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Home My WebLink About2019-10-15 Meeting MinutesCommission Meeting Agenda Commission Chamber - 10/15/2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. INVOCATION: Reverend Dr. J. R. Hatney, Pastor Good Hope Missionary Baptist Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) E911 Director's Award A. Congratulations! Director Daniel Dunlap on receiving the 2019 PSAP's (Public Safety Answering Point) Finest Director of the Year Award. (Requested by Commissioner Dennis Williams) Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Recognition of Director Daniel Dunlap of E911. Five (5) minute time limit per delegation DELEGATIONS B. Ms. Brenda Durant, Executive Director Greater Augusta Arts Council regarding presentation of city grant recipients. Item Action: None 2019-15-10_Greater_Aug._Arts_Council.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by Ms. Brenda Durant. C. Rev. Victor R. Thomas, Pastor Greater Mt. Canan Baptist Church regarding residential development in the Sandhill Community. Item Action: None SKM_C65819101010020.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by Rev. Victor Thomas. D. Mr. Danny Scott regarding a proposal in association with National Apprenticeship Week to eliminate Tire Blight and reduce illegal dumps through Green Demand Career Initiative Partnership. Item Action: None SKM_C65819101010012.pdf SKM_C65819101011010.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by Mr. Scott. CONSENT AGENDA (Items 1-21) PLANNING 1. FINAL PLAT – MAYO PLACE TOWNHOMES – S-899 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Southern Partners, on behalf of Porter Fleming, to approve the final plat for Mayo Place Townhomes. This residential development is located on Elizabeth Court and contains 4 lots. Tax Map 006-0-010-00-0. (Project under performance bond) DISTRICT 7 Item Action: Approved mayo_place_final_plat.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Garrett out. Motion Passes 9-0. Commissioner Mary Davis Commissioner Ben Hasan Passes 2. Z-19-39 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Crowell & Co. Inc., on behalf of 0890967 B. C. Ltd., requesting a change of zoning from Zone A (Agriculture) to Zone R-1C (One-family Residential) affecting property containing approximately 13.10 acres and known as 2395 Gordon Highway. Tax Map 067-0-001-00-0. DISTRICT 3 Item Action: Approved z-19-39.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Garrett out. Motion Passes 9-0. Commissioner Mary Davis Commissioner Ben Hasan Passes 3. Z-19-42 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Nadine R. Pulling requesting a Special Exception to establish a Family Personal CareHome up to 6 residents per Section 26-1(H) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 0.26 on property known as 2503 W. Kensington Drive. Tax Map 107-0-265-00-0 DISTRICT 5 1. The home shall be staffed on a 7-day, 24-hour basis. Item Action: Approved 2. The home shall be limited to 4 residents total with staff coming in shifts. Any live-in staff will be counted towards the maximum occupancy of 4 residents. 3. Any changes in the definition of the use, nature of the clientele or increase in numbers of occupants shall require another Special Exception. 4. The applicant must receive and maintain a City of Augusta business license and a license with the State of Georgia. Proof of compliance with the minimum requirements of Chapter 111.8-62.01 of the O.C.G.A must be provided, and the applicant must provide annual fire department inspection reports. 5. All requirements must be met within six (6) months of approval of the Special Exception, or the Special Exception is void. 6. If wheelchair bound persons reside in the residence all 2010 ADA Standards for Accessible Design requirements must be met, including but not limited to: · All doorways must be at least 3 feet wide. · At least one bathroom that permits a wheelchair dependent person to use all bathroom facilities unimpeded. z-19-42.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Clarke and Mr. Frantom out. Motion Passes 8-0. Commissioner Sammie Sias Commissioner Mary Davis Passes 4. Z-19-43 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Kirk S. Laney, on behalf of Dixon Airline Recycling & Disposal LLC, requesting a Special Exception to establish an Inert Fill Area and a Construction and Demolition Landfill per Section 24-2-18 and of the Comprehensive Zoning Ordinance for Augusta, Georgia and amend conditions from Z-18-31 affecting property containing approximately 52 acres of the total 150.76 acres and known as part of 1710 Dixon Airline Road. Part of Tax Map 145-0-033-00-0 DISTRICT 6 1. Approval be granted for a Construction and Demolition Landfill and an Inert Landfill on approximately 51.9 acres of land designated as “Proposed C&D-Inert Landfill with C&D-Inert Waste Recycling” as delineated on the Conceptual Site Plan submitted with the Special Exception application and which is located entirely east of the power transmission lines and easement and which is also currently zoned HI (Heavy Industrial). Those areas previously zoned by Special Exception (Z-18-31) in 2018 - Item Action: Approved approximately 3.16 acre area for recycling of concrete product, an approximately 2.99 acre area for the recycling of asphalt product and an approximately 3.35 acre area for the recycling of land clearing wood debris product for a total of 9.5 acres of recycling area will be included in this Special Exception and will remain areas for recycling; 2. An inspection by the City of Augusta and an inspection by the Georgia EPD must be conducted on the overall site and any deficiencies found on the subject property must be corrected or remedied prior to a business license being issued by the City of Augusta for any and all operations on the site; 3. The cemetery on the property needs to be clearly delineated on any and all site plans, plats or depictions of the site, the required cemetery buffer needs to be verified, and the cemetery and the required buffer need to be adequately fenced to prevent encroachment by any of the inert fill and construction and demolition fill and / or inert landfill or construction and demolition landfill activities and operations, should the cemetery be located in any of, or close by to any of, these areas; 4. A 200’ buffer similar to the one shown on the Conceptual Site Plan submitted with the Special Exception application must be enforced between the proposed inert landfill and Construction and Demolition landfill operations and the existing residential structures and also be enforced against the existing exterior boundaries of the subject property. In no case, shall an undisturbed buffer be reduced below 200 feet in width against the adjoining residential lots. 5. An annual inspection, as part of the annual business license renewal, shall be conducted by Augusta Code Enforcement inspectors to ensure compliance with all provisions of this zoning action and the previous zoning action for recycling (Z-18-31). 7. Should the Inert landfill and Construction and Demolition Landfill activities and operations on the site cease, change in scope of work, or change in size, a new Special Exception will have to be applied for prior to start of any future operation (other than the areas previously approved by Special Exception, in the specified areas, as part of Z-18-31) within this area. 8. The owner must maintain the proper permitting from EPD and DNR for any and all activities and operations on the subject property, including the 9.5 acres approved under Special Exception (Z-18-31) for the recycling areas. 9. The Site Plan for the Construction and Demolition Landfill and Inert Landfill must comply with all local, State and Federal laws, ordinances and regulations in effect at the time of development. 10. All Construction and Demolition Landfill and Inert Landfill activities and operations must be performed during the normal business hours of 6:00 am to 5:00 pm. 11. A Business License will be required prior to the start of any Construction and Demolition Landfill and Inert Landfill activities and operations. Permitting by the State for Construction and Demolition Landfill and Inert Landfill activities and operations will be required prior to the issuance of a Business License. z-19-43.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to the Administrator, the Law Department and Planning & Development to review and determine the financial impact on our Landfill. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commissioner Ben Hasan Commissioner Marion Williams Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Substitute motion to approve. Voting No: Commissioner William Fennoy, Commissioner Ben Hasan, Commissioner Sammie Sias, Commissioner Bobby Williams, Commissioner Dennis Williams, Commissioner Marion Williams. Motion Fails 4-6. Commisioner Sean Frantom Commissioner Brandon Garrett Fails 5. Z-19-45 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by John P. Hitchcock requesting a change of zoning from Zone R-1C (One-family Residential) to Zone B-1 (Neighborhood Business) affecting property containing 0.18 acres and known as 622 Crawford Avenue. Tax Map 035- 4-081-00-0 DISTRICT 1 1. Should the market cease to operate the property shall revert to the current R-1C zone and uses. 2. The structure Item Action: Disapproved must comply with all applicable building codes. 3. The site must comply with all applicable site plan regulations. z-19-45.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Deny Motion to deny. Motion Passes 10-0. Commissioner William Fennoy Commissioner Bobby Williams Passes 6. Z-19-46 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Cranston Engineering Group, on behalf of MEM Real Estate LLC, requesting a change of zoning from Zone A (Agriculture) to Zone R-3B (Multiple-family Residential) affecting property containing approximately 27.4 acres and known as 1304 Flowing Wells Road. Tax Map 029-0-045-00-0 DISTRICT 3 1. If this project does not materialize within one year from approval, the tract of land will revert back to Agriculture zoning. 2. This approval is for no more than 462 (17units/acre) acres, no less than 762 parking spaces, three (3) stories and shall substantially comply with the submitted plan. 3. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA. Item Action: Approved z-19-46.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Fennoy and Mr. Frantom out. Motion Passes 8-0. Commissioner Mary Davis Commissioner Ben Hasan Passes 7. Z-19-47 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Trotter General LLC, on behalf of Melvin Barton Properties, requesting a change of zoning from Zone B-1 (Neighborhood Business) and R-3C (Multiple- family Residential) to Zone B-1 (Neighborhood Business) affecting Item Action: Approved property containing 2.26 acres and known as 1710 M. L. King Jr. Boulevard. Tax Map 059-3-329-00-0 DISTRICT 2 1. This approval is to construct approximately 7,500 sq. ft. building with accompanying 30 parking spaces and will substantially comply with the proposed plan. 2. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA. z-19-47.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Garrett out. Motion Passes 9-0. Commissioner Mary Davis Commissioner Ben Hasan Passes 8. ZA-R-257 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta Georgia by amending Section 2 – Definitions to remove the “no restaurant component” from the definition of Micro Brewery, Nano Brewery, Nano Distillery, Pico Brewery and Pico Distillery. Item Action: Approved za-r-257.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Garrett out. Motion Passes 9-0. Commissioner Mary Davis Commissioner Ben Hasan Passes PUBLIC SERVICES 9. Motion to approve the Change Order #1 to the contract with Southeast Site Services for Electrical Vault Building Original Bid #18-244A in the amount of $154,234.70. (Approved by Public Services Committee October 8, 2019) Item Action: Approved Change_Order#1_Southeast_Site_Services.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Garrett out. Motion Passes 9-0. Commissioner Mary Davis Commissioner Ben Hasan Passes 10. Motion to approve a Resolution in support of a State Veterans Cemetery. (Approved by Public Services Committee October 8, 2019) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Garrett out. Motion Passes 9-0. Commissioner Mary Davis Commissioner Ben Hasan Passes ADMINISTRATIVE SERVICES 11. Motion to approve an amendment to the AUGUSTA, GA CODE Section 1-2-13 (Rules of Procedure), Section 2.01.02 to clarify that any voting member of the Commission is permitted to a make a motion at any point, without needing recognition by the Chair, during any public meeting of the Commission, to become effective upon approval. (Approved by the Commission on October 1, 2019 - second reading) Item Action: Approved ORDINANCE_motions_Rules_of_Procedure.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Deny Motion to deny. Commissioner Sammie Sias Dies for lack of Second Motions Motion Text Made By Seconded By Motion Type Motion Result Approve Motion to approve. Mr. Frantom out. Voting No: Commissioner William Fennoy, Commissioner Sammie Sias, Commissioner Dennis Williams. Motion Passes 6-3. Commissioner Marion Williams Commissioner Mary Davis Passes 12. Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist one (1) low to moderate- income homebuyer with down-payment assistance to purchase a home in the Laney Walker Bethlehem Revitalization area. (Approved by Administrative Services Committee October 8, 2019) Item Action: Approved HOME_BUYER_AGREEMENT(2018).pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Garrett out. Motion Passes 9-0. Commissioner Mary Davis Commissioner Ben Hasan Passes 13. Motion to approve replacing Commission's gas allowance with a $500.00 dollar a month car allowance. (Approved by Administrative Services Committee October 8, 2019) Item Action: Approved Comm._Hasan_Comm._Car_Allowance.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Passes Motion to approve. Mr. Garrett out. Motion Passes 9-0. Commissioner Mary Davis Commissioner Ben Hasan 14. Motion to approve recommendations from the Administrative Policies and Procedures Sub-Committee regarding the revised Severance Policy. (Approved by Administrative Services Committee October 8, 2019) Item Action: Approved 9.20.19-_Revised_Severance_Pay_Procedures_SES.doc.pdf 9.20.19-SES_Policy_.pdf 9-20-19_Revused_SES_Pay__Ordinance_Amendment.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Garrett out. Motion Passes 9-0. Commissioner Mary Davis Commissioner Ben Hasan Passes FINANCE 15. Motion to approve asking for a waiver from the fee adjustment in 2019 and adjust the fees in 2020 with the budget calendar. (Approved by Finance Committee October 8, 2019) Item Action: Approved Augusta_Richmond_FY2020_BUD_LTR_01_updated.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Garrett out. Motion Passes 9-0. Commissioner Mary Davis Commissioner Ben Hasan Passes 16. Motion to authorize the preparation of the necessary resolution and documentation in order to issue water and sewerage revenue bonds in an aggregate principal amount not to exceed $21,000,000 (the “Proposed Bonds”) in connection with capital projects supporting the expansion of the Fort Gordon water and sewerage system as described on Exhibit A; to Item Action: Approved authorize Augusta’s financial advisor, Davenport & Company LLC, to prepare and distribute a solicitation for proposals to all financial institutions the financial advisor deems to have an interest; and to bring back to the Commission such resolution and documentation along with a recommendation as to which proposal to accept for final approval. (Approved by Finance Committee October 8, 2019) Exhibit_A_Project_Summary.pdf Projected_21_Million_Loan.pdf Augusta_Utilities_Department_Presentation_March_29_2019.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Garrett out. Motion Passes 9-0. Commissioner Mary Davis Commissioner Ben Hasan Passes ENGINEERING SERVICES 17. Motion to approve award of Bid Item #19-277 to Legacy Water Group, LLC. to construct the Fort Gordon Cross Basin Lift Station and Force Main under the Task Order Program RFQ #18-263 in the amount of $3,086,045.00. (Approved by Engineeering Services Committee October 8, 2019) Item Action: Approved Bid_Item_#19-277_Fort_Gordon_Cross_Basin_LS___FM__-_Director_Memo.pdf Bid_Item_#19-277_Fort_Gordon_Cross_Basin_LS___FM__-_Bid_Tab.pdf Bid_Item_#19-277_Fort_Gordon_Cross_Basin_LS___FM__-_Project_Map.pdf Invitation_to_Bid.pdf 19-277_MPB.pdf Mail_Labels.pdf Compliance_Information.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Garrett out. Motion Passes 9-0. Commissioner Mary Davis Commissioner Ben Hasan Passes 18. Motion to determine that Merrimac Avenue North of Old Ironsides Boulevard, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. (Approved by Engineering Services Committee October 8, 2019) Item Action: Approved Map_-_Merrimac_Ave_North_of_Old_Ironsides_Blvd.pdf Resolution_Merrimac_Avenue.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Garrett out. Motion Passes 9-0. Commissioner Mary Davis Commissioner Ben Hasan Passes 19. Motion to approve the installation of 22 street lights in the Haynes Station Phase 10 development with an annual cost of $6,951.12. Also approve the creation of a new lighting tax district for the 56 lots within Phase 10. Funding is available in Street Lighting budget account #2760416105312310. (Approved by Engineering Services Committee October 8, 2019) Item Action: Approved Haynes_Station_Phase_10_Proposal_(002).pdf Haynes_Station_Phase_10_-_Parcels_List.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Garrett out. Motion Passes 9-0. Commissioner Mary Davis Commissioner Ben Hasan Passes PETITIONS AND COMMUNICATIONS 20. Motion to approve the minutes of the regular meeting of the Augusta Commission held on October 1, 2019 and Special Called Meeting held October 8, 2019. Item Action: Approved Regular_Commission_Meeting_October_1_2019.pdf Called_Commission_Meeting_October_8_2019.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Garrett out. Motion Passes 9-0. Commissioner Mary Davis Commissioner Ben Hasan Passes APPOINTMENT(S) 21. Motion to approve the appointment of Mr. Quincy Jordon to the Housing & Community Development Citizens Advisory Board representing District 4. Item Action: Approved SKM_C65819101010011.pdf Quincy_Jordon.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Garrett out. Motion Passes 9-0. Commissioner Mary Davis Commissioner Ben Hasan Passes ****END CONSENT AGENDA**** AUGUSTA COMMISSION 10/15/2019 AUGUSTA COMMISSION REGULAR AGENDA 10/15/2019 (Items 22-29) PUBLIC SERVICES 22. Accept funding awards from GDOT for: 1) Metropolitan Transportation Planning Services Contract (PI#0016551-PLN) in the amount of $373,763.20. Local match requirement is $93,440.80 2) 2050 Metropolitan Transportation Plan (PI# 0016812-PLN) in the amount of $216,000.00. Local match requirement is $54,000.00 Item Action: Approved 2050_MTP_Contract_Signed_2020.pdf ARTS_PL_Contract_Signed_2020.pdf PR000219.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Frantom out. Motion Passes 9-0. Commissioner Sammie Sias Commissioner Dennis Williams Passes ADMINISTRATIVE SERVICES 23. Discuss Depot Project. (Requested by Commissioner Ben Hasan) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Result Approve Motion to delete this item from the agenda. Commissioner Ben Hasan Commissioner Sammie Sias Passes Mr. Frantom out. Motion Passes 9-0. 24. Discuss/ receive information from Human Resources Department regarding the city's process and procedures relative to Work Place Violence incidents involving city's workforce. (Requested by Commissioner Marion Williams) Item Action: Approved SKM_C65819101018220.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this matter to executive session. Commissioner Bobby Williams Commissioner Ben Hasan No action is taken on this motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve discussing this personnel mattter in executive session at this time. Mr. Frantom, Mr. Garrett and Mr. Sias out. Voting No: Commissioner William Fennoy, Commissioner Dennis Williams. Motion Fails 5-2. Commissioner Marion Williams Commissioner William Fennoy Fails Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this matter to the legal meeting next week. Mr. Commissioner Bobby Williams Commissioner Ben Hasan Passes Frantom, Mr. Garrett and out. Motion Passes 8-0. PUBLIC SAFETY 25. Motion to ask the Fire Chief to pursue all possible avenues to get all three fire stations constructed as scheduled and bring back a report at the Commission meeting. (Regarding the Fire Station Construction funded by SPLOST 7 and motion to approve the award of Bid Item #19-185 to R.W. Allen for the construction of Fire Station #20 for a total contract price of $3,260,075 and to authorize the Mayor to execute the appropriate documents). (Approved by Public Safety Committee October 8, 2019) Item Action: Approved A101-2017_-_Final_-_Station_20.pdf 19-185_ITB.pdf 19-185_TAB.pdf Mandatory_Pre_Bid_Sign_In_Sheet.pdf 19-185_Dept_Recommendation_of_Award.pdf Mail_List_Demandstar___Planholders.pdf Georgia_Procurement_Registry_Vendor_Summary.pdf Compliance_Information.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve allowing the Fire Chief to get the additional funding to construct the Telfair Street fire station from SPLOST 7, approve the award to R. W. Allen to construct Fire Station #20 using SPLOST 7 funding and approve any additional funding from fund balance to execute and complete construction of Station #3. Mr. Frantom and Mr. Commissioner Sammie Sias Commissioner Ben Hasan Passes Garrett out. Motion Passes 8-0. FINANCE 26. Motion to approve the Contribution Agreement between The Georgia Association of Conservation Districts and the Augusta-Richmond County Board of Commissioners. (No recommendation from Finance Committee October 8, 2019) Item Action: Approved GACD_and_Richmond_Agreement2019.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Frantom and Mr. Garrett out. Motion Passes 8-0. Commissioner Dennis Williams Commissioner Ben Hasan Passes 27. Discuss the inadequate advertising for events held at the Augusta Common. (Requested by Commissioner Bill Fennoy) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve asking administration and including the CVB to develop a strategic plan for advertisement and report back to us in 30 days. Mr. Frantom and Mr. Garrett out. Motion Passes 8-0. Commissioner Bobby Williams Commissioner William Fennoy Passes APPOINTMENT(S) 28. Motion to approve the appointment of Ms. Shell Knox Berry to the Economic Development Authority to fill the vacant position previously held by Pat Schaffer effective immediately. (Requested by Commissioner Mary Davis) Item Action: Approved Development_Authority_of_Richmond_County_(Augusta_Economic_Development_Authority__19).pdf SKM_C65819101011400.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Garrett and Mr. Frantom out. Motion Passes 8-0. Commissioner Bobby Williams Commissioner William Fennoy Passes ADMINISTRATOR 29. Presentation of the Proposed Budget for 2020. Item Action: Disapproved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to adjourn and take our books home. Mr. Frantom, Mr. Garrett and Mr. Sias out. Voting No: Commissioner William Fennoy, Commissioner Dennis Williams. Motion Fails 5-2. Commissioner Bobby Williams Commissioner Dennis Williams Fails LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 30. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: None Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 10/15/2019 2:00 PM Attendance 10/8/19 Department: Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 10/15/2019 2:00 PM Invocation Department: Department: Caption:Reverend Dr. J. R. Hatney, Pastor Good Hope Missionary Baptist Church. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 10/15/2019 2:00 PM E911 Director's Award Department: Department: Caption: Congratulations! Director Daniel Dunlap on receiving the 2019 PSAP's (Public Safety Answering Point) Finest Director of the Year Award. (Requested by Commissioner Dennis Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: X commissirin ( Ar/"(aia^l P*r.rA/ur) Public Services Committee Administrative Services Committee Engineering Services Committee Finance Committee Public Safety Committee Contact Information for Individual/?resenter Making the Request: Telephone Nurnber: Fax Number: ?oa -8e1,-4zoe- E-Mail Address: Please send this request form to the following address: Ms. Lena J. Bonner Telephone Number: 706-82l-1820 Clerk of Commission Fax Number: 706-S2l-1838 Room 806 Municipal Building E-Mait Address: lbonner@augustaga.gov 530 Greene Street Augusta, GA 30911 Requests may be faxed" e-mailed or delivered in person and must be received in the Clerk's Office no later than 5:00 p.m. on the Wednesday preceding the Commission or Committee meeting of the following week. A five-minute time limit will be allowed for presentations. Commission meetings are held on the first and third Tuesdays of each month at 2:00 p.m. Committee meetings are held on the second and last Mondays of each month from 12:30 to 3:30 p.m. AGENDA TTEM REQUEST FORM CommissioniCommittee: (Please check one) *rb 6,n / Caption/Topic of Discussion to be placed on the Agenda: r1'o*t ol /4< Lena Bonner From: Sent: To: Cc: Subject: Attachments: Admin <Ad min@augustaarts.com > Wednesday, October 02, 20L9 11:05 AM Lena Bonner Admin IEXTERNALI l0 /L5 /2020 Delegation Presentation Req uest 1038_001.pdf Begin forwarded message: From : scans@augustaarts.com Subject: Attached Image Date: October 2,2019 at I 0:58:15 AM EDT To: "admin" (admin@augustaarts.com> INOTICE: This message originated outside of the City of Augusta's mail system -- DO NOT CLICK on links, open attachments or respond to requests for information unless you are sure the content is safe.l Commission Meeting Agenda 10/15/2019 2:00 PM Greater Augusta Arts city grant recipients Department: Department: Caption:Ms. Brenda Durant, Executive Director Greater Augusta Arts Council regarding presentation of city grant recipients. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 10/15/2019 2:00 PM Rev. Victor R. Thomas Department: Department: Caption:Rev. Victor R. Thomas, Pastor Greater Mt. Canan Baptist Church regarding residential development in the Sandhill Community. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 10/15/2019 2:00 PM Green Demand Career Initiative partnership Department: Department: Caption:Mr. Danny Scott regarding a proposal in association with National Apprenticeship Week to eliminate Tire Blight and reduce illegal dumps through Green Demand Career Initiative Partnership. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 10/15/2019 2:00 PM Final Plat Mayo Place Townhomes Department:Planning and Development Department:Planning and Development Caption: FINAL PLAT – MAYO PLACE TOWNHOMES – S-899 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Southern Partners, on behalf of Porter Fleming, to approve the final plat for Mayo Place Townhomes. This residential development is located on Elizabeth Court and contains 4 lots. Tax Map 006-0-010-00-0. (Project under performance bond) DISTRICT 7 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 10/15/2019 2:00 PM Z-19-39 Department:Planning and Development Department:Planning and Development Caption: Z-19-39 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Crowell & Co. Inc., on behalf of 0890967 B. C. Ltd., requesting a change of zoning from Zone A (Agriculture) to Zone R-1C (One-family Residential) affecting property containing approximately 13.10 acres and known as 2395 Gordon Highway. Tax Map 067-0- 001-00-0. DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 10/15/2019 2:00 PM Z-19-42 Department:Planning and Development Department:Planning and Development Caption: Z-19-42 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Nadine R. Pulling requesting a Special Exception to establish a Family Personal CareHome up to 6 residents per Section 26-1(H) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 0.26 on property known as 2503 W. Kensington Drive. Tax Map 107-0-265-00-0 DISTRICT 5 1. The home shall be staffed on a 7-day, 24- hour basis. 2. The home shall be limited to 4 residents total with staff coming in shifts. Any live-in staff will be counted towards the maximum occupancy of 4 residents. 3. Any changes in the definition of the use, nature of the clientele or increase in numbers of occupants shall require another Special Exception. 4. The applicant must receive and maintain a City of Augusta business license and a license with the State of Georgia. Proof of compliance with the minimum requirements of Chapter 111.8-62.01 of the O.C.G.A must be provided, and the applicant must provide annual fire department inspection reports. 5. All requirements must be met within six (6) months of approval of the Special Exception, or the Special Exception is void. 6. If wheelchair bound persons reside in the residence all 2010 ADA Standards for Accessible Design requirements must be met, including but not limited to: · All doorways must be at least 3 feet wide. · At least one bathroom that permits a wheelchair dependent person to use all bathroom facilities unimpeded. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 10/15/2019 2:00 PM Z-19-43 Department:Planning and Development Department:Planning and Development Caption: Z-19-43 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Kirk S. Laney, on behalf of Dixon Airline Recycling & Disposal LLC, requesting a Special Exception to establish an Inert Fill Area and a Construction and Demolition Landfill per Section 24-2-18 and of the Comprehensive Zoning Ordinance for Augusta, Georgia and amend conditions from Z-18-31 affecting property containing approximately 52 acres of the total 150.76 acres and known as part of 1710 Dixon Airline Road. Part of Tax Map 145-0-033-00-0 DISTRICT 6 1. Approval be granted for a Construction and Demolition Landfill and an Inert Landfill on approximately 51.9 acres of land designated as “Proposed C&D-Inert Landfill with C&D-Inert Waste Recycling” as delineated on the Conceptual Site Plan submitted with the Special Exception application and which is located entirely east of the power transmission lines and easement and which is also currently zoned HI (Heavy Industrial). Those areas previously zoned by Special Exception (Z-18-31) in 2018 - approximately 3.16 acre area for recycling of concrete product, an approximately 2.99 acre area for the recycling of asphalt product and an approximately 3.35 acre area for the recycling of land clearing wood debris product for a total of 9.5 acres of recycling area will be included in this Special Exception and will remain areas for recycling; 2. An inspection by the City of Augusta and an inspection by the Georgia EPD must be conducted on the overall site and any deficiencies found on the subject property must be corrected or remedied prior to a business license being issued by the City of Augusta for any and all operations on the site; 3. The cemetery on the property needs to be clearly delineated on any and all site plans, plats or depictions of the site, the required cemetery buffer needs to be verified, and the cemetery and the required buffer need to be adequately fenced to prevent encroachment by any of the inert fill and construction and demolition fill and / or inert landfill or construction and demolition landfill activities and operations, should the cemetery be located in any of, or close by to any of, these areas; 4. A 200’ buffer similar to the one shown on the Conceptual Site Plan submitted with the Special Exception application must be enforced between the proposed inert landfill and Construction and Demolition landfill operations and the existing residential structures and also be enforced against the existing exterior boundaries of the subject property. In no case, shall an undisturbed buffer be reduced below 200 feet in width against the adjoining residential lots. 5. An annual inspection, as part of the annual business license renewal, shall be conducted by Augusta Code Enforcement inspectors to ensure compliance with all provisions of this zoning action and the previous zoning action for recycling (Z-18-31). 7. Should the Inert landfill and Construction and Demolition Landfill activities and operations on the site cease, change in scope of work, or change in size, a new Special Exception will have to be applied for prior to start of any future operation (other than the areas previously approved by Special Exception, in the specified areas, as part of Z-18-31) within this area. 8. The owner must maintain the proper permitting from EPD and DNR for any and all activities and operations on the subject property, including the 9.5 acres approved under Special Exception (Z-18-31) for the recycling areas. 9. The Site Plan for the Construction and Demolition Landfill and Inert Landfill must comply with all local, State and Federal laws, ordinances and regulations in effect at the time of development. 10. All Construction and Demolition Landfill and Inert Landfill activities and operations must be performed during the normal business hours of 6:00 am to 5:00 pm. 11. A Business License will be required prior to the start of any Construction and Demolition Landfill and Inert Landfill activities and operations. Permitting by the State for Construction and Demolition Landfill and Inert Landfill activities and operations will be required prior to the issuance of a Business License. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 10/15/2019 2:00 PM Z-19-45 Department:Planning and Development Department:Planning and Development Caption: Z-19-45 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by John P. Hitchcock requesting a change of zoning from Zone R-1C (One-family Residential) to Zone B-1 (Neighborhood Business) affecting property containing 0.18 acres and known as 622 Crawford Avenue. Tax Map 035-4- 081-00-0 DISTRICT 1 1. Should the market cease to operate the property shall revert to the current R-1C zone and uses. 2. The structure must comply with all applicable building codes. 3. The site must comply with all applicable site plan regulations. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 10/15/2019 2:00 PM Z-19-46 Department:Planning and Development Department:Planning and Development Caption: Z-19-46 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Cranston Engineering Group, on behalf of MEM Real Estate LLC, requesting a change of zoning from Zone A (Agriculture) to Zone R-3B (Multiple-family Residential) affecting property containing approximately 27.4 acres and known as 1304 Flowing Wells Road. Tax Map 029-0-045-00-0 DISTRICT 3 1. If this project does not materialize within one year from approval, the tract of land will revert back to Agriculture zoning. 2. This approval is for no more than 462 (17units/acre) acres, no less than 762 parking spaces, three (3) stories and shall substantially comply with the submitted plan. 3. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 10/15/2019 2:00 PM Z-19-47 Department:Planning and Development Department:Planning and Development Caption: Z-19-47 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below a petition by Trotter General LLC, on behalf of Melvin Barton Properties, requesting a change of zoning from Zone B-1 (Neighborhood Business) and R-3C (Multiple-family Residential) to Zone B-1 (Neighborhood Business) affecting property containing 2.26 acres and known as 1710 M. L. King Jr. Boulevard. Tax Map 059-3-329-00-0 DISTRICT 2 1. This approval is to construct approximately 7,500 sq. ft. building with accompanying 30 parking spaces and will substantially comply with the proposed plan. 2. This project shall comply with all development standards and regulations set forth by the City of Augusta, GA. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 10/15/2019 2:00 PM ZA-R-257 Department:Planning and Development Department:Planning and Development Caption: ZA-R-257 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend the Comprehensive Zoning Ordinance for Augusta Georgia by amending Section 2 – Definitions to remove the “no restaurant component” from the definition of Micro Brewery, Nano Brewery, Nano Distillery, Pico Brewery and Pico Distillery. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 10/15/2019 2:00 PM Change Order #1 Southeast Site Services- Electrical Vault Building Bid #18-244A Department:Augusta Regional Airport Department:Augusta Regional Airport Caption:Motion to approve the Change Order #1 to the contract with Southeast Site Services for Electrical Vault Building Original Bid #18-244A in the amount of $154,234.70. (Approved by Public Services Committee October 8, 2019) Background: The original scope of work provides for the construction of a new Electrical Vault Building on the airside of the Augusta Regional Airport, which is currently being performed by Southeast Site Services for a contracted amount of $1,640,825.00. This Change Order #1 to the Contract modifies the original construction costs, and construction methods and quantities due to modifications to the following: Adjustments: Installation of a Fire Hydrant Revised Quantities: Additional direct bore Additional 12-strand cable Reduction of 24-strand cable Additional no. 8 5kV cable Additional counterpoise Additional 600V cable Additional 1W-2” conduit Analysis:After the city review of the drawings and design for the building, it was determined that a fire hydrant and water line be installed in the vicinity of the new building as per fire safety codes. The General Contractor, Mead & Hunt, and Airport worked with the FAA to have this change added and approved for this Project Financial Impact:$154,234.70 with reimbursement at the end of the project by the FAA. Alternatives:to Deny Recommendation:Aviation Commission recommends approval of Change Order #1 to the Southeast Site Services Contract in the amount of $154,234.70. Funds are Available in the Following Accounts: 551081306-5413120 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 10/15/2019 2:00 PM Resolution of Support for a State Veterans Cemetery Department: Department: Caption:Motion to approve a Resolution in support of a State Veterans Cemetery. (Approved by Public Services Committee October 8, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 10/15/2019 2:00 PM Accept funding awards from the Georgia Deaprtment of Transportation (GDOT) for Planning Services and the Metropolitan Transportation Plan Update (MTP) Department:Planning and Development Department:Planning and Development Caption:Accept funding awards from GDOT for: 1) Metropolitan Transportation Planning Services Contract (PI#0016551-PLN) in the amount of $373,763.20. Local match requirement is $93,440.80 2) 2050 Metropolitan Transportation Plan (PI# 0016812-PLN) in the amount of $216,000.00. Local match requirement is $54,000.00 Background:The Augusta Planning and Development Department serves as the lead agency for the Metropolitan Planning Organization (MPO), the local MPO is titled Augusta Regional Transportation Study (ARTS). Every fiscal year the department receives funds in order to complete transportation related activities, studies and projects that benefit Richmond, Columbia, Aiken and Edgefield County. Typically the projects are funded based on an 80/20 split, with GDOT providing the 80% and the MPO Partners providing the 20%. Analysis: Financial Impact:Projects are funded based on an 80/20 split, with GDOT providing the 80% and the MPO Partners involved per project providing the 20% match. Alternatives: Recommendation: Funds are Available in the Following Accounts: 1) Metropolitan Transportation Planning Services Contract (PI#0016551-PLN) in the amount of $373,763.20. Local match requirement is $93,440.80 2) 2050 Metropolitan Transportation Plan (PI# 0016812-PLN) in the amount of $216,000.00. Local match requirement is $54,000.00 REVIEWED AND APPROVED BY: ORDINANCE NO. __________________ AN ORDINANCE TO AMEND AUGUSTA, GA CODE SECTION 1-2-13 (RULES OF PROCEDURE) TO ALLOW ANY VOTING MEMBER OF THE AUGUSTA COMMISSION TO MAKE A MOTION AT ANY POINT WITHOUT BEING RECOGNIZED BY THE CHAIR; AND FOR OTHER PURPOSES. WHEREAS, AUGUSTA, GA CODE Section 1-2-13 (Rules of Procedure) addresses the rules of procedures and processes for conducting public meetings of the Augusta Commission (“Commission”); and WHEREAS, the Commission may amend its Rules of Procedure at any time; and WHEREAS, the Commission deems that every voting member of the Augusta Commission shall have the opportunity to make a motion, at any time, during a public meeting and such motions shall be governed by the Commission’s Rules of Procedure; and WHEREAS, the Commission desires to amend AUGUSTA, GA CODE Section 1-2-13 (Rules of Procedure), Section 2.01.02 so that any voting member of the Commission is permitted to a make a motion at any point without needing recognition by the Chair, during any public meeting of the Commission. . THE AUGUSTA, GEORGIA COMMISSION hereby ordains as follows: SECTION 1. Augusta, GA Code Section 1-2-13 (Rules of Procedure), as re-adopted by the Commission on July 10, 2007, is hereby amended as set forth in the attached “Exhibit A.” Augusta, GA Code Section 1-2-13, Section 2.01.02 is amended and shall read as follows: 2.01.02 All Commissioners must conduct themselves in a professional and respectful manner. All remarks should be directed to the Chairman-Mayor and not to individual Commissioners, staff or citizens in attendance. Personal remarks are inappropriate. A Commissioner may not speak at a meeting until he or she has been recognized by the Chairman-Mayor unless speaking to make a motion. Any voting member (i.e., Commissioner) can make a motion at any point without needing recognition by the chair. All comments made by a Commissioner shall address the motion that is being discussed. SECTION 2. This ordinance and the incorporated amendment shall be effective upon adoption by the Augusta Commission and shall be made a part of the Augusta Code of Ordinances in accordance with applicable laws. SECTION 3. The sections, paragraphs, sentences, clause and phrases of this ordinance are severable. Should any provision of this ordinance be rendered invalid by a court of law, the remaining provisions shall continue in force and effect until amended or repeal by action of the Commission. SECTION 4. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this ____ day of _______________, 2019. ______________________________ Hardie Davis, Jr. As its Mayor Attest: ________________________________ Lena J. Bonner, Clerk of Commission 1st Reading:______________________ 2nd Reading:______________________ “Exhibit A” RULES OF PROCEDURE for the AUGUSTA, GEORGIA COMMISSION CONTENTS Section 1.01 Meeting- Time and place; Committees Section 1.01.01 Regular, Meetings, Special Meetings, Committee Meetings Section 1.01.02 Adjourned Meetings Section 1.01.03 Executive Session Meetings Section 1.02 Quorum Section 1.03 Chairman-Mayor Section 1.04 Vice Chairman-Mayor Pro Tempore Section 1.05 Absence of Chairman-Mayor and Vice Chairman-Mayor Pro Tempore Section 1.06 Minutes Section 1.06.01 Content of Minutes Section 1.06.02 Approval of Minutes Section 1.07 Regular Agenda Section 1.08 Consent Agenda Section 1.08.01 Voting on Consent Agenda Section 1.08.02 Non-agenda Items Section 1.09.01 Voting Section 1.09.02 Roll Call Vote Section 1.09.03 Voting “en gross” Section 1.09.04 Discussion Following Vote Section 1.09.05 Tie Votes Section 1.10 Public Participation in Commission Meetings Section 1.11 Appointments by the Commission Section 2.00 Decorum of Debate Section 2.01 Adherence to Agenda Section 2.02 Discussion of the Issue Section 2.03 Call to Order, Remarks Section 2.04 Discussion Through the Chair Section 2.05 Disruptions Section 2.06 Call to Order, Action Section 2.07 Call “Out of Order” Section 3.00 Procedure in Meetings Section 3.01 Motions Section 3.01.01 Motions in General Section 3.01.02 Divide the Motion Section 3.01.03 Discuss by Paragraphs Section 3.01.04 Withdrawal of Motion Section 3.01.05 Considered en Gross Section 3.01.06 “Filling in the Blank” Section 3.02 Main Motions Section 3.03 Ranking of Motions Section 3.04 Subsidiary Motions Section 3.01.01 Postpone Indefinitely Section 3.04.02 Amend Section 3.04.03 Refer to a Committee Section 3.04.04 Postpone to a time Certain Section 3.04.05 Limit or Extend Limits of Debate Section 3.04.06 Vote Immediately Section 3.04.07 Lay on the Table Section 3.05 Privileged Motions Section 3.05.01 Question of Privilege Section 3.05.02 Recess Section 3.05.03 Adjourn Section 3.06 Incidental Motions Section 3.06.01 Appeal Section 3.06.02 Parliamentary Inquiry Section 3.06.03 Point of Order Section 3.06.04 Point of Information Section 3.07 Supplementary Main Motions Section 3.07.01 Reconsider Section 3.07.02 Rescind Section 3.07.03 Resume Consideration Section 4.00 Actions of the Commission Section 4.01 Ordinances and Resolutions Section 4.02 Signing, Authentication, and Records Section 4.03 Publication of Ordinances, Notices, etc. Section 5.00 Parliamentarian Section 6.00 Parliamentary Authority Section 7.00 Amendments APPENDIX Parliamentary Definitions OPERATIONAL PROCEDURE 1.01 MEETING-Time and place; committees. 1.01.01 Except for the months of April and July, Regular Commission meetings shall be held on the first and third Tuesday of each month at 2:00 p.m. in the Commission Chambers on the second floor of the Municipal Building. Except as otherwise provided by law, all meetings of the Commission shall be public meetings. 1.01.01(a) The first meeting in April of each year shall be held on the last week of the preceding March. 1.01.01(b) The first meeting in July of each year shall be held on the last week of the preceding June. 1.01.02 Regular Commission meetings for Executive Session matters and matters requiring urgent approval shall be held on the second and last Tuesday of every month at 11:00 a.m. in the Commission Chambers on the second floor of the Municipal Building. 1.01.02(a) Executive Session meetings shall be conducted in accordance with the Georgia Open Meetings Act. 1.01.03 Except for the months of April and July, all regular committee meetings shall be held on the second and last Tuesday of every month in the Lee N. Beard Commission Chamber beginning at 1:00 p.m. with the Public Services Committee starting first every time followed by an alphabetic rotation of the following committees Administrative Services, Engineering Services, Finance, Public Safety on a two-month rotation cycle. 1.01.03(a) The last committee meetings in March of each year shall be cancelled and all items on such committees shall be forwarded to the last Commission meeting in March. 1.01.03(b) The last committee meetings in June of each year shall be cancelled and all items on such committees shall be forwarded to the last Commission meeting in June. 1.01.04 Other called meetings of the Commission and Committees and the subject, dates and time of these meetings may be scheduled as needed and notification of such meetings shall be provided to the public in advance as required by law. 1.01.05 If there is a necessity to change the time and date of the regular meeting of the Commission or Committees or of any specially called meetings or any executive session meeting, this shall be done by request of the Mayor or a majority of the members of the Commission, provided a majority of the Commissioners can attend the meeting which shall be held on a different day. Notice of the time and date change shall be provided to the Mayor and Commission. 1.01.06 The Commission may hold such additional meetings as shall be deemed necessary when called by the Mayor or a majority of the members of the Commission, provided all members shall have been notified at least twenty-four (24) hours in advance of the special meeting. Provided, further, that a majority of the Commission may convene the same in extraordinary session for emergency business, such a natural disaster or civic disturbance, whenever in their judgment it may be necessary. 1.01.07 An adjourned meeting is a continuation of the meeting immediately preceding, whether a regular or special meeting. 1.01.07(a) If a scheduled meeting of the Commission is not completed due to time constraints or emergency, the meeting shall be adjourned to the following day or to a specific day scheduled by the Commission to allow for the completion of pending business. 1.01.07(b) In an adjourned meeting (regular or special), only business which would have been proper to consider at the immediately preceding meeting may be considered and acted upon at the adjourned meeting. 1.01.07(c) Adjourned meetings resume business under the same rules, limitations and rights as the immediately preceding meeting. 1.01.08Any action taken at any committee meeting (other than to postpone the agenda item to the next, or a future, committee meeting) shall be placed on the agenda of the regular meeting, regular called meeting, or special meeting of the full Commission for approval of the action of the committee. In the event there is no quorum at a committee, all such items on such agenda shall be placed on the agenda of the next regular meeting of the full Commission. 1.02 QUORUM 1.02.01 Seven (7) members of the Commission shall constitute a quorum for any meeting of the Augusta, Georgia Commission. 1.02.02 If a quorum is not present thirty (30) minutes following the scheduled hour for convening the meeting, the Chairman-Mayor or the Vice Chairman-Mayor Pro Tempore, or in their absence, the Administrator (or his/her designee), may adjourn the meeting until the next day. By unanimous consent of those Commissioners present, the meeting may be adjourned to another hour and day. 1.02.03 If during the meeting there ceases to be a quorum, all business must stop except that the Commission, by majority vote to be recorded in the minutes (naming those present at the time of the vote) may: l.02.03(a) fix another day at which to reconvene; l.02.03(b) adjourn and return at the next regular meeting; l.02.03(c) recess to determine if a quorum will be present within a short period of time. 1.03 Chairman-Mayor. 1.03.01 The Chairman-Mayor shall have the rights and privileges of the other Commissioners with respect to debate, but shall have the right (but is not obliged) to vote on any matter (excluding appointment of any Commissioner to a committee and excluding voting as a member of any Committee as provided in the Consolidation Act) only to break a tie or to create a tie. Additionally, his/her duties during meetings shall include: 1.03.01(a) presiding over meetings of the Commission; 1.03.01(b) calling the meeting to order at the scheduled hour; 1.03.01(c) determining that a quorum is present; 1.03.01(d) preserving decorum and order at all meetings, 1.03.01(e) making the Commissioners aware of the substance of each motion; 1.03.01(f) calling for each vote; 1.03.01(g) announcing the results of each vote; 1.03.01(h) calling for a recess at such times as deemed advisable. 1.03.02 The Chairman-Mayor shall exercise such other duties as prescribed in Consolidation Act or by ordinance. 1.04 Vice Chairman-Mayor Pro Tempore. A Vice Chairman-Mayor Pro Tempore shall be elected from among the district Commissioners at the first regular meeting in January of each odd- numbered year as provided in the Consolidation Act. The Vice Chairman-Mayor Pro Tempore shall serve for a period of two years and shall have all rights, privileges and duties of the chair in the absence of the chair (excluding the right to vote to create or break a tie), and in addition shall have the right to make motions and vote on any issue, including matters coming before any Committee of which he is a member. The Vice Chairman-Mayor Pro Tempore may succeed himself/herself, subject to the two consecutive term limitation contained in the Consolidation Act. 1.05 Absence of Chairman-Mayor and Vice Chairman-Mayor Pro Tempore. In the absence of the Chairman-Mayor and Vice Chairman-Mayor Pro Tempore, the Administrator shall determine whether a quorum is present. If a quorum is present, the Administrator shall call for the election of a temporary chair. The temporary chair shall preside over that meeting or until the conclusion of the business immediately pending at the time the Chairman-Mayor or Vice Chairman-Mayor Pro Tempore arrives. 1.06 Minutes. 1.06.01 All actions of the Commission, except for actions described in O.C.G.A. § 50-14- 3 and § 50-14-4, (or as these sections may be amended from time to time), shall be accurately recorded by the Clerk (or his/her designee) in the minutes which minutes shall include: 1.06.01(a) all main motions, exactly as worded when adopted (including amendments or stipulations); 1.06.01(b) the name of the maker of all important motions; 1.06.01(c) disposition of all main motions, Whether 1.06.01(c)(l) adopted; l.06.01(c)(2) defeated; l.06.01(c)(3) referred to committee or to staff for further information or recommendations; l.06.01(c)(4) held until a definite time; l.06.01(c)(5) the vote of each Commissioner; and l.06.0l(c)(6) comments of Commissioners verbatim. 1.06.02 The minutes of meetings of the Commission shall, at a minimum, briefly describe all statements made and shall record the actions taken by the Commission. Any statement shall be recorded in full at the request of a member of the Commission. A member of the Commission may incorporate an additional statement when the minutes are read. The minutes shall be read before they are approved as soon as is possible or feasible but in no case later than the next regular meeting of the Commission. 1.06.03 The responsibility for correcting and approving the minutes shall be vested only in the members of the Commission. The minutes of each meeting shall indicate their subsequent approval/ correction. The minutes may be corrected whenever an error is noticed upon approval of the Commission regardless of the time which has elapsed since recording of the minutes. 1.06.04 The minutes shall be attested to by the Clerk or his/her designee. 1.07 Regular Agenda. 1.07.01 All agenda items shall include all supporting documentation and such shall be submitted to the Clerk for inclusion on the agenda for all meetings of the Commission. 1.07.02 Subject to the limitation of Rule 1.07.08, the Administrator, any elected official and any member of the Commission shall have the right to have an item placed on the regular agenda of the Commission provided said item is submitted to the Clerk of Commission no later than 9:00 a.m. on the Thursday prior to the Tuesday of the regular Commission meeting or any regular Committee meeting. An item may be added to the regular agenda after the 9:00 a.m. Thursday deadline with the unanimous consent of the commission members in attendance. Unanimous consent of the committee members present shall be required to add and item to a committee agenda after the 9:00 a.m. Thursday deadline. 1.07.03 The Clerk shall be responsible for assembling the agenda and distributing it to all Commissioners no later than Friday in advance of the scheduled meeting. 1.07.04 An item may be removed from the agenda after 9:00 a.m. on the Thursday prior to the Tuesday of the regular Commission meeting with unanimous approval of the members of the Commission attending the regular meeting. 1.07.05 An item may be removed from the agenda prior to 9:00 a.m. on the Thursday prior to the Tuesday of the regular Commission meeting upon the request of the individual who was responsible for placing the item on the agenda. 1.07.06 No item pertaining to alcoholic beverage application shall be placed on the agenda within one (1) year from the date of the denial of the application by the Commission. 1.07.07 No item pertaining to zoning shall be placed on the agenda for the same zoning classification within one (1) year from the date of the denial of the application by the Commission. 1.07.08 If an item has appeared on the Commission Agenda and been defeated, or if no action is taken on an item, it shall not be considered again by the Commission until it has been discussed at the committee level. 1.08 Consent Agenda. 1.08.01 All items contained in the consent agenda may be voted on en gross. Prior to the vote on the consent agenda, any Commissioner may withdraw an item from the consent agenda so that it shall be voted on individually. 1.08.02 A non-agenda item shall be defined as that which is deemed by a Commissioner to require urgent attention, but which has not been placed on the published agenda. 1.08.02(a) If a Commissioner requests that a non-agenda item be added to the consent agenda, he/she must provide the specific item, and the reasons immediate attention is required, to the Commission. 1.08.02(b) The unanimous consent of the Commissioners present at the meeting shall be required to add an item to the consent agenda. 1.09 Voting. 1.09.01 All votes shall be taken by raised hand, except those which the chair handles through unanimous consent (i.e., "If there are no objections ... "), and unless there is a request for a roll-call vote. A single objection will require that a counted vote be taken. An affirmative vote of at least six (6) members of the Commission shall be required to adopt a motion, except where otherwise indicated. 1.09.02 Any Commissioner shall have the right to request a roll call vote on any issue, in which event the chair shall direct the Clerk to call the roll in alphabetical order, except that the Chairman-Mayor's name shall be called last and only when his vote will create or break a tie. As each Commissioner's name is called, such Commissioner shall vote either "yes" or "no" to the question presented. To verify the vote and to correct possible errors, the Clerk repeats the vote after each member responds to his name. At the conclusion of the roll call, the Chairman-Mayor can ask if anyone entered the room after his name was called. Changes of the vote are also permitted before the result is announced. 1.09.03 When an entire agenda "tab" has been moved to be voted upon by an en gross vote (see Section 3.01.05 herein), a Commissioner may, without discussion state that he/she is voting in the affirmative on all of the agenda items on that "tab" except certain ones which he/she will name by number. In such cases, the votes of the Commissioner(s) will be recorded as negative for the items named, unless the Commissioner abstains as provided in Section 1.09.06. 1.09.04 If a motion has been voted on without discussion and a Commissioner feels that it is necessary to explain his/her vote, he/she may have no more than one minute to give public reasons for his/her vote. The chair will not allow the Commissioner to repeat discussion that has already taken place at the same meeting, however. 1.09.05 A tie vote shall cause all procedural motions to be defeated. A tie vote on a main motion shall keep the motion as pending before the Commission and the motion shall be rescheduled for another time; Provided, however, the Chairman-Mayor shall have the right to vote to create or break a tie. 1.10 Public Participation in Commission Meetings. 1.10.01 Persons wishing to address the Commission shall do so during the Public Comment portion of the agenda. 1.10.02 Subject to the limitations provided for herein, speakers will be allowed to appear before the Commission at the public comment session prior to the regular agenda with each speaker allotted a maximum of five (5) minutes for their presentation. 1.10.02(a) Persons seeking to complain about the performance or lack thereof of an employee of Augusta, Georgia shall submit such requests to the Administrator for resolution. Such requests for public comment will not be heard by the Commission or any committee. 1.10.02(b) Persons or businesses seeking to do business with Augusta, Georgia shall submit such requests to the Administrator for consideration in accordance with the requirements of the Procurement Code. Requests to make presentations for products or services will not be heard by the Commission or any committee except as permitted by the Procurement Code. 1.10.03 Each speaker must submit a request in writing, including his/her address, which will state the topic of discussion, to the Clerk's office no later than 9:00 a.m. on the Thursday preceding the next regularly scheduled Commission. l.10.04 An extension of the five (5) minute limit per person may be granted upon the affirmative vote of six (6) members of the Commission. 1.10.05 If deemed advisable by the Chairman- Mayor, a written response to a speaker may be provided by the appropriate County staff within thirty (30) days. The Commission may respond verbally at the completion of any speaker's presentation. 1.10.06 After each individual speaker's remarks have concluded, the Chairman Mayor may, but shall not be required to, briefly respond, either personally or through another member of the Commission whom the Chairman-Mayor shall designate. In addition, when a request for special action or a grievance has been heard the matter will be referred to the Administrator (or his/her designee) who will prepare a response to the matter. If necessary, action on the matter for consideration of the Commission will be placed on the agenda for the second regular meeting following the date of the comment. 1.10.07 No speaker will be allowed to return on public comment on the same issue within a period of ninety (90) days; however a speaker may return on another issue following the policy and procedure. 1.10.08 All speakers, other than salaried members of the Augusta, Georgia staff, shall address the Commission in the following manner: l.10.08(a) Stating name and address (address is required only if individual has not previously provided address to Clerk). l.10.08(b) Stating whether he/she is speaking for himself/herself or for another; l.10.08(c) Stating if he/she represents an organization and whether he/she is being compensated by the organization for whom he/she speaks; l.10.08(d) Stating whether he/she or any member of his/her immediate family has a personal interest in the pending matter. l.10.08(e) Stating his/her comments. 1.10.09 All remarks shall be to the Commission as a body and addressed through the chair. Remarks shall not be made to a particular Commissioner. 1.10.10 Questions from Commissioners, the Administrator, and/or the Augusta Richmond County Attorney may be made for clarification. However, no person shall be permitted to enter into any discussion, either directly or through a member of the Commission, without permission of the chair. 1.10.11 All remarks must be related to the issue on which the speaker has requested to be heard. No person shall be allowed to make impertinent, derogatory, offensive or slanderous remarks while addressing the Commission. 1.10.11(a) A person may be barred from further speaking before the Commission in that meeting if his/her conduct is deemed "out of order"; 1.10.11(b) Once barred for improper conduct, a speaker shall not be permitted to continue or again address the Commission in that meeting unless a majority vote of the Commission allows; 1.10.11(c) In the event a speaker who is barred fails for improper conduct to obey the ruling, the chair may take such action as is deemed appropriate, including the removal of such person from the assembly; 1.10.11l(d) The Commission may bar a person from addressing Commission meetings for up to sixty (60) days for improper conduct. A person barred by the Commission for this period may request a hearing by written request to the chair, which request shall state the reason(s) for a reversal of the decision. All requests for hearings shall be placed on the agenda and heard by the Commission. An affirmative vote of six (6) members of the Commission shall be required to overturn the previous decision to bar the persons. 1.10.11(e) If not otherwise recognized by the Chair, upon motion and the affirmative vote of six (6) members of the Commission, the Commission may allow public comment on an agenda item at the time the item is being considered by the Commission. These comments must be limited to the subject that is being debated. Members of the public may speak for five minutes and may only speak once. These limits can be waived by the affirmative vote of six (6) members of the Commission. 1.10.11(f) The Commission may schedule public hearings for the purpose of soliciting public comment on any subject of interest to the Commission. Hearings may be held immediately prior to or following a meeting of the Commission or at such other places and times as the Commission may determine. No official action shall be taken at any such public hearing. 1.11 Appointments by the Commission. 1.11.01 Appointments shall be made as necessary. When it is has been determined, by the Consolidation Act or other rule or manner, that it is the "right" or "turn" of a particular Commissioner to nominate a candidate for a position, such nominee must be elected by a majority of the Commission. If any nominee, however nominated, fails to receive a majority vote, alternate candidate(s) may be nominated until the position is filled by majority vote. 1.11.02 Any appointment to fill an expired or a new term on any board or commission, which appointment is made by the Commission, shall not have less than six (6) votes of approval. 2.00 Decorum of Debate. The following practices shall be followed in debate on motions and matters presented to the Commission. 2.01 Adherence to Agenda. 2.01.01 In discussion, the remarks made by the Commissioners shall be confined to the motion or matters immediately before the Commission. 2.01.02 All Commissioners must conduct themselves in a professional and respectful manner. All remarks should be directed to the Chairman-Mayor and not to individual Commissioners, staff or citizens in attendance. Personal remarks are inappropriate. A Commissioner may not speak at a meeting until he or she has been recognized by the Chairman-Mayor unless speaking to make a motion. Any voting member (i.e., Commissioner) can make a motion at any point without needing recognition by the chair. All comments made by a Commissioner shall address the motion that is being discussed. 2.01.03 During these remarks a Commissioner must observe the same rules of decorum as those set forth in Section 2.02 below, and may be called to order by the Chairman-Mayor or another Commissioner if there is a breach of those rules. 2.01.04 A Commissioner may not interrogate another Commissioner, staff or citizens. No one shall attempt to enter into discussion with a Commissioner who has chosen to avail himself/herself of this opportunity to share his/her opinions with the public. 2.02 Discussion of the Issue. In discussion, a Commissioner may condemn the nature of likely consequences of the proposed measure in strong terms, but must avoid a discussion of personalities, and under no circumstances may he/she attack or question the motives of another Commissioner or staff. The issue, and not a person, shall be the item under discussion. Any Commissioner wishing to discuss an issue shall be allowed to do so; however, discussion of any particular issue by any particular Commissioner shall be limited to two (2) minutes of discussion and one (1) minute of rebuttal, unless debate is extended by the chair or by motion as provided in Section 3.04.05 hereof. 2.03 Call to Order, Remarks. The chair shall immediately call as "out of order" any remarks made outside the issue being addressed. Additionally, another Commissioner may call this breach of procedure to the attention of the chair and other Commissioners. In either case, the speaking Commissioner shall be required to continue with his/her remarks confined to the issue. 2.04 Discussion Through the Chair. All discussion shall be made through the chair, and one Commissioner may not interrogate another Commissioner or person speaking from the public except through the chair (or with the permission of the chair). 2.05 Disruptions. During discussion or voting, no Commissioner shall disturb the other Commissioners in any way that may be considered disruptive to the proceedings or that may hamper the transaction of business by the Commission. 2.06 Call to Order, Action. The chair may rule as "out of order" any action deemed inappropriate or dilatory and may interrupt a speaker for reasons deemed necessary by the chair. The Chairman- Mayor shall say, "Commissioner/speaker, those remarks are out of order. Please cease this line of comment and make appropriate comment to the issue. 2.07 Call of "Out Of Order". 2.07.01 If a member of the Commission refuses to comply with these Rules of Procedure the following procedure shall be used: 2.07.0l(a) The Commissioner shall be "called to order" by the chair, who shall say, "Commissioner ______ [using name], you are now out of order. If you persist a reprimand will be entered into the record." 2.07.0l(b) If a Commissioner defies the ruling of the chair, the Chairman Mayor shall state, "Commissioner, you are personally out of order. Let the record indicate a reprimand against Commissioner ____________Commissioner ____________, you have a right at this time to appeal the ruling of the chair by asking that a roll call vote of the Commissioners present be taken and a statement by each Commissioner be recorded as to why he/she is for or against the ruling of the chair. A majority vote of the members of the Commission present shall govern." 3.00 Procedure in Meetings. 3.01 Motions. 3.01.01 In order for the Commission to take any official action on any subject, a Commissioner must propose a Main Motion or there must be a Recommended Main Motion, as provided in Section 3.01.02(a). A proposed Main Motion must be seconded before there will be discussion on the motion. A second does not require the Commissioner seconding the motion to support the motion. A Commissioner may withdraw a Main Motion that he has made as provided in Section 3.01.04 hereof, at any time before the Commission has voted on that motion. Prior to taking a vote, the chair shall state the motion (or resolution) or its substance, or he/she may call upon the Clerk or secretary to do so. 3.01.02 If the motion presented contains two (2) or more parts capable of standing as separate motions, a Commissioner may move to "Divide the Motion." This motion shall require a second and discussion shall be allowed only on why it should or should not be divided. A majority vote shall be required to adopt the motion to "divide the motion." 3.01.03 If a main motion is in the form of a resolution or document containing several paragraphs or sections which are not separate motions but could be discussed more efficiently if discussed in sections, a motion to Discuss by Paragraphs, Sections, or Numbered Agenda Items under a "tab," may be made. A second shall be required and discussion shall be brief as to the necessity for the action. A majority vote shall be required to "consider by paragraphs, sections, or numbered agenda items under a 'tab'." 3.01.04 Once a motion has been moved and seconded, it belongs to the entire Commission and not to the maker of the motion; therefore, if a Commissioner wishes to Withdraw a motion that is officially before the Commission, action of the Commission must be taken in either of the following ways: 3.0l.04(a) The chair may ask the Commission if there are any objections to the motion being withdrawn. If there are no objections, the motion shall be withdrawn by unanimous consent, without the need for the seconder to withdraw his/her second; 3.0l.04(b) If there is an objection to the motion being withdrawn, then the chair shall take an official vote on the "motion to withdraw the motion", a second being required. A majority vote shall be required to adopt the motion to "withdraw the motion." 3.01.05 If a Commissioner feels that time could be saved by acting on all of the agenda items under a "tab," he/she may move that it be "Considered en Gross." (See Section 1.08.02.) 3.01.06 When several alternatives need to be considered (such as staff recommendations that propose various options for the Commission to consider), unlimited choices may be considered by "Filling the Blank" in the motion: 3.0l.06(a) No Commissioner may suggest more than one proposal for filling the blank without unanimous consent from the other Commissioners; 3.01.06(b) Each proposal shall be debatable and shall be treated as an independent item to be voted on separately until one has been approved by a majority. As soon as one proposal has received a majority, no others shall be considered; 3.0l.06(c)Alternatives (from staff recommendations and/or suggestions by Commissioners) are listed in logical order for voting: 3.0l.06(c)(l) Names are listed in the order in which they were proposed, 3.0l.06(c)(2) Other proposals are listed in the order of their probable acceptability, beginning with the least popular choice. 3.02 Main Motions. 3.02.01 A main motion is a motion whose introduction brings business before the Commission. 3.02.0l(a) Recommended Main Motions- A recommendation from staff, or another item published in the agenda for action, shall be handled as an Recommended Main Motion by the chair. That is, the chair shall, upon the conclusion of a report, state, "The question (or motion) before you is ... " (stating the motion in the affirmative). No second will be required in these instances and the chair, in assuming such motion, is not presumed to be in favor of the motion and may speak against it if he/she so wishes. 3.03 Ranking of Motions. 3.03.01 Each subsidiary and privileged motion is assigned a specific rank. A motion of higher precedence can interrupt motion of lower precedence. The higher motion must be decided before the Commission returns to consider the motion of lower precedence. 3.03.02 A main motion has the lowest rank and does not take precedence over any other motion. A motion to adjourn has the highest rank and will take precedence over all other subsidiary and privileged motions. The order of precedence of motions shall be in accordance with this Section. Motions at the top of the following list take precedence over motions at the bottom of the list. HIGHEST RANK: PRIVILEGED MOTIONS (Undebatable) 1. Adjourn 2. Recess 3. Question of Privilege SUBSIDIARY MOTIONS (Undebatable) 4. Lay on the Table (Postpone Temporarily) 5. Vote Immediately (Previous Question) 6. Limit Debate or Extend SUBSIDIARY MOTIONS (Debatable) 7. Postpone to a Time Certain (Postpone Definitely) 8. Refer to Committee (Commit) 9. Amend 10. Postpone Indefinitely OTHER MOTIONS LOWEST RANK- 11. Main Motion 3.04 Subsidiary Motions. During the course of debate, Commissioners may introduce motions that propose that the Commission take a particular action on a main motion. These motions are called subsidiary motions and they allow the Commission to reach a conclusion on the main motion. Subsidiary motions require a second before they can be voted on or debated. Three subsidiary motion, Amend, Limit Debate, and Vote Immediately, also can apply to other subsidiary motions. 3.04.01 Postpone indefinitely. If a Commissioner believes that the main motion should not be considered by the Commission, that Commissioner may move to postpone the consideration of the main motion indefinitely. If the motion is successful, consideration of the main motion stops and the main motion is tabled for the duration of the meeting. A motion to postpone indefinitely can be debated, but it can be amended. A majority vote of the Commission is required for the motion to pass. 3.04.02 Amend. If a Commissioner believes that a main motion that is on the table should be changed in order to make it more acceptable, he can move to amend the motion. Amendments must be closely related to the original motion and must not change the nature of the motion that they amend. Motions to refer, amend, postpone to a time certain and the motion to recess can also be amended. A motion cannot be amended more than two times. Debate is allowed on a motion to amend only if the original motion is debatable. Debate is limited to the proposed amendment. A majority vote is required for the Commission to adopt an amendment. If the amendment is adopted then the Commission shall consider the amended version of the motion. Concerning the amending of particular motions: 3.04.02(a) If a Commissioner feels that the main motion might be more acceptable stated other than as presented, the Commissioner may amend through substitution, insertion of stipulations, striking out portions, or striking out and inserting portions. A substitute motion shall be treated as a motion to amend. Such proposed amendments shall be handled in one of the following ways: 3.04.02(a)(l) by unanimous consent of the Commissioners; the chair, or another Commissioner, through the chair, may suggest changes or stipulations, and if there are no objections from the Commissioners, the motion shall be amended by unanimous consent. 3.04.02(a)(2) with a second, discussion and a majority vote on the proposed amendment. 3.04.02(b) If a proposed amendment fails to obtain unanimous consent or a majority vote, the main motion considered shall be the one originally presented. 3.04.02(c) An amendment must be germane (relating to the substance of the main motion) and may not introduce an independent question. 3.04.02(d) Improper amendments shall be: 3.04.02(d)(l) one(s) which are not germane, 3.04.02(d)(2) one(s) which would make the adoption of the amended motion equivalent to a rejection of the motion; 3.04.02(d)(3) one(s) which are, in the opinion of the Chairman Mayor, frivolous or absurd. 3.04.03 Refer to A Committee (Commit). If a Commissioner believes that further information is needed before the Commission can act on a main motion, he may propose that the motion be referred to a specific committee or department for further study. If an appropriate committee does not already exist, then a committee may be formed as a part of the motion. A motion to commit should specify the date that the committee or department will report back to the Commission. A motion to refer shall require a second and shall be debatable only as to whether or not it shall be referred, to whom it shall be referred, or when the person to whom it is referred shall report back. If the motion fails, the motion to be considered shall be that motion which was on the floor prior to the motion to refer. This motion is amendable. A majority vote is required for the motion to pass. 3.04.04 Postpone to a Time Certain (Postpone Definitely). A motion to postpone to a certain time may be proposed if a Commissioner believes that the main motion should not be considered until a future time. This motion shall set a particular time for the main motion to be considered again. It is debatable and can be amended. A motion to hold to a time certain shall require a second and discussion shall be limited to the reason for holding the motion or the time to which it is to be held. If the motion fails, the motion to be considered shall be that motion which was on the floor prior to the motion to hold to a time certain. If this motion is passed, the Chairman-Mayor will bring the original motion back to the Commission for consideration at the specified time which may be at the same meeting, at a subsequent meeting, or upon the occurrence of a specified event. A majority vote of the Commission is required for the motion to pass. 3.04.05 Limit or Extend Limits of Debate. A motion to limit debate places a time constraint on the length of debate. The details of such a motion are to be decided by the Commissioner who makes the motion. This motion can also be used to extend the limits of debate if a limit on debate already exists. Debate is not allowed on this motion. A majority vote of the Commission is required for the motion to pass. 3.04.06 Vote Immediately (Call The Question). A Commissioner may move to "call the question" (i.e., move to end discussion) when it is clear that further discussion is unnecessary or that discussion is becoming repetitive. This motion shall not require a second and no discussion on the motion shall be allowed. If there is no objection, then it will be presumed there is unanimous consent. Should there be an objection, an affirmative vote of a majority of the Commission shall be required. 3.04.07 Lay on the Table (Postpone Temporarily). A motion to lay on the table proposes that the consideration of a main motion be postponed until a later time in the same meeting. The main motion can be brought back for consideration only if a motion to Resume Consideration is accepted by the Commission during the same meeting. The motion will die if it is not taken up during the meeting. Debate is not allowed on this motion and the motion is not amendable. A majority vote of the Commission is required for the motion to pass. 3.05 Privileged Motions. Privileged motions facilitate the running of the meeting. They do not address or relate to a main motion and can be introduced whether or not there is a main motion under consideration. Privileged motions take precedence over all subsidiary motions. Debate is not allowed on these motions. 3.05.01 Question of Privilege. A formal question addressed to the chair concerning the rights of a Commissioner or of the Commission as a whole is referred to a question of privilege. It does not require a second and cannot be debated or amended. The chair is required to make a ruling on the question, and no vote is required unless a motion arises out of the privilege. 3.05.0l(a) If any matters occur which impede the Commission's completion of its business (e.g., noise, mechanical difficulties with equipment, matters that affect the safety, orderliness, or comfort of the Commissioners, or affecting the honor of an individual Commissioner) any Commissioner may state to the Chairman Mayor that he/she has a question of privilege and the matter must be addressed before the pending business of the Commission continues. 3.05.02 Recess. A motion to recess proposes that the meeting be suspended for a particular amount of time when business is still pending. It is a temporary intermission of the proceedings. A recess may be taken as it appears on the agenda or as it is declared by the chair when he/she deems it advisable or by a motion from a Commissioner. The motion must specify the length of the recess. The motion must also be seconded. Debate is not allowed on this motion, but the motion can be amended. A majority vote is required for the motion to pass. 3.05.03 Adjourn. The highest ranking motion shall be the motion to adjourn, requiring a second and a majority vote with no discussion allowed, except that the motion shall contain a time to hear any non-completed items on the agenda, if such exist. If all business on the agenda has been completed, the chair may assume the motion and, without a second, obtain unanimous consent to adjourn. 3.06 Incidental Motions. Incidental motions allow Commissioners to exert their rights as a member of the Commission. Incidental motions can be introduced at any time during a meeting. 3.06.01 Appeal. Whenever a Commissioner believes that the chair is mistaken in a ruling, a Commissioner may Appeal the Chair's Decision. An appeal shall require a second and shall be debatable with the chair speaking first to explain his/her ruling. The chair may also close out the debate with a statement defending the ruling. An appeal may be made only on a ruling and may not be made: 3.06.01(a) in response to a parliamentary inquiry or point of information; or 3.06.01(b) in areas that challenge verifiable rulings of a factual nature. 3.06.01(c) The chair shall state the motion as Shall the Chair's decision be sustained? A tie vote shall sustain the chair, because a majority vote of the Commission shall be required to overturn the chair's ruling. An Appeal is high in precedence and can only be interrupted by a privileged motion or by a motion to lay on the table. 3.06.02 Parliamentary Inquiry. A Parliamentary Inquiry is a question directed to the chair to obtain information on a matter of parliamentary law or the rules of the Commission. This question should take the form of a parliamentary inquiry and should relate to the current business of the Commission. The chair will answer such questions or may ask the Augusta, Georgia Attorney or parliamentarian for an opinion. The chair's reply, whether or not he/she has requested advice from the Augusta Richmond County Attorney or parliamentarian, is an opinion, not a ruling. If a Commissioner does not agree with the chair's opinions he/she may act in a way contrary to this opinion and if ruled out of order may then appeal the chair's ruling. The chair is not obligated to respond to hypothetical questions. 3.06.03 Point of Order (Question of Order). If a Commissioner believes that a violation of the rules of parliamentary procedure has occurred, he can raise a point of order. A second is not required. The chair can make a ruling on the question or can allow the Commission to debate and then rule on the question by majority vote. A point of order can only be interrupted by a privileged motion or by a motion to lay on the table. 3.06.04 Point of Information (Request for Information). If a Commissioner has a question about the facts of a particular issue that is being considered, he may ask a point of information. A Point of Information is a request, directed to or through the chair, for information relevant to the business at hand, but not related to parliamentary procedure. This motion is addressed first to the appropriate person. A second is not required, and the motion is not debatable or amendable. 3.07 Supplementary Main Motions. Three motions allow the Commission to act on a main motion that has either been passed or tabled by the Commission. These motions are considered to be main motions but differ from usual main motions in the ways specified. 3.07.01 Reconsider. The motion to reconsider allows the Commission to debate whether or not to overturn a decision made at the meeting that is in progress. It allows the Commission to consider new information that may affect the decision that has already been made. Any Commissioner can make a motion to reconsider and any Commissioner may second the motion. The motion is debatable, but it cannot be amended. A majority vote of the Commission is required for the motion to pass. If a motion to reconsider is passed, the original decision will be voided, and the Commission will return to debate and revote the original motion. 3.07.02 Rescind. A motion to rescind proposes that the Commission overturn a motion passed at a previous meeting. A motion to rescind can be made by any Commissioner. It is in order as long as the original motion has not been implemented, but the motion to rescind shall not be in order if: 3.07.02(a) the motion to rescind is made, at the same meeting in which the action was taken; 3.07.02(b) a motion to reconsider was taken and lost; 3.07.02(c) the matter is routine and only part of the action needs to be changed, in which case the motion to "amend a previously adopted action" shall be used; 3.07.02(d) something has been done as a result of the vote to implement the earlier action adopted. An announcement of the intention to rescind a motion may be made at the meeting where the decision was made, or the Commissioner seeking to rescind may place the matter on the agenda for the next meeting. The motion to rescind will then be placed on the agenda for the next meeting. At the next meeting, the motion to rescind will formally be made. If it is seconded, then the Commission shall debate and vote on revision. A majority vote of the Commission is required for the motion to pass. If a motion to rescind is passed, the original decision will be voided. 3.07.03 Resume Consideration. The motion to resume consideration allows the Commission to consider a motion that has been temporarily postponed. This motion requires a second and is not debatable or amendable. It is a main motion but ranks higher than any debatable motion. A majority vote is required for the motion to pass. 4.00 Actions of the Commission. All communications to persons, firms or corporations affected by actions taken at a called or regular meeting of the Commission shall be made by the Administrator for Augusta, Georgia, informing them of the action taken. 4.01 Ordinances and Resolutions. 4.01.01 Every ordinance or resolution proposed for adoption by the Commission shall be introduced in writing and the caption of each ordinance shall be read previous to the adoption of the ordinance, unless some member of the Commission shall then and there demand that the entire ordinance be read. Upon such demand being made, the clerk shall read the entire ordinance. No ordinance or resolution shall pass which refers to more than one subject matter or contains matter different from that expressed in the title thereof, except ordinances or resolutions adopting the annual operating and capital budgets and general codification and revisions of ordinances and resolutions of the Commission. 4.01.02 Except for emergency ordinances under subsection 4.01.03 of this section or ordinances amending the Zoning Map for Augusta, Georgia, or upon a unanimous vote of the Commission, no ordinance shall be adopted until it has been read or presented in written form at two meetings held not less than one week apart. A resolution may be adopted at the same meeting at which it is introduced. The affirmative vote of at least six (6) members of the Commission shall be required for the adoption of any ordinance or resolution; Provided, however, a vote of two-thirds of the Commission, excluding the Chairman Mayor, shall be required to change any provision of the Consolidation Act as required by said Consolidation Act. The passage of all ordinances or resolutions shall require the recording of "ayes" and "nays" and the names of the members of the Commission voting for and against each proposed ordinance or resolution or amendment thereto shall be entered in the minutes of the proceedings of the Commission. 4.01.03 To meet a public emergency threatening life, health, property, or public peace, the Commission may adopt emergency ordinances or resolutions, but such ordinances or resolutions may not be enacted to levy taxes, or to grant, renew or extend a franchise, or to regulate the rate charged for any public utility or service, or to authorize the borrowing of money. An emergency ordinance or resolution shall be in the form prescribed for ordinances or resolutions generally, except that it shall be plainly designated as an emergency ordinance or resolution and shall contain a declaration stating what emergency exists. An emergency ordinance or resolution may be adopted with or without amendment or may be rejected at the meeting at which it is introduced, but the affirmative vote of at least six (6) members of the Commission shall be required for its adoption. It shall become effective upon adoption or at such later time as it may specify. 4.01.04 The caption of each ordinance shall be read once previous to the adoption of the ordinance. All readings of every ordinance shall be by reading the caption of such ordinance only, unless some member of the Commission shall then and there demand that the entire ordinance be read. Upon such demand being made, the clerk shall read the entire ordinance. 4.02 Signing, Authentication, and Recording. Every ordinance or resolution adopted by the Commission shall be submitted to the Chairman-Mayor for his/her signature as promptly as practicable following its adoption. The Clerk of the Commission shall authenticate by the Clerk's signature and cause to be recorded in full all ordinances and resolutions adopted by the Commission and signed by the Chairman Mayor or otherwise becoming law in a properly indexed book kept for such purpose which shall be a public record and open to public inspection. The Commission shall further provide for the periodic updating, revision, codification, and printing of all ordinances or resolutions of a general and permanent nature, together with such codes of technical regulations and other rules and regulations as the Commission may require. 4.03 Publication of Ordinances, Notices, etc. It shall be the duty of the Chairman-Mayor to have published in the official gazette or newspaper of Augusta, Georgia the ordinances of the Commission, the proclamations of the Chairman-Mayor and all other official notices of either the Commission or the Chairman-Mayor ordered to be published by them, respectively; also, such other matters as the Chairman-Mayor may deem advisable to publish. The ordinances of the Commission shall be published one time; all other matters shall be published such number of times as the Commission or the Chairman-Mayor may direct. The Chairman Mayor shall have published in such official gazette or newspaper only the captions of the ordinances of the Commission and shall not have the bodies of such ordinances published. 5.00 Parliamentarian. The Augusta, Georgia Attorney or his/her designee shall serve as parliamentarian and shall advise and assist the chair and the Commission in matters of parliamentary law. A professional parliamentarian may be consulted as deemed necessary. 6.00 Parliamentary Authority. The latest edition of ROBERT'S RULES OF ORDER NEWLY REVISED shall govern meetings of the Augusta, Georgia Commission in all areas in which it is applicable and in which it is not inconsistent with these rules adopted by the Commissioners, or with higher law. 7.00 Amendments. These Rules may be amended by a majority of the entire Commission at a regular meeting or special meeting of the Augusta Richmond County Commission, provided notice has been given of the amendment(s) at the meeting prior to the vote on the amendment(s). APPENDIX Parliamentary Definitions The following parliamentary definitions apply to the RULES OF PROCEDURE FOR THE Augusta, Georgia Commission adjourn - to officially terminate a meeting adjourned meeting - a meeting that is a continuation at a later time of a regular or special meeting adopt - to approve or pass by whatever vote is required for the motion affirmative vote - a vote in favor of the motion as stated agenda - the official list of items of business planned for consideration during the meeting approval of minutes - formal acceptance of the record at a meeting, thus making this record the official minutes of the Commission chair - the Chairman-Mayor or Vice Chairman- Mayor Pro Tempore Code of Conduct - The Richmond County Code of Conduct Commission - the Augusta, Georgia Commission Commissioner - any of the ten members serving on the Commission elected from the ten (10) districts established by the Consolidation Act Commission parliamentary rules- the body of rules and principles that is applied by the courts in deciding litigation involving the procedure of any organization does not include statutory law or particular rules adopted by any organization or Commission Consolidation Act - the Act consolidating the City Council of Augusta and Richmond County found in 1995 Ga. Laws p. 3648 convene - to open a meeting debate - formal discussion of a motion under the rules of parliamentary law and more often herein referred to as discussion defer or hold - to delay action by referring the motion to staff (or an agency, committee, etc.) for more information, or by postponing a vote to a certain time demand - an assertion of a parliamentary right by a Commissioner dilatory motions or tactics - misuse of procedures or motions that are out of order or would delay or prevent progress in a meeting floor - when a person receives formal recognition from the chair, he/she "has the floor" and is the only person entitled to speak germane amendment - an amendment relating directly to the motion to which it is applied germane discussion - discussion relating directly to the matter involved hearing - a meeting for the purpose of listening to the views of an individual or of a particular group on a particular subject in order - permissible and right from a parliamentary standpoint majority vote - an affirmation vote of at least six (6) Commissioners or the vote of five (5) Commissioners and the vote of the Chairman-Mayor in the event of a tie minutes - the legal record of the action of the Commission after the record has been approved by vote of the body motion - a proposal submitted to the Commission for its consideration and decision; it is introduced by the words, "I move that ... " objection - the formal expression of opposition to a proposed action order of business - the adopted order in which the business is presented to the meeting of the Commission out of order - not correct, from a parliamentary standpoint, at the particular time parliamentary authority - the code of procedure adopted by the Commission as its parliamentary guide, governing in all parliamentary situations not otherwise provided for in the Consolidation Act, the Code of Richmond County, the Code of the City of Augusta, or other governing Bodies pending motion - sometimes referred to as pending question; a motion that has been proposed and stated by the chair for the Commission's consideration and that is awaiting decision by vote precedence - the order or priority governing the motion precedent - a course of action that may serve as a guide or rule for future similar situation procedural motion - motion to assist the Commission in treating or disposing of a main motion; or, motion relating to the pending business otherwise at hand proposal or proposition - a statement of a motion of any kind for consideration and action O.C.G.A. - Official Code of Georgia Annotated quorum - the number of persons that must be present at a meeting of the Commission to enable it to act legally on business; seven (7) members of the Commission shall constitute a quorum for any meeting of the Augusta, Georgia Commission recognitions - acknowledgement by the chair, giving a person sole right to speak reconsider - to review again a matter previously disposed of and to vote on it again; must be made on the same day of business request - a statement to the chair asking a question or some "right" rescind - to nullify or cancel out a previous action, cannot be made if action has already been taken to implement the motion it wishes to rescind resolution - a formal motion, usually in writing, and introduced by the word "resolved" that is presented to the Commission for a decision ruling - the chair's decision as it relates to the procedure of the Commission second - a Commissioner's statement that he/she is willing to have the motion considered seriatim - consideration by sections or paragraphs statute - a law passed by the Georgia legislature technical inquiry - request for information relevant to the business at hand tie vote - a vote in which the affirmative and negative votes are equal on a motion unanimous consent - deciding on a motion without voting on it but where no Commissioner voices objection, with a single objection a vote must be taken unfinished business - any business that is postponed definitely to a time certain Note-The Rules of Procedure for the conduct of parliamentary business coming before the Augusta, Georgia Commission were first adopted by the Commission in 1996. Secs. 1-2-14-1-2-25. Reserved. Commission Meeting Agenda 10/15/2019 2:00 PM Amendment of Commission Meeting Procedures Department:Law Department:Law Caption:Motion to approve an amendment to the AUGUSTA, GA CODE Section 1-2-13 (Rules of Procedure), Section 2.01.02 to clarify that any voting member of the Commission is permitted to a make a motion at any point, without needing recognition by the Chair, during any public meeting of the Commission, to become effective upon approval. (Approved by the Commission on October 1, 2019 - second reading) Background:Currently, Augusta, GA Code Section 1-2-13 (Rules of Procedure), Section 2.01.02, establishes that “a Commissioner may not speak at a meeting until he has been recognized by the Chairman-Mayor.” At the Commission regular meeting held on September 3, 2019 the Augusta Commission passed a motion “to approved that any voting member of this body can make a motion at any point without being recognized by the Chair.” Attached is AN ORDINANCE TO AMEND AUGUSTA, GA CODE SECTION 1-2-13 (RULES OF PROCEDURE) TO ALLOW ANY VOTING MEMBER OF THE AUGUSTA COMMISSION TO MAKE A MOTION AT ANY POINT WITHOUT BEING RECOGNIZED BY THE CHAIR; AND FOR OTHER PURPOSES. Analysis:The Commission deems that every voting member of the Augusta Commission shall have the opportunity to make a motion, at any time, during a public meeting and such motions shall be governed by the Commission’s Rules of Procedure. Financial Impact:None Alternatives:None Recommendation:Approval of Motion. Funds are Available in the Following Accounts: None REVIEWED AND APPROVED BY: Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 1 of 6 HOME PROGRAM HOMEBUYER WRITTEN AGREEMENT NOTICE TO HOMEBUYER: This AGREEMENT contains a number of requirements you must fulfill in exchange for the federal assistance you are receiving through the Home Investment Partnerships Program (HOME Program). Be sure to read each paragraph carefully and ask questions regarding any sections you do not fully understand. This AGREEMENT will be enforced by a forgivable loan and mortgage as set forth below. You should be sure that you thoroughly understand these documents before you sign them. THIS AGREEMENT, made and entered into this ____ day of _ _, 20 by and between _______________________________ hereinafter referred to as “BORROWER,” and AUGUSTA HOUSING & COMMUNITY DEVLOPMENT having its principal office at 925 Laney Walker Blvd, 2nd Floor, Augusta, Georgia 30901, hereinafter referred to as “LENDER.” WHEREAS, on ___________________, the Lender agreed to provide to the Borrower financial assistance to be used in pursuit of the purchase of certain real property hereafter described;__ _Map Parcel #_____________________ and WHEREAS, a percentage of said financial assistance was provided in the form of a Forgivable Loan, hereinafter referred to as a “LOAN,” with said Loan being in the amount of _________________________, subject to the condition that the Borrower executes this Agreement. WHEREAS, the Forgiveness Loan is funded by the U.S. Department of Housing and Urban Development (“hereafter HUD”) via the HOME Investment Partnership Program (hereafter “HOME Program”), and restrictions apply to the Borrower when participating in the City of Augusta’s Forgiveness Loan Program. NOW THEREFORE, in consideration of the said Loan and in accordance with the provisions of State of Georgia Statues, the parties do hereby agree as follows: The Borrower covenants and agrees with the Lender to adhere to the following HOME Program Restrictions imposed on them for the federal assistance provided: Affordability Period Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 2 of 6 You must comply with the HOME Program’s period of affordability. The period of affordability for the home will be ____________years, based on the amount of the direct subsidy to the HOMEBUYER. During this ___________ year period, the HOMEBUYER must maintain the home as his/her principal place of residence at all times. During this time the recapture restriction is effective and requires all HOME funds that were provided for the purchase of the home to be repaid to the City, including principal, interest, late fees, and other charges, if you do not occupy the property as your principal residence or if you sell or transfer the property. Maximum Sales Price The property may not have a purchase price for the type of single family housing that exceeds 95% of the median purchase price for the area. It has been verified that the purchase price of the housing does not exceed 95 percent (95%) of the median purchase price of homes for the area, as set forth in 24 CFR Part 92.254(a). The maximum purchase price is as follows for the Augusta Richmond County GA: Unit # FHA Limits Pre-Economic Stimulus Act Existing Homes New Homes 1 Unit $ 152,000 $ 227,000 2 Unit $ 195,000 $ 291,000 3 Unit $ 236,000 $ 352,000 4 Unit $ 292,000 $ 436,000 Unadjusted Median Value $ 160,000 $ 239,000 Appraised property value The AWARDEE certifies that a certified property appraiser has appraised the property that is the subject of this AGREEMENT at a value of $_________________. Principal residence requirement This agreement shall remain in force throughout the affordability period as long as the home remains the principal residence of the HOMEBUYER. Should the HOMEBUYER not maintain the home as his/her principal residence, or rent or sell the residence to another party, the HOMEBUYER will be in breach of this agreement and will be required to repay any amount that has not yet been forgiven, as set forth in Section 5 of the AGREEMENT, as of the day the home is no longer the principal place of residence of the HOMEBUYER. If the home is sold to another party, the liability of the HOMEBUYER will be limited to the amount of the net proceeds of the sale as set forth in Section 7 below. ________Buyer Initials Recapture Agreement Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 3 of 6 This is a mechanism to recapture all or a portion of the direct HOME subsidy if the HOME recipient decides to sell the house within the affordability period at whatever price the market will bear. The recaptured funds will come from the net proceeds if available. Any such repayment as required shall be made to the Lender no later than thirty (30) days following the action that require the repayment. Obligation of Repayment As security of Borrower’s obligation of repayment, and subject to the terms and conditions of this Agreement, the Borrower grants, and the Lender shall and hereby does have, a lien on the real estate hereinafter described in the full amount necessary to satisfy said repayment obligation and the cost, including reasonable attorney’s fees, of collecting the same. The real estate subject to said lien is legally described as: ALL THAT LOT OR PARCEL OF LAND, (Add lot Description) Promptly after the date of any sale, transfer or other conveyance of the above describe property, or in the event of a sale by contract for deed, at least ten (10) days prior to the date of such sale; or if the property shall cease to be the Borrower’s principal place of residency, the Borrower or his/her heirs, executors, or representatives shall give the lender notice thereof. In the event the Borrower or his/her heirs, executors, or representatives shall fail or refuse to make a required payment within said limited period, the Lender may, with or without notice to the Borrower, foreclose said lien in the same manner as an action of the foreclosure or mortgages upon said real estate, as provided by State Statue. Ownership of Property You must hold fee simple title to the property purchased with HOME funds for the duration of your Forgiveness Loan. Use of HOME funds The HOMEBUYER agrees that the HOME assistance will be used to lower the cost of the home by providing down payment assistance. This will reduce the sales price of the home to the HOMEBUYER and reduce the total amount the HOMEBUYER will be required to borrow in order to purchase the home. ________Buyer Initials Household Income Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 4 of 6 You must be an eligible household through the time of filing a loan application with the City or other lender to the escrow closing of the purchase transaction. Income eligibility means that your annual gross household income, adjusted for household size does not exceed eighty percent (80%) of the Augusta-Aiken median income, as established by HUD. Insurance requirement The HOMEBUYER must at all times during the duration of this AGREEMENT maintain a valid and current insurance policy on the home for the current appraised or assessed value of the home. Failure to maintain a valid and current insurance policy will be considered a breach of this AGREEMENT, and the AWARDEE will have the right to foreclose on its mortgage lien if necessary to protect the HOME Program investment. Property standards Pursuant to HOME Program rules, the property that is the subject of this AGREEMENT must meet all State and local housing quality standards and code requirements. If no such standards or codes apply, the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical Condition Standards. Termination Clause In the event of foreclosure or deed in lieu of foreclosure of Prior Security Deed, any provisions herein or any provisions in any other collateral agreement restricting the use of the Property to low or moderate-income households or otherwise restricting the Borrower’s ability to sell the Property shall have no further force or effect. Any person (including his successors or assigns) receiving title to the Property through a foreclosure or deed in lieu of foreclosure of a Prior Security Deed shall receive title to the Property free and clear from such restriction. Further, if any Senior Lien Holder acquires title to the Property pursuant to a deed in lieu of foreclosure, the lien of this Security Instrument shall automatically terminate upon the Senior Lien Holder’s acquisition of title, provided that (i) the Lender has been given written notice of a default under the Prior Security Deed and (ii) the Lender shall not have curved the default under the Prior Security Deed within the 30-day notice sent to the Lender.” This Agreement shall run with the aforementioned real estate and shall inure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, representatives, successors and assigns. If at any time that the City realizes that you have falsified any documentation or information, you may be required by law to pay the full amount of subsidy provided. ________Buyer Initials Lead Requirement Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 5 of 6 I understand that my house was built/or not built before 1978. I am in receipt of the “Protect Your Family from Lead in Your Home Booklet” and discussed with the staff of Housing and Community Development. __________Buyer Initials Homeowner’s house was built before 1978 and has received a Lead Inspection Report. _________Buyer Initials Post Purchase Requirement Homeowner must attend a Post Homeownership Counseling class and submit a certificate of completion to AHCD within the first two years of purchasing the house. AHCD will not release the lien on the property until this requirement has been met. _______Buyer Initials Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 6 of 6 IN WITNESS WHEREOF, the Borrower has executed this Forgiveness Loan Repayment Agreement. ___________________________________________ Date___________________________ HOMEBUYER SIGNATURE Attest: Subscribed and sworn to before me __________________________________, 20____. My Commission Expires ______________________________________, 20____. ______________________________________ Notary Signature Approved as to form: _________________________ Date:______________ Augusta, GA Law Department By: ___________________________________ Date: __________________ Hardie Davis Jr. As its Mayor By: ___________________________________ Date: _________________ Jarvis Sims As its Interim Administrator By: ___________________________________ Date:_________________ Hawthorne Welcher, Jr. As its Director, HCD SEAL ____________________________ Lena Bonner As its Clerk Commission Meeting Agenda 10/15/2019 2:00 PM HCD_ Down Payment Assistance request (1) Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist one (1) low to moderate- income homebuyer with down-payment assistance to purchase a home in the Laney Walker Bethlehem Revitalization area. (Approved by Administrative Services Committee October 8, 2019) Background:In 2008, the Augusta Commission passed legislation supporting community development in Laney Walker/Bethlehem. Since that time, the Augusta Housing & Community Development Department has developed a master plan and development guidelines for the area, set up financial incentive programs for developers and home buyers, selected a team of development partners to focus on catalytic change, and created a marketing strategy to promote the overall effort. The Laney Walker/Bethlehem Revitalization Project, has allocated a portion of its bond funds for the purpose of a Down Payment/Closing Costs/Gap Subsidy Mortgage Assistance Program. This program is meant to assist qualified residents with the purchase of housing dwellings within this redevelopment area. The application for down payment assistance awaiting approval to move forward with the process of becoming a homeowner is: 1318 Eleventh Street, Augusta, GA 30901 $25,000.00 The application has a first mortgage from a lending institution but needs down payment assistance to complete the process. A prospective homeowner is only eligible to receive up to $25,000 if they are purchasing a single-family dwelling in the Laney Walker/Bethlehem Revitalization Project area. Once approved, the Lender will schedule closing and the applicant will soon be on their way to homeownership in Augusta – Richmond County. Analysis: The approval of the application will enable an individual to become a homeowner and “Make the American Dream a Reality”. Approval will also have a positive impact on the community by increasing the tax base in the Laney Walker/Bethlehem area of Augusta, Georgia. Financial Impact:Augusta Housing and Community Development Department receives annual allocations from Laney Walker Bethlehem Project which will fund this assistance request. This approval would be for the amount of $25,000.00 given in the form of down payment assistance, closing cost assistance and/or gap subsidy. Alternatives:Do not approve HCDs Request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist one (1) low to moderate- income homebuyer with down-payment assistance to purchase a home in the Laney Walker Bethlehem Revitalization area. Funds are Available in the Following Accounts: Laney Walker/Bethlehem Revitalization Project funds. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Lena Bonner To: Subject: Commissioner Ben Hasan RE: CSRA TSPLOST Executive Committee Meeting From: Commissioner Ben Hasan <BHasan@augustaga.gov> Sent: Thursday, October 03, 2019 8:04 AM To: Lena Bonner <lbonner@augustaga.gov> Subject: Re: CSRA TSPLOST Executive Committee Meeting Good morning Mrs. Bonner will you please place on the agenda to dollar a month car allowance. Thanks! Get Outlook for iOS replace the gas allowance with a $500.00 [NOTICE: This message originated outside of the City of Augusta's mail system -- DO NOT CIICK on links, open attachments or respond to requests for information unless you are sure the content is safe.] a rsstilt o{ thc e-mail transmission. lf vrrrfii:alion is required, please loqltest a harri copy vetsiolt. A{:il 'i$4.1 Commission Meeting Agenda 10/15/2019 2:00 PM Propose Commission Gas Allowance Department: Department: Caption:Motion to approve replacing Commission's gas allowance with a $500.00 dollar a month car allowance. (Approved by Administrative Services Committee October 8, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: SENIOR EXECUTIVE SERVICE (SES) PROCEDURES Page 1 of 2 Procedures for SES Severance Pay (See 2.0 Severance Policy Statement) 1. NOTICE OF INTENT TO RESIGN/RESIGNATIONS a. Notice of Intent: SES level employees must provide at least thirty (30) calendar days’ written notice of their intent to resign, i.e., resignation, from employment with Augusta, Georgia (“Notice Period”), along with their request for severance. All resignations requesting severance must be submitted through the employee’s chain of command, i.e., employee’s Department Director. Department Directors and Direct Reports to the Commission shall submit all resignations requesting severance to the Administrator who shall submit such resignations to the Commission for consideration. Any resignation requesting severance made by the Administrator must be submitted to the Clerk of Commission who shall submit such resignations to the Commission. b. Request for Severance: All requests for severance pay must be contained within written notification of their intent to resign, i.e., resignation letter, from their employment with Augusta, Georgia. c. Waiver of Notice Period: SES employees requesting a waiver of the (30) day “Notice Period” for severance pay, must include their request for waiver as part of their written notification of their intent to resign from their employment with Augusta, Georgia. d. Rescindment of Resignations: SES employees who submit their resignations in which requests for severance were made and later wish to rescind their resignations must provide written notice of the rescindment to their Department Director. 2. COMMISSION APPROVAL a. After receiving requests for severance pay, the Administrator and/or General Counsel shall place the employee’s request on the next available Executive Session agenda for consideration by the Commission. b. If the Commission agrees to grant the severance request, the Commission will make a public vote at the next available Commission meeting. c. If the public vote passes, General Counsel will provide the employee with a Separation Agreement and General Release of Claims Agreement, and the employee will have five (5) business days to review, sign and return the release to General Counsel. All requests for severance are contingent upon the execution of a Separation Agreement and General Release of Claims Agreement between the employee and Augusta, Georgia. 3. SEVERANCE PAY SCHEDULE (for SES employees hired or promoted after the effective date of this policy). Refer to Appendix A of SES policy for Severance Schedule for SES employees hired or promoted prior to the effective date of this policy. a. Severance Schedule: 1. SES Group I shall be eligible for one (1) month of severance pay after the first year of employment. Commented [JS1]: What about direct reports to the Commision? SENIOR EXECUTIVE SERVICE (SES) PROCEDURES Page 2 of 2 2. SES Group II shall be eligible for three (3) months’ severance pay after the first year of employment as a SES Group IIV employee. 3. Employment time serving in a non-SES position, or in an SES position on an interim basis, will not be credited for prior years of service under this policy if subsequently promoted to a SES position. 4. Severance pay shall be based on the employee’s most recent date of continuous service in an SES position. b. Payments: SES employees hired in, or promoted to, an SES position prior to effective date of the policy may receive the salary continuation option unless they request a lump payment. All other SES employee shall receive lump sum payments unless the Commission approves salary continuation. Senior Executive Service 1.0 #18 P a g e | 1 1.0 SENIOR EXECUTIVE SERVICE POLICY SUMMARY Senior Executive Service (“SES”) employees are employed on an at-will basis, have no propriety interest in their positions, and, thus, are not afforded due process rights with respect to the termination of their employment. Accordingly, this policy sets forth Augusta Georgia’s policy to provide certain benefits to SES employees under defined circumstances. 2.0 SEVERANCE POLICY STATEMENT: A. Eligibility 1. Discharges without Cause. All SES employees who have completed one (1) year of continuous employment with Augusta, Georgia, and who are separated without cause, by vote of the Commission, are eligible to receive severance pay. Discharges without cause include resignations in lieu of termination. 2. Voluntary Resignations. Only SES employees who were hired in, or promoted to, an SES position, prior to effective date of the policy, are eligible to request severance for voluntary resignations if they have completed one year of continuous employment with Augusta, Georgia; provide at least thirty (30) calendar days’ written notice of his/her resignation from employment with Augusta, Georgia (“Notice Period”); and continue to perform in a satisfactory manner during the Notice Period. The Severance Schedule and SES Groups for SES employees hired or promoted prior to the effective date of this policy is referenced and incorporated in Appendix A of this policy. Payment of severance pay for voluntary resignations is at the sole discretion of the Commission. The Administrator or the Commission may waive, entirely or partially, the Notice Period requirement. If a request to waive the Notice Period requirement is denied by the Administrator, the employee can appeal this decision to the Commission. B. Agreement and Release 1. All SES employees must execute a Separation Agreement and General Release with Augusta, Georgia, in order to receive severance pay. C. Severance Schedule (for SES employees hired or promoted after the effective date of this policy) 1. SES Group I shall be eligible for one (1) month of severance pay after the first year of employment. 2. SES Group II shall be eligible for three (3) months’ severance pay after the first year of employment as a SES Group IIV employee. 3. Employment time serving in a non-SES position, or in an SES position on an interim basis, will not be credited for prior years of service under this policy if subsequently promoted to a SES position. 4. Severance pay shall be based on the employee’s most recent date of continuous service in an SES position. Senior Executive Service 1.0 #18 P a g e | 2 D. Disqualification from Severance Pay SES employees are not eligible for severance pay if they leave employment with Augusta, Georgia, under the following conditions: 1. Discharge for Cause; 2. In the event an Augusta, Georgia function or service is contracted, assigned, or otherwise transferred to another entity and Augusta, Georgia employees in that function or service are offered employment by the other entity within thirty (30) days of contract, assignment, or transfer, provided the employee receives a substantially similar salary and benefit package; 3. Voluntary separation, excluding SES employees hired in, or promoted to, an SES position prior to effective date of the policy. 3.0 PENSION BENEFIT POLICY STATEMENT SES level employees employed with Augusta, Georgia shall be 100% vested in their normal retirement benefit immediately upon becoming a participant in Augusta, Georgia pension plan. 4.0 REDUCTION IN FORCE POLICY STATEMENT If an SES Group member 1) is involuntarily separated from employment with Augusta, Georgia in accordance with reduction in force guidelines approved by the Augusta, Georgia Board of Commissioners; 2) is vested in a normal retirement benefit under the terms of an Augusta, Georgia Defined Benefit Plan at the time of said separation; and 3) has executed any and all waiver agreements or releases required by Augusta, Georgia in connection with said reduction in force, then the SES Group member shall be credited with an additional five (5) years of Credited Service under the Augusta, Georgia pension plan solely for purposes of computing the amount of any retirement or death benefit payable to or on behalf under the terms of the pension plan. Said Credited Service shall not be counted for purposes of meeting the minimum service requirements for vesting or retirement or death benefit eligibility under the pension plan. 5.0 ANNUAL LEAVE POLICY STATEMENT SES employees will be credited with five (5) years additional service for purposes of determining the rate at which Annual Leave will accrue. There is no waiting period before SES employees can use Annual Leave. Thus, SES employees shall begin to accrue Leave immediately upon employment and will be entitled to take Annual Leave immediately upon accrual. Annual Leave accrual and carryover for SES employees is capped at three hundred fifty (350) hours. 6.0 MOVING AND RELOCATION EXPENSES POLICY STATEMENT Subject to the approval of the Administrator or Commission, newly hired SES employees may be reimbursed by Augusta, Georgia, for relocation expenses, including temporary housing for Employee for house hunting. Augusta, Georgia may also elect to pay directly for the expenses of moving employee and his or her household to Augusta, Georgia. Such relocation and moving expenses shall not exceed ten ($10,000) thousand US Dollars. If such expenses exceed ten thousand dollars ($10,000), the Administrator or the Commission, in its sole discretion, may review and authorize such expenses to include parking, Senior Executive Service 1.0 #18 P a g e | 3 moving, storage cost, unpacking, temporary housing, and insurance charges. SES employee agrees to secure at least three (3) bids from reputable moving companies for such services, and shall use the lowest most responsible and responsive bidder. 7.0 SES EMPLOYEE PROBATIONARY PERIOD SES employees are not subject to normal and customary probationary periods. 8.0 COMPLIANCE RESPONSIBILITIES Human Resources Department is responsible for this policy and has the authority to implement the policy. The Human Resources Director may apply appropriate interpretations to administer and clarify the policy provided that the interpretations do not result in substantive changes to the underlying policy. 9.0 PROCEDURES TO IMPLEMENT POLICY Human Resources Department may develop procedures or other supplementary information to support the implementation of this policy. Such supporting documentation requires the approval of the Administrator but does not require the approval of the Commission. 10.0 APPLICABILITY This Policy is applicable to SES employees only. 11.0 DEFINITIONS E. Senior Executive Service Employees: Key executive level employees of the organization hired or promoted after the effective date of this policy: SES Group Organizational Job Title SES Group Organizational Job Title II Administrator I Planning & Development Director II Clerk of Commission I Procurement Director II Compliance Director I Recreation & Parks Director II General Counsel I Senior Staff Attorney I Staff Attorney I Animal Services Director I Transit Director I Central Services Director I Utilities Director I Deputy Administrator I Warden Senior Executive Service 1.0 #18 P a g e | 4 I Deputy General Counsel I 911 Director I Emergency Management Service (EMA) Director I Engineering Director I Airport Operations Director I Environmental Services Director I Airport Engineering and Maintenance Director I Finance Director I Airport Fire Chief I Fire Chief I Airport Marketing Director I Human Resources Director I Airport Aircraft Services Director I Housing & Community Development Director I Airport Finance and Administration Director I Information Technology Director Severance Pay: Payment of the employee’s base rate of pay for a specified period of time by salary continuation or a lump sum payment. Note: SES employees hired in, or promoted to, an SES position prior to effective date of the policy may receive the salary continuation option unless they request a lump payment. All other SES employees shall receive lump sum payments unless the Commission approves salary continuation. Voluntary Separation: Any termination of employment that is initiated by the employee rather than Augusta, Georgia. Senior Executive Service 1.0 #18 P a g e | 5 “APPENDIX A” Severance Schedule (for SES employees hired or promoted prior to the effective date of this policy). 1. SES Groups I-III shall be eligible for one (1) month of severance pay during the first year of employment and an additional month of severance pay for each additional year worked in a SES position, not to exceed a maximum of six months of continued pay. 1.1 Employment time serving in a non-SES position will not be credited for prior years of service under this policy if subsequently promoted to a SES position. 1.2 This policy will not void any contracted agreement. 1.3 This policy applies only to the employees serving in the SES level positions 2. SES Group IV shall be eligible for three (3) months severance pay during the first year of employment as a SES Group IV employee and an additional month of severance for each additional year worked as a SES level IV employee not to exceed a maximum of three (3) additional months of continued pay (for a total not to exceed 6 months). 2.1 Employees that previously served in a non-SES Group IV positions will not be credited for prior years of service in non-SES Group IV positions. 2.2 This policy will not void any contracted agreement. 2.3 This policy applies only to the employees serving in SES Group IV positions. SES Groups (for SES employees hired or promoted prior to the effective date of this policy). The following positions are identified and confirmed as Augusta, Georgia’s SES Groups prior to the (effective date of this policy): SES Group Organizational Job Title SES Group Organizational Job Title IV Administrator I Board of Elections Director IV General Counsel I Daniel Field Director IV Clerk of Commission I Animal Services Director IV EEO, DBE, & Small Business Director I Staff Attorney I Transit Director I Warden I Housing & Community Development Director Senior Executive Service 1.0 #18 P a g e | 6 III Deputy Administrator I Fire Chief III Deputy Administrator I 911 Director III Airport Executive Director I Airport Operations Director III Deputy General Counsel I Airport Engineering and Maintenance Director I Airport Fire Chief II Recreation, Parks, & Facilities Director I Airport Marketing Director II Utilities Director I Airport Aircraft Services Director II Engineering Director I Airport Finance and Administration Director II Environmental Services Director I Sheriff’s Chief Deputy II Human Resources Director I Sheriff’s Colonel II Finance Director I Chief Deputy Tax Commissioner II Tax Assessor I Assistant Tax Commissioner II Emergency Management Service (EMA) Director I Executive Director of Landbank II Information Technology Director I Court Administrator for the Superior Court II Procurement Director II Planning & Development Director ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE ONE, CHAPTER SEVEN, ARTICLE FOUR, SECTION 1-7-51 RELATING TO THE ADOPTION OF PERSONNEL POLICIES AND PROCEDURES OF AUGUSTA, GEORGIA; TO REPEAL SECTIONS 500.308 THROUGH 500.315 OF THE PERSONNEL POLICIES AND PROCEDURES MANUAL RELATED TO SENIOR EXECUTIVE SERVICE; TO REPEAL ALL ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES. WHEREAS, the Personnel Policies and Procedures Manual (“PPPM”) currently includes policies and procedures related to Augusta, Georgia’s Senior Executive Service (“SES’) employees; WHEREAS, Augusta, Georgia periodically reviews and updates its policies to reflect the developing needs of the government and desires to update its policies and procedures for SES employees; WHEREAS, Augusta, Georgia, desires to repeal all sections of the PPPM related to SES employees and to adopt new SES policies and procedures, separate from the PPPM; and WHEREAS, it is the desire of the Augusta Commission (“the Commission”) to update the PPPM by repealing Sections 500.308 through 500.315 related to SES to enable the Commission to adopt new and separate policies and procedures for its SES employees. THE AUGUSTA, GEORGIA COMMISSION ordains as follows: SECTION 1. Augusta, GA. Code Section 1-7-51, also known as the Augusta, Georgia Personnel Policy and Procedures Manual, is hereby amended by striking through the existing text of Sections 500.308 through 500.315, as set forth in “Exhibit A, ” attached hereto. SECTION 2. This ordinance and the incorporated amendment shall be effective upon adoption by the Augusta Commission and shall be made a part of the Augusta Code of Ordinances in accordance with applicable laws. SECTION 3. The sections, paragraphs, sentences, clause and phrases of this ordinance are severable. Should any provision of this ordinance be rendered invalid by a court of law, the remaining provisions shall continue in force and effect until amended or repeal by action of the Commission. SECTION 4. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this ____ day of _______________, 2019. ______________________________ Hardie Davis, Jr. As its Mayor Attest: ________________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: _______________________ First Reading: _________________ Second Reading___________________ EXHIBIT A Strike: Section 500.308 Senior Executive Service (SES) Group The Senior Executive Service (SES) Group consists of key executive level employees of the organization. SES employees are employees-at-will throughout the term of their employment and do not obtain a property interest in their position at any time. SES employees are not entitled to appeal their terminations to the Personnel Board. Definitions of SES Groups  The SES Group I – covers a wide spectrum of executive level jobs involving a high level of professional expertise or managing managers and professional staff on a daily basis, as well as leading and directing daily operational type work to subordinates. They also may manage their department’s budget. SES Group I also includes employees who actively participate in developing organization policy for Elected Officials or Independent Boards or Authorities and report directly to the Elected Official or Independent Board or Authority. Jobs in this category contribute largely through the use of their level of professional expertise. Salary range for the SES Group I is from $70,000 to $130,000 per annum.  The SES Group II - covers executive level employees that typically report to the SES III Group. The incumbents in this category typically contribute through their people leadership. They are in essence known as technical experts who deliver a job that is key to the organization through their professional leadership. Incumbents in this category, typically rely on extensive experience and judgment to plan and accomplish goals. Incumbents in this category may perform a variety of tasks, lead and direct the work of others, oversea the entire regulation process for services requiring governmental approval by ensuring that all necessary applications are filed and handling all government interactions. They are responsible for developing procedures and formalizing them through approval processes to ensure regulatory compliance. A wide degree of creativity and latitude is expected within their department and organization. The salary range for SES II Group is from $80,000 to $140,000 per annum.  The SES Group III – covers employees who actively participate in developing organization policy and report directly to the Commission or Administrator. They advise the Commission or Administrator on strategy. In essence, they are responsible for defining business strategy and contributing to the organization through their vision. They are responsible for managing multiple departments in the organization. They also have relative autonomy to adjust budgets in their departments. Incumbents in this category, ensures services meet organization standards as well as all applicable government regulations. Market value of these positions is a key factor in inclusion in this category. The salary range for SES III is from $90,000 to $150,000 per annum.  The SES Group IV – covers employees who actively make formal recommendations to the Elected Official(s), Commission, or Board on matters relating to organizational policies and procedures. They plan strategy and seek approval from the Elected Official(s), Commission, or Board to implement such strategy. They are visionaries and are responsible for directing high-level strategic activities of the organization. They ensure that strategic results of the overall organization are accomplished successfully. The compensation of SES IV employees is to be determined by the Commission. The following positions are identified and confirmed as Augusta, Georgia’s SES Group: SES Group Organizational Job Title SES Group Organizational Job Title IV Administrator I Board of Elections Director IV General Counsel I Daniel Field Director IV Clerk of Commission I Animal Services Director IV EEO, DBE, & Small Business Director I Staff Attorney I Transit Director I Warden I Housing & Community Development Director III Deputy Administrator I Fire Chief III Deputy Administrator I 911 Director III Airport Executive Director I Airport Operations Director III Deputy General Counsel I Airport Engineering and Maintenance Director I Airport Fire Chief II Recreation, Parks, & Facilities Director I Airport Marketing Director II Utilities Director I Airport Aircraft Services Director II Engineering Director I Airport Finance and Administration Director II Environmental Services Director I Sheriff’s Chief Deputy II Human Resources Director I Sheriff’s Colonel II Finance Director I Chief Deputy Tax Commissioner II Tax Assessor I Assistant Tax Commissioner II Emergency Management Service (EMA) Director I Executive Director of Landbank II Information Technology Director I Court Administrator for the Superior Court II Procurement Director II Planning & Development Director Section 500.309 Immediate Vesting for SES Employees Senior Executive Service (SES) level employees employed with Augusta, Georgia as of the effective date of this policy and hire thereafter shall be 100% vested in their normal retirement benefit immediately upon becoming a participant in Augusta, Georgia pension plan. Section 500.310 SES Group Member Affected by Reduction in Work Force If a SES Group member 1) is involuntarily separated from employment with Augusta, Georgia in accordance with reduction in force guidelines approved by the Augusta, Georgia Board of Commissioners; 2) is vested in a normal retirement benefit under the terms of this Plan at the time of said separation; 3) is involuntarily separated in accordance with reduction in force guidelines that remain in effect at the time of the SES Group members separation; and 4) has executed any and all waiver agreements or releases required by Augusta, Georgia in connection with said reduction in force, then the SES Group member shall be credited with an additional five (5) years of Credited Service under the Augusta, Georgia pension plan solely for purposes of computing the amount of any retirement or death benefit payable to or on behalf under the terms of the pension plan. Said Credited Service shall not be counted for purposes of meeting the minimum service requirements for vesting or retirement or death benefit eligibility under the pension plan. Section 500.311 SES Group Severance Pay Any SES employee who is terminated without cause, by vote of the Commission, and executes as release of claims as required and approved by the Human Resources Director, shall receive severance pay, pursuant to the Administrator’s approval, as follows: 1. SES Groups I-III shall be eligible for one (1) month of severance pay during the first year of employment and an additional month of severance pay for each additional year worked in a SES position, not to exceed a maximum of six months of continued pay. 1.1 Employment time serving in a non-SES position will not be credited for prior years of service under this policy if subsequently promoted to a SES position. 1.2 This policy will not void any contracted agreement. 1.3 This policy applies only to the employees serving in the SES level positions 2. SES Group IV shall be eligible for three (3) months severance pay during the first year of employment as a SES Group IV employee and an additional month of severance for each additional year worked as a SES level IV employee not to exceed a maximum of three (3) additional months of continued pay (for a total not to exceed 6 months). 2.1 Employees that previously served in a non-SES Group IV positions will not be credited for prior years of service in non-SES Group IV positions. 2.2 This policy will not void any contracted agreement. 2.3 This policy applies only to the employees serving in SES Group IV positions. Section 500.312 Notice of Resignation Required for SES Employees SES Group members who are in good standing and voluntarily leave their position with providing a minimum of ninety (90) days written notice of resignation shall be eligible to receive severance as described in Section 500.311. In order to qualify for severance, the SES Group member must execute a voluntary separation agreement and have approval of the Commission. In the event that an SES Group member is voluntarily leaving the organization, depending on conditions and availability of a suitable replacement, either interim or permanent, the Administrator or the Commission may waive the requirement that the SES Group member work the notice period, in whole or in part. Section 500.313 Moving and Relocation Expenses for SES Employees Subject to the approval of the Administrator or Commission, newly hired SES employees may be reimbursed by Augusta, Georgia for relocation expenses, including temporary housing for Employee for house hunting. Augusta, Georgia may also elect to pay directly for the expenses of moving employee and his or her household to Augusta, Georgia. Such relocation and moving expenses shall not exceed ten ($10,000) thousand US Dollars. If such expenses exceed ten thousand dollars ($10,000), the Administrator or the Commission, in its sole discretion, may review and authorize such expenses to include parking, moving, storage cost, unpacking, temporary housing, and insurance charges. SES employee agrees to secure at least three (3) bids from reputable moving companies for such services, and shall use the lowest most responsible and responsive bidder. Section 500.314 Annual Leave for SES Employees SES employees will be credited with five (5) years additional service for purposes of determining the rate at which Annual Leave will accrue. There is no waiting period before SES employees can use Annual Leave. Annual Leave accrual and carryover for SES employees is capped at three hundred twenty-five (325) hours. Section 500.315 SES Employee Probationary Period SES employees are not subject to normal and customary probationary periods. Commission Meeting Agenda 10/15/2019 2:00 PM Revised Severance Policy Recommendations Department: Department: Caption:Motion to approve recommendations from the Administrative Policies and Procedures Sub-Committee regarding the revised Severance Policy. (Approved by Administrative Services Committee October 8, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 10/15/2019 2:00 PM Depot Project Department: Department: Caption:Discuss Depot Project. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 10/15/2019 2:00 PM Work Place Violence Department: Department: Caption:Discuss/ receive information from Human Resources Department regarding the city's process and procedures relative to Work Place Violence incidents involving city's workforce. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Invitation to Bid Sealed bids will be received at this office until Thursday, March 21, 2019 @ 3:00 p.m. for furnishing: Bid Item #19-185 Construction of New Fire Station #3 and #20 for Augusta, GA – Fire Department Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $300.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, February 7, 2018. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. A Mandatory Pre Bid Conference will be held on Tuesday, March 5, 2019 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, March 7, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle February 7, 14, 21, 28, 2019 Metro Courier February 7, 2019 Revised: 2/2/2016 OFFICIAL VENDORS Attachment "B"E-Verify Addendum 1-4 SAVE Form Bid Bond Lump Sum Bid Price (Fire Station #20)Alternate #1 Alternate #2 Alternate #3 Alternate #4 Alternate #5 Alternate #6 Unit 1 Unit 2 Compliance Review 7% Goal R.W. ALLEN 1015 BROAD STREET AUGUSTA, GA 30901 Yes 1E+06 Yes Yes Yes $3,267,000.00 Add/ $45,600.00 Deduct/ $8,000.00 Add/ $18,000.00 Deduct/ $14,500.00 $0.00 Add/ $24,500.00 $54.00 $60.00 Yes CONTRACT MANAGEMENT, INC. 1829 KILLINGSWORTH AUGUSTA, GA 30904 KUHLKE CONSTRUCTION 3704 BENCHMARK DR. AUGUSTA, GA 30909 Yes 247102 Yes Yes Yes $3,485,000.00 Add/ $34,640.00 Deduct/ $67,200.00 Add/ $14,100.00 Deduct/ $96,700.00 Deduct/ $14,700 $0.00 $42.50 $37.50 Yes DABBS-WILLIAMS GC 319 S WALNUT ST STATESBORO GA 30459 BM&K CONSTRUCT. 2806 ROLLER MILL DR JEFFERSON, GA 30459 COPPER CONSTRUCT. 410 MCINTOSH ST. VIDALIA, GA 30474 Total Number Specifications Mailed Out: 27 Total Number Specifications Download (Demandstar): 252 Total Electronic Notifications (Demandstar): 9 Mandatory Pre-Bid Attendees: 16 Total packages submitted: 2 Total Noncompliant: 0 Bid Opening Bid Item #19-185 Construction of New Fire Station #3 and #20 for Augusta, GA - Fire Department Bid Due Date: Thursday, May 30, 2019 @ 3:00 p.m. Page 1 of 1 Compliance Department Treza Edwards Compliance Director MEMORANDUM To: From: Date: Subject: Chris James, Fire Chief, Fire Department Geri Sams, Director, Procurement Department Treza Edwards, Director, Compliance Department June 20, 2019 Construction of New Fire Station #20 for the Augusta, Georgia Fire Department Bid Item # 19-185 0 This Bidder/Offeror IS eligible for award.□This Bidder/Offeror IS NOT eligible for award. This memo is to transmit the review and concurrence of responsiveness and compliance by the bidder/offeror, Kuhlke Construction & Associates, Inc. Augusta, Georgia code requires contractor(s) to meet the assigned LSBOP Utilization Goal or provide evidence of completing good faith efforts on state and local funded projects. The goal established for the Construction of New Fire Station #20 for Augusta, Georgia, Bid Item #19-185, is 7%. The bidder/offeror has committed to a minimum of 1.2% and has satisfied the good faith efforts. This bidder/offeror is eligible for award. Should this bidder/offeror be selected for this bid, upon award, the DBE Division will monitor the Contractor on a monthly basis to help ensure that they meet or exceed their committed goal for this project. Should you have questions, please contact me at (706) 826-1325. COMPLIANCE DEPARTMENT 535 Telfair Street Suite 530 Augusta, GA 30901 (706} 821-2406 Fax (706) 821-4228 WWW.AUGUSTAGA.GOV Compliance Department Treza Edwards Compliance Director MEMORANDUM To: From: Date: Subject: Chris James, Fire Chief, Fire Department Geri Sams, Director, Procurement Department Treza Edwards, Director, Compliance Department June 20, 2019 Construction of New Fire Station #20 for the Augusta, Georgia Fire Department Bid Item # 19-185 0 This Bidder/Offerer IS eligible for award.□This Bidder/Offerer IS NOT eligible for award. This memo is to transmit the review and concurrence of responsiveness and compliance by the bidder/offerer, R.W. Allen Construction, LLC. Augusta, Georgia code requires contractor(s) to meet the assigned LSBOP Utilization Goal or provide evidence of completing good faith efforts on state and local funded projects. The goal established for the Construction of New Fire Station #20 for Augusta, Georgia, Bid Item #19-185, is 7%. The bidder/offerer has committed to a minimum of 7.64% and has satisfied the good faith efforts. This bidder/offeror is eligible for award. Should this bidder/offeror be selected for this bid, upon award, the DBE Division will monitor the Contractor on a monthly basis to help ensure that they meet or exceed their committed goal for this project. Should you have questions, please contact me at (706) 826-1325. COMPLIANCE DEPARTMENT 535 Telfair Street Suite 530 Augusta, GA 30901 (706} 821-2406 Fax (706} 821-4228 WWW.AUGUSTAGA.GOV Commission Meeting Agenda 10/15/2019 2:00 PM Update on Fire Station Construction funded by SPLOST 7 and motion to approve the award of Bid Item #19-185 to R.W. Allen for the construction of Fire Station #20 for a total contract price of $3,260,075 and to authorize the Mayor to execute the appropriat Department:Fire Department:Fire Caption:Motion to ask the Fire Chief to pursue all possible avenues to get all three fire stations constructed as scheduled and bring back a report at the Commission meeting. (Regarding the Fire Station Construction funded by SPLOST 7 and motion to approve the award of Bid Item #19-185 to R.W. Allen for the construction of Fire Station #20 for a total contract price of $3,260,075 and to authorize the Mayor to execute the appropriate documents). (Approved by Public Safety Committee October 8, 2019) Background:As part of SPLOST 7 in 2015, $7.5 million was allocated for the construction of three fire stations (new #2, new #3, and creation of #20). The last fire station built prior to putting the SPLOST 7 construction package together was built for $2 million. In anticipation of some inflation in construction costs, $2.5 million per fire station was put into the SPLOST 7 construction package. However, as a result of the growth and construction boom in Augusta, construction prices have increased by 32% since the SPLOST 7 construction package was put together. Chief James will give a brief update on how the cost of inflation in construction prices has effected these projects. The Augusta Fire Department, through the Augusta Procurement Department bid process, requested bids for the construction of a new Fire Station #20. R.W. Allen was the lowest, responsive bidder for this project at $3,260,075. Analysis:The Augusta Fire Department recommends the award of Bid Item #19-185 to R.W. Allen for the construction of a new Fire Station #20. R.W. Allen was the lowest, responsive bidder in response to Bid Item #19-185. Financial Impact: The total construction price for the new Fire Station #20 is $3,260,075. These funds are available from SPLOST. Alternatives:None at this time. Recommendation:To receive as information an update regarding the construction of fire stations funded by SPLOST 7 and to approve the award of Bid Item #19-185 to R.W. Allen for the construction of Fire Station #20 for a total contract price of $3,260,075 and to authorize the Mayor to execute the appropriate documents. Funds are Available in the Following Accounts: $3,260,075 available from SPLOST funds. 329034510 - 5413130 (JL 216329303) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission For information on the Area Agency on Aging (AAA), a division of the CSRA Regional Commission, call (706) 210-2018 or toll free (and TDD) 1-888-922-4464. The AAA is your “Gateway to Community Resources” for senior citizens and those with disabilities. The CSRA Regional Commission is an Equal Opportunity Employer and Provider. CENTRAL SAVANNAH RIVER AREA REGIONAL COMMISSION 3626 Walton Way Ext., Suite 300 Augusta, GA 30909 (706) 210-2000 ∙ fax (706) 210-2006 www.csrarc.ga.gov August 8, 2019 Ms. Nancy He, CPA Grant Coordinator 535 Telfair Street, Suite 800 Augusta, Georgia 30911 Dear Ms. He: House Bill 1216 (HB1216) effective July 1, 2009, made many changes to Georgia’s regional development centers. Another change affecting Augusta-Richmond County relates to the assessment and collection of annual dues. Effective July 1, 2009 State funding for the Commission is contingent on the assessment and collection of a minimum of $1 for each resident of each county in the region. The Regional Commission’s Board of Directors approved an increase in dues to $1.15 for each resident of the county. The Center is requesting total funding in the amount of $225,189.55 for the period January 1, 2020 to December 31, 2020 (your fiscal year). In accordance with O.C.G.A § 50-8-33(b) (2) the Center is using the 2010 population figures approved by the Georgia Department of Community Affairs to compute this request. Please note that due to the differences in the fiscal years of the Commission and the County, dues for the County effectively increase July 1, 2019. Therefore, in order for the County not to be delinquent in its FY20 dues (the commission’s fiscal year), a catch up payment will be necessary early in calendar year 20. The County is currently making monthly payments of $16,318 to the Commission. The estimated catch-up payment based on the new annual amount would be $14,686.28 for July 2019 – December 2019, to be paid January 1, 2020 - June 30, 2020. For calendar year 2020, the County’s new monthly payments for the first six months will be $21,213.51, which consists of $18,765.80 per month plus the additional $2,447.71 for catch up. Beginning July 1, 2020 and for the remainder of the calendar year, the County’s monthly payment will be $18,765.80. The Center receives over 95.4% of its funding from grants and contracts. Because of this heavy dependence on Federal and State grants, our services are directly impacted by State or Federal reductions. Local funding goes to support all activities of the Center and advantages over $10,854,815 Federal, State, & other contract funds. This represents a return to the CSRA region $20.75 for each one-dollar of dues, a return of 2,075%. The Executive Committee of the Council met on June 6, 2019 and approved both the FY20 Work Plan and Budget. The budget and work plan were both adopted by the full council on the June 6, 2019 meeting. The plan describes all activities undertaken by the Center in our role as a Regional Development Center. A copy of our FY20 work program and budget are included, as is the Executive Director’s 2018 Report for the year ended June 30, 2018. A copy of the Comprehensive Annual Financial Report for June 30, 2018 is also included. Should you have any questions or require additional information, please do not hesitate to call at 210.2014. Best regards, L. Mack Shealy, CPA, CGFM, CGMA, CICA Chief Financial Officer Encl. Counties Served: Burke Columbia Glascock Hancock Jefferson Jenkins Lincoln McDuffie Richmond Taliaferro Warren Washington Wilkes Commission Meeting Agenda 10/15/2019 2:00 PM CSRA Regional Commission annual fee increase Department:Finance Department:Finance Caption:Motion to approve asking for a waiver from the fee adjustment in 2019 and adjust the fees in 2020 with the budget calendar. (Approved by Finance Committee October 8, 2019) Background:House Bill 1216 (HB1216) effective July 1, 2009, made many changes to Georgia’s regional development centers. One change affecting Augusta-Richmond County relates to the assessment and collection of annual dues. Effective July 1, 2009 State funding for the Commission is contingent on the assessment and collection of a minimum of $1 for each resident of each county in the region. The Regional Commission’s Board of Directors approved an increase in dues from $1 to $1.15 for each resident of the county, effective July 1, 2019. Augusta's budget for 2019 was adopted November 2018. The amount approved was based on $1 per resident. The 2010 population figures approved by GA department of Community Affairs is used to compute the amount of annual dues. Analysis:For 2019, the approved budget is $195,850, based on the $1 per resident rate. CSRA Regional Commission increased the dues, effective as of July 1, 2019 which is the beginning of their Fiscal Year 2020). Augusta/Richmond County is on a calendar fiscal year. Financial Impact:Additional funding of $14,686 would be required in 101075213- 5711110 in 2019 to cover the increased dues payment for July - December 2019. The amount requested in 2020, $225,189.55 will reflect the increase for the total year. Alternatives:1) Approve funding in the amount of 14,686 due to the rate increase 2) Do not approve in 2019, budget the catch-up fee in 2020, and pay in the first half of the year of 2020. Total payment in 2020 would be $238,875. Recommendation:Request waiver of fee increase for 2019. Pay requested amount of $1.15 per resident effective 1-1-2020. Funds are Available in the Following Accounts: funding during 2019 would require use of Contingency fund funding during 2020 would be incorporated into the budget process REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission UTILITIES DEPARTMENT Tom Wiedmeier, P.E. Horace Luke, Assistant Director Director Fort Gordon Operations and Maintenance Page 1 of 3 Augusta Utilities Department 452 Walker Street, Suite 200, Augusta, GA 30901 (706) 828-7152 WWW.AUGUSTAGA.GOV Fort Gordon Project List Proposal Project A: Cyber CoE San Sewer Ext (N. Trunk) $3,500,000.00 Project B: 15th St Collector San Sewer $7,423,000.00 Project C: Cross-Basin Lift Station & Force Main $5,486,000.00 Project D1: Cyber CoE Campus Utilities MCA1 $1,992,000.00 Project D2: Cyber CoE Campus Utilities MCA2 $996,000.00 Project D3: Cyber CoE Campus Utilities MCA3 $996,000.00 Project D4: Cyber CoE Campus Utilities MCA4 $996,000.00 Project E: Cyber CoE 8th Ave Water Main $3,810,000.00 $25,199,000.00 Projects Project A: Cyber CoE Campus Sanitary Sewer Extension (North Basin Sanitary Sewer Trunk Main) 1. Scope of Work: Construct 12,000 feet of 8” to 20” sanitary sewer to serve the new Cyber CoE campus facilities with a new sanitary sewer trunk main from 8th Avenue toward Willard Training Area and down off post to AUD’s system at Butler Creek. The new trunk main would separate the campus collection system from the East Basin into a new North Basin. It would remove the campus flow from the top of the East Basin, which frees capacity in the downstream collection system. This trunk main is expected to accept flow from the proposed Cross Basin Lift Station, which will re-route wastewater flow from the Spirit Creek Basin to the Butler Creek Basin. Project map attached. Note: The new sewer trunk main will allow for possible future extension of the sanitary sewer system to other locations on base, such as to the 67th Motor Pool. 2. Proposed Cost: $3.50 million UTILITIES DEPARTMENT Tom Wiedmeier, P.E. Horace Luke, Assistant Director Director Fort Gordon Operations and Maintenance Page 2 of 3 Augusta Utilities Department 452 Walker Street, Suite 200, Augusta, GA 30901 (706) 828-7152 WWW.AUGUSTAGA.GOV Project B: 15th Street Collector Sanitary Sewer 1. Scope of Work: Construct 6,500 feet of 27” sanitary sewer. AUD plans to accommodate the added flow from the NSA, ARCYBER and other planned facilities with a new 27” sanitary sewer that will replace the existing lined 21” sewer along 15th Street. Project map attached. Project cost does not include paving 15th Street. 2. Proposed Cost: $7.423 million Project C: Cross-Basin Lift Station and Force Main 1. Scope of Work: Construct lift station and force main. The Fort Gordon Siphon is operating at capacity due to the discharge limitation into the Spirit Creek Basin. To accommodate the future additional wastewater flow, 0.72 MGD average daily flow and 2.23 MGD peak flow needs to be re-routed from Sprit Creek Basin to the Butler Creek Basin, as modeled by CH2M in the report Wastewater Modeling Support for Fort Gordon dated 9/26/2017. Project map attached. Note: This project is scheduled in coordination with the 15th Street sanitary sewer project to offset the additional flow to North Range Road siphon. 2. Proposed Cost: $5.486 million Project D1: Cyber CoE Campus Utilities MCA1 1. Scope of Work: Construct 1080 feet of sanitary sewer and services, 2,080 feet of water main and services, and 800 feet of irrigation main within the proposed Cyber CoE Campus. The design will coordinate and serve phased construction (demolition, restoration, modernization and new construction) while maintaining service to the facilities. Project map attached. Proposed Cost: $1.992 million Project D2: Cyber CoE Campus Utilities MCA2 1. Scope of Work: Construct 540 feet of sanitary sewer and services, 1,040 feet of water main and services, and 400 feet of irrigation main within the proposed Cyber CoE Campus. The design will coordinate and serve phased construction (demolition, restoration, modernization and new construction) while maintaining service to the facilities. Project map attached. 2. Proposed Cost: $996,000 Project D3: Cyber CoE Campus Utilities MCA3 1. Scope of Work: Construct 540 feet of sanitary sewer and services, 1,040 feet of water main and services, and 400 feet of irrigation main within the proposed Cyber CoE Campus. The design will coordinate and serve phased construction (demolition, restoration, modernization and new construction) while maintaining service to the facilities. Project map attached. 2. Proposed Cost: $996,000 UTILITIES DEPARTMENT Tom Wiedmeier, P.E. Horace Luke, Assistant Director Director Fort Gordon Operations and Maintenance Page 3 of 3 Augusta Utilities Department 452 Walker Street, Suite 200, Augusta, GA 30901 (706) 828-7152 WWW.AUGUSTAGA.GOV Project D4: Cyber CoE Campus Utilities MCA4 1. Scope of Work: Construct 540 feet of sanitary sewer and services, 1,040 feet of water main and services, and 400 feet of irrigation main within the proposed Cyber CoE Campus. The design will coordinate and serve phased construction (demolition, restoration, modernization and new construction) while maintaining service to the facilities. Project map attached. 2. Proposed Cost: $996,000 Project E: Cyber CoE Campus 8th Avenue Water Main 1. Scope of Work: Construct 6,000 feet of 16” water main, 100 feet of 12” water main, and 360 feet of 8” water main. AUD plans to accommodate the planned Cyber CoE Campus Facilities by constructing a new 16” water main that will loop around the campus along 8th Avenue from Rice Road to 27th Street. This new main will provide capacity for the campus facilities fire systems, and includes 8” to 12” piping to make connections to adjacent distribution network mains. Project map attached. 2. Proposed Cost: $3.81 million Augusta Utilities Estimated Fort Gordon Borrowing Loan Size $21,000,000 Est. Tax Rate 2.40% Year Projected Projected Ending Payments Debt Service Coverage Principal Interest Total 12/1/2020 1,390,742 1,240,400 1.12 12/31/2020 700,000 540,400 1,240,400 12/1/2021 2,023,348 1,872,200 1.08 12/31/2021 1,385,000 487,200 1,872,200 12/1/2022 2,176,273 2,023,960 1.08 12/31/2022 1,570,000 453,960 2,023,960 12/1/2023 2,635,049 2,481,280 1.06 12/31/2023 2,065,000 416,280 2,481,280 12/1/2024 2,635,049 2,481,720 1.06 12/31/2024 2,115,000 366,720 2,481,720 12/1/2025 2,635,049 2,485,960 1.06 12/31/2025 2,170,000 315,960 2,485,960 12/1/2026 2,635,049 2,483,880 1.06 12/31/2026 2,220,000 263,880 2,483,880 12/1/2027 2,635,049 2,485,600 1.06 12/31/2027 2,275,000 210,600 2,485,600 12/1/2028 2,635,049 2,481,000 1.06 12/31/2028 2,325,000 156,000 2,481,000 12/1/2029 2,635,049 2,485,200 1.06 12/31/2029 2,385,000 100,200 2,485,200 12/1/2030 1,244,308 1,092,960 1.14 12/31/2030 1,050,000 42,960 1,092,960 12/1/2031 611,701 457,760 1.34 12/31/2031 440,000 17,760 457,760 12/1/2032 458,776 307,200 1.49 12/31/2032 300,000 7,200 307,200 21,000,000 3,379,120 24,379,120 Augusta Utilities Department Fort Gordon Division Who We Are Augusta has a contract with Fort Gordon to supply potable water and collect and treat wastewater as part of our municipal service agreement. Furthermore we have a 50-year renewable agreement to provide operations and maintenance and renewal and replacement of water & sewer infrastructure on Fort Gordon. We perform operations, maintenance, and management for all components of the water distribution, wastewater collection, and non-potable irrigation systems. Government tenants contract directly with Augusta Richmond County for new building service connections. Contract Overview MSA (Municipal Service Agreement) Contract 10 year Operations and Maintenance 50 year contract New Connections Contracts Location Augusta Utilities is located on Fort Gordon in order to provide the Department of Army with timely operations, maintenance, and construction services. Municipal Service Agreement (MSA) Contract Sale of water & sewer services in bulk at wholesale rate Began in 2008 Renegotiated in 2012 for ten years with 4% annual rate increase Based on metered usage entering and leaving the Fort Not billed to structures individually Operations & Maintenance Contract Also began in 2008 Water & sewer infrastructure is now owned by Augusta 50-year term with buy back option Two main components Operation and maintenance of existing services Estimated divisional and administrative costs Renewal and replacement of current assets Payments are calculated on Present Value of 50-year projection of projects as a fixed monthly payment Fixed cost plus Accelerates based on Price index Operations & Maintenance Contract (continued) As the Fort grows, services increase and our O&M costs increase as well As significant new inventory is added, we submit request for increase in monthly payment Requested CIP Projects Growth brings about some major projects required by the Fort Projects must be paid for by the Fort, as all our costs are reimbursable in some form from them New Connections Contract Capital Projects Funding of New Projects There are a total of five projects proposed to be funded by Augusta for projects beginning over the next few years Total estimated project costs are about $25 million Estimates are very conservative and include AUD administrative costs for project management The Federal Budgeting process will require the Fort to fund the projects over several years, but construction will need to start this year Projects will be funded over a 10-year amortization with 5% interest to completely cover cost of financing Total payments by Fort Gordon estimated at $32 million Capital Projects Cyber CoE Campus Sanitary Sewer Extension (aka North Trunk Sewer) Project will construct 12” to 24”sanitary sewer to serve the Cyber CoE Campus facilities with a new sanitary sewer trunk main from 8th Avenue toward Willard Training Area and down off post to AUD’s system at Butler Creek. The new trunk main would separate the campus collection system from the East Basin into a new North Basin. This trunk main will accept flow from the proposed Cross Basin Lift Station, which will re-route wastewater flow from the Spirit Creek Basin to the Butler Creek Basin. Capital Projects 15th Street Collector Sanitary Sewer Project will construct 18” to 30” sanitary sewer to accommodate the added flow from the NSA, ARCYBER and other planned facilities. The sanitary sewer will replace the existing lined sewer along 15th Street from Lane Avenue to the Fort Gordon Siphon at the former wastewater treatment plant. Capital Projects Cross-Basin Lift Station and Force Main Project will construct lift station and force main to accommodate post growth, by rerouting wastewater flow from Sprit Creek Basin to the Butler Creek Basin. The lift station will be located south of 3rd Avenue and pump to the north side of 8th Avenue. Capital Projects Cyber CoE Campus Utilities Project D1 (MCA1) Project will construct water and sanitary sewer mains and services, and non-potable irrigation mains, in accordance with the Cyber CoE Campus phased construction plan for MCA1 during FY19. This utility infrastructure is coordinated to serve renovated and new campus facilities while maintaining service to the existing facilities. Cyber CoE Campus Utilities Project D2 (MCA2) Project will construct water and sanitary sewer mains and services, and non-potable irrigation mains, in accordance with the Cyber CoE Campus phased construction plan for MCA2 during FY20. This utility infrastructure is coordinated to serve renovated and new campus facilities while maintaining service to the existing facilities Capital Projects Cyber CoE Campus Utilities Project D3 (MCA3) Project will construct water and sanitary sewer mains and services, and non-potable irrigation mains, in accordance with the Cyber CoE Campus phased construction plan for MCA3 during FY22. This utility infrastructure is coordinated to serve renovated and new campus facilities while maintaining service to the existing facilities. Cyber CoE Campus Utilities Project D4 (MCA4) Project will construct water and sanitary sewer mains and services, and non-potable irrigation mains, in accordance with the Cyber CoE Campus phased construction plan for MCA4 during FY26. This utility infrastructure is coordinated to serve renovated and new campus facilities while maintaining service to the existing facilities Cyber COE Campus Utilities Projects Capital Projects Cyber CoE Campus 8th Avenue Water Main Project will construct a 16” water main to accommodate the new Cyber CoE Campus facilities. The new main will loop around the campus along 8th Avenue from Rice Road to 27th Street. The new main will provide capacity for the campus facilities fire systems, and includes 8” to 12” lateral mains to make connections to adjacent distribution network mains. Other Capital Projects Capital Projects Gate 6 Access Control Point -Water and Sanitary Sewer Utilities Project will construct 8” to 12” water main, and wastewater collection and septic system to serve the ACP. Water and sanitary sewer utility construction is included in the Corps of Engineers project to be performed by Augusta Utilities approved contractor. Water main will run along gate access road from 107th Avenue and 13th Street to Gordon Highway, and along Gordon Highway to connect to Augusta Utilities main near the State Medical Prison. (Project Funded $2,137,107) Capital Projects Block 10 Non-Potable Irrigation System Fort Gordon contracted Augusta Richmond County to perform additional services to construct the Block 10 Non-potable Irrigation Replacement and Beautification project.The project consists of installing an new non-potable irrigation system and making landscaping improvements in the block bounded by Chamberlain Avenue, 19th Street, Barnes Avenue, and 20thStreet.(Project Funded $917,686) Renewal and Replacement Projects Renewal and Replacement Projects B Street Water Main Project will replace existing 6” and 8” water main with 12” water main in B Street from Rice Road to 25th Street. Construction is scheduled to start in FY20 in coordination with the Cyber CoE Campus construction schedule. Renewal and Replacement Projects Army Family Housing Water and Sanitary Sewer Utilities Project will construct new and replacement water and sanitary sewer mains and services to the General Officer and Command Sergeant Major housing project scheduled for Maglin Terrace and Boardman Lake housing areas. Renewal and Replacement Projects Wilkerson Lake Water Main (Lane Avenue) Project will replace 12” water main that runs on south side of Wilkerson Lake with 12” main along Lane Avenue from 15th Street to 19th Street. Project will be constructed by Augusta Utilities when the Corps of Engineers’ Repair Lane Avenue and Lane Culvert project is being constructed. Renewal and Replacement Projects Non-Potable Irrigation Water Storage Tank Project will rehabilitate and paint water storage tank. Renewal and Replacement Projects Wainwright Circle Sanitary Sewer Project will construct sanitary sewer to replace Wainwright Circle lift station, from lift station to sanitary sewer at Ring Hall. Renewal and Replacement Projects Non-Potable Irrigation Water Treatment Plant Project will replace pneumatic valves with new electric actuated valves. Renewal and Replacement Projects Backflow Preventer Replacement Project will replace backflow preventers throughout Fort Gordon. Proposed Capital Projects Proposed Capital Projects 12th Street Water Main This project will construct a 12” water main within the 12th Street road project corridor, from North Range Road to Chamberlain Avenue. It will provide a water main for domestic service and fire line connections, and fire hydrants for facilities along the street. It will also serve to relocate the segment of water main from 13th Street, where the street is being taken over by the proposed complex between 107th Avenue and 3rd Avenue. Proposed Capital Projects Western Sanitary Sewer Trunk Upgrade To accommodate proposed growth in the Western Collection Basin, this project will upgrade sanitary sewer trunk main from 9th Street and Barnes Avenue along western end of the cantonment area to tie-in south of 15th Street and North Range Road. Project will increase capacity by installing new mains and manholes to replace the existing trunk main. Proposed Capital Projects Wastewater Screening, Equalization and Siphon Improvements To accommodate proposed growth in the Western Collection Basin, this project will provide additional wastewater storage capacity and screening at the Fort Gordon Siphon for enhanced siphon operations. The project will construct piping from the siphon Equalization Tank to the existing former wastewater treatment plant digester tanks, and will install screens at deposition vaults with flume metering. Proposed Capital Projects Range Road Water and Sanitary Sewer Utilities Infrastructure Project will install new water main and new sanitary sewer main along Range Road to-tie into existing water and sanitary sewer infrastructure. Proposed Capital Projects AFH North Range Road Water and Sanitary Sewer Utilities Infrastructure Project will upgrade water main and install new sanitary sewer main along North Range Road from vicinity Lilac Court to 47th Street Lift Station. This proposed water and sanitary sewer infrastructure will be constructed for proposed housing subdivision. Proposed Capital Projects AFH Sanitary Sewer Trunk Relocation The AFH Family Housing 2 subdivision is proposed to encompass 38th Street from Avenue of the States to Brainard Avenue. This project will relocate the sanitary sewer trunk main from 38th Street to outside the subdivision along the northern boundary/36th Street. Proposed Capital Projects Training Area Water and Wastewater Utilities This project would construct onsite water and wastewater utility systems for the Training Area facilities due to its isolated location. The water system would consist of a well, treatment, and distribution for domestic services at the buildings. The system would not provide water for fire protection systems or hydrants. The wastewater collection system would have service lines and mains to a small package treatment installation with spray field application. Proposed Capital Projects Lane Avenue Non-Potable Irrigation Main Extension This project will construct a 12 inch non-potable irrigation main along Lane Avenue from 25th Street to 15th Street. Preliminary cash flow estimates show that we can fund these projects by using a mixture of our own capital funds and outside funding All projects will be repaid by Ft. Gordon within 120 months including interest. Anticipate issuing a 10-year taxable bond or private borrowing in about August of this year Total borrowings estimated from $14-20 million, depending on estimated cash flows at time of debt issuance Anticipated Funding of Current Projects Commission Meeting Agenda 10/15/2019 2:00 PM Fort Gordon Project Funding Department:Utilities / Finance Department:Utilities / Finance Caption:Motion to authorize the preparation of the necessary resolution and documentation in order to issue water and sewerage revenue bonds in an aggregate principal amount not to exceed $21,000,000 (the “Proposed Bonds”) in connection with capital projects supporting the expansion of the Fort Gordon water and sewerage system as described on Exhibit A; to authorize Augusta’s financial advisor, Davenport & Company LLC, to prepare and distribute a solicitation for proposals to all financial institutions the financial advisor deems to have an interest; and to bring back to the Commission such resolution and documentation along with a recommendation as to which proposal to accept for final approval. (Approved by Finance Committee October 8, 2019) Background:The Utilities Department conducted a workshop in March 2019 to discuss the relationship of Utilities and Fort Gordon and the Fort’s need for expanded services. There are five projects that are either under construction, in design or in the bid process to support the growth of the Fort. While the federal budgeting process requires funding for the projects over several years, funding is needed currently to continue with the projects. In order to obtain the necessary funding, a resolution is needed to authorize the bonding of $21,000,000 for the projects. As each project is completed, Fort Gordon will begin making payments which will cover the debt service on the projects. A proposed resolution with the project descriptions along with a cashflow projection are attached. Due to historically low rates, the relatively short term of the repayment and to avoid costs associated with obtaining a rate study, the recommendation is to issue the bonds via a private placement with a lending institution. Augusta’s Financial Advisor will prepare and distribute a request for proposals to various financial institutions. Prior to any bonds being issued the matter will come back before the Commission for a supplement resolution authorizing the bonds. Analysis:Based upon cash flow analysis and consultation with Augusta’s financial advisor it has been determined the most advantageous method of funding the Fort Gordon Projects is to issue new debt. This will allow the department to maintain cash reserves needed to fund other capital project not related to Fort Gordon. In addition, Bond Rating agencies monitor levels of cash reserves by issuing bonds, this will allow the department to maintain operating cash reserves at an appropriate level. Financial Impact:Debt service will be funded by revenues generated from the projects at Fort Gordon Alternatives:Do not issue bonds, fund from current operations and reserves Doing so will defer other projects and may cause additional scrutiny from bond rating agencies Recommendation:Approve Moton Funds are Available in the Following Accounts: Utilities bond funds REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Page 1 of 8 CONTRIBUTION AGREEMENT GACD-02-19-015 BETWEEN THE GEORGIA ASSOCIATION OF CONSERVATION DISTRICTS, INCORPORATED AND THE RICHMOND COUNTY BOARD OF COMMISSIONERS THIS AGREEMENT, made and entered into this ___ day of ____, 2019, by and between the RICHMOND COUNTY BOARD OF COMMISSIONERS (hereinafter referred to as the “Provider”); and the Georgia Association Of Conservation Districts, Incorporated (hereinafter referred to as the “GACD”). I. PURPOSE: This long term conservation partnership serves to facilitate the implementation of planned conservation practices. This “partnership” is to assist interested landowners with the NRCS application process and conservation practice implementation. The Provider is responsible for providing technical support to participants for planned conservation as outlined in this agreement. The task involves the following technical support: o Assisting landowners with Farm Bill Program application process o Design and layout of conservation practices. o Activities associated with various Farm Bill conservation programs contract development and management o Contract planning o Eligibility determinations o Processing applications All technical assistance provided must meet USDA-Natural Resources Conservation Service (NRCS) standards and specifications as set forth in its Departmental manuals, handbooks, and Field Office Technical Guide, conservation planning, conservation practice application, and other areas of technical assistance. II. OBJECTIVES: Under the provisions of this agreement NRCS is assigned responsibility of managing the technical assistance supplied by the Provider to landowners to plan and implement conservation practices on eligible land, manage easements, and complete evaluation and monitoring of completed practices. This agreement will support the objectives of both organizations and will leverage their capabilities to efficiently and effectively implement conservation activities as outlined in the Agriculture Improvement Act of 2018 and subsequent Farm Bills. III. RESPONSIBILITIES OF THE PARTIES A. GACD will o Provide a list of program participants to county personnel contracted through the Provider, that have scheduled conservation practices, as identified in Part IV, Section Page 2 of 8 A, Expected Accomplishments and Deliverables, and identify and prioritize work assignments at the field office level. o Provide technical guidance to the Provider and the county personnel maintained through this agreement when requested and provide clarity on work plan and other agreement details. o Provide working materials and equipment needed to perform duties and to bear the cost of operation, maintenance and repair of equipment except for cost due to gross negligence by the Provider. NRCS accident reporting procedures will be followed. o Coordinate reimbursement of the Provider on a quarterly basis upon receipt of properly completed required documentation. Documentation must include a detailed list of accomplishments utilizing the Deliverable Tracking Report as referenced in Part IV, Section A, Expected Accomplishments and Deliverables. GACD costs share shall not exceed the total obligation as identified in Part V1, Resources Required, equal to no more than $37,440.00 o Review all new technologies and innovative practices, including applicable standards and specifications, prior to initiating those technologies and practices. o Provide quality assurance for services provided under the agreement. B. PROVIDER will: o Provide employees to perform technical services in the State of Georgia. o As identified in this Statement of Work, Part IV, Section A, Expected Accomplishments and Deliverables and Part VI, Resources Required, provide administrative and technical assistance to private landowners in conserving, improving, and enhancing their natural resources as well as in-kind supplies and services. The total cash supplied by the Provider will be $37,440.00 o Provide technical assistance to participants as described in this Statement of Work and Part IV, Section A, Expected Accomplishments and Deliverables. Ensure personnel meet the GACD qualification standards for assigned responsibilities and for operation of equipment to perform those responsibilities. o Ensure the Provider personnel maintained through this agreement, remain current with all training and certification requirements, to obtain and keep USDA NRCS Level II Computer Access current and up to date. This includes reporting changes to records and completing required Ag Learn courses when appropriate. o Use existing NRCS policy, training procedures, and supervisory guidelines to ensure that all provided assistance meets NRCS standards. Page 3 of 8 o Comply with the special provisions included in this agreement and to work within this agreed-to Statement of Work and Part VI, Resources Required. Meet applicable NRCS standards, specifications, and program requirements. Be consistent with the conservation program goals and objectives in the agreement; and incorporate, where appropriate, low cost alternatives that would address the resource issues and meet the objectives of both the program and program participants for which assistance is provided. o Limit request for reimbursement for technical assistance provided as described in this Statement of Work, Part IV, Section A, Expected Accomplishments and Deliverables and Part VI, Resources Required. o Be responsible for gross negligence during use of any NRCS property and to reimburse the NRCS for such costs. Gross negligence is defined as willful destruction of NRCS property. o If applicable, the Provider shall carry liability insurance to operate a government vehicle in the amount of a minimum of $500,000 and provide a certificate of insurance to GACD. Nongovernment employees will not drive government vehicles unless proof of insurance is made available to GACD. o Provide at least fifty (50) percent of the cost of the technical assistance listed in Part IV, Section A, Expected Accomplishments and Deliverables. The Provider must match the USDA funds awarded on dollar-for-dollar basis from non-Federal sources. o Request reimbursement from GACD for GACD’s share as referenced in this Statement of Work, and the General Terms and Conditions of this Agreement. Total reimbursement shall not exceed the GACD portion referenced in Part VI, Resources Required. Reimbursement shall be requested through the use of:  Documentation must include a detailed list of accomplishments utilizing the Deliverable Tracking Report as referenced in Part IV, Section of A, Expected Accomplishments and Deliverables.  Deliverables Tracking Report must be certified, signed, and dated by the appropriate Richmond County official and the NRCS District Conservationist with the following statement: “I certify that, to the best of my knowledge, this bill has not been previously submitted and that program accomplishments will meet planned activities under this agreement. I have examined and certify that this request is correct for payment.” o Requests for Reimbursement shall be no more often than every 30 days for the period this agreement is in force o Requests for Reimbursement shall be submitted: 1) via email at an address given (preferred method) or 2) via U S Mail to: GACD, 4310 Lexington Road, Athens, Georgia 30605 Page 4 of 8 o Warrant that the technical services provided:  Comply with all applicable Federal, State, and Tribal and local laws and requirements;  Are consistent with the conservation program goals and objectives in the agreement  Incorporate, where appropriate, low-cost alternatives that would address the resource issues and meet the objectives of both the program and program participants for which assistance is provided.  Be subject to the same rules and regulations that apply to NRCS and other USDA employees when using Government owned property or equipment. Page 5 of 8 IV. EXPECTED ACCOMPLISHMENTS AND DELIVERABLES A. Deliverables associated with this agreement include item listed in table A.1 and the following: o Submit the Deliverables Tracking Report when requesting any payment. Table A.1 Lists the Practice Development, Review and Certification deliverables associated with this agreement Practice Description Practice Code Agrichemical Handling Facility (NO) (309) 309 Amendments for the Treatment of Agricultural Waste (591) 591 Animal Mortality Facility (NO.) (316) 316 Brush Management (314) 314 Closure of Waste Impoundments (NO) (360) 360 Combustion System Improvement (NO) (372) 372 Composting Facility (NO.) (317) 317 Conservation Cover (AC) (327) 327 Conservation Crop Rotation (AC) (328) 328 Cover Crop (AC) (340) 340 CNMP Development (102) 102 Critical Area Planting (AC) (342) 342 Diversion (FT) (362) 362 Early Successional Habitat Development/Management (AC) (647) 647 Farmstead Energy Improvement (NO) 374 374 Fence (FT) (382) 382 Filter Strip (AC) (393) 393 Forage and Biomass Planting (512) 512 Forest Stand Improvement (AC) (666) 666 Forest Trails and Landings (AC) (655) 655 Grade Stabilization Structure (NO.) (410) 410 Grassed Waterway (AC) (412) 412 Heavy Use Area Protection (AC) (561) 561 Hedgerow Planting (FT) (422) 422 Herbaceous Weed Control (Ac.) 315 315 Integrated Pest Management (AC) (595) 595 Irrigation Pipeline (FT) (430) 430 Irrigation Reservoir (NO. AND AC-FT) (436) 436 Page 6 of 8 Irrigation System (NO. AND AC), Micro irrigation (441) 441 Irrigation System (NO. AND AC), Sprinkler (442) 442 Irrigation Water Management (AC)(449) 449 Mulching (AC) (484) 484 Nutrient Management (AC) (590) 590 Pipeline (FT) (516) 516 Prescribed Burning (AC) (338) 338 Prescribed Grazing (AC) (528) 528 Pumping Plant (NO.) (533) 533 Riparian Forest Buffer (AC) (391) 391 Riparian Herbaceous Cover (AC) (390) 390 Roof Runoff Structure (NO) (558) 558 Seasonal High Tunnel System for Crops (SF) (798) 798 Silvopasture Establishment (AC) 381 381 Solids/Liquid Waste Separation Facility (632) 632 Spring Development (NO.) (574) 574 Stream Crossing (NO.) (578) 578 Streambank and Shoreline Protection (FT) (580) 580 Terrace (FT) (600) 600 Tree/Shrub Establishment (AC) (612) 612 Tree/Shrub Site Preparation (AC) (490) 490 Underground Outlet (FT) (620) 620 Waste Storage Facility (NO.) (313) 313 Waste Transfer (634) 634 Waste Treatment Lagoon (NO.) (359) 359 Waste Utilization (AC) (633) 633 Water and Sediment Control Basin (NO.) (638) 638 Watering Facility (NO.) (614) 614 Well (NO.) (642) 642 Wildlife Upland Habitat Management (AC) (645) 645 Deliverables Tracking: Table B.1 provides a sample Deliverables Tracking Report. Use this report to identify the specific work performed during each payment period. The Deliverables Tracking Report tracks and totals reimbursement requirements based on the deliverable’s cost rates based on practice and task level performed. Actual Deliverables Tracking Report will be provided to the Provider in Excel format. Table B.1 Sample Deliverables Tracking Report Page 7 of 8 Actual Deliverables Tracking Report will be provided to the Provider in Excel format by GACDS Page 8 of 8 V. PERIOD OF PERFORMANCE A. That this agreement is effective from the date signed by both parties through September 30, 2021. VI. RESOURCES REQUIRED A. RICHMOND COUNTY and GACD requirements are outlined in the following tables Table A.1 GACD AND RICHMOND COUNTY COST SHARE AGENCY FY20 TOTAL COST FY21 TOTAL COST TOTAL COST RICHMOND COUNTY $18,720.00 $18,720.00 $37,440.00 GACD $18,720.00 $18,720.00 $37,440.00 Table A.2 2 YEAR BUDGET SUMMARY Category GACD Funds RICHMOND COUNTY Funds Total Conservation Program Practice Development, Review and Certification (Administrative, Technical, Easement Development, and CNMP Development) $37,440.00 $37,440.00 $74,880.00 B. GACD costs share for this agreement is fixed at $37,440.00 __________________________________ _______________________ ____________ Name/Title of Authorized GACD Rep Signature Date __________________________________ _______________________ ____________ Name /Title of Authorized Provider Rep Signature Date Commission Meeting Agenda 10/15/2019 2:00 PM To approve the Richmond County/GACD Agreement 2019 Department:Finance Department:Finance Caption:Motion to approve the Contribution Agreement between The Georgia Association of Conservation Districts and the Augusta- Richmond County Board of Commissioners. (No recommendation from Finance Committee October 8, 2019) Background:Conservation partnership that serves to facilitate the implementation of planned conservation practices. This partnership is to assist interested landowners with the NRCS application process and conservation practice implementation. The provider is responsible for providing technical support to participants for planned conservation as outlined in this agreement. This agreement will support the objectives of both organizations, and will leverage their capabilities to efficiently and effectively implement conservation activities as outlined in the Agricultural Act of 2014 and subsequent Farm Bills. Analysis:This agreement is to assist landowners with Farm Bill application, design and layout of conservation practices, development and management, contract planning and eligibility determinations. This is a renewal agreement for the continuing program from the previous two year agreement expired on 9/30/2019. Financial Impact:The cost of this program for is $37,440 each year, with half of the funds being reimbursed by GACD of $18,720 and ARC matching the other half of $18,720; this new agreement is for two years form 10/01/2019 thru 9/30/2021. Alternatives:Do not approve the 2019 Contribution Agreement with GACD and ARC. Recommendation: To approve the 2019 Contribution Agreement with GACD and ARC Funds are Available in the Following Accounts: Currently budgeted in 101071212/5212119 Professional Services 101071212/5911110 Reimbursements REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 10/15/2019 2:00 PM Advertising Augusta Commons Department: Department: Caption:Discuss the inadequate advertising for events held at the Augusta Common. (Requested by Commissioner Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: PR OVO S T A V E . AVE. O F T H E STAT E S RICE RD. KILBORNE ST. 32ND ST. 31ST ST. 3RD A V E . B Y P A S S BR A I N A R D A V E . BR A I N A R D A V E . BA R N E S A V E . CH A M B E R L A I N A V E . 8T H A V E . SPI T A L R D . 30TH ST. 3R D A V E . LA N E A V E . 28TH ST. 0'375'750' 750' 1,500' VICINITY MAP1 G-001 LIFT STATION FORCE MAIN Fort Gordon Cross Basin Lift Station and Force Main Map from project cover sheet by Goodwyn, Mills and Cawood Invitation to Bid Sealed bids will be received at this office until Wednesday, September 11, 2019 @ 3:00 p.m. for furnishing: Bid Item #19-277 Fort Gordon Cross Basin Lift Station and Force Main - Task Order – for Augusta, GA - Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $100.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, August 8, 2019. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. A Mandatory Pre Proposal Conference will be held on Tuesday, August 20, 2019 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, August 22, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of ninty (90) days after RFPs have been opened, pending the execution of contract with the successful vendor. A 10% Bid Bond is required. A 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Mailed to Pre-Qualified Task Order Vendors August 8, 2019 Revised: 2/19/2016 BEAMS CONTRACTING ATTN: BUDDY ROWLAND 15030 ATOMIC ROAD BEECH ISLAND SC 29842 LEGACY WATER GROUP, LLC ATTN: PHILLIP YOUNG 10130 BOB WILLIAMS PARKWAY COVINGTON, GA 30014 NORTH AMERICAN PIPELINE 62 HAMBY RD. SE MARIETTA, GA 30067 GARNTO ATTN: JASON GARNTO 4811 CLARK DRIVE EVANS, GA 30809 GEARIG CIVIL WORKS 322 GRIMAUDE BLVD. GROVETOWN, GA. 30813 BLAIR CONSTRUCTION ATTN PATRICK DILLARD PO BOX 770 EVANS, GA 30809 REYNOLDS CONSTRUCTION 300 EAST BROAD STREET FAIRBURN, GA 30213 HORACE LUKE UTILITIES DEPARTMENT STANLEY AYE UTILITIES DEPARTMENT TREZA EDWARDS COMPLIANCE OFFICE BID ITEM #19-277 FORT GORDON CROSS BASIN LIFT STATION AND FORCE MAIN-TASK ORDER FOR AUGUSTA UTILITIES DEPARTMENT BID DUE: WED. 09/11/19 @ 3:00 P.M. BID ITEM #19-277 FORT GORDON CROSS BASIN LIFT STATION AND FORCE MAIN-TASK ORDER FOR AUGUSTA UTILITIES DEPARTMENT MAILED 08/08/19 Commission Meeting Agenda 10/15/2019 2:00 PM Fort Gordon Cross Basin Lift Station and Force Main Department:Utilities Department:Utilities Caption:Motion to approve award of Bid Item #19-277 to Legacy Water Group, LLC. to construct the Fort Gordon Cross Basin Lift Station and Force Main under the Task Order Program RFQ #18-263 in the amount of $3,086,045.00. (Approved by Engineeering Services Committee October 8, 2019) Background:Augusta Utilities Department (AUD) is the contracted water, sanitary sewer, and irrigation utility provider for Fort Gordon. As the Cyber Center of Excellence, Fort Gordon is undergoing a post-wide transformation with new construction and renovation programs. One impact of Fort Gordon’s growth is the increase in wastewater flow in the AUD managed sanitary sewer collection system. The Cross Basin Lift Station and Force Main project will accommodate the increase by rerouting more Fort Gordon wastewater flow to AUD’s Butler Creek Sanitary Sewer Interceptor. The cost for this project will be paid by Fort Gordon. Analysis:Legacy Water Group, LLC. submitted an acceptable bid package and was the lowest responsive bidder. The Utilities Department reviewed the bid and found it to be fair and reasonable. We recommend awarding this contract to Legacy Water Group, LLC.to construct the Fort Gordon Cross Basin Lift Station and Force Main. Financial Impact:$3,086,045.00 funding is available from the following accounts: 507043420-5425210/88880190-5425210 Alternatives:No alternatives are recommended. Recommendation: Recommend approval for Utilities Department to contract with Legacy Water Group, LLC. to construct this project for the amount of $3,086,045.00. Funds are Available in the Following Accounts: Funds are available in the following accounts: 507043420- 5425210/88880190-5425210. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Augusta, GA Disclaimer The data represented on this map has beencompiled by the best methods available. Accuracyis contingent upon the source information ascompiled by various agencies and departmentsboth internal and external to the consolidatedgovernment of Augusta, GA. Augusta, GA and thecompanies contracted to develop these dataassume no legal responsibilities for the informationor accuracy contained on this map. It is strictlyforbidden to sell or reproduce these maps or datafor any reason without the written consent of theAugusta Commission.Print Date Jun 4, 2019 Department of Information TechnologyGeospatial Information Solutions (GIS) Division535 Telfair St Bldg 2000 | Augusta, GA 30901www.augustaga.gov/gis | gis@augustaga.gov Like, Follow, Share #AugustaGIS µ 1 inch = 50 feetMap Scale Merrimac Ave N of Old Ironsides Blvd THIS RESOLUTION OF THE AUGUSTA-RICHMOND COUNTY COMMISSION TO ABANDON MERRIMAC AVENUE NORTH OF OLD IRONSIDES BOULEVARD AS A PART OF THE ROAD SYSTEM OF AUGUSTA; THIS RESOLUTION, adopted by the Augusta-Richmond County Commission (“Commission”); WHEREAS, it has been proposed that the Commission make a determination that Merrimac Avenue North of Old Ironsides Boulevard as shown on the attached map, has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest and that the right-of- way should be abandoned as part of the Richmond County Road System; and WHEREAS, it has been Augusta, Georgia’s policy, pursuant to O.C.G.A § 32-7-2, to reduce the number of roads in Augusta, Georgia that are not utilized or useful to the public and to abandon such roads; and WHEREAS, a Public Hearing was held on September 11, 2019 at the Augusta-Richmond County Municipal Building, 2nd Floor Commission Chamber, 535 Telfair Street, Augusta, Georgia; and WHEREAS, notice of such Public Hearing was published in The Augusta Chronicle, the newspaper in which Sheriff’s advertisements for Richmond County are published, on August 22, 2019 and August 29, 2019, and that the property owners located on Merrimac Avenue North of Old Ironsides Boulevard were given notice; and WHEREAS, the results of the Public Hearing were reported to the Board of Commissioners and considered thereby; and WHEREAS, the Commission, at their meeting held October 1, 2019, approved the proposed abandonment, pursuant to O.C.G.A. § 32-7-2 and the requirements of said statute having been met; NOW THEREFORE, be it resolved by the Commission and it is hereby resolved by the authority of same as follows: 1. It is hereby determined that all requirements of O.C.G.A. § 32-7-2 have been met for the abandonment and removal above-said of the Right-of-Way and such Right-of-Way no longer serves a substantial public purpose or that its removal from the county road system is otherwise in the best public interest and is hereby abandoned as part of the Richmond County Road System; 2. The land formerly comprising the Right-of-Way shall be quitclaimed as permitted by law to the adjoining property owner, subject to easements and restrictions deemed necessary by the Augusta Engineering Department and the Augusta Utilities Department, and the Mayor and Clerk of Commission are hereby authorized to execute the documents necessary to effectuate such transfer as directed by the Augusta Law Department. 3. This Resolution shall be recorded in the Minutes of the Augusta-Richmond County Commission, accompanied by the exhibits referred to herein; 4. This Resolution shall become effective immediately upon its adoption. DULY ADOPTED by the Augusta, Georgia Commission this ______ day of October, 2019. AUGUSTA, GEORGIA COMMISSION By: ________________________________ Hardie Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner As its Clerk Commission Meeting Agenda 10/15/2019 2:00 PM Motion to Abandon Right Of Way Department:Engineering Department:Engineering Caption:Motion to determine that Merrimac Avenue North of Old Ironsides Boulevard, as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party (ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. (Approved by Engineering Services Committee October 8, 2019) Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. A map of Merrimac Avenue North of Old Ironsides Boulevard is attached. Pursuant to O.C.G.A. §32-7-2, a public hearing was held on September 11, 2019 for this matter. Analysis:In addition to the information provided in the above Background section, results of the public hearing will be presented to the Commission. Notice to the property owners located thereon has been provided, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that Merrimac Avenue North of Old Ironsides Boulevard be abandoned. Recommendation:Approve determination and request for abandonment of Merrimac Avenue North of Old Ironsides Boulevard pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit- claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage and adopt the attached Resolution. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission July 31, 2019 Haynes Station Phase 10 Attn: Ron Lampkin Augusta, Ga. Proposal: • Install (22) 74w LED Acorn Post Top fixtures • Install (22) 20’ fiberglass poles with all UD wiring necessary Upfront Monthly Cost Price per fixture $33,000 $579.26 $26.33 This is the total monthly cost for all 22 lights. These prices include all maintenance of wire, poles, and fixtures. All lights will be installed on the GPC ROW where the utility lines are located. I look forward to working with you on this project. Please call if you have any questions. Sincerely, Gary Goodwin Gary Goodwin Georgia Power Company Lighting Services 706.840.0211 – Cell mggoodwi@southernco.com Engineering Administration Section 452 Walker St, Ste 110 - Augusta, GA 30901 (706) 796-5040 – Fax (706) 796-5045 WWW.AUGUSTAGA.GOV Haynes Station Phase 10 – Lighting Tax District Parcels Address APN 5158 Copse Dr 065-3-303-00-0 5161 Copse Dr 065-3-302-00-0 5162 Copse Dr 065-3-304-00-0 5165 Copse Dr 065-3-301-00-0 5166 Copse Dr 065-3-305-00-0 5169 Copse Dr 065-3-300-00-0 5170 Copse Dr 065-3-306-00-0 5173 Copse Dr 065-3-299-00-0 5174 Copse Dr 065-3-307-00-0 5178 Copse Dr 065-3-308-00-0 5182 Copse Dr 065-3-309-00-0 5186 Copse Dr 065-3-310-00-0 5190 Copse Dr 065-3-311-00-0 5194 Copse Dr 065-3-312-00-0 5197 Copse Dr 065-3-297-00-0 5198 Copse Dr 065-3-313-00-0 5202 Copse Dr 065-3-314-00-0 5210 Copse Dr 065-3-315-00-0 5214 Copse Dr 065-3-316-00-0 5218 Copse Dr 065-3-317-00-0 5222 Copse Dr 065-3-318-00-0 5226 Copse Dr 065-3-319-00-0 5240 Copse Dr 065-3-320-00-0 5253 Copse Dr 065-3-275-00-0 5254 Copse Dr 065-3-321-00-0 5258 Copse Dr 065-3-322-00-0 5261 Copse Dr 065-3-274-00-0 5262 Copse Dr 065-3-323-00-0 5265 Copse Dr 065-3-273-00-0 5266 Copse Dr 065-3-324-00-0 5269 Copse Dr 065-3-272-00-0 5270 Copse Dr 065-3-325-00-0 5273 Copse Dr 065-3-271-00-0 5274 Copse Dr 065-3-326-00-0 5277 Copse Dr 065-3-270-00-0 5278 Copse Dr 065-3-327-00-0 5281 Copse Dr 065-3-269-00-0 5282 Copse Dr 065-3-328-00-0 5285 Copse Dr 065-3-268-00-0 5286 Copse Dr 065-3-329-00-0 5289 Copse Dr 065-3-267-00-0 Engineering Administration Section 452 Walker St, Ste 110 - Augusta, GA 30901 (706) 796-5040 – Fax (706) 796-5045 WWW.AUGUSTAGA.GOV 5290 Copse Dr 065-3-330-00-0 5293 Copse Dr 065-3-266-00-0 5294 Copse Dr 065-3-331-00-0 5297 Copse Dr 065-3-265-00-0 5298 Copse Dr 065-3-332-00-0 5301 Copse Dr 065-3-264-00-0 5302 Copse Dr 065-3-333-00-0 5305 Copse Dr 065-3-263-00-0 5306 Copse Dr 065-3-334-00-0 225 Ducal St 065-3-281-00-0 226 Ducal St 065-3-282-00-0 229 Ducal St 065-3-280-00-0 230 Ducal St 065-3-283-00-0 233 Ducal St 065-3-279-00-0 234 Ducal St 065-3-284-00-0 237 Ducal St 065-3-278-00-0 238 Ducal St 065-3-285-00-0 241 Ducal St 065-3-277-00-0 242 Ducal St 065-3-286-00-0 245 Ducal St 065-3-276-00-0 246 Ducal St 065-3-287-00-0 113 Greyson St 065-3-292-00-0 116 Greyson St 065-3-293-00-0 117 Greyson St 065-3-291-00-0 120 Greyson St 065-3-294-00-0 121 Greyson St 065-3-290-00-0 124 Greyson St 065-3-295-00-0 125 Greyson St 065-3-289-00-0 128 Greyson St 065-3-296-00-0 129 Greyson St 065-3-288-00-0 Commission Meeting Agenda 10/15/2019 2:00 PM Street Light Request for Haynes Station Phase 10 Department:Engineering Department:Engineering Caption:Motion to approve the installation of 22 street lights in the Haynes Station Phase 10 development with an annual cost of $6,951.12. Also approve the creation of a new lighting tax district for the 56 lots within Phase 10. Funding is available in Street Lighting budget account #2760416105312310. (Approved by Engineering Services Committee October 8, 2019) Background:Georgia Power Company will install 22 street lights on Copse Drive and Ducal Street. The upfront cost to install the street light system will be $33,000.00. The yearly cost to operate and maintain the system will be $6,951.12 which will be paid for by the 56 lots associated with Haynes Station Phase 10 in a special taxing district to appear on the 2020 tax bill. The cost per lot will be added to the property tax bill at a rate of $85 annually to cover the cost of system operations and maintenance. Analysis:The cost proposal was received by Georgia Power on July 31, 2019 in the amount of: Contractor Bid Georgia Power $33,000.00 upfront $6,951.12 annually Financial Impact:Adequate funds are available and expenditures of this amount will leave sufficient amount for emergencies through the end of the fiscal year. Alternatives:1) Approve installation of street light system in Haynes Station Phase 10. 2) Do not approve. Recommendation:Approve Alternative Number One. Funds are Available in the 276-04-1610-5312310 Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda Commission Chamber - l0lll20l9 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. INVOCATION: Reverend Mar Trimm, Senior Pastor Metropolitan Community Church of Our Redeemer. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE LINITED STATES OF AMERICA- RECOGNITION(S) Congratulation! Messrs. Harold & Charles Thompson A. Congratulations! Messrs. Harold & Charles Thompson on receiving ltem recognition from the Georgia Farm Bureau for 100 years of farming history. Action: (Requested by Commissioner Bill Fennoy) None IE ItemAoorovalsheet.html Motions Motion Type Made By Seconded By Motion ResultMotion Text Presentation is made to Mr. Harold Thompson. Years of Service B. Congratulations! SeptemberYears of Service Recipients.Item Action: None IB ItemApprovalsheet html Motions Motion Made Seconded Motion i;;; Motion rext By By Resurt Presentation is made to September 2019 Years of Service Recipients. Five (il minute time limit per deleeation DELEGATIONS C. Ms. Von Pouncey regarding Food Deserts and the need for a grocery store in Item the Laney-Walker Community. Action: None lB Von Pouncev Agenda Item.pdf lB ItemApprovalsheet.html Motions Motion Made Seconded MotionType Motion Text By By Result Presentation is made by Dr. Pouncey. D. Ms. Kathleen Ernce, E.D., the Senior Citizens Council appreciation ltem regarding Augusta's financial support for the SCC. Action: None lB 2019-01-19 Sr. Citiz€ns Councit.pdf B ltemAnnrovalsheet.html Motions Motion rr ,. Made Seconded MotionType Motion Text By By Result Presentation is made by Dr. Ernce. CONSENT AGENDA (Items 1-15) PUBLIC SERVICES 1. Motion to approve New ownership: A.N. 19-35: request by Ankitkumar Patel for a consumption on premise Liquor, Beer & Wine License to be used in connection with World of Beer Augusta located at 2819 Washington Rd. Item There will be Sunday Sales. District 7. Super District 10. (Approved by Action: Public Services Committee September 24,2019) Approved B aN.lg-is.oar E ItemAoorovalsheet.html Motions Motion h Motion- ----- Motion Text Made By Seconded ByI ype ------ -'t Result Motion to approve. Approve Mr. Fennoy out. commissioner Commissioner Motion passes 9-0. Mary Davis Brandon Garrett Passes 2. Motion to approve New Location: A.N. 19-36: A request by Benjamin M. Item Zheng for a consumption on premise Liquor, Beer & Wine License to be Action: used in connection with Top Crab Seafood & Bar located at 1347 Augusta Approved west Parkway #02A. There will be Sunday Sales. District 3. Super District 10. (Approved by Public Services Committee September 24,2019) E AN.l9-36.pdf E ItemAporovalsheet.html Motions Motion r, 1:_,m Motion- ------ Motion Text Made By Seconded ByIype - ---- -r Result Motion to approve. Approve Mr. Fennoy out. Commissioner Commissioner Motion passes 9_0. Mary Davis Brandon Garrett Passes 3. Motion to approve New Location: A.N. 19-37: request by Gregory L. Sims Item for a consumption on premise Liquor, Beer & Wine License to be used in Action: connection with Dave & Buster's located at 807 Cabela Drive with a waiver Approved of the 180 day period for the purchase of the license. There will be SundaySales. District 7. Super District 10. (Approved by Public Services Committee September 24, 2019) B AN.l9-37.pdf B ItemAonrovalsheet.html Motions Motion rr 1:-_, m , rr r Motion- ------ Motion Text Made By Seconded ByI ype - ---- -J Result Motion to approve. Approve Mr. Fennoy out. Commissioner Commissioner Motion passes g_0. Mary Davis Brandon Garrett Passes 4. Motion to approve New Location: A.N. 19-38: request by Gregory L. Sims Item for a Arcade/Gameroom License to be used in connection with Dave & Action: Buster's located at 807 Cabela Drive; with a waiver of the 180 day period for Approved the purchase of the license. There will be Sunday Sales District 7. Super District 10. (Approved by Pubtic Services Committee September 24, 20te) B AN.l9-38.pdf lB ltemAoprovalsheet.html Motions X:11"' Motion Text Made By seconded By Motion I YPe ----- -'t Result Motion to approve. Approve Mr. Fennoy out. Commissioner Commissioner Motion passes 9_0. Mary Davis Brandon Garrett Passes 5. Motion to approve the purchase of two (2) Ground Power Units from Aero Item Specialties in the amount of $39,333.50 per unit for a grand total $78,667.00. Action: Bid Item 19-160,{. (Approved by Public Services Committee September Approved 24,2019\ E CPtr Bid Specs #19-l60A.pdf B Bid sheel#I9-t60A GPIr.pdf E 19-160A' ITB - SENT To PAPER.Ddf B l9-160A Department Recommendation of Award.pdf B Meil List end Demandstar Planholders.pdf E ltemAporovalsheet.html Motions i'#:" Motion Text Made By seconded By ffitjil Approve Motion to approve. Commissioner Commissioner Passes Mr. Fennoy out. Mary Davis Brandon Garrett Motion Passes 9-0. ADMINISTRATIVE SERVICES 6. Motion to deny an amendment to the AUGUSTA, GA CODE Section l-2-13 ltem (Rules of Procedure), Section 2.01 .02to clariff that any voting member of the Action: Commission is permitted to a make a motion at any point, without needing Approved recognition by the Chair, during any public meeting of the Commission, to become effective upon approval. (Approved by the Administrative Services Committee September 24, 2019) lE ORDINANCE motions Rules of Procedure,docx B ItemAonrovalsheet.html Motions Motion-"""" Motion Text'l'vne Motion to approve. Voting No: Commissioner William Fennoy, Commissioner Approve Sammie Sias, Commissioner Bobby Williams, Commissioner Dennis Williams. Motion Passes 6-4. Motions Made By Seconded By Motion Result Commissioner Marion Williams Commissioner Ben Hasan Passes X:j:" Motion Text Made Byr ype Deny Substitute motion to Commissioner concur in the denial. Mr. Sammie Sias Fennoy out. Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commissioner Seconded By Commissioner Bobby Williams Motion Result Fails Brandon Garrett, Commissioner Ben Hasan, Commissioner Marion Williams. Motion Fails 4-5. 7. Motion to approve award of contract to provide professional services to ltem assess the long term space needs of Augusta, Georgia Government operations Action: to LS3P of Savannah, Georgia in the amount of $118,000.00. RFQ 19-231. Approved (Approved by Administrative Services Committee September 24,2019) Ig l9-2Jl lnvitation to paper.pdf {E l9-231 Official Tab sheet.pdf lB l9-2Jl Final Phase tl-Cumulnrive.pdf B l9-2Jl Department Recommendation of A\ryard.pdf B Process ResardinlRFOs.pdf B l9-231_MPo.pdf B Mail List and Demandstar Planholders.pdf lB Georsia Procurement Resistrv Yendor Summarv.pdf lB ItemAnorovalsheet.html Motions X:j:" Motion Text Made By seconded By Motion'Ivpe - ------ -r --------- -J ResultJT Motion to approve. Approve Mr. Fennoy out. commissioner commissioner Motion passes 9-0. Mary Davis Brandon Garrett Passes 8. Motion to approve Housing and Community Development Department's Item (HCD's) request to provide Laney Walker/Bethlehem Revitalization Funding Action: to contract with Captialrise LLC to construct two (2) workforce, residential Approved units on Boyd Lane. (Approved by Administrative Services Committee September 24,2019) B Contrect - 918 end 922 Bovd l.anendf E ItemAoorovalsheet.html Motions Motion Motion Text Made By Seconded By MotionType Result A -.^_^_-^ Motion to approve. Commissioner CommissionerApprove ruil,ion pasies l0-0. Marion williams william Fennoy Passes PUBLIC SAFETY 9. Motion to approve the allocation of funding for the Richmond County Item Sheriffs Office (RCSO) in the amount of $35,790.00 implement the Justice Action: Assistance Grant (JAG) Project Safe Neighborhood. (Approved by Public Approved Safety Committee September 24, 2019) tB 2018 Southern PSN RFA.docx lB Program Narrative.docx lB Project Safe Neighborhoods Application.pdf B PSN qrant Files.pdf lB ItemApprovalsheet.html Motions Y:11"' Motion Text Made By seconded By Motionf'ype ----- -r ---"----" .-r Result Motion to approve. Approve Mr. Fennoy out. Commissioner Commissioner Motion passes 9-0. Mary Davis Brandon Garrett Passes 10. Motion to approve Amendment to the Inmates Food Services Contract with Item Trinity Food Services Group, Inc. (Approved by Public Safety Committee Action: September 24,2019) epproved E SKMBT 3631909091 l460.pdf IB ItemApprovalsheet.html Motions f#:" Motion rext Made By Seconded By fJ.Xil Motion to approve. A Approve mlruiixb; ir",[B.iJi,,.' ;:#il:'ffi:_ passes 11. Motion to approve award of the Professional Management of (RCCI's) Item Inmates' Food Services to Aramark Correctional Services, LLC effective Action: November 2019 subject to receipt of signed contract. RFP #19-220 Approved (Approved by Public Safety Committee September 24,2019) seconded By HJil Motion to approve' commissioner commissionerApprove Mr. Fennoy out. .-;:;:;^'^-^ ;::-;^:;::^* Passes Motion passes 9-0. Mary Davis Brandon Garrett ENGINEERING SERVICES E .4ramark-Conlract.docx IE ltemApprovalsheet.html Motions Motion ="-'-" Motion Textr ype E ltemAnnrovalSheet.html Motions Motion:----- Motion Textr ype Moton to approve. Approve Mr. Fennoy out. Motion Passes 9-0. Made By Made By Commissioner Mary Davis Seconded By f.'r|ir' Commissioner Brandon Garrett Passes 12. Motion to adopt Flood Insurance Rate Maps (FIRMs) and Flood Insurance Item Studies (FISs) reflecting proposed flood hazard determinations within Action: Augusta, GA (and the jurisdictions of Blythe and Hephzibah) issued by the Approved Department of Homeland Security's (DHS's) Federal Emergency Management Agency (FEMA). The effective date of the most recent Flood Insurance Rate Maps (FIRMs) and Flood Insurance Studies (FISs) for Augusta, GA is November 15, 2019. In keeping with the City of Augusta's participation in the National Flood Insurance Program (NFIP) and the Community Rating System (CRS), adoption of Flood Insurance Rate Maps (FIRMs) and Flood Insurance Studies (FISs) reflecting proposed flood hazard determinations within Augusta, GA (and the jurisdictions of Blythe and Hephzibah) issued by the Department of Homeland Security's (DHS's) Federal Emergency Management Agency (FEMA). (Approved by Engineering Services Committee September 24, 2019) 13. Motion to approve an Ordinance to amend Title Eight, Chapter 1, Article I Item of the Augusta GA Code entitled "Flood Damage Prevention" to provide for Action: revisions as required by the State Model Flood Damage Prevention Approved Ordinance, additions to clariff language in the text, and additional revisions to reduce flood risk, in keeping with the City of Augusta's participation in the National Flood Insurance Program (I.IFIP) and the Community Rating System (CRS). (Approved by Engineering Services Committee September 24,2019) B Flood Ordinance - amended Anril 2019 - draft with ordinance lansuase.doc E ItemAoorovalSheet.html Motions $otion Motion Text Made By Seconded By Motion Type I'rvrrvrt I L r Result Motion to approve' commissioner commissionerApprove Mr. Fennoy out. ^r^:;;:,i" o"^-^^- (lonalt Passes Motion Passes 9-0. Mary Davis Brandon Garrett 14. Motion to approve using previously awarded Bid Item 19-127 to Purchase Item an Additional Lift Station Power House from Border States Industries at the Action: Previously Approved Price of $367,675.00. (Approved by Engineering Approved Services Committee September 2412019) E lg-lzz taB.pdr E 19-121 Invitation to Bid.docx B tg-tzz ntpr.por B 19-127-Depertment Recommendation of Award.docx lB 19-127 Planholders - Demandstar - GA Procurment.pdf E ItemApprovalsheet,html Motions Motion Motion - """" Motion Text Made By Seconded ByType Result Motion to approve. Approve Mr. Fennoy out. commissioner commissioner Motion passes g-0. Mary Davis Brandon Garrett Passes PETITIONS AND COMMUNICATIONS 15. Motion to approve the minutes of the regular meeting of the Augusta Item Commission f,.tO on September 17, 2019 and Special Called Meeting held Action: Septembe r 24,2019. APProved B Resular Commission Meeting September l7 20l9.ndf lB Called Commission Meetine Seotember 24 20l9.ndf B ltemAoorovalSheet'html Motions Motion h d - --- f,^r ,'-- Motion ;;;" Motion Text Made By seconded Bv Result Motion to approve' commissioner commissionerApprove Mr. Fennoy out. ;;;#;.'" ;;;;;;;;;" Passes Motion passes 9-0. Mary Davis Brandon Garrett :t't**END CONSENT AGENDA?I * ** AUGUSTA COMMISSION r0t1t20t9 AUGUSTA COMMISSION REGULAR AGENDA t0nl20l9 (Items 16-23) PLANNING 16. Request that the planning department clariff their understanding of the Item commission's action. Request that the planning department provide a short Action: comprehensive list of all requirements that the property owner must comply Approved with as approved by the commission. These requirements must be realistic and should not act as intentional impediments." (Requested by Commissioner Sammie Sias) {B Approval Ltr. 2019- l7-09 Zonine Petition Tubman Home Road.ndf IF ItemApnrovalSheet.html Motions Motion-'"""" Motion Text'r'ype Motion to approve ^ receiving this item asAoorover r lnlormatlon. Motion Passes 10-0. PUBLIC SERVICES 17. Update from Augusta Recreation Made By Seconded By Motion Result Commissioner Commissioner Sammie Sias Ben Hasan rasses on their Capital Improvement Projects.Item Action: Approved E ItemApprovalsheet.html Motions Motion Motion Text'l'ype Motion to approve asking the Recreation Director to prioritize a list of recommendations regarding capital improvement projects at the various facilities to include the Henry Approve Brigham Center, the Aquatics Center and the SPLOST VII list and bring it back to the Commission in 30 days along with guidelines and criteria for the recommendations. Motion Passes l0-0. Motions Motion Motion Text'l'ype Approve Substitute motion to approve replacing the Henry Brigham Center and the center at Dyess Park. Made By Seconded By Motion Result Commissioner Dennis Williams Commissioner Sammie Sias Passes Made By Commissioner Bobby Williams Seconded By Commissioner Ben Hasan Motion Result Fails Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commissioner William Fennoy, Commisioner Sean Frantom, Commissioner Brandon Garrett, Commissioner Sammie Sias, Commissioner Dennis Williams. Motion Fails 3-7. 18. Motion to approve the updated template for Memoranda of Understanding ltem (MOU) between Augusta, Georgia and Community Partners for the joint Action: operation of community centers. @eferred from the September 24r 20L9 Approved Public Services Committee) B Recreation and Parks-Temnhte for,MOtl---09162019.ndf 1B Recreation and Parks List of Resoonsibilities for MOU - 09162019'odf H ItemAnorovalsheet.html Motions Motion Motion Type Text Made By Seconded Motion By Result . Motion to CommissionerApprove approve. Dennis williams Motions Dies for lack of Second Y:11" Motion Text Made By seconded By f.'r|il't'ype Deny Motion to disapprove Commissioner Commissioner Passes this template and go John Clarke Ben Hasan back to the drawing board on it. Voting No: Commissioner Dennis Williams. Motion Passes 9-1. ADMINISTRATIVE SERVICES 19. Discuss/approve Lease Agreement establishing the location of a Sheriffs Item Office substation at2816 Washington Road. (Deferred from the September Action: 24,2019 Special Called Meeting) Approved lB ItemAnprovalSheet.html Motions Yil'-"' Motion Text Made By seconded By Motion Type rrrvlrvrr r lar Result Motion to approve. Mr. M. Williams Commissioner Approve abstains. Mr. clarke commissioner out. Ben Hasan ilr.,l,Hl, passes Motion Passes 8-0 -1. 20. Motion to approve appropriation of $150,000 of CBDG related funds for Item land acquisition, demolition, cleanup and re-development of a model Action: duplex affordable housing unit in the 15th street targeted area. (Requested Disapproved by Mayor Hardie Davis, Jr.) E 2019-01-10 luayor Davis.pdf B ltemApprovalsheet.html Motions MotionType rvrorron Text Made By seconded By ffff Motion to delete this Commissioner CommisionerLrelete wltnorawsitem from the Sammie Sias Sean Frantom agenda. Mr. M. Williams objects to deleting this item from the agenda. Motions f#:" Motion rext Made By seconded By HJiI Deny Passes Motion to deny. Commissioner Commissioner Motion Passes 10-0. Sammie Sias Dennis Williams Motion Text Substitute motion to approve placing the demolition and the blight remediation in the Land Bank and the redevelopment of affordable housing/rooftops with HCD. Voting No: Approve Commissioner Mary Davis, Commissioner William Fennoy, Commisioner Sean Frantom, Commissioner Brandon Garrett, Commissioner Sammie Sias. Motion Ties 5-5. ENGINEERING SERVICES 21. Discuss the Olive Road Overpass. Williams) Seconded By fffil Seconded Motion By Result Dies for lack of Second Commissioner Marion Ties Williams Motions Motion Type Delete Motions Motion Type Motion Text Made By Substitute motion to delete this item uommlssloner from the agenda. william FennoY Made By Commissioner Ben Hasan (Requested by Commissioner Marion ltem Action: Approved EI ItemAnprovalSheet.html Motions Motion ^ r rh Motion:"""" Motion Text Made By Seconded ByType rvrvrrvrt r lar Result Motion to approve asking the Traffic Engineer to contact the railroad to see if they would consider Commissioner Commissioner Approve installing a barrier on Marion Dennis Passes their right-of-way to Williams Williams keep vehicles from striking the overpass and have Mr. Ussery report back in 30 days. 22. Motion to approve directing Planning & Development Department to Item identi$ in their 2019 budget the funding to purchase 12 MDTs for use by Action: Code Enforcement Division and bring information back to the Commission Approved on October 1, 2019. (Approved by Engineering Services Committee September 24,2019) B ltemApprovalsheet.html Motions Motion lVlotion;------ Motion Text Made By Seconded ByType ^'---- -J Result Motion to approve. Approve Ms. Davis out. commissioner commissioner Motion passes 9-0. Bobby Williams Brandon Garrett Passes ATTORNEY 23. Approve the execution of the Letter of Consent with WGL Energy Systems, Item Inc. to consent to the assignment of the Lease Agreement between Augusta Action: and WGL Energy Systems, Inc. pertaining to the Augusta Jail Site solar Approved facility. (Requested by General Counsel Wayne Brown) [= 2019-01-10 G€n. Counsel WGL.pdf E ltemAoorovalsheet.html Motions Motion Text Made By Seconded By Motion Type Motion to approve.. Ms. Davis and Mr. CommissionerApprove Clarke out. sammie Sias Motion Passes 8-0. LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. Commissioner Dennis Williams Motion Result Passes 24. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: None www.augustaqa.qov CALLED MEETING COMMISSION CHAMBER October 8,2019 Augusta Richmond County Commission convened at I l:00 a.m., Tuesday, October 8, 2019, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D.Williams, Hasan and Clarke, members of Augusta Richmond County Commission. Mr. Mayor: All right, we'll call this meeting to order. The Chair recognizes Attorney Brown. Okay, before I recognize Attorney Brown, Madam Clerk, you've given us an addendum to the agenda to add to the special called meeting portion. Is there any otjection to adding the Resolution of Condolences for Ms. Norman? Any objection? Without objection. Okay, all right why don't we go ahead and take action on this matter while we're here as well? Madam Clerk. The Clerk: Resolution of Condolences for Ms. Jessye Norman. Mr. M. Williams: So move. Mr. Frantom: Second. Mr. Mayor: All right, voting. Ms. Davis out. Motion carries 9-0. Mr. Mayor: Mr. Kendrick, you've got something for us? Mr. Kendrick: (inaudible). Mr. Mayor: All right, the Chair recognizes Attomey Brown. I. LEGAL MEETING A. Pending and potential litigation B. Real estate C. Personnel Mr. Brown: Good morning, Mayor and Commissioners. We're requesting to go into executive session for the purpose of litigation, real estate, security and personnel. Mayor pro Tem. Mr. Frantom: So move. Mr. Sias: Second. Mr. Mayor: Voting. Ms. Davis out. Motion carries 9-0. IEXECUTTVE SESSTON] 2. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Mr. Brown: Mr. Mayor and Commission, we request a motion to execute the closed meeting affidavit. Mr. Frantom: So move. Mr. Sias: Second. Mr. Fennoy: Second. Mr. Mayor: Voting Mr. M. Williams out. Motion carries 9-0. Mr' Mayor: Okay. Attorney Brown, we're going to save those until the end, okay? All right, Attorney Brown. Mr. Brown: We request a motion to approve a seffIement of all claims of Ollie Jones in the amount of $351000 and his reinstatement to his position as Heavy Equipment OperatorI and to authorize the Mayor to execute all settlement documents under the guidance of the Law Department. Mr. Mayor: The Chair recognizes the commissioner from the 4th. Mr. Sias: So move. Mr. Fennoy: Second. Mr. Mayor: Voting. Mr. M. Williams out. Motion carries 9,0. Mr. Mayor: The Chair recognizes Attorney Brown. Mr. Brown: We request a motion to approve a Memorandum of Understanding between Augusta, Georgia and Crown Castle Fiber LLC in which Crown Castle will pay Augusta the sum of $2501588.56 for Crown Castle Telecommunication facilities o".,rpyiog Augusta's right of way during the period of October 112016 through the effective date of thisMOU. Mr. Mayor: I recognizethe Mayor pro Tem. Mr. Frantom: So moved. Ms. Davis: Second. The Clerk: Voting, sir? Mr. M. Williams out. Motion carries 9-0. Mr. Mayor: I recognize Attomey Brown. Mr. Brown: We request a reading of several motions for adoption of resolutions related to the Fleming Park cases. Mr. Mayor: Okay, suspend for a minute. All right, the Chair recognizes Madam Clerk for the reading of the resolution. The Clerk: A resolution authorizing the settlement of all claims by Jennifer Hermannas the parent and legal guardian of minor Damien Patrick for the sum of $112,625.Resolution authorizing the sefflement of ail claims by Brandi Sette and David Sette, parents and legal guardian of David Sette, Jr. in the amount of $1501000. Resolution authorizing thesettlement of all claims by Francisco Berry and Roshanit Boyd as the parents and iegatguardian of Trayqwon Berry in the sum of $1361000. Resolution authorizing the settlement of all claims by Francisco Berry in the sum of $631750. Resolution authorizing the settlement of all claims by Nakia Iloward and Eddie Brackins as parents and legal guardian of minor Namon Brackins in the sum of 5112,625. Sefflement authorizing, " i".oi,tion authorizing the settlement of all claims by Melquan Robinson, Sr. and Chinnika Jackson in the u-orri of $1,500,000 payable to Melquan Sr. and Chinnika Jackson. In addition, additional termsof the settlement the renaming of Daniel Avenue to Melquan Way and the erection of an appropriate memorial to the life of Melquan Robinson, Jr. Mr. Mayor: The Chair recognizes the Mayor pro Tem. Mr. Frantom: Motion to approve as stated. Mr. Fennoy: Second. Mr. Mayor: Voting. Mr. M. Williams out. Motion carries 9-0. Mr. Mayor: Madam Clerk. The Clerk: Yes, sir. Mr. Mayor: Melquan Robinson was one of Augusta's dear sons with a bright smile and an even brighter future. Many hearts were broken because of his tragic and untimely death and it affected this entire community. No settlement amount could ever begin to mend the hearts of Melquan's parents, family and friends who lost a beloved son. As a city we cannot say or do anything to bring Melquan back but we have a responsibility to take steps to identi$r not only what went wrong and to continue working diligently to resolve it so that this tragedy never happens again. The settlement is a small step to bring closure to the family and the other families that were impacted by this and to assure all of them and all Augustans that this govemment is committed to ensuring the health, welfare and safety of our residents at our facilities and spaces that they play in and that they work in. Thank you. The Chair recognizes Attomey Brown. Any additional matters before us? Mr. Brown: No, sir. Mr. Mayor: All right, thank you. All right, committee meetings. IMEETING ADJOURNED] Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy of the minutes of the Called Meeting of the Augusta Richmond County Commission held on October 8,2019. Clerk of Commission Commission Meeting Agenda 10/15/2019 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular meeting of the Augusta Commission held on October 1, 2019 and Special Called Meeting held October 8, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: TALENT BANK INFORIT{ATTON QT,iESTIONNATRE To be completed by ,O;t:*t to volunteer their services on the ,De, ; f/N Authority, Board orCommissioaRichmond County. NoTE: Any information entered on this questionnaire would become public informatioa uponyour appointment. Date 1. 2. 3. 4. Name: Home Phone: Email: Address: Business Phone: ?eQ -)qO *O tch Date of Birth, l& ' (,a ' 6t Sex: Male ('fJ Female Married,4,*^separated 10. Relatives working fog the CirylCounty: N ) 0 rrl € 11. occupation: q..e-hP€/- 12. Race: White Asian American Other 13: List Boards you presently serye on: TyES1fl _ ' \)Il Street 5. 6. 7. 8. Registered Voter: Yes Voting District: Marital Status: Single 9. Education: High School College No Engaged Spanish Surnamed List any area in which you have a Commission Meeting Agenda 10/15/2019 2:00 PM District 4 appointment Department: Department: Caption:Motion to approve the appointment of Mr. Quincy Jordon to the Housing & Community Development Citizens Advisory Board representing District 4. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: UPDATE: 06/08/19 NAME OF BOARD DEVELOPMENT AUTHORITY OF RICHMOND COUNTY MEMBER TERM APPOINTED EXPIRATION W. Butch Gallop 4-yr. 11/15/16 6/03/19 Remer Brinson 4-yr. l0/08/08 6/03/11 Pat Schaffer 4-yr. 10/07/08 6/03/11 Wayne A. Gossage 4-yr. 06/04/19 6/03/23 Terry Elam 4 yr. 9/06/05 6/03/09 Bill Hollingworth 4 yr. 9/06/05 6/03/17 Brenda Bonner 4 yr. 9/06/05 6/03/09 Steven Kendrick 4 yr. 06/04/19 6/03/21 Henry Ingram 4 yr. 9/06/05 6/03/09 Executive Director: Cal Wray, (706) 821-1321 Attorney: Robert C. Hagler (706) 724-0171 Meeting Date: Third Wednesday of each month at 10:00 A.M Where: Augusta Economic Development Authority Historic Enterprise Mill, Suite 560, 1450 Greene Street Augusta, GA 30901 Created: Pursuant to O.C.G.A. 36-62-04 Commission Meeting Agenda 10/15/2019 2:00 PM Appt. Economic Development Authority Department: Department: Caption:Motion to approve the appointment of Ms. Shell Knox Berry to the Economic Development Authority to fill the vacant position previously held by Pat Schaffer effective immediately. (Requested by Commissioner Mary Davis) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 10/15/2019 2:00 PM 2020 Proposed Budget Department:Administration / Finance Department:Administration / Finance Caption:Presentation of the Proposed Budget for 2020. Background:The proposed budget is required to be presented at the second commission meeting in October Analysis:The budget will be adopted during the November 19, 2019 Commission meeting. The proposed budget is the starting point of the budget discussions with the Commission. Over the next 35 days, work sessions will be held to review and discuss budget information being presented today. Financial Impact:n/a Alternatives:n/a Recommendation:receive as information Funds are Available in the Following Accounts: n/a REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 10/15/2019 2:00 PM Affidavit Department: Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: