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HomeMy WebLinkAbout2019-08-20 Meeting MinutesCommission Meeting Agenda Commission Chamber - 8/20/2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. INVOCATION:Bishop Booker T. Hayes, Jr. Pastor Greater Apostolic Holy Temple. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. Five (5) minute time limit per delegation DELEGATIONS A. Mr. Bennish Brown, Augusta Convention & Visitors Bureau, presentation of ACVB 2nd Quarterly Report of 2019 and review of Film Augusta mid-year report. Item Action: None Bennish_Brown_ACVB_8.20.19.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by Mr. Brown. B. Ms. Ashley Brown, Senior Manager of Community Outreach at Goodwill regarding a need for a covered Transit Bus Stop on Washington Road at Fury's Ferry Road. (Requested by Commissioner John Clarke) Item Action: None Clarke__bus_stop.jpg ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by Ms. Brown. CONSENT AGENDA (Items 1-25) PUBLIC SERVICES 1. Motion to approve the 2019 Convention and Visitors Bureau Tourism Grant Agreement for Special Events. (Approved by Public Services Committee August 13, 2019) Item Action: Approved Grant_Proposal_for_2019_CVB_Tourism_Grant_for_Advertising_Special_Events.pdf 2019_Tourism_Grant_Agreement_Special_Event.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commisioner Sean Frantom, Commissioner Brandon Garrett, Commissioner Ben Hasan, Commissioner Bobby Williams, Commissioner Marion Williams. Motion Fails 3-7. Commisioner Sean Frantom Commissioner William Fennoy Fails Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Brandon Garrett Commissioner Mary Davis Passes 2. Motion to approve New Location: A.N. 19-28: request by Heather C. Thompson for an on premise consumption Liquor, Beer & Wine License to be used in connection with Cantina Locale located at 2803 Wrightsboro Rd Ste. 20A. There will be Sunday Sales. District 3. Super District 10. (Approved by Public Services Committee August 13, 2019) Item Action: Approved AN.19-28.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commisioner Sean Frantom, Commissioner Brandon Garrett, Commissioner Ben Hasan, Commissioner Bobby Williams, Commissioner Marion Williams. Motion Fails 3-7. Commisioner Sean Frantom Commissioner William Fennoy Fails Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Clarke out. Motion Passes 9-0. Commissioner Brandon Garrett Commissioner Ben Hasan Passes 3. Motion to approve Existing Location: A.N. 19-30: request by Tasneem Hassan Jamil for a retail package Wine License to be used in connection with H & S Wine & Spirits located at 3150 Wrightsboro Rd. Ste. B. District 2. Super District 9. (Approved by Public Services Committee August 13, 2019) Item Action: Approved AN.19-30.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commisioner Commisioner Sean Frantom Commissioner William Fennoy Fails Sean Frantom, Commissioner Brandon Garrett, Commissioner Ben Hasan, Commissioner Bobby Williams, Commissioner Marion Williams. Motion Fails 3-7. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve this item as a part of a consent agenda. Mr. Frantom and Mr. Garrett out. Commissioner Mary Davis Commisioner Sean Frantom No action was taken on this motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Frantom and Mr. Garrett out. Motion Passes 8-0. Commissioner Ben Hasan Commissioner Bobby Williams Passes 4. Motion to approve Bid Item #19-217 Downtown Landscaping Improvement Project to Jacobs Landscaping in the amount of $27,650. (Approved by Public Services Committee August 13, 2019) Item Action: Approved Downtown_Landscaping_Maint_Scope_of_Services.pdf 19-217_Advertisement_to_Paper.pdf 19-217_TAB.pdf 19-217_MPB.pdf 19-217_Department_Recommendation_of_Award.pdf Mail_List_and_Demandstar_Planholders.pdf Georgia_Procurement_Registry_Vendor_Summary.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve this item as a part of a consent agenda. Commissioner Mary Davis Commisioner Sean Frantom No action is taken on this motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Clarke votes No. Mr. Frantom and Mr. Garrett out. Voting No: Commissioner John Clarke. Motion Passes 7-1. Commissioner Bobby Williams Commissioner Dennis Williams Passes 5. Motion to approve a request by Raven Y. Hargrave for a Massage Operator's License to be used in connection with Live Life Relaxing Massage Therapy located at 3540 Wheeler RD Ste. 314. District 3. Super District 10. (Approved by Public Services Committee August 13, 2019) Item Action: Approved Live_Life_Relaxing_Massage.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commisioner Sean Frantom, Commissioner Brandon Garrett, Commissioner Ben Hasan, Commissioner Bobby Williams, Commissioner Marion Williams. Motion Fails 3-7. Commisioner Sean Frantom Commissioner William Fennoy Fails Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve this item as a part of a consent agenda. Commissioner Mary Davis Commisioner Sean Frantom No action is taken on this motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Ms. Davis out. Motion Passes 9-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes 6. Motion to approve the purchase of Seventeen (17) New Bus Shelters from Austin Mohawk and Company, LLC. (Approved by Public Services Committee August 13, 2019) Item Action: Approved SKM_C65819081419490.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Dennis Williams Commissioner John Clarke Passes ADMINISTRATIVE SERVICES 7. Motion to approve Engineering Department-Storm Water Division requests the purchase of one replacement Dome Style Service Truck at a cost of $72,932.00 using Storm Water Capital Outlay. Bid Item 19-237 - Wade Ford (Approved by Administrative Services Committee August 13, 2019) Item Action: Approved Eval_-_994487_-_Engineering.pdf Tab_Sheet_-_19-237-_Dome_Style_Truck.xlsx 19-237_ITB_-_SENT_TO_PAPER.pdf 19-237_TAB.pdf 19-237_Department_Recommendaton_of_Award.pdf Mail_List_and_Demandstar_Planholders.pdf Georgia_Procurement_Registry_Vendor_Summary.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve this item as a part of a consent agenda. Commissioner Mary Davis Commisioner Sean Frantom No action is taken on this motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Ms. Davis out. Motion Passes 9-0. Commissioner Sammie Sias Commissioner Bobby Williams Passes 8. Motion to approve amending the 2019 Commission Calendar to hold budget hearings between the time the budget is presented until the date that the budget is adopted. (Approved by Administrative Services Committee August 13, 2019) Item Action: Approved Mayor_Davis_Agenda_item_Comm._Calendar_7.17.19.pdf SKM_C65819081419491.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve omitting the word "amending" from the caption and receiving this item as information. Ms. Davis out. Motion Passes 9-0. Commissioner Sammie Sias Commisioner Sean Frantom Passes 9. Motion to approve award of contract for Annual Ground Maintenance for Downtown Facilities and Regional Library Locations to Truegreen, Piedmont Landscape Management, Davis Landscape Company and Jacobs Land Management of North Augusta and Augusta in the amount of $224,069.89. The base bid is for September 1, 2019 to December 31, 2020 with an option to extend for one year in 2021. (Approved by Administrative Services Committee August 13, 2019) Item Action: Approved 19-187A_Updated_Recommendation_Letter.pdf Invitation_to_Bid.pdf Official_Tabulation_Sheet.pdf MPB_Sign_In_Sheet.pdf Mail_List_and_Demandstar_Planholders.pdf Georgia_Procurement_Registry_Vendor_Summary.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve this item as a part of a consent agenda. Commissioner Mary Davis Commisioner Sean Frantom No action was taken on this motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Fennoy, Ms. Davis and Mr. M. Williams out. Voting No: Commissioner John Clarke. Motion Passes 6-1. Commisioner Sean Frantom Commissioner Bobby Williams Passes 10. Motion to approve amending Augusta Code Section 3-7-33 Marijuana to reduce the jail time from 60 days to no time and the fine from a cap of $1,000 to a cap of $150 for the first two offenses and a cap fine of $300 for the third and subsequent offenses and bringing the amended Code section back for approval. (Approved by Administrative Services Committee August 13, 2019) Item Action: Approved SKM_C65819080712360.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commisioner Commisioner Sean Frantom Commissioner William Fennoy Fails Sean Frantom, Commissioner Brandon Garrett, Commissioner Ben Hasan, Commissioner Bobby Williams, Commissioner Marion Williams. Motion Fails 3-7. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve this item as a part of a consent agenda. Commissioner Mary Davis Commisioner Sean Frantom No action is taken on this motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Frantom and Mr. Garrett out. Motion Passes 8-0. Commissioner Bobby Williams Commissioner John Clarke Passes 11. Motion to approve award of contract to provide professional services to assess the condition of roofs on Augusta owned buildings to Terracon Consultants of Lawrenceville, GA in the amount of $85,750.00. Bid Item 19-229 (Approved by Administrative Services Committee August 13, 2019) Item Action: Approved Roof_Location_List_-_Agenda_Item.xls 19-229_Invitation_to_paper.pdf 19-229_OFFICIAL_TAB.pdf 19-229_Eval_Cumulative.pdf 19-229_Department_Recommendation_of_Award.pdf Process_Regarding_RFPs.pdf 19-229_MPP.pdf Mail_List_and_Demandstar_Planholders.pdf Georgia_Procurement_Registry_Vendor_Summary.pdf ItemApprovalSheet.html Motions Motion Text Made By Seconded By Motion Type Motion Result Approve Motion to approve this item as a part of a consent agenda. Commissioner Mary Davis Commisioner Sean Frantom No action was taken on this motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Ms. Davis, Mr. Fennoy and Mr. M. Williams out. Motion Passes 7-0. Commissioner Ben Hasan Commissioner John Clarke Passes 12. Motion to approve preparing a Code amendment to adopt the Commission calendar for 2020 having one meeting in July and two meetings in December. (Approved by Administrative Services Committee August 13, 2019) Item Action: Disapproved Mayor_Davis_Agenda_item_Comm._Calendar_7.17.19.pdf SKM_C65819081419491.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Deny Motion to deny. Mr. Fennoy and Ms. Davis out. Voting No: Commissioner John Clarke, Commisioner Sean Frantom, Commissioner Brandon Garrett, Commissioner Bobby Williams, Commissioner Dennis Williams. Motion Fails 3-5. Commissioner Marion Williams Commissioner William Fennoy Fails Motions Motion Text Made By Seconded By Motion Type Motion Result Approve Substitute motion to approve. Mr. Fennoy and Ms. Davis out. Voting No: Commissioner Ben Hasan, Commissioner Sammie Sias, Commissioner Dennis Williams, Commissioner Marion Williams. Motion Fails 4-4. Commisioner Sean Frantom Commissioner John Clarke Fails PUBLIC SAFETY 13. Motion to approve Memorandum of Understanding (MOU) between Georgia Emergency Management and Homeland Security Agency and Augusta-Richmond County Emergency Management Agency for Grant Applications. (Approved by Public Safety Committee August 13, 2019) Item Action: Approved SGM_Printer19070215040.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commisioner Sean Frantom, Commissioner Brandon Garrett, Commissioner Ben Hasan, Commissioner Bobby Williams, Commissioner Marion Williams. Motion Fails 3-7. Commisioner Sean Frantom Commissioner William Fennoy Fails Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Commissioner Mary Davis Commisioner Sean Frantom Motion to approve this item as a part of a consent agenda. No action is taken on this motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Ms. Davis and Mr. Fennoy out. Motion Passes 8-0. Commissioner Ben Hasan Commissioner John Clarke Passes 14. Motion to approve the replacement of infrastructure hardware and software. (Approved by Public Safety Committee August 13, 2019) Item Action: Approved RoundTower_DellEMC_Unity_Quote_v4_0726.pdf TSA_Quote-_Veeam_Subscription_Licensing_and_StoreOnce_5100_Upgrades.pdf UnityXT380_SIZER_RPT_v4Quote_0726.pdf DSI_Infrastructure_Quote_73119.xls DSI_SOW.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve this item as a part of a consent agenda. Commissioner Mary Davis Commisioner Sean Frantom No action is taken on this motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Ms. Davis, Mr. Fennoy and Mr. M. Williams out. Motion Passes 7-0. Commissioner Ben Hasan Commissioner John Clarke Passes 15. Motion to approve a change order to in the amount of $30,922 for soil remediation that will increase the net amount of P362943 to $91,903.30 for Bid #18-285 Demolition and Reconstruction of Parking and Roadway Entrance at Fire Item Action: Approved Station 4, awarded to Contract Management Inc. (Approved by Public Safety Committee August 13, 2019) Bid_Item_18-285__Bid_Specifications.pdf Bid_Item_18-285_Official_Bid_Tabulation.pdf Vendor_Recommendation_Letter.pdf Commission_Approval_Letter.pdf Bid_Item_18-285_Executed_Contract.pdf P362943.pdf CSRA_Testing___Engineering_Soil_Test_Report.pdf Letter_from_Fire_Dept_to_Ms._Sams.pdf New_Specifications_for_Soil_Remeidation___Stabilization_for_Augusta_Fire_Station_4_Driveway_Parking_Lot_Project.pdf SGM_Printer19080116400.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve this item as a part of a consent agenda. Commissioner Mary Davis Commisioner Sean Frantom No action is taken on this motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Ms. Davis, Mr. Fennoy and Mr. M. Williams out. Motion Passes 7-0. Commissioner Ben Hasan Commissioner John Clarke Passes 16. Motion to approve the transfer of $158,000 from the Augusta Fire Department’s fund balance for the Engineering Department purchase of EMTRAC for all Fire Department first-response vehicles. (Approved by Public Safety Committee August 13, 2019) Item Action: Approved EMTRAC_Brochure.pdf EMTRAC_Quote.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve this item as a part of a consent agenda. Commissioner Mary Davis Commisioner Sean Frantom No action is taken on this motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Ms. Davis, Mr. Fennoy and Mr. M. Williams out. Motion Passes 7-0. Commissioner Ben Hasan Commissioner John Clarke Passes ENGINEERING SERVICES 17. Motion to approve a one-year extension of the contract for Compressed Natural Gas (CNG) maintenance services with Atlanta Gas and Light (AGL) Resources. The total cost for the extension is $75,000.00. (Approved by Engineering Services Committee August 13, 2019) Item Action: Approved 2013.07.29_CNG_Maintenance_Services_-_13-126_-_Executed_Contract_with_AGL.pdf 2019.06_CNG_Maintenance_Services_-_Amendment_to_Agreement_-_Extension.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve this item as a part of a consent agenda. Commissioner Mary Davis Commisioner Sean Frantom No action was taken on this motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Ms. Davis, Mr. Fennoy and Mr. M. Williams out. Motion Passes 7-0. Commissioner Ben Hasan Commissioner John Clarke Passes 18. Motion to approve ESD to utilize the Georgia EPD Local Government Scrap Tire Abatement Program and authorize the Administrator and Mayor to execute Agreements and Required Documents. (Approved by Engineering Services Committee August 13, 2019) Item Action: Approved Scrap_Tire_Abatement_Reimbursement_Program_Agreement.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Frantom, Mr. Fennoy and Ms. Davis out. Mr. M. Williams not voting. Motion Passes 6-0. Commissioner Sammie Sias Commissioner John Clarke Passes 19. Motion to authorize a change order to Atlanta Gas Light's (AGL) current Purchase Order (PO). (Approved by Engineering Services Committee August 13, 2019) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve this item as a part of a consent agenda. Commissioner Mary Davis Commisioner Sean Frantom No action was taken on this motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Ms. Davis, Mr. Fennoy and Mr. M. Williams out. Motion Passes 7-0. Commissioner Ben Hasan Commissioner John Clarke Passes PETITIONS AND COMMUNICATIONS 20. Motion to approve the minutes of the regular meeting of the Augusta Commission held on August 6, 2019 and Special Called Meeting held August 13, 2019. Item Action: Approved Regular_Commission_Meeting_August_6_2019.pdf Called_Commission_Meeting_August_13_2019.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commisioner Sean Frantom, Commissioner Brandon Garrett, Commissioner Ben Hasan, Commissioner Bobby Williams, Commissioner Marion Williams. Motion Fails 3-7. Commisioner Sean Frantom Commissioner William Fennoy Fails Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve this item as a part of a consent agenda. Commissioner Mary Davis Commisioner Sean Frantom No action is taken on this motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Ms. Davis and Mr. Fennoy out. Motion Passes 8-0. Commissioner Ben Hasan Commissioner John Clarke Passes APPOINTMENT(S) 21. Motion to approve the reappointment of Ms. Carmen Few to the Augusta Animal Control Citizen Advisory Committee representing District 1. Item Action: Approved Carmen_Few.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commisioner Sean Frantom, Commissioner Brandon Garrett, Commissioner Ben Hasan, Commissioner Bobby Williams, Commissioner Marion Williams. Motion Fails 3-7. Commisioner Sean Frantom Commissioner William Fennoy Fails Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Ms. Davis and Mr. Fennoy out. Motion Passes 8-0. Commissioner Ben Hasan Commissioner John Clarke Passes 22. Motion to approve the reappointment of Mr. Peter Hughes to the Augusta Canal Authority representing District 2. Item Action: Approved TBQ_Peter_Hughes.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commisioner Sean Frantom, Commissioner Brandon Garrett, Commissioner Ben Hasan, Commissioner Bobby Williams, Commisioner Sean Frantom Commissioner William Fennoy Fails Commissioner Marion Williams. Motion Fails 3-7. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Ms. Davis and Mr. Fennoy out. Motion Passes 8-0. Commissioner Ben Hasan Commissioner John Clarke Passes 23. Motion to approve the reappointment of Ms. Shannon Rodgers to the Augusta Animal Control Citizen Advisory Committee representing District 2. Item Action: Approved Shannon_Rogers.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commisioner Sean Frantom, Commissioner Brandon Garrett, Commissioner Ben Hasan, Commissioner Bobby Williams, Commissioner Marion Williams. Motion Fails 3-7. Commisioner Sean Frantom Commissioner William Fennoy Fails Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Ms. Davis and Mr. Fennoy out. Motion Passes 8-0. Commissioner Ben Hasan Commissioner John Clarke Passes 24. Motion to approve the appointment of Mr. Ben Payne to the General Aviation Commission-Daniel Field representing District 7. Item Action: Approved Ben_Payne.jpg ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commisioner Sean Frantom, Commissioner Brandon Garrett, Commissioner Ben Hasan, Commissioner Bobby Williams, Commissioner Marion Williams. Motion Fails 3-7. Commisioner Sean Frantom Commissioner William Fennoy Fails Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Ms. Davis and Mr. Fennoy out. Motion Passes 8-0. Commissioner Ben Hasan Commissioner John Clarke Passes 25. Motion to approve the appointment of Mr. Charles Byrd to the Augusta Animal Services Citizens Advisory Board representing District 8. Item Action: Approved TBQ_Charles_Byrd_Animal_Services_Bd..pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commisioner Sean Frantom, Commissioner Commisioner Sean Frantom Commissioner William Fennoy Fails Brandon Garrett, Commissioner Ben Hasan, Commissioner Bobby Williams, Commissioner Marion Williams. Motion Fails 3-7. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Ms. Davis and Mr. Fennoy out. Motion Passes 8-0. Commissioner Ben Hasan Commissioner John Clarke Passes ****END CONSENT AGENDA**** AUGUSTA COMMISSION 8/20/2019 AUGUSTA COMMISSION REGULAR AGENDA 8/20/2019 (Items 26-34) PUBLIC SERVICES 26. Existing Location: A.N. 19-29: A request by Brenda Thorington for an on premise consumption Beer License to be used in connection with Pizza Hut #2020 located at 613 15th St. There will be Sunday Sales. District 1. Super District 9 (No recommendation Public Services Committee August 13, 2019) . Item Action: Approved AN.19-29.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Delete Motion to delete this item from the agenda. Ms. Commissioner Ben Hasan Commissioner John Clarke Passes Davis, Mr. Fennoy and Mr. M. Williams out. Motion Passes 7-0. 27. Motion to approve the Memorandum of Understanding with Augusta and the public art agency, the Greater Augusta Arts Council (GAAC), regarding implementation of three Gateway Sculptures, with the first to be located at the corner of Riverwatch Parkway and Alexander Drive. (No recommendation from Public Services Committee August 13, 2019) Item Action: Approved DRAFT_190610_MOU_Gateway_Sculpture.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve starting all three projects at the same time or don't start any of them. Commissioner Marion Williams Dies for lack of Second Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke, Commissioner Ben Hasan, Commissioner Marion Williams. Motion Passes 7-3. Commissioner Brandon Garrett Commissioner Mary Davis Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Substitute motion to approve the three locations as previously determined and that the fourth location be determined for the MLK monument near Mother Trinity Church. Commissioner Ben Hasan Dies for lack of Second ADMINISTRATIVE SERVICES 28. Motion to approve that any voting member of this body can make a motion at any point without being recognized by the Chair. (Requested by Commissioner Marion Williams) Item Action: Disapproved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Fennoy, Ms. Davis and Mr. Frantom out. Mr. D. Williams abstains. Voting No: Commissioner Brandon Garrett, Commissioner Sammie Sias, Commissioner Bobby Williams. Motion Fails 3-3 -1. Commissioner Marion Williams Commissioner Brandon Garrett Fails 29. Award the design/build contract for renovations to 510 Fenwick Street (three story tower only) to serve as offices for the Georgia Department of Family and Children’s Services (DFCS) to 2KM Architects in the amount of $3,088,100.00. Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Ms. Davis, Mr. Clarke and Mr. Garrett out. Motion Passes 7-0. Commissioner Sammie Sias Commissioner Bobby Williams Passes 30. Discuss lack of economic growth in the underserved areas of Augusta e.g. the James Brown Heritage Trail. (Requested by Commissioner Marion Williams) Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result No action is taken on this item. ADDENDUM 31. FINAL PLAT – HAYNES STATION SECTION 10 REVISED – S-886-REV – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Cranston Engineering Group, on behalf of COEL Development Co., requesting final plat approval for Haynes Station Section 10 Revised. DISTRICT 3 Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to add and approve this item. Motion Passes 10-0. Commissioner Marion Williams Commissioner Sammie Sias Passes 32. Z-19-32 - A request for concurrence with the Augusta Georgia Planning Commission to approve with conditions a petition by Annette Pierce Hooks requesting a Special Exception to expand an established Family Personal Care Home up to 6 residents per Section 26-1(H) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 3.66 acres on property known as 921 C Hephzibah McBean Road. Tax Map 354-0-147-00-0 District 8 Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Unanimous consent is not given to add this item to the agenda. 33. Z-19-34 - A request for concurrence with the Augusta Georgia Planning Commission to approve with conditions a petition by Progressive Consultants LLC requesting a change of zoning from Zone LI (Light Industry) to Zone R-3C (Multiple-family Residential) affecting property containing approximately 25.61 acres and known as 1812 Slaton Street. Tax Map 045-3- 419-00-0 District 1. Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Unanimous consent is not given to add this item to the agenda. 34. Motion to approve encroachment permit for 916 Greene Street, Daniel Levinson 901 Greene Street LLC d/b/a Shared Space. (Requested by Mayor Pro Tem Sean Frantom) Item Action: Rescheduled Motions Motion Type Motion Text Made By Seconded By Motion Result Unanimous consent is not given to add this item to the agenda. LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 35. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: None Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 8/20/2019 2:00 PM Invocation Department: Department: Caption: Bishop Booker T. Hayes, Jr. Pastor Greater Apostolic Holy Temple. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGBNDA ITEM RBQI]BST FORM Commission mcetings: First and third Tuesdays of each month - 2:00 p.m. Committee meetings: Second and last Tuesdays of each month - 1:00 p.m. Commission/Committee: (Please check one and insert meeting date) { Comnrissiort Date of Meeting Date of Meeting Date of Meeting /fuli't Public Safety Cornmittee Public Services Comm ittee Inforrnation fo Txnnish Administrative Services Committee Date of Meetirrg Engineering Services Committee Date of Meeting Finance Committee Date of Meeting r Individual/Presenter Making the Request:IContact Telephonc Nutnber: Fax Number: - ' E-MailAddress: Caption/Topic gf.Discussion Aru \ert-tal-t nn /. Please send this requcst form to the following address: Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 Telephone Number: 706-821-1820 Fax Number: 706-821-1838 E-MailAddress: nmorarvski@augustaga.gov Requests may be faxed, e-mailed or delivered in person and must be receivcd in the Clerk's Office no later than 5:00 p.m. on the Wcdnesday preceding the Commission meeting and 5:00 p.m. on the Tuesday preceding the Committee mceting of the following rveek. A five- minute time limit rvill be allowed for presentations. Commission Meeting Agenda 8/20/2019 2:00 PM Mr. Bennish Brown Department: Department: Caption: Mr. Bennish Brown, Augusta Convention & Visitors Bureau, presentation of ACVB 2nd Quarterly Report of 2019 and review of Film Augusta mid-year report. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 8/20/2019 2:00 PM Transit Bus Stop on Washington Road at Fury's Ferry Road. Department: Department: Caption: Ms. Ashley Brown, Senior Manager of Community Outreach at Goodwill regarding a need for a covered Transit Bus Stop on Washington Road at Fury's Ferry Road. (Requested by Commissioner John Clarke) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 8/20/2019 2:00 PM 2019 Convention and Visitors Bureau Tourism Grant Agreement for Special Events Department:Recreation and Parks Department Department:Recreation and Parks Department Caption:Motion to approve the 2019 Convention and Visitors Bureau Tourism Grant Agreement for Special Events. (Approved by Public Services Committee August 13, 2019) Background:Augusta Recreation and Parks was selected to receive a grant to promote activities, attractions and special events expected to foster local economic development and to create positive economic impact through tourism. Analysis:The grant provides the mechanism for Augusta, Georgia to receive a $15,244 grant for print and digital advertising outside a 60 mile radius of Augusta, Georgia for new events at Lake Olmstead Stadium this fall. Financial Impact:There is no match for this grant. Alternatives:1. To approve the 2019 Convention and Visitors Bureau Tourism Grant Agreement for Special Events. 2. To deny, this would result in forfeiting grant funds and advertising resources. Recommendation:1. To approve the 2019 Convention and Visitors Bureau Tourism Grant Agreement for Special Events. Funds are Available in the Following Accounts: TBD REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 8/20/2019 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Location: A.N. 19-28: request by Heather C. Thompson for an on premise consumption Liquor, Beer & Wine License to be used in connection with Cantina Locale located at 2803 Wrightsboro Rd Ste. 20A. There will be Sunday Sales. District 3. Super District 10. (Approved by Public Services Committee August 13, 2019) Background:The is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $3,427.50 Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Commission Meeting Agenda 8/20/2019 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption: Motion to approve Existing Location: A.N. 19-30: request by Tasneem Hassan Jamil for a retail package Wine License to be used in connection with H & S Wine & Spirits located at 3150 Wrightsboro Rd. Ste. B. District 2. Super District 9. (Approved by Public Services Committee August 13, 2019) Background:This is an Existing Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $332.50. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Friday, May 10, 2019 @ 11:00 a.m. for furnishing: Bid Item #19-217 Downtown Landscaping Maintenance – For Augusta, GA, Recreation and Parks Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference will be held on Thursday, April 25, 2019 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, April 26, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 28, April 4, 11, 18, 2019 Metro Courier March 28, 2019 OFFICIAL VENDORS Attachment B E-Verify Number SAVE Form Addendum 1 Ground Maintenance Fee Location 7-Day Cycle 10-Day Cycle 7-Day Cycle 10-Day Cycle 7-Day Cycle 10-Day Cycle 7-Day Cycle 10-Day Cycle 7-Day Cycle 10-Day Cycle 7-Day Cycle 10-Day Cycle 7-Day Cycle 10-Day Cycle Greene Street: 12th St. to E. Boundary (Turf and Landscape) $33,755.28 $30,379.75 $76,167.27 $63,472.46 NB NB $18,900.00 $17,838.00 $33,275.00 $23,075.00 $41,400.00 $31,080.00 Broad Street: 5th Street to E. Boundary (Turf and Landscape) $12,980.76 $11,682.68 $33,522.12 $28,310.10 NB NB $7,500.00 $6,498.00 $20,700.00 $14,750.00 $27,363.60 $20,880.00 East Boundary: (Turf Only) Two medians between Greene/Broad Street $3,006.78 $2,706.10 $5,495.48 $4,579.57 $1,125.00 $1,565.85 $600.00 $480.00 $2,075.00 $1,475.00 $6,720.00 $5,382.00 Old Government House/Hagler Garden: (Turf and Landscape) $6,312.24 $5,681.02 $2,986.20 $1,659.00 $2,950.98 $3,579.90 $3,600.00 $3,198.00 $3,170.00 $2,175.00 $7,980.00 $6,480.00 THE FOLLOWING VENDORS DID NOT RESPOND: KOHN'S LAWN CARE / 1918 CARVERS CT / HEPHZIBAH, GA 30815 TNT LAWN CARE & HANDY MAN SERVICES / 4213 JAMES DR / HEPHZIBAH, GA 30815 TWIN LAKES LANDSCAPING, LLC / 1231 BETTIS ACADEMY RD / TRENTON, SC 29847 PIEDMONT LANDSCAPE MANAGEMENT / 1048 FRANKE INDUSTRIAL DR / AUGUSTA, GA 30904 FLINT RIVER CONSTRUCTION / 310 WEST GORDON STREET / ALBANY, GA 31701 JACOBS LAND MGT. 733 SCOTT NIXON MEMORIAL DR YES WORLDSCAPES, LGP LLC 220 WEST AVE NORTH AUGUSTA, SC Non-Compliant (Late Submittal) H & H CONCRETE FINISHING 1820 FAIRVIEW AVENUE AUGUSTA, GA 30904 YES NO AUGUSTA QUALITY LLC 1540 KERON WAY HEPHZIBAH, GA 30813 YES YES YES YES Bid Opening Item #19-217 Downtown Landscaping Maintenance for Augusta, Georgia- Recreation and Parks Department Bid Due: Friday, May 10, 2019 @ 11:00 a.m. Total Number Specifications Mailed Out: 52 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 21 Mandatory Pre-Bid/Telephone Conference: 12 Georgia Procurement Registry: 678 Total packages submitted: 6 Total Non-Compliant: 2 BUILDING BONDS MAINTENANCE SERVICES 945 7TH STREET AUGUSTA, GA 30901 YES 1254862 YES DAVIS LANDSCAPE COMPANY PO BOX 350 HEPHZIBAH, GA 30815 YES 310404 YES GEORGE WILSON CONTRACTING 3608 KENTWOOD DRIVE AUGUSTA, GA 30906 YES 965518 YES YES 4178731339871 YES 639585 YES YES YES Page 1 of 1 Commission Meeting Agenda 8/20/2019 2:00 PM Downtown Landscaping Improvement Project - Bid Item #19-217 Department:Recreation and Parks Department Department:Recreation and Parks Department Caption:Motion to approve Bid Item #19-217 Downtown Landscaping Improvement Project to Jacobs Landscaping in the amount of $27,650. (Approved by Public Services Committee August 13, 2019) Background:During the 2019 budget process, the Recreation and Parks staff proposed a plan to improve the overall aesthetics and maintenance of downtown landscaping, including mowing, trimming and shrub bed maintenance within the Greene Street and Broad Street corridors, as well as at the Old Government House/Hagler Garden and several turf islands on East Boundary. New program funding was approved effective 7/1/19 for one- half the requested amount for $48,250. Bids were requested through Procurement; five firms submitted responsive bids on this work. Jacobs Landscaping, 733 Scott Nixon Memorial Dr., Augusta, GA 30907 was selected as the most responsible bidder within available funds. The Low Bidder, was deemed not responsible due to substandard references and the lack of completing similar type landscaping services based upon these references. Analysis:The Department supports this initiative, as the downtown corridor is a high profile area traveled daily by thousands of drivers, and visited by thousands each year during special events. Augusta will benefit from the functional and aesthetic improvements made by funding this initiative. The Procurement Director has approved the Recreation and Parks Department proceeding with the award to the next lowest most responsive bidder based on the detail review of the references. The award of bid is based on a ten-day cycle (3x/month). Financial Impact:The cost of this item will be $27,650. Alternatives:1. To Approve 2. Move No Action which may result in lower quality landscape and maintenance. Recommendation:1. To Approve Funds are Available in the Following Accounts: Funds are available in account 101-06-1122-53-19150. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 8/20/2019 2:00 PM Massage Operator's License Department:Planning & Development Department:Planning & Development Caption:Motion to approve a request by Raven Y. Hargrave for a Massage Operator's License to be used in connection with Live Life Relaxing Massage Therapy located at 3540 Wheeler RD Ste. 314. District 3. Super District 10. (Approved by Public Services Committee August 13, 2019) Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Ordinance that regulates Massage Therapy. Financial Impact:The applicant will pay fee of $155.00 for a Massage Operator's License and a fee based on gross revenue reported. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission © 2019 Brasco International, Inc. All Rights Reserved QUOTE Quote Number: 061219IR05 Quote Date: June 12, 2019 Quote Expiration: 30 Days from Quote Date Return to: iriley@brasco.com PREPARED BY PROJECT NAME PAYMENT TERMS (WITH APPROVED CREDIT) LEAD TIME Ian Riley Slimline Series Structure Net 30 Days ±18-20 Weeks from Approvals QTY ITEM DESCRIPTION UNIT PRICE TOTAL 1 SL-0510-F-R-HI-AL-TG 5’ x 10’ Slimline Series Aluminum Structure Four Sided; Front Windscreen with One ADA Opening Dark Bronze or Clear Anodized Aluminum Finish 1/4” Clear Tempered Safety Glass Standing Seam Aluminum Hip Roof with 2 1/2” Fascia and Integral Gutter 5’ Wall Mount Aluminum Bench with Backrest $6,250 $6,250 Option Solar Lighting Complete Solar Lighting Package with Solar Panel, Battery, Solar Controller, Vented Enclosure, and LED Light $1,575 $1,575 Subtotal $7,825 Freight Included Total $7,825 This is a quotation on the above products listed and is subject to the conditions noted below. Prices are subject to change after quote expiration date. Payment terms are subject to change per Brasco’s Financial Credit Approval Process. Offloading shipments is the responsibility of the customer. Please note that a forklift with 8’ forks is required unless otherwise noted in writing. Structures must be anchored into concrete or as otherwise specified; all anchoring hardware is included. Structural Engineering with Stamped Drawings and Structural Calculations are not included in this quotation and are an additional $975, if required. Lead time begins after all approvals including drawings, color selections, applicable deposits, etc. Our lead times have temporarily increased due to a high amount of large orders in a short time frame. Our production team is doing everything possible to return our lead times to normal. Thank you for your understanding and patience. _______________________________________________________________________________ __________________________________________ Signature of Acceptance* Date ________________________________________________________________________________ __________________________________________ Print Name Title *The above prices, specifications and conditions are satisfactory and are hereby accepted. Brasco International, Inc. is authorized to proceed with the supply of products as noted. Brasco International, Inc. is a vendor and not a contractor or subcontractor. Brasco International, Inc. is not subject to any payment retainage or liquidated damages. All Brasco standard terms and conditions of sale apply. We Thank You For Your Business Quoted for: Sharon Dottery Augusta Transit (706) 823-4400 SDottery@augustaga.gov 32400 Industrial Dr. Madison Heights, MI 48071 ● P: (313) 393-0393 F: (313) 393-0499 www.BRASCO.com © 2019 Brasco International, Inc. All Rights Reserved 32400 Industrial Dr. Madison Heights, MI 48071 ● P: (313) 393-0393 F: (313) 393-0499 Brasco International, Inc. (“Brasco”) Standard Terms and Conditions of Sale The Brasco International, Inc. Standard Terms and Conditions of Sale (“Terms and Conditions”) are incorporated herein by reference and form part of this agreement. This quota-tion shall be valid for 30 days unless otherwise withdrawn by Brasco prior to Purchaser accepting. Purchaser’s issuance of either a purchase order or an acceptance shall consti-tute an acceptance of the Brasco Terms and Conditions. Acceptance shall be in writing. Any additional terms or modifications to the Brasco Terms and Conditions proposed by Purchaser, whether in a purchaser order or otherwise, are expressly rejected by Brasco and not part of the agreement between Brasco and Purchaser. The agreement between Brasco and the Purchaser shall be referred to herein and in the Brasco Terms and Conditions as the “Contract”. This quote constitutes an offer to sell products and services on terms expressed herein and shall be construed as inviting acceptance from the Purchaser. Terms of Payment. Notwithstanding anything contained herein, payment shall be due in accordance with the terms of Brasco’s Acknowledgment (“Acknowledgment”), which will be generated upon receipt by Brasco of the Purchaser’s signature on the Quote or receipt by Brasco of the Purchaser’s signature on the Acknowledgment. An invoice will be gener-ated by Brasco pursuant to the terms of payment under the Contract once Brasco has completed the Order, and the due date for the payment of balance due under the Contract shall be on the invoice. Warranties. Components not manufactured by Brasco shall be covered by their relevant manufacturer’s warranty only. Brasco Products must be installed in accordance with Brasco’s installation instructions. The workmanship, design and machined components on the Products are warranted to conform to the applicable specifications and to be free from defects in workmanship and materials for the relevant period listed in Fig. 1. All warranties begin from the date of delivery (DOD). Brasco will transfer ownership and good title to the Products free and clear of liens and rights of third parties. THE FOREGOING WARRANTIES ARE EXCLUSIVE AND ARE IN LIEU OF ALL OTHER WARRANTIES OR REPRESENTATIONS, EXPRESS OR IMPLIED, ARISING BY LAW OR CUSTOM, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PAR-TICULAR PURPOSE. ALL IMPLIED WARRANTIES ARE HEREBY EXPRESSLY DISCLAIMED. FIG. 1: STANDARD PRODUCT WARRANTIES FROM DATE OF DELIVRY General Product Workmanship 1 Year Powder Coat Finish 2 Years for Aluminum Products, 1 Year for Steel Products Solar Panels 2 Years Per Manufacturer’s Warranty Solar Lighting Mounting Hardware 1 Year LED Light Fixture & Engine 3 Years Wire Harnesses and Connectors 3 Years Solar Charge Controller 3 Years Solar Batteries 3 Year Proration (0-12 months: 100%, 13-24 months: 50%, 25-36 months: 25% refunded / applied). Sealed lead acid batteries will self- discharge in storage. Batteries should be stored indoors at a recommended 68 degrees Fahrenheit for max. shelf life. Batteries should be installed no later than 3 months of delivery or battery warranties will be void. Limited Remedies. Any warranty claims by Purchaser shall be communicated to Brasco in writing. Failure by Purchaser to give written notice of claim within the stated warranty period shall be deemed an absolute and unconditional waiver of Purchaser’s warranty claim. Purchaser’s sole and exclusive remedy for a valid warranty claim is either repair or replacement of the Products or a full refund of the price paid by Purchaser for the Products (which remedy shall be selected by Brasco). The remedy does not include the cost of installation, removal, dismantling, or reinstallation and is limited to replacement parts. Shipping and handling fees are not included under warranty terms and are the responsibility of the Purchaser. Purchaser will provide Brasco with access to all available warranty data and the Products. Purchaser will also provide Brasco with an opportunity to participate in root cause analysis performed by Purchaser concerning the Products. Brasco shall have no liability to the extent Products are or have been: (a) modified by Purchaser or a third party; (b) modified by Brasco at Purchaser’s request; (c) made to specifications not provided by Brasco; (d) used or installed in a way not known to Brasco or operated under condi-tions not known to Brasco; or (e) subject to misuse, abuse or improper storage, installation or maintenance. Payment Late Charges, Certain Remedies and Recovery of Expenses. Except as otherwise provided in the Acknowledgment, all payments are due thirty (30) days from the date of Brasco’s invoice and shall be paid in United States currency. Purchaser shall pay a charge equal to the lesser of (i) the highest rate allowable by law or (ii) 1.5% per month (18% per annum) of the unpaid balance with respect to any late payments. In addition, Purchaser shall pay all costs and expenses incurred by Brasco, including actual attorney’s fees, which were incurred in connection with enforcing the Contract and/or collecting any past due payments. Brasco shall have the right of setoff, the right to terminate the Contract and/or the right to suspend further deliveries under the Contract and/or other agreements with Purchaser, the right to recover damages in addition to any other remedies available to Brasco as a matter of law, in the event Purchaser fails to make any payment when due. Brasco may require full or partial payment in advance of shipment if, in Brasco’s opinion, the credit or financial condition of Purchaser is, or is about to become, impaired. If Purchaser requests delayed shipment, Brasco may bill for Products when ready for shipment and charge reasonable daily storage fees. Purchaser shall not have any right of setoff against Brasco. The remedies available to Brasco for Purchaser’s breach are intended to be as flexible as permissible and cumulative to the fullest extent permissible and no choice of any one or more remedies is intended to constitute an election of remedies which would limit the ability to assert other remedies. © 2019 Brasco International, Inc. All Rights Reserved 32400 Industrial Dr. Madison Heights, MI 48071 ● P: (313) 393-0393 F: (313) 393-0499 Brasco International, Inc. (“Brasco”) Standard Terms and Conditions of Sale Limitation of Liability: NOTWITHSTANDING ANYTHING HEREIN TO THE CONTRARY, EXCEPT FOR BREACH OF OBLIGATIONS OF CONFIDENTIALITY OR MISAPPROPRIATION OF INTELLEC- TUAL PROPERTY, NEITHER PARTY SHALL BE LIABLE TO THE OTHER PARTY OR ANY THIRD PARTY FOR ANY SPECIAL, INCIDENTAL, INDIRECT, CONSEQUENTIAL, PUNITIVE, OR EXEMPLARY DAMAGES OF ANY KIND ARISING FROM OR RELATING TO THE OBLIGATIONS UNDER THIS CONTRACT. THE TERM “CONSEQUENTIAL DAMAGES” SHALL INCLUDE, BUT NOT BE LIMITED TO, LOSS OF ANTICIPATED PROFITS, LOSS OF USE, LOSS OF REVENUE AND COST OF CAPITAL. NEITHER PARTY MAY BRING ANY ACTION, REGARDLESS OF FORM, ARISING OUT OF TRANSACTIONS UNDER THE CONTRACT, MORE THAN TWO (2) YEARS AFTER THE CAUSE OF ACTION HAS ACCRUED. EXCEPT FOR PERSONAL INJURY OR DEATH DUE TO BRASCO’S MISCONDUCT, the parties agree that the total damages that can be awarded in any claim by PURCHASER relating to BRASCO’s obligations under this CONTRACT (WHETHER BASED IN CONTRACT, TORT OR OTHERWISE), shall not exceed the combined total of amounts paid by PURCHASER to BRASCO under the CONTRACT. THE PARTIES EXPRESSLY AGREE THAT THE ABOVE LIMITATIONS ON LIABILITY PROVISIONS SHALL REMAIN IN FULL FORCE AND EFFECT EVEN IF IT IS FOUND THAT PURCHASER’S EXCLUSIVE REMEDY FAILS OF ITS ESSENTIAL PURPOSE. Cancellation. A. Purchaser may cancel an order for “Convenience” via written notice to Brasco within 5 business days from the date of receipt by Brasco of the Purchaser’s signature on the Quote or receipt by Brasco of the Purchaser’s signature on the Acknowledgment and no cancellation fee shall be due Brasco. Cancellations of orders for reasons other than for Convenience as referred to above must be in writing and agreed to in advance by Brasco. Such cancellations are subject to a cancelation charge equal to the great-er of the actual costs incurred by Brasco during the performance period or a 50% cancellation fee. Shipping and Delivery. Brasco shall not be liable for delays or failure in performance when caused by circumstances beyond Brasco’s reasonable control. If Purchaser does not provide shipping and routing instructions, Brasco shall be the sole judge of the best method of routing shipment. All sales of Products are F.O.B. Brasco’s plant. Risk of loss of the Products shall transfer to Purchaser upon delivery of the Products to the common carrier. Modifications and Delays. Brasco reserves the right to modify or change portions of this Contract should any assumptions specified be determined to be incorrect, or if new/additional information relative to this Contract become available. Termination by Brasco. In addition to any other rights to terminate the Contract or suspend performance under the Contract,(A) Brasco may, upon written notice to Purchaser immediately terminate all or any part of the Contract or suspend performance under the Contract, without any liability to the Purchaser and without waiving its right to damages, (a) if Purchaser (i) repudiates, breaches, or threatens to breach any of the terms of the Contract, (ii) fails to accept or threatens not to accept Products in accordance with the Contract, (iii) fails to make timely payment, or (b) upon the occurrence or threat of insolvency or bankruptcy of Purchaser; (B) Purchaser shall purchase and pay Brasco immediately for all unique raw materials, work in process and finished goods under the Contract; (C) Purchaser shall reimburse Brasco for all preparation and other expenses incurred by Brasco and/or its subcontractors in connection with the Contract ad for all other losses and costs arising from the termination. Lead Times. Lead time is the window of time necessary to complete an order, after the approvals process is complete. The approvals process includes satisfying Brasco’s credit terms and written approval of Brasco’s preliminary engineering drawings. Once all approvals are complete, the lead time begins, wherein detailed engineering paperwork is com-pleted, stamped calculations are ordered, material is purchased, and the order is fabricated. For orders that endure a lengthy approvals process, lead times may shift between the time the order was placed and approved. Additionally, third party lead times and availability can directly impact Brasco’s lead times, therefore Brasco shall not be liable for any damages (actual or liquidated) caused by acts outside of its control that arise from third party suppliers. Change Orders. Design, material, finish and quantity changes by the Purchaser to an order after preliminary engineering approval drawings are provided by Brasco are subject to a Change Order fee. Fees include a minimum administrative fee of $105.00, with relevant material cost and additional labor fees applied. Purchaser Approvals. In accordance with the terms of this Contract, Purchaser agrees to timely execute and return to Brasco an approval of each set of drawings provided to Purchaser by Brasco including, but not limited to, Preliminary Elevation Drawings and Detailed Engineering Drawings. Failure by the Purchaser to timely execute and return to Brasco an approval of drawings provided by Brasco negatively effects lead time of the order and if same occurs, Brasco in its sole discretion shall have the unilateral right to in-crease the lead time to complete and deliver the order to the Purchaser or terminate the Contract. Rejections and Returns. Purchaser will be deemed to have inspected and accepted all delivered Products unless written notice of rejection specifying the basis therefore in reasonable detail, is provided to Brasco within 10 days after delivery. Purchaser may not return Products that are not timely rejected without Brasco’s prior written approval. Taxes. A 6% Sales tax will be billed to Michigan businesses, entities and municipalities as applicable under Michigan State law. If your business is tax exempt, please provide a Sales Tax-Exempt Certificate. Sales tax will not be billed to businesses, entities and municipalities outside the jurisdiction of the State of Michigan and is the sole responsibility of said entity to pay within its respective jurisdiction where applicable. Governing Law, Jurisdiction and Venue. The Contract shall be governed by and construed in accordance with the laws of the State of Michigan without reference to the choice of law principles thereof. Each party irrevocably submits to the jurisdiction of the Courts of the State of Michigan and the United States District Court for the Eastern District of Michigan and hereby waives, to the fullest extent it may effectively do so, the defense of an inconvenient forum to the maintenance of such action or proceeding. Severability. If any provision of this Agreement is or becomes illegal, void or invalid, that shall not affect the legality and validity of the other provisions. 3 GRUNWALD STREET CLIFTON, NJ 07013 –973-614-1800 –FAX: 973-614-8011  Sharon Dottery Augusta Public Transit Augusta, GA 30904 Ph:706-823-4400 February 22, 2019 Q U O T A T I O N HANDI-HUT PASSENGER SHELTER One (1) Model #S4-2R (10’-0” x 5’-0”) with aluminum standing seam hip roof.5’ bench/backrest included.$7,185 One (1) STH-1401 Solar light kit $495 One (1) STH-1501 Solar light kit $795 Freight $930 NOTE :LEAD TIME WILL BEGIN UPON RECEIPT OF WRITTEN ORDER AND A SIGNED COPY OF THIS QUOTATION PRICES DO NOT INCLUDE FREIGHT (UNLESS QUOTED), INSTALLATION, SALES OR OTHER TAXES.IT IS THECUSTOMER’S RESPONSIBILITY TO UNLOAD THE DELIVERY TRUCK. A LOADING DOCK AND/OR FORKLIFT WILL BE REQUIRED.SITE SPECIFIC ENGINEERED DRAWINGS AND CALCULATIONS FOR BUILDING CODE COMPLIANCE AVAILABLE AT ADDITIONAL COST (IF REQ’D). ALUMINUM: 6063 -T52 ALLOY, 313 DARK BRONZE OR CLEAR ANODIZED FINISH GLAZING:1/4" CLEAR TEMPERED GLASS ROOF PANELS: 1/4” BRONZE OR WHITE TWIN WALL POLYCARBONATE ACCEPTED BY: ____________________PRINT NAME__________________DATE: _____________________ LEAD TIME:APPROXIMATELY 6-8 WEEKS AFTER RECEIPT OF ORDER AND APPROVED SUBMITTALS (IF REQUIRED).(LEAD TIME SUBJECT TO CHANGE AND DOES NOT INCLUDE TIME IN TRANSIT) TERMS:NET 30:ALL PRICES F.O.B. CLIFTON, NJ UNLESS FREIGHT IS QUOTED. PRICES AND DELIVERY STATED HEREIN ARE NOT VALID AFTER FORTY FIVE (45) DAYS FROM DATE SHOWN ABOVE UNLESS RECONFIRMED IN WRITING BY HANDI-HUT. WARRANTY: SHELTERS SHALL BE GUARANTEED AGAINST ANY DEFECTS IN MATERIAL AND/OR WORKMANSHIP FOR 1 FULL YEAR FROM DELIVERY DATE. HANDI-HUT LIMITS IT’S LIABILITY TO SHIPMENT OF REPLACEMENT OF PARTS ONLY, LABOR NOT INCLUDED. QUOTED BY: ________________________John Cozza X212 AUGUSTATRANSIT SHARON DOTTERY, TRANSITDIRECTOR MEMORANDUM TO: FROM: DATE: RE: Geri Sams Procurement Director Sharon Dottery 6>Transit Director ( August 5,2019 Bus Shelter Purchase for Augusta Transit Augusta Transit received three price proposals from the companies listed below to perform the above subject work. (Please see attached quotes) I recommend that the above (Bus Shelter Purchase) subject work be awarded to Austin Mohawk and Company,LLc which came in at the lowest quote. o Austin Mohawko Cost Per Sheltero Bencho Solar Lightingo Freight o Brasco Internationalo Cost Per Sheltero Solar Lightingo Freight Included o Handi-Huto Cost Per Sheltero Solar Lightingo Freight $3,270.00 $ 33s.00 $1,400.00$ 800.00 $5,805.00 $6,250.00 $1,575.00$ 0.00 $7,825.00 $7,185.00$ 79s.00$ 930.00 $8,910.00 Augusta Transit 1535 Fenwick Street - Augusta" GA 30904 (7 06) 823-4400 - Fax (7 06) 821 -17 52 www.augustaga.gov U.S. Department of Transportation FederalTransit Administration GIRCULAR FTA C 422O.IF 4. 6. 7. November 1,2008 Rev. l, April 14,2009 Rev. 2, July 1,2010 Rev. 3, February 15,2011 Rev.4, March 18,2013 SubJect: THIRD PARTY CONTRACTING GUIDANCE l.PURPOSE. This circular provides contracting guidance for recipients ofFederal assistance awarded by the Federal Transit Administration (FTA) when using that Federal assistance to finance its procurements (third party contracts). This revision incorporates the new procurement provisions of the Moving Ahead for Progress in the 2ls Century Act (MAP 21), Pub. L., ll2-141, luly 2012, and includes the most current available guidance for the Federal public transportation program as ofthe date ofpublication. CANCELLATION. This circular cancels FTA Circu.lar 4220.1E, "Thhd Party Contracting Requirements," dated 06-19- 03. 3. AUTHORITY. Federal Transit Laws, Title 49, United States Code, Chapter 53. WAIVER. FTA reserves the right to waive any provision of this circular to the extent permitted by Federal law or regulation. FEDERAL REGISTER NOTICE. In conjunction with publication of this circular, a Federal Register notice was published on September 30, 2008 (73 FR 56896), addressing comments received during the development ofthe circular. AMENDMENTS TO TI{E CIRCULAR. FTA reserves the right to update this circular due to changes in other revised or new guidance and regulations that undergo notice and comment, without further notice and comment on this circular. FTA will post updates on our Web site: http://rvww.fta.dot.gov/. The Web site allows the public to register for notification when FTA issues Federal Register notices or new guidance; visit the Web site and click on "sign-up for e- mail updates." ACCESSIBLE FORMATS. This document is available in accessible formats upon request. To obtain paper copies of this circular as well as information regarding these accessible formats; telephone FTA's Administrative Services Help Des! 202-366-4865. Individuals with hearing impairments may contact the Federal Relay Service, l-800-877-8339 for assistance with the call. James S. Simpson Administrator A15 fiAC4220.7F tU0t/2008 Rev.1, O4lL4(2OO9 Rev.2, 07(OU2OL0 Rev.3, 0zltSlzOLL Rev.4, O3lt8l2OL3 Page 8 and local law as well as with Federal requirements. Federal restrictions vary with the type of procurement method used. The following guidance is based on the requirements of the Common Grant Rule for governmental recipients, supplemented by FTA policies that address the needs of FTA recipients. a. Micro-Purchases. Consistent with the Federal Acquisition Regulation (FAR), FTA considers micro-purchases to be those purchases of $3,000 or less. (l) When Appropriate. If permitted by State and local law, the recipient may acquire property and services valued at $3,000 or less without obtaining competitive quotations. These purchases are exempt from FTA's Buy America requirements Davis-Bacon prevailing wage requirements, however, will apply to construction contracts exceeding $2,000, even though the recipient uses micro-purchase procurement procedures. FTA does not intend to imply that the recipient must treat any purchase of $3,000 or less as a micro-purchase. The recipient may set lower thresholds for micro-purchases in compliance with State and local law, or otherwise as it considers appropriate. (2) Procedures. The following procedures apply to micro-purchases: (a) Competition. The recipient should distribute micro-purchases equitably among qualified suppliers. (b) Prohibited Divisions. The recipient may not divide or reduce the size of its procurement merely to come within the micro-purchase limit. (c) Documentation. FTA's only documentation requirement for micro-purchases is a determination that the price is fair and reasonable and a description of how the recipient made its determination. FTA does not require the recipient to provide its rationale for the procurement method used, selection of contract type, or reasons for contractor selection or rejection. b. Small Purchases. The Common Grant Rule for governmental recipients authorizes governmental recipients to use relatively simple and informal small purchase procedures as follows: (l) When Appropriate. Small purchase procedures may be used to acquire services, supplies, or other property valued at more than the micro-purchase threshold (currently, $3,000) but less than the Federal simplified acquisition threshold at 4l U.S.C. Section 403(l l), currently $100,000. (FTA recognizes the small purchase threshold to be the same as the simplified acquisition threshold.) Also A 101 FTAC 4220.tF tu0t/2008 Rev. 1, 04/t412009 Rev.2, 07/OLI2OLO Rev.3, O2lLSl2OtL Rev.4, O3/t8120L3 Page 9 see, Chapter I[, Subsection 3.b. These purchases are also exempt from FTA's Buy America requirements. FTA does not intend to imply that any purchase of $100,000 or less must be treated as a small purchase. The recipient may set lower thresholds for small purchases in compliance with State and local law, or otherwise as it considers appropriate. (2) Procedures. When using small purchase procedures: (a) Competition. The recipient must obtain price or rate quotations from an adequate number of qualified sources. (b) Prohibited Divisions. The recipient may not divide or reduce the size of its procurement to avoid the additional procurement requirements applicable to larger acquisitions. c. Sealed Bids (Formal Advertisine). The Common Grant Rule for governmental recipients acknowledges sealed bidding to be a generally accepted procurement method in which bids are publicly solicited, and a firm fixed price contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming to all the material terms and conditions of the invitation for bids, is lowest in price. (1) When Appropriate. The Common Grant Rule for government recipients states a preference for the sealed bids procurement method for acquiring property, construction, and other services. Sealed bid procurements should be used when the following circumstances are present: (a) Precise Specifications. A complete, adequate, precise, and realistic speciflrcation or purchase description is available. (b) Adequate Sources. Two or more responsible bidders are willing and able to compete effectively for the business. (c) Fixed Price Contract. The procurement generally lends itself to a firm fixed price contract. (d) Price Determinative. The successful bidder can be selected on the basis of price and those price-related factors listed in the solicitation including, but not limited to, transportation costs, life cycle costs, and discounts expected to be taken. Apart from responsibility determinations discussed in later sections of this Chapter, contractor selection may not be determined on the basis of other factors whose costs cannot be measured at the time of award. p.102 2 CFR Part 200 Series #4 - Changes in Procurement Requirements Series one (1) through three (3) were on changes from the old OMB circulars to the new 2 CFR Part 200 and new citations in the new "Unifom Administrative Requiremenfs, Cosf Principles and Audit Requirements for Federal Grants". This is the fourth 14th; of this series which will discuss the revised procurement requirements found in Subpart D Post-FederalAward Requirements. lf you need financial technical assistance on this subject or other financial grant related topics, please contact Mark Hernandez at mhernandez@taasa.orq or (737) 333-9941 or send questions to financial@taasa.oro for additional information. Grace Period: The revision of the 2 CFR Part 200 procurement requirements is so significant for nonprofit organizations that all non-Federal entities have a two (2) year grace period to implement the new procurement requirements. For example if your organization's year end is August 31, the new procurement requirements must be implemented by August 31,2017. Even though there is a 2 year grace period, all organizations must currently document whether the organization is in compliance with the old or new standard, and must meet the documented standard. Synopsrs of Changes: The major revision to the procurement requirements are that there five (5) methods of procurement with dollar thresholds associated to each method of procurement. Section 200.320 found below describes the five methods of procurements: 1) Micro-purchase (less than to $3,000),2) Small purchase (less than $150,000),3) Sealed bids purchases (morethan $150,000),4) Competitive proposa! purchases (more than $150,000), and5) Noncompetitive purchases (special circumstances which are applicable for all purchase levels). Allfive procurement types must comply with the Procurement Standards in section 200.318, also found below, which can be summarized generally as follows:r the purchase complies with the organization's documented procedures in place,. purchases are necessary,. open competition (to the extent required by each method),. a conflict of interest policy ando prop€r documentation for the purchases. ln section 200.88 simplified acquisitions threshold is used to describe small purchases and micro-purchases. Simplified acquisition threshold means the dollar amount below which an organization may purchase property or services using small purchase methods (less than $150,000). Since micro-purchases are less than to $3,000, micro-purchases can also use the simplified acquisition threshold. All purchases under the simplified acquisition threshold (including micro-purchases) require:o fewer terms and conditions,r have a lesser competition standard than purchases over the simplified acquisition threshold,o can be solicited informally,o and do not require a cost or price analysis. For example, purchases of supplies or services under $3,000 are treated as micro-purchases. lf the organization entity considers the costs to be reasonable, the purchase orders may be awarded without soliciting any competitive quotations. No rate competitive quotations are Page 1 of 9 2 CFR Part 200 Series #4 - Changes in Procurement Requirements (3) Noncompetitive pricing practices between firms or between affiliated companies; (4) Noncompetitive contracts to consultants that are on retainer contracts; (5) Organizational conflicts of interest; (6) Specifying only a "brand name" product instead of allowing "an equal" product to be offered and describing the performance or other relevant requirements of the procurement; and (7) Any arbitrary action in the procurement process. (b) The non-Federal entity must conduct procurements in a manner that prohibits the use of statutorily or administratively imposed state or localgeographical preferences in the evaluation of bids or proposals, except in those cases where applicable Federal statutes expressly mandate or encourage geographic preference. Nothing in this section preempts state licensing laws. When contracting for architectural and engineering (A/E) services, geographic location may be a selection criterion provided its application leaves an appropriate number of qualified firms, given the nature and size of the project, to compete for the contract. (c) The non-Federal entity must have written procedures for procurement transactions. These procedures must ensure that all solicitations: (1) lncorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description must not, in competitive procurements, contain features which unduly restrict competition. The description may include a statement of the qualitative nature of the material, product or service to be procured and, when necessary, must set forth those minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. Detailed product specifications should be avoided if at all possible. When it is impractical or uneconomical to make a clear and accurate description of the technical requirements, a "brand name or equivalent" description may be used as a means to define the performance or other salient requirements of procurement. The specific features of the named brand which must be met by offers must be clearly stated; and (2) ldentify all requirements which the offerors must fulfill and all other factors to be used in evaluating bids or proposals. (d) The non-Federal entity must ensure that all prequalified lists of persons, firms, or products which are used in acquiring goods and services are current and include enough qualified sources to ensure maximum open and free competition. Also, the non-Federal entity must not preclude potential bidders from qualifying during the solicitation period. 200.320 Methods of procurement to be followed. The non-Federal entity must use one of the following methods of procurement. (a) Procurement by micro-purchases. Procurement by micro-purchase is the acquisition of supplies or services, the aggregate dollar amount of which does not exceed $3,000 (or $2,000 in the case of acquisitions for construction subject to the Davis-Bacon Act). To the extent practicable, the non-Federal entity must distribute micro-purchases equitably among qualified suppliers. Micro-purchases may be awarded without soliciting competitive quotations if the non-Federal entity considers the price to be reasonable. (b) Procurement by small purchase procedures. Small purchase procedures are those relatively simple and informal procurement methods for securing services, supplies, or other property that do not cost more than the Simplified Acquisition Threshold. lf small Page 5 of 9 2 CFR Part 200 Series f4 - Changes in Procurement Requirements purchase procedures are used, price or rate quotations must be obtained from an adequate number of qualified sources. (c) Procurement by sealed bids (formal advertising). Bids are publicly solicited and a firm fixed price contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price. The sealed bid method is the preferred method for procuring construction, if the conditions in paragraph (c)(1) of this section apply. (1) ln order for sealed bidding to be feasible, the following conditions should be present: (i) A complete, adequate, and realistic specification or purchase description is available; (ii) Two or more responsible bidders are willing and able to compete effectively for the business; and (iii) The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally on the basis of price. (2) lf sealed bids are used, the following requirements apply: (i) The invitation for bids will be publicly advertised and bids must be solicited from an adequate number of known suppliers, providing them sufficient response time prior to the date set for opening the bids; (ii) The invitation for bids, which will include any specifications and pertinent attachments, must define the items or services in order for the bidder to properly respond; (iii) All bids will be publicly opened at the time and place prescribed in the invitation for bids; (iv) A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder. Where specified in bidding documents, factors such as discounts, transportation cost, and life cycle costs must be considered in determining which bid is lowest. Payment discounts will only be used to determine the low bid when prior experience indicates that such discounts are usually taken advantage of; and (v) Any or all bids may be rejected if there is a sound documented reason. (d) Procurement by competitive proposals. The technique of competitive proposals is normally conducted with more than one source submitting an offer, and either a fixed price or cost-reimbursement type contract is awarded. lt is generally used when conditions are not appropriate for the use of sealed bids. lf this method is used, the following req uirements apply: (1) Requests for proposals must be publicized and identify all evaluation factors and their relative importance. Any response to publicized requests for proposals must be considered to the maximum extent practical; (2) Proposals must be solicited from an adequate number of qualified sources; (3) The non-Federal entity must have a written method for conducting technical evaluations of the proposals received and for selecting recipients; (4) Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program, with price and other factors considered; and Page 7 of 9 SHELTER SPECIFICATION FOR QUOTE 10’-0 x 5’ -0 with a 5’ bench/backrest with a Solar light kit. The shelter IS to be enclosed except for the entrance and be able to accommodate a wheelchair along with the Bench. Commission Meeting Agenda 8/20/2019 2:00 PM Purchase New Bus Shelters Department:Augusta Public Transit Department:Augusta Public Transit Caption:Motion to approve the purchase of Seventeen (17) New Bus Shelters from Austin Mohawk and Company, LLC. (Approved by Public Services Committee August 13, 2019) Background:Austin Mohawk was determined to be the lowest cost. The bid process was initiated and awarded by the City of Augusta Public Transit Department. This quote consist of Shelter, Bench in shelter, Solar Lighting and Freight for a fixed price of $5,805.00 for each shelter. Totaling $98,685.00 for 17 Shelters. Analysis:The Shelters will replace aging Shelters that exceed the 10 year useful life established by the Federal Transit Administration. The primary purpose of bus shelters is to provide convenient locations for the citizens of Augusta and visitors to the area when using the transit system. Financial Impact:This purchase will be funded with local and federal grant funds from the Transit Department’s 2019 Capital Budget. The allocated funding breakdown is: Grants 80/20 Split 80% FTA 20% Local FTA Grant GA-90-X-300 $12,336.00 $ 3,084.00 FTA Grant GA-90-X-307 $20,000.00 $ 5,000.00 FTA Grant GA-90-X-343 $46,612.00 $11,653.00 Total $98,685.00 $78,948.0 $19,737.00 Alternatives:Do not approve. Recommendation:Approve the purchase of the seventeen 17 bus shelters from Austin Mohawk. Funds are Available in the GA-90-X-300 54709-1210-54-12130 $15,300 GA-90-X-307 54709-1211-54-12130 $25,000 GA-90-X-343 54709-1215-54- 12130 $60,000 Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 8/20/2019 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption: Existing Location: A.N. 19-29: A request by Brenda Thorington for an on premise consumption Beer License to be used in connection with Pizza Hut #2020 located at 613 15th St. There will be Sunday Sales. District 1. Super District 9 (No recommendation Public Services Committee August 13, 2019) . Background:This is an Existing Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $1,557.50. Alternatives: Recommendation:The Planning & Development approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Memorandum of Understanding Between Augusta, Georgia 535 Telfair Street Augusta, GA 30901 (Hereinafter “the Commission”) And The Greater Augusta Arts Council 1301 Greene Street Augusta, GA 30904 (Hereinafter “the Council”) This Memorandum of Understanding (“MOU”) is made on this ____ day of ______________, 2019, by and between the Commission and the Council for the purpose of planning, executing and managing the installation of Gateway Sculptures. WHEREAS, the Commission and the Council recognize the need that additional effort be spent on the development and establishment of public art projects within the geographic area of Augusta to engage in cultural enrichment activities, including traditionally underserved areas; and WHEREAS, the Commission and the Council desire to enter into this Memorandum of Understanding in which the Parties will work together to create and manage the procurement and installation of the Gateway Sculptures; NOW, THEREFORE, in consideration of the above premises, and for other good and valuable consideration, the Parties agree as follows: 1. PURPOSE The purpose of this Memorandum is to provide the framework for the understanding and cooperation between the Commission and the Council to plan, create, develop, manage and establish the Gateway Sculptures. The Gateway Sculptures will elevate the arts in the community and support economic development efforts already underway. The process of procuring the sculptures will increase the visibility of Augusta on the national arts scene, and help bring additional arts investments to the city. The community engagement central to the development and installation of the artworks will promote the abilities of Augusta’s local artists so that they may better compete for these opportunities at home and abroad. The installed sculptures will become icons that enrich the Augusta landscape and local culture. 2. THE GATEWAY SCULPTURES Three monumental sculptures will be custom designed and installed by nationally renowned artists at key entry points to the City. The artists will be selected through a competitive process that prioritizes proven experience with the construction process of large sculptures and aesthetics that celebrate the unique sense of place available in Augusta. The sites will be identified along key transportation corridors with the assistance of Georgia Department of Transportation. The design process will include events to engage the community and provide a sense of ownership in this public artwork. The construction process will be informed by Georgia Department of Transportation as well as key Augusta, GA departments, such as Engineering. 3. OBLIGATIONS OF THE PARTIES The Parties acknowledge that a joint project is created between them by this Memorandum and both agree to work together to ensure united, visible and responsive leadership and to provide adequate administrative and managerial resources for the success of the Gateway Sculptures. The parties will work closely together to succeed in their joint venture. a. Services to be rendered by the Commission include: I. Funding - The Commission has approved $1,000,000 for Gateway Sculptures in the 2017 SPLOST. The project budget is provided in schedule A. II. Procurement – Augusta, GA will lead the procurement of the sculptures. III. Final Approval - The Commission will, based on and in consideration of recommendations made by the Council, decide on final sculpture plans, locations, and/or designs before implementation and/or installations. IV. Ownership and Maintenance – Upon completion, the sculptures will be the property and responsibility of Augusta, GA for the purpose of public display and cultural enrichment. b. Services to be rendered by the Council include: I. Administration – The Council will coordinate tasks and timelines to ensure successful installation of three (3) Gateway Sculptures in accordance with the Augusta Public Art Master Plan. II. Marketing - The Council will utilize appropriate marketing channels to promote the sculptures and all associated events. This includes but is not limited to the prescreening of artist apprentices, and the development and implementation of events highlighting sculptures. III. Coordination – The Council will coordinate the various parties involved in the successful completion of this project, including but not limited to the public, press, artists, local art community, GADOT, and any other stakeholder or participant. This process will be facilitated by the Augusta Recreation and Parks Department. 5. INDEMINIFICATION Each party to this MOU shall assume the responsibility and liability for the acts and omissions of its own employee, deputies, officers, or agents, in connection with performing any obligations and/or responsibilities under this MOU. For liability purposes, neither party shall be considered the agent of the other party. 6. TERM / PROJECT DURATION This MOU is at-will and may be modified in writing by mutual consent of authorized officials from the Commission and the Council. This MOU shall become effective upon signature by the authorized officials from the Commission and the Council and will remain in effect until modified or terminated by any one of the partners by mutual consent. In the absence of mutual agreement by the authorized officials from the Commission and the Council, this MOU shall end 60 calendar days after a written notice to the other party has been provided by one party. 7. NOTICE Any notice or communication required or permitted under this Memorandum is sufficient if delivered in person or by certified mail, return receipt requested, to the address set forth in the opening paragraph or to such other address as one party may have furnished the other in writing. 8. GOVERNING LAW This Memorandum shall be construed in accordance with the laws of the State of Georgia. 9. ASSIGNMENT / TRANSFER OF RESPONSIBILITIES Neither party may assign or transfer the responsibilities under this Memorandum without the prior written consent of the non-assigning party. 10. SEVERABILITY If any provision of this Memorandum is found to be invalid or unenforceable for any reason, the remaining provisions will continue to be valid and enforceable. If a court finds that any provision of this Memorandum is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision will be deemed to be written, construed, and enforced as so limited. 11, NO THIRD PARTY BENEFICIARY RIGHTS. The parties do not intend to create in any other individual or entity the status of a third party beneficiary, and this MOU shall not be construed so as to create such status. The rights, duties and obligations contained in this MOU shall operate only between the parties to this MOU, and shall inure solely to the benefit of the parties to this MOU. The provisions of this MOU are intended only to assist the parties in determining and performing their obligations under this MOU. 12. PRIOR MEMORANDUM SUPERSEDED This Memorandum constitutes the entire agreement between the Parties relating to this subject matter and supersedes all prior or simultaneous representations, discussions, negotiations, and Memorandums, whether written or oral. 13. UNDERSTANDING It is mutually agreed upon and understood by and among the Parties of this Memorandum that: a. The Parties will work together in a coordinated fashion for the fulfilment of this joint venture. b. In no way does this Memorandum restrict the Parties from participating in similar agreements with other public or private agencies, organizations, and individuals. c. To the extent possible and reasonable, both Parties will participate in the development of this joint project. 14. SIGNATORIES This Memorandum is executed the day and year first above written on behalf of Augusta-Richmond county Commission by its duly authorized officials Mayor Hardie Davis, Jr. and its Clerk of Commission and on behalf of the Greater Augusta Arts Council by (enter names and titles here). AGREED TO BY: AUGUSTA, GEORGIA By: _________________________ Hardie Davis, Jr., Mayor Date: _________________________ Attest: _______________________________ Lena J. Bonner, Clerk of Commission The Greater Augusta Arts Council By: __________________________ Date: _____________________________ Project Budget Schedule A Description Quantity Amount Total Gateway Sculptures 3 225,000 675,000 Secondary Gateway Sculptures 1 173,000 173,000 Maquette Purchase 3 9,000 27,000 Administrative 1 50,000 50,000 Project Implementation & Marketing 1 75,000 75,000 Total 1,000,000 Commission Meeting Agenda 8/20/2019 2:00 PM MOU with Greater Augusta Arts Council to Administer Gateway Sculpture Project. Department:Recreation and Parks Department Department:Recreation and Parks Department Caption:Motion to approve the Memorandum of Understanding with Augusta and the public art agency, the Greater Augusta Arts Council (GAAC), regarding implementation of three Gateway Sculptures, with the first to be located at the corner of Riverwatch Parkway and Alexander Drive. (No recommendation from Public Services Committee August 13, 2019) Background:The purpose of this proposed Memorandum of Understanding (MOU) is to provide the framework for cooperation between the Commission and the Council to plan and implement three unique (3) Gateway Sculptures and one (1) secondary sculpture at key locations, primarily located in state right-of-ways, selected with guidance from Georgia Department of Transportation. GAAC will coordinate among the various involved parties, including the Procurement Department, to accomplish the solicitation, selection, marketing, and permitting needed to complete these large public works of art. Analysis:This project helps to generate a public art collection in Augusta. This MOU would be the first for the GAAC, and it is modeled after an MOU between the Commission and the Convention and Visitor’s Bureau. This agreement would enable the GAAC to play a more active role in managing the funds and implementation for this project, with support from the staff involved with the Public Advisory Arts Panel and specifically the Recreation and Parks Department. Financial Impact:The Commission has previously approved $1,000,000 for a Public Arts Sculpture Festival in SPLOST 7 referendum. This MOU would allow the GAAC to manage $50,000 of that amount to cover GAAC’s administrative costs, and $75,000 to cover implementation to cover marketing, solicitation, and incidentals related to site preparation and clearing, selection, and public engagement. Alternatives:1. To Approve 2. Move No Action thus delaying this important community art project. Recommendation:1. Approve the Memorandum of Understanding with the Greater Augusta Arts Council in the amount of $50,000 for Administrative costs and $75,000 for implementation costs for a total of $125,000 for the implementation of the Gateway Sculpture Project. Funds are Available in the Following Accounts: SPLOST VII 329064310 216067901 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission BID 19-237 Year 2020 Make Ford NO BID Model F550 Base Price (5.00)$72,932.00 Delivery Date 180 DAYS ARO TOTALS:$72,932.00 $0.00 FOR ALL DEPARTMENTS-DOME STYLE SERVICE TRUCK - BID OPENING 6/7/19 @ 11:00 Nichols Fleet, Chattanooga, TNWade Ford Inc., Smyrna, GA Invitation to Bid Sealed bids will be received at this office until Friday, June 7, 2019 @ 11:00 a.m. for furnishing: Bid Item #19-237 2019/2020 Dome Style Service Truck, 17500 GVW – for Augusta, GA Central Services Department – Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, May 24, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle May 2, 9, 16, 23, 2019 Metro Courier May 2, 2019 OFFICIAL VENDORS WADE FORD, INC 3860 SOUTH COBB DR SMYRNA, GA 30080 NICHOLS FLEET 2401 E. 31ST STREET CHATTONOOGA, TN 37407 Attachment B Yes NO BID E-Verify Number No SAVE Form Yes Exceptions Noted Yes 5.01 2019/2020 Full Size Truck $42,459.00 5.02 Heavy duty cooling package Included 5.03 Heavy duty electrical package Included 5.04 Heavy duty suspension package Included 5.05 19,000 GVW payload package Included 5.06 Trailer tow mirrors Included 5.07 Backup camera Included 5.08 Roof clearance lights Included 5.09 Black Platform Running Boards $405.00 5.10 Extra Set of Keys (3 Total)$150.00 5.11 Delivery Charge Included 6.01 Fire extinguisher – DOT approved Included 6.02 Outlet receptacle Included 6.03 Electric brake controller Included 6.04 Service Body dual rear wheel, 11 foot steel service body standard depth compartment and bin configuration Included 6.05 J-hook railing for utility service body Included 6.06 Panel top for utility service body (Double Swing Out Style)Included 6.07 Panel top for utility service body (Rollup Style)$1,793.00 6.08 Cargo Tie Downs-Installed Inside (4 each) Included Total Number Specifications Mailed Out: 21 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 35 Georiga Procuremnt Registry: 271 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 1 Total Non-Compliant: 1 5.00 Vehicle/Chassis Options Required 6.00 Outfitter's Specialty Items Bid Opening Item #19-237 2019/2020 Dome Style Service Truck for Augusta, Georgia- Central Services Deparmtnent - Fleet Maintenance Division Bid Due: Friday, June 7, 2019 @ 11:00 a.m. Page 1 of 2 OFFICIAL VENDORS WADE FORD, INC 3860 SOUTH COBB DR SMYRNA, GA 30080 NICHOLS FLEET 2401 E. 31ST STREET CHATTONOOGA, TN 37407 Total Number Specifications Mailed Out: 21 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 35 Georiga Procuremnt Registry: 271 Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 1 Total Non-Compliant: 1 Bid Opening Item #19-237 2019/2020 Dome Style Service Truck for Augusta, Georgia- Central Services Deparmtnent - Fleet Maintenance Division Bid Due: Friday, June 7, 2019 @ 11:00 a.m. 6.09 Grab Handles-Mounted On Rear (2 each) Included 6.10 Service body bumper Included 6.11 Spotlights – Unity 325 or equal Included 6.12 Trailer wiring Included 6.13 Pintle hook Included 6.14 Pipe vise – Rigid model 40195, or approved equal Included 6.15 Spot mirrors – 4 inch type Included 6.16 Window tint, crew cab Included 6.17 Safety Cones (4 each)Included 6.18 Master Bar Locking System for Compartments (Both Sides)Included 6.19 Steel Drawer System (1 Set) Curbside Included 6.20 Tool Box Option $495.00 6.21 Cable Steps in Rear Included 7.01 Backup alarm Included 7.02 Magnetic LED light Included 7.03 LED top mount light Included 7.04 Traffic advisor light bar Included Year 2020 Brand Ford Model F550 Bid Price $72,932.00 Delivery Date 180 Days ARO 2019/2020 Service Truck, Dome Style, 17,500 GVW 7.00 Alert Warning Systems Page 2 of 2 Commission Meeting Agenda 8/20/2019 2:00 PM 2019 - Engineering - F550 Dome style truck Department:Centreal Servcies Department- Fleet Management Divsion Department:Centreal Servcies Department- Fleet Management Divsion Caption:Motion to approve Engineering Department-Storm Water Division requests the purchase of one replacement Dome Style Service Truck at a cost of $72,932.00 using Storm Water Capital Outlay. Bid Item 19-237 - Wade Ford (Approved by Administrative Services Committee August 13, 2019) Background:The Engineering Department-Storm Water Division is requesting the replacement of a previously sold Ford F350 truck with the Ford F-550 Dome Style Service Truck which allows for better accessibility, organization and simultaneously allows for better accountability and security of the department property. In accordance with the Fleet replacement policy the Ford F350 truck was deemed uneconomically repairable and sold on the GovDeals auction website in June, 2018. · Asset 994487 – 17 year old Ford F350 with 220,024 miles and work orders totaling $36,779. Due to the excessive cost to continue to maintain it was deemed uneconomically repairable to retain. The loss of this vehicle created a shortage in the department fleet and negatively affects how quickly they are able to respond to job sites. The replacement vehicle will be utilized by the downtown maintenance crew. The bid tab sheet for Bid 19-237: Dome Style Service Truck is attached for your review. The loss of this vehicle created a shortage in the department fleet and negatively affects how quickly they are able to respond to job sites. The replacement vehicle will be utilized by the downtown maintenance crew. The bid tab sheet for Bid 19-237: Dome Style Service Truck is attached for your review. Analysis:The Procurement Department published a competitive bid using the Demand Star application for a Dome Style Service Truck. Invitations to bid were sent to fourteen vendors to include four qualified local vendors. The vendor, Wade Ford, Inc, from Smyrna, GA was able to offer the requested product with necessary specifications. Bid 19-237: 2019/2020 Dome Style Service Truck: 2020 Service Truck, Dome Style, 17,500 GVW, Ford F-550 – Wade Ford Inc: $72,932.00 (Smyrna, GA) Financial Impact:One (1) – 2020 Ford F-550 Dome Style Service Truck @ $72,932.00. The total purchase is $72,932.00 for the Engineering Department-Storm Water Division. The equipment will be purchased with department SPLOST 7 funds (ACCT# 329-04-1110/54.21110 Journal Entry # 217829907-5421110). Alternatives:One (1) – 2020 Ford F-550 Dome Style Service Truck @ $72,932.00. The total purchase is $72,932.00 for the Engineering Department-Storm Water Division. The equipment will be purchased with department SPLOST 7 funds (ACCT# 329-04-1110/54.21110 Journal Entry # 217829907-5421110). Recommendation:Approve the purchase of one – 2020 Ford F550 Dome Style Service Truck for the Engineering Department-Storm Water Division Funds are Available in the Following Accounts: SPLOST 7 funds: ACCT# 329-04-1110/54.21110 Journal Entry # 217829907-5421110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Lena Bonner From: Sent: To: Cc: Subject: Ms. Bonner: Mayor Hardie Davis, Jr. Thursday, July 1L, 201-9 8:45 AM Lena Bonner Marcus Campbell; Latisha McMillan; Commissioner Sean Frantom;Wayne Brown Agenda items Good morning. Please add the following items to the full Commission agenda for next week. 1. Discuss and adopt Commission Calendar for 2020. 2. Discuss and amend 2019 Commission Calendar. Thank you, Hardie Davis, Jr. Mayor City of Augusta Georgia Mavordavis@auq ustaoa. gov 706.821.1831 office Get Outlook for Android a rd$ult oi ths o-rnaiJ transmissiou. ti veritici.ilion is requirerJ. plearie rL,q*ei;t a irairi copy vilrsion. A.L:D.'104.'1 Commission Meeting Agenda 8/20/2019 2:00 PM Amend 2019 Commission Calendar Department: Department: Caption:Motion to approve amending the 2019 Commission Calendar to hold budget hearings between the time the budget is presented until the date that the budget is adopted. (Approved by Administrative Services Committee August 13, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: TO: FROM: DATE: ST]BJECT: /- Central Senrices Department 4'e Takiyah A. Douse, Director - l- - -- Facilities Division) I A Lonnie \0Uimberly, Deputy Director 276DPetch Orchard Road, Augusa GA 30906 (7 06) 821 -2426 Phone [06)799-5077 Fax MEMORANDIIM ,l ,fu{ C"riSams, Director, Procurement DepartmentJ4€<t Mrs. Takiyah A. Douse, Director, Central Services Department August 2,2019 Bid Item #19-187A Grounds Maintenance for Downtown Facilities Four responsive bid proposals were received on June 25, 2019 for the referenced Bid Item. We are recommending award to the following vendors for grounds maintenance services as indicated in the tables below.o Davis Landscape Company of Augusta, GAo Jacobs Land Management of Augusta, GAo Piedmont Landscape Management of Augusta, GAo Truegreen of North Augusta, SC Sheriff Administration Buildins Jacobs $47s.00 s1.900.00 Public Defender Office Jacobs ss7s.00 s2.300.00 Municioal Buildins Trueqreen s1.636.39 $6,s4s.56 S. Transit Bus Ooeration Jacobs s1.700.00 s6.800.00 Aususta Judicial Center Piedmont $2.582.34 s10.329.36 Maxwell Librarv Davis 9284.45 $1,137.80 HO Librarv Davis $455.65 s1.822.60 Applebv Librarv Davis $638.48 s2553.92 Friedman Librarv Davis $76r.47 $3.045.88 rc $s,700.00Sheriff Administration Buildine Jacobs $475.00 Public Defender Office Jacobs $575.00 $6,900.00 Municioal Buildins Truepreen s1.636.39 $19.636.68 S. Transit Bus Operation Jacobs $1.700.00 $20.400.00 Auzusta Judicial Center Piedmont s2.582.34 $30,988.08w Maxwell Librarv Davis $284.4s s3.413.40 HQ Librarv Davis $455.6s s5.467.80 Applebv Librarv Davis s638.48 s7.661.76 Friedman Librarv Davis 9761.47 $9.137.64 Optional One Year Extension SheriffAdmin Buildins Jacobs $475.00 $5,700.00 Public defender Office Jacobs $s75.00 $6.900.00 Municipal building Truegreen $1.68s.48 $20.225.76 S. Transit Bus Ooeration Jacobs $1.700.00 $20,400.00 Aususta Judicial Center Piedmont $2.582.34 $30,988.08 Maxwell Librarv Davis $292.98 s3.515.76 HO Librarv Davis $469.32 s5.631.84 Appleby Librarv Davis s657.63 $7.891.s6 Friedman Libmrv Davis s784.31 $9.4rr.72 Thank you for your assistance in securing these prices and your hard work moving us to this point. Please do not hesitate to call ifyou have any questions or need additional clarification. cc: Ionnie Wimberly Takilah A. Douse Invitation to Re- Bid Sealed re-bids will be received at this office until Tuesday, June 25, 2019 @ 11:00 a.m. for furnishing: Re-Bid Item #19-187A Ground Maintenance for Downtown Facilities and Regional Library Locations - Augusta, GA Central Services Department – Facilities Maintenance Re- Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Re-Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference will be held on Friday, June 7, 2019 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, June 11, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No re-bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle May 16, 23, 30, June 6, 2019 Metro Courier May 16, 2019 OFFICIAL VENDORS Attachment B E-Verify Number SAVE Form Addendum 1 Pesticide License Central Services Department Location Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price 1. Municipal Building 535 Telfair Street $1,636.39 $19,640.32 NO BID NO BID $2,629.41 $31,552.92 $1,771.68 $21,260.16 $2,250.00 $27,000.00 2. Sheriff Admin Building 400 Walton Way $859.76 $10,317.20 NO BID NO BID $1,404.27 $16,851.24 $891.39 $10,696.64 $475.00 $5,700.00 3. Public Defender Office 902 Greene Street $1,000.36 $12,004.32 NO BID NO BID $756.99 $9,083.88 $1,037.22 $12,446.64 $575.00 $6,900.00 4. Augusta Judical Center 735 James Brown Blvd $2,970.74 $35,648.85 NO BID NO BID $2,582.34 $30,988.08 $2,708.10 $32,497.20 $2,775.00 $33,300.00 5. Transit Bus Operations Maintenance Facility 2844 Regency Blvd $1,805.79 $21,669.45 NO BID NO BID $3,222.25 $38,667.00 $2,695.87 $32,350.48 $1,700.00 $20,400.00 Location Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price 1. HQ Library 823 Telfair Street $742.38 $8,908.50 NO BID NO BID $1,030.19 $12,362.28 $455.65 $5,467.85 $775.00 $9,300.00 2. Appleby Library 2260 Walton Way $895.71 $10,748.52 NO BID NO BID $841.12 $10,093.44 $638.48 $7,661.68 $670.00 $8,040.00 3. Friedman Library 1447 Jackson Road $882.51 $10,590.10 NO BID NO BID $1,260.09 $15,121.08 $761.47 $9,137.72 $670.00 $8,040.00 4. Maxwell Library 927 Lumpkin Road $564.01 $6,768.12 $2,400.00 $28,800.00 $422.97 $5,075.72 $284.45 $3,413.42 $575.00 $6,900.00 Central Services Department Location Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price 1. Municipal Building 535 Telfair Street $1,685.48 $20,225.76 NO BID NO BID $2,629.41 $31,552.92 $1,824.84 $21,898.08 $2,250.00 $27,000.00 2. Sheriff Admin Building 400 Walton Way NO BID NO BID NO BID NO BID $1,404.27 $16,851.24 $918.13 $11,017.56 $475.00 $5,700.00 3. Public Defender Office 902 Greene Street $1,030.37 $12,364.44 NO BID NO BID $756.99 $9,083.88 $1,068.34 $12,820.08 $575.00 $6,900.00 4. Augusta Judical Center 735 James Brown Blvd $3,059.86 $36,718.32 NO BID NO BID $2,582.34 $30,988.08 $2,789.34 $33,472.08 $2,775.00 $33,300.00 5. Transit Bus Operations Maintenance Facility 2844 Regency Blvd $1,859.96 $22,319.52 NO BID NO BID $3,222.25 $38,667.00 $2,776.75 $33,321.00 $1,700.00 $20,400.00 Location Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price Monthly Price Yearly Price 1. HQ Library 823 Telfair Street $746.65 $8,959.80 NO BID NO BID $1,030.19 $12,362.28 $469.32 $5,631.84 $775.00 $9,300.00 2. Appleby Library 2260 Walton Way $922.58 $11,070.96 NO BID NO BID $841.12 $10,093.44 $657.63 $7,891.56 $670.00 $8,040.00 3. Friedman Library 1447 Jackson Road $908.98 $10,907.76 NO BID NO BID $1,260.09 $15,121.08 $784.31 $9,411.72 $670.00 $8,040.00 4. Maxwell Library 927 Lumpkin Road $580.93 $6,971.16 $2,400.00 $28,800.00 $422.97 $5,075.72 $292.98 $3,515.76 $575.00 $6,900.00 The Following Vendors Did Not Submit a Bid Package: HUCK CONSTRUCTION P.O. BOX 66771 AUGUSTA, GA 30906; CLEAN CUT LANDSCAPE 2712 DAVIS MILL RD HEPHZIBAH, GA 30815; JC LAWN CARE 1419 SUMMIT WAY GROVETOWN, GA 30813; TWIN LAKES LANDSCAPING, LLC P.O. BOX 1424 AIKEN, SC 29802; BUILDING BONDS MAINTENANCE SVC 945 7TH STREET AUGUSTA, GA 30901 DAVIS LANDSCAPE COMPANY 702 MCKNIGHT INDUSTRIAL BLVD AUGUSTA, GA 30907 Yes 310404 Yes Yes 1365649 Yes Augusta Regional Library Yes 16936 417873 Yes Yes TRUGREEN 110 SHORTCUT ROAD NORTH AUGUSTA, SC 29201 Yes 17419 Yes 101228 1339871 Yes Yes PIEDMONT LANDSCAPE MANAGEMENT 1048 B FRANKE INDUSTRIAL DR AUGUSTA, GA 30909 Yes Yes H & H CONCRETE FINISHING 1820 FAIRVIEW AVENUE AUGUSTA, GA 30904 Yes 7275 Bid Opening Item #19-187A Grounds Maintenance for Downtown and Regional Library Locations for Augusta, Georgia- Central Services Department-Facilities Maintenance Division Bid Due: Tuesday, June 25, 2019 @ 11:00 a.m. Ground Maintenance Fee through December 31, 2020 Total Number Specifications Mailed Out: 30 Total Number Specifications Download (Demandstar): 5 Total Electronic Notifications (Demandstar): 78 Mandatory Pre-Bid/Telephone Conference: 10 Total packages submitted: 1 Total Non-Compliant: 1 Ground Maintenance Fee for One Year Extension through December 31, 2021 Augusta Regional Library JACOBS LAND MANAGEMENT 733 SCOTT NIXON MEMORIAL DR AUGUSTA, GA 30907 Yes 16524 54828 Private No Copy / Non-Compliant Page 1 of 1 Commission Meeting Agenda 8/20/2019 2:00 PM Annual Ground Maintenance for Downtown Facilities and Regional Library Locations Department:Central Services Department, Facilities Maintenance Division Department:Central Services Department, Facilities Maintenance Division Caption:Motion to approve award of contract for Annual Ground Maintenance for Downtown Facilities and Regional Library Locations to Truegreen, Piedmont Landscape Management, Davis Landscape Company and Jacobs Land Management of North Augusta and Augusta in the amount of $224,069.89. The base bid is for September 1, 2019 to December 31, 2020 with an option to extend for one year in 2021. (Approved by Administrative Services Committee August 13, 2019) Background:Augusta and the Regional library do not have sufficient in-house staff to properly maintain the grounds of their downtown facilities and from time to time must engage contractors’ support. Analysis:Bids were awarded to the lowest responsive bidder on each location and Truegreen, Piedmont Landscape Management, Davis Landscape Company and Jacobs Land Management submitted the lowest compliant bid for the area awarded for a total amount of $224,069.89 Financial Impact:The cost of the Annual Ground Maintenance for Downtown Facilities and Regional Library Locations $224,069.89. Alternatives:1. Approve and award of contract for the Annual Ground Maintenance for Downtown Facilities and Regional Library Locations to Truegreen, Piedmont Landscape Management, Davis Landscape Company and Jacobs Land Management of North Augusta and Augusta in the amount of $224,069.89. 2. Do not approve the purchase. Recommendation:Approve award of contract to Truegreen, Piedmont Landscape Management, Davis Landscape Company and Jacobs Land Management of North Augusta and Augusta in the amount of $224,069.89. Funds are Available in the Following Accounts: This project is funded through Operational funds. Split between various facilities: Sheriff 273031110; PDO 101016218, Municipal 101016211, Transit 101016222. Judicial 101016215, Library 101065110. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 8/20/2019 2:00 PM Augusta Code Section 3-7-33 Department: Department: Caption:Motion to approve amending Augusta Code Section 3-7-33 Marijuana to reduce the jail time from 60 days to no time and the fine from a cap of $1,000 to a cap of $150 for the first two offenses and a cap fine of $300 for the third and subsequent offenses and bringing the amended Code section back for approval. (Approved by Administrative Services Committee August 13, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: PIN Fac_Name PRIMARY JURISDICTION 1 047-1-014-00-0 AUGUSTA MUSEUM OF HISTORY 540 REYNOLDS ST AUGUSTA MUSEUM OF HISTORY/CS - (3) unfinished metal roofs on the small buildings east of the two main buildings and the membrane roof on the connector between the two main buildings only. 2 035-2-113-00-0 EZEKIEL HARRIS HOUSE 1822 BROAD ST AUGUSTA MUSEUM/RECREATION/ CS 3 035-2-114-00-0 EZEKIEL HARRIS CARETAKERS HOUSE 1822 BROAD ST AUGUSTA MUSEUM/RECREATION/ CS AUGUSTA UTILITIES - Main Bldg facing Highland Process Building adjacent to DQ site North side of Central Storage Building across Central from main building Process Building across Central from main building 5 135-0-008-00-0 AUGUSTA UTILITES WWT PLANT 1820 DOUG BARNARD PKWY AUGUSTA UTILITIES - Main Office Only 6 110-1-019-00-0 BOARD OF ELECTIONS 2029 LUMPKIN RD BOARD OF ELECTIONS 7 036-1-102-00-0 FLEET MAINTENANCE OFFICE AND SHOPS 1568 BROAD ST CENTRAL SERVICES FLEET - 3 metal roofed equipment sheds. 8 036-1-102-00-0 FLEET MAINTENANCE OFFICE 1568 BROAD ST CENTRAL SERVICES FLEET - Office building with shingle roof and Metal roof warehouse 9 036-1-130-00-0 SURPLUS SHED 1624 BROAD ST CENTRAL SERVICES FLEET Metal Roof Warehouse 10 043-4-015-01-0 CONSTRUCTION SHOP 0 HIGHLAND AVE CENTRAL SERVICES 11 133-0-023-02-0 CENTRAL SERVICES - CBWDC 1941 PHINIZY RD CENTRAL SERVICES - Original 1997 construction only. 12 098-3-246-00-0 CENTRAL SERVICES ADMIN/ AUGUSTA UTILITIES 2760 PEACH ORCHARD RD CENTRAL SERVICES - Front section only 13 047-1-259-00-0 AUGUSTA MUNICIPAL BUILDING 535 TELFAIR ST CENTRAL SERVICES 14 046-4-086-00-0 AUGUSTA JUDICIAL CENTER 735 JAMES BROWN BLVD CENTRAL SERVICES 15 036-1-102-00-0 AED- TRAFFIC ENGINEERING 1580 BROAD ST ENGINEERING - Brick building directly on Broad st. 16 013-3-094-00-0 FIRE STATION #10 2625 WASHINGTON RD FIRE DEPARTMENT 17 031-0-025-00-0 FIRE STATION #9 3507 WALTON WAY EXT FIRE DEPARTMENT 18 035-2-219-00-0 FIRE STATION #4 1866 ELLIS LN FIRE DEPARTMENT 19 040-0-155-00-0 FIRE STATION 15 (TEMPORARY) 3620 WRIGHTSBORO RD FIRE DEPARTMENT 20 048-1-024-00-0 FIRE STATION #1 1 BROAD ST FIRE DEPARTMENT 21 056-2-001-00-0 FIRE STATION # 8 1898 HIGHLAND AVE FIRE DEPARTMENT 22 059-3-584-00-0 FIRE STATION #5 1898 M L KING BLVD FIRE DEPARTMENT 23 087-1-226-01-0 FIRE STATION #11 2243 OLD SAVANNAH RD FIRE DEPARTMENT 24 096-2-142-01-0 FIRE STATION # 13 2619 LUMPKIN RD FIRE DEPARTMENT 25 097-2-156-01-0 FIRE STATION #6 2618 RICHMOND HILL RD FIRE DEPARTMENT AUGUSTA UTILITIES CENTRAL AVE PLANT 2822 CENTRAL AVE PROPERTIES TO BE INCLUDED ON ROOF CONDIDION ASSESSMENT - REV - ADDENDUM 1 PROPERTY ADDRESS 4 043-2-153-00-0 1 of 3 7/29/201910:13 AM PIN Fac_Name PRIMARY JURISDICTION PROPERTIES TO BE INCLUDED ON ROOF CONDIDION ASSESSMENT - REV - ADDENDUM 1 PROPERTY ADDRESS 26 133-0-023-05-0 FIRE STATION #16 3446 OLD LOUISVILLE RD FIRE DEPARTMENT 27 153-0-072-02-0 FIRE STATION # 18 4185 WINDSOR SPRING RD FIRE DEPARTMENT 28 157-0-015-01-0 FIRE STATION #17 3705 OLD WAYNESBORO RD FIRE DEPARTMENT 29 164-1-001-00-0 FIRE STATION #7 2917 WILLIS FOREMAN RD FIRE DEPARTMENT 30 214-0-055-00-0 FIRE STATION #19 1600 BROWN RD FIRE DEPARTMENT 31 266-0-006-01-0 FIRE STATION #14 3507 HWY 88 BLYTHE RD FIRE DEPARTMENT 32 337-0-001-01-0 FIRE STATION #12 1151 HEPHZIBAH McBEAN RD FIRE DEPARTMENT 33 034-4-114-00-0 APPLEBY LIBRARY 2260 WALTON WY LIBRARY 34 178-0-008-00-0 DIAMOND LAKES LIBRARY 101 DIAMOND LAKES WY LIBRARY 35 097-1-117-00-0 MARSHAL'S SUBSTATION 2050 DEANS BRIDGE RD MARSHAL'S DEPARTMENT 36 027-0-003-00-0 WESTVIEW CEMETARY 2051 DIVISION ST RECREATION 37 060-2-019-00-0 MAGNOLIA CEMETARY 702 THIRD ST RECREATION 38 060-2-020-00-0 CEDAR GROVE CEMETARY 120 WATKINS ST RECREATION 39 017-0-010-00-0 WARREN ROAD COMMUNITY CENTER 300 WARREN RD RECREATION 40 027-0-001-00-0 JULIAN SMITH CASINO AND PARK 2205 BROAD ST RECREATION 41 029-0-019-00-0 SUE REYNOLDS PARK 1349 COMMUNITY PARK RD RECREATION 42 034-1-309-00-0 SANDHILLS COMMUNITY CENTER 719 FLEMING AVE RECREATION 43 043-1-001-01-0 NEWMAN TENNIS CENTER 3103 WRIGHTSBORO RD RECREATION 44 043-3-004-00-0 AUGUSTA AQUATICS CENTER 3157 DAMASCUS RD RECREATION 45 044-2-051-00-0 HICKMAN PARK 965 HICKMAN RD RECREATION 46 045-1-234-00-0 CENTRAL PARK 1130 MERRIE ST RECREATION 47 047-4-451-00-0 MAY PARK 708 FOURTH ST RECREATION 48 056-1-002-01-0 AUGUSTA GOLF COURSE 2023 HIGHLAND AVE RECREATION 49 056-2-012-00-0 WOOD PARK 2035 OHIO AVE RECREATION 50 058-2-135-00-0 JOHNSON COMMUNITY CENTER 1606 HUNTER ST RECREATION 51 061-4-001-04-0 EASTVIEW PARK 644 AIKEN ST RECREATION 52 071-1-218-00-0 MINNICK PARK 1850 KISSINGBOWER RD RECREATION 53 072-3-349-00-0 DOUGHTY PARK 1200 NELLIEVILLE RD RECREATION 54 072-4-156-00-0 CARRIE J MAYS COMMUNITY CENTER 1014 ELEVENTH AVE RECREATION 55 094-0-027-00-0 McDUFFIE WOODS PARK 3431 O MCDUFFIE RD RECREATION 56 096-2-075-00-0 HENRY BRIGHAM CENTER 2463 GOLDEN CAMP RD RECREATION 57 098-4-136-00-0 FLEMING TENNIS CENTER 1850 CHESTER AVE RECREATION 58 110-2-003-00-0 FLEMING SPORTS COMPLEX 1941 LUMPKIN RD RECREATION 59 110-2-005-00-0 FLEMING ATHLETIC OFFICE 1915 LUMPKIN RD RECREATION 60 128-0-014-10-0 JAMESTOWN COMMUNITY CENTER 3647 KARLEEN RD RECREATION 61 155-0-002-01-0 GRACEWOOD COMMUNITY CENTER 2309 TOBACCO RD RECREATION 62 178-0-008-00-0 DIAMOND LAKES 103 DIAMOND LAKES WAY RD RECREATION 63 337-0-001-01-0 McBEAN COMMUNITY PARK 1155 HEPHZIBAH McBEAN RD RECREATION 64 047-4-163-00-0 OLD GOVERNMENT HOUSE 432 TELFAIR ST RECREATION 65 047-3-307-00-0 RCSD VEHICLE SHOP 418 WALTON WAY SHERIFF'S DEPARTMENT 66 2 of 3 7/29/201910:13 AM PIN Fac_Name PRIMARY JURISDICTION 3 043-4-013-01-0 DANIEL FIELD 0 WRIGHTSBORO RD AIRPORT AUTHORITY 4 043-4-015-01-0 DANIEL FIELD HANGERS 0 HIGHLAND AVE AIRPORT AUTHORITY 5 159-0-002-00-0 BUSH FIELD 0 N SAVANNAH RD AIRPORT AUTHORITY 38 043-2-066-00-0 NAVAL TRAINING CTR - LT LAND LEASE 2869 CENTRAL AVE A-RC US NAVEL RES TNG CNT PROPERTIES OPERATED BY BOARDS, AUTHORITIES, ETC. PROPERTY ADDRESS 3 of 3 7/29/201910:13 AM Request for Proposal Request for Proposals will be received at this office until Tuesday, May 28, 2019 @ 11:00 a.m. for furnishings for: RFP Item #19-229 Roof Condition Assessment – Central Services Department - Facilities Maintenance RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. A Mandatory Pre Proposal Conference will be held on Friday, May 10, 2019, @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, Georgia 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, May 14, 2019 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle April 18, 25, May 2, 9, 2019 Metro Courier April 18, 2019 OFFICIAL VENDORS Attachment "B"E-Verify #Addendum 1 SAVE Form Original 7 Copies Fee Proposal TERRACON CONSULTANTS, INC 2105 NEWPOINT PL, SUITE 605 LAWRENCEVILLE, GA 30043 Yes 39082 Yes Yes Yes Yes Yes NOVA ENGINEERING & ENVIRONMENTAL, LLC 3900 KENNESAW 75 PKWY, SUITE 100 KENNESAW, GA 30144 Yes 124398 Yes Yes Yes Yes Yes RAYMOND ENGINEERING 1224 ROYAL DR CONYERS, GA 30094 Yes 71554 Yes Yes Yes Yes Yes CHEATHAM, FLETCHER, SCOTT ARCHITECTS, PC 420 1/2 EIGHTH STREET AUGUSTA, GA 30901 Yes 203862 Yes Yes Yes Yes Yes RFP Item #19-229 Roof Condition Assessment for Augusta, Georgia - Central Services Department - Facilities Maintenance RFP Date: Tuesday, June 4, 2019 @ 3:00 p.m. Total Number Specifications Mailed Out: 12 Total Number Specifications Download (Demandstar): 308 Total Electronic Notifications (Demandstar): 3 Georgia Procurement Registry: 272 Mandatory Pre-Proposal/Telephone Conference Attendees: 11 Total packages submitted: 4 Total Noncompliant: 0 The Following Vendors did not place a submittal: 2KM ARCHITECTS, INC 529 GREENE STREET AUGUSTA, GA 30901; ROOFING PROFESSIONALS INC 505 CDP INDUSTRIAL BLVD GROVETOWN, GA 30813; INTERTEK PSI 95 CHASTAIN RD NW KENNESAW, GA 30144; THOMSON ROOFING 2292 WASHINGTON RD THOMSON, GA 30824; NOVA CONSULTING GROUP 3021 GREEN MEADOW LN SNELLVILLE, GA 30078; YOUNG'S ROOFING 311 PADRICK STREET MARTINEZ, GA 30907; LYON AND ASSOCIATES, LLC 2133 FRESHLY MILL RD IRMO, SC 29063 Page 1 of 1 TERRACON CONSULTANTS, INC 2105 NEWPOINT PL, SUITE 605 LAWRENCEVILLE, GA 30043 NOVA ENGINEERING 3900 KENNESAW 75 PKWY KENNESAW, GA 30144 RAYMOND ENGINEERING 1224 ROYAL DR CONYERS, GA 30094 CFS ARCHITECTS P.O. BOX 3381 AUGUSTA, GA 30901 TERRACON CONSULTANTS, INC 2105 NEWPOINT PL, SUITE 605 LAWRENCEVILLE, GA 30043 NOVA ENGINEERING 3900 KENNESAW 75 PKWY KENNESAW, GA 30144 RAYMOND ENGINEERING 1224 ROYAL DR CONYERS, GA 30094 CFS ARCHITECTS P.O. BOX 3381 AUGUSTA, GA 30901 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)20 4.8 4.5 3.8 3.0 95 90 75 60 3. Organization & Approach (0-5)15 5.0 4.0 4.0 3.0 75 60 60 45 4. Scope of Services: • Project relevant training/education • Project specific certifications • Evidence that the firm fully understands project scope • Specialty equipment or techniques that may be employed • Project Schedule (0-5)20 5.0 4.2 4.0 3.0 100 84.5 80 60 5. Financial Stability (0-5)5 5.0 4.3 3.8 3.5 25 21.25 18.75 17.5 6. References (0-5)5 4.8 4.0 4.3 3.0 23.75 20 21.25 15 Within Richmond County 5 10 5 0 0 0 50 Within CSRA 5 6 0 0 0 0 Within Georgia 5 4 5 5 5 20 20 20 0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0 0 0 0  All Others 5 1 0 0 0 0 29.5 25.975 24.75 20.5 338.8 295.8 275.0 247.5 9. Presentation by Team (0-5)10 0 0 0 0 10. Q&A Response to Panel Questions (0-5)5 0 0 0 0 Lowest Fees 5 10 5 0 0 50 0 Second 5 6 5 30 0 0 0 Third 5 4 5 0 0 0 20 Forth 5 2 5 0 10 0 0 Fifth 5 1 0 0 0 0 Total Phase 2 - (Total Maximum Ranking 15 - Maximum Weighted Total Possible 125) 5 5 5 5 30 10 50 20 34.5 30.975 29.75 25.5 368.8 305.8 325.0 267.5 Procurement DepartmentRepresentative:___________Nancy Williams________________________________ Procurement Department Completion Date: 6/24/19 Phase 2 (Optional - Numbers 9-10) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: Cumulative Date: 6/24/19 Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Vendors Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 375) Phase 1 RFP Item #19-229 Roof Condition Assessment for Augusta, Georgia - Central Services Department - Facilities Maintenance Evaluation Meeting: Friday, June 14, 2019 @ 3:30 p.m. Scale 0 (Low) to 5 (High) Ranking of 0-5 (Enter a number value between 0 and 5)Weighted Scores Commission Meeting Agenda 8/20/2019 2:00 PM Award Contract for Roof Condition Assessment Department:Central Services - Facilities Department:Central Services - Facilities Caption:Motion to approve award of contract to provide professional services to assess the condition of roofs on Augusta owned buildings to Terracon Consultants of Lawrenceville, GA in the amount of $85,750.00. Bid Item 19-229 (Approved by Administrative Services Committee August 13, 2019) Background:Augusta operations are housed in more than one hundred buildings dispersed throughout the city. The roofs at these locations cover a wide range of structure types and range from flat/low slope built-up and membrane roofs to sloped metal and shingles of varying age and condition. This contract consists of inspecting, evaluating and reporting on the roofs listed in Exhibit II of this RFP. The reports shall include, but not be limited to the following information submitted in an easily referenced format: • Location Name • Location Address • Schematic roof plan(s) for each structure at any given location • Roof type(s) • Roof area(s) • Description of substrate condition • Description of roof condition • Estimate of remaining life • Identification of any critical needs repairs • Suggested maintenance program to extend useful life • Estimated cost to replace roof with a comparable roof warrantable for 20 years and compliant with current codes. In current year dollars. • Suggested modifications that could extend the life of the current and future roof membranes. Analysis:RFP 19-229 was issued through the Augusta Procurement Department for statements of qualifications and proposals for the defined scope of work. Statements were received on May 28, 2019. The evaluation team convened on June 14, 2019 to review the information provided by prospective vendors outlining their team configuration and qualifications relative to meeting the work required under this RFP. Terracon Consultants of Lawrenceville, Georgia was judged to be the best qualified to perform the scope of work established under the RFP. Financial Impact:The cost of services is $85,750. Alternatives:1. Approve award of contract to provide professional services to assess the condition of roofs on Augusta owned buildings to Terracon Consultants of Lawrenceville, GA in the amount of $85,750.00. 2. Do not approve the proposal. Recommendation:Approve award of contract to provide professional services to assess the condition of roofs on Augusta owned buildings to Terracon Consultants of Lawrenceville, GA in the amount of $85,750.00. Funds are Available in the Following Accounts: This project is funded through SPLOST 7. 329051120-5413120 (JL 216057902) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Lena Bonner From: Sent: To: Cc: Subject: Ms. Bonner: Mayor Hardie Davis, Jr. Thursday, July 1L, 201-9 8:45 AM Lena Bonner Marcus Campbell; Latisha McMillan; Commissioner Sean Frantom;Wayne Brown Agenda items Good morning. Please add the following items to the full Commission agenda for next week. 1. Discuss and adopt Commission Calendar for 2020. 2. Discuss and amend 2019 Commission Calendar. Thank you, Hardie Davis, Jr. Mayor City of Augusta Georgia Mavordavis@auq ustaoa. gov 706.821.1831 office Get Outlook for Android a rd$ult oi ths o-rnaiJ transmissiou. ti veritici.ilion is requirerJ. plearie rL,q*ei;t a irairi copy vilrsion. A.L:D.'104.'1 Commission Meeting Agenda 8/20/2019 2:00 PM Discuss and adopt Commission Calendar for 2020. Department: Department: Caption:Motion to approve preparing a Code amendment to adopt the Commission calendar for 2020 having one meeting in July and two meetings in December. (Approved by Administrative Services Committee August 13, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 8/20/2019 2:00 PM Commission Rules of Procedures Department: Department: Caption:Motion to approve that any voting member of this body can make a motion at any point without being recognized by the Chair. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 8/20/2019 2:00 PM Contract for renovations to 510 Fenwick Street Department:Central Services Department Facilities Management Division Department:Central Services Department Facilities Management Division Caption:Award the design/build contract for renovations to 510 Fenwick Street (three story tower only) to serve as offices for the Georgia Department of Family and Children’s Services (DFCS) to 2KM Architects in the amount of $3,088,100.00. Background:The two buildings located at 510 Fenwick Street have served as the home for the Georgia Department of Human Services (DHS) DFCS Richmond County operations for over 20 years. On June 12, 2017, fire caused significant damage to the three-story section of the complex requiring the relocation of DFCS operations. The fire damage has been repaired, however, DHS has re-evaluated their operations and determined their needs do not require occupation of the entire complex. The three-story section is sufficient to support operations as determined through state wide implemented space plan initiatives. RFP 18-296 was issued for design-build services to modify the tower and to provide the Commission with the cost information necessary to make an informed decision regarding lease terms and financing mechanisms. Time is of the essence in preparing the space for occupancy and design-build is the most expedient means of achieving those ends. Prior to execution of a facility lease, the state requires review and approval of a test fit created by an architect. This project will be completed in two phases 1) design 2) construction. After the design and test fit has been approved, the state will finalize a lease contract as negotiated with Augusta, Georgia. Analysis:Vendor proposals for the project were received on November 6, 2018, and evaluated by the selection committee on December 6, 2018 in accordance with the Augusta Procurement Regulations. The team of 2KM Architects and R. W. Allen and Associates was judged to be the most qualified compliant bidder to undertake this effort based upon the combination of qualifications, experience and cost. Financial Impact:The contract amount is $3,088,100.00 Phase 1 design $250,600 Phase 2 construction $2,837,500 Alternatives:1. Award the design/build contract for renovations to the Augusta owned building at 510 Fenwick Street to serve as offices for the Georgia Department of Family and Children’s Services to 2KM Architects with R. W. Allen and Associates in the amount of $3,088,100.00. Do not approve and pursue other options Recommendation:Approve award of the design/build contract for renovations to the Augusta owned building at 510 Fenwick Street to serve as offices for the Georgia Department of Family and Children’s Services to 2KM Architects with R. W. Allen and Associates in the amount of $3,088,100.00. Funds are Available in the Following Accounts: The costs for design and construction are $3,088,100.00. SPC has agreed to allow use of the capital funds from prior lease years, towards the cost of this project, thus decreasing the overall cost to Augusta, Georgia. REVIEWED AND APPROVED BY: Commission Meeting Agenda 8/20/2019 2:00 PM Economic growth in the underserved areas Department: Department: Caption:Discuss lack of economic growth in the underserved areas of Augusta e.g. the James Brown Heritage Trail. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 8/20/2019 2:00 PM Approval - MOU between Georgia Emergency Management and Homeland Security and Augusta- Richmond County EMA for Grant Applications Department:Fire Department:Fire Caption:Motion to approve Memorandum of Understanding (MOU) between Georgia Emergency Management and Homeland Security Agency and Augusta-Richmond County Emergency Management Agency for Grant Applications. (Approved by Public Safety Committee August 13, 2019) Background:Emergency Management Performance Grant is a grant provided through GEMHSA to support the implementation of the National Preparedness System by supporting the building, sustainment, and delivery of core capabilities essential to achieving the National Preparedness Goal of a secure and resilient Nation. The purpose of the EMPG program is to provide Federal grants to states to assist state, local, territorial, and tribal governments in preparing for all hazards. The Augusta-Richmond County Government, the Augusta- Richmond County Emergency Management Agency (EMA), and it’s Director agree to meet the requirements specified in the Official Code of Georgia Annotated (Section 38-3-27) of the Georgia Emergency Management Act of 1981, as amended, the Federal Emergency Management Agency (FEMA) FY2017 Emergency Preparedness Grant (EMPG) Guidance, and those rules, regulations and guidelines dictated by the Director of GEMA/HS. This year GEMA/HS has implemented a new electronic system for grant applications. This MOU is required in order to gain and maintain access to the electronic application system. This grant is awarded on an annual basis. Analysis:This MOU is required in order to apply for grants that Augusta applies for and is awarded on an annual basis. This MOU is required in order to gain and maintain access to the new electronic system for grant applications implemented by GEMA/HS this year. Financial Impact:Failure to approve this MOU will result in Augusta not obtaining grant money that it receives annually and alternative funding would need to be found to continue programs. Alternatives:Deny and find alternate funding. Recommendation:To approve the motion to approve and apply. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission RoundTower RoundTower 5905 E. Galbraith Rd, 3rd Floor Cincinnati OH 45236 513-247-7900 Quote Date 07/26/2019 Quote #Q050512 Prepared For Augusta Richmond County Attn: Information Technology Department 535 Telfair St Bldg 2000 Augusta GA 30901 Expires 08/25/2019 Terms Unity Solution Customer Signature ______________________________________________ Subscription $ Component Breakdown Services $6,904.22 Support/Maintenance $38,287.06 Software $0.00 Hardware $140,462.08 Prepared By Wes Furchner wes.furchner@roundtower.com (704) 621-8208 Freight $235.60 Training $ Quantity 1 1 1 1 1 1 1 11 4 11 5 62 6 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Item MPC_USS4 PCM_D4_2 PS-PD-UXHFXDP D4122F D4SFP10I M-PS-HWE-004 D4BD6C25F D4-2SFXL-800 D4FC-2SFX-400 D4-2S10-1800 D4123F D4-VS07-12000 PS-PDAD-UXFRD IN D4SP-4X600-10K D4ODPEKIT D4SL10ICU 458-002-524 M-PS-SWE-004 APS_APPSYNC 458-001-425 M-PS-SWE-004 VIPR_SRM 458-002-628 M-PSM-SWE-005 RPT_E 458-001-586 M-PSM-SWE-004 Freight Description DELL EMC UNITY XT STORAGE (NEW SOLUTION) DELL EMC UNITY 380 PD FOR UNITY XT HF UNITY 2U 25X2.5 DAE FLD RCK UNITY CNA 4X10GBE OPT SFPS PROSUPPORT W/NBD-HARDWARE SUPPORT UNITY 380 DPE 25 X 2.5 DELL FLD RCK D4 800GB SAS FAST VP 25X2.5 SSD D4 400GB FAST CACHE 25X2.5 SSD D4 1.8TB 10K SAS 25X2.5 DRIVE UNITY 3U 15X3.5 DAE FLD RCK D4 12TB NLSAS 15X3.5 DRIVE PD ADDON, UNITY HF DAE D4 SYSPACK 4X600GB 10K SAS 25X2.5 UNITY 380 DPE INSTALL KIT UNITY 2X4 PORT IO 10GBASET UNITY HFA BASE SOFTWARE=IC PROSUPPORT W/NBD-SOFTWARE SUPPORT APPSYNC APPSYNC BSC FOR UNITY 300/380=IC PROSUPPORT W/NBD-SOFTWARE SUPPORT SRM STORAGE M&R FOR UNITYXT = IC PROSUPPORT W/MISSION CRITICAL-SOFTWARE RECOVERPOINT RP BASIC FOR UNITY 380/480/680/880=IC PROSUPPORT W/MISSION CRITICAL-SOFTWARE Freight Customer Unit Price 0.00 0.00 4,224.68 1,113.29 0.00 38,287.06 4,950.52 1,622.04 1,072.24 602.27 990.11 1,587.81 446.59 1,195.42 0.00 1,051.71 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 235.60 Customer Extended Price 0.00 0.00 4,224.68 1,113.29 0.00 38,287.06 4,950.52 17,842.44 4,288.96 6,624.97 4,950.55 98,444.22 2,679.54 1,195.42 0.00 1,051.71 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 235.60 Total $185,888.96 Pricing is valid for 30 days. Subject to RoundTower Terms and Conditions. Contract# GA Enterprise 99999-SPD0000139 0004 1283 Kennestone Circle Marietta, GA 30066 Send PO to: TSA.PO.ATL@tsa.com 404-387-6006 nadia.namdari@tsa.com Quote Date 7/29/2019 Quote #40326 Customer Kevin Luce City of Augusta 535 Telfair Street MUNICIPAL BUILDING l000 Augusta GA 30901 United States Ship To Kevin Luce City of Augusta 535 Telfair Street MUNICIPAL BUILDING l000 Augusta GA 30901 United States Expires 8/29/2019 Sales Rep Nadia Namdari Item BB916A BB945A HA113A1 HA113A1 5KK HA124A1 HA124A1 55Q H7J35A3 H7J35A3 699 H7J35A3 XDS R2B30AAE TSA Professional Services Quantity 2 2 1 2 1 1 1 2 2 24 1 Description HPE StoreOnce 5100 48TB Capacity Upg Kit HPE StoreOnce 5100 48TB Upg Kit LTU HPE Installation Service HPE StoreOnce Basic Installation SVC HPE Technical Installation Startup SVC HPE StoreOnce System startup SVC HPE 3Y Foundation Care 24x7 wDMR Service For HPE Internal Entitlement Purposes HPE StoreOnce 5100 48TB Upgrade Kit Supp Veeam Pub Avail Ent+ 3yr 24x7 E-LTU TSA Professional Services: 40 hours onsite or remote Each 15,348.84 0.38 0.00 424.42 0.00 2,223.66 0.00 0.00 3,314.09 2,448.03 8,000.00 Extended 30,697.68 0.76 0.00 848.84 0.00 2,223.66 0.00 0.00 6,628.18 58,752.72 8,000.00 Total $107,151.84 Quoted from HPE State Contract ID SWC90813-04A Augusta Richmond Unity XT 380 Index Page System Cabinet Layout 1 General Information 1 System Tier Information 1 Pool Configuration 2 Power Information 3 I/O Configuration 3 Software Suites 3 Additional Information 3 Cabinet 1 General Information Model Number Unity XT 380 Raw Capacity 704.86 TB Unit Count 19 U IOPS 25512 Block Size 8K Usable Capacity 553.06 TB Total Drive Count 92 Workload 80% Read - 20% Write Capacity Utilization NA Configuration Type New Solution System Tier Information Flash Count HS 800GB FLASH 3 10 1 Total 11 Usable Capacity 5.62 TB SAS Count HS 600GB 10K 4 0 1.8TB 10K 10 1 15 12.89 TB NL-SAS Count HS 12TB 7.2K 60 2 62 534.55 TB Page 1 Fast Cache Drive Type 400GB FLASH Count 4 Hot Spare Count 0 Form Factor 2.5 Total 4 Pool Configuration General Use Tier Form Factor Drive Type RAID Type Drive Count Usable Capacity IOPS FLASH 2.5 800GB FLASH 3 RAID 5 (4+1)10 5.62 TB 21875 SAS 2.5 1.8TB 10K RAID 5 (4+1)10 12.89 TB 937 NL-SAS 3.5 12TB 7.2K RAID 6 (10+2)60 534.55 TB 2700 Total 80 553.06 TB 25512 Page 2 Power Information Power Summary Power Consumption 1.89 kVA Region United States Input Voltage V~208 Phases Single Phase Site Circuit Breaker 30 Peak Inrush Current 225 A Environmental Operating Temp Below 26C Heat Dissipation 5300 Btu/Hr Sound Pressure 61 db Sound Power 7.2 bels Weight 767 lbs Dimensions 24 in Width x 39.4 in Depth x 75 in Height Clearance 42 in Front x 36 in Rear x 18 in Top Energy Cost Annual Energy Cost GHG Emissions 15.39 tonnes/yr Currency PUE 2 Emission Factor 1238.39 lb/MWh Local Utility Rate I/O Configuration Onboard CNA 10GbE Opt SFP Additional I/O - Slot 1 4 x 10GbE BaseT Software Suites Unity Hybrid Base Software • Unisphere Suite • File, Block, VVols • Snapshots • Encryption • Anti-virus • Native Replication • FAST Cache & FAST VP Additional Information System Drive Tier Performance System Drives Used For Data No Raw Percentage of Flash 2 % Operating System Version Unity 5.0 Date Created 24 Jul 2019 Midrange Sizer Version 8.4.2 Reserved NVMe Slots No Total Hot Spares 4 Page 3 Legal Disclaimer Dell EMC provides Midrange Sizer as a tool to help estimate, size and analyze storage capacity and IOPS requirements for Unity, SC Series and PowerVault array. Midrange Sizer is provided solely for estimating storage sizing. Results are based on ordering requirements and best practices of product capabilities and limitations. Midrange Sizer uses a set of sizing assumptions along with provided inputs which may cause results to vary greatly due to many specific factors such as the environment setup/infrastructure, use-case and workload. Midrange Sizer’s output is not a guarantee that a storage array will meet all actual data storage sizing requirements or any expected savings. Please carefully read all of the terms of this disclaimer. By viewing and utilizing Midrange Sizer, you acknowledge that you have read, understand and agree to this disclaimer. * TB/GB label represents capacity in base-2 i.e. 1TB = 1024*1024*1024*1024 bytes * True effective capacity and usable capacity are reported which is calculated after all spare space is accounted for. Page 4 Quote Date 7/31/2019 Expiration Date 10/29/2019 Quote Number 7302019-3 Cage Code: 674Q4 DUNS: 962751918 FEIN: 27-2586114 Quote Type: 535 Telfair Street 535 Telfair Street Attn: Kevin Luce Attn: Kevin Luce PREPARED BY PREPARED FOR PHONE #EMAIL ADDRESS SHIP TERMS Pankaj Sharma Kevin Luce (706) 821-1603 luce@augustaga.gov Best Way NET30 ITEM #PRODUCT DESCRIPTION QTY LIST PRICE UNIT PRICE TOTAL SERVICE DURATION DC Core switch with fiber channel N5K-C5672UP Nexus 5672UP 1RU, 32x10G SFP+, 16pxUP SFP+, 6x40G QSFP+ 2 37,702.51$ 18,851.26$ 37,702.51$ - CON-SSSNT-5672UP SOLN SUPP 8X5XNBD Nexus 5672UP 1RU, 32x10G SFP+, 16pxUP SFP+ 2 14,155.00$ 10,616.25$ 21,232.50$ 60 CAB-9K12A-NA Power Cord, 125VAC 13A NEMA 5-15 Plug, North America 4 -$ -$ -$ - N5672-ACC-KIT Nexus 5672 Chassis Accessory Kit 2 -$ -$ -$ - N6KUK9-710N1.1B Nexus 5600/6000 Base OS Software Rel 7.1(0)N1(1b) 2 -$ -$ -$ - N56-BAS1K9 Nexus 5600 Series LAN Base License 2 -$ -$ -$ - N56-LAN1K9-P Limited Time Promotion for Nexus 5600 Series LAN Enterprise 2 10,000.00$ 5,000.00$ 10,000.00$ - N56-16P-SSK9 Nexus 5600 Series 16 Port Storage License 2 6,400.00$ 3,200.00$ 6,400.00$ - NXA-PAC-1100W-B Nexus 1100W Platinum PS, Port side intake airflow 4 -$ -$ -$ - N6K-C6001-FAN-B Nexus 6001 Fan for Port Side Intake (Back to Front) airflow 6 -$ -$ -$ - N1K-VLCPU-96-ESSTL Nexus 1000V Essential Edition Paper Delivery License Qty 96 2 -$ -$ -$ - SFP-H10GB-CU3M 10GBASE-CU SFP+ Cable 3 Meter 2 100.00$ 50.00$ 100.00$ - QSFP-H40G-CU5M=40GBASE-CR4 Passive Copper Cable, 5m 2 375.00$ 187.50$ 375.00$ - QSFP-H40G-CU3M=40GBASE-CR4 Passive Copper Cable, 3m 1 250.00$ 125.00$ 125.00$ - DC Access FEX N2K-C2348TQ-E Nexus 2000, 10GT FEX; 48x1/10T; 6x40G QSFP 4 12,320.00$ 6,160.00$ 24,640.00$ - CON-SNT-C2348TQE SNTC-8X5XNBD Nexus 2000, 10GT FEX 4 -$ -$ -$ 60 CAB-9K12A-NA Power Cord, 125VAC 13A NEMA 5-15 Plug, North America 8 -$ -$ -$ - N2200-PAC-400W-SN N2200-PAC-400W Power Supply - Service Specific 8 -$ -$ -$ - NXA-FAN-30CFM-F-SN Service Specific - Fan 12 -$ -$ -$ - N2348TQ-E-FA-BUN Standard airflow pack: N2K-C2348TQ-E, 2AC PS, 3 Fan 4 -$ -$ -$ - CON-SNT-48TQEFA SNTC-8X5XNBD Standard airflow pac 4 1,850.10$ 1,387.58$ 5,550.30$ 60 CVR-QSFP-SFP10G QSFP to SFP10G adapter 8 350.00$ 175.00$ 1,400.00$ - SFP-10G-SR-S=10GBASE-SR SFP Module, Enterprise-Class 16 700.00$ 350.00$ 5,600.00$ - Augusta Richmond County 44670 Cape Court, Suite 100 Phone: (888) 286-3896 Fax: (703) 802-0798 SHIP TOBILL TO Quote State of GA Contract Number: 99999-SPD-T20120501-0006 Ashburn, VA 20147 Augusta Richmond County Augusta, GA 30901 Augusta, GA 30901 Distribution switches - No 100G ports C9500-16X-A Catalyst 9500 16-port 10Gig switch, Advantage 14 16,535.01$ 8,267.51$ 115,745.07$ - CON-SSSNT-C95K16XA SOLN SUPP 8X5XNBD Catalyst 9500 16-por 14 6,795.75$ 5,096.81$ 71,355.38$ 60 C9500-NW-A C9500 Network Stack, Advantage 14 -$ -$ -$ - PWR-C4-950WAC-R 950W AC Config 4 Power Supply front to back cooling 14 -$ -$ -$ - PWR-C4-950WAC-R/2 950W AC Config 4 Power Supply front to back cooling 14 2,100.00$ 1,050.00$ 14,700.00$ - CAB-TA-NA North America AC Type A Power Cable 28 -$ -$ -$ - C9500-NM-BLANK Catalyst 9500 network module blank cover 14 -$ -$ -$ - S9500UK9-169 UNIVERSAL 14 -$ -$ -$ - C9500-DNA-16X-A C9500 DNA Advantage, Term licenses 14 -$ -$ -$ - C9500-DNA-L-A-5Y DNA Advantage 5 Year License 14 11,830.00$ 5,915.00$ 82,810.00$ 60 NETWORK-PNP-LIC Network Plug-n-Play License for zero-touch device deployment 14 -$ -$ -$ - Distribution Switches with 100G uplink ports C9500-24Y4C-A Catalyst 9500 24x1/10/25G and 4-port 40/100G, Advantage 6 21,600.00$ 10,800.00$ 64,800.00$ - CON-SSSNT-C95024YA SOLN SUPP 8X5XNBD Catalyst 9500 24-port 25/100G only, Adva 6 10,670.00$ 8,002.50$ 48,015.00$ 60 C9500-NW-A C9500 Network Stack, Advantage 6 -$ -$ -$ - S9500UK9-169 UNIVERSAL 6 -$ -$ -$ - C9K-PWR-650WAC-R 650W AC Config 4 Power Supply front to back cooling 6 -$ -$ -$ - C9K-PWR-650WAC-R/2 650W AC Config 4 Power Supply front to back cooling 6 2,100.00$ 1,050.00$ 6,300.00$ - CAB-9K12A-NA Power Cord, 125VAC 13A NEMA 5-15 Plug, North America 12 -$ -$ -$ - C9K-F1-SSD-BLANK Cisco pluggable SSD storage 6 -$ -$ -$ - C9500-DNA-24Y4C-A C9500 DNA Advantage, Term License 6 -$ -$ -$ - C9500-DNA-L-A-5Y DNA Advantage 5 Year License 6 11,830.00$ 5,915.00$ 35,490.00$ 60 NETWORK-PNP-LIC Network Plug-n-Play License for zero-touch device deployment 6 -$ -$ -$ - SFP-H10GB-CU3M=10GBASE-CU SFP+ Cable 3 Meter 30 100.00$ 50.00$ 1,500.00$ - DNAC and 2 x Switches SDA-W-LABKIT Customer Lab Kit 1 -$ -$ -$ - DN2-HW-APL Cisco DNA Center Appliance (Gen 2) - 44 Core 1 66,505.50$ 33,252.75$ 33,252.75$ - CON-SSSNT-DN2HWPL SOLN SUPP 8X5XNBD DNA Center Appliance (Gen 2) 1 21,975.00$ 16,481.25$ 16,481.25$ 60 DNA-SW-1.2 Cisco DNA Center SW 1.2 1 -$ -$ -$ - CAB-9K12A-NA Power Cord, 125VAC 13A NEMA 5-15 Plug, North America 2 -$ -$ -$ - SFP-H10GB-CU3M 10GBASE-CU SFP+ Cable 3 Meter 2 75.00$ 37.50$ 75.00$ - DN2-CPU-6152 2.1 GHz 6152/140W 22C/30.25MB Cache/DDR4 2666MHz 2 -$ -$ -$ - DN2-MR-X32G2RS-H 32GB DDR4-2666-MHz RDIMM/PC4-21300/dual rank/x4/1.2v 8 -$ -$ -$ - DN2-PCIE-ID10GF Intel X710-DA2 dual-port 10G SFP+ NIC 1 -$ -$ -$ - DN2-PSU1-770W Cisco UCS 770W AC Power Supply for Rack Server 2 -$ -$ -$ - DN2-SD-64G-S 64GB SD Card for UCS Servers 1 -$ -$ -$ - DN2-SD19TM1X-EV 1.9TB 2.5 inch Enterprise Value 6G SATA SSD 8 -$ -$ -$ - DN2-TPM2-002 Trusted Platform Module 2.0 for UCS servers 1 -$ -$ -$ - DN2-RAID-M5 Cisco 12G Modular RAID controller with 2GB cache 1 -$ -$ -$ - DN2-MSTOR-SD Mini Storage Carrier for SD (holds up to 2)1 -$ -$ -$ - DN2-SD480GM1X-EV 480 GB 2.5 inch Enterprise Value 6G SATA SSD 2 -$ -$ -$ - DN2-PCIE-IQ10GF Intel X710 quad-port 10G SFP+ NIC 1 -$ -$ -$ - C9300-24U-A Catalyst 9300 24-port UPOE, Network Advantage 2 4,833.75$ 2,416.88$ 4,833.75$ - CON-SSSNT-C93002UA SOLN SUPP 8X5XNBD Catalyst 9300 24-port UPOE, Network Adva 2 2,494.50$ 1,870.88$ 3,741.75$ 60 C9300-NW-A-24 C9300 Network Advantage, 24-port license 2 -$ -$ -$ - S9300UK9-166 CAT9300 Universal image 2 -$ -$ -$ - PWR-C1-1100WAC-P 1100W AC 80+ platinum Config 1 Power Supply 2 -$ -$ -$ - PWR-C1-1100WAC-P/2 1100W AC 80+ platinum Config 1 Secondary Power Supply 2 1,425.00$ 712.50$ 1,425.00$ - CAB-TA-NA North America AC Type A Power Cable 4 -$ -$ -$ - SSD-120G Cisco pluggable USB3.0 SSD storage 2 1,125.00$ 562.50$ 1,125.00$ - STACK-T1-50CM 50CM Type 1 Stacking Cable 2 75.00$ 37.50$ 75.00$ - CAB-SPWR-30CM Catalyst Stack Power Cable 30 CM 2 71.25$ 35.63$ 71.25$ - C1A1TCAT93001 DNA Premier Term, C9300 24-Port 2 -$ -$ -$ - C1A1TCAT93001-5Y DNA Premier Term C9300 24P 5Y-DNA, 25 ISE PLS, 25 SWATCH 2 3,247.50$ 1,623.75$ 3,247.50$ 60 C1-C9300-24-DNAA-T Cisco ONE C9300 DNA Advantage 24-Port Term licenses 2 -$ -$ -$ - C1-C9300-TRK-5Y Cisco ONE Subscription SKU 5Y 2 -$ -$ -$ 60 C1-ISE-BASE-T Cisco ONE ISE BASE License Term 50 -$ -$ -$ - C1-ISE-BASE-TRK-5Y Cisco ONE Subscription ISE BASE 5Y 50 -$ -$ -$ 60 C1-ISE-PLS-T Cisco ONE ISE PLUS License Term 50 -$ -$ -$ - C1-ISE-PLS-TRK-5Y Cisco ONE Subscription SKU ISE Plus 5Y 50 -$ -$ -$ 60 C1-SWATCH-T Cisco ONE StealthWatch License Term - 1 Flow License 50 -$ -$ -$ - C1-SWATCH-TRK-5Y Cisco ONE Subscription SWATCH SKU 5Y 50 -$ -$ -$ 60 C9300-NM-8X Catalyst 9300 8 x 10GE Network Module 2 1,912.50$ 956.25$ 1,912.50$ - NETWORK-PNP-LIC Network Plug-n-Play License for zero-touch device deployment 2 -$ -$ -$ - 40G SFP's QSFP-40G-LR4-S=QSFP 40GBASE-LR4 Trnscvr Mod, LC, 10km, Enterprise-Class 6 10,900.00$ 5,450.00$ 32,700.00$ - Voice Servers BE7M-M5-K9 Cisco Business Edition 7000M (M5) Appliance, Export Restr SW 2 30,915.00$ 15,457.50$ 30,915.00$ - CON-SNT-BE7MM5K9 SNTC-8X5XNBD Cisco Business Edition 7000M (M5) Applia 2 2,401.05$ 1,800.79$ 3,601.58$ 60 BE7K-PSU Cisco UCS 1050W AC Power Supply for Rack Server 4 -$ -$ -$ - BE7K-NIC1 Intel i350 Quad Port 1Gb Adapter 4 -$ -$ -$ - BE7K-PCIERISER Riser 1B incl 3 PCIe slots (x8, x8, x8); all slots from CPU1 2 -$ -$ -$ - BE7K-RAIDCTRLR Cisco 12G Modular RAID controller with 4GB cache 2 -$ -$ -$ - BE7K-DISK 300GB 12G SAS 10K RPM SFF HDD 28 -$ -$ -$ - R2XX-RAID5 Enable RAID 5 Setting 2 -$ -$ -$ - BE7K-RAM 16GB DDR4-2666-MHz RDIMM/PC4-21300/single rank/x4/1.2v 12 -$ -$ -$ - BE7K-CPU 2.6 GHz 6132/140W 14C/19.25MB Cache/DDR4 2666MHz 2 -$ -$ -$ - VIRT-LIC-NONE Do not factory-load a virtualization software license 2 -$ -$ -$ - CAB-9K12A-NA Power Cord, 125VAC 13A NEMA 5-15 Plug, North America 4 -$ -$ -$ - BE7H-M5-K9 Cisco Business Edition 7000H (M5) Appliance, Export Restr SW 1 51,495.00$ 25,747.50$ 25,747.50$ - CON-SNT-BE79M5KH SNTC-8X5XNBD Cisco Business Edition 7000H (M5) Applia 1 2,399.65$ 1,799.74$ 1,799.74$ 60 BE7K-PSU Cisco UCS 1050W AC Power Supply for Rack Server 2 -$ -$ -$ - BE7K-NIC1 Intel i350 Quad Port 1Gb Adapter 2 -$ -$ -$ - BE7K-PCIERISER Riser 1B incl 3 PCIe slots (x8, x8, x8); all slots from CPU1 1 -$ -$ -$ - BE7K-RAIDCTRLR Cisco 12G Modular RAID controller with 4GB cache 1 -$ -$ -$ - BE7K-DISK 300GB 12G SAS 10K RPM SFF HDD 24 -$ -$ -$ - R2XX-RAID5 Enable RAID 5 Setting 1 -$ -$ -$ - BE7K-RAM 16GB DDR4-2666-MHz RDIMM/PC4-21300/single rank/x4/1.2v 12 -$ -$ -$ - BE7K-CPU 2.6 GHz 6132/140W 14C/19.25MB Cache/DDR4 2666MHz 2 -$ -$ -$ - VIRT-LIC-NONE Do not factory-load a virtualization software license 1 -$ -$ -$ - CAB-9K12A-NA Power Cord, 125VAC 13A NEMA 5-15 Plug, North America 2 -$ -$ -$ - VMW-VSP-STD-5A= VMware vSphere 6 Standard (1 CPU), 5-yr, Support Required 4 1,658.33$ 829.17$ 3,316.66$ - CON-ISV1-VSXSTD5A VSphere Standard for 1 CPU; ANNUAL List 5-YR Reqd 4 1,800.00$ 1,350.00$ 5,400.00$ 60 UCS-VMW-TERMS Acceptance of Terms, Standalone VMW License for UCS Servers 4 -$ -$ -$ - Wireless MR45-HW Meraki MR45 Cloud Managed AP 150 1,449.00$ 536.13$ 80,419.50$ - LIC-ENT-5YR Meraki MR Enterprise License, 5YR 150 450.00$ 225.00$ 33,750.00$ 60 FW's MX68-HW Meraki MX68 Router/Security Appliance 48 995.00$ 497.50$ 23,880.00$ - LIC-MX68-SEC-5YR Meraki MX68 Advanced Security License and Support, 5YR 48 2,250.00$ 1,125.00$ 54,000.00$ 60 TRN-CLC-001 100 Training credit. Expires in 1 yr. Team Captain required 3 30,000.00$ -$ -$ DSI Professional Services DSI Professional Services Onsite Configuration, Installation, Migration, Day 2 support and Training by CCIE R&S and Datacenter Engineer and CCIE Voice Engineer 1 150,000.00$ Additional Comments or Special Instructions SUBTOTAL 1,065,611.48$ TAX RATE 0.000% TAX $0.00 S & H $0.00 OTHER $0.00 TOTAL $1,065,611.48 Wire Transfer Information:Remittance: JP Morgan Chase Bank, N.A.DISYS Solutions Inc (DSI) 4 New York Plaza, Floor 15, Mailcode: NY1-E050 44670 Cape Court, Suite 100 New York, NY 10004-2413 Ashburn, VA 20147 Routing/Transit #: 021000021 (NY) Lockbox Account #: 329381377 ACH Information:7/31/2019 Routing/Transit #: 021000021 (NY)Authorized by Date Pankaj Sharma If you have any questions regarding this quote, please contact Pankaj Sharma @ 571-707-3610 or Pankaj.Sharma@dsitech.com Augusta County Statement of Work Date: Wednesday, July 31, 2019 DSI Engineer: Vijay Yadav Client: Kevin Luce SOW Page 2 of 14 Contents 1) Document Control........................................................................................................................ 3 2) Introduction ................................................................................................................................ 4 3) Proprietary and Confidential ......................................................................................................... 4 4) Definitions ................................................................................................................................... 4 5) Scope of Work ............................................................................................................................. 5 6) Milestones ................................................................................................................................... 7 7) Project Management .................................................................................................................... 8 8) Deliverables ................................................................................................................................ 8 9) Client Responsibilities................................................................................................................... 8 10) DSI’s Responsibilities ................................................................................................................... 9 11) Assumptions ................................................................................................................................ 9 12) Out of Scope ............................................................................................................................... 9 13) Project Completion ...................................................................................................................... 9 14) Pricing ...................................................................................................................................... 10 15) Billing ....................................................................................................................................... 10 16) Change Order to Statement of Work ........................................................................................... 10 17) SOW Acceptance ....................................................................................................................... 10 Appendix A ....................................................................................................................................... 11 Appendix B ....................................................................................................................................... 12 Appendix C ....................................................................................................................................... 13 Appendix D ....................................................................................................................................... 14 SOW Page 3 of 14 1) Document Control Preparation Action Name Role / Function Date Prepared by Vijay Yadav Sr. Network Engineer 07-01-2019 Release Version Date Released Change Notice Pages Affected Remarks 1.0 07-01-2019 Initial Release All None Distribution List Approvals Name Organization Title DSI Engineering DSI N/A Augusta County GA NA NA Name Title Date Version Organization [Name] [Job Title] [mm/dd/yyyy] [Version #] [Organization] SOW Page 4 of 14 2) Introduction This Statement of Work (“SOW”) is entered into on 7/31/19 (the “Effective Date”) by and between Disys Solutions, Inc. (“DSI”), a Virginia corporation, located at 44670 Cape Court, Suite 100, Ashburn, Virginia 20147 and Augusta County (“Client”), located at 535 Telfair St Bldg. 2000 Augusta, GA 30901. System and product names described in this document are not always accompanied by their trademark symbols (™, ®). All other trademarks are the property of their respective owners. 3) Proprietary and Confidential This Statement of Work (SOW) includes data that shall not be disclosed outside of [Client] and shall not be duplicated, used, or disclosed - in whole or in part - for any purpose other than to evaluate this proposal or quotation. If, however, a contract is awarded to DISYS Solutions Inc. (DSI) as a result of, or in connection with, the submission of this data, the client shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Client’s right to use information contained in this data if it is obtained from another source without restriction. 4) Definitions · Deliverable: For the purposes of this SOW, the term ‘deliverable’ refers to one specific work product that is the outcome of the engagement. Collectively, deliverables are the product for which the price of this SOW is exchanged. Services or activities (work) will be performed as a part of this SOW in order to produce the deliverables (work product). · Documentation: The terms ‘document’ and ‘documentation’ as they relate to this SOW are intended to mean any notes, charts, graphs, diagrams, report outputs, network addresses, passwords, configuration logs, or any other discretionary information deemed by DSI to be relevant to this effort. Documentation is not intended to be, or considered to be, complete, comprehensive, or exhaustive as it relates to the overall Client network or information systems environment. Any documentation provided as a part of the execution of this SOW will be limited to systems, items, or topics specifically referenced in this SOW. · Knowledge Transfer: The term ‘knowledge transfer’, as it relates to this SOW, is intended to mean conversational discussions about various technical aspects of this effort. Knowledge transfer is not intended to be, expected to be, or considered to be complete, comprehensive, or exhaustive as it relates to the overall Client network or information systems environment. Additionally, knowledge transfer is not intended to replace the need for formal instruction or vendor-supplied training in the operation of any systems installed or configured as part of this SOW. · Training: Unless otherwise specifically stated in this SOW, DSI supplied training is not intended to convey any formal certification or credential and is provided on a ‘best effort’ basis as a courtesy to the Client. · Best Effort: The term ‘best effort’ as it relates to this SOW is intended to mean services provided by DSI to the Client with no express warrantee or guarantee implied. A particular outcome of best effort service is not guaranteed, but every effort will be made to ensure the best result possible within the time allowed and with the resources available. · IN SCOPE: The work described in the Activities section of this document, and effort toward the fulfillment and delivery of items described in the Deliverables section of this document are considered to be ‘IN SCOPE’ as they relate to this effort. The contents of the Assumptions sections of this document provide specific clarification of the scope. · OUT OF SCOPE: Any items, components, materials, efforts, objectives, tasks, or services not described in either the Activities or Deliverables section of this document are considered ‘OUT OF SCOPE’ as they relate to this effort. OUT OF SCOPE work will not be performed without written authorization by the Client via the project change control process described herein. · Testing, Validation, Verification: The terms ‘testing’, ‘validation’ and ‘verification’ refer to the process of comparing measurements and observations of specific information systems to Client provided expectations or criteria. The Client is responsible to confirm that tests, validation, or verification is successful. · Client: means entity who is authorized to receive or use the service or solution described in this SOW. · Normal Business Hours: are Monday-Friday, 8:00am to 5:00pm local time excluding state, local and national holidays. · Milestone: A specific goal, objective, or event pertaining to services described under the terms of this SOW. · Site Survey: An assessment by partner of the readiness of the client site for the implementation of the product as further defined below. · Staging: The assembly and software loading of product prior to Installation at client site. SOW Page 5 of 14 5) Scope of Work This section provides an overview of the implementation services that Disys Solutions Inc. (DSI) is pleased to offer to Augusta County who are planning to purchase the following Cisco products and services. Those products include the following: · 2 x Cisco Nexus N5K-C5672 Switches as DC core. · 4 x Cisco Nexus N2K-C2348TQ-E as the FEX switches. · 14 x Cisco Catalyst C9500-16-A · 6 x Cisco Catalyst C9500-24Y4C-A · Install and configure SDA-W-LABKIT · Installation of 3 x Cisco Business Edition 7000 Servers · Migration of Existing Unified Communication Applications to new BE7000 Servers · Testing and Handover Below are the tasks involved in DC Migration & Implementation of Core, Distribution Switches, and SDA Lab. Activity Duration Nexus 5672 Core Switches 55 Man Days Racking and hardware installation of New Nexus 9500 Core Switches Check critical components network modules, Fan, Power supply are working fine. Configure and makes sure that all the components are healthy and operable Upgrade the switch NX-OS code to the latest version. Install and check licenses if applicable. Racking and hardware installation of Four FEX Nexus 2k Switches Configure VPC between both core switches using 2 x 40G links for vPC peer Links and 1 x 10G link for peer keep alive. Verify Verifying the vPC Configuration and vPC Consistency Checks. Replicate all Data center layers 2 VLAN’s and layer 3 VLAN’s to new core switches. Replicate all other configuration in new core switches similar to old core, stripping the configurations which are not required and align with cisco best practices. Check Layer 3 routing between the different network segments i.e. interclan, WAN, internet etc. Test the connectivity To/From different segment of network. Configure for proper traffic flow, security, and other features using Cisco best practice Catalyst 9500 as Distribution Switches Racking and hardware installation. SOW Page 6 of 14 Activity Duration Check critical components like Supervisor, network modules, Fan, Power supply are working fine. Configure and makes sure that all the components are healthy and operable. Upgrade the switch IOS code to the latest version. Configure L2 and L3 VLAN Configure Routing as per requirement Configure for proper traffic flow, security, and other features using Cisco best practice Configure for proper traffic flow, security, and other features using Cisco best practice SDA Lab Kit with 2 x Switches Install DNA appliance into customer provided racks Racking and hardware installation of 2 x Catalyst 9300 Switches Upgrade the DNAC code to the latest version Install and check licenses if applicable. Add Devices in DNA appliance Below are the tasks involved in UC Upgrade and Migration Activity Duration Install, Rack and Configure 3 x Cisco Business Edition 7000 Servers 20 Man Days Upgrade to the latest version of ESXi Upgrade Cisco BE7000 drivers to the latest version Migrate applications from old UCS to the new BE7000 servers Upgrade CUCM (Pub, Sub1, and Sub2) to v12.5 Upgrade CUCN (Pub and Sub) to v12.5 Upgrade another CUCN (Pub) to v12.5 Upgrade CCX (Pub and Sub) to v12.0 Upgrade Quality Manager SOW Page 7 of 14 Activity Duration Provide Finesse training Migrate Applications from v10.x to 12.5 Testing Next Day Support and Project Closeout IMPORTANT: Below are the Phone Models which have been deprecated in version CUCM 12.5. These phones will not work with CUCM 12.5 anymore. · Cisco Unified IP Phone 7970G · Cisco Unified IP Phone 7971G-GE · Cisco Unified Wireless IP Phone 7921G · Cisco IP Phone 12 SP+ and related models · Cisco IP Phone 30 VIP and related models · Cisco Unified IP Phone 7902 · Cisco Unified IP Phone 7905 · Cisco Unified IP Phone 7910 · Cisco Unified IP Phone 7910SW · Cisco Unified IP Phone 7912 · Cisco Unified Wireless IP Phone 7920 · Cisco Unified IP Conference Station 7935 Customer should verify with any third party software application vendor if it supports Cisco Collaboration 12.5 6) Milestones # Milestone Task 1 Project Launch Workshop / Site Visit / Information Gathering 2 Low level Design and Configurations Development 3 OS upgrade/ Racking and Cabling / Configuration Deployment and Testing 4 Migration / Cutover / Testing 5 Day2 Support 6 As-Built Documentation SOW Page 8 of 14 7) Project Management A DSI Project Manager will schedule, coordinate and assist DSI personnel assigned to the project. The Project Manager will communicate regularly with Client personnel and be the single point of contact for Client personnel during the project. Some or all the following activities may be included in the project depending on duration and complexity. 1. Project kick off meeting/workshop a. Team introductions b. Project overview c. Initial schedules d. Document any follow ups 2. Initial project planning meeting a. Escalation contacts b. Identify proposed project schedule c. Identify estimated project completion date 3. Ongoing project meetings (for projects lasting more than two weeks) a. Current status b. Concerns c. Follow ups d. Identify any changes that may require a Change Order 4. Project Close out Meeting a. Project review b. Address any open issues 8) Deliverables Some or all of the listed documentation may be included as part of the delivered services. Bullet (a) and (b) are for assessments only. a. Services identified in Section (5) Scope of Work b. Final Presentation and review of findings and recommendations c. Final report documenting findings and recommendations d. Any additional supporting documentation as appropriate (1) As-Built network diagram (2) Addressing and passwords of devices (3) All pertinent configuration files (4) Brief explanation of configuration file parameters (5) Basic troubleshooting techniques and links to appropriate online administration guides 9) Client Responsibilities In the delivery of the service, the Client responsibilities will be to provide where applicable: a. Provide any supporting documentation such as building drawings/schematics/blueprints of Client site(s), network diagrams, configurations in electronic format; b. Provide remote Access to network(s) if necessary c. Provide any necessary escort personnel for DSI staff; d. Provide any necessary access, passwords, and visibility to all network devices configuration and security information e. Provide approval for digital photography f. Provide on-site access to all required areas and rooms, including secure and sensitive areas as necessary to perform the assessment g. Provide access to ladders, lifts and other available equipment, when required, for wireless network assessments h. Designate individuals as primary Project and engineering contacts SOW Page 9 of 14 i. Provide access to key knowledge personnel 10) DSI’s Responsibilities In the delivery of the service, DSI’s responsibilities will be to provide: a. Trained and certified personnel to perform the activities identified in the Scope of Work Section of this document. b. Provide any necessary tool(s) and related technologies essential to perform activities identified in the Scope of Work Section of this document. c. Maintain client confidentiality and information security 11) Assumptions Below is a list of assumptions related to the execution of the activities for this Statement of Work. Some assumption may vary depending on whether the activities are remote or on site. a. Access to Client systems as required as part of the scope of work b. Client Site(s) is accessible during project hours and there are no restrictions present to entering an area necessary for the Assessment c. DSI will be provided with necessary Client escort personnel to gain access to any necessary locations that may otherwise be inaccessible for security reasons d. Client will respond in a timely manner to requests for access to Client Site(s), device login, configuration and security information. Any delays may cause delays in the agreed to timeline e. Work will begin on an agreed schedule between the client, DSI PMO and DSI Sales. f. If there is a schedule delay not exclusively caused by DSI, or a change in scope or deliverables, there may be a mutually agreed to price increase g. Any changes to the design and equipment presented to the Client within this proposal and BOM will require a change order to the scope of work h. All Client systems that will interface with the solution provided as part of these services will have manufacturer support in place. Additional charges may result if DSI is required to trouble shoot unsupported systems. 12) Out of Scope Any services that are not specifically detailed herein are excluded from the Services to be provided under this SOW. 13) Project Completion This project will be considered complete when all expected deliverables have been received by Client, as acknowledged and agreed to by the parties through a Project Completion form, in accordance with the procedures set forth in this paragraph. At the completion of the project, DSI will provide the Client with a Project Completion form.  The Client will have 7 calendar days from the date of receipt of the Project Completion form either (i) to accept it by signing and returning it to DSI, or (ii) to articulate its objections in writing to DSI. If the Client does not timely provide DSI with written acceptance or objection(s) within the Seven (7) calendar day period, the Client will be deemed to have ACCEPTED the project and all associated deliverables without any further action by either party. SOW Page 10 of 14 14) Pricing Below is pricing for the services and activities defined in this statement of work. Service Cost Engineering Services 150,000.00$ Total 150,000.00$ 15) Billing Client will be invoiced monthly for services to date. If the project is completed prior to the end of the month, the final invoice will be submitted as soon as the project effort is complete. If billing milestones are established as part of the project, it will supersede monthly invoicing. 16) Change Order to Statement of Work Requests by Client, which are outside the scope of this SOW are subject to a change order using the form in Appendix C. 17) SOW Acceptance As a duly authorized representative, I hereby acknowledge, accept and authorize this statement of work. Client (SIGNED) (DATE) (PRINT NAME) (TITLE) This SOW will not be considered valid for execution unless signed by autorized agent of Client. SOW Page 11 of 14 Appendix A PROJECT COMPLETION CERTIFICATE When the project is complete, DSI will request final acceptance of all services and deliverables from Client via the following project completion form: PROJECT COMPLETION FORM This document serves to confirm that the project has been completed and all of its deliverables have been met per the Statement of Work. 1. Project Name: 2. Client: Client Client Contact Title Address1 Address2 City, State, Zip Phone number Email Address 3. Project Number: DSI Internal Use 4. Phase(s) to be Billed: Specific phase(s) billed Summary of Deliverables: First Deliverable Second Deliverable Third Deliverable Additional DeliverablesS Note: Please provide total project hours 5. Acceptance PROJECT COMPLETION DELARATION: The Client project team has received and reviewed all expected deliverables of the project, accepts all the services provided, and considers the terms of the SOW fulfilled. Client authorizes DSI to invoice any outstanding balance for services rendered. Signature: Title: Date: SOW Page 12 of 14 Appendix B Satisfaction Survey To ensure we are providing service excellence please take a moment to fill out the survey below and return it to the DSI Project Manager assigned to the project. Overall, I am very satisfied with the way DSI performed this project. Strongly agree Agree Neutral Disagree Strongly Disagree Overall, I am very satisfied with the scheduling of this project. Strongly agree Agree Neutral Disagree Strongly Disagree Overall, I am very satisfied with the level of communication during this project. Strongly agree Agree Neutral Disagree Strongly Disagree Overall, I am very satisfied with the Project Management on this project. Strongly agree Agree Neutral Disagree Strongly Disagree Overall, I am very satisfied with the Engineering effort on this project. Strongly agree Agree Neutral Disagree Strongly Disagree Overall, I am satisfied with the DSI account manager. Strongly agree Agree Neutral Disagree Strongly Disagree Compared to how you felt about DSI before this project, what is the likelihood of completing another project with DSI? Better, based on Performance About the same Worse, based on performance Based on your experience, how likely would you be to recommend DSI? Definitely will Probably will About the same Probably will not Definitely will not Additional comments: SOW Page 13 of 14 Appendix C PROJECT CHANGE ORDER Throughout the project it may be necessary to amend this scope of work or request approval for additional project related costs. Such requests will be submitted to Client via the following project change order. PROJECT CHANGE ORDER 1. Project Information 1. Project Name: 2. Account Manager: 3. Project Manager: 4. Client Sponsor: 5. Governing SOW: This change request shall serve as an extension of service SOW ‘Statement of Work for Storage Assessment executed between DSI and Client on [DATE]. 2. Change Request 2.1. Change Description Details of changes requested 2.2. Change Description: 2.3. Change Justification: 2.4. Change Impact 2.4.1. Effective Date: 2.4.2. Estimated Duration: 2.4.3. Estimated Cost: 3. Acceptance Client ACCEPTANCE OF PROPOSED CHANGE: The Client project team has reviewed and accepts the proposed change to the project scope and modification of the terms of the governing SOW. Signature: Title: Date: SOW Page 14 of 14 Appendix D Additional Supporting Information Commission Meeting Agenda 8/20/2019 2:00 PM Approve the replacement of infrastructure hardware and software. Department:Information Technology Department:Information Technology Caption:Motion to approve the replacement of infrastructure hardware and software. (Approved by Public Safety Committee August 13, 2019) Background:Information Technology is continuing its effort of making sure the City has the necessary technology infrastructure in place to meet the growing demands. Therefore, the following items are being asked for approval: Information Technology is upgrading the existing backup system with a new (Veeam) Infrastructure Management and Backup System. Veeam will provide the ability to restore data rapidly and prevent the possibility of extended downtime along with extensive virtual resource management. This purchase will be from TSA, off of HPE State Contract ID SWC90814-04A, in the amount of $107,151. Information Technology is creating a 534 TB storage area. This will become the ITCloud. In-house storage will be consolidated to provide faster IPOS to improve access speed. This purchase will be from RoundTower, off of State Contract # GA Enterprise 99999-SPD0000139 004, in the amount of $185,888. Additional software is necessary to facilitate these improvements. Six (6) 7JQ-00341 and four (4) 7NQ-00302 SQLSvrEntCore ALNG LicSAPk MVL 2Lic CorLic licenses will be purchased from Dell Marketing, LP, off of State Contract # GA ENterprise 99999-SPD0000060-006A, in the amount of $71,796. Necessary infrastructure replacement to keep all mission critical communications equipment up to date and provide additional bandwidth to support Augusta’s growing network needs. These upgrades will be purchased from DSI, off of State Contract # 99999-SPD-T20120501-006, in the estimated amount of $1,065,611. This will be a five (5) year capital lease. Pending approval, all lease information will be provided to Finance and Augusta’s Law Department for review. Analysis: In accordance to Information Technology’s Strategic Plan, these replacements and upgrades are necessary to continue the long term storage and protection of Augusta’s data. The advancement of technology innovation to benefit service delivery will also be achieved through the purchase of these products. The replacement of obsolete hardware and software will allow Information Technology to plan and improve business processes both internally and externally. The implementation of these new improved services will benefit all support staff and customers. Maintaining a reliable infrastructure, supporting and meeting the technology needs of customers and providing convenient access are several Strategic Goals that will be accomplished through these purchases. Financial Impact:The total capital cost for the replacement of infrastructure hardware and software is $364,835. The total cost for the year one (1) capital lease is approximately $208,000. Funds are available in the Information Technology budget. Alternatives:Continue using obsolete hardware and software that is currently in place. Recommendation:Approve replacement of infrastructure hardware and software. Funds are Available in the Following Accounts: Funds are available in the following accounts. Capital Purchase: SPLOST VI Network Assessment GL#328-01-2110 JL#2199255104 $250,000. IT Capital SQL 2016 Enterprise 272015410-5424210 $30,000. IT Capital Clerk of Court(Tyler) 272015410-5424220 $47,970. IT Capital Data Protector 272015410-5424220 $36,865. Capital Lease: The total capital lease cost for the replacement of infrastructure hardware and software is estimated to be $1,065,611. The year one (1) payment will be, approximately, $208,000. Funds are available in the following accounts. IT Capital Core Infrastructure 272015410-5424910 $200,000 IT Capital Data Protector 272015410-5424220 $8,000 REVIEWED AND APPROVED BY: Procurement. Information Technology. Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 8/20/2019 2:00 PM Change Order Request - P362943 for Bid #18-285 Demolition and Reconstruction of Parking and Roadway Entrance at Fire Station 4 Department:Fire Department:Fire Caption:Motion to approve a change order to in the amount of $30,922 for soil remediation that will increase the net amount of P362943 to $91,903.30 for Bid #18-285 Demolition and Reconstruction of Parking and Roadway Entrance at Fire Station 4, awarded to Contract Management Inc. (Approved by Public Safety Committee August 13, 2019) Background:Bid Item #18-285 Demolition and Reconstruction of Parking and Roadway Entrance at Fire Station 4 was awarded to Contract Management in October 2018. This project is a means to create a more direct access point for Fire Department personnel to enter and park fire apparatus without damaging the driveway/parking lot surface due to the weight of the vehicles. As part of the site preparation, Contract Management had CSRA Testing & Engineering Co. test the soil. CSRA Testing & Engineering reported at least three feet of soil needs to be removed and replaced with stabilizing stone or geogrid before construction of the new parking lot and driveway can begin. The quote for soil remediation at the Station 4 work site exceeds 50% of the original job cost of $60,981.30. A letter, dated May 14, 2019, was sent to Geri Sams of the Procurement Department explaining the issue and asking if the best course of action would be to request a change order or to bid the work out separately. The Procurement Department advised that it could not go out for bid separately and instructed the Fire Department to request a change order through Commission for soil remediation at Station 4 to complete this project. Analysis:Accepting the quote and approving the change order will get the project completed in a timely manner. Alternatively, putting the soil remediation out for bid separately or rebidding the project in its entirety will delay the completion of this project for several months but the Procurement Department advised since Contract Management was awarded the bid that these issues had to be addressed with a change order. Financial Impact:$30,922 - Funds are available in the Augusta Fire Department Fund Balance Alternatives:(1) Approve the change order request for $30,922 to P362943 (2) Bid out the additional work as a separate bid to obtain competitive pricing for soil remediation at Station 4 - Not Recommended by the Procurement Department (3) Pay Contract Management for work they have completed up to this point and rebid the entire project to include the cost of soil remediation to one bidder. Recommendation:approve Motion to approve a change order in the amount of $30,922 for soil remediation that will increase the net amount of P362943 to $91,903.30 for Bid #18-285 Demolition and Reconstruction of Parking and Roadway Entrance at Fire Station 4, awarded to Contract Management Inc. Funds are Available in the Following Accounts: $30,922 - Funds are available in the Augusta Fire Department Fund Balance REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 8/20/2019 2:00 PM Fire Department Fund Balance Transfer for EMTRAC Engineering Purchase for Fire Department Vehicles. Department:Fire Department:Fire Caption:Motion to approve the transfer of $158,000 from the Augusta Fire Department’s fund balance for the Engineering Department purchase of EMTRAC for all Fire Department first-response vehicles. (Approved by Public Safety Committee August 13, 2019) Background: The EMTRAC system will be purchased through the Engineering Department’s current contract and installed on all Fire Department first-response vehicles. Analysis:EMTRAC will give the Fire Department the ability to reduce response times and increase roadway safety. Financial Impact:Equipment and installation costs are estimated at 158,000. Funds are available in the Fire Department fund balance Alternatives:None Recommendation:Motion to approve the transfer of $158,000 from the Augusta Fire Department’s fund balance for the Engineering Department purchase of EMTRAC for all Fire Department first-response vehicles. Funds are Available in the Following Accounts: Equipment and installation costs are estimated at 158,000. Funds are available in the Fire Department fund balance REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 8/20/2019 2:00 PM Approve a one-year extension of the contract for Compressed Natural Gas (CNG) maintenance Services with Atlanta Gas and Light (AGL) Resources. Department:Environmental Services Department:Environmental Services Caption:Motion to approve a one-year extension of the contract for Compressed Natural Gas (CNG) maintenance services with Atlanta Gas and Light (AGL) Resources. The total cost for the extension is $75,000.00. (Approved by Engineering Services Committee August 13, 2019) Background:The Environmental Services Department installed the first public CNG station on Tobacco Road which became operational on June 1, 2013. A second CNG was installed on Scott Nixon Road in 2017. The CNG stations are currently owned and overseen by the Environmental Services Department (ESD) with AGL providing the technical services. Analysis:The CNG stations are a critical element to the operations of Solid Waste Collection program. All trucks operating under the collections contract are required to run on CNG. The current maintenance contract requires 24 hour monitoring of the station, as well as emergency response times of 2 hours or less, in the event that the station becomes non-operational. Additionally, the CNG stations require periodic preventive maintenance and service to ensure efficient and continuous operations. Augusta performs inspections and reports any findings to AGL. Augusta does not have qualified technicians trained to service the CNG station(s). The current contract with AGL is set to expire on July 28, 2019; if an extension is approved the expiration date will be July 28, 2020. Financial Impact:The total cost for the one-year extension is $75,000.00 and will be paid from 541-04-4550/52.23112. Alternatives: 1. Approve the contract extension. 2. Do not approve the contract extension which will cause a break in support services for the CNG stations. Recommendation:Approve the contract extension. Funds are Available in the Following Accounts: The total cost for the one-year extension is $75,000.00 and will be paid from 541-04-4550/52.23112. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Local Government Scrap Tire Abatement Reimbursement Program Agreement SCRAP TIRE AMNESTY EVENT Project: 19-ST-12 1-006 This Reintlrurselllent Agreenlellt (hereafter, "AGREEMENT") authorizes Augusta-Richmond County (hereafter,"LOCAL GOVERNMENIT")to proceed with the intplenrentation of the scrap tire abatenrent project as describect in theabove referenced PROJECT application. The Envjrontltental Protectiort Division (hereafter, "EPD") agrees to reinlburse the LOCAL GovERNMENT up to$10'000'00 for the scrap tire abatenlent project as describedin the above referenced PROJECT application. Anychanges in the scope and/or increases in the estintated cost of inrplementing the PROJECT nrust lre approved byEPD in writing! prior to inrplenrenting or incurrinf them. The LOCAL GOVERNMENT agrees to retrtove all scrap tires collected during the antnesty event and transport thenr toa processing/recycling facility that has been approved or perntitted by EPD within 30 days of the date of the event.The LOCAL GOVERNMENT further agrees to subntit a request for reinrbursentent to EpD within 90 days of the eventdate. Requests for reinrbursenrent nlust include: A conrpleted final report fornr (available fronr epd.georgia.g0vlscrap-tires) signed by the authorized local government representative that includes the certification staternent, "l certify that ail abatement activities required in the agreed upon contract and any arnendmerlts thereto contracts for this project have been carried out in accordance with the documented application, as well as all applicable federal, state and local laws, rules and regulations. I ant aware that there are significant penalties for knowingly violating these andlor subnlitting false information. inctuding tines, loss of certification or licensure, and imprisonnrent.'' 0ne or lnore digital intages taken during the event that are at least 300 dpi, no targer than 5 MB, and in one of the following formats: JpG, pNG, TtF Ite,nized list of expenses Description of any problems encountered and howthey were handled Nuntber of votunteers participating (if appticabte) Nan"les and pernti(approval numbers of carriers and processors used, if different frorn those in theapplication Copies of all itemized contractor invoices showingnumber and/or tons of tares rentoved by type (passenger, truck, other) Copies of all clrecks slrowing antou,lt paid to eachc0ntractor Copies of all transportation ntanifests and weight tickets a a a a ENVIRONMENTAL PROTECTION DIVISION BY: Richard E. Dunn Director AUG USTA.RICHMOND COUNry BY: Signature Print I'Janre Tiile Date Materials Urrrt . 4244 lnternattonat parkwav. 404-362-2537 Date ATTEST: Signature Envrronmental Protectron Drvision . Recovered Ste 104 .A|anta, GA 30354 Commission Meeting Agenda 8/20/2019 2:00 PM Approve ESD to Utilize the Georgia EPD Local Government Scrap Tire Abatement Program and Authorize the Administrator and Mayor to execute Agreements and Required Documents. Department:Environmental Services Department:Environmental Services Caption:Motion to approve ESD to utilize the Georgia EPD Local Government Scrap Tire Abatement Program and authorize the Administrator and Mayor to execute Agreements and Required Documents. (Approved by Engineering Services Committee August 13, 2019) Background:Augusta has had an ongoing issue with the illegal dumping of scrap tires. As such, in 2014, ESD instituted a series of free collection events throughout the year. Since 2014, approximately 50,000 tires have been collected at those events which are held on a quarterly basis (the third Saturday in February, May, August, and November). While those events are successful in getting thousands of scrap tires off the street and off people’s property, the ongoing issue of the proper disposal and cleaning up the illegal dumping of scrap tires continues. The EPD Scrap Tire Program Manager and enforcement staff visited Augusta to discuss the issues facing our area. At that time, they shared that Georgia EPD has funded a program through the Solid Waste Trust Fund, to allow for local government reimbursement for the cleanup of illegal tire dumps, cleanup of tires dumped on the right-of-ways, and for local government sponsored scrap tire amnesty days. According to the Guidelines as set forth by the EPD, eligible entities include cities, counties, and solid waste management authorities. Analysis:Eligible activities that may be reimbursed by the Trust Fund include the amnesty day events, cleanup of properties were the owner is financially unable to clean up or the owner is unknown; the owner is a victim of illegal dumping; or the scrap tires are located on a city or county right of way. The tire amnesty days are an activity that ESD administers, therefore this program provides some reimbursement for the event expenses. The applications and agreements are required to be signed by an “authorized local government representative” and as such, approval for this is requested so that ESD may proceed and recover the monies invested in these activities. Financial Impact:Based on our current pricing (via competitive Bid Item with Liberty Tire), ESD pays $150.00 per ton for disposal of scrap tires. This includes tires dropped off at the landfill during normal operations, and at the amnesty day events. Industry standard and EPD Guidance for estimating tire piles indicates that 89 passenger tires = 1 ton. The November 2018 collection event had approximately 1,900 tires dropped off, which cost ESD $3,202.25. Alternatives:1. Approve to proceed with applying for the reimbursement program and authorize the necessary signatures. 2. Do not approve the program Recommendation:Approve ESD to proceed with applying for the reimbursement program, and authorize the Administrator and Mayor to execute the associated agreements and application paperwork. Funds are Available in the Following Accounts: No funds required at this time REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 8/20/2019 2:00 PM Authorize a change order to Atlanta Gas Light’s (AGL) current Purchase Order (PO). Department:Environmental Services Department:Environmental Services Caption:Motion to authorize a change order to Atlanta Gas Light's (AGL) current Purchase Order (PO). (Approved by Engineering Services Committee August 13, 2019) Background:Atlanta Gas Light has the current contract for CNG Maintenance Services. Under this contract they provide preventive maintenance and emergency services, as well as 24-hour monitoring of the stations. The CNG stations are a critical element to the operations of solid waste program. All the trucks operating under contract to Augusta run on CNG. Analysis:Prior to and in the midst of ESD’s transition in leadership, the CNG Maintenance Services contract was not submitted for bid and the current contract with AGL will expire on July 28, 2019. ESD has requested a one-year extension of AGL’s current contract, which will require a change order to the current PO. Financial Impact:The total cost is $ 25,000.00; and will be paid from funds allocated in ESD budget 541-04-4550/52.23112. Alternatives:1. Authorize the change order. 2. Do not authorize the change order, which will impact the maintenance and safe operation of our CNG stations. Recommendation:Authorize the change order. Funds are Available in the Following Accounts: The total cost is $ 75,000.00; and will be paid from funds allocated in ESD budget 541-04-4550/52.23112. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda Commission Chamber - 81612019 ATTENDANCE: Present: Hons. Hardie Davis, Mayor; B. Williams, Garrett, Sias, Fennoy, Frantoffi, M. Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. INVOCATION: Reverend Dr. Michael L. Cash, Senior Pastor Trinity on the Hill United Methodist Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE LINITED STATES OF AMERICA. RECOGNITION(S) Special Presentation A. Special presentation from the University of Georgia Carl Vinson Institute of Item Government and the Georgia Municipal Association to Commissioner Action: Brandon Garrett. None B ItemAoorovalsheet.html Motions Motion Motion Text'l'ype Recognition of Commissioners Garrett and Clarke by the University of Georgia and the Georgia Municipal Association. Years of Service B. Congratulations! Years of Service Recipients. {B ItemAnprovalsheet.html Motions Made Seconded Motion By By Result Item Action: None Motion f,,r_a! _- m- . Made Seconded Motion:"'^",- Motion Text'r'ype By By Result Recognition of Years of Service recipients. Five (5) minute time limit per deleeation DELEGATIONS C. Mr. Lucien Z. Williams regarding zoning request for 613 Johns Road. Item Action: None IBLucien \filliams Ltr. Zonine Petition 613 Johns Rd 07 29 20l9.pdf lE ItemAoorovalsheet.html Motions Motion Motion Text Made Seconded Motion r YPe By By Result Presentation is made by Mr. Lucien Williams regarding the rezoning request for 613 Johns Road.. D. Mr. Moses Todd regarding Memorandum of Understanding between city Item government and Sand Ridge Community Association. Action: None B llloses Todd_8.6.19.odf lB ItemAoorovalsheet.html Motions Motion rr^4:^_,T,^_-r Made Seconded MotionType Motion Text By By Result Presentation is made by Mr. Todd. E. Ms. Jacquelyn Troupe transparency, ethics in our government. Item Action: None lB ItemApprovalsheet.html Motions Motion Text Presentation is made by Ms. Iroupe. F. Ms. Mary G. Ammon regarding City Ethics Policy, Board Appointments and SPLOST Funds. Motion Type EMe^'G. Ammon S6lOnrlf Made Seconded MotionBy By Result Made Seconded MotionBy By Result Item Action: None {E ItemAoorovalsheet.html Motions Motion Motion Textr ype This item was deleted from the agenda due to the notification by Ms. Ammon that she would not be appearing before the Commission. CONSENT AGENDA (Items l-32) PLANNING l. Z'19'30 A request for concurrence with the Augusta Planning Item Commission to deny a petition by Malisa Wanjala, on behilf of Kimberly Action: Godbee, requesting a Special Exception to establish a Family Day Care DisapprovedHome per Section 26-1(F) of the Comprehensive Zoning Oidinance for Augusta, Georgia affecting property containing 0.46 acres and known as 4004 Madison Lane. Tax Map 053-4-012-00-0 DISTRTCT 3 (Referred from July 17 Commission meeting) E z-19-30.ndf lB ItemAnprovalsheet.html Motions Motion Motion Textr ype Approve Motion to approve. Mr. M. Williams seconded By f.".tjft' Commissioner Fails Sammie Sias Made By abstains. Mr. Fennoy Commissioner and Mr. B. Williams Dennisout. Williams Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commisioner Sean Frantom, Commissioner Brandon Garrett, Commissioner Ben Hasan. Motion Fails 2-5 -1. PUBLIC SERVICES 2. Motion to approve New Ownership: A.N. 19-23: request by Sangita patel Itemfor a retail package Beer & Wine License to be used in connection with Action: Aggies II Convenience Store located at3460 Peach Orchard Rd. District 6. ApprovedSuper District 10. (Approved by Public Services Committee July 30,20te) B,q,N.lg-zl.oar [B ItemApprovalsheet.html Motions X:'1" Motion Text Made Byr ype Seconded By Motion Result a. . -.- Motion to approve. commissioner commissionerApprove Motion passes l0-0. Mary Davis Ben Hasan Passes 3. Motion to approve New Location: A.N. l9-24: request by Michele Ashe fora consumption on premise Wine License(Incidental License) to be used inconnection with Van Gogh and Vino located at 106 Pleasant fio-. Rd Suite.2'B. District T.super District 10. (Approved by public ServicesCommittee July 30, 2019) B,q,N.tg-zn.por IE JtemApprovalsheet.html Item Action: Approved Motions X:11"' Motion Text Made By seconded By MotionType ''---- -r Result A .^.^-^-.^ Motion to approve. Commissioner CommissionerApprove vtotion pasies l0-0. Mary Davis Ben Hasan Passes 4. Motion to approve a New Ownership: A.N. 19-25 request by Gurpreet Item Walia for a retail package Beer & Wine License to be used in connection Action: with Five Star Fuel, LLC located at 724 Laney Walker Blvd. Ext. District 1. Approved Super District 9 (Approved by Public Services Committee July 30, 2019) B AN.l9-2s.pdf IB ItemApprovalsheet.html Motions X:jl" Motion Text Made By Seconded By Motion lype - ------ -'I ---*----- -J Result A -_-^_.^ Motion to approve. Commissioner CommissionerApprove Motion pasies l0-0. Mary Davis Ben Hasan Passes 5. Motion to approve New Location: A.N. 19-26: request by Hardwick Patel Item for an on premise consumption Liquor, Beer & Wine License to be used in Action: connection with Persis Indian Grill located at 3ll2 Washington Rd Ste. J & ApprovedK. There will be Sunday Sales. District 7. Super District 10. (Approved by Public Services Committee July 30,2019) B,ltt.l9-zo.oar IB ItemAoorovalsheet.html Motions X:11" Motion Text Made By seconded By Motion I YPe ------ -'t Result ^ Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. Mary Davis Ben Hasan Passes 6. Motion to approve New Location: A.N. l9-27: request by Mitesh Bhula for Item a retail package Beer & Wine License to be used in connection with Red Action: Rock Hospitality located at 1052 Claussen Rd. District 7. Super District 10. Approved (Approved by Public Services Committee July 30,2019) B aN.rg-zt.par IB ItemApprovalSheet.html Motions *j:'" Motion Text Made By Seconded By Motion I YPe '.---- -r Result ^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Mary Davis Ben Hasan Passes 7. Motion to approve Precision Approach Contract for the Airfield Electrical Item Project. (Approved by Public Services Committee July 30, 2019) Action: Approved E Precision Approach Airfield Electrical Contract 20l9.pdf lB 19-221 ITB to paper.docx B lq-zzl pnc.por E ITB 19-221 ofliciat Tab sheet.pdf lB 19-221 Department Recommendation of Award.pdf B l9-221 Compliance Review.pdf tB 19-221 plenhotders.pdf IB ItemApprovalsheet.html Motions H:tl" Motion Text Made By seconded By Motion I vpe ' ---- -r ResultJt - ^ Motion to approve. Commissioner CommissionerApprove Motion pasies l0-0. Mary Davis Ben Hasan Passes 8. Motion to approve Tentative Allocation Letter for FY2020 & approval of the Item Mayor signing the TA Letter for Daniel Field Airport. (Approved by Public Action: Services Committee July 30,2019) Approved E Orisinal FY2020 TA Letter from GDOT.pdf B GDOT Recommendation to Chanp€ Fy2020 TA Scope.pdf B Revised FY2020 TA Letter submitted by GDOT.odf [B Preliminarv Scone of Seruices for Fercihilifw Atros<manr ndr E o1222ol9t2}3s2.odf lB ItemApprovatsheet.html Motions X:11" Motion Text Made By seconded By Motion Type - ---- -r Result a. .-_.___- Motion to approve. Commissioner CommissionerApprove uotion pasies l0-0. Mary Davis Ben Hasan Passes 9. Motion to approve bid #19-11l HVAC Routine Emergency Services Contract Item with lst Mechanical Services for Airport HVAC needs ($44,430.00). This is a Action: 3 year contract with 2 one year renewal options. (Approved by Public Approved Services Committee July 30,2019) IE HVAC lsrlvlech Services 20lg.pdf Ig l9-lll -Advertisement to Paper.pdf E t9-ut tar oprtcw-.par lB l9-lll Department Recommendation of Award.pdf IB Mail List and DemandstNr Planholders.pdf [E Georgia Procurement Registry Vendor Summary 19 lll.pdf B ItemApprovalsheet.html Motions f#:"' Motion Text Made By seconded By ffitjft' Motion to approve. Voting No: Approve commissioner commissioner commissioner Marion williams. Sammie Sias william Fennoy Passes Motion Passes 9-1. 10. Motion to approve a request by Sabrina D. LaBord for a Massage Operator's Item License to be used in connection with Pass Me Knot Massage located at 2010 Action: Olive Road. District 2 Super District 9. (Approved by Public Services Approved Committee July 30, 2019) E oassmeknot.odf E ltemAoorovalsheet,html Motions Motion Text Made By Seconded By 11. Motion to approve the language change as follows: "increasing the salaries of existing staff as proposed in Table 2; recruit and offer incoming building/construction staff the salary proposed in Table 2; update the existing career ladder and incorporate the aforementioned changes immediately" regarding the Planning and Development Department Building Division Salaries. (Approved by Public Services Committee July 30,2019) E IIEIUORA N DL M-Sala rv l\t otion Correction.pdf 1B Blds Division Increases-Mav 20l9.pdf B ltemAoorovalsheet.html Motion Type a.^.--.^__- Motion to approve.APProve Motion Passes 1o-0. Motions f#:'" Motion rext a _-.-..____ Motion to approve.APProve Motion passes l o-0. Motion Result Commissioner Commissioner Mary Davis Ben Hasan Passes Motion Result Item Action: Approved Item Action: Approved Made By Seconded By 12. Motion to amend Augusta, Georgia Code Section 3-5-86 (i) so as to speciff additional safety equipment to be included on Personal Transportation Vehicles (PTVs) that operate on Augusta streets, and to waive the second reading. (Approved by Public Services Committee July 9, 20lg approved by the Commission on July 17 Commission meeting-second reading) E PTV oRDINANCE AMI,NDITIENT 2OI90618.docx B ltemAporovalsheet.html Motions Motion Motion Text'Iype Approve Motion to approve and to delete the language "waive the second reading" from the motion. Commissioner Commissioner Mary Davis Ben Hasan Passes Made By seconded By Hr|il Commisioner Commissioner Passes Sean Frantom Mary Davis Voting No: Commissioner Marion Williams. Motion Passes 9-1. ADMINISTRATIVE SERVICES 13. Motion to approve replacement of one Landscape Truck for the Recreation Item Department - Trees and Landscape Division for $49,185.00 using capital Action: outlay. (Approved by Administrative Services Committee July 30, 2019) Approved tB Eval - 994163 - Landscrne TrrroL ndf B Tab_Sheet-l9-213-Landscaoe Truck.xlsx E ltemAonrovalsheet.html Motions Motion f,r^.:^_ 7,.,___L f,f,, r h Motion;"'-"" Motion Text Made By Seconded ByI YPe - ---- -'t Result a ____,. -_ Motion to approve. Commissioner CommissionerApprove Motion pasies l0-0. Mary Davis Ben Hasan Passes 14. Motion to approve Recreation and Parks Department - Municipal Golf Item Course requests the purchase of one replacement Compact Utility Tractor at Action: a cost of $25,146.00 using Capital Outlay. Bid Item 19-222 J & B Tractor Approved Company of Augusta. (Approved by Public Services Committee July 30, 2019) lB l9-222 Tab Sheet-Procurement-Golf Course Tractor.pdf lB l9-222 Advertisement to Peper.pdf E Recommendation Leller from Deparlment.pdf [E llail Lisl and Demandstar Planholders.pdf E Georqir Procurement Registrt' Vendor Summary.pdf lB ltemApprovalsheet.html Motions f#:'" Motion rext Made By seconded By ffJiI A ^^*^,.^ Motion to approve. Commissioner Commissioner ^PPrt'vE Motion Passes l0-0. Mary Davis Ben Hasan rasses 15. Motion to approve having a disparity study implemented in accordance with bulle#2 (PowerPoint Presentation) to include Ordinance Drafting, program Implementation and Goal Setting, the cost would be approximut.ty $380,000-$400.000 with the cost to be supplemented with an additional $200,000 and to move it forward to Commission with a financial updatefrom the Administrator. (Approved by Administrative Services Committee July 30, 2019) Item Action: Approved ^ Motion to approve. Commissioner CommissionerApprove Motion pasies l0-0. Mary Davis Ben Hasan Passes 16. Motion to approve Housing and Community Development Department's Item(HCD's) request to provide funding to assist two (2) low to moderate income Action: homebuyers with down-payment assistance to purchase a home. (Approved Approved by Administrative Services Committee July 30, 2019) E Disoarity Studv []pdate.pptx le LSBOP Update Julv 2olg,finat,pprx IB ItemApnrovalsheet.html Motions *11"' Motion Text Made Byr ype E HoMn guyrn acnnrN.{pNrtzotat.oor IB ItemAoorovalsheet.html Motions Y:jl'" Motion Text Made Bylype Seconded By Seconded By Motion Result Motion Result a _.._ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Mary Davis Ben Hasan Passes 17. Motion to approve Housing and Community Development Department's Item(HCD's) request to provide two (2) HOME funding ugri.-rnts to J. Lovett Action:Homes and Construction, LLC to develop two (2) family units for low to Approvedmoderate income families on McQueen Court (Twiggs Street Corridor). (Approved by Administrative services committee July 30,2019) B JLovettHomes(l 08McOueen).odf IB JLovettHomes( I l6McQueen).pdf E ItemApprovalsheet.html Motions X:11" Motion Text Made By Seconded By Motion I YPe "--- -r Result ^ Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. Mary Davis Ben Hasan Passes 18. Motion to approve bid award contract for RFP# 19-182: ARTS 2045 Item Metropolitan Transportation Plan Update to WSP, USA Inc. (Approved by Action: Administrative Services Committee July 30,2019) Approved E NIPO Contract for the 2040 Metropolitan Transportation plan.pdf lE ItemAoorovalSheet.html Motions X:'1" Motion Text Made By seconded By Motion I YPe vvlv.uvs ,-J Result a -.^..^_,^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Mary Davis Ben Hasan Passes 19. Motion to approve the naming of the Lake Olmstead Amphitheater in Item honor of former Commissioners Andrew Jefferson and H. Grady Smith, Action:III. (Approved by Administrative Services Committee July 30, 2019) Disapproved lB ItemAonrovalsheet,html Motions ryJ:" Motion rext Made By seconded By #r|il Approve Motion to approve. commissioner commissioner Fails Mr. M. Williams William Bobbyabstains. Fennoy Williams Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commisioner Sean Frantom, Commissioner Brandon Garrett, Commissioner Ben Hasan. Motion Fails 4-5 -1. PUBLIC SAFETY 20. Motion to approve acceptance of a grant from the Juvenile Justice Incentive Item Grant Program Funding Committee in the amount of $467,621 effective July Action:l, 2019 for the Richmond County Juvenile Court Multi-systemic Therapy Approved and Aggression Replacement Training Programs. (Approved by public Safety Committee July 30, 2019) E Juvenile Court Grant Awerd.ndf E ltemAoorovalsheet.html Motions X:jl" Motion Text Made By seconded By MotionIYPe - ---- -'t Result ^ Motion to approve. Commissioner CommissionerApprove Motion pasies l0-0. Mary Davis Ben Hasan Passes 21. Motion to approve a Second Amendment of the Contract with Pierce Item Manufacturing in reference to RFP 17-137 Emergency Apparatus/Fire Action: Pumper to Pierce to purchase three (3) Pierce Engines, and to authorize the Approved Mayor to execute the appropriate documents. (Approved by Public Safety Committee July 30, 2019) E zNo a,tmNontpNr.par E Q[IOTE 2nd Amendment Fire Department J Apparatus 6 .3 20l9.pdf B CoNTRACT-WITH PIERCE MANTTFACTTIRING. TNC.Ddf E ltemApprovalsheet.html Motions f#:" Motion rext Made By Seconded By fJr'Ji,' ^ Motion to approve. Commissioner Co.Approve i,tlffi passes l0-0. wiuiam Fennoy ,"nTt[:';."' Passes FINANCE 22. Motion to approve Additional Funding for Temporary Employees in the Item Board of Elections. (Approved by Finance Committee July 30, 2019) Action: Approved B ltemAoprovalsheet,html Motions Motion:""-.- Motion Text Made By'l.ype . MotionAPProve Motion to approve. Commissioner Commissioner Passes l0-0. Mary Davis Ben Hasan Seconded By Motion Result Passes Personnel Item Action: Approved 23.Motion to approve Richmond County Extension Service Reclass. (Approved by Finance Committee July 30,2019) lB ltemApprovalsheet.html Motions Motion Motion Text'l'ype E PSN eward.pdf B sru sslelgoztetoszo.por B ItemApprovalsheet.html Motions Motion;----- Motion TextI ype ^ Motion to approve.Approve Motion Passes l0-0. ENGINEERING SERVICES Made By Seconded By Motion Result Passes the Federal purchased. Item Action: Approved ^ Motion to approve. Commissioner CommissionerApprove Motion Passes 10-0. Mary Davis Ben Hasan 24. Motion to approve to accept the addition of the PSN funds from Government to the DA Budget so that equipment can be (Approved by Finance Committee July 30,2019) Made By Commissioner Mary Davis Seconded BY Resurt Commissioner Ben Hasan Passes 25. Motion to approve funding for Design Consultant Services Supplemental Item Agreement Six to Pond and Company in the amount of $38,790.00 for the Action: Berckmans Road Widening, Realignment and Bridge Replacement Project - Approved Phase II as requested by the AED. RFQ I l-108. (Approved by Engineering Services Committee July 30, 2019) B BerckmansRd-PART2 Pond s SA 6 7.l.20l9.pdf B 546 Berckman Rd 07.08.2019,docx B Coov of CPB Berckman Rd 07.08.2019.x1sx B ltemAnorovalsheet.html Motions X:j1" Morion Text Made By seconded By MotionI'ype ----- -r --------- -J Result A _--^-.^ Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. Mary Davis Ben Hasan Passes 26. Motion to approve entering into an annual contract and two yearly renewal ltem option with GTSS for the maintenance and monitoring services for the Action: Traffic Engineering ITS network in the amount of $192,295.00 per Approved year funded thru SPLOST IV reallocation funds. Requested by AED. RFQ l9-184 (Approved by Engineering services committee July s0,2019) E FINAL GTSS Agreement 19- 184 ITS Network Maintenance and Monitorins Services - Traflic f,ngineerins l9-05-24.ndf lB GTSS Proposal 19-184 ITS Network Meintenance and l\lonitorinq Sen,ices - Traffin ['.ncincerino 11o wl tr nrtf E Coov of CPB ITS Network N{onitorinp 7.1.2019.x1sx B 19-184 RFO sent to newspaper.pdf B t9-t8l t,q.r.oor IB l9-184 Cumulative.pdf lB l9-184 Department_Recommendetion_of Award.pdf B Process Resarding RFOs.ndf E tg-184 ltpr.odf B lllail List and Demandstar planholders.pdf lE Georqia Procuremenf Reoisfru Vcndnr Snmmorv nrlf B ItemAonrovalSheet.html Motions Motion Motion Text Made By Type Seconded By a ___ _._-_ Motion to approve. Commissioner CommissionerApprove Motion pasies 10-0. Mary Davis Ben Hasan Passes 27. Motion to approve a request from the Lucy Craft Laney Museum of Black Item History for the placement of a cast iron marker issued by the State of Georgia Action: and the Georgia Historical Society at 535 Telfair Street. (Approved by Approved Engineering Services Committee July 30, 2019) IB Lurv Craft Lanev Marker.ndf Motion Result Motion Result Motion Result Item Action: Approved [B ItemAoprovalsheet.html Motions Motion-"--"" Motion TextIype ^ ---^..^ Motion to approve.APProve Motion Passes lo-0. Made By Seconded By Commissioner Commissioner Mary Davis Ben Hasan Passes 28. Motion to determine that Merrimac Avenue North of Old Ironsides Boulevard as shown on the attached map has ceased to be used by the public to the extent that no substantial public pu{pose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to o.c.G.A. 532-7-2, with the abandoned property to be quit- claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. (Approved by Engineering services committee July 30, 20te) IH Mao - Nterrimac Ave North of Old lronsides Rlvd,ndf lB ltemAoorovalsheet.html Motions Motion Type Approve Motion Text Motion to approve. Motion Passes 10-0. Commissioner Ben Hasan Passes Made By Commissioner Mary Davis Seconded By 29. Motion to determine that Smith Lane, as shown on the attached map has Item ceased to be used by the public to the extent that no substantial public Action: purpose is served by it or that its removal from the county road system is Approved otherwise in the best public interest, and to receive as information the results of the public hearing held regarding the issue of abandonment pursuant to O.C.G.A. 532-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department and adopt the attached Resolution. (Approved by Engineering Services Committee July 30, 2019) IB ]\lap - Smith Lane.pdf [B Resolution Smith Lane.docx lB ItemApprovalsheet.html Motions Motion;- ---- Motion TextI ype a.-._..-__- Motion to approve.APProve Motion Passes lo-0. Made By Seconded By Motion Result Commissioner Commissioner Mary Davis Ben Hasan Passes 30. Motion to approve Award of "On-Call Construction Material Inspection and Item Testing, Construction Monitoring and Quality Assurance/ Quality Control, Action: and Geotechnical Inspections and Investigations (CMT_Geotech)" Services Approved contract to ATC Group Services LLC, Matrix Engineering Group, Inc., and MC Squared, Inc., subject to receipt of signed contract and proper insurance documents. The Contract is for three years with renewal option of two additional years. Also, approve $500,000 to fund the CMT_Geotech Services. RFP l9-179. (Approved by Engineering Services Committee July 30, 2Al9) lB llemo Procurement-Award l9-179 Cl\{T-Geoterh AED (002).odf B Copv of CPB_On_Call CIIIT 7.2.2019.x1sx lE t9-179 Senr to Paper.pdf B tg-tz9 T,ln.oat B Cumulative.pdf E Process Resarding RFPs.odf E iltail Lisr and Demandstar Planholders.pdf IE Georqia Procurement Registry Vendor Summary.pdf lE ItemAonrovalsheet.html Motions Motion r-_1!_ m Motion- ----- Motion Text Made By Seconded BylYPe ----- -'t "-------- -r Result A ---^_.^ Motion to approve. Commissioner CommissionerApprove Motion pasies l0-0. Mary Davis Ben Hasan Passes 31. Motion to approve Award of Bid #19-201 for the Construction of Rocky Item Creek Sewer Force Main Project to Blair Construction, Inc. in the Amount of Action: 53,291,691.00. (Approved by Engineering Services Committee July 30, Approved 20te) E Director \lemo and Bid Tabulation.pdf B Rocky Creek Map.pdf B t9-201 ITB ro paper.pdf {E ITB 19-201 Oflicial Teb sheet.pdf E llandatory Pre Bid Sign ln Sheet.pdf El N{ail List and Demandstar planholders.pdf B Compliance Information.pdf E Georqia Procurement Registry Vendor Summary.pdf {B ItemApprovalsheet.html Motions Motion r-_1:_ m Motion;- ---- Motion Text Made By Seconded ByrYPe '''--- -r Result A ^^_^,,^ Motion to approve. Commissioner CommissionerApprove Motion pasies 10,0. Mary Davis Ben Hasan Passes PETITIONS AND COMMUNICATIONS 32. Motion to approve the minutes of the regular meeting of the Augusta Item Commission held on July 17,2019 and Special Called Meeting held July 30, Action:2019. Approved IB Rqguler Commission Meeting Julv l7 20l9.odf B Called Commission lleetins July J0 20l9.pdf B ltemAonrovalSheet.html Motions Y:j*1"' Motion Text Made By seconded By Motion Type -'"-- -r Result ^ Motion to approve. Commissioner CommissionerApprove vtotion passes 10-0. Mary Davis Ben Hasan Passes ?krf *rsEND CONSENT AGENDA:kr(** AUGUSTA COMMISSION 8t6t2019 AUGUSTA COMMISSION REGULAR AGENDA 8t6t2019 (Items 33-39) PUBLIC SERVICES 33. Discussion: A request by Chao Tang for a Massage Operator's License to Item used in connection with H Massage located at 1944 Walton Way. District l. Action: District 9. (No recommendation from Public Services Committee July 10, Approved 2019) B hmassaqe.pdf E ltem.{pprovalsheet.html Motions X:j1" Motion Text Made By seconded By Motion'l'ype - ----- -'t --------- -r Result A _--^_.^ Motion to approve. Commissioner CommissionerApprove Motion pasies l0-0. william Fennoy Mary Davis Passes ADMINISTRATIVE SERVICES 34. Discuss and amend 2019 Commission Calendar. (Requested by Mayor Item Hardie Davis, Jr. - referred from July 17 Commission meeting) Action: Rescheduled B [B ItemApprovalsheet.html Motions ffJ:" Motion rext Made By seconded By ffitjil Motion to refer this item back toDefer committee. Mr. Commissioner Comm.issioner passes Clarke out. Ben Hasan Sammie Sias r Motion Passes 9-0. 35. Discuss and adopt Commission Calendar for 2020. (Requested by Mayor ItemHardie Davis - referred from July 17 commission meeting) Action: Rescheduled B Mayor Davis Asenda item Comm- C*lendrr 7't7 t0 ndf IB ltemAonrovalsheet.html Motions |^#:"' Motion rext Made By Seconded By fJ.iil Motion to refer this item back toDefer committee. Mr. Commissioner Commissioner p clarke out. Ben Hasan sammie sias Passes Motion Passes 9-0. 36. Depot Project. (Requested by Commissioner Ben Hasan)Item Action: None E sKM c6s8l9o8ot I I tso.pdf IB Boh Yor.o - Denot Proi+cf nd{ B sxm costtgoSot lzoqo.nor B sxrr.r cosStgogot rzogt.nar B ItemAonrovalsheet.html Motions Motion Motion Textr ype Made Seconded MotionBy By Result No action was taken on this item. FINANCE 37. Consider a request from Mr. Wes Childers on behalf of Redemption Item Church for a refund of property taxes paid for 2015 (Bill#759185). (No Action: recommendation from Finance Committee July 30, 2019) Disapproved E Redemption Church.odf IB ItemAoorovalsheet.html Motions Motion Motion rf,_ r h Seconded Motion Type Text lvraoe l,Y By Result a. _ __ ___ Motion to Commissioner Dies for lackADDTOVC- -rr- - ' - approve. Marion Williams of Second Motions f#:"' Motion rext Made By seconded By Hrt.lii Motion to approve reimbursing the church in the amount of 50%. Mr. M. Williams not voting. Voting No:Commissioner Commissioner Approve John clarke, il##,:'Ji*" william FailsUommlsloner Fennoy Sean Frantom, Commissioner Brandon Garrett, Commissioner Ben Hasan. Motion Fails 5-4. ENGINEERING SERVICES 38. Discuss Village at Riverwatch Commercial Development Road System and Item Consider request from Jorden Trotter Commercial Real Estate accepting Action: Private Segment of Cabela Drive (432LF) and River Shoals Parkway Approved (l50LF) and associated Improvements within its Right-of-Way into Augusta, Georgia Public Roadway System. (No Services Committee July 30, 2019) recommendation from Engineering {E ItemAoorovalsheet.html Motions Motion Motion Textrype Approve Motion to approve 1) the acceptance of the last segment of Cabela Drive, approximately 430 LF, subject to any maintenance and repairs required to meet AED road standards and requirements, as deemed necessary by AED being performed prior to Augusta, Georgia's acceptance and at no cost to Augusta.2)The acceptance of River Shoals Parkway, approximately 500 ft., as public right of way, upon completion of the extension of River Shoals Parkway and at no construction cost to Augusta. Both dedications shall be accompanied by the customary documents and warranties required by Engineering to ensure said road meets AED right of way standards and requirements prior to acceptance by Augusta, Georgia, provided further and not withstanding the above, said portion of the Seconded By f;Til Commissioner Passes Brandon Garrett Made By Commisioner Sean Frantom Cabela Drive right of way segment shall be allowed at a width of 55 feet or more and 60 feet or more for River Shoals Parkway. Motion Passes l0-0. ADDENDUM 39. Z-19-22 - A request for concurrence with the Augusta Georgia Planning ltem Commission to approve with the conditions below a petition by DOTT Action: Augusta Investments II LLC requesting a Special Exception to construct 6 Tabled attached townhomes not to exceed 5.5 units per acre per Section l0-2-a of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property containing 1.19 acres and known as 613 Johns Road. Tax Map 034-2-075- 00-0 DISTRICT I l. The development shall substantially conform to the site plan submitted on date received 412312019. 2. The proposed development must adhere to the open space and buffer yard requirements of Section 13. @ z-19-22.odf IB ItemAnprovalsheet.html Motions Motion Motion Text Made Seconded MotionlYPe By By Result Unanimous consent is given to add this item to the agenda. Motions i'#:" fJ.T" Made Bv seconded Bv Ht;ft' Denv H:I:" fi,",ll,TJ}:ffi:, ;:rff:;f*' withdraws Motions f#:" Motion Text Made By seconded By f.'r|il Substitute Approve ;";,,f.- ;ffitT'ii'f,ffi, ;:ffi:'Hff:- withdraws Motions Motion Motion Text Made Seconded MotionTYPe By By Result It was the consensus of the Commission that action on this item be tabled for a period of 60 days with all parties involved to meet concerning the rezoning in this area and to discuss a framework for redevelopment in the Sand Hills area. LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 40. Motion to authorize execution by the Mayor of the affidavit of Item compliance with Georgia's Open Meeting Act. Action: None Upcoming Meetings www.augustaqa.gov CALLED MEETING COMMISSION CHAMBER August 13,2019 Augusta Richmond County Commission convened at 1l:00 a.m., Tuesday, August 13, 2019, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. B. Williams, Garrett, Frantom, M. Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. ABSENT: Hons. Sias and Fennoy, members of Augusta Richmond County Commission. Mr. Mayor: Yeah, we're going to call this meeting to order. We've got some business in front of us. All right, the Chair recognizes Madam Clerk. 3. Discuss Village at Riverwalk Commercial Development Road System and consider request from Jordan Troffer Commercial Real Estate accepting Private Segment of Cabela Drive (432LF) and River Shoals Parkway (150LF) and associated Improvements within its Right-of-Way into Augusta, Georgia Public Roadway System. (Requested by the Augusta Law and Engineering Departments) Mr. Mayor: All right, Attorney Brown, I think you were working on modifuing this language on this. Yeah. The Clerk: The agenda item. The analysis. Mr. Brown: Mr. Mayor and Commissioners, this is just coming back to you for clarification and consistency regarding whether or not the acceptance of this role would involve any cost to Augusta and in one portion of the motion it was stated oono cost to Augusta" and in the otherportion it was stated "no construction cost would be attributed toward Augusta". Engineering stated that the state's, that the correct reading would be "at no cost to Augusta" instead ofjust "no construction cost to Augusta". Mr. Mayor: Are you suggesting an amendment to that? Mr. Brown: Yes, we are. The Clerk: A recommendation is to approve the modification clarification should read the acceptance of River Shoals Parkway approximately 500 feet as public right-of-way upon completion of the extension of River Shoals Parkway at no cost to Augusta. Mr. Mayor: All right, the Chair will entertain a motion. Mr. Frantom: Motion to approve, motion to approve as stated. Mr. Garrett: Second. Mr. Mayor: Motion and a second. All right, voting. Ms. Davis and Mr. B. Williams out. Motion carries 6-0. The Clerk: Are we going to take the addendum? Mr. Mayor: So, Madam Clerk, here's our posture regarding the request to add this item to the agenda. If there is support for that, then we're also going to talk about this in the context of the discussion around street lights. Just a couple of weeks ago there was a statement put out that there is a substantial shortfall in street light fees. Many of you may remember last ylar that we were at this same place and the Tax Commissioner allowed the street lights, he allowed his bills to wait until we got that done but that has not effectively changed where we are so the first matter that's in front of us is do we have concurrence to add this to the agenda? Without objection, okay. All right. So we're going to have a full (inaudible) conversation about this and the issue around street lights because you're not going to get another bite at the apple if the Tax Commissioner sends these bills out, you're not going to get another bite at the apple. So, all right, here's how we're going to proceed. Commissioner Kendrick, since this is your matter, you'll speak to it first but then we want to engage Finance and Administrator Sims. Mr. Steven Kendrick: So first thing I want to address is just the initial request to place the digest and deal with the digest today. The request to add it to the agenda today, this is noi the first time we've done this. The submission of a digest is a matter that doesn't fit quite nicely into two week timetables. The State of Georgia gives us certain guidelines as it relates to being able to submit that to collect taxes. Short synopsis would be the Assessors' office has until the end of July to do a part of the work that's his. Then that is passed on to the Finance Department for them to do a portion of the work and then to us to contact you about coming together to set the digest, I mean set the mill rate. Several times over the last decade that I've been here, we've had special called meetings to do just what we're doing today both here and with the School Board. the Mayor mentioned to me a conversation as it relates to the street lights and the deficit and this body's, I guess, not being able yet to talk about that issue. That is not nearly apartof the timetable that we had in our office. When we get a street light file from Engineering, we apply that street light file as is with our bills, however they send it so he's correct in that last year we held those bills to the last possible moment, got the information and thus produced a bill. But at this time I,m not sure as to if there's additional conversation on the agenda but we are close to the point in which you have to give me, Engineering has to give me that information for us to submit this digest anddo these bills. Now if you engage in a long process as it relates to street lights, it was going to create a huge issue as it relates to what's required for billing in Augusta, Georgia. I (inaudible) that our bills are to be collected on November the 15th. They are due. The Tax Commissioner,s office does not have any latitude as it relates to the change of that. The state law says that we have to give taxpayers 60 days which means that I have to send a bill out before September 15ft in orderto meet that requirement. I have printers and testing that I have to get done thus I have to have something to my printers at least ten days prior to them wanting to send out a bill because theyhave to send me information back in order to test. So the timeline for you to get involved in aconversation about street lights while it may be ongoing and parallel to what we're doing, the digest information, millage rate information today, has to happen so that we can continue to do what we're doing. Street lights is a different line. Street lights is a different line. We can continueto do the millage rate that Donna's going to present and Finance is going to present today. That can happen. You can have a discussion on street lights. It just can't go Uiyona a certain date andI'll have to have my folks come up here and tell me exactly what that is. It's not nearly as important as we setting that millage rate today though and the School Board did theirs actually thrtugh aspecial called meeting last night. So that was the reason for my request. It was not Finance Department's request. It was mine because we need to make sure we get those bills out and get them out correctly and leave enough time for us to make any adjustmenis that need to be made. Mr. Mayor: All right, Commissioner Kendrick, I'm going to ask you a series of questions. Mr. Kendrick: Sure. Mr. Mayor: All right, so really today's purpose is for the setting of the mill rate. Mr. Kendrick: It is. Mr. Mayor: Okay, all right. That's very important for us to, again, from a calibration standpoint. Number two, you just indicated, you indicated that, all right, so here's a question. When do your bills need to leave your office? Mr. Kendrick: They have to be in a mailbox on September 13ft in order, because the 15th is on a Sunday, and I can't send them out on Monday, so I've got to have them in a mailbox basedon the people who print out bills, they've got to be out that Friday the l3th. Go figure that. Mr. Mayor: So as a practical matter, your bills need to go out not later than the second Friday in September. Mr. Kendrick: They are going out. They are going out because constitutionally for me it's what's required. And so whatever data I have and information I have they go out that day. Themill rate is an important portion of it because it allows us to calculate that bill and do the iesting.As you all remember, there is many districts, there's mill rates for different areas and we have to test those bills. So once those calculations are done, we get information from the Assessor's office, we get information from the State of Georgia, from this body and the School Board. We put thaiall in the fat cy computer and make it spit out the bill but those have to be tested, those have to be run, we have to go back and check them by hand to make sure they're accurate and so we have to have that information in to that vendor to print those bills by the way we have described now September 3'd. Well, that means that we would have had to have that digest approved by the state, the state had to have that digest approved by the end of August which fitr o.riti*eline right nowwith no problem, but that digest millage rate set today is a iotally different line item than what,sgoing on with street lights. Mr. Mayor: Right, we fully understand. So as a rule of thumb based on what we know or at least what you're telling us that as a practical matter this body should be setting the mill rate notlater than the second Tuesday of August in order for you to implement that in your system in orderfor you then to send out bills not later than the second Friday of September statutorily. Mr. Kendrick: Second Tuesday so they're not out until September 13s. Mr. Mayor: I understand that. Mr. Kendrick: Okay, so I need information in my office by September 3'd. Mr. Mayor: Okay. What I'm trying to do is identifu when those dates this body needs to act. It doesn't need to be something that slides every year. Mr. Kendrick: So the problem is it is going to slide every year. It's impossible to put that in a box. What happens is again when the Assessor's office sends out their notices for estimates, folks in our community have a chance to appeal that and the Assessor's office can give them all the way to July I to do that. But then after July 1 those appeals have to be put into the system. Some people win, some people lose. So the law gives them to the end of July to do that and so at the end of July when he's finished doing that, he passes it off to Finance and it is only at that point does the clock start, because Finance can't work your millage rates until she gets the information from Alveno or from the Assessor's office. Now in the past the state did not give Alveno that much time to fix those things. It only gave him until July I thus we used to get them done a little earlier and it would cause problems on the back end. So they now give him a little bit more time. He takes that time to do that work. It created this log jam and it will create this logjam every year. Nothing will change unless the City of Augusta decides we want to collect bills at a different time. November 15th is not our day. That creates a whole host of other problems because you've got 81,000 parcels in Georgia in Augusta who know that's when their bill is due so it creates a whole other set of problems so the state created this new window and it creates this mechanism. You guys have been protected from it primarily for the last ten years because we managed that pretty well until the State opened that window up and allowed him a little bit more time and again, rightfully so, he probably needs that time. Mr. Mayor: All right, I'm going to go to the commissioner from the 6th. I have not heard anything yet, Commissioner Kendrick, that based on everything you've said, that doesn't give us an opportunity to set a date certain based on everything you've told us. Even with the extension, even with the appeal process, you were very direct about the date, end of July, that information comes forward to Finance. I've not heard anything that doesn't allow us time to set a date certain that we can at least navigate to in this body. All right, commissioner from the 6ft, then to the 9ft. Mr. Hasan: Thank you, Mr. Mayor. Mr. Mayor and to my colleagues, I had a conversation, you know, a street light conversation will be coming up and just yesterday I spoke with the Finance Director and she probably will verify one way or the other when you speak with her, I was asking her what do we do at this point about the street lights? Her recommendation was pretty much what we had to do last year for the sake of time and she would give us how we would make up those shortfalls. Now if we want to do something different in terms of because there were other plans out there too that people were saying that we just try to find a flat, you know the $85.00 and then one $107.00 and we find a way and we back out the millage rate in the urban district and make that work across the board. Now whether time allows us to do that I don't know but if we're going to do something different but we could easily, very easily do what we done last year but we would have to make up that shortfall, you know, this late in the game and whether we're going to have the time to do that and make a change and get it to the Tax Commissioner in a timely manner, that's the challenge that we've got. Mr. Mayor: Okay, I don't disagree with that. All right, let's speak to the issue of mill rate and what's being proposed and then we'll hear from the commissioner, if you want to go now, sir. If you'll speak to this about what we're doing. Mr. M. Williams: I guess what concerns me is how do we get on track? We're not the only county in Georgia that has to deal with this every year so what are we going to do? How are we going to get on track in order to not have this keep coming back for us time after time? This is not our first rodeo when it comes to adding to or bringing the issue forward. So I guess my question is what will it take for us to do through our attorney, through this body, to make some changes or get those changes in place? Because it hasn't gotten any better. It looks like the State has always sent us something or told us something or changed something that we've got no way to do anything but adjust it. So my question to the Tax Commissioner is what do we do? How do we get on track? Mr. Kendrick: So and to your point a lot of counties deal with this in the very same way. It becomes a time crunch. What I'll commit to and it is based on what the Mayor just discussed at the end of Alveno's potential window, Finance could potentially say that they could have the information that they and our office and the Assessor's office have to work on and without being too deep in the information they are, information that they provide then they send it to us and then we do our work and then Alveno does his work all in order to get Finance the right information to crunch the final millage rate. Potentially I'd say there could be a window of time that could be mid-August that we could say if you want to set an agenda item ahead of time this would be the day for the millage rate. It might allow for us to do something different as it relates to that. But you have the same problem, I won't say problem, it will be the same delivery as you're going to get today. The presentation you're going to get today from the Finance Department is going to be the same presentation you would have gotten next week if I didn't call you here today. Ii's not going to change it at all. It's nothing new you're going to see next week, nothing new you saw today. I merely asked out of convenience for because you were here to let's look at it today. If you decided that we didn't want to look at it today, that you want to look at it upon the next cycle, we could and that gives us a little bit of a tighter, tougher schedule. It allows me a little less time to do the training but you could. You'll see nothing new next week or different than what she's going to give you pretty much today. There's nothing to advance look at and so the mere thought was, and again this wasn't done (inaudible). I talked with the Clerk, I talked with the Finance Department, I talked with the Administrator, you're all here. The information was ready. Could we present it today? That was the theory, that was the concept and I don't put a lot of ihings on the agenda often times and so you'd have to put as to my inexperience with that and not any of tn" staff because they were well aware and by the way, most olthem warned me that this might betaken as a rush job. It's not. It's a convenience job. For our offices to do what we do they werevery clear to me that this is probably not something that was going to be well received even ihoughI said it's the same information they're going to get next week. So just to be clear that they weievery clear to me that this was not the normal route. My sensibility said it's the same info. Again that's just me. I don't know how you guys usually do it. Mr. Mayor: So, Commissioner Kendrick, you're not being deemed. I think what we're trying to arrive at is based on this conversation and it's happened, at least this conversation three times, now let's put some certainty into it and say on a date certain in 2020 on the third Tuesday which just happens to be a full Commission meeting you're going to present the millage rate and we're going to adopt it absent something supernatural happening. Mr. Kendrick: If that works for her. Mr. Mayor: Well, I'm not suggesting that it's going to be on a full Commission day. I'm just again I think we can do that based on everlthing you've said and the fact that you've said that your bills will go out before the l5th, okay, and we're fine with that. But this body also needs certainty and I think we can do that working hand in hand together. All right, Mayor Pro Tem. Mr. Frantom: For me you know I think that I'm not going to support any changes. I think we need to find the money from within. The change is on the table. I've heard that's going to affect my constituents in District 7 alot in the Montclair area for a flat fee so for me I'd just as soon we just go ahead and approve it today and move forward because I don't think we're going to get anywhere with discussing it over the next three weeks. Mr. Kendrick: The street light conversation is a separate conversation for what we're talking about. As long as you pass the millage rate whether or not you do something with the street lights I just have to have that file by September 3'd and when that file comes to me I'll add it to it. What's most important is that Donna's information for street lights be approved so that the seven day window will go by that we have to advertise it so that then we can then take it to the State. We won't take it yet but at this point it can allow you to have that conversation if you guys choose to. Mr. Mayor: That's absolutely correct and I did not want us having a conversation about mill rates in a vacuum and then two weeks from now you know everybody's like oh, well, we've got to get it done. We shouldn't do that. That's my point. All right, commissioner from the 8th, I believe you had your hand up. Mr. Garrett: I'm with a colleague over here. I don't think I could support any additions for the street lights either especially in my district where street lights are slim to none so you know I'm curious to see what it would look like if we just held the mill rate flat this year and then maybe we could use that to pay back some of the street light - Mr. Kendrick: Donna's going to tell you a little bit about exactly what happens when you roll back the mill rate which is what's (inaudible). Mr. Mayor: All right, let's hear about that. Ms. Donna Williams: Good afternoon. First of all, there's two sets of rules when you set the millage rate. There are two different time frames, both of these set up by the State of Georgia. The first one very quickly is that you always have to publish what is known as the current year digest along with a five-year history of the levy and its digest. That newspaper ad on the very quickest timetable that you can use by the State to approve a millage rate has to appear in the newspaper one week prior to the formal adoption of the millage rate. So approximately the shortest time frame that you can ever approve a mill rate is nine to ten days because the government has to take a body then you have to secure the advertisement, you have to publish the advertisement. That advertisement contains the information for when the formal adoption of the mill rate will occur. So that's the shortest window of opportunity. It always requires you to compute what is called a roll back rate which is the previous year's millage rate minus anything that increased the digest due to the reassessment of the property. That is what causes the roll back rate. If your proposed mill rate is ever higher than that computed roll back rate, even if it is the same rate as you levied last year, that's considered a tax increase. Now I know that is counterintuitive to common sense but that's the way the State set things up. So this is what the five-year history and the current digest looks like. As you can see the 2019 digest increased over the 2018 digest. I have dropped in the calculated sales tax credit millage rate as well as what the roll back millage rate is. Once you drop those in, it according to this calculation it says that the goverrlment is going to collect $817,841 worth of new revenue. Now before you get all completely happy about that, please know that when we budgeted for this year we projected a growth in the digest. So we projected $675,000 of that 841 that you see here sitting on this table. So that is not all new money to be added to the budget. There are also a couple of other things wrong with this picture. You've seen this before. That this assumes 100% collection rate. These amount of taxes that are in that, this form that you just saw. That assumes 100% collection rate. It also computes it wrong for motor vehicles which is not as big a deal as it used to be because your motor vehicle digest continues to decline because of the change by the State to go to the TAVT. It also does not reflect any reduction in taxes collected because we offer the early payment discount. Mr. Mayor: Okay, hold on just one minute. Donna, I could be wrong on this but I thought that in the most recent year and a half legislative session there was a true up in the TAVT to get us back to level or at least partially back to level. Ms. Williams: You are correct in that. That is a different calculation other than the motor vehicle taxes and that's a separate revenue line item in our budget and we did forecast that with information from the Tax Commissioner's Offrce and so we've got that budget on track. This chart just has to do with the possible collections from your regular ad valorem taxes. Okay, once you advertise that roll back rate, all you have to do is set the time and the place for the hearing for the adoption. So that's the roll back process. This is the proposed timeline, the brand new timeline, for if the roll back rate that I have calculated and put forth to you in the chart that you have, if you decide to go with those roll back calculations, the mill rates, so you would set the proposed rates today, it would appear in the newspaper on the l5th and in order not to have a special called meeting, then you would approve those on the2Tth and that should be done at one o'clock. That's a committee meeting day, right, Ms. Bonner? So I have to publish the time and the date of the adoption. So this is for the roll back rate. Now if ever the governing body decided not to take the roll back rate, even if they decided to take the same rate as last year, they would have to go through this process. It requires a minimum of about 18 days to get through the entire process because this requires three public hearings and they have to be at least a week in between, you can have two one day and then one the next week but they have to be a week apart and those have to be split after the advertisement. So for example if you wanted to adopt a rate that was exceeded the roll back this would be the time and you would have to have those three public hearings to advertise a tax increase. We are not proposing that you adopt anything other than the roll back rate. In the column that you see in front of you for the calculated roll back rate for 2019, you see what the difference is for the various millage rates that the governing body sets. Countywide millage rate last year was 9.756. The calculated roll back rate this year is 9.678 and that is a difference of 78 thousandths of a mill. As you can see, each one of the roll back rates this year are less than the roll back rates for last year except for the fire district in Bllthe and that's because it is a very tiny little digest and if you have one house that is reassessed it makes that point moot but it is only one thousandth of a mill. These are all the calculated roll back rates for each taxing district. This is our famous $100,000 house example would be the difference of adopting the roll back rates for a house in each one of the districts. For a house in the countywide district, their total bill would go down $3.47. In the urban service district, it would decrease $5.36 and in Blythe it would go down $2.99. This is the other thing that we have to deal with. The tax cap that became effective in1979 which you cannot exceed that rate plusTYo growth. That's the biggest that your millage rate, your gross millage rate could ever get without a lot of legal issues. Because our sales tax credit continues to grow, which is a good thing, and our digest continues to grow, which is another good thing, those things go hand in hand make our gross millage rate go up. Our net millage rate can go down while your gross goes up and consequently it moved us higher, closer toward our tax cap. As you can see in the countywide district we are at99.3o/o of our tax cap after taking a lower rate than last year. So this is what it is. There is absolutely nothing that the governing body or me can do about this. It's not necessarily a bad thing. Like I said your sales tax collections are up which makes the computation of that credit on your tax bill be a higher number as well. So by taking, I mean essentially no action, nothing was done by any party but we got closer to our tax cap. Last year we were at 96.3% after we took the roll back rate. The action that would be requested today would be for you to approve the proposed mill rates which are the roll back millage rates for each taxing district that is on that separate sheet that is handed out to each of you which was included in the slide to allow me to advertise that five-year history of the digest and to schedule the date of August 27 at 1:00 to be advertised, I l:00, you want I l:00? Okay. The Clerk: Special called meeting. Ms. Williams: I l:00 on August 27 to adopt these rates. As Mr. Kendrick said, after the adoption of the rates and the Tax Commissioner and the Tax Assessor take all the information and the entire digest package to the Department of Revenue for their hearing, their meeting to get the digest approved which actually allows us to bill those mill rates and then September l5 or before, it winds up on the 13ft this year, the Tax Commissioner's office sends out the bills to allow us to collect the revenue. Mr. Mayor: Okay. We're going to take a series of questions, Director Williams, and I'm going back to your third page in your presentation which is the current 2019 five-year history of levy and based on the, all right, on this chart here, is the 2019 column, is that column projected or actual? What is that column? Ms. Williams: That is the actual digest from the Tax Assessor's office. Mr. Mayor: All right. So in light of that, and on your millage rate roll back chart and let's go back to that chart - Ms. Williams: The copy of the sheet? Mr. Mayor: That's right, the single sheet. All right, the matter that's before us is, the column that says calculated roll back rate, that's what you're wanting this body to consider for adoption. Ms. Williams: Those would be the proposed rates. Mr. Mayor: And from a revenue standpoint, what does that number look like? Ms. Williams: We may have approximately $150,000 over the amount that we budgeted in the General Fund depending on the rate of collections, depending on how many folks pay early because the chart, the five-year history that says the 841, that's at l00Yo collection, no reduction for early payment discount which runs us four hundred four twenty-five. Mr. Mayor: What does the data tell us? What are our annual collections on average for the past five years? What's our percent collections for the last five years? Mr. Kendrick: Our five-year collection rate in Richmond County is99.6%. So what that means is when you measure, you measure the period of time and so five years ago the bills we billed, we've collected 99.7% of that. We're probably the highest in the State today. Mr. Mayor: So it's reasonable to believe that the 841 number is a good number. Mr. Kendrick: It is after the five-year period to allow us to collect it. A one-year collection rate is of course is not that high because people pay, they are delinquent at times. So initially for 2018 right now we're probably at92 right now for 2018 and over the next four years, by the end of the fifth year we'll be at99.7. Mr. Mayor: Okay, so your one-year rate is effectively 90 plus percent. Mr. Kendrick: It is. Mr. Mayor: But you're still one of the highest in the State. Mr. Kendrick: I'm not sure about that because most of the time we don't usually look at those. Most of the time they know delinquencies can vary so I'm not sure. It's somewhere between 90 and 95 for a one-year record. Mr. Mayor: We've got the best Tax Commissioner in the State of Georgia and he doesn't know that. Don't try that with me. Mr. Kendrick: I don't know what the one-year rate is. The five-ye ar ratewe know because we're forced to track that with the five-year history so we keep up with the five-year rate. Mr. Mayor: All right. Mr. Kendrick: And if we didn't collect it, Donna would - Ms. Williams: I'd cut his budget. Mr. Kendrick: Yeah, cut my budget. Mr. Mayor: You know matters like this, unfortunately, commissioner from the 6th, I don't get a chance to vote on it but it certainly in light of what we know and in light of the things that we're not going to be able to do in 2019,I am not opposed to allowing it to remain flat and adopt the roll back rate. Ms. Williams: (inaudible). Mr. Mayor: Well, if you message it that way it is. Ms. williams: No, sir, by the law. By the way the state calculates it - Mr. Kendrick: And the state is very clear on that. They will not allow municipalities and governments to collect on increased value without allowing taxpayers to know that is a tax increase. There was a time in Georgia in which governing authorities would hold the millage rate and then they would ask the Assessor's office to do more in value and they'd collect more monies and do a back end tax increase. They don't allow that any more. If you accept additional monies because ofincreased value, you have to call it a tax increase. They are very clear on that. The announcement has to say tax increase. Three times. Ms. Williams: Further clarification. The amount of the difference is 78th thousandth of amill. That's about $325,000, $340,000. Mr. Frantom: Explain what you just said. Did you say a flat rate and what it would be, increase, is that what you just explained? Ms. Williams: About $340,000 at l00Yo collection. The difference between - Mr. Mayor: Over five years. Ms. Williams: Yeah and then you would be going through the process for that amount ofmoney you would be advertising to the citizenship that you were increasing their taxes. Mr. Kendrick: In other words her wise counsel is saying you don't do it for $78,000. Ifyou're going to do a tax increase, it probably should be something that would allow you to take 10 care of issues. $78,000 is not going to allow you to take care of many issues for what you're going to go through. Mr. Mayor: Just write about it in the paper. Three times bad. All right, the Chair recognizes the commissioner from the 8th then the 6th. Mr. Garrett: Let's just say we went that route and held it flat. What would the increase on a hundred thousand dollar house be?' Mr. Kendrick: $2.00 in cash but $ 100,000 in trouble. What I mean is the imagery of taking that even though the amount is small, the public attention is going to be huge. It's going to be huge just to take $78 extra thousand dollars. You went through this several years ago. you did this several years ago and it's a tremendous undertaking that although it's not my choice, it trickles down to my office. Ms. Williamd: And us. Mr' Mayor: You still have the floor. Continue. The Chair recognizes the commissioner from the 6th. Mr. Hasan: Mr. Mayor, Ms. Williams had a motion up here that she would like for us to accept. Can I see that if you don't mind? Is this what you're suggesting to us to do today? Ms. Williams: Yes, sir and the time would be at I l:00. Mr. Hasan: Motion to approve the proposed mill rates for each taxing district, advertise the required five-year history of the digest and to schedule the date of August 27, 2019 at 11:00 for the meeting to adopt the rates proposed. Mr. Frantom: Second. Mr. Mayor: I've got a motion and a second. commissioner from the Sth. Voting. All right, the Chair recognizes the Mr. Garrett: Ya'll are going to come back to us in a few weeks begging us for a street lightfix, are you? Mr. Mayor: No. No. Mr. Kendrick: I can tell you this. We have decided amongst the Finance Department, the Assessor's Office and our office to try to lead an effort to talk about that earlier and not wait until,even though again it's not really our lane, we will help in trying to get that iuranged and help with that project because each year, you're right, it's going to come up ind it sits in our office so we'llhelp try to arrange that. We're committed to that. 11 Mr. Mayor: Will you also commit to having a conversation revisiting the 2009 and 2010 conversation about uniform taxing districts? Mr. Kendrick: Now I would but Finance, she's stabbing me in the back right now. It is a philosophical, it creates a lot of issues on one hand that you do uniform taxing across those districts. There's a lot of caveats and things that Augusta could look at but when you peel back that onion, it creates a lot of issues in the Finance Department. Ms. Williams: It creates a lot of issues for the governing body and we'll be happy to go through that conversation. Some of ya'll have been privy to seeing that before and know son " of the problems and some of the pitfalls. Mr. Kendrick: But I would add it does not mean it's not supposed to be on the table. Ms. Williams: That's correct. Mr. Mayor: Decide whether you're going to tax businesses appropriate or not. The Chair recognizes the commissioner from the 2nd. Mr. D. Williams: Could you tell me roughly how much we miss each year in uncollectible taxes? Mr. Kendrick: Uncollectable? Mr. D. Williams: Yeah, people that don't - Mr. Kendrick: So the delinquency rate for 2018 now is, it's about 8%othat are still left delinquent. It would be \Yo of $160 million dollars. I'd have to do the math there but we don't consider it uncollectible. It just hasn't been collected yet. Our five-yearhistory is99.7 and so thereis time and there are methodologies we use to collect those. They are not just collected immediately. Motion carries 8-0. Mr. Mayor: The Chair recognizes Attorney Brown. I. LEGAL MEETING A. Pending and potential litigation B. Real estate C. Personnel Mr. Brown: Mr. Mayor and Commission, we would request a motion to go into executive session to discuss real estate, personnel, litigation and records e*empi from disclosure under the Open Records Act. Mr. Mayor: The Chair recognizes the Mayor pro Tem. 72 Mr. Frantom: So move. Ms. Davis: Second. Mr. Mayor: Voting. Motion carries 8-0. IEXECUTTVE SESSTON] Mr. Mayor: All right, we're going to reconvene. All right. The Chair recognizes Attomey Brown. 2. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Mr. Brown: Mr. Mayor and Commission, we would request a motion to close the executive session. Mr. M. Williams: So move. Mr. Frantom: Second. Mr. Mayor: Voting. Motion carries 8-0. Mr. Mayor: The Chair is going to recognize the attorney for the stating of a motion and then recognizethe Mayor Pro Tem. Mr. Brown: The first motion, Mr. Mayor, would request a motion to authorize the Administrator to continue and renew security system coverage for a premium that does not exceed a2oh increase. Mr. Frantom: So moved. Ms. Davis: Second. Mr. Mayor: Voting. Motion carries 8-0. Mr. Mayor: Attomey Brown. 13 Mr. Brown: Concerning the matter of Ronald Blanton, case number 0604-WC-09-0500361a motion to adopt a resolution to authortzing a settlement of all claims by RonaldBlanton in the sum of $4001000. Mr. Mayor: Mayor Pro Tem. Mr. Frantom: So moved. Mr. Hasan: Second. Mr. Mayor: Voting. Motion carries 8-0. Mr. Mayor: Madam Clerk, I believe that's all the business that's before us. The Clerk: Yes, sir. IMEETING ADJOURNED] Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copyof the minutes of the Called Meeting of the Augusta Richmond County Commission held on August 13,2019. Clerk of Commission 14 Commission Meeting Agenda 8/20/2019 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular meeting of the Augusta Commission held on August 6, 2019 and Special Called Meeting held August 13, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: TALENT BANK INFORMATION QUESTIONNAIRE To be completed by persons desiring to volunteer their services on the Commission for Augusta-Richmond County. NOTE: Any information entered on this questionnaire would become public information upon your appointment. Email: Address: Street County State 3. 4. 5. 6. 7. 8. Date of Birth' Glf */52- s"*'Female \Male No serve on: nA\ ne Registered Voter: Yes \ 10. 11. 12. Relatives working for the CitylCounty:l"Lonq Occupation: Race: White African American Asian American American Indian OtherSpanish Surnamed l3: List Boards you presently Voting District: .hsqf {- Marital Status: Single Married \ Separated DivorcedEngaged 9. Education:High Schoot Dl 't"ffffi l4..List any area in which you have a particular intereslor expertise: Anirvra ( (^".nCenrnS Commission Meeting Agenda 8/20/2019 2:00 PM District 1 appointment Citizens Advisory Board Department: Department: Caption:Motion to approve the reappointment of Ms. Carmen Few to the Augusta Animal Control Citizen Advisory Committee representing District 1. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: TALENT BAI\K INFORMATION QUESTIOI{NAIRE To be completed by persons desiring to volunteertheir services onthe_ -_ / Authority, Board or Commission NOTE: Any information entered on this questionnaire would become public information upon Date 1.Name HornePhoneT O6-7)7- 4 G 2. Address Street State zip O/ 3. 4. 5. 6. Education:7. D*"otBirrhw Registered Voter: Ves--X- No- 8. 9.-[//u;ho.fur Martial Status:Single Engaged College Relatives working for the Crty or County: 10. Race: Whit -X-_7- Spanish Surnamed Afr ican-American_ Asian American- American Indian Other Sex: Married-x - SeparatedDffiA- rnrar"-X-Female your appoinftrent. l**ri*tii*!t***:t***ri*rlrt:**ri*t**!|rt!t**********'t*'t**ttrttt'i*t}*rrrl**:l:i*t*!t*******t*|}**rlllr 11. 12. , #/r? 3 List any area in which you have a particular interest or expertise. Commission Meeting Agenda 8/20/2019 2:00 PM District 2 appt. Department: Department: Caption:Motion to approve the reappointment of Mr. Peter Hughes to the Augusta Canal Authority representing District 2. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: TALENT BATIK INFORMATION QUESTIONNAIRE To be completed by persons desiring to volunteer their services on Authority, Board or Commission NOTE: Any information entered on this questionnaire would become public information upon your appointment. >1.***{<**rF,l.********{<*'t*r(rF*tr<l.rFrl.*******rk***{<*****rl.*******ri****r****X:S:F**{(rl.*{.* Dut" '1nA,tut!,(J LS, >{l+ l.Name S) gY\a^^,J\^, -yY\ aJ. 4. 5. Home phone@b?l*1tu #rno," -?ob .b+1-lllrb 2,Address ?f2q Sta Date of Birth Cr+ -fi - BO Sex: Male Female ,r/ Registered Voter: Yes No 6. 7.Education: Martial Status:Single Married S-eparated Engaged D*c,.;G- bavtaxo., rRn^< Arts Scru;L Relatives working for the Occupation:StDrh^^^)o4-",( Ctrston^-- &,.,rr-c<, African-American ,r/ Asian American American Indian High School_ College 8. 9. 10. Race: White Spanish Surnamed List Boards you presently serve on:t. r*ll. for Augusta-Richmond County. City or County: Other t2.in which vou have a narticular i,,-,?[!< O;+\ ln" I or expert( Commission Meeting Agenda 8/20/2019 2:00 PM District 2 appt. Department: Department: Caption:Motion to approve the reappointment of Ms. Shannon Rodgers to the Augusta Animal Control Citizen Advisory Committee representing District 2. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 8/20/2019 2:00 PM District 7 appointment Department: Department: Caption:Motion to approve the appointment of Mr. Ben Payne to the General Aviation Commission-Daniel Field representing District 7. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: TALENT BAI\[K INFORMATION QTiESTIONNAIRE Tp be completed by persons desiring to volunteer their services on the Authority, Board or Commission for Augusta, Georgia. NOTE: Any information entered on this questionnaire would become public information upon your submission/appointrnent. EmailAddress so,^{-r"io,x*SI€\rcfvrq.\. vn DateEArarUa.=L 39\1 1.Name Home Phonel o("-C64-BR{a Bus Phone Sc^vna- 2.Home Address Street County Date of Birth I o->o-\ 15 3 State .,-A:Sex: dVlale zip FemaleJ. 4. 5. 6. 7. Registered Voter: @- Votins DistriJt * +u No Martial Status:Single Engaged Education:High School College Relatives working for the City or County: [)(.5\-(2 Separated 8. 9.occupation: Rr.L;.ar[ - C*c,?c.r,ro p 10. Spanish Surnamed Other African-American American American tndian I l. List Boards you presently serve on:l. Nor-e-, 12. List any area in which you have a particular interest or expertise. A ^t y^" I Se-:f y' i. ., - 5 Commission Meeting Agenda 8/20/2019 2:00 PM District 8 Appt. Department: Department: Caption:Motion to approve the appointment of Mr. Charles Byrd to the Augusta Animal Services Citizens Advisory Board representing District 8. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 8/20/2019 2:00 PM Final Plat Haynes Station Sec. 10 Department:Planning and Development Department:Planning and Development Caption: FINAL PLAT – HAYNES STATION SECTION 10 REVISED – S-886-REV – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Cranston Engineering Group, on behalf of COEL Development Co., requesting final plat approval for Haynes Station Section 10 Revised. DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 8/20/2019 2:00 PM Affidavit Department: Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: