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Home My WebLink About2019-09-17 Meeting MinutesCommission Meeting Agenda Commission Chamber - 9/17/2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. INVOCATION: Reverend Sheldon Cooper, Pastor Galilee Baptist Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. Five (5) minute time limit per delegation DELEGATIONS A. Presentation from Mr. Russell Brown regarding the Augusta Players upcoming production entitled Ragtime the Musical. Item Action: None Agenda_Rqt._Mr._Russell_Brown_9.17.19.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by the Augusta Players. CONSENT AGENDA (Items 1-31) PLANNING 1. Z-19-33 – A request for concurrence with the Augusta Georgia Planning Commission to approve with conditions below a petition by TCA, LLC, on behalf of Georgia Vitrified Brick & Clay, requesting a change of zoning from Zone R-MH (Manufactured Home Residential) and HI (Heavy Industry) to Zone R-3B (Multiple-family Residential) affecting property containing Item Action: Approved approximately 21 acres and known as part of 2111 Powell Road. Part of Tax Map 064-0-004-01-0 CONTINUED from August 5, 2019 meeting. DISTRICT 3. 1. Require a traffic study showing trips generated, new peak hour trips, right turn deceleration lane calculations per GDOT, and mitigation measures (if necessary). 2. Require GDOT approval for access to Gordon Hwy. 3. Require GDOT approval for improvements along property frontage. 4. Developer must provide deceleration lane on Gordon Highway. 5. Due to the number of units, a secondary access is required. 6. Proposed entrances and roadway improvements shall meet the minimum standards of Georgia Department of Transportation, Augusta Traffic Engineering and the Fire Department. 7. The development shall substantially conform to the latest site plan submitted on date received 7/16/2019. 8. The owner must provide sanitary sewer by extending the sewer lines to the subject property following the guidelines and specifications of Augusta Utilities. z-19-33.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes 2. Z-19-35 – A request for concurrence with the Augusta Georgia Planning Commission to approve with conditions below a petition by James Trotter, on behalf of Purko Builders Inc., requesting a change of zoning from Zone R-1A (One-family Residential) to Zone R-3A (Multiple-family Residential) affecting property containing approximately 4 acres and known as 3055 and 3061 Dennis Road. Tax Map 007-1-006-00-0 & 006- 0-039-00-0 CONTINUED from August 5, 2019 meeting. DISTRICT 7 1. Require a traffic study showing trips generated and existing & future level of service along Dennis Road. 2. Make all required improvements along property frontage (sidewalk, ADA ramps, etc…). 3. Require all property access meets county / state standards. 4. Internal driveways and radii for the proposed development must meet all requirements of GDOT and the City of Augusta. 5. Provide a second (emergency) access to the development as required by the Fire Department and that meets all required specifications. 6. A Stormwater Management Plan is required at the time of Site Plan submittal. 7. Review of any future Site Plan be jointly conducted with Columbia County, since there is a high likelihood that Item Action: Disapproved water and sewer will have to come from Columbia County and stormwater outfall flows into Columbia County. z-19-35.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Deny Motion to deny the petition. Voting No: Commissioner William Fennoy, Commissioner Dennis Williams. Motion Passes 8-2. Commisioner Sean Frantom Commissioner Brandon Garrett Passes 3. Z-19-36 – A request for concurrence with the Augusta Georgia Planning Commission to approve with conditions below a petition by Marion Ebron requesting a change of zoning from Zone R-1C (One-family Residential) to Zone B-1 (Neighborhood Business) affecting property containing 0.34 acres and known as 2047 Central Avenue. Tax Map 044-2-173-00-0 CONTINUED from August 5, 2019 meeting. DISTRICT 1 1. All State and local building and fire codes must be met before a business license for an adult day care shall be issued. 2. If the second story is to be utilized as an expansion of this use or leased as a separate entity, parking for the additional space / use must be addressed and a parking variance may be required. Item Action: Approved z-19-36.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes 4. Z-19-37 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Hull Barrett P.C. on behalf of Big Tree LLC et al, requesting rezoning from Zone R-1A (One-family Residential), Item Action: Approved R-3B (Multiple-family Residential), B-1 (Neighborhood Business) and B-2 (General Business) to Zone B-2 affecting five (5) tax parcels containing approximately 38.3 acres and known as 2505 Washington Road, 1016 Woodsedge Drive, 1000 Bluebird Road, 2425 Washington Road, and 1058 Woodsedge Drive. Tax Map 019-2-166-03-0, 019-2-166-04-0, 019-4-088- 00-0, 019-4-158-00-0; and 019-4-159-00-0 DISTRICT 7 z-19-37.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes 5. Z-19-38 - A request for concurrence with the Augusta Georgia Planning Commission to approve with conditions below a petition by South Georgia Custom Homes, on behalf of Margaret Mayo Cordle Caughman Living Trust, requesting a change of zoning from Zone R-3B (Multiple-Family Residential) to Zone R-1E (One-family Residential) affecting property containing approximately 31.34 acres and is part of 2590 Tobacco Road. Part of Tax Map 141-0-004-04-0 DISTRICT 4 1. The overall density of the proposed development shall not exceed 6.78 units per acre. 2. Maintain a minimum 50 foot natural buffer to the south and west property lines. 3. Sidewalks shall be installed and maintained on both sides of each street in the subdivision. 4. The developer must install at least 30 overflow off-street parking spaces throughout the development. 5. Site plan shall incorporate walking trails or sidewalks between lots to encourage more walkability and pedestrian activity. 6. The site plan shall meet regulations/guidelines of all departments with specific attention to Augusta Traffic Engineering and the Fire Department. 7. Secondary access at Tobacco Rd will need to be converted to right out only. Item Action: Approved z-19-38.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve with the omission of condition #7. Motion Passes 10-0. Commissioner Brandon Garrett Commissioner Bobby Williams Passes 6. Z-19-40 – A request for concurrence with the Augusta Georgia Planning Commission to approve with conditions below a petition by Johnny Latimore requesting a change of zoning from Zone R-1A (One-family Residential) to Zone B-2 (General Business) affecting property containing 0.38 acres and known as 2322 Tubman Home Road. Tax Map 087-3-088-00-0 and 087-3- 087-00-0 DISTRICT 2 1. Access must meet local and state standards. 2. Driveway width must meet local and state standards. 3. The applicant must meet all development standards for the property including access, roadway improvements and landscaping and buffering. Item Action: Approved z-19-40.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve with the petitioner to pay the citations/fines. Voting No: Commissioner Brandon Garrett. Motion Passes 9-1. Commissioner Marion Williams Commissioner Bobby Williams Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Substitute motion to refer this back to the Planning Commission. Commissioner Ben Hasan Withdraws PUBLIC SERVICES 7. Motion to approve New Ownership: A.N. 19-31: request by Robert J. Kim for a retail package Beer & Wine License to be used in connection with OK Mart located at 2301 Lumpkin Road. District 6. Super District 10. (Approved by Public Services Committee September 10, 2019) Item Action: Approved A.N._19-31.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes 8. Motion to approve New Ownership Application: A.N. 19-32: request by Robert J. Kim for a retail package Beer & Wine License to be used in connection with Lucky Trip located at 2260 Lumpkin Rd. District 6. Super District 10.(Approved by Public Services Committee September 10, 2019) Item Action: Approved A.N._19-32.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes 9. Motion to approve New Ownership Application: A.N. 19-33: request by Muhammad A. Ashraf for a retail Beer & Wine License to be used in connection with Chevron Food Mart located at 202 East Boundary Suite B. District 1. Super District 9 (Approved by Public Services Committee September 10, 2019) Item Action: Approved A.N._19-33.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes 10. Motion to approve New Ownership Application: A.N. 19-34: A request by Shawntae N. Toone for an on premise consumption Liquor, Beer & Wine License to be used in connection with Sheehan's Irish Pub located at 2571 Central Avenue. District 2. Super District 9. (Approved by Public Services Committee September 10, 2019) Item Action: Approved A.N._19-34.pdf ItemApprovalSheet.html Motions Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes 11. Motion to approve the Piedmont Mining, LLC contract for Bid Item 19- 198 Southeast Drainage Ditch Enclosure Project- Augusta Regional Airport - $1,352,835.21.(Approved by Public Services Committee September 10, 2019) Item Action: Approved Piedmont_Mining_Drainage_Ditch_Contract_2019.pdf 19-198_ITB_to_Paper.pdf 19-198_TAB_OFFICIAL.pdf 19-198_Mandatory_Pre-Bid_Meeting.pdf 19-198_Department_Recommendation_of_Award_-_Letter_of_Recommendation_ITB_#19- 198_SED_Drainage_Ditch_Piedmont_Mining.pdf Mail_List_and_Demandstar_Planholders.pdf Georgia_Procurement_Registry_Vendor_Summary.pdf 19-198_Compliance_All.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes 12. Motion to approve amendments to the Augusta-Richmond County Code, Section 7-1-90 PERMIT FEES, so as to increase fees required in connection with the issuance of permits. Waive Second Reading. (Approved by Public Services Committee September 10, 2019) Item Action: Approved Building_Fee_Increase_Oct_2019-Fin.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes 13. Motion to approve tasking the Attorney and Administrator with drafting a resolution in support of establishing a State Veterans Cemetery in Augusta and designate Mr. Don Clark of Forces United in connection with former Mayor Bob Young to take the lead in determining what is needed from the Commission to begin the process to establish the cemetery and to designate a member of the Commission to serve as a point of contact.(Approved by Public Services Committee September 10, 2019) Item Action: Approved Resolution_Veterans_Cemetery.pdf Bob_Young_Veterans_Cemetery.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes ADMINISTRATIVE SERVICES 14. Motion to approve Utilities Department-Facilities Maintenance Division requests the purchase of one new crane truck at a cost of $135,197 using the GMA lease Program. (Approved by Administrative Services Committee September 10, 2019) Item Action: Approved Copy_of_Tab_Sheet_19-208_(AUD_Crane_Truck_Agenda).xlsx 19-208_Advertisement_to_Paper.pdf 19-208_TAB.pdf 19-208_Department_Recommendation_of_Award.pdf Mail_List_and_Demandstar_Planholders.pdf Georgia_Procurement_Registry_Vendor_Summary.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes 15. Motion to authorize the submission of the 2019 Continuum of Care Exhibit I Consolidated Application, Exhibit 2 Applications (both New and Renewal) and all supporting documentation for the Continuum of Care Application to the U.S. Department of Housing and Urban Development (HUD). (Approved by Administrative Public Services Committee September 10, 2019) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes 16. Motion to approve Housing and Community Development's (HCD's) 2019 request to reallocate administrative expenses for CDBG, HOME, and CDBG Rehab. (Approved by Administrative Services Committee September 10, 2019) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes 17. Motion to approve Housing and Community Development Department’s (HCD's) request to promote and provide financial assistance to all Richmond County Teachers, Sheriff Deputies, Marshal Deputies and First Responders to purchase a new home in the Laney Walker Bethlehem Area. (Approved by Administrative Services Committee September 10, 2019) Item Action: Approved Teacher_Next_Door_Flyer.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes 18. Motion to approve Housing and Community Development’s (HCD) request to provide rehabilitation services to five (5) homeowner-occupied rehabilitation homes for low-to- moderate homeowners in need of safe, decent and complaint housing. (Approved by Administrative Committee September 10, 2019) Item Action: Approved HOME_BUYER_AGREEMENT(2018).pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes 19. Motion to approve Meeting Management System for the purpose of Augusta decorum and order of questions and statements.(Approved by Administrative Services Committee September 10, 2019) Item Action: Approved Comm._Clarke_Mtg._Mgmt._System.pdf 2019_Microphone_Management.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Deny Motion to deny. Commissioner Marion Williams Dies for lack of Second Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve with the additional monitors with Finance to identify a funding source. Commissioner Sammie Sias Commissioner William Fennoy Passes FINANCE 20. Motion to approve Option 2 concerning the Guaranteed Minimum Interest Rate (GMIR) for the fixed annuity investment option in the Nationwide Fixed Annuity offered in the 457(b) Deferred Compensation Plan. (Approved by Finance Committee September 10, 2019) Item Action: Approved Nationwide_GMIR_2019.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes ENGINEERING SERVICES 21. Motion to approve Professional Services Agreement for the Design of Sanitary Sewer for the Belair Road East Area with Constantine Engineering in the Amount of $877,630. (Approved by Engineering Services Committee September 10, 2019) Item Action: Approved 2019-0829_Belair_Area_Sewer_EAST_Basin_Design_Exhibit.pdf 2019-0829_Constantine_ESA.pdf 2018-0904_Wiedmeier_Approval_Letter.pdf 2018_Project_Recommendations_for_Design_Professionals.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes 22. Motion to approve Professional Services Agreement with W.K. Dickson in the Amount of $951,200 for the Belair Road Area West Sanitary Sewer Design. (Approved by Engineering Services Committee September 10, 2019). Item Action: Approved Belair_Area_Sewer_WEST_Basin_Design_Exhibit.pdf 2019_0829_WKDickson_ESA.pdf 2018-0904_Wiedmeier_Approval_Letter.pdf 2018_Project_Recommendations_for_Design_Professionals.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes 23. Motion to approve continuing the process of developing proposal for Commission consideration for managed parking in downtown Augusta. RFQ 19-196(Approved by Engineering Services Committee September 10, 2019). Item Action: Approved 19-196_RFQ_sent_to_newspaper.pdf 19-196_TAB.pdf 19-196_Cumulative.pdf 19-196_Department_Request_to_Negotiate.pdf Process_Regarding_RFQs.pdf 19-196_MPQ.pdf Mail_List_and_Demandstar_Planholders.pdf Georgia_Procurement_Registry_Vendor_Summary.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve and ask the Task Force to bring a working proposal back to the Commission before a final vote is requested. Voting No: Commissioner Brandon Garrett, Commissioner Dennis Williams. Motion Passes 8-2. Commissioner Brandon Garrett Commissioner Sammie Sias Passes 24. Motion to approve Initial Phase funding for Drainage Study, Stormwater System Assessment and Drainage Improvements Engineering Services Agreement to Cranston Engineering (Cranston) in the amount of $112,355.00 for National Hills Drainage Basin as requested by the AED. RFQ 19-148 (Approved by Engineering Services Committee September 10, 2019). Item Action: Approved CPB_award_08.29.19_National_Hills.xlsx Cranston_Phase1-National_HillsProposal.pdf 19-148_RFQ_sent_to_newspaper.pdf 19-148_TAB.pdf 19-148_Cumulative.pdf 19-148_Department_Request_to_Enter_into_Negotations.pdf Process_Regarding_RFQs.pdf 19-148_PQC.pdf Mail_List_and_Demandstar_Planholders.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes 25. Motion to approve Initial Phase funding for Drainage Study, Stormwater System Assessment and Drainage Improvements Engineering Services Agreement to Alfred Benesch & Company (Benesch) in the amount of $114,340.00 for Forrest Hills Drainage Area as requested by the AED. RFQ 19-148 (Approved by Engineering Services Committee September 10, 2019). Item Action: Approved P2019016_Forest_Hills_Drainage_Study_-_Proposal_2019-08-08.pdf CPB_award_08.29.19.xlsx 19-148_RFQ_sent_to_newspaper.pdf 19-148_TAB.pdf 19-148_Cumulative.pdf 19-148_Department_Request_to_Enter_into_Negotations.pdf Process_Regarding_RFQs.pdf 19-148_PQC.pdf Mail_List_and_Demandstar_Planholders.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes 26. Motion to approve Initial Phase funding for Drainage Study, Stormwater System Assessment and Drainage Improvements Engineering Services Agreement to Constantine Engineering (Constantine) in the amount of $223,160.00 for Goshen and other Selected Drainage Basins as requested by the AED. RFQ 19-148 (Approved by Engineering Services Committee September 10, 2019). Item Action: Approved Constantine_Task_Order_Proposal_AED_Drainage_Projects_28Aug19.pdf 19-148_RFQ_sent_to_newspaper.pdf 19-148_TAB.pdf 19-148_Cumulative.pdf 19-148_Department_Request_to_Enter_into_Negotations.pdf Process_Regarding_RFQs.pdf Mail_List_and_Demandstar_Planholders.pdf 19-148_PQC.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes 27. Motion to approve Initial Phase funding for Drainage Study, Stormwater System Assessment and Drainage Improvements Engineering Services Agreement to Goodwyn Mill Cawood (GMC) in the amount of $128,630.00 for Turpin Hills/Laney Walker Drainage Area as requested by the AED. RFQ 19-148(Approved by Engineering Services Committee September 10, 2019). Item Action: Approved GMC_Phase1-Turnpin_Hills_Laney_Walker_Drainage_Proposal.pdf CPB_award_08.29.19.xlsx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes 28. Motion to approve funds allocation revision in the amount of $49,000 for the Memorandum of Understanding with Phinizy Center (Nonprofit Organization) to assist in activities that are designed for stream restoration in local waterbodies. Requested by the Augusta Engineering Department. (Approved by Engineering Services Committee September 10, 2019). Item Action: Approved 319_Grant_relevant_info.pdf Phinizy_Center_319_MOU.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Passes Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias 29. Motion to approve award of Bid #19-136 for Spirit Creek Interceptor Sewer Rehabilitation Project No. 1 to Bio-Nomic Services, Inc. in the amount of $2,582,900.00. (Approved by Engineering Services Committee September 10, 2019) Item Action: Approved Director_Memo_and_Bid_Tabulation.pdf Spirit_Creek_Map.pdf 19-136_ITB_to_Paper.pdf Official_Tab_Sheet_19-136.pdf MPBC_Sign_In_Sheet.pdf Mail_List_and_Demandstar_Planholders.pdf Compliance_Information.pdf Georgia_Procurement_Registry_Vendor_Summary.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Brandon Garrett Commissioner Sammie Sias Passes 30. Motion to approve adoption of the revised Street Lighting Ordinance (Augusta, Georgia Code Chapter 3 Street Lighting, Section 7-3) to incorporate current fee structure for the street light system. Requested by AED. (Approved by Commission September 3, 2019-Second reading) Item Action: Approved 2019-4-4_Code_Amendment_re_Chapter_3_Streetlighting_SF.pdf EXHIBIT_A_-_Service_Charge_Table.pdf Street_Light_Commission_Approve_Rate_Table_09042018.pdf StreetLight_Sec_7-3-10-marked_page.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes PETITIONS AND COMMUNICATIONS 31. Motion to approve the minutes of the regular meeting of the Augusta Commission held on September 3, 2019 and Special Called Meeting held September 10, 2019. Item Action: Approved Regular_Commission_Meeting_September_3_2019.pdf Called_Commission_Meeting_September_10_2019.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes ****END CONSENT AGENDA**** AUGUSTA COMMISSION 9/17/2019 AUGUSTA COMMISSION REGULAR AGENDA 9/17/2019 (Items 32-41) PLANNING 32. Final Plat – Governors Place Phase 1 – S-893-I – A request for concurrence with the Augusta Georgia Planning Commission to approve with conditions below a petition by Jachens Land Surveying Inc., on behalf of Southeastern Real Estate Group, LLC, requesting final plat approval for Governors Place Phase 1. This single family residential development is located at 3947 Harper Franklin Avenue and contains 16 lots. Reviewing agency approval 8-27-2019 DISTRICT 3 1. Any reference dedicating the road, storm or pond to the City shall be removed from the plat. Everything shown therein must remain private until Harper Franklin is dedicated. Until Harper Franklin is dedicated Item Action: Approved the City will have no legal means to own or maintain the infrastructure. This section can be labeled as private or to be dedicated to an HOA as seen fit by the owner. 2. There are some minor issues with the drafting that need to be addressed, i.e. text overwriting property lines and typo’s 3. Finalize the bonding of the remaining infrastructure shown on the development plan. Based on conversations with the inspector he has stated only the storm system and 70-80% of the curbing has been installed. He believes the water and sewer are installed and just lacking testing. Will defer to AUD on that. Need breakdown of the cost estimate that Bluewater put together. 4. The site must conform to all applicable codes and regulations for the City of Augusta. ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Mary Davis Commissioner Ben Hasan Passes 33. Z-19-30 – A request for concurrence with the Augusta Planning Commission to deny a petition by Malisa Wanjala, on behalf of Kimberly Godbee, requesting a Special Exception to establish a Family Day Care Home per Section 26-1(F) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 0.46 acres and known as 4004 Madison Lane. Tax Map 053-4-012-00-0 DISTRICT 3 (Deferred from the September 3, 2019 Commission Meeting) Item Action: Disapproved z-19-30.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Deny Motion to concur in the denial. Motion Passes 10-0. Commissioner William Fennoy Commissioner Bobby Williams Passes PUBLIC SERVICES 34. Update from Augusta Recreation Department regarding request for emergency repairs at the Henry H. Brigham Community Center as discussed in the Public Services Committee held May 14, 2019 and the June 27, 2019 Administration's Recreation Department Capital Improvements Work Session. (Requested by Commissioner Bobby Williams) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Mr. Sias out. Motion Passes 9-0. Commissioner William Fennoy Commissioner Bobby Williams Passes 35. Update from Code Enforcement regarding current conditions relative to the upkeep maintenance of the Enclave Development and surrounding properties at the next Commission Meeting. (Approved by Public Services Committee September 10, 2019) Item Action: Approved James_Brown_Blvd__Corridor_(1).jpg James_Brown_Blvd__Corridor_(3).jpg James_Brown_Blvd__Corridor_(7).jpg James_Brown_Blvd__Corridor_(2).jpg James_Brown_Blvd__Corridor_(19).jpg James_Brown_Blvd__Corridor_(23).jpg James_Brown_Blvd__Corridor_(14).jpg James_Brown_Blvd__Corridor_(16).jpg ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Ms. Davis Commissioner Marion Williams Commissioner William Fennoy Passes and Mr. B. Williams out. Motion Passes 8-0. ADMINISTRATIVE SERVICES 36. Presentation regarding the Fight Blight Initiative through the Joint Collaboration Committee (JCC) and request input from the Augusta Commission on funding redevelopment efforts in the target area. See December 18, 2018 presentation from Environmental Services. (Requested by Mayor Hardie Davis, Jr.) Item Action: Approved Fight_the_Blight_PowerPoint_Presentation.doc ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to the committee. Commissioner Ben Hasan Dies for lack of Second Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Ms. Davis and Mr. Garrett out. Motion Passes 8-0. Commissioner Sammie Sias Commissioner Ben Hasan Passes 37. Update regarding the BH3 City Leadership Initiative and the benefits to the City of Augusta. (Requested by Mayor Hardie Davis, Jr.) Item Action: Rescheduled Mayor_Davis_Agenda_Rqt._9.17.19.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Passes Motion to refer this item to the next committee meeting. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias 38. Discuss Homeless Initiatives for the City of Augusta currently being implemented and what additional things can be done to positively impact the lives of the homeless community. (Requested by Mayor Hardie Davis, Jr.) Item Action: Rescheduled ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the next committee meeting. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes 39. Discuss Smart City Augusta Initiatives. (Requested by Mayor Hardie Davis, Jr.) Item Action: Rescheduled ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the next committee meeting. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Sammie Sias Passes ENGINEERING SERVICES 40. Discuss Environmental Services Department's process for emptying overflowing/capacity filled commercial trash dumpsters. (Requested by Commissioner Marion Williams) Item Action: Rescheduled ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the next Engineering Services Committee. Ms. Davis, Mr. Frantom and Mr. Garrett out. Motion Passes 7-0. Commissioner Sammie Sias Commissioner John Clarke Passes ADDENDUM 41. Presentation from Sheriff Richard Roundtree, Richmond County Sheriff's Office, regarding a building expansion project. Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Unanimous consent is given to add this item to the agenda. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve establishing the location of a Sheriff's Office substation at 2816 Washington Road with a lease agreement at a cost of $1.00 per year for five years with $100,000 in funding to provide the fiber optics, computers and furnishings and approximately $20,000 annual cost to be factored into next year's budget. Commissioner Ben Hasan Commisioner Sean Frantom No action is taken on this motion due to the passage of the substitute motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Substitute motion to support this project pending a review and approval of the lease agreement at the special called meeting next Tuesday and any other financial requirements that the City will be obligated to with funding identified from the capital outlay fund. Motion Passes 10-0. Commissioner Sammie Sias Commissioner William Fennoy Passes LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 42. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: None Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 9/17/2019 2:00 PM Invocation Department: Department: Caption:Reverend Sheldon Cooper, Pastor Galilee Baptist Church. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGENDA ITEM REQUEST FORM commission meetings: First and third ruesdays of each month - 2:00 p.m. committee meetings: second and last Tuesdays of each month - l:00 p.m. commission/committee: (Please check one and insert meeting date) X Commission - Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting 04 t-1 tgPublic Safety Committee Public Services Committee Administrative Services Committee Engineering Services Committee Finance Committee contact Information for Individual/Presenter Making the Request: Name: Fg,ith BrOutn Address: Telephone Number: (10V) q45- 1qB Fax Number: _ E-Mail Address: tion/Topic of ion to be placed on the Agenda: Please send this request form to the following address: Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 Telephone Number: Fax Number: E-Mail Address: 706-821-1820 706-821-1838 nmorawski@au gustaga. gov Requests may be faxed, e-mailed or delivered in person and Office no later than 9:00 a.m. on the Thursday preceding meeting of the following week. A five-minute time limit will must be received in the Clerk's the Commission or Committee be allowed for presentations. Commission Meeting Agenda 9/17/2019 2:00 PM Mr. Russell Brown Department: Department: Caption:Presentation from Mr. Russell Brown regarding the Augusta Players upcoming production entitled Ragtime the Musical. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 9/17/2019 2:00 PM Z-19-33 Department:Planning and Development Department:Planning and Development Caption: Z-19-33 – A request for concurrence with the Augusta Georgia Planning Commission to approve with conditions below a petition by TCA, LLC, on behalf of Georgia Vitrified Brick & Clay, requesting a change of zoning from Zone R-MH (Manufactured Home Residential) and HI (Heavy Industry) to Zone R-3B (Multiple-family Residential) affecting property containing approximately 21 acres and known as part of 2111 Powell Road. Part of Tax Map 064-0-004-01-0 CONTINUED from August 5, 2019 meeting. DISTRICT 3. 1. Require a traffic study showing trips generated, new peak hour trips, right turn deceleration lane calculations per GDOT, and mitigation measures (if necessary). 2. Require GDOT approval for access to Gordon Hwy. 3. Require GDOT approval for improvements along property frontage. 4. Developer must provide deceleration lane on Gordon Highway. 5. Due to the number of units, a secondary access is required. 6. Proposed entrances and roadway improvements shall meet the minimum standards of Georgia Department of Transportation, Augusta Traffic Engineering and the Fire Department. 7. The development shall substantially conform to the latest site plan submitted on date received 7/16/2019. 8. The owner must provide sanitary sewer by extending the sewer lines to the subject property following the guidelines and specifications of Augusta Utilities. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 9/17/2019 2:00 PM Z-19-35 Department:Planning and Development Department:Planning and Development Caption: Z-19-35 – A request for concurrence with the Augusta Georgia Planning Commission to approve with conditions below a petition by James Trotter, on behalf of Purko Builders Inc., requesting a change of zoning from Zone R-1A (One-family Residential) to Zone R-3A (Multiple-family Residential) affecting property containing approximately 4 acres and known as 3055 and 3061 Dennis Road. Tax Map 007-1-006-00-0 & 006-0-039-00-0 CONTINUED from August 5, 2019 meeting. DISTRICT 7 1. Require a traffic study showing trips generated and existing & future level of service along Dennis Road. 2. Make all required improvements along property frontage (sidewalk, ADA ramps, etc…). 3. Require all property access meets county / state standards. 4. Internal driveways and radii for the proposed development must meet all requirements of GDOT and the City of Augusta. 5. Provide a second (emergency) access to the development as required by the Fire Department and that meets all required specifications. 6. A Stormwater Management Plan is required at the time of Site Plan submittal. 7. Review of any future Site Plan be jointly conducted with Columbia County, since there is a high likelihood that water and sewer will have to come from Columbia County and stormwater outfall flows into Columbia County. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 9/17/2019 2:00 PM Z-19-36 Department:Planning and Development Department:Planning and Development Caption: Z-19-36 – A request for concurrence with the Augusta Georgia Planning Commission to approve with conditions below a petition by Marion Ebron requesting a change of zoning from Zone R-1C (One-family Residential) to Zone B-1 (Neighborhood Business) affecting property containing 0.34 acres and known as 2047 Central Avenue. Tax Map 044-2-173- 00-0 CONTINUED from August 5, 2019 meeting. DISTRICT 1 1. All State and local building and fire codes must be met before a business license for an adult day care shall be issued. 2. If the second story is to be utilized as an expansion of this use or leased as a separate entity, parking for the additional space / use must be addressed and a parking variance may be required. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 9/17/2019 2:00 PM Z-19-37 Department:Planning and Development Department:Planning and Development Caption: Z-19-37 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Hull Barrett P.C. on behalf of Big Tree LLC et al, requesting rezoning from Zone R-1A (One-family Residential), R-3B (Multiple-family Residential), B-1 (Neighborhood Business) and B-2 (General Business) to Zone B-2 affecting five (5) tax parcels containing approximately 38.3 acres and known as 2505 Washington Road, 1016 Woodsedge Drive, 1000 Bluebird Road, 2425 Washington Road, and 1058 Woodsedge Drive. Tax Map 019- 2-166-03-0, 019-2-166-04-0, 019-4-088-00-0, 019-4-158-00-0; and 019-4-159-00-0 DISTRICT 7 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 9/17/2019 2:00 PM Z-19-38 Department:Planning and Development Department:Planning and Development Caption: Z-19-38 - A request for concurrence with the Augusta Georgia Planning Commission to approve with conditions below a petition by South Georgia Custom Homes, on behalf of Margaret Mayo Cordle Caughman Living Trust, requesting a change of zoning from Zone R-3B (Multiple-Family Residential) to Zone R-1E (One-family Residential) affecting property containing approximately 31.34 acres and is part of 2590 Tobacco Road. Part of Tax Map 141-0-004-04-0 DISTRICT 4 1. The overall density of the proposed development shall not exceed 6.78 units per acre. 2. Maintain a minimum 50 foot natural buffer to the south and west property lines. 3. Sidewalks shall be installed and maintained on both sides of each street in the subdivision. 4. The developer must install at least 30 overflow off-street parking spaces throughout the development. 5. Site plan shall incorporate walking trails or sidewalks between lots to encourage more walkability and pedestrian activity. 6. The site plan shall meet regulations/guidelines of all departments with specific attention to Augusta Traffic Engineering and the Fire Department. 7. Secondary access at Tobacco Rd will need to be converted to right out only. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 9/17/2019 2:00 PM Z-19-40 Department:Planning and Development Department:Planning and Development Caption: Z-19-40 – A request for concurrence with the Augusta Georgia Planning Commission to approve with conditions below a petition by Johnny Latimore requesting a change of zoning from Zone R-1A (One-family Residential) to Zone B-2 (General Business) affecting property containing 0.38 acres and known as 2322 Tubman Home Road. Tax Map 087-3-088-00-0 and 087- 3-087-00-0 DISTRICT 2 1. Access must meet local and state standards. 2. Driveway width must meet local and state standards. 3. The applicant must meet all development standards for the property including access, roadway improvements and landscaping and buffering. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 9/17/2019 2:00 PM Final Plat Governors Place Ph. 1 Department:Planning and Development Department:Planning and Development Caption: Final Plat – Governors Place Phase 1 – S-893-I – A request for concurrence with the Augusta Georgia Planning Commission to approve with conditions below a petition by Jachens Land Surveying Inc., on behalf of Southeastern Real Estate Group, LLC, requesting final plat approval for Governors Place Phase 1. This single family residential development is located at 3947 Harper Franklin Avenue and contains 16 lots. Reviewing agency approval 8-27-2019 DISTRICT 3 1. Any reference dedicating the road, storm or pond to the City shall be removed from the plat. Everything shown therein must remain private until Harper Franklin is dedicated. Until Harper Franklin is dedicated the City will have no legal means to own or maintain the infrastructure. This section can be labeled as private or to be dedicated to an HOA as seen fit by the owner. 2. There are some minor issues with the drafting that need to be addressed, i.e. text overwriting property lines and typo’s 3. Finalize the bonding of the remaining infrastructure shown on the development plan. Based on conversations with the inspector he has stated only the storm system and 70-80% of the curbing has been installed. He believes the water and sewer are installed and just lacking testing. Will defer to AUD on that. Need breakdown of the cost estimate that Bluewater put together. 4. The site must conform to all applicable codes and regulations for the City of Augusta. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 9/17/2019 2:00 PM Z-19-30 Department:Planning and Development Department:Planning and Development Caption: Z-19-30 – A request for concurrence with the Augusta Planning Commission to deny a petition by Malisa Wanjala, on behalf of Kimberly Godbee, requesting a Special Exception to establish a Family Day Care Home per Section 26-1(F) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 0.46 acres and known as 4004 Madison Lane. Tax Map 053-4-012-00-0 DISTRICT 3 (Deferred from the September 3, 2019 Commission Meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 9/17/2019 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Ownership: A.N. 19-31: request by Robert J. Kim for a retail package Beer & Wine License to be used in connection with OK Mart located at 2301 Lumpkin Road. District 6. Super District 10. (Approved by Public Services Committee September 10, 2019) Background:This is a New Ownership Application. Formerly in the name of Hye Ja Lee Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $665.00 Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Commission Meeting Agenda 9/17/2019 2:00 PM Alcohol Application Department:Planning Department Department:Planning Department Caption:Motion to approve New Ownership Application: A.N. 19- 32: request by Robert J. Kim for a retail package Beer & Wine License to be used in connection with Lucky Trip located at 2260 Lumpkin Rd. District 6. Super District 10.(Approved by Public Services Committee September 10, 2019) Background:This is a New Ownership. Formerly in the name Hye Ja Lee. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $665.00. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Commission Meeting Agenda 9/17/2019 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Ownership Application: A.N. 19- 33: request by Muhammad A. Ashraf for a retail Beer & Wine License to be used in connection with Chevron Food Mart located at 202 East Boundary Suite B. District 1. Super District 9 (Approved by Public Services Committee September 10, 2019) Background:This is a New Ownership Application. Formerly in the name of Qudratullah Durani. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $665.00 Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Commission Meeting Agenda 9/17/2019 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Ownership Application: A.N. 19-34: A request by Shawntae N. Toone for an on premise consumption Liquor, Beer & Wine License to be used in connection with Sheehan's Irish Pub located at 2571 Central Avenue. District 2. Super District 9. (Approved by Public Services Committee September 10, 2019) Background:This is a New Ownership Application. Formerly in the name of Patricia Sheehan Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance Financial Impact:The applicant will pay a of pro-rated fee of $2,222.50 Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Tuesday, April 23, 2019 @ 3:00 p.m. for furnishing: Bid Item #19-198 Southeast Drainage Ditch Enclosure for Augusta, GA – Augusta Regional Airport Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $125.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, March 14, 2019. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. A Pre Bid Conference will be held on Friday, April 5, 2019 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, April 9, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 14, 21, 28, April 4, 2019 Metro Courier March 14, 2019 Revised: 2/2/2016 OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Bid Bond Addendum 1 Bid Price Compliance Review 5% Goal Beams Contracting 15030 Atomic Road Beech Island, SC 29842 Yes 167300 Yes Yes Yes $1,887,711.90 Non - Compliant Piedmont Mining LLC. 815 North Main Street Wrens, GA 30833 Yes 924422 Yes Yes Yes $1,352,835.21 Yes Reeves Construction 1 APAC Industrial Way Augusta, GA 30907 Yes 667047 Yes Yes Yes $2,091,860.00 Yes ER Snell 1785 Oak Road Snellville, GA 30078 Yes 22114 Yes Yes Yes $1,896,113.00 Yes McCarthy Improvement 5401 Victoria Ave Davenport, IA 52807 Yes 104193 Yes Yes Yes $1,722,817.00 Yes Kiewit Infrastructure Co 450 Dividend Drive Peachtree City, GA 30269 Yes 222425 Yes Yes Yes $2,765,017.50 Non - Compliant Bid Opening Bid Item #19-198 Southeast Drainage Ditch Enclosure for Augusta, GA - Augusta Regional Airport Bid Due: Tuesday, April 23, 2019 @ 3:00 p.m. Total Number Specifications Mailed Out: 21 Total Number Specifications Download (Demandstar): 4 Total Electronic Notifications (Demandstar): 78 Pre-Bid Attendees: 10 Total packages submitted: 6 Total Noncompliant: 2 Page 1 of 1 Commission Meeting Agenda 9/17/2019 2:00 PM Bit #19-198 Piedmont Mining Southeast Drainage Ditch Department:Augusta Regional Airport Department:Augusta Regional Airport Caption:Motion to approve the Piedmont Mining, LLC contract for Bid Item 19-198 Southeast Drainage Ditch Enclosure Project- Augusta Regional Airport - $1,352,835.21.(Approved by Public Services Committee September 10, 2019) Background:The Airport received four (4) compliant bids in response to the Airport’s Solicitation for Augusta Regional Airport Southeast Drainage Ditch Enclosure Project; Piedmont Mining LLC submitted the lowest bid. Augusta Regional Airport recommends that Piedmont Mining LLC be selected for bid and contract award. Analysis:Airport Southeast Drainage Ditch Enclosure project was advertised in March 2019. Six (6) potential primary bidders attended the pre-bid conference and site visit on April 5, 2019 and six (6) bidders submitted packages on the specified close date of April 23, 2019. Four packages were deemed compliant and responsive. Piedmont Mining LLC was the lowest bidder at $1,352,835.21. This project will be funded through remaining SPLOST Funding from the General Perry Smith development project. Financial Impact:$1,352,835.21 Alternatives:To Deny Recommendation:Aviation Commission recommends Approval of Piedmont Mining, LLC contract for Southeast Drainage Ditch Enclosure Project. Funds are Available in the Funded through SPLOST: 328-08-1130-54-12110/210-35-1001- 54-12110 Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Augusta Regional Airport Procurement Administrator Clerk of Commission ORDINANCE NO ________________ AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE TITLE 7, CHAPTER 1, ARTICLE 5, SECTION 7-1-90, BUILDING FEES; SO AS TO INCREASE CERTAIN FEES REQUIRED IN CONNECTION WITH THE ISSUANCE OF PERMITS; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO WAIVE THE SECOND READING; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME THAT ALL CONSTRUCTION RELATED FEES WITHIN THE JURISDICTION SHALL COMPLY WITH THE PROVISIONS OF THE AUGUSTA, GA CODE, AS FOLLOWS: SECTION 1. Section 7-1-90 of Augusta, Georgia Code, Title 7, Chapter 1, Article 5 is hereby deleted by striking this section in its entirety; AND new Section 7-1-90, is hereby inserted to replace the repealed section as set forth in “Exhibit A” and “Exhibit B” hereto. SECTION 2. This ordinance shall become effective October 1, 2019 in accordance with applicable laws. SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this ___ day of ___________, 2019. __________________________ Attest: ______________________________ Hardie Davis, Jr. Lena J. Bonner, Clerk of Commission As its Mayor Seal: CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2019 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: _________________________ WAIVE SECOND READING EXHIBIT A FEES AS OF OCTOBER 1, 2019 THROUGH SEPTEMBER 30, 2020 Sec. 7-1-90. Permit fees. (a) When due and payable. A permit shall not be issued until the fees prescribed in this section have been paid, nor shall an amendment to permit be approved until the additional fee, if any, due to an increase in the estimated cost of the building, structure, electrical, plumbing, and mechanical or gas systems, have been paid. (b) Accounting of fees. The Director-Building Official shall keep a permanent and accurate accounting of all permit fees and other monies collected, the names of all persons upon whose account the same was paid, along with the date and amount thereof. (c) Amount-fee schedule. On all buildings, structures, electrical, plumbing, mechanical and gas systems or alterations requiring a permit, a fee for each permit shall be paid as required in subsection (a) of this section at the time of filing application, in accordance with the following schedule: (1) Residential. a. Single-Family Fee Schedule. Building, per square foot under roof $0.07 Electrical, per house $60.00 Mechanical, per house $60.00 Plumbing, per house $60.00 Fireplace, each $9.60 Inspection fee, per house on crawl space $285.60 (14 inspections at $20.40 each) Inspection fee, per house on slab $306.00 (15 inspections at $20.40 each) b. Single-Family Attached (townhouses). Where lot is sold with house, fees shall be the same as for single-family. c. Apartment and condominium dwelling unit permit fees. The permit fee will be based on the construction cost using fee schedule. d. Twenty-four dollars and fifty cents ($20.40) for each required inspection per dwelling unit. e. All repairs, additions, alterations will be based on cost of labor and materials, using fee schedule, plus twenty-four dollars and fifty cents ($20.40) for each required inspection. f. All inspections requested on the weekend and after normal business hours will be at a cost of two-hundred dollars ($200.00) per inspection. (2) Commercial, industrial, multifamily, and public building, having total valuation. ($500.00 and less: no fee unless inspection required.) $1.00 to $6,250.00 $60.00 flat fee, plus $20.40 fee for each inspection shall be charged. $6,251.00 to $15,000.00 $60.00 for the first $6,250.00 plus $5.05 for each additional thousand or fraction thereof, to and including $15,000.00. $15,001.00 to $50,000.00 $105.40 for the first $15,000.00 plus $5.05 for each additional thousand or fraction thereof, to and including $50,000.00. $50,001.00 to $100,000.00 $281.80 for the first $50,000.00 plus $3.80 for each additional thousand or fraction thereof, to and including $100,000.00. $100,001.00 to $500,000.00 $470.80 for the first $100,000.00 plus $2.55 for each additional thousand or fraction thereof to and including $500,000.00. $500,001.00 and up. $1,478.80 for the first $500,000.00 plus $1.30 for each additional thousand or fraction thereof. (3) Moving of buildings or structures; for the moving of any building or structure, the fee shall be one-hundred dollars ($100). (4) Demolition of buildings or structures; for the demolition of any building or structure, the fee shall be seventy-five dollars ($75.00) per building, plus a twenty dollars and forty cent ($20.40) inspection fee. (5) All subcontractors and contractors for electrical, mechanical, plumbing, low voltage and sprinklers (building and grounds) will be required to purchase their own permits based on the fee schedule provided in paragraph (2) of this sub-section. (6) All commercial repairs will be based on the cost or contract using the fee schedule in paragraph (2) of this sub-section for building, electrical, mechanical, plumbing, low- voltage and sprinkler system contractors. (7) Electrical permits for new (location) mobile homes shall be seventy-five dollars ($75.00) plus a twenty dollars and forty cent ($20.40) inspection fee and permits for electrical repairs to mobile homes shall be seventy-five dollars ($75.00) plus a twenty dollars and forty cents ($20.40) inspection fee. (8) Re-Inspection; if it is necessary to make a re-inspection for a required building, electrical, mechanical or plumbing inspection because of improper work, the contractor responsible shall pay a re-inspection fee of fifty dollars ($50.00) for each re-inspection. (9) Mothballing Permits: flat fee of one hundred dollars ($100.00). (d) Same—Permit valuation. Permit valuations shall include total cost, such as plumbing, electrical, mechanical equipment and other systems, including materials and labor. If, in the opinion of the Director-Building Official, the valuation of building, alteration, structure, electrical, gas, mechanical or plumbing systems appears to be underestimated on the application, the permit shall be denied unless the applicant can show detailed estimated cost to meet the approval of the Director-Building Official. (e) Plan review fees. The fee for reviewing all plans, including Building, Electrical, Plumbing and Mechanical shall be seventy percent (70%) of the permit amount. One and two-family dwellings are exempt from plan review fees. A submission fee of one hundred and fifty dollars ($150.00) is required for all commercial plans at the time of submission. (f) Augusta, Georgia. Notwithstanding any other provisions as provide in this building code, Augusta, Georgia shall not be required to pay any permit, inspection or review fees. (g) Refunds. The building official is authorized to establish a refund policy. EXHIBIT B FEES AS OF OCTOBER 1, 2020 Sec. 7-1-90. Permit fees. (a) When due and payable. A permit shall not be issued until the fees prescribed in this section have been paid, nor shall an amendment to permit be approved until the additional fee, if any, due to an increase in the estimated cost of the building, structure, electrical, plumbing, and mechanical or gas systems, have been paid. (b) Accounting of fees. The Director-Building Official shall keep a permanent and accurate accounting of all permit fees and other monies collected, the names of all persons upon whose account the same was paid, along with the date and amount thereof. (c) Amount-fee schedule. On all buildings, structures, electrical, plumbing, mechanical and gas systems or alterations requiring a permit, a fee for each permit shall be paid as required in subsection (a) of this section at the time of filing application, in accordance with the following schedule: (1) Residential. a. Single-Family Fee Schedule Building per square foot under roof $0.09 Electrical per house $72.00 Mechanical, per house $72.00 Plumbing, per house $72.00 Fireplace, per house each $11.55 Inspection fee, per house on crawl space $342.75 (14 Inspections at $24.50 each) Inspection fee, per house on slab $367.20 (15 inspections at $24.50) b. Single-Family Attached (townhouses). Where lot is sold with house, fees shall be the same as for single-family. c. Apartment and condominium dwelling unit permit fees. The permit fee will be based on the construction cost using fee schedule. d. Twenty-four dollars and fifty cents ($24.50) for each required inspection per dwelling unit. e. All repairs, additions, alterations will be based on cost of labor and materials, using fee schedule, plus twenty-four dollars and fifty cents ($24.50) for each required inspection. f. All inspections requested on the weekend and after normal business hours will be at a cost of two-hundred dollars ($200.00) per inspection. (2) Commercial, industrial, multifamily, and public building, having total valuation. ($500.00 and less: no fee unless inspection required.) $1.00 to $6,250.00 $72.00 flat fee, plus $24.50 fee for each inspection shall be charged. $6,251.00 to $15,000.00 $72.00 for the first $6,250.00 plus $6.10 for each additional thousand or fraction thereof, to and including $15,000.00. $15,001.00 to $50,000.00 $126.50 for the first $15,000.00 plus $6.10 for each additional thousand or fraction thereof, to and including $50,000.00. $50,001.00 to $100,000.00 $338.20 for the first $50,000.00 plus $4.60 for each additional thousand or fraction thereof, to and including $100,000.00. $100,001.00 to $500,000.00 $565.00 for the first $100,000.00 plus $3.10 for each additional thousand or fraction thereof to and including $500,000.00. $500,001.00 and up. $1,774.60 for the first $500,000.00 plus $1.60 for each additional thousand or fraction thereof. (3) Moving of buildings or structures; for the moving of any building or structure, the fee shall be one hundred dollars ($100). (4) Demolition of buildings or structures; for the demolition of any building or structure, the fee shall be seventy-five dollars ($75.00) per building, plus a twenty-four dollar and fifty cent ($24.50) inspection fee. (5) All subcontractors and contractors for electrical, mechanical, plumbing, low voltage and sprinklers (building and grounds) will be required to purchase their own permits based on the fee schedule provided in paragraph (2) of this sub-section. (6) All commercial repairs will be based on the cost or contract using the fee schedule in paragraph (2) of this sub-section for building, electrical, mechanical, plumbing, low- voltage and sprinkler system contractors. (7) Electrical permits for new (location) mobile homes shall be seventy-five dollars ($75.00) plus a twenty-four dollar and fifty cent ($24.50) inspection fee and permits for electrical repairs to mobile homes shall be seventy-five dollars ($75.00) plus a twenty-four dollar and fifty cents ($24.50) inspection fee. (8) Re-Inspection; if it is necessary to make a re-inspection for a required building, electrical, mechanical or plumbing inspection because of improper work, the contractor responsible shall pay a re-inspection fee of fifty dollars ($50.00) for each re-inspection. (9) Mothballing Permits: flat fee of two hundred dollars ($200.00). (d) Same—Permit valuation. Permit valuations shall include total cost, such as plumbing, electrical, mechanical equipment and other systems, including materials and labor. If, in the opinion of the Director-Building Official, the valuation of building, alteration, structure, electrical, gas, mechanical or plumbing systems appears to be underestimated on the application, the permit shall be denied unless the applicant can show detailed estimated cost to meet the approval of the Director-Building Official. (e) Plan review fees. The fee for reviewing all plans, including Building, Electrical, Plumbing and Mechanical shall be seventy percent (70%) of the permit amount. One and two-family dwellings are exempt from plan review fees. A submission fee of one hundred and fifty dollars ($150.00) is required for all commercial plans at the time of submission. (f) Augusta, Georgia. Notwithstanding any other provisions as provide in this building code, Augusta, Georgia shall not be required to pay any permit, inspection or review fees. (g) Refunds. The building official is authorized to establish a refund policy. Commission Meeting Agenda 9/17/2019 2:00 PM Building Permit Fees Department:Planning & Development Department:Planning & Development Caption:Motion to approve amendments to the Augusta-Richmond County Code, Section 7-1-90 PERMIT FEES, so as to increase fees required in connection with the issuance of permits. Waive Second Reading. (Approved by Public Services Committee September 10, 2019) Background:Currently, the revenue generated is insufficient in covering the operating expenses of the building division. On May 21, 2019, the Augusta Richmond County Commission approved a twenty percent (20 %) increase in permitting fees effective October 1, 2019; moreover, October 1, 2020 the permit fees will increase an additional twenty percent (20%). The changes will equate to a forty (40%) increase in permit fees over the course of two (2) years. Analysis:In order to allow for a restructure of the building division, competitive wages, hiring of additional staff and replenishing of the reserve fund a fee increase is necessary. Upon full implementation of the fee increase over the next two years, the Augusta Richmond County permit fees will still be less than the neighboring county. Financial Impact:The building fees are collected for the purpose of funding the operation of the Building Division. At year end, any excess funds are deposited into the Building Division Revenue Fund. Over the last eight years we’ve saved over one-million dollars. However, in the last few years we have used some of the funds to purchase vehicles and software. Last year we borrowed from the fund to cover the Building Division budget deficit, which we will do again this year. The building activity in the area has increased. By increasing the permit fees by 20% in 2019 and 2020 in addition to increasing the fee structure we will reduce the amount borrowed from the reserve fund and work toward having a balanced budget. Alternatives:Depletion of reserve funds. Recommendation:Approve the increase in fess associated with building permits as shown in Exhibit A. Funds are Available in the Following Accounts: At year end, any excess funds are deposited into the Building Division Revenue Fund. The building fees are collected for the purpose of funding the operation of the Building Division. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission 43? RESOLUTION RESOLUTION REQUESTING THE RICHMOND COUNTY LEGISLATIVE DELEGATION TO ESTABLISH A STATE VETERANS CEMETERY IN THE AUGUSTA AREA WHEREAS, Augusta is a military community with mititary personnel are retiring to the Augusta area; and WHEREAS, a Veterans Administration Hospital is located in the Augusta area; and WHEREAS, Augusta believes a state veterans cemetery should be established in this area; and NOW, THEREF'ORE, BE IT RESOLVED THAT THE AUGUSTA. RICHMOND COUNTY expresses its support of establishing a State Veterans Cemetery in Augusta. BE IT FURTHER RESOLVED that the Richmond County Legislative Delegation is encouraged to support legislation to establish a State Veterans Cemetery in Augusta, Georgia. Duly adopted this /5'* day of January, 2002 by a vote of I yeas and 0 nays with V abstaining or absent. AUGUSTA.RICHMOND COUNTY 'r',:,*"W As its Mayor Attest: Lena Bonner From: Sent: To: Cc: Subject: Importance: Lena, Bob Young <eaglevets@comcast.net> Friday, August 30, 2019 2:20 PM Lena Bonner Commissioner William Fennoy; Natasha L. McFarley IEXTERNALI Re:Veterans Cemetery in Augusta High eaglevets@comcast.net My schedule is open, and I appreciate the invitation to attend. I look forward to seeing everyone and discussing this important topic. Bob Young Eagle Veterans Services LLC zro3 Summer Hill Lane Augusta, GA gogo+ 7o6-825-rou s],q*rrE VETERA,N E Senvtceg, LLC. On Aug 30,2019, at2:15 PM, Lena Bonner <lbonner@augustaga. wrote: Hello Mr. Mayor, I hope this email catches you at a good time! I Commissioner Bill Fennoy has requested that the above referenced matter be placed on the 1:oo p.m., Tuesday, September loth Public Services Committee agenda for discussion. He would like to invite you to come and participate in the discussion if your schedule is open; he understands that you were a strong proponent of this initiative in past years. We look forwarding to seeing you if your schedule permits. Kind regards, Lena J. Bonner Clerk of Commission Office of the Clerk of Commission Suite zzo Municipal Building 535 Telfair Street Augusta, Georgia 3o9o1Tel: 7o6-B2L-182o Fax: 7o6-8zr-r838 Commission Meeting Agenda 9/17/2019 2:00 PM Veterans Cemetery in Augusta Department: Department: Caption:Motion to approve tasking the Attorney and Administrator with drafting a resolution in support of establishing a State Veterans Cemetery in Augusta and designate Mr. Don Clark of Forces United in connection with former Mayor Bob Young to take the lead in determining what is needed from the Commission to begin the process to establish the cemetery and to designate a member of the Commission to serve as a point of contact. (Approved by Public Services Committee September 10, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 9/17/2019 2:00 PM Improvements Henry Brigham Center Department: Department: Caption:Update from Augusta Recreation Department regarding request for emergency repairs at the Henry H. Brigham Community Center as discussed in the Public Services Committee held May 14, 2019 and the June 27, 2019 Administration's Recreation Department Capital Improvements Work Session. (Requested by Commissioner Bobby Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 9/17/2019 2:00 PM Upkeep of Enclave Development Project Department: Department: Caption:Update from Code Enforcement regarding current conditions relative to the upkeep maintenance of the Enclave Development and surrounding properties at the next Commission Meeting. (Approved by Public Services Committee September 10, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: BID 19-208 Year 2019 2020 2020 2020 2019 Make Ford Ford Ford Ford Ford Model F550 F550 F550 F550 F550 Base Price (5.00)$123,638.70 $135,197.00 $141,738.00 $142,078.00 $187,165.00 Delivery Date 90 DAYS ARO 240 Days ARO 360 Days ARO 300 Days ARO 47 Weeks ARO NON-COMPLIANT no E-Verify Number provided TOTALS:$123,638.70 $135,197.00 $141,738.00 $142,078.00 $187,165.00 FOR ALL DEPARTMENTS-CRANE TRUCK - BID OPENING 4/23/19 @ 11:00 Versalift Southeast, Knoxville, TN Technology Intl, Lake Mary, FL West Georgia Mobile Hydraulics, Villa Rica, GA Altec Industries, Mount Airy, NC Sunbelt Ford, Sylvester, GA Invitation to Bid Sealed bids will be received at this office until Tuesday, April 23, 2019 @ 11:00 a.m. for furnishing for Augusta, GA Central Services Department - Fleet Maintenance Bid Item #19-208 Crane Truck Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, April 5, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 14, 21, 28, April 4, 2019 Metro Courier March 14, 2019 OFFICIAL VENDORS Attachment "B"E-Verify #SAVE Form Year Make Model Approx. Delivery Time Total Bid Sunbelt Ford 1002 W Franklin St. Sylvester, GA 31791 Yes Non- Compliant Yes 2019 Ford F550 Sept/Oct $123,638.70 Altec Industries 200 Altec Way Mount. Airy, NC 27030 Yes 65710 Yes 2020 Ford F550 320-360 Days ARO $141,738.00 Versalift Southeast 4816 Rutledge Pike Knoxville, TN 37757 Yes 1333116 Yes 2020 Ford F550 300 Days ARO $142,078.00 West Georgia Mobile Hydraulics, Inc. 98 Edge Road Villa Rica, GA 30180 Yes 846217 Yes 2020 Ford F550 Feb. 2020 $135,197.00 Technology International, Inc. 1349 S. International Pkwy., Suite 2411 Lake Mary, FL 32746 Yes E-Verify Affidavit Yes 2019 Ford F550 Super Cad 47 Weeks ARO $187,165.00 Total Number Specifications Mailed Out: 6 Total Number Specifications Download (Demandstar): 58 Total Electronic Notifications (Demandstar): 3 Georgia Procurement Registry: 140 Mandatory Pre-Bid Conference Attendees: NA Total packages submitted: 5 Total Noncompliant: 1 Bid Item #19-208 - 2019/2020 Crane Truck for Augusta, GA Central Services Department- Fleet Maintenance Divison Bid Date: Tuesday, April 23, 2019 @ 11:00 a.m. Page 1 of 1 Commission Meeting Agenda 9/17/2019 2:00 PM 2019-Utilities-FM-Crane Truck Department:Central Services Department - Fleet Management Division Department:Central Services Department - Fleet Management Division Caption:Motion to approve Utilities Department-Facilities Maintenance Division requests the purchase of one new crane truck at a cost of $135,197 using the GMA lease Program. (Approved by Administrative Services Committee September 10, 2019) Background:The Utilities Department – Facilities Maintenance Division is requesting a new crane truck to service, repair, or replace the lift station pumps. The Division services between 10 to 15 lift stations daily. The bid tab sheets are attached for your review. Analysis:The Procurement Department published a competitive bid using the Demand Star application for a Crane Truck. Invitations to bid were sent to six vendors with five responses. The vendor, West Georgia Mobile, from Villa Rica, GA was able to offer the requested product with necessary specifications. Bid 19-208: 2019/2020 Crane Truck: West Georgia Mobile Hydraulics (Villa Rica, GA), 2020 Ford F550-$135,197.00; Altec Industries (Mount Airy, NC), 2019 Ford F550:-$141,738.00; Versalift Southeast (Knoxville, TN), 2019 Ford F550-$142,078.00; Technology International (Mary, FL), 2019 Ford F550-$187,165.00; Sunbelt Ford (Sylvester, GA), 2019 Ford F550-Non-Compliant. Financial Impact:One Ford F550 Crane Truck for $135,197 for the Utilities Department-Facilities Maintenance Division using the GMA Lease Program. Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase one F-550 Crane Truck for Utilities Department using the GMA Lease Program. Funds are Available in the Following Accounts: GMA Lease Program REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 9/17/2019 2:00 PM HCD_ 2019 Continuum of Care Application Submission by Housing and Community Development Request Department:HCD Department:HCD Caption:Motion to authorize the submission of the 2019 Continuum of Care Exhibit I Consolidated Application, Exhibit 2 Applications (both New and Renewal) and all supporting documentation for the Continuum of Care Application to the U.S. Department of Housing and Urban Development (HUD). (Approved by Administrative Public Services Committee September 10, 2019) Background:Each year, the City of Augusta’s Housing & Community Development (HCD) Department applies to HUD through an annual Notice of Funding Availability (NOFA) for the Continuum of Care Programs. This application is not an Entitlement Grant but a competitive application process. These funds are used to support the Homeless Information Management System (HMIS), for administrative services, supplies and to provide technical support to the City of Augusta’s collaborating homeless service agencies. This grant renews each year for the same time and amount, October 1 to September 30 (HMIS Program - $184,475). There are three (3) additional renewal projects from partner agencies funded as a part of the Augusta, Georgia Continuum of Care. Three (3) new project applications are also anticipated for submission this year by local non-profit agencies. Analysis:Approval will allow the City of Augusta to continue providing these comprehensive services to the homeless population of Augusta-Richmond County. Financial Impact:These are additional grant funds awarded by HUD through a competitive application process to the City of Augusta for continued operation of the Homeless Information Management System (HMIS) and related services. Currently, there are three (3) additional projects funded through this application for partner agencies: one (1) Supportive Services Only for Coordinated Entry, one (1) Rapid Re-Housing and one (1) Permanent Supportive Housing Program. Alternatives:Deny HCD’s request to submit this application and decline funding for the local Homeless Information Management System (HMIS) and three (3) additional projects. Recommendation:Approve submission of the 2019 CoC Application to HUD, and grant the Mayor the authority to execute all forms associated with the application, to include but not limited to: Submission of the Consolidated Community Application, Priority Listing Exhibit 2 Applications, Certifications, Conditional Award Technical Submission Applications, New and Renewal Grant Agreements and Annual Progress Reports (APR). Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: Continuum of Care (CoC)in SHP grant. Org key: 221073115 and 221073215. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 9/17/2019 2:00 PM HCD_ Grant Administration Budget Adjustments Request Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development's (HCD's) 2019 request to reallocate administrative expenses for CDBG, HOME, and CDBG Rehab. (Approved by Administrative Services Committee September 10, 2019) Background:Each year during budget preparation, HCD must project future allocations of federal funds for CDBG and HOME Grant Programs. When preparing the 2019 budget, we were waiting on 2018 funding to be made available to HCD. At the time we felt as though we had budgeted enough funding for account 5211119 Other Official/Admin for all grants. The majority of the budgeted reimbursable funds were placed in 5599997 Admin Expense Allocation or 5129998 Personnel Expense Reclass. We use Admin Expense Allocation to reimburse the city of administrative costs that are allocable to all the grants. However, we have received some reimbursement requests that are specific to each grant and not allocable across all the grants. Therefore we are requesting to move funds as follows: Description Current Budget Budget Adjustment Adjusted Budget 221073111 CDBG Admin: 5211119 Other Official/Admin $5,040.00 +$20,000.00 $25,040.00 5599997 Admin Exp Reclass $42,150.00 -$20,000.00 $22,150.00 221073112 HOME Admin: 5211119 Other Official/Admin $50,060.00 +$20,000.00 $70,060.00 5599997 Admin Exp Reclass $97,830.00 -$20,000.00 $77,060.00 221073116 CDBG Rehab Admin: 5211119 Other Official/Admin $17,830.00 +$20,000.00 $37,830.00 5129998 Personnel Exp Reclass $51,380.00 -$20,000.00 $31,380.00 Analysis:With the reallocation of funding proposed by HCD, Augusta, GA (c/o Finance) will properly be able to record transactions to the general ledger. Financial Impact:There is not a net effect to HCD’s 2019 Budget. Alternatives:1. The Commission votes to approve Housing and Community Development’s (HCD) request to reallocate budgeted funds across account codes. 2. The Commission do not approve Housing and Community Development’s request to reallocate budgeted funds. Recommendation:Motion to approve Housing and Community Development's (HCD's) 2019 request to reallocate administrative expenses for CDBG, HOME, and CDBG Rehab. Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: CDBG Administration, HOME Administration, CDBG Rehab Administration. Fund 220 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission A U G U S T A G A 's N E X T D O O R P R O G R A M E D UC ATO RS L AW E N FO R C E M E N T F I R S T R E S PO N D E RS F irst T ime H o m e b uyer; Pur c h a s ing in the Laney W a l ker /Bethle h e m Hi s t ori c N ei g h bor h ood ; C ompl e t e H omebu y e r Wo r k s h op Eligibility* Up to $25 ,0 00.00 Assistance Amount F undi n g pr o vi d e d a s a d e f er red f or gi vab le l oan Additional Information** #G r o w A u g u s t a F O R M O R E I N F O R M A T I O N C o n t a c t : A u g u s t a Ho u s i n g & C o m m u ni t y D e v el o p me n t 7 0 6 .8 21.1 7 9 7 9 25 L a n ey Wa l k e r B l vd. 3 rd F l o o r A u g u s t a , G A 3 0 9 0 1 *HUD income limits may apply based on funding source **Forgiveness term based on amount of assistance received. .. Commission Meeting Agenda 9/17/2019 2:00 PM HCD_ Laney Walker Bethlehem Next Door Program Approval Request Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to promote and provide financial assistance to all Richmond County Teachers, Sheriff Deputies, Marshal Deputies and First Responders to purchase a new home in the Laney Walker Bethlehem Area. (Approved by Administrative Services Committee September 10, 2019) Background:Housing and Community Development (HCD) continues to redevelop the Laney Walker Bethlehem area. HCD has created a new program to assist Richmond County encouraging all teachers, deputies and first responders to purchase homes by providing a housing incentive in the Laney Walker Bethlehem area. HCD currently has a Down payment assistance program (5K), Employee Incentive program (20K), and a Homebuyer subsidy program (25K) that are income restricted by HUD via the HOME Partnership Investment Program. HCD would like to utilize Laney Walker Bethlehem Program funds (non-restricted funds) to assist individuals as an incentive to move in the redevelopment area of LWB. HCD is requesting to provide up to $25K to assist the new teachers, deputies and first responders. Analysis:The approval will potentially increase homeownership opportunities in the downtown development area. Financial Impact:HCD will utilize Laney Walker Bethlehem Program funding to award approved homebuyers up to $25K to move into the Laney Walker/Bethlehem area. Alternatives:Do not approve the use of LWB funding to fund the Next Door Program. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to promote and provide financial assistance to Richmond County Teachers, Sherriff Deputies and First Responders to purchase a new home in the Laney Walker Bethlehem Area. Funds are Available in the Following Accounts: Laney Walker/Bethlehem Program funding. Fund 298 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 1 of 6 HOME PROGRAM HOMEBUYER WRITTEN AGREEMENT NOTICE TO HOMEBUYER: This AGREEMENT contains a number of requirements you must fulfill in exchange for the federal assistance you are receiving through the Home Investment Partnerships Program (HOME Program). Be sure to read each paragraph carefully and ask questions regarding any sections you do not fully understand. This AGREEMENT will be enforced by a forgivable loan and mortgage as set forth below. You should be sure that you thoroughly understand these documents before you sign them. THIS AGREEMENT, made and entered into this ____ day of _ _, 20 by and between _______________________________ hereinafter referred to as “BORROWER,” and AUGUSTA HOUSING & COMMUNITY DEVLOPMENT having its principal office at 925 Laney Walker Blvd, 2nd Floor, Augusta, Georgia 30901, hereinafter referred to as “LENDER.” WHEREAS, on ___________________, the Lender agreed to provide to the Borrower financial assistance to be used in pursuit of the purchase of certain real property hereafter described;__ _Map Parcel #_____________________ and WHEREAS, a percentage of said financial assistance was provided in the form of a Forgivable Loan, hereinafter referred to as a “LOAN,” with said Loan being in the amount of _________________________, subject to the condition that the Borrower executes this Agreement. WHEREAS, the Forgiveness Loan is funded by the U.S. Department of Housing and Urban Development (“hereafter HUD”) via the HOME Investment Partnership Program (hereafter “HOME Program”), and restrictions apply to the Borrower when participating in the City of Augusta’s Forgiveness Loan Program. NOW THEREFORE, in consideration of the said Loan and in accordance with the provisions of State of Georgia Statues, the parties do hereby agree as follows: The Borrower covenants and agrees with the Lender to adhere to the following HOME Program Restrictions imposed on them for the federal assistance provided: Affordability Period Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 2 of 6 You must comply with the HOME Program’s period of affordability. The period of affordability for the home will be ____________years, based on the amount of the direct subsidy to the HOMEBUYER. During this ___________ year period, the HOMEBUYER must maintain the home as his/her principal place of residence at all times. During this time the recapture restriction is effective and requires all HOME funds that were provided for the purchase of the home to be repaid to the City, including principal, interest, late fees, and other charges, if you do not occupy the property as your principal residence or if you sell or transfer the property. Maximum Sales Price The property may not have a purchase price for the type of single family housing that exceeds 95% of the median purchase price for the area. It has been verified that the purchase price of the housing does not exceed 95 percent (95%) of the median purchase price of homes for the area, as set forth in 24 CFR Part 92.254(a). The maximum purchase price is as follows for the Augusta Richmond County GA: Unit # FHA Limits Pre-Economic Stimulus Act Existing Homes New Homes 1 Unit $ 152,000 $ 227,000 2 Unit $ 195,000 $ 291,000 3 Unit $ 236,000 $ 352,000 4 Unit $ 292,000 $ 436,000 Unadjusted Median Value $ 160,000 $ 239,000 Appraised property value The AWARDEE certifies that a certified property appraiser has appraised the property that is the subject of this AGREEMENT at a value of $_________________. Principal residence requirement This agreement shall remain in force throughout the affordability period as long as the home remains the principal residence of the HOMEBUYER. Should the HOMEBUYER not maintain the home as his/her principal residence, or rent or sell the residence to another party, the HOMEBUYER will be in breach of this agreement and will be required to repay any amount that has not yet been forgiven, as set forth in Section 5 of the AGREEMENT, as of the day the home is no longer the principal place of residence of the HOMEBUYER. If the home is sold to another party, the liability of the HOMEBUYER will be limited to the amount of the net proceeds of the sale as set forth in Section 7 below. ________Buyer Initials Recapture Agreement Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 3 of 6 This is a mechanism to recapture all or a portion of the direct HOME subsidy if the HOME recipient decides to sell the house within the affordability period at whatever price the market will bear. The recaptured funds will come from the net proceeds if available. Any such repayment as required shall be made to the Lender no later than thirty (30) days following the action that require the repayment. Obligation of Repayment As security of Borrower’s obligation of repayment, and subject to the terms and conditions of this Agreement, the Borrower grants, and the Lender shall and hereby does have, a lien on the real estate hereinafter described in the full amount necessary to satisfy said repayment obligation and the cost, including reasonable attorney’s fees, of collecting the same. The real estate subject to said lien is legally described as: ALL THAT LOT OR PARCEL OF LAND, (Add lot Description) Promptly after the date of any sale, transfer or other conveyance of the above describe property, or in the event of a sale by contract for deed, at least ten (10) days prior to the date of such sale; or if the property shall cease to be the Borrower’s principal place of residency, the Borrower or his/her heirs, executors, or representatives shall give the lender notice thereof. In the event the Borrower or his/her heirs, executors, or representatives shall fail or refuse to make a required payment within said limited period, the Lender may, with or without notice to the Borrower, foreclose said lien in the same manner as an action of the foreclosure or mortgages upon said real estate, as provided by State Statue. Ownership of Property You must hold fee simple title to the property purchased with HOME funds for the duration of your Forgiveness Loan. Use of HOME funds The HOMEBUYER agrees that the HOME assistance will be used to lower the cost of the home by providing down payment assistance. This will reduce the sales price of the home to the HOMEBUYER and reduce the total amount the HOMEBUYER will be required to borrow in order to purchase the home. ________Buyer Initials Household Income Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 4 of 6 You must be an eligible household through the time of filing a loan application with the City or other lender to the escrow closing of the purchase transaction. Income eligibility means that your annual gross household income, adjusted for household size does not exceed eighty percent (80%) of the Augusta-Aiken median income, as established by HUD. Insurance requirement The HOMEBUYER must at all times during the duration of this AGREEMENT maintain a valid and current insurance policy on the home for the current appraised or assessed value of the home. Failure to maintain a valid and current insurance policy will be considered a breach of this AGREEMENT, and the AWARDEE will have the right to foreclose on its mortgage lien if necessary to protect the HOME Program investment. Property standards Pursuant to HOME Program rules, the property that is the subject of this AGREEMENT must meet all State and local housing quality standards and code requirements. If no such standards or codes apply, the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical Condition Standards. Termination Clause In the event of foreclosure or deed in lieu of foreclosure of Prior Security Deed, any provisions herein or any provisions in any other collateral agreement restricting the use of the Property to low or moderate-income households or otherwise restricting the Borrower’s ability to sell the Property shall have no further force or effect. Any person (including his successors or assigns) receiving title to the Property through a foreclosure or deed in lieu of foreclosure of a Prior Security Deed shall receive title to the Property free and clear from such restriction. Further, if any Senior Lien Holder acquires title to the Property pursuant to a deed in lieu of foreclosure, the lien of this Security Instrument shall automatically terminate upon the Senior Lien Holder’s acquisition of title, provided that (i) the Lender has been given written notice of a default under the Prior Security Deed and (ii) the Lender shall not have curved the default under the Prior Security Deed within the 30-day notice sent to the Lender.” This Agreement shall run with the aforementioned real estate and shall inure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, representatives, successors and assigns. If at any time that the City realizes that you have falsified any documentation or information, you may be required by law to pay the full amount of subsidy provided. ________Buyer Initials Lead Requirement Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 5 of 6 I understand that my house was built/or not built before 1978. I am in receipt of the “Protect Your Family from Lead in Your Home Booklet” and discussed with the staff of Housing and Community Development. __________Buyer Initials Homeowner’s house was built before 1978 and has received a Lead Inspection Report. _________Buyer Initials Post Purchase Requirement Homeowner must attend a Post Homeownership Counseling class and submit a certificate of completion to AHCD within the first two years of purchasing the house. AHCD will not release the lien on the property until this requirement has been met. _______Buyer Initials Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 6 of 6 IN WITNESS WHEREOF, the Borrower has executed this Forgiveness Loan Repayment Agreement. ___________________________________________ Date___________________________ HOMEBUYER SIGNATURE Attest: Subscribed and sworn to before me __________________________________, 20____. My Commission Expires ______________________________________, 20____. ______________________________________ Notary Signature Approved as to form: _________________________ Date:______________ Augusta, GA Law Department By: ___________________________________ Date: __________________ Hardie Davis Jr. As its Mayor By: ___________________________________ Date: _________________ Jarvis Sims As its Interim Administrator By: ___________________________________ Date:_________________ Hawthorne Welcher, Jr. As its Director, HCD SEAL ____________________________ Lena Bonner As its Clerk Commission Meeting Agenda 9/17/2019 2:00 PM HCD_ Rehabilitation Program Request Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development’s (HCD) request to provide rehabilitation services to five (5) homeowner-occupied rehabilitation homes for low-to- moderate homeowners in need of safe, decent and complaint housing. (Approved by Administrative Committee September 10, 2019) Background:The Homeowner-Occupied Rehabilitation Program provides a mechanism for eligible homeowners to bring their eligible house into compliance with local codes and provide safe, decent housing for lower income individuals. The program has two major components: • Homeowner Occupied Rehabilitation – Full rehab to include rehabbing of floors, bathrooms counter tops, cabinets, etc. • Emergency Rehab – Code items to include only one of the following: roofing, HVAC, electrical or plumbing. The Homeowner-Occupied Rehabilitation Program is designed to bring the eligible homeowner’s dwelling into compliance with applicable, locally adopted housing rehabilitation standards to reduce ongoing and future maintenance costs, promote energy efficiency, and to preserve decent affordable owner-occupied housing. Federal funding for these activities is provided to the City of Augusta through the Community Development Block Grant (CDBG) Program and the Home Investment Partnership Program (HOME). This request will provide five (5) homeowners with funding at the following addresses: 1. 2926 Hawk Street – Augusta, GA 30904 $36,925 2. 3735 Clanton Road – Augusta, GA 30906 $36,648 3. 3139 Truxton Road- Augusta, GA 30901 $38,443 4. 1916 Steiner Avenue – Augusta, GA 30901 $ 6,150 5. 2716 Glenn Hills Drive – Augusta, GA 30906 $1,000 Analysis:The approval of this request will enable five (5) homeowners to realize compliant decent and safe housing. Financial Impact:The City receives funding from the US Housing and Urban Development Department (HUD) on an annual basis. This request would be for a total amount of $119,166 Alternatives:Do not approve HCDs Request. Recommendation:Motion to approve Housing and Community Development’s (HCD) request to provide rehabilitation services five (5) Homeowner-Occupied Rehabilitation homes for low-to- moderate homeowners in need of safe, decent and complaint housing. Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: a) CDBG Org key: 221073210 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission ．Previousgoalsidentifiedinclude︙ v丶'Reducethenumberofvacantlots/dilapidatedpropertiesownedby theLandBank ,丶Establishdevelopmentnodesintheurbancore ,丶Workcloselywithprivatedevelopersandcitizenstoinvestin Augusta ,丶'IncreasedcommunityEducationandengagement ．Coordinatedeffortsacrossagencies︱Mayor'sOffice, Administrator'sOffice︑PlanningandDevelopment︑Information Technology,EnvironmentalServices︑LandBank,工OUSing& CommunitDevelopment,TaxCommissioner,Marshal'sOffice, -=0冖一 so 00︑00030 ．．ImplementedProgrammaticEnhancementsforscraptiredisposal, CodeEnforcement,andcommunityoutreachtoincludeupdated feeschedulesforcodeviolations,increasedfeesforvacantlot cutting︑developtrainingonpropertymaintenance,andenhanced casetracking. 3 ．Increasedenforcementbythe Marshal'sOffice ．IncreasedpresenceofCode Officers︱increaseininspectionsfrom approx.4000in2017toapprox.4200ytd ．Betterinformationbeing capturedandtracked♂冖pro℃ey ownership ．Improvedworkflows&data management︱"linking"of CitViewandCityWorks;more o0 = D e m e 0 = = ︑ 0 CityWorks ．KeepAugustaBeautifulactively engagingthecommunitythrough neighborhoodassociations︑ schools,communitygroups CityofAiken︑ Greenville, Macon-Bibb Baltimore, South South County, M aryland* Carolina* Carolina* Georgia* Altoona, SouthBend︑ Mobile, Atlanta, Pennsylvania Indiana Alabama Geo冖gia Buffalo︑New Memphis, FultonCounty︑ Del<alb︑ York Tennessee Georgia Georgia Allentown︑ NewOrleans, Pennsylvania Louisiana 6 7 DesignationOfaLeadAgencyand TargetA乛ea 工elpstofOCUSresources ShowstheCity/Countyhasa planandisw亖ngtostickwith 工ighlightandUtilizewhat programsarealreadyinplace Identifyfundingsources Departmentalbudgets Grants Bonds •SPLOST ．Stateallocation冖s) DataGatheringandtracking Seeandmeasureprogress TargetareasidentifiedbyCommissionDistrict ．$400,000Brownfieldgrantawardedin2Q15 ．BlightTaximplemented ．BlightBonds9MobtainedunderOCGA36-61-12︑allocatedby district ．>5000blightedstructuresandpropertiesidentified.Bonds addressedhundredsofthose. ．St三strugglingwithCodeEnforcementduetostaffingandfunding 11 ．Targetareas︱throughouttheCityofBaltimore "VacantstoValue'︑programtoaddresstheestimated16,000 vacantbuildingsand14,000vacantlots ．$10Mannualbudgetfordemolitions︑plusfundingfromthe Governor ．ProgrammaticEnhancements Receivership ．Streamlinedcodeenforcementprocess ．Dedicatedstaffofattorneysandresearcherstoresearchproperty ownershipandnavigatethecourtprocesses 12 ．Understandthetimelines︱nosuchthingasanovernightfix; manystepsinplaceaheadoftheformalannouncement ．Figureoutthefunding ．ReviewandImplementCodeupdatesandeffectivelyutilizethe LandBank'sexistingprograms Receivership Eminentdomain InRemprocess Enforcement ．Trackthedata ．Goalsetting,demonstrateprogress︑establishabaseline ．FOCUSeffortsbyzone,area,node 13 Augusta工OUSingandCommunityDevelopment BeautifytoBuild&effortsinLaneyWalker/BethIehem DevelopmentNodes,includingin-f三redevelopmentstrategy Partnershipswithpublic,private,andnon-profits Neighborhoodimprovementprog乛ams LandBankPrograms Side-Lotprogram Augusta's Propertymarketingefforts Programs Redevelopmentfocus Residentialdemolitionprogram Lotcutting,yearlybudgetOfabout 320~000︙2200+"cuts"peryear︙ increasedlotcuttingfees. Increasedenforcement︱CodeEnforcementhad124citationsin2017︙ comparedto197todatein2018. Datagatheringandstandardization Volunteerresourcesandopportunitiestoassistwiththeefforts 14 8 Isadjacenttoavarietyofprojectsthatarepresentedbystateand localagencies GDOT︱15 streetimprovements RCBOE︱TWJoseyHighrenovations AHCD-FoundryProjectandLaneyWalker/Bethlehemongoingefforts Augusta工ousingAuthority PaineCollege AugustaUniversity AgatewaytoAugusta'sdowntownandmedicaldistricts 工ighlypopulated,historicneighborhood 17 Commission Meeting Agenda 9/17/2019 2:00 PM Fight Blight Initiative Department: Department: Caption:Presentation regarding the Fight Blight Initiative through the Joint Collaboration Committee (JCC) and request input from the Augusta Commission on funding redevelopment efforts in the target area. See December 18, 2018 presentation from Environmental Services. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Lena Bonner From: Sent: To: Cc: Subject: Ms. Bonner: Mayor Hardie Davis, Jr. Thursday, September L2,2019 8:24 AM Lena Bonner Marcus Campbell; Latisha McMillan; Natasha L. McFarley Commission Agenda Items for September 17 2019 Good morning. Please add the following items to the full Commission Agenda per the subject: l. Update regarding the BH3 City Leadership Initiative and the benefits to the City of Augusta 2. Discuss Smart City Augusta Initiatives 3. Discuss Homeless Initiatives for the City of Augusta curently being implementecl and what additional things can be done to positively impact the lives of the homeless community Respectfully, Hardie Davis, Jr. Ivlayor City of Augusta Georgia Mayordavi s@augustaga. gov 706.821.183 1 office il io$1.r11 ot1ho.,-rrBil tra[i${r)ifrsron. l{voriiicaliorl is reqili.ed, ptease request a harr, copy versi0rr. Ai:i):1fia'l Commission Meeting Agenda 9/17/2019 2:00 PM BH3 City Leadership Initiative Department: Department: Caption:Update regarding the BH3 City Leadership Initiative and the benefits to the City of Augusta. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Lena Bonner From: Sent: To: Subject: Commissioner John E. Clarke Wednesday, September 04,20L9 8:01 PM Lena Bonner Sept 10th committee meetings Ms. Bonner, Please place the " Management Meeting System" back on the Administrative Services committee please, Also could you have the IT department there to present some inlbrmation please. Thank you so much. Get Outlook for iOS Sincerely, John Clarke Commissioner district I 0 :t li,.ii{lli 'Jf lltr e r;l;,til tranrnri$sicr1. If vsrificiltion is reqrrired. plea-ce rsqLlesl a h*rci ccpry veislot.}. Ali):10a-1 Microphone Management System Tameka Allen Information Technology Director September 10, 2019 Microphone Management System •Gives each Commissioner the ability to use a button on each microphone to request to speak. •Gives the Chairperson the ability to see requests in the order they were presented. •Requires an upgrade of all existing microphone equipment in the chamber. •Requires the use of a tablet by the Chairperson to recognize speakers by order of request. Estimated cost: $25,000 Microphone Example Web Interface for Chairperson Questions Commission Meeting Agenda 9/17/2019 2:00 PM Meeting Management System Department: Department: Caption:Motion to approve Meeting Management System for the purpose of Augusta decorum and order of questions and statements.(Approved by Administrative Services Committee September 10, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 9/17/2019 2:00 PM Homeless Initiatives for the City of Augusta Department: Department: Caption:Discuss Homeless Initiatives for the City of Augusta currently being implemented and what additional things can be done to positively impact the lives of the homeless community. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 9/17/2019 2:00 PM Smart City Augusta Initiatives Department: Department: Caption:Discuss Smart City Augusta Initiatives. (Requested by Mayor Hardie Davis, Jr.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 9/17/2019 2:00 PM Nationwide 457(b) Fixed Annuity Interest Rate Change Department:Finance and Human Resources Department:Finance and Human Resources Caption:Motion to approve Option 2 concerning the Guaranteed Minimum Interest Rate (GMIR) for the fixed annuity investment option in the Nationwide Fixed Annuity offered in the 457(b) Deferred Compensation Plan. (Approved by Finance Committee September 10, 2019) Background:One of the investment options for Augusta's employees who participate in the voluntary 457(b) plan is a fixed annuity with a guaranteed minimum interest rate. In the climate of declining interest rates, Nationwide has not adjusted the rate downward until now. Augusta must choose an option prior to September 30. Analysis:Both options have the same schedule of interest rates but Option Two allows the employee to transfers a larger percentage annually out of the fixed annuity to other investment plans, allowing more flexibility in their investment strategy. Financial Impact:There is no cost to Augusta and no cost to the employee. Alternatives:1) choose Option One which allows less flexibility to the employee 2) do not choose an option, which will result in the loss of the fixed annuity option for the employee. Neither of these alternatives are preferred to Option Two Recommendation:Select Option Two Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission RIDGEVIEW DRIVE WRIGHTSBORO ROAD LUK E R O A D LUKE ROAD FL O W I N G S W E L L R D GREENSBORO WA Y ME S E N A L A N E N O R W O O D D R I V E LEXINGTON WAY CLA R K S T O N R O A D WIN T E R V I L L E D R I V E CULVERTON DRIVE CLARKSTONCOURT WIN T E R V I L L E CO U R T WINTERVILLE DRIVE CRAWFORDVILLE DRIVE CL A R K S T O N DR I V E BELAIR ROAD BELAIR ROAD BELAIR R O A D WRI G H T S B O R O R O A D CRAWFO R D V I L L E COURT GAL A H A D DRI V E RI F L E R A N G E R O A D BRIDGEPORT DRIVE BR I D G E P O R T D R I V E CABLE WAY OCEAN DRIVE PILLAR L A N E BR I D G E W O O D P L A C E AS H B U R Y PL A C E CAMA K D R I V E CAMAK D R I V E CRAW F O R D V I L L E D R I V E LEXINGTON WAY MADISON LANE MADISON L A N E EIDSON DR I V E JIM M I E D Y E S S P A R K W A Y BELWOOD DRIVE BE L R I D G E R O A D RID G E V I E W D R I V E KI N G S V I E W C O U R T KINGSVIEW DRIVE B E L A I R RO A D BELAIR ROAD PENINSULA DRIVE SUGA R B E R R Y D R GA L A H A D W A Y BU R D E T T E D R I V E CULV E R T O N W A Y CU S H E N D A L R O A D SUB-BASIN 1 SUB-BASIN 2 SUB-BASIN 7 SUB-BASIN 5 SUB-BASIN 6 SUB-BASIN 13 SUB-BASIN 11 SUB-BASIN 9 SUB-BASIN 8 SUB-BASIN 10 SUB-BASIN 12 SUB-BASIN 14 SUB-BASIN 3 SUB-BASIN 4 BA R N E T T C R O S S I N G MADISO N L A N E HI L L S V I E W D R I V E MABUS DRIVE HIL L S V I E W C O U R T PR E L I M I N A R Y 1450 GREENE STREET SUITE 225 AUGUSTA, GA 30901 (t)706-722-3479 (f)706-722-6773 WWW.WKDICKSON.COM GSB GSB GSB, SV MAR. 2019 BM 20180302.00.AG FIL E P A T H : L : \ p r o j e c t s \ A U G U t i l i t i e s D e p t \ 2 0 1 8 0 3 0 2 0 0 A G - B e l a i r H i l l s E s t a t e s S e w e r D e s i g n \ C A D D \ P l a n S e t \ E X I S T I N G F E A T U R E S . d w g , S V E E R A V A L L I , 3 / 2 1 / 2 0 1 9 1 : 4 8 : 4 1 P M BE L A I R R O A D A R E A S E W E R E X T E N S I O N OV E R A L L B A S I N M A P WKD PROJ. NO.: DRAWING NUMBER: PROJ. DATE: PROJ. MGR.: DESIGN BY: DRAWN BY: PR O J E C T N A M E : DR A W I N G T I T L E : community infrastructure consultants SCALE: 1" = 1000' 23 OF 28 REVISION DATE: June 2011 Table 1 Fee Schedule for Belair Area Sewer East Basin Design Unit Unit Cost Survey Each 146,720$ Easements Each 75,820$ Design Complete 465,320.00$ Allowances SUE Services Each 50,000$ Bid Phase Services Each 22,600.00$ Construction Phase Services Each 90,320.00$ Geotechnical Services Each 15,000.00$ SubTotal Fee 865,780$ Other Direct Costs 11,850$ Total Fee 877,630$ Project Phases EXHIBIT A—FISCAL YEAR 2019 HOURLY PER DEIM RATE SCHEDULE OF CHARGES AND STANDARD RATES FOR DIRECT EXPENSES TCG FY 2019 - STANDARD RATE TABLE W-SUE 1 Exhibit A—Fiscal Year 2019 Hourly Per Diem Rate Schedule and Standard Rates for Direct Expenses for Professional Consulting Engineering Services The purpose of this document is to describe Constantine Engineering, Inc.’s Fiscal Year 2019 compensation and hourly per diem rate schedule of charges. Compensation As compensation for providing the Services authorized by the AGREEMENT, CLIENT shall pay CONSULTANT in accordance with the Agreement based on the hourly per-diem rate schedule per employee grade, as defined in Table 1, the standard rates for Direct Expenses and as defined in Table 2. The Hourly Per Diem Rates for Fiscal Year 2019 are 1/8th of the tabulated per diem rate for a normal 8-hour workday. Table 1. Hourly Per Diem Rate Schedule Classification Hourly Per Diem Rate ($) Classification Hourly Per Diem Rate ($) QA/QC Manager 255.00 Senior GIS/Database Programmer 100.00 Principal 245.00 SUE Supervisor 98.00 Senior Reviewer / Consultant 235.00 Senior CADD Designer 90.00 Program Manager 225.00 CADD Designer 78.00 Senior Project Manager 210.00 CADD Technician 71.00 Project Manager 192.00 Clerical/Administrative II 68.00 Professional Engineer III 155.00 Clerical/Administrative I 60.00 Professional Engineer II 140.00 Senior Construction Manager 212.00 Professional Engineer I 130.00 Construction Manager 192.00 Engineering Associate II 118.00 Construction Inspector III 108.00 Engineering Associate I 93.00 Construction Inspector II 100.00 Senior Environmental Scientist 155.00 Construction Inspector I 78.00 Environmental Scientist 108.00 Field / SUE Tech II 69.00 IT Specialist / Manager 164.00 Field / SUE Tech I 59.00 2- Man Line Verification Field Team $192.00 (1) 2-Man Manhole Inspection Crew $167.00 (2) 1-Man GPR/Locating Crew $147.00 (3) 1-Man GPS Crew $123.00 (4) (1) Note this rate includes the costs for vacuum excavation verification and sub-meter global positioning system (GPS) with satellite differential real-time correction equipment, and expendables, excluding orange buttons for permanent markers. EXHIBIT A—FISCAL YEAR 2019 HOURLY PER DEIM RATE SCHEDULE OF CHARGES AND STANDARD RATES FOR DIRECT EXPENSES TCG FY 2019 - STANDARD RATE TABLE W-SUE 2 (2) Note this rate includes the costs for ground penetrating radar (GPR) location equipment; sub-meter GPS with satellite differential real-time correction equipment, and expendables, excluding orange buttons for permanent markers. (3) Note this rate includes the costs for digital camera and sub-meter GPS with satellite differential real-time correction equipment, safety equipment, and expendables to perform non-intrusive manhole inspections. (4) Note this rate includes the costs for sub-meter GPS with satellite differential real-time correction equipment, and expendables, excluding stakes, rebar, and orange buttons for permanent markers to perform asset locating using sub-meter GPS equipment and data acquisition of above ground accessible assets. Table 2. Standard Rates for Direct Expenses Expense Category Rate ($) Mileage Cost Special Shipping Cost + 5% CADD Computer Time Included in Per Diem Lodging & Travel Cost Additional Laboratory Tests & Analysis Cost + 5% Extra Printing, Presentation Boards, Binding, & Reproduction Cost + 5% Outside Services Cost + 5% Special Owner Requested Computer Software (1) Cost + 5% (1) Special geographic information system (GIS) software including the Arc- ESRI products, hydraulic modeling, or specific owner requested. ******** END ******* 2018 Project Recommendations for Design Professionals Water Design 1. Wooten Road Water Main Upgrade – WK Dickson & Company, Inc. 2. Fleming Acres Water Main Upgrade – Cranston Engineering Group, P.C. 3. Fort Gordon: B Street Water Main – ZEL 4. Fort Gordon: Cyber CoE Campus 8th Avenue Water Main – TBD 5. Miscellaneous Fort Gordon Water and Sewer Projects ‐ Infrastructure Systems Management, LLC 6. Fort Gordon: Backflow Preventer Replacement (50) ‐ TBD Sewer Design 1. Jack Kelly Road Sanitary Sewer Extension– Johnson, Laschober & Associates, P.C. 2. Belair/Barnett Crossing Sewer Masterplan & West Basin Design – W.K. Dickson & Company, Inc. 3. Belair/Barnett Crossing Sewer East Basin Design – Constantine Engineering, Inc. 4. Fort Gordon: 15th Street Collector Sanitary Sewer – W.R. Toole Engineers, Inc. 5. Fort Gordon: Cross‐Basin Lift Station and Force Main – Goodwyn, Mills and Cawood, Inc. 6. Fort Gordon: Western Trunk Sanitary Sewer Repair and Replacement – TBD Commission Meeting Agenda 9/17/2019 2:00 PM Belair Road Area East Sanitary Sewer Design Department:Augusta Utilities Department Department:Augusta Utilities Department Caption:Motion to approve Professional Services Agreement for the Design of Sanitary Sewer for the Belair Road East Area with Constantine Engineering in the Amount of $877,630. (Approved by Engineering Services Committee September 10, 2019) Background:The Commission approved the assignment of design engineering firms specific to Augusta Utilities Capital Improvements projects on 9/4/2018. Constantine Engineering was selected to provide professional services for the Belair Area Sewer East Project. Analysis:This Project will consist of engineering design of approximately 34,156 linear feet of sewer mains and approximately 510 sewer services in an unsewered area of Belair Road. The purpose of the project is to provide public sewer service to 9 distinct sub-basins identified in the preliminary engineering report in order to eliminate the need for on-site septic systems. Financial Impact:Constantine Engineering has proposed to perform this work for a fee of $877,630. Alternatives:Disapprove Recommendation:Augusta Utilities Department recommends the Commission approve the Engineering Services Agreement to Constantine Engineering in the amount of $877,630.00 for the Belair Area Sewer East Basin Design. Funds are Available in the Funds are available in the following accounts: 507043420-54- 25210/ 81900080-54-25210 Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission RIDGEVIEW DRIVE WRIGHTSBORO ROAD LUK E R O A D LUKE ROAD FL O W I N G S W E L L R D GREENSBORO WA Y ME S E N A L A N E N O R W O O D D R I V E LEXINGTON WAY CLA R K S T O N R O A D WIN T E R V I L L E D R I V E CULVERTON DRIVE CLARKSTONCOURT WIN T E R V I L L E CO U R T WINTERVILLE DRIVE CRAWFORDVILLE DRIVE CL A R K S T O N DR I V E BELAIR ROAD BELAIR ROAD BELAIR R O A D WRI G H T S B O R O R O A D CRAWFO R D V I L L E COURT GAL A H A D DRI V E RI F L E R A N G E R O A D BRIDGEPORT DRIVE BR I D G E P O R T D R I V E CABLE WAY OCEAN DRIVE PILLAR L A N E BR I D G E W O O D P L A C E AS H B U R Y PL A C E CAMA K D R I V E CAMAK D R I V E CRAW F O R D V I L L E D R I V E LEXINGTON WAY MADISON LANE MADISON L A N E EIDSON DR I V E JIM M I E D Y E S S P A R K W A Y BELWOOD DRIVE BE L R I D G E R O A D RID G E V I E W D R I V E KI N G S V I E W C O U R T KINGSVIEW DRIVE B E L A I R RO A D BELAIR ROAD PENINSULA DRIVE SUGA R B E R R Y D R GA L A H A D W A Y BU R D E T T E D R I V E CULV E R T O N W A Y CU S H E N D A L R O A D SUB-BASIN 1 SUB-BASIN 2 SUB-BASIN 7 SUB-BASIN 5 SUB-BASIN 6 SUB-BASIN 13 SUB-BASIN 11 SUB-BASIN 9 SUB-BASIN 8 SUB-BASIN 10 SUB-BASIN 12 SUB-BASIN 14 SUB-BASIN 3 SUB-BASIN 4 BA R N E T T C R O S S I N G MADISO N L A N E HI L L S V I E W D R I V E MABUS DRIVE HIL L S V I E W C O U R T PR E L I M I N A R Y 1450 GREENE STREET SUITE 225 AUGUSTA, GA 30901 (t)706-722-3479 (f)706-722-6773 WWW.WKDICKSON.COM GSB GSB GSB, SV MAR. 2019 BM 20180302.00.AG FIL E P A T H : L : \ p r o j e c t s \ A U G U t i l i t i e s D e p t \ 2 0 1 8 0 3 0 2 0 0 A G - B e l a i r H i l l s E s t a t e s S e w e r D e s i g n \ C A D D \ P l a n S e t \ E X I S T I N G F E A T U R E S . d w g , S V E E R A V A L L I , 3 / 2 1 / 2 0 1 9 1 : 4 8 : 4 1 P M BE L A I R R O A D A R E A S E W E R E X T E N S I O N OV E R A L L B A S I N M A P WKD PROJ. NO.: DRAWING NUMBER: PROJ. DATE: PROJ. MGR.: DESIGN BY: DRAWN BY: PR O J E C T N A M E : DR A W I N G T I T L E : community infrastructure consultants SCALE: 1" = 1000' 1 OF 37 Revision Date: June 2006 STATE OF GEORGIA RICHMOND COUNTY MAJOR PROJECTS CONSULTANT SERVICES AGREEMENT BETWEEN AUGUSTA, GEORGIA (CITY) AND W.K. Dickson & Co., Inc. (CONSULTANT) CONSULTANT: W.K. Dickson & Co., Inc. PROJECT: BELAIR AREA SEWER WEST BASIN DESIGN DATE EXECUTED: DATE COMPLETED: 2 OF 37 Revision Date: June 2006 STATE OF GEORGIA RICHMOND COUNTY MAJOR PROJECTS CONSULTANT SERVICES AGREEMENT BETWEEN AUGUSTA, GEORGIA (CITY) AND W.K. Dickson & Co., Inc. (CONSULTANT) This Agreement is made and entered into this _______ day of ______________, 2019 by and between AUGUSTA, Georgia, a political subdivision of the State of Georgia, hereinafter called the “CITY” and W. K. Dickson & Co., Inc., a Corporation authorized to do business in Georgia, hereinafter called the "CONSULTANT." WHEREAS, the CITY desires to engage a qualified and experienced consulting firm to furnish professional services for: The BELAIR AREA SEWER WEST BASIN DESIGN. WHEREAS, the CONSULTANT has represented to the CITY that it is experienced and qualified to provide the services contained herein and the CITY has relied upon such representation. NOW, THEREFORE, in consideration of the mutual promises and covenant herein contained, it is agreed by and between the CITY and the CONSULTANT that: 3 OF 37 REVISION DATE: June 2011 GENERAL PROVISIONS CONSULTANT has agreed, in this Agreement with CITY to procure the services of licensed design professionals, to provide the engineering services required to provide professional engineering and design services for the Project in accordance with the requirements as outlined in and attached as Attachment A – Scope of Services and other relevant data defining the Project. CONSULTANT COORDINATION The CONSULTANT shall cooperate fully with all municipalities, local government officials, utility companies, and other consultants as directed by the CITY. CONSULTANT and all relevant parties agree to work together on the basis of trust, good faith and fair dealing, and shall take actions reasonably necessary to enable each other to perform this Agreement in a timely, efficient and economical manner. All parties agree to cooperate in a manner consistent with good design practice and will exercise the degree of skill and diligence normally employed by professional engineers or consultants practicing under similar conditions. CONSULTANT will re-perform any services not meeting this standard without additional compensation. AMENDMENTS TO AGREEMENT Every amendment to the Scope of Services shall become and is hereby made a part of this Agreement. Amendments must be fully executed by both the CONSULTANT and CITY to be valid. REDUCTION IN REQUIRED SERVICES If reductions in the required services are ordered by CITY, the credits shall be the amounts for such services as described in subsequently executed Amendments to this Agreement, and no claim for damages for anticipated profits shall accrue to the CONSULTANT. DATE CHANGES If in this Agreement specific periods of time for rendering services are set forth or specific dates by which services are to be completed are provided and if such periods of time or dates are changed through no fault of CONSULTANT, the rates and amounts of compensation provided for herein shall be subject to equitable adjustment. AGREEMENT MODIFICATIONS This Agreement shall not be modified except by a duly executed Amendment hereto in writing under the hands and seals of both parties hereto. 4 OF 37 REVISION DATE: June 2011 TIME OF COMPLETION The time of completion shall be as described in the schedule attached hereto as Attachment D - Schedule. This Agreement shall terminate immediately and absolutely at such time as appropriated and otherwise obligated funds are no longer available to satisfy the obligations of the CONSULTANT on behalf of the CITY under this Agreement. However, CONSULTANT will be compensated for all work prior to termination of contract even if the CITY has obligated the funds to other projects. PROJECT PROGRESS CONSULTANT'S services and compensation under this Agreement have been agreed to in anticipation of the orderly and continuous progress of the Project through completion. LITIGATION Nothing in this Agreement shall be construed as obligating the CONSULTANT to appear, support, prepare, document, bring, defend or assist in litigation either undertaken or defended in behalf of the CITY except in consideration of compensation. All such services required or requested of CONSULTANT by the CITY except suits or claims between the parties to this Agreement will be reimbursed as additional services. BINDINGS It is further agreed that the CITY and CONSULTANT each binds itself and themselves, its or their successors, executors, administrators and assigns to the other party to this Agreement and to its or their successors, executors and assigns in respect to all covenants of this Agreement. Except as above, neither CITY nor the CONSULTANT shall assign, sublet or transfer its or their interest in this Agreement without prior written consent of the other party hereto. EXTENT OF THE AGREEMENT This Agreement represents the entire agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations and agreements, either written or oral. 5 OF 37 REVISION DATE: June 2011 DEFINITIONS Wherever used in this Agreement, whether in the singular or in the plural, the following terms shall have the following meanings: Agreement Execution - means the date on which CONSULTANT executes and enters into an Agreement with CITY to perform the Work. Agreement Price - means the total monies, adjusted in accordance with any provision herein, payable to the CONSULTANT under this Agreement. CITY –means a legal entity AUGUSTA, Georgia, a political subdivision of the State of Georgia. CONSULTANT - means the party or parties contracting directly with the CITY to perform Work pursuant to this Agreement. Contract - means the Agreement Documents specifically identified and incorporated herein by reference. Contract Time - means the period of time stated in this Agreement for the completion of the Work. Subcontractor - means any person, firm, partnership, joint venture, company, corporation, or entity having a contractual agreement with CONSULTANT or with any of its subcontractors at any tier to provide a part of the Work called for by this Agreement. Supplemental Agreement - means a written order to CONSULTANT signed by CITY and accepted by CONSULTANT, effecting an addition, deletion or revision in the Work, or an adjustment in the Agreement Price or the Contract Time, issued after execution of this Agreement. Task Order – means a written order specifying a Scope of Services, time of completion and compensation limit for services being provided by CONSULTANT. Task Orders shall be incorporated by reference as part of the Supplemental Conditions of this Agreement. Work - means any and all obligations, duties and responsibilities, including furnishing equipment, engineering, design, workmanship, labor and any other services or things necessary to the successful completion of the Project, assigned to or undertaken by CONSULTANT under this Agreement. 6 OF 37 REVISION DATE: June 2011 CONTRACT DOCUMENTS List of Documents The Agreement, the General Conditions, the Attachments, and any Supplemental Agreements, including Task Orders shall constitute the Agreement Documents (the “Agreement”). Conflict and Precedence The Agreement Documents are complementary, and what is called for by one is as binding as if called for by all. In the event there are any conflicting provisions or requirements in the component parts of this Agreement, the several Agreement Documents shall take precedence in the following order: 1. Agreement – Including Attachments 2. General Conditions 3. Supplemental Conditions – Including Task Orders 7 OF 37 REVISION DATE: June 2011 GENERAL CONDITIONS 1. COMMENCEMENT OF WORK The performance of services as defined in the Prime Agreement between CONSULTANT and the CITY, and herein described in this Agreement as Attachment A shall be commenced upon receipt by the CONSULTANT of a written Notice to Proceed. The effective date of services shall be defined in the Notice to Proceed. 2. PROFESSIONAL STANDARDS The standard of care for all services performed or furnished by CONSULTANT under this Agreement will be the level of care and that is ordinarily used by members of CONSULTANT’S profession practicing under similar conditions. 3. CHANGES AND EXTRA WORK The CITY may, at any time, request changes in the work to be performed hereunder. All such changes, including any increase or decrease in the amount of the CONSULTANT’s compensation, which are mutually agreed upon by and between the CITY and the CONSULTANT, shall be incorporated in written Supplemental Agreements to the Agreement. Changes that involve an increase in the compensation shall be considered major and require the approval of the CITY. 4. PERSONNEL The CONSULTANT represents that it has secured or will secure, at its own expense, all personnel necessary to complete this Agreement; none of whom shall be employees of, or have any contractual relationship with, the CITY. All of the services required hereunder will be performed by the CONSULTANT under its supervision, and all personnel engaged in the work shall be qualified and shall be authorized or permitted under law to perform such services. All key professional personnel, including subcontractors, engaged in performing services for the CONSULTANT under this agreement are indicated in a personnel listing attached hereto as Attachment C – Listing of Key Personnel and incorporate herein by reference. No changes or substitution shall be permitted in the CONSULTANT’s Key Personnel without the prior written approval of the CITY or his designee. 8 OF 37 REVISION DATE: June 2011 The CONSULTANT shall employ only persons duly registered in the appropriate category in responsible charge of supervision and design of the work. The CONSULTANT shall endorse all reports, contract plans, and survey data. Such endorsements shall be made by a person duly registered in the appropriate category by the Georgia State Board of Registration for Professional Engineers and Land Surveyors, being in the full employ of the CONSULTANT and responsible for the work prescribed by this Agreement. 5. ACCURACY OF WORK The CONSULTANT shall be responsible for the accuracy of the work and shall promptly correct errors and omissions in its plans and specifications without additional compensation. The CONSULTANT shall give immediate attention to these changes so there will be a minimum of delay to others. Acceptance of the work by the CITY will not relieve the CONSULTANT of the responsibility for subsequent correction of any errors and the clarification of any ambiguities. 6. CONFIDENTIALITY The CONSULTANT agrees that its conclusions and any reports are for the confidential use and information of the CITY and that it will not disclose its conclusions in whole or in part to any persons whatsoever, other than to submit its written documentation to the CITY, and will only discuss the same with it or its authorized representatives. Upon completion of this Agreement term, all documents, drawings, reports, maps, data and studies prepared by the CONSULTANT pursuant thereto shall become the property of the CITY and be delivered thereto. Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or results and findings of the work conducted under this Agreement shall not be presented publicly or published without prior approval in writing of the CITY. It is further agreed that if any information concerning the PROJECT, should be released by the CONSULTANT without prior approval from the CITY, the release of same shall constitute grounds for termination of this Agreement without indemnity to the CONSULTANT, but should any such information be released by the CITY or by the CONSULTANT with such prior approval, the same shall be regarded as public information and no longer subject to the restrictions of this Agreement. 7. OPEN RECORDS CONSULTANT acknowledge that all records relating to this Agreement and the services to be provided under the contract may be a public record subject to Georgia’s Open Records Act (O.C.G.A. § 50-18-70, et seq.). CONSULTANT shall cooperate fully in responding to such request and making all records, not exempt, available for inspection and copying as provided by law. 9 OF 37 REVISION DATE: June 2011 8. JURISDICTION The law of the State of Georgia shall govern the CONTRACT between CITY and CONSULTANT with regard to its interpretation and performance, and any other claims related to this agreement. All claims, disputes and other matters in question between CITY and CONSULTANT arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. The CONSULTANT, by executing this Agreement, specifically consents to jurisdiction and venue in Richmond County and waives any right to contest the jurisdiction and venue in the Superior Court of Richmond County, Georgia. 9. TERMINATION OF AGREEMENT FOR CAUSE If through any cause, the CONSULTANT shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the CONSULTANT shall violate any of the covenants, agreements or stipulations of this Agreement, CONSULTANT will be given the opportunity to commence correction of obligation within 5 days of written notice and diligently complete the correction thereafter. Failure to maintain the scheduled level of effort as proposed and prescribed, or deviation from the aforesaid schedule without prior approval of the CITY, shall constitute cause for termination. The CITY shall thereupon have the right to terminate this Agreement by giving written notice to the CONSULTANT of such termination, and specifying the effective date thereof, at least five (5) days before the effective date of such termination. In such event, all finished or unfinished documents, maps, data, studies, work papers and reports prepared by the CONSULTANT under this Agreement shall become the property of the CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents, as mutually agreed by the CITY and CONSULTANT. 10. TERMINATION FOR CONVENIENCE OF THE CITY The CITY may terminate this contract in part or in whole upon written notice to the CONSULTANT. The CONSULTANT shall be paid for any validated services under this Contract up to the time of termination. 11. COORDINATION AND COOPERATION WITH OTHER UTILITIES AND CONSULTANTS CONSULTANT shall thoroughly research all utility records to identify the existing facilities on the submitted roadway plans for avoidance, or resolution, of conflicts with the proposed Scope of Services. If the CITY undertakes or awards other contracts for additional related work, the CONSULTANT shall fully cooperate with such other CONSULTANTs and the CITY employees or appointed committee(s), and carefully fit its own work to such additional work as may be directed by the CITY. 10 OF 37 REVISION DATE: June 2011 The CONSULTANT shall not commit or permit any act which will interfere with the performance of work by any other CONSULTANT or by CITY employees. 12. COVENANT AGAINST CONTINGENT FEES The CONSULTANT warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by CONSULTANT for the purpose of securing business and that the CONSULTANT has not received any non-CITY fee related to this Agreement without the prior written consent of the CITY. For breach or violation of this warranty, the CITY shall have the right to annul this Agreement without liability or at its discretion to deduct from the Agreement Price of consideration the full amount of such commission, percentage, brokerage or contingent fee. 13. RESPONSIBILITY FOR CLAIMS AND LIABILITY The CONSULTANT shall be responsible for any and all damages to properties or persons caused by its employees, subcontractors, or agents, and shall hold harmless the CITY, its officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever to the extent found to be resulting from the CONSULTANT, its subcontracts, or agent in the negligent performance or non- performance of work under this Agreement. These indemnities shall not be limited by reason of the listing of any insurance coverage. 14. INSURANCE The CONSULTANT shall, at all times that this Agreement is in effect, cause to be maintained in force and effect an insurance policy(s) that will ensure and indemnify the CITY against liability or financial loss resulting from injuries occurring to persons or property or occurring as a result of any negligent error, act, or omission of the CONSULTANT in performance of the work during the term of this Agreement. The CONSULTANT shall provide, at all times that this agreement is in effect, Worker's Compensation insurance in accordance with the laws of the State of Georgia. The CONSULTANT shall provide, at all times that this Agreement is in effect, Insurance with limits of not less than: A. Workmen’s Compensation Insurance – in accordance with the laws of the State of Georgia. B. Public Liability Insurance – in an amount of not less than One Million ($1,000,000) Dollars for injuries, including those resulting in death to any one person, and in an amount of not less than One Million ($1,000,000) Dollars on account of any one occurrence. 11 OF 37 REVISION DATE: June 2011 C. Property Damage Insurance – in an amount of not less than One Million ($1,000,000) Dollars from damages on account of an occurrence, with an aggregate limit of One Million ($1,000,000) Dollars. D. Valuable Papers Insurance – in an amount sufficient to assure the restoration of any plans, drawings, field notes, or other similar data relating to the work covered by the Project. E. Professional Liability Insurance – in an amount of not less than One Million ($1,000,000) Dollars or an amount that correlates to the aggregate fee on the project should it exceed $1,000,000. CITY will be named as an additional insured with respect to CONSULTANT’s liabilities hereunder in insurance coverage’s identified in items (b) and (c). The policies shall be written by a responsible company(s), to be approved by the CITY, and shall be noncancelable except on thirty-(30) days' written notice to the CITY. Such policies shall name the CITY as co-insured, except for worker's compensation and professional liability policies, and a copy of such policy or a certificate of insurance shall be filed with the Director at the time of the execution of this Agreement. 15. PROHIBITED INTERESTS 15.1 Conflict of Interest: The CONSULTANT agrees that it presently has no interest and shall acquire no interest, direct or indirect, that would conflict in any manner or degree with the performance of its services hereunder. The CONSULTANT further agrees that, in the performance of the Agreement, no person having such interest shall be employed. 15.2 Interest of Public Officials: No member, officer, or employee of the CITY during his tenure or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof. 15.3 Employment of CITY’s Personnel: The CONSULTANT shall not employ any person or persons in the employ of the CITY for any work required by the terms of the Agreement, without the written permission of the CITY except as may otherwise be provided for herein. 16. SUBCONTRACTING The CONSULTANT shall not subcontract any part of the work covered by this Agreement or permit subcontracted work to be further subcontracted without the CITY's prior written approval of the subcontractor. All subcontracts in the amount of $5,000 or more shall include, where possible, the provisions set forth in this Agreement. 12 OF 37 REVISION DATE: June 2011 17. ASSIGNABILITY The CONSULTANT shall not assign or transfer whether by an assignment or novation, any of its rights, obligations, benefits, liabilities or other interest under this Agreement without the written consent of the CITY. 18. EQUAL EMPLOYMENT OPPORTUNITY During the performance of this Agreement, the CONSULTANT agrees as follows: (1) the CONSULTANT will not discriminate against any employee or applicant for employment because of race, creed, color, sex or national origin; (2) the CONSULTANT will, in all solicitations or advertisements for employees placed by qualified applicants, receive consideration for employment without regard to race, creed, color, sex or national origin; (3) the CONSULTANT will cause the foregoing provisions to be inserted in all subcontracts for any work covered by the Agreement so that such provision will be binding upon each subcontractor, provided that the foregoing provision shall not apply to contracts or subcontracts for standard commercial supplies of raw materials. 19. DRUG FREE WORKPLACE CONSULTANT shall be responsible for ensuring that its employees shall not be involved in any manner with the unlawful manufacture, distribution, dispensation, possession, sale or use of a controlled substance in the workplace. For purposes of the policy, “workplace” is defined as CITY owned or leased property, vehicles, and project or client site. Any violation of the prohibitions may result in discipline and/or immediate discharge. CONSULTANT shall notify the appropriate federal agencies of an employee who has a criminal drug statute conviction for workplace violation. CONSULTANT may require drug or alcohol testing of employees when contractually or legally obligated, or when good business practices would dictate. 20. ANTI-KICKBACK CLAUSE Salaries of architects, drafters, engineer’s, and technicians performing work under this Agreement shall be paid unconditionally and not less often than once a month without deduction or rebate on any account except only such payroll deductions as are mandatory by law. The CONSULTANT hereby promises to comply with all applicable "Anti-kickback" laws and shall insert appropriate provisions in all subcontracts covering work under this Agreement. 13 OF 37 REVISION DATE: June 2011 21. AUDITS AND INSPECTORS At any time during normal business hours and as often as the CITY may deem necessary, the CONSULTANT shall make available to the CITY and/or audit representatives of the CITY for examination all of its records with respect to all matters covered by this Agreement. It shall also permit the CITY and/or representatives of the audit, examine and make copies, excerpts or transcripts from such records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. The CONSULTANT shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred on the Project and used in support of its proposal and shall make such material available at all reasonable times during the period of the Agreement, and for three years from the date of final payment under the Agreement, for inspection by the CITY or any reviewing agencies, and copies thereof shall be furnished upon request at cost plus 10%. The CONSULTANT agrees that the provisions of this Article shall be included in any Agreements it may make with any subcontractor, assignee, or transferee. 22. OWNERSHIP, PUBLICATION, REPRODUCTION AND USE All documents and materials prepared as an instrument of service pursuant to this Agreement are the property of the CITY. The CITY shall have the unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, maps, or other materials prepared under this Agreement without according credit of authorship. The CITY shall hold harmless the CONSULTANT against all claims arising out of such use of documents and materials without the CONSULTANT’s knowledge and written consent. 23. VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent, or employee of the CITY, either before, during, or after the execution of this Agreement, shall affect or modify any of the terms or obligations herein contained, nor shall such verbal agreement or conversation entitle the CONSULTANT to any additional payment whatsoever under the terms for this Agreement. All changes to this Agreement shall be in writing and appended hereto as prescribed in Article 3 above. 24. INDEPENDENT CONTRACTOR The CONSULTANT shall perform the services under this Agreement as an independent contractor and nothing contained herein shall be construed to be inconsistent with this relationship or status. Nothing in this Agreement shall be interpreted or construed to constitute the CONSULTANT or any of its agents or employees to be the agent, employee, or representative of the CITY. 14 OF 37 REVISION DATE: June 2011 25. NOTICES All notices shall be in writing and delivered in person or transmitted by certified mail, postage prepaid. Notices shall be addressed as follows: CITY: CONSULTANT: ADMINISTRATOR AUGUSTA, GEORGIA W.K Dickson & Co., Inc. 535 Telfair Street 1450 Greene Street, Suite 225 _______ Augusta, GA 30901 Augusta, GA 30901 Copy to: DIRECTOR AUGUSTA UTILITIES DEPARTMENT 452 Walker Street, Suite 200 Augusta, GA 30901 26. TEMPORARY SUSPENSION OR DELAY OF PERFORMANCE OF CONTRACT To the extent that it does not alter the scope of this agreement, Augusta, GA may unilaterally order a temporary stopping of the work or delaying of the work to be performed by CONSULTANT under this agreement. 27. DEFECTIVE PRICING To the extent that the pricing provided by CONSULTANT is erroneous and defective, the parties may, by agreement, correct pricing errors to reflect the intent of the parties. 28. SPECIFIED EXCUSES FOR DELAY OR NON-PERFORMANCE CONSULTANT is not responsible for delay in performance caused by hurricanes, tornadoes, floods, and other severe and unexpected acts of nature. In any such event, the contract price and schedule shall be equitably adjusted. 29. HOLD HARMLESS Except as otherwise provided in this agreement, CONSULTANT shall indemnify and hold harmless Augusta, GA, and its employees and agents from and against all liabilities, claims, suits, demands, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from the negligent performance of its Work. 30. GEORGIA PROMPT PAY ACT NOT APPLICABLE The terms of this agreement supersede any and all provisions of the Georgia Prompt Pay Act. 15 OF 37 REVISION DATE: June 2011 31. RIGHT TO INSPECT PREMISES Augusta, Georgia may, at reasonable times, inspect the part of the plant, place of business, or work site of CONSULTANT or any subcontractor of CONSULTANT or subunit thereof which is pertinent to the performance of any contract awarded or to be awarded by Augusta, Georgia. 32. E-VERIFY All contractors and subcontractors entering into contracts with Augusta, Georgia for the physical performance of services shall be required to execute an Affidavit verifying its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Augusta, Georgia has registered with and is participating in a federal work authorization program. All contractors and subcontractors must provide their E-Verify number and must be in compliance with the electronic verification of work authorized programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13- 10-91 and shall continue to use the federal authorization program throughout the contract term. All contractors shall further agree that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to its contract with Augusta, Georgia the contractor will secure from such subcontractor(s) each subcontractor’s E-Verify number as evidence of verification of compliance with O.C.G.A. § 13-10-91 on the subcontractor affidavit provided in Rule 300-10-01-.08 or a substantially similar form. All contractors shall further agree to maintain records of such compliance and provide a copy of each such verification to Augusta, Georgia at the time the subcontractor(s) is retained to perform such physical services. 33. LOCAL SMALL BUSINESS LANGUAGE In accordance with Chapter 10B of the AUGUSTA, GA. CODE, Contractor expressly agrees to collect and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its Local Small Business Opportunity Program and to make such records available to Augusta, Georgia. The requirements of the Local Small Business Opportunity Program can be found at www.augustaga.gov. In accordance with AUGUSTA, GA. CODE § 1-10-129(d)(7), for all contracts where a local small business goal has been established, the contractor is required to provide local small business utilization reports. Contractor shall report to Augusta, Georgia the total dollars paid to each local small business on each contract, and shall provide such payment affidavits, regarding payment to subcontractors as may be requested by Augusta, Georgia. Such documents shall be in the format specified by the Director of minority and small business opportunities and shall be submitted at such times as required by Augusta, Georgia. Failure to provide such reports within the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including but not limited to, withholding payment from the contractor and/or collecting liquidated damages. 16 OF 37 REVISION DATE: June 2011 34. ACKNOWLEDGEMENT Consultant acknowledges that this contract and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law, Consultant is deemed to possess knowledge concerning Augusta, Georgia's ability to assume contractual obligations and the consequences of Consultant's provision of goods or services to Augusta, Georgia under an unauthorized contract, amendment, modification, change order or other similar document, including the possibility that the Consultant may be precluded from recovering payment for such unauthorized goods or services. Accordingly, Consultant agrees that if it provides goods or services to Augusta, Georgia under a contract that has not received proper legislative authorization or if the Consultant provides goods or services to Augusta, Georgia in excess of the any contractually authorized goods or services, as required by Augusta, Georgia's Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or services provided by Consultant. Consultant assumes all risk of non-payment for the provision of any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to other remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however characterized, including, without limitation, all remedies at law or equity." This acknowledgement shall be a mandatory provision in all Augusta, Georgia contracts for goods and services, except revenue producing contracts. [SIGNATURES ON FOLLOWING PAGE] 18 OF 37 REVISION DATE: June 2006 CONSULTANT’S RESPONSIBILITIES CONSULTANT, in order to determine the requirements of the Project, shall review the information in Attachment A – Scope of Services. CONSULTANT shall review its understanding of the Project requirements with CITY and shall advise CITY of additional data or services which are not a part of CONSULTANT’s services, if any, necessary for design to begin. PROJECT UNDERSTANDING Upon request from the CONSULTANT, CITY may provide all criteria and full information as to CITY's and CONSULTANT'S requirements for this part of the project, including design objectives and constraints, space, capacity and performance requirements, flexibility and expendability, and any budgetary limitations. CONSULTANT may request from the CITY to furnish data, reports, surveys, and other materials that may be relied upon in performing CONSULTANT'S services. REVIEW OF WORK Authorized representatives of the CITY may at all reasonable times review and inspect the project activities and data collected under the Agreement and amendments thereto. All reports, drawings, studies, specifications, estimates, maps and computation prepared by or for the CITY in association with this Agreement shall be subject to review. The CITY may at any time request progress reports, prints or copies of any work performed under this Agreement. Refusal by the CONSULTANT to submit progress reports and/or plans shall be cause to withhold payment to the CONSULTANT until the CONSULTANT complies with the CITY’s request in the regard. The CITY’s review recommendations shall be incorporated into the plans by the CONSULTANT. CONSULTANT'S INSURANCE CONSULTANT will maintain throughout this AGREEMENT the following insurance limits as specified in General Condition 14 – Insurance. CITY’S RESPONSIBILITES CITY-FURNISHED DATA CITY will provide to CONSULTANT all data in CITY's possession relating to CONSULTANT's services on the PROJECT. CONSULTANT will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. 19 OF 37 REVISION DATE: June 2011 RIGHT TO ENTER The CONSULTANT will notify all property owners or occupants of the intent to enter properties for the purpose of accomplishing work in accordance with the practices of the CITY. The CONSULTANT shall discuss with and receive approval from the CITY prior to sending notices of intent to enter private property. Upon request by the CONSULTANT, the CITY will provide the necessary documents identifying the CONSULTANT as being in the employ CITY for the purpose described in the Agreement. ADVERTISEMENTS, PERMITS, AND ACCESS Unless otherwise agreed to in the Scope of Services, CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights-of-way, and access necessary for CONSULTANT's services or PROJECT construction. TIMELY REVIEW CITY will examine CONSULTANT's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as CITY deems appropriate; and render in writing decisions required by CITY in a timely manner. PROMPT NOTICE CITY will give prompt written notice to CONSULTANT whenever CITY observes or becomes aware of any development that affects the scope or timing of CONSULTANT's Services, or of any defect in the work of CONSULTANT or construction contractors. CITY'S INSURANCE CITY will maintain property insurance on all pre-existing physical facilities associated in any way with the PROJECT. LITIGATION ASSISTANCE The Scope of Services does not include costs of CONSULTANT for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by CITY. All such Services required or requested of CONSULTANT by CITY, except for suits or claims between the parties to this AGREEMENT, will be reimbursed as additional services. 20 OF 37 REVISION DATE: June 2011 ATTACHMENT A – SCOPE OF SERVICES PROJECT OVERVIEW: This Scope of Services is for professional services related to: The performance of engineering, surveying, and mapping required to provide sanitary sewer utilities and necessary street patching or resurfacing for the Belair Area Sewer West Basin Design as depicted in the Belair Road Area Sewer Extension Preliminary Engineering Report dated May 9, 2019. The primary goal of this project is to provide public sewer service in basins 1-5 to the unsewered Jimmie Dyess–Belair Road area and eliminate the need for existing on-site septic systems. The Western Half portion of the project will result in installation of approximately 33,673 feet of sewer mains and 391 sewer services. A schedule is included in this Scope of Services and summarizes durations for major phases of work. SCOPE OF SERVICES: The CONSULTANT will provide this Scope of Services as follows: I. Professional Services • Project Management A. Conduct a Kick-Off Meeting with the CITY to discuss the Project objectives and assess viable Project alternatives. The CONSULTANT will issue meeting minutes for this meeting. B. Meet with the CITY'S representative on a monthly basis during design (not to exceed nine (9) meetings) to review the general status of Project. These meetings are in addition to any project-specific technical meetings. The CONSULTANT will set agenda and prepare meeting minutes. C. Prepare monthly invoices for the CONSULTANT'S services in format acceptable to the CITY. D. The CONSULTANT will maintain a project cost accounting system and schedule throughout life of Project. E. The CONSULTANT will prepare and distribute monthly progress reports. F. The CONSULTANT will coordinate work activities between staff, subconsultants and the CITY. 21 OF 37 REVISION DATE: June 2011 • Field Surveys and Base Mapping A. Topographic and location survey of the Right-of-Way in those areas where the proposed sewer line falls inside of the existing road Right-of-Way: The survey limits in these areas will be from the right-of-way on one side of the road to the right-of-way on the other side of the road. B. Topographic and location survey of the areas where the proposed line falls outside of the existing road Right-of-Way: The survey limits in these areas will be 30 feet on each side of the proposed sewer line. In those areas where the proposed sewer line runs between or parallel to existing buildings and the distance from the proposed sewer line to the side face of the building is less than 30 feet, the survey limits will end at the side face of the existing building. C. Survey to include flagging or markings of environmentally sensitive areas within 50 feet of the survey corridor, including lakes, streams or wetland areas. D. The CITY will notify property owners of the need to access properties for survey and design services. The CONSULTANT will report any issues associated with access to the property to CITY staff immediately. Obtain critical information including: a) Elevations along roadway centerlines, edge of pavement, and curb lines (left and right) adequate to produce profiles suitable for accurate design. Contours will be shown at 1-foot intervals. b) Locations of storm drainpipes and structures including sizes, wing walls, material, invert elevations (without the need for confined space entry or confined certification) and rim/grate elevations. c) Locations of sanitary sewer pipes, structures, including sizes, materials, invert elevations, and rim elevations, horizontal locations and inverts of clean-outs if they are visible without the need for confined space entry or confined space certification. d) Horizontal locations of underground utilities marked by Augusta Utilities, SUE Contractor and overhead utilities including poles, lines, boxes, etc. within the proposed sewer main corridor (right of way) and within the proposed sewer lateral corridor. e) Locations of other physical features which may be affected by the design including driveways (type), fences (type and height), walls (type and height), signs, planters, sheds, brick or stone mailboxes, rock outcroppings, etc. 22 OF 37 REVISION DATE: June 2011 f) Location of landscaped areas, tree lines, and shrub lines. Trees outside of a tree line and greater than 6" in diameter will be shown with size and type. No individual trees will be shown inside of the tree line. g) Locations of property irons to the extent necessary for purposes of locating the road right- of-way or property corners within off road sewer locations. h) Finish Floor elevation (or top of porch slab elevation), as well as the front and rear building comers with ground elevations at the building comers, will be shown for all houses to be provided with a new sewer lateral. • Coordination of Underground Utility Locations Coordinate Subsurface Utility Location – Through the corridor selected by the CITY, subsurface utility evaluations will be performed to a Level B for the identification of potential horizontal and vertical constraints. The cost for this evaluation is included in this Scope of Services. Upon review of the findings, the CITY may direct additional soft dig locations as an additional service to the contract. A contract allowance for these services will be used If needed the CITY will assist the CONSULTANT with CCTV and other testing to confirm connections. • Design Services A. Perform a deeper investigation into the tax maps, utility maps, and other available information to determine properties/areas to be served within the overall scope of the project. We will request an up to date copy of stormwater mapping in the project area from the CITY Engineering Department (AED) to use optimizing routing options. B. Sewer layout and design is to conform to the CITY’s standard details and specifications. C. Permanent pavement patch design is included as part of this Scope of Services. Temporary pavement patch design with overlay will be calculated, estimated, and shared with the CITY. Pavement replacement and patching will be designed in accordance with AED standards. D. Storm drainage coordination services are limited to minor modifications required to resolve conflicts with proposed construction. Redesign of storm drainage structures, re- sizing or re-routing of existing storm drain pipes is not anticipated in this scope. E. Street design or retrofitting existing streets to incorporate concrete or asphalt curb and gutter is not included in the scope. Rebuilding or redesigning streets to accommodate drainage improvements is not anticipated in this scope and therefore is not budgeted. 23 OF 37 REVISION DATE: June 2011 F. Submit plans for review of proposed alignments of the gravity sewer at the preliminary 30% design level. The 30% submittal will include plan and profile routing of proposed sewer, report outlining design concerns or conditions, recommendations for additional subsurface investigation through SUE, recommended geotechnical exploration to confirm constructability of route, updated cost estimates for each sub basin and outline for technical specification packages. This preliminary design will be based on current GIS mapping and topography to expedite the approval process. Once detailed survey information and utility information is compiled, the 30% plan set will be revised and adjusted based on the updated information and will incorporate any CITY comments received from preliminary review. Final drawings will be submitted, including plan and profile sheets for the gravity sewer at the 60%, 90% and 100% design levels (horizontal scale at 1:30 and vertical scale at 1:3 for plan and profile sheets). The 90% submittal will include full technical specifications in draft format, recommended easement locations and updated design report including updated cost estimates. The final design will reflect all comments from the 90% design submittals. G. The CITY will work with the CONSULTANT to identify geotechnical exploration necessary for the project to provide critical data for clarity of design and to assist with bid package clarifications. The CONSULTANT will subcontract this scope of work to geotechnical subconsultant approved by the CITY. The CITY will commit this work under the allowance provided in the compensation portion of this agreement. H. The CITY will work with the CONSULTANT to identify additional subsurface utility location services necessary for the project to provide critical data for clarity of design with vertical confirmation and to assist with bid package clarifications. The CONSULTANT will subcontract this scope of work to subconsultant approved by the CITY. The CITY will commit this work under the allowance provided in the compensation portion of this agreement. I. Preparation of an erosion and sedimentation control plan for a linear construction project. The plan is to include a three-phase approach, required notes, monitoring information and necessary checklists and details. J. It is anticipated that the CITY will require erosion control permitting from AED, GDOT permitting for Dyess Parkway crossing and USACE permitting for jurisdictional determination and NWP for crossings of sensitive area. The CONSULTANT will prepare applications for these permits for the CITY to execute. All permit fees are the responsibility of the CITY. 24 OF 37 REVISION DATE: June 2011 K. The CONSULTANT will compile the CITY's Technical Specifications with any necessary modifications and additional sections as part of the 90% submittal package. Quantity take-offs, Bid Schedule and the CONSULTANT's Opinion of Probable Construction Cost will accompany the 90% Submittal and will be updated prior to Final Design Submittal. L. Photograph all easements, construction routes and identifying location and significant features/points of concern and provide a copy to the CITY. M. The project will include the preparation and details associated with sediment and erosion control plans that comply with Georgia Soil and Water Conservation requirements and are certified by an authorized representative. These documents will be reviewed and approved by the CITY for authorization to construct. N. All construction plans shall be in a digital format (AutoCAD 2010 or higher). The primary source for transferring electronic plans shall be in pdf format. The CONSULTANT will provide a secure FTP site for transferring electronic files. O. The following deliverables shall be provided at submittal intervals: • Preliminary (30% Submittal)- Two (2) copies, one (1) digital set. • 60 % Submittal- Two (2) copies, one (1) digital set. • 90 % Submittal- Two (2) copies, one (1) digital set. • 100% Submittal (Contract) - Two (2) copies, one (1) digital set. Per conversations with the CITY and to expedite this project, the CONSULTANT will prepare Preliminary Design plans based on currently available mapping and data. As detailed surveys are completed, updated and refined survey information will be incorporated into 60%, 90% and Final Design Plans. • Lateral Coordination The CONSULTANT will layout proposed location of laterals based on field topographic information near the lowest accessible elevation for the parcel. The finished floor elevation for the property will be used to estimate the necessary service depth of the main in the design process. Detailed records of septic permits for these parcels are not accurate and available and will not be used for layouts. Should the CITY determine that an individual property owner has a special service condition during the design process, then the CONSULTANT will modify design to meet this condition. If the condition is determined after designs are complete, the modifications to the designs may require additional services. 25 OF 37 REVISION DATE: June 2011 • Environmental Permitting A. US Army Corps of Engineers (USACE) Section 404 Permitting The project design will require a delineation of wetlands / waters in the areas identified as Sub-Basins 1-5. The CONSULTANT’S environmental fieldwork will mostly be concentrated within Sub-Basins 1 and 2. The remaining sub-basins’ (3-5) alignments include predominantly existing roadways. B. Field Delineation: The CONSULTANT will assess all proposed alignment locations within undeveloped areas of Sub-Basins 1-5 in the field for the presence of jurisdictional wetlands and waters. A qualified wetland scientist will perform a site visit to evaluate soils, hydrology and vegetation within approximately 100 feet of the proposed sewer alignments. Areas identified as wetlands and/or waters of the US (WOTUS) and State waters will be flagged and numbered in accordance with procedures outlined in the 1987 “US Army Corps of Engineers Manual” and Regional Supplement guidelines. Approximate flag locations will be recorded using a Trimble R-1 GNSS receiver (handheld GPS) with sub-meter accuracy. This information will be used to map the approximate locations of State waters and WOTUS. Mapping from the field delineation will be used a as planning tool for the final design. State waters and WOTUS will be surveyed following the completion of the delineation and updated based on agency field verification. C. Preliminary Jurisdictional Determination (PJD) Following the completion of fieldwork, a PJD package will be prepared for submittal to the US Army Corps of Engineers (USACE) for verification. The PJD package will include a summary report of WOTUS finding, photographs, mapping and wetland determination data forms from the appropriate USACE regional supplement. Stream Identification forms will be prepared to determine potential stream buffer impacts. Additionally, permitting and potential mitigation requirements, if any, will be included in the PJD summary report and provided to the CITY. D. Field Verification & Permitting At the CITY’S advisement, the CONSULTANT will request a site visit from the USACE and the EPD. Confirmation of specific permit requirements and conditions will be determined at this time. It is currently estimated that there will be at least 26 OF 37 REVISION DATE: June 2011 one stream crossing in Sub-basin 2 south of Luke Road and north of Mabus Drive. It is assumed that a Nationwide 12 Permit (NWP) may be utilized for the construction of the proposed sewer line provided the activity does not result in the loss of greater than 1/2-acre of Waters of the United States. Additionally, the project may also require a variance from the EPD prior to conducting land disturbing activities or placement of materials within the State-mandated buffer. This proposal is based on the CONSULTANT preparing both a state buffer variance and a NWP permit for the construction of the proposed sewer line. Mitigation is not included with this fee. The CONSULTANT will prepare permit packages within 3 weeks of the final design submittal. The PJD package and permit applications to the USACE and the GA EPD will be submitted at the same time. A typical review for the NWP is 45 days; however, if needed the USACE may require more information within the first 15 days of submittal. Limitations • The CONSULTANT understands that the CITY will obtain permanent easements where right-of-way or easements do not presently exist to construct the new sanitary sewers. It should be noted that permanent easements may be required by the USACE before a PJD or an NWP permit can be authorized. • This scope assumes that all properties will be accessible, and all property owners will be notified by the CITY prior to the CONSULTANT’S field investigations. • If extremely thick vegetation is encountered, the CONSULTANT will discuss clearing options with the CITY. If not possible, additional services may be required. • If the proposed permitting assumptions listed in this scope are different from what regulatory agencies require, field verification and permitting will need to be re- evaluated by the CONSULTANT and the CITY. • Mitigation plans and permitting are not anticipated; however, if required additional services will be agreed upon prior to proceeding. • Neither Threatened and Endangered Species nor Archaeological surveys are anticipated or budgeted; however, if required additional services will be agreed upon prior to proceeding • The CONSULTANT assumes that all state waters crossings of new sewer lines will be perpendicular with identified streams and that no State Waters Buffer Variance(s) will be required. The CONSULTANT will coordinate with Georgia EPD to obtain concurrence with the sewer alignment. • The CONSULTANT will prepare and submit additional applications and supporting documentation for the following Regulatory Agency Reviews that are anticipated to have jurisdiction: 27 OF 37 REVISION DATE: June 2011 i. Georgia Department of Transportation Standard Encroachment Agreement (Submittal to District Engineer's Office). The CONSULTANT will distribute design plans (encroachment maps) to the CITY for review and processing in the CITY'S submission of the GDOT Encroachment Agreement. The CONSULTANT will support the CITY in meeting with GDOT representatives to review concerns and questions. ii. Augusta Engineering Department for Erosion and Sediment Control Permit. There are no state waters buffer applications anticipated at this time, but coordination with Georgia Environmental Protection Division (EPD) will be required. Erosion and Sediment Control: i. The CONSULTANT will prepare a cover letter, application form, checklist, narrative with pertinent design calculations, construction sequencing and details and submit the items to the CITY for review and approval. ii. A General Storm Water Permit is anticipated to be issued with the Erosion and Sediment Control approval from County Engineering Department. • Community Outreach Meeting The CITY anticipates conducting two (2) neighborhood meetings during the 90% Design Phase and prior to commencing Final Design. The CONSULTANT will attend the meetings and be prepared to assist in responding to questions and comments at the CITY’S direction. The CONSULTANT may also be requested to prepare meeting exhibits to illustrate project location, alignment and work outside right of way. II. Allowances for Professional Services • Subsurface Utility Level A Allowance As detailed design documents are prepared specific underground utilities may prove to be critical due to their vertical elevations, the CITY will task SUBCONSULTANT to perform soft dig type technologies to collect this information. This work will be performed under the allowance with preapproved written authorization. • Geotechnical Allowance The CONSULTANT and the CITY representatives will determine during preliminary design the critical locations and types of geotechnical exploration that are required. This work will be tasked to the CONSULTANT in writing and work will be performed against this allowance. 28 OF 37 REVISION DATE: June 2011 III. Easement Exhibits A. The CONSULTANT will assist the CITY with deed research of affected properties for preparation of easement exhibits. B. The CONSULTANT will prepare parcel easement exhibits to the CITY's standards. These are anticipated to be 11” X 17” easement exhibits with one exhibit for each easement requested. Current estimates are 77 easement exhibits for sub basins 1-5 of this project. C. Field verification and marking, upon request, of easement locations for the CITY will be performed as an additional service. D. Upon approval of the proposed sewer alignment, the CONSULTANT shall prepare and submit proposed easement to the CITY at 90% design level. All information provided on the exhibits shall be consistent with the construction data shown on the final design plans. In addition to the information shown on the design plans, the following data will be shown on the exhibits in accordance with the normal practices of the CITY. a) The total area of the parcel (deed area), the area to be acquired, in square feet to the nearest square unit and in acres. b) The total area of permanent easements being acquired shall be shown to the nearest square foot and in acres. The temporary easement area shall be calculated and shown on the exhibit. c) The proposed easement width shall be shown. d) All dimensions shall be in English units. E. The maps shall be prepared on 11" x 17" standard sheets and shall have parcel numbers assigned to each piece of property. F. Each map shall conform to the Standards of Practice of Land Surveying in Georgia. G. The CITY shall advise the CONSULTANT if easements are being acquired through condemnation. H. The CONSULTANT has budgeted for the preparation of 77 easements. I. The CITY also anticipates meeting individually with each impacted property owner to review the location of easements, property subdivision and discuss easement and property acquisition. The CONSULTANT will be on call to support the CITY with the easement 29 OF 37 REVISION DATE: June 2011 acquisition and negotiations as needed. For the purposes of establishing a ceiling limit, the CONSULTANT anticipates attending ten (10) separate meetings with the CITY. The CONSULTANT will furnish a competent representative familiar with the design and easement locations to be onsite two (2) hours for each meeting. IV. Bidding and Construction Administration Allowance • Bidding The CONSULTANT will develop contract documents, bid forms, technical specifications, general conditions and special provisions for use by the procurement department in bidding the improvements in packages approved by the CITY. The grouping and timing of these packages will be determined by the CITY based on funding availability. These documents will be delivered to the procurement department in pdf and word formatting as requested. The bidding services provided during the process of each package will be as follows: a) Attendance at Pre-Bid Meeting with the CITY’s representatives to review bidder clarifications. b) Preparation of addendum responses to bidder questions provided by the Procurement Department. The Procurement Department will distribute all bidding communications to prospective bidders. c) Attendance of bid opening. d) Review bids packages for completeness and conformance with intent of bids. e) Provide the CITY a recommendation of award based on bids. f) Prepare conformed documents to the procurement department for use in contracting. • Construction Administration Services The CITY will select construction contract packages based on availability of funds. The CONSULTANT will assist the CITY in the administration of construction process in a support roll to the CITY’s inspection and construction department. It is understood that the CITY staff will perform all day to day construction management, scheduling, testing coordination, construction inspections, quantity verification and permit correspondence. The CONSULTANT will provide the following services in the support of the CITY during construction as directed by the CITY based on a time and materials basis (See attached hourly rate schedule): a) Develop released for construction documents for use by the CITY delivered in pdf form and five hard copy sets. b) Attend preconstruction meeting and prepare minutes from the meeting. 30 OF 37 REVISION DATE: June 2011 c) Review shop drawings submittals for conformance with project specifications. Comments will be delivered to CITY project manager for action. d) Provide RFI responses to questions provided by the contractor and deliver these RFI’s to the CITY project manager for action. e) Evaluate and make recommendations concerning field changes with modifications of plans and exhibits that will be issued by the CITY to the contractor. f) Perform site visits once each month with the contractor, CITY representative and testing agencies to review project progress and discuss scheduling for the project. Provide minutes of the discussions to the CITY representative for project files. g) Review pay requests monthly based on quantities provided by the CITY representative for compliance with the bidding documents and make recommendation of payment to the CITY. h) Review record drawings at the completion of the project provided by the contractor and provide comments to the CITY. ATTACHMENT B - COMPENSATION Basic Services 31 OF 37 REVISION DATE: June 2011 The CITY shall pay the CONSULTANT for services set forth in Scope of Services as follows: Description Basis Total Fee Survey/SUE Level B Lump Sum $113,000.00 Professional Services Lump Sum $637,000.00 Easement Exhibit Preparation 77 anticipated @$600/each Each $46,200.00 Geotechnical Allowance Cost plus expenses $15,000.00 SUE Level A Allowance Cost plus expenses $10,000.00 Bidding Allowance Hourly per CITY Direction $40,000.00 Construction Administration Allowance Hourly per CITY Direction $90,000.00 Estimated Total Fee $951,200.00 The CITY shall compensate the CONSULTANT for services, which have authorized by the CITY under the terms of the Agreement. The CONSULTANT may submit to the CITY a monthly invoice, in a form acceptable to the CITY and accompanied by all support documentation requested by the CITY, for payment for the services, which were completed during the billing period. The CITY shall review for approval said invoices. The CITY shall have the right to reject payment of any invoice or part thereof if not properly supported, or if the costs requested or a part thereof, as determined solely by the CITY, are unreasonably in excess of the actual phase of completion of each phase. The CITY shall pay each such invoice or portion thereof as approved, provided that the approval or payment of any such invoice shall not considered to be evidence of performance by the CONSULTANT to the point indicted by such invoice, or of receipt of acceptance by the CITY of the service covered by such invoice. The CITY shall pay any undisputed items contained in such invoices. 32 OF 37 REVISION DATE: June 2011 Each invoice shall be accompanied by a letter progress report describing the total work accomplished for each phase and any problems, which have been encountered, which may inhibit execution of the work. The CONSULTANT shall also submit an accurate updated schedule, and an itemized description of the percentage of total work completed for each phase during the billing period. When the CITY authorizes the CONSULTANT to proceed with the work authorized in a Task Order, it agrees to pay the CONSULTANT for work completed, on the basis of the standard billing rates shown in Attachment B to the Contract of those principals and employees engaged directly on the work. Compensation for design services shall be invoiced based on the percentage of work completed against the lump sum contract amount stipulated. Overtime may be performed at the discretion of the CONSULTANT, but the premium time portion of the overtime will not be billed to the CITY unless the CONSULTANT has requested acceleration of the scheduled work in writing. 33 OF 37 REVISION DATE: June 2011 ATTACHMENT C – LISTING OF KEY PERSONNEL CONSULTANT shall provide qualified personnel to perform its work. The list of key personnel below, including a designated Program Manager will not change or be reassigned without the written approval of the CITY. Those personnel committed for this work are as follows: David L. Pond, PE Bryan Odom, PE William Wingate, PE David R. Braswell, PE 34 OF 37 REVISION DATE: June 2011 ATTACHMENT D – SCHEDULE FOR PERFORMANCE The CONSULTANT shall begin work immediately after the Agreement is executed. All design work shall be completed by December 31, 2020. It is anticipated that the following schedule will be adhered to: • Preliminary Design - Approximately 69 calendar days from NTP • CITY Review of Preliminary Design - 25 calendar days from submission of Preliminary Design • Survey - Approximately 120 calendar days from Notice to Proceed (NTP) • SUE - Approximately 120 calendar days from Notice to Proceed (NTP) • 60% Design Documents completed for submittal – Approximately 165 days from NTP • CITY Review of 60% Design - 45 calendar days from submission of 60% Design • 90 % Design Documents completed for submittal – Approximately 270 days from NTP • CITY Review of 90% Design - 45 calendar days from submission of 90% Design • Final Design - 345 calendar days from NTP • CITY Review of Final Design - 30 calendar days from submission of Final Design • Easement Acquisition Plats - Approximately 45 calendar days from 60% Design Acceptance • Regulatory Approvals - Approximately 30 calendar days from CITY'S acceptance of 90% Design • Bidding and Construction Schedule to be determined by the CITY It is the CITY's intent to have the preliminary design complete on or before December 09, 2019. 35 OF 37 REVISION DATE: June 2011 CONSULTANT SERVICES As a part of this Agreement the CONSULTANT agrees to furnish the following checked items (CONSULTANT to initial in the space provided acknowledging responsibility to furnish said item). Prior to Authorization to Proceed:  Detailed Scope of Services based upon Schedule A of this Agreement to be submitted with Cost Proposal clearly defining the CONSULTANT’S understanding of the project limits, design objectives and CONSULTANT’S services to be provided.  Cost Proposal that will include cost of design, preparation of construction plans and specifications, and other services requested in the CITY’s Request for Proposal.  Schedule for submittal of review documents at 90% and final documents. Prior to submitting 90% review documents:  Locate all existing utilities using available information collected by the CONSULTANT. The CITY will furnish available information on water and sewer locations however the CONSULTANT must verify to CITY’S satisfaction.  Provide CITY with information on the project site(s), including the following: • Past and present use of the land (specifically identify any landfilling activities in the area); identify any nearby designated wetlands • Soil type(s) • Boring results when required by CONSULTANT for new facilities or where depth of line and existing site conditions warrant. • Brief description of the area (e.g., residential, commercial, industrial) including general slope of the land, and whether trees, signs, etc. will be in conflict with the new facilities. Include number of properties affected and number of easements required with property owners identified • Identification of potential problems in meeting design objectives.  Site Plan (If Required) Throughout project:  Prepare printed responses to comments received from the CITY following reviews.  Provide the necessary plats for easement acquisition and DOT/other permit application.  Prepare Public Works/DOT/Other permit applications for signature by the CITY.  Prepare and submit plans to EPD for review and approval when required. 36 OF 37 REVISION DATE: June 2011  Prepare plans and specifications, using Augusta Utilities Design Standards and Specifications (latest version). Specifications must mirror that provided by the CITY.  Prepare construction cost estimates at each review stage, 90% and with the submittal of Final documents. Provide cost breakdown for any items to be lump sum in the construction contract. Upon completion of design:  Coordinate with the City Procurement Department to advertise the project.  Fax bid information to CITY.  Attend the Pre-Bid Meeting as a technical reference to the CITY.  Prepare letter of recommendation for award of the contract.  Develop conformed contract documents and forward to the CITY for execution.  Attend the pre-construction meeting as a technical reference to the CITY.  Provide clarification related to the plans/specifications throughout design and construction. ☐ Provide record drawings at completion of the project electronically, per the Utilities Design Standards and Specifications (latest version).  Provide Services During Construction as follows: • Attend project meetings as scheduled by the CITY • Recommend design changes as field conflicts arise (site visits may be required) • Review and approval of pay requests from the construction Contractor (line of communication will be construction contractor to resident observer to CONSULTANT to CITY) • Provide clarification of plans and specifications throughout construction • Revise/update plans and/or easement plats as changes occur that require resubmittal to DOT/other agencies. • Construction Administration Services called for in attached scope. Revised 07-24-19 W.K. DICKSON & CO., INC. 2019 RATE SCHEDULE LABOR 2019 Principal $ 215.00/hr. Senior Consultant $ 198.00/hr. Senior Project Manager $ 190.00/hr. Project Manager $ 168.00/hr. Technical Manager $ 168.00/hr. Senior Project Engineer $ 158.00/hr. Project Engineer $ 140.00/hr. Senior Civil Designer $ 130.00/hr. Civil Designer $ 120.00/hr. Senior Technician $ 115.00/hr. Project Administrator $ 70.00/hr. EXPENSES Reproductions Cost Mileage IRS Rate (currently $0.58/mile) Telephone, Postage Cost Travel (Meals/Lodging) Cost Subconsultants Cost + 10% Note: The above rates are effective January 1, 2019. WK Dickson reserves the right to revise to reflect inflationary increases or up to 3% per year. 2018 Project Recommendations for Design Professionals Water Design 1. Wooten Road Water Main Upgrade – WK Dickson & Company, Inc. 2. Fleming Acres Water Main Upgrade – Cranston Engineering Group, P.C. 3. Fort Gordon: B Street Water Main – ZEL 4. Fort Gordon: Cyber CoE Campus 8th Avenue Water Main – TBD 5. Miscellaneous Fort Gordon Water and Sewer Projects ‐ Infrastructure Systems Management, LLC 6. Fort Gordon: Backflow Preventer Replacement (50) ‐ TBD Sewer Design 1. Jack Kelly Road Sanitary Sewer Extension– Johnson, Laschober & Associates, P.C. 2. Belair/Barnett Crossing Sewer Masterplan & West Basin Design – W.K. Dickson & Company, Inc. 3. Belair/Barnett Crossing Sewer East Basin Design – Constantine Engineering, Inc. 4. Fort Gordon: 15th Street Collector Sanitary Sewer – W.R. Toole Engineers, Inc. 5. Fort Gordon: Cross‐Basin Lift Station and Force Main – Goodwyn, Mills and Cawood, Inc. 6. Fort Gordon: Western Trunk Sanitary Sewer Repair and Replacement – TBD Commission Meeting Agenda 9/17/2019 2:00 PM Belair Road Area West Sanitary Sewer Design Department:Augusta Utilities Department Department:Augusta Utilities Department Caption:Motion to approve Professional Services Agreement with W.K. Dickson in the Amount of $951,200 for the Belair Road Area West Sanitary Sewer Design. (Approved by Engineering Services Committee September 10, 2019). Background:Augusta-Richmond County Commission approved the assignment of design engineering firms specific to Augusta Utilities Capital Improvements projects on September 4, 2018. W.K. Dickson & Company, Inc. was selected to design the Belair Area Sewer West Basin Project. Analysis:This Project will consist of engineering design of approximately 33,673 linear feet of sanitary sewer and approximately 391 sewer services in an unsewered area in the vicinity of Belair Road. The purpose of the project is to provide public sewer service to 5 distinct sub-basins identified in the preliminary engineering report in order to eliminate the need for on-site septic systems. Financial Impact:Funding in the amount of $951,200.00 is available from accounts: 507043420-54-25210/ 81900070-54-25210 Alternatives:Disapprove Recommendation:Augusta Utilities Department recommends the Commission approve the Engineering Services Agreement to W.K. Dickson & Company, Inc. in the amount of $951,200.00 for the Belair Area Sewer West Basin Design. Funds are Available in the Funds are available in the following accounts: 507043420-54- 25210/ 81900070-54-25210 Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Request for Qualifications Request for Qualifications will be received at this office until Tuesday, April 2, 2019 @ 11:00 a.m. for furnishing: RFQ 19-196 Parking Management Services for Downtown Augusta, GA - Traffic Engineering Division RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. A Pre Qualifications Conference will be held on Friday, March 15, 2019 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, March 19, 2019, @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered. No RFQ may be withdrawn for a period of ninety (90) days after qualifications have been opened, pending the execution of contract with the successful vendor. Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for qualification including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle February 21, 28, March 7, 14, 2019 Metro Courier February 21, 2019 OFFICIAL VENDORS Attachment "B"E-Verify #Addendum 1 SAVE Form Original 7 Copies SP+ CORPORATION MUNICIPAL SERVICES DIVISION 121 LUCKIE ST NW SUITE 200 ATLANTA, GA 30303 Yes 17365 Yes Yes Yes Yes PCAM, LLC 3165 GARFIELD AVENUE LOS ANGELES, CA 30040 Yes 638879 Yes Yes Yes Yes ABM PARKING SERVICES 1449 HAMILTON AVE CLEVELAND, OH 4414 Yes 1136920 Yes Yes Yes Yes LANIER PARKING SOLUTIONS 233 PEACHTREE ST, NE HARRIS TOWER, SUITE 2600 ATLANTA, GA 30303 Yes 865742 Yes Yes Yes Yes RFQ Opening - RFQ Item #19-196 Parking Management Services for Downtown Augusta for Augusta, Georgia - Engineering Department - Traffic Engineering Division RFQ Date: Tuesday, April 2, 2019 @ 11:00 a.m. Total Number Specifications Mailed Out: 5 Total Number Specifications Download (Demandstar): 6 Total Electronic Notifications (Demandstar): 82 Georgia Procuement Registry: 193 Mandatory Pre-Proposal/Telephone Conference Attendees: N/A Total packages submitted: 4 Total Noncompliant: 0 Page 1 of 1 SP+ CORPORATION MUNICIPAL SERVICES DIVISION 121 LUCKIE ST NW SUITE 200 ATLANTA, GA 30303 PCAM, LLC 3165 GARFIELD AVENUE LOS ANGELES, CA 30040 ABM PARKING SERVICES 1449 HAMILTON AVE CLEVELAND, OH 4414 LANIER PARKING SOLUTIONS 233 PEACHTREE ST, NE HARRIS TOWER, SUITE 2600 ATLANTA, GA 30303 SP+ CORPORATION MUNICIPAL SERVICES DIVISION 121 LUCKIE ST NW SUITE 200 ATLANTA, GA 30303 PCAM, LLC 3165 GARFIELD AVENUE LOS ANGELES, CA 30040 ABM PARKING SERVICES 1449 HAMILTON AVE CLEVELAND, OH 4414 LANIER PARKING SOLUTIONS 233 PEACHTREE ST, NE HARRIS TOWER, SUITE 2600 ATLANTA, GA 30303 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)15 4.7 3.1 3.9 4.9 71.1 46.9 58.3 72.8 3. Organization & Approach (0-5)20 4.9 3.1 3.8 4.9 97.0 62.5 75.8 97.0 4. Scope of Services A detailed description of the proposed management approach to be used for the performance of the required services. (0-5)25 4.9 2.9 3.5 4.8 123.1 71.3 87.5 120.9 5. Conceptural Project Schedule (0-5)5 5.0 2.4 3.9 4.2 24.9 11.8 19.3 20.8 6. References (0-5)5 4.7 3.7 3.7 4.6 23.6 18.4 18.4 23.1 Within Richmond County 5 10 0 0 0 0 Within CSRA 5 6 0 0 0 0 Within Georgia 5 4 5 5 20 0 0 20 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0 0 0 0  All Others 5 1 5 5 0 5 5 0 24.2 15.1 18.7 23.3 359.8 215.8 264.3 354.6 8. Presentation by Team (0-5)10 4.2 4.4 41.7 0.0 0.0 44.2 9 Q&A Response to Panel Questions (0-5)5 4.7 4.0 23.3 0.0 0.0 20.0 Total Phase 2 - (Total Maximum Ranking 15 - Maximum Weighted Total Possible 75) 8.8 0 0 8.4 65.0 0.0 0.0 64.2 33.1 15.1 18.7 31.7 424.8 215.8 264.3 418.7 Procurement DepartmentRepresentative:_______Nancy Williams________________________________ Procurement Department Completion Date: ______5/23/19______________ Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 475) Evaluator: __Cumulative __________ Date: _5/23/19 RFQ Item #19-196 Parking Management Services for Downtown Augusta for Augusta, Georgia - Engineering Department - Traffic Engineering Division RFP Evaluation Meeting: Thursday, April 25, 2019 @ 1:00 p.m. Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Vendors Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 400) Phase 1 Weighted Scores Weighted ScoresWeighted Scores Weighted ScoresScale 0 (Low) to 5 (High) ENGINEERING DEPARTMENT Hameed Malik, PE, Ph. D., Director John Ussery, PE, Assistant Director of Traffic Engineering Division – Administration Section 424 Walker St, Ste 110 – Augusta, GA 30901 (706) 796-5040 – Fax (706) 796-5045 WWW.AUGUSTAGA.GOV MEMORANDUM To: Ms Geri Sams, Director - Procurement From: John Ussery, PE, Assistant Director of Traffic, AED Date: Wednesday, May 29, 2019 Subject: Parking Management Services for Downtown Augusta RFQ #19-196 File Reference: 19-014(A) Ms. Sams, it is the recommendation of the Augusta Engineering Department (AED) on behalf of the Mayor’s Office and Parking Task Force to award the consultant services for the subject project to SP+ Municipal Services. We request that the scope of work be initiated and enter into fee negotiations. Please contact John Ussery from the Traffic Engineering Division of the Augusta Engineering Department at (706) 821-1710 or jussery@augustaga.gov with any questions. Commission Meeting Agenda 9/17/2019 2:00 PM Downtown Parking Management Services RFQ #19-196 Department:Engineering Department:Engineering Caption:Motion to approve continuing the process of developing proposal for Commission consideration for managed parking in downtown Augusta. RFQ 19-196(Approved by Engineering Services Committee September 10, 2019). Background:Earlier this year, the Mayor’s Office created a parking task force with stakeholders, business owners, and Augusta department staff to discuss the issues involved with parking in downtown Augusta. After several months of meetings and discussions, the task force compiled a list of recommendations to use in the Procurement RFQ selection process. Analysis:This RFQ procurement process provided Augusta with a highly qualified vendor to continue the work that the downtown task force started. The Augusta Engineering Department, on behalf of the Parking Task Force, worked through the Procurement RFQ process to find the most qualified consultant to perform future essential services to propose a turn-key solution to Commission for a parking management program in downtown Augusta. Financial Impact:There will be no fiscal impact to proceed with the agreement with the chosen vendor selected through the RFQ process. In the future, there may be a fiscal impact depending on the chosen parking management alternative by the Commission based on the various options presented by the vendor. Alternatives:1) Approve and authorize the Augusta Engineering Department, on behalf of the Parking Task Force, to proceed with the agreement with the chosen vendor and allow them to continue developing the downtown managed parking proposal for future Commission consideration. 2) Do not approve. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby authorized: Section 1: The project is authorized to CPB# 581-044320-5211120 to award the initial phase funding for Drainage Study to Cranston Engineering in the amount of $125,000 for National Hills drainage basins project. Funding in the amount of $125,000 is available in the Stormwater Utility Funds. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Stormwater Utility Funds 125,000$ 125,000$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Public Works Copy-Finance Department Copy-Purchasing Department CPB#581-044320-5211120 CAPITAL PROJECT BUDGET NATIONAL HILLS DRAINAGE & IMPROVEMENT PROJECT RFQ 19-148 Honorable Hardie Davis, Jr., Mayor 08.29.2019 Augusta-Richmond County, Georgia CPB#581-044320-5211120 CAPITAL PROJECT BUDGET NATIONAL HILLS DRAINAGE & IMPROVEMENT PROJECT RFQ 19-148 CPB AMOUNT CPB NEW CPB CHANGE CPB SOURCE OF FUNDS Stormwater Utility Funds 581-044320-5211120 ($125,000) ($125,000) TOTAL SOURCES: ($125,000) ($125,000) USE OF FUNDS Stormwater Utility Funds 581-044320-5211120 $125,000 $125,000 TOTAL USES:$125,000 $125,000 08.29.2019 CPB#581-044320-5211120 08.29.2019 CPB#581-044320-5211120 08.29.2019 Project Name: National Hills Drainage Improvements Date: August 30, 2019 CEG Job #: 2019-0333 ACTIVITY DESCRIPTION Se n i o r P r o j e c t M a n a g e r Pr o f e s s i o n a l E n g i n e e r Pr o j e c t E n g i n e e r I I En g i n e e r i n g T e c h I I GI S C o l l e c t i o n C r e w Su r v e y P a r t y Se c r e t a r y / A d m i n . Co n s t a n t i n e - S e n i o r P r o j e c t Ma n a g e r Co n s t a n t i n e - G I S T e c h IS M - P r i n c i p a l E n g i n e e r IS M - S e n i o r C o n s t r u c t i o n Ma n a g e r To t a l M a n H o u r s To t a l F e e s HOURLY RATES $175 $130 $95 $80 $140 $150 $60 $205 $50 $215 $160 Drainage Study and Concept Plans 1a Desktop Collection & Existing Document Review 4 12 28 0 0 0 0 0 0 0 0 0 44 $4,920.00 4.5% 1b Conceptual Base Map and Database Development 4 12 30 16 0 0 0 4 20 0 0 0 86 $8,210.00 7.5% 1c Coordination with City & Consultants re: GIS & Other Data 8 22 8 0 0 0 0 8 0 8 0 0 54 $8,380.00 7.6% 1d Additional Inventory Dimensions from As-Builts 2 10 32 24 0 0 0 0 0 0 0 0 68 $6,610.00 6.0% 1e Identification of Known Flooding and Problematic Areas 4 8 16 0 0 0 0 0 0 8 8 0 44 $6,260.00 5.7% 1f Public Meetings (Inc. Letter Notifications) X 1 8 8 0 0 0 0 4 0 0 0 0 0 20 $2,680.00 2.4% 2a Field Investigation & Verification of Existing Structures GPS (~320 nodes) @ T&M 4 8 16 0 160 0 0 0 0 4 16 0 208 $29,080.00 26.5% 2b Field Validation: 15% Existing GIS Data & 10% Collected Data (~35 Structures) @T&M 1 4 4 0 0 16 0 0 0 0 0 0 25 $3,475.00 3.2% 2c Data Entry, Management & QC for Prelim. Base Map/Database 8 28 48 0 0 0 0 8 24 0 0 0 116 $12,440.00 11.3% 3a Prepare Draft Report 12 48 34 8 0 0 8 4 0 4 0 0 118 $14,370.00 13.1% 3b Coordination and Meetings, Report QC 8 16 0 0 0 0 0 4 0 4 2 0 34 $5,480.00 5.0% 3c Prepare Final Report, Final QC 4 24 20 8 0 0 8 2 0 2 2 0 70 $8,000.00 7.3% Total 887 $109,905.00 100.0% Total Man Hours 67 200 236 56 160 16 30 44 30 28 0 867 Subtotals by Task 719 132 1 Desktop Collection & Existing Data, ID Flooding & Problem Areas 30 72 114 40 0 0 12 20 16 8 0 312 $37,060.00 33.7% 2 Field Investigation & Validation and Prelim. Base Map/Database 13 40 68 0 160 16 8 24 4 16 0 349 $44,995.00 40.9% 3 Drainage Improvement Study Report 24 88 54 16 0 0 10 0 10 4 0 206 $27,850.00 25.3% Total 867 $109,905.00 100.0% Additive Additional Community Consultation, Public Meeting (per meeting)0 $2,450 Key Personnel Man Hour Summary Sub-Consultant StaffCranston Engineering Staff June 1, 2019 SCHEDULE OF RATES & CHARGES TIME & MATERIAL BASIS Personnel Charges: Lead Principal Engineer $250.00 Per Hour Senior Principal Engineer/Planner $215.00 Per Hour Senior Principal Engineer $215.00 Per Hour Principal Engineer $190.00 Per Hour Senior Professional Engineer II $175.00 Per Hour Senior Professional Engineer I $160.00 Per Hour Professional Engineer $130.00 Per Hour Project Engineer II $95.00 Per Hour Project Engineer I $85.00 Per Hour Senior Engineering Technician $125.00 Per Hour Engineering Technician II $80.00 Per Hour Engineering Technician I $75.00 Per Hour Landscape Architect I $85.00 Per Hour Senior Land Surveyor $160.00 Per Hour Land Surveyor $115.00 Per Hour Project Surveyor II $90.00 Per Hour Project Surveyor I $80.00 Per Hour Survey Technician I $65.00 Per Hour Survey Party $140.00 Per Hour Survey Party – Robotic Scanner $150.00 Per Hour CADD Technician II $65.00 Per Hour CADD Technician I $55.00 Per Hour Construction Observer II $70.00 Per Hour Construction Observer I $65.00 Per Hour Assistant Engineering Technician $35.00 Per Hour Secretary/Administrative Assistant $60.00 Per Hour Reimbursable Charges: Mileage IRS Rate plus 15% Paper Prints $0.50/Square Foot Other Reimbursable Items Cost plus 15% PROPOSED STUDY MAP AREA NATIONAL HILLS DRAINAGE IMPROVEMENTS STUDY AREA LEGEND LEGEND Request for Qualifications Request for Qualifications will be received at this office until Thursday, February 21, 2019 @ 11:00 a.m. for furnishing for the Augusta, GA - Engineering Department: RFQ 19-148 Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvements Project RFQ 19-152 Engineering Services for Streambank Stabilization Design, Permitting and Construction RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. A Pre Qualifications Conference for RFQ 19-148 will be held on Tuesday, February 5, 2019 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Pre Qualifications Conference for RFQ 19-152 will be held on Tuesday, February 5, 2019 @ 11:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, February 6, 2019, @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered. No RFQ may be withdrawn for a period of sixty (60) days after qualifications have been opened, pending the execution of contract with the successful vendor. Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for qualification including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 10, 17, 24, 31, 2019 Metro Courier January 10, 2019 OFFICIAL Page 1 of 1 VENDORS Attachment "B" E-Verify Number SAVE Form Original 7 Copies BENESCH 1005 BROAD STREET SUITE 200 AUGUSTA, GA 30901 Yes 307873 Yes Yes Yes GOODWYN, MILLS, AND CAWOOD, INC 6120 POWERS FERRY RD NW SUITE 350 ATLANTA, GA 30339 Yes 425070 Yes Yes Yes MORELAND ALTOBELLI ASSOCIATES, LLC 2450 COMMERCE AVENUE SUITE 100 DULUTH, GA 30096 Yes 53328 Yes Yes Yes EMC-ENGINEERING SERVICES 4424 COLUMBIA RD SUITE B MARTINEZ, GA 30907 Yes 324745 Yes Yes Yes HUSSEY, GAY, BELL & DEYOUNG, INC, CONSULTING ENGINEERS 329 COMMERCIAL DR SUITE 200 SAVANNAH, GA 31406 Yes 398475 Yes Yes Yes CONSTANTINE ENGINEERING, INC 1570 BROAD STREET SUITE C AUGUSTA, GA 30904 Yes 104087 Yes Yes Yes JOHNSON, LASCHOBER & ASSOCIATES, P.C. 1296 BROAD STREET AUGUSTA, GA 30901 Yes 226309 Yes Yes Yes W. K. DICKSON & CO. 1450 GREENE STREET SUITE 225 AUGUSTA, GA 30901 Yes 110665 Yes Yes Yes CRANSTON ENGINEERING GROUP. P.C. 452 ELLIS STREET AUGUSTA, GA 30903 Yes 64684 Yes Yes Yes ZIMMERMAN, EVANS AND LEOPOLD, INC 435 TELFAIR STREET AUGUSTA, GA 30901 Yes 257101 Yes Yes Yes RFQ Opening - RFQ Item #19-148 Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvements Project for the Augusta, GA – Engineering Department RFQ Due: Thursday, February 21, 2019 @ 11:00 a.m. Total Number Specifications Mailed Out: 24 Total Number Specifications Download (Demandstar): 5 Total Electronic Notifications (Demandstar): 103 Pre Qualifications Conference Attendees: 20 Total packages submitted: 10 Total Noncompliant: 0 ALFRED BENESCH 1005 BROAD STREET SUITE 200 AUGUSTA, GA 30901 CRANSTON ENGINEERING 452 ELLIS STREET AUGUSTA, GA 30903- 2546 CONSTANTINE ENGINEERING, INC 1570 BROAD STREET SUITE C AUGUSTA, GA 30904 GOODWYN, MILLS AND CAWOOD, INC 1450 GREENE STREET STE 505 AUGUSTA, GA 30901 EMC-ENGINEERING SERVICES 4424 COLUMBIA RD SUITE B MARTINEZ, GA 30907 HUSSEY, GAY, BELL & DEYOUNG, INC, CONSULTING ENGINEERS 329 COMMERCIAL DR SUITE 200 MORELAND ALTOBELLI ASSOCIATES, LLC 2450 COMMERCE AVENUE SUITE 100 JOHNSON, LASCHOBER & ASSOCIATES, P.C. 1296 BROAD STREET AUGUSTA, GA 30901 W. K. DICKSON & CO. 1450 GREENE STREET SUITE 225 AUGUSTA, GA 30901 ZIMMERMAN, EVANS AND LEOPOLD, INC 435 TELFAIR STREET AUGUSTA, GA 30901 ALFRED BENESCH 1005 BROAD STREET SUITE 200 AUGUSTA, GA 30901 CRANSTON ENGINEERING 452 ELLIS STREET AUGUSTA, GA 30903- 2546 CONSTANTINE ENGINEERING, INC 1570 BROAD STREET SUITE C AUGUSTA, GA 30904 GOODWYN, MILLS AND CAWOOD, INC 1450 GREENE STREET STE 505 AUGUSTA, GA 30901 EMC-ENGINEERING SERVICES 4424 COLUMBIA RD SUITE B MARTINEZ, GA 30907 HUSSEY, GAY, BELL & DEYOUNG, INC, CONSULTING ENGINEERS 329 COMMERCIAL DR SUITE 200 MORELAND ALTOBELLI ASSOCIATES, LLC 2450 COMMERCE AVENUE SUITE 100 JOHNSON, LASCHOBER & ASSOCIATES, P.C. 1296 BROAD STREET AUGUSTA, GA 30901 W. K. DICKSON & CO. 1450 GREENE STREET SUITE 225 AUGUSTA, GA 30901 ZIMMERMAN, EVANS AND LEOPOLD, INC 435 TELFAIR STREET AUGUSTA, GA 30901 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)15 3.7 3.8 4.2 4.3 3.0 3.0 3.0 3.8 3.7 3.0 55.0 57.5 62.5 65.0 45.0 45.0 45.0 57.5 55.0 45.0 3. Organization & Approach (0-5)20 3.7 3.7 3.7 4.2 2.3 3.0 2.7 3.2 3.3 2.7 73.3 73.3 73.3 83.3 46.7 60.0 53.3 63.3 66.7 53.3 Scope of Services The project scope of work shall include the following: • Assessment of available relevant studies and data. • Specific relevant experience of your company specific to “drainage conveyance system” concept and design. • A detailed description of the proposed technical approach to be taken for the performance of the required services (0-5)25 4.0 3.8 3.7 4.7 3.0 3.3 3.0 3.5 3.3 3.0 100.0 95.8 91.7 116.7 75.0 83.3 75.0 87.5 83.3 75.0 5. Financial Stability (0-5)10 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 4.7 5.0 50.0 50.0 50.0 50.0 50.0 50.0 50.0 50.0 46.7 50.0 6. References (0-5)5 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 25.0 25.0 25.0 25.0 25.0 25.0 25.0 25.0 25.0 25.0 Within Richmond County 5 10 5 5 5 5 5 5 5 50 50 50 50 0 0 0 50 50 50 Within CSRA 5 6 5 0 0 0 0 30 0 0 0 0 0 Within Georgia 5 4 5 5 0 0 0 0 0 20 20 0 0 0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0 0 0 0 0 0 0 0 0 0  All Others 5 1 0 0 0 0 0 0 0 0 0 0 26.3 26.3 26.5 28.2 23.3 24.3 23.7 25.5 25.0 23.7 353.3 351.7 352.5 390.0 271.7 283.3 268.3 333.3 326.7 298.3 8. Presentation by Team (0-5)10 0 0 0 0 0 0 0 0 0 0 9 Q&A Response to Panel Questions (0-5)5 0 0 0 0 0 0 0 0 0 0 Total Phase 2 - (Total Maximum Ranking 10 - Maximum Weighted Total Possible 75) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 26.3 26.3 26.5 28.2 23.3 24.3 23.7 25.5 25.0 23.7 353.3 351.7 352.5 390.0 271.7 283.3 268.3 333.3 326.7 298.3 Scale 0 (Low) to 5 (High) Procurement DepartmentRepresentative:__________Nancy Williams__________________________________ Procurement Department Completion Date: _________3/1/19___________________ Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: ___Cumulative _____________________________ Date: __3/11/19 RFQ Item #19-148 Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvements Project for the Augusta, GA – Engineering Department RFP Evaluation Meeting: Monday, March 11, 2019 @ 3:30 p.m. Weighted Scores Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Vendors Phase 1 Total - (Total Maximum Ranking 25 - Maximum Weighted Total Possible 425) Phase 1 Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted ScoresWeighted Scores Weighted Scores .. NAME 1 3.�o.u.�O'£aiqaj 4.�M"'\ �� 5.L,lioJWeJh 6.�UV\�I Stt�(CA 1_\N es B�Vlt Pre-Qualifications Conference Sign-in Sheet RFQ Item #19-148 Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvements Projects COMPANY/DEPT. 'j(}t)lfflllent \.Al�� w � 'D (t:-�o,..:) 'Pl)tJi) Cons�� For Augusta, Georgia -Engineering Department Tuesday, February 5, 2019@ 10:00 a.m. PLEASE PRINT ADDRESS/CITY/STATE/ ZIP CODE 535 Telfair Street, Suite 605 AuJ;!;Usta! GA 30901 535 Telfair Street, Suite 605 Augusta, GA 30901 I 2 l'1' A&r�U-{ S+ Colu � lo'--ci &C I 2-<it � lA9'.::> �tJ� �h� -t.:z.a, �°t'A, I C:)r, �0 I.Lf-5::> G,--c.-sr s��'l-5 AUGrVSTA � �o1 lo i1 tJ w ��kl t\V�ht &Pr 1;D� D1 TELEPHONE NUMBER 706-821-2423 706-821-2888 9?3-l�Cz- 0444-- 10(p ,1"2-'Z.. �i� Sc..1t-"3l� I.sea 1JOXJ, '1 Dl-f 7 � B t../ 007 ·7a, -·'flt..{-�S3'5 FAXNUMBER 706-821-2811 706-821-2811 1 fb lf bi :!/'(1 41 EMAIL procbidandcontract @augustaga.gov procbidandcontract @augustaga.gov m obr-ten-pitk hlt,;s�ft �� w ¥-6,c�at.l \�l.s.Cf? wl<..d, c..�. �lo(0 �e._ r(?v1dw, lC>fYI 'Wt, jn,e(tW Prime/Sub l=t� lco"'\ ? ip f' \'5·1, �'°�J st�G ��te--GA 3d?"Lf ·-f C-ij � • CoM � I NAME 8.,11/1!415�� 9.{IV/ oirc:...Jo,.J� 10.cri¾ Ha t'1 Ma< lu. 'C\cl 11• {Yiu /p-;14) 12.Ko...--t'b0,J 13. G,� \-\�-;' L 14.l�\� \.. � ts. 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':!:,oi'Yf' 170-C/-Z,I -3 '/7 I (!;_. e,,.:> 0 ob F>l..-G,, C-0¼-t P1e,1Mc E 6' 'j IL.1�01 h-"� A"a...s�.\+.-\.\-,l\""fS��- F;.,'i"'{ 1).u�i"'\ �'tll ... -k.,"5 tt"'bt..J I G-A '31'-)01 o//D-�'i1f--:Jl.lJ.?,b r:-.f'�k :.:)� I, e,u·VV\, (4,,-�e JL;! L,1.'Ur; &,� $C 7a.-7�<t-67S-6 Pr:""'ek�. G>A $ti(;/�sl�r'O"f-� JU ,a.1,;1?,ta.J._� 76',-7.2'l-5?Sl, rl�� ?r.�l��J G4�,��,�-4- JrB-0 4<J� � 7/P6-7 9t-J1't tJM.�at:,o � /f c ,$"0uJ7i1-(,1· fr..'--�c, i � A 3 u )J}-C/Y l.f"6 5 l(Gc..�/Z.g 7 x. 7J.. <r�Lz ·11 W111.ckit2--f-11-'M�ZfL �7'0 ( � �1,.£,cl�/� .t::..-e?M' NAME 24. La.u .. .rf.M. 'S.,, 11 I 25. ik1ro.ll'\�-" k o�n 26. 27. 28. 28. 29. 30. Pre-Qualifications Conference Sign-in Sheet RFQ Item #19-148 Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvements Projects For Augusta, Georgia -Engineering Department Tuesday, February 5, 2019@ 10:00 a.m. PLEASE PRINT COMP ANY/DEPT. ADDRESS/CITY/STATE/ TELEPHONE FAX NUMBER ZIP CODE NUMBER 535 -rd.Pair St. �c.t,,� 530 C6mo l;af\CP Av� ·•<h, C.A 2ottot -r 06 · 82.l · 2.&to6 • (J ' rq 13 Car'v�s C+ Ko"'�'.., Lo(,)� C th"t'.. rl-ee t,, z;�"'L (;, fr''1 o � l <; ,ob ·-z� lt>"o V DJ y D 1:� JV'u J EMAIL Prime/Sub 1�0..u.\@ �u.S\-a ,., 0 .c iµJuV be-,. fa.,.._;}. �/tJL � , f) �l . &c,/V Commission Meeting Agenda 9/17/2019 2:00 PM Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvement Projects – RFQ 18-148 Cranston Engineering – Task Order One – National Hills Department:Engineering Department:Engineering Caption:Motion to approve Initial Phase funding for Drainage Study, Stormwater System Assessment and Drainage Improvements Engineering Services Agreement to Cranston Engineering (Cranston) in the amount of $112,355.00 for National Hills Drainage Basin as requested by the AED. RFQ 19-148 (Approved by Engineering Services Committee September 10, 2019). Background:Stormwater conveyance concerns are wide spread and particularly in older developed areas. The objective of Drainage Improvements projects in area experiencing localized flooding is to provide infrastructure improvements that mitigate the flooding conditions in these areas. Frequent, severe flooding creates threatening and hazardous conditions for residents of the area, impact local commercial operation and businesses. Contributing factors to the flooding conditions include undersized drainage conveyance system, limited or no roadside curbing, restricted access for system maintenance and deficient integrated storm conveyance system. The overall need for this project is to upgrade the infrastructure system within the designated area including roadway improvements, resurfacing, or both, adding of curbs, gutters, sidewalks, and drainage improvements. On May 7, 2019 Commission approved award of Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvement Projects Engineering Services Agreement to four qualified firms including Cranston. W ork is released as Phased Task Order. Analysis:Due to lack of area specific drainage information, specific improvements cannot be identified without detailed survey and engineering analysis of drainage system and hydrological condition at impacted area. Requested funding approval is for Task Order one – Initial Phase services National Hills Drainage area. Services are provided by Cranston. Financial Impact:Stormwater Utility Funds. Alternatives:1). Do not approve and find alternative to address county-wide storm conveyance system improvements needs. Recommendation:Approve Initial Phase funding for Drainage Study, Stormwater System Assessment and Drainage Improvements Engineering Services Agreement to Cranston Engineering (Cranston) in the amount of $112,355.00 for National Hills Drainage Basin as requested by the AED. Funds are Available in the Following Accounts: Stormwater Utility Funds 581-044320-5211120 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Alfred Benesch & Company 1005 Broad Street, Suite 200 Augusta, GA 30901 www.benesch.com P 706-722-4114 F 706-722-6219 FOREST HILLS DRAINAGE IMPORVEMENTS PROJECT PROJECT SCOPE & ISSUES PROJECT OBJECTIVE The objective of the Forest Hills Drainage Improvements project is to provide infrastructure improvements that mitigate stormwater problems in the Forest Hills area of Augusta. Benesch is familiar with study area and understands that there are some areas within the basin that are experiencing some severe erosion and localized flooding which creates threatening and hazardous conditions for residents of the area. Contributing factors to the flooding conditions include steep grades, erodible soils, and undersized stormwater infrastructure. Due to the expansive project area specific improvements cannot be identified without detailed survey and engineering analysis, as well as extensive public outreach. Based upon our previous experiences with similar previous drainage studies, we understand that this project, and subsequently our scope of work, will be structured based on a common areas and outfalls. Based on information provided in the request for proposal, Benesch understands that the infrastructure improvement projects identified will be phase structured to fit the construction allocation funding. PROJECT AREA The Forest Hills Drainage Basin is the area subject to this study. It is in western Augusta-Richmond County and is generally bound by Highland Avenue to the East, Wrightsboro Road to the South, Jackson Road to the West, and Walton Way to the North. A location map of the study area is shown in the figure below: Figure 1: Forest Hills Drainage Basin Area SCOPE OF WORK A three-phase approach has been developed by the Augusta Engineering Department (AED) to address drainage issues within the Forest Hills Basin. The phases include Due Diligence, Concept Plan Development, and Construction Plan development and are briefly described below: Phase 1 – Due Diligence: This phase includes the initial assessment of the area where we will identify and assesses the condition of the existing stormwater facilities as well as identify “hot spot” areas experiencing localized flooding and other drainage issues. Public outreach will play a significant part in identifying storm water problems within the basin. This phase also includes the development of potential system improvements. Phase 2 – Concept Plan Development: Hot spot areas identified in the due diligence phase will be further studied to develop concept alternatives in Phase 2. These will be accompanied with an estimation of engineering and construction costs. Concept plans and alternatives will be developed using preliminarily hydrologic and hydraulic calculations, as well as further field reconnaissance to determine any constraints. The concept plans developed in this phase will be used to the create the Project Priority Schedule (PPS), which place the proposed projects in order of priority based up on need and value. Phase 3 – Construction Plan Development: Using the Project Priority Schedule (PPS), Benesch will prepare construction plans and project manuals. The projects will be completed in the order developed in the PSS. For this proposal we have scoped tasks associated with phase 1 of the AED study approach. General tasks within this phase include development of the study area boundary map, identification of known drainage issues, and development of potential system improvements. Specific tasks to be completed during each of these have been outlined below and on the attached man-hour task sheet: Task 1: Study Area Boundary Map A summary of tasks associated with the Study Area Boundary Map will be completed as follows: · Compile the LIDAR survey and storm sewer inventory data to create a study area base map. o The Constantine Group will act as the point of contact for receiving and submitting this information. · Field reconnaissance to confirm existing infrastructure, photograph documentation. · Update the final study area map using compiled information from the basemap and field reconnaissance. Task 2: Identification of Known Drainage Issues A summary of tasks associated with the identification of known drainage issues will be completed as follows: · Initial kickoff meeting with AED Staff to identify any known “Hot Spot” areas. · Hold Public involvement meetings to gather information on areas experiencing localized flooding and other storm water issues. o Estimate holding two (2) separate public involvement meetings. · Visit hot spot locations identified from meetings with AED and the public involvement meetings to identify the existing infrastructure in the area as well as any possible design constraints. · Field survey of existing storm sewer infrastructure (if necessary) o Benesch has established an allowance for field survey activities that will be used as necessary to determine the location, size, and other data associated with storm sewer infrastructure that is unavailable in the provided database material. Task 3: Development of Potential System Improvements A summary of tasks associated with the Development of Potential System Improvements will be completed as follows: · Develop potential projects for high priority areas identified in Task 2. These projects will be general in narrative while identifying any constructability issues noted from field reconnaissance. · Prepare schematic concept maps of the project alternatives. · Meet with AED personnel to review the proposed project concept maps. This will serve as the completion of Phase 1 of the drainage study. DELIVERABLES · Project Basemap (Aerial Survey with enhancements) · Public Meetings: Problem Identification and Concept Development · Project Concept Maps ADDITIONAL PROJECT NOTES · Following completion of the concept schematic maps and final review meeting with AED, Benesch will provide a supplemental scope for the second phase of the study to prepare concept plans and develop the Project Priority Schedule (PPS) for the Forest Hills study area. · Benesch will provide AED with monthly project status reports for the entire duration of the due diligence process. · All work requiring additional sub-consultant evaluation will be facilitated through a separate proposal to AED. PROJECT FEE SUMMARY The attached manhour estimates provides a detailed outline of services. Please see below for a summary of fees per phase of work: Study Area Boundary Map: $ 47,110.00 Identification of Known Drainage Issues: $ 31,090.00 Development of Potential System Improvements: $ 21,140.00 Surveying Allowance (As Necessary): $ 15,000.00 Total Proposed Fee: $ 114,340.00 SCHEDULE Upon Notice to Proceed, Benesch will provide a full schedule outlining the due diligence process. Based upon the size of the study area, and through initial conversations with AED, we would expect to complete phase 1 tasks by Summer of 2020. Again, we appreciate this opportunity to provide a proposal for the Augusta Engineering Department and we look forward to continuing our work with the County. Should you have any questions please feel free to contact our office. Sincerely, Alfred Benesch & Company Victor Conover, P.E., C.F.M. Project Manager . Attachments: Man-hour/Fee Estimate (1 Page) 8/5/2019 Augusta, GA Augusta Engineering Department Forest Hills Drainage Improvements P2019016 Item/ Task Description Di v i s i o n M a n a g e r Sr . P r o j e c t M a n a g e r Pr o j e c t M a n a g e r Se n i o r D e s i g n e r De s i g n e r CA D D e s i g n e r Ad m i n To t a l Database Study Area Boundary Map Combine LIDAR map with storm inventory into study map.8 40 40 88 Field verification of infrastructure / Basin investigation 80 160 80 320 Update study map with investigation information 10 20 40 70 0 Identify Known Flooding Spots 0 Meeting with county to identify hot spots 8 8 8 24 Prepare for Public Meeting (Displays)2 4 8 40 40 94 Public Meeting (2 meetings)16 16 16 16 16 80 Site visit of hot spots identified in public meetings 24 24 48 0 Develop Potential System Improvements 0 Project Identification / Schematic project maps 40 80 80 200 Meeting with county to review results 4 4 4 12 0 0 0 0 0 0 0 0 0 0 0 0 Total 18 32 198 40 368 280 0 936 Personnel Est. Hours Rate/Hour Cost ($) Totals Division Manager 18 $235.00 $4,230.00 Sr. Project Manager 32 $195.00 $6,240.00 Project Manager 198 $145.00 $28,710.00 Senior Designer 40 $105.00 $4,200.00 Designer 368 $95.00 $34,960.00 CAD Designer 280 $75.00 $21,000.00 Admin 0 $55.00 $0.00 Total per Rate Schedule $99,340.00 $99,340.00 Direct Costs Number Rate Cost ($) Travel Total Direct Costs $0.00 Subconsultant Costs Number Rate Est. Cost ($) Survey Allowance 1 $15,000.00 $15,000.00 Total Subconsultant Costs $15,000.00 Total Proposed Fees $114,340.00 Date: Project Location: Owner: Project Name: Benesch Proposal #: Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby authorized: Section 1: The project is authorized to CPB# 581-044320-5211120 to award the initial phase funding for Drainage Study to to Alfred Benesch & Company in the amount of $114,340 for Forrest Hills Drainage Improvements project. Funding in the amount of $114,340 is available in the Stormwater Utility Funds. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. SPLOST 7 Funds 114,340$ 114,340$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Public Works Copy-Finance Department Copy-Purchasing Department CPB#581-044320-5211120 CAPITAL PROJECT BUDGET FORREST HILLS DRAINANGE & IMPROVEMENT PROJECT RFQ 19-148 Honorable Hardie Davis, Jr., Mayor 08.29.2019 Augusta-Richmond County, Georgia CPB#581-044320-5211120 CAPITAL PROJECT BUDGET FORREST HILLS DRAINANGE & IMPROVEMENT PROJECT RFQ 19-148 CPB AMOUNT CPB NEW CPB CHANGE CPB SOURCE OF FUNDS SPLOST 7 GL 329 041110 $114,340 $114,340 TOTAL SOURCES: $114,340 $0 $114,340 USE OF FUNDS SPLOST 7 GL 329 041110 $114,340 $114,340 TOTAL USES: $114,340 $0 $114,340 08.29.2019 Request for Qualifications Request for Qualifications will be received at this office until Thursday, February 21, 2019 @ 11:00 a.m. for furnishing for the Augusta, GA - Engineering Department: RFQ 19-148 Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvements Project RFQ 19-152 Engineering Services for Streambank Stabilization Design, Permitting and Construction RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. A Pre Qualifications Conference for RFQ 19-148 will be held on Tuesday, February 5, 2019 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Pre Qualifications Conference for RFQ 19-152 will be held on Tuesday, February 5, 2019 @ 11:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, February 6, 2019, @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered. No RFQ may be withdrawn for a period of sixty (60) days after qualifications have been opened, pending the execution of contract with the successful vendor. Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for qualification including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 10, 17, 24, 31, 2019 Metro Courier January 10, 2019 OFFICIAL Page 1 of 1 VENDORS Attachment "B" E-Verify Number SAVE Form Original 7 Copies BENESCH 1005 BROAD STREET SUITE 200 AUGUSTA, GA 30901 Yes 307873 Yes Yes Yes GOODWYN, MILLS, AND CAWOOD, INC 6120 POWERS FERRY RD NW SUITE 350 ATLANTA, GA 30339 Yes 425070 Yes Yes Yes MORELAND ALTOBELLI ASSOCIATES, LLC 2450 COMMERCE AVENUE SUITE 100 DULUTH, GA 30096 Yes 53328 Yes Yes Yes EMC-ENGINEERING SERVICES 4424 COLUMBIA RD SUITE B MARTINEZ, GA 30907 Yes 324745 Yes Yes Yes HUSSEY, GAY, BELL & DEYOUNG, INC, CONSULTING ENGINEERS 329 COMMERCIAL DR SUITE 200 SAVANNAH, GA 31406 Yes 398475 Yes Yes Yes CONSTANTINE ENGINEERING, INC 1570 BROAD STREET SUITE C AUGUSTA, GA 30904 Yes 104087 Yes Yes Yes JOHNSON, LASCHOBER & ASSOCIATES, P.C. 1296 BROAD STREET AUGUSTA, GA 30901 Yes 226309 Yes Yes Yes W. K. DICKSON & CO. 1450 GREENE STREET SUITE 225 AUGUSTA, GA 30901 Yes 110665 Yes Yes Yes CRANSTON ENGINEERING GROUP. P.C. 452 ELLIS STREET AUGUSTA, GA 30903 Yes 64684 Yes Yes Yes ZIMMERMAN, EVANS AND LEOPOLD, INC 435 TELFAIR STREET AUGUSTA, GA 30901 Yes 257101 Yes Yes Yes RFQ Opening - RFQ Item #19-148 Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvements Project for the Augusta, GA – Engineering Department RFQ Due: Thursday, February 21, 2019 @ 11:00 a.m. Total Number Specifications Mailed Out: 24 Total Number Specifications Download (Demandstar): 5 Total Electronic Notifications (Demandstar): 103 Pre Qualifications Conference Attendees: 20 Total packages submitted: 10 Total Noncompliant: 0 ALFRED BENESCH 1005 BROAD STREET SUITE 200 AUGUSTA, GA 30901 CRANSTON ENGINEERING 452 ELLIS STREET AUGUSTA, GA 30903- 2546 CONSTANTINE ENGINEERING, INC 1570 BROAD STREET SUITE C AUGUSTA, GA 30904 GOODWYN, MILLS AND CAWOOD, INC 1450 GREENE STREET STE 505 AUGUSTA, GA 30901 EMC-ENGINEERING SERVICES 4424 COLUMBIA RD SUITE B MARTINEZ, GA 30907 HUSSEY, GAY, BELL & DEYOUNG, INC, CONSULTING ENGINEERS 329 COMMERCIAL DR SUITE 200 MORELAND ALTOBELLI ASSOCIATES, LLC 2450 COMMERCE AVENUE SUITE 100 JOHNSON, LASCHOBER & ASSOCIATES, P.C. 1296 BROAD STREET AUGUSTA, GA 30901 W. K. DICKSON & CO. 1450 GREENE STREET SUITE 225 AUGUSTA, GA 30901 ZIMMERMAN, EVANS AND LEOPOLD, INC 435 TELFAIR STREET AUGUSTA, GA 30901 ALFRED BENESCH 1005 BROAD STREET SUITE 200 AUGUSTA, GA 30901 CRANSTON ENGINEERING 452 ELLIS STREET AUGUSTA, GA 30903- 2546 CONSTANTINE ENGINEERING, INC 1570 BROAD STREET SUITE C AUGUSTA, GA 30904 GOODWYN, MILLS AND CAWOOD, INC 1450 GREENE STREET STE 505 AUGUSTA, GA 30901 EMC-ENGINEERING SERVICES 4424 COLUMBIA RD SUITE B MARTINEZ, GA 30907 HUSSEY, GAY, BELL & DEYOUNG, INC, CONSULTING ENGINEERS 329 COMMERCIAL DR SUITE 200 MORELAND ALTOBELLI ASSOCIATES, LLC 2450 COMMERCE AVENUE SUITE 100 JOHNSON, LASCHOBER & ASSOCIATES, P.C. 1296 BROAD STREET AUGUSTA, GA 30901 W. K. DICKSON & CO. 1450 GREENE STREET SUITE 225 AUGUSTA, GA 30901 ZIMMERMAN, EVANS AND LEOPOLD, INC 435 TELFAIR STREET AUGUSTA, GA 30901 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)15 3.7 3.8 4.2 4.3 3.0 3.0 3.0 3.8 3.7 3.0 55.0 57.5 62.5 65.0 45.0 45.0 45.0 57.5 55.0 45.0 3. Organization & Approach (0-5)20 3.7 3.7 3.7 4.2 2.3 3.0 2.7 3.2 3.3 2.7 73.3 73.3 73.3 83.3 46.7 60.0 53.3 63.3 66.7 53.3 Scope of Services The project scope of work shall include the following: • Assessment of available relevant studies and data. • Specific relevant experience of your company specific to “drainage conveyance system” concept and design. • A detailed description of the proposed technical approach to be taken for the performance of the required services (0-5)25 4.0 3.8 3.7 4.7 3.0 3.3 3.0 3.5 3.3 3.0 100.0 95.8 91.7 116.7 75.0 83.3 75.0 87.5 83.3 75.0 5. Financial Stability (0-5)10 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 4.7 5.0 50.0 50.0 50.0 50.0 50.0 50.0 50.0 50.0 46.7 50.0 6. References (0-5)5 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 25.0 25.0 25.0 25.0 25.0 25.0 25.0 25.0 25.0 25.0 Within Richmond County 5 10 5 5 5 5 5 5 5 50 50 50 50 0 0 0 50 50 50 Within CSRA 5 6 5 0 0 0 0 30 0 0 0 0 0 Within Georgia 5 4 5 5 0 0 0 0 0 20 20 0 0 0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0 0 0 0 0 0 0 0 0 0  All Others 5 1 0 0 0 0 0 0 0 0 0 0 26.3 26.3 26.5 28.2 23.3 24.3 23.7 25.5 25.0 23.7 353.3 351.7 352.5 390.0 271.7 283.3 268.3 333.3 326.7 298.3 8. Presentation by Team (0-5)10 0 0 0 0 0 0 0 0 0 0 9 Q&A Response to Panel Questions (0-5)5 0 0 0 0 0 0 0 0 0 0 Total Phase 2 - (Total Maximum Ranking 10 - Maximum Weighted Total Possible 75) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 26.3 26.3 26.5 28.2 23.3 24.3 23.7 25.5 25.0 23.7 353.3 351.7 352.5 390.0 271.7 283.3 268.3 333.3 326.7 298.3 Scale 0 (Low) to 5 (High) Procurement DepartmentRepresentative:__________Nancy Williams__________________________________ Procurement Department Completion Date: _________3/1/19___________________ Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: ___Cumulative _____________________________ Date: __3/11/19 RFQ Item #19-148 Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvements Project for the Augusta, GA – Engineering Department RFP Evaluation Meeting: Monday, March 11, 2019 @ 3:30 p.m. Weighted Scores Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Vendors Phase 1 Total - (Total Maximum Ranking 25 - Maximum Weighted Total Possible 425) Phase 1 Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted ScoresWeighted Scores Weighted Scores .. NAME 1 3.�o.u.�O'£aiqaj 4.�M"'\ �� 5.L,lioJWeJh 6.�UV\�I Stt�(CA 1_\N es B�Vlt Pre-Qualifications Conference Sign-in Sheet RFQ Item #19-148 Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvements Projects COMPANY/DEPT. 'j(}t)lfflllent \.Al�� w � 'D (t:-�o,..:) 'Pl)tJi) Cons�� For Augusta, Georgia -Engineering Department Tuesday, February 5, 2019@ 10:00 a.m. PLEASE PRINT ADDRESS/CITY/STATE/ ZIP CODE 535 Telfair Street, Suite 605 AuJ;!;Usta! GA 30901 535 Telfair Street, Suite 605 Augusta, GA 30901 I 2 l'1' A&r�U-{ S+ Colu � lo'--ci &C I 2-<it � lA9'.::> �tJ� �h� -t.:z.a, �°t'A, I C:)r, �0 I.Lf-5::> G,--c.-sr s��'l-5 AUGrVSTA � �o1 lo i1 tJ w ��kl t\V�ht &Pr 1;D� D1 TELEPHONE NUMBER 706-821-2423 706-821-2888 9?3-l�Cz- 0444-- 10(p ,1"2-'Z.. �i� Sc..1t-"3l� I.sea 1JOXJ, '1 Dl-f 7 � B t../ 007 ·7a, -·'flt..{-�S3'5 FAXNUMBER 706-821-2811 706-821-2811 1 fb lf bi :!/'(1 41 EMAIL procbidandcontract @augustaga.gov procbidandcontract @augustaga.gov m obr-ten-pitk hlt,;s�ft �� w ¥-6,c�at.l \�l.s.Cf? wl<..d, c..�. �lo(0 �e._ r(?v1dw, lC>fYI 'Wt, jn,e(tW Prime/Sub l=t� lco"'\ ? ip f' \'5·1, �'°�J st�G ��te--GA 3d?"Lf ·-f C-ij � • CoM � I NAME 8.,11/1!415�� 9.{IV/ oirc:...Jo,.J� 10.cri¾ Ha t'1 Ma< lu. 'C\cl 11• {Yiu /p-;14) 12.Ko...--t'b0,J 13. G,� \-\�-;' L 14.l�\� \.. � ts. M ,' k r;"'� Pre-Qualifications Conference Sign-in Sheet RFQ Item #19-148 Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvements Projects 2fl br�,f11"JFor Augusta, Georgia -Engineering Department Tuesday, February 5, 2019@ 10:00 a.m. PLEASE PRINT COMPANY/DEPT. ADDRESS/CITY/STATE/ TELEPHONE FAXNUMBER EMAIL ZIP CODE NUMBER Prime/Sub /7lc7h!P�7 � �1� .s l'l»vvtt.5;-;lfn--/1,z -lf78J,,,2l/b ds rn l-/.e.Je /J/,to£a1,· 5/t"rid-�v�/"' �/o-P -zzq 8'WI iqt4-z;-.. 11e+-'P "1�re--( rAr-J b / 6 5 v v / h /1--. rr& tµ7B✓41 J,-tP7H,, 'Iii JA1J v r d wt @_,f 4/�hetl,\ ¾, 5.,,..Y\.:/4r:n,;//pL � fj /{,(J e1ro M�o � .,iQf A I.fr�& R:-Y\C,5c.. (c:JtJ;,S-13�4 ::S{.?at:. 72.� �6 Z'2.'-. e.hc:t>MM•rf�u,cl' �c,;/e.-zoo t;tl'( �Z-t°{ e__ be ..,�Jc-'n. p G .. � C-..Aua u � f-et (i,4 31!,� It Covn ...J c-;111c 11./�t> OIHNF 5r, 'fa� -Z'5/ -K1ttr.�'r-�DP. �'4-1li �4-15 t:{()f'I -Aitc,t,t J r,4 ,/Jil ? 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':!:,oi'Yf' 170-C/-Z,I -3 '/7 I (!;_. e,,.:> 0 ob F>l..-G,, C-0¼-t P1e,1Mc E 6' 'j IL.1�01 h-"� A"a...s�.\+.-\.\-,l\""fS��- F;.,'i"'{ 1).u�i"'\ �'tll ... -k.,"5 tt"'bt..J I G-A '31'-)01 o//D-�'i1f--:Jl.lJ.?,b r:-.f'�k :.:)� I, e,u·VV\, (4,,-�e JL;! L,1.'Ur; &,� $C 7a.-7�<t-67S-6 Pr:""'ek�. G>A $ti(;/�sl�r'O"f-� JU ,a.1,;1?,ta.J._� 76',-7.2'l-5?Sl, rl�� ?r.�l��J G4�,��,�-4- JrB-0 4<J� � 7/P6-7 9t-J1't tJM.�at:,o � /f c ,$"0uJ7i1-(,1· fr..'--�c, i � A 3 u )J}-C/Y l.f"6 5 l(Gc..�/Z.g 7 x. 7J.. <r�Lz ·11 W111.ckit2--f-11-'M�ZfL �7'0 ( � �1,.£,cl�/� .t::..-e?M' NAME 24. La.u .. .rf.M. 'S.,, 11 I 25. ik1ro.ll'\�-" k o�n 26. 27. 28. 28. 29. 30. Pre-Qualifications Conference Sign-in Sheet RFQ Item #19-148 Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvements Projects For Augusta, Georgia -Engineering Department Tuesday, February 5, 2019@ 10:00 a.m. PLEASE PRINT COMP ANY/DEPT. ADDRESS/CITY/STATE/ TELEPHONE FAX NUMBER ZIP CODE NUMBER 535 -rd.Pair St. �c.t,,� 530 C6mo l;af\CP Av� ·•<h, C.A 2ottot -r 06 · 82.l · 2.&to6 • (J ' rq 13 Car'v�s C+ Ko"'�'.., Lo(,)� C th"t'.. rl-ee t,, z;�"'L (;, fr''1 o � l <; ,ob ·-z� lt>"o V DJ y D 1:� JV'u J EMAIL Prime/Sub 1�0..u.\@ �u.S\-a ,., 0 .c iµJuV be-,. fa.,.._;}. �/tJL � , f) �l . &c,/V Commission Meeting Agenda 9/17/2019 2:00 PM Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvement Projects – RFQ 18-148Alfred Benesch & Company – Task Order One Department:Engineering Department:Engineering Caption:Motion to approve Initial Phase funding for Drainage Study, Stormwater System Assessment and Drainage Improvements Engineering Services Agreement to Alfred Benesch & Company (Benesch) in the amount of $114,340.00 for Forrest Hills Drainage Area as requested by the AED. RFQ 19-148 (Approved by Engineering Services Committee September 10, 2019). Background:Stormwater conveyance concerns are wide spread and particularly in older developed areas. The objective of the Drainage Improvements projects in area experiencing localized flooding is to provide infrastructure improvements that mitigate the flooding conditions in these areas. Frequent, severe flooding creates threatening and hazardous conditions for residents of the area, impact local commercial operation and businesses. Contributing factors to the flooding conditions include undersized drainage conveyance system, limited or no roadside curbing, restricted access for system maintenance and deficient integrated storm conveyance system. The overall need for this project is to upgrade the infrastructure system within the designated area including roadway improvements, resurfacing, or both, adding of curbs, gutters, sidewalks, and drainage improvements. On May 7, 2019 Commission approved award of Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvement Projects Engineering Services Agreement to four qualified firms including Benesch. W ork is released as Phased Task Order. Analysis:Due to lack of area specific drainage information, specific improvements cannot be identified without detailed survey and engineering analysis of drainage system and hydrological condition at impacted area. Requested funding approval is for Task Order one – Initial Phase services Forrest Hills. Drainage area. Services are provided by Bensch. Financial Impact:SPLOST 7 Alternatives:1). Do not approve and find alternative to address county-wide storm conveyance system improvements needs. Recommendation:Approve Initial Phase funding for Drainage Study, Stormwater System Assessment and Drainage Improvements Engineering Services Agreement to Alfred Benesch & Company (Benesch) in the amount of $114,340.00 for Forrest Hills Drainage Area as requested by the AED. RFQ 19-148 Funds are Available in the Following Accounts: SPLOST 7 GL 329-04-1110 (JL 216829903) - 5223110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission August 28, 2019 Hameed Malik, PhD, PE, Director Augusta Engineering Department 452 Walker St Augusta, GA 30901 RE: Drainage Analysis Services Dr Malik: Attached is a summary scope of services for a task order to analyze drainage issues in: a. Goshen neighborhood (including Rio Pinar and Burning Tree Ln), b. Westside Dr, c. Old McDuffie Rd, d. Morningside Dr and Overton Rd, e. Berckman Rd pond, f. Washington Rd Regional Drainage, g. System-wide data coordination. The costs included are based on the preliminary analytical scope on the award letters, and based on our previous discussion, I’ve modified the scope to reflect the preliminary design analysis of each area. As such, each project area will be reviewed, any data gaps identified, and a preliminary design report generated. If you would like to meet and discuss each component and how it would be developed, please let me know. Thanks, Wes Byne Senior Project Manager, Augusta CONSTANTINE ENGINEERING, INC. 608 Broad St Suite 2 Augusta, GA 30901 706.664.0664 www.tcgeng.com Constantine Task Order Proposal AUD Water Systems Integration 1 1. OVERVIEW Each of our projects will utilize the staff identified in the proposal. While we will lead the effort, ISM will provide historical knowledge about system issues in each area, and Dewberry will provide feedback on the modeling scope. Wolverton will provide SUE and survey services, while Cardno will provide review for environmental resource analysis. Finally, CSL will supplement our existing surface water monitoring effort in areas that require confined space entry. 2. STUDY AREAS 2.1 GOSHEN NEIGHBORHOOD DRAINAGE Goshen neighborhood drainage, including the Rio Pinar and Burning Tree Lane areas, is shown in Figure 1. The fee estimate to perform the tasks established in Section 2.1 is included as Table 1. Figure 1: Goshen Drainage Basin. Constantine Task Order Proposal AUD Water Systems Integration 2 2.1.1 SCOPE The scope of work identified includes the following Tasks: 1. Identification of Problem Areas – We propose to meet with staff to discuss problematic areas in the drainage system. In addition, we will utilize historical knowledge of the systems based on ISM’s staff, and the data collected during the first round of the watershed system inventory from 2016. Next, we will meet with staff to extract work order data from Cityworks and 311 in order to further quantify the types of problems encountered in the area. We will attempt to contact the Goshen neighborhood association, and we will meet with them to gather information and discuss issues in the neighborhood. 2. Field Verification of the Drainage System-We currently have representative information from Goshen, and will supplement that information with limited additional field work. We have budgeted to collect about 50 survey grade rim elevations to verify positive drainage of the entire system. As necessary, we may install temporary monitors in the Goshen system to record existing conditions. 3. Hydrologic and Hydraulic Analysis Approach-We will use the asset grade GIS information, along with the survey grade rim elevations and the City’s LiDAR coverage to perform hydrologic evaluation of each basin. We will delineate subbasins that correspond to the size of the drainage system being analyzed, and review the impervious area layers to ensure all representative surfaces are included. We will layout the system in vertical profiles to ensure that it has positive downhill flow, and perform preliminary analysis to identify hydraulic constraints. We will also analyze areas where overland flow routings should be considered in lieu of ponding during system model runs. We will use the modeling analysis to determine where additional monitoring should be done in the system. The final design phase will include completion of the modeling task to verify final system sizes based on final design parameters. 4. Identify Issues of Concern and Design Constraints-Based on the information gathered in the other phases, we will develop a list of priority needs for the system, and analyze if any of those needs will have special design requirements from either an engineering, land acquisition, or environmental permitting perspective. We will also consider the regional system around the study area to identify any downstream or upstream system constraints on the project. We will include these findings in the preliminary design report. 5. Identify SUE Needs-In areas that will require pipe size upgrades, or asset replacement, we will identify subsurface utility location needs in order to minimize the impact to other utilities. We will coordinate any potential impacts with those utilities and detail the extent of any proposed impacts based on those discussions. We will develop a plan for the appropriate level of service at major intersections or road crossings that may have a significant impact on other utilities. 6. Identify Scope for Design Phase-Based on the information collected and analyzed during the first phases, we will develop a detailed plan for the design phase that will minimize time to construction for each phase of the projects. Based on the previous design tasks, all permit and land acquisition Constantine Task Order Proposal AUD Water Systems Integration 3 issues will have been identified, as well as SUE requirements, and constraints that may impact the design. 2.1.2 DELIVERABLES At the completion of Phase 2.1.1, we will deliver a preliminary design report detailing the information developed in tasks 1-6 under the scope. 2.1.3 FEE Table 1: Goshen Fee Estimate. 2.1.4 SCHEDULE The estimated time to complete the tasks 1-6 in the scope is approximately 10 weeks. Goshen Drainage Basin Incl Rio Pinar and Burning Tree Ln Phase Item Subtotal Task 1 Identification of Problem Areas 11,150.00$ Task 2 Field Verification of Drainage System 14,100.00$ Task 3 Outline H&H analysis approach 4,880.00$ Task 4 Identify issues of Concern and design constraints 15,300.00$ Task 5 Identify SUE needs 2,760.00$ Task 6 Identify scope for design phase 20,680.00$ Hours Subtotal Hours 458 Costs Subtotal Costs 68,870.00$ Constantine Task Order Proposal AUD Water Systems Integration 4 2.2 WESTSIDE DRIVE DRAINAGE The Westside Drive Drainage areas is shown in Figure 2, and the fee estimate is included as Table 2. Figure 2: Westside Drive Drainage Area. 2.2.1 SCOPE 1. Identification of Problem Areas – We propose to meet with staff to discuss problematic areas in each area of the drainage system. In addition, we will utilize historical knowledge of the systems based on ISM’s staff, and the data collected during the first round of the watershed system inventory from 2016. Next, we will meet with staff to extract work order data from Cityworks and 311 in order to further quantify the types of problems encountered in the area. We will attempt to contact the school board and local neighborhood associations, and we will meet with them to gather information and discuss issues in the neighborhood. 2. Field Verification of the Drainage System-We currently have limited representative information from the Westside drive area, and will supplement that information with limited additional field work. We have budgeted to collect about 20 survey grade rim elevations to verify positive drainage of the entire system. As necessary, we may install temporary monitors in the receiving system to Constantine Task Order Proposal AUD Water Systems Integration 5 record existing conditions. We currently have a downstream level monitor at Rock Creek and Stevens Creek road. 3. Hydrologic and Hydraulic Analysis Approach-We will use the asset grade GIS information, along with the survey grade rim elevations and the City’s LiDAR coverage to perform hydrologic evaluation of each basin. We will delineate subbasins that correspond to the size of the drainage system being analyzed, and review the impervious area layers to ensure all representative surfaces are included. We will layout the system in vertical profiles to ensure that it has positive downhill flow, and perform preliminary analysis to identify hydraulic constraints. We will also analyze areas where overland flow routings should be considered in lieu of ponding during system model runs. We will use the modeling analysis to determine where additional monitoring should be done in the system. The final design phase will include completion of the modeling task to verify final system sizes based on final design parameters. 4. Identify Issues of Concern and Design Constraints-Based on the information gathered in the other phases, we will develop a list of priority needs for the system, and analyze if any of those needs will have special design requirements from either an engineering, land acquisition, or environmental permitting perspective. We will also consider the regional system around the study area to identify any downstream or upstream system constraints on the project. We will include these findings in the preliminary design report. 5. Identify SUE Needs-In areas that will require pipe size upgrades, or asset replacement, we will identify subsurface utility location needs in order to minimize the impact to other utilities. We will coordinate any potential impacts with those utilities and detail the extent of any proposed impacts based on those discussions. We will develop a plan for the appropriate level of service at major intersections or road crossings that may have a significant impact on other utilities. 6. Identify Scope for Design Phase-Based on the information collected and analyzed during the first phases, we will develop a detailed plan for the design phase that will minimize time to construction for each phase of the projects. Based on the previous design tasks, all permit and land acquisition issues will have been identified, as well as SUE requirements, and constraints that may impact the design. 2.2.2 DELIVERABLES At the completion of Phase 2.2.1, we will deliver a preliminary design report detailing the information developed in tasks 1-6 under the scope. Constantine Task Order Proposal AUD Water Systems Integration 6 2.2.3 FEE Table 2: Westside Drive Fee Estimate. 2.2.4 SCHEDULE The estimated time to complete the tasks 1-6 in the scope is approximately 6 weeks. West Side Drive Drainage Phase Item Subtotal Task 1 Identification of Problem Areas 4,840.00$ Task 2 Field Verification of Drainage System 9,390.00$ Task 3 Outline H&H analysis approach 4,690.00$ Task 4 Identify issues of Concern and design constraints 6,460.00$ Task 5 Identify SUE needs 1,640.00$ Task 6 Identify scope for design phase 9,840.00$ Hours Subtotal Hours 260 Costs Subtotal Costs 36,860.00$ Constantine Task Order Proposal AUD Water Systems Integration 7 2.3 OLD MCDUFFIE ROAD DRAINAGE The Old McDuffie Road Drainage areas is shown in Figure 3, and the fee estimate is included as Table 3. Figure 3: Old McDuffie Road Drainage Area. 2.3.1 SCOPE 1. Identification of Problem Areas – We propose to meet with staff to discuss problematic areas in each area of the drainage system. In addition, we will utilize historical knowledge of the systems based on ISM’s staff, and the data collected during the first round of the watershed system inventory from 2016. Next, we will meet with staff to extract work order data from Cityworks and 311 in order to further quantify the types of problems encountered in the area. We will meet with any civic associations which are identified as key stakeholders to gather information and discuss issues in the surrounding neighborhoods. 2. Field Verification of the Drainage System-We currently have limited representative information from the Old McDuffie Road area, and will supplement that information with additional field work. We have budgeted to collect about 20 survey grade rim elevations to verify positive drainage of the Constantine Task Order Proposal AUD Water Systems Integration 8 entire system. As necessary, we may install temporary monitors in the receiving systems to record existing conditions. 3. Hydrologic and Hydraulic Analysis Approach-We will use the asset grade GIS information, along with the survey grade rim elevations and the City’s LiDAR coverage to perform hydrologic evaluation of each basin. We will delineate subbasins that correspond to the size of the drainage system being analyzed, and review the impervious area layers to ensure all representative surfaces are included. We will layout the system in vertical profiles to ensure that it has positive downhill flow, and perform preliminary analysis to identify hydraulic constraints. We will also analyze areas where overland flow routings should be considered in lieu of ponding during system model runs. We will use the modeling analysis to determine where additional monitoring should be done in the system. The final design phase will include completion of the modeling task to verify final system sizes based on final design parameters. 4. Identify Issues of Concern and Design Constraints-Based on the information gathered in the other phases, we will develop a list of priority needs for the system, and analyze if any of those needs will have special design requirements from either an engineering, land acquisition, or environmental permitting perspective. We will also consider the regional system around the study area to identify any downstream or upstream system constraints on the project. We will include these findings in the preliminary design report. 5. Identify SUE Needs-In areas that will require pipe size upgrades, or asset replacement, we will identify subsurface utility location needs in order to minimize the impact to other utilities. We will coordinate any potential impacts with those utilities and detail the extent of any proposed impacts based on those discussions. We will develop a plan for the appropriate level of service at major intersections or road crossings that may have a significant impact on other utilities. 6. Identify Scope for Design Phase-Based on the information collected and analyzed during the first phases, we will develop a detailed plan for the design phase that will minimize time to construction for each phase of the projects. Based on the previous design tasks, all permit and land acquisition issues will have been identified, as well as SUE requirements, and constraints that may impact the design. 2.3.2 DELIVERABLES At the completion of Phase 2.3.1, we will deliver a preliminary design report detailing the information developed in tasks 1-6 under the scope. Constantine Task Order Proposal AUD Water Systems Integration 9 2.3.3 FEE Table 3: Old McDuffie Rd Fee Estimate. 2.3.4 SCHEDULE The estimated time to complete the tasks 1-6 in the scope is approximately 8 weeks Old McDuffie Road Drainage Phase Item Subtotal Task 1 Identification of Problem Areas 5,240.00$ Task 2 Field Verification of Drainage System 15,780.00$ Task 3 Outline H&H analysis approach 5,060.00$ Task 4 Identify issues of Concern and design constraints 6,200.00$ Task 5 Identify SUE needs 1,640.00$ Task 6 Identify scope for design phase 8,200.00$ Hours Subtotal Hours 328 Costs Subtotal Costs 42,120.00$ Constantine Task Order Proposal AUD Water Systems Integration 10 2.4 OVERTON ROAD AND MORNINGSIDE DRIVE DRAINAGE The Overton Road and Morningside Drive Drainage areas are shown in Figure 4, and the fee estimate is included as Table 4. Figure 4: Overton Road Drainage Area. 2.4.1 SCOPE 1. Identification of Problem Areas – We propose to meet with staff to discuss problematic areas in each area of the drainage system. In addition, we will utilize historical knowledge of the systems based on ISM’s staff, and the data collected during the first round of the watershed system inventory from 2016. Next, we will meet with staff to extract work order data from Cityworks and 311 in order to further quantify the types of problems encountered in the area. We will attempt to contact the residents impacted by drainage problems in the neighborhood, and we will meet with them to gather information and discuss their particular conditions. 2. Field Verification of the Drainage System-We currently have representative information from the Country Club Hills area, and will supplement that information with limited additional field work. We have budgeted to collect about 12 survey grade rim elevations to verify positive drainage of the Constantine Task Order Proposal AUD Water Systems Integration 11 entire system. As necessary, we may install temporary monitors in the receiving system to record existing conditions. 3. Hydrologic and Hydraulic Analysis Approach-We will use the asset grade GIS information, along with the survey grade rim elevations and the City’s LiDAR coverage to perform hydrologic evaluation of each basin. We will delineate subbasins that correspond to the size of the drainage system being analyzed, and review the impervious area layers to ensure all representative surfaces are included. We will layout the system in vertical profiles to ensure that it has positive downhill flow, and perform preliminary analysis to identify hydraulic constraints. We will also analyze areas where overland flow routings should be considered in lieu of ponding during system model runs. We will use the modeling analysis to determine where additional monitoring should be done in the system. The final design phase will include completion of the modeling task to verify final system sizes based on final design parameters. 4. Identify Issues of Concern and Design Constraints-Based on the information gathered in the other phases, we will develop a list of priority needs for the system, and analyze if any of those needs will have special design requirements from either an engineering, land acquisition, or environmental permitting perspective. We will also consider the regional system around the study area to identify any downstream or upstream system constraints on the project. We will include these findings in the preliminary design report. 5. Identify SUE Needs-In areas that will require pipe size upgrades, or asset replacement, we will identify subsurface utility location needs in order to minimize the impact to other utilities. We will coordinate any potential impacts with those utilities and detail the extent of any proposed impacts based on those discussions. We will develop a plan for the appropriate level of service at major intersections or road crossings that may have a significant impact on other utilities. 6. Identify Scope for Design Phase-Based on the information collected and analyzed during the first phases, we will develop a detailed plan for the design phase that will minimize time to construction for each phase of the projects. Based on the previous design tasks, all permit and land acquisition issues will have been identified, as well as SUE requirements, and constraints that may impact the design. 2.4.2 DELIVERABLES At the completion of Phase 2.4.1, we will deliver a preliminary design report detailing the information developed in tasks 1-6 under the scope. Constantine Task Order Proposal AUD Water Systems Integration 12 2.4.3 FEE Table 4: Overton Road Fee Estimate. 2.4.4 SCHEDULE The estimated time to complete the tasks 1-6 in the scope is approximately 4 weeks. Overton Rd Drainage Phase Item Subtotal Task 1 Identification of Problem Areas 5,660.00$ Task 2 Field Verification of Drainage System 5,700.00$ Task 3 Outline H&H analysis approach 3,280.00$ Task 4 Identify issues of Concern and design constraints 4,560.00$ Task 5 Identify SUE needs 1,120.00$ Task 6 Identify scope for design phase 2,370.00$ Hours Subtotal Hours 172 Costs Subtotal Costs 22,690.00$ Constantine Task Order Proposal AUD Water Systems Integration 13 2.5 BERCKMAN ROAD POND DRAINAGE The Berckman Road Pond area is shown in Figure 5, and the fee estimate is included as Table 5. Figure 5: Berckman Road Pond Drainage Area. 2.5.1 SCOPE 1. Identification of Problem Areas – We propose to meet with staff to discuss problematic areas in each area of the drainage system. In addition, we will utilize historical knowledge of the systems based on ISM’s staff, and the data collected during the first round of the watershed system inventory from 2016. Next, we will meet with staff to extract work order data from Cityworks and 311 in order to further quantify the types of problems encountered in the area. We will meet with neighboring landowners to fully expand the scope limits on analysis of this system. 2. Field Verification of the Drainage System-We currently have limited representative information from the area, and will supplement that information with limited additional field work and record drawings of the area. We have budgeted to collect about 24 survey grade rim elevations to verify positive drainage of the entire system. As necessary, we may install temporary monitors in the receiving system to record existing conditions. Constantine Task Order Proposal AUD Water Systems Integration 14 3. Hydrologic and Hydraulic Analysis Approach-We will use the asset grade GIS information, along with the survey grade rim elevations and the City’s LiDAR coverage to perform hydrologic evaluation of each basin. We will delineate subbasins that correspond to the size of the drainage system being analyzed, and review the impervious area layers to ensure all representative surfaces are included. We will layout the system in vertical profiles to ensure that it has positive downhill flow, and perform preliminary analysis to identify hydraulic constraints. We will also analyze areas where overland flow routings should be considered in lieu of ponding during system model runs. We will use the modeling analysis to determine where additional monitoring should be done in the system. The final design phase will include completion of the modeling task to verify final system sizes based on final design parameters. 4. Identify Issues of Concern and Design Constraints-Based on the information gathered in the other phases, we will develop a list of priority needs for the system, and analyze if any of those needs will have special design requirements from either an engineering, land acquisition, or environmental permitting perspective. We will also consider the regional system around the study area to identify any downstream or upstream system constraints on the project. We will include these findings in the preliminary design report. 5. Identify SUE Needs-In areas that will require pipe size upgrades, or asset replacement, we will identify subsurface utility location needs in order to minimize the impact to other utilities. We will coordinate any potential impacts with those utilities and detail the extent of any proposed impacts based on those discussions. We will develop a plan for the appropriate level of service at major intersections or road crossings that may have a significant impact on other utilities. 6. Identify Scope for Design Phase-Based on the information collected and analyzed during the first phases, we will develop a detailed plan for the design phase that will minimize time to construction for each phase of the projects. Based on the previous design tasks, all permit and land acquisition issues will have been identified, as well as SUE requirements, and constraints that may impact the design. 2.5.2 DELIVERABLES At the completion of Phase 2.5.1, we will deliver a preliminary design report detailing the information developed in tasks 1-6 under the scope. Constantine Task Order Proposal AUD Water Systems Integration 15 2.5.3 FEE Table 5: Berckman Road Pond Fee Estimate. 2.5.4 SCHEDULE The estimated time to complete the tasks 1-6 in the scope is approximately 7 weeks. Berckman Rd Pond Phase Item Subtotal Task 1 Identification of Problem Areas 3,200.00$ Task 2 Field Verification of Drainage System 9,140.00$ Task 3 Outline H&H analysis approach 1,640.00$ Task 4 Identify issues of Concern and design constraints 10,640.00$ Task 5 Identify SUE needs 1,120.00$ Task 6 Identify scope for design phase 14,260.00$ Hours Subtotal Hours 276 Costs Subtotal Costs 40,000.00$ Constantine Task Order Proposal AUD Water Systems Integration 16 2.6 WASHINGTON ROAD REGIONAL DRAINAGE The Washington Road Regional Drainage area is shown in Figure 6, and the fee estimate is included as Table 6. Figure 6: Washington Road Regional Drainage Area. 2.6.1 SCOPE 1. Identification of Problem Areas – We propose to meet with staff to discuss problematic areas in each area of the drainage system. In addition, we will utilize historical knowledge of the systems based on ISM’s staff, and the data collected during the first round of the watershed system inventory from 2016. Next, we will meet with staff to extract work order data from Cityworks and 311 in order to further quantify the types of problems encountered in the area. We will attempt to contact the neighboring landowners, and we will meet with them to gather information and discuss issues in the neighborhood. 2. Field Verification of the Drainage System-We currently have representative information from area, and we have supplemented that information with additional field work. We have not budgeted additional field services beyond the preliminary inspection data currently performed. Constantine Task Order Proposal AUD Water Systems Integration 17 3. Hydrologic and Hydraulic Analysis Approach-We will use the asset grade GIS information, along with the survey grade rim elevations and the City’s LiDAR coverage to perform hydrologic evaluation of each basin. We will delineate subbasins that correspond to the size of the drainage system being analyzed, and review the impervious area layers to ensure all representative surfaces are included. We will layout the system in vertical profiles to ensure that it has positive downhill flow, and perform preliminary analysis to identify hydraulic constraints. We will also analyze areas where overland flow routings should be considered in lieu of ponding during system model runs. We will use the modeling analysis to determine where additional monitoring should be done in the system. The final design phase will include completion of the modeling task to verify final system sizes based on final design parameters. 4. Identify Issues of Concern and Design Constraints-Based on the information gathered in the other phases, we will develop a list of priority needs for the system, and analyze if any of those needs will have special design requirements from either an engineering, land acquisition, or environmental permitting perspective. We will also consider the regional system around the study area to identify any downstream or upstream system constraints on the project. We will include these findings in the preliminary design report. 5. Identify SUE Needs-In areas that will require pipe size upgrades, or asset replacement, we will identify subsurface utility location needs in order to minimize the impact to other utilities. We will coordinate any potential impacts with those utilities and detail the extent of any proposed impacts based on those discussions. We will develop a plan for the appropriate level of service at major intersections or road crossings that may have a significant impact on other utilities. 6. Identify Scope for Design Phase-Based on the information collected and analyzed during the first phases, we will develop a detailed plan for the design phase that will minimize time to construction for each phase of the projects. Based on the previous design tasks, all permit and land acquisition issues will have been identified, as well as SUE requirements, and constraints that may impact the design. 2.6.2 DELIVERABLES At the completion of Phase 2.5.1, we will deliver a preliminary design report detailing the information developed in tasks 1-6 under the scope. Constantine Task Order Proposal AUD Water Systems Integration 18 2.6.3 FEE Table 6: Washington Road Regional Drainage Fee Estimate. 2.6.4 SCHEDULE The estimated time to complete the tasks 1-6 in the scope is approximately 4 weeks. Washington Road Regional Drainage Phase Item Subtotal Task 1 Identification of Problem Areas 4,220.00$ Task 2 Field Verification of Drainage System 5,540.00$ Task 3 Outline H&H analysis approach 1,640.00$ Task 4 Identify issues of Concern and design constraints 4,920.00$ Task 5 Identify SUE needs 820.00$ Task 6 Identify scope for design phase 7,860.00$ Hours Subtotal Hours 172 Costs Subtotal Costs 25,000.00$ Constantine Task Order Proposal AUD Water Systems Integration 19 2.7 COORDINATION AND OVERSIGHT OF DATA AND MODELING EFFORT The fee estimate to coordinate GIS data and the overall Augusta Engineering Modeling effort is included as Table 7. 2.7.1 SCOPE We will serve as the clearinghouse for all AED storm system GIS data as well as any historical drawings that we have. We will communicate directly with all participating consulting firms and will copy all correspondence to AED. We will convey all existing electronic information about each project area, as well as additional information collected during continuous data collection under the system-wide mapping project. We will reciprocate and receive all new information and incorporate it into the mapping system. We will locate all available scanned imagery and convey it to the consultants as well. Finally, we will share any previous modeling analysis, and write a tech memo on AED model parameterization. 2.7.2 DELIVERABLE We will convey all available information to the other consultants and meet as necessary to ensure the latest, most accurate data is used. We will also produce a tech memo on the preferred model parameterization techniques for AED. 2.7.3 FEE Table 7: Data Coordination and Modeling Coordination Fee Estimate. 2.7.3 SCHEDULE The estimated time to deliver this scope in section 2.7.1 is 4 weeks for data transfer and the modeling white paper. Continuous data transfer will occur during the entirety of the Transportation Improvement Act (TIA) and drainage analysis contracts. Coordination and Oversight of Data and Modeling Effort Phase Item Subtotal Task 7a GIS Data Export / Import 6,700.00$ Task 7b Scanned Drawing Export / Import 10,120.00$ Task 7c Model Coordination 10,800.00$ Hours Subtotal Hours 244 Costs Subtotal Costs 27,620.00$ Constantine Task Order Proposal AUD Water Systems Integration 20 2.8 FEE TOTALS The fee estimates to perform all tasks for all sites listed in Sections 1 and 2 are shown in Table 8. Table 8: Total Fees for All Sites. All Areas Phase Totals Area 1 Goshen Drainage Basin Incl Rio Pinar and Burning Tree Ln 68,870.00$ Area 2 West Side Drive Drainage 36,860.00$ Area 3 Old McDuffie Road Drainage 42,120.00$ Area 4 Overton Rd Drainage 22,690.00$ Area 5 Berckman Rd Pond 40,000.00$ Area 6 Washington Road Regional Drainage 25,000.00$ Subtotal Costs Subtotal Costs 235,540.00 Task 7a GIS Data Export / Import 6,700.00$ Task 7b Scanned Drawing Export / Import 10,120.00$ Task 7c Model Coordination 10,800.00$ Subtotal Costs Subtotal Costs 27,620.00 Costs Total Costs 263,160.00$ Request for Qualifications Request for Qualifications will be received at this office until Thursday, February 21, 2019 @ 11:00 a.m. for furnishing for the Augusta, GA - Engineering Department: RFQ 19-148 Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvements Project RFQ 19-152 Engineering Services for Streambank Stabilization Design, Permitting and Construction RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. A Pre Qualifications Conference for RFQ 19-148 will be held on Tuesday, February 5, 2019 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Pre Qualifications Conference for RFQ 19-152 will be held on Tuesday, February 5, 2019 @ 11:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, February 6, 2019, @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered. No RFQ may be withdrawn for a period of sixty (60) days after qualifications have been opened, pending the execution of contract with the successful vendor. Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for qualification including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 10, 17, 24, 31, 2019 Metro Courier January 10, 2019 OFFICIAL Page 1 of 1 VENDORS Attachment "B" E-Verify Number SAVE Form Original 7 Copies BENESCH 1005 BROAD STREET SUITE 200 AUGUSTA, GA 30901 Yes 307873 Yes Yes Yes GOODWYN, MILLS, AND CAWOOD, INC 6120 POWERS FERRY RD NW SUITE 350 ATLANTA, GA 30339 Yes 425070 Yes Yes Yes MORELAND ALTOBELLI ASSOCIATES, LLC 2450 COMMERCE AVENUE SUITE 100 DULUTH, GA 30096 Yes 53328 Yes Yes Yes EMC-ENGINEERING SERVICES 4424 COLUMBIA RD SUITE B MARTINEZ, GA 30907 Yes 324745 Yes Yes Yes HUSSEY, GAY, BELL & DEYOUNG, INC, CONSULTING ENGINEERS 329 COMMERCIAL DR SUITE 200 SAVANNAH, GA 31406 Yes 398475 Yes Yes Yes CONSTANTINE ENGINEERING, INC 1570 BROAD STREET SUITE C AUGUSTA, GA 30904 Yes 104087 Yes Yes Yes JOHNSON, LASCHOBER & ASSOCIATES, P.C. 1296 BROAD STREET AUGUSTA, GA 30901 Yes 226309 Yes Yes Yes W. K. DICKSON & CO. 1450 GREENE STREET SUITE 225 AUGUSTA, GA 30901 Yes 110665 Yes Yes Yes CRANSTON ENGINEERING GROUP. P.C. 452 ELLIS STREET AUGUSTA, GA 30903 Yes 64684 Yes Yes Yes ZIMMERMAN, EVANS AND LEOPOLD, INC 435 TELFAIR STREET AUGUSTA, GA 30901 Yes 257101 Yes Yes Yes RFQ Opening - RFQ Item #19-148 Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvements Project for the Augusta, GA – Engineering Department RFQ Due: Thursday, February 21, 2019 @ 11:00 a.m. Total Number Specifications Mailed Out: 24 Total Number Specifications Download (Demandstar): 5 Total Electronic Notifications (Demandstar): 103 Pre Qualifications Conference Attendees: 20 Total packages submitted: 10 Total Noncompliant: 0 ALFRED BENESCH 1005 BROAD STREET SUITE 200 AUGUSTA, GA 30901 CRANSTON ENGINEERING 452 ELLIS STREET AUGUSTA, GA 30903- 2546 CONSTANTINE ENGINEERING, INC 1570 BROAD STREET SUITE C AUGUSTA, GA 30904 GOODWYN, MILLS AND CAWOOD, INC 1450 GREENE STREET STE 505 AUGUSTA, GA 30901 EMC-ENGINEERING SERVICES 4424 COLUMBIA RD SUITE B MARTINEZ, GA 30907 HUSSEY, GAY, BELL & DEYOUNG, INC, CONSULTING ENGINEERS 329 COMMERCIAL DR SUITE 200 MORELAND ALTOBELLI ASSOCIATES, LLC 2450 COMMERCE AVENUE SUITE 100 JOHNSON, LASCHOBER & ASSOCIATES, P.C. 1296 BROAD STREET AUGUSTA, GA 30901 W. K. DICKSON & CO. 1450 GREENE STREET SUITE 225 AUGUSTA, GA 30901 ZIMMERMAN, EVANS AND LEOPOLD, INC 435 TELFAIR STREET AUGUSTA, GA 30901 ALFRED BENESCH 1005 BROAD STREET SUITE 200 AUGUSTA, GA 30901 CRANSTON ENGINEERING 452 ELLIS STREET AUGUSTA, GA 30903- 2546 CONSTANTINE ENGINEERING, INC 1570 BROAD STREET SUITE C AUGUSTA, GA 30904 GOODWYN, MILLS AND CAWOOD, INC 1450 GREENE STREET STE 505 AUGUSTA, GA 30901 EMC-ENGINEERING SERVICES 4424 COLUMBIA RD SUITE B MARTINEZ, GA 30907 HUSSEY, GAY, BELL & DEYOUNG, INC, CONSULTING ENGINEERS 329 COMMERCIAL DR SUITE 200 MORELAND ALTOBELLI ASSOCIATES, LLC 2450 COMMERCE AVENUE SUITE 100 JOHNSON, LASCHOBER & ASSOCIATES, P.C. 1296 BROAD STREET AUGUSTA, GA 30901 W. K. DICKSON & CO. 1450 GREENE STREET SUITE 225 AUGUSTA, GA 30901 ZIMMERMAN, EVANS AND LEOPOLD, INC 435 TELFAIR STREET AUGUSTA, GA 30901 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Ranking of 0-5 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)15 3.7 3.8 4.2 4.3 3.0 3.0 3.0 3.8 3.7 3.0 55.0 57.5 62.5 65.0 45.0 45.0 45.0 57.5 55.0 45.0 3. Organization & Approach (0-5)20 3.7 3.7 3.7 4.2 2.3 3.0 2.7 3.2 3.3 2.7 73.3 73.3 73.3 83.3 46.7 60.0 53.3 63.3 66.7 53.3 Scope of Services The project scope of work shall include the following: • Assessment of available relevant studies and data. • Specific relevant experience of your company specific to “drainage conveyance system” concept and design. • A detailed description of the proposed technical approach to be taken for the performance of the required services (0-5)25 4.0 3.8 3.7 4.7 3.0 3.3 3.0 3.5 3.3 3.0 100.0 95.8 91.7 116.7 75.0 83.3 75.0 87.5 83.3 75.0 5. Financial Stability (0-5)10 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 4.7 5.0 50.0 50.0 50.0 50.0 50.0 50.0 50.0 50.0 46.7 50.0 6. References (0-5)5 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 25.0 25.0 25.0 25.0 25.0 25.0 25.0 25.0 25.0 25.0 Within Richmond County 5 10 5 5 5 5 5 5 5 50 50 50 50 0 0 0 50 50 50 Within CSRA 5 6 5 0 0 0 0 30 0 0 0 0 0 Within Georgia 5 4 5 5 0 0 0 0 0 20 20 0 0 0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0 0 0 0 0 0 0 0 0 0  All Others 5 1 0 0 0 0 0 0 0 0 0 0 26.3 26.3 26.5 28.2 23.3 24.3 23.7 25.5 25.0 23.7 353.3 351.7 352.5 390.0 271.7 283.3 268.3 333.3 326.7 298.3 8. Presentation by Team (0-5)10 0 0 0 0 0 0 0 0 0 0 9 Q&A Response to Panel Questions (0-5)5 0 0 0 0 0 0 0 0 0 0 Total Phase 2 - (Total Maximum Ranking 10 - Maximum Weighted Total Possible 75) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 26.3 26.3 26.5 28.2 23.3 24.3 23.7 25.5 25.0 23.7 353.3 351.7 352.5 390.0 271.7 283.3 268.3 333.3 326.7 298.3 Scale 0 (Low) to 5 (High) Procurement DepartmentRepresentative:__________Nancy Williams__________________________________ Procurement Department Completion Date: _________3/1/19___________________ Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: ___Cumulative _____________________________ Date: __3/11/19 RFQ Item #19-148 Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvements Project for the Augusta, GA – Engineering Department RFP Evaluation Meeting: Monday, March 11, 2019 @ 3:30 p.m. Weighted Scores Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Vendors Phase 1 Total - (Total Maximum Ranking 25 - Maximum Weighted Total Possible 425) Phase 1 Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted Scores Weighted ScoresWeighted Scores Weighted Scores .. NAME 1 3.�o.u.�O'£aiqaj 4.�M"'\ �� 5.L,lioJWeJh 6.�UV\�I Stt�(CA 1_\N es B�Vlt Pre-Qualifications Conference Sign-in Sheet RFQ Item #19-148 Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvements Projects COMPANY/DEPT. 'j(}t)lfflllent \.Al�� w � 'D (t:-�o,..:) 'Pl)tJi) Cons�� For Augusta, Georgia -Engineering Department Tuesday, February 5, 2019@ 10:00 a.m. PLEASE PRINT ADDRESS/CITY/STATE/ ZIP CODE 535 Telfair Street, Suite 605 AuJ;!;Usta! GA 30901 535 Telfair Street, Suite 605 Augusta, GA 30901 I 2 l'1' A&r�U-{ S+ Colu � lo'--ci &C I 2-<it � lA9'.::> �tJ� �h� -t.:z.a, �°t'A, I C:)r, �0 I.Lf-5::> G,--c.-sr s��'l-5 AUGrVSTA � �o1 lo i1 tJ w ��kl t\V�ht &Pr 1;D� D1 TELEPHONE NUMBER 706-821-2423 706-821-2888 9?3-l�Cz- 0444-- 10(p ,1"2-'Z.. �i� Sc..1t-"3l� I.sea 1JOXJ, '1 Dl-f 7 � B t../ 007 ·7a, -·'flt..{-�S3'5 FAXNUMBER 706-821-2811 706-821-2811 1 fb lf bi :!/'(1 41 EMAIL procbidandcontract @augustaga.gov procbidandcontract @augustaga.gov m obr-ten-pitk hlt,;s�ft �� w ¥-6,c�at.l \�l.s.Cf? wl<..d, c..�. �lo(0 �e._ r(?v1dw, lC>fYI 'Wt, jn,e(tW Prime/Sub l=t� lco"'\ ? ip f' \'5·1, �'°�J st�G ��te--GA 3d?"Lf ·-f C-ij � • CoM � I NAME 8.,11/1!415�� 9.{IV/ oirc:...Jo,.J� 10.cri¾ Ha t'1 Ma< lu. 'C\cl 11• {Yiu /p-;14) 12.Ko...--t'b0,J 13. G,� \-\�-;' L 14.l�\� \.. � ts. 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ADDRESS/CITY/STATE/ TELEPHONE FAX NUMBER ZIP CODE NUMBER 535 -rd.Pair St. �c.t,,� 530 C6mo l;af\CP Av� ·•<h, C.A 2ottot -r 06 · 82.l · 2.&to6 • (J ' rq 13 Car'v�s C+ Ko"'�'.., Lo(,)� C th"t'.. rl-ee t,, z;�"'L (;, fr''1 o � l <; ,ob ·-z� lt>"o V DJ y D 1:� JV'u J EMAIL Prime/Sub 1�0..u.\@ �u.S\-a ,., 0 .c iµJuV be-,. fa.,.._;}. �/tJL � , f) �l . &c,/V Commission Meeting Agenda 9/17/2019 2:00 PM Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvement Projects – RFQ 19-148 Constantine Engineering – Task Order One - Goshen Department:Engineering Department:Engineering Caption:Motion to approve Initial Phase funding for Drainage Study, Stormwater System Assessment and Drainage Improvements Engineering Services Agreement to Constantine Engineering (Constantine) in the amount of $223,160.00 for Goshen and other Selected Drainage Basins as requested by the AED. RFQ 19-148 (Approved by Engineering Services Committee September 10, 2019). Background:Stormwater conveyance concerns are wide spread and particularly in older developed areas. The objective of Drainage Improvements projects in area experiencing localized flooding is to provide infrastructure improvements that mitigate the flooding conditions in these areas. Frequent, severe flooding creates threatening and hazardous conditions for residents of the area, impact local commercial operation and businesses. Contributing factors to the flooding conditions include undersized drainage conveyance system, limited or no roadside curbing, restricted access for system maintenance and deficient integrated storm conveyance system. The overall need for this project is to upgrade the infrastructure system within the designated area including roadway improvements, resurfacing, or both, adding of curbs, gutters, sidewalks, and drainage improvements. On May 7, 2019 Commission approved award of Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvement Projects Engineering Services Agreement to four qualified firms including Constantine. W ork is released as Phased Task Order. Analysis:Due to lack of area specific drainage information, specific improvements cannot be identified without detailed survey and engineering analysis of drainage system and hydrological condition at impacted area. Requested funding approval is for Task Order one – Initial Phase services Selected Drainage Basins (Goshen, West Side Drive, Old McDuffie Rd., Overton Rd., Washington Rd.). Services are provided by Constantine. Financial Impact:Stormwater Utility Funds ($144,180) and AED SPLOST VI ($78,980). Alternatives:1). Do not approve and find alternative to address county-wide storm conveyance system improvements needs. Recommendation:Approve Initial Phase funding for Drainage Study, Stormwater System Assessment and Drainage Improvements Engineering Services Agreement to Constantine Engineering (Constantine) in the amount of $223,160.00 for Goshen and other Selected Drainage Basins as requested by the AED. Funds are Available in the Following Accounts: Stormwater Utility Funds ($144,180.00) 581044320-5211120 Westside Dr. SPLOST VI ($36,860.00) 328041110-5223110-JL 211828702 Old McDuffie Rd. SPLOST VI ($42,120) 328041110-5223110-JL 211828501 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. 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B lv d Laney Walker Blvd James Brown Blvd Map 1: Turpin Hills / Laney Walker Drainage Area ²Legend Catchbasin &Control Structure &Daylight Pipe #*Discharge Structure !(Double Wing Trap !.Drop Inlet #*Flared End Section &-Flume ")Grate Inlet Hood Back Trap Junction Box !.Manhole !(Single Wing Trap Virtual Junction Weir Inlet Unknown !(Unknown Storm Pipes Study Area Boundary Streams Text 0 750 1,500 2,250 3,000375Feet !( !. !. ") ")") ") !. !. ")") ") ") !. !. !.") ") ") !. !. !. !.!. !. !( ") ") ") !( ") !(!( !(!( !( !(!( !(!( !( !(!( !(!(!(!( !( !( !( !( !( !(!( !( !( !( !( !(!( !( !( !( !( !. !. !. !. !.!. !. !. !. !. !.!. !. !. !.!. !. !. !. !. !. !.!. !. !. !. !. !. !. !. !. !. !.!. !. !. !. !. !. !. !. !.!. !.!.!.!.!.!.!. !. !. !. !. !. !. !(!(!( !(!( !(!(!( !( !(!( !(!(!(!( !( !(!( !( !( !(!( !( !( !( !( !(!(!( !( !(!( !. !. !.!.!. !. !.!. !(!( !( !( !(!( !(!( '4 !. !.!. !(!( !( ")")!. !. !. !.!.!. ") ") !( !. !. !. ") !.!. !. !( !( ") ") !( !( !(!(!( !(!( !( !( !( !. !. !. !.!. !(!( !.!(!(!(!(!(!( ")") ") !. !. !.!( !(!( !( !. '4'4 '4 !( !(!(!( !(!( !. !(!( !.!. !( !( !( !( !( !. !( !. !. !( 12th St 11th St 8th St 10th St Miller St Dugas St Laney Walker Blvd Dantignac St Walton Way Spruce St 13th St Hopkins St Perry Ave Carrie St King St Summer St Wrightsboro Rd Fenwick St Hall St Talcot St Harrison St James Brown Blvd Pine St R A D e nt B lv d 7th St Barnes St Twiggs St Florence St Marks St Grand Rd Bennett Ln Cedar St Phillips St Mauge St Forest St Chestnut St S P R U C E S T Ne w Savannah Rd Taylor St Hines St Adams St Cecelia St BEAN LN 9th St Perry Ct ENCLAVES LN Columbus Ln S u m m e r C t Taylor St Fenwick St King St 10th St Twiggs St Perry Ave 13th St James Brown Blvd Pine St 13th St Hopkins St Florence StCedar St Map 2: Turpin Hills / Laney Walker Drainage AreaInvestigate Old Stormwater Line ² Legend Study Area BoundaryStorm StructuresUnknown !(Catchbasin Control Structure Daylight Pipe#*Discharge Structure !(Double Wing Trap !.Drop Inlet #*Flared End Section Flume ")GI ")Grate Inlet HBT Headwall Hood Back TrapJunction Box !.Manhole !(Single Wing TrapUnknownVirtual Junction '4 Weir Inlet ")Yard Inlet Storm_Ditches Storm_Pipes Storm_Detention Streams Text 0 375 750 1,125 1,500187.5 Feet 1221 Miller Street Perry Court Spruce and 10th St. Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby authorized: Section 1: The project is authorized to CPB# 581-044320-5211120 to award the initial phase funding for Drainage Study to to Goodwyn Mill Cawood (GMC) in the amount of $128,630 for Turpin Hills/ Laney Walker Drainage Improvements project. Funding in the amount of $128,630 is available in the Stormwater Utility Funds. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Stormwater Utility Funds 128,630$ 128,630$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Public Works Copy-Finance Department Copy-Purchasing Department CPB#581-044320-5211120 CAPITAL PROJECT BUDGET TURPIN HILLS/LANEY WALKER DRAINANGE & IMPROVEMENT PROJECT RFQ 19-148 Honorable Hardie Davis, Jr., Mayor 08.29.2019 Augusta-Richmond County, Georgia CPB#581-044320-5211120 CAPITAL PROJECT BUDGET TURPIN HILLS/LANEY WALKER DRAINANGE & IMPROVEMENT PROJECT RFQ 19-148 CPB AMOUNT CPB NEW CPB CHANGE CPB SOURCE OF FUNDS Stormwater Utility Funds 581-044320-5211120 $128,630 $128,630 TOTAL SOURCES: $128,630 $0 $128,630 USE OF FUNDS Stormwater Utility Funds 581-044320-5211120 $128,630 $128,630 TOTAL USES:$128,630 $0 $128,630 08.29.2019 CPB#581-044320-5211120 08.29.2019 CPB#581-044320-5211120 08.29.2019 Commission Meeting Agenda 9/17/2019 2:00 PM Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvement Projects – RFQ 19-148 Goodwyn Mills Cawood – Task Order One Department:Engineering Department:Engineering Caption:Motion to approve Initial Phase funding for Drainage Study, Stormwater System Assessment and Drainage Improvements Engineering Services Agreement to Goodwyn Mill Cawood (GMC) in the amount of $128,630.00 for Turpin Hills/Laney Walker Drainage Area as requested by the AED. RFQ 19-148 (Approved by Engineering Services Committee September 10, 2019). Background:Stormwater conveyance concerns are wide spread and particularly in older developed areas. The objective of the Drainage Improvements projects in area experiencing localized flooding is to provide infrastructure improvements that mitigate the flooding conditions in these areas. Frequent, severe flooding creates threatening and hazardous conditions for residents of the area, impact local commercial operation and businesses. Contributing factors to the flooding conditions include undersized drainage conveyance system, limited or no roadside curbing, restricted access for system maintenance and deficient integrated storm conveyance system. The overall need for this project is to upgrade the infrastructure system within the designated area including roadway improvements, resurfacing, or both, adding of curbs, gutters, sidewalks, and drainage improvements. On May 7, 2019 Commission approved award of Engineering Services for Drainage Study, Stormwater System Assessment and Drainage Improvement Projects Engineering Services Agreement to four qualified firms including GMC. W ork is released as Phased Task Order. Analysis:Due to lack of area specific drainage information, specific improvements cannot be identified without detailed survey and engineering analysis of drainage system and hydrological condition at impacted area. Requested funding approval is for Task Order one – Initial Phase services Turpin Hills/Laney Walker area. Services are provided by GMC. Financial Impact:Stormwater Utility Funds. Alternatives:1). Do not approve and find alternative to address county-wide storm conveyance system improvements needs. Recommendation:Approve Initial Phase funding for Drainage Study, Stormwater System Assessment and Drainage Improvements Engineering Services Agreement to Goodwyn Mill Cawood (GMC) in the amount of $128,630.00 for Turpin Hills/Laney Walker Drainage Area as requested by the AED. RFQ 19-148 Funds are Available in the Following Accounts: Stormwater Utility Funds 581044320-5211120. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Aquatic Habitat Restoration Augusta-Richmond County Section 319(h) FY2016 Project 16 Item Item Class Category 319(h) Grant Funds (60% Maximum) Non-Federal Matching Funds (40% Minimum) Total B Fringe Benefits: Based on Total in Item A @ a rate of 30% 32,097 32,097 Sub Total: 0 32,097 32,097 C Travel: Staff Position: Purpose of Travel: 833 Miles x Mileage Rate ($.545 mile) 454 454 Sub Total: 0 454 454 D Equipment: Equipment: Purpose/Use: Sub Total: E Supplies: Supplies: Aquatic Habitat Restoration Materials (described below) Purpose/Use: In-stream Improvements 100,000 20,000 120,000 Sub Total: 100,000 20,000 120,000 F CONTRACTUAL: SAVANNAH STATE UNIVERSITY One (1) Project Engineer- 0.245 FTE ($80,000/year) for 2.5 years Description of Duties: Recon., site selection, BMP selection and engineering, assist with survey, report writing 46,000 3,000 49,000 CONTRACTUAL: AUGUSTA UNIVERSITY One (1) Aquatic ecologist-fisheries – 0.04 FTE ($100,000/year) for 2.5 years Description of Duties: Recon., fish sampling, report writing 7,000 3,000 10,000 CONTRACTUAL: CONSTANTINE ENGINEERING One (1) Civil Engineer- 0.04 FTE ($120,000/year) for 2.5 years Description of Duties: Recon., assist in BMP decisions, provide rain gauge services, assist with survey, report writing 11,100 900 12,000 CONTRACTUAL: PHINIZY CENTER (NGO) Four (4) Aquatic ecologists (macroinvertebrates) - 0.092 FTE ($35,000/year) for 2.5 years Description of Duties: Recon., Aquatic insect sampling, BMP Construction, assist with survey, report writing 29,200 3,000 32,200 Sub Total: 93,300 9,900 103,200 G Construction: (Does not apply to GAEPD Section 319(h) Grants) N/A N/A N/A H Other: Sub Total I Total Direct Charges: (Sum of A-H) 193,300 169,441 362,741 J Indirect Charges: (0% Eligible for Reimbursement with Federal Dollars) N/A Up to 100% K Total: (Sum of I and J) 193,300 169,441 362,741 To: Oscar Flite <OFlite@augustaga.gov> Cc: Riggs, Nancy <riggsn@savannahstate.edu>; Harris, Katarah <harrisk@savannahstate.edu>; Hameed Malik <HMalik@augustaga.gov> Subject: [EXTERNAL] Rosenquist - Augusta MOU - notice of termination by SSU Dear Dr. Flite As we discussed this morning, this email is to give notice that SSU is terminating the below MOU for the “Biota Improvement in an Urban Stream through Aquatic Habitat Restoration” project. This termination is effective immediately. The principal investigator for SSU, Dr. Shawn Rosenquist, is leaving employment with SSU effective 5/31/19. Given his role for the scope of work, SSU must terminate. We have not incurred any charges for this project to date, and Dr. Rosenquist has indicated to me that he has already provided to you all relevant work product developed to date. Thanks for the opportunity to participate in this project. We wish you continued success. Sincerely, Nancy Riggs Director, Sponsored Research, SSU 912-358-4427 From: Gazaway, Mary <Mary.Gazaway@dnr.ga.gov> Sent: Monday, July 29, 2019 10:14 AM To: Oscar Flite <OFlite@augustaga.gov> Subject: RE: [EXTERNAL] Rosenquist - Augusta MOU - notice of termination by SSU Good morning, Oscar: According to the scope, Phinizy Center will subcontract with the City of Augusta to perform the following:  Assist in field reconnaissance and BMP decisions  Sample, identify, and enumerate aquatic insect species  Assist in BMP construction  Assist in report writing And, it’s totally acceptable to modify the Phinizy Center subcontract to include the functions formerly assigned to SSU:  Assist in field reconnaissance  Permit applications  Assist in developing locations for BMP placement  Engineer BMPs  Assist in report writing Just make sure that deliverables already completed and reimbursed under MOU with SSU are not duplicated under MOU with Phinizy Center Please contact me with any questions or comments. Thank you! Mary E Gazaway Georgia EPD Watershed Protection Branch Nonpoint Source Pollution Program Grants Unit Suite 1462 East Tower 2 Martin Luther King, Jr. Drive Atlanta, Georgia 30334 404-651-8522 mary.gazaway@dnr.ga.gov Commission Meeting Agenda 9/17/2019 2:00 PM Section 319(h) CWA Grant- Biota improvement in an urban stream Augusta Engineering Impaired Creeks Restoration Program Memorandum of Understanding with Augusta university and Phinizy Center for Water Sciences Department:Engineering Department:Engineering Caption:Motion to approve funds allocation revision in the amount of $49,000 for the Memorandum of Understanding with Phinizy Center (Nonprofit Organization) to assist in activities that are designed for stream restoration in local waterbodies. Requested by the Augusta Engineering Department. (Approved by Engineering Services Committee September 10, 2019). Background:Augusta, Georgia has three creeks that are listed as impaired due to not meeting instream water quality standards. Augusta, Georgia has been tasked, through the stormwater NPDES MS4 permit, to develop and implement integrated management practices (IMP) designed to restore those impaired waterbodies. In 2016 Augusta Engineering succeeded securing Water Quality Section 319 funding to initiate testing of IMP selectively. This grant was accepted by the Augusta Commission and the project has been ongoing for 1.5 years. Originally the project had three partners (Augusta University, Phinizy Center, and Savannah State University (SSU) and accordingly on October 16, 2018 the Augusta Commission approved entering a Memorandum of Understanding (MOU) with these three partners. However as a result of personnel changes at SSU the expert collaborator is no longer feasible with that institution. In order to keep the project moving forward with the same team, SSU assigned activities per state approved work plan are transitioned to Phinizy Center. Analysis:This proposed change in MOU funds allocation will allow the project to move forward without interruption to the grant schedule or budget. Financial Impact: No additional impact. Funds in amount of $49,000 initially allocated to SSU are now assigned to Phinizy Center; bringing Phinizy Center funds total allocation to $93,200.00. Alternatives:1) Do not approve and fail to meet project goals, budget, and timeline. Recommendation:Approve funds allocation revision in amount of $49,000 to Memorandum of Understanding with Phinizy Center (Nonprofit Organization) to assist in activities that are designed for stream restoration in local waterbodies. Requested by the Augusta Engineering Department. Funds are Available in the Following Accounts: Grant is 60/40 federal/local match. Activities are supported through AED engineering staff time (in-kind) and operational funds. Aquatic Habitat Grant 220040113 GL, JL G319H9101 Stormwater Utility 581-044320-5211120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Tuesday, January 29, 2019 @ 3:00 p.m. for furnishing: Bid Item #19-136 Spirit Creek Interceptor Sewer Rehabilitation Project No. 1 for Augusta, GA – Utilities Department Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are $75.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, December 20, 2018. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Friday, January 11, 2019 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, January 15, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle December 20, 27, 2018, January 3, 10, 2019 Metro Courier December 20, 2018 Revised: 2/2/2016 OFFICIAL VENDORS Attachment "B" E-Verify Number Bid Bond Save Form Addendums 1-2 Bid Price Alternate 1 Haren Construction 715 Highway 411 N Etowah, TN 37331 Contract Management 1829 Killingsworth Rd Augusta, GA 30904 Gulf Coast Underground 5655 Middle Rd. Theodore, AL 36582 Yes 872470 Yes Yes Yes $7,919,547.25 $42,500.00 Bio-Nomic Services 530 Woodlawn St. Bemont, NC 28012 Yes 1205204 Yes Yes Yes $5,905,600.00 $70,350.00 Total Number Specifications Mailed Out: 30 Total Number Specifications Download (Demandstar): Total Electronic Notifications (Demandstar): Mandatory Pre-Bid Attendees: 7 Total packages submitted: Total Noncompliant: Bid Opening Bid Item #19-136 Spirit Creek Interceptor Sewer Rehabilitation Project No. 1 for Augusta, GA - Utilities Department Bid Date: Tuesday, February 12, 2019 @ 3:00 p.m. Page 1 of 1 Compliance Department Phyllis Johnson Interim Compliance Director MEMORANDUM To: From: Date: Subject: Tom Wiedmeier, Director, Utility Department Geri Sams, Director, Procurement Department Phyllis Johnson, Interim Director, Compliance Department Ht,,J-L&lJ February 22, 2019 Spirit Creek Interceptor Sewer Rehabilitation Project No. 1 Bid Item# 19-136 0 This Bidder/Offerer IS eligible for award.0 This Bidder/Offerer IS NOT eligible for award. This memo is to transmit the review and concurrence of responsiveness and compliance by the bidder/offerer, Gulf Coast Underground. Augusta, Georgia code requires contractor(s) to meet the assigned LSBOP Utilization Goal or provide evidence of completing good faith efforts on state and local funded projects. The goal established for the Spirit Creek Interceptor Sewer Rehabilitation Project No. 1 for Augusta, Georgia, Bid Item #19-136, is 5%. The bidder/offerer has committed to a minimum of 0% and has satisfied the good faith efforts. This bidder/offeror is eligible for award. Should this bidder/offerer be selected for this bid, upon award, the DBE Division will monitor the Contractor on a monthly basis to help ensure that they meet or exceed their committed goal for this project. Should you have questions, please contact me at (706) 826-1325. COMPLIANCE DEPARTMENT 535 Telfair Street Suite 530 Augusta, GA 30901 (706)821-2406 Fax {706) 821-4228 WWW.AUGUSTAGA.GOV Compliance Department Phyllis Johnson Interim Compliance Director MEMORANDUM To: From: Date: Subject: Tom Wiedmeier, Director, Utility Department Geri Sams, Director, Procurement Department Phyllis Johnson, Interim Director, Compliance Department"?k� February 22, 2019 Spirit Creek Interceptor Sewer Rehabilitation Project No. 1 Bid Item# 19-136 llf This Bidder/Offeror IS eligible for award.□This Bidder/Offeror IS NOT eligible for award. This memo is to transmit the review and concurrence of responsiveness and compliance by the bidder/offeror, Bio-Nomic Services, Inc. Augusta, Georgia code requires contractor(s) to meet the assigned LSBOP Utilization Goal or provide evidence of completing good faith efforts on state and local funded projects. The goal established for the Spirit Creek Interceptor Sewer Rehabilitation Project No. 1 for Augusta, Georgia, Bid Item #19-136, is 5%. The bidder/offeror has committed to a minimum of 5% and has satisfied the good faith efforts. This bidder/offeror is eligible for award. Should this bidder/offeror be selected for this bid, upon award, the DBE Division will monitor the Contractor on a monthly basis to help ensure that they meet or exceed their committed goal for this project. Should you have questions, please contact me at (706) 826-1325. COMPLIANCE DEPARTMENT 535 Telfair Street Suite 530 Augusta, GA 30901 (706)821-2406 Fax (706) 821-4228WWW.AUGUSTAGA.GOV Commission Meeting Agenda 9/17/2019 2:00 PM Spirit Creek Interceptor Sewer Rehabilitation Project No. 1 Department:Utilities Department:Utilities Caption:Motion to approve award of Bid #19-136 for Spirit Creek Interceptor Sewer Rehabilitation Project No. 1 to Bio-Nomic Services, Inc. in the amount of $2,582,900.00. (Approved by Engineering Services Committee September 10, 2019) Background:This Project will consist of Joint Grout Injection of 14,500 LF of 36” sewer gravity main that will help reduce sewer inflow and infiltration (I/I) in the existing sewer line and the sanitary manholes. The reason for this Project is that the Spirit Creek Trunk Sewer is plagued by excessive inflow and infiltration. High flows in the Spirit Creek line have contributed to overflows at the Messerly Plant in the past. Analysis:Augusta Utilities Department and our consultant Johnson, Laschober & Associates, P.C. have reviewed the bid submitted by Bio-Nomic Services, Inc. The bid for construction services was deemed to be fair and reasonable by Augusta Utilities Department. Financial Impact:We have reviewed the bid from Bio-Nomic Services, Inc. and found it to be reasonable. Funding in the amount of $2,582,900.00 is available from accounts: 507043420-5425210/ 81500120-5425210 Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities Department recommends the Commission approve the Construction Services to Bio-Nomic Services, Inc. in the amount of $2,582,900.00 for the Spirit Creek Interceptor Sewer Rehabilitation Project. Funds are Available in the Following Accounts: Funds are available in the following accounts: 507043420- 5425210/ 81500120-5425210 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission 1 ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE CHAPTER 3, ARTICLE 1 AND ARTICLE 2, RELATING TO STREETLIGHTING MANAGEMENT TO ENACT A STREETLIGHTING USER FEE; TO MODIFY AND/OR ADD TO PARTS OF CHAPTER 3 (STREETLIGHTING) ARTICLE 1 (GENERAL) AND ARTICLE 2 (CONSTRUCTION AND MAINTENANCE) TO SUPPORT ENACTMENT AND ADMINISTRATION OF THE STREETLIGHTING USER FEE; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS, street lights provide enhanced safety, improve property values and reduce crime; and WHEREAS, every parcel of real property, both public and private, either uses or benefits from the existence and maintenance of the Augusta, Georgia streetlighting system; and WHEREAS, current and anticipated growth will contribute to and increase the need for improvement and maintenance of the streetlighting system; and continued economic development depends upon effective solutions to the existing and continuing streetlighting problems and preservation of the streetlighting system; WHEREAS, based on the foregoing, the Augusta, Georgia Commission recommends amending Chapter Three, Article One and Two, of the AUGUSTA, GEORGIA. CODE. THE AUGUSTA, GEORGIA BOARD OF COMMISSIONERS ordains as follows: SECTION 1. Various sections of AUGUSTA CODE CHAPTER 3 STREETLIGHTING, ARTICLE 1 GENERAL, and ARTICLE 2 CONSTRUCTION AND MAINTENANCE are hereby amended as set forth in “Exhibit A” hereto. SECTION 2. This ordinance shall become effective upon its adoption in accordance with applicable laws. SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this _____ day of , 2019. ___________________________ Hardie, Davis, Jr. As its Mayor Attest: ______________________________ Lena J. Bonner, Clerk of Commission 2 Seal: CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on_________________, 2019 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: First Reading Second Reading 3 Exhibit A CHAPTER 3 STREETLIGHTING ARTICLE 1 MANAGEMENT § 7-3-1. GENERALLY. This Chapter shall be known as the Streetlighting Management Ordinance of Augusta, Georgia. § 7-3-2. PROGRAM. (a) There is hereby created and established within Augusta, Georgia a Streetlighting Management Program. (b) Pursuant to Constitutional authorization in 1970 Ga. Laws, p. 1097, the Augusta, Georgia Commission is authorized and empowered to establish districts for the purpose of erecting, establishing, maintaining, and operating streetlights and lamps for illumination of public rights-of-way and real properties owned by Augusta, Georgia. (c) The administrative responsibility for the streetlighting management program is hereby assigned to the Engineering Department of Augusta, Georgia. (d) The Director of Engineering (or appointed designee) shall coordinate and recommend to the Augusta, Georgia Commission standards and procedures that are deemed necessary to implement the Streetlighting Management Program. (e) The American National Standard for Roadway and Area Lighting Equipment approved by the American National Standard Institute shall be used as the standard for design, installation, and operation of street and roadway lighting in Augusta, Georgia. § 7-3-3. OBJECTIVE The objectives of this chapter include the following: (a) To protect, maintain, and enhance the public health, safety, and general welfare. This objective will be achieved by providing for regulation and management of the Augusta, Georgia streetlighting system, including lighting within the public right-of- way and real property owned and maintained by Augusta, Georgia. (b) To comply with Federal Highway Administration streetlighting regulations developed pursuant to the Nighttime Visibility and Safety criteria. These requirements include: 4 (1) Purpose of streetlighting; (2) Federal guidance and recommendations regarding streetlighting; (3) The impact and considerations of installing streetlighting; (4) Criteria and analysis for lighting needs; (5) Control of post-development streetlighting management through a regulatory program of inspection, monitoring and enforcement of fees and implementation of best management practices and policies and procedures promoting the use of streetlighting infrastructure and low impact development techniques. § 7-3-4 DEFINITIONS. (a) For the purposes of this chapter, unless specifically defined below, words or phrases shall be interpreted so as to give them the meaning they have in common usage and to give this chapter it’s most effective application. Words in the singular shall include the plural, and words in the plural shall include the singular. Words used in the present tense shall include the future tense. The word shall connote mandatory and not discretionary; the word may is permissive. (b) Unless otherwise specified, or it is apparent from the context, definitions herein will be the same as those in other Augusta, Georgia Ordinances and as used elsewhere in this Code. (1) Appeal authority. The Augusta, Georgia Commission. (2) Best Management Practices (BMPs). A wide range of management procedures, control measures, activities, and prohibitions on practices which control streetlighting and which are compatible with the planned land use. (3) Department. The Engineering Department responsible for all streetlighting management activities and implementation of the provisions of this chapter. (4) DIRECTOR. Either the director of Department of Engineering or any duly authorized representative of the Director. (5) Governing body. The Augusta, Georgia Commission. (6) Maintenance. Any action necessary to preserve streetlighting facilities to function as designed, in order to serve the intended purposes set forth in this chapter and to prevent failure of such facilities. (7) Person. Any and all persons, natural or artificial and includes any individual, firm, corporation, government agency, business, estate, trust, partnership, 5 association, two (2) or more persons having a joint or common interest, or any other legal entity. (8) Procedure. A procedure adopted by and through the Director of Engineering, to implement regulations adopted under this chapter, or to carry out other responsibilities as may be required by the Code, ordinances or resolutions of Augusta, Georgia. (9) Regulation. Any ordinance, rule or requirement prepared by the Engineering Department and adopted by Augusta, Georgia pursuant to the requirements of this chapter. (10) Service area. All land within the legal limits of Richmond County, Georgia. (11) Service charge. Charges applicable to a parcel of developed or undeveloped land, which charge shall be reflective of the Augusta, Georgia streetlight cost of providing streetlight management services and facilities. Service charges will be based on measured or estimated costs. (12) Site. Any lot, plot, parcel or tract of land. (13) Streetlight management. The construction, maintenance and operation of the streetlight program to meet the objectives of this chapter and which shall include a system to address vegetative growth that negatively impacts the program. (14) Streetlight management facilities. Constructed or natural components of a streetlight system, designed to perform a particular function, or multiple functions, including, but not limited to illumination of streets and other Augusta, Georgia owned or operated property. (15) Streetlight Management Program (SMP) means the Streetlight Management Program required to be developed and implemented under the terms and conditions of Augusta, Georgia and refers to a comprehensive program to manage the quantity and quality of streetlights utilized. (16) Variance. The modification of the minimum streetlight management requirements for specific circumstances where strict adherence of the requirements would result in unnecessary hardship and not fulfill the intent of this chapter. § 7-3-5. SCOPE OF RESPONSIBILITY. (a) The provisions of this chapter shall apply throughout Augusta, Georgia. (b) The Director of the Engineering Department shall be responsible for the coordination and enforcement of the provisions of this chapter. 6 (c) The Augusta Engineering Department shall be responsible for the management, maintenance, extension, and improvement of the Augusta, Georgia streetlighting system, including activities necessary to light the public right-of-way and other real property in Augusta, Georgia. (d) The application of this chapter and the provisions expressed herein shall be the minimum streetlighting management requirements and shall not be deemed a limitation or repeal of any other powers granted by State statute. § 7-3-6. POWERS OF THE ENGINEERING DEPARTMENT. (a) The Engineering Department shall have the power to administer and enforce all regulations and procedures adopted to implement this chapter, including the right to maintain an action or procedure in any court of competent jurisdiction to compel compliance with or to restrain any violation of this chapter. (b) The Engineering Department shall: (1) Administer, coordinate and oversee acquisition, design, construction, and operation and maintenance of municipal streetlighting facilities and conveyances. (2) Establish or oversee establishment of development standards and guidelines for controlling the various aspects of streetlighting; (3) Determine the manner in which streetlighting facilities should be operated; (4) Inspect private systems which connect to the Augusta, Georgia streetlighting system; (5) Advise the Augusta Commission and other Augusta departments on issues related to streetlighting; (6) Protect facilities and properties controlled by the Engineering Department and prescribe how they are used by others; (7) Require new, increased, or significantly changed streetlighting contributions to comply with the terms of this chapter. (8) Adopt and implement the streetlighting management program for Augusta, Georgia. (9) Adopt and implement the calculation and collection of streetlighting service charges for Augusta, Georgia. § 7-3-7 MAINTENANCE AND INSPECTION. 7 (c) The Engineering Department may require dedication of privately owned streetlighting facilities which connect to the system owned by Augusta, Georgia. (d) The Engineering Department shall determine inspection schedules necessary to enforce the provisions of this chapter. (e) Authorized personnel of the Engineering Department, the Marshal’s Office and the Planning Department, bearing proper credentials and identification shall be permitted to enter, without hindrance, all properties for regular inspections, periodic investigations, observation, measurement, enforcement, in accordance with provisions of this chapter. Augusta, Georgia shall duly notify the owner of said property or the representative on site, except in the case of an emergency. (f) Authorized personnel of the Engineering Department, the Marshal’s Office and the Planning Department bearing proper credentials and identification, shall be permitted to enter, without hindrance, all properties for which Augusta, Georgia holds a negotiated easement for repairs, maintenance and other purposes related to any portion of the streetlighting management facilities lying within said easement. The Engineering Department shall duly notify the owner of said property or the representative on site, except in the case of an emergency. (h) If, after inspection, the condition of a facility presents any immediate danger to the public health, safety or general welfare because of unsafe conditions or improper maintenance, Augusta, Georgia may take action as may be necessary to protect the public and make the facility safe and shall be compensated by the responsible party for the cost of such effort. § 7-3-8 VARIANCES FOR REQUIREMENTS. (a) The Engineering Department may grant a variance from requirements of this chapter if exceptional circumstances applicable to a site exist such that strict adherence to the provisions of this chapter will result in unnecessary hardship and will not fulfill the intent of this chapter. (b) A written request for a variance shall be required and shall state the specific variance sought and the reasons, with supporting data, a variance should be, granted. The request shall include all information necessary to evaluate the proposed variance including any potential impact to surrounding properties. (c) The Engineering Department will conduct a review of the request for a variance and may respond in writing within thirty (30) working days of receiving the request. Any variance request not reviewed within thirty (30) working days shall be deemed denied by the Engineering Department. § 7-3-9 ESTABLISHMENT OF STREETLIGHTING ENTERPRISE FUND. 8 There is established a streetlighting enterprise fund in Augusta, Georgia, together with budgeting and accounting systems, for the purpose of dedicating and protecting all funding including, but not limited to, rentals, rates, charges, fees and licenses, as may be established and charged by the Augusta Commission from time to time, and other funds that may be transferred or allocated for streetlighting management related purposes. All streetlighting management related revenues and receipts shall be placed in the streetlighting enterprise fund, and such revenues and receipts shall be used to pay for the expenses and capital investments of the streetlighting management program; provided, however, that other revenues, receipts and resources not accounted for in the streetlighting utility enterprise fund may be applied to streetlighting management services, systems and facilities as deemed appropriate by the Augusta Commission. § 7-3-10 STREETLIGHTING SERVICE CHARGES. In order to fully recover the cost of providing streetlighting services and facilities while fairly and reasonably apportioning the cost among property owners throughout the service area, the following streetlighting rates shall apply: (a) See the Augusta Commission approved current streetlighting Service Charge rate table. Beginning on January 1, 2021 the Streetlighting Management Program charges shall be annually increased by three percent (3%) for three years. The Augusta, Georgia Commission may adjust the Streetlighting Management Program charges at any time by ordinance or resolution. § 7-3-11 DETERMINATION AND MODIFICATION OF STREETLIGHTING MANAGEMENT PROGRAM CHARGES. Streetlighting management program charges may be determined and modified from time to time by the Augusta, Georgia Commission so that the total revenue generated by said charges and any other sources of revenue that will be made available to the streetlighting management program will be sufficient to meet the cost of services and facilities, including but not limited to compliance cost, the payment of debt service and related costs on revenue bonds or loan obligations incurred for construction and improvements to the streetlighting system. § 7-3-12 EFFECTIVE DATE OF STREETLIGHTING MANAGEMENT PROGRAM CHARGES. Streetlighting Management Program charges shall accrue beginning upon the effective date of this ordinance and shall be billed annually thereafter to customers, except as specific exemptions may apply. § 7-3-13 DISPOSITION OF SERVICE CHARGES AND FEES. Streetlighting management program charge and fee revenues shall be assigned and dedicated solely to the streetlighting management enterprise fund in Augusta, Georgia, which shall be and remain separate from other funds, and shall be used only to fund 9 identified streetlighting management program activities. The service charges and fees paid to and collected by virtue of the provision of this chapter shall not be used for general or other governmental or proprietary purposes of Augusta, Georgia, except to pay for costs incurred by Augusta, Georgia in rendering services associated with the streetlighting management and administration. § 7-3-14 EXEMPTIONS APPLICABLE TO STREETLIGHTING MANAGEMENT PROGRAM CHARGES. Except as provided in this Section, no public or private property shall be exempt from streetlighting management program service charges or offset against such service charges. No exception, offset, or other reduction in streetlighting service charges shall be granted based on the age, tax, income or economic status, race, or religion of the customer, or other condition unrelated to the Engineering Department’s cost of providing streetlighting services and facilities. (a) Ft Gordon, Georgia including contiguous properties owned or operated as part of Fort operations shall be exempt from the streetlighting service charge. No streetlighting services shall be provided by Augusta, Georgia to the properties so exempt. If by agreement services are provided to the properties so exempt the Engineering Department is authorized to calculate the proportion of the streetlighting service charge commensurate with the level and type of services provided by Augusta, Georgia to be charged all, or a portion of, Fort Gordon. Such charges should be calculated by the Engineering Department and included in an agreement for such services. (b) The cities of Hephzibah, Georgia and Blythe, Georgia shall be exempt from the streetlighting service charge. No streetlighting services shall be provided by Augusta, Georgia to the properties so exempt. If by agreement services are provided to one or both of these cities, the Engineering Department is authorized to calculate the proportion of the streetlighting service charge commensurate with the level and type of services provided by Augusta, Georgia to be charged all, or a portion of, Hephzibah and Blythe. Such charges shall be calculated by the Engineering Department and included in an agreement for such servcies. Augusta, Georgia may provide streetlighting on Augusta maintained county roads within the City limits of Hephzibah and Blythe at the sole discretion of Augusta, Georgia, but, unless otherwise provided in a written service agreement, there will be no streetlighting fee charges to Hephzibah or Blythe for such streetlighting system. (c) A streetlighting service area can opt-out of streetlighting service charges if following conditions are met: i) A written opt-out petition signed by at least seventy-five (75) percent of property owners served by the opt-out service area shall be 10 submitted to the Augusta Engineering Department for review and processing; ii) A Streetlighting plan (Plan) must be provided for the opt-out service area and it shall be submitted with the opt-out petition. The Plan shall be prepared by a professional engineer and must show a level of streetlighting that meets, or exceeds, Augusta, Georgia streetlighting standards and requirements; and iii) A Funding plan for the Streetlighting plan shall be submitted with the opt-out petition and such plan shall include adequate funding for construction, operational and maintenance of streetlighting for the opt-out service area. iv) All opt-out Streetlighting service areas not already operational on the effective date of this ordinance, must be inspected by the Engineering Department and determined to be operating consistent with the Streetlighting plan before being granted opt-out status. v) A list of properties that have been granted opt-out status shall be maintained by the Engineering Department and such properties are subject to review by the Department to ensure they are maintained and operating in accordance with the approved opt-out Streetlighting Plan. Non-compliant Streetlighting service areas will be removed from the op-out list immediately. § 7-3-15 STREETLIGHTING MANAGEMENT SERVICE CHARGE BILLING, DELINQUENCIES, AND COLLECTIONS. The streetlighting management service charge may be billed and collected separately or along with other rates, fees or charges as deemed most effective and efficient by the Augusta, Georgia Commission. All policies of that billing mechanism shall be followed. (a) A streetlighting management service fee charge shall be declared delinquent if not paid within thirty (30) days of the date of billing. Unpaid streetlighting management fees shall be collected using the methods of the billing mechanism chosen or by filing suit to collect on an unpaid account and by using all methods allowed by Georgia law to collect on any judgment obtained thereby. (b) A streetlighting management service fee bill may be sent through the United States mail, or by alternative means, notifying the customer of the amount of the bill, the date the payment is due, and the date when past due. Failure to receive a bill is not justification for non-payment. Regardless of the party to whom the bill is initially directed, the owner of the real property shall be ultimately obligated to pay such fee. (c) If a customer is underbilled or if no bill is correctly sent for real property, Augusta, Georgia may backbill for the maximum period of time permitted by law, but shall 11 not assess penalties for any delinquency due to the failure to send a bill, incorrect address, or an under billing. § 7-3-16 APPEALS. (a) Any person aggrieved by a decision of the Director of the Engineering Department relating to the Streetlighting Management Program (including any decision with reference to the granting or denial of a variance from the terms of this chapter and streetlighting management fee decisions) must make a written Appeal of said decision to the Augusta, Georgia Commission in accordance with this Code section and the Augusta, Georgia Rules of Procedure. A written notice of Appeal shall be provided to the Engineering Director and to the Augusta, Georgia Clerk of Commission within thirty (30) days of appellant’s receipt of the Engineering Director’s final decision and shall be captioned as follows: “Appeal of the Engineering Department’s Director decision relating to Streetlighting Management” and shall contain the following information: appellant’s name, a brief description of the streetlighting management fee issue decided by the Director, a copy of the Director’s final decision and the relief sought by appellant. Untimely appeals will not be considered or processed and shall be considered an abandonment of the right to appeal and a failure on the part of the appellant to exhaust administrative remedies. (a) The Augusta, Georgia Administrator shall have the authority to settle Appeals relating to Streetlighting Management Program at any time before such Appeal is voted upon by the Augusta, Georgia Commission. Settlement agreements shall be in a form approved by General Counsel. (b) The Clerk of Commission shall place a timely Appeal on the Engineering Services Committee in accordance with the Rules of Procedure and notice of the time and date of such meeting should be provided to the appellant. (c) Engineering Services Committee hearing procedures and effect of failure to appear at hearing. Appeals appearing on the Engineering Services Committee shall be treated as any other Committee agenda item, except that the appellant, or his or her representative, shall have the right to address the Committee and to present evidence in support of the appeal for a maximum of ten (10) minutes. The Engineering Director, or his or her representative, shall also have the opportunity to present evidence relating to the appeal for a maximum of ten (10) minutes. The Chairman of the Engineering Services Committee may grant additional time equally to each party at his or her discretion. (d) After considering the evidence presented, the Engineering Services Committee shall make a recommendation to grant or deny the Appeal, or to send the item to the full Augusta, Georgia Commission without recommendation. Regardless of the action taken by the Committee, the Appeal shall be forwarded to the full Commission agenda for a final decision. The Clerk of Commission shall make an audio recording of the Appeal hearing and shall make such recording available to Commissioners within two (2) business days following the hearing. (e) Procedure to Speak to Full Commission Regarding Appeal. 12 An appellant seeking to speak to the full Commission regarding his or her Appeal must submit a request in writing, including his/her address and the relevant facts associated with the decision being appealed, no later than 5:00 p.m. on the Wednesday preceding the next regularly scheduled Commission meeting that follows the Engineering Services Committee appeal hearing. Such request shall be provided to the Clerk of Commission with a copy to be provided to the Engineering Director. When the Appeal is heard by the Commission, the appellant and the Engineering Director shall each have five (5) minutes to summarize the arguments and evidence presented to the Engineering Services Committee. The Commission will not hold a new hearing and will not accept new evidence. If the appellant has not made a timely request to address the full Commission, the Commission may, at its discretion, dispose of the agenda item via the Consent Agenda. (f) Effect of Failure to Appear at Hearing. Failure on the part of the appellant to appear before either the Engineering Services Committee or the full Augusta, Georgia Commission is considered an abandonment of their right to appeal and a failure on the part of the appellant to exhaust administrative remedies. The Engineering Director’s decision is considered final and the award shall proceed accordingly. However, the Chairman of the Engineering Services Committee or the Mayor, may, at his or her discretion, grant the appellant one continuance to the next regularly scheduled Committee or Commission Meeting. Such continuance may only be granted during the Committee or Commission meeting and shall be recorded on the minutes of such meeting. (g) If the appellant is dissatisfied with the Commission’s decision, he/she can appeal said decision to the Superior Court of Richmond County within thirty (30) days of the date of that decision. Said appeal shall consist of a review of the record in the appeal process. § 7-3-17 COOPERATION WITH OTHER GOVERNMENTS. Augusta, Georgia may enter into agreements with the State of Georgia or with other local governments to carry out the purpose of this chapter. These agreements may include, but are not limited to enforcement of provisions, resolution of disputes, cooperative monitoring, and cooperative management of streetlight system and management programs. § 7-3-18 PROPERTY OWNER LIABILITY; SUPPLEMENTAL CHARGES. Any person in violation of any portion of this chapter shall be responsible for all costs of Augusta, Georgia associated with the violation, including, but not limited to, cleanup, personal injury, wrongful death, damage or destruction of property, or other related expenses. Collection, and enforcement provision of this section is in addition to collection methods provided in Section 7-3-15 of the Augusta, Georgia Code. § 7-3-19 ENFORCEMENT; PENALTIES. 13 (a) This chapter shall be enforced by the office of the Director of Engineering. Citations for violation may be issued by inspectors from the Engineering Department, or Augusta Marshall’s Department or any code enforcement officer of the Augusta Planning Department. Citations shall specify the factual basis of violation(s), cite the specific statutory or code provision involved, and the Court and date and time to which returnable. (b) Any person, cited for violating this chapter shall upon conviction be subject to the penalties provided in § 1-6-1 to include a fine not exceeding one thousand dollars ($1,000) or by imprisonment not exceeding sixty (60) days, either or both, in the discretion of the judge of the court having jurisdiction. Each day any violation of any provision of this Code or of any such ordinance or rule, regulation or order shall constitute a separate offence. Violation of this chapter may also constitute state or federal laws violation and conviction of this chapter does not prohibit prosecution under state and federal laws. (c) In addition, Augusta, Georgia may institute appropriate action or proceedings at law or in equity for the enforcement of this chapter or to correct violations of this chapter. Any court of competent jurisdiction may have the right to issue restraining orders, temporary or permanent injunctions, and other appropriate forms of remedy or relief. Each day of noncompliance is considered a separate offense. Nothing herein contained shall prevent Augusta, Georgia from taking such other lawful action as is necessary to prevent or remedy any violation, including application for injunctive relief. § 7-3-20 SEVERABILITY. If any term, requirement or provision of this chapter or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this chapter or the application of such terms, requirements and provisions to person or circumstances other than those to which it is held invalid or unenforceable, shall not be affected thereby and each term, requirement or provision of this chapter shall be valid and be enforced to the fullest extent permitted by law. § 7-3-21 PRIOR INCONSISTENT ORDINANCES. Any Code provisions, uncodified ordinances, or parts thereof adopted prior to the date of adoption of this chapter are hereby repealed. A:$85.00 per year B:$107.36 per year Streetlighting Management Ordinance of Augusta, GA EXHIBIT A - Streetlighting Service Charge Streetlight Fees Per Parcel Residential and non-commercial Commercial Commission Meeting Agenda 9/17/2019 2:00 PM Street Lighting Ordinance Revision Department:Engineering Department:Engineering Caption:Motion to approve adoption of the revised Street Lighting Ordinance (Augusta, Georgia Code Chapter 3 Street Lighting, Section 7-3) to incorporate current fee structure for the street light system. Requested by AED. (Approved by Commission September 3, 2019-Second reading) Background:The special revenue street light fund that accounts for the power use, materials, and maintenance of Augusta’s existing street light system. Fee generated funds are not sufficient to cover operation and maintenance cost of the system. The issue has been compounded since fees have not been adjusted over time to account for street lighting items where costs have increased and additional areas were serviced. On September 4, 2018 Augusta Commission modified and approved the fee structure for the street light system to generate needed revenue. However, the Street Lighting Ordinance was not modified accordingly. Analysis:Revision to Street Lighting ordinance is warranted to formalize adopted street lighting fee structure and fee adopted on September 4, 2018. Financial Impact:N/A Alternatives:N/A Recommendation:Approve adoption of the revised Street Lighting Ordinance (Augusta, Georgia Code Chapter 3 Street Lighting, Section 7-3) to incorporate current fee structure for the street light system. Funds are Available in the N/A Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 9/17/2019 2:00 PM Commercial trash dumpsters. Department: Department: Caption:Discuss Environmental Services Department's process for emptying overflowing/capacity filled commercial trash dumpsters. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: -t Commission Meeting Agenda Commission Chambe r - 9llt20l9 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; B. williams, Garreff, sias, Fennoy, Frantom, M. williams, Davis, D. willliams, Hasan and clarke, members of Augusta Richmond County Commission. INVOCATION: Reverend Linda Birchall Pastor St. Mark United Methodist Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE TINITED STATES OF AMBRICA. Years of Service A. congratulations! Augustyears of Service Recipients. tB ItemApprovalsheet.htmt Motions Motion Type Motion Text Recognition of August Years of Made Seconded MotionBy By Result Item Action: None Item Action: None B. Mr. Brian Green - our city-Image and Downtown safety issues. B ItemApprovalsheet.html Motions Service Recipients. time li DELEGATIONS Motion Type Motion Text Made By in attendance Seconded MotionBy Result Motion Result Passes Mr. Green was not at the meeting. CONSENT AGENDA (Items l-23) PUBLIC SERVICES 1. Motion to approve an ordinance to correct a clerical error and amend ItemAugusta, Georgia Code Section 6-6-45 License to Operate Arcades so as to Action: define 'Arcade' as it was adopted by the Augusta Commission on February Approved15, 2011, under ordinance No. 7232;and waive the second reading. (Approved by Public services committee AugustzT,z0lg) B lE ItemAoorovalsheet.html Motions ffit:" Motion rext Approve M:Iffi i,""33JJ?l:; Made By Seconded By Commisioner Commissioner Sean Frantom Sammie Sias Seconded By 2. Motion to approve FAA AIp Grant 3-13-001-043-2019. (Approved Public Services Committee August 27, 2019) IE FAA Grant 043- 2019-nrtf by Item Action: Approved B ItemAnorovalsheet.html Motions X:ll'" Motion Text Made Byr ype Motion Result A .^..--^-- Motion to approve. commisioner commissionerApprove Motion pasies l0-0. Sean Frantom Sammie Sias Passes 3. Motion to approve having the next Gateway Sculpture placed at the gateway at Sand Bar Ferry Road with the exact location to be defined. (Approved byPublic Services Committee August 27, 20lg) Item Action: Approved B DRAFT 190610 llol.: Gere$.ay Sculplure.docx lB ItemApprovatsheet.html Motions Hj:" Motion Text Made Byrype Seconded By [:tji,' Motion to suspend all action on the gateway sculptures for 30 days and have additional discussion regarding the selection of the Approve [:|!|;::"' tut'' r'nnov fi]Tmissioner fi;;missioner passes Voting No: Williams Williams Commissioner Sammie Sias, Commissioner Dennis Williams. Motion Passes 7-2 -1. 4. Motion to extend the Lease of the New Savannah Bluff Lock and Dam park with the United States A.rry. (Approved by Public Services Committee August 27,2019) tB DAC1\'2I-l-t9-0028 Transmillte ltr.pdf B DACV2l-l-19-0028 Lease.pdf B o.q.cwzl-l-19-0028 nxhibit a.por B DACw2l-l-19-0028 Exhibir B.PDF B DACw2l-t-19-0028 Exhibit p.ppF B DAC,w2I-l-19-0028 Exhibit C-edited-compressed.pdf IB ItemApprovalsheet.html Item Action: Approved Motions ryrt:" Motion rext Made By Seconded By Motion Result Commissioner sammie Sias Passes a _-,__.- Motion to approve. CommisionerApprove Motion passes l0-0. Sean Frantom 5.Motion to approve the for a 60 day extension. 27,2019) Second Amendment to (Approved by Pubtic the Hall Marketing Contract Item Services Committee August Action: Approved IB signed second asreement Hall Marketins.pdf B ltemAoorovalsheet.html Motions *j:" Motion Texr Made Byr ype Seconded By Motion Result 6' Motion to approve Utilities Department-Construction Division request to ltempurchase of two replacement Dome Style Service Trucks at a cost of ilzrgsz Action:each for a total of $145,864. Wade Ford - Bid Item lg-237 (Approved by ApprovedAdministrative Services committee Augus t 27,20rg) Motion to approve with approval of the signature by Augusta, Georgia. Mr. M. Williams not Approve voting. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Motions f#:" Motion rext Commissioner Commissioner Ben Hasan Mary Davis Passes tB Copy of Tab Sheet 19-237 (AtrD Dome Style Truck Agenda).xlsx IB Eval - 208034 - Utitities-Const.pdf lB Eval - F02059 - lrtitities-Const.pdf E 19-237 ITB - SE\T To PAPER.Ddf E lg-zgz tar.por [B l9-237 Denartment Rec,, .-_-___- ___-ommrndalon of {werd.ndf lE Uait List and Demandsfrr ptanhntetarc nrtr El Georgie Procurement n_ __- _--__--- -legistry Vendor Summary.pdf lH ItemApprovalsheet.html Motion Result Made By Seconded By Approve Motion to approve. Commisioner Commissioner Passes Motion Passes 10-0. Sean Frantom Sammie Sias 7. Motion to approve 2019 and 2020 Complete Count Census Budget in the ltem respective amounts of $30,000 and $45,000.(Approved by Administrative Action: Services Committee August28,20l9) Approved IB ItemAnnrovalsheet.html Motions Motion - - ---- Motion Textr ype seconded By f;lil Motion to approve with either the Commissioner Approve or his designee ,..rinf' commissioner commissioner passes ,1on rhe committee Ben Hasan John Clarke Motion Passes 10-0. 8. Motion to approve tasking the Administrator with setting up a meeting with Item Mr. Welcher, The Land Bank Authority and anyone working with economic Action: development to meet and consider holding a workshop to discuss the lack of Approved economic growth in the underserved areas of Augusta e.g. the James Brown Heritage Trail and James Brown Trace. (Approved by Administrative Services Committee) Made By Made By Made By Seconded MotionBy Result Dies for lack of Second {B ItemAporovalsheet.html Motions Motion Motion Textr ype Motion to approve Approve i#i:iJ* cvB take S;#,T,'j'Ji*.' initiative. Motions f#:" Motion rext Seconded Bv Motion - ' Result Approve Motion to allow the CVB Commissioner Commissioner Passes to serve as the lead team Ben Hasan Sammie Sias in this initiative with an action plan being developed in 120 daYs and with Commission updates every 30 daYs. Voting No: Commissioner John Clarke, Commissioner Brandon Garrett, Commissioner Bobby Williams. Motion Passes 7-3. PUBLIC SAFETY 9. Motion to approve Resolution final adoption pursuant to the Home Rule Item Provisions of the Georgia Constitution amending the fee schedule for service Action: of process in the Civil Court and Magistrate Court of Augusta-Richmond Approved County, Georgia. (Approved by the Commission May 7, 2019- second reading) E Resolution Marshal Fee Chanse June Final (002).ndf B sKM c658l90829l21so.pdf IB ItemAoorovalsheet.htmt Motions Motion Motion;""-" Motion Text Made By Seconded ByType Result ^ Motion to approve. Commisioner CommissionerApprove vtltio, passes l0-0. Sean Frantom Sammie Sias Passes 10. Motion to approve the award of RFP 19-298 Fire Station Alerting System to Item Purvis Systems Incorporated for a total contract price of $1,099,830 and to Action: authorize the Mayor to execute the appropriate documents.(Approved by Approved Public Safety Committee August 27, 2019) B RFP 18-298 Fire Alertine Svstem Contract.pdf B SGM Printerl908l41?t20.pdf B l8-298 Correction Sent to Paper.pdf B 18-298 officiat Tab.odf {B Cumulative Evaluation.odf IB l9-298 Department Recommendation of Award.pdf B Process Regarding RFPs.pdf B tt-zgg N{pn.par lB Mril List and Demandstar Planholders.pdf lEr ItemAnprovalsheet.html Motions Y:j*1" Motion Text Made By seconded By Motion'l'ype - ---- -'t ----"--- -r Result A ..--^_.^ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom sammie sias Passes ENGINEERING SERVICES 11. Motion to approve supplemental funding (SA1) for Engineering Phases of Item Design Consultant Services Agreement to Cranston Engineering Group, Inc. Action:in the amount of $29,900 for the 9th Street (James Brown Blvd.) Approved Improvements Project as requested by the AED. RFP 18-l7l(Approved by Engineering Services Committee August 27, 2019) {B Proposal 2019-07-01 9th Street Improvements SAl.pdf [B Copy of CPB James Brown BIvd award Cranston 8.16.2019.x1sx B SAI-James Brown (9th Street).docx B ItemApprovalsheet.html Motions Motion tz_1, m Motion;----- Motion Text Made By Seconded ByI ype ---- -'1 Result A -^-^_.^ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Brandon Garrett Passes 12. Motion to approve funding for Design Consultant Services Supplemental Item Agreement Three to Alfred Benesch & Company (formally WR Toole Action: Engineers) in the amount of $53,095 for the East Augusta Roadway and Approved Drainage Project as requested by the AED. RFe 06-202 (Approved by Engineering Services Committee August 27,, 20lg') [B East Aususta Ensineering end Construcfion Srrnnori * 1{ 2o1o nrtf B Coov-of CPB-East_Aususta 08.l6.l9.xls E SAi Toole 0E.16.20t9 (002t.docx lB ltemApprovalsheet.htmt Motions Motion Motion;-----' Motion Text Made By Seconded ByType Result a -.^_^--^ Motion to approve. Commisioner CommissionerApprove Motion Passes 10-0. Sean Frantom Sammie Sias Passes 13. Motion to approve Initial Phase funding for Streambank Stabilization Item Design, Permitting and Construction Engineering Services Agreement to Action: Pond & Company in the amount of $14,300 for Sandpipe Lane Site and Approved $9,700 for Morningside Drive Site as requested by the AED. RFQ 19-152 (Approved by Engineering Services Committee August 27 ,2019) B 2019.07.19 Citv of Aususta Proposel for Morninsside Streambank Stabilizetion - Concept Phase.pdf E 2019.07.19 Citv of Aususta Prooosal for Sandoioer Streambenk Stahilizetion - Conr€nt Phase.ndf E REOUEST FOR OUALIFICATIONS SITEAMRCStOTAtiON I9-I52.Ddf E ltemAnnrovalsheet.html Motions Pl1" Motion Text Made By Seconded By Motion'type - ----- -r --------- -r Result A ---^-.^ Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. sean Frantom Sammie Sias Passes 14. Motion to accept proposal from Goodwyn, Mills and Cawood, Inc. (GMC) Item to provide engineering and construction services for Utilities Department's Action: Fort Gordon Screening and Equalization Improvements project, Irrigation Approved Water Treatment Plant Valve Actuation Improvements project and Cross Basin Lift Station and Force Main project in the amount of 5126,120. (Approved by Engineering Services Committee August 27, 2019) IB GMC Services on Fort Gordon - lllan.ndf E CltC Services on Fort Gordon - Proposal,pdf E ItemApprovalsheet.html Motions f#:"' Motion rext Made By seconded By #rlil Approve Passes Motion to approve. Commisioner Commissioner Motion Passes 10-0. Sean Frantom Sammie Sias 15. Motion to approve an amendment to the Georgia Power Governmental Item Encroachment Agreement for Easement #30894. (Approved by Action: Engineering Services Committee August27r20l9\ Approved E Georqia Power Amendment to Governmental Encroachment Aqreement for Easement #30894.ndf E ltemApprovalsheel.hlml Motions Motion- "'-"- Motion Text'l'ype ^ Motion to approve.Approve Motion Passes l0-0. B ItemAoorovalsheet.html Motions Motion;----- Motion Textrype a._._..____ Motion to approve.APProve Motion Passes l o'0. seconded By Motion Result Commisioner Commissioner sean Frantom sammie Sias Passes Made By 16. Motion to approve an Easement Abandonment and Deed of Dedication for Item New Easement with Georgia Vitrified Brick and Clay.(Approved by Action: Engineering Services Committee August27,2019) Approved BGeorgia-Vitrified-Brick Clav Easemcnt Exchanse.pdf Made By Seconded By Motion Result Commisioner Commissioner Sean Frantom Sammie Sias Passes 17. Motion to determine that East Telfair Street, as shown on the attached map Item has ceased to be used by the public to the extent that no substantial public Action: purpose is served by it or that its removal from the county road system is Approved otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. 532-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. (Approved by Engineering Services Committee August 27 ,2019) B N{ap - E Telfair Street.pdf lB Resolution East Telfair Street.docx B ltemApprovalSheet.html Motions Motion Motion Text Made By Seconded By f.'riilI ype A *--^-.^ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. sean Frantom Sammie Sias Passes 18. Motion to approve a Deed of Dedication and Maintenance Agreement for ltemRiver Watch Parkway Commercial/Retail Center.(Approved by Action: Engineering Services Committee August 27 r 2019) Approved E River Watch Commercial Retail Ctr DoD.ndf E River Watch Commercial Retail Ctr NIA.ndf E River Watch Commercial Retail Ctr Plat.ndf El ItemAoorovalsheet.html Motions Motion r-^a:^_- m- 1 tz t Motion- ----- Motion Text Made By Seconded BylYPe '---- -r Result ^ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Sammie Sias Passes 19. Motion to approve an Agreement for Relocation of Easement from Item Berkmans Residential Properties. (Approved by Engineering Services Action: Committee August 27,2019) approved [B Augusta \ational Easement Swap.pdf IH ItemApprovalsheet.html Motions f#:"' Motion rext Made By seconded By #Ji,ll a _ __.._ Motion to approve. Commisioner CorApprove iiHililpasses r0-0. Sean Frantom r"J#r:'Ji*" Passes 20. Motion to approve adoption of the revised Street Lighting Ordinance ltem (Augusta, Georgia Code Chapter 3 Street Lighting, Section 7-3) to Action: incorporate current fee structure for the street light system. Requested by Approved AED (Approved by Engineering Services Committee August27r2019) B 20 l9-4-4 Code-Amendment re-Chapter 3-Streetlishting-SF.odf E EXHIBIT A - Service Charse Table.pdf B Street Lisht Commission Approve Rate Table 0904 lB Streetliqht Sec 7-3-10-marked paqe.odf a ------ -- Motion to approve. Commisioner CommissionerApprove Motion Passes l0-0. Sean Frantom Sammie Sias Passes 21. Motion to approve an Access, Utility and Fiber Agreement between Augusta Item and Verizon Wireless of the East L.P. dlblaVerizon Wireless. (Approved by Action: Engineering Services Committee August27r20l9) Approved IE Verizon-Amess. I Itilitv-and-Fiber-EasementJpreement.rdf E ltemAoprovalsheet.html Motions lE ItemAonrovalSheet.html Motions Motion:""'*" Motion Text Made Byr ype ryJ:"' Motion rext Seconded By Made By Seconded By Motion Result Motion Result ^ Motion to approve. Commisioner CommissionerApprove Motion Passes 10-0. Sean Frantom Sammie Sias rasses PETITIONS AND COMMUNICATIONS 22, Motion to approve the minutes of the regular meeting of the Augusta Item Commission held on August 20, 2019 and Special Called Meeting held Action: August 27,2019. Approved B Reqular Commission Meetine Ausust 20 20l9.odf El Called Commission Meetins Aueust 27 20l9.odf E ItemApprovalsheet.html Motions Y.::'" Motion Text Made By seconded By Motion I YPe - r --------- -J Result ^ Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. Sean Frantom Sammie Sias Passes APPOINTMENT(S) 23. Motion to approve the appointment of Mr. Lee Powell to the Animal Item Control Board; Ms. Kigwana Cherry to the Augusta Transit Citizens Action: Advisory Board; reappointment of Ms. Annette Harland to the ARC Tree Approved Commission and Mr. David Barbee to the ARC Personnel Board representing District I 0. E sxnl c6sStgogzgtoJro.par B ItemApprovalsheet.html Motions X:t:" Motion Text Made By seconded By MotionIype - ----- -'t Result ^ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom sammie Sias Passes ****END CONSENT AGENDA**** AUGUSTA COMMISSION 9t3t2019 AUGUSTA COMMISSION REGULAR AGENDA 9t3t2019 (Items 24-30) PLANNING 24, Z'19-30 A request for concurrence with the Augusta Planning Item Commission to deny a petition by Malisa Wanjala, on behalf of Kimberly Action: Godbee, requesting a Special Exception to establish a Family Day Care Rescheduled Home per Section 26-1(F) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 0.46 acres and known as 4004 Madison Lane. Tax Map 053-4-012-00-0 DISTRICT 3 B z-19-30.ndf lB ItemAoorovalSheet.html . Motion to CommisionerAooroveapprove. Sean Frantom Motions ryJ:" Motion rext Commissioner Ben Hasan withdraws Motion Result Dies for lack of Second Seconded Bv Motion Result Motions Motion Type Deny Motions Motion Type Defer |'.".T" Made By Seconded By Made By secondedBy Result Substitute motion to deny uommlssloner rhrs rrem. william FennoY Motion Text Motion to table this item for two weeks in order to obtain additional information. Mr. Clarke out. Voting No: Commissioner Dennis Williams. Motion Passes 8-1. Made By Commissioner William Fennoy Commissioner Ben Hasan Passes ADMINISTRATIVE SERVICES 25. Motion to approve that any voting member of this body can make a motion Item at any point without being recognized by the Chair. (Requested by Action: Commissioner Marion Williams) Approved {B ItemApprovalsheet.html Motions Motion--"""-- Motion Text'l'ype Motion to approve. Mr. Clarke out. Voting No: Commissioner ^ William Fennoy,Aoorover r uommlssloner Sammie Sias, Commissioner Bobby Williams. Motion Passes 6-3. lB ItemAnnrovalsheet.html Motions lVIotion-^"""" Motion Text'l'ype Motion to approve. Mr. Sias abstains. Voting No:. CommissionerApprove Mary Davis, Commissioner Brandon Garrett. Motion Passes 7-2 -1. Seconded By f.:rlil Commissioner Ben Hasan rasses Made By Commissioner Marion Williams 26. Discuss and direct Administration and Law Departments to review the Item city's current substance abuse policy in association with the proposed Action: amendments to Augusta Code Section 3-7-33 Marijuana and report back in Approved 90 days. (No recommendation from Administrative Services) Made By Seconded By Motion Result Commissioner Bobby Williams Commissioner Ben Hasan Passes FINANCE 27. Motion to approve the minutes of the Finance Committee held on August 13, Item 2019. (No recommendation from Finance Committee August 27,2019) Action: Approved tE Finance Co. Minutes 8-13-2019.pdf B ltemApprovalsheet.html Motions Motion - ----- Motion Text'l'ype ^ Motion to approve.Approve Motion Passes l0-0. Seconded By Motion Result Commissioner sammie Sias Passes pedestrians crossing Broad Made By Commisioner Sean Frantom ENGINEERING SERVICES 28. Discuss changing existing crossing time for Street. (Commissioner John Clarke) Item Action: Approved E sKM c6s8l9o829lo32o.pdf lB ItemAoorovalsheet.html Motions Motion Motion Text'l'ype Motion to approve . receiving this item asAoorover r lnlormatlon. Motion Passes l0-0. SUBCOMMITTEE Commissioner Brandon Passes Garrett Made By Commissioner John Clarke Seconded By Motion Result RFP Pension Investment Management 29. Motion to award RFP 19-003 Investment Management and Trustee Item Administration Services of 1945 and 1949 Pension Plans to Morgan Stanley Action: as recommended by Selection Committee. (No recommendation from the Approved August 20r2019 Pension Committee) B ItemAnorovalsheet.html Motions Motion Type Deny No action motion. Motions Motion Motion;-;-- Made By Seconded ByText ''---- -'I *-------- -r Result Motion to Commisioner Sean Commissionerdeny. Frantom Brandon Garrett is taken on this motion due to the passage of the substitute Motion Motion Text Type Substitute motion to approve. Voting No: Commissioner John Clarke, ^ CommissionerApprove Mary Davis, Commisioner Sean Frantom, Commissioner Brandon Garrett. Motion Passes 6-4. ADDENDUM Made By Seconded By Motion Result Commissioner Ben Hasan Commissioner William Passes Fennoy 30. Discuss Augusta Engineering Department's recommendations for the Item opening of the Olive Road Overpass. (Requested by Administration) Action: Approved E ltemAoprovalsheet.html Motions Motion Motion Text't'ype Motions Motion;- ---- Motion TextI ype Approve Motion to approve the recommendations of the Engineering Department to install new guide and detour signs to direct all truck traffic around the bridge, install speed bumps prior to the existing stop signs for both directions and to replace the standard stop and stop ahead signs with Unanimous consent is given add this item to the agenda. Made Seconded MotionBy By Result to Made By Seconded By Motion Result PassesCommissioner Commissioner Ben Hasan Mary Davis a sign having radar detection that has an LED sign imbedded in itself at a cost of $25,500 from the Engineering Department budget. Mr. Frantom out. Motion Passes 9-0. LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 31. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: None Upcomins Meeti www.augustaga.gov CALLED MEETING COMMISSION CHAMBER September 10,2019 Augusta Richmond County Commission convened at 11:00 a.m., Tuesday, September 10, 2019, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. Mr. Mayor: Well, good morning, everyone. I want to call this meeting to order. We're here to do the business of the people. The Chair recognizes Attorney Brown. 1. LEGAL MEETING A. Pending and potential litigation B. Real estate C. Personnel Mr. Brown: Good morning, Mayor and Commissioners. We would request a motion to go into executive session to discuss real estate, pending or potential litigation and personnel. Mr. Mayor: The Chair recognizes the commissioner from the 4th. Mr. Sias: So move. Mr. Hasan: Second. Mr. Brown: And one other matter that would be building security. Mr. Mayor: All right, voting. Mr. Fennoy, Ms. Davis and Mr. Frantom out. Motion carries 7-0. Mr. Clarke: Bill's outside signing a movie deal. IEXECUTTVE SESSTON] Mr. Mayor: All right, we're going to call this meeting back to order. The Chair recognizes Attomey Brown. 2. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Mr. Brown: We request a motion to execute the closed meeting affidavit. Mr. Mayor: The Chair recognizes the Mayor Pro Tem. Mr. Frantom: So moved. Mr. Garrett: Second. Mr. Mayor: Voting. Motion carries 10-0. Mr. Mayor: The Chair recognizes Attorney Brown for a reading. Mr. Brown: We request a motion to approve sefflement and release agreement in the following matters in the following respective amounts: Amy Hannah vs. Richmond County Sheriffs Office, settlement of the claim in the amount of $1010001 Isadora Morales vs. Richmond County Sheriffs Office in the amount of $500 and Patricia Fairfax vs. Richmond County Sheriff s Office in the amount of $13,500. Mr. Mayor: Recognize the commissioner from the 4ft. Mr. Sias: So move. Mr. Hasan: Second. Mr. Mayor: Motion and a second. Voting. Motion carries 10-0. Mr. Mayor: All right, the Chair recognizes Attorney Brown for a reading. Mr. Brown: A motion to, we request a motion to approve entering into a Consent Order with Georgia Environmental Protection Division of the Department of Natural Resources. Mr. Mayor: The Chair recognizes the Mayor Pro Tem. Mr. Frantom: So move. Mr. Sias: Second. Mr. Mayor: Voting. Motion carries 10-0. Mr. Mayor: The Chair recognizes Attorney Brown for a reading. Mr. Brown: The last motion, a motion to approve retirement of Steven llyatt under the disability retirement provisions of the City of Augusta 1949 Pension Plan with the retirement commencing on October lr20l9 in accordance with the Plan's provisions. Mr. Mayor: The Chair recognizes the Mayor Pro Tem. Mr. Frantom: So move. Mr. Hasan: Second. Mr. Mayor: Voting. Motion carries 10-0. Mr. Mayor: Madam Clerk, is there any other business? The Clerk: No, sir. Mr. Mayor: All right, committee meetings. IMEETING ADJOURNED] Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy of the minutes of the Augusta Richmond County Commission held on September 10, 2019. Clerk of Commission Commission Meeting Agenda 9/17/2019 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular meeting of the Augusta Commission held on September 3, 2019 and Special Called Meeting held September 10, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 9/17/2019 2:00 PM Sheriff Office Building Expansion Project Department: Department: Caption:Presentation from Sheriff Richard Roundtree, Richmond County Sheriff's Office, regarding a building expansion project. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 9/17/2019 2:00 PM Affidavit Department: Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: