow effeci but on theZ7ftis that when that's supposed to be? 11 Mr. Houck: Yes, sir and we'll have all the information in terms of the successes we've hadwith some of the SPLOST dollars. We'll show you where some of those dollars have been expended. Some of the current projects again we're sort of on hold and then the balances so hopefully you can make an informed decision on funding. Mr. M. Williams: Because this last sheet on this paper talks about the Dyess Park Master Plan and this is the Master Plan. I hate to see what the preliminary plans are like if this was the master so I want to, I know we had a consultant going around looking at all our facilities and trying to come up with something but wl need to take a second look, Mr. Mayor. Mr. Mayor: All right, that's fantastic, thank you, Mr. Houck. Thank you, Mr. Hqwes. on June the 27n at a date to be communicated publicly we will host the workshop and you can certainly be in attendance. Mr. Hawes: Could I be put on the mailing list for that? Mr. Mayor: Madam Clerk *- The Clerk: Yes, sir, they will be two hours prior to our June 27n meeting which is taking place with the July 2"d meeting so it's a regular scheduled Commission meeting so we'll be meetin! at 12:00 for the work session --- Mr. Mayor: -* and it will be here in the Chamber. The Clerk: --- on Jvne27fi Mr. Hawes at 12:00 noon. Mr. Hawes: My question --- Mr. Mayor: Yes, sir. Mr. Hawes: --- okay, yes, sir. Based offthe time and the duration that all of this been taking place, not coming down here faulting anybody, just need a commitment, a fum commitment because I stay two blocks down from the corner of James Brown and Walton Way and I see too many young people 8:00 o'clock in the morning at that door waiting to be served but they're not being served by us like I say on a preemptive level. A:rd our seniors we've got the highest concentration of seniors in Augusta. They don't have anything to do because I visit quite a few of them because I always did I grew up in that community. So we just want what's due. We're not dead, we just want what's due so we would like to be part of that process and maybe we can kind of get moving a little faster. Mr. Mayor: All right, Mr. Hawes,I appreciate --- Mr. Hawes: Thank you. t2 Mr. Mayor: -- thank you for one sharing this timely and important information. you areaccurate, you have lsng been a partner in the community and you'llh.u..o opportunity to weightin on this on next week, thank you, sir. Madam Clerk. The Clerk: I call your attention to our Consent Agenda which consists of Items 1 through41, Items I through 41. Forthe benefit of any objectois to our Planning petitions once thosepetitions are read would you please sigmfy your objections by raising y6ri nana. I call yourattention to: Item 2: Is a request with conditions a petition requesting a Special Exception for propertyknown as 613 Johns Road. Item 3: Is a request for concurrence with the Planning Commission to approve a petition ryquesting a change of zoning from a Zone A (Agriculture) and a Zorre n-t (Orr-A.ity Residential) to zone A affecting properry at 4045 peacl orchard Road. Item 4: Is a request for concurrence to approve with conditions a petition requesting aSpecial Exception to establish a solar farm located at 4045 Peach Orchard Road.Item 5: Is a request for concurrence with conditions a petition requesting to amendcondition in a light industry zone from a Z-04-lO9 affecting property known ui tZZt Clark Road.Item 6: Is a request to approve with conditions a petition requesting a change of zoningfrom a Zone R-MH (Manufactured Home Residential) and a Zone HI- (Hea[ Industry) affectin! property at 3810 Hensley Road. Item 7: Is a request with conditions a petition to change a zone from R-l (One-family Residential) to a zone B- I (Neighborhood Business) to ZoteB- I affecting property known as 26ll Central Avenue. The Clerk: Are there any objectors to any of those zoning petitions? Yes, ma'am, yes, sir Mr. Speaker: (Inaudible). The Clerk: -- okay that's the Special Exception? Mr. Mayor: would all objectioners please stand, if you're an objector? The clerk: 613 Johns Road is that, okay, how many, two objectors? okay. Mr. Mayor: Okay there's a gentleman in the back, Madam Clerk, he's objecting as well. The Clerk: You're objecting, okay. Mr. Mayor: All right, I'm coming all right so okay all right, the Chair recognizes the Commissioner from the l't. Mr. Fennoy: Mr. Mayor, the Sand Hills Community is having a meeting next week and they would like to before we move further with this item meet with the developerJto find out what their plans are --- 13 l-3-Jop bring it, you know make everybody, bring it to y'alls attention and make everybody aware of it and if there's any possible way that you can get to your local, local people, state people and federal legislation to get somebody to look at this we would really appreciate it. Thank you all very much. Mr. Mayor: Thank you, sir. Do we have any questions? Okay, thank you so much for the presentatiog my friend. Mr. Hadden: I appreciate your time. Mr. Mayor. Madam Clerk, on to the consent agenda. The Clerk: Our consent agenda consists of items one and two. Mr. Wheeler, I don't think there were any comments. Fred, were there any comments on the 30-day comment period on item one? Mr. Russell: chester, were there any comments on the item (inaudible)? The Clerk: No, okay. There were no comments listed on the 30-day comment period for item one. Our consent agenda consists of items one and two. Mr. Mayor: Okay, do we have any items to be added to the consent agenda? Do we have any items to be pulled for discussion? CONSENT AGENDA FINANCE 1. Motion to approve the re-programming of $503,000.00 of Community Development Block Grant (CDBG) funds to the Dyess Park project and transfer $503,000.00 of Dyess Park Project SPLOST funds to an Acquisition/Demolition project to eliminate slum andblight in Laney Walker/Bethlehem Area. (Approved by Finance and Administrative Seryices Committees November 28,2011subject to 30-day comment period) PETITIONS AND COMMT]NICATIONS 2. Motion to approve the minutes of the regular meeting of the Commission held December 20,2A11. PLANNING 3. 7-ll'47 - A request for concurrence with the Augusta Planning Commission to approvewith the following stipulations 1) the following definition of the permitted uses in the Overlay District described in this petition shall be listed at 25-A-7 and read: a) residential,including single family and low density multi-family, provided the density shall beapproved by the Planning Commission, b) professional offices, inctuding former residences that can be converted into professional oflice space, c) institutional uses, including schools,churches, and other religious institutions, d) neighborhood retail, including, apfarel and accessory stores, florist and gift shops, newsstands and bookstores, beauty and barberships, furniture and/or home furnishing stores, antique shops, drug stores and pharmacies, Coversheet Page 1 of3 Commission Meeting Agenda ll3l20l2 5:00 PM Amending the 2009' 2010, and 2011 Action Plans to Reprogram $503,000.00 in Community Development Block Grant (CDBG) Funds for Dyess Park Improvements Department: Department: Caption: Housing and Community Development Department Housing and Community Development Department Motion to approve the re-programming of $503,000.00 of Community Development Block Grant (CDBG) funds to the Dyess Park project and transfer $503,000.00 of Dyess Park Project SPLOST funds to an Acquisition/Demolition project to eliminate slum and blight in Laney Walker/Bethlehem Area. (Approved by Finance and Administrative Services Committees November 28, 2011 subject to 30-day comment period) The Acquisition/Demolition project meets the CDBG "national objective" to eliminate slum and blight requirement. However, the eligibility of the "activity" - property acquisition does not meet the CDBG activity requirement. To eliminate the potential of having a regulatory finding, requiring the City to reimburse the CDBG progftrm funds from the General Fund, it is requested that we transfer the CDBG funds to the Dyess Park project which meets both the CDBG requirements; and transfer SPLOST funds to the Historic and Cultural Project to carry out the acquisition/demolition. The approval to reprogram $503,000.00 of CDBG funds to Dyess Park and $503,000.00 of the SPLOST funds for the Acquisition/Demolition project will provide for two vital projects without issues of future findings from HUD. The following property will be purchased and transferred to the Augusta Land Bank Authority for future development: 848,850-858 Laney Walker Blvd.; 831,841,847 Spruce Street; 1212,1220 James Brown Blvd. We are proposing that funds be reprogrammed FROM the following projects: For CDBG: l. Small Business Background: http://appweb2.augustaga.govlagendapublic/Bluesheet.aspx?ItemlD:15473&MeetinglD:9... l2l5l20lg Coversheet Page 2 of 3 Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Development - FY2009,2010 and 201 1 CDBG $503,000.00:Justification: Funds were recently transferred to the line item. However, after consulting with HUD Atlanta staff, it is requested we make this change to avoid a future finding on this transaction. For SPLOST FUNDS: 2. Dyess Park Project - $503,000.00 Funds are being transferred to the SPLOST Historic and Cultural Project Account. According to the City's Citizen Participation Policy, this increase in allocations constitute a substantial change to the Action Plan. Therefore, the revisions must be presented to the public for a 30-day comment period. If comments are received, they will be presented to the Commission for consideration. We are requesting authorization to proceed with the publication of a public notice in the newspapers to solicit comments on the changes. The Public Notice will be published in the Augusta Chronicle on November 29,2011 and the Metro Courier on August December 1,201I . The deadline for comments will be December 28,2011. Any comments received will be presented to Commission on January 3, 2012. The transfer of funds will allow the department to proceed with the acquisition/ demolition of the property, and proceed with making improvements to Dyess Park. CDBG funding for Dyess Park will be available upon commission approval; otherwise SPLOST funding for Dyess Park will not be available until the third quarter of 2012. To expedite the purchase of the property, funds from the Capital Projects fund balance (FUND 272) willbe transferred to the SPLOST Project account; when SPLOST funding is received (est. September 2012) the funds will be transferred back to Capital Projects Fund Balance. Accept the Housing and Community Department (HCD) recorrmendations for use of the reallocation of funds and grant HCD authorization to proceed with the publication of a Public Notice soliciting citizen comments on the proposed reallocations 2009,2010 and 201 I Action plan. On January 3,2012, any comments received will be presented to Commission for consideration. Funds are Available in the Following Accounts: CDBG Funding: Capital Projects fund balance. The Capital http://appweb2.augustaga.govlagendapublic/Bluesheet.aspx?ItemlD:|5473&MeetinglD:9... l2l5lZOl9 Coversheet Page 3 of3 Following Projects fund balance will be reimbursed when SPLOST VIAccounts: funds become available. REVIEWED AND APPROVED BY: http:l/appweb2.augustaga.govlagendapublic/Bluesheet.aspx?ItemlD:L5473&MeetinglD:9... 12/5/2019 (l)Finance Committee for Action C ommi s s i on for Final Appr ov al (2)Administration Services for Action Commissionfor Final Approval after 30 day Comment Period I t/28/1 I t/3/t 2 I 1/28/t t 1/3/12 CAPTION: Discuss approval to re-program $503,000.00 of Community Development Block Grant (CDBG) funds to the Dyess Park project and transfer $503,000.00 of Dyess Park Project SPLOST funds to an Acquisition/Demolition project to eliminate slum and blight in Laney Walker/Bethlehem Area. BACKGROUND: The Acquisition/Demolition project meets the CDBG "national objective" to eliminate slum and blight requirement. However, the eligibility of the "activity" - propef acquisition does not meet the CDBG activity requirement. To eliminate the potential of having a regulatory finding, requiring the City to reimburse the CDBG program funds from the General Fund, it is requested that we transfer the CDBG funds to the Dyess Park project which meets both the CDBG requirements; and transfer SPLOST funds to the Historic and Cultural Project to carry out the acquisition/demolition. The approval to reprogram $503,000.00 of CDBG funds to Dyess Parkand $503,000.00 of the SPLOST funds for the Acquisition/Demolition project will provide for two vital projects without issues of future findings from HUD. The following properfy will be purchased and transferred to the Augusta Land Bank Authority for future development: 848,850-858 Laney Walker Blvd. 83 1,841,847 Spruce Street 1212,1220 James Brown Blvd. lVe are proposing that funds be reprogrammed FROM the following projects: For CDBG: l. Small Business Development - FY2009. 2010 and 20l l cDBG $503.000.00 Justification: Funds were recently transferred to the line item. However, after consulting with HUD Atlanta staff, it is requested we make this change to avoid a future finding on this transaction. For SPLOST FUNDS: 2. Dyess Park Project - $503"000.00 Funds are being transferred to the SPLOST Historic and Cultural Project Account. According to the City's Citizen Participation Policy, this increase in allocations constitute a substantial change to the Action Plan. Therefore, the revisions must be presented to the public for a 30-day comment period. If comments are received, they will be presented to the Commission for consideration. We are requesting authorization to proceed with the publication of a public notice in the newspapers to solicit comments on the changes. The Public Notice will be published in the Augusta Chronicle on November 29r 2011 and the Metro Courier on August December lr 2011. The deadline for commentswill be December 28,2011. Any comments received will be presented to Commission on January 3,2012. ANALYSIS: The transfer of funds will allow the department to proceed with the acquisition/ demolition of the property, and proceed with making improvements to Dyess park. Dyess Pa* Agenda FINANCIAL IMPACT: CDBG funding for Dyess Park will be available upon commission approval; otherwise SPLOST funding for Dyess Park will not be available until the third quarter of 2012. To expedite the purchase of the property, funds from the Capital Projects fund balance (FLIND 272) will be transferred to the SPLOST Project account; when SPLOST funding is received (est. September 2012) the funds will be transferred back to Capital Projects Fund Balance. RECOMMENDATION: Accept the Housing and Community Department (HCD) recommendations for use of the reallocation of funds and grant HCD authorization to proceed with the publication of a Public Notice soliciting citizen comments on the proposed reallocations 2009,2010 and 2011 Action Plan. On January 3,2012, any comments received will be presented to Commission for consideration. CDBG FUNDS - $ 5O3,OOO.OO Small Business Development - $503,000.00 Funds are Available in the Following Accounts: CDBG Funding: Capital Projects fund balance. The Capital Projects fund balance will be reimbursed when SPLOST Vl funds become available. FROM Amount r-)TO Amount (+) Small Business Development -FY2009 $ r 57,308.37 Dvess Park Proiect $157,308.37 Small Business Development -FY20l0 $26s.663.49 Dvess Park Proiect $26s.663.49 Small Business Development -FY201 I Dvess Park Proiect $80.028. l4 TOTAL $503,000.00 TOTAL $503.000.00 SPLOTS FUNDS - $5O3,OOO.OO FROM Amount G)TO Amount (+) Dyess Park Proiect -FY2012 $s03.000.00 Historic and Culturel Proiects $503.000.00 TOTAL $503.000.00 TOTAL $503,000.00 Dyess Patu Agenda Commission Meeting Agenda 12/17/2019 2:00 PM Recreation facility at Dyess Park. Department: Department: Caption:Motion to approve tasking the Interim Administrator and Interim Deputy Administrator McDowell with scheduling a meeting with the residents of Dyess Park to determine if they would be amenable to holding their community meetings at the Johnson House and place Dyess Park as a priority project on the SPLOST VIII project list for Recreation Department to build new recreation facility. (Approved by Public Services Committee December 10, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 12/17/2019 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:New Ownership: A.N. 19-44: A request by Ajaykumar G. Patel for a retail package Beer & Wine License to be used in connection with Super Mini Mart located at 1812 Lumpkin Rd. District 2. Super District 9.(No recommendation by Public Services Committee December 10, 2019) Background:This is a New Ownership Application. Formerly in the name of Hiteshkumar Patel. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,330.00. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Commission Meeting Agenda 12/17/2019 2:00 PM Public Art Update Department: Department: Caption:Public Art update from the Greater Augusta Arts Council. (Requested by Mayor Pro Tem Franton). Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 12/17/2019 2:00 PM 401 Walton Way Department: Department: Caption:Motion to approve postponing the demolition of this building (former JLEC, 401 Walton Way) for one year and revisit the issue at the end of each year with an update from the CVB and Juvenile Court in their continued partnership for use of the building. (Approved by Administrative Services Committee December 10, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: FIRST AMENDMENT TO AGREEMENT BETWEEN AUGUSTA, GEORGIA & COMMUNITY DEVELOPMENT COLLABORATIVE, LLC FOR 2017/2018 HOME INVESTMENT PARTNERSHIPS PROGRAM 1233 Perry Avenue This First Amendment to the agreement executed by and between the Parties on December 21, 2018, is made and entered into on the _____ day of _____________, 2019, by and between AUGUSTA, GEORGIA, (hereafter referred to as “Augusta”), and THE COMMUNITY DEVELOPMENT COLLABORATIVE, LLC. (hereinafter referred to as the “Collaborative”). WHEREAS, AUGUSTA desires to amend the original agreement to allow the Collaborative to effectively administer its HOME eligible affordable housing development activities; WHEREAS, the Collaborative has determined that this Amendment is in its best interest and has agreed to the said Amendment; NOW THEREFORE, in exchange for their mutual good and valuable consideration, the receipt and sufficiency of which each PARTY acknowledges, and intending to be legally bound, AUGUSTA and Antioch agree to amend said agreement as follows: (1) Article I Section B . Use of Funds. Construction shall be revised to provide additional funding in the amount of $ 25,000.00 of HOME funding to support the construction of a single family unit located at 1233 Perry Avenue. B. Use of Funds HOME Program funds shall be used by the Collaborative for the purposes and objectives stated in Article I, Scope of Services, and Exhibit “A” of this Agreement. The use of HOME funds for any other purpose(s) is not permitted. The following summarizes the proposed uses of funds under this agreement: b. Construction An amount not to exceed $ 165,000.00 in a grant shall be expended by the Collaborative to support the rehabilitation of an affordable single-family rental housing units to be made available for rent by HOME program eligible low and moderate home buyers. Augusta Housing and Community Development HOME Investment Partnership Program Agreement Amendment The Collaborative- 1233 Perry Avenue 2 Original contract states not to exceed $ 140,000.00 whereas amendment adds an additional $ 25,000.00 to support construction cost. Article II Section D shall be revised to show the additional funding with the following: D. Project Budget: Limitations Collaborative shall be paid a total consideration of $165,000.00 for full performance of the services specified under this Agreement. Any cost above this amount shall be the sole responsibility of Collaborative. It is also understood by both parties to this contract that the funding provided under this contract for this specific project shall be the only funds provided by Augusta- unless otherwise agreed to by Augusta and Collaborative. The Collaborative shall adhere to the following budget in the performance of this contract: Acquisition & Rehabilitation $ 160,000.00 Management $ 5,000.00 _______________________________________________ Total Project Activity Cost $ 165,000.00 Except for the modifications made by this Amendment, the terms and conditions of the Agreement, as previously amended, shall remain in full force and effect. Augusta Housing and Community Development HOME Investment Partnership Program Agreement Amendment The Collaborative- 1233 Perry Avenue 3 IN WITNESS WHEREOF, the undersigned have set as of the date first written above. _________________________________ _________ The Community Development Collaborative, LLC Date IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written above: ATTEST: AUGUSTA, GEORGIA (The City) Approved as to form: _________________________ Date:______________ Augusta, GA Law Department By: ___________________________________ Date: __________________ Hardie Davis As its Mayor By: ___________________________________ Date: _________________ Jarvis Sims As its Interim Administrator By: ___________________________________ Date:_________________ Hawthorne Welcher, Jr. As its Director, HCD SEAL ____________________________ Lena Bonner As its Clerk Commission Meeting Agenda 12/17/2019 2:00 PM HCD _ Community Development Collaborative Agreement Amendment Request Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to provide additional funds ($25,000) the Community Development Collaborative to assist with rehabilitation cost of 1233 Perry Avenue. (Approved by Administrative Services Committee December 10, 2019) Background:Housing and Community Development (HCD) and the Community Development Collaborative is working in collaboration to construct five (5) single family homes and rehabilitate one (1) duplex on Perry Avenue. The original contract was awarded to the organization with an emphasis to construct units within the range of $140K prior to acquisition and procurement of contractor. Once this duplex was bided out, the rehabilitation cost came in greater than the original estimated amount. Requesting Additional $25,000.00 for rehabilitation. Original Agreement: $140,084.00 New Agreement Amount: $165,084.00 Analysis:The approval of funding will allow the Community Development Collaborative to rehabilitate the duplex units to be used as rental property for Augusta, Georgia. Financial Impact:HCD will utilize Home Investment Partnership (HOME) funding received through its annual allocation from Housing and Urban Development in the amount of $ 165,084.00 to assist in the rehabilitation of a duplex to be used as rental property. Alternatives:Do not approve the funding to Community Development Collaborative, LLC. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to provide additional funds ($25,000) the Community Development Collaborative to assist with rehabilitation cost of 1233 Perry Avenue. Funds are Available in the Following Accounts: U. S. Department of Housing and Urban Development (HUD) Funds: - Home Investment Partnership Program (HOME) funds. - Org key/object code = 221073211 – 5211119 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission HOUSING AND COMMUNITY DEVELOPMENT (HCD) CONTRACT PROCEDURAL PROCESS Recommended Motion: Motion to approve Housing and Community Development Department’s (HCDs) contract procedural process (as presented for calendar year 2020) 1. Annually, Augusta, GA is notified of receipt of a direct allocation of federal funds, Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), HOME Investment Partnerships (HOME) and Housing Opportunities for Persons with AIDS (HOPWA), from the U.S. Department of Housing and Urban Development (HUD). a. Augusta, GA (through HCD via Commission approval) also applies for HUD funding on behalf of local nonprofit community partners under the Continuum of Care competitive grant process. These funds are used to provide services to local citizens experiencing homelessness. 2. Housing and Community Development (HCD) holds an annual HUD Application Workshop. 3. HCD solicits applications from agencies, reviews these applications and recommends eligible agencies for funding that are in accordance with the Consolidated Plan’s Goals and Priorities. These recommendations are then incorporated into CDBG, ESG, HOME and HOPWA budgets; and constitutes Augusta GA’s Annual Action Plan. 4. HCD engages local citizens through our HUD-approved Citizen Participation process to present the Annual Action Plan for a 30-Day Public Comment Period. 5. HCD presents to the Augusta, GA Commission (Committee-Commission cycle) the Annual Action Plan for review, approval/denial and requests that the Mayor be granted the authority to execute documents required for submission as Augusta, GA’s Certifying Official (Federal statutory submission deadline: November 15th). 6. HUD notifies Augusta, GA that the submitted Annual Action Plan is approved. a. For Fiscal Year 2019, the Action Plan contains thirty-two (32) projects. To carry out these projects, HUD requires Augusta, GA to have agreements with each agency carrying out the activities described in the Annual Action Plan (see Step 8-9). 7. City of Augusta receives Annual Grant Agreements from HUD for review and execution by Law Department, and Mayor as Augusta, GA’s HUD Certifying Official. Housing and Community Development 510 Fenwick Street - Augusta, GA 30901 (706) 821-1797 – Fax (706) 821-1784 www.augustaga.gov Housing and Community Development Department Hawthorne E. Welcher, Jr. Shauntia Lewis Director Deputy Director HCD_ Contract Procedural Approval Process Page 2 8. Upon Augusta, GA Commission approval, the sub-recipient non-profit partners move to execute their Agreements; the Agreements are signed by the HCD Director, and then submitted to Law Department for review and approval as to form; the Agreements are then forwarded to the Administrator and Mayor for execution on behalf of Augusta, GA. 9. Sub-recipient non-profit partners move to carry out the activities described in their agreement and report performance to HCD on an on-going basis, and are monitored for compliance periodically throughout the Program Year. 10. HCD compiles the Consolidated Annual Performance and Evaluation Report (CAPER) of all outcomes / results and financial expenditures of activities carried out under that Program Year’s Annual Action Plan. The CAPER is then presented to the Augusta, GA Commission for review and HCD requests permission to submit to HUD after a 15-Day Public Notification Period (March 15 Federal statutory submission deadline). Recommended Motion: Motion to approve Housing and Community Development Department’s (HCDs) contract procedural process (as presented for calendar year 2020) *See Procedural Process Memorandum for detailed explanation of steps *Green boxes denote ARC Commission Action 26 Nov. 2019 HCD CONTRACT PROCEDURAL PROCESS FLOW CHART 1. Augusta, GA notified of Federal Awards under CDBG, ESG, HOME, HOPWA and applies under CoC with HUD 2. HCD hosts Annual Application Workshop 3. HCD solicits applications for funding from local non-profit partners 4. HCD engages local citizens through HUD- approved Citizen Participation Process including 30-Day Comment Period 5. HCD presents Annual Action Plan to Committee/Commission Submission Approval Process 6. HCD submits Annual Action Plan to HUD / HUD notifies Augusta, GA of Annual Action Plan Approval 7. Augusta, GA recieves Grant Agreements from HUD -reviewed / executed by Legal, Mayor 8. HCD moves to enter into Agreement with Public Service / ESG non-profit partners identified in Annual Action Plan 8 (b). All other Annual Action Plan activities performed by area non- profits reviewed and approved by Committee/Commission Cycle 9. HCD executes subrecipient Agreements with approved area non- profits and forwards to Legal, Mayor, Adminstrator for Review and Execution 10. Fully executed Agreements returned to HCD and Non-profit partners carry out activities described in Annual Action Plan 10 (b). Non-profits report results and expenditures to HCD 10(c). HCD monitors sub-recipient non-profit performance 11 (a). HCD compiles annual CAPER 11 (b). HCD submits CAPER to Committee / Commission Approval cycle prior to submission (including 15-Day Comment Period) 11(c). HCD submits annual CAPER to HUD Commission Meeting Agenda 12/17/2019 2:00 PM HCD_ Request to Approve HCD’s FY 2020 Contract Procedural Process Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) contract procedural process (as presented for calendar year 2020). Approved by Administrative Services Committee December 10, 2019) Background:Each year the Augusta, Georgia receives Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), HOME Investment Partnerships (HOME) and Housing Opportunities for Persons with AIDS (HOPWA) funds from the U.S. Department of Housing & Urban Development (HUD). These funds are used to fund agencies and projects to assist low-income persons and revitalize low-income neighborhoods. The Housing and Community Development (HCD) Department annually solicits for proposals from agencies and develops CDBG, ESG, HOME and HOPWA budgets which are incorporated into the City’s Annual Action Plan. To carry out these projects, HUD requires the City to have agreements with the agencies carrying out the activities described in the Annual Action Plan. Furthermore, there are a couple HUD forms /Banking Documents that only require a single authorized official signature. These documents, specifically a) Forms HUD- 7082, and b) HUD-40093 shall be authorized for execution by the Mayor (as Augusta, GA’s HUD Certified Official). To facilitate the execution of agreements/contract process, we propose the utilization of our attached Agreement/Contract procedural process (see attached). Analysis:The submitted procedural process provides fluency and keeps the Augusta, GA Commission engaged of Housing and Community Development’s (HCDs) progress and projects. Financial Impact:The City receives funding from the US Housing and Urban Development Department on an annual basis. Last year's HUD agreements granted the City the use of CDBG funds in the amount of $1,773,043, HOME Investment Partnership funds in the amount of $992,568, Emergency Solutions Grant funds in the amount of $148,479, and Housing Opportunities for Persons with AIDS funds in the amount of $1,059,712. Alternatives:Do not approve HCD's agreement/contract procedural process ask. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) contract procedural process (as presented for calendar year 2020). Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: - Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), HOME Investment Partnership Grant (HOME) and, Housing Opportunities for Persons with AIDS (HOPWA) funds. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission LANEY WALKER/BETHLEHEM CONTRACT PROCEDURAL PROCESS Recommended Motion: Motion to approve the Laney Walker/Bethlehem Revitalization Project contract procedural process (as presented for calendar year 2020) 1. Laney Walker/Bethlehem Revitalization Bond Issuance Commenced a. First Bond Issuance ($8M)_2010 (approved by Augusta, GA Commission/URA) b. Second Bond Issuance ($2M)_2015 (approved by Augusta, GA Commission/URA) c. Bond funds are expended to a)facilitate commercial and residential development, b)maintenance and marketing incentives, c)construction & construction related activities, d)other 2. HCD presented to the Augusta, GA Commission (Committee-Commission cycle), the Laney Walker/Bethlehem Redevelopment Plan for review, approval/denial a. Approved by Augusta, GA Commission_2009 3. HCD engaged local citizens through a Citizen Participation process to present and provide annual updates to the Laney Walker/Bethlehem Redevelopment Plan (continued annually) 4. HCD submitted RFQ/RFP/ITB solicitation (via the Augusta, GA Procurement Office) to procure a certifiable service (development, construction, A&E, marketing, real estate services, property management, etc.) within the LW/B Area. If RESIDENTIAL, HCD (through partnerships) strategically implements Community Economic Development developmental activities in accordance with the Laney Walker/Bethlehem Redevelopment Plan a. HCD/Procured Developer identify potential projects, funding and set budgets b. Procured Developer submit bids for specified projects of interest (via defined project task order) c. Lowest/Best Bid is reviewed/vetted appropriately (internally) d. If Augusta, GA Commission approved, HCD moves forward with entering into a contract agreement for residential development/construction 5. If COMMERCIAL/RETAIL, HCD (through partnerships) strategically implements Community Economic Development commercial/retail/small business activities in accordance with the Laney Walker/Bethlehem Redevelopment Plan, a. HCD/Procured Developer/Real Estate Brokerage Services Company identify potential project(s) b. Potential Project is reviewed/vetted appropriately (internally) Housing and Community Development 510 Fenwick St - Augusta, GA 30901 (706) 821-1797 – Fax (706) 821-1784 www.augustaga.gov Housing and Community Development Departme nt Hawthorne E. Welcher, Jr. Shauntia Lewis Director Deputy Director LW/B_ Contract Procedural Approval Process Page 2 i. HCD invites procured developers to bid on specified project (via defined project task order), or ii. HCD begins negotiations (sole source) with procured developer that has project concept expertise e. HCD moves forward with the lowest/best bid/sole sourced developer and enters into a contract agreement for commercial/retail/small business development 7. If OTHER, HCD strategically implements RFQs/RFPs/ITBs (via Augusta, GA Procurement Department) in accordance with the Laney Walker/Bethlehem Redevelopment Plan a. If respective RFQ/RFP/ITB is Augusta, GA Commission approved, HCD moves forward with proper execution of the contract agreement, led by the RFQs/RFPs/ITBs Scope of Service b. Other: A&E, Marketing Services, Real Estate Brokerage Services, Property Management, etc. 8. Once the LW/B Procured Developer/Partner has executed their Agreement, the Agreement is returned/signed by HCD Director, then submitted to Law Department for review and approval as to form; then forwarded to the Administrator and Mayor for execution on behalf of Augusta, GA 9. The fully executed agreement is then returned to HCD and a copy is provided to the procured developer/partner 10. The procured developer/partner will schedule a NTP and pre-development meeting with HCD before beginning 11. Procured Developer/Partner moves to carry out the activities described in their agreement, reports performance to HCD on an on-going basis, and is monitored for compliance periodically throughout the project. Recommendation Motion: Motion to approve the Laney Walker/Bethlehem Revitalization Project contract procedural process (as presented for calendar year 2020) *See LW/B Procedural Process Memorandum for detailed explanation of steps *Green boxes denote ARC Commission Action 26 Nov. 2019 HCD LW/B CONTRACT PROCEDURAL PROCESS FLOW CHART 1. Augusta, GA LW/B Revitialization Bond Issuance Commenced 2. HCD presented Commission LW/B Redevelopment Plan - Approved by Commission in 2009 3. HCD engage local constituents through Citizen Participation process 4. HCD submitted RFQ/FRP/ITB solicitation through Procurement 4(b). HCD presents successful RGQ/RFP/ITB solicitations to Commission for review/approval/denial 5. If Residential, Lowest/Best Bid submitted to Commission for review/approval/denial 6. If Commercial / Retail, potential project presented to Commission for review/approval/denial 6(a). HCD moves to procure developers for approved projects through bidding on defined task orders or sol source negotiation, as appropriate 7. If other, HCD strategically implements RFQs/RFPs/ITBs through procurement in accordance with LW/B Redevelopment Plan 8. HCD executes Agreements with approved Procured Developer/Partner 8(b). HCD forwards executed Developer/Partner Agreement to Legal, Mayor and Adminstrator for review/execution 9. Fully executed Agreement returned to HCD 10. Procured Developer / Partner schedules NTP and predevelopment meeting with HCD before beginning project 11. Procured Developer / Partner moves to carry out the activities described in Agreement, reports performance to HCD (on-going) and is monitored for compliance periodically throughout the project. Commission Meeting Agenda 12/17/2019 2:00 PM HCD_ Request to Approve HCD’s LW/B 2020 Contract Approval Process Department:HCD Department:HCD Caption:Motion to approve HCD's Laney Walker/Bethlehem Revitalization Project contract procedural process (as presented for calendar year 2020).Approved by Administrative Services Committee December 10, 2019) Background:In 2008, the Augusta Commission passed legislation supporting community development in Laney Walker/Bethlehem. Since that time, the Augusta Housing & Community Development Department has developed a master plan and development guidelines for the area, set up financial incentive programs for developers and homebuyers, selected a team of development partners to focus on catalytic change, and created a marketing strategy to promote the overall effort. To date, HCD (via partnership) continues impactful community developmental activities in seven (7) developmental nodes with continued focus on a Community Economic Development strategy centered around housing, commercial, retail, job creation, and a wraparound supportive service network. To facilitate the execution of our agreements/contract process, we propose the utilization of our attached Agreement/Contract procedural process (see attached). Analysis:The submitted procedural process provides fluency and keeps the Augusta, GA Commission engaged of Housing and Community Development’s (HCDs) progress and projects. Approval of the proposed procedural process will enable continued redevelopment within the Laney Walker/Bethlehem neighborhoods. Financial Impact:Not Applicable Alternatives:Do not approve HCD’s LW/B Agreement/Contract procedural process ask. Recommendation:Motion to approve HCD's Laney Walker/Bethlehem Revitalization Project contract procedural process (as presented for calendar year 2020). Funds are Available in the Following Accounts: Laney Walker/Bethlehem Project Funding. - BOND Fund 298000000 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Local Small Business Opportunity Program Ordinance Revision (Ordinance 7271) Three Reasons the Ordinance Needs to be Revised: 1. Geographic & size expansion needed. 2. Lacks appropriate protests, appeals, and remedies section. (Issue discussed 9/18/18 Commission Meeting with previous compliance director & Comm. Hasan, per that conversation issue had been identified 1.5 years ago= appx March 2017) 3. Lacks contract compliance process. Geographic & size expansion needed §Current Geographic and Size Limits are too restrictive. §Current Geographic Limit: Augusta, Richmond County §Suggested Geographic Limit: Richmond County, Columbia County, Aiken County, and Burke County §Current Size Limit: 1.5 million in annual receipts, $750,000 personal net worth §Suggested Size Limit: adopt federal Small Business Administration size guidelines CFR 13 Part 121 (attached in your packets), personal net worth will remain $750,000 Augusta’s LSBOP Top NAICS codes 1. 561730- Landscaping (14 certified businesses)- Size Standard per SBA: $8million- Augusta, appx. 8 times less=(pg.25) 2. 237310- Highway, Street, Bridge Construction (8 certified businesses) Size Standard per SBA: $39.5million- Augusta, appx. 39 times less=(pg.13) 3. 238990- Other Specialty Trades (8 certified businesses) Size Standard per SBA: $16.5million-Augusta, appx. 16 times less=(pg.14) Other Jurisdictions Size LimitsOther Jurisdictions Size LimitsOther Jurisdictions Size LimitsOther Jurisdictions Size Limits Atlanta Follows SBA Size Standards Memphis (2nd largest city in Tennessee) Follows SBA Size Standards Savannah Limits Small Business program to 3 categories: Construction Services ($5 million); Contract Services ($1 million); and Professional Services ($500,000). Can’t exceed 25 employees Lacks appropriate protests, appeals, and Lacks appropriate protests, appeals, and Lacks appropriate protests, appeals, and Lacks appropriate protests, appeals, and remedies sectionremedies sectionremedies sectionremedies section Ordinance defines expected behavior, but only provides a process to follow when local small businesses are denied registration. A process is needed for the other (3) major areas where possible compliance violations may occur (1. Responsive or Non-responsive bidder pre- award; 2. Contract Compliance post-award; and 3. Prompt payment provision for subcontractors to protest untimely payments). Lacks Lacks Lacks Lacks a Responsive/Nona Responsive/Nona Responsive/Nona Responsive/Non----Responsive Bidder Pre Award Compliance/Post Award Responsive Bidder Pre Award Compliance/Post Award Responsive Bidder Pre Award Compliance/Post Award Responsive Bidder Pre Award Compliance/Post Award Contract Contract Contract Contract Compliance Compliance Compliance Compliance Process and Prompt Payment Provision processProcess and Prompt Payment Provision processProcess and Prompt Payment Provision processProcess and Prompt Payment Provision process Not having a formal contract compliance monitoring section that clearly defines administrative remedies and procedures in the LSBOP Ordinance leaves only breach of contract as a remedy=no enforcement power! Expansion will Hurt Small BusinessesExpansion will Hurt Small BusinessesExpansion will Hurt Small BusinessesExpansion will Hurt Small Businesses Not True!Not True!Not True!Not True! 1. Expanding the LSBOP will create opportunities to set goals on projects that we could not set goals on before. 2. Having larger and diverse companies in the program will allow for mentoring opportunities for smaller/less developed companies. 3. Capacity building/matching with unskilled labor and companies can take place to grow the workforce and small businesses. 4. Expanding the LSBOP will aid Augusta Georgia’s major user departments to have ready, willing, and able subcontractors for their projects (specifically Engineering, Central Services , and Utilities). Commission Meeting Agenda 12/17/2019 2:00 PM Permission to request Law Department to Revise Ordinance 7271 Local Small Business Opportunity Program Department:Compliance Department:Compliance Caption:Motion to approve giving permission to request Augusta Law Department revise Ordinance 7271 to expand and strengthen the Local Small Business Opportunity Program. The current ordinance is insufficient for a city the size of Augusta Georgia. (Approved by Administrative Services Committee December 10, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 12/17/2019 2:00 PM Protest for RFP 19-273 - 401 Walton Way Demolition Department:Procurement Department:Procurement Caption:Motion to deny the Protest request by William J. Keogh, III, attorney with Hull Barrett representing Jackson Demolition to protest the decision of deeming their Request for Proposal as Non-Compliant in reference to RFP 19-273 401 Walton Way Demolition Augusta Central Services Department. (Approved by Administrative Services Committee December 10, 2019) Background:On Thursday, September 12, 2019, 3:00 p.m., the Procurement Department opened all RFPs received on RFP 19-273. The department received seven (7) responses. Five (5) of the responses were received as compliant. Two (2) vendors submitted packages, which were deemed as non-compliant for not including the correct number of copies. Each vendor was required to submit one (1) original and seven (7) copies of their proposal. Due to the lack of the required number of copies being submitted the vendor was deemed as non-compliant. After review of the RFP process and review of the specifications, RFP 19-273 clearly state on the cover page, page 10, page 14 and page 16 that vendors were required to submit an original and seven copies. A mandatory pre-proposal conference was also held on Friday, August 16, 2019 where this requirement was reiterated by the Procurement Department’s representative during the pre-proposal conference. Analysis:The RFP documents were reviewed by the Procurement Department for completeness. The RFP package received from Jackson Demolition was reviewed and deemed as non-compliant because they did not submit the correct number of copies as required. Financial Impact:None Alternatives: Waiver his non-compliant status as a technicality and accept the RFP to be included in the evaluation process. Recommendation:Deem the RFP submittal from Jackson Demolition as non- compliant and resume the RFP process for the five (5) submittals that were considered compliant for evaluation and recommendation of award to the Commission. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 12/17/2019 2:00 PM Request to deny the protest from Flint Equipment Co. Department:Procurement Department:Procurement Caption:Motion to deny Protest request by Flint Equipment Co. (Chuck Atkins) to protest the decision of the Environmental Services recommendation of the award of Bid Item 19-226 Waste Handler Dozer to Yancey Brothers. (Approved by Administrative Services Committee December 10, 2019) Background:On Thursday, May 17, 2019 11:00 a.m., the Procurement Department opened all bids received on Bid 19-226. The department received two (2) responses and one (1) no bid response. The two (2) responses were received as compliant bids. Flint Equipment Company took twelve (12) exceptions to the dozer bid specifications. The Procurement Department received a protest letter from Flint Equipment on October 25, 2019 protesting the award recommendation. Procurement denied the protest on November 7, 2019. An appeal request was received by Flint on November 11, 2019. Analysis:The bid documents were reviewed by the Procurement Department for completeness. The responsive bid packages received was sent to the Environmental Services for review and recommendation of award. After review, the Environmental Services made a recommendation that the award be to Yancey Brothers. Financial Impact:None Alternatives:None Recommendation:Deny the bid protest and move forward with the department recommendation of award of Bid Item 19-226 Waste Handler Dozer to Yancey Bros. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Title HCD _ Laney Walker/Bethlehem Wrightsboro / RA Dent lntersection lmprovements Request Agenda Categorv / Ad ministrative Services Committee Agenda Tvpe Administrative Services Committee Meetine Create Date tLlL5/20L9 Department HCD Presenter Hawthorne Welcher, Jr. and/or HCD Staff Caption Motion to approve Housing and Community Development Department's (HCD's) request to contract with Columbia Ventures Foundry Apartments, LLC to complete infrastructure improvements at Wrightsboro Road and RA Dent intersection. Backeround ln 2008, the Augusta Commission passed legislation supporting community development in Laney Walker/Bethlehem. Since that time, Housing & Community Development (HCD) has developed a master plan and development guidelines for the area, set up financial incentive programs for developers and home buyers, selected a team of development partners to focus on catalytic change, and created a marketing strategy to promote the overall effort. This project involves construction of infrastructure improvements at Wrightsboro Road and RA Dent intersection within Laney Walker/Bethlehem. Analvsis The approval of the contract will allow for development activities on these sites to begin. Housing and Community Development (HCD) receives annual allocations from Laney Walker Bethlehem Project which will fund this contract in the amount of 5262,495.2L Alternatives Do not approve HCD's Request. Recommendation Motion to approve Housing and Community Development Department's (HCD's) request to contract with Columbia Ventures Foundry Apartments, LLC to complete infrastructure improvements at Wrightsboro Road and RA Dent intersection. Funds Laney Wa lker/Beth lehem Revital ization project: - Funds or SPLOST COLUMBIAVENTURES MEMORANDUM Date: November 25,2019To: Mr. Hawthorne Welcher, Director, Housing and Development From: Columbia Ventures, LLC dba CV Foundry Apartments, LLCRe: R.A. Dent and Wrightsboro Road Pedestrian lmprovements The purpose of this memorandum is to outline the process in which we have worked together to collectively address the unsafe and unacceptable pedestrian crossing conditions that exist between the Bethlehem neighborhood at R.A. Dent and Wrightsboro Road and the August Medical District. For more than a year columbia ventures, LLC and the city of Augusta has worked collaboratively to seek to address the unsafe pedestrian conditions at R.A. Dent and Wrightsboro Road. This has included more than half a dozen meetings to discuss design, implementation and funding of a proposed solution that is meant to coincide and be delivered with the opening of the Beacon Station Apartment community. lt is expected that upon opening and leasing up, the new housing community will generate substantially more daily pedestrian trips between the Bethlehem neighborhood and the Medical District thus necessitating action by the parties to improve safety of the pedestrian conditions. Scope The scope of the project includes new sidewalk, curb and gutter beginning from the north side of Wrightsboro Road and the east side of the railroad tracks and continuing on the east side of R.A. Dent adjacent to the railroad tracks to a new crosswalk at the signalized intersection of R.A. Dent and John Wesley Gilbert Lane. The project will include all associated and required demolition and tree removal, fine grading, street closures, curb, gutter and sidewalk as well as new streetlights, signage and an updated pedestrian cycle on the existing signalized intersection. This scope was developed and approved in collaboration with the Developer and the City of Augusta Traffic Engineering Division and Housing and Development Department as well as the regional planning authority. A copy of the for construction set of plans 1718 Peachtree Street NW I Suite 684 | Atlanta I Georgia I 3O3O9 approved by City of Augusta Traffic Engineering Division is included as Exhibit A. Budget and Funding ln order to catalyze the improvements within the City right of way and extending significantly off site from the Beacon Station Apartment community, the Developer agreed to pay for the additional survey and civil engineering design work to facilitate the implementation of the project. The design work was provided by Cranston Engineering, local Civil Engineer and Civil Engineer of Record on the Beacon Station project. The total estimated cost of this work is $25,OOO.OO and is substantially complete except for the Construction Administration portion of the work. As a part of the overall project delivery the City of Augusta Traffic Engineering Division has agreed to provide certain in-kind services including striping and signal upgrade coordination. We understand that the hard construction costs will be covered by the City of Augusta from SPLOST funds. The total estimated cost of construction for the improvements contained within the plans is $225,146.21, which includes a $3,OOO.OO allowance for any materials testing required for the sidewalk installation. This is based on sending the for construction set of plans to eleven different subcontractors active in the market. ln addition to the cost associated with the horizontal work, there will be costs to be paid to Georgia Power for new streetlight installation which has been coordinated by City of Augusta Traffic Engineering Division. The proposal from Georgia Power totals $37,349.OO and is included as Exhibit B. Thus, the final and total estimated budget for the project is $287,495.21 and $25,OOO.OO is being paid for by the Developer, thus the remaining funding needed to move forward with the project is $262,495.21. Delivery Method We understand that the City desires to use the procurement of Columbia Ventures, LLC as developer for the Beacon Station project as well as our procurement of the General Contractor, Block Builders, to implement the work. We are prepared to add this off-site scope of work to our existing Contract via Change Order with the General Contractor pending your approval of the proposed cost and scope. The Change Order is attached as Exhibit C. 1718 Peachtree Street NW I Suite 6841Atlanta I Georgia | 3O3O9 Timeline From the issuance of a Notice to Proceed on the work we expect the total timeline for installation to take approximately 6 - 8 weeks. We are prepared to get started immediately pending approval from the City of Augusta. Exhibits Exhibit A - For Construction Engineering Plans Exhibit B - Georgia Power Street Light Proposal Exhibit C - Block Builders Hard Cost Change Order Proposal '1718 Peachtree Street NW I Suite 684 | Atlanta I Georgia | 3O309 !d E ]r, d. it z o z 6 o ts!t 5 tlt !iil IFIZd92 zo:r;lllleZi<:tr; U & c0 n tA =va aa --1,dE HE HEs=< << <<a>q iq eqBi efr efrs -*6EEEx ;o xE xE. _i.i 6q uL uai+i-! )?P Es?!-4$a E:Fl-s3=plr , iiiUd;;FIIHI H EE s=n9FsEfsi i 2iE - 4- 5 E>< + <F E oFo 6a i dd + d6 ct lli <F o bt{od& B .8 E<7.i F V) E]& F "Z9rI]e>i<rm Flo() aFzH H o&0r R oil r!Fa Itrrtrro HO F]0r &az )otrr & z IEzio U z Q i \Nd AU\il^U,iU)S NOISIASU T 1 It a t 6t {dl!*ruilzflrq-pr|e.EE5S{e go[At6-glxm-s3lilill NoiiNiir I '-V) sgJoN'IYU"{NI|I-J XU(INI .l,uu}rs SJNSI^IgAOUdI^tI xvou srls-.{.{o scv-Id .f,uoNnoi ii !rEts tt5 6 iI T :a a I T II 6 I EtI !l I: 1l IE ErsEr! 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IE}EH Ii,;E I Q E Eb I t II P t .lEi !Et8 f iiEE I ln IE la 6!l. i;'iE,i'il E( O: :.t; Z t r I II r Er! ciEt:i;:!Egelllll!ll islilt lil!llili E ltIril e a, iiiilis ItI 6 ayrl IE iiII !b EE :I.T CaII6l eE!TT rlEelr8( IriEr!r?E e EIa 6 II E E EI ; Eb rl: EEir!x ;iI t i J I a rl !! iI I aI E a.3"h,:t !!; T?' !EI iE* ri;i Jo+* Ol.D.e![, E.[[E' n..\r]\ @gadrym<flrqa!.tlm.aAUfirI{ED rcmna -stNm -sttNtoxt NoisNiu, I <V> SNOIJIONOC CNIJSIXO a =lHsl:,t crt s.tNf,Ns^oudxll cvou uJrs-.{.{o scv-Id I'uoNnod ft, ffi iiitii Iirill!!ri I '.' - \ ! mililr E @I-rgErem<flrqd.tl|m.aawrylr{rye somm - slxm - Ellxtoxt NoiiNirir | +) sNv'rd NolJcoursNoc t $ 2 s,tNGIItrAOUdI^II GVOU urs-.{.{o sc\r-Id ruoNoo.{ 3,, ! EI E+ Ei e1il i.6 rl .l EI !E Zz iE6a Et iE i! lt tfu itE F s a t a a I E I a 3 I a 3 I aI I E g 3 g ileI e3 € EiE . lli\ rll ri !:\ E!l\rl!Hl !is!:l lEi fl;,' i ai ldr I ##mfffr, NoiiNiur | (V) S'IIV.TSC NOITCNUJSNOC !i I ro SJNSI,1IUAOUdXII ovou sJrs-JJo ocvTd I'uoNnoJ !r, Fl Bit<t9.t":t. ol ol s clzl xl 8l ?. dp zlA l6 IE IEta !; IE Noii'iii,i r I d) e.!mlg.aBZflGtd.grytatiahl{ED rculr - alxm - sllxtoxt sNt/'Id'IouINoS NOISOUS 1 a d B (o SJNSnSAOUdIU !r,0r AD /il rUFQ d a F Fa o Er,!lEErlir IsiiiEEi;EEE iilfu!IIEIIfiI Iiii ff Ift iii fu II iiiI iifiil!I1, Iii ii liiii li*lil Ifiifi litu EItu iii iifi iii Ii lli !l! Itu ir li II il:, I:rai 1ldl: b l* Iir iri:lil ?ta ttdllilljEliijllilriftiiifilliiffi#iffiIirlffft .t t-rltsl EE ilEili! FiilEI B !E itEEIiiii, EEiii:;i:i "t !t Ei i6!s !{ il ;I <g B E ti*.rL*{tq' E 5!9e tdEi E;i-B E I e IIII ll lp !3lrt:I: tE N G E I" i (') EXHIBIT B tighting Services Agreement - lllumination Customer Legal Name AUGUSTA RICHMOND COUNTY Service Address O STREET LIGHTS AUGUSTA GA 30901 Mailing Address 535 TELFAIR ST STE 800 AUGUSTA GA 30901 A Georgia Power DBA County Richmond - GA Email Tel #Alt Tel# Tax lD# 4274 Business Description Existing yes EI t,to E lf Yes (and if possible), does customer want yes EI f.f o tr llYes, which Customer '- - the Service added to an existing account? -- - Account Number? 09396-10170 Service Cost ($)Regulated Cost ($)*Monthly Cost ($)" $260.s€$19.44 $280.0c erm (Months) | 1 * The actual Regulated Cost will be calculated using the tariffs approved by Georgia Public Service Commission at the time of billing. This estimate is based on Summer Rates in effect at the time of this proposal. ** The actual upfront sales tax will be calculated based on the taxes in effect at the time for the premise location. Project Notes: Customer agrees to this Lighting Services Agreement with Georgia Power Company under the attached terms and conditions and authorizes all actions noted on this agreement. Customer also agrees to allow removal of existing lights. Yes E r.rta E Type Customer Tariff Content NESC Gov EOL crAc ($)Pre-Payment ($)Estimated Taxes ($)**Total ($)** $37,349.00 $0.00 $0.00 $37,349.00 Selected Components Action aty Wattage Type Description tNs 8 70 LED Post Top Customer recognizes that the individual signing this Agreement on its behalf has authority to do so. Customer Authorization Georgia Power Authorization Signature:Signature: Print Name:Print Name: Christopher Sailors Print Title:Print Title: Account Exec Date:Date: 3. 4. 5. TERMS and CONDITIONS (IIIumination - Govemmental) (@llectively, the "GPC Assets') as necessary or convenient in order to address regulatory requirements or for other reasons related to the provision of Service. Agreement. GPC makes no representation or warranty regarding treatment of this transaction by the lnternal Revenue Ssryice or the status of thi6 Agreement under any tederal orstate tax law. Customer ente6 into this Agreement in sole reliance upon Customerrs own adyisots. 7. Circle, Tucker, GA 30084$80'l; Custome/s mailing address is noted on Page 'l . to pay the amount billed by the due date. lf a balance is outstanding past the due date, Customer acknowledges that GPC may require Customer to pay a deposit of up to two times the costs associated with Customer initiated changes after the date the Agreement has been signed. with rights in the Premises) to enter into this Agreement and to authorize the GPC Activity and Service. Activity related to the installation and connection of GpC Assets can commence. underground obstruction at the Premises that is not subject to the Dig Law. lf GPC causes or incurs damige due to Customer's fail-ure to mark a private facility or obstructionbefore GPC commences the GPC Activity, Customer is responsible for all damages and any resulting delay.c' Unforeseen condition. The€stimaled charges shown on Page 1 include no allo,vance for any subsurface rock, wetland, underground stream, buried waste, unsuitable soil, or circumstanc€ outside GPC's control. @.DuringthetermofthisAgreement,intheeventofanyworkordig9ingneartheGPcAssetS,cUStomer(oranypersonorentityworkingoncustomeis representative). Unit at 1-88&660-5890 to obtain srch authorization. Premises and agrees that GPC has no obligation to ensure the safety of ths premises. to the subcontraclois compliance with O.C.GA. S 13-10-91. found to be unenforceable, the entire arbitration clause will be unenforceable. and all amounts due for the Seruice during the remaining term of the Agreement. rest of that provision and all other provisions remain effective. 6. 8. 9. 10. 11. 12. 13. 2 14. Page 2 of 2 Revisd 5/31/2017 EXI{IBIT C BI.OGII BUILDERS LLC of LA Block Builders, LLC 610 Je{bmon Hwy Suite 2G Baton Rouge, Loulsiana 70806 Phone: (225) 930-9960 Far (225) 930-9915 PCO #025 Proloct 18.501 - Tho Foundry 1400 Wrightsboro Rd. Augusta, G6orgia 30901 CE #056 - tUA Dent lmprovements TO: STATUS: REFEREIIGE: SCHEDULE IXPACT: CV Foundry Apartnents, LLC 17'18 Peachtree St€et NW Suite 6&{ Atanta Georyla,30309 Pending - ln Review FR0t: Blod< Bulldem, LLC 619 Jefierson Hwy Suite 2G Baton Rouge, Louisiana 70806 GREATED DATE: 1114 12019 PRlllE CONTRACT None CHAilGE ORDER: TOTALAilotTNTT $2n,148.21 POTEITIAL CHAIGE ORDER TITLE: CE #056 - RA Dcnt lmprovements CHAI{GE SEASON: Client Rcquest POTET{TIAL CHAI{GE ORDER DESCRIPTION: (The Contnd,le Changad As Follovs) CE #056 - RA Dent lmorovementg lmprovomsnts to RA Dent. Sidewalks, crossing, etc. AfiACHTENTS: Jrrcd Ghrlrtensrn FAtt) CV Foundry Aprrtnlnts, LLC Blocl Bulldcrr, Ll.G 1389 Peachtree Street NE Suite 200 1718 Peacfibee Street NW, Suite 6&4 619 Jetrerson Hwy Suite 2G Auanta Georgia 30309 Aflante Georgla 30309 Beton Rougts, Loulsiana 70806 SIGNAIURE Block Bui$€rs, LLC DATE SIGNATURE DAIE a Co.l Cod.D.asrldo6 typ.Amdnt 1 ,2-74& -A.ph.lt P6ving RA Dal lmprwrmnt:Subcotrl.aobr s r7a,ga6.0( 2 ol-l3as - Pr({lict Sup.nnicndml S{rp.rvblofi/ OCa Ott!r $ 1S.O12.m 3 02-7400 - A.ph.lt PwhC BoB oonddt u#cr RA Drnt SulsnLctDB $ 10,00.@ fullotrll t203,62E.00 hbd lurd.n: gl.0016 3 0.m lalFalca: lIOt6 t 3,r6E.03 Bord: l.dl(12,071.8 Fx:3.0of I 12,57r.3r Gnnd lotd:tl22,t/1511 DATE SIGIIATURE page 1 of 't Printed On: 111151 2019 10 :12 AM F NN+t ano) .. 4' ;aa'!.. :.lj: i,..1. . '=!,: ,. *..:.,,: ?.r:1,-. ;il.: a:l ty'..c ;g :.ola E: 3t'..(!':.9:.*'lt t;,ttrc :"(l,:aa;r::.6, i5:El: r.€:.'fr',* rft:g,fi:g, tE.(J EE'. fr:ABE, E oocioorn(.//) oeostrn oq NfY)lo l\<r> oqo6rO an oqoo 1t, ooq(\Ilr)c)o)Flv} oqoornFi(\<,\ oqooo€ 1r' Eoo t/) F{.J> ooc,(oo$'v\ oof.:rlroe <.t> o.{ rtC') Flc,l</} oqo(>(\t Fl<r1 oocta\('r {./} on(n rn t,)r,1 (/} c(!ct EoL)EIc r!A.(t .Eo G(J G'& oo(, (noo)otYl (9 G EO \tc)rtFlxo6 ci CL dvlil! EJ.9 Ijooco i.,;Io o(J I@fi(omN roots ii@u tFroo tDN ioot\ I rnrDoo (D6r (Dol\ in trtts Eoooln I Otd IodoH q Ol coo Ft .!o aqoornH qoo6Fl q c) a6,ooFt octor q(\,Or Qocio(\ Fl a Fr (o oF d a0 (\l\c)si d rn F{r-{oF{ur or-lu)r-{rn t\ro F{ o(Drn E s 9 ah 5 tt 3 o vl U l!Vt 1t J J T j E oo-c) 3, .gp = o Eoo @.gEuoAliE!o, JIoCE i q, =(, oUo f 0,ul!o.oG l(o]oE'6 o 3q, E.!to.G.9E'cG ncg) Eo !CLoEJ(o 3q,Btt oU !)L' ai.:co E(uo e o coU I eF =oic,E o oE'(! 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L uc 0.!(, Iq,Icou =iri g I E r-{r\t G ur (\m ljt (o oo -o!0, E! = CONTRACT between AUGUSTA., GEORGIA And COLUMBIA VENTURES FOTJNDRY APARTMENTS, LLC in the amount of s262,495.21USD Two-Hundred and Sixty-Two Thousand, Four-Hundred and Ninety Five Dollars and 211100 for Fiscal Year 2019 Providing funding for LANEY WALKER/BETHLEHEM REVITALIZATION PROJECT Wrightsboro / RA Dent - Intersection Improvements THIS AGREEMENT ("Contract"), is made and entered into as of the - day of _ 2019 ("the effective date") by and between Augusta, Georgia, a political subdivision of the State of Georgia (hereinafter referred to as "Augusta"), acting through the Housing and Community Development Department (hereinafter referred to as "AHCD") - with principal offices at 510 Fenwick Street, Augusta, Georgia 30901, as party of the first part, and Columbia Ventures FOUNDRY APARTMENTS, LLC, a developer, organized pursuant to the Laws of the State of Georgia, hereinafter called "COLUMBh. VENTURES FOUNDRY APARTMENTS, LLC" as party in the second part. WITNESSETH WHEREAS, Augusta is qualified by the U. S. Department of Housing and Urban Development (hereinafter called HUD) as a Participating Jurisdiction, and has received Laney Walker/Bethlehem Bond Financing for the purpose of providing and retaining affordable and market rate housing for eligible families; and WIIEREAS, Augusta wishes to increase homeownership opportunities and preserve and increase the supply of affordable/market rate housing for eligible families; and WHEREAS, Augusta wishes to enter into a contractual Agreement with COLUMBLA. VENTURES FOUNDRY APARTMENTS, LLC for the administration of eligible affordable and market rate housing development activities utilizing Laney Walker Bond Financing; and WHEREAS, this activity has been determined to be an eligible activity in accordance with 24 CFR 92.504(c)(13) and will meet one or more of the national objectives and criteria outlined in Title 24 Code of Federal Regulations, Part 92 of the Housing and Urban Development regulations; and WHEREAS, COLUMBLA. VENTURES FOUNDRY APARTMENTS, LLC has been selected and approved through a solicitation process for development partners to assist in the redevelopment of Laney Walker and Bethlehem communities; and Augusta Housing & Community Development Department Wrightsboro / RA Dent - Intersection Improvements Contract Page I WHEREAS, COLUMBL{ VENTURES FOLINDRY APARTMENTS, LLC has agreed to provide services funded through this contract free from political activities, religious influences or requirements; and WHEREAS' COLUMBIA VENTURES FOLINDRY APARTMENTS, LLC has requested and Augusta has approved a total of $262,495.21 in funding to perform eligible activities as described in Article I;below: NOW' THEREFORE, the parties of this Agreement for the consideration set forth below, do here and now agree to the following terms and conditions: ARTICLE I. SCOPE OF SERVICES A. Scope of Services Project Description: COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC agrees to utilize approved Laney Walker/Bethlehem Bond Financing funds to support project related costs associated with the Laney Walker/Bethlehem Redevelopment Project. This project is a Laney Walker / Bethlehem Revitalization Project which involves construction of road improvements for mixed use development project. Under this Agreanent: + Perform construction services for improvements to sidewalk, paving and infrastructure at and near the intersection of Wrightsboro Road and RA Dent as outlined in the construction documents. B. Use of Funds: Laney Walker/Bethlehem Bond Financing funds shall be used by COLUMBIA VENTURES FOLINDRY APARTMENTS, LLC for the purposes and objectives as stated in Article I, Scope of Services, of this Agreement. The use of funding for any other purpose(s) is not permiffed. The following summarizes the proposed uses of funds under this Agreement based on total material and labor cost of 5262,495.21. L Construction An amount not to exceed sixteen percent (16%) of the actual construction costs, only including materials and labor, as outlined and approved on the Work Write-Up shall be expended by COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC for construction costs related to the development Wrightsboro / RA Dent - Intersection Improvements as part of the Laney Walker/Elethlehem Revitalization Project. The design and specifications of the property shall be approved by AHCD prior to construction (see Appendix). Funds will be used to assist with the cost of all construction related fees. 2.Profit An amount not to exceed amount as outlined and approved in Article I. Scope of Services, Section B. Use of Funds and on the Work Write-Up, shall be paid to COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC for costs identified as necessary operating time and expenses in addition to the profit accrued in the development of area identified as Wrightsboro / RA Dent - Intersection Improvements. AHCD will have the latifude to pay O&P directly to the procured developer/contractor on a pay for performance basis. Augusta Housing & Community Development Department Wrightsboro / RA Dent - lntersection Improvements Contract Page 2 C. D. 3. Developer's Fee N/A Proeram Location and Specific Goals to be Achieved COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC shall conduct project development activities and related services in its project area Laney Walker Bethlehem that incorporates the following boundaries: Fifteenth Street, R.A. Dent, Wrightsboro Road, Twiggs Street, MLK Boulevard and Walton Way. Proj ect Elieibility Determination It has been determined that the use of Laney Walker/Bethlehem Bond Financing funds by COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC will be in compliance with legislation supporting community development in Laney Walker/Bethlehem as authorized under the Urban Redevelopment Authority which acts in behalf of the Augusta Commission to provide oversight of the operation of the Laney Walker/Bethlehem Redevelopment Project. Notwithstanding any other provisions of this contract, COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC shall provide activities and services as described in the description of the project, including use of funds, its goals and objectives, tasks to be performed and a detailed schedule for completing the tasks for this project as provided in Exhibit A of this contract. ARTICLE II. BUDGET AND METHOD OF PAYMENT COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC will carry out and oversee the implementation of the project as set forth in this Agreement and agrees to perform the required services under the general coordination of the Augusta Housing and Community Development Department. In addition, and upon approval by Augusta, COLUMBIA VENTURES FOLINDRY APARTMENTS, LLC, may engage the services of outside professional services consultants and contractors to help carry out the program and projects. Augusta shall designate and make Laney Walker/Bethlehem Bond Financing funds available in the following manner: The method of payment for construction costs, including only materials and labor as outlined and approved on the Work Write-Up, shall be on a pay for performance basis provided COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC and AHCD determine the progress is satisfactory. COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC shall utilize the AIA Form provided by AHCD (see Appendix). For invoicing, CoLUMBIA VENTURES FOUNDRY APARTMENTS, LLC will include documentation showing proof of completion of work in accordance with the amount requested, inspected and accepted by AHCD, lien waivers for vendors and sub-contractors, as specified in the Work Write-Up found in Exhibit B & E. AHCD will monitor the progress of the project and COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC's performance on a weekly basis with regards to the production of housing units and the overall effectiveness ofproject. Augusta Housing & Community Development Department Wrightsboro / RA Dent - Intersection Improvements Conhact page 3 A. 2. 3.Upon the completion of this Agreement, any unused or residual funds rernaining shall revert to Augusta and shall be due and payable on such date of the termination and shall be paid no later than thirry (30) days thereafter. COLUMBIA VENTURES FOTINDRY APARTMENTS, LLC and AHCD shall share in the cost and proceeds of developing the residence at Wrightsboro / RA Dent - lntersection Improvements as follows: Funds may not be transferred from line item to line item in the project budget without the prior written approval of Augusta Housing and Community Development. This Agreement is based upon the availability of funding under the Laney Walker/Bethlehem Revitalization Project. Should funds no longer be available, it is agreed to by both parties that this contract shall terminate and any COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC and AHCD deerned satisfactorily progress made within the contracted construction only amount. AHCD will retain five percent (5%) of an amount of construction costs, including only materials and labor as outlined and approved on the Work Write-Up, after the Certificate of Occupancy has been issued until COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC and AHCD determine that all AHCD punchlist items have been satisfied. Project Financine The Augusta Housing and Community Development Department (AHCD) will provide an amount not to exceed the actual construction costs including only materials and labor as outlined and approved on the Work Write-Up to be expended by COLUMBIA VENTURES FOI-INDRY APARTMENTS, LLC for construction costs related to the development of area identified as Wrightsboro / RA Dent - Intersection Improvements. Additionally, AHCD will provide one hundred percent (100%) of all change orders (where applicable) as approved by both Augusta and COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC in writing. All funding is being provided as payment for services rendered as per this Agreement. C. Timetable for Completion of Project Activities COLUMBL{ VENTURES FOLTNDRY APARTMENTS, LLC shall be peTmitted to commence with the expenditure of Laney Walker/Bethlehem Bond Financing funds as outlined in said Agreement upon procurement of a construction contractor in accordance with its policies and procedures; and approval of a detailed outline of project expenditures anticipated for the completion of the development within 90 days identified as Wrightsboro / RA Dent - Intersection Improvements . Liquidated Damages COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC agrees to pay as liquidated damages to Augrrsta the sum of one hundred dollars ($100.00) Augusta Housing & Community Development Deparfrnent Wrightsboro / RA Dent - Intersection Improvements Contract Page 4 4. 6. 7. B. for each consecutive calendar day after the expiration of the Contract Time of Completion Time, except for authorized extensions of time by Augusta. This section is independent of any section within this Agreement concerning the dEfAUIt Of COLUMBI,A VENTURES FOUNDRY APARTMENTS, LLC. The parties agree that these provisions for liquidated damages are not intended to operate as penalties forbreach ofContract. The liquidated damages set forth above are not intended to compensate Augusta for any damages other than inconvenience and loss of use or delay in services. The existence or recovery of such liquidated damages shall not preclude Augusta from recovering other damages in addition to the payments made hereunder which Augusta can document as being attributable to the documented failure of COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC. In addition to other costs that may be recouped, Augusta may include costs of personnel and assets used to coordinate, inspect, and re-inspect items within this Agreement as well as attorney fees if applicable. Specified excuses COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC is not responsible for delay in performance caused by hurricanes, tornados, floods, and other severe and unexpected acts ofnature. [n any such event, the contract price and schedule shall be equitably adjusted. Temporary Suspension or Delay of Performance of Contract To the extent that it does not alter the scope of this Agreement, Augusta may unilaterally order a tanporary stopping of the work, or delaying of the work to be performed by COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC under this Agreement. D. Project Budget: Limitations All costs associated with construction, O&P, construction management, and real estate expenses have been outlined in said Agreement as percentage based costs related to the development of area identified as Wrightsboro / RA Dent - Intersection Improvements as part of the Heritage Pine Project. AHCD will have the latitude to pay such costs directly to the procured construction contractor. COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC shall be paid a total consideration of no more than the contract amount for ful1 performance of the services specified under this Agreement. Any cost above this amount shall be the sole responsibility of COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC. It is also understood by both parties to this contract that the funding provided under this contract for this specific project shall be the only funds provided by Augusta - unless otherwise agreed to by Augusta and COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC. COLUMBTA VENTURES FOI-INDRY APARTMENTS, LLC shall adhere to the budget as outlined in the Work Write-Up (Exhibit B) in the performance of this contract. ARTICLE III. TERM OF CONTRACT Augusta Housing & Community Development Department Wrightsboro / RA Dent - Intersection Improvements Contract Page 5 A. B. The term of this Agreement shall commence on the date when this Agreement is executed by Augusta and COLUMBIA VENTURES FOLINDRY APARTMENTS, LLC (whichever date is later) and shall end at the completion of all program activities, within the time specified in Article II.C, or in accordance with ARTICLE X: Suspension and Termination. ARTICLE IV. DOCUMENTATION A}[D PAYMENT This is a pay-for-performance contract and in no event shall Augusta provide advance funding to COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC, or any subcontractor hereunder. COLUMBIA VENTURES FOLTNDRY APARTMENTS, LLC shall not use these funds for any purpose other than the purpose set forth in this Agreement. Subject to COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC's compliance with the provisions of this Agreement, Augusta agrees to reimburse all budgeted costs all,owable under federal, state, and local guidelines. All purchases of capital equipment, goods and services shall comply with the procurement procedures of OMB Circular ,4.-110 "Uniform Administrative Requirements for Grant Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations" as well as the procurement policy of Augusta. Requests by COLUMBLA. VENTURES FOUNDRY APARTMENTS, LLC forpayment shall be accompanied by proper documentation and shall be submitted to AHCD, transmitted by a cover memo, for approval no later than thirty (30) calendar days after the last date covered by the request. For purposes of this section, proper documentation includes: Updated Exhibit A- schedule (Gantt Chart), Updated Exhibit B- Work Write-Up, and AIA Form. F. COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC shall maintain an adequate financial system and internal fiscal controls. Unexpended Funds: Unexpended funds shall be retained by Augusta. Upon written request, Augusta may consider the reallocation of unexpended funds to eligible projects proposed by COLUMBLA. VENTURES FOLTNDRY APARTMENTS, LLC. The terms of this Agreement supersede any and all provisions of the Georgia Prompt Pay Act. ARTICLE V. ADMINISTRATIVE REQUIREMENTS C. D. E. G. H. Conflict of Interest COLUMBIA VENTURES FOUNDRY confl ict of interest provisions contained OMB Circular A-102 as appropriate. APARTMENTS, LLC agrees to comply with the in 24 CFR 85.36, 570.611, OMB Circular A-110 and Augusta Housing & Community Development Department Wrightsboro / RA Dent - Intersection Improvements Contract Page 6 This conflict of interest provision applies to any person who is an employee, agent, consultant, officer, or elected official or appointed official of COLUMBI.A VENTURES FOUNDRY APARTMENTS, LLC. No person described above who exercises, may exercise or has exercised any functions or responsibilities with respect to the activities supported under this contract; or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain any financial interest or benefit from the activities, or have a financial interest in any contract, sub-contract, or agreement with respect to the contract activities, either for themselves or those with whom they have business or family ties, during their tenure or for one year thereafter. For the purpose of this provision, "family ties", as defined in the above cited volume and provisions of the Code of Federal Regulations, include those related as Spouse, Father, Mother, Father-in-law, Mother-in-law, Step-parent, Children, Step-children, Brother, Sister, Brother-in-law, Sister-in-law, Grandparent, Grandchildren of the individual holding any interest in the subject matter of this Agreement. COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC in the persons of Directors, Officers, Employees, Staff, Volunteers and Associates such as Contractors, Sub- contractors and Consultants shall sign and submit a Conflict of lnterest Affidavit. (Affidavit form attached as part in parcel to this Agreement) Augusta may, from time to time, request changes to the scope of this Agreement and obligations to be performed hereunder by COLUMBIA VENTURES FOTINDRY APARTMENTS, LLC. In such instances, COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC shall consult with AHCD/Augusta on any changes that will result in substantive changes to this Agreement. All such changes shall be made via written amendments to this Agreement and shall be approved by the governing bodies of both Augusta and COLUMBh. VENTURES FOUNDRY APARTMENTS, LLC. Statutes, regulations, guidelines and forms referenced throughout this Agreement are listed in Appendix A and are attached and included as part in parcel to this Agreement. ARTICLE VI. OTHER REQUIREMENTS A. COLUMBLA VENTURES FOLTNDRY APARTMENTS, LLC agrees that it will conduct and administer activities in conformity with Pub. L. 88-352, "Title VI of the Civil Rights Act of 1964", and with Pub. L. 90-284 "Fair Housing Act" and that it will affirmatively further fair housing. One suggested activity is to use the fair housing symbol and language in COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC's publications and/or advertisements. (24 CFR 570.601). B' COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC agrees that the ownership in the housing assisted units must meet the definition of "homeownership" in $92.2. C. COLUMBLA. VENTURES FOUNDRY APARTMENTS, LLC agrees to comply with 24 CFR Part I, which provides that no person shall be excluded from participation in this project on the grounds of race, color, national origin, or sex; or be subject to discrimination under any program or activity funded in whole or in part with federal funds made available pursuant to the Act. Augusta Housing & Community Development Department Wrightsboro / RA Dent - lntersection Improvements Contract page 7 D. E. oroceedine under or relatine to the labor standards aoplicable hereunder to his or her employer. (24 CFR 570.603) COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC agrees that in accordance with the National Environmental Policy Act of 1969 and 24 CFR Part 58, it will cooperate with Augusta/HCD in complying with the Act and regulations, and that no activities will be undertaken until notified by Augusta/tlCD that the activity is in compliance with the Act and regulations. Prior to beginning any project development activity, an environmental review must be conducted by AHCD pursuant to (24 CFR 570.604). Consistent with the Flood Disaster Protection Act of 1973 (42 USC 4001-4128), COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC agrees that funds shall not be expended for acquisition or construction in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards (representing the 100-year floodplain). Exceptions will be made if the community is participating in the National Flood lnsurance Program or less than a year has passed since FEMA notification and flood insurance has been obtained in accordance with section 102(a) of the Flood Disaster Protection Act of 1973. COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC agrees to take all reasonable steps to minimize displacanent of persons as a result of assisted activities. Any such activities will be conducted in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) and the Housing and Community Development Act of 1974 (24 CFR 570.606). COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC agrees to comply with Executive Order 11246 and 12086 and the regulations issued pursuant thereto (41 CFR 60) which provides that no person shall be discriminated against on the basis of race, color, religion, sex or national origin. COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC will in all solicitations or advertisements for employees placed state that a1l qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin or familial status. COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC will not discriminate against any employee or applicant for anployment because of race, color, religion, sex, national origin, or familial status. COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC will take appropriate action to ensure that applicants are employed, and that employees are treated fairly during employment, without regard to their race, color, religion, sex, national origin or familial status. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or advertising; lay-off or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC agrees to post in conspicuous places, available to employees and applicants for ernployment, notices to be provided by Augusta setting forth the provisions of this nondiscrimination clause' Augusta Housing & Community Development Department Wrightsboro / RA Dent - Intersection Improvements Contract Page 8 F. G. H. I. J. K. L. M. ln accordance with Section 570.608 of the CDBG Regulations, COLUMBLA VENTURES FOUNDRY APARTMENTS, LLC agrees to comply with the Lead Based Paint Poisoning Prevention Act pursuant to prohibition against the use of lead-based paint in residential structures and to comply with 24 CFR 570.608 and 24 CFR 35 with regard to notification of the hazards of lead-based paint poisoning and the elimination of lead-based paint hazards. COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC agrees to comply with 24 CFR 570.609 with regards to the direct or indirect use of any contractor during any period of debarment, suspension or placement in ineligibility status. No contract will be executed until such time that the debarred, suspended or ineligible contractor has been approved and reinstated by AHCD. ln accordance with 24 cFR part 24, subpart F, COLUMBIA VENTURES FouNDRy APARTMENTS, LLC agrees to administer a policy to provide a drug-free workplace that is free from illegal use, possession or distribution of drugs or alcohol by its beneficiaries as required by the Drug Free Workplace Act of 1988. Any publicity generated by GOLUMBIA VENTURES FOUNDRY APARTMENTS, LLC for the project funded pursuant to this Agreement, during the term of this Agreement or for one year thereafter, will make reference to the contribution of Augusta, Georgia in making the project possible. The words "Augusta Georgia Department of Housing and Community Development" will be explicitly stated in any and all pieces of publicity; including but not limited to flyers, press releases, posters, brochures, public service announcements, interviews, and newspaper articles. COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC shall comply with all applicable laws, ordinances and codes of the federal, state, and local governments and shall commit no trespass on any public or private property in performing any of the work embraced by this contract. COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC agrees to obtain all necessary permits for intended improvements or activities. COLUMBIA VENTURES FOLINDRY APARTMENTS, LLC shall not assign any interest in this contract or transfer any interest in the same without the prior written approval of Augusta. COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by Augusta setting forth the provisions of this nondiscrimination clause. Except as prohibited by law or the March 14,2007 Court Order in the case Thompson Wrecking, [nc. v. Augusta, Georgia, civil Action No. 1:07-cv-019 (s.D. cA 2007). ANY LANGUAGE THAT VIOLATES THIS COURT ORDER IS VOIDABLE BY THE AUGUSTA GOVERNMENT. COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC agrees to comply with any federally mandated requirements as to minority and women owned- business enterprises. All contractors and subcontractors entering into contracts with Augusta, Georgia for the physical performance of services shall be required to execute an Affidavit verifying its compliance with O.C.G.A $ 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Augusta, Georgia has registered with and is participating in a federal work authorization program. All contractors and subcontractors must provide their E-Verify number and must be in compliance with the electronic verification of Augusta Housing & Community Development Department Wrightsboro / RA Dent - lntersection Improvements Contract page 9 N. o. P. a. R. work authorized programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A. $ 13-10-91 and shall continue to use the federal authorization program throughout the contract term. All contractors shall further agree that, should it employ or contract with any subcontractor in connection with the physical performance of services pursuant to its contract with Augusta, Georgia the contractor will secure from such subcontractors each subcontractor's E-Verify number as evidence of verification of compliance with O.C.G.A $13-10-91 on the subcontractor affidavit provided in Rule 300-10-01-.08 or a substantially similar form. All contractors shall further agree to maintain records of such compliance and provide a copy of each such verification to Augusta, Georgia at the time the subcontractors are retained to perform such physical services. COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC agrees that low and moderate income persons reside within Augusta-Richmond County and that contract for work in connection with the project be awarded to eligible businesses which are located in or owned in substantial part by persons residing in Augusta-Richmond County. (24 CFR 570.697) Utilization of contractors and/or subcontractors outside of the Augusta-Richmond County area is not desirable. COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC agrees to comply with the prohibitions against discrimination on the basis of age under the Age Discrimination Act of 1975 (42 U.S.C. 6101-07) and implementing regulations at 24 CFR part 146 and the prohibitions against otherwise qualified individuals with handicaps under section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and implementing regulations at 24 CFR part 8. For purposes of the emergency shelter grants program, the term dwelling units in 24 CFR Part 8 shall include sleeping accommodations. COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC will not discriminate against any employee or applicant for employment on the basis of religion and will not give preference of persons on the basis of religion. COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC will not discriminate against any person applyrng for shelter on the basis of religion. COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC will provide no religious instruction or counseling, conduct no religious worship or services, engage in no religious proselytizing and exert no religious influence in the provision of shelter and other eligible activities funded by this grant. lndirect costs will only be paid if COLUMBIA VENTURES FOIJNDRY APARTMENTS, LLC has indirect cost allocation plan approved by the Department of Housing and Urban Development prior to the execution of this Contract. AHCD shall not approve any travel or travel related expenses to COLUMBLA VENTURES FOUNDRY APARTMENTS, LLC with funds provided under this contract. Construction Requirements In the absence of local codes, properties must meet the HUD Section 8 Housing Quality Standards tHQSl. All housing assisted under this Agreement is "new construction" by definition and therefore must meet the local building codes for new housing in Augusta Georgia, as applicable. Augusta Housing & Community Development Department Wrightsboro / RA Dent - Intersection Improvements Contract Page 10 S. T. U. V. COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC is required by state and local laws, to dispose of all site debris, trash, and rubble from the project be transported to and disposed of at the Augusta, Georgia Solid Waste Landfill in accordance with local and state regulations. The contractor shall provide evidence ofproper disposal of, the name and location ofthe disposal facility, date ofdisposal and all related fee. Augusta, Georgia may, at reasonable times, inspect the part of the plant, place of business, or work site of COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC or any subcontractor of COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC or subunit thereof which is pertinent to the perfoflnance of any contract awarded or to be awarded by Augusta, Georgia. ARTICLE X. SUSPENSION AND TERMINATION A. In the event COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC materially fails to comply with any terms of this Agreement, including the timely completion of activities as described in the timetable and/or contained in ARTICLE II.C, Augusta may withhold cash payments until COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC cures any breach of the Agreement. If COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC fails to cure the breach, Augusta may suspend or terminate the current award of funds. COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC will not be eligible to receive any other funding. B. Notwithstanding the above, COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC shall not be relieved of its liability to Augusta for damages sustained as a result of any breach of this Agreement. ln addition, to any other remedies it may have at law or equity, Augusta may withhold any payments to COLUMBI.A VENTURES FOUNDRY APARTMENTS, LLC for the purposes of offsetting the exact amount of damages once determined. C. ln the best interest of the project and to better serve the people in the target areas and fulfrll the purposes of the Laney Walker/ Bethlehem Revitalization project, either party may terminate this Agreement upon grving thirty (30) day notice in writing of its intent to terminate, stating its reasons for doing so. In the event Augusta terminates this Agreement, Augusta shall pay COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC for documented committed eligible costs incurred prior to the date of notice of termination. D. Notwithstanding any termination or suspension of this Agreement, COLUMBLA VENTURES FOUNDRY APARTMENTS, LLC shall not be relieved of any duties or obligations imposed on it under this Agreement with respect to Laney Walker Bond Financing funds previously disbursed or income derived therefrom. E. To the extent that it does not alter the scope of this Agreement, Augusta, GA may unilaterally order a temporary stopping of the work or delaying of the work to be performed by COLUMBIA VENTURES FOLINDRY APARTMENTS, LLC under this contract. Augusta Housing & Community Development Department Wrightsboro / RA Dent - lntersection Improvements Contract Page 11 ARTICLE XI. NOTICES Whenever either party desires to give notice unto the other, such notice must be in writing, sent by certified United States mail, return receipt requested, addressed to the party for whom it is intended, at the place last specified, and the place for giving of notice shall remain such until it shall have been changed by written notice. Augusta will receive all notices at the address indicated below: Office of the Administrator ATTN: Hardie Davis, Jr., Mayor Municipal Building 535 Telfair Street, Suite 200 Augusta, Georgia 30901 With copies to: Augusta Housing and Community Development Department ATTN: Hawthorne Welcher, Jr., Director 510 Fenwick Street Augusta, Georgia 30901 COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC will receive all notices at the address indicated below: Columbia Ventures Foundry Apartments, LLC ATTN: Mr. Jakob vonTrapp 17 I 8 Peachtree Street NW, Suite 684 Atlanta, GA 30309 ARTICLE XII. INDEMNIFICATION COLUMBLA, VENTURES FOUNDRY APARTMENTS, LLC will at all times hereafter indemniff and hold harmless Augusta, its officers, agents and employees, against any and all claims, losses, liabilities, or expenditures of any kind, including court costs, attorney fees and expenses, accruing or resulting from any or all suits or damages of any kind resulting from injuries or damages sustained by any person or persons, corporation or properfy, by virtue of the perfornance of this Agreement. By execution of this Agreement, COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC specifically consents to jurisdiction and venue in the Superior Court of Richmond County, Georgia and waives any right to contest jurisdiction or venue in said Court. Should it become necessary to determine the meaning or otherwise interpret any work, phrase or provision of this Agreement, or should the terms of this Agreement in any way be the subject of Augusta Housing & Community Development Department Wrightsboro / RA Dent - lntersection Improvements Contract Page 12 litigation in any court of laws or equity. It is agreed that the laws of the State of Georgia shall exclusively control the same. The parties hereto do agree to bind themselves, their heirs, executors, administrators, trustees, successors and assigns, all jointly and severally under the terms of this Agreement. ARTICLE XIII. PRIORAND FUTURE AGREEMENTS This Document incorporates and includes all prior negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements whether oral or written. Augusta is not obligated to provide funding of any kind to COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC beyond the term of this Agreement. COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC for the purpose of securing business and that COLUMBIA VENTURES FOTINDRY APARTMENTS, LLC has not received any non-Augusta fee related to this Agreement without the prior written consent of Augusta. For breach or violation of this warranty, Augusta shall have the right to annul this Agreement without liability or at its discretion to deduct from the Agreement prices of consideration the full amount of such commission, percentage, brokerage, or contingent fee. ARTICLE XIV. LEGAL PROVISIONS DEEMED INCLUDED Each and every provision of any law or regulations and clause required by law or regulation to be inserted in this Agreement shall be deemed to be inserted herein and this Agreement shall be read and enforced as though it were included herein and if, through mistake or otherwise, any such provision is not inserted or is not correctly inserted, then upon application of either party this Agreement shall forthwith be amended to make such insertion. ARTICLE XV. DISCLAIMER Any and all language in this Agreement pertaining to HUD regulations and/or the utilizations of HOME funding is deemed voidable when utilizing Laney Walker Bond funds in its entirety. However,if there are any federal funds utilized by this project, including Homebuyer Subsidy funds, this Agreement will be enforceable in its entirety. ARTICLE XVI. COUNTERPARTS Augusta Housing & Community Development Department Wrightsboro / RA Dent - Intersection Improvements Contract Page 13 This Agreement is executed in two (2) counterparts - each of which shall be deemed an original and together shall constitute one and the same Agreement with one counterpart being delivered to each party hereto. IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written above: Approved as to Form By (please initial here): Augurtu, G*.giu Lu* D"partment Date: Mayor Hardie Davis, Jr., as its Mayor Date: By: R.r' Rrr. _ .farris Sims, ^ ryr Hawthorne Welcher, Jr., as its Director Date: Date: Affix Seal Here: Lena Bonner, as its Clerk of Commission ATTEST:Columbia Ventures FOUNDRY APARTMENTS, LLC By: Mr. Jakob vonTrapp, Owner Date: Augusta Housing & Community Development Departrnent Wrightsboro / RA Dent - lntersection Improvements Contract Page 14 By: APPENDIX 1 Architectural Plans/Desisns Augusta Housing & Community Development Department Wrightsboro / RA Dent - lntersection Improvements Contract page 15 APPENDIX 2 American Institute of Architects (AIA) Form - Sample Augusta Housing & Community Development Departrnent Wrightsboro / RA Dent - lntersection Improvements Contract Page 16 APPENDIX3 Statutes: (Available on Request) OMB Circular 4-110 - Uniform Administrative Requirements for Grants and Agreement with lnstitutions of Higher Education, Hospitals, and otherNon-profit organizations OMB Circular A- 122 - Cost Principles forNon-profit Organizations OMB Circular A-133 - Audits of lnstitutions of Higher Education & other Non-Profit lnstitutions 40 USC 276Davis-Bacon Act 40 USC 327 Contract Work Hours and Safety Standard Act uniform Relocation Assistance and Real Property Acquisition policies Act Lead Based Paint Poisoning Prevention Act 24 CFR 35 - HUD Requirements for Notification, Evaluation and Reduction of Lead-Based paint Hazards in Housing Receiving Federal Assistance and Federally-Owned Residential property being sold, Final Rule Augusta-Richmond County Procurement Policy Conflict of lnterest Affidavit Augusta Housing & Community Development Department Wrightsboro / RA Dent - Intersection Improvements Contract page 17 APPENDIX4 CONSTRUCTION REOUIREMENTS l. All construction projects shall comply with Federal, State, and local codes and ordinances, including, but not limited to, the following: A. "Standard Building Code", 2000 Edition, Southern Building Congress, lnternational, lnc., Birmingham, Alabama. B. "Standard Plumbing Code", latest edition, Southern Building Congress, lnternational, Inc., Birmingham, Alabama. C. Standard Mechanical Code, latest edition, Southern Building Congress, lnternational, lnc., Birmingham, Alabama. D. 'National Electric Code", latest edition, National Fire Protection Association, Quincy, Massachusetts. E. Model Energy Code,1997, Council of American Building Officials. F. "ADA Accessibility Guidelines for Buildings and Facilities", Department of Justice, American with Disabilities Act of 1990". G. Williams-Steiger Occupational Safety and Health Act of 1970, Public Law 9l-596. H. Part l9l0 - Occupationat Safety and Health Standards, Chapter XVII of Title29, Code of Federal Regulations (Federal Register, Volume 37, Number 202, October 18,1972). I. Part 1926 - Safety and Health Regulations for Construction, Chapter XVII of Title 29, Code of Federal Regulations (Federal Register, Volume 37, Number 243,December 16,1972. J. Section 106 of the National Historic Preservation Act (16 U.S.C. 470f). 2. Project Review. All plans, specifications, work write-ups, projected cost estimates, punch lists or other means of outlining work on a particular project will be submitted in writing to AHCD for review and approval prior to bidding. AHCD Construction and Rehabilitation lnspectors or AHCD's agent will review these items for compliance with new construction and/or rehabilitation standards and materials use. 3. Rehabilitation Standards. All rehabilitation work will comply with the "Uniform Physical Condition Standards for HUD Housing." Workmanship and material standards will comply with the Augusta-Richmond County Housing & Community Development Department Contractors Manual and Performance Standards. A copy of this manual is provided to every contractor when included on the AHCD Approved Contractors List. A copy is enclosed for inclusion. 4. Inspections. All projects will be inspected and approved by an AHCD Construction and Rehabilitation lnspector or AHCD's agent prior to release of the funds for that project. Augusta Housing & Community Development Department Wrightsboro / RA Dent - Intersection Improvements Contract Page 18 APPENDIX 5 CONTRACTOR ACKNOWLEDGEMENT Columbia Ventures FOUNDRY APARTMENTS, LLC LLC acknowledges that this contract and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioner and approval of the Mayor. Under Georgia law, Columbia Ventures FOLINDRY APARTMENTS, LLC is deemed to possess knowledge concerning Augusta, Georgia's ability to assume contractual obligations and the consequences of Contractor's provision of goods or services to Augusta, Georgia under an unauthorized contract, amendment, modification, change order or other similar document, including the possibility that Columbia Ventures FOUNDRY APARTMENTS, LLC may be precluded from recovering payment for such unauthorized goods or services. Accordingly, Columbia Ventures FOUNDRY APARTMENTS, LLC agrees that if it provides goods or services to Augusta, Georgia under a contract that has not received proper legislative authorization or if Columbia Ventures FOUNDRY APARTMENTS, LLC provides goods or services to Augusta, Georgia in excess of the any contractually authorized goods or services, as required by Augusta, Georgia's Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or services provided by Columbia Ventures FOUNDRY APARTMENTS, LLC. Columbia Ventures FOUNDRY APARTMENTS, LLC assumes all risk of non-payment for the provision of any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to other remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however characterized including, without limitation, all remedies at law or equity. This acknowledgement shall be a mandatory provision in all Augusta, Georgia contracts for goods and services, except revenue producing contracts. Mr. Jakob vonTrapp Columbia Ventures FOLINDRY APARTMENTS, LLC, Owner Augusta Housing & Community Development Department Wrightsboro / RA Dent - lntersection Improvements Contract page 19 EXHIBIT A PROJECT SCHEDULE OF' COMPLETION COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC MUST PROVIDE A COMPLETED SCHEDULE OF COMPLETION AS EXHIBIT A - WITH APPROPRIATE PROJECT MILESTONES WITHIN IO TO 15 DAYS AFTER SIGNING THIS AGREEMENT. THIS SCHEDULE MUST BE PROVIDED IN SUFFICIENT DETAIL TO PERMIT AHCD TO MONITOR AND ASSESS PROGRESS IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT. A SAMPLE SCHEDULE IS PROVIDED. Augusta Housing & Community Development Department Wrightsboro / RA Dent - Intersection Improvements Contract Page 20 EXHIBIT B WORK WRITE-UP Augusta Housing & Community Development Departrnent wrightsboro / RA Dent - lntersection Improvements contract page 2l t. EXHIBIT C PROJECT DEVELOPMENT AIID MAI\AGEMENT PROCEDURES AHCD must review and approve all new construction work, project specifications and total development cost for each residential development project before work is commenced and before funds can be released for payment reimbursement. Construction payments will be released to COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC in accordance with the attached drawdown schedule and budget. AHCD will provide the lot on which all new construction efforts will be performed under this Agreement and in connection with the Project. with AHCD approval, COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC may use funds under this Agreanent for the following purposes: a. To support development costs as outlined in Item 6 below. Completion delays, remedies, and penalties. a. If the Contractor fails to complete the work within the time frame specified in the contract, plus any authorized delays, AHCD may: i. Terminate the contractor in accordance with the "Provisions for Augusta Housing and Community Development Department (AHCD)" clause of this contract. ii. Assess liquidated damages of Two Hundred Dollars ($200) per working day from the schedule of completion to the date of final acceptance of the project. The total amount of liquidated damages will be deducted from the total contract price, plus any change order amounts. b. The contractor shall not be charged with liquidated damages for any delays in the completion of the work due: i. To any acts of the Federal, State, or City/County Government; including controls or restrictions upon or requisitioning of materials, equipment, tools or labor by reason of war, National Defense, or any other National, State, or City/County emergency. ii. To any acts of the Owner that hinder the progress of the work; iii. To cause not reasonable foreseeable by the parties in this contract at the time the execution of the contract which are beyond the control and without the fault or negligence of the Contractor; including but not restricted to acts of God; acts of the public enemy; acts of another contractor in the performance of some other contract with the owner; fires; floods; epidemics; quarantine restrictions; strikes; freight embargoes; and weather or unusual severity such as hurricanes, tornadoes, cyclones, and other extreme weather conditions; and iv. To any delay ofthe subcontractor occasioned by any other causes specified in subparagraphs A and B above. Provided, however, that the contractor promptly (within l0 days) notifies AHCD and COLUMBIA VENTURES Augusta Housing & Community Development Department Wrightsboro / RA Dent - Intersection Improvements Contract Page 22 2. -r- 4. 5. FOLINDRY APARTMENTS, LLC in writing of the cause of the delay. If the facts show the delay to be properly excusable under the terms of this contract, AHCD shall extend the contract time by a period commensurate with the period of authorized delay to the completion of the work as whole; in the form of an amendment to this contract. New Construction Costs and Requirements a. COLUMBIA VENTURES FOLTNDRY APARTMENTS, LLC will provide construction management for the project to ensure that construction work is being carried out in accordance with plans, specifications and the project budget.b. COLUMBI.A VENTURES FouNDRy APARTMENTS, LLC must make sure contractors obtain and post all permits on job site.c. COLUMBIA VENTURES FOUNDRY APARTMENTS, LLC must collect progress and final lien releases from the contractor, subcontractors, and material suppliers prior to making a payment to a contractor. d. AHCD or its agent may continually inspect work for contract compliance and to determine the percent of completion prior to processing a draw request and releasing payment. AHCD may choose not to release payments if the work being performed is not of acceptable quality to AHCD and if the work is not being built or rehabilitated in accordance with plans and specifications, or ifthe project is not on schedule. Permanent Financing and Sales Prices N/A Augusta Housing & Community Development Department wrightsboro / RA Dent - Intersection Improvements contract page 23 6. Commission Meeting Agenda 12/17/2019 2:00 PM HCD Contract with Columbia Ventures Foundry Apartments Department: Department: Caption:Motion to approve Housing and Community Development Department's (HCD's) request to contract with Columbia Ventures Foundry Apartments, LLC to complete infrastructure improvements at Wrightsboro Road and RA Dent intersection. (No recommendation from Administrative Services Committee December 10, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AUGUSTA, GEORGIA New Grant Proposal/Application Before a DepartmenUagency may apply for the grant/award on behalf of Augusta Richmond County, they must first obtain approval signature from the Administrator and the Finance Director. The Administrator will obtain information on the granl program and requirements from the funding agency and review these for feasibility to determine if this grant/award will benefit Augusta Richmond County. The Finance Director will review the funding requirement to determine if the grant will fit within our budget structure and financial goals. Proposal Project No. Project Title PROOO2I I EMA FY20l9 CERT Grant Grant offered by GEMA for the Augusta-Richmond County Community Emergency Response Team, No match is required. EEO required (Y/N): No EEO Dept. Notified: No REGEIVIEIE ADMINISTRATOR'S OFFICE ocl 2 2 208 AUGUSTA.RICHMOND COUNTY Start Date: 10/01/2019 Submit Date: 04/05/2019 Tota! Budgeted Amount: 6,150.00 Sponsor: GM0008 Sponsor Type: PT Purpose: l8 Name End Date: 06130/2020 Department 039 Total Funding Agency: US Homeland Security Pass thru Federal Emergency Service Contacts EMA Cash Match? 6.150.00 Total Cash Match Flow Thru ID: GM0009 GEMA Phone 0.00 Type ID P cutoot Lucas, Mie (706)821-tts7 Tvpe FA By C. JAMES Approvals Dqte 04105t2019 Dept. Signature: Grant Coordin l.) I have reviewed the Grant application and enclosed materials and; q-dnathe grant/award to be feasible to the needs of Augusta Richrnond County o Deny the request Pinance Director /r - LHl Date 2.) I have reviewed the Grant application and enclosed materials and: /Aprrou"the Department Agency to move forward wilh the application " "4i'riifr,^ott ,t O Date This form will also be used to provide the external auditors with information on all grants for compliance and certification requirements as required by the State and Federal Government. User: DLl6036 - Denise Lucas pasc Report: GMl00O_PROPOSAL - GMl000; Grants Managemen I Currcnl Daic: 04/05/2019 Current Timc: 09:45: l5 N t9rnn nn/',( t), 0 (L ^ ,*-, Commission Meeting Agenda 12/17/2019 2:00 PM GEMA FY2019 for the Community Emergency Response Team (CERT) Department:Fire Department:Fire Caption:Motion to approve GEMA FY2019 grant for the Community Emergency Response Team and authorize the Mayor to complete the grant documents. (Approved by Public Safety Committee December 10, 2019) Background:The GEMA grant does not require a match. The grant is utilized to provide free preparedness training to the community through a 7-week program. The training is provided to individuals that live in Richmond County. Skills taught include, basic first aid, search and rescue, fire safety, and many more. The training concludes with a functional drill to test their training and comprehension. A CERT kit is provided to each person that completes the training. Analysis:Conducting CERT training provides a list of trained volunteers to assist in their neighborhoods in the event of a major disaster. CERT members are provided training in basic first aid, search and rescue, and fire safety. Financial Impact:None Alternatives:None Recommendation:Approve the motion to accept the grant and allow the Mayor to execute the appropriate documents. Funds are Available in the Following Accounts: Fund 220 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 12/17/2019 2:00 PM Richmond County Jail Inmates at RCCI Department:RCCI Department:RCCI Caption:Motion to approve Richmond County Correctional Institution to house inmates from the Richmond County Jail- Phinizy Rd. (Approved by Public Safety Committee December 10, 2019) Background:The Richmond County Sheriff Department (Phinizy Rd. Jail Division) has requested the assistance of RCCI to house up to (50) inmates to assist with over-crowdedness. RCCI has assisted the jail in the past. Analysis:RCCI currently has a vacant (50)-bed dormitory that can accommodate the inmates. Phinizy Rd. Jail staff will provide security, transportation, and beddings for the inmates. RCCI will be responsible for all of the other housing needs (food, recreation etc.). Financial Impact:The Richmond County Sheriff Department will compensate RCCI at a rate of ($35.00) per day per inmate. Alternatives:Disapprove the request Recommendation:Recommend approval of the request Funds are Available in the Following Accounts: 278-032511-53179140 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 12/17/2019 2:00 PM Garden City Rescue Mission Department: Department: Caption:Motion to approve Garden City Rescue Mission's request abatement of property taxes 828 Fenwick Street. (Approved by Administrative Services Committee December 10, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T15041217. This request is to award the Construction contract to Superior Construction Company Southeast, LLC subject to Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Design 992,200$ TIA Construction 8,000,000$ GDOT Funds 1,000,000$ TIA Discretionary 1,500,000$ 11,492,200$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T15041217 5th Street Bridge over the Savannah River (Bridge Repair and Restoration) (Bid 19-291 Value Engineering and in the amount not to exceed $10,500.00 for Transportation Investment Act (TIA) project subject to bonds as requested by AED. Funding is available in the TIA project budget ($8,000,000), GODT State Funds ($1,000,000), and TIA Discretionary Funds ($1,500,000). 12/2/2019 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T15041217 5th Street Bridge over the Savannah River (Bridge Repair and Restoration) (Bid 19-291 CPB AMOUNT CPB New SOURCE OF FUNDS CPB Addition CPB TIA Project 371-041110/5212115-T15041217 ($200,920)($200,920) TIA Project 371-041110/5212115-T15041217 ($791,280)($791,280) TIA Project 371-041110-T15041217 ($8,000,000) ($8,000,000) GDOT Funds ($1,000,000) ($1,000,000) TIA Discretionary ($1,500,000) ($1,500,000) TOTAL SOURCES: ($992,200) ($10,500,000) ($11,492,200) USE OF FUNDS ENGINEERING 371-041110-5414210/T15041217 $992,200 $992,200 TIA Project 371-041110-5414110-T15041217 $8,000,000 $8,000,000 GDOT Funds 371-041110-5414110 $1,000,000 $1,000,000 TIA Discretionary 371-041110-5414110 $1,500,000 $1,500,000 TOTAL USES: $992,200 10,500,000$ $11,492,200 12/2/2019 Invitation to Bid Sealed bids will be received at this office until Tuesday, November 12, 2019 @ 3:00 p.m. for furnishing: Bid Item #19-291 5th Street Bridge Rehabilitation Over Savannah River – for Augusta, GA Engineering Department Commodity Codes: 92513, 91366, 91327, 91350, 91461, 98852, 91150, 57800 RFP documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $295.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, October 3, 2019. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. A Mandatory Pre Bid Conference for ITB 19-291 will be held on Friday, October 25, 2019 @ 10:00 a.m. in the Procurement department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, October 29, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bid may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 3, 10. 17, 24, 2019 Metro Courier October 3, 2019 Revised: 2/2/2016 OFFICIAL Vendors Attachment "B"E-Verify SAVE Form Addendums 1-2 Bid Bond Bid Price Compliance Review 11% Goal Cekra Inc 6316 Marywood Dr Wilmington, NC 28409 Yes 501321 Yes Yes Yes $13,796,106.00 NO Superior Construction 7072 Business Park Blvd. N Jacksonville, FL 32256 Yes 245523 Yes Yes Yes $11,559,000.00 YES L.C. Whitford Co. 3765 Francis Circle Alpharetta, GA 30004 Southern Road & Bridge 715 Wesley Ave Tarpon Springs, FL 34689 Seacoast Inc 518 Edsel Dr., Suite B Richmond Hill, GA 31324 JHC Corporation 150 N Industrial Palmetto, GA 30268 Massana Construction 115 Howell Road Tyrone, GA 30290 Comana Construction 1734 Sands Place Marietta, GA 30367 Total Number Specifications Mailed Out: Total Number Specifications Download (Demandstar): 10 Tatal Number Venodrs Notified Demandstar: 260 Georgia Procuement Registry: 1315 Mandatory Pre-Bid Conference Attendees: 12 Total Packages Submitted: 2 Total Noncompliant: 2 Bid Opening Bid Item #19-291 5th Street Bridge Rehabilitation over Savannah River for Augusta, GA - Engineering Department Bid Date: Tuesday, November 12, 2019 @ 3:00 p.m. Page 1 of 1 ( l Mandatory Pre-Bid Conference Sign-in Sheet Bid Item #19-291 Sth Street Bridge Rehabilitation Over Savannah River For Augusta, Georgia -Engineering Department Friday, October 25, 2019@ 10:00 a.m. PLEASE PRINT NAME I COMPANY/DEPT.I ADDRESS/CITY/STATE/TELEPHONE FAXNUMBER ZIP CODE NUMBER 535 Telfair Street, 706-821-2423 706-821-2811Suite 605 AuJmsta, GA 30901 2.Nancy Williams I Procurement I 535 Telfair Street,706-821-2888 706-821-2811Suite 605 Augusta, GA 30901 3.B��q>V\I t:Jro"� -&rry 60� �,'St,11,,\; fl 770 'if1tf- I/�')... 77/J <17'-{-J/1/ j -Ho.y h•'L ..i. /J6�e. �hf e. 1c1n O,A-3t2 I �b �k� -p,c_ l'JJ� �v-•oJ r � �79.;s-s,s-·� w,,n,� M:_ �iYo1 5.t1t:A()a..)OL�\-\�� A\\.Yr\"-'� � � � 1.2.+ -'.)b.-1.-4\�� '+ t.1--�t...(;.l�=\-�ibVlC... ��--pl \ �. '"\""� ��"-l�S fL. 1 t-1.?,--� -c:4� ':::A,.G£� 6• fl,\,rt,� Ta\'\f\M I C,v, \ £uvt LJv.:)I '1 �" � a-' �h '{\.,\ ��u. s., l �04J?.:>4S-S-b1.c '\o4 .. ti4S"-oor1 "lV'\C...· �'lG�\Jy\)l\\t_fL :Q.14,i.: 1.6hr\) \-v r w-r Cl'vil �V\'Ll<>11 ( '\ol\. )to4'-\i � 9oA-lc4-�-a:» 7 M,(K'c.,.t.-�- �;;; EMAIL I Prime/Sub procbidandcontract @augustaga.gov procbidandcontract @augustaga.gov !3G-t,' M(J_ 1,CQW\ I �ub@..,MJ./�tc-rr,,'t �lam C �/.e/:,&Ce"Vc. ,,.., rt.All ,i<.®c��" """ 61(_ L\sq.�L�Q)�, I Q_c .. f��'W\�� e. � l,",\�¼v\� �Lt ��co� v\-�r) CMo-rcSt.. euv,'\ '""'"''·� 11\£.. •ltw f>t ,•,,c1:: ��r. ,-taJ). NAME s.fll I NAJAF \ 9• Cv�\.QJJ\ N\G� 10• h'! 6 �"'- l�a.'\ 6� u./(,,µ__ �v,JG 13.� �7/'v£YL 14. �V'I V/fNVf;EN 15�� , \rrnoj Mandatory Pre-Bid Conference Sign-in Sheet Bid Item #19-291 5th Street Bridge Rehabilitation Over Savannah River For Augusta, Georgia -Engineering Department COMPANYffiEPT. C-1V1L. .5G�IIIU..S_;J.Nt. MG\"S� �G� �'MP-"'""' eo\'�1"'-:tu.. � Cok J�l Corf 1iit L .c. 'J,rrot!> t,. C:Wor/vA So v1tH ';RN P.oAV t.r�ro�� Q01v\,()\.\�� 1)r1:') L�eor Friday, October 25, 2019@ 10:00 a.m. PLEASE PRINT ADDRESS/CITY/STATE/ ZIP CODE 951 L.Af,/G.'{ IAl4lklJLT)Jrp ,4-vGv.STA I GA-. HI;, \-\csV-X:.\\ ffi, h"-.\'f"O� I GI+ �C,?,.<\CJ 11 ;)'-l Sc.v,J.,s 'f I 4. c.. �,, .. �, '4'4.r. 3�1..-, �() N ::r,�al PtJiAu;+l-?i G.;JI 3t))b 8' 37as t,../t,ic.ts c,,cLI:. lllf�6fl-3T>OO'/ 6::b tJ. f�/Jfc 5,- �,€�-� 11 5 w�LN A'\'6 fAAPoN >P�N@'� ft...553�-r5-· �5� -kV (t I� du ( ..,Jl .'trio}-· TELEPHONE NUMBER �iB 5-9 o o I 110 -'1, ,1 -')..0'6" \ '11, ... "t �I-l-S-� (1,o) 48, 32,,c,s 770)3'/,-d(,/O... �-832-07/ 7 7 D 4-4 06--fJr7;). tC5lo-i'? :2. -52-4� FAXNUMBER 4-o 'r-6!5-f 63f '170 -'1 "<, ?---?..a�\ 11'1 -".Sl • 'tC.C. '(' J7tJ)J'ld ·dSt;-S �( � EMAIL �N/1:J,f Flt!CI Y1l St:3/l J// t-f..J 1/Y�. C,s1>, �,,«-<...@ Prime/Sub £-oil/ /l,AJlwl7 Wv:A, 'j� V\ft,.,U'J ;'\.)h-ll{,\-W I\ -c.c� \�u�� Q_ ..,._,� Ca �C♦ •• (.\a -::,-.. t.- ,n.t, I.-s.s 4 ¢J i.J 1, '--f,.� CD<(J. CoY"'\ 1,a,.. ly()l/�UNJ'-f'rv�� '"""' :Jfre,ver@ d d"t-._J� Jt)tl ��11Mk11Net'@ s OU.iH f�N�f. CO#\ PRIME' �dn0,;2Q \/5kjo/- NAME 16. --:---:. I , () 17.JIM\C2..- �t'Ylqf 1s. ,M (,'\rpQ. s�ccs.h'l 19.V·fnJ�Still 20.ty\y(l,� 00(,L,(O,i 21 . .J' tdti I\ Terrell22.A)f Pv H£,�.U:1 £ 2<, � C, Mandatory Pre-Bid Conference Sign-in Sheet Bid Item #19-291 5th Street Bridge Rehabilitation Over Savannah River For Augusta, Georgia -Engineering Department COMPANY/DEPT. .om?l·t� At..�u �J.zt fi<o. ,q�s� C-ri7, seAco '4:S'f �l,Y.J/ttOft1r( � l,, Friday, October 25, 2019@ 10:00 a.m. PLEASE PRINT ADDRESS/CITY/STATE/ ZIP CODE 635 �ci�-GA L1. C. � , �A-"2:.0101 f � � wcJ.J� e,.-s r. �J,( � 1 G,,4-30�0/ r10 tv;e,i 1>flr0e7v.-J;;i'€,,/3 ru11�t.JO �. 6-44- 5'16 6(/Sf;G 'J)fl,,-t:V� �t,A..J;i°"t ('.? fllUfr\U�\JID 1� � � TELEPHONE 2J-21k0� t/O& }gzf& g,,2f I 8Cf/ ( 10,) � �f - Cf-r � I FAX NUMBER - i,J; qz5,z5 I �r1?qi�;fo3, �/312;(,� I 8t:,q26',s--s> /' '1,3b � EMAIL �r,\(!_� 5 e, �t� tlaws(ec, Q, StAwfJi$f,'>tt . .tel--- Prime/Sub p tt-;t11,,t£ f;i.m,ze 5uper1t,r-b'()7Z B,.s,..ss Park Consrru, tu,ri 6l.vo IJ e.viPM/1 S'. v-1-(..�flLU" �,/tsot)vlllt, FL, 32256 q(/4-2q z-'-I 2"40 'fJ4-2e;2-2,s21seef} 5uper;�':J c.cnStflJt.ti()fl � Prime fupe_llt'OIL (1,./Jnt,,vc.-ry·J '7672-�uf111uS {)i Co'Y"-fftrJV,, Sov�s-r-) c�C. l!)LVD� I -.lA-dl,fof'iVrU,(, 1 /'l, {(.. q D v(-zq 7, -¥2'{o '1Vl/-Z,,9l-Z.(,�2-1 S"e.� e lufe,,.#'l.lor-I C6,J )-rtt IJ c,,-n11N • C,o,.,,, p /l1 y,,.,L ?(µ�tr[d'4;-j 2.-1• 2,;1 NAME 24. 25. 26. 27. 28. 29. 30. 31. Mandatory Pre-Bid Conference Sign-in Sheet Bid Item #19-291 5th Street Bridge Rehabilitation Over Savannah River ( For Augusta, Georgia -Engineering Department rt Friday, October 25, 2019@ 10:00 a.m. J\ COMPANY/DEPT. PLEASE PRINT · LJ ADDRESS/CITY/STATE/ TELEPHONE FAXNUMBER ZIP CODE NUMBER EMAIL Prime/Sub Mandatory Pre-Bid Conference Sign-in Sheet Bid Item #19-291 5th Street Bridge Rehabilitation Over Savannah River For Augusta, Georgia -Engineering Department Friday, October 25, 2019@ 10:00 a.m. PLEASE PRINT Commission Meeting Agenda 12/17/2019 2:00 PM 5th Street Over the Savannah River –Bridge Repair and Restoration ProjectTIA Project#RC07- 001217/PI#0011418 Bid #19-291 File Reference: 19 – 014(T) Department:Engineering Department:Engineering Caption:Motion to approve award of Construction Contract to Superior Construction Company Southeast, LLC subject to Value Engineering and in the amount not to exceed $10,500,000 for Transportation Investment Act (TIA) Project, 5th Street Bridge over Savannah River Repair and Restoration Projects, subject to bonds as requested by AED. Bid 19-291. (Approved by Engineering Services Committee December 10, 2019) Background:The 5th Street Bridge over Savannah River (Bridge Repair and Restoration) is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. The 5th Street Bridge is a Band 2 project. The project improvements consist of bridge structural rehabilitation to convert the existing bridge to a pedestrian bridge and to perform repairs intended to enhance aesthetic and to extend the service life of the bridge. Analysis:Bids were received on November 12, 2019 with Superior Construction Company Southeast, LLC. being the low responsible bidder. The bid results are as follow: CONTRACTORS BID 1. Cekra Inc. $13,796,106 2. Superior Construction $11,559,000 It is the recommendation of the Engineering Department to award this project to Superior Construction. Financial Impact:Funds are available in Project TIA Funds ($8,000,000), GDOT State Funds ($1,000,000), and TIA Discretionary Funds ($1,500,000). Alternatives:1) Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve award of Construction Contract to Superior Construction Company Southeast, LLC subject to Value Engineering and in the amount not to exceed $10,500,000 for Transportation Investment Act (TIA) Project, 5th Street Bridge over Savannah River Repair and Restoration Projects, subject to bonds as requested by AED. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: Project TIA Funds ($8M) 371041110-5414210- JL T15041217, GDOT State Funds ($1M), and TIA Discretionary Funds ($1.5M) 235041110-5414210-JL TBD REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 12/17/2019 2:00 PM Clanton Road Swap Department: Department: Caption:Motion to approve the Clanton Road swap with an 18-month warranty. (Approved by Engineering Services Committee December 10, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T15041218 to approve and award the Construction contract to E. R. Snell Contractor, Inc. in the amount of $3,386,198.47 Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Design 576,923$ TIA Funds 7,900$ TIA Discretionary 22,000$ TIA Funds 3,386,198$ 3,993,021$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T15041218 9th Street(James Brown Blvd.) Improvements (RFP #19-292) for the James Brown Blvd (9th Street) Improvements Project requested by AED. RFP 19-292 Funding is available in the TIA project budget. 12/2/2019 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T15041218 9th Street(James Brown Blvd.) Improvements (RFP #19-292) CPB AMOUNT CPB New SOURCE OF FUNDS CPB ADDITION CPB TIA Project 371-041110/5212115-T15041218 ($584,823) ($3,386,198) ($3,971,021) TIA Discretionary 235-041110/5212115-T19041026 ($22,000) -$ ($22,000) TOTAL SOURCES: ($606,823) ($3,386,198) ($3,993,021) USE OF FUNDS ENGINEERING 371-041110-5414210/T15041218 $584,823 $3,386,198 $3,971,021 TIA Discretionary 235-041110/5212115-T19041026 $22,000 $0 $22,000 TOTAL USES: $606,823 $3,386,198 $3,993,021 12/2/2019 Invitation to Bid Sealed bids will be received at this office until Thursday November 14, 2019 @ 3:00 p.m. for furnishing for the Bid Item #19-292 9TH Street James Brown Improvement Project for Augusta, GA Engineering Department: . Commodity Codes: 91313, 91327, 91350, 91384, 91396, 91438, 98852, 90976 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable is 175.00 It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, October 3, 2019. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Tuesday, October 29, 2019 @ 2:00 p.m. in the Procurement department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, October 31, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bid may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 3, 10. 17, 24, 2019 Metro Courier October 3, 2019 Revised: 2/2/2016 NAME 2.Nancy Williams 3.-r-,_,. . ..__ ........ I Mandatory Pre-Bid Conference Sign-in Sheet Bid Item #19-292 9TH Street James Brown Improvement Project For Augusta, Georgia -Engineering Department Tuesday, October 29, 2019@ 2:00 p.m. PLEASE PRINT COMPANY/DEPT. ADDRESS/CITY/STATE/ TELEPHONE FAX NUMBER ZIP CODE NUMBER Procurement 535 Telfair Street, 706-821-2423 706-821-2811Suite 605 Augusta, GA 30901 I Procurement I 535 Telfair Street,706-821-2888 706-821-2811 I�•·�\>\ \8.r'(,� {LS�ap t&Jtle, :DP£ I L45fto p Suite 605 Augusta, GA 30901 � T�-\-e\, ()\-. .o:30 � � �1r..1� (),-,d !1/al\l I l:}b�) l -2' 1 '"-- 761o -1\/ 3&-- 5�1/ EMAIL I procbidandcontract @augustaga.gov procbidandcontract @augustaga.gov � ��,°'� �odd �w� 1�s��}v,1 l£c>s�,A:ft#H-J°e-Zd 1,sa.3--827-t::J/3C-l�--SZ7-/�,glb2,,.J�� r 2�:rs� se �� .. 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C.on4-re\C-i Nt�� 1k.ccrY1 C :f':te.1<f'-'"' €l)I> rl-5' /9�F,,�J11 JY�OY)'� ff OttVO.C..0f /J· C-;;,� ��. � /iJiJ-�_tf_,_, (:-.,1f l � b<oNS-lsvc@) tktJ/ �a,h-) hb.i:, @ Jdo..(, Col\"5lH>C�, o. t,.:> C,A,r-\-e,f" Q c:,V""\f"Sh,��\ �� o<..-d\s � u-�.s� � i....U Prime/Sub t-fhfl1t_, J;-/J-L, j_.S?ifP/ <;vb !_�MiP � plrPltL l 11l \ rfle .c..O� �':S .e,o--. NAME 16.�¥5J�s 17.J� Hz:::f rYl � '1s. f2l L-14---t+-1---o G�u!)W!V � 20. "'--- 21. 22. 23. COMPANY/DEPT. Mandatory Pre-Bid Conference Sign-in Sheet Bid Item #19-292 9TH Street James Brown Improvement Project For Augusta, Georgia -Engineering Department Tuesday, October 29, 2019@ 2:00 p.m. PLEASE PRINT ADDRESS/CITY/STATE/ TELEPHONE FAXNUMBER ZIP CODE NUMBER 4 S" � W"1.lw-J/ llu� ,or;, -s, ; 4--,1 V Al/A--£L...� sl., / {>. fr � 0 'fOJ �� ,, J / 706 o21 i oq I - LJ, !UL �15 BC13> 'iv,!/�/ /C4,Ai"t... AAPJ6rr 1)� �7//z_ CA--ttc,,.t.., SC 'Z...t10,, �d�z.t-Z-�� t--" EMAIL Prime/Sub ""'J oi co..hs 0 �3"'11 J�@., �·� I<: <:Je>otJk,1/ '1 p,uw...r,-, @L-.J, /UL •CoAA Commission Meeting Agenda 12/17/2019 2:00 PM James Brown Blvd. (9th Street) Improvements Project(Laney Walker Blvd. to Reynolds Street)TIA Project#RC07-001218/PI#0011419Bid #19-292 Department:Engineering Department:Engineering Caption:Motion to approve award of Construction Contract to E R Snell Contactor, Inc. in the amount of $3,386,198.47 for Transportation Investment Act (TIA) Project, James Brown Blvd. (9th Street) Improvements Project, subject to receipt of signed contracts and proper bonds as requested by AED . Bid 19-292 with construction to begin on the Laney-Walker section of the project to Reynolds St.(Approved by Engineering Services Committee December 10, 2019) Background:James Brown Boulevard (9th Street) Improvements is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. This is a Band 2 project. The project improvements consist of improving roadway capacity and safety by resurfacing, reconstructing the existing curb and gutter, replacing sidewalks and improving the storm water system where needed. The project will improve pedestrian safety at intersections with new high visibility crosswalks and organize the existing parallel parking. Bicycle safety will be improved by providing pavement markings for share bicycle use within the corridor. New street trees will be provided, where possible, to enhance pedestrian use and improvement roadway aesthetic Analysis:Bids were received on November 14, 2019 with E.R. Snell Contractor, Inc. being the low responsible bidder. The bid results are as follow: CONTRACTORS BID 1. E R Snell Contractor, Inc. $3,386,198.47 2. Reeves Construction Co $3,661,000.42 3. Beam’s Contracting $4,197,156.23 4. J &B Construction Non- Compliance It is the recommendation of the Engineering Department to award this project to E.R. Snell Contractor. Financial Impact:Funds are available in Project TIA Funds. Alternatives:1) Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve award of Construction Contract to E R Snell Contactor, Inc. in the amount of $3,386,198.47 for Transportation Investment Act (TIA) Project, James Brown Blvd. (9th Street) Improvements Project, subject to receipt of signed contracts and proper bonds as requested by AED. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: Project TIA Funds: 371-041110/5212115 - T15041218/5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO ABANDON CLANTON ROAD AS A PART OF THE ROAD SYSTEM OF AUGUSTA; THIS RESOLUTION, adopted by the Augusta-Richmond County Commission (“Commission”); WHEREAS, it has been proposed that the Commission make a determination that a Clanton Road as shown on the attached map, has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest and that the right-of-way should be abandoned as part of the Richmond County Road System; and WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to abandon such roads; and WHEREAS, a Public Hearing was held on December 2, 2019 at the Augusta-Richmond County Municipal Building, 2nd Floor, 535 Telfair Street, Augusta, Georgia; and WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the newspaper in which Sheriff’s advertisements for Richmond County are published, on November 21, 2019 and November 28, 2019, and that the property owners located on Clanton Road were given notice; and WHEREAS, the results of the Public Hearing were reported to the Board of Commissioners and considered thereby; and WHEREAS, the Commission, at their meeting held, December 17, 2019, approved the proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having been met; NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority of same as follows: 1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the abandonment and removal above-said of the Right-of-Way and such Right-of-Way no longer serves a substantial public purpose or that its removal from the county road system is otherwise in the best public interest and is hereby abandoned as part of the Richmond County Road System; 2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law to the adjoining property owner, subject to easements and restrictions deemed necessary by the Augusta Engineering Department and the Augusta Utilities Department, and the Mayor and Clerk of Commission are hereby authorized to execute the documents necessary to effectuate such transfer as directed by the Augusta Law Department. 3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County Commission, accompanied by the exhibits referred to herein; 4. This Resolution shall become effective immediately upon its adoption. DULY ADOPTED by the Augusta, Georgia Commission this ______ day of _____________________, 2019. AUGUSTA, GEORGIA COMMISSION By: ________________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner As its Clerk Commission Meeting Agenda 12/17/2019 2:00 PM Motion to Abandon Right of Way Department:Engeering Department Department:Engeering Department Caption:Motion to determine that Clanton Road, as shown on the attached plat has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. (Approved by Engineering Services Committee December 10, 2019) Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. A plat of Clanton Road is attached. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on December 2, 2019 for this matter. Analysis:In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that Clanton Road be abandoned. Recommendation:Approve determination and request for abandonment of Clanton Road pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 12/17/2019 2:00 PM Purchase Wavetronix Radar Detection System Department:Traffic Engineering Department:Traffic Engineering Caption:Motion to approve purchase of traffic signal radar detection system from Wavetronix at a cost of $28,073. (Approved by Engineering Services Committee December 10, 2019) Background:The Traffic Engineering Division of the Augusta Engineering Department in its charge to continue to improve traffic safety and flow has been testing a multi-range radar unit at one of our busiest intersections. After a 60 day trail, the new radar detection system has improved traffic safety and reduced wait times at the intersection. Analysis:Wavetronix is the only manufacturer and distributer of the multi- range, single unit radar detectors. All other types of radar devices used for vehicle detection from other manufacturers only have one midrange radar unit in each housing. Each Wavetronix unit houses two different radar detectors, one for short distances and one for long range detection. This will be a sole source purchase through the Procurement Department if approved by the Commission Financial Impact:Adequate funds are available in the Traffic Engineering account. Alternatives:1) Approve purchase of Wavetronix Radar Detection System. 2) Do not approve. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 101041710-53111610 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 12/17/2019 2:00 PM adopt parking management plan, ordinance and contract agreement Department: Department: Caption:Motion to adopt parking management plan, ordinance and contract agreement. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGREEMENT AMENDMENT Original Agreement: Consultant Services Agreement between "Department of Environmental Services Augusta, Georgia" and "Consulting Enginee/', dated February Zg,IOLZ. RFP #11-146 Scope: "Environmental Complaince, Testing, Engineering and Consulting for Augusta's Environmental Services Department" lnitial Extension: Two year extension (through L2/3L/21L9) executed s/t/2ot7 by ACC Atlantic Coast Consulting and Augusta, Georgia shall by execution as noted below mutually agree to extend the referenced agreement on a self-renewing Quarterly basis. Augusta shall maintain the right to terminate this agreement upon written notice. ln Witness Whereof, said parties have hereunto set their seals the day and year written below. Executed on behalf of both parties: AUGUSTA: Augusta, Georgia CONSULTANT Atlantic Coast Consulting, lnc. Hardie Davis, Mayor Approved Date: ATTEST: Richard Deason, CEO/ President Approved Date:_ ATTEST: CONSULTANT SERVICES AG REEMENT BETWEEN " DEPAR,TM ENT OF ENYT RONMENTAL SENWCES AUGASTA, GEORGU" AND I'CONSALTNG ENGINESR" This Agreemcnt is made and entered into this M ary of El*aOyra ZOJZby and behvcen Augusta. Ccorgia, a consolidated govcrnment and politicai suMivisioi? the Srate of Geoqia hcrcinalicr callcd nAugustl' and Atlantic {oast Consulting. lnc. a Corporation authoriz*d to do business in oeoryia, hercinaftcr called thc.Comurtrnt.o Whercss, Augustr desircs to engage a qualified and cxperienced consulting firm to furnish: "f,nvironmentrl Complience, Tesiing Engineeriog and Coneultlug for Augurterr Env iroamenta I Scrvices Deplrtmen l, Itr/hereas. thc Consultsnt has represcnted to Auguste that it is experienccd and qualilied to provide the seruiccs contuincd hcrein and Augustr has rclisd upon such rcprcmntation Nrl*', therefort, in consideration of thc mutual promises and covenant hercia contained, it is agrecd by and betw'een Augusta and the Consultrilt that: l-hc Consultrnt shall guther t'ronr Augusts all avsilsble data and information pertinent to the performance of the services fbr thc Pro.iect. Augustr shall havc the final dccision as to what data and information is pertirent 'Ihe Consultrnt shall ensure lhat the data and informalion mcst appticable standards as specified hcrcin. The Consulttnt shall report in writing any discovcry of errors or omissions contained in the data and inlbrmation furnished by Augu*tr. Thc Consultant shall visit and become familiar with the Projcct sites and shall bcoomc ocquaintcd with tocal condilions involved in carrying out this Agrcernent. The Concuttrnt may request that a rrprescntative of Augustr bc prcsent during the sitc visit. The Consulteat shall rccommcnd and secure Augurtr'r urincn approval ofl the manncr of project plans prescntation and the methods to bc uscd in tlrc plan preporation so that these plans can be best utilized, as determincd by the Consultrnt and apprtrved by Auguste. in the orderly preparation of thc detailed construction plans, specitications, and contraclt. Up<m receipt of Augultl's writtcn approvat of thc manner of the pn joct plan, pnrenurtion gnd methods of plan prcpsrltion. the Consultrnt shull procced with implcmcntatioil of thc pruject- TERM The term of this Agwment shall commencc on Jrnuary 1,2012 and tcrminate on Detcmbsr 31, 2017 (thc "lnitial Term") unlcss this Agreement is rcrminatcd carlier by Augurtr as hcrcin providett. This Agrcgnfit may be rcncwcd for two (2) or more successive two (2) yesr tcrms ithe "Renewal Tcrms") upon mutual agreernent of thg panics et the ratss contained hcrcin (as may bc adjustd as provided hereirr) no less than sixty (60) days prior to the expiration of the lnitial Tcrm or the then cuntnt Renewd Tcrm. CONTIN UATION OF SER]/ICE If Augutta docs not cxcrcise its right to renew this Agreement or if therc arc no rcnewal options rcnraining, Augusta will attanpt to awrd I new agreemcnt at least thrcc (3) months prior to thc cxpination of this Contract, In thc cvent a new agreement h8s not betn awarded within such time frame, Contractor shall provide scrviccs to Augu3ar on a month-to.month basis aficr thc cxpir.arion of rhis Agrcemcnr, et the then establishcd rates, if Augusta request$ this scrvice with at lcastthirty (30) days notice to thc Cottsuftmt. TER M IN ATION TRANSITION Prior to the termination of this Agrecmert, Cons[ltant shall work. with Augurtr to cnsurt that therc is no interruption or reduotion of servicc when the Consulhnt cnds its s*tticcs to Augurte. lf a new conract is awardcd to enother tirm othcr dran the Consultant. the Consultant shall coordinatc and cooperate with the ncwly sclected tirm, as well ss Augusta, to minimiae any disruptions in the services pmvidcd. RIGHT TO ENTER Thc Consultrnt shall notify all propcity owncm or occupants of the intcnt to enter pmpertie$ for fic purpose of acrcomplishing survcys or othcr field investigations in accordance with the prsctices of Auguste. Thc Coffisltrnt shall discuss with and recivc approval fom the Environmenlal Services Dcpartmcm prlor to sending said noticgs of intcnt to cntcr privalc propcrty, Upon request by the Conrultrnt, Augurtr will pruvide the necessary documents idcntilying the Concultrnt as being an authorized consultant of Augustr for thc purposc describcd in the Agreemcnt. lf the propcrty owncr or occupartt dcnics thc Conrullrnt permission lo enter, rueh incldent will be rcportcd to Au3urte and Augu*tr will initiate such action as is dictatcd by cuntrrt policy and proccdurt. pIRECTOR OF EN VIRONII,IENTA L SERVICES The Di6cror of Envirunmcntal Serviccs f'Dircctor") or duly appointed ruprcscntativc(s) shall act as the liaison bcnpcen thc Consultlnl and Augurtr and oll utiliths, and authorities or govemmenrs whose propcrties will be affccted. Alt "oncspondcnce, data, inform*ion. and rcports shall bc directcd to the Dircctor who will prcvide propcr distribution to the psrties concrrncd. The Conruliant shall mcet with Augurtr for rqvicw of thc work or subnrit in writing, a projcrt status updste on a monthly basis or as determined by Augusta. CONSI"JLTANT COORDINATION The Consulirnt shall cooperat€ fully with Fedeml and Statc ofliciats, consulrans on adjacent projects, municiprlitics and local govcmment otlicials, utility companics, railroads, and others, as mry be directed by Au3urtr, Such coopcration shall include attendance at mcetings, discussions, and hearing5, as may bc reqr.ested by Augustr, furnishing plans and other data produccd in thc coursc o[ work on thc Project, as may be rcqucsed t'rom time to timc by Augurtn to cflect such coopcration and compliance with rll dirtctivcs issued by Augurtr in rscordance with this agrcemcnt. It is undcrstod anrJ agrced that Federal and Statc rcgulators may have accsris lo the work and be furnishcd information as dirccted by Augurta. ACCTJRACY OF WORI( The Cwsultrnt shall be rcsponsible for the eFcuracy of the work and shall pronptly cor?ecr any matcrial cnors and omissions without adrlitional compcnsation. Acccptance of thc wo* by Augurte will not nlievc the Consultart of the rtsponsibility for subsequent correction of material crmrs and thc clarification of any ambiguitics. At any time during the construction of the improvement provided for by the plans or during any phase of work performed by others bascd on data sccured by the Consultrnt undcr the Agrccmcnt. the Courultrnt sholl confer with Augurte for the purposc of lnterprcting thc information obtaincd antl to conoct mrtcrial e$ors or omissions made by it. The Conrultrnt shall prcparc any plans or dala rcquired by Arguste to cofiect its errors or omissions. The above consultation, clarification, or corrcctiorr shall be made without added compensiadon to the Connulunt Thc Consult trt shsll give irnmediutc anention to thes€ changcs so there will bc a minimum of delay lo o&crs. CHANOF. IN THE WORK Augusta may at any time as the nced arises, ordcr changes within the scope of thc wodg ard/or order in writing a temporary sropping of the work, wlthout invalidating thc A5l-*cmcnt. lf such changcs in{rroasc or decrcass the amount due under the Agreemcnt or in the timc requircd for pcrformancc of the wort, an equitrble adjustment shall be authorized by Change OrTder. Augmta resetvcs the right to nrakc at sny timc such alterations in thc charactcr of the wo* as Augurtr may considcr neces$ary or desirable to complcte the proposed work in & sstisfactory mannff and consistent with the intent of this Agreement. Noticc of every such altcralion or changc shsll be given in writing to the Conrultant by Augurtr, and no such alteration ot change shall bc considered as constituting a waivcr of any of the povisions of this Agrccmcnt or as nullitying or irrvalidatingarry of such provlsions. Should any such altcration orchange rcsult in an incrcase or decrrasc in the quontity or the cost of the wo* described in this Agreemenl thc total amount payable under thc Contract will be accordingly modificd. tf altcrations or changes orc thus made, thc Agrecmcnt tirne will be corcspondirrgly modified, if the Conrultrnt so requests. and is mutually agreed upon by Augusta, bsforc commcncing the work attributable to such altcrations or changcs. It is undcrstood and agrrcd that the Consultrnt shall pcrfom all cxtra work that rnay be ordered in writing by Auguste arising out of thc modificatiol of the Specifications or Drawings madc or approvcd by Augurtr. For this extn wor*, thc Congultint $hall bc compcnsarcd as provided hercinafter and in the Changc Order covcring thc additional scrviccs. All Changc Ordcrs must b€ approvcd by Augutta and &osc govorflmcntal agcncies whosc approval is rcquircd. ADDI'I'IONAL SERVICES 'l'he Consuttsnt may bc rcquirsd to perform sdditional seruices or tasks related to the work ourlined in the Scope of this Agreement that arc specific to site conditions and are not typical in naturc. Thc Consultent shal!, at Augultr'3 rcqucst, submlt a pmposal inrlicating msn hours ond co$ts ro Auguate frrr approval, The Conrulunt shall not bcgin on any task until Auguttr issues wriuen authorization to proc€ed. DELI_VERY OF NOTICES Atl written noticcs. dernands, and other papcfs or documcnts to bc delivered to Augusta" under this Agrccment, shall bc dclivered to Augurte's ollice. 4330 Dcan.t Bridgc Rd, Blythc, Oeorgia 30t05, Atlsnrion: Dirwtor of Environmsntal Servicqs. or ot such othcr place or places as mry be subsequcntly designarcd by writtar noticc to the Conrultrnt All written notices dsmands, and other pspers or documents to bc delivernd to the Comultrnr undcr this Agrecment shall bc tlirr:crcd to or ar such a ptacc or places subsequently ro he dcsignated in writing by the Consultrnt to Augusta. SUPERVISION AND CONTROL 'fhe Consultlnt shall perform thc ssrviccs rcquircd to accomplish the work plan as stated above undcr such control an{ supcrvision by Augurtr as Auguctr may dcem appropriatc- Augusta muy, at rcasonablc limcs, inspect thc parr of thc pllnt" place of business, or wo:* site of thc Consultent or subunit thcrcoiwhich is peninent to the perfonnance of any contmct awatded or to bc awaded bY Augurtr. covENnNT AOATNST CONTNqENT FEES 'l}e Consultrnt shall comply with the rclcvail requircmrmB of all Fcderal, Statc, County, or local laws. The Consultrnt warants that it has not cmploycd or reralncd any complny or psmon. othcr thsn a bona lidc cmploycc wo*ing solely for ths Colrultrnl, to solicit or sccure this Agrcemenl. and that it has not paid or agreed to pay any comp$y or p€:Ton, other than a bona fidc cmployec working solely for thc Consultrnt, any fcc, commission, perccntage, brokcrage fcc, gifls, or any consideration, conringcnt upon or rcsulting from thc awald or making ofthis Agrecmcnt. For brcaeh or violation of this wun:anty, Augurte shall have the right to annul this Agrcement without liabiliry, or, at its discretion, to deduct from the Agrecment pricc or consideration, or othenilisc rccover. thc full amounr of such fce, commission" percentage. bnrkcragc fet, gift, or contingcnt fec, E MPLOYMENT O-F A UC USTA'S PERSONNEL 'l'he Concultrnt shall not employ sny person or per$ons in the employ of Augurta for any *,o* requircd by the terms of this Ageement, without thc writtcn permission of Augusta excepl as may otherwisc bc providetl for hercin. REVIEW OF WORI( Authorizcd rcprcscntalives of Augurta may et Blt r€asonable times review and ins?ect thc proicct activitix and data collected under the Agrccment and amendmenls thereto. All reports, d:'awingg studies, sprrcifications, cstimates, map$ and computations prepard by or tbr the Conrultrnt, of its prufessional obligatlon to corn".ct, at its expcnsc, any of its errors in work. The Environmental Service.s Departmcnt may request at any time and the Consultrnt shall produce pro$Ess prints or copics of any wo* as perfbrmed undcr this Agreement. Refusal by the Consultant to submit progrss rcports andyor plans shall be causc to withhold payrnent to thc Consultunt until the Consultgnt complies with Augusta's reguest in this rcgard, Augusta'r review rccommendalions shall he incorporated into the plans by tha Consultrrt Augustr may collect sutistical data rclating from Consuttrnt ard/or Concultant'r busincss and subconnactors and ConsultiDt cxprcssly agrces lo providc such infirrmation. INSURANCE Prior lo bcginning rvork, the Consultrnt shsll obtsin and furnish cefiificatcs to Augurtr for the following minimum amounts of insurancc: A. Workmen's Compensation.lnsurance in acsordancc with the laws of thc State of Garrgia Thc amount shall not be lcss tran Orc Million ($1,000,000.00) Dollan pcr accidenr. B. Gercral [.iabililv Insurancc in an amourt of rrot less Onc Million ($1,000,000.00) Dollars pcr occunrencc. C. Valuable Papcrs lnsunanqe in an amount guftisient to assurrg the restoration of any plans,' drawings, tield notes, or othcr similar data rclating to the wort covenrd by the projsct. D. Comgrehcnsinc Autooobile Liability tnsuraneq including operation of ownsd, non- owned and hircd automobiles, covcring bodily injury and/or pxlpcrty dhmage with limits E. F. of0nc Million ($1,0(8,000.00) Dollars pcr accident. hofcssional Lisbility lnsurarcc in an &mount of not less than Onc Million (31,000,000.0O) Dollan or if rcquirrd, in arnounl lhst correlatcs to the tmount of this agrccmcnt and noture of this projest. 'ftre Coneultent shalt procurc and maintain, at his own expefisc, during thc lifc of the Agreemenq in accordance with the provisions of thc laws of thc statc in which thc work is pcrfornred, Wor*man's Compcnsation Insurance, including occupational disease provisions. for all of his cmployees at tlre site of tfu project and in case fiy work is sublet thc Concultant shall rcquirc such subcontractor slmilar'ly o provide Workmrn's Compcnsation tnsurancc, including occupational discasc provision for all of the lattur's cmployees unless .such emptoyecs rrc covered by the Pmtcction affordcd by the Consultrnt. In casc any class of cmployees cngagcd in hazardorrs work under this Agrcemenr sl lhe site of thc project is not protected undsr Workmm's Compenration stitutc, the Consultant shsll providc snd shall caus€ each $ubcontractor to providr adequate and suitsble insurancc for thc protcotion of his employees not othcrwise protcctd. C. Each insurance policy shall bc rrnewcd et lcast tcn days before the expiration dale I. thcrcof. Insurance policies must bc ceried by a recognizcd insurarrcc company licenscd to do business in thc state in which the projcct is conslrucrcd and approved by Augusla'r Gcneral Counsel or other designatcd lcgal rcprescntative. The Consultmt shall not commcrcc work undsr this Conlract until he has obtained all of the insurancc requirrd and such insurancc has becn apprcvcd by Augurtr, nor shall ths Conrultrnl allow any subcontraclor lo commcncc wo* on his subcontract until the insurance required ofthc subcont?ctor has begr so obtained and apprrrved. ln the event any insurancc covcrage should bc cancelled or allowed to lapse the Concultroi will not bc permincd rc r*ork until adcquate ond satisfactory insuranw is in effect. Failurc to kecp insurance poticies in effect WILL NOT be causc for any claims for cxtension of time undcr this Contract. The Cogultent shall furnish a certificatc of insurancc indicating that thc Consulirnt has coveragc in accoldance with the rcquirements hcrrin sel forth to thc Envircnmcntal Serviccs Departmenr within thirty (30) days fmm the execution of the Contract. Consultrnt agrees that Auguete will makc no payrncnts pursuant to th€ terms of thE Conrract until atl requircd proof or cvidcoce ol' insurance has bcen provided ts the Augusta. GeOrgia rcprpsentetive. Consulbrtt agtes that the insurer shall waivc its rights of iubrogation, if any, against Augustr. These shall bc completcd by the authorizcd Rcsident Agcnt and nsturncd n the Errvironmentttt Scrricss Dcpartmcnt. This ccrtilicate shall bc dated snd show: (l) The namc of thc insurcd Consultrnt, the spccified job by namc, namc of thc insurer, rhe numbcr ofthe policy, its clfectivc datc and its temination datc. (Z) Staremcnr that the Insurrr will mail notice to Augusta ar lr:8st thirtY (30) days prior to any material changcs in pmvisions or eanccllarion of the policy' l{. J. rcgulations. COMPENSATION Augusta shalt compcnsate the Conuultrul for scrvices, which havc been authorizcd by Augurtr under the terms of this Agrcement. The CoacultrDt may submit to Argu$r a monthly invoice, in a form acccpublc to Augurtr rnd accompanied by all supporl doeumentalion requestcd by Augustl, for payment for the services, which wcrc completed during the billing puiod. Augurta shall rcvicw fbr approval said invoiccs, Augusta shall have the right to rcject paym€nt of any invoicc or pan thercof if nor properly supponed, or if the costs nequcstcd or a port thcrcof, os detcrmined solely by Atrgurta. are unltitsonably in excess of the actual stage of completion of each phase. Augueta shall pay each such invoice or portion thcrcof as approvcd, provided that rhc appruva! or paymenr of any such irtvoicc shall not bc considcrcd to bc cvidcncc oI pertbrmarrcc by the Conrottant to thcpoint indicated by such invoice, or olrcceipt of acccptance by Augurtr of the scrviccs covered by such invoice. Augucta shall pay any undisputed items containod in such invoiccs. Each invoice shall bc accompanied by a progrcss rcport describing the toal work -cccomplished for cach phase and any problems, which havc been, encountered which may inhibit €xecution of thc work. Thc Consultnnt shall also submit an accuratc updarcd schcdulc, and an itemized dcsuiption of the pcrcentage of total work conrptctr:d tbr cach phasc during the billing periul. lt is understood and agrecd that the agpnrval ofthc progress payrnont rcquest and thc paying ofa panial payment shall not be construed as acccptancc of any wo*, materials, or produos anrl shall not rclicvc thc Conrultrnt in any way from his rcsponsibilitics and obligations undcr thir Agr*mcnt. A panial paymcnt will not bs madc whcn, in thc judgmcnt of Augurts, thc wo* is not pmceeding in accordance with any ofthe prcvisiorrs ofthis Agrccmcnt. To the extcn( thar the priclng pravided by CONTRAC'I'OR is erroneous and defective, rhe Parlics may. hy agrccmcnt. corTcct Oricing effo,T to rcflect thc interrt of the partics. The terms of this Agreemcnt superrserles any and all provisions of thc ccorgaa prurnpr pay Act. ANNUAL RATE ADJUSTMENT Thc Consultrnl may bc cntitlcd to adjust the contracted billing rates annually. The Employment Cost Index (Not Seasonally Adjusted) for total conlpcnsation for civilian workcrs as published by the tJnitcd Statos Dcpanmcnt of Labor. Burcau of Labor Staristics("BH"), or it.s successor shal! be used &s pan of the crlculation to daermine the annual rate adjustment. lf BLS designates an index with a new title or codc numbcr or tablc number as being the continuarion ot'&e indcx cited ebove, thc new indcx will be uscd, or if no ncw indcx is dosignaterl, thc most ncarly compatible indcx shallbe used. The annual ratc sdjustmcnt will be determined based on the reportcd lrercent changc from thc BLS of the most recent l2-month availablc dau as well as other mutually agrccablc applicablc factors, with an implemenration of any adjustment bcing made on January ls, and evcry Jrnuary l tt ihcrcaffcr wiih thc fint adjustmcnl siarting in January of 201 3. Should the rcfcrenced indcx and/or othcr applicable thuors show a decrcsse, Augusta will be entitlcd to a reduccd cost up to thc allowablc limils as dcfincd heruinafter. In any event, thc adjustment will be limited to a maximum incrcasc or decrcase of four pctccnt (47o) rnnually. R IGHT TO REOTJIRE PERFORMANCE 'l'he lhilure of Aogusta at any timc to rcquirc pcrformancc by the Conrullrrnt of any provision hcrcof shrll in no way affcct the right of Augurtr thercafler to enforte same, Nor shall waiver by Augurta of any breach of any provision herrof be tskcn or hcld to be a waiver of any succealirtg brcach of such pnrvision or as a wsivcr of any provlsion iscltl ln tlc evcnt of hilurc of the Consultrnt lo deliver serviccs in accordance with the contract terms and conditions. Augulta, affer due writtcn noticc. may procurE the scrvices from othcr sourccs and hold thc Consultqut rcsgrcnsiblc lbr any rcsulting addltional purchasc and administrativc costs. This remedy sholl be in uddition to any othcr remedics that Auguste may have, sPECrqlEt) ExcusEs FoR DELAY oR NON-PERFORMANCq Concultant is not rlisponsiblc for dclry in performsnc€ causcd by hunicanes, fornadoes. floods. and other seyere and uncxpected acs of naturc. ln any such eveitt, thc agreemcnt pricc and schcduls shall bc cquitably adjusrcd. ASSIGNMENT Pxcepr as spccitically authorizcd in this Agrcemcnq the Conrulhnt shsll not assign, trarsfer, conv€y, sublet, or otherwise dispose of any work or of any of its rights, title. or interests thcrein, without the prior written conserrt ofAugurtr. CoNTRACT TISPUTES This Agreemcnt shall be deerncd to havc treen cxccuted in Augusta, Oeorgia, and all qucstions of inrerprrtation and construction shslt be govcmcd by ths kws of thc Statc of Georgia' All claims. disputcs and ofter maitcrs in qucstion betwccn Augurte and the Consullarl arising out of or rclaring to rhe Agrecrn€nt. or the bruach thercof shall bs decided in thc Supcrior Court of Richmond Ci<rurrty, GJorgia. The Comultrnlr by €xecuting this Agrccment, specifically sonselts to vcnue in itichmonrt County and wdves any right !o contest thc venue in the Superior Court of Richmond CourttY,Georyia. CONTRACT TERMINATION Pursuant to O.C,GA. $ 36-60-13, this Agrccment shall terminate absolutely and without further obligation on the parr of Augusta at lhc close of dre calendar ycar in which this Agrccmcnr is cxccutcd and at the closc oI cach succecding calundar year for which the agrecntcnt may bc rencwcd by the pailios hercto. This Agrecmcnt shal! neverlheless &utomatically be ncncwed unlcss Augustr pruvidcs writtcn notice to the Concultant of its intcntion to tcrminste thc Agreement at lcast thirty days prior to the close of thc calcnd:r ycar for which thc Agreement is pres€ntly cffectivc between thc parties and/or has bcen rcnewcd by Augusta. 'l'his Agrcemcnt shall obligare Auguslr solcly for rhose sums payable during thu inirial tcrm of execution or in the cvcnt of rcnewal by Augurtu for thosc sums payable in such individualrcnewalterms. Notwithstrrnding lhc lbrcgoing languagc, ihe Conrulhrt agrscs to continuously rcnrter thc professional services spocitied hy the Agreement to Augrrtr for such tems or renewal tcrms as arc effective purcuant to this Agreement and for which Augurte agrees ro pay in accordance with thc rcrms of thc Agrcement or any firtule arncndmenr thcrcto. Augurta may terminate this Contract ifi part or in wholc for its convcnience upon writrcn notice lo thc Consrltnnt. Failure o1'thc Consulrrnl which has not bern rcmedicd rlr waived, to pcrlorm or otherwisc comply with a nrsterial condition ol'the Agreemcnt shall constitute default. August+ Georgia may terminatc this contract is part or irt whole upon writtcn notice io the Consulmnt pursuant to this term. The Consultrnt shall bc paid for any validatcd scrvices under this Contract up t0 thc time ol'termination. SEPARA1'8 COI{TRACTS Augurtr rcscrves the right to lct other contrasts in connection with this Project. The Coacultaot shall affon! other contractorVconsultants rcasonable opportunity for the executior of their work and shall properly conncct and coordinate his work with thcirs. lf thc proper exouution or rcsults of an1' pafi of the Consultrnt'c work depends upon the work of any other consultant, the Conoultant shall inspect aod promptly report to the Dircctor any dcfccts in such work that rendcr it unsuitable for such proper execution and rrsulu. Augurta may pcrtbrm additional wort related to the Projcct or may let other contracts containiilg provisions similar to lhcse. 'fhe Consultrnl will afford thc othcr consultants who arc pattics to such contnacts (or Augurta, if Augustr is performints lhe additionsl work), ruasonablc opf,ortunity for thc execution of the work and shrll propcrly conncct and coordinate his wo* with theirs. lf the pcrformanc$ of additional wort by othcr conhactorVconsultants or Augurtr is not noted in the Agreemcrf prior to thq exccution of thc Agrccment, written ootiec thercof shall bc given to rhe Corculant prior ro starting any such additional wor*. lI thg Conrultrnt bclievcs that thc pcrformancc of such additional wor* by Augulta or othcrs involves him in additional expensc or t0 cntitlcs him ro an cxtensi6n of the contracl time, hc may mgke a claim thereftlre as provided in Scctions "Change in the Work". PERSONNEL Thc Consultxrt rcp6senrs that it has sccurcd all pcrsonncl ncccssary to complcte thls agr€emcnt, and all pcrsonncl cngagcd in thc work shsll be fully qualificd snd shall bc authoriz.ed or permined under law to pcrform such scrvices. No changcs or substirutlons shall be pcrmincrl in thc Conrultrnans key pcrsonnel as s€t forth hercin w]thour rhc prior writtsn approval of the Dirtctor of Environmental Scrvices or his dcsignee. Thc Conguttant shall emptoy in rrsponsiblc chargc of supenvision end dcsign of the work only pc6ons duly rcgistercd in tie appropriate category: and firnher shall employ only qualified survcyors in rcsponsiblc charye of any survey work. The Conruttrrrt shall endorsc all repnas, contract plans, and sutTcy data. Such cndorscments shall bc made by fl person duly registcrcd in thc appropriate catcgory by the Georgia Surc Board of Rcgistrarion- bcing in &a fbll employ of the Coasrltrot and csponsible ficr thc work prcscribcd by this Egrcemcnl. ELECTROiI tC DOCIJM ENTS Thc Comulrrnt shsll submlt clectnmic tilcs of ell prtjcct relatcd documcntation including the design calculation data fitcs to Augu*te in a format acccptable to Augoste. 1'A XES. PERMITS AND LIqENSFS 'lhe Consultrnt shall pay all applicablc taxes levicd by federal, st&tc, and local govemmcnts and obtain all permits on *y part;f thc wort as rcquired by law in connostion with the work' lt is undqstood and agru'cd ihat thu cost of srid taxcs is includcd in the Agrcement price(s) for the work Thc Conruttent shall procurc all temprary and permanent permits and lhenses necessary and insidcntat ro the duc and lawful prosecutio; of the work and shall pay all charges and fees, and all costs thercof shull bc dccmed to bc included ln thc Agrcemcrt pricc(s) for tlrc work. CONFIDENTI,ALITY Except as rcquired by rhc Gcorgia Open Records Act. the Consultrnt agrces that its conclusions onJ uny rsporrs * io. the corifideniial information of Augu3tr and that it will nst disclose its documentation to Augustr, and will only discuss thc same with it or its authorizcd rcprcscntativcs. Upon clmp[erion Of this agnlrnvnr krm, all documents, rcpot'ls, nrapr' data and studics prtpsred by the Concultrnt pu6uant thcreto strall becomc the property of Augurtr and be delivercd to the Director of Environmcntal Scflices' ll Except as requiret by the Georgia Opcn Reeords Act articles, papers, bulletins, repons, or othcr materials rcporting thc plans, progrcss, analysis, or rcsults and findings of thc work conducted under this agriccment shall not be presentcd pubticly or published without prior approval writing of Augurta. lt is further agrccd that if any information (not subject to disclosurc under the Oeoryia Open Rccords Act) conccrning the project, its conduct, results. or dao gathcred or pnrccsscd should be released by thc Consultrnt without prior approval from Augucta, thc rcleasc of same shall constitutc grounds for termination of this agrccmcnt without indcmnily to thc Con*ultrnt. but should any such information be rcleascd by Augustn or by thc Consultant with such prior wrincn approval, dre san:e shall be rcgardcd as public information and no longer subjcct tc the restrictions of this agrccment. I,OCAL SMALL BUS.INESS ln occordancc with Chaptcr l0B of the Augusta, GA. Code. Conrnactor exprcssly agrees Jo coltect and maintain alt records niccssar,v to for Augustq Gcorgia to evaluate thc cllirtiveness of its l,ocul Small Business Oppottunity hogram and to rnake guch reords available to Augusta, Gcoryia, 'l'he rcquircmenlr of thc Locsl Smatl Business Opportunity Prograrn can be found at wu"*,.uuqqu(asa.gov. In accordance rvith Augusta, CA. Code $ l-10-129(d)(7), for all contracu where a tocal small busincss goal has becn cshblished, the contractor is requircd to provide local smalt business urilization repons. Contractor shall rcport io Augusta, Georgia ths tolal dollars paid ro cach local small business on cach cootract. and shall providc such paymcnt affidavis. rcgarding payment to subconrractom as may be rqucstcd by Augusta Georyia. Such documents shall be in thc format specilicd by the Dircctor of minority and small husincss oppoaunities, and shatl bc subminsd al such times as rcquircd by Augusta, Gcorgia. Failure to providc such rtporls within thc time frcriod spccified by Augusta, Gcoryia shall errtitle August4 Geoqgia to exercise any of the rcmcdics set lbrth, including but not limited to. withholding payment from thc contriactor and/or eo llecting t iqu idatcd damagcs. E.VERIFY All consultants, contrastors. and subcontractors entering into coalracts with Augusta. Georgie for the physical performaace of serviccs shall be ruquircd to excoute an Aflidavit veri$ing its compliancc with O.C.C.A. $ l3-10-9t, ststing aflirmativcly that thc individual, firm, or corp()ftrtion which is conracring with Augusla, Gcoryia has rcgistercd whh and is panicipating in s fedsral work authorizstion prcgram. All consulBnts, contiilctors. snd subcoltractorc must provide their E-Verifu trumher and muE be in compliancc with the eleclronic verificuion of work authorizcd program$ operated by thc Unitcrl Stltes Dcpa$mcnt of Homcland Security or any equivalcnt iediral work authorization pnogtiam opcratd by rhc United Sates Dcpartment of Homeland Security to vcrifi infonnation of newly hird cmployecs, pur$uant to the lmntigration Retbrm and Control Act of 1936 (IRCA). P.L.99-603, in aceordancc with the applicability provisions anrl dcadlines established in O.C.C.A. $ l3-lG9l and shall continue to usc the federal authorization pn,gnm thruughout the controct term. All consultartts and contractors shsll funher agrcc that, should it employ or conract with any subcontracto(s) in connccdon with thc physicEl r2 perlbrm6ncc of scrviccs pursuant to its contrsct with Augustrg Gcorgia thc consulBnt or contr"ctor wilt sccure from such subcontrgoto(s) cach subcofltractor's E-Verifi' number as o,idence of yerification of compliancc with O,C.C.A. $ l3-10.91 on the subcontractor affidavit providcd in Rule 300-10-01-.08 or a substanrially similar form. All coflsultant.s and contractors ihall funhcr agrcc ro mointain rccords of such compliancc and pmvidc I copy of each such verification to Augusts" Georgia at the time thc subcontracto(s) is retained to pe#orm such physical scrvices. "Con'/{/laant aclmowkdges lhqt thit (r,napc, oal any &oagq b ta by omcndflena madifidg,cto* cienge order or dcr simltar documeatmay have rcquircd or mory rquirc he legidatlva authorintion of rte loard ol bmrrtrssrorrcrr !r d opprcvol of the llayor. Undcr &argta lau Conslbnt ls dccmcd to poststt knowlcitgc ctlne,zllag Atryustg Gcuyia's abttiy to ossume colravfrtqt obllgodons oad the oonsequcncs ol Consulunti prvlvlston a{gaads or sctvlq to lrugusta, earyld undcr an unaulhodzcd controcl, amandmcn; modtficacion, cioagc otdor or othcr stmilcr dccumcnt, inclwling he postibillly Ghattre Consul&intmay be ptwluded ftrn xlolvedog paymentfcolr/r unaudrcrircdgdsor scrulcas" Accardlngly, Cansuttait agrccs dtot lf lt pr{trdt,c,s gods o" EGn tc6 to Avgusto, Ccoryla andsr a cv4,,rsct that hos not *caived pmryr lcgistativt authoristioa or I thc Connlhnt providcs gads x servlca to Auusts, (*orgla fi crcsca ol he on! oonracatalty authodzal gd* ar servlcct, as raqulrcd by augusu, Cieoryta! Chorur and Wa liugw|lr., eceryrla mry vtlhlmld Pcyt rlnt lor any unauthulted goods or semiccs plvideit by Corr;ulEnt Consultant assymcs all rlst( of ncn.yltrncnt for the pftvisiot of any unauthodted gmds ar sen{cer ro ,ludush, 0,,argta, aad la *olve* all claims ,o pawGnt or to odwr remcdies ftr thc provitiott ol dny unauttwri*d gwds or fculccs to August4 fuorgro. how*er $alr.Llarize4 lncludltg, withoutllmlutimr, all ?alrredlss ,t lar o? qul$." JSIGNATURES ON FOLLOWTNG PACEI r3 LIOUIDATED DAMAOES Duc to the special nature of this licensing agr€ement and the other rernedics provided in this agr€emcnt the partics Bgr€c that liquidated damagcs arc not applicable. R ESpoNSt tlr Lrry"FOR C LA tMS AND LtA BILrry AND INDE MN IFICAI'ION The Consultrnt shall dclbnd, indcmnify and save harmlcss Augustr and Augusta'l olliserli. cmployecs and agcnts from any and cvery clrim and rislq and fi'om all losscs, damagcs, demands, suits. judgments and attomey fccs, and other cxpcnses of any kind (collectivcly "losscs') arising out oI this Contract or thc pcrtbrmance thcreof; Including any pcruonal injury, or dcath of any and all percons (ineluding but not limitcd lo the Conrultent, its agents. enrployees, subcontractor and their succesors and assignccs, as wetl as {ugurta or Augusla's agcnts and all third parrics); and including any propcfiy damnge of any kind, whethcr mngible or intangiblc, including loss of use resulting therc finm. in connection with or rclnted to the ncgligcnt or willful sct(s) or omissions of thc Consultant or its subcontractor whilc performing wo* undcr this Corrrract, or in connection with or rclatcd to (in whole or in part by rcason of) the presencc of the Consulrant or its subcontractor or thcir propcrty, cmployccs or BBents, upon or in pmximiry to the pffperty of Augurtr or any other pmpcrty (upon which thc Conrultent is performing any work called for. 'l'hc Conaultent will indcmnis and save Augurtr or Augurtr'f sglnts harmless from all claims growing out of the la*ful demands of subcontractors, lgborers, workmen, and mechanics, material mcn, and tbmishcrs of machinery ond parts 0rcrro[ equipment, tools. and all supplics, incuned in thc furthcrance of thc pertbrmancc of thc work. Thc Consultrnt shall, at Augucte's ltque.sr. furnish satisfaclory evidencc that all obligations of the naturc designatcd abovc have bccn paid, discharged. or waived, if thc Corsultant fails to do so Augustr may, after having ootifiDd the Consultrnt. eithcr pay unpald bills o withhold fronr the Consullrat's unpuid compenration a sum of moncy desmcd res.sonably sufficient to pay any and all such lawful claims until satisfactory cvidence is furnished rhat all liabilities havc been fully discharged wlrercupon palment to the Consultant shall bc resumed, in accordance with the terms of the Agrccmenr, but in no evefit shall the pnovisions of this sentencc bc construed to imposc any obligations upon Augurlr to either the Conrultrnt, his Surcty, or any third party. ln paying any unpaid bills of thc Consultrnt, any payment so made by Augurta shall bc considctci as a paymcnt made under the Agrecmcnt by Augruut Io the Conrothnt and Augurrr shall not bs liahle to thc Consultrnt for any such payrnents made in good faith. SA}'ETY Thc Conssltrni shall take the necessary precautions and bear the sole responsibility for the ufety of the methods employcd in pcrtbnning thc work. lhe Contultant shall at gll timcs comply with the rcgulations sct l'orth by t'cdenal, statc, and local lsws. rules, tnd regulutions concerning "OSflA' and all applicrble state labor laws. regulation$ afld standards. Thc ConsulAot shall indemnify and hold harmlcss Augusta from and *gninsr all liabilitics, suits, damages, cpsts, and cxpenses (including attomey's t'ces and courl costs) which rnay bu imposed on ,tugurta bccause olthe Conruttrnt. sub.controctor, or supplier's failure to comply with thc tN wtT!.lESS WHEREOF, ssid paries havc hereunto set thcir sc8ls the dey and year written belo*'. Exccuted on behalf of Consultrnt. CONSULTANT: r-)6, dC. )@R5;ib,a}r Approved Date: IATTACHSD CO '4,//r- bneffEffi'Lt t4 The Basis of Paynents for thc services furnished by the CON$ULTANT undcthis Agrccment shall bc those necessary ro perform thc worh and provide thc associated dclivemblcs, as outlincd bclow. SCHEDULE OT FEES Note Schcdule of fecs shall be in a scparilte scaled envelopc from the tcchnical Pruposals. Failurc to tdhere to this may csuse rcjecrion of your propoxl. Servicc Level (include OH&P)! Profcssional Rcgistered Engincer $ r25 hofcssional Registercd Geologist $ r25 Proicct Mananer s r40 Prniect Engincer $99 Proiat Planncr $99 Proiect Geologist $99 Envi(rnmentaf Compliance Manager $ 125 IlnvironrnpntalCnmoliancc Tcchnisiqn 3 83 Constnrctron Manacer $97 COA hoicct Manaser $ 83 COA Rcsident trroject Reo{cscr,rtativei $. 83 CQA Sslrior Site Monilo/ .* S 67 CQA Sitc Monitor4 $ 5? Desimer 967 Draftsman/CADD -- --$ 52 'fwo-Man Survcy C:ew s r50 Admin. /Chricsl t5 $51 $ 170Oher' . PrinciPal Markup on other reimbursable and subconsulans? ,Other (lnclude additional labor categories as nceded) ,nll other dirtct projcct expenses and profcssional scnices are rcimbursable at Cost 'i-fouiy rates shall includc ovcrlread. prolit, rnd applicablc dirrot personncl cxpenses ..H;;;ii *i.r i"r *-rit pc*on"ct stritl includc viiriclc ohargcs, mileage and atl travel :rlated cxpcnscslr;&prnr" rcntsl for cnvirunmcntal servicas (tcsting, CQA. and environmcntal) to be included in the hourlY ratcs. l5 GENERAT ECOPE Or $ERVICnS Scction 1..0 lntroductlol rnd Brcluround Augusta, Gcorgia currcntly owns app_roximately 1,177 acrcs SO1;thw€St of Augusta, Georgia' whlch is rhc siG of the exisiing ocans'griogc Road Msw Landfill. Thc landfill cunently scccpts 1000 to 1500 tons pcr dry oiiunicipal solid wastc from private collection vehicles. Active and ;il;i *;tilni orit. tanOtitt coririsc apprcximately t75 atrcs of the total pmPefly' Some additional acreagc *nrri". *cillary faiititics such as oflice arrd nraintenancc buildings' cuslomcr drop of a.ta, scdiment ponds, mads, und lcachsre holding facilitics' Thc Augusta Depanment of Environmcnul Services is rcsponsiblc for the frcilities at thc landfill. solid waste ,unug.nr"nr planning ftrr lhc City anrl all rcsidential solid wasts collections' Additionally. the departricnt is responiiblt fot thc Augusta Brovnfield program and other .n"i*"-.rttat ,orpii*ce isstlcs. Thesc include indoor iir quallty, undergfound storage tanlC environmcntal site assCSsmcnls, asbcstos manaS,Cment, and lcad paint abdemcnt tbr Augutls owned facilitics. Augus6. Ccorgia is sccking proposals frorn qualificd prufessione! cnvironmcntal consulting linis with ,*[ri*n". in pciforming landfill siti aoceprability_ studic's. landfill design seruises. and land{ill arviron*eitaicompliurice activities in thc State oiGcoryia. ,Th-csc.sclvices shall be pcrltrr*eo in accordance witrr ciroular 14 published by the EPD, Gcorgia G_eologicsurvcy aod with Ctrapter 391-3.4 of thc EPD Rules as wcll at the tatest rcvision of the Ccorgia Solid Waste fvf"nugctn*nr Act; EpD ufp-*o D&O plms and other applicable fcderal, statc, and local rulcs and regulations. Scction l.r , Pruicct $chalule An appropriate project schcdule will be prcparcd for each task requcstcd of the Consultlnt' Scction 12 Scryices As necded. Augusra will issuc I roquest firr scrvices io the Consultant. Subsequcnrly, the Consutant shall preparc a deraited scope of seryiccs to include, bul not limitcd lo. thc following in ftrrmation. l. Description of the Project;2, Outtine of scrviccs to be provided 3. Detailed task idcnti$ing specific project lask and/or work schcdule 4. Levcl of eflion msn'hours nccdcd to completc thc pmject 5. Project cost to include man houN, equipment, supplics or othcr rEsoufces l'he services to bc firrnishcd by the consuttant under this agrccmcnt shall bc those as idCntified below on an "8S nceded" basis for professional englnccring scrvicos' coflstruction managcmcrr und quaiity ,rru*n"" scnrices. cnvironmcntel testing senices. spccial services' other-municipal soiiO waste scrvices, and other scruices rcquested: t7 Grouo I - FnelneerlnP ScwlcF r Obtaln Major and/or Minor modifications to thc existing Solid Waste Pcrmits. r Prcparation of'Constnrction Drawings, contract doc'rtments End specifications for landflrll closurc and ccll constnrction prcjects. o Planning and projcct evaluation services for proposed thcility improvemcnts . Studies, o.potit and audits for compliance with fcdcral, 3lrtc, and local rcgulations' . Obtain any locally requira! permits (land disturbsnce pcrmits. retaining wall pcrmits. etc) r Erosion conlrol ptanning, design, permitting and compliancc o Contract documint pr"paration, bidding assistance and consruction admilistration scrvices.r ,Air p*mitting and landfill gas systcm dcsign r Solid waste thcititics design and cngineering r ttclirninsry enginecring and survcying feasibility analysis and conrsct documentation Prcparationo Archacological assessmcnt,invesigations r Altemate composite liner evaluation rnd associatcd design changes r Asistance with orgrrization and documcntation ollltc pcnnit opcrating rccord . other engincering activitiss a a t a a Clay resource cxPloratiorr Construction managcmcnt Constructisn quol iry assunrncu Construction msterials lesting and rcporting coordination of Gcorgia Environmentat Protection Division (GAEPD) and Prcpnntion of Responrca to GAEPD Inspection Comments Construction of eualiiy Assumnce Documcn* Prepaation (as requircd Enrimnmcntal Prorcctibn Division) and Submigal to GAEPD' Othcr construction managemcnt activitics' Environmental tcsting and reponing to EPD Assistance with various rtguluory agencies Environrncntal sltc asscsrments (Phasc I and 2) Brownficld sssistancc U nderground storage unk pcrm ittin g assistance Asbcstos abatemcnt Perm ittin g lndoor air qualitY ssscssments Lead paint sssessments Envircnmental Planning Faci I ity comPliance eudits Various pcrmirting rclated to wstlands, air' and wsste watcr lnspccdons by Georgin a o a a a a a a e a a IE Commission Meeting Agenda 12/17/2019 2:00 PM Amended Agreement with Atlantic Coast Consulting Department: Department: Caption:Motion to approve amended agreement between the City of Augusta and Atlantic Coast Consulting, Inc. for a quarterly contract through March 31, 2020. (No recommendation by Engineering Services Committee December 10, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Lena Bonner From: Sent: To: Cc: Subject: Ms Bonner Commissioner Sammie Sias Wednesday, December 11, 2019 1 1:05 AM Lena Bonner Nancy Morawski TIA Update Please add the following item to the Commission Agenda for 17 December 2019. Community update on the 2020 Thanking you in advance! Sammie L. Sias Commissioner, Augusta Richmond County "Failure is not an Option" Transportation Investment Act (TIA). il trtrsuli r-'f llte e-rriail lr':ln:,,rnis$iorr. tf v.iilic,fil;on ;s re.l[rired. f]l$a5e ioqtiesl a haril co;ry verstoi). Commission Meeting Agenda 12/17/2019 2:00 PM update on the 2020 Transportation Investment Act (TIA). Department: Department: Caption:Community update on the 2020 Transportation Investment Act (TIA). (Requested by Commissioner Sammie Sias) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda Commission Chamber - llll9l20l9 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; B. Williams, Garrett, Sias, Fennoy (participates by telephone), Frantom, M. Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. INVOCATION: Reverend Andy Cook, Pastor Covenant Presbyterian Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE TINITED STATES OF AMERICA. RECOGNITION(S) October 2019 Employee of the Month recipient A. Congratulations! Ms. Sallie Blandenburg October 2019 Employee of the Item Month. Action: None lE ItemAoorovalsheet.html Motions Motion Motion Textlype Presentation is made to the October 2019 Employee of the Month. CONSENT AGENDA Made Seconded Motion By By Result (Items l-25) PLANNING 1. FINAL PLAT - MCCOY'S CREEK SECTION 5 - 5-900 - A request for concurrence with the Augusta Georgia Planning Commission to approve a CALLED MEETING COMMISSION CHAMBER December 3,2019 Augusta Richmond County Commission convened at 12:00 Noon, Tuesday, December 3, 2019, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. Mr. Mayor: Good afternoon, everybody. We'll call this meeting to order. The Chair recognizes Attorney Brown. 1. LEGAL MEETING A. Pending and potential litigation B. Real estate C. Personnel Mr. Brown: Good morning, Mr. Mayor and Commissioners. We request a motion to go into executive session for discussion of pending or potential litigation, real estate and personnel. Mr. M. Williams: So move. Mr. Fennoy: Second. Mr. Mayor: Voting. Ms. Davis and Mr. Frantom out. Motion carries 8-0. IEXECUTTVE SESSTON] Mr. Mayor: We'll call this executive session back to order. The Chair recognizes Attorney Brown. 2, Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Mr. Brown: We request a motion to execute the closed meeting affidavit. Mr. Mayor: The Chair recognizes Mayor Pro Tem. Mr. Frantom: So move. Mr. Fennoy: Second. Mr. Mayor: Voting. Mr. B. Williams out. Motion carries 9-0. Mr. Mayor: Affomey Brown,I believe that's all we have before us? Mr. Brown: Yes, sir. Mr. Mayor: Okay. Madam Clerk, we call the November 25fr,I'm just kidding. We hereby call the December 3'd,2019, meeting to order. IMEETING ADJOURNED] Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certifu that the above is a true and correct copy of the minutes of the Called Meeting of the Augusta Richmond County Commission held on December 3,2019. Clerk of Commission Commission Meeting Agenda Commission Chamber - l2l3l20l9 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. INVOCATION: Reverend David Kingcannon, Pastor, Trumpet in ZionFellowship. PLEDGE OF ALLEGIANCE TO THE FLAG OF TI{E TINITED STATES OF AMERICA. RECOGNITION(S) Years of Service A. Congratulations! NovemberYears of Service Recipients.Item Action: None Made Seconded MotionBy By Result Presentations are made to the November 2019 Years of Service recipients. ARC United Way Campaign B. ARC United Way Campaign total announcement recognitions. (Requested by ltem the Administrator) Action: None B 2019-03-t2. thired wav 0001.pdf IB ItemAporovalsheet.html IB ItemApprovalsheet.html Motions Motion Motion TextI ype Motions Motion Made Seconded Motion- "'--- Motion TextType By By Result Recognition of ARC United Way Campaign. Five ($ minute time limit per deleeation DELEGATIONS C. Public Art update from the Greater Augusta Arts Council . Item Action: None € ItemAnorovalsheet.html Motions Motion Text Made Seconded Motion By By Result It was the consensus of the Commission that this item be deleted from the agenda and rescheduled for the December 17 Commission meeting. CONSBNT AGENDA (Item 1) PETITIONS AND COMMUNICATIONS 1. Motion to approve the minutes of the regular meeting of the Augusta ltem Commission held on November 19, 2019. Action: Approved B Regular Commission ]Uinutes November 19 20190001.odf lE ltemAoorovalsheet.html Motions $otion Motion Text Made By Seconded By Motion Type rvruarvrr r uar Result ^ Motion to approve. Commisioner CommissionerApprove vtotion Passes 10-0. Sean Frantom Ben Hasan Passes ,t * *,!'END CONSENT AGENDA:I :I * :K AUGUSTA COMMISSION t2t3t20t9 AUGUSTA COMMISSION REGULAR AGENDA t2t3t20t9 (Items 2-39) PUBLIC SERVICES 2. New Location: A.N. 19-42 A request by Natalie C. Lassic for a consumption Item on premise Liquor, Beer & Wine license to be used in connection with 7 Action: Milentertainment, LLC located at 519 Broad Street. There will be Dance. Approved District l. Super District 9. B,q,n.tg-lz.nor lB ItemAoorovalsheet.html Motions X:li"Il Motion Text Made By seconded By Motion r YPe '.---- -r Result Motion to approve. Approve Mr. Fennoy out. commissioner commissioner Motion passes 9_0. Ben Hasan Mary Davis Passes 3. Discussion with the Augusta-Richmond County Coliseum Authority relative Item to the signage display at the James Brown Arena/Augusta Entertainment Action:Complex. Approved lB ItemAoorovalsheet.html Motions |^#:" Motion Text Made By seconded By ffXiI Approve passes Motion to approve Commissioner Commissioner receiving this item as Ben Hasan Mary Davis information. It was the consensus of the Commission that this item be received as information. 4. Presentation by Brian Stewart to place a James Brown mural at 879 Broad ltem Street located on James Brown Blvd. (Requested by Commissioner Sean Action: Frantom) Approved lB Brian Stewart.odf B ItemAoorovalsheet.html Motions Y-oj*i' Motion Text Made By Seconded By Motion Type --------- -'t Result Motion to approve tasking the Administrator with identifuing a funding source for the matching amount until it is Approve determined what amount ;r"rl}'jJf"' !:#T|S,ffi[ passes of money is needed. Mr. Clarke out. Voting No: Commissioner Dennis Williams. Motion Passes 8-1. 5. A motion to renew the Sec. 531 I Rural Transit grant application between the Item Georgia Department of Transportation (GDOT) and Augusta, Georgia for Action: October 1,2020 to September 30, 202L. Approved B PRooo237.pdf B ItemAoorovalsheet.html Motions Motion;::j:-- Motion Text Made By Seconded By f.'rlilr ype Approve Motion to approve. Commisioner Commissioner Passes Motion Passes 10-0. Sean Frantom Ben Hasan 6. Motion to approve the Change Order #l with Precision Approach - Airfield Item Electrical Rehab in the amount of $308,562.83. Original Contract amount Action: $609,381.50 with the new scope of work and change order, new project cost Approved will be $917,944.38. Change Order will be covered by PFC (passenger facility charges). A ^--^_,^ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Ben Hasan Passes 7. Motion to approve the Change Order #2 McCarthy for works that will be Item carried out by McCarthy Improvement Company for the GA Apron Ramp Action: Rehabilitation Project at Augusta Regional Airport. Approved lB Precision Aoproach CO #1 l9-22l,odf lB ItemAnnrovalsheet.html Motions Motion Motion Textrype lE Contrerf Cheno Order Nn 2 - MoCqrfhw Made By Seconded By Made By Motion Result lE ItemApnrovalsheet.html Motions Motion Motion TextI vDe seconded By fJJiI a _^_^_ ___ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Ben Hasan Passes 8. Motion to approve the third amendment (6 month extension) with Hall Item Marketing for consulting services with Augusta Regional Airport. Action: Rescheduled B sx,v cqsslll t lll lllo.oar IB ItemAoorovalsheet.html Motions Motion Motion Textrype Defer Seconded By f;'ilMade By Passes Motion to refer this Commisioner Commissioner item to the December Sean Frantom Ben Hasan 10 Public Services Committee meeting. Motion Passes 10-0. 9. Discuss the changes at the Municipal Course as it relates to veterans. Item (Requested by Commissioner Bill Fennoy) Action: Approved B ltemAoorovalsheet.html Motions Motion Motion:""'-" Motion Text Made By Seconded ByType Result Motion to approve receiving this item as Commissioner t1-.--.^^:-^.- ^.^ ^-. Approve inrormation. Mr. clarke HIXSI irfiHJ.liJ" passes Motion Passes 9-0. 10. Discuss a plan to update the processes of how businesses get licenses for Item catering/one day alcohol permits and receive them once completed. Action: (Requested by Commissioner Sean Frantom) Approved E Busi4ess Licenses for Caterinq and One Day Alcohol Permits.pdf B ItemAonrovalSheet.html Motions Y:li'" Motion Text Made By seconded By Motion Type ""-- -r Result Motion to approve ^ bringing back an update Commisioner CommissionerAoorove :. : ^^ : raSSeSon this item in 30 days. Sean Frantom Ben Hasan Motion Passes l0-0. ADMINISTRATIVE SERVICES 11. Discuss/approve a request from the Jessye Norman School of The Arts to ltem place a public art piano in the lobby of the Municipal Building as part of their Action: Public Art Project. (Requested by Commissioner Bill Fennoy) Approved lE ItemApprovalsheet,html Motions Motion Motion Type Made BY Seconded BY Resurt a.____.-___ Motion to approve. Commisioner CommissionerApprove Motion Passes l0-0. Sean Frantom Ben Hasan Passes 12. Approve Quintech Solutions, Inc of Lithonia, Georgia to replace the flooring Item at the Nchmond County Sheniffs Office in the amount of $172,262.82. ITB Action: 19-1538 Approved E RCSO Floor Admin.pdf E tg-lsJB ttn - soNt to p.l,prn.oocx B tq-tslr ltpn.tlat E I9-I53B oFFICIAL TAB sHEET.Ddf E Recommendation Letter from Deoartment.ndf E l9-153B Plenhotders List.pdf E l9-153B Comnliance Review.pdf B ltemAnnrovalsheet.html Motions *11"' Motion Text Made By seconded By Motion'f'ype - ------ -'t --------- -" Result A _--^_.^ Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. sean Frantom Ben Hasan Passes 13. The Engineering Maintenance Division of the Engineering Department Item requests the purchase of one new truck, non-CDL Trash Dump Body, at a Action: cost of $84,987.95 from Rush Truck Center of Augusta, GA. Bid item 19- Approved 272. IE 19-272 Tab Sheet Non CDL Truckxlsx E l9-272 Adlertisement to Paper.docx tE lg-zz2 orplcla,L rae sHret.xls @ tC-Z'72 Denartment Recommendafinn of Awqrd ndf E I9-272_Plenholders_List.pdf IB ltemAonrovalsheet html Motions Motion Motion- ------ Motion Text Made By Seconded By'l'ype ----- -' ----""-* -'t Result A .^..-^,.^ Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. Marion williams Mary Davis Passes 14. Status and information on the Ford Ranger airbag recall, as requested by the Item Commission on November 5,2019. Action: Approved B Ford Ranger Recall Status.xls iB ltemApprovalsheet.html Motions Y::*1" Nlotion Text Made By Seconded By Motion Type -''--- -r Result Motion to approve ^ _-, _. __- receiving this item as Commissioner CommissionerApprove iiiorrnutior. Ben Hasan Mary Davis Passes Motion Passes l0-0. 15. Motion to approve Anthem Stop Loss Renewal. Item Action: Approved B ItemAonrovalsheet.html Motions Y:]i" Motion Text Made By seconded By Motion Type -'"-- -r Result a ,-.-..---- Motion to approve. Commissioner CommissionerApprove vtotion passes 10-0. Ben Hasan John clarke Passes 16. Motion to approve Housing and Community Development Department's Item (HCD's) request to provide HOME funding to Sand Hills Urban Action: Development to develop one (1) single family housing unit for a low to Approved moderate income family and to increase budget for HOME grant project in the amount of S82,500.00 in org key 221073212 -3313122-Hol{tr grant income and 52251 1 0-Constrction Service. E SHuD-2806-Heckle_Street.pdf B ItemAoorovalsheet.html Motions f#:"' Motion rext B ltemAonrovalsheet.html Motions Motion Motion TextIype E ltemAonrovalsheet.html Motions Motion Motion TextI ype ^ Motion to aoorove.APProve Motion p*r.r 1o-0. Made By Seconded By Motion Result Motion Result Motion Result Item Action: Approved 17. A _--^-.^ Motion to approve. CommisionerApprove Motion Passes l0-0. Sean Frantom Motion to approve Housing and Community (HCD's) request to increase the 2019 Budget in support temporary workforce. Commissioner Ben Hasan Passes Development Department's the amount of $86,819.26 to a _^_^..____ Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. Sean Frantom Ben Hasan Passes 18. Motion to approve Housing and Community Development Department's Item (HCD's) request to provide Laney Walker/Bethlehem Revitalization Funding Action: to contract with Laney Walker Development Corporation to construct one (l) Approved workforce unit on Boyd Lane. lB Write-uo 924 Bovd Lane.odf E 924 Bovd Bound Drawinss.ndf [E Contract 924 Bovd - LWDC develoner.ndf Made By Seconded By Made By Seconded By Commisioner Commissioner Sean Frantom Ben Hasan Passes PUBLIC SAFETY 19. Approve the execution of the Lease/Purchase Master Agreement with Key Item Government Finance, Inc., and the Escrow Agreement with The Bank of Action: New York Mellon Trust Company, N.A. for core network infrastructure. Approved B Key Finance Aqreement for Core Infrastructure Cepitel Lerse.pdf lB Commission Approval 8-20-l9.pdf E ltemApprovalsheet,html Motions []j1" Motion Text Made By seconded By MotionType Result ^ Motion to approve. Commisioner CommissionerApprove Motion Passes l0-0. Sean Frantom Ben Hasan Passes 20. Provide an update on the P25 Land Mobile Radio System Project (LMRS) Item and request approval of the site lease agreements with SBA Structures, LLC Action: and Crown Castle (Pinnacle Towers, LLC). Approved E SBA Finat Lease - Barton Chapet - GA20009-A-37.pdf lB SBA Final Lease IUOA - Berton Chapel - GA20009-A-37.pdf lB Crown Castle Final Lease Asreement - Henhzibah - ll-15-l8,odf Ei Crown Castle Final Lease Asreement - Bhthe - ll-15-18 2.odf B ItemAoorovalsheet.html Motions []j*1" Motion Text l\fiade By Seconded By Motion Type ----"--- -r Result ^ Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. Mary Davis Dennis williams Passes FINANCE 21. Motion to approve annual Leave Buy Back Program up to the Amount of 24 Item Hours to be paid on the December 20,2019 paycheck. Action: Approved B 2019 Vacation Buyback-Aqenda Item.pdf E ItemApprovalSheet.html Motions X:11'" Motion Text Made By seconded By Motion Type rrrvrrvrr r UAr Result Approve Motion to approve. Commisioner Commissioner Passes Motion Passes l0-0. Sean Frantom Ben Hasan ENGINEERING SERVICES 22. Apptove award of Preliminary Engineering Phase of Design Consultant ltem Contract to Civil Services, Inc. in the amount of 5220,683.60 for Highland Action: Avenue Bridge over CSX Railroad (Bridge Repair and Restoration), subject Approved to receipt of signed contract as requested by AED. RFe 19-242. E Coov of CPB 1l.l3.l9.xtsx B Hishland Ave. Phase I Scope Summarv.odf lB CSI Hishland Ave Cost Proposal.pdf E rs-zaz RFo B t9-242_MpB.pdf B orrlctat tlg sHrrt tq-z4z.xls lB l9-242 Cumulative.xlsx lB RFO l9-242 HiplandBR AEDMemo-AwardRecom.pdf E l9-242 Planholders List.pdf B Process Resardinp RFOs.ndf B ltemApprovalsheet.html Motions Motion Motion TextI ype a _.-..^___ Motion to approve.APProve Motion passes lo-0. Made By Seconded By Motion Result Commisioner Commissioner Sean Frantom Ben Hasan Passes 23. Approve entering into an agreement with Norfolk Southern Railway Company stating that Augusta, GA will pay for the Preliminary Engineering and Review for the 6th Street Improvements Project in accordance with the estimate $24,975.00. Also, approve the Agreement to be executed by the Augusta, GA Legal counsel and the Mayor as requested by Augusta Engineering Department. B Copy of 6th Street Impvts award 11,13.20l9.x1sx E 20t91 l0l tt;Gt'stt pRe LItttNnRt R,lE.par E 19ll0l AUGI]STA GA Asreement (preliminarv Erqineerins).pdf E ItemApprovalSheet.html Item Action: Approved Motions |Iotion Motion Text Made By seconded By Motion Type r'tvrrvrt r lar rvrss! vJ Result ^ Motion to approve. Commisioner CommissionerApprove vtotion Passes l0-0. sean Frantom Ben Hasan Passes 24. Approve Sole Source Procurement of Chemical Room Floor Coating at a Item cost of $39,900.00. Action: Approved B Sole Sourte DBR Association'odf 1B ItemAoorovalsheet.html Motions Y:1"" Motion Text Made By seconded By Motion Type Result ^ Motion to approve. Commisioner Commissioner nApprove Motion Passes l0-0. Sean Frantom Ben Hasan rasses 25. Approve the purchase of a Kubota M7060 HDC Tractor Loader-Batwing- Item Sweeper Combo, bid item #19-266 to J & B Tractor Co., Inc., as they met all Action: of the bid requirements and are the low bidder. Approved E t9-z6e trB - srNT To P.LPgn.oocx IB 2019.09.18 M7060_Tractor Front Loeder Batwins-Sweeoer-Combo - Award-Rec Memo.ndf B 19-266 oFFICAL tAB.xls {B 19-266 Planholders List.pdf B ItemApnrovalSheet.html Motions Motion Motion Text Made By seconded By Motion Tvne 'rvlrv' r var Result JL ^ , ,.,---- Motion to approve. Commisioner CommissionerApprove vtotion Passes 10-0. sean Frantom Ben Hasan Passes 26. Approve two easements on Chester Avenue for Georgia Power Company to ltem run electricity to a new lift station. Action: Approved B 1827 Ch€ster Ave. GPC Ers€ment.pdf B I850 Chester Are. GpC Easement.pdf E ItemApprovalsheet.html Motions Motion Motion TextI ype Made By Seconded By Made By Motion Result ^ .- Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Ben Hasan Passes 27. Motion to determine that a Portion of Former Hephzibah McBean Road at Item Peach Orchard Road as shown on the attached map has ceased to be used by Action: the public to the extent that no substantial public purpose is served by it or Approved that its removal from the counfy road system is otherwise in the best public interest, pursuant to o.c.G.A. $32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), zN provided by liw and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. B N{an - Portion of Former Henhzibah McBean Rd at peach Orchard Rd.ndf E ltemAoorovalsheet.html Seconded By Motion Result a.,.- Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Ben Hasan Passes 28. Approve and award Preliminary Engineering Concept Phase (design phase l) Item of the Design Consultant Services Agreement to Infrastructure Systems Action: Management, LLC in the amount of $565,5 59.37 for the Skinner Mill Road Approved Improvements Project as requested by the AED. Award is contingent upon receipt of signed agreement.RFQ 19-239. Motions f#:"" Motion rext IB Coov of CPB 11.13.2019.x1sx E Skinner Mill 19-239 Fee Pronosal.pdf tB Skinner Mill Phase I Scooe LTR (003).odf El 19-239 RFO sent to newsnener-doc E tq-ztgJupo.nat E t9-239 tan.oaf le 19-239 Cumulative Eveluation Sheet .pdf E tg-ZJg Oepartment Recommen{rllq4-ql :!wag!4!J E 19-239 Ptanholders List.pdf B Process Regerdinq RFQs'Pdf E ltemApprovalSheet.html Motions Motion d r rn-- Motion:"""" Motion Text Made By Seconded By Type rvrurrv, r !a! rvrsvv vJ Result ^ Motion to approve. Commisioner CommissionerApprove vtotion Passes 10-0. Sean Frantom Ben Hasan Passes 29. Approve and award Preliminary Engineering Concept Phase (design phase l) Item of the Design Consultant Services Agreement to Wolverton & Associates, Action: Inc. in the amount of 5428,454.07 for the Wrightsboro Road Improvements Approved Project as requested by the AED. Award is contingent upon receipt of signed agreement. RFQ 19-238. {B Coov of CPB 11.14.2019.x1sx lB Wrishtsboro l9-238 Fee orooosal.odf El 19-238 RFo sent to newspaper.doc B t9-238 MPo.pdf E orHCu.L t.tn sHrrt t9-z38.xls B 19-238 cuN{.xlsx E l9-238 D€partment Recommendation of Awerd.pdf B l9-238 Planholders List.pdf E Process Reqrrdins RFOs.ndf B ItemApprovalsheet.html Motions ryJ:" Motion Text Made By Seconded Bv Motion Result ^ Motion to approve. Commisioner CommissionerApprove vtotion Passes l0-0. Sean Frantom Ben Hasan Passes 30. Approve award of Preliminary Engineering Phase of Design Consultant Item Contract to Moreland Altobelli in the amount of $46,1 12.33 for Walton Way Action: over Hawks Gully (Augusta Canal) Bridge (Repair and Restoration), subject Approved to receipt of signed contract as requested by AED. RFQ 19-243 lB Copy of CPB WaltonWat' ov Hawks ll.lJ.20l9.xlsx B Walton Way Phase I Scope Summary.pdf B l9-24J Walton Way Bridse Fee (003).pdf [B 19-243 RFO sent to newsolner.doc B rq-zll Mps.por E oFFICIAL TAB SHEET I9-243.xIs E 19-243 Cumulative.xlsx lB RFQ l9-24J WattonwayBR Af,DMemo-AwardRecom (004).pdf E l9-24J planholders Lisl.pdf IE Process Regarding RFQs.pdf E ItemApprovalsheet.html Motions Motion r{^a:^- 'Tr^--. f,r- r h Motion;----- Motion Text Made By Seconded BylYPe ''.."- -r velvuqls .-J Result A ^^*^.,o Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Ben Hasan Passes 31. Discuss procurement of Richmond County TIA Ban 2 Projects to meet state Item law mandated deadline requiring construction to begin by the end of 2}lg. Action: (Requested by commissioner Ben Hasan) Approved E ItemApprovalsheet.html Motions X:11" Motion Text Made By Seconded By MotionI'YPe ^'---- "J Result Motion to delete this Approve item rrom the agenda ::#T}Su:,ffi ;:fffi]}f*. passes Motion Passes l0-0. 32. Motion to approve the Clanton Road swap with a l2-month warranty. Item (Requested by commissioner Brandon Garrett) Action: Rescheduled B Item.4.pprovalsheet.html Motions Motion Motion Text'l'ype Motion to refer this item to the December Defer 10 Engineering Services Committee. Motion Passes 10-0. Made By seconded By fffii Commisioner Commissioner passes Sean Frantom Ben Hasan 33. Approve and award Preliminary Engineering Concept Phase (design phase 1) Item of tt. Design Consultant Services Agreement to Pond & Company in the Action: amount of $187,t80.32 for the Walton Way (Lake Forrest Dr. to Milledge Approved Rd.) Safety and Operational Improvements Project as requested by the AED. Award is contingent upon receipt of signed agreement. RFQ 19-244 B Coov of CPB 11.14.2019 (003).xlsx B Walton-Wav 19-244 Fee-Prooosal.ndf B U'alton Wav Proiect Phsat l Sqrtecso E 19-244 RFO sent to newspaper.doc B 19-244 MPo.pdf E l9-244 Oflicial Tab Sheet.xts B 19-244 Cumulative.xlsx B l9-244 Department-Recommendation of Award.pdf E 19-244 Planholders List.pdf E Process Reqarding RFOs.ndf B ItemAonrovalSheet.html Motions Motion Motiontype MotionAPProve Motion Text Made By Seconded By Motion Result to approve. Commisioner Commissioner passes Passes 10-0. Sean Frantom Ben Hasan 34. Approve and award Preliminary Engineering Concept Phase (design phase 1) Item of the Design Consultant Services Agreement to Kimley-Horn in the amount Action: of $302,0 27 .14 for the Monte Sano Ave. Improvements (Wrightsboro Rd. to Approved Walton Way) Project as requested by the AED. Award is contingent upon receipt of signed agreement. RFQ 19-247 . B 19-247 N{ontesano AEDMemo AwardRecom.Ddf IB Copy olaward construction contract ll.l2.l9.xlsx B RFQI9-2{7 Monte Sano Fee-Services.pdf E 19-247 RFe sent to newspaper.doc B 19-247 Nrpe.pdf [E| l9-247 Official Tab Sheet.xts B l9-247 Cumulative.xlsx E 19-247 D€partment Recommenation of Award 19-247 Monte Sano.pdf E l9-247 Planholders Llst.pdf E Process Reqardinq RFQs.pdf B ltemApprovalsheet.html Motions Motion rr^1:^_-m , f,, r Motion;----- Motion Text Made By Seconded BylYPe '.---- -r Result ^ Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. Sean Frantom Ben Hasan Passes 35. Consider approving and accepting a sanitary sewer easement and pipeline Item that runs across Glenn Hills Middle School. Action: Approved E Glenn Hills Middle School Easement Deed.pdf B ItemApprovalsheet.html Motions X:11" Motion Text Made By seconded By MotionI'ype - ----- -r -----'--- -J Result A ---^_.^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Ben Hasan John clarke Passes 36. Discuss suspending the Augusta Recycling Program. Over 300 cities and Item more every day have either suspended or eliminated their Recycling Action: Programs. Augusta's recycling program is losing money every day. Approved (Requested by Commissioner Sammie Sias) E Augusta Recvcling Program .pdf B ItemApprovalsheet.html Motions Motion Text Made By Seconded By Motion Type Motion to approve directing the Environmental Services Department to come back with a five-year reference of how much money has been lost in the recycling program, some alternatives or suggestions for the Commission to consider if recycling is suspended, to engage the haulers for ^ their suggestions for aApprove path forward that will provide either a working recycle program where money is not lost or suggestions of what to do where money will not be lost, to bring back a plan to continually promote recycling through education and to bring back this information at a workshop to be held in January of 2020. Motion Passes 10-0. Commissioner Sammie Sias Commissioner William Fennoy Motion Result Passes 37. Approve Sole Source Procurement of Replacement Parts for Hypochlorite Item Generation Equipment at a cost of $109,768.00. Action: Approved E Sole Source DeNora Tobacco-Rd WTP.odf lB Sole Source DeNora for Hishland Rd WTP.pdf E ItemAoorovalSheet.html Motions ryJ:'" Motion rext Approve Motion Result Passes Made By Seconded By Motion to commissioner commissionerapprove. William Fennoy Sammie Sias Motion passes 9-0. ADDENDUM 38. Motion to approve the appointment of Mr. Edward Lowery to the AugustaAnimal Services Citizens Advisory Board representing District 6.(Requested by Commissioner Ben Hasan) Item Action: Approved [B ltemAonrovalsheet html Motions Motion Motion Textr ype Motions |#:" Motion rext Made Seconded MotionBy By Result Unanimous consent is given to add this item to the agenda. Motions ffit:" Motion rext a -_-^_.^ Motion to approve.APProve Motion passes lo-0. Made By Seconded By Motion Result Seconded MotionBy Result Commisioner Commissioner sean Frantom Ben Hasan Passes 39. Motion to approve Housing and Community Development Department's Item(HCD's) to provide HOME funding to assist three (3) low to moderate Action: income homebuyers with gap financing, downpayment and closing cost to Approved purchase homes. IB HCD attachments.pdf lE ItemAonrovalsheet.html Motions $otion Motion Textr ype Made By Unanimous consent is given to add this item to the agenda. Motion Result Made By Seconded By Approve Motion to approve. Commisioner Motion Passes 10-0. Sean Frantom Commissioner Ben Hasan Passes LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 40. Motion to auth orize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: None www.auqustaqa.gov CALLED MEETING COMMISSION CHAMBER December 10,2019 Augusta Richmond County Commission convened at 11:00 a.m., Tuesday, December 10, 2019, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. The Mayor called the meeting to order. Mr. Mayor: The Chair recognizes Attorney Brown. 1. LEGAL MEETING A. Pending and potential litigation B. Real estate C. Personnel Mr. Brown: Good morning, Mayor and Commissioners. We request a motion to go into executive session for the purpose of discussing pending and potential litigation, real estate and personnel. Mr. Garreff: So move. Mr. Hasan: Second. Mr. Mayor: Voting. Ms. Davis and Mr. Frantom out. Motion carries 8-0. IEXECUTTVE SESSTONI Mr. Mayor: All right, we're going to reconvene this meeting. Take your seats. The Chair recognizes Attorney Brown. 2. Motion to authorize execution by the Mayor of the affidavit of complianee with Georgia's Open Meeting Act. Mr. Brown: Mr. Mayor, we request a motion to execute the closed meeting affidavit. Mr. M. Williams: So move. Mr. Frantom: Second. Mr. Mayor: Voting. Mr. Garreff out. Motion carries 9-0. Mr. Mayor: The Chair recognizes Attorney Brown. Mr. Brown: We request a motion to approve an annual salary for Julia Lugo in the amount of $451344 as Paralegal for Augusta Law Department. Mr. Mayor: Mayor Pro Tem. Mr. Frantom: So moved. Mr. Hasan: Second. Mr. Mayor: Voting. Mr. Garrett out. Motion carries 9-0. Mr. Mayor: The Chair recognizes Attorney Brown. Mr. Brown: We request a motion to approve a $500 per month car allowance for Director Tom Wiedmeier effective at the beginning of the next pay period. Mr. Mayor: Commissioner from the 4ft. Mr. Sias: So move. Mr. Frantom: Second. Mr. Mayor: Voting. Mr. Garrett out. Motion carries 9-0. Mr. Mayor: The Chair recognizes Attomey Brown. Mr. Brown: We request a motion to adopt a Resolution authorizing the settlement of all claims by Ronald Blanton in the aggregate amount of $480,000 and this Resolution shall replace any previous Resolution regarding these matters. Mr. Mayor: Commissioner from the 9ft. Mr. M. Williams: So move. Mr. Hasan: Second. Mr. Mayor: Voting. Mr. Garrett out. Motion carries 9-0. Mr. Mayor: Attorney Brown. Mr. Brown: Motion to approve, motion to task the Environmental Services Department to review and to analyze and to respond, to prepare to respond to Dixon, Dixie Airline Road landfill application for a letter of consistency and to report back to the Commission within 60 days of today. Mr. Mayor: Commissioner from the 9ff, Chairman of Engineering Services. Mr. M. Williams: Thank you, Mr. Mayor. I wanted clarification on that though. We was hiring a firm. Are we going to task the Environmental Services Director because I'm a little bit confused the way that was put out there. What are we doing? Mr. Brown: Let me restate it to include it but yes, that is the understanding. But if you want it in the motion I can do so. Mr. M. Williams: I'd like to have it in the motion and brought back to this body for discussion, is that right? Mr. Mayor: That is correct. In 60 days. Let's leave the time off of it but we know the understanding is with 60 days. I don't want anything to come up where it needs more time. Mr. Brown: All right. A motion to task the Environmental Services to review and to process the application by Dixie Airline Road Landfill for a letter of consistency. Environmental Services shall retain Geotech Consultant to assist with the analysis and to bring back his recommendation to the Commission within 60 days. Mr. M. Williams: So move. Mr. Frantom: Second. Mr. Mayor: Voting. Mr. Garreff out. Motion carries 9-0. Mr. Mayor: Attorney Brown. Mr. Brown: I believe there are no further motions. Mr. Mayor: Thank you. Committee meetings. IMEETING ADJOURNED] Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy of the minutes of the Called Meeting of the Augusta Richmond County Commission held on Decernber 10,2019. Clerk of Commission Commission Meeting Agenda 12/17/2019 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular meeting of the Augusta Commission held on December 3 and Special Called Meetings held on December 3 and December 10, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Lena Bonner From: Sent: To: Cc: Subject: Ms Bonner, Commissioner Sammie Sias Wednesday, December 11, 2019 1 1:1 1 AM Lena Bonner Nancy Morawski District 4 Appointment Please add the following appointment to the Commission Agenda for 17 December 2019. Wilbert Barrett to the Augusta Aviation Commission, Augusta Regional Airport. The talent bank form is on file. Thanking you in advance. Sammie L. Sias Commissioner, Augusta Richmond County "Failure is not an Option" This e-mail contains confidential information and is intended only for the individual named. lf you are not the named addressee, you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. The City of Augusta accepts no liability for the content of this e-mail or for the consequences of any actions taken on the basis of the information provided, unless that information is subsequently confirmed in writing. Any views or opinions presented in this e-mail are solely those of the author and do not necessarily represent those of the City of Augusta. E-mail transmissions cannot be guaranteed to be secure orerror-free as information could be intercepted, corrupted, lost, destroyed, arrive late orincomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the content of this message which arise as a result of the e-mailtransmission. lf verification is required, please request a hard copy version. AED:104.1 TALENT BANK INFORMATION QUESTIONNAIRE To be completed by persons desiring to volunteer their services on the Commission for Augusta-Richmond County. Authority, Board or NOTE: Any information entered on this questionnaire would become public inforrnation uponyour appointnent. oate /2 Dec Zotg 2. Home Phone: 7D6-?/0 - 4 6 ol Business phone: 3. Address: 4. 5. 6. 7. Date of Birth' &.rl J ?, t q <: Sex: Mate Registered Voter: Yes i./No #Ll 8. Education: Fligh School t - College 9. 10. 11. Relatives working for the City/County: ilO Occupation: Race: White African American l/Asian American Spanish Surnamed American Indian Other 12: List Boards you presently serve on: No fr\ f i3. List any area in which you have a particular interest or expertise: Female Voting District: Marital Status:Single Married Separated Engaged Divorced Commission Meeting Agenda 12/17/2019 2:00 PM District 4 appointment Department: Department: Caption:Motion to approve the appointment of Mr. Wilbert Barrett to the Augusta Aviation Commission representing District 4. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: TALENT BANK INFORMATION QUESTIONNAIRE To be completed by persons desiring to volunteer their services on the- AuthoritY, Board or Commission NOTE: Any information entered on this questionnaire would become public information upon your subm ission/appointment. EmailAddress n ta:/. <a<., Date /z / ro/rq l. Nu " 4nJ--* f- L-.'Zr'---.., T Home Phone-Zd - 69'*E/o Bus Phone 3. 4. 5. 6. 7. Sex: Male t- Female Separated Education: High School College 6*gr^ L&--- h^:n t.? 8. 9. Relatives working for the City or County: 4 Occupation:E^ o-, .,'n / AJui.- - Home Address / Z Z 7 fr,tA /^*1 4ue Rr.h 3o2oc1 Street '/ County State ' Zip J ' Date of Birth o z Registered Voter: Voting \District 3 NoYes / Martial Status: Single Marriea_/ DivorcedEngaged 10. Race: Wnite-!-Sj African-American Asian American American IndianSpanish Surnamed Other ll.List Boards you presently serve on:l. -9^..-J H.-- f Z E-sl Tea 12. List any area in whioh you have a particular interest or expertise. Commission Meeting Agenda 12/17/2019 2:00 PM District 8 appointment Department: Department: Caption:Motion to approve the appointment of Andrew Williams to the Historic Preservation Commission representing District 8. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGENDA ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month - 2:00 p.m. Committee meetings: Second and last Tuesdays of each month - l:00 p.m. Commission/Committee: (Please check one and insert meeting date) Comrnission Date of Meeting Public Safety Committee Date of Meeting Public Services Committee Date of Meeting Adminisfrafive Services CommitteE Date of Meeting Engineering Services Committee Date of Meeting Finance Committee Datc of Meeting Contact Information for IndividuaVPresenter Making the Request: Name: Address: Telephone Number: Fax Number: E-MailAddress: Please send this request form to the following address: rLf ftln Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 Telephone Number: 706421-1820 Fax Number: 706{21-1838 E-MailAddress: nmorawski@augustaga.gov Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's OIfice no later than 5:00 p.m. on ttre Wednesday preceding the Commission meeting and 5:00 p.m. on the Tuesday preceding the Committee meeting of the following week A five- minute time limit will be allowed for presentafions. Commission Meeting Agenda 12/17/2019 2:00 PM Dr. Jorge Cortes Department: Department: Caption:Presentation by Dr. Jorge Cortes, Director of the Georgia Cancer Center at Augusta University, to thank the City of Augusta, the Commission, and its employees for their generous support of the 2019 Unite in the Fight Against Cancer walk. (Inadvertently omitted by the Clerk's Office) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Lena Bonner From: Sent: To: Cc: Subject: Commissioner John E. Clarke Friday, December 13,2019 1:43 PM Lena Bonner Sean Frantom Storm Water issues IvIs Bonner, . Can you please add storm water and flooding issues to this tuesday's Agenda as special add on. Get Outlook for iOS Sincerely, John Clarke Commissioner district I 0 I r3i;iill (,1 llli) r, ilr3ii lrerisrnissiori. lf vs|ificiltion is re,"ir.rired. please requost a hard copy ve rsiorr hI:i) ! {)lr '1 Commission Meeting Agenda 12/17/2019 2:00 PM Storm Water and Flooding Issues Department: Department: Caption:Discuss storm water and flooding issues. (Requested by Commissioner John Clarke) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 12/17/2019 2:00 PM Extended Holiday for Employees Department: Department: Caption:Discuss extended holiday for employees. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 12/17/2019 2:00 PM Affidavit Department: Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: