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Home My WebLink About2019-06-27 Meeting MinutesCommission Meeting Agenda Commission Chamber - 6/27/2019 ATTENDANCE: Present: Hons. Frantom, Mayor Pro Tem; B. Williams, Garrett, Sias, Fennoy, M. Williams, D. Williams; Hasan and Clarke, members of Augusta Richmond County Commission. Absent: Hons. Hardie Davis, Jr., Mayor; Davis, member of Augusta Richmond County Commission. INVOCATION: Reverend Mark N. Van Alstine, Pastor, St. Joseph Catholic Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) June Years of Service A. Congratulations! 2019 June Years of Service (YOS) Recipients.Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Recogniton of June 2019 Years of Service recipients. CONSENT AGENDA (Item 1) PETITIONS AND COMMUNICATIONS 1. Motion to approve the minutes of the regular meeting of the Augusta Commission held on June 18, 2019. Item Action: Approved Regular_Commission_Meeting_June_18_2019.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Sammie Sias Commissioner Dennis Williams Passes ****END CONSENT AGENDA**** AUGUSTA COMMISSION 6/27/2019 AUGUSTA COMMISSION REGULAR AGENDA 6/27/2019 (Items 2-29) PUBLIC SERVICES 2. Report from Code Enforcement regarding abandoned ramshackle structure located next door to the Georgia Crime Center on 8th Street. (Requested by Commissioner Bill Fennoy) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information.and receive an update on the Commissioner William Fennoy Commissioner Brandon Garrett Passes property in 60 days. Motion Passes 9-0. 3. New Location: A.N. 19-18: A request by Nickolas Robert Prokosa for a consumption on premise Beer License to be used in connection with Wedges & Woods located at 3731 Wrightsboro Rd. District 3. Super District 10. Item Action: Approved AN.19-18.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner William Fennoy Commissioner Brandon Garrett Passes 4. New Ownership: A.N. 19-20: A request by Tasneem Hassan Jamil for a retail package Beer & Wine License to be used in connection with Super Express #1 located at 3150 Wrightsboro Rd. Suite A. District 2. Super District 9. Item Action: Approved AN.19-20.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner William Fennoy Commissioner Bobby Williams Passes 5. New Ownership: A.N. 19-21: A request by Tasneem Hassan Jamil for a retail package Liquor License to be used in connection with H & S Wine & Spirits located at 3150 Wrightsboro Rd. Suite B. District 2. Super District 9. Item Action: Approved AN.19-21.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner William Fennoy Commissioner Bobby Williams Passes 6. New Ownership: A.N. 19-22: A request by Scott Allen for a consumption on premise Beer License to be used in connection with Great Scott Golf, LLC located at 4324 Peach Orchard Road. District 6. Super District 10. Item Action: Approved AN.19-22.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Ben Hasan Commissioner William Fennoy Passes 7. New Location: A.N. 19-19: A request by Nader Khatib for a consumption on premise Beer & Wine License to be used in connection with Laziza Mediterranean Grill located at 901 Broad Street. District 1. Super District 9. Item Action: Approved AN.19-19.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes 8. Discuss illegal dumping in Augusta-Richmond County. (Requested by Commissioner Marion Williams) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve asking the Marshal's Office and Code Enforcement to come back with a plan of how to increase the authority of the Marshal's Office to handle commercial properties and the resources that are needed for that. Mr. M. Williams not voting. Motion Passes 8-0. Commissioner Sammie Sias Commissioner William Fennoy Passes 9. Receive an update from the Augusta-Richmond County Coliseum Authority regarding status on the proposal for the new James Brown Arena. (Requested by Commissioner Bill Fennoy) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve removing the four members of the Coliseum Authority who have voted no on the continuation of the study currently in progress which will assist in determining a location for a new arena. Commissioner Ben Hasan Commissioner Marion Williams Withdraws Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Substitute motion to approve receiving this Fails item as information. Mr. M. Williams abstains. Voting No: Commissioner John Clarke, Commissioner Ben Hasan, Commissioner Sammie Sias. Motion Fails 5-3 -1. Commissioner Bobby Williams Commissioner Brandon Garrett Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the next full Commission meeting. Motion Passes 9-0. Commissioner Ben Hasan Commissioner Sammie Sias Passes 10. Update from Historic Augusta regarding the Jewish Museum. (Requested by Commissioner Bill Fennoy) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Mr. M. Williams out. Motion Passes 8-0. Commissioner William Fennoy Commissioner Brandon Garrett Passes ADMINISTRATIVE SERVICES 11. Discuss the day-to-day operations of Augusta, GA. (Requested by Commissioner Marion Williams) Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result See motion under Item #27. 12. Request to approve submission of the FY2019 Annual Action Plan, upon completion of the required 30-Day Public Comment Period and authority for the Mayor, as Augusta, Georgia’s Certifying Official, to execute the documents, including but not limited to, the SF-424s and Certifications required to be included with this submission. Certifications of Consistency with the Local Consolidated Plan for the FY2019 Continuum of Care N.O.F.A. grant competition are included in this authorization as well. The FY2019 Annual Action Plan represents funding for the following programs funded by the U.S. Department of Housing and Urban Development (HUD): Community Development Block Grant (CDBG) Program, Home Investment Partnerships (HOME) Program, Emergency Solutions Grant (ESG) Program, and Housing Opportunities for Persons with AIDS (HOPWA) Program. Any comments received during the 30-Day Comment Period will be forwarded back to the Commission. Item Action: Approved Final_FY2019_AAP_Budget_for_Commission_Presentation_062719.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Sammie Sias Commissioner Dennis Williams Passes 13. Motion to approve Housing and Community Development's (HCD's) request to substantially amend the 2010-2014 Consolidated Plan and 2015-2019 Consolidated Plan, as well as the 2014-2017 Annual Action Plans, to reallocate $275.000.00 to the funding year 2018 for the creation of an Affordable Housing and Economic Development Projects. Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Sammie Sias Commissioner Dennis Williams Passes 14. Motion to approve Housing and Community Development Department’s (HCD’s) request to provide additional funds to the (4 affordable townhouses) Community Development Collaborative to assist with construction cost of Ashley Landings @ Heritage Pine. Item Action: Approved HCD_Ashley_Landing_Amend_Contract_062719.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Sammie Sias Commissioner Dennis Williams Passes 15. Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist one (1) low to moderate income homebuyer with down-payment assistance to purchase a home. Item Action: Approved HOME_BUYER_AGREEMENT_062719.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Sammie Sias Commissioner Dennis Williams Passes 16. Motion to approve Housing and Community Development's (HCD's) Substantial Amendment request for the 2017 Annual Action Plan (AAP) to reallocate $12,606.82 in Emergency Solutions Grant (ESG) funds and the related publication of 30-Day Comment Period, as required by the City of Augusta’s HUD-approved Citizen Participation Plan. Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Sammie Sias Commissioner Dennis Williams Passes 17. Motion to approve Housing and Community Development Department’s (HCD's) request to provide HOPWA funding to St. Stephen’s Ministry for 2018 Award Year. Item Action: Approved St_Stephens_(HOPWA)_Contract_062719.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Sammie Sias Commissioner Dennis Williams Passes 18. Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to twenty-one (21) low to moderate homeowners in need of decent, safe and compliant services. Item Action: Approved HOME_BUYER_AGREEMENT_062719.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Sammie Sias Commissioner Dennis Williams Passes 19. An update on The Depot Project. (Requested by Commissioner Ben Hasan) Item Action: Approved Comm._B._Hasan_Depot_Project.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Delete Motion to approve deleting this item from the agenda. Motion Passes 9-0. Commissioner Ben Hasan Commissioner William Fennoy Passes PUBLIC SAFETY 20. Motion to approve assigning the honorary road name of Terry Elam to Augusta Tech Drive. (Requested by Commissioner Bill Fennoy) Item Action: Approved SKM_C65819062014380.pdf Resolution_Dr._TerryElam.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Sammie Sias Commissioner John Clarke Passes 21. Motion to approve $17,000 from contingency for the Record Restriction Program. (Requested by Commissioner Dennis Williams) Item Action: Approved SKM_C65819062014400.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Sammie Sias Commissioner Dennis Williams Passes 22. MOTION TO APPROVE RESOLUTION AMENDING THE MARSHAL FEE SCHEDULE FOR SERVICE OF PROCESS IN THE CIVIL AND THE MAGISTRATE COURT OF AUGUSTA-RICHMOND COUNTY, GEORGIA. Item Action: Approved SKM_C65819062014381.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Sammie Sias Commissioner Dennis Williams Passes 23. Motion to approve the award of RFP 19-191 Janitorial Services for Augusta Fire Department Administration Office to Immaculate Facilities Group, LLC and to authorize the Mayor to execute the appropriate documents. Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to postpone until the next Commission meeting approval of this item until the item can be rerouted through the Procurement Department in order for them to attach all relevant information related to the bidding process. Voting No: Commissioner William Fennoy. Motion Passes 8-1. Commissioner Brandon Garrett Commissioner Sammie Sias Passes Motions Motion Text Made By Seconded By Motion Type Motion Result Approve Substitute motion to approve. Mr. Clarke, Mr. Frantom, Mr. Garrett, Mr. Hasan, Mr. Sias, Mr. B. Williams and Mr. M. Williams vote No. Voting No: Commissioner John Clarke, Commisioner Sean Frantom, Commissioner Brandon Garrett, Commissioner Ben Hasan, Commissioner Sammie Sias, Commissioner Bobby Williams, Commissioner Marion Williams. Motion Fails 2-7. Commissioner William Fennoy Commissioner Dennis Williams Fails FINANCE 24. Present 2020 Budget Planning Calendar for approval. Item Action: Approved 2020_Budget_Planning_Calendar_6-13-19.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Sammie Sias Commissioner William Fennoy Passes ENGINEERING SERVICES 25. Approve Augusta-Richmond County 2022 Transportation Special Purpose Local Option Sales Tax (T-SPLOST) Priority List. Item Action: Approved 2019-16-04_Resolution_TIA.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve the updated list. Motion Passes 9-0. Commissioner Sammie Sias Commissioner Dennis Williams Passes ADMINISTRATOR 26. Discuss extended holiday for employees.Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve allowing July 5 to be an extended day off for employees at a cost of $216,000 with funding to come from Public Safety and Fire Departments with the Fire Department adding nine hours to accmmodate their holiday schedule. Mr. Clarke abstains. Voting No: Commisioner Sean Frantom, Commissioner Brandon Garrett. Motion Passes 6-2 -1. Commissioner William Fennoy Commissioner Ben Hasan Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Substitute motion to deny the request. Mr. Clarke abstains.. Voting No: Commissioner William Fennoy, Commissioner Ben Hasan, Commissioner Sammie Sias, Commissioner Bobby Williams, Commissioner Dennis Williams, Commissioner Marion Williams. Motion Fails 2-6 -1. Commissioner Brandon Garrett Commissioner John Clarke Fails OTHER BUSINESS 27. Discuss rules and procedures of the Augusta Commission. (Requested by Commissioner Marion Williams) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve scheduling a workshop to be held on July 24 or July 25 to further discuss this item and item #11. Mr. M. Williams not voting. Voting No: Commissioner William Fennoy. Motion Passes 7-1. Commissioner Ben Hasan Commissioner Sammie Sias Passes ADDENDUM 28. Motion to go into an executive session to discuss litigation, real estate and documents that are exempt under O.C.G.A. 5-18-72. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Brandon Garrett Commissioner Ben Hasan Passes 29. Motion to approve a settlement agreement and release of claims by Teresa Smith against the Richmond County Sheriff's Office and Augusta, Georgia. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve in the amount of $38,000. Motion Passes 9-0. Commissioner Dennis Williams Commissioner Sammie Sias Passes LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 30. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Passes Motion to approve. Motion Passes 9-0. Commissioner Ben Hasan Commissioner Ben Hasan Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 6/27/2019 2:00 PM Attendance 6/27/19 Department: Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/27/2019 2:00 PM Invocation Department: Department: Caption:Reverend Mark N. Van Alstine, Pastor, St. Joseph Catholic Church. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/27/2019 2:00 PM June Years of Service Department: Department: Caption:Congratulations! 2019 June Years of Service (YOS) Recipients. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/27/2019 2:00 PM 8th Street Dilapidated Structure Department: Department: Caption:Report from Code Enforcement regarding abandoned ramshackle structure located next door to the Georgia Crime Center on 8th Street. (Requested by Commissioner Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/27/2019 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:New Location: A.N. 19-18: A request by Nickolas Robert Prokosa for a consumption on premise Beer License to be used in connection with Wedges & Woods located at 3731 Wrightsboro Rd. District 3. Super District 10. Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $635.00. Alternatives: Recommendation:Staff approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/27/2019 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:New Ownership: A.N. 19-20: A request by Tasneem Hassan Jamil for a retail package Beer & Wine License to be used in connection with Super Express #1 located at 3150 Wrightsboro Rd. Suite A. District 2. Super District 9. Background:The is a New Ownership Application formerly in the name of Ritaben Patel. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,330.00. Alternatives: Recommendation:Staff approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/27/2019 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:New Ownership: A.N. 19-21: A request by Tasneem Hassan Jamil for a retail package Liquor License to be used in connection with H & S Wine & Spirits located at 3150 Wrightsboro Rd. Suite B. District 2. Super District 9. Background:This is a New Ownership Application formerly in the name of Ritaben Patel. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $3,330.00. Alternatives: Recommendation:Staff approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/27/2019 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:New Ownership: A.N. 19-22: A request by Scott Allen for a consumption on premise Beer License to be used in connection with Great Scott Golf, LLC located at 4324 Peach Orchard Road. District 6. Super District 10. Background:This is a New Ownership Application formerly in the name of Sue Rivers. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $650.00 Alternatives: Recommendation:Staff approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/27/2019 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:New Location: A.N. 19-19: A request by Nader Khatib for a consumption on premise Beer & Wine License to be used in connection with Laziza Mediterranean Grill located at 901 Broad Street. District 1. Super District 9. Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,250.00. Alternatives: Recommendation:Staff approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/27/2019 2:00 PM Illegal dumping Department: Department: Caption:Discuss illegal dumping in Augusta-Richmond County. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/27/2019 2:00 PM James Brown Arena Department: Department: Caption:Receive an update from the Augusta-Richmond County Coliseum Authority regarding status on the proposal for the new James Brown Arena. (Requested by Commissioner Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/27/2019 2:00 PM Jewish Museum Department: Department: Caption:Update from Historic Augusta regarding the Jewish Museum. (Requested by Commissioner Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/27/2019 2:00 PM Day-to-day operations of Augusta, GA Department: Department: Caption:Discuss the day-to-day operations of Augusta, GA. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Action Ministries $25,000.00 Augusta Mini Theatre $25,000.00 CSRA Business League $15,000.00 CSRA EOA - M. Barnes Homeless Resource Center $25,000.00 MACH Academy $30,000.00 Salvation Army Augusta Area Command - Skills Training $25,000.00 HCD Homeless Transportation $14,702.00 0.78% HCD - Financial Literacy $15,000.00 CSRA EOA - Sibley Street Permanent Housing $45,000.00 Housing Rehabilitation $645,000 Affordable Housing Creation $100,000 Activity Delivery Costs $130,000 6.76% Special Economic Development $310,000 Business Development-Loans and Guarantees $100,000 Planning & Entitlement Grants Administration $356,175 Fair Housing $20,000 2019 One Year Action Plan - Program Allocations Summary Community Development Block Grant - Poverty Reduction Programs (10.4%) Total Proposed funding for Poverty Reduction Programs $174,702.00 Total Proposed Funding for Economic Development Activities $410,000 Community Development Block Grant - Special Purpose Programs (2.4%) Total Proposed funding for Special Purpose Programs $45,000.00 Community Development Block Grant - Public Service Budget (12.8%) Total Proposed Funding for Public Services $219,702.00 1.33% 2.34% 1.60% 1.33% 1.33% 0.80% 1.33% 33.54% 0.80% $1,880,877 $875,000 Community Development Block Grant - Economic Development Programs (21.32%) 1.06% 5.20% Community Development Block Grant - Planning & Grants Administration (20.00%) 18.94% Total Proposed Funding for Planning & Grants Administration $376,175 Community Development Block Grant -Housing Development Programs (44.63%) 5.20% Total Proposed Funding for Housing Development Programs 16.12% Total CDBG Funding Proposed for Program Activities HCD_ FY19 Annual Action Plan Page 1 Housing Redevelopment Initiative $659,971 Homeowner Assistance Program $200,000 Community Housing Development Organization: Projects $171,994 HOME Program Administration $114,663 CSRA EOA - Homeless Prevention $24,164 SAFEHOMES - Rapid Rehousing $25,000 Action Ministries $50,000 Salvation Army $20,000 Safe Homes $20,000 ESG Administration $11,283 HOPWA Operations $550,000 HOPWA STRMU $125,000 HOPWA TBRA $250,000 HOPWA Supportive Services $55,049 HOPWA Permanent Housing Placement $75,000 HOPWA Program Administration $31,651 TOTAL PROPOSED 2019 ONE YEAR ACTION PLAN BUDGET $4,264,652 Emergency Solutions Grant - Shelter Operations (26.6%) 13.29% 13.29% 7.50% Housing Opportunities for Persons with AIDS Grant - Program Administration (3% cap) Total HOPWA Funding Proposed for Housing and Services Total Proposed Funding for ESG Admin $11,283 Total ESG Funding Proposed for Homeless Services $150,447 Emergency Solutions Grant - Program Administration (7.5% cap) Housing Opportunities for Persons with AIDS Grant - Program Activities (97%) 2.99% Emergency Solutions Grant - Rapid Rehousing and Homelessness Prevention (65.9%) Total Street Outreach/Shelter Operations $40,000 Total Street Outreach/Shelter Operations $99,164 16.06% 16.62% 33.23% Total HOME Funding Proposed for Housing Development HOME Investment Partnership Grant - Program Administration (10% cap) $1,086,700 7.08% Total HOPWA Proposed for Program Activities $1,055,049 51.90% Total Proposed Funding for Housing Development $1,031,965 57.56% $1,146,628 15.00% 10.00% 17.44% Total Proposed Funding for Planning & Grants Administration $114,663 HOME Investment Partnership Grant - Housing Development (90%) HCD_ FY19 Annual Action Plan Page 2 Commission Meeting Agenda 6/27/2019 2:00 PM HCD _FY2019 Annual Action Plan Submission Request Department:HCD Department:HCD Caption:Request to approve submission of the FY2019 Annual Action Plan, upon completion of the required 30-Day Public Comment Period and authority for the Mayor, as Augusta, Georgia’s Certifying Official, to execute the documents, including but not limited to, the SF-424s and Certifications required to be included with this submission. Certifications of Consistency with the Local Consolidated Plan for the FY2019 Continuum of Care N.O.F.A. grant competition are included in this authorization as well. The FY2019 Annual Action Plan represents funding for the following programs funded by the U.S. Department of Housing and Urban Development (HUD): Community Development Block Grant (CDBG) Program, Home Investment Partnerships (HOME) Program, Emergency Solutions Grant (ESG) Program, and Housing Opportunities for Persons with AIDS (HOPWA) Program. Any comments received during the 30-Day Comment Period will be forwarded back to the Commission. Background:In order to fulfill statutory and regulatory requirements mandated by the U.S. Department of Housing and Urban Development with regard to the FY2019 Annual Action Plan, the City of Augusta, Georgia is required to submit prior to the deadline of August 16th, 2019, per 24 CFR 91.15(a)(1), to provide its local strategy to address needs in the areas of community development, economic development, affordable housing and homelessness. Further, the City of Augusta, Georgia is required to make available for public comment the FY2019 Annual Action Plan that provides the jurisdiction an opportunity to review the City of Augusta's Housing and Community Development Department's local strategy to address needs in the areas of community development, economic development, affordable housing and homelessness. The amendment is necessary due to the change in the City of Augusta's FY2019 CDBG, HOME, HOPWA and ESG Federal HUD allocations. It was anticipated that the City of Augusta would receive $3,952,411 in Federal HUD funds for FY2019. However, the actual allocation is $3,898,001.00 (plus projected CDBG and HOME Program Income). Below is a listing of the estimated allocations and the actual allocations: Funding Program Proposed/Actual/Change from Proposed - CDBG $1,973,043/ $1,880,877/-$92,166, HOME $1,178,217/ $1,146,628/ -$31,589, HOPWA $$1,059,712/ $1,055,049 / -$4,663, ESG $148,479/$150,447 / +$1,968. Total FY2019 Allocation - Proposed/Actual/Change - $3,973,802 / $4,223,001 / +$259,199. This proposal includes the Annual Action Plan for FY2019 with a budget that includes proposed funding allocations for the CDBG ($1,780,877.00), HOME ($911,628.00), ESG ($150,447.00) and HOPWA ($1,059,712) plus Program Income from CDBG loan repayment of $100,000 and HOME loan repayment of $235,000. In compliance with the U.S. Department of Housing and Urban Development regulatory requirements, any changes to the Consolidated Plan/Annual Action Plan constituting a "substantial change" must be presented to the public for a 30-day comment period. A "substantial change" is defined as a change that affects the purpose, scope, location, beneficiaries, and/or administration of an activity or the transfer of $50,000 or more from any activity identified in the Consolidated Plan/Annual Action Plan. Analysis:If approved by the Augusta, Georgia Commission, the Housing and Community Development Department will be capable of funding projects in accordance with the submission of the FY2019 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD) and continue provision of funding to projects and activities to service the housing, service and economic development needs of low-to-moderate income residents of Augusta, Georgia. Financial Impact:If approved by the Augusta-Richmond County Commission, the FY2019 Annual Action Plan will allow for the Housing and Community Development Department to continue to provide funding of needed services and housing projects for low- moderate-income households throughout the City of Augusta, Georgia. Alternatives:Do not approve HCD's reprogramming request. Recommendation:Request to approve submission of the FY2019 Annual Action Plan, upon completion of the required 30-Day Public Comment Period and authority for the Mayor, as Augusta, Georgia’s Certifying Official, to execute the documents, including but not limited to, the SF-424s and Certifications required to be included with this submission. Certifications of Consistency with the Local Consolidated Plan for the FY2019 Continuum of Care N.O.F.A. grant competition are included in this authorization as well. The FY2019 Annual Action Plan represents funding for the following programs funded by the U.S. Department of Housing and Urban Development (HUD): Community Development Block Grant (CDBG) Program, Home Investment Partnerships (HOME) Program, Emergency Solutions Grant (ESG) Program, and Housing Opportunities for Persons with AIDS (HOPWA) Program. Any comments received during the 30-Day Comment Period will be forwarded back to the Commission. Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: a). Community Development Block Grant (CDBG) funds, Emergency Solutions Grant (ESG), HOME Investment Partnership, Housing Opportunities for Persons with AIDS (HOPWA) and Continuum of Care (CoC NOFA). REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/27/2019 2:00 PM HCD_CDBG Substantial Amendment Request Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development's (HCD's) request to substantially amend the 2010-2014 Consolidated Plan and 2015-2019 Consolidated Plan, as well as the 2014-2017 Annual Action Plans, to reallocate $275.000.00 to the funding year 2018 for the creation of an Affordable Housing and Economic Development Projects. Background:Each year the City of Augusta, Georgia receives Community Development Block Grant (CDBG) funds from the U.S. Department of Housing & Urban Development (HUD). Each year, Housing and Community Development (HCD) makes recommendation to the local Commission, Mayor and the City Administrator to approve the activities for the City of Augusta’s annual entitlement allocations from the U.S. Department of Housing and Urban Development (HUD). Occasionally, HCD must request to make changes to the activities proposed and approved in the Annual Action Plans (AAP) and Consolidated Plan (CP), to better service the extremely low to moderate- income community. Commission approval is required prior to: · Amending a HUD approved AAP; · Amending a HUD approved CP; · Publication of the 30-Day Public Comment Period; · Transmission to HUD of substantially amended AAP & CP. HCD is requesting to Substantially Amend the 2010-2014 CP & 2015-2019 CP, as well as the 2014-2017 AAP to reallocate funds from the 2014-2017 AAP, for the creation of Affordable Housing and an Economic Development Projects in the 2018 AAP. The details of these reallocations are as follows: Funding Year 2014 - • Other City eligible activities $7,986.20 Funding Year 2015 - • Other City eligible activities $79,498.61 Funding Year 2016 - • Other City eligible activities $186,763.13 Funding Year 2017 - • Public Services $ 752.06 Total reallocation amount of $275,000.00, if approved by HUD, to create a new Affordable Housing project and an Economic Development Project in the 2018 AAP. 1. Activity-$200,000.00 – Johnson House interior rehabilitation · Funds will support the historic rehabilitation of a landmark parcel in the Twiggs Street Development node for the purposes of supplying Affordable Rental Housing. 2. Activity - $75,000.00- Armstrong Galleria Special Economic Development Activity: · Funds will support the predevelopment and initial development phases of a total aesthetic redesign of the historic Armstrong Galleria. Full scope will include new awnings, new signage, streetscape improvements, pointing and cleaning of brickwork, installation of new windows and doors and an artistic installation on the James Brown Blvd. side of the shopping center. According to the City of Augusta’s Citizen Participation Plan, these changes constitutes a substantial amendment to the aforementioned Action Plans. Therefore, the revisions must be presented to the public for a 30-day comment period. If comments are received, they will be presented to the Commission for consideration. HCD is requesting authorization to proceed with the publication of a public notice in the local newspaper to solicit comments on the changes. The Public Notice will be published in the Augusta Chronicle July 1, 2019 and the Metro Courier July 4, 2019. The deadline for comments will be August 1, 2019. Any comments received will be presented to the Administrative Services Committee on August 13, 2019 and the full Commission on August 20, 2019. Analysis:With the reallocation of funding proposed by HCD, the City of Augusta will be able to provide two units of Affordable Rental Housing in the Twiggs Street corridor of the Historic Laney Walker-Bethlehem neighborhood. Will also support the enhancement of the aesthetic appeal of the James Brown corridor by means of a facelift to the Armstrong Galleria Shopping Center. Financial Impact:The City of Augusta receives funding from the US Housing and Urban Development Department on an annual basis. The proposed substantial amendment request will allow HCD to facilitate the timely expenditure of funds on behalf of the City of Augusta by October 31, 2019 deadline. Alternatives:1. The Commission votes to approve Housing and Community Development’s (HCD) request to substantially amend the 2010- 2014 CP & 2015-2019 CP, as well as the 2014-2017 AAP with noted recommendations from the Commission. 2. The Commission do not approve Housing and Community Development’s request to substantially amend the 2010-2014 CP & 2015-2019 CP, as well as the 2014-2017 AAP. Recommendation:Motion to approve Housing and Community Development's (HCD's) request to substantially amend the 2010-2014 Consolidated Plan and 2015-2019 Consolidated Plan, as well as the 2014-2017 Annual Action Plans, to reallocate $275.000.00 to the funding year 2018 for the creation of an Affordable Housing and Economic Development Projects. Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: a) Community Development Block Grant (CDBG) funds. Org Key: 221-07- 3211 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/27/2019 2:00 PM HCD_Community Development Collaborative Agreement Amendment Request Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD’s) request to provide additional funds to the (4 affordable townhouses) Community Development Collaborative to assist with construction cost of Ashley Landings @ Heritage Pine. Background:Housing and Community Development Department and the Community Development Collaborative is currently working in collaboration to construct four single family townhomes for sale at the corner of 11th and Florence Streets. The original contract was awarded to the organization with an emphasis to construct units within the range of $100K - $130K prior to procurement of contractor. Once the unit was bided out, construction cost came in higher than the original estimated amount. The amounts requested are: Ashley Landing @ Heritage Pine – Requesting Additional $160,860.00 for construction cost with a $25,000 Developer/Architect Contingency. Total Additional Request:$185,860.00. Original Construction Agreement Cost $742,084.00 New Construction Agreement Amount: $927,944.00 Analysis:The approval of funding will allow Community Development Collaborative to construct four (4) units to be sold to eligible low-moderate homebuyers. Financial Impact:HCD will utilize Home Investment Partnership (HOME) funding received through its annual allocation from Housing and Urban Development in the amount of $185,860.00 to assist in the construction cost of four (4) Single family townhomes to be sold to eligible homebuyers. Alternatives:Do not approve the funding to Community Development Collaborative, LLC. Recommendation:Motion to approve Housing and Community Development Department’s (HCD) request to provide additional funds to the (4 affordable townhouses) Community Development Collaborative to assist with construction cost of Ashley Landings @Heritage Pine. Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: Home Investment Partnership Program (HOME) funds. Org key: 221- 07-3211 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 1 of 6 HOME PROGRAM HOMEBUYER WRITTEN AGREEMENT NOTICE TO HOMEBUYER: This AGREEMENT contains a number of requirements you must fulfill in exchange for the federal assistance you are receiving through the Home Investment Partnerships Program (HOME Program). Be sure to read each paragraph carefully and ask questions regarding any sections you do not fully understand. This AGREEMENT will be enforced by a forgivable loan and mortgage as set forth below. You should be sure that you thoroughly understand these documents before you sign them. THIS AGREEMENT, made and entered into this ____ day of _ _, 20 by and between _______________________________ hereinafter referred to as “BORROWER,” and AUGUSTA HOUSING & COMMUNITY DEVLOPMENT having its principal office at 925 Laney Walker Blvd, 2nd Floor, Augusta, Georgia 30901, hereinafter referred to as “LENDER.” WHEREAS, on ___________________, the Lender agreed to provide to the Borrower financial assistance to be used in pursuit of the purchase of certain real property hereafter described;__ _Map Parcel #_____________________ and WHEREAS, a percentage of said financial assistance was provided in the form of a Forgivable Loan, hereinafter referred to as a “LOAN,” with said Loan being in the amount of _________________________, subject to the condition that the Borrower executes this Agreement. WHEREAS, the Forgiveness Loan is funded by the U.S. Department of Housing and Urban Development (“hereafter HUD”) via the HOME Investment Partnership Program (hereafter “HOME Program”), and restrictions apply to the Borrower when participating in the City of Augusta’s Forgiveness Loan Program. NOW THEREFORE, in consideration of the said Loan and in accordance with the provisions of State of Georgia Statues, the parties do hereby agree as follows: The Borrower covenants and agrees with the Lender to adhere to the following HOME Program Restrictions imposed on them for the federal assistance provided: Affordability Period Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 2 of 6 You must comply with the HOME Program’s period of affordability. The period of affordability for the home will be ____________years, based on the amount of the direct subsidy to the HOMEBUYER. During this ___________ year period, the HOMEBUYER must maintain the home as his/her principal place of residence at all times. During this time the recapture restriction is effective and requires all HOME funds that were provided for the purchase of the home to be repaid to the City, including principal, interest, late fees, and other charges, if you do not occupy the property as your principal residence or if you sell or transfer the property. Maximum Sales Price The property may not have a purchase price for the type of single family housing that exceeds 95% of the median purchase price for the area. It has been verified that the purchase price of the housing does not exceed 95 percent (95%) of the median purchase price of homes for the area, as set forth in 24 CFR Part 92.254(a). The maximum purchase price is as follows for the Augusta Richmond County GA: Unit # FHA Limits Pre-Economic Stimulus Act Existing Homes New Homes 1 Unit $ 152,000 $ 227,000 2 Unit $ 195,000 $ 291,000 3 Unit $ 236,000 $ 352,000 4 Unit $ 292,000 $ 436,000 Unadjusted Median Value $ 160,000 $ 239,000 Appraised property value The AWARDEE certifies that a certified property appraiser has appraised the property that is the subject of this AGREEMENT at a value of $_________________. Principal residence requirement This agreement shall remain in force throughout the affordability period as long as the home remains the principal residence of the HOMEBUYER. Should the HOMEBUYER not maintain the home as his/her principal residence, or rent or sell the residence to another party, the HOMEBUYER will be in breach of this agreement and will be required to repay any amount that has not yet been forgiven, as set forth in Section 5 of the AGREEMENT, as of the day the home is no longer the principal place of residence of the HOMEBUYER. If the home is sold to another party, the liability of the HOMEBUYER will be limited to the amount of the net proceeds of the sale as set forth in Section 7 below. ________Buyer Initials Recapture Agreement Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 3 of 6 This is a mechanism to recapture all or a portion of the direct HOME subsidy if the HOME recipient decides to sell the house within the affordability period at whatever price the market will bear. The recaptured funds will come from the net proceeds if available. Any such repayment as required shall be made to the Lender no later than thirty (30) days following the action that require the repayment. Obligation of Repayment As security of Borrower’s obligation of repayment, and subject to the terms and conditions of this Agreement, the Borrower grants, and the Lender shall and hereby does have, a lien on the real estate hereinafter described in the full amount necessary to satisfy said repayment obligation and the cost, including reasonable attorney’s fees, of collecting the same. The real estate subject to said lien is legally described as: ALL THAT LOT OR PARCEL OF LAND, (Add lot Description) Promptly after the date of any sale, transfer or other conveyance of the above describe property, or in the event of a sale by contract for deed, at least ten (10) days prior to the date of such sale; or if the property shall cease to be the Borrower’s principal place of residency, the Borrower or his/her heirs, executors, or representatives shall give the lender notice thereof. In the event the Borrower or his/her heirs, executors, or representatives shall fail or refuse to make a required payment within said limited period, the Lender may, with or without notice to the Borrower, foreclose said lien in the same manner as an action of the foreclosure or mortgages upon said real estate, as provided by State Statue. Ownership of Property You must hold fee simple title to the property purchased with HOME funds for the duration of your Forgiveness Loan. Use of HOME funds The HOMEBUYER agrees that the HOME assistance will be used to lower the cost of the home by providing down payment assistance. This will reduce the sales price of the home to the HOMEBUYER and reduce the total amount the HOMEBUYER will be required to borrow in order to purchase the home. ________Buyer Initials Household Income Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 4 of 6 You must be an eligible household through the time of filing a loan application with the City or other lender to the escrow closing of the purchase transaction. Income eligibility means that your annual gross household income, adjusted for household size does not exceed eighty percent (80%) of the Augusta-Aiken median income, as established by HUD. Insurance requirement The HOMEBUYER must at all times during the duration of this AGREEMENT maintain a valid and current insurance policy on the home for the current appraised or assessed value of the home. Failure to maintain a valid and current insurance policy will be considered a breach of this AGREEMENT, and the AWARDEE will have the right to foreclose on its mortgage lien if necessary to protect the HOME Program investment. Property standards Pursuant to HOME Program rules, the property that is the subject of this AGREEMENT must meet all State and local housing quality standards and code requirements. If no such standards or codes apply, the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical Condition Standards. Termination Clause In the event of foreclosure or deed in lieu of foreclosure of Prior Security Deed, any provisions herein or any provisions in any other collateral agreement restricting the use of the Property to low or moderate-income households or otherwise restricting the Borrower’s ability to sell the Property shall have no further force or effect. Any person (including his successors or assigns) receiving title to the Property through a foreclosure or deed in lieu of foreclosure of a Prior Security Deed shall receive title to the Property free and clear from such restriction. Further, if any Senior Lien Holder acquires title to the Property pursuant to a deed in lieu of foreclosure, the lien of this Security Instrument shall automatically terminate upon the Senior Lien Holder’s acquisition of title, provided that (i) the Lender has been given written notice of a default under the Prior Security Deed and (ii) the Lender shall not have curved the default under the Prior Security Deed within the 30-day notice sent to the Lender.” This Agreement shall run with the aforementioned real estate and shall inure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, representatives, successors and assigns. If at any time that the City realizes that you have falsified any documentation or information, you may be required by law to pay the full amount of subsidy provided. ________Buyer Initials Lead Requirement Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 5 of 6 I understand that my house was built/or not built before 1978. I am in receipt of the “Protect Your Family from Lead in Your Home Booklet” and discussed with the staff of Housing and Community Development. __________Buyer Initials Homeowner’s house was built before 1978 and has received a Lead Inspection Report. _________Buyer Initials Post Purchase Requirement Homeowner must attend a Post Homeownership Counseling class and submit a certificate of completion to AHCD within the first two years of purchasing the house. AHCD will not release the lien on the property until this requirement has been met. _______Buyer Initials Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 6 of 6 IN WITNESS WHEREOF, the Borrower has executed this Forgiveness Loan Repayment Agreement. ___________________________________________ Date___________________________ HOMEBUYER SIGNATURE Attest: Subscribed and sworn to before me __________________________________, 20____. My Commission Expires ______________________________________, 20____. ______________________________________ Notary Signature Approved as to form: _________________________ Date:______________ Augusta, GA Law Department By: ___________________________________ Date: __________________ Hardie Davis Jr. As its Mayor By: ___________________________________ Date: _________________ Jarvis Sims As its Interim Administrator By: ___________________________________ Date:_________________ Hawthorne Welcher, Jr. As its Director, HCD SEAL ____________________________ Lena Bonner As its Clerk Commission Meeting Agenda 6/27/2019 2:00 PM HCD_Down Payment Assistance Request (1) Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist one (1) low to moderate income homebuyer with down-payment assistance to purchase a home. Background:Augusta, GA’s (administered by HCD) Down Payment Assistance Program is a loan, given to a prospective homeowner in the form of a second mortgage. This financial assistance is combined with a primary loan (first mortgage loan) from a participating lending institution and enables a qualified first-time home buyer to become a homeowner. The buyer must be a first- time home buyer and the home must become the buyer’s primary residence. The program is funded by the U.S. Department of Housing and Urban Development (HUD) and administered by Augusta, GA’s Housing and Community Development Department (HCD). The program promotes neighborhood stability by assisting with the gap financing towards the purchase price and closing costs for homes located within the limits of Augusta-Richmond County. One application awaiting approval to move forward with the process of becoming a homeowner is: 1. 1419 Ranch Drive, Augusta, GA 30909, Requesting- $5,000; Sales Price: $102,000 The application has a first mortgage from a lending institution but needs down payment assistance to complete the process. A prospective homeowner is only eligible to receive up to $5,000 if they are purchasing a single-family dwelling in the Richmond County area. Once approved, Lenders will schedule closing and the applicant will soon be on their way to homeownership in Augusta – Richmond County. Analysis:The approval of the applications (1) will enable an individual to become a homeowner and “Make the American Dream a Reality”. Approval will also have a positive impact on the community by increasing the tax base in Augusta, Georgia. Financial Impact:The City receives funding from the US Housing and Urban Development Department (HUD) on an annual basis. This approval would be for the amount of $5,000 given in the form of a second mortgage (forgiven on the fifth year after closing date), and shown as a second lien against said property until forgiven. Alternatives:Do not approve HCDs Request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to assist one (1) low to moderate income homebuyer with down-payment assistance to purchase a home. Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: a) HOME Investment Partnership Grant (HOME) funds. Org Key: 221-07- 3212 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/27/2019 2:00 PM HCD_Emergency Solutions Grant Substantial Amendment Request Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development's (HCD's) Substantial Amendment request for the 2017 Annual Action Plan (AAP) to reallocate $12,606.82 in Emergency Solutions Grant (ESG) funds and the related publication of 30- Day Comment Period, as required by the City of Augusta’s HUD-approved Citizen Participation Plan. Background:Housing & Urban Development (HUD). Each year, Housing and Community Development (HCD) makes recommendation to the local Commission, Mayor and the City Administrator to approve the activities for the City of Augusta’s annual entitlement allocations from the U.S. Department of Housing and Urban Development (HUD). Occasionally, HCD must request to make changes to the activities proposed and approved in the Annual Action Plans (AAP) and Consolidated Plan (CP), to better service the extremely low to moderate-income community. Commission approval is required prior to: Amending a HUD approved AAP Amending a HUD approved CP;Publication of the 30-Day Public Comment Period; Transmission to HUD of substantially amended AAP & CP. HCD is requesting to Substantially Amend the 2017 AAP to reallocate ESG Rapid Rehousing and Street Outreach funds from the 2017 AAP, for the creation of a Homeless Prevention Project in the 2017 AAP. The details of these reallocations are as follows: Funding Year 2017 - · Activity: Rapid Rehousing - $10,111.00 · Activity: Street Outreach - $2,338.00 Total reallocation amount of $12,606.82, if approved by HUD, to create a new Homelessness Prevention Project in the 2017 AAP. · Activity – Homelessness Prevention: $12,606.82. Housing relocation and stabilization services and short-and/or medium- term rental assistance as necessary to prevent an individual or family from moving to an emergency shelter or a place not meant for human habitation. Activity to be carried out under agreement with CSRA EOA, Inc. According to the City of Augusta’s Citizen Participation Plan, these changes constitutes a substantial change to the aforementioned Action Plans. Therefore, the revisions must be presented to the public for a 30- day comment period. If comments are received, they will be presented to the Commission for consideration. We are requesting authorization to proceed with the publication of a public notice in the local newspaper to solicit comments on the changes. The Public Notice will be published in the Augusta Chronicle July 1, 2019 and the Metro Courier July 4, 2019. The deadline for comments will be August 1, 2019. Any comments received will be presented to the Administrative Services Committee on August 13, 2019 and the full Commission on August 20, 2019. Analysis:With the reallocation of funding proposed by HCD, the City of Augusta will be able to provide, through partnership, homelessness prevention services to low-to-moderate income persons in the community. Financial Impact:The City receives funding from the US Housing and Urban Development Department on an annual basis. The proposed Reprogramming request will allow HCD to facilitate the delivery of Homeless Prevention Services to persons in need of assistance in the local community in a timely manner. Alternatives:1. The Commission votes to approve Housing and Community Development’s (HCD) request to substantially amend the 2017 AAP with noted recommendations from the Commission. 2. The Commission do not approve Housing and Community Development’s request to substantially amend the 2017 AAP. Recommendation:Motion to approve Housing and Community Development's (HCD's) Substantial Amendment request for the 2017 Annual Action Plan (AAP) to reallocate $12,606.82 in Emergency Solutions Grant (ESG) funds and the related publication of 30- Day Comment Period, as required by the City of Augusta’s HUD-approved Citizen Participation Plan. Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: a) Emergency Solutions Grant funds. Org key: 221073214 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/27/2019 2:00 PM HCD_St. Stephen’s Ministry HOPWA Award Approval Request Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to provide HOPWA funding to St. Stephen’s Ministry for 2018 Award Year. Background:The HOPWA program is authorized by the U.S. Congress and managed at the federal level by HUD. The goal of HOPWA is to assist clients in achieving and maintaining housing stability so as to avoid/reduce homelessness and improve their access to, and engagement in, HIV care and treatment. HOPWA is designed to promote client housing stability and act as a bridge to long-term assistance programs when possible. St. Stephen’s Ministry applied for funding during the 2018 Application Process and was awarded $193,000.00 for 2018 HOPWA Funding Year. St. Stephen’s Ministry is one of five (5) Sponsors that administers the HOPWA program and will utilize 2018 funding to continue providing services to eligible clients in the CSRA. Analysis:The approval of funding will allow St. Stephen’s Ministry to continue to provide services to eligible individuals in the CSRA. Financial Impact:HCD will provide HOPWA funding, received through its annual allocation from Housing and Urban Development, in the amount of $193,000.00. Alternatives:Do not approve the funding to St. Stephen’s Ministry. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to provide HOPWA funding to St. Stephen’s Ministry for 2018 Award Year. Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: Housing Opportunities for Persons with Aids (HOPWA) funds. Org Key: 221-07-3213 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 1 of 6 HOME PROGRAM HOMEBUYER WRITTEN AGREEMENT NOTICE TO HOMEBUYER: This AGREEMENT contains a number of requirements you must fulfill in exchange for the federal assistance you are receiving through the Home Investment Partnerships Program (HOME Program). Be sure to read each paragraph carefully and ask questions regarding any sections you do not fully understand. This AGREEMENT will be enforced by a forgivable loan and mortgage as set forth below. You should be sure that you thoroughly understand these documents before you sign them. THIS AGREEMENT, made and entered into this ____ day of _ _, 20 by and between _______________________________ hereinafter referred to as “BORROWER,” and AUGUSTA HOUSING & COMMUNITY DEVLOPMENT having its principal office at 925 Laney Walker Blvd, 2nd Floor, Augusta, Georgia 30901, hereinafter referred to as “LENDER.” WHEREAS, on ___________________, the Lender agreed to provide to the Borrower financial assistance to be used in pursuit of the purchase of certain real property hereafter described;__ _Map Parcel #_____________________ and WHEREAS, a percentage of said financial assistance was provided in the form of a Forgivable Loan, hereinafter referred to as a “LOAN,” with said Loan being in the amount of _________________________, subject to the condition that the Borrower executes this Agreement. WHEREAS, the Forgiveness Loan is funded by the U.S. Department of Housing and Urban Development (“hereafter HUD”) via the HOME Investment Partnership Program (hereafter “HOME Program”), and restrictions apply to the Borrower when participating in the City of Augusta’s Forgiveness Loan Program. NOW THEREFORE, in consideration of the said Loan and in accordance with the provisions of State of Georgia Statues, the parties do hereby agree as follows: The Borrower covenants and agrees with the Lender to adhere to the following HOME Program Restrictions imposed on them for the federal assistance provided: Affordability Period Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 2 of 6 You must comply with the HOME Program’s period of affordability. The period of affordability for the home will be ____________years, based on the amount of the direct subsidy to the HOMEBUYER. During this ___________ year period, the HOMEBUYER must maintain the home as his/her principal place of residence at all times. During this time the recapture restriction is effective and requires all HOME funds that were provided for the purchase of the home to be repaid to the City, including principal, interest, late fees, and other charges, if you do not occupy the property as your principal residence or if you sell or transfer the property. Maximum Sales Price The property may not have a purchase price for the type of single family housing that exceeds 95% of the median purchase price for the area. It has been verified that the purchase price of the housing does not exceed 95 percent (95%) of the median purchase price of homes for the area, as set forth in 24 CFR Part 92.254(a). The maximum purchase price is as follows for the Augusta Richmond County GA: Unit # FHA Limits Pre-Economic Stimulus Act Existing Homes New Homes 1 Unit $ 152,000 $ 227,000 2 Unit $ 195,000 $ 291,000 3 Unit $ 236,000 $ 352,000 4 Unit $ 292,000 $ 436,000 Unadjusted Median Value $ 160,000 $ 239,000 Appraised property value The AWARDEE certifies that a certified property appraiser has appraised the property that is the subject of this AGREEMENT at a value of $_________________. Principal residence requirement This agreement shall remain in force throughout the affordability period as long as the home remains the principal residence of the HOMEBUYER. Should the HOMEBUYER not maintain the home as his/her principal residence, or rent or sell the residence to another party, the HOMEBUYER will be in breach of this agreement and will be required to repay any amount that has not yet been forgiven, as set forth in Section 5 of the AGREEMENT, as of the day the home is no longer the principal place of residence of the HOMEBUYER. If the home is sold to another party, the liability of the HOMEBUYER will be limited to the amount of the net proceeds of the sale as set forth in Section 7 below. ________Buyer Initials Recapture Agreement Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 3 of 6 This is a mechanism to recapture all or a portion of the direct HOME subsidy if the HOME recipient decides to sell the house within the affordability period at whatever price the market will bear. The recaptured funds will come from the net proceeds if available. Any such repayment as required shall be made to the Lender no later than thirty (30) days following the action that require the repayment. Obligation of Repayment As security of Borrower’s obligation of repayment, and subject to the terms and conditions of this Agreement, the Borrower grants, and the Lender shall and hereby does have, a lien on the real estate hereinafter described in the full amount necessary to satisfy said repayment obligation and the cost, including reasonable attorney’s fees, of collecting the same. The real estate subject to said lien is legally described as: ALL THAT LOT OR PARCEL OF LAND, (Add lot Description) Promptly after the date of any sale, transfer or other conveyance of the above describe property, or in the event of a sale by contract for deed, at least ten (10) days prior to the date of such sale; or if the property shall cease to be the Borrower’s principal place of residency, the Borrower or his/her heirs, executors, or representatives shall give the lender notice thereof. In the event the Borrower or his/her heirs, executors, or representatives shall fail or refuse to make a required payment within said limited period, the Lender may, with or without notice to the Borrower, foreclose said lien in the same manner as an action of the foreclosure or mortgages upon said real estate, as provided by State Statue. Ownership of Property You must hold fee simple title to the property purchased with HOME funds for the duration of your Forgiveness Loan. Use of HOME funds The HOMEBUYER agrees that the HOME assistance will be used to lower the cost of the home by providing down payment assistance. This will reduce the sales price of the home to the HOMEBUYER and reduce the total amount the HOMEBUYER will be required to borrow in order to purchase the home. ________Buyer Initials Household Income Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 4 of 6 You must be an eligible household through the time of filing a loan application with the City or other lender to the escrow closing of the purchase transaction. Income eligibility means that your annual gross household income, adjusted for household size does not exceed eighty percent (80%) of the Augusta-Aiken median income, as established by HUD. Insurance requirement The HOMEBUYER must at all times during the duration of this AGREEMENT maintain a valid and current insurance policy on the home for the current appraised or assessed value of the home. Failure to maintain a valid and current insurance policy will be considered a breach of this AGREEMENT, and the AWARDEE will have the right to foreclose on its mortgage lien if necessary to protect the HOME Program investment. Property standards Pursuant to HOME Program rules, the property that is the subject of this AGREEMENT must meet all State and local housing quality standards and code requirements. If no such standards or codes apply, the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical Condition Standards. Termination Clause In the event of foreclosure or deed in lieu of foreclosure of Prior Security Deed, any provisions herein or any provisions in any other collateral agreement restricting the use of the Property to low or moderate-income households or otherwise restricting the Borrower’s ability to sell the Property shall have no further force or effect. Any person (including his successors or assigns) receiving title to the Property through a foreclosure or deed in lieu of foreclosure of a Prior Security Deed shall receive title to the Property free and clear from such restriction. Further, if any Senior Lien Holder acquires title to the Property pursuant to a deed in lieu of foreclosure, the lien of this Security Instrument shall automatically terminate upon the Senior Lien Holder’s acquisition of title, provided that (i) the Lender has been given written notice of a default under the Prior Security Deed and (ii) the Lender shall not have curved the default under the Prior Security Deed within the 30-day notice sent to the Lender.” This Agreement shall run with the aforementioned real estate and shall inure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, representatives, successors and assigns. If at any time that the City realizes that you have falsified any documentation or information, you may be required by law to pay the full amount of subsidy provided. ________Buyer Initials Lead Requirement Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 5 of 6 I understand that my house was built/or not built before 1978. I am in receipt of the “Protect Your Family from Lead in Your Home Booklet” and discussed with the staff of Housing and Community Development. __________Buyer Initials Homeowner’s house was built before 1978 and has received a Lead Inspection Report. _________Buyer Initials Post Purchase Requirement Homeowner must attend a Post Homeownership Counseling class and submit a certificate of completion to AHCD within the first two years of purchasing the house. AHCD will not release the lien on the property until this requirement has been met. _______Buyer Initials Name of Homebuyer & Property Address HOME Program – Homebuyer Written Agreement Page 6 of 6 IN WITNESS WHEREOF, the Borrower has executed this Forgiveness Loan Repayment Agreement. ___________________________________________ Date___________________________ HOMEBUYER SIGNATURE Attest: Subscribed and sworn to before me __________________________________, 20____. My Commission Expires ______________________________________, 20____. ______________________________________ Notary Signature Approved as to form: _________________________ Date:______________ Augusta, GA Law Department By: ___________________________________ Date: __________________ Hardie Davis Jr. As its Mayor By: ___________________________________ Date: _________________ Jarvis Sims As its Interim Administrator By: ___________________________________ Date:_________________ Hawthorne Welcher, Jr. As its Director, HCD SEAL ____________________________ Lena Bonner As its Clerk Commission Meeting Agenda 6/27/2019 2:00 PM HCD¬_Homeowner Rehabilitation Approval Request (21) Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to twenty-one (21) low to moderate homeowners in need of decent, safe and compliant services. Background:The Homeowner-Occupied Rehabilitation Program provides a mechanism for eligible homeowners to bring their eligible house into compliance with local codes and provide safe, decent housing for lower income individuals. The program has two major components: • Home Owner occupied Rehabilitation – Full rehab to include rehabbing of floors, bathrooms counter tops, cabinets, etc… • Emergency Rehab – Code items to include only one of the following: roofing, HVAC, electrical or Plumbing The Homeowner-Occupied Rehabilitation Program is designed to bring the eligible homeowner’s dwelling into compliance with applicable, locally adopted housing rehabilitation standards to reduce ongoing and future maintenance costs, promote energy efficiency, and to preserve decent affordable owner-occupied housing. Federal funding for these activities is provided to the City of Augusta through the Community Development Block Grant (CDBG) Program and the Home Investment Partnership Program (HOME). This request will provide twenty-one (21) homeowners with funding at for the following addresses: 1. 1748 Cornell Drive – Augusta, GA 30904 $33,000 2. 840 Sibley Street – Augusta, GA 30901 $33,500 3. 2922 Whippoorwill Court, Augusta, GA 30906 $6,200 4. 3525 Prince Road, Augusta, GA 30906 $2,950 5. 2953 Hummingbird Lane, Augusta, GA 30906 $6,000 6. 3020 Wardsworth Way, Augusta, GA 30906 $4,625 7. 2110 Roosevelt Drive, Augusta, GA 30904 $4,825 8. 1743 Cornell Drive, Augusta, GA 30904 $8,425 9. 1332 Druid Park, Augusta, GA 30904 $6,200 10. 524 Rachael Street, Augusta, GA 30901 $3,780 11. 2620 Royal Street, Augusta, GA 30904 $6,885 12. 1506 Fortview Court, Augusta, GA 30909 $5,135 13. 317 Sterling Street, Augusta, GA 30901 $6,450 14. 723 John Road, Augusta, GA 30904 $7,375 15. 215 Magnolia Avenue , Augusta, GA 30901 $4,615 16. 2026 Nottingham Drive, Augusta, GA 30906 $4,500 17. 2617 Cairo Drive, Augusta, GA 30906 $5,200 18. 2138 Rosier Road, Augusta, GA 30901 $3,500 19. 1627 Cider Lane, Augusta, GA 30906 $6,825 20. 2515 Jolles Avenue, Augusta, GA 30906 $4,185 21. 1370 Dewitt Street, Augusta, GA 30901 $4,600 Analysis:The approval of this request will enable homeowners to enjoy compliant, decent and safe housing. Financial Impact:The City receives funding from the US Housing and Urban Development Department (HUD) on an annual basis. The approval would be for a total amount of $168,775 Alternatives:Do not approve HCDs Request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to twenty-one (21) low to moderate homeowners in need of decent, safe and compliant services. Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: a) HOME Org key: 221-07-3210 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Lena Bonner To: Subiect: Commissioner Ben Hasan RE: [EXTERNAL] Invitation for ForcesUnited's Community Breakfast From: Commissioner Ben Hasan <BHasan@augustaga.gov> Sent: Thursday, June 20,20L9 5:58 AM To: Lena Bonner <lbonner@augustaga.gov> Subject: Re: IEXTERNAL] lnvitation for ForcesUnited's Community Breakfast Good morning Mrs.Bonner,Will you please add to the agenda An update on The Depot Project. Thanks! Get Outlook for iOS Commission Meeting Agenda 6/27/2019 2:00 PM The Depot Project Department: Department: Caption:An update on The Depot Project. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: RESOLUTION WHEREAS: Commissioner William Fennoy, on behalf of the Augusta community, initiated a request for an Honorary Road Name Designation for all of Augusta Tech Drive; WHEREAS: It is proposed that all of Augusta Tech Drive, between Lumpkin Road to its termination at Deans Bridge Road, be assigned an honorary name of Terry Elam Drive, not altering the official name of Augusta Tech Drive; WHEREAS: The honorary designation request does meet requirements for cultural, historical, humanitarian, area lineage and/or distinguished career justification, in addition to its geographic affiliation; WHEREAS: This honorary designation request is being made to honor the significance Mr. Terry Elam has made to the Richmond County community for his deep personal commitment to the welfare of his fellow citizens; NOW THEREFORE, BE IT RESOLVED BY THE AUGUSTA COMMISSION: THEREFORE: Let it be known that Augusta, Georgia does hereby assign Augusta Tech Drive the honorary name of Terry Elam Drive; from Lumpkin Road to Deans Bridge Road. Traffic Engineering is to be notified of the honorary designation and the requested road signs should be erected accordingly. ______________________________ ______________________________ Lena Bonner, Clerk of Commission Hardee Davis Jr., Mayor CERTIFICATE The undersigned qualified and acting Clerk of the Augusta Commission certifies that the foregoing is a true and correct copy of a resolution adopted at a legally convened meeting of the Augusta Commission held on _______________________________________. ______________________________ Lena Bonner, Clerk of Commission ______________________________ Date Commission Meeting Agenda 6/27/2019 2:00 PM Honorary road name of Terry Elam to Augusta Tech Drive. Department: Department: Caption:Motion to approve assigning the honorary road name of Terry Elam to Augusta Tech Drive. (Requested by Commissioner Bill Fennoy) Background:Terry Elam graduated from Thomas Walter Josey High School in 1967. He received a Bachelor of Arts degree in history from Paine College and a Master of Education from the University of Georgia. Before serving as president of Augusta Technical College, Elam had several roles at the college. He has served as vice president of economic development, director of admissions and an instructor. After 22 years as president and a total of 36 years of service at the college, Elam will retire before fall of 2019 school term. Analysis:Impact of Honoree ? Terry Elam earned the lasting respect and admiration of his colleagues, associates, family, friends and community, and most notably, Augusta Technical College. Before serving as president, Elam had several roles at the college. He has served as vice president of economic development, director of admissions and an instructor. During his tenure at Augusta Tech, he has seen the college expand with the addition of the Columbia County campus and has overseen the development of new areas of study, such as the cybersecurity program. Elam has spent his career ensuring that Augusta Tech would provide valuable skills to its students and business community. Mr. Elam is said to be the proudest of his graduates and his role in growing the number of programs the college offers from 38 to 130.Geographic Affiliation ? The honorary designation request is for Augusta Tech Drive because this is the street leading directly to the college. Living Status ? The request is initiated by Commissioner William Fennoy. Therefore, it would meet the criteria whether or not the honoree is living or deceased Financial Impact:Cost for road signs. Alternatives: Recommendation:Approve the honorary designation of Terry Elam Drive for all of Augusta Tech Drive. Funds are Available in the Following Accounts: Cost for placement of honorary road name signs will be accounted for in the General Fund. REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/27/2019 2:00 PM Record Restriction Program Department: Department: Caption:Motion to approve $17,000 from contingency for the Record Restriction Program. (Requested by Commissioner Dennis Williams) Background:See attachment. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/27/2019 2:00 PM RESOLUTION AMENDING THE MARSHAL FEE Department: Department: Caption:MOTION TO APPROVE RESOLUTION AMENDING THE MARSHAL FEE SCHEDULE FOR SERVICE OF PROCESS IN THE CIVIL AND THE MAGISTRATE COURT OF AUGUSTA-RICHMOND COUNTY, GEORGIA. Background:See attachment: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/27/2019 2:00 PM Vendor Award RFP 19-191 Janitorial Services for Augusta Fire Department Admin Office Department:Fire Department:Fire Caption:Motion to approve the award of RFP 19-191 Janitorial Services for Augusta Fire Department Administration Office to Immaculate Facilities Group, LLC and to authorize the Mayor to execute the appropriate documents. Background:The Augusta Fire Department, through the Augusta Procurement Department RFP process, requested proposals janitorial services for the Administrative Office. This is a three-year contract with the option to extend services for an additional two years Analysis:Augusta Fire Department recommends the award of RFP 19-191 Janitorial Services for the Augusta Fire Department Administration Office to Immaculate Facilities. After careful review and scoring of the proposal submitted to the Procurement Department in response to RFP 19-191, Immaculate Facilities received the highest overall score. Financial Impact:This is a three-year contract with the option to extend services for an additional two years. The annual fee for this service will be $20.780.28 with a cumulative three-year total of 62,340.84. Alternatives:None Recommendation:To approve the award of RFP 19-191 Janitorial Services for Augusta Fire Department Administration Office to Immaculate Facilities Group, LLC and to authorize the Mayor to execute the appropriate documents. Funds are Available in the Following Accounts: Funds are available in the Fire Department's 2019 Operational budget for custodial services. 274034110 - 5222310 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AUGUSTA, GEORGIA 2020 BUDGET PLANNING CALENDAR JUNE 2019 June 13 Survey sent to Commissioners June 19 Survey returned to Finance for completion June 27 Commission approves FY2020 Budget Calendar. JULY 2019 July 18 Distribution of Budget Calendar and Instructions during department head meeting. July 22 Departments with OneSolution access may start entering in Budget Item Detail. AUGUST 2019 August 9 Deadline for ALL submission of budget documents to Finance. SEPTEMBER 2019 September 3-13 Departmental Work Sessions with representatives of the Administrator’s office and the Finance Department. September 16-20 Work Sessions as needed September 27 Budget summary presented to Administrator by Finance Department. OCTOBER 2019 October 7-11 Work Sessions as needed October 15 FY2020 Proposed Budget presented to Augusta-Richmond County Commission by the Administrator. October 28-Nov. 1 Work Sessions as needed October 29 Publish Public Hearing Notice in newspaper. NOVEMBER 2019 November 5 PUBLIC TOWN MEETING / COMMISSION MEETING Public Hearing of 2020 Budget. November 6-8 Work Sessions as needed November 12 Publish Notice of Budget Adoption in newspaper. November 19 Adoption of the FY2020 Budget by the Augusta-Richmond County Commission. DECEMBER 2019 December 4-5 Community presentation of Adopted Budget JANUARY 2020 January 1 Effective date for the Fiscal year 2020 Budget. Commission Meeting Agenda 6/27/2019 2:00 PM Approve the 2020 Budget Planning Calendar Department:Finance Department:Finance Caption:Present 2020 Budget Planning Calendar for approval. Background:The Budget Calendar establishes tentative dates for the completion of the various stages of the 2020 budget preparation and adoption process. Analysis:The calendar is presented for approval consistent with the legal requirements in accordance with OCGA 36-81-5. The budget calendar, as planned, will facilitate developing, reviewing, and deliberations by the legislative body, input from the citizens of Augusta-Richmond County and adoption of FY2020 budget on a timely basis. The budget will be adopted prior to the fiscal year 2020. Financial Impact:N/A Alternatives:Revise calendar, however some dates and/or time requirements are set by state or local ordinances for example, the date of adoption: Sec. 2-3-6 The budget shall be finally adopted by the Commission at or before the adjournment of the regularly called meeting on the third Tuesday of the month of November, which meeting shall be a public meeting. Recommendation:Approve Budget Calendar for FY2020 as indicated on the attachment. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/27/2019 2:00 PM 2020 TSPLOST Priority List. Department: Department: Caption:Approve Augusta-Richmond County 2022 Transportation Special Purpose Local Option Sales Tax (T-SPLOST) Priority List. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda Commission Chamber - 6tl8t20l9 ATTENDANCE: Present: Hons. Haidie Davis, Jr., Mayor; B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. INVOCATION: Reverend Dr. Charles E. Goodman, Jr., Pastor, Tabemacle Baptist Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE LINITED STATES OF AMERICA. Five (fl minute time limit per deleeation DELEGATIONS A. Mr. Brett Hulmo/Adam Bledsoe to present opportunies through the Training Item Program of the South Southeastern Carpenters Regional. (Requested bt Action: Commissioner John Clarke) None B lB ItemAnorovalsheet.html Motions Motion Motion Textr ype Made Seconded MotionBy By Result Presentation is made by Mr. Brett Hulmo and Mr. Adam Bledsoe. B. Mr. Stanley Hawes/Laney-Walker Neighborhood Association regarding the Item status of Dyess Park Community Center. Action: None [B !Ir. Stanlev Hawes Dvess Park Comm Crr nrrf [B IlemAnprovalsheet.html Motions Motion Type Motion Text Presentation is made Hawes. Made By by Mr. Seconded MotionBy Result by Mr. Bill Lockett) Item Action: None C. Discuss the Age-Friendly Augusta Program. (Requested B tUr. Bitl Lockett Ape-Firendlv Aususte-ndf lB ltemAoorovalsheet.html Motions Motion Type Motion Text Made Seconded MotionBy By Result Unanimous consent is given to delete this item from the agenda. CONSENT AGENDA (Items 1-41) PLANNING 1. FINAL PLAT - GRANITE HILL SECTION 4. PHASE 2 - s-888 - A Item request for conculrence with the Augusta Georgia Planning Commission to Action: approve a petition by Southern Partners Inc., on behalf of Crowell & Co., Approved Inc., requesting final plat approval for Granite Hill Section 4 Phase 2. This residential subdivision is located on Burlington Drive and contains 45 lots. DISTRICT 3 lE ltemAoorovalsheet.html Motions Motion Motion Textr ype A _____-^ Motion to approve.APProve Motion passes l o-0. Made By Seconded By Motion Result Commissioner Commisioner Mary Davis Sean Frantom Passes 2. Z'19'22 - A request for concurrence with the Augusta Georgia Planning Item Commission to approve with the conditions below a petition by DOTT Action: Augusta Investments II LLC requesting a Special Exception to construct 6 Rescheduled attached townhomes not to exceed 5.5 units per acre per Section l0-2-a of the comprehensive zoning ordinance for Augusta Georgia affecting property containing 1.19 acres and known as 613 Johns Road. Tax Map 034-2-075-00-0 DISTRICT 1 1. The development shall substantially conform to the site plan submiued on date received 412312019. 2. Theproposed development must adhere to the open space and buffer yard requirements of Section 13. E z-19-22.odf lB ItemAoorovalsheet.html Motions Motion Motion TextI vDe seconded By f.".TilMade By Motion to refer this item to the Administrative Services Committee and to schedule a meeting with the planning & T)or^_ Development Commissioner Commissioner -r''erer Department, Sand Hills Sammie Sias urrv o""i, Passes Neighborhood Association, and the developers to discuss the project. Mr. Fennoy out. Motion Passes 9-0. 3. Z'19'23- A request for concurrence with the Augusta Georgia Planning Item Commission to approve with the conditions below a petition bylnman Solai Action: Inc., on behalf of Pravin D. Patel, requesting a change of zoning from Zone A Approved(Agriculture) and Zone R-l (One-famity Residential) to Zone A affecting property containing 19.43 acres and known as 4045 Peach Orchard Road.Tax Map 195-0-018-02-0 DISTRICT 8 1. The site development shall be consistent with the submitted site plan. 2. The applicant shall provide a fenced-in site with a 25' vegetative buffer unitizing eiisting vegetation where allowed. The units shall maintain a 50' buffer from the fence line as proposed in the submitted site plan. B z-19-23.pdf IB ItemApprovalSheet.html Motions ryJ:"' Motion rext Motion Result ^ Motion to approve. Commissioner CommisionerApprove Motion passes l0-0. Mary Davis Sean Frantom Passes 4, Z'19-24 - A request for concurrence with the Augusta Georgia Planning Item Commission to approve with the conditions below a petition by Inman Solar Action: Inc., on behalf of Pravin D. Patel, requesting a Special Exception to establish Approved a solar farm per Section 26-l-c of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property containing 19.43 acres and known as 4045 Peach orchard Road. Tax Map 195-0-018-02-0 DISTRICT 8 l. The site development shall be consistent with the submitted site plan. 2. The applicant shall provide a fenced-in site with a 25' vegetative buffer unitizing existing vegetation where allowed. The units shall maintain a 50' buffer from the fence line as proposed in the submitted site plan. lH z-19-24.odf B ItemAnorovalsheet.html Motions Y:11"" Motion Textr ype E z-19-25.odf [B ItemAnorovalsheet.html Motions Motion Motion TextI vne Made By Seconded By Made By Seconded By Motion Result a __-^_-^ Motion to approve. Commissioner CommisionerApprove Motion passes 10-0. Mary Davis Sean Frantom Passes 5. Z'19'25 - A request for concurrence with the Augusta Georgia Planning Item Commission to approve with the conditions below a petition by Allen Odom, Action: on behalf of David E. Smith Jr., requesting to amend the conditions in the LI Approved(Light Industry) Zone from Z-04-109 affecting property containing approximately 5 acres and known as l22l Clark Road. Tax Map 302-0-0l g- 00-0 DISTRICT 8 1. A side yard buffer with fence, trees, and shrubs as required by the Augusta Tree Ordinance be required along the property line. Motion ResultMade By Seconded By A __-^_-^ Motion to approve. Commissioner CommisionerApprove Motion pasies l0-0. Mary Davis Sean Frantom Passes 6. Z'19-26 - A request for concurrence with the Augusta Georgia Planning ltem Commission to approve with the conditions below a petition by Copart o1 Action: Connecticut, Inc., on behalf of Trevin Automotive Towing, requesting a Approved change of zoning fromZone R-MH (Manufactured Home Residential) and Zone HI (Heavy Industry) with conditions (Z-91-13\ to Zone HI affecting property containing approximately 19 acres and known as 3810 Hensley Road. Tax Map 168-0-055-00-0 DISTRICT 6 l. The general layout of the development shall substantially conform to the concept plan submitted on date received 312812019. 2. The proposed 8 foot fence requires approval of a variance from the Board of Zoning Appeals. 3. There shall be a minimum 40 foot natural buffer along Byrd Rd and adjacent to residential lots containing single-family residences. 4. The property shall have no future access on Byrd Rd. 5. A Business License Compliance officer shall inspect the property every six (6) months for compliance with all regulations and conditions. B z-19-26.pdf LE I temAp provalsheet. htm I Motions Motion Motion Textrype Made By Seconded By Motion Result Motion to approve. Voting No: Approve Commissioner Commisioner Commissioner Marion Williams. Sean Frantom Brandon Garrett Passes Motion Passes 9- 1. 7. Z'19'28 - A request for concurrence with the Augusta Georgia Planning Item Commission to approvewith theconditions below a petition by Mary A. Action: Sicard requesting a change of zoning from Zone R-l (One-family Approved Residential) and Zone B-1 (Neighborhood Business) toZone B-1 affecting property containing .17 acres and known as 26ll Central Ave.Tax Map 043- 2-143-00-0 DISTRICT 3 1. Should it not prove feasible to rehabilitate the existing structure any new construction must comply with current setbacks and will require site plan review and approval. 2. Should repairs or alterations exceed 50% of the structure valuation as assessed by the Tax Assessor the structure must comply with current setbacks or seek the necessary variances from the Board of Zoning Appeals. 3. Any exterior renovations and/or new construction will require approval by the Historic Preservation Commission. E z-19-28.odf lB ltemAnorovalsheet.html Motions X::"t Motion Text Made By seconded By Motion I ype ' ---- -.t Result a .-.-. , Motion to approve. Commissioner CommisionerApprove Motion pasies l0-0. Mary Davis Sean Frantom Passes PUBLIC SERVICES 8. Motion to approve Amendment #1 to Cooperative Agreement FY2019 with Item CSRA Regional Commission for Senior Nutrition Services for Augusta, GA. Action: (Approved by Public services committee June ll,20l9) Approved [B Amendment I - Coooerative Asreement FYl9.ndf IB ItemAnorovalsheet.html Motions Motion rr ^!--, m r rr r Motionirn;- Motion Text Made By Seconded By Result ^ Motion to approve. Commissioner CommisionerApprove Motion pasies 10-0. Mary Davis Sean Frantom Passes 9. Motion to approve a Contract Term Extension with Bateman (Compass - ItemUSA) July 1, 2019 June 30, 2020. (Approved by Public Services Action: Committee June ll, 2019)Approved B Bateman_Contract_Extension.odf IE ItemAoorovalsheet.html Motions ffit:" Motion Text Made By Seconded By fJr|il . Motion to approve. Commissioner Commisioner D.Approve Motion Passes l0-0. Mary Davis Sean Frantom rdSSeS 10. Motion to approve the Contract between Augusta, Georgia and Reeves ltem Construction Company for the runway 5123 and airfield pavement Action: renovations at Daniel Field Airport.(Approved by Public Services Approved Committee June ll, 2019) E Aususta-Reeves_Contract Final.ndf {B Comm Clark Daniel Field Reeves Constr..pdf E ltemAonrovalsheet.html Motions [,T:" Motion rext lB ItemAnnrovrlsheet.html Motions Motion Motion Textlype A .^.._^,.^ Motion to approve.APProve Motion passes lo-0. Made By Seconded By Motion Result Passes #19-232 for of $30,000. Item Action: Approved Item Action: Approved a ^_-..___- Motion to approve. Commissioner CommisionerApprove Motion pasies l0-0. Mary Davis Sean Frantom 11. Motion to approve awarding East Coast Pyrotechnics, Inc. bid Fireworks for Independence Day Celebration in the amount (Approved by Public Services Committee June ll,20lg) IB Bid 19 232 Lrttcr of Recommendation.pdf {B l9-232 Newpaper Adyertisement.pdf B t9-2lz rab.oof E llail Lisl and Demandstar Planholders.pdf B Georsia Procurement_Resistrv Vendor_Summarv.pdf 12. Made By Commissioner Mary Davis Motion to approve the GA Power Easement - Regional Airport.(Approved by Public Services Seconded By Commisioner Sean Frantom Electrical Vault - Committee June Motion Result Passes Augusta 11,2019) E Easement GA. Power 20l9.odf B ItemAnnrovalsheet.html Motions Motion Type Approve Motion to (Approved Motion Text Motion to approve. Motion Passes l0-0. Made By Seconded By Made By Seconded By Made By Commissioner Commisioner Mary Davis Sean Frantom Passes Motion Result Motion Result Motion Result 13.approve the GA Power Easement for the Airport Lift Station. Item by Public Services Committee June 11,2019) Action: Approved 14. Motion to authorize the Augusta Recreation and Parks Department to rent Item the recently acquired mobile stage with the inclusion of safety measures for Action: protection against wind and storms. (Approved by Public Services Approved Committee June ll, 2019') lB I nderqround Easement GA Power.odf E ItemAoorovalsheet.html Motions Motion Motion TextI ype a .- _ _ __ _ Motion to approve.APProve Motion passes lo-0. IB }lobile_Stage Rental Contract.ndf [B ItemAoorovalsheet.html Motions Motion Motion TextI ype A ^..-^_-^ Motion to approve.APProve Motion passes lo-0. Commissioner Commisioner Mary Davis Sean Frantom Passes Commissioner Commisioner Mary Davis Sean Frantom Passes 15. Motion to approve the recommendations to stave the loss of talent Item and experience to neighboring jurisdictions, implement the new building Action: division structure, increase the salaries of existing staff as proposed, recruit Approved and offer incoming building/construction staff up to mid-range of salary for the grade, update the existing career ladder and incorporate the modificationto accomplish this in a two-year time frame beginning october l, 2019 regarding the Planning Building Division Restructure and Salary Review.(Approved by Public Services committee June rr,2019) B Bldg Diyision Increases-May 20l9.pdf B ItemApprovalsheet.html Motions Motion Motion TextI ype Motion to approve the recommendations to stave the loss of talent and experience by implementing the new buiilding division structure, increase the salaries of existing staff as proposed, recruit and offer incoming building/construction staff up to mid-range of salary for the grade, update the Approve existing career ladder and incorporate these changes immediately. In order to accomplish the replenishing of funds, the building permit fees will increase over a two-year time frame beginning October 1,2019. The fees will increase by 20% in year one and an additional 20o/o in the second year for a total increase of 40%o. Motion Passes 10-0. ADMINISTRATIVE SERVICES seconded r, H"Xtiir'Made By Commissioner Sammie Sias Commisioner Sean Passes Frantom 16. Motion to approve Housing and Community Development Department's Item (HCD's) request to provide funding to assist two (2) low to moderate income Action: homebuyers with down-payment assistance to purchase a home. (Approved Approved by Administrative Services Committee Safefy Committee June 11,2019) B HoME BUYER AGREEMENT(20I8) (006).pdf B ltemApprovalsheet,html Motions Motion Motion- ----- Motion Text Made By Seconded ByType -'---- -r Result A ---^_.^ Motion to approve. Commissioner CommisionerApprove Motion pasies l0-0. Mary Davis Sean Frantom Passes 17. Motion to approve Housing and Community Development Department's Item (HCD's) request to provide Laney Walker/Bethlehem Revitalization Funding Action: to contract with J. Loveff Homes and Construction LLC to construct fwo (2) Approved workforce, residential units on McQueen Court. (Approved by Administrative Services Committee Safety Committee June ll,2019) B Contract Lot ll McOueen Court Lovett develooer.pdf El ItemAnnrovalsheet.html Motions Motion rf,^1!__- m, r f,r r h Motion;""-.. Motion Text Made By Seconded Bylype ------ -'t --------- -J Result A ---^,.^ Motion to approve. Commissioner CommisionerApprove Motion passes 10-0. Mary Davis Sean Frantom Passes 18. Motion to approve award of contract to prepare contract documents for Item renovating the building housing the Augusta Law Department to Christopher Action: Booker Architects (CBA) of Augusta in the amount of $35,000.00. RFQ l9- Approved 186(Approved by Administrative Services Committee Safety Committee June 11,2019) E 19-186 Sent to Paper.pdf 6 tq-tto orrrctar- r.q.g.por B 19-186 Cumutative.pdf E l9-186 Department Requesl to enler into Neqotalions.pdf {B Process Regarding RFQs.pdf B r9-tso Mpg.por E lltail Lisr and Demandslar Planholders.pdf B Georgia Procurement Registry Vendor Summarv.odf IB ItemApprovalsheet.html Motions X:jl" Motion Text Made By seconded By Motion lYPe ''"'- "r vvlvusvu sJ ReSult a . Motion to approve. Commissioner CommisionerApprove Motion passes l0-0. Mary Davis Sean Frantom Passes PUBLIC SAF'ETY 19. Motion to accept Criminal Justice Coordinating Council FY20 Grant Award Itemfor State Court Accountabilify Court DUI and Veterans Court Programs in Action: the amount of $172,742.00. (Approved by Pubtic Safety Committee June Approvedll,20lg\ B Award letter.odf {B pRooo2og.pdf lB ItemApprovalsheet.html Motions Motion f,!^1i^- rr-^-+ ./r^r^ rt-- c t r n Motion;---"" Motion Text Made By Seconded ByIYPe ^'---- "J vvlv'sls uJ Result ^ Motion to approve. Commissioner CommisionerApprove Motion passes l0-0. Mary Davis Sean Frantom Passes 20. Motion to approve the purchase of two additional partitions in the amount of Item $64,672.91 for the District Attorney's Office. (Approved by Public Safety Action: Committee June ll,20lg\ Approved tB Capital Pro.iect Packer 2019-Al.pdf IE Cepital Proiect Aqenda Packet.pdf E ltemApprovalsheet.html Motions f#' Motion rext Made By Seconded By fJ.Xir' a -^_ _ __- Motion to approve. Commissioner CotApprove irffi; passes r0-0. Mary Davis ..uf,T}'uffi; Passes 21. Motion to accept the award for from GEMA and to authorize documents. (Approved by public the Hazard Mitigation Plan Update Grant Itemthe Mayor to execute the appropriate Action: Safety Committee June ll,Z0lg\ Approved ^ Motion to approve. Commissioner CommisionerApprove Motion passes 10-0. Mary Davis Sean Frantom Passes 22. Motion to approve a change order for 18AFA547 Mobile Emergency Item Operations Center Command Vehicle (MEOC) in the amount of $82,460.16 Action:to include a Motorola radio package, Dell computer package, and tethered Approved drone.(Approved by Public Safefy committee June rr,20lg) E SGM_Prinrerl 90Sl 715 t20.pdf E pnoootSS.odt E ItemAnorovalsheet.html Motions Motion Motion TextI ype Made By Seconded By Seconded By Motion Result Motion Result lEl Ten-8 Ouote for Additional Equioment.odf [l ItemAonrovalsheet.html Motions X:'1" Motion Text Made ByI ype a .. Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. Marion williams Dennis williams Passes 23. Motion to acceptFY2}2} Criminal Justice Coordinating County grant awardfor veterans court Program in the amount of $107,253.(Approved by Public Safety Committee June ll,2019) lB FY 20 Adult F€tonv Veterans Court Grant 6.ll.lg.pdf B ltemAoprovalsheet.html Item Action: Approved Motions Y:iti'" Motion Texrr ype Motion ResultMade By Seconded By Approve Motion to approve. commissioner commisioner Passes Motion Passes 10-0. Mary Davis Sean Frantom 24. Motion to approve acceptance of FY2020 Criminal Justice Coordinating Item Council-Adult Felony Drug Court Program grant award in the amount of Action: $346,657.00.(Approved by Public Safety Committee June ll,2019) Approved B FY 2020 Adult Felonv Drus Court new erant proposal.pdf IE ItemAoorovalsheet.html Motions Motion Motion TextIype a _----____ Motion to approve.APProve Motion passes 1o-0. seconded By Motion Result Commissioner Commisioner Mary Davis Sean Frantom Passes Made By 25. Motion to approve the Agreement with Georgia Emergency Management & Item Homeland Security Agency and approve acceptance of the grant award in the Action: amount of $20,000 (Grant No. SHO 18-003) and authorize the Mayor to Approved execute all required documents.(Approved by Public Safety Committee June ll,2019\ E Aususta. GA New Grant Prooosal Aonlication.pdf lB SHOIS-003_Detailed_Budset Reouest.pdf E Grant award for PR000l6l.ndf IB ItemApnrovalsheet.html Motions X:11" Motion Text Made ByI vDe Seconded By Motion Result a _^.__. __- Motion to approve. Commissioner CommisionerApprove Motion passes l0-0. Mary Davis sean Frantom Passes 26. Motion to approve the Agreement with Georgia Emergency Management & Item Homeland Security Agency and approve acceptance of the grant award in the Action: amount of $20,000 (Grant No. SHO 18-027) and authorize the Mayor to Approved execute all required documents.(Approved by Public Safety Committee June 11,2019) E Auqusta, GA New Grant Proposal Application.pdf lB SHOIS-027 Detailed Budset Request,pdf lH Grant award for PR000162.pdf B ltemApprovalsheet.html Motions X:11" Motion Text Made By seconded By Motion'l'ype - ----- -'I --------- -'I Result A ---^-,^ Motion to approve. Commissioner CommisionerApprove Motion pasies l0-0. Mary Davis sean Frantom Passes 27. Motion to approve the acceptance of FY 2020 Criminal Justice Coordinating Item Council grant award in association with the Adult Mental Health Court Action: Program in the amount of $100,688.00.(Approved by Public Safety Approved Committee June ll, 2019\ IB FY2020 Adult lt{ental Court Grant Award.pdf E ItemApprovalsheet html Motions []jtl"' Motion Text Made By seconded By Motionlype --------r ----------'t Result A ---^_.^ Motion to approve. Commissioner CommisionerApprove Motion pasies 10-0. Mary Davis Sean Frantom Passes 28. Motion to approve request from the Richmond County Sheriffs Office to Item proceed with the purchase of 400 Honeywell Surviair Opti-Fit tactical mask Action: and accessories for its deputies from W.W. Grainger Inc. for price of Approved $82,488.50, low bid #19-20a. (Approved by Public safety Committee June ll,20l9) lE Opti-fit pert-#l.pdf lB Opti-fit part #2.pdf B ItemAnprovalSheet.html Motions f#:"' Motion Text Made By seconded By HrX[' Approve passes Motion to approve. Commissioner Commisioner Motion Passes 10-0. Mary Davis Sean Frantom FINANCE 29. Motion to approve Augusta University's request for tax exempt financing Item through the Development Authority of Richmond County.(Approved by Action: Finance Committee June llr20l9) Approved B SKM c658l9o6l4to3to.pdf B ltemAoorovalsheet.html Motions Motion rr_a!__-m z rr r h Motion;:-_* "" Motion Text Made By Seconded Bylype - ------ -'t --------- -'t Result a _ _ __-___ Motion to approve. Commissioner CommisionerApprove Motion pasies l0-0. Mary Davis Sean Frantom Passes 30. Motion to approve repairs damage that occurred while responding to a fire Item call. (Approved by Finance Committee June ll,20l9) Action: Approved B ItemAnorovalsheet,html Motions Motion Motion;----- Motion Text Made By Seconded BylYPe -'---- -J Result a .^_--^_,^ Motion to approve. Commissioner CommissionerApprove Motion pasies l0-0. Marion williams William Fennoy Passes ENGINEERING SERVICES 31. Motion to approve proposal to update financial model and revenue Item projections for Galardi, Rothstein Group in the amount of $98,000. Action: (Approved by Engineering Services Committee June llr20l9) Approved E AfrD Financial Analvsis Support y3 (002).docx lEl ItemAoorovalsheet.html Motions Motion Motion Text Made By seconded By MotionTYPe Result a _ ----____ Motion to approve. Commissioner CommisionerApprove Motion puss., l0-0. Marion Williams Sean Frantom Passes 32. Motion to approve the Easement Abandonment and Deed of Dedication for ltem New Easement for a sanitary sewer at 3006 Bransford Road.(Approved by Action: Engineering Services Committee June llr20l9) Approved B 3006 Bransford Road Deed.pdf IE JOO6 BRANSFORD-Easement.Ddf IB ItemAoorovalsheet.html Motions Motion Motion Text'I'vne a -^._..____ Motion to approve.APProve Motion Passes 1o-0. Commissioner Commisioner Mary Davis Sean Frantom Passes Made By Seconded By Seconded By Motion Result 33. Motion to determine that East Telfair Street as shown on the attached map Item has ceased to be used by the public to the extent that no substantial public Action: purpose is served by it or that its removal from the county road system is Approved otherwise in the best public interest, pursuant to o.c.G.A. $32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. (Approved by Engineering Services Committee June llr2019') {E N{ao - E Telfair Street.ndf B ltemAoorovalsheet.html Motions Hl1" Motion Text Made ByI ype Motion Result ^ Motion to approve. Commissioner CommisionerApprove Motion passes l0-0. Mary Davis Sean Frantom Passes 34. Motion to approve seed grant from Georgia EPD for water operational data Item network for the Savannah River. (Approved by Engineering Services Action: Committee June ll,20l9) Approved B reviserl final draft seed grant citv of auqust scope 5 l0 lg.docx {B ItemApprovalsheet,html Motions ilil:" |oJ,.;"" Made Bv ^ Motion to Commissioner CommissionerApprove approve. Marion Williams Dennis Williams No action is taken on this motion. Made By Seconded By Made By Seconded By Motions f#:'" Motion rext Substitute motionh. . ..;.":;-'-" Commissioner Commrssroneruerer l"::.':::1':::i^ Brandon Garren Bobby williamsDacK to commlttee. No action is taken on this motion. Motions f#:'" Motion rext Seconded By Motion Result Motion Result Motion Result Substitute motion to approve this item. Voting No: Commissioner a -----.---- John clarke, commissione commissioner Approve t"J*-irrion., Sammie siur t Dennis Passes Brandon Garrett, williams Commissioner Bobby Williams. Motion Passes 7-3. 35. Move to approve for the Engineering Department to bring back to the Item Commission a design plan to install a turning lane from Doug Barnard Pkwy Action: into the South Entrance or service road into the Augusta Regional Airport Approved (Approved by Engineering Services Committee June ll, 2019) . {B ItemApprovalshe€t.html Motions Y::*1"" Motion Text Made By seconded By Motion'l'ype - ----- -'t --------* -'r Result Motion to approve. Mr. Hasan and Mr. M. Williams not voting. Commissioner Approve voting No: william commissioner passes commrssroner Fennoy Sammie Sias Brandon Garrett. Motion Passes 7-1. Motions X:11"' Motion Text Made By seconded By Motion'l'ype - ----- -" *-------- -'t Result Substitute motion to approve receiving this item as information. Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commissioner Approve $",ffiI:ff:r, ;:ffi::fn" Mu,ion Fals Williams Commisioner Sean Frantom, Commissioner Sammie Sias, Commissioner Dennis Williams. Motion Fails 4,6. 36. Motion to approve entering into a monthly maintenance and power ltem agreement with Georgia Power Company to light, maintain, and repair the Action: high mast lighting located around the intersection of Interstate 20 (I-20) and Approved State Route 28 (Washington Road). Funding is available in the Street Lighting budget account #276041610-5312310.(Approved by Engineering Services Committee June ll,2019\ B GP Aqreement I20 \1'ashinston.odf IB ItemApprovalsheet.html 37. Motion to approve entering into a monthly maintenance and power Item agreement with Georgia Power Company to light, maintain, and repair the Action: high mast lighting located around the intersection of Interstate 520 (Bobby Approved Jones) and State Route I (Deans Bridge Road). Funding is available in the Street Lighting budget account #276041610-5312310.(Approved by Engineering Services Committee June 11,2019) Motions f#:" Motion rext ^ Motion to approve.Approve Motion Passes 10-0. lB GP Agreement 1520 DeansBridge.pdf B ltemApprovalsheet.html Motions Motion;- ---- Motion TextI ype ^ Motion to approve.APProve Motion Passes 1o-0. IE GP Aereement 1520 GordonHwy.pdf lB ItemApnrovalsheet,html Motions Motion;------ Motion Textr ype a _ _ Motion to approve.APProve Motion passes lo-0. 39. Motion to approve entering agreement with Georgia Power Commissioner Commisioner John clarke sean Frantom Passes Made By Seconded By Made By Seconded By Made By Seconded By Motion Result Motion Result Motion Result Commissioner Commisioner Mary Davis Sean Frantom Passes 38. Motion to approve entering into a monthly maintenance and power Item agreement with Georgia Power Company to light, maintain, and repair the Action: high mast lighting located around the intersection of Interstate 520 (Bobby Approved Jones) and State Route 78 (Gordon Hwy). Funding is available in the Street Lighting budget account #276041610-53 12310 (Approved by Engineering Services Committee June ll,2019) Commissioner Commisioner Mary Davis Sean Frantom Passes into a monthly maintenance and power Company to light, maintain, and repair the high mast lighting located around the intersection of Interstate 520 (Bobby ltem Jones) and Wrightsboro Road. Funding is available in the Street Lighting Action: budget account #276041610-5312310. (Approved by Engineering Services Approved June ll,2019') E GP_Aqreement t520 tyl rightsboro,pdf IE ItemAoorovalsheet.html Motions Hj1'" Motion Text Made By Seconded By Motion f YPe ''---- -J Result A ---^-.^ Motion to approve. Commissioner CommisionerApprove Motion pasies 10-0. Mary Davis Sean Frantom Passes PETITIONS AND COMMUNICATIONS 40. Motion to approve the minutes of the regular meeting of the Augusta Item Commission held on June 4,2019 and Special Called meeting held June 11, Action:2019. Approved [B Reqular Commission Meetinq June 4 2019.odf E Called Commission Meetinp June ll 20l9.ndf B ltemAnnrovalsheet.html Motions Motion Motion;----- Motion Text Made By Seconded ByI YPe Result a.-_^..-___ Motion to approve. Commissioner CommisionerApprove Motion passes l0-0. Mary Davis Sean Frantom Passes APPOINTMENT(S) 41. Motion to approve the reappointment of Ms. Beatrice F. Green to Augusta- Item Richmond County Public Library System Board of Trustees representing Action: District 4.Approved B Beetrice F. Green.odf E Comm- Sias Asenda lfem 6 1* lo ndf B ItemApprovalSheet.html Motions X:l:"" Motion Text Made By seconded By Motion lype ^'---- "J vlvv'ulu uJ Result a - --.-, Motion to approve. commissioner commisionerApprove Motion passes l0-0. Mary Davis Sean Frantom Passes ****END CONSENT AGENDA,I'T ** AUGUSTA COMMISSION 6n8t2019 AUGUSTA COMMISSION RBGULAR AGENDA 6n8t2019 PUBLIC SERVICES 42. Motion to approve the lst Amendment Employment Agreement with Item Herbert Judon, Airport Director. (Requested by the Augusta Aviation Action:Commission) Approved E Judon._Herbert_lstAmend._Contract 20l9.ndf IB Aususta Aviation Comm. asende Item 6.1R IQ nrtf {B ItemAnorovalsheet,html Motions [,'r':'" f"Xt;" Made Bv Seconded Motion By Result a _-__,._ Motion to CommissionerADDTOVCI I approve. Dennis Williams Dies for lack of Second Motions f#:"' Motion rext Made By Seconded By fJr|il Approve Substitute motion to commissioner commissioner passes approve the contract Bobby William with the deletion of Williams Fennoy Section 38. Voting No: Commissioner Marion Williams. Motion Passes 9-1. ADMINISTRATIVE SERVICES 43. Motion to amend Ordinance Code of Augusta Georgia, Title One, Chapter ltem Seven, Article Four, Section l-7-51 by repealing Sections 500.308 through Action: 500.315 of the PPPM related to Senior Executive Service ("SES") Approved employees; and to adopt a new SES Policy and Procedures revising those related to sES groups and severance pay. (Approved by the policy & Procedures subcommittee May 2912019; No recommendation from Administrative Services Committee June ll, 2019)) B sxNr cesttqooostorlo.por E ItemApprovalsheet.html Motions Motion Motion Textr ype Motion to approve with the severance package for three Approve months effective January 1,2020 and to amend the ordinance. Motions Motion Motion Textr ype Approve Substitute motion to approve with no Made By Seconded By Commissioner Ben Hasan Commissioner Marion Williams Motion Result Withdraws Made By seconded By f.'riil Commissioner Commisioner Fails John Clarke Sean Frantom severance package going forward. Voting No: Commissioner Mary Davis, Commissioner William Fennoy, Commissioner Ben Hasan, Commissioner Sammie Sias, Commissioner Bobby Williams, Commissioner Dennis Williams, Commissioner Marion Williams. Motion Fails 3-7. Motions Motion Motion Textrype Motion to approve ^ receiving this item as - -rr- - '- information. Motion Passes l0-0. PUBLIC SAFETY seconded By Ht;il Commisioner Sean Frantom Passes Made By Commissioner Ben Hasan 44. Discuss Ambulance Service. (Requested Commissioner Bobby Williams)Item Action: None B ltemAoorovalsheet.html 45. Discuss and approve an agreement with Gold Cross for ambulance service. Item (Requested by Mayor Pro Tem Sean Frantom) Action: Approved E Comm. Frantom Asenda ltem Asmt. Glod Cross $New document$.ndf lE ItemAoorovalsheet.html Motions Motion Motion Textr ype Approve Motion to approve the list of items on the agreement that was submitted by the Mayor dated May 30, 2019. 2. Eight ambulanc es, 24 hours per day from Gold Cross. Three ambulances 24 hours per day from Made By seconded By ffitjil Commisioner Commissioner PassesSean BrandonFrantom Garrett Motions Motion Type Approve Augusta. 3. Staff with at least advanced EMT paramedic preferred. 5. Billing at rates set by Augusta, Georgia annual review of market rates with rates to not decrease below current rates without approval of both parties. 6. Subsidy: $400,000 prorated for 2019, $600,000 for 2020, $650,000 for 2021, $650,000 for 2022, two one-year options to renew at same rate. Closest ambulance dispatched. Ambulance locations: Augusta Fire Department Station 9,13,18. Gold Cross, 2512 Wrightsboro Road, 2323 Washington Road, 900 Baker Avenue, 10th and Walker, 2802 Regency Blvd.2. Voting No: Commissioner William Fennoy, Commissioner Ben Hasan, Commissioner Sammie Sias, Commissioner Dennis Williams. Motion Passes 6-4. Motion Text Substitute motion is to consider a proposal with Gold Cross with the following conditions: l. Emergency calls through the Augustagll Public Safefy answering point Made By Commissioner Ben Hasan Seconded By #.Xil Commissioner Fails Bobby Williams must be billed at rates approved by the Commission.2. Provide eight ambulances 2417 owned and staffed by Gold Cross dedicated to emergency calls through the Augusta 9l I and include the three Augusta Fire Department ambulances in dispatch protocol dispatching the closest ambulance.. 3. Each of the eight ambulances must be staffed with at least an advanced EMT and all ambulance personnel must have their level of EMS certification clearly identified on their uniforms.4. Cooperate and take steps necessary to fully integrate Golf Cross computer aid dispatch CAD system with the 91 1 CAD system with each party bearing its own cost associated herewith. The subsidies payable $400,000 the first year prorated, o/o5 5 0, 000 the second year, and S550,000 the third year. Notes: Subsidy payable at the discretion of the Augusta Commission. Subsidy equal to an annual amount payable in equal monthly installments. Subsidy not assignable or transferable. Points to be memorialized in a Memorandum of Understanding. Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commissioner William Fennoy, Commisioner Sean Frantom, Commissioner Sammie Sias, Commissioner Dennis Williams, Commissioner Marion Williams. Motion Fails 3-7. 46. Review policy and discuss plans for ensuring safety of employees and visitors Item to city buildings. (Requested by Mayor Hardie Davis) Action: None B Nlavor Davis-Asenda Item_Policv_Muni. Blds. Securitv.odf IB ItemAoorovalsheet,html Motions Motion Motion Textlype Motion to approve Approve receiving this item as information. No action is taken on this motion. Motions Made By Commissioner Brandon Garrett Made By Seconded By Seconded By Motion Result Commissioner John Clarke Motion Result Motion Motion TextI ype Substitute motion to approve screening ^ everyone who entersAPProve the Municipal Building including elected officials. commissioner withdrawsMary Davis Commissioner Marion Williams Motions Motion- - -- Motion Textr ype It was the consensus of the Commission that this item be received as information. ENGINEERING SERVICES 47. Discuss assessment of tree inventory, hazardous trees and the timeline Commissioner Mary Davis.) Made Seconded MotionBy By Result the process ofof removal. the removal (Requested of Itemby Action: Rescheduled B Comm. lllarv Davis Asenda ltem Tree Inventorv.odf IB ItemAoorovalsheet.html Motions Motion Motion TextMe Made Seconded MotionBy By Result Unanimous consent is given to refer this item to the first committee meeting in July. 48. Discuss/approve the placement of a monument in honor of Dr. Martin LutherKing, Jr.(No recommendation from Engineering Services Committee June ll,20l9) B Policv Monument Historical Marker.pdf IB Historical Marker in honor of Dr. Mertin L- Kino- .tr nrtr Item Action: Approved E ItemAoorovalsheet.html Motions Motion Motion Textr ype Motion to approve ^ receiving this item asADDTOVCinformation. Motion Passes l0-0. LEGAL MEETING Made By Commissioner Sammie Sias Seconded By Commissioner William Fennoy Motion Result Passes A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 49. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: None Upcomins Meeti Commission Meeting Agenda 6/27/2019 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular meeting of the Augusta Commission held on June 18, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/27/2019 2:00 PM Holiday Pay Department: Department: Caption:Discuss extended holiday for employees. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/27/2019 2:00 PM Commission Rules and Procedures Department: Department: Caption:Discuss rules and procedures of the Augusta Commission. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/27/2019 2:00 PM Affidavit Department: Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: