HomeMy WebLinkAbout2019-06-18 Meeting MinutesCommission Meeting Agenda Commission Chamber - 6/18/2019
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; B. Williams, Garrett, Sias, Fennoy, Frantom,
M. Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond
County Commission.
INVOCATION:Reverend Dr. Charles E. Goodman, Jr., Pastor, Tabernacle Baptist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Mr. Brett Hulmo/Adam Bledsoe to present opportunies through the Training
Program of the South Southeastern Carpenters Regional. (Requested by
Commissioner John Clarke)
Item
Action:
None
Comm._Clarke_Agenda_Item_Southeastern_Carrpentors.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made
By
Seconded
By
Motion
Result
Presentation is made by Mr. Brett
Hulmo and Mr. Adam Bledsoe.
B. Mr. Stanley Hawes/Laney-Walker Neighborhood Association regarding the
status of Dyess Park Community Center.
Item
Action:
None
Mr._Stanley_Hawes_Dyess_Park_Comm._Ctr..pdf
ItemApprovalSheet.html
Motions
Motion
Type
Motion Text Made
By
Seconded
By
Motion
Result
Presentation is made by Mr.
Hawes.
C. Discuss the Age-Friendly Augusta Program. (Requested by Mr. Bill Lockett) Item
Action:
None
Mr._Bill_Lockett_Age-Firendly_Augusta.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made
By
Seconded
By
Motion
Result
Unanimous consent is given to
delete this item from the agenda.
CONSENT AGENDA
(Items 1-41)
PLANNING
1. FINAL PLAT – GRANITE HILL SECTION 4. PHASE 2 – S-888 - A
request for concurrence with the Augusta Georgia Planning Commission to
approve a petition by Southern Partners Inc., on behalf of Crowell & Co.,
Inc., requesting final plat approval for Granite Hill Section 4 Phase 2. This
residential subdivision is located on Burlington Drive and contains 45 lots.
DISTRICT 3
Item
Action:
Approved
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
2. Z-19-22 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by DOTT
Augusta Investments II LLC requesting a Special Exception to construct 6
attached townhomes not to exceed 5.5 units per acre per Section 10-2-a of
Item
Action:
Rescheduled
the Comprehensive Zoning Ordinance for Augusta Georgia affecting
property containing 1.19 acres and known as 613 Johns Road. Tax Map
034-2-075-00-0 DISTRICT 1 1. The development shall substantially
conform to the site plan submitted on date received 4/23/2019. 2. The
proposed development must adhere to the open space and buffer yard
requirements of Section 13.
z-19-22.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Defer
Motion to refer this
item to the
Administrative Services
Committee and to
schedule a meeting
with the Planning &
Development
Department, Sand Hills
Neighborhood
Association, and the
developers to discuss
the project. Mr. Fennoy
out.
Motion Passes 9-0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
3. Z-19-23- A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Inman Solar
Inc., on behalf of Pravin D. Patel, requesting a change of zoning from Zone A
(Agriculture) and Zone R-1 (One-family Residential) to Zone A affecting
property containing 19.43 acres and known as 4045 Peach Orchard Road.
Tax Map 195-0-018-02-0 DISTRICT 8 1. The site development shall be
consistent with the submitted site plan. 2. The applicant shall provide a
fenced-in site with a 25’ vegetative buffer unitizing existing vegetation where
allowed. The units shall maintain a 50’ buffer from the fence line as proposed
in the submitted site plan.
Item
Action:
Approved
z-19-23.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
4. Z-19-24 - A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Inman Solar
Inc., on behalf of Pravin D. Patel, requesting a Special Exception to establish
a solar farm per Section 26-1-c of the Comprehensive Zoning Ordinance for
Augusta Georgia affecting property containing 19.43 acres and known as 4045
Peach Orchard Road. Tax Map 195-0-018-02-0 DISTRICT 8 1. The
site development shall be consistent with the submitted site plan. 2. The
applicant shall provide a fenced-in site with a 25’ vegetative buffer unitizing
existing vegetation where allowed. The units shall maintain a 50’ buffer from
the fence line as proposed in the submitted site plan.
Item
Action:
Approved
z-19-24.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
5. Z-19-25 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Allen Odom,
on behalf of David E. Smith Jr., requesting to amend the conditions in the LI
(Light Industry) Zone from Z-04-109 affecting property containing
approximately 5 acres and known as 1221 Clark Road. Tax Map 302-0-018-
00-0 DISTRICT 8 1. A side yard buffer with fence, trees, and shrubs as
required by the Augusta Tree Ordinance be required along the property line.
Item
Action:
Approved
z-19-25.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
6. Z-19-26 – A request for concurrence with the Augusta Georgia Planning
Commission to approve with the conditions below a petition by Copart of
Connecticut, Inc., on behalf of Trevin Automotive Towing, requesting a
change of zoning from Zone R-MH (Manufactured Home Residential) and
Zone HI (Heavy Industry) with conditions (Z-91-13) to Zone HI affecting
property containing approximately 19 acres and known as 3810 Hensley Road.
Tax Map 168-0-055-00-0 DISTRICT 6 1. The general layout of the
development shall substantially conform to the concept plan submitted on date
received 3/28/2019. 2. The proposed 8 foot fence requires approval of a
variance from the Board of Zoning Appeals. 3. There shall be a minimum
40 foot natural buffer along Byrd Rd and adjacent to residential lots
containing single-family residences. 4. The property shall have no future
access on Byrd Rd. 5. A Business License Compliance officer shall inspect
the property every six (6) months for compliance with all regulations and
conditions.
Item
Action:
Approved
z-19-26.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve.
Voting No:
Commissioner
Marion Williams.
Motion Passes 9-1.
Commisioner
Sean Frantom
Commissioner
Brandon Garrett Passes
7. Z-19-28 – A request for concurrence with the Augusta Georgia Planning
Commission to approvewith theconditions below a petition by Mary A.
Sicard requesting a change of zoning from Zone R-1 (One-family
Residential) and Zone B-1 (Neighborhood Business) to Zone B-1 affecting
property containing .17 acres and known as 2611 Central Ave.Tax Map 043-
2-143-00-0 DISTRICT 3 1. Should it not prove feasible to rehabilitate
the existing structure any new construction must comply with current setbacks
and will require site plan review and approval. 2. Should repairs or
alterations exceed 50% of the structure valuation as assessed by the Tax
Assessor the structure must comply with current setbacks or seek the
necessary variances from the Board of Zoning Appeals. 3. Any exterior
Item
Action:
Approved
renovations and/or new construction will require approval by the Historic
Preservation Commission.
z-19-28.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
PUBLIC SERVICES
8. Motion to approve Amendment #1 to Cooperative Agreement FY2019 with
CSRA Regional Commission for Senior Nutrition Services for Augusta, GA.
(Approved by Public Services Committee June 11, 2019)
Item
Action:
Approved
Amendment_1_-_Cooperative_Agreement_FY19.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
9. Motion to approve a Contract Term Extension with Bateman (Compass –
USA) July 1, 2019 – June 30, 2020. (Approved by Public Services
Committee June 11, 2019)
Item
Action:
Approved
Bateman_Contract_Extension.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
10. Motion to approve the Contract between Augusta, Georgia and Reeves
Construction Company for the runway 5/23 and airfield pavement
renovations at Daniel Field Airport.(Approved by Public Services
Committee June 11, 2019)
Item
Action:
Approved
Augusta-Reeves_Contract_Final.pdf
Comm_Clark_Daniel_Field_Reeves_Constr..pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
11. Motion to approve awarding East Coast Pyrotechnics, Inc. bid #19-232 for
Fireworks for Independence Day Celebration in the amount of $30,000.
(Approved by Public Services Committee June 11, 2019)
Item
Action:
Approved
Bid_19_232_Letter_of_Recommendation.pdf
19-232_Newpaper_Advertisement.pdf
19-232_tab.pdf
Mail_List_and_Demandstar_Planholders.pdf
Georgia_Procurement_Registry_Vendor_Summary.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
12. Motion to approve the GA Power Easement - Electrical Vault - Augusta
Regional Airport.(Approved by Public Services Committee June 11, 2019)
Item
Action:
Approved
Easement_GA._Power_2019.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
13. Motion to approve the GA Power Easement for the Airport Lift Station.
(Approved by Public Services Committee June 11, 2019)
Item
Action:
Approved
Underground_Easement_GA_Power.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
14. Motion to authorize the Augusta Recreation and Parks Department to rent
the recently acquired mobile stage with the inclusion of safety measures for
protection against wind and storms. (Approved by Public Services
Committee June 11, 2019)
Item
Action:
Approved
Mobile_Stage_Rental_Contract.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
15. Motion to approve the recommendations to stave the loss of talent
and experience to neighboring jurisdictions, implement the new building
division structure, increase the salaries of existing staff as proposed, recruit
and offer incoming building/construction staff up to mid-range of salary for
the grade, update the existing career ladder and incorporate the modification
to accomplish this in a two-year time frame beginning October 1,
2019 regarding the Planning Building Division Restructure and Salary
Review.(Approved by Public Services Committee June 11, 2019)
Item
Action:
Approved
Bldg_Division_Increases-May_2019.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve the
recommendations to stave
the loss of talent and
experience by
implementing the new
buiilding division
structure, increase the
salaries of existing staff as
proposed, recruit and offer
incoming
building/construction staff
up to mid-range of salary
for the grade, update the
existing career ladder and
incorporate these changes
immediately. In order to
accomplish the
replenishing of funds, the
building permit fees will
increase over a two-year
time frame beginning
October 1, 2019. The fees
will increase by 20% in
year one and an additional
20% in the second year for
a total increase of 40%.
Motion Passes 10-0.
Commissioner
Sammie Sias
Commisioner
Sean
Frantom
Passes
ADMINISTRATIVE SERVICES
16. Motion to approve Housing and Community Development Department’s
(HCD's) request to provide funding to assist two (2) low to moderate income
homebuyers with down-payment assistance to purchase a home. (Approved
by Administrative Services Committee Safety Committee June 11, 2019)
Item
Action:
Approved
HOME_BUYER_AGREEMENT(2018)_(006).pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
17. Motion to approve Housing and Community Development Department’s
(HCD's) request to provide Laney Walker/Bethlehem Revitalization Funding
to contract with J. Lovett Homes and Construction LLC to construct two (2)
workforce, residential units on McQueen Court. (Approved by
Administrative Services Committee Safety Committee June 11, 2019)
Item
Action:
Approved
McQueen_Court_Lot_10.pdf
Contract_Lot_11_McQueen_Court_Lovett_developer.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
18. Motion to approve award of contract to prepare contract documents for
renovating the building housing the Augusta Law Department to Christopher
Booker Architects (CBA) of Augusta in the amount of $35,000.00. RFQ 19-
186(Approved by Administrative Services Committee Safety Committee
June 11, 2019)
Item
Action:
Approved
19-186_Sent_to_Paper.pdf
19-186_OFFICIAL_TAB.pdf
19-186_Cumulative.pdf
19-186_Department_Request_to_enter_into_Negotations.pdf
Process_Regarding_RFQs.pdf
19-186_MPB.pdf
Mail_List_and_Demandstar_Planholders.pdf
Georgia_Procurement_Registry_Vendor_Summary.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
PUBLIC SAFETY
19. Motion to accept Criminal Justice Coordinating Council FY20 Grant Award
for State Court Accountability Court DUI and Veterans Court Programs in
the amount of $172,742.00. (Approved by Public Safety Committee June
11, 2019)
Item
Action:
Approved
Award_letter.pdf
PR000209.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
20. Motion to approve the purchase of two additional partitions in the amount of
$64,672.91 for the District Attorney’s Office. (Approved by Public Safety
Committee June 11, 2019)
Item
Action:
Approved
Capital_Project_Packet_2019-A1.pdf
Capital_Project_Agenda_Packet.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
21.
Motion to accept the award for the Hazard Mitigation Plan Update Grant
from GEMA and to authorize the Mayor to execute the appropriate
documents. (Approved by Public Safety Committee June 11, 2019)
Item
Action:
Approved
SGM_Printer19051715120.pdf
PR000188.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
22. Motion to approve a change order for 18AFA547 Mobile Emergency
Operations Center Command Vehicle (MEOC) in the amount of $82,460.16
to include a Motorola radio package, Dell computer package, and tethered
drone.(Approved by Public Safety Committee June 11, 2019)
Item
Action:
Approved
Ten-8_Quote_for_Additional_Equipment.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Marion Williams
Commissioner
Dennis Williams Passes
23. Motion to accept FY2020 Criminal Justice Coordinating County grant award
for Veterans Court Program in the amount of $107,253.(Approved by
Public Safety Committee June 11, 2019)
Item
Action:
Approved
FY_20_Adult_Felony_Veterans_Court_Grant_6.11.19.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom
Passes
24. Motion to approve acceptance of FY2020 Criminal Justice Coordinating
Council-Adult Felony Drug Court Program grant award in the amount of
$346,657.00.(Approved by Public Safety Committee June 11, 2019)
Item
Action:
Approved
FY_2020_Adult_Felony_Drug_Court_new_grant_proposal.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
25. Motion to approve the Agreement with Georgia Emergency Management &
Homeland Security Agency and approve acceptance of the grant award in the
amount of $20,000 (Grant No. SHO 18-003) and authorize the Mayor to
execute all required documents.(Approved by Public Safety Committee
June 11, 2019)
Item
Action:
Approved
Augusta,_GA_New_Grant_Proposal_Application.pdf
SHO18-003_Detailed_Budget_Request.pdf
Grant_award_for_PR000161.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
26. Motion to approve the Agreement with Georgia Emergency Management &
Homeland Security Agency and approve acceptance of the grant award in the
amount of $20,000 (Grant No. SHO 18-027) and authorize the Mayor to
execute all required documents.(Approved by Public Safety Committee
June 11, 2019)
Item
Action:
Approved
Augusta,_GA_New_Grant_Proposal_Application.pdf
SHO18-027_Detailed_Budget_Request.pdf
Grant_award_for_PR000162.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
27. Motion to approve the acceptance of FY 2020 Criminal Justice Coordinating
Council grant award in association with the Adult Mental Health Court
Program in the amount of $100,688.00.(Approved by Public Safety
Committee June 11, 2019)
Item
Action:
Approved
FY2020__Adult_Mental_Court_Grant_Award.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
28. Motion to approve request from the Richmond County Sheriffs Office to
proceed with the purchase of 400 Honeywell Surviair Opti-Fit tactical mask
and accessories for its deputies from W.W. Grainger Inc. for price of
$82,488.50, low bid #19-204. (Approved by Public Safety Committee
June 11, 2019)
Item
Action:
Approved
Opti-fit_part_#1.pdf
Opti-fit_part_#2.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Passes
Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom
FINANCE
29. Motion to approve Augusta University's request for tax exempt financing
through the Development Authority of Richmond County.(Approved by
Finance Committee June 11, 2019)
Item
Action:
Approved
SKM_C65819061410310.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
30. Motion to approve repairs damage that occurred while responding to a fire
call. (Approved by Finance Committee June 11, 2019)
Item
Action:
Approved
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Marion Williams
Commissioner
William Fennoy Passes
ENGINEERING SERVICES
31. Motion to approve proposal to update financial model and revenue
projections for Galardi, Rothstein Group in the amount of $98,000.
(Approved by Engineering Services Committee June 11, 2019)
Item
Action:
Approved
AUD_Financial_Analysis_Support_v3_(002).docx
ItemApprovalSheet.html
Motions
Motion
Type
Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Marion Williams
Commisioner
Sean Frantom Passes
32. Motion to approve the Easement Abandonment and Deed of Dedication for
New Easement for a sanitary sewer at 3006 Bransford Road.(Approved by
Engineering Services Committee June 11, 2019)
Item
Action:
Approved
3006_Bransford_Road_Deed.pdf
3006_BRANSFORD-Easement.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
33. Motion to determine that East Telfair Street as shown on the attached map
has ceased to be used by the public to the extent that no substantial public
purpose is served by it or that its removal from the county road system is
otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the
abandoned property to be quit-claimed to the appropriate party(ies), as
provided by law and an easement to be retained over the entire abandoned
portion for existing or future utilities as directed by Augusta Engineering
Department and Augusta Utilities Department. (Approved by Engineering
Services Committee June 11, 2019)
Item
Action:
Approved
Map_-_E_Telfair_Street.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
34. Motion to approve seed grant from Georgia EPD for water operational data
network for the Savannah River. (Approved by Engineering Services
Committee June 11, 2019)
Item
Action:
Approved
revised_final_draft_seed_grant_city_of_august_scope_5_10_19.docx
ItemApprovalSheet.html
Motions
Motion
Type
Motion
Text Made By Seconded By Motion
Result
Approve Motion to
approve.
Commissioner
Marion Williams
Commissioner
Dennis Williams
No action is taken on this motion.
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Defer
Substitute motion
to refer this item
back to committee.
Commissioner
Brandon Garrett
Commissioner
Bobby Williams
No action is taken on this motion.
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Substitute motion to
approve this item.
Voting No:
Commissioner
John Clarke,
Commissioner
Brandon Garrett,
Commissioner
Bobby Williams.
Motion Passes 7-3.
Commissioner
Sammie Sias
Commissioner
Dennis
Williams
Passes
35. Move to approve for the Engineering Department to bring back to the
Commission a design plan to install a turning lane from Doug Barnard Pkwy
into the South Entrance or service road into the Augusta Regional Airport
(Approved by Engineering Services Committee June 11, 2019) .
Item
Action:
Approved
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve.
Mr. Hasan and Mr. M.
Williams not voting.
Voting No:
Commissioner
Brandon Garrett.
Motion Passes 7-1.
Commissioner
William
Fennoy
Commissioner
Sammie Sias Passes
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Substitute motion to
approve receiving this
item as information.
Voting No:
Commissioner
John Clarke,
Commissioner
Mary Davis,
Commissioner
William Fennoy,
Commisioner
Sean Frantom,
Commissioner
Sammie Sias,
Commissioner
Dennis Williams.
Motion Fails 4-6.
Commissioner
Ben Hasan
Commissioner
Marion
Williams
Fails
36. Motion to approve entering into a monthly maintenance and power
agreement with Georgia Power Company to light, maintain, and repair the
high mast lighting located around the intersection of Interstate 20 (I-20) and
State Route 28 (Washington Road). Funding is available in the Street
Lighting budget account #276041610-5312310.(Approved by Engineering
Services Committee June 11, 2019)
Item
Action:
Approved
GP_Agreement_I20_Washington.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
John Clarke
Commisioner
Sean Frantom Passes
37. Motion to approve entering into a monthly maintenance and power
agreement with Georgia Power Company to light, maintain, and repair the
high mast lighting located around the intersection of Interstate 520 (Bobby
Jones) and State Route 1 (Deans Bridge Road). Funding is available in the
Street Lighting budget account #276041610-5312310.(Approved by
Engineering Services Committee June 11, 2019)
Item
Action:
Approved
GP_Agreement_I520_DeansBridge.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
38. Motion to approve entering into a monthly maintenance and power
agreement with Georgia Power Company to light, maintain, and repair the
high mast lighting located around the intersection of Interstate 520 (Bobby
Jones) and State Route 78 (Gordon Hwy). Funding is available in the Street
Lighting budget account #276041610-5312310 (Approved by Engineering
Services Committee June 11, 2019)
Item
Action:
Approved
GP_Agreement_I520_GordonHwy.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
39. Motion to approve entering into a monthly maintenance and power
agreement with Georgia Power Company to light, maintain, and repair the
high mast lighting located around the intersection of Interstate 520 (Bobby
Jones) and Wrightsboro Road. Funding is available in the Street Lighting
budget account #276041610-5312310. (Approved by Engineering Services
June 11, 2019)
Item
Action:
Approved
GP_Agreement_I520_Wrightsboro.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
PETITIONS AND COMMUNICATIONS
40. Motion to approve the minutes of the regular meeting of the Augusta
Commission held on June 4, 2019 and Special Called meeting held June 11,
2019.
Item
Action:
Approved
Regular_Commission_Meeting_June_4_2019.pdf
Called_Commission_Meeting_June_11_2019.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
APPOINTMENT(S)
41. Motion to approve the reappointment of Ms. Beatrice F. Green to Augusta-
Richmond County Public Library System Board of Trustees representing
District 4.
Item
Action:
Approved
Beatrice_F._Green.pdf
Comm._Sias_Agenda_Item_6.18.19.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve.
Motion Passes 10-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
****END CONSENT AGENDA****
AUGUSTA COMMISSION
6/18/2019
AUGUSTA COMMISSION
REGULAR AGENDA
6/18/2019
PUBLIC SERVICES
42. Motion to approve the 1st Amendment Employment Agreement with
Herbert Judon, Airport Director. (Requested by the Augusta Aviation
Commission)
Item
Action:
Approved
Judon._Herbert_1stAmend._Contract_2019.pdf
Augusta_Aviation_Comm._agenda_Item_6.18.19.pdf
ItemApprovalSheet.html
Motions
Motion
Type
Motion
Text Made By Seconded
By
Motion
Result
Approve Motion to
approve.
Commissioner
Dennis Williams
Dies for lack
of Second
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Substitute motion to
approve the contract
with the deletion of
Section 3B.
Voting No:
Commissioner
Bobby
Williams
Commissioner
William
Fennoy
Passes
Commissioner
Marion Williams.
Motion Passes 9-1.
ADMINISTRATIVE SERVICES
43. Motion to amend Ordinance Code of Augusta Georgia, Title One, Chapter
Seven, Article Four, Section 1-7-51 by repealing Sections 500.308 through
500.315 of the PPPM related to Senior Executive Service (“SES”)
employees; and to adopt a new SES Policy and Procedures revising those
related to SES groups and severance pay. (Approved by the Policy &
Procedures Subcommittee May 29, 2019; No recommendation from
Administrative Services Committee June 11, 2019))
Item
Action:
Approved
SKM_C65819060510340.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
with the severance
package for three
months effective
January 1, 2020
and to amend the
ordinance.
Commissioner
Ben Hasan
Commissioner
Marion
Williams
Withdraws
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Substitute motion to
approve with no
severance package going
forward.
Voting No:
Commissioner
Mary Davis,
Commissioner
William Fennoy,
Commissioner
Ben Hasan,
Commissioner
Commissioner
John Clarke
Commisioner
Sean Frantom
Fails
Sammie Sias,
Commissioner
Bobby Williams,
Commissioner
Dennis Williams,
Commissioner
Marion Williams.
Motion Fails 3-7.
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information.
Motion Passes 10-0.
Commissioner
Ben Hasan
Commisioner
Sean Frantom Passes
PUBLIC SAFETY
44. Discuss Ambulance Service. (Requested Commissioner Bobby Williams) Item
Action:
None
ItemApprovalSheet.html
45. Discuss and approve an agreement with Gold Cross for ambulance service.
(Requested by Mayor Pro Tem Sean Frantom)
Item
Action:
Approved
Comm._Frantom_Agenda_Item_Agmt._Glod_Cross_$New_document$.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve the list
of items on the agreement
that was submitted by the
Mayor dated May 30,
2019. 2. Eight
ambulances, 24 hours per
day from Gold Cross.
Three ambulances 24
hours per day from
Commisioner
Sean
Frantom
Commissioner
Brandon
Garrett
Passes
Augusta. 3. Staff with at
least advanced EMT
paramedic preferred. 5.
Billing at rates set by
Augusta, Georgia annual
review of market rates
with rates to not decrease
below current rates
without approval of both
parties. 6. Subsidy:
$400,000 prorated for
2019, $600,000 for 2020,
$650,000 for 2021,
$650,000 for 2022, two
one-year options to renew
at same rate. Closest
ambulance dispatched.
Ambulance locations:
Augusta Fire Department
Station 9, 13, 18. Gold
Cross, 2512 Wrightsboro
Road, 2323 Washington
Road, 900 Baker Avenue,
10th and Walker, 2802
Regency Blvd. 2.
Voting No: Commissioner
William Fennoy,
Commissioner Ben Hasan,
Commissioner
Sammie Sias,
Commissioner
Dennis Williams.
Motion Passes 6-4.
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Substitute motion is to
consider a proposal with
Gold Cross with the
following conditions: 1.
Emergency calls through
the Augusta 911 Public
Safety answering point
Commissioner
Ben Hasan
Commissioner
Bobby
Williams
Fails
must be billed at rates
approved by the
Commission. 2. Provide
eight ambulances 24/7
owned and staffed by
Gold Cross dedicated to
emergency calls through
the Augusta 911 and
include the three Augusta
Fire Department
ambulances in dispatch
protocol dispatching the
closest ambulance.. 3.
Each of the eight
ambulances must be
staffed with at least an
advanced EMT and all
ambulance personnel
must have their level of
EMS certification clearly
identified on their
uniforms. 4. Cooperate
and take steps necessary
to fully integrate Golf
Cross computer aid
dispatch CAD system
with the 911 CAD system
with each party bearing
its own cost associated
herewith. The subsidies
payable $400,000 the first
year prorated, %550,000
the second year, and
$550,000 the third year.
Notes: Subsidy payable at
the discretion of the
Augusta Commission.
Subsidy equal to an
annual amount payable in
equal monthly
installments. Subsidy not
assignable or
transferable. Points to be
memorialized in a
Memorandum of
Understanding.
Voting No:
Commissioner
John Clarke,
Commissioner
Mary Davis,
Commissioner
William Fennoy,
Commisioner
Sean Frantom,
Commissioner
Sammie Sias,
Commissioner
Dennis Williams,
Commissioner
Marion Williams.
Motion Fails 3-7.
46. Review policy and discuss plans for ensuring safety of employees and visitors
to city buildings. (Requested by Mayor Hardie Davis)
Item
Action:
None
Mayor_Davis_Agenda_Item_Policy_Muni._Bldg._Security.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item
as information.
Commissioner
Brandon Garrett
Commissioner
John Clarke
No action is taken on this motion.
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Substitute motion to
approve screening
everyone who enters
the Municipal
Building including
elected officials.
Commissioner
Marion
Williams
Commissioner
Mary Davis Withdraws
Motions
Motion
Type Motion Text Made
By
Seconded
By
Motion
Result
It was the consensus of the
Commission that this item be
received as information.
ENGINEERING SERVICES
47. Discuss assessment of tree inventory, the process of the removal of
hazardous trees and the timeline of removal. (Requested by
Commissioner Mary Davis.)
Item
Action:
Rescheduled
Comm._Mary_Davis_Agenda_Item_Tree_Inventory.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made
By
Seconded
By
Motion
Result
Unanimous consent is given to
refer this item to the first
committee meeting in July.
48. Discuss/approve the placement of a monument in honor of Dr. Martin Luther
King, Jr.(No recommendation from Engineering Services Committee
June 11, 2019)
Item
Action:
Approved
Policy_Monument_Historical_Marker.pdf
Historical_Marker_in_honor_of_Dr._Martin_L._King,_Jr..pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information.
Motion Passes 10-0.
Commissioner
Sammie Sias
Commissioner
William
Fennoy
Passes
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
49. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Item
Action:
None
Upcoming Meetings
www.augustaga.gov
Commission Meeting Agenda
6/18/2019 2:00 PM
Invocation
Department:
Department:
Caption: Reverend Dr. Charles E. Goodman, Jr., Pastor, Tabernacle
Baptist Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
AGENI}A ITEM REQUEST FORM
Commission meetings: First and third Tuesdays of each month - 2:00 p.m.
Committee meetings: Second and last Tuesdays of each month - 1:00 p.m.
Commission/Committee: (Please check one and insert meeting date)
t/Commission
Public Safety Committee
Public S ervices Committee
Administrative Services Committee
Engineering Services Committee
Finance Committee
Date of Me etine -b123/?Date of Meeting
-_
Date of Meeting_
Date of Meeting
Date of Meeting
Date of Meeting
Contact Information for IndividuaUPresenter Making the Request:
Name: LZrl'l' /',,, l/,< - A,:-,rn e{ /?
Address:
Telephone Number:
Fax Number:
E-Mail Address:
of Discussion to be placed on the A
Please send this request form to
Ms, Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Building
535 Telfair Street
Augusta, GA 30901
the following address:
Telephone Number:
Fax Number:
E-Mail Address:
706-821-1820
706-821-1838
nmorawski@au gustaga.gov
Requests may be faxed, e-mailed or delivered in person and
Office no later than 9:00 a.m. on the Thursday preceding
meeting of the following week. A five-minute time limit will
must be received in the Clerk's
the Commission or Committee
be allowed for presentations.
Commission Meeting Agenda
6/18/2019 2:00 PM
Carpenters Training Program
Department:
Department:
Caption:Mr. Brett Hulmo/Adam Bledsoe to present opportunies through
the Training Program of the South Southeastern Carpenters
Regional. (Requested by Commissioner John Clarke)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
AGENDA ITEM REQUEST FORM
Commission meetings: First and third Tuesdays of each month - 2:00 p.m.
Commiffee meetings: Second and last Tuesdays of each month - 1:00 p.m.
Commissign/Commiffee: (Please check one and insert meeting date)
Public Safety Committee
Public Services Committee
Administrative Services Committee
Engineering Services Committee
Finance Committee
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Date of Meeting
Contact Information for IndividuaUPresenter Making the Request:
TelephoneNumber:
Fax Number:
E-Mail Address:
opic of Discussion to be placed on the Agenda:
+
Lo,trku
? DoL
#**)ts,as{)
Please send this request form
Ms. Lena J. Bonner
Clerk of Commission
Suite 220 Municipal Buitding
535 Telfair Street
Augusta, GA 30901
to the following address:
Telephone Number: 7 06-821-1820
Fax Number: 706-821-1838
E-MailAddress: nmorawski@augustaga.gov
Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's
Office no later than 9:00 a.m. on the Thursday preceding the Commission and Committee
msetings of the following week. A five-minute time limit will be allowed for presentations.
Commission Meeting Agenda
6/18/2019 2:00 PM
Dyess Park Community Center.
Department:
Department:
Caption:Mr. Stanley Hawes/Laney-Walker Neighborhood Association
regarding the status of Dyess Park Community Center.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Lena Bonner
From:
Sent:
To:
Cc:
Subject:
Bill Lockett <wlockettO4@comcast.net>
Wednesday, June l-2, 2019 4:44 PM
Lena Bonner
Carole Burrowbridge; rcooks@me.com;Alice B Bennett; DTylerhorton@aarp.org
TEXTERNALI Please add me to the 6/L8/L9 Agenda as a Delegate
Hello Ms. Bonner:
Will you please place me on the 6/18 Commission Meeting Agenda as a Delegate.
To discuss the Age-FriendlyAugusta Program.
Bill Lockett, MPA
Age-Friendly Augus ta # 20
Sent from my iPad
INOTICE: This message originated outside of the City of Augusta's mail system -- DO NOT CLICK on
links, open attachments or respond to requests for information unless you are sure the content is
safe.l
Commission Meeting Agenda
6/18/2019 2:00 PM
Age-Friendly Augusta Program
Department:
Department:
Caption:Discuss the Age-Friendly Augusta Program. (Requested by Mr.
Bill Lockett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
6/18/2019 2:00 PM
Final Plat Granite Hill Section 4 Phase 2
Department:Planning and Development
Department:Planning and Development
Caption: FINAL PLAT – GRANITE HILL SECTION 4. PHASE 2 –
S-888 - A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition by Southern
Partners Inc., on behalf of Crowell & Co., Inc., requesting final
plat approval for Granite Hill Section 4 Phase 2. This residential
subdivision is located on Burlington Drive and contains 45 lots.
DISTRICT 3
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
6/18/2019 2:00 PM
Z-19-22
Department:Planning and Development
Department:Planning and Development
Caption: Z-19-22 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by DOTT Augusta Investments II LLC requesting a
Special Exception to construct 6 attached townhomes not to
exceed 5.5 units per acre per Section 10-2-a of the
Comprehensive Zoning Ordinance for Augusta Georgia
affecting property containing 1.19 acres and known as 613 Johns
Road. Tax Map 034-2-075-00-0 DISTRICT 1 1. The
development shall substantially conform to the site plan
submitted on date received 4/23/2019. 2. The proposed
development must adhere to the open space and buffer yard
requirements of Section 13.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
6/18/2019 2:00 PM
Z-19-23
Department:Planning and Development
Department:Planning and Development
Caption: Z-19-23- A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below
a petition by Inman Solar Inc., on behalf of Pravin D. Patel,
requesting a change of zoning from Zone A (Agriculture) and
Zone R-1 (One-family Residential) to Zone A affecting
property containing 19.43 acres and known as 4045 Peach
Orchard Road. Tax Map 195-0-018-02-0 DISTRICT 8 1.
The site development shall be consistent with the submitted site
plan. 2. The applicant shall provide a fenced-in site with a 25’
vegetative buffer unitizing existing vegetation where
allowed. The units shall maintain a 50’ buffer from the fence
line as proposed in the submitted site plan.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
6/18/2019 2:00 PM
Z-19-24
Department:Planning and Development
Department:Planning and Development
Caption: Z-19-24 - A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Inman Solar Inc., on behalf of Pravin D. Patel,
requesting a Special Exception to establish a solar farm per
Section 26-1-c of the Comprehensive Zoning Ordinance for
Augusta Georgia affecting property containing 19.43 acres and
known as 4045 Peach Orchard Road. Tax Map 195-0-018-
02-0 DISTRICT 8 1. The site development shall be
consistent with the submitted site plan. 2. The applicant shall
provide a fenced-in site with a 25’ vegetative buffer unitizing
existing vegetation where allowed. The units shall maintain a
50’ buffer from the fence line as proposed in the submitted site
plan.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
6/18/2019 2:00 PM
Z-19-25
Department:Planning and Development
Department:Planning and Development
Caption: Z-19-25 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below
a petition by Allen Odom, on behalf of David E. Smith Jr.,
requesting to amend the conditions in the LI (Light Industry)
Zone from Z-04-109 affecting property containing
approximately 5 acres and known as 1221 Clark Road. Tax
Map 302-0-018-00-0 DISTRICT 8 1. A side yard buffer
with fence, trees, and shrubs as required by the Augusta Tree
Ordinance be required along the property line.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
6/18/2019 2:00 PM
Z-19-26
Department:Planning and Development
Department:Planning and Development
Caption: Z-19-26 – A request for concurrence with the Augusta Georgia
Planning Commission to approve with the conditions below a
petition by Copart of Connecticut, Inc., on behalf of Trevin
Automotive Towing, requesting a change of zoning from Zone
R-MH (Manufactured Home Residential) and Zone HI
(Heavy Industry) with conditions (Z-91-13) to Zone HI
affecting property containing approximately 19 acres and known
as 3810 Hensley Road. Tax Map 168-0-055-00-0 DISTRICT 6
1. The general layout of the development shall substantially
conform to the concept plan submitted on date received
3/28/2019. 2. The proposed 8 foot fence requires approval of
a variance from the Board of Zoning Appeals. 3. There shall
be a minimum 40 foot natural buffer along Byrd Rd and adjacent
to residential lots containing single-family residences. 4. The
property shall have no future access on Byrd Rd. 5. A
Business License Compliance officer shall inspect the property
every six (6) months for compliance with all regulations and
conditions.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
6/18/2019 2:00 PM
Z-19-28
Department:Planning and Development
Department:Planning and Development
Caption: Z-19-28 – A request for concurrence with the Augusta Georgia
Planning Commission to approvewith theconditions below
a petition by Mary A. Sicard requesting a change of zoning
from Zone R-1 (One-family Residential) and Zone B-1
(Neighborhood Business) to Zone B-1 affecting property
containing .17 acres and known as 2611 Central Ave.Tax Map
043-2-143-00-0 DISTRICT 3 1. Should it not prove
feasible to rehabilitate the existing structure any new
construction must comply with current setbacks and will require
site plan review and approval. 2. Should repairs or alterations
exceed 50% of the structure valuation as assessed by the Tax
Assessor the structure must comply with current setbacks or
seek the necessary variances from the Board of Zoning Appeals.
3. Any exterior renovations and/or new construction will
require approval by the Historic Preservation Commission.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Commission Meeting Agenda
6/18/2019 2:00 PM
Amendment #1 to Cooperative Agreement FY 2019
Department:Recreation and Parks Department
Department:Recreation and Parks Department
Caption:Motion to approve Amendment #1 to Cooperative Agreement
FY2019 with CSRA Regional Commission for Senior Nutrition
Services for Augusta, GA. (Approved by Public Services
Committee June 11, 2019)
Background:The Augusta Recreation and Parks and Department operates six
senior nutrition sites throughout the county through a partnership
with the CSRA Regional Commission which provides state and
federal grant funds to provide meals to Senior.Citizens including
the home delivery program.
Analysis:The amendment provides an additional $16,879 for Augusta,
Georgia.
Financial Impact:Augusta’s match will increase $298 for FY 2019.
Alternatives:1. To approve Amendment #1 to Cooperative Agreement
FY2019 with CSRA Regional Commission for Senior Nutrition
Services for Augusta, GA. 2. To deny, this would result in
forfeiting grant funds and possibly terminating the program.
Recommendation:1. To approve Amendment #1 to Cooperative Agreement
FY2019 with CSRA Regional Commission for Senior Nutrition
Services for Augusta, GA.
Funds are
Available in the
Following
Accounts:
Funds are available in account 220-05-4322.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
6/18/2019 2:00 PM
Bateman (Compass-USA) Food Service Contract Extension
Department:Recreation and Parks Department
Department:Recreation and Parks Department
Caption:Motion to approve a Contract Term Extension with Bateman
(Compass – USA) July 1, 2019 – June 30, 2020. (Approved by
Public Services Committee June 11, 2019)
Background:The Recreation and Parks Department operates six senior
nutrition sites throughout the county through a partnership with
the CSRA Regional Commission Area Agency on Aging that
provides state and federal funds for meals to senior citizens
including home delivery.
Analysis:The CSRA Regional Commission selected Bateman (Compass-
USA) as the qualified food vendor for FY2016 – 2019 as part of
a multi-year agreement. A Resolution to Enter into a Contract
with Bateman (Compass – USA) was approved and effective
July 5, 2016.
Financial Impact:The requested contract extension reflects no changes to the
approved rates of $4.45 per meal and $1.30 per home delivery.
Alternatives:1. To Approve the Contract Term Extension with Bateman
(Compass-USA) July 1, 2019 – June 30, 2020. 2. To Deny
would result in forfeiting grant funds for the reimbursement of
congregate and homebound meals for senior nutrition program.
Recommendation:1. To Approve the Contract Term Extension with Bateman
(Compass-USA) July 1, 2019 – June 30, 2020.
Funds are
Available in the
Following
Accounts:
Funds are available in account 220-05-4322.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
CONTRACT AGREEMENT
GDOT Project No.:AP019-9036-57(245)
THIS AGREEMENT, made as of ___________________________________ is BY AND BETWEEN
the OWNER: AUGUSTA, GEORGIA
535 Telfair Street
Augusta, GA 30901
And the CONTRACTOR: REEVES CONSTRUCTION COMPANY
1 APAC Industrial Way
Augusta, GA 30907
WITNESSETH:
WHEREAS it is the intent of the OWNER to make improvements at DANIEL FIELD AIRPORT (DNL) generally described as
follows;
RUNWAY 5/23 REHABILITATION
TAXIWAY DELTA REHABILITATION (ADD ALT #1)
TERMINAL APRON REHABILITATION (ADD ALT #2)
hereinafter referred to as the Project.
NOW THEREFORE in consideration of the mutual covenants hereinafter set forth, OWNER and CONTRACTOR agree as
follows:
Article 1 - Work
It is hereby mutually agreed that for and in consideration of the payments as provided for herein to the
CONTRACTOR by the OWNER, CONTRACTOR shall faithfully furnish all necessary labor, equipment, and material
and shall fully perform all necessary work to complete the Project in strict accordance with this Contract
Agreement and the Contract Documents.
Article 2 – Agreement
This contract, the documents issued hereunder, and the accompanying General Provisions, Supplementary
Provisions, FAA Contract Provisions, Technical Specifications, Addenda, Request for Bids, Instructions to Bidders,
Proposal and associated attachments, Performance Bond, Payment Bond, Wage Rate Determination, Insurance
certificates, documents incorporated by reference, documents incorporated by attachment and all authorized
change orders issued subsequent to the date of this agreement constitute the entire agreement between the
parties.
All documents comprising the Contract Documents are complementary to one another and together establish
the complete terms, conditions and obligations of the CONTRACTOR. All said Contract Documents are
incorporated by reference into the Contract Agreement as if fully rewritten herein or attached thereto.
Article 3 – Contract Price
In consideration of the faithful performance and completion of the Work by the CONTRACTOR in accordance
with the Contract Documents, OWNER shall pay the CONTRACTOR an amount equal to:
One Million Six Hundred Eighty-Six Thousand Twelve and 35/100 dollars $1,686,012.35
subject to the following;
a. Said amount is based on the schedule of prices and estimated quantities stated in CONTRACTOR’S Bid
Proposal, which is attached to and made a part of this Agreement;
b. Said amount is the aggregate sum of the result of the CONTRACTOR’S stated unit prices multiplied by
the associated estimated quantities;
c. CONTRACTOR and OWNER agree that said estimated quantities are not guaranteed and that the
determination of actual quantities is to be made by the OWNER’S ENGINEER;
d. Said amount is subject to modification for additions and deductions as provided for within the Contract
General Provisions.
Article 4 – Payment
Upon the completion of the work and its acceptance by the OWNER, all sums due the CONTRACTOR by reason
of faithful performance of the work, taking into consideration additions to or deductions from the Contract price
by reason of alterations or modifications of the original Contract or by reason of “Extra Work” authorized under
this Contract, will be paid to the CONTRACTOR by the OWNER after said completion and acceptance.
The acceptance of final payment by the CONTRACTOR shall be considered as a release in full of all claims against
the OWNER, arising out of, or by reason of, the work completed and materials furnished under this Contract.
OWNER shall make progress payments to the CONTRACTOR in accordance with the terms set forth in the
General Provisions. Progress payments shall be based on estimates prepared by the ENGINEER for the value of
work performed and materials completed in place in accordance with the Contract Drawings and Specifications.
Progress payments are subject to retainage requirements as set forth in the General Provisions.
Article 5 – Contract Time
The CONTRACTOR agrees to commence work within ten (10) calendar days of the date specified in the OWNER’S
Notice-to-Proceed. CONTRACTOR further agrees to complete said work within seventy-one (71) calendar days
(no additional time for alternates) of the commencement date stated within the Notice-to-Proceed.
It is expressly understood and agreed that the stated Contract Time is reasonable for the completion of the
Work, taking all factors into consideration. Furthermore, extensions of the Contract Time may only be permitted
by execution of a formal modification to this Contract Agreement in accordance with the General Provisions and
as approved by the OWNER.
Article 6 – Liquidated Damages
The CONTRACTOR and OWNER understand and agree that time is of essence for completion of the Work and
that the OWNER will suffer additional expense and financial loss if said Work is not completed within the
authorized Contract Time. Furthermore, the CONTRACTOR and OWNER recognize and understand the difficulty,
delay, and expense in establishing the exact amount of actual financial loss and additional expense. Accordingly,
in place of requiring such proof, the CONTRACTOR expressly agrees to pay the OWNER as liquidated damages
the non-penal sum of $1,500 per day for each calendar day required in excess of the authorized Contract Time
and Phase as below:
Schedule Liquidated Damages Cost Allowed Construction Time
Phase I $1,500 19 Calendar Days
Phase II $1,500 7 Calendar Days
Phase III none 30 Calendar Days
Phase IV $1,500 11 Calendar Days
Furthermore, the CONTRACTOR understands and agrees that;
a. the OWNER has the right to deduct from any moneys due the CONTRACTOR, the amount of said
liquidated damages;
b. the OWNER has the right to recover the amount of said liquidated damages from the CONTRACTOR,
SURETY or both.
Article 7 – CONTRACTOR’S Certifications
The CONTRACTOR understands and agrees that all representations and certifications made by the CONTRACTOR
within the Proposal shall apply under this Agreement as if fully rewritten herein.
Article 8 – Miscellaneous
a. CONTRACTOR understands that it shall be solely responsible for the means, methods, techniques,
sequences and procedures of construction in connection with completion of the Work;
b. CONTRACTOR understands and agrees that it shall not accomplish any work or furnish any materials
that are not covered or authorized by the Contract Documents unless authorized in writing by the
OWNER or ENGINEER;
c. The rights of each party under this Agreement shall not be assigned or transferred to any other person,
entity, firm or corporation without prior written consent of both parties;
d. OWNER and CONTRACTOR each bind itself, their partners, successors, assigns and legal
representatives to the other party in respect to all covenants, agreements, and obligations
contained in the Contract Documents.
e. CHOICE OF LAW: This Agreement shall be governed by the applicable laws of the State of Georgia and
all applicable Federal Laws.
f. DISPUTES: If a dispute between OWNER and CONTRACTOR remain unresolved, either Party may submit
the dispute to the Superior Court of Richmond County, Georgia, or the United States District Court for
the Southern District of Georgia-Augusta Division. By executing this Agreement, the Parties specifically
consent to jurisdiction and venue in Richmond County or the United States District Court for the
Southern District of Georgia- Augusta Division, and waives any right to contest said jurisdiction and
venue.
g. MODIFICATION: Any amendment or modification of this Agreement shall require the mutual, written
consent of the Parties.
h. GEORGIA OPEN RECORDS ACT: CONTRACTOR acknowledges that this Agreement and certain
documentation may be subject to the Georgia Open Records Act (OCGA §50-18-70, et seq.).
CONTRACTOR shall cooperate fully in responding to such requests and shall make all records, not
exempt, available for inspection and copying as required by law. CONTRACTOR shall clearly mark any
information provided to OWNER which CONTRACTOR contends is proprietary information.
CONTRACTOR shall notify OWNER immediately of any Open Records Request arising out of this
Agreement and shall provide OWNER a copy of any response to the same.
i. CONFLICTS OF INTEREST; PROHIBITED INTERESTS: CONTRACTOR maintains and warrants that it has
not employed or retained any company or person, other than a bona fide employee working solely for
CONTRACTOR , to solicit or secure this Agreement. Further, CONTRACTOR warrants that it has not paid
or agreed to pay any company or person, other than a bona fide employee working solely for
CONTRACTOR, any fee, commission, percentage, brokerage fee, gift or other consideration contingent
upon or resulting from the award or making of this Agreement. For breach of this warranty, OWNER
shall have the right to rescind this Agreement without liability. For the Term of this Agreement, no
member, officer, employee, or agent of OWNER shall have any direct interest in this Agreement, or
obtain any present or anticipated material benefit arising therefrom.
j. Defective Pricing: To the extent that the pricing provided by CONTRACTOR is erroneous or defective,
the Parties may, by agreement, correct the pricing errors to reflect the intent of the Parties.
k. Severability: If a court of competent jurisdiction renders any part of this Agreement invalid or
unenforceable, that part will be severed and the remainder of this Agreement shall continue in full
force and effect.
l. Independent Contractors: Each Party will perform its duties under this Agreement as an independent
contractor. The Parties and their personnel will not be considered to be employees or agents of the
other Party. Nothing in this Agreement will be interpreted as granting either Party the right or authority
to make commitments of any kind for the other. This Agreement will not constitute, create, or be
interpreted as a joint venture, partnership or formal business organization of any kind.
m. Authority to Execute Agreement: Each Party represents that is has obtained all necessary approval,
consents, and authorizations to enter into this Agreement and to perform its duties under this
Agreement; the person executing this Agreement on its behalf has the authority to do so; upon
execution and delivery of this Agreement by the Parties, it is a valid and binding contract, enforceable
in accordance with its terms; and the execution, delivery, and performance of this Agreement does not
violate any bylaw, charter, regulation, law or any other governing authority of the Party.
n. Waiver: Failure or delay by either Party to exercise a right or power under this Agreement will not be
a waiver of the right or power. For a waiver of a right or power to be effective, it must be in writing
and signed by the waiving Party. An effective waiver of a right or power will not be construed as either
a future or continuing waiver of that same right or power, or the waiver of any other right or power.
o. Insurance: CONTRACTOR agrees to meet the following insurance requirements:
1. Worker’s Compensation:
State: Statutory
Applicable Federal (e.g. Longshoreman’s): Statutory
Employer’s Liability: $500/500/500
2. Comprehensive General Liability (including Premises-Operations; Independent Contractors
Protection; Products Liability -- Completed Operations; Broad Form Property Damage):
General Aggregate
(Except Products-Completed Operations) $ 1,000,000
Products-Completed Operations Aggregate $ 1,000,000
Personal and Advertising Injury (per Person/Organization) $ 1,000,000
Each Occurrence (Bodily Injury and Property Damage) $ 1,000,000
Personal Injury Liability Coverage will not include Claims arising out of Employment.
Exclusions of Property in Contractor’s Care, Custody or Control will not be eliminated.
Property Damage Liability Insurance will Provide Coverage for Explosion, Collapse and
Underground Damage.
3. Contractual Liability (Bodily Injury and Property Damage):
General Aggregate $ 2,000,000
Each Occurrence $ 2,000,000
4. Automobile Liability:
Bodily Injury:
$ 1,000,000 Each Person
$ 1,000,000 Each Accident
Property Damage:
$ 500,000 Each Accident or a combined single limit of $1,000,000
$ 1,000,000 Annual Aggregate or a combined single limit of $1,000,000
5. Liability coverage for OWNER, ENGINEER, ENGINEER’s Consultants and others listed in
the Supplementary Conditions will be provided by endorsement as additional insureds
on Contractor’s Liability Policy.
ENGINEER: Goodwyn, Mills and Cawood, Inc.
1450 Greene Street, Suite 505
Augusta, GA 30901
OWNER: Augusta, Georgia
535 Telfair Street
Augusta, GA 30901
6. Excess Umbrella Liability
General Aggregate: $ 2,000,000
Each Occurrence: $ 2,000,000
7 WAIVER OF SUBROGATION: All insurance certificates shall provide for Waiver of
Subrogation against the Owner, Engineer and their Consultants, by the Contractor,
Subcontractors, and their insurers.
p. Bond: Contractor shall provide a Construction Performance Bond in an amount equal to one hundred
percent (100%) of the Contract Price and Construction Payment Bond in an amount equal to one
hundred percent (100%) of the Contract Price.
q. Force Majeure: Neither Party shall be liable for its non-performance or delayed performance if caused
by a Force Majeure. A force majeure shall mean any event, circumstance, or act that is beyond a
Party’s reasonable control, such as an act of God, and act of the public enemy, and act of a
governmental entity, strikes, other labor disturbances, supplier performance, hurricanes, earthquakes,
fires, floods, epidemics, embargoes, war riots, or any other similar cause. A Party that becomes aware
of a Force Majeure that will significantly delay performance shall notify the other Party promptly (but
in no event later than fifteen days) after it discovers the Force Majeure. If a Force Majeure occurs, the
Parties will execute a change order to extend the Performance Schedule or applicable Addenda or
Amendment to this Agreement for a time period that is reasonable under the circumstances.
r. Default by a Party: If either Party fails to observe, perform, or comply with a material obligation, term,
covenant, agreement, or condition under this Agreement, the other Party may consider the non-
performing Party to be in default (unless a Force Majeure causes the failure) and may assert a default
claim by giving the non-performing Party a written and detailed notice of Default. The defaulting Party
will have thirty (30) days after receipt of the notice of default to cure the default. If the default is not
curable in thirty (30) days, the defaulting Party shall provide a written cure plan that must be approved
by the other Party.
s. Failure to Cure Default: If the defaulting Party fails to cure the default as provided in the above
Subsection (r), unless otherwise agreed in writing, the non-defaulting Party may terminate any
unfulfilled portion of this Agreement. In the event of termination for default, if the non-defaulting
Party is the OWNER, the OWNER may recover from CONTRACTOR the reasonable costs incurred to
complete the Project through a third party. OWNER will mitigate its damages and provide
CONTRACTOR with detailed invoices substantiating the charges of the third party. The duties and
obligations imposed by the Agreement Documents and the rights and remedies available
thereunder are in addition to, and not a limitation of, any duties, obligations, rights and remedies
otherwise imposed or available by law.
t. Termination for Default: Section 80-09 of FAA Advisory Circular 150/5370-10 establishes conditions,
rights and remedies associated with OWNER termination of this Agreement due default of the
CONTRACTOR. Any violation or breach of terms of this contract on the part of the contractor or its
subcontractors may result in the suspension or termination of this contract or such other action that
may be necessary to enforce the rights of the parties of this Agreement. OWNER will provide
CONTRACTOR written notice that describes the nature of the breach and corrective actions the
CONTRACTOR must undertake in order to avoid termination of the contract. OWNER reserves the right
to withhold payments to Contractor until such time the CONTRACTOR corrects the breach or the
OWNER elects to terminate the contract. The Owner’s notice will identify a specific date by which the
CONTRACTOR must correct the breach. OWNER may proceed with termination of this Agreement if the
CONTRACTOR fails to correct the breach by deadline indicated in the OWNER’S notice. The duties and
obligations imposed by the Agreement Documents and the rights and remedies available thereunder
are in addition to, and not a limitation of, any duties, obligations, rights and remedies otherwise
imposed or available by law.
u. Termination for Convenience: OWNER may terminate this Agreement, in whole or in part, for its own
convenience by providing CONTRACTOR ten (10) days’ written notice. Such action may be with or
without cause and without prejudice to any other right or remedy of OWNER. Upon receipt of a written
notice of termination, except as explicitly directed by the OWNER, the CONTRACTOR shall immediately
proceed with the following obligations regardless of any delay in determining or adjusting amounts due
under this clause:
Contractor must immediately discontinue work as specified in the written notice;
Terminate all subcontracts to the extent they relate to the work terminated under the notice;
Discontinue orders for materials and services except as directed by the notice;
Deliver to the OWNER all fabricated and partially fabricated parts, completed and partially
completed work, supplies, equipment and materials acquired prior to termination of the work
and as directed in the written notice.
Complete performance of the work not terminated by the notice.
Take action as directed by the OWNER to protect and preserve property and work related to
this Agreement that OWNER will take possession.
OWNER agrees to pay Contractor for:
Completed and acceptable work executed in accordance with the Agreement documents prior to the
effective date of the termination;
Documented expenses sustained prior to the effective date of termination in performing work and
furnishing labor, materials, or equipment as required by the Agreement documents in connection with
uncompleted work;
Reasonable and substantiated claims, costs, and damages incurred in settlement of terminated
contracts with Subcontractors and Suppliers’; and
Reasonable and substantiated expenses to the CONTRACTOR directly attributable to OWNER’S
termination action.
OWNER will not pay CONTRACTOR for loss of anticipated profits or revenues, or other economic loss
arising out of or resulting from the OWNER’S termination action.
The rights and remedies that this clause provides are in addition to any other rights and remedies
provided by law or under this Agreement.
v. Indemnification: CONTRACTOR shall indemnify and hold OWNER, its employees, officers, and agents
harmless from any and all liability, expense, judgment, suit, cause of action, or demand for personal
injury, death, or direct damage to tangible property which may accrue against OWNER to the extent it
is caused by the negligence of CONTRACTOR, its subcontractors, employees, or agents, while
performing their duties under this Agreement. OWNER shall cooperate with CONTRACTOR in its
defense or settlement of the claim of suit.
Article 9 - Warrantees and Guarantee
The Contractor shall provide the manufacturer’s warranties to the Owner for all equipment and the Contractor
warrants equipment and guarantees workmanship for satisfactory in-service operation of the equipment and
related components for a period of one year following the date of completion of the operational check period.
Article 10 – OWNER’S Representative
The OWNER’S Representative, herein referred to as ENGINEER, is defined as follows: Goodwyn, Mills and
Cawood, Inc. Said ENGINEER will act as the OWNER’S representative and shall assume all rights and authority
assigned to the ENGINEER as stated within the Contract Documents in connection with the completion of the
Project Work.
Article 11 – Federal Contract Provisions
CIVIL RIGHTS – GENERAL
The contractor agrees to comply with pertinent statutes, Executive Orders and such rules as are promulgated
to ensure that no person shall, on the grounds of race, creed, color, national origin, sex, age, or disability be
excluded from participating in any activity conducted with or benefiting from Federal assistance.
This provision binds the contractor and subcontractors from the bid solicitation period through the completion
of the contract. This provision is in addition to that required of Title VI of the Civil Rights Act of 1964.
CIVIL RIGHTS – TITLE VI ASSURANCE
Compliance with Nondiscrimination Requirements
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the “contractor”) agrees as follows:
Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Title
VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be amended from time to time,
which are herein incorporated by reference and made a part of this contract.
Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not
discriminate on the grounds of race, color, or national origin in the selection and retention of
subcontractors, including procurements of materials and leases of equipment. The contractor will not
participate directly or indirectly in the discrimination prohibited by the Nondiscrimination Acts and
Authorities, including employment practices when the contract covers any activity, project, or program set
forth in Appendix B of 49 CFR part 21.
Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations,
either by competitive bidding, or negotiation made by the contractor for work to be performed under a
subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or
supplier will be notified by the contractor of the contractor’s obligations under this contract and the
Nondiscrimination Acts And Authorities on the grounds of race, color, or national origin.
Information and Reports: The contractor will provide all information and reports required by the Acts, the
Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts,
other sources of information, and its facilities as may be determined by the sponsor or the Federal Aviation
Administration to be pertinent to ascertain compliance with such Nondiscrimination Acts And Authorities
and instructions. Where any information required of a contractor is in the exclusive possession of another
who fails or refuses to furnish the information, the contractor will so certify to the sponsor or the Federal
Aviation Administration, as appropriate, and will set forth what efforts it has made to obtain the
information.
Sanctions for Noncompliance: In the event of a contractor’s noncompliance with the Non-discrimination
provisions of this contract, the sponsor will impose such contract sanctions as it or the Federal Aviation
Administration may determine to be appropriate, including, but not limited to:
a. Withholding payments to the contractor under the contract until the contractor complies; and/or
b. Cancelling, terminating, or suspending a contract, in whole or in part.
Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in
every subcontract, including procurements of materials and leases of equipment, unless exempt by the
Acts, the Regulations and directives issued pursuant thereto. The contractor will take action with respect
to any subcontract or procurement as the sponsor or the Federal Aviation Administration may direct as a
means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor
becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such
direction, the contractor may request the sponsor to enter into any litigation to protect the interests of the
sponsor. In addition, the contractor may request the United States to enter into the litigation to protect
the interests of the United States.
Title VI List of Pertinent Nondiscrimination Acts and Authorities
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the “contractor”) agrees to comply with the following non-discrimination statutes
and authorities; including but not limited to:
Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on
the basis of race, color, national origin);
49 CFR part 21 (Non-discrimination In Federally-Assisted Programs of The Department of Transportation—
Effectuation of Title VI of The Civil Rights Act of 1964);
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601),
(prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal
or Federal-aid programs and projects);
Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination
on the basis of disability); and 49 CFR part 27;
The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the
basis of age);
Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits
discrimination based on race, creed, color, national origin, or sex);
The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of
Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the
Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all
of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such
programs or activities are Federally funded or not);
Titles II and III of the Americans with Disabilities Act of 1990, which prohibit discrimination on the basis of
disability in the operation of public entities, public and private transportation systems, places of public
accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department
of Transportation regulations at 49 CFR parts 37 and 38;
The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-
Income Populations, which ensures non-discrimination against minority populations by discouraging
programs, policies, and activities with disproportionately high and adverse human health or environmental
effects on minority and low-income populations;
Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and
resulting agency guidance, national origin discrimination includes discrimination because of limited English
proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP
persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating
because of sex in education programs or activities (20 U.S.C. 1681 et seq).
ACCESS TO RECORDS AND REPORTS
The Contractor must maintain an acceptable cost accounting system. The Contractor agrees to provide the
sponsor, the Federal Aviation Administration, and the Comptroller General of the United States or any of their
duly authorized representatives, access to any books, documents, papers, and records of the contractor which
are directly pertinent to the specific contract for the purpose of making audit, examination, excerpts and
transcriptions. The Contractor agrees to maintain all books, records and reports required under this contract for
a period of not less than three years after final payment is made and all pending matters are closed.
ENERGY CONSERVATION REQUIREMENTS
Contractor and Subcontractor agree to comply with mandatory standards and policies relating to energy
efficiency as contained in the state energy conservation plan issued in compliance with the Energy Policy and
Conservation Act (42 U.S.C. 6201et seq).
TRADE RESTRICTION CERTIFICATION (include in all AIP contracts)
By submission of an offer, the Offeror certifies that with respect to this solicitation and any resultant contract,
the Offeror -
a. is not owned or controlled by one or more citizens of a foreign country included in the list of countries
that discriminate against U.S. firms as published by the Office of the United States Trade Representative
(U.S.T.R.);
b. has not knowingly entered into any contract or subcontract for this project with a person that is a citizen
or national of a foreign country included on the list of countries that discriminate against U.S. firms as
published by the U.S.T.R; and
c. has not entered into any subcontract for any product to be used on the Federal on the project that is
produced in a foreign country included on the list of countries that discriminate against U.S. firms
published by the U.S.T.R.
This certification concerns a matter within the jurisdiction of an agency of the United States of America and the
making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title
18, United States Code, Section 1001.
The Offeror/Contractor must provide immediate written notice to the Owner if the Offeror/Contractor learns
that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by
reason of changed circumstances. The Contractor must require subcontractors provide immediate written
notice to the Contractor if at any time it learns that its certification was erroneous by reason of changed
circumstances.
Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR
30.17, no contract shall be awarded to an Offeror or subcontractor:
(1) who is owned or controlled by one or more citizens or nationals of a foreign country included on the list of
countries that discriminate against U.S. firms published by the U.S.T.R. or
(2) whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign country on
such U.S.T.R. list or
(3) who incorporates in the public works project any product of a foreign country on such U.S.T.R. list;
Nothing contained in the foregoing shall be construed to require establishment of a system of records in order
to render, in good faith, the certification required by this provision. The knowledge and information of a
contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course
of business dealings.
The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision
for certification without modification in in all lower tier subcontracts. The contractor may rely on the
certification of a prospective subcontractor that it is not a firm from a foreign country included on the list of
countries that discriminate against U.S. firms as published by U.S.T.R, unless the Offeror has knowledge that the
certification is erroneous.
This certification is a material representation of fact upon which reliance was placed when making an award. If
it is later determined that the Contractor or subcontractor knowingly rendered an erroneous certification, the
Federal Aviation Administration may direct through the Owner cancellation of the contract or subcontract for
default at no cost to the Owner or the FAA.
COPELAND “ANTI-KICKBACK” ACT
Contractor must comply with the requirements of the Copeland “Anti-Kickback” Act (18 U.S.C. 874 and 40 U.S.C.
3145), as supplemented by Department of Labor regulation 29 CFR part 3. Contractor and subcontractors are
prohibited from inducing, by any means, any person employed on the project to give up any part of the
compensation to which the employee is entitled. The Contractor and each Subcontractor must submit to the
Owner, a weekly statement on the wages paid to each employee performing on covered work during the prior
week. Owner must report any violations of the Act to the Federal Aviation Administration.
DISADVANTAGED BUSINESS ENTERPRISE
Contract Assurance(§ 26.13) - The contractor or subcontractor shall not discriminate on the basis of race, color,
national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements
of 49 CFR Part 26 in the award and administration of DOT assisted contracts. Failure by the contractor to carry
out these requirements is a material breach of this contract, which may result in the termination of this contract
or such other remedy, as the recipient deems appropriate, which may include, but is not limited to:
1) Withholding monthly progress payments;
2) Assessing sanctions;
3) Liquidated damages; and/or
4) Disqualifying the Contractor from future bidding as non-responsible.
Prompt Payment (§26.29) - The prime contractor agrees to pay each subcontractor under this prime contract
for satisfactory performance of its contract no later than 30 days from the receipt of each payment the prime
contractor receives from the Owner. The prime contractor agrees further to return retainage payments to each
subcontractor within 30 days after the subcontractor's work is satisfactorily completed. Any delay or
postponement of payment from the above referenced time frame may occur only for good cause following
written approval of the Owner. This clause applies to both DBE and non-DBE subcontractors.
DAVIS-BACON REQUIREMENTS
1. Minimum Wages
(i) All laborers and mechanics employed or working upon the site of the work will be paid unconditionally and
not less often than once a week, and without subsequent deduction or rebate on any account (except such
payroll deductions as are permitted by the Secretary of Labor under the Copeland Act (29 CFR Part 3)), the full
amount of wages and bona fide fringe benefits (or cash equivalent thereof) due at time of payment computed
at rates not less than those contained in the wage determination of the Secretary of Labor which is attached
hereto and made a part hereof, regardless of any contractual relationship which may be alleged to exist between
the contractor and such laborers and mechanics.
Contributions made or costs reasonably anticipated for bona fide fringe benefits under section 1(b)(2) of the
Davis-Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics,
subject to the provisions of paragraph (1)(iv) of this section; also, regular contributions made or costs incurred
for more than a weekly period (but not less often than quarterly) under plans, funds, or programs which cover
the particular weekly period, are deemed to be constructively made or incurred during such weekly period. Such
laborers and mechanics shall be paid the appropriate wage rate and fringe benefits on the wage determination
for the classification of work actually performed, without regard to skill, except as provided in 29 CFR Part
5.5(a)(4). Laborers or mechanics performing work in more than one classification may be compensated at the
rate specified for each classification for the time actually worked therein: Provided, that the employer's payroll
records accurately set forth the time spent in each classification in which work is performed. The wage
determination (including any additional classification and wage rates conformed under (1)(ii) of this section)
and the Davis-Bacon poster (WH-1321) shall be posted at all times by the contractor and its subcontractors at
the site of the work in a prominent and accessible place where it can easily be seen by the workers.
(ii)(A) The contracting officer shall require that any class of laborers or mechanics, including helpers, which is
not listed in the wage determination and which is to be employed under the contract shall be classified in
conformance with the wage determination. The contracting officer shall approve an additional classification and
wage rate and fringe benefits therefore only when the following criteria have been met:
(1) The work to be performed by the classification requested is not performed by a classification in the wage
determination; and
(2) The classification is utilized in the area by the construction industry; and
(3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage
rates contained in the wage determination.
(B) If the contractor and the laborers and mechanics to be employed in the classification (if known), or their
representatives, and the contracting officer agree on the classification and wage rate (including the amount
designated for fringe benefits where appropriate), a report of the action taken shall be sent by the contracting
officer to the Administrator of the Wage and Hour Division, Employment Standards Administration, U.S.
Department of Labor, Washington, D.C. 20210. The Administrator, or an authorized representative, will
approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise the
contracting officer or will notify the contracting officer within the 30-day period that additional time is
necessary.
(C) In the event the contractor, the laborers or mechanics to be employed in the classification or their
representatives, and the contracting officer do not agree on the proposed classification and wage rate (including
the amount designated for fringe benefits where appropriate), the contracting officer shall refer the questions,
including the views of all interested parties and the recommendation of the contracting officer, to the
Administrator for determination. The Administrator, or an authorized representative, will issue a determination
within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the
30-day period that additional time is necessary.
(D) The wage rate (including fringe benefits where appropriate) determined pursuant to subparagraphs (1)(ii)
(B) or (C) of this paragraph, shall be paid to all workers performing work in the classification under this contract
from the first day on which work is performed in the classification.
(iii) Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes
a fringe benefit which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in
the wage determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof.
(iv) If the contractor does not make payments to a trustee or other third person, the contractor may consider
as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing
bona fide fringe benefits under a plan or program, Provided, That the Secretary of Labor has found, upon the
written request of the contractor, that the applicable standards of the Davis-Bacon Act have been met. The
Secretary of Labor may require the contractor to set aside in a separate account assets for the meeting of
obligations under the plan or program.
2. Withholding.
The Federal Aviation Administration or the sponsor shall upon its own action or upon written request of an
authorized representative of the Department of Labor withhold or cause to be withheld from the contractor
under this contract or any other Federal contract with the same prime contractor, or any other Federally-
assisted contract subject to Davis-Bacon prevailing wage requirements, which is held by the same prime
contractor, so much of the accrued payments or advances as may be considered necessary to pay laborers and
mechanics, including apprentices, trainees, and helpers, employed by the contractor or any subcontractor the
full amount of wages required by the contract. In the event of failure to pay any laborer or mechanic, including
any apprentice, trainee, or helper, employed or working on the site of work, all or part of the wages required
by the contract, the Federal Aviation Administration may, after written notice to the contractor, sponsor,
applicant, or owner, take such action as may be necessary to cause the suspension of any further payment,
advance, or guarantee of funds until such violations have ceased.
3. Payrolls and Basic Records.
(i) Payrolls and basic records relating thereto shall be maintained by the contractor during the course of the
work and preserved for a period of three years thereafter for all laborers and mechanics working at the site of
the work. Such records shall contain the name, address, and social security number of each such worker, his or
her correct classification, hourly rates of wages paid (including rates of contributions or costs anticipated for
bona fide fringe benefits or cash equivalents thereof of the types described in 1(b)(2)(B) of the Davis-Bacon Act),
daily and weekly number of hours worked, deductions made and actual wages paid. Whenever the Secretary of
Labor has found under 29 CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any
costs reasonably anticipated in providing benefits under a plan or program described in section 1(b)(2)(B) of the
Davis-Bacon Act, the contractor shall maintain records which show that the commitment to provide such
benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has
been communicated in writing to the laborers or mechanics affected, and records which show the costs
anticipated or the actual costs incurred in providing such benefits. Contractors employing apprentices or
trainees under approved programs shall maintain written evidence of the registration of apprenticeship
programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios
and wage rates prescribed in the applicable programs.
(ii)(A) The contractor shall submit weekly for each week in which any contract work is performed a copy of all
payrolls to the Federal Aviation Administration if the agency is a party to the contract, but if the agency is not
such a party, the contractor will submit the payrolls to the applicant, sponsor, or owner, as the case may be, for
transmission to the Federal Aviation Administration. The payrolls submitted shall set out accurately and
completely all of the information required to be maintained under 29 CFR 5.5(a)(3)(i), except that full social
security numbers and home addresses shall not be included on weekly transmittals. Instead the payrolls shall
only need to include an individually identifying number for each employee (e.g. , the last four digits of the
employee's social security number). The required weekly payroll information may be submitted in any form
desired. Optional Form WH–347 is available for this purpose from the Wage and Hour Division Web site at
http://www.dol.gov/esa/whd/forms/wh347instr.htm or its successor site. The prime contractor is responsible
for the submission of copies of payrolls by all subcontractors. Contractors and subcontractors shall maintain the
full social security number and current address of each covered worker, and shall provide them upon request
to the Federal Aviation Administration if the agency is a party to the contract, but if the agency is not such a
party, the contractor will submit them to the applicant, sponsor, or owner, as the case may be, for transmission
to the Federal Aviation Administration, the contractor, or the Wage and Hour Division of the Department of
Labor for purposes of an investigation or audit of compliance with prevailing wage requirements. It is not a
violation of this section for a prime contractor to require a subcontractor to provide addresses and social
security numbers to the prime contractor for its own records, without weekly submission to the sponsoring
government agency (or the applicant, sponsor, or owner).
(B) Each payroll submitted shall be accompanied by a "Statement of Compliance," signed by the contractor or
subcontractor or his or her agent who pays or supervises the payment of the persons employed under the
contract and shall certify the following:
(1) That the payroll for the payroll period contains the information required to be provided under 29 CFR §
5.5(a)(3)(ii), the appropriate information is being maintained under 29 CFR § 5.5 (a)(3)(i) and that such
information is correct and complete;
(2) That each laborer and mechanic (including each helper, apprentice and trainee) employed on the contract
during the payroll period has been paid the full weekly wages earned, without rebate, either directly or
indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other
than permissible deductions as set forth in Regulations 29 CFR Part 3;
(3) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or
cash equivalents for the classification of work performed, as specified in the applicable wage determination
incorporated into the contract.
(C) The weekly submission of a properly executed certification set forth on the reverse side of Optional Form
WH-347 shall satisfy the requirement for submission of the "Statement of Compliance" required by paragraph
(3)(ii)(B) of this section.
(D) The falsification of any of the above certifications may subject the contractor or subcontractor to civil or
criminal prosecution under Section 1001 of Title 18 and Section 231 of Title 31 of the United States Code.
(iii) The contractor or subcontractor shall make the records required under paragraph (3)(i) of this section
available for inspection, copying or transcription by authorized representatives of the sponsor, the Federal
Aviation Administration or the Department of Labor, and shall permit such representatives to interview
employees during working hours on the job. If the contractor or subcontractor fails to submit the required
records or to make them available, the Federal agency may, after written notice to the contractor, sponsor,
applicant or owner, take such action as may be necessary to cause the suspension of any further payment,
advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make
such records available may be grounds for debarment action pursuant to 29 CFR 5.12.
4. Apprentices and Trainees.
(i) Apprentices. Apprentices will be permitted to work at less than the predetermined rate for the work they
performed when they are employed pursuant to and individually registered in a bona fide apprenticeship
program registered with the U.S. Department of Labor, Employment and Training Administration, Bureau of
Apprenticeship and Training, or with a State Apprenticeship Agency recognized by the Bureau, or if a person is
employed in his or her first 90 days of probationary employment as an apprentice in such an apprenticeship
program, who is not individually registered in the program, but who has been certified by the Bureau of
Apprenticeship and Training or a State Apprenticeship Agency (where appropriate) to be eligible for
probationary employment as an apprentice. The allowable ratio of apprentices to journeymen on the job site in
any craft classification shall not be greater than the ratio permitted to the contractor as to the entire work force
under the registered program. Any worker listed on a payroll at an apprentice wage rate, who is not registered
or otherwise employed as stated above, shall be paid not less than the applicable wage rate on the wage
determination for the classification of work actually performed. In addition, any apprentice performing work on
the job site in excess of the ratio permitted under the registered program shall be paid not less than the
applicable wage rate on the wage determination for the work actually performed. Where a contractor is
performing construction on a project in a locality other than that in which its program is registered, the ratios
and wage rates (expressed in percentages of the journeyman's hourly rate) specified in the contractor's or
subcontractor's registered program shall be observed. Every apprentice must be paid at not less than the rate
specified in the registered program for the apprentice's level of progress, expressed as a percentage of the
journeymen hourly rate specified in the applicable wage determination. Apprentices shall be paid fringe benefits
in accordance with the provisions of the apprenticeship program. If the apprenticeship program does not specify
fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination
for the applicable classification. If the Administrator determines that a different practice prevails for the
applicable apprentice classification, fringes shall be paid in accordance with that determination. In the event
the Bureau of Apprenticeship and Training, or a State Apprenticeship Agency recognized by the Bureau,
withdraws approval of an apprenticeship program, the contractor will no longer be permitted to utilize
apprentices at less than the applicable predetermined rate for the work performed until an acceptable program
is approved.
(ii) Trainees. Except as provided in 29 CFR 5.16, trainees will not be permitted to work at less than the
predetermined rate for the work performed unless they are employed pursuant to and individually registered
in a program which has received prior approval, evidenced by formal certification by the U.S. Department of
Labor, Employment and Training Administration. The ratio of trainees to journeymen on the job site shall not
be greater than permitted under the plan approved by the Employment and Training Administration. Every
trainee must be paid at not less than the rate specified in the approved program for the trainee's level of
progress, expressed as a percentage of the journeyman hourly rate specified in the applicable wage
determination. Trainees shall be paid fringe benefits in accordance with the provisions of the trainee program.
If the trainee program does not mention fringe benefits, trainees shall be paid the full amount of fringe benefits
listed on the wage determination unless the Administrator of the Wage and Hour Division determines that there
is an apprenticeship program associated with the corresponding journeyman wage rate on the wage
determination which provides for less than full fringe benefits for apprentices. Any employee listed on the
payroll at a trainee rate that is not registered and participating in a training plan approved by the Employment
and Training Administration shall be paid not less than the applicable wage rate on the wage determination for
the classification of work actually performed. In addition, any trainee performing work on the job site in excess
of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the
wage determination for the work actually performed. In the event the Employment and Training Administration
withdraws approval of a training program, the contractor will no longer be permitted to utilize trainees at less
than the applicable predetermined rate for the work performed until an acceptable program is approved.
(iii) Equal Employment Opportunity. The utilization of apprentices, trainees and journeymen under this part
shall be in conformity with the equal employment opportunity requirements of Executive Order 11246, as
amended, and 29 CFR Part 30.
5. Compliance with Copeland Act Requirements.
The contractor shall comply with the requirements of 29 CFR Part 3, which are incorporated by reference in this
contract.
6. Subcontracts.
The contractor or subcontractor shall insert in any subcontracts the clauses contained in 29 CFR Part 5.5(a)(1)
through (10) and such other clauses as the Federal Aviation Administration may by appropriate instructions
require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts.
The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor
with all the contract clauses in 29 CFR Part 5.5.
7. Contract Termination: Debarment.
A breach of the contract clauses in paragraph 1 through 10 of this section may be grounds for termination of
the contract, and for debarment as a contractor and a subcontractor as provided in 29 CFR 5.12.
8. Compliance with Davis-Bacon and Related Act Requirements.
All rulings and interpretations of the Davis-Bacon and Related Acts contained in 29 CFR Parts 1, 3, and 5 are
herein incorporated by reference in this contract.
9. Disputes Concerning Labor Standards.
Disputes arising out of the labor standards provisions of this contract shall not be subject to the general disputes
clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department
of Labor set forth in 29 CFR Parts 5, 6 and 7. Disputes within the meaning of this clause include disputes between
the contractor (or any of its subcontractors) and the contracting agency, the U.S. Department of Labor, or the
employees or their representatives.
10. Certification of Eligibility.
(i) By entering into this contract, the contractor certifies that neither it (nor he or she) nor any person or firm
who has an interest in the contractor's firm is a person or firm ineligible to be awarded Government contracts
by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1).
(ii) No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government
contract by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1).
(iii) The penalty for making false statements is prescribed in the U.S. Criminal Code, 18 U.S.C. 1001.
AUGUSTA, GEORGIA
By: _____________________________________
Hardie Davis, Jr., Mayor
AUGUSTA, GEORGIA
By: _____________________________________
David Fields, Chairman, General Aviation
Commission
REEVES CONSTRUCTION COMPANY
By: _____________________________________
Name Printed: ___________________________
Its: _____________________________________
Lena Bonner
From:
Sent:
To:
Subject:
Ms. Bonner,
Will you please add this to
Get Outlook for iOS
Sincerely,
John Clarke
Commissioner district I 0
Commissioner John E. Clarke
Wednesday, June 05, 2019 L0:11AM
Lena Bonner
Fwd: [EXTERNAL] RE: Daniel Field Reeves Contract- special Called Meeting
next administration services committee.
From: steveng@a ugustaaviation.com <steveng@augustaaviation.com>
Sent: Wednesday, June 5, 2019 9:28:41AM
To: Rachel Mack; Commissioner John E. Clarke
Cc: 'Barbara Hill'; becky@augustaaviation.com; 'Amanda J. Hill,
subject: [EXTERNAL] RE: Daniel Field Reeves contract- special called Meeting
Thank you Rachel for getting this to Commissioner Clarke. We appreciate all the help.
Warm Regards:
Steven Gay
Daniel Field, Airport Manager
706-733-8970
From: Rachel Mack <RMack@augustaga.gov>
Sent: Wednesday, June 5, 2019 9:17 AM
To: Commissioner John E. Clarke <JClarke@augustaga.gov>
Cc: Barbara Hill <barb@augustaaviation.com>; becky@augustaaviation.com; Steven Gay
<steveng@augustaaviation.com>; Amanda J. Hill <amanda@maesawyr.com>
Subject: Daniel Field Reeves Contract- Special Called Meeting
lmportance: High
Good Morning Commissioner Clarke,
I hope you are doing well today. My name is Rachel Mack, and I am the Staff Attorney who represents Daniel FieldAirport. First, I would like to say thank you for attending our General Aviation Commission meetings. lt means the
world to us that someone from Downtown is interested in what goes on at our Airport. Second, I would like to say thank
you for doing us this kindness with the Reeves Construction Contract. I will try to provide you with all the necessary
information and steps below.
Motion: Motion to approve the Contract between Augusta, Georgia and Reeves Construction Company for the runway
5123 and airfield pavement renovations at Danie! Fietd Airport.
Commission Meeting Agenda
6/18/2019 2:00 PM
Contract Award Reeves Construction Company
Department:
Department:
Caption:Motion to approve the Contract between Augusta, Georgia and
Reeves Construction Company for the runway 5/23 and airfield
pavement renovations at Daniel Field Airport.(Approved by
Public Services Committee June 11, 2019)
Background:The award of the project was made at the Regular Commission
Meeting on May 7, 2019.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Invitation To Bid
Sealed bids will be received at this office until Friday, May 31, 2019 @ 11:00 a.m. for furnishing:
Bid Item #19-232 Fireworks for Independence Day Celebration for Augusta, GA – Recreation and Parks
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room
605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA
Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, May 17, 2019 @ 5:00
P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid
preference an eligible bidder must submit a completed and signed written application to become a local bidder
at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails
to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received
on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be
qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of
contract with the successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including,
but not limited to, the number of copies needed, the timing of the submission, the required financial data, and
any other requirements designated by the Procurement Department are considered material conditions of the
bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such
material condition shall be submitted through the Procurement Director to the appropriate committee of the
Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle April 25, May 2, 9, 16, 2019
Metro Courier April 25, 2019
OFFICIAL
Bid Opening - Bid Item #19-232
Fireworks for Independence Day Celebration
for Augusta, Georgia - Recreation and Parks Department
Bid Due: Friday, May 31, 2019 at 11:00 a.m.
Vendors
EAST COAST PYROTECHNICS
4652 CATAWBA RIVER ROAD
CATAWBA, SC 29704
Attachment B Yes
E-Verify #291945
Addendum 1 Yes
SAVE Form Yes
Bid Price $30,000.00
Total Number Specifications Mailed Out: 4
Total Number Specifications Download (Demandstar): 2
Total Electronic Notifications (Demandstar): 39
Georgia Procurement Registry: 198
Mandatory Pre-Bid Conference/Telephone Conference Attendees: N/A
Total packages submitted: 1
Total Noncompliant: 0
Page 1 of 1
Commission Meeting Agenda
6/18/2019 2:00 PM
Fireworks for Independence Day Celebration - Bid Item #19-232
Department:Recreation and Parks Department
Department:Recreation and Parks Department
Caption:Motion to approve awarding East Coast Pyrotechnics, Inc. bid
#19-232 for Fireworks for Independence Day Celebration in the
amount of $30,000. (Approved by Public Services Committee
June 11, 2019)
Background:The Augusta Recreation and Parks and Department contracts
each year with a Fireworks Company to provide a fireworks
show during the Independence Day Celebration in downtown
Augusta on July 4th. Vendors are given a $30,000 budget and
are required to build a show around that dollar amount.
Analysis:Selection of East Coast Pyrotechnics, Inc. was based on total
product provided, special effects, total amount of shells included
in the show, and estimated market value provided. There were
four (4) vendors mailed bid packages and one response received.
Financial Impact:$30,000
Alternatives:1. To approve awarding East Coast Pyrotechnics, Inc. Bid #19-
232 for Fireworks for the Independence Day Celebration at a
cost of $30,000. 2. To deny, this would result in no fireworks
show during the Independence Day Celebration.
Recommendation:1. To Approve
Funds are
Available in the
Following
Accounts:
101-06-1495-5311810
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
6/18/2019 2:00 PM
Ga Power Easement Electrical Vault
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve the GA Power Easement - Electrical Vault -
Augusta Regional Airport.(Approved by Public Services
Committee June 11, 2019)
Background:Feb. 28, 2019, the Aviation Commission approved the excess
facilities purchase to support the new electric vault. The new
electric vault will house all the electrical components currently
serviced by the old vault as well as the airfield lighting system.
Ga. Power will require an easement in order to construct install
and maintain the new equipment.
Analysis:The excess equipment purchase was approved by the Aviation
Commission on Feb. 28, 2019. Ga.Power requires the easement
in order to construct and install the new equipment.
Financial Impact:none
Alternatives:To deny
Recommendation:Recommends to Approve
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
6/18/2019 2:00 PM
GA Power Easement Lift Station
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve the GA Power Easement for the Airport Lift
Station. (Approved by Public Services Committee June 11,
2019)
Background:February 28, 2019 the Aviation Commission approved the
excess facilities purchase of the new transformer and the 3 phase
power for the lift station along General Perry Smith Parkway.
Ga Power requires an easement in order to construct, install and
maintain the equipment.
Analysis:Ga. Power needs the easement in order to construct and install
new equipment.
Financial Impact:none
Alternatives:To Deny
Recommendation:Recommends Approval
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
AUGUSTA RECREATION AND PARKS DEPARTMENT
MOBILE STAGE RENTAL AGREEMENT
Agency Name__________________________________________________________________________
Agency Representative and Title____________________________________________________________
Address___________________________________City____________________State_____Zip_________
Home #_______________________Work #_______________________ Cell #______________________
Name of Event _________________________________________________________________________
Location of Event_______________________________________________________________________
Date of Event_________________________ Email: __________________________________________
Set Up Date_________________________ Set Up Time_________________________ AM PM
Take Down Date_____________________ Take Down Time______________________ AM PM
Hold Harmless/Indemnification
By signing this agreement, the renter/agency agrees to indemnify and hold harmless Augusta Georgia, its employees,
agents and servants from any and all liability for injuries to any and all persons or any property of any employee, agent,
passenger, invitee or other person entering onto the mobile stage, including all attorney’s fees relating to such claims.
Damage to property
Renter/agency is responsible for any property damage while renting the mobile stage.
Due to the potential risk of damaging property and causing bodily harm, the Augusta Recreation and Parks Department
staff will be solely responsible for the mechanical operation of the mobile stage. NO EXCEPTIONS.
Insurance
During the performance of the work under this Agreement, the leasing Agency shall maintain the following insurance:
A. General Liability Insurance, including but not limited to coverage for all premises and non-premises operations,
independent Contractors, broad form property damage coverage, including explosion, collapse and underground
property damage hazards, personal injury liability protection including coverage relating to employment of
persons, contractual liability protection and products and completed operations coverage. This insurance shall
provide bodily injury limits of not less than $1,000,000 for each occurrence and $2,000,000 in the aggregate and
with property damage limits of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate.
B. The leasing Agency shall furnish the City certificates of insurance for all the insurance coverages described
herein upon request. At least thirty (30) days written notice shall be given to the City prior to any cancellation or
modification of any insurance required under this Agreement.
Full payment is due 3 weeks in advance of event. Notification of event cancellation must be given at least one week prior to
the event in order to receive a refund of fees paid. There will be no “Rain Date” rescheduling.
In addition to the listed rates, a stage attendant(s) fee of $25.00 per hour/ Minimum 4hrs will be assessed for use outside of
the normal work hours (Monday - Friday, 7:00 am - 3:30 pm), during weekends, Holidays, and in adverse weather
conditions. Use is defined as the length of time the stage is open for use, not the length of performances, programs, etc. The
determination to close the stage for safety in adverse weather conditions will be made by the assigned attendant and no
refund will be issued to the renter. The stage will be used only in Richmond County.
Stage Rental Fees
Non-profit Organization: $ 2,000.00/day
Private Organization: $ 2,500.00/day
Rental Deposit: $ 200.00 (Required when reservation is made)
Security Deposit: $ 250.00 (Required when reservation is made)
Additional Stage Fees:
Stage Extension $ 400.00
Sound System $ 300.00 Basic Set-up
Stage Lights $ 400.00
Hang Banners $ 200.00
Multi Day Rental 10% Discount
Stage Rules and Guidelines:
1) Renter is responsible for removal of all banners, strings/rope, tape, thumb tacks, staples, etc.
2) No paint, stickers, graffiti, or permanent markings of any type are permitted.
3) Renter is responsible for removal of trash and debris left on and around the stage at the end of use.
4) Site selection is done by the renter, and as such the renter is responsible for site renovations and repair if
necessary. (i.e. ruts or disturbed turf)
5) Proper supervision of children in the stage area is advised.
General stage information: Basic working platform area: 32’ x 24’ with Stage Extension 32’ x 28’
I have read and fully understand the above and agree to the terms and conditions.
Signature of Agency Representative__________________________________________ Date_______________
Printed Name____________________________________________
TO BE COMPLETED BY THE RECREATION & PARKS DEPARTMENT
Approved_______________ Denied_______________
Stage Rental $_______________ Stage Deposit $_______________ Security Deposit $_______________
Stage Attendant Hourly Fees: $_______________
Total Charges: $______________________
Check #____________________ MO #____________________Receipt #___________________
Make checks payable to: Augusta Recreation & Park Department
RENTAL AUTHORIZATION AND PAYMENT LOCATION:
City of Augusta Special Events
836 Reynolds Street, Augusta, GA 30901
706-821-1754 telephone 706-821-1756 fax
Commission Meeting Agenda
6/18/2019 2:00 PM
Mobile Stage / Equipment Rental
Department:Recreation and Parks Department
Department:Recreation and Parks Department
Caption:Motion to authorize the Augusta Recreation and Parks
Department to rent the recently acquired mobile stage with the
inclusion of safety measures for protection against wind and
storms. (Approved by Public Services Committee June 11,
2019)
Background:The Recreation and Parks Department recently purchased a
Mobile Stage for the purpose of using it at City sponsored
Special Events and to rent it for private use during special events
that are located on Augusta, Georgia property.
Analysis:Being able to rent the mobile stage, would allow for a more
efficient use of the equipment and a means to generate additional
revenue for Augusta.
Financial Impact:The Department anticipates generating additional revenue
through the mobile stage rental process.
Alternatives:1. To Approve 2. To Move No Action
Recommendation:1. To Approve the Department of Recreation and Parks to rent
the mobile stage.
Funds are
Available in the
Following
Accounts:
N/A, revenue will be credited to 101-06-1495-38-31110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
MEMORANDUM
Date: Monday, May 6, 2019
To: Augusta Richmond County Commission
From: Robert H. Sherman III, Director of Planning and Development
Thru: Mr. Jarvis Sims, Interim Administrator of Augusta Richmond County
Mr. Tony McDonald, Deputy Administrator of Augusta Richmond County
Mr. Maurice McDowell, Interim Deputy Administrator of Augusta Richmond County
______________________________________________________________________________
Title- Planning & Development Building Divisions Recruitment and Retention of Qualified Staff Department- Planning & Development
Presenter- Robert Sherman or Department Designee Background- Since the year 2016, the Planning and Development Department has had thirteen (13) building staff to voluntarily separate from Augusta-Richmond County due to salary;
moreover, the department is challenged with recruiting experienced new/replacement staff with the current salaries. Effective July 1, 2019 House Bill 493, the Private Permitting Review and Inspection Act, further exemplifies the necessity of increasing the salaries of our building staff. The new bill will allow for developers to select their own reviewer from amongst private sector professional engineers and architects to complete their reviews and reduce the fees typically paid
to the department by 50%, if the city cannot complete a review of the initiating documents and drawings within five (5) business days of receipt. Analysis- For the purpose of retaining and recruiting experienced staff, the department proposes: 1) updating the divisions structure to allow for more timely promotion, adequate staffing and
salary increases, 2) collaborating with HR to update the current career ladders to align with the new structure and to offer more competitive salaries. Summary Financial- The building and inspections division has a dedicated reserve fund to cover the expenses related to their operating budget, it has approximately a 1.6-million dollar
balance. The increase in building permit fees will need to be in place for a minimum of two years in order to absorb the cost of the salary increases. If the salary increases are made effective immediately then the reserve fund will be used.
Recommendation- Planning & Development seeks approval to:
1. Stave the loss of talent and experience to neighboring jurisdictions 2. Implement the new building division structure (Appendix A) 3. Increase the salaries of existing staff as proposed (Appendix B) 4. Recruit and offer incoming building/construction staff up to mid-range of salary for the grade
5. Update the existing career ladder Alternative Privatization of the county building and inspections department in order to meet the demand and
comply with the upcoming state law GA HB 493. Funds There are funds available via the building divisions reserve fund, but in order to sustain the increase the department recommends raising the building permit fees during the upcoming
budget cycle with an effective date of January 1, 2020. The building permit fees for Augusta-
Richmond County lag behind our neighbors in Columbia County, GA by up to 200%; therefore, the department along with the Construction Advisory Board recommends a 15% increase in building permit fees annually for the next two (2) years to cover the increases in salary plus an additional 5% increase for two years following in order to sustain the increases, see Appendix
C).
RETENTION &
RECRUITMENT
ATTRACTING & MAINTAINING SKILLED STAFF WITHIN THE BUILDING-CONSTRUCTION DIVISION
VOLUNTARY SEPARATIONS
&
CURRENT RECRUITING EFFORTS
•Departures in the last three years: 13 Building Inspectors/Plans Examiners/Admin
•Average salary of 13 departed staff: $ 38,549
•Current Vacancies: 3/6
•Starting Salary
•Type of Applicants
•How long we have been advertising the positions
Table 1: Former Building Division Employees from 2015‐2019
Job Title Date of Hire End Date Years Salary
Plans Examiner 10/7/2016 9/7/201711 mo $ 45,197.54
Building Inspector III 4/25/2015 10/14/20161 yr 6 mo $ 44,898.36
Building Inspector II 6/13/2012 8/12/20164yrs 2 mo $ 40,945.00
Building Inspector 7/1/2018 11/6/20184 mo $ 39,262.84
Building Inspector 7/28/2018 1/4/20196 mo $ 39,262.84
Plumbing and Mechanical 9/28/2017 5/4/20188 mo $ 38,682.48
Building Inspector 8/26/2017 3/23/20187 mo $ 38,682.40
Building Inspector 5/21/2016 2/24/20179 mo $ 38,682.40
Electrical Engineer 9/19/2014 9/16/20151 yr $ 37,924.00
Plumbing and Mechanical 7/7/2015 9/30/20161 yr 2mo $ 37,924.00
Assistant Plans Examiner 10/7/2016 8/18/201710 mo $ 35,301.14
Assistant Plans Examiner 8/30/2014 10/10/20151 yr 2mo $ 35,065.00
Administrative Assistant 2/25/2017 9/4/20177 mo $ 29,317.86
GOALS
•Goal #1: Recruit and retain experienced staff
Objective A: Enhance the building division structure
Objective B: Modify the HR career path for building inspectors/plans examiners
Objective C: Increase the salaries of existing building/construction staff that are consistently
meeting/exceeding expectations
•Goal #2: Maintain annual building/construction division operations reserve fund balance
Objective A: Increase building permit fees
Objective B: Ensure we can meet the time lines set forth in the GA HB 493: Private
Permitting Review and Inspection Act
GOAL #1: RECRUIT AND
RETAIN EXPERIENCED STAFF
•Objective A: Updating the divisions structure will add
support with the creation of 3 new positions and the
identification of team leads by trade. Adopting the
proposed reorganization will aid in defining career paths
for inspectors and examiners.
•Objective B: Collaborate with HR to refine the career
ladders allowing for Inspector Levels I-II, who pass their
certifications and are in good standing to be promoted to
the next level provided they have 1-year of uninterrupted
employment.
•Objective C: Increasing the base salary (pay grade)
across all building inspector/examiner levels to be
competitive with counties of a similar size should attract
and retain skilled persons.
GOAL #2: MAINTAIN ANNUAL
BUILDING/CONSTRUCTION RESERVE FUND
•Revenue generating division
•Current operating budget is 1.7-million
•Proposed operating budget is1.9-million
•Revenue based on current permit fees
1.5-million
•Reserve Fund unaudited balance is 1.6-
million
Table 2: Richmond vs. Columbia County Building Permit Fee Comparison
FAMILY DOLLAR #3559 ACC CONST OFFICE #2886
COST $ 425,000.00 COST $ 400,000.00
SQ FT 9,000 SQ FT 6,100
TYPE V‐B TYPE II B
GROUP B GROUP B
AUGUSTA FEES AUGUSTA FEES
PERMIT $ 833.30 PERMIT $ 759.80
PLAN REVIEW $ 549.98 PLAN REVIEW $ 501.47
FIRE PLAN $ 150.00 FIRE PLAN $ 150.00
INSPECTIONS $ 238.00 INSPECTIONS $ 255.00
ELECTRICAL $ 237.95 ELECTRICAL $ 108.80
TEMP POLE $ 50.00 TEMP POLE $ 50.00
MECHANICAL $ 184.40 MECHANICAL $ 150.80
PLUMBING $ 62.60 PLUMBING $ 83.60
TOTAL $ 2,306.23 TOTAL $ 1,975.87
COLUMBIA COUNTY FEES COLUMBIA COUNTY FEES
PERMIT $ 5,523.39 PERMIT $ 4,931.78
PLAN REVIEW $ 250.00 PLAN REVIEW $ 250.00
FIRE PLAN $ 270.00 FIRE PLAN $ 183.00
ELECTRICAL $ 100.00 ELECTRICAL $ 100.00
TEMP POLE $ 35.00 TEMP POLE $ 35.00
MECHANICAL $ 100.00 MECHANICAL $ 100.00
PLUMBING $ 100.00 PLUMBING $ 100.00
TOTAL $ 6,378.39 TOTAL $ 5,699.78
Difference 176.57%Difference 188.47%
GA HB 493: PRIVATE PERMITTING REVIEW AND
INSPECTION ACT HIGHLIGHTS
•Notify applicant within 5 days of whether an application is complete
•Inform applicant if the plan review can be completed within 30 calendar days
•Inform applicant if an inspection can be completed within 2 business days
•If the city/county cannot guarantee the completion dates the owners can at their own
expense hire a private professional to perform the plan/review/inspection
•The fees to the local government are reduced by 50% if the completion dates are not
met
ACHIEVING SUSTAINABLE INCREASES
The revenue from the building division averages about $1,500,000.00 annually.
Planning proposes a modest increase in fees over the next four years as outlined
below.
Table 3: Building Permit Fee Increase Revenue Generation:
The following figures are based on an estimated base revenue of $1,500,000.00
Permit Fee Increases Annual Increase Yields
First Year 15%$225,000.00
Second Year 15%$258,750.00
Thrid Year 5%$110,438.00
Fourth Year 5%$140,147.00
DEPARTMENT RECOMMENDATION
Restructure building/construction division (creation of new positions)
Increase current building/construction division staff salaries
Increase the starting salary for new building division employees to the mid-range for the grade*
Refine the career ladders with HR to allow for growth
Increase of building permit fees over the next four years (15%, 15%, 5%, 5%)
APPENDIX A: AUGUSTA PLANNING AND DEVELOPMENT DEPARTMENT PROPOSED CONSTRUCTION REORGANIZATION CHART
Director
Robert Sherman III
Administrative
Assistant
Deputy Director
Carla Delaney
Electrical Team Lead
Inspector
Building Team Lead
Inspector
Plumbing & MechanicalTeam Lead Inspector
Asssistant PlansExaminer
Building Official
Marshall Masters
Electrical
Inspector
Building Inspector
(Vacant)
Plumbing &
Mechanical Inspector
Assistant Plans
Examiner
Plans Examiner
(New Position)
Field Supervisor(New Position)
ElectricalInspector
Building Inspector
(Vacant)
Building Inspector
(Vacant)
Building Inspector(New Position)
Plumbing &
Mechanical Inspector
MARVIN GRIFFIN OFFICE TELFAIR OFFICE
APPENDIX B: PLANNING & DEVELOPMENT DEPRTMENT BUILDING DIVISION: CURRENT VS. PROPOSED SALARIES
Planning would work within the existing job grades to allow for the increases; however, most
positions would be at or over the midrange but below the maximum for the grade.
Table 1: Current Job Grades for Building Division
Position Job Grade Minimum Mid Maximum
Asst Plans
Examiner Level I 14 $34,980 $43,275 $52,469
Bldg Inspector
Level I 15 $36,275 $45,344 $54,413
Bldg Inspector
Level II 16 $37,571 $46,963 $56,356
Bldg Inspector
Level III 17 $38,866 $48,583 $58,299
Bldg Inspector
Level IV 18 $40,162 $50,202 $60,243
Plans Examiner
Level I 19 $45,738 $52,599 $68,607
Bldg Official 25 $62,636 $72,032 $93,954
Table 2: Current & Proposed Staff Salary Adjustments Within Existing Job Grades
Job Title Current
Pay
Planning
Recommended
Pay
Planning %
of Increase Budgeted Amount
Building Inspector I (4) $39,851.00 $43,500.00 9% $174,000.00
Building Inspector II $45,177.00 $47,500.00 5% $47,500.00
Building Inspector III $48,252.00 $51,500.00 7% $51,500.00
Building Inspector IV NA $55,500.00 NA $55,500.00
Senior Building Inspector-Lead(3) NA $53,500.00 NA $160,500.00
Field Supervisor NA $58,315.00 NA $58,315.00
Assistant Plans Examiner (2) $38,570.00 $41,000.00 6% $82,000.00
Plans Examiner I NA $45,738.00 NA $45,738.00
Plans Examiner II NA $49,738.00 NA $47,415.00
Building Official $76,132.66 $82,014.00 8% $82,014.00
Administrative Assistant III $32,389.00 $36,304.00 12% $36,304.00
Annual Salaries Total $840,786.00
Chris Booker -Chairman 706-798-6792
Mark Capers -Vice-Chairman
March 4, 2019
Dear Augusta Commission & Janice Allen Jackson, Administrator:
On behalf of the Construction Advisory Board, this letter is to express our concern of the high turnover
rate of Building Inspectors and Plan Reviewers. It is our understanding that this is due to low wages and
lack of incentives. The division has had 13 resignations in the past three years.
We propose the following:
•Starting salary to be set at $43,500.00
•Career ladder to be revised to allow increases to next level at no more than 12 months.
•Capping the Enterprise fund at $1,500,000.00
•Re-organize the division to have additional levels of supervision, to include a Field Supervisor, and
team leads.
•Additional Building Inspector and Plans Examiner.
The current starting salary for a Building Inspector in the division is $36,275, this salary is not competitive
in the industry and has limited the recruiting of qualified building inspectors.
The current career ladder requires two years and proper certification to move to the next level, the board
supports revising the career ladder allowing one year and proper certification to move to the next level.
The revenue fund has an unaudited balance of $1,642,299.73 at the end of 2018. The board supports
using revenue from the enterprise fund to pay for the reorganization, as well as raising fees 15% for each
of the first two years, and 5% for the remaining two consecutive years.
The Building Division currently is staffing two offices, the division is in need of field supervision as well as
team leads to ensure that the departments business is being performed at a high level.
The division is in need of additional building inspectors, as well as a Plans Examiner to keep up with the
high volume of work that the city is experiencing.
If you have any questions or concerns please do not hesitate to give me a call (706) 798-6792.
Sincerely,
Chris Booker
Appendix C: Augusta Richmond County
Construction Advisory Board
Commission Meeting Agenda
6/18/2019 2:00 PM
Planning & Development Department Building Inspectors Recruitment and Retention of Qualified
Staff
Department:Planning and Development
Department:Planning and Development
Caption:Motion to approve the recommendations to stave the loss of
talent and experience to neighboring jurisdictions, implement the
new building division structure, increase the salaries of existing
staff as proposed, recruit and offer incoming
building/construction staff up to mid-range of salary for the
grade, update the existing career ladder and incorporate the
modification to accomplish this in a two-year time frame
beginning October 1, 2019 regarding the Planning Building
Division Restructure and Salary Review.(Approved by Public
Services Committee June 11, 2019)
Background:Since the year 2016, the Planning and Development Department
has had thirteen (13) building staff to voluntarily separate from
Augusta-Richmond County due to salary; moreover, the
department is challenged with recruiting experienced
new/replacement staff with the current salaries.
Effective July 1, 2019 House Bill 493, the Private Permitting
Review and Inspection Act, further exemplifies the necessity of
increasing the salaries of our building staff. The new bill will
allow for developers to select their own reviewer from private
sector professional engineers and architects to complete
department reviews and ultimately reduce the fees typically paid
to the department by up to 50%, if the city cannot complete the
reviews within the specified time frame.
Analysis:For the purpose of retaining and recruiting experienced staff, the
department proposes: 1) updating the divisions structure to allow
for more timely promotion, adequate staffing and salary
increases, 2) collaborating with HR to update the current career
ladders to align with the new structure and to offer more
competitive salaries.
Financial Impact:The building and inspections division has a dedicated reserve
fund to cover the expenses related to their operating budget, it
has approximately a 1.6-million dollar balance. The increase in
building permit fees will need to be in place for a minimum of
two years in order to absorb the cost of the salary increases. If
the salary increases are made effective immediately then the
reserve fund will be used.
Alternatives:Privatization of the county building and inspections department
in order to meet the demand and comply with the upcoming state
law GA HB 493.
Recommendation:Planning & Development seeks approval to: 1. Stave the loss of
talent and experience to neighboring jurisdictions 2. Implement
the new building division structure (Appendix A) 3. Increase the
salaries of existing staff as proposed (Appendix B) 4. Recruit
and offer incoming building/construction staff up to mid-range
of salary for the grade 5. Update the existing career ladder
Funds are
Available in the
Following
Accounts:
Org key 217072210. There are funds available via the building
divisions reserve fund, but in order to sustain the increase the
department recommends raising the building permit fees during
the upcoming budget cycle with an effective date of January 1,
2020. The building permit fees for Augusta-Richmond County
lag behind our neighbors in Columbia County, GA by up to
200%; therefore, the department along with the Construction
Advisory Board recommends a 15% increase in building permit
fees annually for the next two (2) years to cover the increases in
salary plus an additional 5% increase for two years following in
order to sustain the increases, see Appendix C).
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Lena Bonner
From:
Sent:
To:
Subject:
Crystal M. Johnson
Wednesday, June L2,20L9 4:00 PM
Lena Bonner
Re: Airport Director's Contract
Importance: High
From: Willa Hilton <georgiapeachags2 @gmail.com>
Sent: Wednesday, June 1-2, 2019 3:57 PM
To: Crystal M. Johnson <CJohnson2@augustaga.gov>; Lena Bonner <lbonner@augustaga.gov>
Subject: IEXTERNAL] Re: Airport Director's Contract
On Wed, Jun 12, 2019 at 3:56 PM Willa Hilton <georgiapeachags2@g wrote:
Ms Bonner
Please add Mr Judson's back to the agenda as an emergency next week.
His contract has now expired.
Thank you so much
Willa Hilton
Aviation Commission Chair
[NOTICE: This message originated outside of the City of Augusta's mail system -- DO NOT
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A.LitJ:'1{i4.1
Commission Meeting Agenda
6/18/2019 2:00 PM
Airport Executive Director Contract
Department:Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Motion to approve the 1st Amendment Employment Agreement
with Herbert Judon, Airport Director. (Requested by the
Augusta Aviation Commission)
Background:May 02, 2019 the Augusta Aviation Commission approved the
1st Amendment to the Executive Director Contract with Herbert
Judon, Augusta Regional Airport.
Analysis:The Aviation Commission approved the 1st amendment to the
Executive Director Contract for the Airport Director.
Financial Impact:Salary 10% increased to $190,386.66
Alternatives:To Deny
Recommendation:The Augusta Aviation Commission requests approval.
Funds are
Available in the
Following
Accounts:
Fund 551
REVIEWED AND APPROVED BY:
Name of Homebuyer & Property Address
HOME Program – Homebuyer Written Agreement Page 1 of 6
HOME PROGRAM
HOMEBUYER WRITTEN AGREEMENT
NOTICE TO HOMEBUYER: This AGREEMENT contains a number of requirements you must
fulfill in exchange for the federal assistance you are receiving through the Home Investment
Partnerships Program (HOME Program). Be sure to read each paragraph carefully and ask questions
regarding any sections you do not fully understand. This AGREEMENT will be enforced by a
forgivable loan and mortgage as set forth below. You should be sure that you thoroughly understand
these documents before you sign them.
THIS AGREEMENT, made and entered into this ____ day of _ _, 20 by and between
_______________________________ hereinafter referred to as “BORROWER,” and AUGUSTA
HOUSING & COMMUNITY DEVLOPMENT having its principal office at 925 Laney Walker
Blvd, 2nd Floor, Augusta, Georgia 30901, hereinafter referred to as “LENDER.”
WHEREAS, on ___________________, the Lender agreed to provide to the Borrower
financial assistance to be used in pursuit of the purchase of certain real property hereafter described;__
_Map Parcel #_____________________ and
WHEREAS, a percentage of said financial assistance was provided in the form of a
Forgivable Loan, hereinafter referred to as a “LOAN,” with said Loan being in the amount of
_________________________, subject to the condition that the Borrower executes this Agreement.
WHEREAS, the Forgiveness Loan is funded by the U.S. Department of Housing and Urban
Development (“hereafter HUD”) via the HOME Investment Partnership Program (hereafter “HOME
Program”), and restrictions apply to the Borrower when participating in the City of Augusta’s
Forgiveness Loan Program.
NOW THEREFORE, in consideration of the said Loan and in accordance with the provisions
of State of Georgia Statues, the parties do hereby agree as follows:
The Borrower covenants and agrees with the Lender to adhere to the following HOME
Program Restrictions imposed on them for the federal assistance provided:
Name of Homebuyer & Property Address
HOME Program – Homebuyer Written Agreement Page 2 of 6
Affordability Period
You must comply with the HOME Program’s period of affordability. The period of affordability for
the home will be ____________years, based on the amount of the direct subsidy to the
HOMEBUYER. During this ___________ year period, the HOMEBUYER must maintain the home
as his/her principal place of residence at all times. During this time the recapture restriction is
effective and requires all HOME funds that were provided for the purchase of the home to be repaid to
the City, including principal, interest, late fees, and other charges, if you do not occupy the property as
your principal residence or if you sell or transfer the property.
Maximum Sales Price
The property may not have a purchase price for the type of single family housing that exceeds 95% of
the median purchase price for the area. It has been verified that the purchase price of the housing does
not exceed 95 percent (95%) of the median purchase price of homes for the area, as set forth in 24 CFR
Part 92.254(a).
The maximum purchase price is as follows for the Augusta Richmond County GA:
Unit # FHA Limits Pre-Economic Stimulus Act
Existing Homes New Homes
1 Unit $ 152,000 $ 227,000
2 Unit $ 195,000 $ 291,000
3 Unit $ 236,000 $ 352,000
4 Unit $ 292,000 $ 436,000
Unadjusted
Median Value
$ 160,000 $ 239,000
Appraised property value
The AWARDEE certifies that a certified property appraiser has appraised the property that is the
subject of this AGREEMENT at a value of $_________________.
Principal residence requirement
This agreement shall remain in force throughout the affordability period as long as the home remains
the principal residence of the HOMEBUYER. Should the HOMEBUYER not maintain the home as
his/her principal residence, or rent or sell the residence to another party, the HOMEBUYER will be in
breach of this agreement and will be required to repay any amount that has not yet been forgiven, as set
forth in Section 5 of the AGREEMENT, as of the day the home is no longer the principal place of
residence of the HOMEBUYER. If the home is sold to another party, the liability of the
HOMEBUYER will be limited to the amount of the net proceeds of the sale as set forth in Section 7
below.
________Buyer Initials
Name of Homebuyer & Property Address
HOME Program – Homebuyer Written Agreement Page 3 of 6
Recapture Agreement
This is a mechanism to recapture all or a portion of the direct HOME subsidy if the HOME recipient
decides to sell the house within the affordability period at whatever price the market will bear. The
recaptured funds will come from the net proceeds if available. Any such repayment as required shall
be made to the Lender no later than thirty (30) days following the action that require the repayment.
Obligation of Repayment
As security of Borrower’s obligation of repayment, and subject to the terms and conditions of this
Agreement, the Borrower grants, and the Lender shall and hereby does have, a lien on the real estate
hereinafter described in the full amount necessary to satisfy said repayment obligation and the cost,
including reasonable attorney’s fees, of collecting the same. The real estate subject to said lien is
legally described as:
ALL THAT LOT OR PARCEL OF LAND, (Add lot Description)
Promptly after the date of any sale, transfer or other conveyance of the above describe property, or in
the event of a sale by contract for deed, at least ten (10) days prior to the date of such sale; or if the
property shall cease to be the Borrower’s principal place of residency, the Borrower or his/her heirs,
executors, or representatives shall give the lender notice thereof.
In the event the Borrower or his/her heirs, executors, or representatives shall fail or refuse to make a
required payment within said limited period, the Lender may, with or without notice to the Borrower,
foreclose said lien in the same manner as an action of the foreclosure or mortgages upon said real
estate, as provided by State Statue.
Ownership of Property
You must hold fee simple title to the property purchased with HOME funds for the duration of your
Forgiveness Loan.
Use of HOME funds
The HOMEBUYER agrees that the HOME assistance will be used to lower the cost of the home by
providing down payment assistance. This will reduce the sales price of the home to the
HOMEBUYER and reduce the total amount the HOMEBUYER will be required to borrow in order to
purchase the home.
________Buyer Initials
Name of Homebuyer & Property Address
HOME Program – Homebuyer Written Agreement Page 4 of 6
Household Income
You must be an eligible household through the time of filing a loan application with the City or other
lender to the escrow closing of the purchase transaction. Income eligibility means that your annual
gross household income, adjusted for household size does not exceed eighty percent (80%) of the
Augusta-Aiken median income, as established by HUD.
Insurance requirement
The HOMEBUYER must at all times during the duration of this AGREEMENT maintain a valid and
current insurance policy on the home for the current appraised or assessed value of the home. Failure
to maintain a valid and current insurance policy will be considered a breach of this AGREEMENT,
and the AWARDEE will have the right to foreclose on its mortgage lien if necessary to protect the
HOME Program investment.
Property standards
Pursuant to HOME Program rules, the property that is the subject of this AGREEMENT must meet all
State and local housing quality standards and code requirements. If no such standards or codes apply,
the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical
Condition Standards.
Termination Clause
In the event of foreclosure or deed in lieu of foreclosure of Prior Security Deed, any provisions herein
or any provisions in any other collateral agreement restricting the use of the Property to low or
moderate-income households or otherwise restricting the Borrower’s ability to sell the Property shall
have no further force or effect. Any person (including his successors or assigns) receiving title to the
Property through a foreclosure or deed in lieu of foreclosure of a Prior Security Deed shall receive title
to the Property free and clear from such restriction.
Further, if any Senior Lien Holder acquires title to the Property pursuant to a deed in lieu of
foreclosure, the lien of this Security Instrument shall automatically terminate upon the Senior Lien
Holder’s acquisition of title, provided that (i) the Lender has been given written notice of a default
under the Prior Security Deed and (ii) the Lender shall not have curved the default under the Prior
Security Deed within the 30-day notice sent to the Lender.”
This Agreement shall run with the aforementioned real estate and shall inure to the benefit of and be
binding upon the parties hereto and their respective heirs, executors, representatives, successors and
assigns.
If at any time that the City realizes that you have falsified any documentation or information, you may
be required by law to pay the full amount of subsidy provided.
________Buyer Initials
Name of Homebuyer & Property Address
HOME Program – Homebuyer Written Agreement Page 5 of 6
Lead Requirement
I understand that my house was built/or not built before 1978. I am in receipt of the “Protect Your
Family from Lead in Your Home Booklet” and discussed with the staff of Housing and Community
Development.
__________Buyer Initials
Homeowner’s house was built before 1978 and has received a Lead Inspection Report.
_________Buyer Initials
Post Purchase Requirement
Homeowner must attend a Post Homeownership Counseling class and submit a certificate of
completion to AHCD within the first two years of purchasing the house. AHCD will not release the
lien on the property until this requirement has been met.
_______Buyer Initials
Name of Homebuyer & Property Address
HOME Program – Homebuyer Written Agreement Page 6 of 6
IN WITNESS WHEREOF, the Borrower has executed this Forgiveness Loan Repayment
Agreement.
___________________________________________ Date___________________________
HOMEBUYER SIGNATURE
Attest:
Subscribed and sworn to before me __________________________________, 20____.
My Commission Expires ______________________________________, 20____.
______________________________________
Notary Signature
Approved as to form: _________________________ Date:______________
Augusta, GA Law Department
By: ___________________________________ Date: __________________
Hardie Davis
As its Mayor
By: ___________________________________ Date: _________________
Jarvis Sims
As its Interim Administrator
By: ___________________________________ Date:_________________
Hawthorne Welcher, Jr.
As its Director, HCD
SEAL
____________________________
Lena Bonner
As its Clerk
Commission Meeting Agenda
6/18/2019 2:00 PM
HCD - Down Payment Assistance Request
Department:HCD
Department:HCD
Caption:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide funding to assist two
(2) low to moderate income homebuyers with down-payment
assistance to purchase a home. (Approved by Administrative
Services Committee Safety Committee June 11, 2019)
Background:Augusta, GA’s (administered by HCD) Down Payment
Assistance Program is a loan, given to a prospective homeowner
in the form of a second mortgage. This financial assistance is
combined with a primary loan (first mortgage loan) from a
participating lending institution and enables a qualified first-time
home buyer to become a homeowner. The buyer must be a first-
time home buyer and the home must become the buyer’s
primary residence. The program is funded by the U.S.
Department of Housing and Urban Development (HUD) and
administered by Augusta, GA’s Housing and Community
Development Department (HCD). The program promotes
neighborhood stability by assisting with the gap financing
towards the purchase price and closing costs for homes located
within the limits of Augusta-Richmond County. Below are two
applications awaiting approval to move forward with the
homeownership process: 1. 4321 Woodvalley Place,
Augusta, GA 30906 $5000 2. 2606 Anacua Way,
Augusta, GA , 30906 $5000 The two applications
have a first mortgage from lending institutions but need down
payment assistance to complete the process. A prospective
homeowner is only eligible to receive up to $5,000 if they are
purchasing a single-family dwelling in the Richmond County
area. Once approved, Lenders will schedule closing and the
applicant will soon be on their way to homeownership in
Augusta – Richmond County.
Analysis:The approval of the applications (2) will enable two individuals
to become homeowners and “Make the American Dream a
Reality”. Approval will also have a positive impact on the
community by increasing the tax base in Augusta, Georgia.
Financial Impact:The City receives funding from the US Housing and Urban
Development Department (HUD) on an annual basis.
Alternatives:Do not approve HCDs Request.
Recommendation:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide funding to assist two
(2) low to moderate income homebuyers with down-payment
assistance to purchase a home.
Funds are
Available in the
Following
Accounts:
Housing and Urban Development (HUD) Funds: a) HOME
Investment Partnership Grant (HOME) funds. 221073212-
5225110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Augusta Housing & Community Development Department
Lot No. 11 McQueen Court, Contract Page 1
CONTRACT
between
AUGUSTA, GEORGIA
And
J. LOVETT HOMES & CONSTRUCTION LLC
in the amount of
$135,861.10 USD
One-Hundred, Thirty-Five Thousand, Eight-Hundred and Sixty-One and 10/100 Dollars
for Fiscal Year 2019
Providing funding for
LANEY WALKER/BETHLEHEM REVITALIZATION PROJECT
Lot No. 11 McQueen Court
THIS AGREEMENT (“Contract”), is made and entered into as of the ___ day of 2019
(“the effective date”) by and between Augusta, Georgia, a political subdivision of the State of Georgia
(hereinafter referred to as “Augusta”), acting through the Housing and Community Development
Department (hereinafter referred to as “HCD”) - with principal offices at 925 Laney Walker Blvd., 2nd
Floor, Augusta, Georgia 30901, as party of the first part, and J. Lovett Homes & Construction LLC., a
developer, organized pursuant to the Laws of the State of Georgia, hereinafter called " J. Lovett
Homes” as party in the second part.
WITNESSETH
WHEREAS, Augusta is qualified by the U. S. Department of Housing and Urban Development
(hereinafter called HUD) as a Participating Jurisdiction, and has received Laney Walker/Bethlehem
Bond Financing for the purpose of providing and retaining affordable and market rate housing for
eligible families; and
WHEREAS, Augusta wishes to increase homeownership opportunities and preserve and increase the
supply of affordable/market rate housing for eligible families; and
WHEREAS, Augusta wishes to enter into a contractual Agreement with J. LOVETT HOMES for the
administration of eligible affordable and market rate housing development activities utilizing Laney
Walker Bond Financing; and
WHEREAS, this activity has been determined to be an eligible activity in accordance with 24 CFR
92.504(c)(13) and will meet one or more of the national objectives and criteria outlined in Title 24
Code of Federal Regulations, Part 92 of the Housing and Urban Development regulations; and
WHEREAS, J. LOVETT HOMES has been selected and approved through a solicitation process for
development partners to assist in the redevelopment of Laney Walker and Bethlehem communities;
and
Augusta Housing & Community Development Department
Lot No. 11 McQueen Court, Contract Page 2
WHEREAS, J. LOVETT HOMES has agreed to provide services funded through this contract free
from political activities, religious influences or requirements; and
WHEREAS, J. LOVETT HOMES has requested and Augusta has approved a total of $135,861.10 in
funding to perform eligible activities as described in Article I; below:
NOW, THEREFORE, the parties of this Agreement for the consideration set forth below, do here
and now agree to the following terms and conditions:
ARTICLE I. SCOPE OF SERVICES
A. Scope of Services
Project Description: J. LOVETT HOMES agrees to utilize approved Laney Walker/Bethlehem Bond
Financing funds to support this project. Under this Agreement:
1. Perform renovation services for one (1) single family detached homes identified as property
number Lot No. 11 McQueen Court.
2. Perform all required construction management and project oversight; in accordance with all
laws, ordinances, and regulations of Augusta;
3. Perform all functions required to ensure delivery of a final product meeting all requirements as
set forth by said Agreement to include:
Materials list to include brand name and/or model number of materials as specified or
agreed to adjustments to specifications including but not limited to: appliances,
windows, HVAC, fixtures and First Quality lumber. J. LOVETT HOMES is to
provide a finish schedule with the specifications, brands and model numbers for all
interior finishes 90 days from completion for agreement by HCD. Actual material
invoices may be requested to verify charges.
B. Use of Funds: Laney Walker/Bethlehem Bond Financing funds shall be used by J. LOVETT
HOMES for the purposes and objectives as stated in Article I, Scope of Services, of this
Agreement. The use of funding for any other purpose(s) is not permitted. The following
summarizes the proposed uses of funds under this Agreement based on total material and
labor cost of $128,513.07.
1. Construction
An amount not to exceed sixteen percent (16%) of the actual construction costs, only
including materials and labor, as outlined and approved on the Work Write-Up shall be
expended by J. LOVETT HOMES for construction costs related to the development of one
single family detached home identified as Lot No. 11 McQueen Court. The design and
specifications of the property shall be approved by HCD prior to construction (see Appendix).
Funds will be used to assist with the cost of all construction related fees.
Augusta Housing & Community Development Department
Lot No. 11 McQueen Court, Contract Page 3
2. Profit
An amount not to exceed amount as outlined and approved in Article I. Scope of Services,
Section B. Use of Funds and on the Work Write-Up, shall be paid to J. LOVETT HOMES for
costs identified as necessary operating time and expenses in addition to the profit accrued in
the development of one single family detached home identified as Lot No. 11 McQueen
Court. HCD will have the latitude to pay O&P directly to the procured developer/contractor
on a pay for performance basis or upon the sale of the single family detached home identified
as Lot No. 11 McQueen Court.
3. Developer’s Fee
N/A
C. Program Location and Specific Goals to be Achieved
J. LOVETT HOMES shall conduct project development activities and related services in its
project area Laney Walker Bethlehem that incorporates the following boundaries: Fifteenth
Street, R.A. Dent, Wrightsboro Road, Twiggs Street, MLK Boulevard and Walton Way.
D. Project Eligibility Determination
It has been determined that the use of Laney Walker/Bethlehem Bond Financing funds by J.
LOVETT HOMES will be in compliance with legislation supporting community development
in Laney Walker/Bethlehem as authorized under the Urban Redevelopment Authority which
acts in behalf of the Augusta Commission to provide oversight of the operation of the Laney
Walker/Bethlehem Redevelopment Project. Notwithstanding any other provisions of this
contract, J. LOVETT HOMES shall provide activities and services as described in the
description of the project, including use of funds, its goals and objectives, tasks to be
performed and a detailed schedule for completing the tasks for this project as provided in
Exhibit A of this contract.
ARTICLE II. BUDGET AND METHOD OF PAYMENT
J. LOVETT HOMES will carry out and oversee the implementation of the project as set forth
in this Agreement and agrees to perform the required services under the general coordination
of the Augusta Housing and Community Development Department. In addition, and upon
approval by Augusta, J. LOVETT HOMES, may engage the services of outside professional
services consultants and contractors to help carry out the program and projects.
A. Augusta shall designate and make Laney Walker/Bethlehem Bond Financing funds available
in the following manner:
1. The method of payment for construction costs, including only materials and labor as outlined
and approved on the Work Write-Up, shall be on a pay for performance basis provided J.
LOVETT HOMES and HCD determine the progress is satisfactory. J. LOVETT HOMES
shall utilize the AIA Form provided by HCD (see Appendix). For invoicing, J. LOVETT
HOMES will include documentation showing proof of completion of work in accordance with
Augusta Housing & Community Development Department
Lot No. 11 McQueen Court, Contract Page 4
the amount requested, inspected and accepted by HCD, lien waivers for vendors and sub
contractors, as specified in the Work Write-Up found in Exhibit B & E.
2. HCD will monitor the progress of the project and J. LOVETT HOMES’s performance on a
weekly basis with regards to the production of housing units and the overall effectiveness of
project.
3. Upon the completion of this Agreement, any unused or residual funds remaining shall revert to
Augusta and shall be due and payable on such date of the termination and shall be paid no
later than thirty (30) days thereafter. J. LOVETT HOMES and HCD shall share in the cost
and proceeds of developing the residence at Lot No. 11 McQueen Court as follows:
4. Funds may not be transferred from line item to line item in the project budget without the prior
written approval of Augusta Housing and Community Development Department.
6. This Agreement is based upon the availability of funding under the Laney Walker/Bethlehem
Revitalization Project. Should funds no longer be available, it is agreed to by both parties that
this contract shall terminate and any J. LOVETT HOMES and HCD deemed satisfactorily
progress made within the contracted construction only amount not to exceed percent (50%)
shall be paid to J. LOVETT HOMES.
7. HCD will retain five percent (5%) of an amount of construction costs, including only materials
and labor as outlined and approved on the Work Write-Up, after the Certificate of Occupancy
has been issued until J. LOVETT HOMES and HCD determine that all HCD punchlist items
have been satisfied.
B. Project Financing
The Augusta Housing and Community Development Department (HCD) will provide an
amount not to exceed the actual construction costs including only materials and labor as
outlined and approved on the Work Write-Up to be expended by J. LOVETT HOMES for
construction costs related to the development of one single family detached home identified as
Lot No. 11 McQueen Court.
Additionally, HCD will provide 100% of all change orders (where applicable) as approved by
both Augusta and J. LOVETT HOMES in writing.
All funding is being provided as payment for services rendered as per this Agreement.
C. Timetable for Completion of Project Activities
J. LOVETT HOMES shall be permitted to commence with the expenditure of Laney
Walker/Bethlehem Bond Financing funds as outlined in said Agreement upon procurement of
a construction contractor in accordance with its policies and procedures; and approval of a
detailed outline of project expenditures anticipated for the completion of the development
within 120 days of said home identified as Lot No. 11 McQueen Court.
Augusta Housing & Community Development Department
Lot No. 11 McQueen Court, Contract Page 5
Liquidated Damages
J. LOVETT HOMES agrees to pay as liquidated damages to Augusta the sum
of one hundred dollars ($100.00) for each consecutive calendar day after the
expiration of the Contract Time of Completion Time, except for authorized
extensions of time by Augusta. This section is independent of any section
within this Agreement concerning the default of J. LOVETT HOMES. The
parties agree that these provisions for liquidated damages are not intended to
operate as penalties for breach of Contract.
The liquidated damages set forth above are not intended to compensate
Augusta for any damages other than inconvenience and loss of use or delay in
services. The existence or recovery of such liquidated damages shall not
preclude Augusta from recovering other damages in addition to the payments
made hereunder which Augusta can document as being attributable to the
documented failure of J. LOVETT HOMES. In addition to other costs that
may be recouped, Augusta may include costs of personnel and assets used to
coordinate, inspect, and re-inspect items within this Agreement as well as
attorney fees if applicable.
Specified excuses
J. LOVETT HOMES is not responsible for delay in performance caused by
hurricanes, tornados, floods, and other severe and unexpected acts of nature.
In any such event, the contract price and schedule shall be equitably adjusted.
Temporary Suspension or Delay of Performance of Contract
To the extent that it does not alter the scope of this Agreement, Augusta may
unilaterally order a temporary stopping of the work, or delaying of the work
to be performed by J. LOVETT HOMES under this Agreement.
D. Project Budget: Limitations
All costs associated with construction, O&P, construction management, and real estate
expenses have been outlined in said Agreement as percentage based costs related to the
renovation of one single family detached home identified as Lot No. 11 McQueen Court.
HCD will have the latitude to pay such costs directly to the procured construction contractor.
J. LOVETT HOMES shall be paid a total consideration of no more than $00.00 for full
performance of the services specified under this Agreement. Any cost above this amount shall
be the sole responsibility of J. LOVETT HOMES. It is also understood by both parties to this
contract that the funding provided under this contract for this specific project shall be the only
funds provided by Augusta – unless otherwise agreed to by Augusta and J. LOVETT
HOMES.
J. LOVETT HOMES shall adhere to the budget as outlined in the Work Write-Up (Exhibit B)
in the performance of this contract.
Augusta Housing & Community Development Department
Lot No. 11 McQueen Court, Contract Page 6
ARTICLE III. TERM OF CONTRACT
The term of this Agreement shall commence on the date when this Agreement is executed by Augusta
and J. LOVETT HOMES (whichever date is later) and shall end at the completion of all program
activities, within the time specified in Article II.C, or in accordance with ARTICLE X: Suspension
and Termination.
ARTICLE IV. DOCUMENTATION AND PAYMENT
A. This is a pay-for-performance contract and in no event shall Augusta provide advance funding to
J. LOVETT HOMES, or any subcontractor hereunder.
B. J. LOVETT HOMES shall not use these funds for any purpose other than the purpose set forth
in this Agreement.
C. Subject to J. LOVETT HOMES’s compliance with the provisions of this Agreement, Augusta
agrees to reimburse all budgeted costs allowable under federal, state, and local guidelines.
D. All purchases of capital equipment, goods and services shall comply with the procurement
procedures of OMB Circular A-110 "Uniform Administrative Requirements for Grant
Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit
Organizations" as well as the procurement policy of Augusta.
E. Requests by J. LOVETT HOMES for payment shall be accompanied by proper documentation
and shall be submitted to HCD, transmitted by a cover memo, for approval no later than thirty
(30) calendar days after the last date covered by the request. For purposes of this section, proper
documentation includes: Updated Exhibit A- schedule (Gantt Chart), Updated Exhibit B- Work
Write-Up, and AIA Form.
F. J. LOVETT HOMES shall maintain an adequate financial system and internal fiscal controls.
G. Unexpended Funds: Unexpended funds shall be retained by Augusta. Upon written request,
Augusta may consider the reallocation of unexpended funds to eligible projects proposed by J.
LOVETT HOMES.
H. The terms of this Agreement supersede any and all provisions of the Georgia Prompt Pay Act.
I. Upon the sale of the detached single family home at Lot No. 11 McQueen Court., HCD is to
provide J. LOVETT HOMES with any outstanding payments on approved invoices and related
costs received within ten (10) business days.
ARTICLE V. ADMINISTRATIVE REQUIREMENTS
Conflict of Interest
J. LOVETT HOMES agrees to comply with the conflict of interest provisions contained in 24
CFR 85.36, 570.611, OMB Circular A-110 and OMB Circular A-102 as appropriate.
This conflict of interest provision applies to any person who is an employee, agent, consultant,
officer, or elected official or appointed official of J. LOVETT HOMES. No person described
Augusta Housing & Community Development Department
Lot No. 11 McQueen Court, Contract Page 7
above who exercises, may exercise or has exercised any functions or responsibilities with
respect to the activities supported under this contract; or who are in a position to participate
in a decision-making process or gain inside information with regard to such activities, may
obtain any financial interest or benefit from the activities, or have a financial interest in any
contract, sub-contract, or agreement with respect to the contract activities, either for
themselves or those with whom they have business or family ties, during their tenure or for
one year thereafter. For the purpose of this provision, "family ties", as defined in the above
cited volume and provisions of the Code of Federal Regulations, include those related as
Spouse, Father, Mother, Father-in-law, Mother-in-law, Step-parent, Children, Step-children,
Brother, Sister, Brother-in-law, Sister-in-law, Grandparent, Grandchildren of the individual
holding any interest in the subject matter of this Agreement. J. LOVETT HOMES in the
persons of Directors, Officers, Employees, Staff, Volunteers and Associates such as
Contractors, Sub-contractors and Consultants shall sign and submit a Conflict of Interest
Affidavit. (Affidavit form attached as part in parcel to this Agreement)
Augusta may, from time to time, request changes to the scope of this Agreement and
obligations to be performed hereunder by J. LOVETT HOMES. In such instances, J.
LOVETT HOMES shall consult with HCD/Augusta on any changes that will result in
substantive changes to this Agreement. All such changes shall be made via written
amendments to this Agreement and shall be approved by the governing bodies of both
Augusta and J. LOVETT HOMES.
Statutes, regulations, guidelines and forms referenced throughout this Agreement are listed in
Appendix A and are attached and included as part in parcel to this Agreement.
ARTICLE VI. OTHER REQUIREMENTS
A. J. LOVETT HOMES agrees that it will conduct and administer activities in conformity with
Pub. L. 88-352, "Title VI of the Civil Rights Act of 1964", and with Pub. L. 90-284 "Fair
Housing Act" and that it will affirmatively further fair housing. One suggested activity is to
use the fair housing symbol and language in J. LOVETT HOMES’s publications and/or
advertisements. (24 CFR 570.601).
B. J. LOVETT HOMES agrees that the ownership in the housing assisted units must meet the
definition of “homeownership” in §92.2.
C. J. LOVETT HOMES agrees to comply with 24 CFR Part I, which provides that no person
shall be excluded from participation in this project on the grounds of race, color, national
origin, or sex; or be subject to discrimination under any program or activity funded in whole
or in part with federal funds made available pursuant to the Act.
D. No person employed in the work covered by this contract shall be discharged or in any
way discriminated against because he or she has filed any complaint or instituted or
caused to be instituted any proceeding or has testified or is about to testify in any
proceeding under or relating to the labor standards applicable hereunder to his or her
employer. (24 CFR 570.603)
E. J. LOVETT HOMES agrees that in accordance with the National Environmental Policy Act of
1969 and 24 CFR Part 58, it will cooperate with Augusta/HCD in complying with the Act and
regulations, and that no activities will be undertaken until notified by Augusta/HCD that the
Augusta Housing & Community Development Department
Lot No. 11 McQueen Court, Contract Page 8
activity is in compliance with the Act and regulations. Prior to beginning any project
development activity, an environmental review must be conducted by HCD pursuant to (24
CFR 570.604).
F. Consistent with the Flood Disaster Protection Act of 1973 (42 USC 4001-4128), J. LOVETT
HOMES agrees that funds shall not be expended for acquisition or construction in an area
identified by the Federal Emergency Management Agency (FEMA) as having special flood
hazards (representing the 100-year floodplain). Exceptions will be made if the community is
participating in the National Flood Insurance Program or less than a year has passed since
FEMA notification and flood insurance has been obtained in accordance with section 102(a)
of the Flood Disaster Protection Act of 1973.
G. J. LOVETT HOMES agrees to take all reasonable steps to minimize displacement of persons
as a result of assisted activities. Any such activities will be conducted in accordance with the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA)
and the Housing and Community Development Act of 1974 (24 CFR 570.606).
H. J. LOVETT HOMES agrees to comply with Executive Order 11246 and 12086 and the
regulations issued pursuant thereto (41 CFR 60) which provides that no person shall be
discriminated against on the basis of race, color, religion, sex or national origin. J. LOVETT
HOMES will in all solicitations or advertisements for employees placed state that all qualified
applicants will receive consideration for employment without regard to race, color, religion,
sex, national origin or familial status.
I. LOVETT HOMES will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, national origin, or familial status. J. LOVETT HOMES
will take appropriate action to ensure that applicants are employed, and that employees are
treated fairly during employment, without regard to their race, color, religion, sex, national
origin or familial status. Such action shall include, but not be limited to the following:
employment, upgrading, demotion or transfer; recruitment or advertising; lay-off or
termination, rates of pay or other forms of compensation; and selection for training, including
apprenticeship. J. LOVETT HOMES agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided by Augusta setting forth the
provisions of this nondiscrimination clause.
Augusta Housing & Community Development Department
Lot No. 11 McQueen Court, Contract Page 9
J. In accordance with Section 570.608 of the CDBG Regulations, J. LOVETT HOMES agrees to
comply with the Lead Based Paint Poisoning Prevention Act pursuant to prohibition against
the use of lead-based paint in residential structures and to comply with 24 CFR 570.608 and
24 CFR 35 with regard to notification of the hazards of lead-based paint poisoning and the
elimination of lead-based paint hazards.
K. J. LOVETT HOMES agrees to comply with 24 CFR 570.609 with regards to the direct or
indirect use of any contractor during any period of debarment, suspension or placement in
ineligibility status. No contract will be executed until such time that the debarred, suspended
or ineligible contractor has been approved and reinstated by HCD.
L. In accordance with 24 CFR part 24, subpart F, J. LOVETT HOMES agrees to administer a
policy to provide a drug-free workplace that is free from illegal use, possession or distribution
of drugs or alcohol by its beneficiaries as required by the Drug Free Workplace Act of 1988.
M. Any publicity generated by J. LOVETT HOMES for the project funded pursuant to this
Agreement, during the term of this Agreement or for one year thereafter, will make reference
to the contribution of Augusta, Georgia in making the project possible. The words "Augusta
Georgia Department of Housing and Community Development" will be explicitly stated in
any and all pieces of publicity; including but not limited to flyers, press releases, posters,
brochures, public service announcements, interviews, and newspaper articles.
N. J. LOVETT HOMES shall comply with all applicable laws, ordinances and codes of the
federal, state, and local governments and shall commit no trespass on any public or private
property in performing any of the work embraced by this contract. J. LOVETT HOMES
agrees to obtain all necessary permits for intended improvements or activities.
O. J. LOVETT HOMES shall not assign any interest in this contract or transfer any interest in the
same without the prior written approval of Augusta.
J. LOVETT HOMES agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided by Augusta setting forth the provisions of
this nondiscrimination clause. Except as prohibited by law or the March 14, 2007 Court Order
in the case Thompson Wrecking, Inc. v. Augusta, Georgia, Civil Action No. 1:07-CV-019
(S.D. GA 2007). ANY LANGUAGE THAT VIOLATES THIS COURT ORDER IS
VOIDABLE BY THE AUGUSTA GOVERNMENT. J. LOVETT HOMES agrees to
comply with any federally mandated requirements as to minority and women owned- business
enterprises.
P. All contractors and subcontractors entering into contracts with Augusta, Georgia for the
physical performance of services shall be required to execute an Affidavit verifying its
compliance with O.C.G.A § 13-10-91, stating affirmatively that the individual, firm, or
corporation which is contracting with Augusta, Georgia has registered with and is
participating in a federal work authorization program. All contractors and subcontractors must
provide their E-Verify number and must be in compliance with the electronic verification of
work authorized programs operated by the United States Department of Homeland Security or
any equivalent federal work authorization program operated by the United States Department
of Homeland Security to verify information of newly hired employees, pursuant to the
Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the
applicability provisions and deadlines established in O.C.G.A. § 13-10-91 and shall continue
to use the federal authorization program throughout the contract term. All contractors shall
Augusta Housing & Community Development Department
Lot No. 11 McQueen Court, Contract Page 10
further agree that, should it employ or contract with any subcontractor in connection with the
physical performance of services pursuant to its contract with Augusta, Georgia the contractor
will secure from such subcontractors each subcontractor’s E-Verify number as evidence of
verification of compliance with O.C.G.A §13-10-91 on the subcontractor affidavit provided in
Rule 300-10-01-.08 or a substantially similar form. All contractors shall further agree to
maintain records of such compliance and provide a copy of each such verification to Augusta,
Georgia at the time the subcontractors are retained to perform such physical services.
Q. J. LOVETT HOMES agrees that low and moderate income persons reside within Augusta-
Richmond County and that contract for work in connection with the project be awarded to
eligible businesses which are located in or owned in substantial part by persons residing in
Augusta-Richmond County. (24 CFR 570.697) Utilization of contractors and/or
subcontractors outside of the Augusta-Richmond County area is not desirable.
R. J. LOVETT HOMES agrees to comply with the prohibitions against discrimination on the
basis of age under the Age Discrimination Act of 1975 (42 U.S.C. 6101-07) and implementing
regulations at 24 CFR part 146 and the prohibitions against otherwise qualified individuals
with handicaps under section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and
implementing regulations at 24 CFR part 8. For purposes of the emergency shelter grants
program, the term dwelling units in 24 CFR Part 8 shall include sleeping accommodations.
S. J. LOVETT HOMES will not discriminate against any employee or applicant for employment
on the basis of religion and will not give preference of persons on the basis of religion. J.
LOVETT HOMES will not discriminate against any person applying for shelter on the basis
of religion. J. LOVETT HOMES will provide no religious instruction or counseling, conduct
no religious worship or services, engage in no religious proselytizing and exert no religious
influence in the provision of shelter and other eligible activities funded by this grant.
T. Indirect costs will only be paid if J. LOVETT HOMES has indirect cost allocation plan
approved by the Department of Housing and Urban Development prior to the execution of this
Contract.
U. HCD shall not approve any travel or travel related expenses to J. LOVETT HOMES with
funds provided under this contract.
V. Construction Requirements
In the absence of local codes, properties must meet the HUD Section 8 Housing Quality
Standards [HQS]. All housing assisted under this Agreement is “new construction” by
definition and therefore must meet the local building codes for new housing in Augusta
Georgia, as applicable.
J. LOVETT HOMES is required by state and local laws, to dispose of all site debris, trash, and
rubble from the project be transported to and disposed of at the Augusta, Georgia Solid Waste
Landfill in accordance with local and state regulations. The contractor shall provide evidence
of proper disposal of, the name and location of the disposal facility, date of disposal and all
related fee.
Augusta, Georgia may, at reasonable times, inspect the part of the plant, place of business, or
work site of J. LOVETT HOMES or any subcontractor of J. LOVETT HOMES or subunit
thereof which is pertinent to the performance of any contract awarded or to be awarded by
Augusta, Georgia.
Augusta Housing & Community Development Department
Lot No. 11 McQueen Court, Contract Page 11
ARTICLE X. SUSPENSION AND TERMINATION
A. In the event J. LOVETT HOMES materially fails to comply with any terms of this
Agreement, including the timely completion of activities as described in the timetable and/or
contained in ARTICLE II.C, Augusta may withhold cash payments until J. LOVETT HOMES
cures any breach of the Agreement. If J. LOVETT HOMES fails to cure the breach, Augusta
may suspend or terminate the current award of funds. J. LOVETT HOMES will not be
eligible to receive any other funding.
B. Notwithstanding the above, J. LOVETT HOMES shall not be relieved of its liability to
Augusta for damages sustained as a result of any breach of this Agreement. In addition, to any
other remedies it may have at law or equity, Augusta may withhold any payments to J.
LOVETT HOMES for the purposes of offsetting the exact amount of damages once
determined.
C. In the best interest of the project and to better serve the people in the target areas and fulfill the
purposes of the Laney Walker/ Bethlehem Revitalization project, either party may terminate
this Agreement upon giving thirty (30) day notice in writing of its intent to terminate, stating
its reasons for doing so. In the event Augusta terminates this Agreement, Augusta shall pay J.
LOVETT HOMES for documented committed eligible costs incurred prior to the date of
notice of termination.
D. Notwithstanding any termination or suspension of this Agreement, J. LOVETT HOMES shall
not be relieved of any duties or obligations imposed on it under this Agreement with respect to
Laney Walker Bond Financing funds previously disbursed or income derived therefrom.
E. To the extent that it does not alter the scope of this Agreement, Augusta, GA may unilaterally
order a temporary stopping of the work or delaying of the work to be performed by J.
LOVETT HOMES under this contract.
ARTICLE XI. NOTICES
Whenever either party desires to give notice unto the other, such notice must be in writing, sent by
certified United States mail, return receipt requested, addressed to the party for whom it is intended, at
the place last specified, and the place for giving of notice shall remain such until it shall have been
changed by written notice.
Augusta will receive all notices at the address indicated below:
Office of the Administrator
ATTN: Jarvis Sims, Interim Administrator
Municipal Building
535 Telfair Street, Suite 910
Augusta, Georgia 30901
Augusta Housing & Community Development Department
Lot No. 11 McQueen Court, Contract Page 12
With copies to:
Augusta Housing and Community Development Department
ATTN: Hawthorne Welcher, Jr., Director
925 Laney Walker Blvd., 2nd Floor
Augusta, Georgia 30901
J. LOVETT HOMES will receive all notices at the address indicated below:
J. Lovett Homes and Construction LLC
ATTN: Jozell Lovett
3062 Damascus Road, Suite G
Augusta, GA 30909
ARTICLE XII. INDEMNIFICATION
J. LOVETT HOMES will at all times hereafter indemnify and hold harmless Augusta, its officers,
agents and employees, against any and all claims, losses, liabilities, or expenditures of any kind,
including court costs, attorney fees and expenses, accruing or resulting from any or all suits or
damages of any kind resulting from injuries or damages sustained by any person or persons,
corporation or property, by virtue of the performance of this Agreement. By execution of this
Agreement, J. LOVETT HOMES specifically consents to jurisdiction and venue in the Superior Court
of Richmond County, Georgia and waives any right to contest jurisdiction or venue in said Court.
Should it become necessary to determine the meaning or otherwise interpret any work, phrase or
provision of this Agreement, or should the terms of this Agreement in any way be the subject of
litigation in any court of laws or equity. It is agreed that the laws of the State of Georgia shall
exclusively control the same.
The parties hereto do agree to bind themselves, their heirs, executors, administrators, trustees,
successors and assigns, all jointly and severally under the terms of this Agreement.
ARTICLE XIII. PRIOR AND FUTURE AGREEMENTS
This Document incorporates and includes all prior negotiations, correspondence, conversations,
agreements or understandings applicable to the matters contained herein and the parties agree that
there are no commitments, agreements, or understandings concerning the subject matter of this
Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from
the terms hereof shall be predicated upon any prior representations or agreements whether oral or
written. Augusta is not obligated to provide funding of any kind to J. LOVETT HOMES beyond the
term of this Agreement.
J. LOVETT HOMES warrants that no person or selling agency has been employed or retained to
solicit or secure this Agreement upon an agreement or understanding for a commission, percentage,
brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or
selling agencies maintained by J. LOVETT HOMES for the purpose of securing business and that J.
LOVETT HOMES has not received any non-Augusta fee related to this Agreement without the prior
written consent of Augusta. For breach or violation of this warranty, Augusta shall have the right to
annul this Agreement without liability or at its discretion to deduct from the Agreement prices of
consideration the full amount of such commission, percentage, brokerage, or contingent fee.
Augusta Housing & Community Development Department
Lot No. 11 McQueen Court, Contract Page 13
ARTICLE XIV. LEGAL PROVISIONS DEEMED INCLUDED
Each and every provision of any law or regulations and clause required by law or regulation to be
inserted in this Agreement shall be deemed to be inserted herein and this Agreement shall be read and
enforced as though it were included herein and if, through mistake or otherwise, any such provision is
not inserted or is not correctly inserted, then upon application of either party this Agreement shall
forthwith be amended to make such insertion.
ARTICLE XV. DISCLAIMER
Any and all language in this Agreement pertaining to HUD regulations and/or the utilizations of
HOME funding is deemed voidable when utilizing Laney Walker Bond funds in its entirety. However,
if there are any federal funds utilized by this project, including Homebuyer Subsidy funds, this
Agreement will be enforceable in its entirety.
Augusta Housing & Community Development Department
Lot No. 11 McQueen Court, Contract Page 14
ARTICLE XVI. COUNTERPARTS
This Agreement is executed in two (2) counterparts – each of which shall be deemed an original and
together shall constitute one and the same Agreement with one counterpart being delivered to each
party hereto.
IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written
above:
Approved as to Form by (please initial here):
Augusta, GA Law Department
Date: ____________________
By:__________________________________
Mayor Hardie Davis, Jr., as its Mayor
Date: ____________________
By: _______________________________
Jarvis Sims, as its Interim Administrator
Date:_____________________
By: _________________________
Hawthorne Welcher, Jr., as its Director
Date: _____________________
By: ________________________
Lena Bonner, as its Clerk of Commission
Affix Seal Here:
ATTEST: J. Lovett Homes and Construction LLC.
By: _________________________
Jozell Lovett, Owner
Date:_______________________
Augusta Housing & Community Development Department
Lot No. 11 McQueen Court, Contract Page 15
APPENDIX 1
Architectural Plans/Designs
Augusta Housing & Community Development Department
Lot No. 11 McQueen Court, Contract Page 16
APPENDIX 2
American Institute of Architects (AIA) Form - Sample
Augusta Housing & Community Development Department
Lot No. 11 McQueen Court, Contract Page 17
APPENDIX 3
Statutes: (Available on Request)
OMB Circular A-110 - Uniform Administrative Requirements for Grants and Agreement with
Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations
OMB Circular A- 122 - Cost Principles for Non-Profit Organizations
OMB Circular A-133 - Audits of Institutions of Higher Education & other Non-Profit Institutions
40 USC 276 Davis-Bacon Act
40 USC 327 Contract Work Hours and Safety Standard Act
Uniform Relocation Assistance and Real Property Acquisition Policies Act
Lead Based Paint Poisoning Prevention Act
24 CFR 35 – HUD Requirements for Notification, Evaluation and Reduction of Lead-Based Paint
Hazards in Housing Receiving Federal Assistance and Federally-Owned Residential Property being
sold, Final Rule
Augusta-Richmond County Procurement Policy
Conflict of Interest Affidavit
Augusta Housing & Community Development Department
Lot No. 11 McQueen Court, Contract Page 18
APPENDIX 4
CONSTRUCTION REQUIREMENTS
1. All construction projects shall comply with Federal, State, and local codes and ordinances,
including, but not limited to, the following:
A. "Standard Building Code", 2000 Edition, Southern Building Congress, International, Inc.,
Birmingham, Alabama.
B. "Standard Plumbing Code", latest edition, Southern Building Congress, International, Inc.,
Birmingham, Alabama.
C. Standard Mechanical Code, latest edition, Southern Building Congress, International, Inc.,
Birmingham, Alabama.
D. “National Electric Code”, latest edition, National Fire Protection Association, Quincy,
Massachusetts.
E. Model Energy Code, 1997, Council of American Building Officials.
F. “ADA Accessibility Guidelines for Buildings and Facilities”, Department of Justice,
American with Disabilities Act of 1990”.
G. Williams-Steiger Occupational Safety and Health Act of 1970, Public Law 91-596.
H. Part 1910 – Occupational Safety and Health Standards, Chapter XVII of Title 29, Code of
Federal Regulations (Federal Register, Volume 37, Number 202, October 18, 1972).
I. Part 1926 - Safety and Health Regulations for Construction, Chapter XVII of Title 29, Code
of Federal Regulations (Federal Register, Volume 37, Number 243, December 16, 1972.
J. Section 106 of the National Historic Preservation Act (16 U.S.C. 470f').
2. Project Review. All plans, specifications, work write-ups, projected cost estimates, punch lists or
other means of outlining work on a particular project will be submitted in writing to HCD for
review and approval prior to bidding. HCD Construction and Rehabilitation Inspectors or HCD’s
agent will review these items for compliance with new construction and/or rehabilitation
standards and materials use.
3. Rehabilitation Standards. All rehabilitation work will comply with the "Uniform Physical
Condition Standards for HUD Housing." Workmanship and material standards will comply with
the Augusta-Richmond County Housing & Community Development Department Contractors
Manual and Performance Standards. A copy of this manual is provided to every contractor when
included on the HCD Approved Contractors List. A copy is enclosed for inclusion.
4. Inspections. All projects will be inspected and approved by an HCD Construction and
Rehabilitation Inspector or HCD’s agent prior to release of the funds for that project.
Augusta Housing & Community Development Department
Lot No. 11 McQueen Court, Contract Page 19
APPENDIX 5
CONTRACTOR ACKNOWLEDGEMENT
JLovett Homes & Construction acknowledges that this contract and any changes to it by amendment,
modification, change order or other similar document may have required or may require the legislative
authorization of the Board of Commissioner and approval of the Mayor. Under Georgia law, JLovett
Homes & Construction is deemed to possess knowledge concerning Augusta, Georgia’s ability to
assume contractual obligations and the consequences of Contractor’s provision of goods or services to
Augusta, Georgia under an unauthorized contract, amendment, modification, change order or other
similar document, including the possibility that JLovett Homes & Construction may be precluded from
recovering payment for such unauthorized goods or services. Accordingly, JLovett Homes &
Construction agrees that if it provides goods or services to Augusta, Georgia under a contract that has
not received proper legislative authorization or if JLovett Homes & Construction provides goods or
services to Augusta, Georgia in excess of the any contractually authorized goods or services, as
required by Augusta, Georgia’s Charter and Code, Augusta, Georgia may withhold payment for any
unauthorized goods or services provided by JLovett Homes & Construction. JLovett Homes &
Construction assumes all risk of non-payment for the provision of any unauthorized goods or services
to Augusta, Georgia, and it waives all claims to payment or to other remedies for the provision of any
unauthorized goods or services to Augusta, Georgia, however characterized including, without
limitation, all remedies at law or equity. This acknowledgement shall be a mandatory provision in all
Augusta, Georgia contracts for goods and services, except revenue producing contracts.
____________________________________
Jozell Lovett
J. Lovett Homes & Construction LLC Owner
Augusta Housing & Community Development Department
Lot No. 11 McQueen Court, Contract Page 20
EXHIBIT A
PROJECT SCHEDULE OF COMPLETION
J. LOVETT HOMES MUST PROVIDE A COMPLETED SCHEDULE OF COMPLETION AS
EXHIBIT A - WITH APPROPRIATE PROJECT MILESTONES WITHIN 10 TO 15 DAYS AFTER
SIGNING THIS AGREEMENT. THIS SCHEDULE MUST BE PROVIDED IN SUFFICIENT
DETAIL TO PERMIT HCD TO MONITOR AND ASSESS PROGRESS IN CONNECTION WITH
THE PERFORMANCE OF THIS AGREEMENT. A SAMPLE SCHEDULE IS PROVIDED.
Augusta Housing & Community Development Department
Lot No. 11 McQueen Court, Contract Page 21
EXHIBIT B
WORK WRITE-UP
Augusta Housing & Community Development Department
Lot No. 11 McQueen Court, Contract Page 22
EXHIBIT C
PROJECT DEVELOPMENT AND MANAGEMENT PROCEDURES
1. HCD must review and approve all new construction work, project specifications and total
development cost for each residential development project before work is commenced and
before funds can be released for payment reimbursement. Construction payments will be
released to J. LOVETT HOMES in accordance with the attached drawdown schedule and
budget.
2. HCD will provide the lot on which all new construction efforts will be performed under this
Agreement.
3. With HCD approval, J. LOVETT HOMES may use funds under this Agreement for the
following purposes:
a. To support development costs as outlined in Item 6 below.
4. Completion delays, remedies, and penalties.
a. If the Contractor fails to complete the work within the time frame specified in the
contract, plus any authorized delays, HCD may:
i. Terminate the contractor in accordance with the “Provisions for Augusta
Housing and Community Development Department (HCD)” clause of this
contract.
ii. Assess liquidated damages of Two Hundred Dollars ($200) per working day
from the schedule of completion to the date of final acceptance of the project.
The total amount of liquidated damages will be deducted from the total
contract price, plus any change order amounts.
b. The contractor shall not be charged with liquidated damages for any delays in the
completion of the work due:
i. To any acts of the Federal, State, or City/County Government; including
controls or restrictions upon or requisitioning of materials, equipment, tools or
labor by reason of war, National Defense, or any other National, State, or
City/County emergency.
ii. To any acts of the Owner that hinder the progress of the work;
iii. To cause not reasonable foreseeable by the parties in this contract at the time
the execution of the contract which are beyond the control and without the
fault or negligence of the Contractor; including but not restricted to acts of
God; acts of the public enemy; acts of another contractor in the performance
of some other contract with the owner; fires; floods; epidemics; quarantine
restrictions; strikes; freight embargoes; and weather or unusual severity such
as hurricanes, tornadoes, cyclones, and other extreme weather conditions; and
iv. To any delay of the subcontractor occasioned by any other causes specified in
subparagraphs A and B above. Provided, however, that the contractor
promptly (within 10 days) notifies HCD and J. LOVETT HOMES in writing
of the cause of the delay. If the facts show the delay to be properly excusable
under the terms of this contract, HCD shall extend the contract time by a
period commensurate with the period of authorized delay to the completion of
the work as whole; in the form of an amendment to this contract.
Augusta Housing & Community Development Department
Lot No. 11 McQueen Court, Contract Page 23
5. New Construction Costs and Requirements
a. J. LOVETT HOMES will provide construction management for the project to ensure
that construction work is being carried out in accordance with plans, specifications
and the project budget.
b. J. LOVETT HOMES must make sure contractors obtain and post all permits on job
site.
c. J. LOVETT HOMES must collect progress and final lien releases from the contractor,
subcontractors, and material suppliers prior to making a payment to a contractor.
d. HCD or its agent may continually inspect each house for contract compliance and to
determine the percent of completion prior to processing a draw request and releasing
payment. HCD may choose not to release payments if the work being performed is not
of acceptable quality to HCD and if the house is not being built or rehabilitated in
accordance with plans and specifications, or if the project is not on schedule.
6. Permanent Financing and Sales Prices
a. The sales price of each home sold in accordance with this Agreement must be based
on a formal appraisal. Unless otherwise agreed to by HCD, the sales price of each
house shall not exceed the appraised value of the house.
b. The purchasers of houses constructed must meet the Augusta program requirements.
c. Buyers will be required to borrow no less than 80% of the sale prices of the house
from a private lending institution unless otherwise agreed to by HCD.
Commission Meeting Agenda
6/18/2019 2:00 PM
Laney Walker/Bethlehem Revitalization Project -New Construction Homes
Department:HCD
Department:HCD
Caption:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide Laney
Walker/Bethlehem Revitalization Funding to contract with J.
Lovett Homes and Construction LLC to construct two (2)
workforce, residential units on McQueen Court. (Approved by
Administrative Services Committee Safety Committee June
11, 2019)
Background:In 2008, the Augusta Commission passed legislation supporting
community development in Laney Walker/Bethlehem. Since that
time, the Augusta Housing & Community Development
Department has developed a master plan and development
guidelines for the area, set up financial incentive programs for
developers and home buyers, selected a team of development
partners to focus on catalytic change, and created a marketing
strategy to promote the overall effort. This project involves
construction of two (2) new residential units on McQueen Court,
Lots No. 10 and No. 11, (Twiggs Street area) within the Laney
Walker / Bethlehem historic neighborhoods.
Analysis:The approval of the contract will allow for pre-development
activities on these sites to begin.
Financial Impact:Augusta Housing and Community Development Department
receives annual allocations from Laney Walker Bethlehem
Project which will fund this contract. Contract Amount Lot No.
10 - $128,517.07 Contract Amount Lot No. 11 - $135,861.10
Alternatives:Do not approve HCD’s Request.
Recommendation:Motion to approve Housing and Community Development
Department’s (HCD's) request to provide Laney
Walker/Bethlehem Revitalization Funding to contract with J.
Lovett Homes and Construction LLC to construct two (2)
workforce, residential units on McQueen Court.
Funds are
Available in the
Following
Accounts:
Laney Walker/Bethlehem Revitalization Project funds-LWB
Bond Fund. 298077343-5413150
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Request for Proposal
Request for Proposals will be received at this office until Thursday, March 28, 2019 @ 11:00 a.m. for furnishing:
RFP Item #19-186 Law Department Renovations – Construction Documents for Augusta, GA Central Services
Department – Facilities Maintenance Division
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room
605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors,
subcontractors and suppliers exclusively from ARC. The fees for the plans and specifications which are non-
refundable are $75.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC
Southern (706 821-0405) beginning Thursday, February 14, 2019. Bidders are cautioned that submitting a package
without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or
services, or coordination with other work that is material to the successful completion of the project. Bidders are
cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from
unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
A Mandatory Pre-Proposal Conference will be held on Tuesday, March 12, 2019 @ 10:00 a.m. in the Procurement
Department, 535 Telfair Street, Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, March 14, 2019 @
5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of
contract with the successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 14, 21, 28, March 7, 2019
Metro Courier February 14, 2019
OFFICIAL
VENDORS Attachment
"B"E-Verify #Addendum
1
SAVE
Form Original 6
Copies
Fee
Proposal
Chris Booker & Associates
670 Broad Street
Augusta, GA 30901
Yes 667907 Yes Yes Yes Yes Yes
Blount’s Complete Home
2907C Tobacco Road
Hephzibah, GA 30815
RFP Opening RFP Item #19-186
Design Services - Law Department Renovations
for Augusta, GA Central Services Department –
Facilities Maintenance Division
RFP Date: Thursday, March 28, 2019 @ 11:00 a.m.
Total Number Specifications Mailed Out: 21
Total Number Specifications Download (Demandstar): 158
Total Electronic Notifications (Demandstar): 21
Georgia Registry: 903
Mandatory Pre-Proposal/Telephone Conference Attendees: 2
Total packages submitted: 1
Total Noncompliant: 0
Page 1 of 1
Chris Booker & Associates
670 Broad Street
Augusta, GA 30901
Chris Booker & Associates
670 Broad Street
Augusta, GA 30901
Ranking of 0-5 (Enter a
Evaluation Criteria Ranking Points Scale 0 (Low) to 5
(High)
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as
required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS
2. Qualifications & Experience (0-5)15 5 75
3. Organization & Approach (0-5)15 5 75
4.Scope of Services
Experience with Code review for egress, ADA and other pertinent
life safety issues.
• Experience with Preparation of Bid Documents to include:
O Project Data Sheet for Permitting
O Plans and specifications required for bid and construction
• Experience with preparation of design drawings
(0-5)20 3 60
5. Schedule of Work (0-5)10 5 50
6. References (0-5)5 5 25
Within Richmond County 5 10 5 50
Within CSRA 5 6 0
Within Georgia 5 4 0
Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0
All Others 5 1 0
23 335
8. Presentation by Team (0-5)10 0
9 Q&A Response to Panel Questions (0-5)5 0
Lowest Fees 5 10 5 50
Second 5 6 0
Third 5 4 0
Forth 5 2 0
Fifth 5 1 0
Total Phase 2 - (Total Maximum Ranking 15 -
Maximum Weighted Total Possible 125) 5 50
28 385
7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only)
Vendors
Phase 1 Total - (Total Maximum Ranking 25 -
Maximum Weighted Total Possible 375)
Phase 1
RFP Opening RFP Item #19-186
Design Services - Law Department Renovations
for Augusta, GA Central Services Department –
Facilities Maintenance Division
Evaluation Meeting: Tuesday, March 23, 2019 @ 9:00 a.m.
Weighted Scores
Procurement DepartmentRepresentative:_______Nancy Williams_____________________________________
Procurement Department Completion Date: 4/23/19
Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered
for Award)
Internal Use Only
Total Cumulative Score
(Maximum point is 500)
Evaluator: Cumulative Date: 4/23/19
10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in
relation to all fee proposals - enter the point value for the one line only)
Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be
Commission Meeting Agenda
6/18/2019 2:00 PM
Law Department Renovations - Design
Department:Central Services - Facilities
Department:Central Services - Facilities
Caption:Motion to approve award of contract to prepare contract
documents for renovating the building housing the Augusta Law
Department to Christopher Booker Architects (CBA) of Augusta
in the amount of $35,000.00. RFQ 19-186(Approved by
Administrative Services Committee Safety Committee June
11, 2019)
Background:The Augusta Law Department has been located in 3000 building
since the State Court Judges relocated to the Augusta Judicial
Center in 2011. The building construction dates back more than
50 years. In order to meet evolving departmental staffing and
operational requirements and to bring this aging facility up to
current ADA standards and code RFQ 19-186 was issued to
engage a design firm to prepare contract documents so that we
can bid the renovation project.
Analysis:CBA of Augusta responded to the RFP and was judged to be
qualified to perform the work. The 6.67% fee was negotiated
based upon an estimated construction budget of $525,000.
Financial Impact:The cost of design services is $35,000.
Alternatives:1. Approve award of contract to prepare contract documents for
renovating the building housing the Augusta Law Department to
Christopher Booker Architects (CBA) of Augusta in the amount
of $35,000.00. 2. Do not approve the proposal.
Recommendation:Approve award of contract to prepare contract documents for
renovating the building housing the Augusta Law Department to
Christopher Booker Architects (CBA) of Augusta in the amount
of $35,000.00.
Funds are
Available in the
Following
Accounts:
This project is funded through SPLOST.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
6/18/2019 2:00 PM
Revised SES Severance Package
Department:
Department:
Caption:Motion to amend Ordinance Code of Augusta Georgia, Title
One, Chapter Seven, Article Four, Section 1-7-51 by repealing
Sections 500.308 through 500.315 of the PPPM related to
Senior Executive Service (“SES”) employees; and to adopt a
new SES Policy and Procedures revising those related to SES
groups and severance pay. (Approved by the Policy &
Procedures Subcommittee May 29, 2019; No
recommendation from Administrative Services Committee
June 11, 2019))
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
AUGUSTA, GEORGIA
New Grant ProposaUApplication
Before a DepartmenUagency may apply for the granUaward on behelf of Auguste Richmond County, they must firat obtain approvalsigneture from the Administrrtor and the Finance Director. Thc Administrator witl obtein information on the grant program andrequirements from the funding agency and review these for feaelbllity to determine if this granUewerd will Uenent .Lug;trRichmond County. The tr'inance Director will review the funding requlrement to determine if the grant will fit within our budgetstructure and financial goals.
Proposel Project No. Project fifle
Start Date: 0710112019
Submit Date 03113/2019
Total Budgeted Amount 220,520,00
Sponror: GM00l2
Sponror Type: g
Purpos€: 4
End Date: M13012020
Departmenfi 026
Totel Funding Agency:
Criminal Justice Coord Co
State
DUI Courts
Contacts
STATE CT
Requesting grant offered by the criminal iustice coordinating council for Fy20
for the State Coun DUI and Veterans Court Programs.
cash Match: 10%. cash Match funding source is from 2021000000 participant fees.
EEO required: No
EEO Dcpartment Notified: No
RECEOVED
ADMI N ISTRATOR'S OFFICE
ilAR I g 20tg
AUGUSTA.RICHMOND
COUNTY
State Court Cash Mntch? Y
198,458.00 Total Cash Mrtch: 22,052.@
Flow Thm ID:
Trpe ID PhoneI claoot Page, Crystal
JL
DWATKINS
(706)849-3484
Approvals
TYPe
FA
Date
03113t2019 Dept. Signrture:
Grant Coordinator Signature:
1.) I have reviewed the Grant application and enclosed materials and:
,,taril"granUaward to be feasiblc to the nceds ofAugusta Richmoud County
o Deny the request
2) yvereviewed thc Grant application and enclosed materials and:
7r' AWrcvethe Departnent Agency to move forward with the application
the request
(o4-
Date
form will also be uced to the externd euditors with infometion on ell grents for conpliance rnd
certificotion requiremen8 ar required by the Stete and Federal Government
curretrtDrter osTii#ifrJ--
Finance Director Datc
Report GM1000_PROPOSAL - GMl000: Grants lvlanagcment: r CurreutTime: 12:18:15
lgrnn l,A (r. oTt1, t\a
funding Opportunities I Criminal Justice Coordinating Council Page I of5
cont d Ur I sn.,,r.o I rDnst rr
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For questlons regardtng onl|ne subm'ssion, ptease contacr Am.eeOuellet at dle€.ou!ll€t@cicc.!a.qov
Int.raltad appttcants shoutd revi€w the Fy,2O Solcitation packet in ltseotlrety, cdrptete a Requesr for Eunding A9plc.0on, and submll thecomplet.d.ppllcrt,on to thc CJCC. Thi6 torm a.r, Drovt.ted bud.€rdct ll.r! rhc onty accopt bt. tonn.ts for.ub;ttttng thi- '-narretlv!. rnd budgct forthtr fundln! year, Thi! Req-u€n forFunding A9pli.ation torm and tll€ Councit-provd€d budgei de!.,tworksheet 8re .va abte on th€ Counclt,s r€bstte athrio://cicc.oeotut..oov.no [r&x^t!!r!!sra!$!!!!j!t!es!.elg
Appl{aants.ar€ llmtt€d to local entliies for new and existingAccoun6blllty Cours. A(lutt Fetonr, Adult M.ntat Hlatrh.;d VEr€rcnsco!rt submissions .ra llmtted to one .ppltccoon per crrcuit, p.r counlyp€. State.nd lJvenite Coun sublni6stons are timit d to d;eapdrcatldr per county, Der tyoe ,G, DuL Famitv Deoen.l.n. vTreaun.nr, luvenite Druo or Juvenle M€;6tha;|th ;oud.
All appll..taons are due rt s:Oopt'l on M.rdr 22, 2019
geal/3$ r9+lt.!tulletlllifiga, cer fi.arion for Accoontab,tirv.ounfundln.; MOUS between th. A.count.bilty Coun.nd the TreatmenaProvid!r; . you. Oro.ntatlonat Chan.
Taylor Jon.s, tx.cut,ve 0rredor, CIC| at (404)463-1453 orta,lor,ionesOo.orolacourts,oov
APPLICATIOI{
DEAOLTIIE
ATTACHMENTS
coI{TACT
REQUEST TOR
PROPOSAIS
Itt{x FoRoBLU{ EsuaErsstot{
ovERvtEw
bupall qcc.lqrrl!&d. (om/feE1szo r 8 ,r0 4Dla.tion
Project S.fe Nelghocrhoods (pSN) 13 oes,oned to create s.t€rnerslborhedr th'ouqh . sustahed reducrton in crhe sssoctated withgang and gun violence- The proqr.m,s €ffectiveness ts b.sed o, rh;(ooperatlor of locll, st.te, and fede,at.gen(ies engag€d rn . unifiedapproach led by lhp u.s. atrorney (usA) rn €.ch dratict. me usA isresponsible tor esrabr'shlng . cothborative pSN t.skforc. of federat,state, and loc.i law eniorement .nd olher communtty members toimPlement 9un and 9an9 cr,mG enforc€ment, ,nt€rvention, orevention.and reenrry ,n't,atrves wtthtn the dtstri(t. Through lhe pSNi.skrorce,'
th€ USA will impl€ment rhe tive d€s&n featur.s;f succ€ssfut pSNprograms-partnerships; str.tegic ptannJng, resear.h integ..tjon,.nd
CriuinalJudce
Coordh*thgCoudl
Ststirtical
LlaE! ' Grio$ . rundhs opponulN€6 n{
Funding opportunities - (Nk,7
curentc,anropportunftes 4W nNY'
$r* roro occountability Court solicitatio - z I $fi '"
nEquEST FOR
PROPOSALS
LITX TORolit-tiaEsual.ltssloN
EI.IGIBLE
PARTICIPAI{TS
2018 Project Safe Neighborhoods (pSN) Grant
Request for Applicadons
Coundl &Bv.nt, CornEltta€
M..dngr
https ://cj cc. georgia. gov/fu nding-opportunif ies-0 3113t2019
USAO Solthern Disrflct RFP
file forrhat. Anysubmissions ln a lile format otherthan thls €.Icel workbook will be dlsqualified.
How this ExcelWorkbook irSet Up
thetabs labeled "Narrative" please dercdbe your courf program, sustainability plan, and need for t.anaportetioh aosts.
non_state portion of the total project costs and how they will use match funds. The fo.mula for calculatirg match is found in the FY'20 Grant Overvlew and lnstructions-
How to Navicate Between Worksheets
and, once you get to the farthest right orfarthest lefttab. the ellipses willdisappear. Then cliak onthe tab name for th€ worksheet you would like to edit.
Savlnrand Submittinc vour Workhdt
please contact Kimberly Howard, Operadons Coordinator at CAC., at: kimberlv.howard@.eo.{iacourts.tov.
Attachmenti
The following forms are required. Please submitas attachments to Vour application.
1. Certification fo. Accou nrability Court FundinS-siSned and dated by the Accountability Coun Judge.
2, Contract or MOU belween the Accouniability Coud and Tr€etment Provider (ifyou have one).
must include the Person's name, title, p€rcentage of time they devote to the accountability couri. and how th. porition is funded.
Restrictions on Use ofFunds
courts only), Incentives, monthlycell phone chafges, case management software, construciion projects, vehicles, weapons orgrent admlnlstrative overhead.
Budeet Oetail Worksheet
YOUR IIIFORMATION ON THE ATTACHED pAGES. tf you tnclude v.',, This work h€et ihould be used to prepaG the progr.m budget and hrdgd
BudEet Narratlve
explanation should erplain how all costt were estlmated and calcu lated and h or,y ttley are rele\6nt to the pro&a m.
Commission Meeting Agenda
6/18/2019 2:00 PM
Accountability Court CJCC FY20 Grant Award
Department:State Court
Department:State Court
Caption:Motion to accept Criminal Justice Coordinating Council FY20
Grant Award for State Court Accountability Court DUI and
Veterans Court Programs in the amount of $172,742.00.
(Approved by Public Safety Committee June 11, 2019)
Background:State Court operates a DUI and Veterans Court Accountability
Court Program. These funds assist in the operation and
administrative cost of the program.
Analysis:None
Financial Impact:$172,742 award is for the FY20 fiscal year of the grant (7/1/19 -
6/30/21). Total amount of grant includes a 10% match is
required in the amount of $17,274 which will come from the
participant monthly fees paid to the court.
Alternatives:None
Recommendation:Approve.
Funds are
Available in the
Following
Accounts:
Org key 220022638.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
6/18/2019 2:00 PM
Approve the purchase of two new partitions for the District Attorney's Office
Department:District Attorney's Office
Department:District Attorney's Office
Caption:Motion to approve the purchase of two additional partitions in
the amount of $64,672.91 for the District Attorney’s Office.
(Approved by Public Safety Committee June 11, 2019)
Background:The District Attorney’s Office is requesting the purchase of two
additional partitions through use of the sole source procurement
method. The two partitions will be used for the approved two
additional positions that were approved by Commission on
February 5, 2019. The District Attorney’s Office has been
allocated 2019 Capital funds to purchase the additional partitions
in the amount of $56,020.00. The Central Services Department
has agreed to fund $8,652.91 of the partitions from their 2019
Capital funds.
Analysis:The partitions requested by the District Attorney’s Office will be
located in the Augusta Judicial Center where Weinberger’s
Business Interiors is the sole provider for the furniture per
previous furniture contractual agreement.
Financial Impact:Two partitions for $64,672.91. District Attorney’s Capital
Outlay account number 272-02-1310/54.13120 for $56,020.00.
Central Services Capital Outlay account number 272-01-
6210/54.13120 for $8,652.91.
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:Approve the purchase of the District Attorney’s Office two
additional partitions in the amount of $64,672.91.
Funds are
Available in the
Capital
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
6/18/2019 2:00 PM
Augusta-Richmond County Multi-Jurisdiction Hazard Mitigation Plan Update
Department:Fire
Department:Fire
Caption:Motion to accept the award for the Hazard Mitigation Plan
Update Grant from GEMA and to authorize the Mayor to
execute the appropriate documents. (Approved by Public
Safety Committee June 11, 2019)
Background:The Hazard Mitigation Plan forms the foundation for a
community's long-term strategy to reduce disaster losses and
break the cycle of disaster damage, reconstruction and repeated
damage. The planning process is as important as the plan itself.
It creates a framework for risk-based decision making to reduce
damages to lives, property, and the economy from future
disasters. State and local governments are required to develop
and maintain a hazard mitigation plan as a condition of receiving
certain types of hazard mitigation disaster assistance, emergency
and non-emergency. The requirements and procedures for state
and local mitigation plans are found in the Code of Federal
Regulations (CFR) at Title 44, Chapter 1, Part 201 (44 CFR Part
201).
Analysis:An experienced consultant assists various Augusta departments
and the municipalities of Hephzibah, and Blythe in gathering up-
to-date information in order to identify hazards, assessing
current risk hazards, and aid the Hazard Mitigation Planning
Committee to update and implement the current Hazard
Mitigation Plan. This will ensure that State and local
government requirements have been met so that Augusta can
continue to receive certain types of hazard mitigation disaster
assistance.
Financial Impact:Total approved cost is $60,000 with a federal share of $45,000, a
state share of $6,000, and a local share (in kind match/personnel
time and its funding from fund 101) of $9,000. Fund 220 will be
used; org key will be created by Finance upon approval and
acceptance of grant.
Alternatives:None
Recommendation:Approve the award for the Hazard Mitigation Plan Update Grant
from GEMA and to authorize the Mayor to execute the
appropriate documents.
Funds are
Available in the
Following
Accounts:
Fund 220 will be used; org key will be created by Finance upon
approval and acceptance of grant.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
6/18/2019 2:00 PM
Change Order Request for 18AFA547 Mobile Emergency Operations Center Command Vehicle
(MEOC)
Department:Fire
Department:Fire
Caption:Motion to approve a change order for 18AFA547 Mobile
Emergency Operations Center Command Vehicle (MEOC) in
the amount of $82,460.16 to include a Motorola radio package,
Dell computer package, and tethered drone.(Approved by
Public Safety Committee June 11, 2019)
Background:A purchase order 18AFA547 was issued to Ten-8 per RFP 18-
147 with an initial dollar amount of $1,070,000. We would like
to include the following equipment: Motorola radio package,
Dell computer package, and a tethered drone. Ten-8 has reached
the halfway point in the production process and will require
these items before the vehicle is completed. The equipment
mentioned above is needed by the vendor so that it can be install
in the MEOC prior to the vehicle being delivered to Augusta
GA. Previously, the plan was to purchase this equipment after
we received the apparatus from Pierce Manufacturing. It has
been Recommended by the Augusta IT Department that this
equipment be installed prior to taking delivery, to assure
everything is compatible prior to acceptance of the vehicle.
Analysis:Adding these items to the MEOC will provide the most up-to-
date technology to the Citizens of Augusta in the event of a
catastrophic incident.
Financial Impact:The cost of adding this equipment is $82,460.15 bringing the
total PO amount to $1,152,460.15.
Alternatives:None
Recommendation:
To approve the requested change order for 18AFA547 Mobile
Emergency Operations Center Command Vehicle (MEOC) in
the amount of $82, 460.15.
Funds are
Available in the
Following
Accounts:
Funds are available in the allocated SPLOST VII budget for Fire
Department Emergency Vehicles. 329034510 - 5422320 / JL
217329904
REVIEWED AND APPROVED BY:
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
AUGUSTA, GEORGIA
New Grant ProposaUApplication
Before a DepartmenUagency may apply for the grant/award on behalf of Augusta Richmond County, they must first obtain approval
signature from the Administrator and the Finance Director. The Administrator will obtain information on the grant program and
requirements from the funding agency and review these for feasibility to determine if this grant/award will benefit Augusta
Richmond County. The Finance Director will review the funding requirement to determine if the grant will fit within our budget
structure and financial goals.
Proposal Project No. Project Title
PR000223 SUPERIOR FY 2020 CJCC Veterans Court Grant
Requested grant offered by the Criminal Justice Coordinating Council for the
Continuation for FY'20 of an Adult Felony Veterans Court Program, which
advances public safety, reduce crime, reduce costs to our community, and
improve individual and community health by providing intensive, integrated,
evidence-based court supervision and comprehensive treatment services for
Veterans.
Cash Match Required: l07o compensated by coordinator salary Acct#
205000000-351 1410
EEO required (YA{): No
EEO Department Notified: No
Start Date: 0710112019
Submit Date: 0513U2019
Total Budgeted Amount: 110,771.00
End Date: 0613012020
Department: 027
Total Funding Agency:
Sponsor: GM00l2 Criminal Justice Coord Co
Sponsor Type: g State
Purpose: 14 veterans courts
contacti
Name
RECEIVED
ADMINISTRATOR'S OFFICE
JUN 0 4 2019
AUGUSTA.RICHMOND
COUNTY
Superior Court Cash Match? Y
gg,7g4.0o Total Cash Match: 10,917.00
Flow Thru ID:
Type IDI ctvttooz Kimble-Wheeler, Rhoda fr.f #*- (706)8234424
TyPe
FA -Ev-J. BLANCHARD
Approvals
Date
05t31/2019
{frut,
user: RKl9207 - Rhoda Kimble-Wheeler Page
Report: GMI0O0_PROPOSAL - GMl000: Grants Management: I
Current Date: 0513112019
Current Time: l5:00:07
AUGUSTA, GEORGIA
New Grant ProposaVApplication
Before a DepartmenUagency may apply for the granUaward on behalf of Augusta Richmond County, they must first obtain approval
signature from the Administrator and the Finance Director. The Administrator will obtain information on the grant program and
requirements from the funding agency and review these for feasibility to determine if this grant/award will benelit Augusta
Richmond County. The Finance Director will review the funding requirement to determine if the grant will fit within our budget
structure and financial goals.
Proposal Project No. Project Title
2.)
l.) I have reviewed the Grant application and enclosed materials and:
,rtthe grant/award to be feasible to the needs of Augusta Richmond County
o Deny the request
I have reviewed the Grant application and enclosed materials and:
o Approve the Department Agency to move forward with the application
This form will also be used to provide the external auditors with information on all grants for compliance and
certification requirements as required by the State and Federal Government.
Finance Director
User: RKl9207 - Rhoda Kimble-Wheeler Page
neport: GMl000_PROPOSAL - GMl000: Grants Management:2
Current Date: 0513112019
Current Time: l5:00:07
G-V-r9
D*
o Denv the*esdi-{J=K_ l i
OO&n""".. \, Dat6
Commission Meeting Agenda
6/18/2019 2:00 PM
FY2020 CJCC Veterans Court Grant Superior Court
Department:Superior Court
Department:Superior Court
Caption:Motion to accept FY2020 Criminal Justice Coordinating County
grant award for Veterans Court Program in the amount of
$107,253.(Approved by Public Safety Committee June 11,
2019)
Background:Grant Award will help in the continuation of the Adult Felony
Veterans Court Program, which advances public safety, reduce
crime, reduce costs to our community, and improve individual
and community health by providing intensive, integrated,
evidence-based court supervision and comprehensive treatment
services for Veterans
Analysis:The grant award assist with the daily operations of Adult Felony
Veterans Court Program
Financial Impact:Grant award in the amount of $107,253.00 with a 10% local
match in the amount of $10,725.00
Alternatives:
Recommendation:Approve acceptance of grant award.
Funds are
Available in the
Following
Accounts:
Local Match compensated by coordinator salary
Acct#205000000-3511410
REVIEWED AND APPROVED BY:
AUGUSTA, GEORGIA
New Grant ProposaVApplication
Before a DepartmenUagency may apply for the granUaward on behalf of Augusta Richmond County, they must first obtain approval
signature from the Administrator and the Finance Director. The Administrator will obtain information on the grant program and
requirements from the funding agency and review these for feasibility to determine if this grant/award will benefit Augusta
Richmond County. The Finance Director will review the funding requirement to determine if the grant will fit within our budget
structure and financial goals.
Proposal Project No. Project Title
PR000221 SUPERIOR FY2020 CJCC Adult Felony Drug Court Grant
Requesting grant offered by the criminal Justice Coordinating Council for the
continuation for FY' 2020 of an Adult Felony Drug court program, which advances
public safety, reduce crime, reduce costs to our community, and improve
individual and communify health by providing intensive, integrated,
evidence-based court supervision and comprehensive treatment services for drug
dependent offenders.
cash Match Required: l0% taken from participant fees account 205000000-3511410
EEO required (YA{): No
EEO Department Notified: No
RECEOVED
ADMI N ISTRATOR'S OFFICE
l,tAY g l 2019
AUGUSTA.RICIIMOND
COUNTY
StartDate: 0'710112019
Submit Date: O5t3U2Ot9
Total Budgeted Amount: 346,65j.00
Sponsor: GM00l2
Sponsor Type: g
Purpose: 5
Type ID Name
I CU1OOZ Kimble-Wheeler,
End Date: 0613012020
Department: 027
Total Funding Agency:
Criminal Justice Coord Co
State
Drug Courts
Superior Court Cash Match? Y
3l1,991.00 Total Cash Match: 34,666.00
Flow Thru ID:
Contacts
*' -22?E-a* Qo6)8234424
Approvals
TYPe
FA
Jy_
J. BLANCHARD
Date
05131/20t9 Dept. Signature:
Grant C,
.) llyoreviewed the Grant application and enclosed materials and:
giind the granVaward to be feasible to the needs of Augusta Richmond County
o Deny the request
S.it-t?
2.)
Finance Director Date
I have reviewed the Grant application and enclosed materials and:
o Approve the Department Agency to move forward with the application
Date
User:
Report:
RK19207 - Rhoda Kimble-Wheeler Page Current Date: 0513112019
Current Time: 14:57:45GMI00O_PROPOSAL - GM1000: Grants Management: I
AUGUSTA, GEORGIA
New Grant ProposaUApplication
Before a DepartmenUagency may apply for the grant/award on behalf of Augusta Richmond County, they must first obtain approval
signature from the Administrator and the Finance Director. The Administrator will obtain information on the grant program andrequirements from the funding agency and review these for feasibility to determine if this grant/award will benefit Augusta
Richmond County. The Finance Director will review the funding requirement to determine if the grant will fit within our budget
structure and financial goals.
Proposal Project No. Project Title
This form will also be used to provide the external auditors with information on all grants for compliance and
certification requirements as required by the State and Federal Government.
User:
Report:
RKI Current Date:
Current Time:
05/31t2019
14:57:45
- Rhoda Kimble-Wheeler page
PROPOSAL - GMl000: Grants Management:2GMl000
Commission Meeting Agenda
6/18/2019 2:00 PM
FY2020 Criminal Justice Coordinating Council grant award.
Department:Superior Court
Department:Superior Court
Caption:Motion to approve acceptance of FY2020 Criminal Justice
Coordinating Council-Adult Felony Drug Court Program grant
award in the amount of $346,657.00.(Approved by Public
Safety Committee June 11, 2019)
Background:Grant award advances public safety, reduce crime, reduce costs
to our community, and improve individual and community
health by providing intensive, integrated, evidence-based court
supervision and comprehensive treatment services for drug
dependent offenders.
Analysis:
Financial Impact:Total grant award $346,657.00 with total cash match of
$34,666.00 paid from participant's fees.
Alternatives:
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
Funds are available through participant fee account 205-00000-
3511410.
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
6/18/2019 2:00 PM
GEMA Grant SHO18-003 - 2019 GSAR
Department:Fire
Department:Fire
Caption:Motion to approve the Agreement with Georgia Emergency
Management & Homeland Security Agency and approve
acceptance of the grant award in the amount of $20,000 (Grant
No. SHO 18-003) and authorize the Mayor to execute all
required documents.(Approved by Public Safety Committee
June 11, 2019)
Background:The primary mission of GSAR is the coordination, development,
and maintenance of the resources to locate, extricate, provide
immediate medical treatment to victims trapped in collapsed
structures, and to conduct other life-saving operations.
Specialized equipment and training is required to maintain
certifications and high level of service to the citizens of Augusta.
Analysis:GEMA Grant SHO 18-003 will provide necessary equipment
and training for the GSAR team to successfully execute their
duties in the event of a major disaster.
Financial Impact:N/A
Alternatives:None
Recommendation:Approve the Agreement with Georgia Emergency Management
& Homeland Security Agency and approve acceptance of the
grant award in the amount of $20,000 and authorize the Mayor
to execute all required documents.
Funds are
Available in the
Following
Accounts:
Fund 220. no local match required.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
6/18/2019 2:00 PM
GEMA Grant SHO18-027 - 2018 HAZMAT
Department:Fire
Department:Fire
Caption:Motion to approve the Agreement with Georgia Emergency
Management & Homeland Security Agency and approve
acceptance of the grant award in the amount of $20,000 (Grant
No. SHO 18-027) and authorize the Mayor to execute all
required documents.(Approved by Public Safety Committee
June 11, 2019)
Background:The Augusta Fire Department Hazardous Materials (HAZMAT)
Response Team is comprised of firefighters who specialize in
detecting, containing, and removing any release or potential
release of hazardous substances in order to control or stabilize an
incident. Specialized equipment and training is required to
maintain certifications and a high level of service to the citizens
of Augusta.
Analysis:GEMA Grant SHO 18-027 will provide necessary equipment
and training for members of the Augusta Fire Department
HAZMAT team to successfully execute their duties in the event
of a major disaster.
Financial Impact:N/A
Alternatives:None
Recommendation:Approve the Agreement with Georgia Emergency Management
& Homeland Security Agency and approve acceptance of the
grant award in the amount of $20,000 and authorize the Mayor
to execute all required documents.
Funds are
Available in the
Fund 220. No cash match required.
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
AUGUSTA, GEORGIA
New Grant. ProposaUApplication
Before a DepartmenUagency may apply for the grant/award on behalf of Augusta Richmond County, they must first obtain approval
signature from the Administrator and the Finance Director. The Administrator will obtain information on the grant program and
requirements from the funding agency and review these for feasibility to determine if this grant/award will benefit Augusta
Richmond County. The Finance Director will review the funding requirement to determine if the grant will fit within our budget
structure and financial goals.
Proposal Project No. Project Title
Start Date: 0710112019
Submit Date: O5l3U2Ot9
Total Budgeted Amount: 100,688.00
End Date: 0613012020
Department: 027
Total Funding Agency:
PR000222 SUPERIOR FY 2020 CJCC Adult Mental Health Court Grant
Requested grant offered by the Criminal Justice Coordinating Council for
the continuation for FY'20 of an Adult Felony Mental Health Court program,
which advances public safety, reduce crime, reduce costs to our community, and
improve individual and community mental health by providing intensive,
integrated, evidence-based court supervision and comprehensive mental health
services for mentally ill offenders.
cash Match Required: l0%o compensated by coordinator salary 205000000-35114l0
EEO required (Y,A{): No
EEO Department Notihed: No
REGEIVED
ADMINISTRATOR'S OFFICE
t.,lAY 81 Z01g
AUGUSTA-RICHMOND
COUNTY
Superior Court Cash Match? Y
90,619.00 Total Cash Match: 10,069.00
FIow Thru ID:
Dept. Signature:
Grant Coordinator
Sponsor: GM00l2 Criminal Justice Coord Co
Sponsor Type: g State
Purpose: n Mental Health
TYPe
I GMIOO2
ID
ContactsName phone
Kimble-Wheeler,Rhoda4%i#ffi -zl2*Z* (706)8234424
Type
FA
Jy_
J. BLANCHARD
Approvals
Date
05t3y2019 l
user: RKl9207 - Rhoda Kimble-Wheeler page Current Date: 0513112019
Current Time: 14:59:29Report: GMl000_PROPOSAL - GMl000: Grants Management: I
AUGUSTA, GEORGIA
New Grant ProposaVApplication
Before a DepartmenUagency may apply for the grant/award on behalf of Augusta Richmond County, they must first obtain approval
signature from the Administrator and the Finance Director. The Administrator will obtain information on the grant program and
requirements from the funding agency and review these for feasibility to determine if this grant/award will benefit Augusta
Richmond County. The Finance Director will review the funding requirement to determine if the grant will fit within our budget
structure and financial goals.
Proposal Project No. Project Title
l.) I have reviewed the Grant application and enclosed materials and:
f{rrrathe grant/award to be feasible to the needs of Augusta Richmond County
o Deny the request
2.)
This form will also be used to provide the external auditors with information on all grants for compliance and
certification requirements as required by the State and Federal Government.
53Hq
Finance Director Date
I have reviewed the Grant application and enclosed materials and:
o Approve the Department Agency to move forward with the application
Deny the request
User: RKl9207 - Rhoda Kimble-Wheeler page Current Date: 05131 /2019
Current Time: l4:59:29Report: GMI000_PROPOSAL - GMl000: Grants Management:2
Commission Meeting Agenda
6/18/2019 2:00 PM
Grant Award Adult Mental Health Court Program.
Department:Superior Court
Department:Superior Court
Caption:Motion to approve the acceptance of FY 2020 Criminal Justice
Coordinating Council grant award in association with the Adult
Mental Health Court Program in the amount of $100,688.00.
(Approved by Public Safety Committee June 11, 2019)
Background:CJCC FY2020 Grant award is for the continuation of the Adult
Felony Mental Health Court Program, which advances public
safety, reduce crime, reduce costs to our community, and
improve individual and community mental health by providing
intensive, integrated, evidence-based court supervision and
comprehensive mental health services for mentally ill offenders.
Analysis:The grant award assist with the daily operations of the Adult
Felony Mental Health Court Program.
Financial Impact:Total grant award in the amount of $100,688.00 with a local
match of $10,069.00 compensated by coordinator salary
205000000-3511410
Alternatives:
Recommendation:Approve accepting grant award.
Funds are
Available in the
Following
Accounts:
Fund 205000000-3511410
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
6/18/2019 2:00 PM
Purchase of Honeywell Surviair Opti-Fit Tactical Mask for the Richmond County Sheriff Office (Bid
item #19-204)
Department:Richmond County Sheriffs Office
Department:Richmond County Sheriffs Office
Caption:Motion to approve request from the Richmond County Sheriffs
Office to proceed with the purchase of 400 Honeywell Surviair
Opti-Fit tactical mask and accessories for its deputies from
W.W. Grainger Inc. for price of $82,488.50, low bid #19-204.
(Approved by Public Safety Committee June 11, 2019)
Background:In June of 2002 Richmond County Sheriffs Office purchase
individual air respirators for its personnel. These mask are
obsolete and out of service with the agency. The agency has
approximately 400 personnel which will utilize the mask. The
Procurement department solicited a request for bid (19-204) and
W.W. Grainger met all requirements and submitted the lowest
bid at 82,488.50.
Analysis:None
Financial Impact:The agency will use funds from its Assets Forfeiture account to
make this purchase causes no impact to the budget.
Alternatives:None
Recommendation:Approve purchase of Honeywell Surviair Opti-fit Tactical Gas
Mask from W.W. Grainger in the amount of $82,488.50
Funds are
Available in the
Following
Accounts:
Funds are available in fund 212.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
6/18/2019 2:00 PM
Ambulance Services
Department:
Department:
Caption:Discuss Ambulance Service. (Requested Commissioner Bobby
Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Lena Bonner
From:
Sent:
To:
Cc:
Subject:
Ms. Bonner,
Commissioner Sean Frantom
Wednesday, June L2, 2019 6:29 PM
Lena Bonner
Wayne Brown; Jarvis Sims
Agenda Item for Next Week
Please add the following agenda item to next weeks agenda-
Discuss and approve an agreement with Goldcross for ambulance service.
Thank you,
Sean
,:r roliuit o{ llie ri-nlail tran$nri$$ion. !f verification !s rsquirsd, pleas+ request a hard copy version
AFD:1i14.'l
Commission Meeting Agenda
6/18/2019 2:00 PM
Goldcross Ambulance Service
Department:
Department:
Caption:Discuss and approve an agreement with Gold Cross for
ambulance service. (Requested by Mayor Pro Tem Sean
Frantom)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Lena Bonner
From:
Sent:
To:
Cc:
Subject:
Mayor Hardie Davis, Jr.
Thursday, June 13, 2019 8:26 AM
Lena Bonner; Marcus Campbell
Latisha McMillan; Tonia Gibbons
Agenda Item for June L8
Good morning, Ms. Bonner,
Please add the following item to the Agenda for the June 18, 2019 meeting of the Augusta Commission:
Review policy and discuss plans for ensuring safety of employees and visitors to city buildings.
Thank you,
Mayor Davis
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Commission Meeting Agenda
6/18/2019 2:00 PM
Policy Municipal Building Security
Department:
Department:
Caption:Review policy and discuss plans for ensuring safety of
employees and visitors to city buildings. (Requested by Mayor
Hardie Davis)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
6/18/2019 2:00 PM
Augusta University Request for Tax Exempt Financing
Department:
Department:
Caption:Motion to approve Augusta University's request for tax exempt
financing through the Development Authority of Richmond
County.(Approved by Finance Committee June 11, 2019)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
6/18/2019 2:00 PM
Emergency Response Vehicle Repairs
Department:Risk Managment
Department:Risk Managment
Caption:Motion to approve repairs damage that occurred while
responding to a fire call. (Approved by Finance Committee
June 11, 2019)
Background:On June 8, 2018 while responding to a fire call, Pierce Fire
Truck Engine 4 was damaged. To maintain warranty coverage,
the vehicle was delivered to Ten-8 Fire Equipment Inc. in
Bradenton, Florida for repairs. This incident was placed on the
June 2018 Commission Incident Notification Form and provided
to the Administrator's Office.
Analysis:The repairs required to bring equipment to proper working
standards were completed. While the repairs were completed on
a timely basis, Augusta did not receive the invoice until April
2019.
Financial Impact:
Alternatives:
Recommendation:Approve payment for repairs to Engine 4 in the amount of
$31,722.94.
Funds are
Available in the
Following
Accounts:
Funds are available in the following accounts: 611-01-
5214/5522274
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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April 8, 2018
Tom Wiedmeier, Director
Augusta Utilities
452 Walker St, Suite 200
Augusta, GA 30901
Subject: Proposed Scope of Services for Utility Financial Analysis
On behalf of Galardi Rothstein Group (GRG), I am pleased to submit this proposed scope
of services to continue our support of Augusta Utilities financial management, utility
billing data analysis, and rate setting initiatives.
GRG has provided services (originally procured via RFQ #11-056) that have involved
detailed analyses of costs of service using industry standard methodologies and
constructed analytical tools to perform cost allocations and design utility rates and
charges. These analyses have both provided the foundation for Augusta Utilities’
proposed rates for FY 2019, and identified a number of opportunities to enhance billing
data analysis and reporting. Provided in the attached proposal is a brief description of
tasks recommended for continuing support of Augusta Utilities. GRG Principals’ detailed
resumes are provided as an Appendix.
I’d like to point out that given the uncertainties about existing billing system reporting
and revenue reconciliation analytics, GRG has included an amount in its proposed
budget based on an assumption that direct support for this subtask will involve an
average of 1.5 days per month. While this is based in part on historical experience and
our assessment of prospective billing reporting requirements, we are certainly
amenable to adjusting this budget item as you deem appropriate.
We appreciate the opportunity to submit this proposal and continue to serve Augusta
Utilities. Please call me at (512) 422-3244 if you have any questions or require additional
information.
Sincerely,
Eric Rothstein, CPA
Principal
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Project Background
GRG has served as Augusta Utilities’ water and sewer rate consultant to conduct cost-of-
service analyses, develop financial plans, develop alternative rate designs, and advise
the Augusta Commission and Utilities Department. We have developed a variety of
analytical tools including cash-flow forecasting and cost of service analysis models, and
tools to evaluate alternative designs of water and sewer rates and charges.
Over the course of our recent work with Augusta Utilities Department, GRG identified
several inconsistencies within the Department’s water and sewer billing reports. These
issues have important implications for AUD’s prospective financial planning and rate
proposals -- and require resolution. While we have been able to make progress working
with the Department’s billing staff, there is still a high level of uncertainty regarding
selected billing statistics such as number of customer accounts by class and
demand/flows per account.1
GRG is uniquely positioned to support AUD’s forthcoming billing data analysis and
financial planning activities because of our prior work with Augusta Utilities as well as
our national leadership in areas of particular relevance to Augusta’s current situation.
GRG’s experience building AUD’s current set of analytical tools will enable us to
efficiently complete updates and analyze alternative financial plan and rate options.
Also, GRG has previously resolved erroneous billing system reports and other data
inaccuracies with the same billing software vendor for other clients. GRG’s national
leadership in support of low-income assistance legislation and affordability program
structuring uniquely positions us to help advance low-income assistance program
development for AUD.
Scope of Work
For 2019, GRG’s scope of services includes four primary tasks that are complemented by
several supporting efforts including support of Augusta Commission decision processes
and project management:
1. Cost of Service Analysis / Billing Data / Revenue Forecasts
As noted, in conjunction with our prior engagement, the GRG team developed a cost-of-
service analysis model to determine equitable distributions of cost responsibilities
across different AUD customer types. GRG also developed revised revenue forecasts
based on initial analysis of billing data. These forecasts were complicated by several
inconsistencies in the billing data, and several alternative approaches were developed
to forecast revenues and determine appropriate margins of error within the customer
data to inform consideration of rate design alternatives.
1 To complicate matters, bill distribution reports and other standardized reporting is seemingly
unavailable from the billing software without time-consuming efforts to create customized reports or
otherwise mine data within the software.
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Deliverables: Summary of cost-of-service preliminary results and updated revenue
forecasts for AUD’s revenue bond issuance.
2. Rate Design Scenarios / FY 2019 Rates / Commission Presentations
For the FY 2019 rate setting process, GRG modified and expanded the basic water and
sewer rate design modeling developed in conjunction with our cost-of-service analysis
effort. This modeling involves detailed revenue forecasting by customer types and
evaluation of residential and non-residential customer bill impacts. Using this modeling,
a broad array of alternative water and sewer rate design alternatives was developed for
consideration by AUD. After initial bill impacts were analyzed, GRG developed more
than a dozen alternative rate designs that minimized impacts to low volume customers.
This task includes the selection and presentation of the FY 2019 rate design alternative
to the Department’s Commissioners, as well as an estimation of FY 2019 revenue
impacts based on the selected residential rate structure.
Deliverables: Revised and expanded rate design tool, development and analysis of
multiple rate design scenarios, FY 2019 revenue impact analysis, and presentation of FY
2019 selection to Commissioners.
3. Affordability Program Development (2019)
Though administrative and legal constraints may limit the extent and nature of potential
low-income affordability programs, several options are available for implementation by
AUD. Through its work with several utilities, as well as our work with AWWA, NACWA,
USWA and WEF, GRG has gained extensive experience in identifying viable program
options and assisting with program implementation, typically through partnerships with
local social service agencies. GRG can support AUD in establishing affordability programs
by providing information on attributes of programs elsewhere in the U.S., and by
helping to specify program implementation and reporting requirements.
Deliverables: Low-income affordability program design and implementation technical
memorandum and presentations.
4. Billing Data Report Review / Development & Revenue Tracking (2019)
To address myriad billing system issues, GRG proposes a coordinated effort with the
Department’s billing staff and billing software vendor.2 This task will be structured to
develop revised summary reporting that is internally consistent and bill distribution
reports that accurately identify numbers of customers and corresponding levels of
demand/flows by customer type. The task will involve a thorough analysis of the
difference between actual and predicted revenues, and billed revenues by rate
2 Based on the issues identified so far, and because many standard billing system reports are
unavailable or appear inaccurate, GRG believes the involvement of S&S in this investigative process is
critical. GRG has worked with S&S before to resolve similar reporting issues for other municipal
utilities.
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component (customer charge, volumetric rates, etc) and customer class. Because the
resource requirements for this task are difficult to estimate, the budget assumes 12
hours per month by GRG personnel to support the investigation of billing system
irregularities and develop revised reporting. Additional time beyond this estimate is not
supported, but may be added at the discretion of the Department. GRG will also
compare FY 2019 revenue performance—under new residential rates—to forecasted
rate revenues in order to determine whether the Department’s forecasted financial
performance and capital improvement program remains on track.
Deliverables: Billing and revenue report reconciliation and consumption/revenue trend
analyses for FY 2019
Compensation
GRG has developed a budget estimate for the proposed scope of services based on
expectations of prospective requirements for 2019 sub-tasks. These budget amounts
provide not-to-exceed allowances for the work described above. Notably, requirements
of the billing data report review and development task are highly contingent upon work
and reports completed by the S&S billing software vendor. These amounts may be
adjusted at AUD’s discretion with the explicit understanding that GRG’s work products
are contingent upon both the availability of adequate billing system reports and
budgeting of adequate time to complete analyses.
Revised Billingn Data Review, Cost of Service Analysis $10,045
Rate Design Scenarios, 2020 Rate Design Considerations 21,159
Affordability Program Development 10,020
Billing Data, Report Revisions, Revenue Analysis 47,950
PM/Contingency 9,090
Total $98,264
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Appendix I - Detailed Resumes
Eric P. Rothstein, CPA
Principal
Distinguishing Qualifications
· A leading expert in developing financial strategies to support major water, wastewater and storm water
infrastructure programs; securing acceptance of multi-year rate increases in politically charged
environments; and addressing water affordability.
· Served as feasibility consultant and municipal advisor for numerous water and sewer utility bond issues
with principal amounts totaling in excess of $4 billion. Related presentations before rating agencies and
investors have addressed enterprise fund management and financial policies as well as cash flow
forecasts.
· Experienced in utility management processes, strategic business planning, regionalization,
public/private partnership evaluation, and facilitation of complex decisions affecting diverse stakeholder
groups.
· Co-authored industry-standard manuals and research publications on water and wastewater
ratemaking, affordability, capital planning, financial capability assessments, and public-private
partnerships.
· Registered Municipal Advisor; Member, U.S. EPA Environmental Finance Advisory Board (EFAB)
Education
· MA, Economics, University of California-Davis, 1983
· AB, Economics, Ripon College, 1981
Selected Key Project Experience
For several wastewater permittees facing Consent Decrees including the City of Akron, City of Atlanta,
East Bay Municipal Utility District, Northeast Ohio Regional Sewer District, Metropolitan Sewer
District of St. Louis, and the City and County of Honolulu, Eric has assisted in conducting financial
capability assessments per EPA-prescribed methodologies and in developing alternative approaches to
assessment that more appropriately reflect utility capital financing options. These efforts have successfully
supported negotiation positions related to the scope and schedule of potential Consent Decree provisions.
Eric is currently engaged with the City of Peoria, IL and with the Guam Waterworks Authority in similar
Consent Decree negotiations.
For the National Association of Clean Water Agencies (NACWA), Eric has served as Principal Author for
several white papers and publications related to Financial Capability Assessments used to develop
wastewater Consent Decree schedules. Examples include NACWA’s Financial Capability and Affordability
in Wet Weather Negotiations (2007) and The Evolving Landscape for Financial Capability Assessment:
Clean Water Act Negotiations and the Opportunities of Integrated Planning (2013). These papers provide
critical reviews of the U.S. Environmental Protection Agency’s (EPA’s) established policies and guidance on
financial capability assessments for wet weather programs and offers practical guidance for negotiations on
enforcement policies and practices related to consideration of financial capability.
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For the Detroit Water and Sewerage Department, Eric provided management assistance to the utility’s
leadership team in several areas between 2015 and June 2017. He served as Program Manager for its
Drainage Charge Implementation Program and was Chair/Facilitator of its Blue Ribbon Panel on
Affordability. Eric is providing management assistance for its Minimizing Lead in Drinking Water program,
strategic planning efforts, and evaluation of cost allocation and rate structure options.
For the Denver Water Distributors, Eric is leading a negotiation team to address concerns related to
various aspects of Denver Water’s (DW) rate setting and capital financing practices. Eric has led
negotiation sessions, presented before the DW Board, and provided regular update briefings to the
Distributor’s Technical Advisory Committee.
Eric was appointed in October 2015 by Michigan Governor Rick Snyder to serve as one of five members
of the independent Flint Water Advisory Task Force to conduct a review of the events and decision-
making that led to the Flint, Michigan water crisis. The task force developed recommendations to address
governmental failures, mitigate impacts on the Flint community, and improve protection from drinking water
contaminations for communities in the State of Michigan.
For the U.S. Bankruptcy Court, Eastern District of Michigan, Southern Division, in 2014 and 2015, Eric
served as an independent utility advisor for mediation related to the creation of the Great Lakes Water
Authority (GLWA). Following execution of a Memorandum of Understanding and Articles of Incorporation
by the Incorporating Municipalities (City of Detroit; Macomb, Oakland and Wayne counties; and the State of
Michigan), Eric served as Implementation Planning Program Manager for the successful standup of the
GLWA – a regional utility serving approximately 40 percent of the population of the State of Michigan.
For the Water Replenishment District of Southern California, Eric was engaged in 2014 to provide an
expert report related to the consistency of the District’s rate-setting requirements with industry-standard
practices contemplating proportionate distribution of cost responsibilities based on cost causation. These
practices are consistent with prescripts of State of California law.
For Jefferson County, Alabama, Eric served as the County’s rate consultant between 2010 and its exit
from bankruptcy in 2013. He reviewed cost-of service analyses and alternative rate proposals to address the
County’s outstanding sewer warrant obligations, developed revisions to its sewer rates that were approved
in November 2012 and again in September 2013, and led strategic financial planning related to the County’s
bankruptcy Plan of Adjustment. Eric was deposed and provided expert witness testimony in various court
proceedings stemming from the County’s declaration of bankruptcy in 2011, and led development of a
Municipal Advisor Report related to its Series 2013 Sewer Warrant issue to effectuate the County’s exit from
bankruptcy.
For the Halifax Regional Water Commission, Eric led development of a Cost of Service and Rate Design
report to the Nova Scotia Utility and Accounting Review Board (NSUARB Docket No. NSUARB-W-HRWC-
R-11), in response to the Board’s Order and Decision to hold separate hearings to determine appropriate
ratemaking methodologies for Canada’s first regulated water, wastewater and storm water utility. Eric led
preparation of the report and the development of cost allocation and rate design models to illustrate the
implications of alternative methodological approaches. He supported development of HRWC’s subsequent
application for water, wastewater and storm water rates filed with the NSUARB in December 2012, and he
provided expert witness testimony in support thereof in April 2012. In April 2014, Eric prepared an expert
report on HRWC Cost Shares for Use of the Angus L. Macdonald Bridge and provided expert witness
testimony in M06127 – Halifax-Dartmouth Bridge Commission/Halifax Regional Water Commission:
Waterline on the Angus L. MacDonald Bridge – HDBC-G-14.
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For the City of Atlanta, since 2004, Eric has provided a broad array of utility management consulting
services ranging from support of major multi-year rate increases, to securing funding for low-income
affordability programs, to capital improvement project prioritization. He has served as the Department of
Watershed Management’s primary coordinator for its revenue bond issues used to finance its $3 billion
wastewater Consent Decree program. This has included issues in 2004, 2008, 2009 (2), 2013 and 2015
and, in 2006, implementation of its Tax-Exempt Commercial Paper program with a shelf registration of $1.2
billion. Eric led development of the Department’s Financial Capability Based Schedule Extension Request
Report used to secure the City’s 13-year extension of its wastewater Consent Decree schedule. He
prepared each of the Department’s Financial Capability Assessment filings. He has led the development
and updating of strategic financial planning tools for water and sewer rate development and policy-level
consideration of overall program financing strategies (as well as detailed project expenditure, status, and
schedule tracking).
For the Egyptian Ministry of Housing, through a USAID contract, Eric developed guidance on tariff
setting, capital project prioritization, and strategic planning for the newly established water and wastewater
sector regulatory agency. He traveled to utilities across upper Egypt to collect data and hold workshops on
utility finance and rate setting practices. The project involved the development of a guidance manual,
detailed financial planning and cost-of-service analysis modeling, and testing of financial analysis and
prioritization tools with four major Egyptian utilities. He also provided presentations on financial planning
and strategic planning principles to USAID staff and Technical Assistance contractors.
For the Milwaukee Wholesale Customers (MWC), through sub-contracts with SHEH, Inc., Eric reviewed
the Milwaukee Water Works (MWW) rate increase applications filed in 2010 and 2014, reviewed pre-filed
testimony, and offered expert witness testimony related to revenue requirements and appropriate rates of
return at hearings before the Wisconsin Public Service Commission (WPSC). The WPSC allowed rate
increases that were substantially lower than those requested by MWW in both cases.
For the City of Winnipeg, Manitoba, Eric served as Project Manager for a comprehensive cost-of-service
rate studies for the City’s water, wastewater and storm water systems conducted in 1997 and 2012. In 1997,
the consulting team facilitated decision-making through an extensive public involvement process that
featured monthly meetings of a Citizen’s Advisory Committee comprised of a diverse set of stakeholder
representatives. For both studies, detailed cost allocation analyses were conducted and customized
computer rate analysis models developed to facilitate rate updating for budgetary changes, revision to cost
allocations, and rate design modifications.
For Augusta-Richmond County, Georgia, Eric has provided strategic financial planning, bond feasibility
and comprehensive cost-of-service rate assistance since 2000. Strategic financial planning facilitated the
City’s adoption of a 7-year, 11 percent per annum rate increase schedule to support infrastructure
reinvestment in excess of $400 million. Eric managed three bond feasibility studies over the course of the
program implementation, helping the County secure strong credit ratings and favorable financing terms. A
cost-of-service study in 2004 involved special queries of a new billing system for development of user
characteristic data and consideration of specific cost assignments for previously unsewered portions of the
County’s wastewater system. Cost-of-service rate study updates were commissioned in 2012 and address
water conservation and water affordability issues.
Previous to his work as a utility management consultant, Eric served in several financial management
positions for the City of Austin, Texas. In this capacity, he directed staff of up to 22 people in utility
ratemaking, evaluation of regionalization alternatives and proposed utility investments, analysis of capital
financing options, internal control evaluation, and revenue forecasting.
Boards / Certifications / Professional Licenses
Member, U.S. EPA Environmental Financial Advisory Board (EFAB)
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· Appointed September 2017
Registered Municipal Advisor
· MSRB Registration No. (MSRB ID): K0764
Certified Public Accountant
· Oregon License No. 7998, June 1995 - 2018
Membership in Professional Organizations
American Water Works Association
· Strategic Management Practices Committee
· Rates and Charges Sub-Committee
- Chair, Water Rate Structures and Pricing (M34)
- Member, Water Rates, Fees and Related Charges (M1), 4th – 7th Editions
International Water Association
· Economics and Statistics Specialist Group
· Editorial Board, Utility Management International, 2008-2012
National Association of Clean Water Agencies
· Utility Management Committee
Water Environment Federation
· Technical Practice Committee – Chair, 2014-2017
· Utility Management Committee
- Chair, Finance and Administration Sub-Committee, 2011 -2014
- Chair, Financing and Charges for Wastewater Systems (M27), Manual of Practice Task Force,
2005
- Coordinator, Asset Management Hot Topics Workshops, 2005-2007
Selected Publications
“Why Flint Matters,” Journal of the American Water Works Association (AWWA), July 2016, pp. 38-42
“The Birth of the Great Lakes Water Authority,” Program Management Office Close-Out Report, Great Lakes
Water Authority and Detroit Water and Sewerage Department, June 2016
Flint Water Advisory Task Force – Final Report, State of Michigan, March 2016
Blue Ribbon Panel on Affordability – Final Report, City of Detroit, February 2016
Sustainability Reporting Statements for Wastewater Systems, Water Environment Federation (WEF) Special
Publication, October 2012 (Task Force Chair, Chapter 1 Author)
“The Business Case for Low Income Affordability Programs,” Proceedings of the Utility Management
Conference, Miami, FL, February 2012
“Strategic Planning: A Portfolio Management Approach to Effective Utility Management,” with Tom Sigmund,
Proceedings of the Utility Management Conference, Miami, FL, February 2012
“Financial Sustainability in an Uncertain World,” with Debbie Galardi, Water Utility Management
International, vol. 6, issue 4 (December 2011), pp. 23-27.
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“Developing A Financially Sustainable Capital Program to Meet Consent Decree Requirements,”
Proceedings of the Water Environment Federation Technology Exposition and Conference (WEFTEC),
October 2009
“Regionalization of Water Service in Central Florida: Capacity Rights Contracting for the Yankee Lake
WTF,” Proceedings of the American Water Works Association (AWWA) Annual Conference and Exposition,
June 2007 and the Florida Water Resources Conference, April 2007
“Affordability Tools,” Section 8: Affordability Special Publication, Water Environment Federation, 2007
“Tough Choices in Paradise: Capital Project Prioritization on Oahu,” with Ross Kaneko, Barry Usagawa,
Scott Muraoka and Jason Takaki, Proceedings of the AWWA-WEF Joint Management Conference,
February 2007 and Proceedings of the AWWA Annual Conference and Exposition, June 2007
“Financial Sustainability as a Foundation for Infrastructure Development and Management: Best Practices,”
with Debbie Galardi, Water Utility Management International, vol. 2, issue 1 (March 2007), pp. 10-13
Selected Presentations / Seminars
“Flint and its Implications for the Nation”, Panel Discussion with James A. Beard, CFO, City of Atlanta, One
Water Summit conference, Atlanta, GA, June 2016
“Exit from Bankruptcy: Jefferson County, Alabama’s Historic Plan of Adjustment and $1.7 Billion Sewer
Warrant Issue Sustainability Reporting Statements for Wastewater Systems,” presented at the Utility
Management Conference, Austin, TX, February 2015
“The Business Case for Sustainability Reporting,” presented at the Sustainability Reporting Statements for
Wastewater Systems Special Publication Workshop, WEFTEC 2013, October 2013
“Building Support for Rate Increases,” presented at the Central States Water Environment Association
(CSWEA) Annual Conference, May 17, 2013
“Which Direction is Your Utility Heading,” presented at the Illinois City Managers Association Conference,
Galena, Illinois, June 28, 2012
“Financial Sustainability in an Uncertain World,” presented at the Illinois Section American Water Works
Association (AWWA) Annual Conference, March 2012
“Doing More With Less: Financial Planning and Management in Stressful Times,” presented at the Central
States Water Environment Federation (WEF) Wisconsin Government Affairs Seminar, February 23, 2012
“Financing Water Utilities’ Sustainability Initiatives: Challenging Institutionalized Governance and Market
Failures,” with Debbie Galardi, presented at the AWWA Water Sustainability Conference, Portland, Oregon,
March 2012
“Building Support for Rate Increases,” presented at the CSWEA Government Affairs Seminar, Madison, WI,
February 2012
“A Season on The Brink: Atlanta’s Financial Capability Based Consent Decree Extension,” presented at the
Utility Management Conference, Denver, CO, February 2011
“Making Wet Weather Affordable: Never Let A Good Crisis Go To Waste,” presented at the National
Association of Clean Water Agencies (NACWA) Winter Conference, Fort Lauderdale, FL, January 2011
“Water Efficiency Programs: Risk Management for an Uncertain World,” presented at the Wisconsin Water
Association Conservation Seminar, September 2011
“Financial Capability Assessment Revisited: Structuring Consent Decrees To Recognize Capital Financing
Constraints And Market Change,” presented at the Utility Management Conference, San Francisco, CA,
February 2010
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Expert Witness Depositions and Testimony
· Expert Report of Eric P. Rothstein in the Matter of Leonard S. Bohn v. City of Taylor, MI, Case No. 15-013727-
CZ, State of Michigan in the Circuit Court for the County of Wayne, filed December 2016
· Expert Report of Eric P. Rothstein in the Matter of City of Dallas v. Abney, et al. Cause No. D150045-C, 260th
Judicial District, Orange County Texas, filed June 21, 2016
· Expert Report and Written Direct Expert Testimony of Eric P. Rothstein in the Matter of City and County of
Honolulu v. Hawaii State Department of Health, Docket 15 – CWB – EMD – 3, filed April 25, 2016.
· Direct Testimony by Declaration (2014) – Superior Court Of California, County of Los Angeles, Central District,
Cities of Cerritos, Downey and Signal Hill vs. Water Replenishment District of Southern California, Lead Case
No. Bs128136
· Expert Witness Testimony (2013) – Nova Scotia Utility and Review Board: In the Matter of a Joint Application
by the Halifax Regional Water Commission and the Halifax-Dartmouth Bridge Commission for a Determination
of Appropriate Charges Related to the Use of the Angus L. Macdonald (M06127)
· Expert Report (2013) – San Diego County Water Authority v. Metropolitan Water District of Southern
California, Case No: CPF-10-510830 and CPF-12-512466, Superior Court of California, County of San
Francisco, regarding rate-setting challenges
· Expert Witness Testimony (2013) – Hawaii Public Utilities Commission, In the Matter of the Application
of Hawaiian Beaches Water Company, Inc., for review and approval of rate increases; revised rate
schedules, Docket No. 2013-0203
· Deposition And Expert Witness Testimony (2013): United States Bankruptcy Court, Northern District Of
Alabama, Southern Division, In Re: Jefferson County, Alabama, a political subdivision of the State Of
Alabama, Debtor, Case No.: 11-05736-Tbb, Chapter 9, The Bank Of New York Mellon as Indenture
Trustee, et al., Plaintiffs v. Jefferson County, Alabama, Defendant, AP No.: 12-00016-Tbb
· Expert Witness Testimony (2013) – Nova Scotia Utility and Review Board: Application for the Approval
of a Schedule of Rates and Charges and Schedule of Rules and Regulations for the Delivery of Water,
Wastewater and Storm Water Services, Matter No. M05463
· Expert Witness Testimony (2012) – Public Service Commission of Wisconsin: Application of City of
Waukesha Water Utility, Waukesha County, Wisconsin, for Authority to Increase Water Rates, Docket
No. 6240-WR-107
· Expert Witness Testimony (2009-2011) – United States District Court, Northern District of Georgia,
Atlanta Division, United States of American and the State of Georgia, Plaintiffs v. The City of Atlanta,
Defendant, Civil Action File No. 1-98-CV-1956-TWT (various hearings re: Schedule Extension, Service
Delivery Strategy)
· Expert Witness Testimony (2012) – Public Service Commission of Wisconsin: Application of Oak Creek
Water and Sewer Utility For Authority to Increase Water Rates, Docket No. 4310-WR-104
· Expert Witness Testimony (2011) – Nova Scotia Utility and Review Board: Application of the Halifax
Regional Water Commission for approval of a Cost of Service and Rate Design Methodology
(NSUARB-W-HRWC-R-11)
· Expert Witness Testimony (2010, 2014) – Public Service Commission of Wisconsin: Application of
Milwaukee Water Works, Milwaukee Water Works, Milwaukee County for Authority to Increase Water
Rates, Docket No. 3720-WR-107 and Docket No. 3720-WR-108
· Deposition (2010): The Bank of New York v. Jefferson County, Alabama, Civil Action No. CV-2009-
02318
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Cody W. Stanger
Principal
Distinguishing Qualifications
· Managed development of complex financial planning models to evaluate funding
alternatives, assess debt management scenarios, and establish affordability statistics
for multi-billion-dollar capital infrastructure programs for Jefferson County, AL;
Atlanta, GA; Honolulu, HI; and Houston, TX.
· Lead technical consultant for the State of Virginia’s Chesapeake Bay Pollutant
Trading Program, one of the nation’s largest nitrogen and phosphorus credit markets
for municipal and industrial point source dischargers.
· Lead technical consultant for two projects for the American Water Works Association
Research Foundation (AwwaRF): Asset Management Planning and Reporting
Options for Water Utilities (project #2848) and Decision Process and Trade-off
Analysis Model for Supply Rotation and Planning (project #3003) in which he
developed management tools that (1) identify reporting metrics that facilitate renewal
and replacement decision-making for managers of public infrastructure assets and
(2) evaluates the cost, risk, reliability, and environmental trade-offs of different water
delivery strategies.
Education
M.B.A., Finance, University of Texas at Austin (2003)
B.A., Economics, Brigham Young University (1999)
Representative Experience
· Rate Analysis, Revenue Forecasting, and Municipal Advisor’s Report;
Environmental Services Department, Jefferson County, AL. Mr. Stanger
estimated the revenue impacts of changes to ESD’s service rates, including
migration to a tiered volumetric rate structure and proposed rate increases over a 40-
year forecast horizon. He developed a detailed revenue forecasting framework that
integrated account growth, price elasticity response to rate increases, price-
independent consumption trends, and post-metering billing adjustments to forecast
key financial performance indicators and ultimately support negotiations with existing
creditors through development of the County’s bankruptcy Plan of Adjustment. He
also co-authored a municipal advisor’s report for the sale of the Series 2013 Sewer
Warrants ($1.79 billion) to allow the County to emerge from Chapter 9 bankruptcy
protection.
· CSO/SSO Program Financing and Bond Feasibility Studies; City of Atlanta
Department of Watershed Management; Atlanta, GA. Mr. Stanger has developed
a number of strategic financial planning tools to facilitate policy-level consideration of
overall program financing strategies (as well as detailed project expenditure, status,
and schedule tracking). These tools have been instrumental in assessing potential
rate impacts and affordability implications, are serving as the basis for negotiations
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with the US EPA, and provide critical information for ongoing efforts to secure federal
and state financial assistance for program implementation. Just recently, Mr. Stanger
completed a municipal advisor’s report for the Department’s Series 2015 Water and
Wastewater Revenue Refunding Bonds, enabling the refinancing of $1.24 billion of
existing debt.
· State of Virginia’s Chesapeake Bay Pollutant Trading Program; Virginia
Nutrient Credit Exchange Association; VA. Mr. Stanger manages development of
the regulatory compliance plan for more than 125 municipal and industrial point
source dischargers through a Trading Optimization Model he created. He facilitates
workshops with trading participants and evaluates operating policies and other
incentives to promote market participation. The Trading Optimization Model supports
development of treatment technology upgrade schedules in five major watersheds to
demonstrate compliance with collective nitrogen and phosphorus wasteload
allocations (WLAs). The tool also generates projections of state grant funding
requests and accounts for various credit pricing scenarios and revenue distribution
among participants.
· Acquisition of Water Reclamation Facility; Forsyth County, Georgia. Mr.
Stanger estimated the value of a privately-owned water reclamation facility. The
analysis considered the costs and benefits of integrating the plant into the County’s
current system, evaluated various capital improvement costs required for the County
to assume ownership of the plant and increase capacity, and presented a range of
feasible purchase prices based on various risk assessment profiles. In response to
the evaluation, the County Board of Commissioners was able to secure a much
lower sales price from the private entity.
· Management Models for an Integrated Water Resource Strategy; City of Boise,
ID. To support Boise’s Strategic Plan initiative, developed framework of specific
goals and objectives that would shape the City’s comprehensive water policy. In
conjunction with private water providers and other water rights stakeholders,
identified alternative management models for water policy implementation and
evaluated each on the basis of legal/regulatory issues, water supply development,
and water delivery efficiency (including service extension to new customers). Mr.
Stanger also conducted an economic review of municipal vs. private system
ownership options in which he determined the potential cost differential for City
residents based on various ownership transfer scenarios.
· Egypt Water/Wastewater Sector Policy Reform; Egyptian Ministry of Housing
(through a United States Agency for International Development contract);
Cairo, Egypt. For the Egyptian Ministry of Housing, through a USAID contract, Mr.
Stanger developed guidance on tariff setting, capital project prioritization, and
strategic planning for the newly established water and wastewater sector regulatory
agency. The project involved the development of a guidance manual, detailed
financial planning and cost-of-service analysis modeling templates in the Arabic
language, and testing of financial analysis and prioritization tools with four major
Egyptian utilities. He was the primary author of the planning tool that was intended to
standardize the reporting and financial planning framework used by service providers
throughout the country.
· Bond Feasibility and Certification Studies; Colorado Springs Utilities;
Colorado Springs, CO. Mr. Stanger performed financial analysis to secure funding
A-13
for the Southern Delivery System project that provides water to surrounding
communities through 2040. He conducted annual reviews of financial planning
documents provided by Colorado Springs Utilities in order to certify additional
revenue bonds for the project. These studies have required a detailed review of
customer growth projections, an assessment of the system’s ability to meet debt
service coverage ratios and target fund balances, and analysis of necessary rate
increases to comply with bond covenants over the term of the bonds. As a result of
these efforts, the client secured $180 million for the project.
· Cost and Risk Evaluation of Species Relocation; Confidential Commercial
Airport Client; CA. In response to a Biological Opinion issued by the U.S. Fish and
Wildlife Service, Mr. Stanger evaluated the cost and risk associated with various site
alternatives associated with the relocation of a sensitive aquatic species. The
analysis identified and analyzed financial and non-financial decision factors of each
relocation alternative, including compliance risk, administrative burden, and liability
concerns. Maintenance, monitoring, and public involvement costs were projected
across a 30-year operational period, and economic results compared across five
different site and/or management alternatives. The results were used to support
negotiations with one potential site owner.
Select Publications and Presentations
Ispass, Alan, and Cody Stanger. 2011. Asset Management Strategies for Addressing
Aging Infrastructure – How is it Best Implemented by Public Utilities? Presented at the
Pre-Conference Workshop, annual Water Environment Federation of Utah (WEAU)
meeting in St. George, UT. April 5.
Stanger, Cody. 2011. Nutrient Credit Trading – A Model for Success. Presented at the
EPA Region 8 Nutrients and Water Quality Conference in Salt Lake City, UT. February
16.
Stanger, Cody. 2010. Integrated Financial Management – A Creative Approach to
Capital Planning Strategies. Presented at the American Water Works Association
(AWWA) Intermountain Section annual meeting in Sun Valley, ID. August 27.
Stanger, Cody. 2009. Adaptive Management and Virginia’s State-Wide Nitrogen and
Phosphorus Credit Trading Program. Presented at the American Water Resources
Association (AWRA) Summer Specialty Conference at Snowbird, UT. June 29.
Stanger, Cody. 2008. Managing the Impacts of Conservation Against Fiscal Constraints.
Presented at the American Water Works Association (AWWA) Intermountain Section
annual meeting in St. George, UT. September 10.
Harvey, Glenn, Mark Haley, Chris Pomeroy, Cy Jones and Cody Stanger. 2007. The
Virginia Nutrient Credit Trading Program – How Program Structure and Pricing Affects
Willingness to Participate and the Ability to Develop Optimal Compliance Plans Through
Trading. Proceedings of the Water Environment Federation Conference. San Diego:
WEFTEC 2007.
Other
· Fluent in Spanish
Commission Meeting Agenda
6/18/2019 2:00 PM
AUD Rate Study and Financial Model
Department:Utilities
Department:Utilities
Caption:Motion to approve proposal to update financial model and
revenue projections for Galardi, Rothstein Group in the amount
of $98,000.(Approved by Engineering Services Committee
June 11, 2019)
Background:In 2012, the Commission approved a contract with the Galardi,
Rothstein Group to perform a rate study and develop a financial
model for AUD. This work resulted in the new residential rate
structure that was implemented on January 1, 2019. As we are
transitioning from a debt funded Capital Improvement Program
(CIP) to a rate funded CIP the financial model is an essential
tool to project our available funding and therefore the scheduling
of projects.
Analysis:There have been significant changes since the financial model
was first developed. These include: Data used for cost
allocations is approximately five years old and improvements
made to our billing system will yield more accurate revenue
data. There is also a new residential rate structure in place. In
addition, we would like to investigate and possibly propose a
Customer Assistance Program to assist our most disadvantaged
customers. Most Utilities our size have some type of Customer
Assistance Program. It is good practice to update the
department's financial model every five years.
Financial Impact:We recommend that $98,000 be approved for the work described
above. This would be utilized on a time and materials basis.
Alternatives:The Commission could elect not to approve this work.
Recommendation:Accept proposal from Galardi, Rothstein Group in the amount of
$98,000.
Funds are
Available in the
Following
Accounts:
507043490-5212999/81100010
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
BR
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DB: 10-Y PG: 482
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Commission Meeting Agenda
6/18/2019 2:00 PM
Easement Abandonment and Deed of Dedication for New Easement
Department:Augusta Utilities
Department:Augusta Utilities
Caption:Motion to approve the Easement Abandonment and Deed of
Dedication for New Easement for a sanitary sewer at 3006
Bransford Road.(Approved by Engineering Services
Committee June 11, 2019)
Background:A lot was purchased, at 3006 Bransford Road. The lot turned
out to be, not a single lot, but a combination of one lot and a
partial lot. At the time that the subdivision was created, a
sanitary sewer, for said subdivision, ran down the side property
line of the partial lot. When the full lot and the partial lot where
combined, it put the sanitary sewer in the center of the lot.
Analysis:For the lot to be suitable for building, the sanitary sewer needed
to be moved, to a new location. The relocation, of the sanitary
sewer, creates the need to abandon the existing sanitary sewer
easement and acquire a new easement over the location of the
new sanitary sewer.
Financial Impact:None
Alternatives:Deny approval for the Easement Abandonment and Deed of
Dedication for New Easement, for a sanitary sewer at 3006
Bransford Road.
Recommendation:Approve the Easement Abandonment and Deed of Dedication
for New Easement, for a sanitary sewer at 3006 Bransford Road.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
6/18/2019 2:00 PM
Motion to Abandon Right Of Way
Department:Law
Department:Law
Caption:Motion to determine that East Telfair Street as shown on the
attached map has ceased to be used by the public to the extent
that no substantial public purpose is served by it or that its
removal from the county road system is otherwise in the best
public interest, pursuant to O.C.G.A. §32-7-2, with the
abandoned property to be quit-claimed to the appropriate party
(ies), as provided by law and an easement to be retained over the
entire abandoned portion for existing or future utilities as
directed by Augusta Engineering Department and Augusta
Utilities Department. (Approved by Engineering Services
Committee June 11, 2019)
Background:Noah Wagner on behalf of Dominium has requested the
abandonment of East Telfair Street in its entirety (between East
Boundary Street and East Cedar Street) in order to fence the
River Glen Apartments, thereby making it a gated community
with a vehicle access gate off of East Boundary Street in order to
provide safety for the residents. The abandonment request has
been reviewed by all essential county departments and
administrators and approvals were received to this abandonment
request. The map of said East Telfair Street is attached.
Analysis:In addition to the information provided in the above Background
section, publication notices will be made for a public hearing to
be held, with results to be presented to the Commission. Notice
to the property owners located thereon will be made, pursuant to
O.C.G.A. §32-7-2(b)(1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that East Telfair Street be
abandoned.
Recommendation:Approve determination and request for abandonment of East
Telfair Street, with public hearing to be held regarding the issue
of abandonment pursuant to O.C.G.A. §32-7-2, with the
abandoned property to be quit-claimed to the appropriate party
(ies) as allowed by law, and an easement(s) as directed by the
Augusta Engineering Department and the Augusta Utilities
Department to be retained over the entire abandoned portion for
existing or future utilities and drainage.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
City of Augusta
Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and
Coastal Regional Water Plans
APPENDIX A
SCOPE OF WORK
SFY2019 REGIONAL WATER PLAN SEED GRANT
1. Project Title: Initiating and Upgrading Publicly Accessible Water Monitoring for the
Savannah-Upper Ogeechee and Coastal Regional Water Plans
2. Lead Organization: City of Augusta
452 Walker Street
Suite 200
Augusta, GA 30901
706-826-8991
Primary Contact: Tom Wiedmeir
Director
City of Augusta
452 Walker Street
Suite 200
Augusta, GA 30901
706-312-9016
E-mail: twiedmeier@augustaga.gov
Project Start Date: May 2019
Project End Date: August 2021
Grant Amount:
$ 75,000
37%
In Kind Match Amount:
$ 45,437
23%
Cash Amount:
$ 79,210
40%
Total Project Amount:
$199,647
100%
3. Project Goals:
The goals of this project are to develop and implement a structure for a permanent real-time,
publicly accessible, 24/7/365 operational data network on the Savannah River and Ogeechee
River using the latest data collection technology available. The system will be a network of
strategically placed monitors to provide crucial baseline and continual (user-defined) interval
data. After consultation with the data stakeholders, the most mission-appropriate equipment will
City of Augusta
Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and
Coastal Regional Water Plans
2
be purchased. After consultation with the data’s stakeholders, the monitors will be set in
locations that best provide actionable data. A user friendly web-based interface “dashboard” will
be created to allow real-time, publicly accessible,24/7/365 operational data observation and CSV
export via desktop, mobile device, or tablet. In addition to monitoring data, information from
other local, state. and federal servers will be pulled into the interface. A 50-year funding strategy
will be created to operate and maintain the system, solicited from individuals, corporations,
local, state and federal sources.
Goals include:
· Goal 1: Determine a tiered methodology for establishing, and later expanding, a baseline
real-time publicly accessible data collection system on both river systems, backed by
reliable funding and maintenance allocations for the next 50 years.
· Goal 2: Develop an action plan in conjunction with federal agencies, as well as local and
state agencies on both sides of the Savannah River, that will outline the agreed upon
baseline monitoring locations, parameters, and level of participation foreseeable by each
partner.
· Goal 3: Acquire and/or assemble and install phase 1 test monitors.
· Goal 4: Develop app and public interface for data and determine appropriate systems for
data collection/recall. Upon completion, a release of a public interface and a phase 1
monitoring stations on the Savannah and Ogeechee Rivers will be made available. The
intent is to pursue additional funding for this undertaking from partnering bi-state funding
sources, using the seed grant as a match.
This project will help the Savannah-Upper Ogeechee, as well as the Coastal Council, address a
number of the priority management practices, goals, and needs expressed in the Regional Water
Plans. These are included below:
RWP Goal Project Approach
Improve interstate water planning in the
Savannah River basin.
Georgia, South Carolina and federal agencies
will be engaged in the entirety of the project
process. All partners shall work with EPD to
establish and build upon ongoing relationships
with South Carolina stakeholders and other
Water Planning Councils to equitably address
water sharing issues.
City of Augusta
Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and
Coastal Regional Water Plans
3
ED1. Develop Regional or Customize
State or Other Available Educational
Program and Materials for Localized
Implementation
Designing and implementing a
user-friendly public interface that houses the
baseline monitoring data as well as other vital
sources, such as USGS gauges, the public,
including researchers, students, and river users,
will have access to information that was
previously unknown; increasing issue
awareness around our water resources,
specifically flow. Increased engagement along
the river systems. It will also be beneficial for
local entities such as industry and water utilities
to check levels water upstream from their
outfalls.
WQ4. Support Forestry Commission
Water Quality Program
A real-time publicly accessible platform will
provide information crucially needed to help
inform decisions on land use practices, and also
provides a desktop tool to support the Georgia
Forestry Commission in spotting issues as they
occur.
WS2. Monitor Streamflow to Confirm the
Frequency and Magnitude of the Predicted
Gap
This project will create, and implement, the
action plan required to install, and fund for 50
years, the quantity and quality gauges needed
on the Ogeechee River.
WQ8. Develop and Implement Waste
Water Treatment Asset Management
Programs
This project will provide crucial
information for water utilities to make
informed decisions about threats to drinking
water intakes and the efficiency of wastewater
outfalls.
WD4. Monitor Agricultural Withdrawal and
Use
This project will implement a strategy to ensure
flow gauges and other water indicators are
strategically placed in the
relevant locations to highlight potential issues
and impacts of agricultural practices.
City of Augusta
Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and
Coastal Regional Water Plans
4
This project will help achieve success for the following goals found in the Savannah/
Upper Ogeechee and Coastal Regional Water Plans:
1. Improve interstate water planning in the Savannah River basin:
a. This plan, from its onset, will be created and executed in concert with both
Georgia and South Carolina. By involving both states and federal agencies in the
entire process, we will have naturally engaged the parties relevant to bi-state
issues. South Carolina is finalizing its water planning councils by early 2019, and
this project would serve as a fitting jumping-off point to encourage an effective
working relationship between the Georgia and South Carolina water planning
councils. Also, by including all of the appropriate stakeholders in the basin, we
will produce a product with better buy-in and support for years to come.
2. ED1. Increasing issue awareness around our water resources, specifically flow:
a. By creating a user-friendly public interface that houses the baseline monitoring
program as well as other vital sources of data such as USGS gauges, we are creating
a natural conduit for increased engagement along the river systems. The water data
will not only be accessible to the general public, but will also provide an
unprecedented way for agencies and entities, such as water utilities, to check the
water upstream from their outfalls instantaneously.
b. The platform will also house, free to the public, historical river quality and
quantity data, and QAQC-corrected instantaneous data, creating a public platform
where scientists, researchers, and agency staff can access and use data to inform
better decisions.
3. WQ4. Supporting the Georgia Forestry Water Quality Program:
a. The support and increase of real-time, publicly accessible, and
easy-to-use data provides a tool crucially needed to help inform decisions on land
use practices, and also provides a desktop tool to help Georgia Forestry spot issues
as they are occurring.
4. WS2. Monitor Stream Flow in the Ogeechee River:
a. This project will create, and implement, the action plan required to install, and
fund for 50 years, the quantity and quality gauges needed on the Ogeechee River.
5. WQ8. Develop and Implement Waste Water Treatment Asset Management
Programs:
a. This project, funded and supported in part by three of the biggest utilities in the
Savannah basin, will provide crucial information needed to make informed
decisions about not only threats to drinking water intakes, but the efficiency of
their wastewater outfalls.
City of Augusta
Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and
Coastal Regional Water Plans
5
6. WD4. Monitor Agricultural Withdrawal and Use:
a. To take a holistic approach to the quality and quantity needs of the river systems,
water withdrawals must be part of the equation. For that reason, this project will
implement a strategy to ensure flow gauges and other water indicators are
strategically placed to highlight potential issues and impacts.
4. Project Background:
With a 10,577 square-mile watershed, the Savannah River is a vast water system that is home to
significant and complex uses. Its management has vast implications for Georgia and South
Carolina that go beyond drinking water and habitat to include political interest, even national
security. There used to exist an extensive monitoring system, for a time two, throughout the
basin, which is now outdated and largely removed. The data collected during that time has been
used over the years for valuable analysis by several bi-state entities. The system, however, faced
challenges that eventually caused its demise. Created to answer a specific question, “the goal of
this research was to characterize the effects of the urban corridor on Savannah River water
quality under baseline and storm event conditions, with special attention to dissolved oxygen and
carbon dynamics. The study was designed to identify source and sink areas for key inorganic and
organic constituents ( Savannah River At Risk, 2006-2008 )”.
This project has a different and much broader intent. The network of monitors were supported
after the original study was completed in 2008 and expanded over the years, but the location of
those gauges largely remained the same. Now we are facing a serious issue: these systems have
not been looked at holistically. Most are no longer collecting data, and none are collecting
publicly accessible real-time data, which is the most crucially needed. Now is the time to revisit
the system in place, and reshape the future of the network of sampling on the river. With the
onset of the imminent Cutoff Bends project, we are also gearing up for a massive restoration.
Baseline data will be critical to determine the current conditions of the river, and the
benefits/impacts of restoration in the future.
5. Project Activities:
All project activities will be performed with an emphasis on reviewing basinwide data in as
integrated a manner as possible. The City of Augusta will subcontract to the Savannah
Riverkeepers whom will include South Carolina stakeholders on the Savannah River from the
project’s inception, and ensure sufficient contact with all registered water users or dischargers in
the basins for feedback.
Upon completion of the project, a release of a public interface and phase 1 monitoring stations
on the Savannah and Ogeechee Rivers will be made. The intent is to pursue additional funding
from bi-state sources using the seed grant as match, as well as to execute the 50-year business
plan once approved by the Savannah-Upper Ogeechee Regional Water Planning Council.
City of Augusta
Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and
Coastal Regional Water Plans
6
Project Activity #1: Introduce Project to Watershed Partners
Task 1: Pre-planning phone call; securing of partnership/financial commitments
Deliverables: Sign in sheet; Letters of Commitment for partnership/financial
commitments
Measures of Success: Attendance of 60% of stakeholders
Project Activity #2: Assign Research Responsibilities
Task 2: Convene 3 meetings
Deliverables: Table of Responsibilities by organization for each research area
Measures of Success: Assignment of all 4 research areas
Project Activity #3: Ensure communication and coordination between GA EPD Water
Quality Monitoring Program and USGS
Task 3: Phone call(s) to discuss monitoring activities/other related work in the project
area to avoid any duplication of work or similar projects
Deliverables: Meeting Agenda and Minutes
Measures of Success: 100% attendance from GA EPD Water Quality
Monitoring Program members and USGS that are involved in this specific
coordination process
Project Activity #4: Creation of Draft Action Plan (Determining a tiered methodology for
starting and expanding an easy-to-use real-time publicly accessible data collection system on
both river systems that has a reliably stable funding, and maintenance allocations to
perpetuate it for the next 50 years.)
Task 4: Thorough research of real-time monitoring systems used throughout the world to
determine the best, low-cost, highly effective gauge system; and of scholarly journals
with insight on such.
Deliverables: Compiled findings in a report on cost-effective real-time
monitoring systems worldwide, with suggested steps forward.
Measures of Success: On time report delivered to GA EPD according to
Implementation/Drawdown schedule
Task 5: Review the previous and existing real-time monitoring systems on the Savannah
River; interview water users, stakeholders, and planners to aid in determining the
appropriate selection of baseline monitoring indicators, locations, with their feedback.
Deliverables: Report on baseline monitoring indicators and locations with
suggested steps forward.
Measures of Success: On time report delivered to GA EPD according to
Implementation/Drawdown schedule
Task 6: Review the funding structures used to fund long-term monitoring projects; create
suggested plan to fund monitoring and interface program for at least 50 years.
City of Augusta
Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and
Coastal Regional Water Plans
7
Deliverables: Report on long-term funding strategies and suggested steps
forward.
Measures of Success: On time report delivered to GA EPD according to
Implementation/Drawdown schedule
Task 7: Review public interfaces for database management systems, such as real-time
monitoring systems, and recommend platform needs for creating mobile and computer
based websites/interfaces.
Deliverables: Report on public platforms and suggested steps forward.
Measures of Success: On time report delivered to GA EPD according to
Implementation/Drawdown schedule
Task 8: Convene working task force to use compiled info to create business plan. Task
force would include all agencies, all council members interested in participating, and
water users that are interested in serving.
Deliverables: Draft Water Monitoring Action/Business Plan including overall
program, monitor location maps, suggested phasability, and financial plan.
Measures of Success: On time report delivered to GA EPD according to
Implementation/Drawdown schedule
Project Activity #5: Meetings to update the Savannah/Upper Ogeechee Regional Water
Plan and Coastal Plan on parameters
Task 9: Present draft action plan and findings to the Savannah-Upper Ogeechee and
Coastal Water Planning Councils for comment.
Deliverables: Compiled comments from councilmembers.
Measures of Success: Present at 2 Water Council sessions
Task 10: Meet with stakeholders in the basins to gather and assess feedback on the
proper baseline monitoring locations, parameters, and level of participation/involvement
desired.
Deliverables: Notes and attendee lists from each meeting.
Measures of Success: Convene 3 stakeholder meetings
Project Activity #6: Finalize Water Monitoring Plan
Task 11: Consolidate all draft reports; Combine with Water Council and
stakeholder recommendations; Delegate sections to be written and
finalize QA/QC Water Monitoring Action/Business Plan.
Deliverables: Completed QA/QC Water Monitoring Action/Business Plan.
Measures of Success: 100% approval from Water Councils and 90%
approval rate from stakeholders of plan.
City of Augusta
Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and
Coastal Regional Water Plans
8
Project Activity #7: Install up to 5 water monitors sondes.
Tasks 12: Purchase/create up to 5 new water data sondes; Install up to 5 new water
monitoring sondes at locations designated in Action Plan.
Deliverables: Report on the installation of all new monitoring sondes.
Measures of Success: A minimum of 3 new monitoring sondes installed.
Project Activity #8: Operation of Real-time Data Collection System
Tasks 13: Create data parameters; Establish data storage needs; Contract with web-based
database manager to create system; Upload historical data from past projects.
Deliverables: Link to historical data system that GA EPD can test.
Measures of Success: 10 years of historical data available on system.
Project Activity #9: Monitor Data & Test Data Collection System
Tasks 14: Run hourly tests to verify data from all monitors are recording properly for 5
days; Run daily tests on data for 4 weeks; Run daily reports on data for 3 months
Deliverables: Link to data system with both historical and live water data GA
EPD can test.
Measures of Success: 3 months of live data available on system.
Project Activity #10: Develop Public/Private Interfaces.
Tasks 15: Develop the public interfaces for real-time monitoring sondes system, as well
as QA/QC corrected real-time monitoring data, and existing data collection ongoing
throughout the river basins. Emphasis will be put on providing easy-to-use access to
present and past data throughout each river system.
Deliverables: Website (free to the public with both real-time and historical
data) and mobile app created.
Measures of Success: GA EPD has access to the water monitoring website
and mobile app for historical and real-time data on the Savannah River and
Upper Ogeechee Rivers.
Project Activity #11: Conduct Outreach and Education Activities
Tasks 16: Set up meeting places; Create and execute marketing plan to invite public and
private involvement
Deliverables: Sign-in sheets; photo-documentation, handouts and/or a report on
workshops/field days with head counts.
Measures of Success: Host up to 10 workshops/field days to inform 200
people on website and mobile app features; including 50 university and school
teachers or professors.
Project Activity #12: Reporting Requirements
Task 17: Submit quarterly financial and progress reports to GAEPD
City of Augusta
Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and
Coastal Regional Water Plans
9
Deliverables: Complete and submit quarterly progress reports, reimbursement
request invoices, and Minority Business Enterprise/Woman Business Enterprise
(MBE/WBE) reports to GAEPD each by January 15th, April 15th, July 15th, and
October 15th of each project year. Track grant and matching funds according to
implementation schedule and provide supporting documentation for all in-kind and
cash match.
Measures of Success: Documentation for expenditures and match contributions,
status of activities/tasks in progress reports
Task 18: Submit final close-out report to GAEPD.
Deliverables: One (1) electronic DRAFT Closeout Report for review and comments;
One (1) electronic and one (1) paper Final Closeout Report detailing results of project
to GAEPD within 60 days of project completion.
Measures of Success: Demonstrates that all components of the report fulfill GAEPD
directives.
6. Roles and Responsibilities of Partnering Organizations:
Specific Responsibilities
City of Augusta
· Execute grant contract with GAEPD
· Account for/contribute to 63% of total project costs in matching
expenses or in-kind services or cash match
· Request payments from GAEPD on a quarterly basis
· Pay funds to appropriate contractor(s) and vendor(s), and
request reimbursements from GAEPD
· Track all grant funds expended and all match values provided in
accordance with the implementation schedule
· Track all project activities in accordance with the
implementation schedule
· Complete and submit quarterly progress reports with invoices to
GAEPD by January 15th, April 15th, July 15th, and October 15th
of each project year (Payment of invoice is contingent on work
completed and a review of the quarterly report.)
· Complete and submit close-out report at conclusion of
project
GAEPD · Provide 37% of total project costs
· Review and approve project deliverables
· Participate in meetings, as appropriate
· Provide project oversight and contract management
· Provide monitoring guidance and training
City of Augusta
Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and
Coastal Regional Water Plans
10
Other Invited
Partners
Specific Responsibilities
Regional Water Councils
Savannah
Riverkeeper
· General Stakeholder
· The City of Augusta’s sub-contractor to this project
· Participate in meetings, as appropriate
· Provide monitoring guidance and training as appropriate
· Serve on Project Advisory/Steering Committee
Regional Water
Councils
Savannah Upper
Ogeechee GA Water
Council
Ogeechee
Riverkeeper
Coastal GA Water
Council
· General Stakeholder
· Participate in forums on Historical and future data and BMPs.
· General Stakeholder
· Lead stakeholder group on the Ogeechee and assisting throughout
the development of this project
· General Stakeholder
· Participate in forums on Historical and future data and BMPs.
Columbia County
· Serve on Project Advisory/Steering Committee
· Provide matching cash for project as described in Letter of
Commitment
· Participate in meetings, as appropriate
· Provide monitoring guidance and training, as appropriate
U.S. Army Corps
of Engineers
Savannah
District (US-
COE)
· Serve on Project Advisory Committee
· Participate in interview sessions and discussion forums about past
data collected, ongoing work, needs in the future and best practices
· Render in-kind services
City of Augusta
Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and
Coastal Regional Water Plans
11
The Nature
Conservancy
Georgia
and South Carolina
(TNC)
· Serve on Project Advisory Committee
· Participate in interview sessions and discussion forums about past
data collected, ongoing work, needs in the future and best practices.
· Explore ways to partner new water quality monitors with flow meters
installed.
· Help develop action plan, best course of action to ensure appropriate
flow gauges to meet needs identified in the Water Basin Councils
action plan on both rivers.
· Render in-kind services
U.S. Geological
Survey
(USGS)
· Serve on Project Advisory Committee
· Participate in interview sessions and discussion forums about past
data collected, ongoing work, needs in the future and best practices.
· Explore ways to partner new water quality monitors with flow
meters installed.
· Help develop action plan, best course of action to ensure appropriate
flow gauges to meet needs identified in the Water Basin Councils
action plan on both rivers.
· Render in-kind services
South Carolina
Department of
Health and
Environmental
Control
(SC DHEC)
· Participate in interview sessions and discussion forums about past
data collected, ongoing work, future needs, and best practices.
· Render in-kind services
National Oceanic
and
Atmospheric
Administration
(NOAA)
· Participate in interview sessions and discussion forums about past
data collected, ongoing work, future needs and best practices.
· Render in-kind services
Phinizy Center for
Water Sciences
· Provide professional analysis, historical data from old sondes system,
sondes installation, and sondes repair.
City of Augusta
Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and
Coastal Regional Water Plans
12
7. Project Location:
The project will be conducted in the Savannah-Upper Ogeechee, as well as Coastal Council
regions. Counties include the following: Banks, Burke, Columbia, Chatham, Elbert, Effingham,
Franklin, Glasscock, Hart, Jefferson, Jenkins, Lincoln, Madison, McDuffie, Oglethorpoe, Rabun,
Richmond, Screven, Stephen, Taliaferro, Warren and Wilkes
City of Augusta
Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and
Coastal Regional Water Plans
13
8. Project Budget:
Item
Item Class Category Grant Funds
(60%
Maximum)
Matching Funds
(40% Minimum,
10% as Cash)
Total
In Kind Cash
A
Personnel:
One (1) Project Lead-Tom Wiedmeier
0.025 FTE ($104,000/ year) for 12
months/year-23 months totaling
$5,200
Description of Duties: Serve as lead
of stakeholder committee, serve as
liaison with Water Planning Council
and approve reports.
$5,200
$5,200
One (1) Scientific Advisor- Oscar
Flite 0.05 FTE ($83,200/year) for 12
months/year-24 months totaling
$8,320
Description of Duties: Participate in
all stakeholder groups, review and
advise on City of Augusta’s
comments on project, collect and
provide data aid in interagency
discussions and provide updates to
reports.
$8,320
$8,320
One (1) Grant Administrator- Leedra
Collins 0.05 FTE ($72,800/year) for
12 months/year- 24 months totaling
$7,280
Description of Duties: Administer
contracts, maintain reporting
requirements, maintaining financial
records and collate reports.
$7,280
$7,280
Sub Total: $0 $0 $20,800 $20,800
B
Fringe Benefits:
$0 $0 $0 $0
Sub Total: $0 $0 $0 $0
C
Travel: N/A
Sub Total: - - - -
City of Augusta
Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and
Coastal Regional Water Plans
14
Item
Item Class Category Grant Funds
(60%
Maximum)
Matching Funds
(40% Minimum,
10% as Cash)
Total
In Kind Cash
D
Equipment:
Equipment: (What kind)
4 Water Monitoring Sondes
Purpose/use: Monitor water to track
data indicators as determined.
Equipment will be purchased by the
City of Augusta (Cash Match) $10,000
$0 $0 $10,000 $10,000
Sub Total: $0 $0 $10,000 $10,000
E
Supplies: N/A
Sub Total: - - - -
F
Contractual:
Contractor Name: Savannah
Riverkeeper
Description of Duties: Execute project
$74,544 $0 $0 $74,544
Savannah Riverkeeper Indirect
Charges Rate 8%
Purpose/Use: For administrative work
$0 $6,157 $0 $6,157
Travel: Project Manager
4,320 miles x $.56/mile totaling
$2,419
Purpose/Use: Meetings, Field Days
and Site Visits
$0
$0
$2,419
$2,419
Supplies: Water Monitor Repair
Supplies
Purpose/Use: Repair 5 water monitor
sondes so they track water indicators
as determined by group
$176
$0
$851
$1,027
Supplies: Office
Purpose /Use: Meetings, educational
outreach, project oversight, printing
$280
$0
$700
$980
City of Augusta
Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and
Coastal Regional Water Plans
15
Item
Item Class Category Grant Funds
(60%
Maximum)
Matching Funds
(40% Minimum,
10% as Cash)
Total
In Kind Cash
Webmaster (TBD)
Description of Duties: Real Time Data
Collection Database
$0
$0
$10,000
$10,000
Webmaster (TBD)
Description of Duties: Web Page and
App for Real Time and Historical
Water Monitoring Data
$0
$0
$20,000
$20,000
Subtotal: $75,000 $6,157 $33,970 $115,127
Contractor Name Ogeechee
Riverkeeper
Description of Duties: Sonde
Installation, Professional
Analysis, Expert Testimony by
Damon Mullis
previously worked with Phinizy whom
now will be leading the stakeholder
group on the Ogeechee and assisting
throughout the development of this
project
$0 $8,640 $0 $8,640
Subtotal: $0 $8,640 $0 $8,640
City of Augusta
Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and
Coastal Regional Water Plans
16
Item
Item Class Category Grant Funds
(60%
Maximum)
Matching Funds
(40% Minimum,
10% as Cash)
Total
In Kind Cash
Contractor Names:
1. South Carolina Department of
Health and Environmental Control
(SC DHEC)
2. National Oceanic Atmospheric
Association (NOAA)
3. Savannah Upper Ogeechee GA
Water Council
4. Coastal GA Water Council
5. U.S. Army Corps of Engineers
Savannah District (US-COE)
6. The Nature Conservancy (TNC)
7. U.S. Geological Survey (USGS)
Description of Duties: Participate in
forums on Historical and future data
and BMPs.
((7) Other Invited Partners x $2,500
ea. in In-Kind match) totaling $17,500
applied toward In-Kind Match
$0 $17,500 $0 $17,500
Sub Total $0 $17,500 $0 $17,500
Contractor Name: Phinizy Center for
Water Sciences
Description of Duties: Historical Data,
Sonde installation
$0 $8,640 $8,640 $17,280
Sub Total $0 $8,640 $8,640 $17,280
G
Construction: N/A
Does not apply to Regional Water Plan
Seed Grants
N/A N/A N/A
H
Other:
Telecommunications-wireless service
for monitors
$0 $0 $4,000 $4,000
Web Based Marketing
Purpose /Use: $1800 will be spent (of
the match money provided) to promote
the website/app throughout the basin
on-line through Social media, google
ads, geozoning
$0 $0 $1,800 $1,800
In-Kind Volunteer Time $0 $4,500 $0 $4,500
Sub Total $0 $4,500 $5,800 $10,300
I
Total Direct Charges:
(Sum of A-H) $75,000 $45,437 $79,210 $199,647
J
Indirect Charges: N/A
N/A $0 N/A $0
City of Augusta
Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and
Coastal Regional Water Plans
17
Item
Item Class Category Grant Funds
(60%
Maximum)
Matching Funds
(40% Minimum,
10% as Cash)
Total
In Kind Cash
K
Total:
(Sum of I and J)
$75,000 $45,437 $79,210 $199,647
Budget Narrative Justification:
Item Class Categories:
(A) Personnel:
(Cash Match) $20,800
City of Augusta
One (1) Project Lead-Tom Wiedmeier 0.025 FTE ($104,000/ year) for 12 months/year-23 months
totaling $5,200
Description of Duties: Serve as lead of stakeholder committee, serve as liaison with Water Planning
Council and approve reports.
One (1) Scientific Advisor- Oscar Flite 0.05 FTE ($83,200/year) for 12 months/year-24 months
totaling $8,320
Description of Duties: Participate in all stakeholder groups, review and advise on City of Augusta’s
comments on project, collect and provide data aid in interagency discussions and provide updates to
reports.
One (1) Grant Administrator- Leedra Collins 0.05 FTE ($72,800/year) for 12 months/year- 24 months
totaling $7,280
Description of Duties: Administer contracts, maintain reporting requirements, maintaining financial
records and collate reports.
This amount of $20,800 is being applied toward Cash Match to cover the time spent by the
City of Augusta’s employees that will handle a combination of duties as the lead organization
as described under description of duties above.
(B) Fringe Benefits Narrative Justification: N/A
(C) Travel Budget Narrative Justification: N/A
(D) Equipment Budget Narrative Justification:
(Cash Match) $10,000 by the City of Augusta to purchase (4) Water Monitoring Sonds
(E) Supplies Budget Narrative Justification: N/A
(F) Contractual Narrative Justification:
(Grant Funds) $74,544 The City of Augusta will subcontract this project to the Savannah
Riverkeepers to execute project.
City of Augusta
Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and
Coastal Regional Water Plans
18
(In-Kind Match) $6,157, Savannah Riverkeeper Indirect Charges Rate 8%
Purpose/Use: For administrative work
(Cash Match) $2,419
Purpose/Use Travel for Meetings, Field Days and Site Visits
4,320 miles x $.56/mile totaling $2,419
(Grant Funds) $176, (Cash Match) $851 totaling $1,027 for Water Monitor Repair Supplies
Purpose/Use: Repair 5 water monitor sondes so they track water indicators as determined by
group. There are currently 4 old water monitoring sondes on the Savannah River. Savannah
Riverkeepers will work with Phinizy Science Center to get them running and working with
the new data collection system. The funds will help maintain the sondes and upgrade as
needed.
(Grant Funds) $280, (Cash Match) $700 totaling $980 for Office Supplies
Purpose /Use: The office supplies will be used for printing costs for reports, mailing of reports
and information packets, paper supplies, workshop handouts, envelopes, and printer ink.
(Cash Match) $10,000
Purpose/Use: Webmaster (TBD)
Real Time Data Collection Database
(Cash Match) $20,000
Purpose/ Use: Webmaster (TBD)
Web Page and App for Real Time and Historical Water Monitoring Data
(In-Kind Match) $8,640 Ogeechee Riverkeeper
Purpose/Use: The Ogeechee Riverkeeper has committed to assist the sub-contractor
Savannah Riverkeeper with this project, with 8 hours of time paid at $45 an hour for 24 month
and 8 hours of in-kind at $45 an hour for 24 month. A staff member will assist the sub-
contractor Savannah Riverkeepers with professional analysis, expert testimony, sondes
installation, and sondes repair.
(In-Kind Match) $17,500, (7) Other Invited Partners which include the following:
1. South Carolina Department of Health and Environmental Control (SC DHEC)
2. National Oceanic Atmospheric Association (NOAA)
3. Savannah Upper Ogeechee GA Water Council
4. Coastal GA Water Council
5. U.S. Army Corps of Engineers Savannah District (US-COE)
6. The Nature Conservancy (TNC)
7. U.S. Geological Survey (USGS)
Purpose/Use: Participate in forums on Historical and future data and BMPs.
This amount of $17,5,000 is being applied toward In-Kind Match to cover the time spent in
participating in forums on Historical and future data and BMPs.
(In-Kind Match) $8,640 (Cash Match) $8,640 totaling $17,280, Phinizy Center for Water
Sciences
City of Augusta
Initiating and Upgrading Publicly Accessible Water Monitoring for the Savannah-Upper Ogeechee and
Coastal Regional Water Plans
19
Purpose/Use: Phinizy Center for Water Sciences has committed to assist the sub-contractor
Savannah Riverkeeper with this project, with 8 hours of time paid at $45 an hour for 24 month
period for $8,640 to be applied toward In-Kind Match and $8,640 to be applied toward Cash
Match totaling $17,280. A staff member will assist the sub-contractor Savannah Riverkeepers
with professional analysis, historical data from old sondes system, expert testimony, sondes
installation, and sondes repair.
(G) Construction: N/A
(H) Other Narrative Justification:
(Cash Match) $4,000
Purpose/Use: Telecommunications for wireless service for monitors
(Cash Match) $1,800
Purpose/Use: Web Based Marketing to promote the website/app throughout the basin on-line
through Social media, google ads, geozoning. The City of Augusta will have the subcontractor
Savannah Riverkeepers make contact with a TBD person/ or company to develop a Real Time
Data Collection Database, with specific data points as determined by this consortium with the
end result being the development of a web based interface for Public access to the historical
and real-time water data.
(In-Kind Match) $4,500
Purpose/Use: In-Kind Volunteer Time
(J) Indirect Charges Narrative Justification: N/A
Commission Meeting Agenda
6/18/2019 2:00 PM
Seed Grant for Water Operational Data in the Savannah/Upper Ogeechee Rivers
Department:Utilities
Department:Utilities
Caption:Motion to approve seed grant from Georgia EPD for water
operational data network for the Savannah River. (Approved by
Engineering Services Committee June 11, 2019)
Background:The 2004 Comprehensive State-wide Water Management
Planning Act mandated the development of a statewide water
plan. Water Planning Councils were established for each river
basin; Augusta is part of the Savannah – Upper Ogeechee Water
Planning Council. These water planning councils remain active,
as each plan is updated every five years. The state established
Regional Water Plan Seed Grants up to $75,000 that are
available to support local governments and other water users as
they undertake their Regional Water Plan implementation
responsibilities.
Analysis:On November 8, 2018, Savannah Riverkeeper proposed to the
Savannah/Upper Ogeechee Water Planning Council a project to
agglomerate real-time and publicly accessible water data on the
Savannah and Upper Ogeechee Rivers. This project was
subsequently endorsed by Council Chair Ron Cross, and an
application was submitted. This application was approved by
Georgia EPD; as the grant recipient is required to be a local,
regional or state agency, EPD requested that Augusta be the
grant recipient. Partners in this project that will contribute
services and funding include SRK, Augusta, Columbia County
and Phinizy Center for Water Sciences
Financial Impact:The grant amount is $75,000. Augusta would contribute $15,000
toward this project, in addition to staff time. Staff that will be
primarily involved are Oscar Flite, Leadra Collins and myself.
Alternatives:The Commission could elect not to accept this grant.
Recommendation:Recommend that Augusta accept the seed grant as outlined
above.
Funds are
Available in the
Following
Accounts:
Account 506043110-5212999 and in-kind: salary.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
6/18/2019 2:00 PM
South Entrance or service road into the Augusta Regional Airport.
Department:
Department:
Caption:Move to approve for the Engineering Department to bring back
to the Commission a design plan to install a turning lane from
Doug Barnard Pkwy into the South Entrance or service road into
the Augusta Regional Airport(Approved by Engineering
Services Committee June 11, 2019) .
Background:A temporary solution has been proposed by our Engineering
department that can be done in-house. This temporary solution
will work for now until we get to a better place. However, a
bigger and better permanent solution is required. Our airport
must grow along with our city. The traffic has
increased dramatically in all areas of the airport. The traffic at
this entrance must compete with fully loaded log trucks,
tractor trailers, and other over
trucks servicing this industrial area. Life and limb is at risk.
This is especially true during Maters week when we
have limousines, passenger vans, and numerous other high
profile vehicles entering and existing this gate.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
6/18/2019 2:00 PM
Street Light Maintenance Agreement for High Mast Lighting at Interstate 20 and Washington Road
Department:Engineering
Department:Engineering
Caption:Motion to approve entering into a monthly maintenance and
power agreement with Georgia Power Company to light,
maintain, and repair the high mast lighting located around the
intersection of Interstate 20 (I-20) and State Route 28
(Washington Road). Funding is available in the Street Lighting
budget account #276041610-5312310.(Approved by
Engineering Services Committee June 11, 2019)
Background:Currently, Augusta has entered into a maintenance agreement
with Georgia DOT to maintain the interchange lighting at
several locations along the interstates throughout Richmond
County. Due to the nature and design of these street lights,
Augusta staff cannot maintain the lighting through normal
means. A high mast lighting specialist needs to be hired for any
maintenance or repair purposes.
Analysis:The cost proposal was received by Georgia Power Company on
May 20, 2019 in the amount of: CONTRACTOR BID 1.
Georgia Power Upfront Cost - $0.00 Monthly Cost - $1,459.00
Financial Impact:Funds are available in the street lighting budget and expenditure
of this amount will leave sufficient funds for any emergencies
that may arise before the end of the year.
Alternatives:1). Approve entering into an agreement with Georgia Power
Company to take over monthly electrical and maintenance
responsibility of high mast lighting. 2). Do not approve
agreement.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: 276-04-1610-5312310
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
6/18/2019 2:00 PM
Street Light Maintenance Agreement for High Mast Lighting at Interstate 520 and Deans Bridge Road
Department:Engineering
Department:Engineering
Caption:Motion to approve entering into a monthly maintenance and
power agreement with Georgia Power Company to light,
maintain, and repair the high mast lighting located around the
intersection of Interstate 520 (Bobby Jones) and State Route 1
(Deans Bridge Road). Funding is available in the Street
Lighting budget account #276041610-5312310.(Approved by
Engineering Services Committee June 11, 2019)
Background:Currently, Augusta has entered into a maintenance agreement
with Georgia DOT to maintain the interchange lighting at
several locations along the interstates throughout Richmond
County. Due to the nature and design of these street lights,
Augusta staff cannot maintain the lighting through normal
means. A high mast lighting specialist needs to be hired for any
maintenance or repair purposes.
Analysis:The cost proposal was received by Georgia Power Company on
May 20, 2019 in the amount of: CONTRACTOR BID 1.
Georgia Power Upfront Cost $0.00 Monthly Cost 1,068.00
Financial Impact:Funds are available in the street lighting budget and expenditure
of this amount will leave sufficient funds for any emergencies
that may arise before the end of the year.
Alternatives:1). Approve entering into an agreement with Georgia Power
Company to take over monthly electrical and maintenance
responsibility of high mast lighting. 2). Do not approve
agreement.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: 276-04-1610-5312310
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
6/18/2019 2:00 PM
Street Light Maintenance Agreement for High Mast Lighting at Interstate 520 and Gordon Hwy
Department:Engineering
Department:Engineering
Caption:Motion to approve entering into a monthly maintenance and
power agreement with Georgia Power Company to light,
maintain, and repair the high mast lighting located around the
intersection of Interstate 520 (Bobby Jones) and State Route 78
(Gordon Hwy). Funding is available in the Street Lighting
budget account #276041610-5312310 (Approved by
Engineering Services Committee June 11, 2019)
Background:Currently, Augusta has entered into a maintenance agreement
with Georgia DOT to maintain the interchange lighting at
several locations along the interstates throughout Richmond
County. Due to the nature and design of these street lights,
Augusta staff cannot maintain the lighting through normal
means. A high mast lighting specialist needs to be hired for any
maintenance or repair purposes.
Analysis:The cost proposal was received by Georgia Power Company on
May 20, 2019 in the amount of: CONTRACTOR BID 1.
Georgia Power Upfront Cost - $0.00 Monthly Cost - $1,276.00
Financial Impact:Funds are available in the street lighting budget and expenditure
of this amount will leave sufficient funds for any emergencies
that may arise before the end of the year.
Alternatives:1). Approve entering into an agreement with Georgia Power
Company to take over monthly electrical and maintenance
responsibility of high mast lighting. 2). Do not approve
agreement.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: 276-04-1610-5312310
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
6/18/2019 2:00 PM
Street Light Maintenance Agreement for High Mast Lighting at Interstate 520 and Wrightsboro Road
Department:Engineering
Department:Engineering
Caption:Motion to approve entering into a monthly maintenance and
power agreement with Georgia Power Company to light,
maintain, and repair the high mast lighting located around the
intersection of Interstate 520 (Bobby Jones) and Wrightsboro
Road. Funding is available in the Street Lighting budget
account #276041610-5312310. (Approved by Engineering
Services June 11, 2019)
Background:Currently, Augusta has entered into a maintenance agreement
with Georgia DOT to maintain the interchange lighting at
several locations along the interstates throughout Richmond
County. Due to the nature and design of these street lights,
Augusta staff cannot maintain the lighting through normal
means. A high mast lighting specialist needs to be hired for any
maintenance or repair purposes.
Analysis:The cost proposal was received by Georgia Power Company on
May 20, 2019 in the amount of: CONTRACTOR BID 1.
Georgia Power Upfront Cost $0.00 Monthly Cost $570.00
Financial Impact:Funds are available in the street lighting budget and expenditure
of this amount will leave sufficient funds for any emergencies
that may arise before the end of the year.
Alternatives:1). Approve entering into an agreement with Georgia Power
Company to take over monthly electrical and maintenance
responsibility of high mast lighting. 2). Do not approve
agreement.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: 276-04-1610-5312310
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Lena Bonner
From:
Sent:
To:
Subject:
Commissioner Mary Davis
Wednesday, June 12, 2019 9:24 PM
Lena Bonner
Tuesday agenda
Ms. Bonner, please add this to Tuesday's Commission, June 18 agenda. Discuss assessment of tree inventory,
the process of the removal of hazardous trees and the timeline of removal.
Thanks. Mary
Get Outlook for iOS
a Ie$LllI of ti].i -o-rtail t,'ansmi$:3iorr. l{verificalicn is reqirireri. 6rlease rertruesl a hard copy verslell.
i\Fi)r li)4 1
Commission Meeting Agenda
6/18/2019 2:00 PM
assessment of tree inventory
Department:
Department:
Caption:Discuss assessment of tree inventory, the process of the removal
of hazardous trees and the timeline of removal. (Requested by
Commissioner Mary Davis.)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
6, CLk otr Cowr s/zr/cto
Department of Public Worki a;A bngineering
Clifford A. Goins Assistant Director
Public Works - Engineering
CLIFFORD A. GOINS,INTERM ASSISTANT DIRECTOR
PUBLIC.WOB.KS - ENGINEERINIG DTVIS{ON
701,530 Greene Street
Augusta, Georgia 30911
1706 FAX(?06) 821-1708
TO:
FROM:
HONORABLE BOB YOUNG, MAYOR
MEMBERS OF COMMSSION
ULMER BRTDGES, CHAIRMAN, ENGINEERING SERVICES COMMITTEE
RANDY OLIVER, ADMINISTRATOR
a4
DATE: MAY ?3,2000
MAY 30,2OOO COMMITTEE MEETING
SUBJECT: MONUMENT/I{ISTORICAL MARKER POLICY
FILEREFERENCE: 2000-009
CAPTION:
ADOPT POLICY FOR PLACEMENT OF MONUMENTS AND OTHER
MARKERS ON PUBLIC zuGHTS OF WAYS OR OTI{ER PUBLIC
PROPERTY.
BACKGROUND:
There have been several requests in the past few months to place a monument or
other appropriate marker in the right of way or on public property to commemorate
a specific ierson or event. While this has been done in the past on a case by case
basis, the need to establish a policy has become apparent.
The Public Works and Engineering Department has performed a limited field
reconnaissance on the existing monuments and historical markers in the area. By
far, the majority of the existing monuments are on Greene Street with the historical
markers at various locations. The median iuea on Green Street and other streets
with width medians makes them ideal for the placement of monuments. Historichl
markers can be placed in more confined locations.
ANALYSIS:
The criteria of the policy for placement of monuments or historical markers would
include:1. Application for placement of monument or marker submitted to an ad hoc
committee comprised of,. Planning and Zoning. Public Works and Engineering Department
Administrator's Office
.'AGEMiAITEM
May 19,2000
PAGE TWO
2- The applicant would be required to enter into a perpetual maintenance
agreement. The City would reserve the right to remove the monument or
marker from the right of way or public property in case of disrepair or
damage of a significant nature not being addressed by the appticant.
3. The successful applicant would apply for and secue an encroachmentpermit frori the Public works and Engineering Department. This permitwould address site requirements such as sight distances, clear zone,
restrictions, etc.
4. Installation will be in accordance with City specifications and under City. ,inspection.
,
FINA}ICIAL IMPACT:
The agenda item does not contain a request for funding.
ALTERNATIVES:
Do not approve recommended policy in whole or in part.
RECOMMENDATION:
It is recommended that the Commission adopt the Monument/tlistorical Marker
Policy as outlined in the Agenda Item.
PIIBLIC WORKS DEPARTMEI{T DIRECTOR:
ADMINISTRATOR:cAe^-a.6 P. qs-*L s/'
F'UNDS ARE AV LE IN THE FOLLOWING ACCOUNTS:
FINAIICE:Sl.,
COMN4ITTEE ACTION:
CAG&mw
xc: Lon Morrey, Compffoller
Kakoli Basu
Agenda File
Main File
Ms. Teresa Smith, Pre-Constmction Engineer
,. tl
pol-rcy FoIJlctsMENr OF MONUMENTS AND OrHER MARKERS ON
PUBLITryGHTS OF WAYS OR OTHER PUBLTC pROpERTy
The criteria of the policy for placement of monuments or historical markers would
include:
l.Application for placement of monument or marker submitted to an ad hoc committee
comprised of :
Planning and Zoning
Public Works and Engineering Department
Administrator's Office
2. The applicant would be required to enter into a perpetual maintenance agreement.
The City would reserye the right to remove the monument or marker from the right of
way or public property in case of disrepair or damage of a significant nature not being
addressed by the applicant.
3. The successful applicant would apply for and secure an encroachment permit from
the Public Works and Engineering Department. This permit would address site
requirements such as sight distances, clear zone, restrictions, etc.
4. Installation will be in accordance with City specifications and under City inspection.
As adopted by the Augusta Commission this 20th day of July.
o
o
o
Clerk of Commission
'\.
Commission Meeting Agenda
6/18/2019 2:00 PM
Placement of a MLK monument
Department:
Department:
Caption:Discuss/approve the placement of a monument in honor of Dr.
Martin Luther King, Jr.(No recommendation from
Engineering Services Committee June 11, 2019)
Background:See attachment.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda Commission Chamber - 6t4t2019
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; B. Williams, Garrett, Sias, Fennoy, Frantom,
M. Williams; Davis, Hasan and Clarke, members of Augusta Richmond County
Commission. Absent: Hon. D. Williams, member of Augusta Richmond Counfy
Commission.
INVOCATION: Reverend Paul Robertson, pastor, windsor Spring Baptist church
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE LTNITED STATES OF AMERICA.
RECOGNITION(S)
May Years of Service
A. Congratulations! 2019 May Years of Service (YOS) Recipients.Item
Action:
None
lB ItemApprovalsheet.html
Motions
Motion Motion Textr ype
Made Seconded MotionBy By Result
Recognition of the May 2019
Years of Service recipients.
Five (5) minute time limit per deleeation
DELEGATIONS
B. Local 150 Plumbers and Steamfitters Training and
(Requested by Commissioner John Clarke)
Apprentice Program. Item
Action:
None
{B ItemApprovalsheet.html
Motions
Motion Text
Motion Made Seconded MotionTYPe By By Result
Unanimous consent is given to
add this item to the agenda.
Motions
Motion \r^r:^_- m- . Made Seconded MotionMotion TextType rrlvrrvrt r lar By By Result
Presentation is made by Mr.
Moses Todd.
C. Ms. Christina Berkshire regarding The Greater Augusta Arts Council Item
introducing to the commission the exhibition in the City Gallery titled. Action:
"Through the F.I.R.E." None
lB Greater Aususta Arts Council 6.4.19.pdf
IB ItemAoorovalsheet.html
Motions
Motion Motion Text Made Seconded MotionrYPe By By Result
Presentation is made by Ms.
Brenda Durant and Ms. Berkshire.
CONSENT AGENDA
(Items 1-28)
PUBLIC SERVICES
1. Motion to approve New Ownership: A.N. 19-17: a request by Martha ltemOglesby Guy for a retail package Beer & Wine License to be used in Action:
connection with Kritul 69, LLC located at 2940Inwood Drive. District 5. Approved
Super District 9.(Approved by Public Services Committee May zg,20lg)
B,q,N.t9-tu.pat
[B ItemApprovalsheet.html
Motions
|#:"" Motion rext Made By Seconded By Htjil
Approve Motion to
approve.
Commissioner Commisioner Passes
Mary Davis Sean Frantom
Motion Passes 9-0.
2. Motion to approve the contract document for Cypress Golf Management, Item
LLC for the management of the Augusta Municipal Golf Course. (Approved Action:
by Public Services Committee May 2812019) Approved
{B CGM Basic Msmnt Asreement Draft 05 0l 20l9.doc
B ]tlav 7 Commission Annroval Letter.odf
[B ItemApprovelsheet.html
Motions
ilil:'" Motion rext Made By Seconded By Motion
Result
Approve
Motion to
and Fore!
"The First
28,2019)
Motion to
approve.
Motion Passes
Commissioner Commision
9-0. Muv Davis s.u, p.untiil Passes
3.approve entering into a lease agreement between Augusta, Georgia Item
Augusta Foundation, Inc. for the operation of property known as Action:
Tee of Augusta". (Approved by Public services committee May Approved
IB Lease First Tee.doc
[B ItemAoorovalsheet.html
Motions
Motion Motion Textr ype
Motion to
Approve approve.
Motion Passes
Made By Seconded By
Commissioner Commisioner
9-0. Mury Davis Sean Frantom
Motion
Result
Passes
Operator's
at 301 8th
Services
Item
Action:
Approved
4. Motion to approve a request by Elisia Mike-Harper for a Massage
License to be used in connection with Elegant & Exquisite located
Street. District 1. Super District 9. (Approved by pubric
Committee May 28,2019)
lB Elegant Exquisite Massage.pdf
E ltemApprovalSheet.html
Motions
Motion Motion- ----- Motion Text Made By Seconded By'lype - ----- -'t ----"--- -r Result
Motion to
Approve uppro*.- Commissioner Commisioner
Motion passes 9-0. Muv Davis Sean Frantom Passes
ADMINISTRATIVE SERVICES
5. Motion to approve HCD's Memorandum of Understanding with Wanick ltem
Dunn Charities/Warrick Dunn Communities in support of the Augusta Action:Housing and Community Development Department's Laney Approved
Walker/Bethlehem Redevelopment Project. (Approved by Administrative
Services Committee May 28,2019)
E ItemAnorovalsheet.html
Motions
X::*1"' Motion Text Made By seconded By Motion
I YPe - ---- -r Result
Motion to
Approve upprou.. commissioner commisioner
Motion passes g_0. ,{ury Davis Sean Frantom Passes
6. Motion to approve Housing and Community Development Department's Item
(HCD's) request to provide an amendment to I114 D'Antignac agreement. Action:
(Approved by Administrative Services Committee May 28,2019) Approved
B N{emorandrrm of IInderrfqndino \Uflr. ndf
E lwnc (tst AMENDMENT-'I'l l4 fi Anofionqo\ n.tf
lB ItemArorovalsheet.html
Motions
ffi':"' Motion Text Made By seconded By #rTil
Approve Motion to commissioner commisioner passes
approve. Mary Davis Sean Frantom
Motion Passes 9-0.
7. Motion to approve Housing and Community Development Department's Item
(HCD's) affordable housing request to provide HOME funding to assist two Action:
(2) low to moderate income homebuyers with gap financing, down payment Approved
and closing cost to purchase homes. (Approved by Administrative Services
Committee May 28,2019)
B HONIE BUYER AGREENIENT-HOME 2OIg.Ddf
1B ItemAnprovalsheet.html
Motions
X:11" Motion Text Made By seconded By Motionlype - ----- -'t ----"--- -r Result
Motion to^ Commissioner CommisionerApprove approve' Mary Davis Sean Frantom Passes
Motion Passes 9-0. '
8. Motion to approve Housing and Community Development Department's Item
(HCD's) affordable housing request to provide funding to assist two (2) low to Action:
moderate income homebuyers with down-payment assistance to purchase a Approved
home. (Approved by Administrative Services Committee May 28,2019)
B goME ntryrn_l.cREBntENt(zol9t.doc
lB ItemAonrovalsheet.html
Motions
X:jtl"" Motion Text Made By Seconded By Motion
t YPe - ---- -" Result
Motion to
Approve #;;." A fi""frH;iJ"' ff#T;Lffi passes
Motion Passes 9-0. '
9. Motion to approve Housing and Community Development Department's Item
(HCD's) request to amend the contract for construction of one (1) single- Action:
family affordable housing unit.(Approved by Administrative Services Approved
Committee May 28,2019)
B Cotlatorative- (lst AMENDMENT-l249Eleventh).pdf
B ltemAnorovalsheet.html
Motions
Motion --.+:^-.rr^-.r r'^r- n Motion- - ---- Motion Text Made By Seconded Byt Ype v'lv'uls sJ Result
Motion to commissioner commisionerApprove approve. --:_i:t"_"'l"ot \-ullrl'rstoner passes
Motion passes 9-0. Mary Davis Sean Frantom
10. Motion to approve Housing and Community Development Department's Item(HCD's) 2019 Seeds For Life Grant program. (Approved by Action:Administrative services committee May 2Br 20lg) Approved
E Seeds for Life Grant Fl'r'er.pdf
lB ItemApprovalsheet.html
Motions
Y:11" Motion Texr Made By seconded By MotionIYPe ' ---- -r Result
Motion to
Approve uppro*. Commissioner Commisioner
Motion passes 9-0. Mu.y Davis Sean Frantom Passes
11. Motion to adopt the Augusta, Georgia Film Policy for requests to film on Item
city property.(Approved by Administrative Services Committee May Action:28,2019) Rescheduled
E Augusta Georgia Film Policy.docx
E ltemApprovalsheet.html
Motions
f#:" Motion rext Made By seconded By HXil
Motion to refer this
Defer item back to Commissioner Commisioner ncommittee. Mary Davis s";Fr;; Passes
Motion Passes 9-0.
PUBLIC SAFETY
12. Motion to approve bid item #19-197, to awardfor the 9ll Center Carpet Item
Square Project to Bonitz Flooring of Augusta, GA, in the amount of Action:
$33,732.00. (Approved by Public safety committee May 2g,z0lg\ Approved
e l9-197 -Advertisement to Peper.pdf
B I9-I97 oFFICIAL TAB SHEET.pdf
IB Recommendation Letter from Deprrtment.pdf
B t9-l9u Mpn.por
E ltlail List and Demandstar planholders.pdf
E Georgia Procurement Reqislr\. \'endor Summarv.pdf
E ItemApprovalsheet.html
Motions
Motion r{-^:^_-m 1 ir r Motion.. ----- Motion Text Made By Seconded ByI ype '.---- -r Result
Motion to
Approve approve. Commissioner Commisioner
Motion passes 9-0. Mury Davis Sean Frantom Passes
FINANCE
13. Motion to approve request from the Augusta Boxing Club regarding taxes Item
related to the Club for 2016 and 2018. (Approved by Finance Committee Action:
May 28,2019) Approved
B Aueusta Boxins Club 5-28.odf
E ltemApprovalsheet.html
Motions
X:11" Motion Text Made By seconded By Motion
I YPe '.---- -r Result
Motion to commissioner commisionerApprove approve. .-:-,:'j"-'_'-;_""' :\',u:rDrw.'vr passes
Motion passes 9-0. MutY Davis Sean Frantom
14. Motion to approve funding of operating, capital, encumbrance carryover. Item(Approved by Finance Committee May 28,2019) Action:
Approved
E 2019 Carryover Requesl Summary.pdf
[B ItemApprovalsheet.html
Motions
r#:" Motion rext Made Bv seconded By Motion
Result
Commissioner Commisionr
g-0. Mrry Davis sean Frantorl Passes
Motion to
Approve approve.
Motion Passes
IE AIIENDMENT NO 8 Aususta 20l9.pdf
IB ItemApprovalsheet.html
Motions
X:jl" Motion rexr Made Byr ype
Motion to
Approve approve.
Motion Passes
Commissioner Commision,
9-0. Mury Davis sean FrantJJ Passes
ENGINEERING SERVICES
15. Motion to approve Amendment No. 8 to Agreement with ESG Operations, Item
Inc. to establish the final budget amount for 2019. (Approved by Action:
Engineering Services Committee May 28r2019) Approved
16. Motion to approve Professional Services Contract in the amount of Item
$211,010 to integrate AUD's enQuesta Customer Billing System with Action:
Cityworks AMS software to complete Phase II of Augusta Utilities Approved
Cityworks Asset Management Software (AMS) Project and to determine if
there are any additional fees invloved. (Approved by Engineering Services
Committee May 28,2019)
B Sole Source Justification Svstems and Softwere Harris.pdf
E ItemApnrovalsheet.html
Motions
Motion Motion TextI ype
Motion to
Approve approve.
Motion Passes
Made By Seconded By
Motion to approve the Professional Services contract with Jacobs
Engineering to implement phase one recommendations outlined in the
Commissioner Commisiont
q-0. Muu Davis sean Frantorl Passes
Seconded By Motion
Result
Motion
Result
17.
Strategic Asset Management Plan (SAMP) in the amount of $495,000. Item
(Approved by Engineering Services Committee May 28,2019) Action:
Approved
E AUD SAMP Phase I.Ddf
B ItemApnrovalsheet.html
Motions
Motion Motion TextI ype
Motion to
Approve approve.
Motion Passes 9-0.
18. Motion to approve Bid Award
the amount of $58,836.00.
Committee May 28,2019)
Made By Seconded By Motion
Result
Commissioner Commisioner
Mary Davis Sean Frantom Passes
Item #18-315 for LP Tanks for Generators in Item
(Approved by Engineering Services Action:
Approved
B Bid lrem 18-315 TAB.pdf
B Bid ltem l8-315 Deoartment Recommendation.odf
B t8-3ts ttg - stNT to p,{pER.oof
E l\tail List-and-Demandstar Plenholders.pdf
B ItemAoorovalsheet.html
Motions
Motion Motion TextI ype
Motion to
Approve approve.
Motion Passes
Made By Seconded By Motion
Result
Commissioner Commisionr
9-0. Mu.y Davis sean Franto?i Passes
19. Motion to approve professional services contract with WK Dickson for Item
Phase 2 Design of the Camp Hancock Sewer Basin Outfall Infrastructure Action:
Rehabilitation Plan recommendations in the amount of $185,000.00. Approved
(Approved by Engineering Services Committee May 28r2019')
El 201903I8 AtrD 2019-006 Director s Memo sisned.pdf
IE Camn Hancock 2.odf
B Contract- Camo Hancock fitilities
20. Motion to approve the Deed of Easement, from Norwood VA Medical ltem
Center. (Approved by Engineering Services Committee May 28,2019) Action:
Approved
E ltem.{pprovalsheet.html
Motions
Motion- ----- Motion Text'l'ype
Motion to
Approve approve.
Motion Passes ,-o ;n"#Hjj["' S:#Hf,:H Passes
Made By Seconded By
Seconded By
Made By Seconded By
Motion
Result
Motion
Result
Motion
Result
21. Motion to approve Deed of Dedication for water and sanitary sewer systems ltem
and easements on 22LS Tobacco Road. (Approved by Engineering Services Action:
Committee May 28,2019) Approved
E ZZLS Tobacco Road {ka Winn Dirie.ndf
B VA Easement Deed olDedication.odf
B ltemApprovalsheet.html
Motions
[|11" Motion Text Made Byr ype
Motion to
Approve approve.
Motion Passes
B 2215 Tobacco Road Plat.pdf
E ItemAoorovalsheet.html
Motions
Motion;"----- Motion Textr ype
Motion to
Approve approve.
Motion Passes
Commissioner Commisionr
9-0. Mury Davis sean Franto3J Passes
Commissioner Commisiont
9-0. Mu.y Davis sean Frantorl Passes
22. Motion to approve the proposal from Cranston Engineering for the Item
evaluation, inspection and improvements of the Highland Avenue Water Action:
Approved
Treatment Plant reservoir embankments.(Approved
Services Committee May 28,2019)
by Engineering
B CEG Contract HAWTP Reservoir Dams - Reduced.odf
B ltemAnnrovalsheet.html
Motions
Motion;- --- Motion TextI ype
Motion to
Approve approve.
Motion Passes 9-0.
Made By Seconded By Motion
Result
Commissioner Commisioner
Mary Davis Sean Frantom Passes
23. Motion to approve adding two (2) additional inmate crews to address of Item
city's right-of-ways funded from Stormwater Fund. (Approved by Action:
Engineering Services Committee May 28,2019) Approved
IB ItemAnnrovalsheet.html
Motions
$otion Motion Textr ype seconded By Hr|iiMade By
Motion to delete thisDelete item from the agenda. Commissioner Commisioner
Motion passes 9-0. ^' Mary Davis Sean Frantom Passes
24. Motion to determine that Smith Lane as shown on the attached map has Item
ceased to be used by the public to the extent that no substantial public Action:
purpose is served by it or that its removal from the county road system is Approved
otherwise in the best public interest, pursuant to o.c.G. A. $32-7-2, with the
abandoned property to be quit-claimed to the appropriate party(ies), as
provided by law and an easement to be retained over the entire abandoned
portion for existing or future utilities as directed by Augusta Engineering
Department and Augusta Utilities Department. (Approved by Engineering
Services Committee May 28,2019)
B trlao.odf
IB ItemAnprovalsheet.html
Motions
Motion r{^a:^_- m_ 1 rr r Motion- ------ Motion Text Made By Seconded Byt YPe ' ---- -r Result
Motion to
Approve approve. Commissioner Commisioner
Motion passes 9-0. Mury Davis Sean Frantom Passes
25. Motion to approve two additional inmate crews to maintain city's right-of- Item
ways funded from Storm Water Utilify Fund. (Approved by Engineering Action:
Services Committee May 28,2019) Approved
B Inmrte Work Detail Worksheet 5.28.19.pdf
IB ItemApprovalsheet.html
Motions
Motion rr 1!__- m , rz r Motion- ----- Motion Text Made By Seconded By'l'YPe ''---- -" Result
Motion to delete this
Derete item rrom the agenda. ;r".ilHjJ[' ff#?}Suf,ffi passes
Motion Passes 9-0.
PETITIONS AND COMMUNICATIONS
26. Motion to approve the minutes of the regular meeting of the Augusta Item
Commission held on May 21,2019 and Special Called meeting held May 28, Action:2019. Approved
B Resular Commission Meetins trIav 21 20l9.ndf
E ItemAonrovalsheet.html
Motions
Motion f,,r^4:^- 'T!^-,a r,r^r- D-- d Motion-"-'"" Motion Text Made By Seconded Byr YPe - ---- ..J Result
Motion to commissioner commisionerApprove approve. *;.ll:i:"':""' \Jv.rrrrrrr,,sr passes
Motion passes 9-0. MutY Davis Sean Frantom
APPOINTMENT(S)
27.
Motion to approve the appointment of Shanna Carkhum to the Augusta ltem
Transit Citizens Advisory Committee representing District 10. (Requested Action:
by Commissioner John Clarke) Approved
B Shanna Carkhum.ndf
IB ItemAonrovalsheet.html
Motions
Motion m Motion- ----- Motion Text Made By Seconded Byt'ype - ----- -r ----""-'-r Result
Motion to commissioner commisionerApprove approve. .-,:::;"^:.;_'^"' ;-"ll..'I1",-:.'l:l- passes
Motion passes 9-0. MutY Davis Sean Frantom
28. Motion to approve the appointment of Ms. Rosa Clemons to the Augusta Item
Canal Authority and reappointment ofMr. Roy Jones to the Augusta Action:
Library Board of Trustees representing District 6. Approved
lB TBO Rosa Clemons .odf
B ltemAoorovalsheet.html
Motions
Motion ti 1. m Motion- ----- Motion Text Made By Seconded ByrYPe ----- -'t Result
Motion to commissioner commisionerApprove approve. *-,::.',-"1_',;_^'"' ::ll]':1"1:.'l- passes
Motion passes g-0. Mu.Y Davis Sean Frantom
****END CONSENT AGENDA****
AUGUSTA COMMISSION
614t2019
AUGUSTA COMMISSION
REGULAR AGENDA
61412019
(Items 29-39)
PLANNING
29. Motion to approve with the conditions stated below, a petition by Michael Item
Thurman requesting a change of zoning from Zone R-l (One-family Action:
Residential) to Zone P-l (Professional) affecting property containing 0.19 Approved
acres and known as 1230 R. A. Dent Blvd. Tax Map 046-3-183-
00-0 DISTRICT I The site shall not be available for parking until such
time as all requirements have been met. Furthermore, the lot be fenced to
prevent parking on the site, until such time as all site improvements can be
executed; The applicant must start development of the parking lot within six
(6) months or the property reverts to its previous zoning designation of
residential use; residential use prevents the use of the property as a parking
lot; The applicant must provide a detailed engineered Site Plan that meets all
development regulations in place at the time of the submission of the site
plan; The site, including all properties zoned in 2017, must be enclosed on all
sides with a 6 ft. solid fence or wall. This includes the property lines adjacent
to the railroad. Security lighting must be provided to adequately illuminate
the parking area but must be directed away from the existing residential
properties. A business license for the operation of a paid parking lot shall be
acquired, prior to any parking on the site taking place. (Requested by
Commissioner Brandon Garrett)
B ltemAnprovalsheet.html
Motions
Motion Motion Textlype
Motion to approve.
Mr. Sias abstains.
Voting No:
^ CommissionerAPProve william Fennoy,
Commissioner
Marion Williams.
Motion Passes 6-2 -1.
Motions
Motion Motion Textlype
Deny Substitute motion to
deny this request for the
Made By Seconded By Motion
Result
Commissioner
Brandon
Garrett
Commissioner
Mary Davis Passes
Motion
Result
Fails
Made By Seconded By
final time. Mr. Sias
abstains.
Voting No:
Commissioner
John Clarke,
Commissioner
Mary Davis,
Commisioner
Sean Frantom,
Commissioner
Brandon Garrett,
Commissioner
Ben Hasan,
Commissioner
Bobby Williams.
Motion Fails 2-6 -1.
PUBLIC SERVICES
Commissioner Commissioner
Marion
Williams
William
Fennoy
30. Consider written presentation from Ms. Karen Brown regarding funding for Item
summer program at the Sand Hills Community Center.(No recommendation Action:
Public Services Committee May 28,2019\ Approved
IB SAND HILLS presentation to the Aususta Commissioners for sunnorf 0S-20t9-nrtf
E Coov of Budset-2019 Sand Hills Youth proqram.xlsx
IB Cover Ltr. Sand Hill Summer Proqrrm at.4.l9 ndf
B ItemApprovalSheet.html
Motions
Motion Motion Textrype
Motion to approve with
funding in the amount
a .^_ _-^_. of $20,000 from theAPProve Contingency Fund. Mr.
Clarke out.
Motion Passes 8-0.
ADMINISTRATIVE SERVICES
seconded By [:liJMade By
Commissioner
William
Fennoy
31. Discuss the Commission's Rules of
Commissioner Marion Williams)
Commissionerd PassesDammle slas
Item
Action:
Approved
Procedures. (Requested by
E ltemApprovalsheet.html
Motions
[|jtl" Motion Text Made By Seconded By Motion
I YPe ' ---- -r Result
Motion to approve
receiving this item as
information.
Approve Voting No: Commissioner Commissioner
commissioner Ben Hasan Sammie Sias Passes
Marion Williams.
Motion Passes 8-1.
PUBLIC SAFETY
32. Motion to approve the Inmate Medical Contract for the Richmond County Item
Sheriffs Office to WELLPATH formally known as Correct Care Solutions at Action:
the initial cost of $3,210,621.50 for June I ,2019- December 31,2019. RFP None
18-200 (No recommendation from Pubtic Safety Committee May 28,
20te)
E Richmond-Aususta.GA Asree (Wettnath Draft 05012019).docx
H l8-200_Notice to Newspaper.odf
B RFP ofliciat TAB SHEET l8-2oo.pdf
B Cumulative.odf
B 18-200 Department Request to Enttr into Nesotations - CCS Contract Neqotiations-Letter.pdf
E Process Resardinq RFPs.odf
IB Nlandatory Pre Bid Sisn In Sheet and Telenhone Conferencc f.icr nrtf
B Ntail List and Demrndstar Planholders ll-003,odf
lB Georsia Procurement Resistrv Vendor Summarv.odf
B ComplianceJnformation.ndf
lB ItemAoorovalsheet.html
Motions
X:j*1"' Motion Text Made By seconded By Motion
r ype Result
a _ ___.- Motion to Commissioner Ben Commissioner JohnADDTOVCr r approve. Hasan Clarke
No action is taken on this motion.
Motions
Motion r- 1! m Motion- ----- Motion Text Made By Seconded ByIYPe - ----- -'t ----"--' -r Result
Motion to approve.
^ Mr. M. Williams Commissioner CommisionerApprove abstains. Sammie Sias sean Frantom Passes
Motion Passes 8-0 -1.
SUBCOMMITTEE
Pension & Audit Committee
33. Motion to award RFP 19-003 Investment Management and Trustee Item
Administration Services of 1945 and 1949 Pension Plans to Morgan Stanley Action:
as recommended by Selection Commiffee. (No recommendation from Approved
Pension Committee)
E l9-00J Cumulative Eval Sheet phase 2.pdf
IB 2019.21.05 Process Resardinq RFps.pdf
B 20tg-zl-0s lg-003 oticial tab.oaf
lH 2019-2t-05 -19-00J ptanhotders Lisl.pdf
B 2019-2t-05-19-00J sent to paper.pdf
El Auqusta Ouarterlv Renorl lO 20l9.pdf
IE ItemAoorovalSheet.html
Motions
Motion tz L, m Motion- ------ Motion Text Made By Seconded By Resultrype
Motion to refer this
r\^r^- item back to the Commissioner Commisioneruerer pension committee. Mary Davis sean Frantom Passes
Motion Passes 9-0.
APPOINTMENT(S)
34. Consider recommendations of appointments/reappointments by the Item
Richmond Board of Health of the following: (Requested by Commissioner Action:
Sammie Sias) Approved
l) Deborah Presnell seat #5 Recommendation from the RC BOH (to be
re-appointed) If re-appointed, this will be her last term on the Board (Term:
0U0U2019-12t3u22)
2) Cheryl Newman seat #9 Recommendation from the RC BOH (Member-
at-large (to be re-appointed) Term : 0l I 0l I 2019-12 l3l 122)
3) Jack Padgett seat #l I (vacated by Rosa Clemons) Member-at-large
(needs to be appointed) (Term: 0ll0ll20l9-l2l3ll22) formerly served as
Board of Education representative.
35. Appoint Ms. Antonia Artry to the open seat formerly held by Ms. Rosa Item
Clemons on the Richmond County Board of Health. (Requested by Action:
Commissioner Ben Hasan) Approved
E ItemAnorovalsheet.html
Motions
Motion Motion TextI ype
Motion to approve the
appointments of Ms.
Presnell and Ms.
Newman and have
discussion on the third
Approve seat. Mr. M. Williams
abstains.
Voting No:
Commissioner
William Fennoy.
Motion Passes 7-l -1.
B TBQ Antonia Autry.pr.lf
E RICHUO\D BOH Composirion J.20.20t8.pdf
E sKM c658l9os3o13l6o.pdf
E Hasan TBQ Rqt. Autrv.pdf
IB ItemAonrovalsheet.html
Motions
Motion Motion Textr ype
Motion to approve.
a ----..^___ Mr. Fennoy and Mr.APProve M. williams abstain.
Motion Passes 7-0 -2.
Made By seconded By f;tjil
Commissioner Commisioner
Sammie Sias Sean Frantom Passes
Made By
Commissioner
Brandon
Garrett
Seconded By
Commissioner
Bobby
Williams
Motion
Result
Passes
36. Motion to approve the appointment of Mr. Wayne Gossage to the Augusta Item
Economic Development Authority to fill the seat formerly held by Ulmer Action:
Bridges. (Requested by Commissioner Brandon Garrett) Approved
E DeveloDment Authoritv of Richmond Countv (Auqusta Economic Development Authoritv).pdf
lB ItemAoorovalsheet.html
Motions
f#:"' Motion rext Motion
Result
Motion
Result
Motion to approve.
A _^.-_.^__ Mr. Fennoy and Mr. commissioner commissioner
Approve vt. wittiums abstain. Brandon Bobby Passes
Motion passes 7-o -2. Garrett williams
37. Motion to approve the reappointment of Steven Kendrick to the Augusta ltem
Economic Development Authorify. (Requested by Commissioner Ben Action:Hasan) Approved
Made By Seconded By
Seconded By
B Develooment Authoritr of Richmond-Counh'-(Aususta Economic Develooment-Authoritv).odf
B ltemAoorovalSheet.html
Motions
r#:"" Motion rext Made By
Motion to approve.
^ Mr. M. Williams Commissioner CommissionerApprove abstains. Ben Hasan Sammie Sias Passes
Motion Passes 8-0 -1.
38. Motion to appoint the Compliance Department (Director TrezaEdwards) Item
as the City of Augusta AARP liaison post the retirement of former Action:
Commissioner William "Bill" Lockett as the City representative.This Disapproved
appointment includes funding the role with the previously approved
$10,000 amount provided through the commission. (Requested by
Mayor Hardie Davis, Jr.)
B Nlavor Davis AARP l,ieison 6-d.19 nrtf
B ItemApprovalsheet.html
Motions
Motion
Type Motion Text
Motion to approve the
appointment of
Commissioner Sias to
this position.
Voting No:
Commissioner
John Clarke,
Commissioner
Mary Davis,
^ CommissionerAPProve william Fennoy,
Commisioner
Sean Frantom,
Commissioner
Brandon Garrett,
Commissioner
Ben Hasan,
Commissioner
Sammie Sias.
Motion Fails 2-7.
Made By Seconded By Motion
Result
Commissioner CommissionerMarion William FailsWilliams Fennoy
Motions
f#:" Motion Text Made By Seconded By f.:,liJ
Approve substitute motion to commissioner commissioner Fails
refer this item to the Ben Hasan Bobby
Administrator and Williams
allow him to select
who he would like to
serve as the liaison in
this position.
Voting No:
Commissioner
John Clarke,
Commissioner
Mary Davis,
Commissioner
William Fennoy,
Commisioner
Sean Frantom,
Commissioner
Sammie Sias,
Commissioner
Marion Williams.
Motion Fails 3-6.
39. Motion to approve the appointment of Mr. Charles Lambeck and Mr. Eddie Item
Bussey to the Augusta Economic Development Authority. (Requested by Action:
Commissioner Dennis Williams) epproved
IB Comm. D. Wms. AEDA Anots..ndf
B Item.{oorovalsheet.html
Motions
X:j*1"' Motion Text Made By seconded By Motion
f YPe ''---- -r Result
Motion to delete this
Derete item from the agenda ;r"";T:'J["' !:#T}Suffi passes
Motion Passes 9-0.
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
40. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
www.augustaga.gov
Item
Action:
None
CALLED MEETING COMMISSION CHAMBER
June I 1,2019
Augusta Richmond County Commission convened at 11:00 a.m., Tuesday, June ll,21lg,
the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D.
Williams, Hasan and Clarke, members of Augusta Richmond County Commission.
Mr. Mayor: All right, we'll call this meeting to order. The Chair recognizes the attomey.
1. LEGAL MEETING
A. Pending and potential litigation
B. Real estate
C. Personnel
Mr. Brown: Mr. Mayor, Commission, we would request a motion to go into
executive session for security, personnel, real estate and litigation.
Mr. Sias: So move.
Mr. Hasan: Second.
Mr. Mayor: All right, voting.
Mr. Sias: I've got a question about that security but I'm going to vote for it. I don't know
if I need to duck.
Mr. M. Williams: I don't understand that, Mr. Mayor. Can you explain that security part?
You're going into legal for security?
Mr. Brown: Yeso there's an exception for that which will be explained but that is part of
the exemption for open meetings.
Mr. M. Williams: All right. I'm trusting the lawyer until he proves me wrong.
The Clerk: I'll vouch for him on that.
Mr. M. Williams: Okay. That's a new one, Jarvis. I heard a lot of them but I ain't heard
that one before.
Mr. Mayor: Voting.
Mr. M. Williams: I mean we voted and I wanted to make sure we because when you go
into legal you've got to specify what you're going into legal for.
Mr. Fennoy, Ms. Davis, Mr. Frantom and Mr. Garrett out.
Motion carries 6-0.
IEXECUTTVE SESSTONI
Mr. Mayor: We'll call this meeting back to order, this special called meeting. The Chair
recognizes the attorney, Attomey Brown.
2, Motion to authorize execution by the Mayor of the affidavit of compliance with
Georgia's Open Meeting Act.
Mr. Brown: Mr. Mayor and Commission, we request a motion to close executive
meeting.
Mr. Sias: So move.
Mr. Hasan: Second.
Mr. Mayor: All right, motion and a second. Voting.
Mr. Garrett out.
Motion carries 9-0.
Mr. Mayor: Attomey Brown.
Mr. Brown: We request that the Commission consider a motion to approve to cash
out the vacation pay of Andrew MacKenzie, effective April 16120lg.
Mr. D. Williams: So move.
Mr. Sias: Second.
Mr. Mayor: We've got a motion from the commissioner from the 2'd with a second from
the commissioner from the 4th. Voting.
Mr. Garrett out.
Motion carries 9-0.
Mr. Mayor: All right, Attorney Brown.
Mr. Brown: We request the Commission to entertain a motion to approve to cash
out the vacation pay of General Counsel Wayne Brown.
Mr. Fennoy: So move.
Mr. Hasan: Second.
Mr. Mayor: I have a motion and a second. Voting.
Mr. Garrett out.
Motion carries 9-0.
Mr. Mayor: All right. Attomey Brown.
Mr. Brown: Request entertaining a motion to approve a salary of $102,288 per year
for Ron Houck as the Interim Director of Parks and Recreation Department.
Mr. Fennoy: So move.
Mr. Hasan: Second.
Mr. Mayor: All right, I have a motion from the commissioner from the I't with a second
from the commissioner from the 6th. Voting.
Mr. Garrett out.
Motion carries 9-0.
Mr. Mayor: All right. Attorney Brown.
Mr. Brown: No further motions.
Mr. Mayor: Madam Clerk, that brings us to item 3 on the special called meeting agenda.
The Clerk: That is a motion take to ratify action taken by the Augusta Commission
via an Authorization Letter dated June 3, 2019 tasking the Ambulance Services
Subcommiffee to convene a meeting during the week of June 3,2019 to prepare a draft
contract agreement consistent with proposed terms as shown in the attachment; to be
presented for consideration at the Special Called Meeting of the Augusta Commission to be
held on June 111 2019 and to ratify the action accordingly.
Mr. Mayor: All right, the Chair is going to recognize the author of this and that's the
commissioner from the 9th then I'm going to yield to the afforney to speak to the matter.
Mr. M. Williams: Thank you, Mr. Mayor. I just want to reiterate that we just need to
ratiff that action that was taken. That's the (inaudible) of this motion is just to ratify this
leffer that was sent out last week.
Mr. Mayor: All right, that is all this does. All right, can I get a second?
Mr. Hasan: Mr. Mayor, can I speak to that?
Mr. Mayor: Okay, all right, I will, can I get a second?
Mr. D. Williams: Second.
Mr. Hasan: I'm probably going to come up with a substitute if I (inaudible) my question.
Mr. Mayor: Well, you don't need to, not for this.
Mr. Hasan: Okay, all right.
Mr. Mayor: You don't need to. Madam Clerk, there's a proper second from the
commissioner from the 2nd.
The Clerk: Yes, sir, I have that.
Mr. Mayor: All right, voting.
Mr. Garreff out.
Motion carries 9-0.
Mr. Mayor: The Chair recognizes the Mayor Pro Tem. State your inquiry.
Mr. Frantom: So where do we stand in all this? They sent a contract to us. Are we meeting
again as a sub-committee this week to move forward? Where do we stand?
Mr. Mayor: The Chair recognizes Attomey Brown.
Mr. Brown: No harm intended, Mr. Mayor and Commissioners. The matter has been voted
upon. I think you have no other items on your agenda.
Mr. Mayor: Okay.
Mr. Frantom: Are you going to answer my question?
Mr. Mayor: So I'll answer your question. I'll answer your question. There was a
discussion taken in executive session and it was decided that the sub-committee would not meet.
Mr. Frantom: I have a job. Couldn't make it.
Mr. Mayor: All right. If there's no further action with this body, Madam Clerk, committee
meetings.
IMEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy
of the minutes of the Called Meeting of the Augusta Richmond County Commission held on June
11,2019.
Clerk of Commission
Commission Meeting Agenda
6/18/2019 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the regular meeting of the
Augusta Commission held on June 4, 2019 and Special Called
meeting held June 11, 2019.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
TALENT BANK INFORMATION QUESTIONNAIRE
To be ^completed by persons desiring to vorunteer their services onthe R"rr,.- I ", t 'G".h u "
for Augusta-Richmond County.
Authority, Board or Commission
NOTE: Any information entered on this questionnaire would become public information uponyour appointment.
Date
1.
:r*********:r***********:F**:N<**********************x*****x**********rt ******tr- 3 0-lG
Name
Home Phone
J.
4.
5.
6.
')
Martial Status:Single
Address
Spanish Surnamed
Sex: Male
Married Y'Separated
Divorced
American
American Indian
Female--7f,-
ft
8
9.
10.Afri can-Am"ri run_------.,f- Asi an
d;ff LT
Date of Birth soof nl . nSL
-
Registered Voter. Yes f'No
Voting
District
Engaged
Education: High
School
College
Relatives working for the City or County:
Occupation.
Race: White
11.[iffir-.ently serve on:
Other
Lena Bonner
From: Commissioner Sammie SiasSent: Friday, May 3L, 2019 1:43 pM
To: Lena Bonner
Subject Fw: [EXTERNAL] RE: Ms. Beatrice F. Green's reappointment to Augusta-Richmond
County Public Library System Board of Trustees
Ms Bonner,
Please put this 4th District appointment on the next available full Commission agenda.
Sammie L. Sias
Commissioner,
Augusta Richmond County
"Failure is not an Option"
From: Mashell Fashion <fashionm@arcpls.org>
Sent: Wednesday, May 22,2019 3:49 PM
To: Beverly Tarver; Commissioner Sammie Sias
Cc: greenbeT@ hotmail.com
Subiect: [EXTERNAL] RE: Ms. Beatrice F. Green's reappointment to Augusta-Richmond County Public Library System
Board ofTrustees
Good afternoory
I will update the board of trustees' members list. A hard copy will be provided at the June meeting.
Warm regards,
Mashell
Mashell Y. Fashion
Library Director
Augusta-Richmond County Public Library System
823 Telfair Street
Augusta, Georgia 30901
7 06-821-2602 Telephone
706-724-6762Fax
From: Beverly Tarver Ima ilto: bevgrlv.ta rver@va hoo.com]
Sent: Wednesday, May 22,2019 3:45 PM
To: ssias@augustaga.gov
Cc: fashion m @a rcpls.org; gree n be7 (o hotma il.com
Subject: Ms. Beatrice F. Green's reappointment to Augusta-Richmond County Public Library System Board of Trustees
Commission Meeting Agenda
6/18/2019 2:00 PM
District 4
Department:
Department:
Caption:Motion to approve the reappointment of Ms. Beatrice F. Green
to Augusta-Richmond County Public Library System Board of
Trustees representing District 4.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
6/18/2019 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY: