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2019-06-04 Meeting Minutes
Commission Meeting Agenda Commission Chamber - 6/4/2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams; Davis, Hasan and Clarke, members of Augusta Richmond County Commission. Absent: Hon. D. Williams, member of Augusta Richmond County Commission. INVOCATION:Reverend Paul Robertson, Pastor, Windsor Spring Baptist Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) May Years of Service A. Congratulations! 2019 May Years of Service (YOS) Recipients. Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Recognition of the May 2019 Years of Service recipients. Five (5) minute time limit per delegation DELEGATIONS B. Local 150 Plumbers and Steamfitters Training and Apprentice Program. (Requested by Commissioner John Clarke) Item Action: None ItemApprovalSheet.html Motions Motion Text Motion Type Made By Seconded By Motion Result Unanimous consent is given to add this item to the agenda. Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by Mr. Moses Todd. C. Ms. Christina Berkshire regarding The Greater Augusta Arts Council introducing to the commission the exhibition in the City Gallery titled. "Through the F.I.R.E." Item Action: None Greater_Augusta_Arts_Council_6.4.19.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by Ms. Brenda Durant and Ms. Berkshire. CONSENT AGENDA (Items 1-28) PUBLIC SERVICES 1. Motion to approve New Ownership: A.N. 19-17: a request by Martha Oglesby Guy for a retail package Beer & Wine License to be used in connection with Kritul 69, LLC located at 2940 Inwood Drive. District 5. Super District 9.(Approved by Public Services Committee May 28, 2019) Item Action: Approved AN.19-17.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes 2. Motion to approve the contract document for Cypress Golf Management, LLC for the management of the Augusta Municipal Golf Course. (Approved by Public Services Committee May 28, 2019) Item Action: Approved CGM_Basic_Mgmnt_Agreement_Draft_05_01_2019.doc May_7_Commission_Approval_Letter.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes 3. Motion to approve entering into a lease agreement between Augusta, Georgia and Fore! Augusta Foundation, Inc. for the operation of property known as “The First Tee of Augusta”. (Approved by Public Services Committee May 28, 2019) Item Action: Approved Lease_First_Tee.doc ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes 4. Motion to approve a request by Elisia Mike-Harper for a Massage Operator's License to be used in connection with Elegant & Exquisite located at 301 8th Street. District 1. Super District 9. (Approved by Public Services Committee May 28, 2019) Item Action: Approved Elegant___Exquisite_Massage.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes ADMINISTRATIVE SERVICES 5. Motion to approve HCD’s Memorandum of Understanding with Warrick Dunn Charities/Warrick Dunn Communities in support of the Augusta Housing and Community Development Department’s Laney Walker/Bethlehem Redevelopment Project. (Approved by Administrative Services Committee May 28, 2019) Item Action: Approved Memorandum_of_Understanding_WDC__.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes 6. Motion to approve Housing and Community Development Department’s (HCD's) request to provide an amendment to 1114 D’Antignac agreement. (Approved by Administrative Services Committee May 28, 2019) Item Action: Approved LWDC_(1st__AMENDMENT-1114_D_Angtignac).pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes 7. Motion to approve Housing and Community Development Department’s (HCD's) affordable housing request to provide HOME funding to assist two (2) low to moderate income homebuyers with gap financing, down payment and closing cost to purchase homes. (Approved by Administrative Services Committee May 28, 2019) Item Action: Approved HOME_BUYER_AGREEMENT-HOME_2019.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes 8. Motion to approve Housing and Community Development Department’s (HCD's) affordable housing request to provide funding to assist two (2) low to moderate income homebuyers with down-payment assistance to purchase a home. (Approved by Administrative Services Committee May 28, 2019) Item Action: Approved HOME_BUYER_AGREEMENT(2019).doc ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes 9. Motion to approve Housing and Community Development Department’s (HCD's) request to amend the contract for construction of one (1) single- family affordable housing unit.(Approved by Administrative Services Committee May 28, 2019) Item Action: Approved Collaborative-_(1st__AMENDMENT-1249Eleventh).pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes 10. Motion to approve Housing and Community Development Department’s (HCD’s) 2019 Seeds For Life Grant Program. (Approved by Administrative Services Committee May 28, 2019) Item Action: Approved Seeds_for_Life_Grant_Flyer.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes 11. Motion to adopt the Augusta, Georgia Film Policy for requests to film on city property.(Approved by Administrative Services Committee May 28, 2019) Item Action: Rescheduled Augusta_Georgia_Film_Policy.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to committee. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes PUBLIC SAFETY 12. Motion to approve bid item #19-197, to award for the 911 Center Carpet Square Project to Bonitz Flooring of Augusta, GA, in the amount of $33,732.00. (Approved by Public Safety Committee May 28, 2019) Item Action: Approved 19-197_-Advertisement_to_Paper.pdf 19-197_OFFICIAL_TAB_SHEET.pdf Recommendation_Letter_from_Department.pdf 19-197_MPB.pdf Mail_List_and_Demandstar_Planholders.pdf Georgia_Procurement_Registry_Vendor_Summary.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes FINANCE 13. Motion to approve request from the Augusta Boxing Club regarding taxes related to the Club for 2016 and 2018. (Approved by Finance Committee May 28, 2019) Item Action: Approved Augusta_Boxing_Club_5-28.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes 14. Motion to approve funding of operating, capital, encumbrance carryover. (Approved by Finance Committee May 28, 2019) Item Action: Approved 2019_Carryover_Request_Summary.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes ENGINEERING SERVICES 15. Motion to approve Amendment No. 8 to Agreement with ESG Operations, Inc. to establish the final budget amount for 2019. (Approved by Engineering Services Committee May 28, 2019) Item Action: Approved AMENDMENT_NO_8_Augusta_2019.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes 16. Motion to approve Professional Services Contract in the amount of $211,010 to integrate AUD’s enQuesta Customer Billing System with Cityworks AMS software to complete Phase II of Augusta Utilities Cityworks Asset Management Software (AMS) Project and to determine if there are any additional fees invloved. (Approved by Engineering Services Committee May 28, 2019) Item Action: Approved Sole_Source_Justification_Systems_and_Software_Harris.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes 17. Motion to approve the Professional Services contract with Jacobs Engineering to implement phase one recommendations outlined in the Strategic Asset Management Plan (SAMP) in the amount of $495,000. (Approved by Engineering Services Committee May 28, 2019) Item Action: Approved AUD_SAMP_Phase_1.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes 18. Motion to approve Bid Award Item #18-315 for LP Tanks for Generators in the amount of $58,836.00. (Approved by Engineering Services Committee May 28, 2019) Item Action: Approved Bid_Item_18-315_TAB.pdf Bid_Item_18-315_Department_Recommendation.pdf 18-315_ITB_-_SENT_TO_PAPER.pdf Mail_List_and_Demandstar_Planholders.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes 19. Motion to approve professional services contract with WK Dickson for Phase 2 Design of the Camp Hancock Sewer Basin Outfall Infrastructure Rehabilitation Plan recommendations in the amount of $185,000.00. (Approved by Engineering Services Committee May 28, 2019) Item Action: Approved 20190318_AUD_2019-006_Director_s_Memo_signed.pdf Camp_Hancock_2.pdf Contract-_Camp_Hancock_Utilities_Agreement.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes 20. Motion to approve the Deed of Easement, from Norwood VA Medical Center. (Approved by Engineering Services Committee May 28, 2019) Item Action: Approved VA_Easement_Deed_of_Dedication.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes 21. Motion to approve Deed of Dedication for water and sanitary sewer systems and easements on 2215 Tobacco Road. (Approved by Engineering Services Committee May 28, 2019) Item Action: Approved 2215_Tobacco_Road_fka_Winn_Dixie.pdf 2215_Tobacco_Road_Plat.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes 22. Motion to approve the proposal from Cranston Engineering for the evaluation, inspection and improvements of the Highland Avenue Water Item Action: Approved Treatment Plant reservoir embankments.(Approved by Engineering Services Committee May 28, 2019) CEG_Contract_HAWTP_Reservoir_Dams_-_Reduced.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes 23. Motion to approve adding two (2) additional inmate crews to address of city's right-of-ways funded from Stormwater Fund. (Approved by Engineering Services Committee May 28, 2019) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Delete Motion to delete this item from the agenda. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes 24. Motion to determine that Smith Lane as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. (Approved by Engineering Services Committee May 28, 2019) Item Action: Approved Map.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes 25. Motion to approve two additional inmate crews to maintain city’s right-of- ways funded from Storm Water Utility Fund. (Approved by Engineering Services Committee May 28, 2019) Item Action: Approved Inmate_Work_Detail_Worksheet_5.28.19.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Delete Motion to delete this item from the agenda. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes PETITIONS AND COMMUNICATIONS 26. Motion to approve the minutes of the regular meeting of the Augusta Commission held on May 21, 2019 and Special Called meeting held May 28, 2019. Item Action: Approved Regular_Commission_Meeting_May_21_2019.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes APPOINTMENT(S) 27. Motion to approve the appointment of Shanna Carkhum to the Augusta Transit Citizens Advisory Committee representing District 10. (Requested by Commissioner John Clarke) Item Action: Approved Shanna_Carkhum.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes 28. Motion to approve the appointment of Ms. Rosa Clemons to the Augusta Canal Authority and reappointment of Mr. Roy Jones to the Augusta Library Board of Trustees representing District 6. Item Action: Approved TBQ_Rosa_Clemons_.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes ****END CONSENT AGENDA**** AUGUSTA COMMISSION 6/4/2019 AUGUSTA COMMISSION REGULAR AGENDA 6/4/2019 (Items 29-39) PLANNING 29. Motion to approve with the conditions stated below, a petition by Michael Thurman requesting a change of zoning from Zone R-1 (One-family Residential) to Zone P-1 (Professional) affecting property containing 0.19 acres and known as 1230 R. A. Dent Blvd. Tax Map 046-3-183- 00-0 DISTRICT 1 The site shall not be available for parking until such time as all requirements have been met. Furthermore, the lot be fenced to prevent parking on the site, until such time as all site improvements can be executed; The applicant must start development of the parking lot within six (6) months or the property reverts to its previous zoning designation of residential use; residential use prevents the use of the property as a parking lot; The applicant must provide a detailed engineered Site Plan that meets all development regulations in place at the time of the submission of the site plan; The site, including all properties zoned in 2017, must be enclosed on all sides with a 6 ft. solid fence or wall. This includes the property lines adjacent to the railroad. Security lighting must be provided to adequately illuminate the parking area but must be directed away from the existing residential properties. A business license for the operation of a paid parking lot shall be acquired, prior to any parking on the site taking place. (Requested by Commissioner Brandon Garrett) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Sias abstains. Voting No: Commissioner William Fennoy, Commissioner Marion Williams. Motion Passes 6-2 -1. Commissioner Brandon Garrett Commissioner Mary Davis Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Deny Substitute motion to deny this request for the Fails final time. Mr. Sias abstains. Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commisioner Sean Frantom, Commissioner Brandon Garrett, Commissioner Ben Hasan, Commissioner Bobby Williams. Motion Fails 2-6 -1. Commissioner Marion Williams Commissioner William Fennoy PUBLIC SERVICES 30. Consider written presentation from Ms. Karen Brown regarding funding for summer program at the Sand Hills Community Center.(No recommendation Public Services Committee May 28, 2019) Item Action: Approved SAND_HILLS_presentation_to_the_Augusta_Commissioners_for_support_05-2019.pdf Copy_of_Budget-2019_Sand_Hills_Youth_Program.xlsx Cover_Ltr._Sand_Hill_Summer_Program_6.4.19.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve with funding in the amount of $20,000 from the Contingency Fund. Mr. Clarke out. Motion Passes 8-0. Commissioner William Fennoy Commissioner Sammie Sias Passes ADMINISTRATIVE SERVICES 31. Discuss the Commission's Rules of Procedures. (Requested by Commissioner Marion Williams) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Voting No: Commissioner Marion Williams. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Sammie Sias Passes PUBLIC SAFETY 32. Motion to approve the Inmate Medical Contract for the Richmond County Sheriff's Office to WELLPATH formally known as Correct Care Solutions at the initial cost of $3,210,621.50 for June 1, 2019- December 31, 2019. RFP 18-200 (No recommendation from Public Safety Committee May 28, 2019) Item Action: Approved Richmond-Augusta.GA_Agree_(Wellpath_Draft_05012019).docx 18-200_Notice_to_Newspaper.pdf RFP_Official_TAB_SHEET_18-200.pdf Cumulative.pdf 18-200_Department_Request_to_Enter_into_Negotations_-_CCS_Contract_Negotiations_Letter.pdf Process_Regarding_RFPs.pdf Mandatory_Pre_Bid_Sign_In_Sheet_and_Telephone_Conference_List.pdf Mail_List_and_Demandstar_Planholders_11-003.pdf Georgia_Procurement_Registry_Vendor_Summary.pdf Compliance_Information.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commissioner Ben Hasan Commissioner John Clarke No action is taken on this motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. M. Williams abstains. Motion Passes 8-0 -1. Commissioner Sammie Sias Commisioner Sean Frantom Passes SUBCOMMITTEE Pension & Audit Committee 33. Motion to award RFP 19-003 Investment Management and Trustee Administration Services of 1945 and 1949 Pension Plans to Morgan Stanley as recommended by Selection Committee. (No recommendation from Pension Committee) Item Action: Approved 19-003_Cumulative_Eval_Sheet_Phase_2.pdf 2019.21.05_Process_Regarding_RFPs.pdf 2019-21-05_19-003_Official_Tab.pdf 2019-21-05_-19-003_Planholders_List.pdf 2019-21-05-19-003_Sent_to_Paper.pdf Augusta_Quarterly_Report_1Q_2019.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to the Pension Committee. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes APPOINTMENT(S) 34. Consider recommendations of appointments/reappointments by the Richmond Board of Health of the following: (Requested by Commissioner Sammie Sias) 1) Deborah Presnell seat #5 Recommendation from the RC BOH (to be re-appointed) If re-appointed, this will be her last term on the Board (Term: 01/01/2019-12/31/22) Item Action: Approved 2) Cheryl Newman seat #9 Recommendation from the RC BOH (Member- at-large (to be re-appointed) Term: 01/01/2019-12/31/22) 3) Jack Padgett seat #11 (vacated by Rosa Clemons) Member-at-large (needs to be appointed) (Term: 01/01/2019-12/31/22) formerly served as Board of Education representative. ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve the appointments of Ms. Presnell and Ms. Newman and have discussion on the third seat. Mr. M. Williams abstains. Voting No: Commissioner William Fennoy. Motion Passes 7-1 -1. Commissioner Sammie Sias Commisioner Sean Frantom Passes 35. Appoint Ms. Antonia Artry to the open seat formerly held by Ms. Rosa Clemons on the Richmond County Board of Health. (Requested by Commissioner Ben Hasan) Item Action: Approved TBQ_Antonia_Autry.pdf RICHMOND_BOH_Composition_3.20.2018.pdf SKM_C65819053013160.pdf Hasan_TBQ_Rqt._Autry.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Fennoy and Mr. M. Williams abstain. Motion Passes 7-0 -2. Commissioner Brandon Garrett Commissioner Bobby Williams Passes 36. Motion to approve the appointment of Mr. Wayne Gossage to the Augusta Economic Development Authority to fill the seat formerly held by Ulmer Bridges. (Requested by Commissioner Brandon Garrett) Item Action: Approved Development_Authority_of_Richmond_County_(Augusta_Economic_Development_Authority).pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Fennoy and Mr. M. Williams abstain. Motion Passes 7-0 -2. Commissioner Brandon Garrett Commissioner Bobby Williams Passes 37. Motion to approve the reappointment of Steven Kendrick to the Augusta Economic Development Authority. (Requested by Commissioner Ben Hasan) Item Action: Approved Development_Authority_of_Richmond_County_(Augusta_Economic_Development_Authority).pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. M. Williams abstains. Motion Passes 8-0 -1. Commissioner Ben Hasan Commissioner Sammie Sias Passes 38. Motion to appoint the Compliance Department (Director Treza Edwards) as the City of Augusta AARP liaison post the retirement of former Commissioner William “Bill” Lockett as the City representative.This appointment includes funding the role with the previously approved $10,000 amount provided through the Commission. (Requested by Mayor Hardie Davis, Jr.) Item Action: Disapproved Mayor_Davis_AARP_Liaison_6.4.19.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve the appointment of Commissioner Sias to this position. Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commissioner William Fennoy, Commisioner Sean Frantom, Commissioner Brandon Garrett, Commissioner Ben Hasan, Commissioner Sammie Sias. Motion Fails 2-7. Commissioner Marion Williams Commissioner William Fennoy Fails Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Substitute motion to refer this item to the Administrator and allow him to select who he would like to serve as the liaison in this position. Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commissioner William Fennoy, Commisioner Sean Frantom, Commissioner Ben Hasan Commissioner Bobby Williams Fails Commissioner Sammie Sias, Commissioner Marion Williams. Motion Fails 3-6. 39. Motion to approve the appointment of Mr. Charles Lambeck and Mr. Eddie Bussey to the Augusta Economic Development Authority. (Requested by Commissioner Dennis Williams) Item Action: Approved Comm._D._Wms._AEDA_Appts..pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Delete Motion to delete this item from the agenda. Motion Passes 9-0. Commissioner Mary Davis Commisioner Sean Frantom Passes LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 40. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: None Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 6/4/2019 2:00 PM Invocation Department: Department: Caption: Reverend Paul Robertson, Pastor, Windsor Spring Baptist Church Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/4/2019 2:00 PM May Years of Service Department:Human Resources Department:Human Resources Caption: Congratulations! 2019 May Years of Service (YOS) Recipients. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/4/2019 2:00 PM Local 150 Plumbers and Steamfitters Union Department: Department: Caption:Local 150 Plumbers and Steamfitters Training and Apprentice Program. (Requested by Commissioner John Clarke) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGENDA ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month - 2:00 p.m. Commiffee meetings: Second and last Tuesdays of each month - 1:00 p.m. Commission/Committee: (Please check one and insert meeting date) X Commission Date of Meeting 6-4-2019 Public Safety Committee Public Services Committee Administrative Services Committee Engineering Services Committee Finance Committee Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting Contact Information for IndividuaUPresenter Making the Request: Name: Christina Berkshire Address: 1301 Greene St. Telephone Number: 706-826-4702 Fax Number: E-Mail Address: christina@ausustaarts.com Caption/Topic of Discussion to be placed on the Agenda: The Current Galleruexhibition in the Ciw Gallerv. titled. "Throush the F.I.R.F,." The Greater Augusta Arts Council would like to introduce the exhibition to the commission. which is a collaboration of the Arts Council, Housing and Community Development, and the would present significance of the exhibit a lmages. Lucy Craft Laney Museum of Black History. Lasima Turmon, HCD Program Developer, Please send this request form to the following address: Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 Telephone Number: 7 06-821-1820 Fax Number: 706-821-1838 E-MailAddress: nmorawski@augustaga.gov Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's Office no later than 5:00 p.m. on the \ilednesday preceding the Commission meeting and 5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five- minute time limit will be allowed for presentations. Commission Meeting Agenda 6/4/2019 2:00 PM The Greater Augusta Arts Council Department: Department: Caption:Ms. Christina Berkshire regarding The Greater Augusta Arts Council introducing to the commission the exhibition in the City Gallery titled. "Through the F.I.R.E." Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/4/2019 2:00 PM Zoning Petition Michael Thurman Department: Department: Caption:Motion to approve with the conditions stated below, a petition by Michael Thurman requesting a change of zoning from Zone R-1 (One-family Residential) to Zone P-1 (Professional) affecting property containing 0.19 acres and known as 1230 R. A. Dent Blvd. Tax Map 046-3-183- 00-0 DISTRICT 1 The site shall not be available for parking until such time as all requirements have been met. Furthermore, the lot be fenced to prevent parking on the site, until such time as all site improvements can be executed; The applicant must start development of the parking lot within six (6) months or the property reverts to its previous zoning designation of residential use; residential use prevents the use of the property as a parking lot; The applicant must provide a detailed engineered Site Plan that meets all development regulations in place at the time of the submission of the site plan; The site, including all properties zoned in 2017, must be enclosed on all sides with a 6 ft. solid fence or wall. This includes the property lines adjacent to the railroad. Security lighting must be provided to adequately illuminate the parking area but must be directed away from the existing residential properties. A business license for the operation of a paid parking lot shall be acquired, prior to any parking on the site taking place. (Requested by Commissioner Brandon Garrett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/4/2019 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Ownership: A.N. 19-17: a request by Martha Oglesby Guy for a retail package Beer & Wine License to be used in connection with Kritul 69, LLC located at 2940 Inwood Drive. District 5. Super District 9.(Approved by Public Services Committee May 28, 2019) Background:This is an existing location formerly in the name of Sumit K. Patel Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,330.00 Alternatives: Recommendation:Staff approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission CYPRESS GOLF MANAGEMENT GOLF COURSE OPERATIONS MANAGEMENT AGREEMENT THIS AGREEMENT is made this ____ day of _________ 2019 (the “Execution Date”), by and between Augusta, Georgia (hereinafter referred to as “Owner”), and Cypress Golf Management, LLC a Florida Limited Liability Company (hereinafter referred to as “Manager”). WITNESSETH: WHEREAS, Owner owns a golf property commonly known as the Augusta Municipal Golf Course, located at 2023 highland Avenue (hereinafter referred to as "AGC"); and WHEREAS, Owner has the right to own, operate, manage, control, care for, improve, preserve, and maintain the AGC, including the authority to engage Manager to maintain and operate the Club and to manage improvements to the AGC that are authorized by Owner; and WHEREAS, Manager generally is experienced in maintaining and managing operations at golf course properties, and WHEREAS, Owner desires to avail itself of the expertise, advice, assistance and other abilities of Manager for the management, maintenance and operation of the AGC; NOW, THEREFORE, for good and valuable consideration, including the covenants herein contained and to be performed by Owner and Manager, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: SECTION 1 APPOINTMENT OF MANAGER; OBJECTIVES 1.1 Appointment of Manager. Subject to the terms of this Agreement, Owner hereby appoints Manager as its exclusive agent to supervise, direct and control the management, development, marketing and operation of the AGC, and to supervise all improvements to the AGC authorized by Owner. Subject to the provisions of this Agreement, Manager, as agent of and for the benefit of Owner, shall be responsible for all matters and facets relating to the management, operation, and improvement of the AGC. Manager hereby accepts such appointment, upon and subject to the terms, conditions and restrictions herein contained, and undertakes and agrees to perform, as agent of and for the benefit of Owner, all of the services set forth in this Agreement and to comply with all of the provisions of this Agreement. It is expressly understood and agreed that this Agreement shall cause Manager to be an independent contractor and shall not create any employer-employee, joint venture, or partnership relationship, either express or implied, between Manager (or any person employed by Manager) and Owner. 1.2 Objectives of the Parties. Owner and Manager acknowledge and agree that their joint and principal objectives are to protect and maintain the assets of the AGC, properly supervise and manage the daily operations of the AGC, provide full and accurate accounting for the financial affairs of the AGC, maximize revenue from the operations of the AGC and take such other measures, subject to Owner approval, that may serve to enhance the asset value of the AGC to support the disposition of the property on the most favorable possible terms. SECTION 2 OPERATIONS; ANNUAL BUSINESS PLAN & BUDGET; RESPONSIBILITY FOR OPERATING EXPENSES 2.1 Operations. Manager shall be responsible for conducting the day-to-day operations and management of the AGC in accordance with the Annual Operating Budget as approved by Owner, and in accordance with the terms of this agreement. Manager shall have assumed responsibility for the operation and management of the AGC as of 12:01 a.m. on the effective date of this Agreement. 2.2 Annual Business Plans and Annual Operating Budgets. Within 45 days of commencing operations management services, Manager shall prepare and submit to the Owner for approval a proposed business plan (“Annual Business Plan”), for the balance of the 2019 calendar year and a preliminary business plan for the 2020 calendar year. The Annual Business Plan shall conform to golf industry standards. The proposed Annual Business Plan shall include a line-by-line budget (the “Annual Operating Budget”) for the remainder of the 2019 calendar year and a preliminary budget for the 2020 calendar year. The Annual Operating Budget shall utilize a chart of accounts that conforms to golf industry standards. For 2020 and subsequent years, Manager shall submit proposed Annual Business Plans and proposed Annual Operating Budgets, conforming to the requirements set forth above, on or before August 1 of the preceding year. Within thirty (30) days after the receipt of each proposed Annual Business Plan and Annual Operating Budget, the Owner shall be responsible for reviewing and approving these documents, or revising these documents in consultation with Manager. Owner shall have final approval over the Annual Business Plan and Annual Operating Budget, and once approved by the Owner, these new documents shall replace all prior Business Plans and Budgets. Owner acknowledges that the performance of the AGC could be affected by circumstances or events beyond Manager’s control, and Manager shall not be deemed to have made any guarantee, warranty or representation whatsoever in connection with the Annual Business Plan or Annual Operating Budget. Under no circumstances shall Owner have any claim or cause of action against Manager in the event that the goals, targets and benchmarks established in the Annual Business Plan and Annual Operating Budget are not met or achieved. From time to time Manager may consider it advisable to propose changes to the currently approved Annual Business Plan or Annual Operating Budget. In that event, Manager shall discuss the proposed changes with Owner, and Owner shall make the final determination as to what changes, if any, shall be made. 2.3 Operating Expenses: Owner is responsible for all operating expenses of the AGC; and Owner shall provide sufficient funds to cover all operating expenses. Manager, acting as agent for Owner, shall deposit all AGC revenues into an operating account for the AGC and Manager shall have authority to draw upon the funds in the operating account to cover operating expenses in accordance with the Annual Operating Budget. In the event that funds in the operating account are not sufficient to cover operating expenses, Manager shall advise Owner of the shortfall or potential shortfall and Owner shall deposit additional funds into the operating account in a timely manner in order to insure that sufficient funds are available to meet the operational requirements of the AGC as they become due and payable. Manager shall have no obligation to cover any operating expenses, nor to contribute funds to any AGC Operating Account. Manager shall monitor the cash flow and cash requirements of the AGC and shall prepare monthly cash flow forecasts and reports for Owner. In addition, Manager shall communicate with Owner on a regular basis with respect to cash flow and funding requirements, so that Owner may reasonably anticipate the cash flow requirements of the club and to the extent possible, have as much advance notice as possible relative to the need to provide supplemental funding over and above the funds available from club operations. Manager may cause the AGC to incur any expense (i) that is included in the approved Annual Operating Budget; (ii) that is needed to remedy any emergency situation that, in Manager’s professional judgment is potentially hazardous, unsafe or damaging to the AGC; provided that the amount required for such remedy does not exceed $5,000, or (iii) is otherwise expressly approved by Owner. Manager shall not incur any expense that is not consistent with the Annual Operating Budget without the prior written consent of the Owner, except in the case of an emergency or as otherwise provided in this Agreement. Manager may reallocate up to ten percent (10%) of any amount budgeted with respect to any one line item in the Annual Operating Budget to another line item budgeted therein, provided that the aggregate expenditures in the Annual Budget are unaffected, and further provided that Owner is notified in writing of the reallocation within ten (10) days. Unbudgeted minor expenditures unforeseen at the time of preparation of the Annual Budget, and reasonably deemed necessary by Manager, may be made without Owner's authorization except that unbudgeted expenditures aggregating more than $5,000 in any month, or more than $25,000 in any year, may not be made without Owner's written approval in advance. SECTION 3 DUTIES, AUTHORITY, AND RESPONSIBILITIES OF MANAGER 3.1 Duties, Authority, and Responsibilities of Manager. On and after the Effective Date (hereinafter defined), except as expressly set forth herein, Manager, acting as Owner’s agent, shall be responsible for the management, operation, organization, administration and maintenance of the AGC. Manager shall have the authority and responsibility to exclusively operate and manage the AGC and manage capital improvements in such manner as it, in its professional discretion, deems most likely to accomplish the objectives set forth above, in accordance with the Annual Business Plan, Annual Operating Budget, and this Agreement. The responsibilities of Manager under this Agreement shall include, without limiting the generality of the foregoing, the following: a. Prepare and submit for Owner approval, in accordance with Section 2, above, a proposed Business and Annual Operating Budget for the AGC. b. Provide, in accordance with Section 3.2, accounting, financial management and financial reporting services and support for the AGC. c. Employ, either directly or through a third-party professional employer or employee leasing company, all personnel required for the operation and maintenance of the Club, in accordance with the Annual Business Plan and Annual Operating Budget. d. In accordance with Section 4 below, assist Owner in obtaining, at Owners expense, property, casualty and liability insurance coverage for the Club. e. Acting as agent for Owner, collect all gross operating revenues derived from the operation the AGC and pay all of the AGC’ operating expenses, including management fees to Manager, and reimbursable expenses of Manager authorized under this agreement, from these revenues. f. Develop and implement quality control programs, customer service standards, operating policies and procedures, employee handbooks and other guidelines for the operation of the AGC. g. Develop and implement golf course maintenance standards and practices that shall be sufficient, in Manager’s professional judgment, to provide playing conditions that are consistent with each AGC’s market position and competitive with conditions at comparable facilities. h. Acting as agent for Owner and in accordance with the Annual Operating Budget, enter into service contracts and vendor agreements as necessary to support the operation and maintenance of the AGC. Such agreements may include, but may not necessarily be limited to: janitorial services, waste collection and disposal services, linen or uniform services, pest control services and the like. i. Acting as agent for Owner and in accordance with the Annual Operating Budget, purchase operating supplies, equipment and inventories as necessary to support the operation and maintenance of the AGC. j. Develop and implement, in accordance with the Annual Operating Budget, housekeeping and preventive maintenance programs for all buildings, grounds and facilities at the AGC. k. Acting as agent for Owner, and subject to Owner approval in advance, and in accordance with the Annual Business Plan and the Annual Operating Budget, undertake minor repair and replacement projects. l. Monitor compliance with pre-existing lease obligations or other contractual obligations previously executed by and recommend new leases or contracts as necessary to support the operation and maintenance of the AGC. m. Make best efforts to insure that all AGC facilities and AGC operations conform to the requirements of local, county, state and/or federal regulations, licenses, orders, permits and similar requirements. n. Make best efforts insure that licenses and permits necessary to support the operation and maintenance of the AGC are kept current and in good standing. o. Make best efforts to insure that tax reporting and payment obligations of the AGC are satisfied in a complete, accurate and timely manner. p. Monitor AGC premises and facilities for situations that are potentially unsafe or potentially hazardous and if such situations are determined to be present, take immediate steps to remedy the situation in a cost-effective manner. Manager shall have authority to take such remedial actions without Annual Budget authorization or other Owner approval, provided that the cost of the remedy is $5,000 or less. q. Perform such other tasks, upon the reasonable request of the Owner, as are customary and usual in the operation of a municipal golf course of a class and standing consistent with the AGC. 3.2 Financial and Banking Matters. Owner shall establish or designate one or more bank accounts as the operating account(s) ("AGC Accounts") for the AGC. AGC Accounts shall not be combined with any other accounts of Manager, and AGC funds shall not be co- mingled with any funds of Manager. Manager, as Owner’s agent, shall provide centralized accounting services and financial management functions, which shall be provided from Manager’s golf operations accounting office in Orlando, Florida. Manager shall provide for adequate controls, policies and procedures to safeguard cash, inventories and all other assets of the AGC. Manager’s responsibilities in this regard shall include, but may not necessarily be limited to, the following: a. Collect and promptly deposit into the AGC Operating Account all revenue from AGC operations. b. Pay all AGC expenses, including all amounts due to the Manager as fees or reimbursable expenses as long as they are included in the Annual Operating Budget or otherwise approved in writing by the Owner. Manager shall provide appropriate oversight over AGC expenditures, including review of all invoices, plus periodic reviews of purchase orders, delivery tickets, payroll reports and other records of AGC expenditures. c. Make distributions of excess cash to Owner as Owner may direct. d. Prepare a daily report of AGC cash receipts in all revenue categories. e. Provide appropriate cash controls, including regular reviews and comparisons of daily bank deposits against cash register tapes, tee sheets and daily revenue reports, and periodic spot audits of on-site cash control measures. f. Maintain the chart of accounts and general ledger for said property. g. Balance all accounts and maintain the balance sheet for said property. h. Prepare monthly profit & loss statements and other financial reports as requested by the Bank. i. Conduct monthly physical count inventories in all departments of the AGC, and match physical inventory reports to point of sale reports and delivery tickets. j. Reconcile monthly bank statements. k. Assist Owner in meeting Owner’s obligations with respect to local, state and federal obligations are met with respect to tax filings, licenses, franchise fees, etc. l. Within twenty (20) days following the close of each month, Manager shall provide to the Owner monthly financial reports in such form and containing such information as Owner may reasonably request, and which shall include a year-to-date report indicating actual income and expenses compared to budgets for such period. Any substantial variance of actual income and expenses from the Annual Operating Budget shall be explained in the report. 3.3 Capital Improvements. As requested by Owner, Manager shall prepare capital improvement plans and cost estimates for Owner review and approval. Funding for all capital improvements shall be the Owner’s responsibility. No capital improvement project shall be undertaken by Manager without Owner’s written approval in advance. Planning and management of any capital improvement project with a total cost of $25,000 or less shall be considered part of Manager’s operations management responsibilities under this agreement. For Manager’s services in planning and managing any capital improvement project, or series of related projects, with a cost of more than $25,000, Manager shall receive an additional project management fee as provided for in Section 10 herein. 3.4 Personnel and Employment Matters. In accordance with the approved Annual Business Plan and Annual Operating Budget, Manager shall hire, supervise and discharge any personnel necessary to be employed in order to properly carry out the objectives of this Agreement, and fulfill Manager’s obligations under this Agreement. Owner acknowledges that it is Manager’s standard practice to employ AGC personnel through a professional employment services subcontractor or employee leasing company. Employees of the Manager and/or professional employment services subcontractor or employee leasing company are referred to as employees of the Manager in this Agreement. All salaries, wages and other employment-related costs of personnel employed by Manager hereunder at the AGC, including, if applicable, but not limited to: severance payments, fringe benefits, medical and health insurance, pension plans, social security taxes, worker’s compensation insurance, administrative charges from the professional services subcontractor or employee leasing company, and costs associated with employee recruitment or separation, shall be deemed an operating expense of the AGC and shall be paid by Manager from the AGC Account. In the event that funds in the AGC Account are not sufficient to cover employment costs, it shall be Owner’s responsibility to provide sufficient funds per the provisions of Section 3.5 below. 3.5 Payroll Funding. It shall be Owner's responsibility to insure that sufficient funds are available in the AGC Accounts to fund all payroll and all other employment-related costs as set forth in Section 3.4. Advance funding for payroll obligations shall be accomplished via a transfer of funds from the AGC Accounts to a payroll account designated by Manager or by Manager’s professional services subcontractor or employee leasing company. Manager shall be entitled to make such payroll transfers in advance of each payday, and in the event that funds on deposit in the AGC Account are insufficient to fund an upcoming payroll, Manager shall notify Owner and Owner shall be responsible for immediately depositing additional funds into the operating or payroll account. 3.6 Payroll Escrow Account. It is not the intent of this Agreement that Manager, or Manager’s professional services subcontractor or employee leasing company, shall ever be required to fund any portion of payroll obligations for the AGC. To insure that this intent is fulfilled, Owner shall establish, immediately upon the execution of this Agreement, a designated escrow account (“Payroll Escrow Account”), and immediately shall deposit into that account an amount equal to the maximum semi-monthly payroll estimated by Manager for the first year of this Agreement. In the event that funds in the AGC Account are not sufficient to fund an upcoming payroll, Manager shall notify Owner in writing of the shortfall. In the event that Owner, after having received proper notice from Manager, fails to deposit additional funds in the AGC Account sufficient to cover payroll obligations as provided for in the Annual Operating Budget, Manager shall have authority, which authority shall be specified in the documents establishing and governing the Payroll Escrow Account, to withdraw sufficient funds from the Payroll Escrow Account and deposit said funds in the designated payroll account for the AGC. Manager shall notify Owner in writing that the Payroll Escrow Account has been used to fund payroll obligations, and Owner shall have five (5) days to deposit new funds into the Payroll Escrow Account to restore that account to the original amount agreed upon. Failure by Owner to restore the funding in the Payroll Escrow Account, after having received proper notice from Manager, shall constitute an Event of Default hereunder. 3.7 Other Employment Matters. Manager shall be responsible for compliance with all laws, regulations and tax requirements relative to payroll and employment, with all such expenses to be considered operating expenses of the AGC and covered from the AGC Account or other funds provided by Owner. Manager shall be responsible for resolving any issues related to employee compensation, unemployment claims and benefits, and all related expenses shall be operating expenses of the AGC. Manager shall be responsible for providing (either directly or through a professional services subcontractor or employee leasing company) Workers Compensation & Employers Liability Insurance and any Statutory Disability Coverage as may be required for the employees of the ClubAGC. The cost of such coverage shall be an operating expense of the AGC and shall be included in the Annual Operating Budget. Owner shall be an Additional Named Insured, as its interests may appear, on all Workers Compensation and Employers Liability policies. Owner covenants and agrees that it shall not employ or offer to employ, at or in connection with the AGC, or at any other Club, any personnel of Manager during the time services are being provided by Manager under this agreement, or until one year after the expiration of this agreement, without prior written consent of Manager. 3.8 Mortgages. Nothing herein contained shall prevent Owner from causing the AGC or any portion thereof from being encumbered by a mortgage, deed of trust or trust deed in the nature of a mortgage. Manager shall use diligent efforts to cause the operation of the AGC to comply with all terms, conditions, covenants and obligations contained in any mortgage or loan agreement related to the AGC, including, without limitation, the obligation to prepare and deliver required financial statements and materials with respect to the AGC, or any substitute therefore of which Manager is made aware. The rights of Manager under this Agreement, including, without limitation, the right to receive payment of management fees and reimbursement of expenses, shall not be subordinated to the rights of any lender under any applicable mortgage. SECTION 4 INSURANCE 4.1 Insurance: Owner Obligations. Owner, at Owner’s expense as an operating expense of the AGC, is responsible for the purchase and maintenance of insurance including but not necessarily limited to the coverage specified below. The Owner shall determine whether this insurance shall be purchased directly by Owner or purchased by Manager on behalf of Owner. Manager shall recommend coverage levels and provide Owner with comparative premium costs and other information required by Owner in order to make such determination. All insurance shall be maintained by financially sound and reputable insurance companies in at least such amounts as are usually insured against by Owners of properties similar to the AGC in the same general geographic area. All insurance, except insurance to be provided by Manager per Section 4.3 below, shall be an operating expense of the AGC and shall be paid by Manager from the AGC Accounts. Estimated insurance premiums shall be included in the Annual Operating Budget. Insurance coverage to be provided by Owner shall include, but may not be limited to: a. Commercial General Liability coverage in an amount satisfactory to Owner and deemed sufficient by owner to cover Owner’s operations and obligations pursuant to this agreement. b. Liquor/Dram Shop liability coverage. c. Fire and Extended Loss coverage. d. Protection against loss or damage to real and personal property including but not limited to Greens, Tees, Fairways, Trees, Shrubs, Plants, Walkways, Cart Paths, Sand Traps, Structures, Patios, Furniture, Fixtures, Equipment, Awnings, Signs, and Course Accessories. e. Inland Marine Coverage for Maintenance Equipment and Golf Carts (including loss of use of same); f. Boiler and Machinery Coverage. g. Additional Business Coverage to include Business Interruption, Merchandise for Sale; Food Spoilage; Valuable Papers; Accounts Receivable; and Employee Dishonesty. h. Owned and Non-Owned Automobile Liability and Physical Damage to vehicles owned and or operated by or on behalf of the Owner. 4.2 Insurance Coverage Extended. Manager shall be named under all such policies of insurance as Additional Named Insured/Loss Payee as its interests may appear. Further, all such policies of insurance shall maintain a waiver of subrogation in favor of Manager, et al. Owner shall provide evidence of such coverage to Manager in the form of certificates of insurance and endorsements to policies, which shall be updated at each anniversary of each insurance policy. All applicable policies shall contain riders and endorsements adequately protecting the interests of Owner and Manager as their respective interests may appear including, without limitation, provisions for at least thirty (30) days notice to Manager and Owner for cancellation or any material change therein. Owner shall hold all policies of insurance. Manager in consultation with the Owner and acting as Owner’s agent, shall have the right to settle, compromise or otherwise dispose of any insurance claims; except that Manager shall have no right to settle, compromise or otherwise dispose of any claims, demands or liabilities in excess of $10,000, whether or not covered by insurance, without the prior written consent of Owner. 4.3 Insurance: Manager Obligations. Manager shall maintain at its own cost and expense in full force and effect during the term of this Agreement the following types and amounts of insurance coverage (i) Commercial General Liability (CGL) insurance covering against claims for contractual liability, personal injury, death and property damage to premises, personal and advertising injury, products/completed operations ; such CGL policy shall have limits of not less than $2,000,000 per occurrence, $2,000,000 products/completed operations, and $2,000,000 general aggregate; (ii) Workers’ Compensation in accordance with applicable law; (iii) Professional Liability insurance with minimum limits of $1,000,000 each incident; (iv) Crime/Employee Dishonesty with a limits that are reasonable and acceptable to Owner naming Owner as Loss Payee; and (v) Automobile Liability with limits of $1,000,000 CSL for all owned, non owned or hired cars. Manager shall require all contractors to provide certificates of insurance evidencing coverage as set forth in this section which shall be updated at each anniversary of each insurance policy. Managers policies shall be primary and non contributory and provide for Waiver of Subrogation in favor of Owner. Manager shall cause all contractors and sub contractors to maintain the same limits of general liability, automobile liability and workers’ compensation as Manager. All CGL policies from Manager and any contractors shall name Owner and its parent and affiliates and their respective officers, directors, employees and agents as additional insured’s. Manager is obligated to provide direct notification of policy cancellation/material change or non- renewal upon immediate notification by the carrier by either fax or e-mail. SECTION 5 OBLIGATIONS AND DUTIES OF OWNER 5.1 Obligations and Duties of Owner. Owner shall cooperate with Manager so as to enable Manager to carry out its obligations and responsibilities under this Agreement. This cooperation shall include, but shall not be limited to, the following: a. Performing all contractual obligations to which it is, at any time, a party relating in any way to the AGC, including, without limitation, those agreements which Manager enters into on behalf of Owner pursuant to this Agreement; b. Cooperating with Manager and promptly responding to all inquiries and requests for information, documentation or approvals to enable Manager to carry out its obligations under this Agreement. 5.2 Owner Responsibility for Operating Expenses. Owner agrees to pay for all costs of operating and maintaining the AGC, expressly including all payroll-related costs and Management fees to Manager, as set forth in the approved Annual Operating Budget or as otherwise provided for in this Agreement. To the extent funds generated by AGC operating revenues are not sufficient to fund payroll expenses or other operating expenses, it shall be Manager's responsibility to so advise Owner, and Owner then shall provide such funds as required, in a timely fashion, by immediately depositing them into the AGC Operating-Account. Owner shall establish and fund the Payroll Escrow Account as provided for in Section 3.5 herein, to insure that Manager shall not be required to fund any payroll obligations of the AGC. SECTION 6 OWNER’S REPRESENTATIONS AND WARRANTIES 6.1 Owner’s Representations. Owner makes the following representations and warranties to Manager: a. Owner is authorized to, and in good standing to, conduct business in the State of Florida. The individual executing this Agreement on behalf of Owner has full capacity, right, power, and authority to sign the same on Owner’s behalf and to bind Owner thereto. This Agreement shall be binding upon and enforceable against Owner in accordance with its terms. b. To the best of Owner’s knowledge, neither the execution and delivery of this Agreement by Owner nor Owner’s performance of any obligation hereunder (a) shall constitute a violation of any law, ruling, regulation, or order to which Owner is subject, or (b) shall constitute a default of any term or provision or shall cause an acceleration of the performance required under any other agreement or document to which the AGC or any part thereof is subject. 6.2 Manager’s Representations. Manager makes the following representations and warranties to owner: a. Manager is authorized to, and in good standing to, conduct business in the State of Florida. The individual executing this Agreement on behalf of Manager has full capacity, right, power, and authority to sign the same on Manager’s behalf and to bind Manager thereto. This Agreement shall be binding upon and enforceable against Manager in accordance with its terms. b. To the best of Manager’s knowledge, neither the execution and delivery of this Agreement by Manager nor Manager’s performance of any obligation hereunder shall constitute a violation of any law, ruling, regulation, or order to which Manager is subject. SECTION 7 EVENTS OF DEFAULT; REMEDIES 7.1 Owner. With respect to Owner it shall be an event of default ("Event of Default") hereunder; if any of the following shall occur: a. If, upon thirty (30) days' notice Owner shall fail to make or cause to be made any payment to Manager of any amounts due including the fees and reimbursements required to be made hereunder; b. If Owner shall fail to provide funding for all operating expenses of the AGC as set forth herein, specifically including payroll and employment-related costs, and such default shall continue for a period of three (3) days after notice thereof by Manager to Owner; c. If Owner shall fail to keep, observe or perform any other agreement, term or provision of this Agreement that is required to be kept, observed or performed by it, and such default shall continue for a period of thirty (30) days after notice thereof by Manager to Owner; d. If, through no fault of Manager, the licenses (exclusive of liquor license) required for the operation of the AGC are at any time suspended, terminated, or revoked, and such suspension, termination, or revocation shall continue un-stayed and in effect for a period of thirty (30) days consecutively. 7.2 Manager. With respect to Manager, it shall be an Event of Default hereunder if any of the following shall occur: a. If Manager shall fail to keep, observe, or perform any material agreement, term or provision hereof required to be kept, observed, or performed by it, and such failure shall continue for as long as thirty (30) days after notice thereof shall have been given to Manager by Owner; b. If any officer or corporate-level employee of Manager, or Manager as a corporate entity, shall commit any act of fraud, theft or dishonesty against Owner or against the AGC. 7.3 Remedies of Manager. If any Event of Default by Owner shall occur Manager may (in addition to any other remedy available to it in law or equity if such termination is on account of the occurrence of an Event of Default) forthwith terminate this Agreement. In such event, Manager shall be entitled to immediately receive payment of all accrued unpaid amounts due to Manager pursuant to the terms hereof, with interest at ten percent (10%) per annum until paid, unless prohibited or limited under applicable law, in which event such charge(s) shall not exceed the amount collectible under such law, and neither party shall have any further obligations whatever under this Agreement, except pursuant to the indemnity provisions herein. If all such amounts are not paid immediately, Manager may exercise its rights at law and equity to recover the amounts due, including, but not limited to, the right to place a lien on the AGC as property of the Owner if permitted under local law. 7.4. Remedies of Owner. If any Event of Default by Manager shall occur and be continuing, Owner may, in addition to any other remedy available to it in law or equity on account of such Event of Default, forthwith terminate this Agreement. In such event Manager shall be entitled to receive payment of the excess of all unpaid amounts due to Manager pursuant to the terms hereof, over any monetary loss or damage suffered by Owner as a result of the Event of Default by Manager, with interest at ten percent (10%) per annum until that excess is paid, unless prohibited or limited under applicable law, in which event such charge(s) shall not exceed the amount collectible under such law, and neither party shall have any further obligation whatever under this Agreement, except pursuant to the indemnity provisions herein. 7.5 Attorney's Fees. If either party hereto brings an action because of any Event of Default hereunder, the non-prevailing party agrees to pay all costs and reasonable attorney's fees incurred by the prevailing party in connection with such action. 7.6 Rights Cumulative; No Waiver. No right or remedy herein conferred upon or reserved to either parties hereto is intended to be exclusive of any other right or remedy, and each and every right and remedy shall be cumulative and in addition to any other right or remedy given hereunder, or now or hereafter legally existing upon the occurrence of an Event of Default hereunder. The failure of either party hereto to insist any time upon the strict observance or performance of any of the provisions of this Agreement or to exercise any right or remedy as provided in this Agreement, shall not impair any such right or remedy or be construed as a waiver or relinquishment thereof with respect to subsequent defaults. Every right and remedy given by this Agreement to the parties hereof may be exercised from time to time and as often as may be deemed expedient by the parties hereto, as the case may be. 7.7 Specified excuses for delay or non-performance. Manager is not responsible for delay in performance caused by hurricanes, tornadoes, floods, and other severe and unexpected acts of nature. In any such event, any applicable fee payment and schedule shall be equitably adjusted. SECTION 8 TERM AND TERMINATION 8.1 Term. The term of this agreement shall be from the Execution Date through the calendar year ending 2024. Upon 45 days’ written notice in advance to the other party, either party may terminate this Agreement without penalty. In the event of such termination, Manager will be paid all installments of the management fee and receive all reimbursements or other payments due and payable to Manager up to date of such termination. 8.2 Event of Termination. It shall be an Event of Termination hereunder: a. If Owner closes the AGC for six (6) continuous months or ceases operations for six (6) continuous months (except to carry out of planned renovations or to recover from a natural disaster), this Agreement shall terminate upon the closure of the AGC by Owner. b. If Owner sells the AGC, or all the equity interests of Owner are transferred, to a third party not affiliated with Owner, this Agreement shall terminate upon the sale of the AGC by Owner or transfer of those equity interests. c. If Owner loses title to the AGC, loses control over the AGC, or is legally required or obligated to cease operating the AGC, this Agreement shall terminate upon the occurrence of that event. d. The AGC is taken in its entirety in a condemnation proceeding or a substantial portion of the AGC is taken such that Owner determines in its reasonable judgment that the AGC can no longer be operated (any termination under this clause shall be effective immediately upon receipt by Manager of written notice of Owner’s election to so terminate.) e. Manager shall apply for or consent to the appointment of a receiver or trustee for all of all or a substantial part of its assets; be the subject of a petition in bankruptcy; or make a general assignment for the benefit of its creditors (termination under this clause shall be automatic and effective immediately with no further notice or action by Owner). 8.3 Termination of the contract in whole or in part for the convenience of Augusta, Georgia. The Owner may terminate this contract in part or in whole upon written notice to the Manager. The Manager shall be paid for any validated services under this Agreement up to the time of termination. 8.4 Notice and Payments to Manager. Upon an Event of Termination Manager shall cooperate with Owner to effect an orderly transition or an orderly closing of the AGC. Owner shall be obligated to receive payments as follows: a. Funding for all payroll expenses and any and all other operating expenses for which Owner normally would be responsible under this agreement; b. Reimbursement for payroll expenses and any and all other budgeted and approved expenses for which Manager normally would be entitled to reimbursement under this agreement; c. Payment of any and all installments of the Monthly Management Fee and/or Monthly Accounting Fee due and payable up to the date of termination; d. Reimbursement of any travel, lodging or other expenses for which Manager normally would be entitled to reimbursement under this agreement. All such payments shall be made by Owner on or before the date of termination. SECTION 9 INDEMNIFICATION 9.1 Owner’s Indemnification of Manager. Except as otherwise provided herein, Owner shall defend, indemnify, save harmless, and pay all judgments and claims, damages, losses or expenses against the Manager arising out of or incurred by reason of any act performed or omitted by Manager, Manager’s employees, stockholders, members, partners, or other lawful representatives and agents, in connection with the business of the AGC or arising out of or resulting from Manager’s activities performed under this Agreement, including, without limitation, reasonable attorneys’ fees incurred by Manager in connection with the defense of any action based on any such act or omission, which attorneys’ fees shall be paid as incurred; provided, however that no such indemnification shall be required of Owner in the event of any claim, damage, loss or expense arising out of fraud, willful misconduct, or gross negligence on the part of Manager. 9.2 Manager’s Indemnification of Owner. Except as otherwise provided herein, Manager shall defend, indemnify, save harmless, and pay all judgments and claims, damages, losses and expenses against the Owner incurred by reason of fraud, willful misconduct or gross negligence by Manager in connection with the business of the AGC or arising out of or resulting from Manager’s activities performed under this Agreement, including, without limitation, reasonable attorneys’ fees incurred by Owner in connection with the defense of any action based on any such act or omission, which attorneys’ fees shall be paid as incurred, provided, however, that no such indemnification shall be required of Manager in the event of any claim, damage, loss or expense arising out of fraud, willful misconduct or gross negligence on the part of Owner. 9.3 Procedure Relating to Indemnification. Upon the occurrence of an event that gives rise to indemnification, the party seeking indemnification shall notify the other party hereto and provide the other party hereto with copies of any documents reflecting the claim, damage, loss or expense. The party seeking indemnification is entitled to engage such attorneys and other persons to defend against the claim, damage, loss or expense, as it may choose. The party providing indemnification shall pay the reasonable charges and expenses of such attorneys and other persons. Owner shall support and pay for all legal fees and representations necessary to remove Manager from any claim, action (administrative or judicial), or lawsuit covered by this provision. 9.4 Survival of Indemnity Obligations. The provisions of this Section shall survive any expiration or termination of this Agreement. SECTION 10 COMPENSATION OF MANAGER 10.1 Management Fee. Manager shall be entitled to receive a fixed monthly management fee or $5,000 per month. This fee will be paid by Owner on or before the 1st day of the month for which the fee is payable. 10.2 Direct Payment. Owner expressly agrees that Manager shall be entitled to cause monthly installments of the Monthly Management Fee and the Monthly Accounting Fee to be paid to Manager when due, directly from the AGC Account. Owner shall be responsible for insuring that the AGC operating Account contains sufficient funds for this purpose, just as the Owner is responsible for insuring that sufficient funds are available for payroll and for all other approved operating expenses. 10.3 Reimbursable Expenses. In addition to the Management Fee, during the term of this Agreement, Manager shall be entitled to receive payment for reasonable travel and lodging expenses incurred by Manager's corporate employees (as opposed to Club-level employees) in direct relationship to Manager's responsibilities under this agreement. A budget for such expenses shall be prepared by Manager, and submitted to Owner for approval, as part of the Annual Operating Budget. 10.4 Fees for Capital Improvements. As set forth in Section 3.3 herein, Manager’s obligations under this agreement do not include the management of major capital improvement projects, which for purposes of this agreement are defined as any project, or series of related projects, with an estimated cost of more than $25,000. In the event that such projects may be authorized by Owner, it is the intent of both parties that Manager will provide project planning and management services, provided that Manager, in Owner’s reasonable judgment, has the professional expertise and management capability required by the project. A separate agreement will be executed by the parties for any such projects, and Manager shall receive a project management fee equal to ten percent of the cost of any project up to $250,000, plus 5% of the portion of the cost of any project in excess of $250,000. 10.5 Disposition. It is mutually acknowledged that in addition to the provisions set forth herein it is deemed appropriate and in the best interests of both parties for Manager, or a qualified affiliate or subsidiary of Manager, to be retained by Owner on a consulting or brokerage services basis to advise and assist Owner with the marketing and sale of the AGC, at such time and under such conditions as Owner shall determine, in Owner’s sole discretion. The specifics of these additional services by Manager, and associated fees, are to be developed jointly and shall be subject to the approval of both parties. 10.6 Defective pricing. To the extent that the pricing provided by Manager is erroneous and defective, the parties may, by agreement, correct pricing errors to reflect the intent of the parties. 10.7 Georgia Prompt Pay Act not applicable. The terms of this agreement supersede any and all provisions of the Georgia Prompt Pay Act. 10.8 Prohibition against contingent fees. The Manager warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by Manager for the purpose of securing business and that the Manager has not received any non-Owner fee related to this Agreement without the prior written consent of the Owner. For breach or violation of this warranty, the Owner shall have the right to annul this Agreement without liability or at its discretion to deduct from the Agreement Price of consideration the full amount of such commission, percentage, brokerage or contingent fee. SECTION 11 ASSIGNMENT 11.1 Assignment. Except as otherwise provided herein, neither party hereto may assign, either wholly or in part, any of its rights or obligations under this Agreement to any other natural person or legal entity without the prior written consent of the other party hereto, provided, however, that either party may assign, upon written notice to the other party but without requiring the other party's consent, its rights and obligations hereunder to a subsidiary or affiliate with substantially the same ownership, controlling authority, and professional qualifications. SECTION 12 MISCELLANEOUS 12. 1 Liquor License. A liquor license shall be obtained by Owner and then maintained in good standing by Manager, acting as agent for Owner, in the name of the AGC. Owner shall provide reasonable cooperation and support to Manager in this regard. Owner shall obtain adequate insurance concerning the serving of liquor and shall include the Manager as an Additional Named Insured on such coverage in accordance with Section 4 herein. The expense of obtaining the liquor license shall be the responsibility of Owner. 12.2 Validity of Agreement. The parties warrant that the execution and performance of this Agreement by such parties does not and shall not conflict with or violate any provision of their respective Sections of Incorporation, By-laws or operating agreements binding such parties. 12.3 Arbitration. In the event that there shall occur any dispute between the parties hereto under this Agreement, the parties hereto shall first seek to resolve such dispute between them as soon as possible. Any unresolved dispute relating to this Agreement shall be settled by arbitration in Orange County, Florida in accordance with the rules of the American Arbitration Association on an expedited basis. Any award or determination made by the arbitrator as provided for hereunder shall be binding and conclusive upon the parties hereto. 12.4 Severability. If any portion of this Agreement is held legally invalid or unenforceable, the parties hereby covenant and agree that such portions are severable from all other portions of this Agreement, and that such portions as shall remain shall constitute the Agreement of the parties. 12.5 Binding Effect: Governing Law: Counterpart. This Agreement shall inure to the benefit of and be binding upon the parties hereto, their permitted transferees, successors and permitted assigns. This Agreement shall be governed by and enforced and construed in accordance with the laws of the State of Georgia, and it may be executed in any number of counterparts, each of which shall be deemed an original without the production of the other. All claims, disputes and other matters in question between Manager and Owner arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. The Manager, by executing this Agreement, specifically consents to jurisdiction and venue in Richmond County and waives any right to contest the jurisdiction and venue in the Superior Court of Richmond County, Georgia. 12.6 Partnership or Joint Venture. Owner and Manager are not partners or joint venturers with each other and nothing in this Agreement shall be construed to make them such partners or joint venturers or impose any liability of such on either of them. The parties hereto hereby acknowledge that Manager and Owner have no power to bind or obligate the other party except as set forth in this Agreement. 12.7 Notices. Any notice or request given hereunder or relating hereto must be in writing and sent either by certified or registered mail (return receipt requested), by hand delivery or by overnight courier delivery as follows: Owner: Augusta, Georgia Attention: Administrator Suite 901 535 Telfair Street Augusta, Georgia 30901 Copy to: Augusta Law Department Building 3000 535 Telfair Street Augusta, Georgia 30901 Manager: John Fogel 10524 Moss Park Rd Suite 204-233 Orlando, FL. 32832 The above noted addresses may be changed by either party by mailing written notice of such change to the other party at the last designated address of the other party as provided herein, with such change to be effective upon receipt of said notice. 12.8 Attorney’s Fees. If any party commences an action against the other party arising out of or in connection with this Agreement, each party shall be responsible for its own attorney’s fees and costs of suit. 12.9 Headings. Headings, captions and paragraph headings contained in this Agreement are for convenience and reference only and in no way define, describe, extend or limit the scope or intent of this Agreement. 12.10 Complete Agreement. This Agreement shall constitute the entire agreement between the parties hereto and supersedes all prior and contemporaneous agreements and understandings of the parties and no variance or modification thereof shall be valid or enforceable except by supplemental agreement in writing, executed and approved in the same manner as this Agreement. 12.11 Acknowledgement. “Contractor acknowledges that this contract and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law, Contractor is deemed to possess knowledge concerning Augusta, Georgia's ability to assume contractual obligations and the consequences of Contractor's provision of goods or services to Augusta, Georgia under an unauthorized contract, amendment, modification, change order or other similar document, including the possibility that the Contractor may be precluded from recovering payment for such unauthorized goods or services. Accordingly, Contractor agrees that if it provides goods or services to Augusta, Georgia under a contract that has not received proper legislative authorization or if the Contractor provides goods or services to Augusta, Georgia in excess of the any contractually authorized goods or services, as required by Augusta, Georgia's Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or services provided by Contractor. Contractor assumes all risk of non-payment for the provision of any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to other remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however characterized, including, without limitation, all remedies at law or equity." This acknowledgement shall be a mandatory provision in all Augusta, Georgia contracts for goods and services, except revenue producing contracts IN WITNESS WHEREOF, the parties have executed this Agreement on the date first written above. ATTEST: Name: Title: By: Name: Title: Date: ATTEST: Name: Title: Manager: CYPRESS GOLF MANAGEMENT, LLC By: Name: Title: Date:_______________________________ Commission Meeting Agenda 6/4/2019 2:00 PM Cypress Golf Management of the Augusta Municipal Golf Course Department:Recreation and Parks Department Department:Recreation and Parks Department Caption:Motion to approve the contract document for Cypress Golf Management, LLC for the management of the Augusta Municipal Golf Course. (Approved by Public Services Committee May 28, 2019) Background:At their regular meeting held on May 7, 2019, the Augusta Commission approved to extend the Management Agreement with Cypress Golf Management, LLC for an additional period of sixty (60) months. Analysis:A revised contract was not included in action taken by the Commission on May 7th. With the approval of this action, we will have a revised agreement in place to have officially executed by all parties. The new agreement has been vetted by staff, Cypress Golf and the Augusta Law Department. Financial Impact:Terms of the original agreement will carry through with no financial changes and as per the original agreement approved in May of 2014. Alternatives:1. To Approve the contract document for Cypress Golf Management Recommendation:1. Move to Approve. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN ACCOUNT: 101-06-1451 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission STATE OF GEORGIA ) COUNTY OF RICHMOND ) LEASE AGREEMENT THIS LEASE, made this day of , 2019, by and between AUGUSTA, GEORGIA, a political subdivision and consolidated government of the State of Georgia, as Lessor (hereinafter referred to as County”) and FORE! AUGUSTA FOUNDATION, INC., a non-profit corporation organized and existing under the laws of the State of Georgia, as Lessee (hereinafter referred to as “FORE! Augusta”). W I T N E S S E T H: WHEREAS, the County is the owner of the hereinafter described property located on Damascus Road in Richmond County, Georgia; and WHEREAS, FORE! Augusta desires to continue to lease said property for the purpose of operating and maintaining a golf facility for children and youth under such terms and conditions as are hereinafter set forth; and WHEREAS, the County desires FORE! Augusta to operate the facility and programs herein described and designed to meet the needs of children and youth for golf recreational opportunities. NOW, THEREFORE, the parties hereto, for and in consideration of the premises and the mutual covenants herein contained, do hereby agree each for itself and its successors and assigns as follows: 1. PREMISES. The County does hereby lease unto FORE! Augusta and FORE! Augusta does hereby lease from the County the following described property (hereinafter called “Premises”), to wit: SEE EXHIBIT “A” ATTACHED HERETO 2. THE USE OF PREMISES. The Premises shall be used for the operation of a golf facility, including at least four (4) holes, a driving range and a club house, and the operation of golf programs conducted by FORE! Augusta. 3. TERM. The term of this Lease shall be for a period of ten (10) years beginning on the date of this Lease Agreement with an option to renew the lease for two (2) additional ten (10) year terms upon mutual consent of both parties. Upon being advised that the County may not have the power to enter into such a long-term lease, this ten (10) year lease is being executed; however, in view of the very substantial investment by FORE! Augusta (both financial and volunteer services), the parties urge their successors to know of and be guided by their original intentions, although not being legally bound to do so. 4. RENTAL. FORE! Augusta agrees to pay the County an annual rental of One Dollar ($1.00) with the rental of Ten Dollars ($10.00) for the entire initial term hereof having been paid in advance, upon the execution and delivery of this Lease Agreement. The County hereby acknowledges the receipt of such rental payment. The County further acknowledges that the rental payment together with the value of the improvements constructed on the Premises by FORE! Augusta and the operation of the golf program conducted by FORE! Augusta for the citizens of the County are good and adequate consideration to the County and fully support the lease of the Premises to FORE! Augusta. 5. MAINTAINENCE AND CONSTRUCTION OF IMPROVEMENTS. FORE! Augusta shall maintain the Premises, at no expense to the County, by maintaining thereon not less than four (4) holes of golf, a driving range, and a club house for use in its golf program. All maintenance and construction, if any, shall be done in conformance with all applicable federal, state and local laws, ordinances, rules and regulations and pursuant to plans and specifications therefore which must be approved by the County prior to beginning the construction thereof, as evidenced by the Administrator’s approval noted on the plans and specifications within thirty (30) days of submission of same to the Administrator for approval. Should no objection to such plans be made within such thirty (30) day period, the plans shall be deemed to have been approved. All buildings, facilities and other improvements constructed or to be constructed upon the Premises by FORE! Augusta shall be and remain a part of said Premises and shall by surrendered to County by FORE! Augusta at the expiration or earlier termination of the term of this Lease Agreement. At the expiration or earlier termination of the term of this Lease Agreement, title to all the improvements located on the Premises or constructed thereon by or at the direction of FORE! Augusta shall vest in County free and clear of any liens or other encumbrances. In the event that at the termination of the Lease Agreement there are any liens or encumbrances against the Premises or any improvements located thereon which have not been satisfied by FORE! Augusta, County shall have the option of satisfying the same in which event FORE! Augusta shall forthwith reimburse County for any and all costs and expenses, plus reasonable attorney’s fees and legal costs incurred by the County in connection therewith. 6. ABANDONMENT OF USE. If during the term of this Lease Agreement any or all of the golf facilities or its structures and or grounds on the Premises, are destroyed or so substantially damaged so as to make it unusable, and if FORE! Augusta, for a period of one (1) year after the date of such destruction or damage, fails to rebuild, repair and/or replace the golf facility, its structure and/or grounds, or substantially commence construction of the same, or should FORE! Augusta fail to maintain and use the Premises for the primary purposes of conducting golf lessons, clinics and related activities for children and youth, or should FORE! Augusta utilize the Premises for any other purpose other than specified herein, then the County may, by giving written notice and a thirty (30) day right to cure such default to FORE! Augusta, terminated this Lease Agreement and take possession of the Premises. 7. IDEMNIFICATION AND INSURANCE. FORE! Augusta shall indemnify County against any claims, causes of action, expenses, losses or liabilities paid, suffered or incurred, including reasonable attorney fees and litigation expenses, by County in defense of any such claims and/or causes of action as the result of any breach of this Lease Agreement by FORE! Augusta, FORE! Augusta’s agents, servants, employees, visitors or licensees of any covenant or condition of this lease, or as the result of FORE! Augusta’s use or occupancy of the demised Premises, or the carelessness, negligence or improper conduct of FORE! Augusta, FORE! Augusta’s visitors, agents, employees, patrons, or invitees. FORE! Augusta’s liability under this lease also extends to the acts and omissions of any subtenant and any agent, servant, employee, patrol, or invitee of FORE! Augusta or any such subtenant. During the term of this Lease Agreement, FORE! Augusta shall maintain general public liability insurance covering death, injury or damage to person or property occurring on the Premises or related in any way to the use and operation of the Premises and the improvements now or hereafter located thereon with limits of not less than One Million Dollars ($1,000,000) per occurrence and Three Million Dollars ($3,000,000) in the aggregate. Such insurance policy shall name the County as an additional insured, shall be written by an insurer duly licensed in the State of Georgia, and shall be of such form as is acceptable to County. A copy of the insurance policy and evidence of the payment of the premium therefor shall be promptly furnished to the County and thereafter annually each anniversary date. Such policy shall require that the County be given thirty (30) days’ written notice of its cancellation or lapse. 8. NO ASSIGNMENT OR SUBLETTING BY FORE! AUGUSTA. FORE! Augusta agrees to use the Premises herein described for the purpose herein stated, and for no other; and there shall be no assignment or sub-letting of the whole or any part thereof, except with the prior written consent of the County. 9. DEFAULT. In the event that FORE! Augusta should fail to observe any of FORE! Augusta’s covenants and obligations as herein expressed or should FORE! Augusta abandon the Premises or cease to operate a golf program as herein provided in Paragraphs 2 and 5 hereof, then upon the happening of such event, County shall give FORE! Augusta thirty (30) days’ notice to comply with the provisions of this Lease Agreement, or if the conditions cannot be remedied within said thirty (30) day period, to commence the remedy within said thirty (30) day period and diligently pursue it to completion; and should FORE! Augusta fail to do so, County shall have the option to declare this Lease Agreement terminated and at once take possession of the Premises. The rights and options given to County under this Paragraph 9 shall not be construed to be in lieu of, nor restrictive of, any other rights which County may have under the law for the enforcement of this Lease Agreement. The failure of County to avail itself of any remedy which it may have hereunder shall at no time be construed to be a waiver of County’s rights. 10. MAINTENANCE AND REPAIRS. During the term of this Lease, FORE! Augusta shall be responsible for maintenance and repair to the Premises and all improvements located thereon, FORE! Augusta shall keep the Premises neat, clean, free of trash and in good and well maintained condition with an attractive appearance. 11. RELATIONSHIP LANDLORD/TENANT. This Agreement and any renewals hereof shall create the relationship of landlord/tenant where the County shall be the landlord and FORE! Augusta shall be the tenant. No estate shall pass out of County; and FORE! Augusta shall have only the use of the Premises, which use is not subject to levy and sale and not assignable by FORE! Augusta, except with the County’s prior written consent. No receiver, trustee or other judicial officer shall have any right, title or interest in and to the Premises, except with the prior written consent of the County. 12. UTILITIES. County shall not be under any obligation to supply the Premises with water, heat, gas, electricity, power or any other utilities. All utility services and the cost thereof shall be the responsibility of FORE! Augusta. 13. NO WAIVER OF DEFENSES. Nothing contained in this Lease Agreement shall be construed to be a waiver of and the County expressly reserves any and all defenses of sovereign immunity, official immunity and/or good faith immunity which may be applicable to County for claims of third parties related to this Lease Agreement, the Premises, the improvements now or hereafter located thereon, or the use of operation thereof. 14. TIME OF THE ESSENCE. Time is of the essence of this Lease Agreement. 15. GENERAL. (a) The various rights and remedies herein contained and reserved to each of the parties shall not be considered as exclusive of any other right or remedy of such party, but shall be construed as cumulative and shall be in addition to every other remedy now or hereafter existing in law, in equity or by statute. No delay or omission of the right to excise any power by either party shall impair any such right or power, or shall be construed as a waiver or any default or as acquiescence therein. One or more waivers of any covenant, term or condition of this Lease Agreement by either party shall not be construed by the other party as a waiver of a subsequent breach of the same covenant, term or condition. The consent or approval by either party to or of any act by the other party of a nature requiring consent or approval shall not be deemed as a waiver or surrender of necessary consent to or approval of any subsequent similar act. (b) The invalidity or unenforceability of any provisions of this Lease Agreement shall not affect or impair any other provision herein. (c) This Lease Agreement sets forth all of the provisions, agreements, conditions, covenants, terms and understandings between the parties relative to the demised Premises. There shall be no provisions, agreements, conditions, covenants, terms, understandings, representations or inducement, either oral or written, between the parties hereunder, unless reduced to writing and signed by all parties to this Lease Agreement. (d) That the terms and provisions of this Lease Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors, legal representatives and assigns. (e) This Lease Agreement shall be governed by and construed according to the laws of the State of Georgia. (f) Venue. All claims, disputes and other matters in question between all parties arising out of or relating to the Lease Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. All parties, by executing this Agreement, specifically consent to venue in Richmond County, Georgia and waive any right to contest venue in the Superior Court of Richmond County, Georgia. IN WITNESS WHEREOF, the said County and FORE! Augusta have caused same to be executed by their proper officials, respectively and affixed their seals in duplicate, as of the day and year first above written. LESSOR: AUGUSTA, GEORGIA By_____________________________ Mayor Attest ___________________________ Clerk [SEAL] LESSEE: FORE! AUGUSTA FOUNDATION, INC. By ________________________________ Title _______________________________ Attest ______________________________ [SEAL] Commission Meeting Agenda 6/4/2019 2:00 PM Lease Agreement between Augusta, Georgia and Fore! Augusta Department:Recreation and Parks Department Department:Recreation and Parks Department Caption:Motion to approve entering into a lease agreement between Augusta, Georgia and Fore! Augusta Foundation, Inc. for the operation of property known as “The First Tee of Augusta”. (Approved by Public Services Committee May 28, 2019) Background:Fore! Augusta has operated “The First Tee of Augusta” since 2001 and established it as a junior golf and life skills learning center. Staffed with a PGA Class A Professional, certified First Tee Coaches, and trained volunteers, they also offer public play, clinics, and other activities. Analysis:The Recreation and Parks Department is in favor of entering into the lease agreement. The services offered by Fore! Augusta are not offered by the Department but add value and opportunity to the community. While no substantial revenue will be generated, there are also no costs associated with entering and executing the lease agreement. Therefore we believe this lease agreement to be in the best interest of the Department and Augusta, Georgia. Financial Impact:N/A Alternatives:1. To approve the lease agreement 2. To deny the lease agreement Recommendation:1. To approve the lease agreement Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/4/2019 2:00 PM Massage Operator Department:Planning & Development Department:Planning & Development Caption:Motion to approve a request by Elisia Mike-Harper for a Massage Operator's License to be used in connection with Elegant & Exquisite located at 301 8th Street. District 1. Super District 9. (Approved by Public Services Committee May 28, 2019) Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Ordinance that regulates Massage Therapy. Financial Impact:The applicant will pay a fee of $155.00 for a Massage Operator's License and a fee based on estimated gross revenue reported. Alternatives: Recommendation:Staff approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission May 21, 2019 Sand Hills 2019 Summer Youth Program Task Force c/o En Pointe Plus/ Karen Brown 480 Duncan Road ; North Augusta, SC 29841 Dear Commissioner , Last year at this time, we had no idea that our partners and collaborators : The Mayor, The City of Augusta, The Augusta Commissioners led by Commissioner William Fennoy, The Augusta Recreation and Parks Department, The Richmond County Board of Education, Humanitree House, C. Keith Brown, and Russell Joel Brown would change so many lives in the Sand Hills Community. Thanks to the generous donation of $15,000 from The Augusta Commissioners and the funds that the Sand Hills 2018 Summer Youth Program Task Force were able to raise, we produced a Black Panther inspired, arts based, multidisciplinary enrichment experience for 35 children ages 10 - 14 years at the Sand Hills Community Center. As a reminder, during the Sand Hills Community Center and Park’s 2018 Summer Youth Program, with 35 registered participants we came close to our goal of serving 40 children. Prior to the program we presented three “Thursday Seminars” to create awareness. Audiences grew to as large as 60 in attendance to hear either: Kwaku speaking on the movie Black Panther, ”Hollywood Fantasy or “African Reality?” ; Denise Lipscomb of Humanitree House Juice Joint & Gallery telling us “How to make Healthy Food Choices Even if you live in a Food Desert”; or Russell Joel Brown sharing his “Project: Inspire” which weaves content from “The Lion King” with valuable life lessons. We went on field trips to visit Savannah Riverkeeper and The Lucy Craft Laney Museum. Participants used their newly acquired public speaking skills to interview neighbors “under the tree” at the corner of Wheeler Road and Fleming Avenue. At our culminating event, we proudly showed off our “new “ young people whose lives we impacted in a powerful way during the two weeks we spent together. As predicted in our thank you letter last year, we need your help, continued involvement and generosity to provide this program again. We request your support of $20,000 this year to implement the full design of the program, operating a FREE arts enriched youth program over two full weeks for 40 students that: builds technical and expressive skills through the universal language of dance develops confident communicators who can make a difference in their environment analyzes the lyrics, structure, and melody of music from the movie Black Panther teaches middle school students to improve their daily food and activity choices We look forward to strengthening our partnerships with you and our current collaborators. Your generous support has a direct impact on the development of the next generation of citizens for our community. Quoting a Yoruba proverb, "It takes a village to raise a child" and you are all a part of our village.” Sincerely, Karen Brown Program Director Sand Hills 2019 Summer Youth Program YOUTH PROGRAM FOR 40 PARTICIPANTS TOTAL COSTS SPONSORED APPROXIMATE % of budget STAFF: INCLUDES PROGRAM DIRECTOR, 2 PROGRAM COORDINATORS, 4 THURSDAY SEMINAR SPEAKERS, AND 2 PROFESSIONAL ARTISTS 9,100.00$ 35% EXPENSES 60% YOUTH PROGRAM Campers DAILY Uniforms & PERFORMANCE Costumes includes: T-SHIRTS, Socks, toiletries, hair ornaments, shorts/leggings 4,580.00$ 4 Workshops with Professional Artists 1,150.00$ BUS TRANSPORTATION TO FIELD TRIPS includes bus driver and bus chaperones 420.00$ BOARD OF EDUCATION PROVIDED BUS TRNSSPORTATION FIELD TRIP #1- 300.00$ FIELD TRIP #2- 300.00$ FOOD - INCLUDES daily meal-plus Snacks & water 7,700.00$ Parks and Rec provided snacks and water LAST YEAR SUPPLIES: INCLUDE ARTS & CRafts (Journals, pens, paper, glue, stickers, brushes, paint, wood) PLUS PRINTER INK 880.00$ SPONSOR APPRECIATION GIFTS 300.00$ CULMINATING PERFORMANCE & RECEPTION + THANK YOU CELEBRATION FOR VOLUNTEERS 1,500.00$ TOTAL EXPENSES 17,130.00$ GRAND TOTAL EXPENSES AND STAFFING 26,230.00$ 5% Contingency 1,311.50$ 5% Grand Total 27,541.50$ 100% Administrative Expenses: The Program Director and two administrative staff members will work 15 hrs /week for six weeks prior to the summer camp and then the two weeks of the camp. It should be noted that the professional artists have all agreed to donate a percentage of their fees back to the camp in support of the program. Thursday Seminars at Sand Hills to promote the camp will be held on the following dates. Staff will be on hand to register interested families. DATES: ( 6/20, 6/27, 7/11, 7/18). Lena Bonner From: Sent: To: Subject: Ms. Brown < iamkarenina@gmail.com> Wednesday, May 29,2019 L0:08 PM Lena Bonner; Commissioner William Fennoy IEXTERNALI The Sand Hills COMMUNITY CENTER 2019 SUMMER YOUTH PROGRAM Budget Attachments: Budget-2019 Sand Hills Youth Program.xlsx Good Evening Ms. Bonner and Commissioner Fennoy, As requested, I have attached the budget for the Sand Flills COMMUNITY CtrNTER 2019 SUMMER YOUTH PROGRAM scheduled to run from J"ly 22,2019 through August2,201,9. This year we will expand the program by addin g 50o/o more participation days, and additional Thursday Seminar to get the word out and promote the program (we are agatn advertising after school has been dismissed for the summer). In the 6 weeks before, I will be working with the program coordinators and the Sand Hills COMMUNITY CENTER 2019 SUMMER YOUTH PROGRAM Task Force to agarn solicit support from local businesses, market and promote the program, deliver four Thursday Seminars and register participants. Again, we plan to use the National Legacy Foundation as our fiscal receiver. Thank you for your ongoing support. \,)7e really appreciate it. Sincerely, I(aren Brown [NOTICE: This message originated outside of the City of Augusta's mail system -- DO NOT CLICK on links, open attachments or respond to requests for information unless you are sure the content is safe.l Commission Meeting Agenda 6/4/2019 2:00 PM funding for summer program at the Sand Hills Community Center Department: Department: Caption:Consider written presentation from Ms. Karen Brown regarding funding for summer program at the Sand Hills Community Center.(No recommendation Public Services Committee May 28, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/4/2019 2:00 PM Augusta Commissioner Rules of Procedures Department: Department: Caption:Discuss the Commission's Rules of Procedures. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Augusta Housing and Community Development Department Warrick Dunn Charities, & WD Communities MOU Memorandum of Understanding Laney Walker / Bethlehem (LW/B) Revitalization- “Warrick Dunn Charities” and "WD Communities" This Memorandum of Understanding (“MOU”) is entered into on the ______ day of __________________________, 2019 by and between the Augusta, GA’s Housing and Community Development Department (HCD), Warrick Dunn Charities (WDC) and WD Communities. HCD serves as the Augusta, GA’s manager for LW/B. WDC serves as a supportive services partner, and WD Communities serves as an investor/developer partner. The above named parties to this Memorandum of Understanding recognize the importance of facilitating developments within the LW/B neighborhoods to include increasing homeownership opportunities for low to moderate income households as a joint, coordinated effort. This MOU and the accompanying program descriptions set forth the terms and conditions under which the parties express their intent to present and execute a comprehensive approach to achieving the goals of this initiative. It is expected that a signed Development Agreement will evolve from this MOU. Part I. Structure and Purpose of Initiative This local initiative will be known as the Laney Walker / Bethlehem Redevelopment Project Initiative (the "Initiative"). The greater Initiative is designed to facilitate the development of residential housing and mixed-use development located on property currently owned by the Augusta, Georgia Land Bank Authority (AGLBA). Augusta, GA has concluded that it is beneficial to act as a team for the purpose of increasing homeownership and rental housing opportunities, as well as retaining the cultural and historic context that defines the Laney Walker & Bethlehem communities. Part II. Partnership Goals The goal of the Initiative is to develop a three (3) phased partnership which will: • Foster comprehensive revitalization, in partnership, and the promotion of new single- family housing in the LW/B communities; • Increase affordable homeownership opportunities in LW/B through approved participating lenders and use of financing assistance offered through the LW/B bonds funds, various HUD programs and WD Communities investment; • Foster the use of architecturally compatible building design that captures the character and history of the LW/B communities, utilizing the LW/B Pattern Book as a basis; • Increase homeownership by providing targeted counseling and education to potential homebuyers; • Conduct outreach activities to potential renters and homebuyers in the community to inform them of housing opportunities; • Provide ongoing supportive (wraparound) services for homebuyers; and • Build a model of partnership that can be replicated in other communities. Augusta Housing and Community Development Department Warrick Dunn Charities, & WD Communities MOU Part III. Responsibilities of the Parties The parties will have the following responsibilities: a. Phase 1: Homes for the Holidays • HCD, in partnership with area Nonprofit, will; o Provide affordable single-family housing unit o Provide homebuyer subsidy (up to $25k) • WDC will: o Furnish house o Provide $5k for purpose of Down Payment Assistance, if allowed/needed • Homes currently identified: o 30 Ash Street, Augusta, GA o 2989 Pepperdine Drive, Augusta, GA Future Homes: Up to five (5) single family homes in Augusta, GA (not guaranteed by WDC) b. Phase 2: Development Partnership • HCD to work with WD Communities to identify up to five (5) Single Family lots • HCD to work with WD Communities to identify affordable house plan (100k Club Program) for each identified lot • HCD and WD Communities to agree upon deal structure (land infusion, construction split, down payment, etc.) • HCD and WD Communities to identify financial sources (Augusta, Federal Home Loan Bank, Bank, Investors, Donors, etc.) • Other c. Phase 3: Support Service Wrapped Model • HCD and WDC to define individual Mission Pillars as follows… o Mental Health and Wellness o Educational Attainment o Workforce Development and Entrepreneurship o Financial Literacy and Capability • HCD and WDC to create an impactful Augusta, GA Support Service Wrapped Model that can be used as a Model and replicated for other Communities across this Country • Other Part IV. Performance Objectives The overall performance of the Initiative will be evaluated on the completion of Phase 1, 2 and 3 (as shown above), and the number of residents who are actually able to obtain housing. To date, HCD has undertaken an extensive effort to ensure the success of this revitalization. Public meetings were initially held to receive stakeholder input, and on-going meetings are being held to keep the public informed. Land acquisition activities have resulted in significant and meaningful site control. Master plans have been designed to reflect the activity to date, while guiding future endeavors. Augusta Housing and Community Development Department Warrick Dunn Charities, & WD Communities MOU A Pattern Book has been designed to guide the production of architecturally compatible designs. Finally, a complete array of professionals has been procured to assist in the continued design, planning, construction, and marketing of the LW/B project as a whole. Part V. Public Relations The parties agree that initially, and throughout the term of this MOU, marketing and public announcements relative to Initiative activities be coordinated among and approved by both HCD, WDC, and WD Communities prior to public release. Part VI. Relationship of Parties Nothing in this MOU shall be deemed to constitute or create an association, partnership or joint venture among the participating parties, or any agency or employer-employee relationship. No party is granted, nor shall it represent that it has been granted, any right or authority to assume or create any obligation or responsibility, expressed or implied, on behalf of, or in the name of another party, or bind another party in any manner. Part VII. Term; Early Termination The term of the MOU is twelve (12) months from the date of the execution. It is the intention of the participants to work diligently to insure that within 90 days, all of the Initiative Development Goals shall be met. At that time, renewal of the partnership may be extended upon the agreement of both parties. The participating parties reserve the right to terminate the MOU with 90 days notice. Part VIII. Administration and Reports HCD will facilitate monitoring the Initiative and providing bi-monthly reports to the participants. Part IX. Additional Provisions HCD, WDC, and WD Communities shall each identify a primary contact and an alternative contact. Part X. Acknowledgements As the authorized representative for my organization, I have read this MOU regarding the Initiative. I agree that it accurately describes the purpose, operational plan and roles of the Initiative participants. I understand that this document is not a contract and is not a legally binding agreement. However, by executing this Memorandum of Understanding, I further understand that the participating parties are forming an alliance to accomplish the goals set forth herein. Augusta Housing and Community Development Department Warrick Dunn Charities, & WD Communities MOU In Witness Whereof, the parties have set their hands and seals as of the date first written above. Attest: Augusta, Georgia By:___________________________________________ Date:________________________ Hardie Davis As Mayor By:___________________________________________ Date:________________________ Jarvis Sims As Interim Administrator By:___________________________________________ Date:________________________ Hawthorne Welcher As Director, HCD Approved as to Form by:________________________________ Date:___________________ Augusta, GA Law Department SEAL _____________________________________ Lena Bonner As its Clerk of Commission Warrick Dunn Charities By:____________________________________________ Date:_____________________ Name: Whitney A. Jackson Title: Executive Director WD Communities By:____________________________________________ Date:_____________________ Name: Warrick D. Dunn Title: Founder/Executive Director Commission Meeting Agenda 6/4/2019 2:00 PM HCD Memorandum of Understanding _Warrick Dunn Charities/Warrick Dunn Communities Approval Request Department:HCD Department:HCD Caption:Motion to approve HCD’s Memorandum of Understanding with Warrick Dunn Charities/Warrick Dunn Communities in support of the Augusta Housing and Community Development Department’s Laney Walker/Bethlehem Redevelopment Project. (Approved by Administrative Services Committee May 28, 2019) Background:This partnership is designed to facilitate the development of residential housing and mixed-use development located on property currently owned by the Augusta, Georgia Land Bank Authority (AGLBA). HCD has concluded that it is beneficial to act as a team for the purpose of increasing affordable homeownership and rental housing opportunities, as well as retaining the cultural and historic context that defines the Laney Walker & Bethlehem communities. Goals of this partnership include: Fostering comprehensive revitalization and the promotion of affordable new single-family housing in the LW/B communities; o Up to five (5) housing units o Financial Construction Split: 50% HCD/ 50% WDC Avg. Sales Price: $125,000 Fostering the use of architectural design patterns that capture the character and history of the LW/B communities, utilizing the LW/B Pattern Book as a basis; Increasing homeownership by providing targeted counseling and education to potential homebuyers, and Providing ongoing supportive (wraparound) services for homebuyers. Analysis:This initiative would increase affordable homeownership opportunities in LW/B through approved participating lenders and use of financial assistance offered through the LW/B bonds funds, various HUD programs, WD Communities investment, and provide ongoing supportive (wraparound) services for homebuyers. Financial Impact:Augusta Housing and Community Development Department receives annual allocations from Laney Walker/Bethlehem Project which will fund the City’s investment in this project. Warrick Dunn Charites/Warrick Dunn Communities would provide equal investment. Alternatives:Do not approve HCD's request. Recommendation:Motion to approve HCD’s Memorandum of Understanding with Warrick Dunn Charities/Warrick Dunn Communities in support of the Augusta Housing and Community Development Department’s Laney Walker/Bethlehem Redevelopment Project. Funds are Available in the Following Accounts: 1. LW/B Revitalization Project 2. Warrick Dunn Communities Fund 221 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission FIRST AMENDMENT TO AGREEMENT BETWEEN AUGUSTA, GEORGIA & LANEY WALKER DEVELOPMENT CORPORATION FOR 2017 HOME INVESTMENT PARTNERSHIPS PROGRAM 1114 D’Antignac Street This First Amendment to the agreement executed by and between the Parties on November 1, 2018, is made and entered into on the _____ day of _____________, 2019, by and between AUGUSTA, GEORGIA, (hereafter referred to as “Augusta”), and LANEY WALKER DEVELOPMENT CORPORATION. (hereinafter referred to as the “LWDC”). WHEREAS, AUGUSTA desires to amend the original agreement to allow Laney Walker Development Corporation to effectively administer its HOME eligible affordable housing development activities; WHEREAS, Laney Walker Development Corporation has determined that this Amendment is in its best interest and has agreed to the said Amendment; NOW THEREFORE, in exchange for their mutual good and valuable consideration, the receipt and sufficiency of which each PARTY acknowledges, and intending to be legally bound, AUGUSTA and Laney Walker Development Corporation agree to amend said agreement as follows: (1) Article I Section B . Use of Funds. Construction shall be revised to provide additional funding in the amount of $ 6,400.00 of HOME funding to support the construction of a single family unit located at 1114 D’Antignac Street. B. Use of Funds HOME Program funds shall be used by LWDC for the purposes and objectives stated in Article I, Scope of Services of this Agreement. The use of HOME funds for any other purpose(s) is not permitted. The following summarizes the proposed uses of funds under this agreement: Augusta Housing and Community Development HOME Investment Partnership Program Agreement Amendment LWDC – 1114 D’Antignac Street 2 b. Construction An amount not to exceed $ 124,174.89 in a grant shall be expended by the LWDC to support the construction of an affordable single-family housing units to be made available for purchase by HOME program eligible low and moderate home buyers. Original contract states not to exceed $ 117,774.89 whereas amendment adds an additional $ 6,400.00 to support construction cost. Article II Section D shall be revised to show the additional funding with the following: D. Project Budget: Limitations Laney Walker Development Corporation shall be paid a total consideration of $143,018.87 for full performance of the services specified under this Agreement. Any cost above this amount shall be the sole responsibility of LWDC. It is also understood by both parties to this contract that the funding provided under this contract for this specific project shall be the only funds provided by Augusta- unless otherwise agreed to by Augusta and Laney Walker Development Corporation. LWDC shall adhere to the following budget in the performance of this contract: Construction $ 124,174.89 Project Delivery $ 18,843.98 Total Project Activity Cost $ 143,018.87 Except for the modifications made by this Amendment, the terms and conditions of the Agreement, as previously amended, shall remain in full force and effect. Augusta Housing and Community Development HOME Investment Partnership Program Agreement Amendment LWDC – 1114 D’Antignac Street 3 IN WITNESS WHEREOF, the undersigned have set as of the date first written above. _________________________________ _________ LANEY WALKER DEVELOPMENT CORPORATION Date IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written above: ATTEST: AUGUSTA, GEORGIA (The City) Approved as to form: _________________________ Date:______________ Augusta, GA Law Department By: ___________________________________ Date: __________________ Hardie Davis As its Mayor By: ___________________________________ Date: _________________ Jarvis Sims As its Interim Administrator By: ___________________________________ Date:_________________ Hawthorne Welcher, Jr. As its Director, HCD SEAL ____________________________ Lena Bonner As its Clerk Commission Meeting Agenda 6/4/2019 2:00 PM HCD_ 1114 D’Antignac Street Agreement Amendment Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to provide an amendment to 1114 D’Antignac agreement. (Approved by Administrative Services Committee May 28, 2019) Background:Housing and Community Development and the Laney Walker Development Corporation have completed the successful construction of a single family affordable housing unit at 1114 D’Antignac for a low to moderate income homeowner. Due to increased construction cost, additional funding is needed to complete payment of: a) Contractor’s retainage, and b) privacy fence. Change order amount: $ 6,400 Analysis:The approval of funding will allow Laney Walker Development Corporation to complete the construction of unit by providing the proper fencing and paying the retainage. Financial Impact:HCD will provide Home Investment Partnership (HOME) funding received through its annual allocation from the U.S. Department of Housing and Urban Development (HUD) in the amount of $6,400. Alternatives:Do not approve HCD’s amendment request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to provide an amendment to 1114 D’Antignac agreement. Funds are Available in the Following Accounts: U.S. Department of Housing and Urban Development (HUD) Funds: a) Home Investment Partnership Program (HOME) funds Org key: 221073212 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission HOME Program – Homebuyer Written Agreement Page 1 of 5 HOME PROGRAM HOMEBUYER WRITTEN AGREEMENT NOTICE TO HOMEBUYER: This AGREEMENT contains a number of requirements you must fulfill in exchange for the federal assistance you are receiving through the Home Investment Partnerships Program (HOME Program). Be sure to read each paragraph carefully and ask questions regarding any sections you do not fully understand. This AGREEMENT will be enforced by a forgivable loan and mortgage as set forth below. You should be sure that you thoroughly understand these documents before you sign them. THIS AGREEMENT, made and entered into this ____ day of _ ___________, 2019 by and between _______________________ hereinafter referred to as “BORROWER,” and AUGUSTA HOUSING & COMMUNITY DEVLOPMENT having its principal office at 925 Laney Walker Blvd, 3rd Floor, Augusta, Georgia 30901, hereinafter referred to as “LENDER.” WHEREAS, on ___________________, the Lender agreed to provide to the Borrower financial assistance to be used in pursuit of the purchase of certain real property hereafter described: _Map Parcel #_Here and Address Here . WHEREAS, a percentage of said financial assistance was provided in the form of a Forgivable Loan, hereinafter referred to as a “LOAN,” with said Loan being in the amount of $_____________________________________, subject to the condition that the Borrower executes this Agreement. WHEREAS, the Forgiveness Loan is funded by the U.S. Department of Housing and Urban Development (“hereafter HUD”) via the HOME Investment Partnership Program (hereafter “HOME Program”), and restrictions apply to the Borrower when participating in the City of Augusta’s Forgiveness Loan Program. NOW THEREFORE, in consideration of the said Loan and in accordance with the provisions of State of Georgia Statues, the parties do hereby agree as follows: The Borrower covenants and agrees with the Lender to adhere to the following HOME Program Restrictions imposed on them for the federal assistance provided: Affordability Period You must comply with the HOME Program’s period of affordability. The period of affordability for the home will be 5 years, based on the amount of the direct subsidy to the HOMEBUYER. During this 5 year period, the HOMEBUYER must maintain the home as his/her principal place of residence at all times. During this time the recapture restriction is effective and requires all HOME funds that were provided for the purchase of the home to be repaid to the City, including principal, interest, late fees, and other charges, if you do not occupy the property as your principal residence or if you sell or transfer the property. HOME Program – Homebuyer Written Agreement Page 2 of 5 Maximum Sales Price The property may not have a purchase price for the type of single family housing that exceeds 95% of the median purchase price for the area. It has been verified that the purchase price of the housing does not exceed 95 percent (95%) of the median purchase price of homes for the area, as set forth in 24 CFR Part 92.254(a). The maximum purchase price is as follows for the Augusta Richmond County GA: Unit # FHA Limits Pre-Economic Stimulus Act Existing Homes New Homes 1 Unit $ 143,000 $ 228,000 2 Unit $ 182,000 $ 292,000 3 Unit $ 221,000 $ 353,000 4 Unit $ 274,000 $ 438,000 Unadjusted Median Value $ 150,000 $ 240,000 Appraised property value The AWARDEE certifies that a certified property appraiser has appraised the property that is the subject of this AGREEMENT at a value of $ . Principal residence requirement This agreement shall remain in force throughout the affordability period as long as the home remains the principal residence of the HOMEBUYER. Should the HOMEBUYER not maintain the home as his/her principal residence, or rent or sell the residence to another party, the HOMEBUYER will be in breach of this agreement and will be required to repay the amount awarded, as of the day the home is no longer the principal place of residence of the HOMEBUYER. If the home is sold to another party, the liability of the HOMEBUYER will be limited to the amount of the net proceeds of the sale as set forth below. ________Buyer Initials Recapture Agreement This is a mechanism to recapture all or a portion of the direct HOME subsidy if the HOME recipient decides to sell the house within the affordability period at whatever price the market will bear. The recaptured funds will come from the net proceeds if available. Any such repayment as required shall be made to the Lender no later than thirty (30) days following the action that require the repayment. HOME Program – Homebuyer Written Agreement Page 3 of 5 Obligation of Repayment As security of Borrower’s obligation of repayment, and subject to the terms and conditions of this Agreement, the Borrower grants, and the Lender shall and hereby does have, a lien on the real estate hereinafter described in the full amount necessary to satisfy said repayment obligation and the cost, including reasonable attorney’s fees, of collecting the same. The real estate subject to said lien is legally described as: ALL THAT LOT OR PARCEL OF LAND, situated, lying and being in the City of Augusta, Richmond County, Georgia bounded North by Old Waynesboro Rd., the South by Brown Road, the East by Mike Padgett Hwy., and the West by Old Waynesboro Road. Parcel # 198- 0-299-00-0. Property recorded as 4005 Whispering Pines Road, Augusta, GA 30906. Promptly after the date of any sale, transfer or other conveyance of the above describe property, or in the event of a sale by contract for deed, at least ten (10) days prior to the date of such sale; or if the property shall cease to be the Borrower’s principal place of residency, the Borrower or his/her heirs, executors, or representatives shall give the lender notice thereof. In the event the Borrower or his/her heirs, executors, or representatives shall fail or refuse to make a required payment within said limited period, the Lender may, with or without notice to the Borrower, foreclose said lien in the same manner as an action of the foreclosure or mortgages upon said real estate, as provided by State Statue. Ownership of Property You must hold fee simple title to the property purchased with HOME funds for the duration of your Forgiveness Loan. Use of HOME funds The HOMEBUYER agrees that the HOME assistance will be used to lower the cost of the home by providing down payment assistance. This will reduce the sales price of the home to the HOMEBUYER and reduce the total amount the HOMEBUYER will be required to borrow in order to purchase the home. ________Buyer Initials Household Income You must be an eligible household through the time of filing a loan application with the City or other lender to the escrow closing of the purchase transaction. Income eligibility means that your annual gross household income, adjusted for household size does not exceed eighty percent (80%) of the Augusta-Aiken median income, as established by HUD. HOME Program – Homebuyer Written Agreement Page 4 of 5 Insurance requirement The HOMEBUYER must at all times during the duration of this AGREEMENT maintain a valid and current insurance policy on the home for the current appraised or assessed value of the home. Failure to maintain a valid and current insurance policy will be considered a breach of this AGREEMENT, and the AWARDEE will have the right to foreclose on its mortgage lien if necessary to protect the HOME Program investment. Property standards Pursuant to HOME Program rules, the property that is the subject of this AGREEMENT must meet all State and local housing quality standards and code requirements. If no such standards or codes apply, the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical Condition Standards. Termination Clause In the event of foreclosure or deed in lieu of foreclosure of Prior Security Deed, any provisions herein or any provisions in any other collateral agreement restricting the use of the Property to low or moderate-income households or otherwise restricting the Borrower’s ability to sell the Property shall have no further force or effect. Any person (including his successors or assigns) receiving title to the Property through a foreclosure or deed in lieu of foreclosure of a Prior Security Deed shall receive title to the Property free and clear from such restriction. Further, if any Senior Lien Holder acquires title to the Property pursuant to a deed in lieu of foreclosure, the lien of this Security Instrument shall automatically terminate upon the Senior Lien Holder’s acquisition of title, provided that (i) the Lender has been given written notice of a default under the Prior Security Deed and (ii) the Lender shall not have curved the default under the Prior Security Deed within the 30-day notice sent to the Lender.” This Agreement shall run with the aforementioned real estate and shall inure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, representatives, successors and assigns. If at any time that the City realizes that you have falsified any documentation or information, you may be required by law to pay the full amount of subsidy provided. ________Buyer Initials Post Purchase Requirement Homeowner must attend a Post Homeownership Counseling class and submit a certificate of completion to AHCD within the first two years of purchasing the house. AHCD will not release the lien on the property until this requirement has been met. _______Buyer Initials HOME Program – Homebuyer Written Agreement Page 5 of 5 IN WITNESS WHEREOF, the Borrower has executed this Forgiveness Loan Repayment Agreement. ___________________________________________ Date___________________________ HOMEBUYER SIGNATURE Attest: Subscribed and sworn to before me __________________________________, 20____. My Commission Expires ______________________________________, 20____. ______________________________________ Notary Signature Attest: Augusta, Georgia By:___________________________________________ Date:________________________ Hardie Davis As Mayor By:___________________________________________ Date:________________________ Jarvis Sims As Interim Administrator By:___________________________________________ Date:________________________ Hawthorne Welcher As Director, HCD Approved as to Form by:________________________________ Date:___________________ Augusta, GA Law Department SEAL _____________________________________ Lena Bonner As its Clerk of Commission Commission Meeting Agenda 6/4/2019 2:00 PM HCD_ Affordable Homebuyer Subsidy Requests (2) Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) affordable housing request to provide HOME funding to assist two (2) low to moderate income homebuyers with gap financing, down payment and closing cost to purchase homes. (Approved by Administrative Services Committee May 28, 2019) Background:Augusta, GA’s Homebuyer Subsidy Program (administered by HCD) is a loan in the form of a second mortgage. This financial assistance is combined with a primary loan (first mortgage loan) from a participating lending institution and enables a qualified first-time homebuyer to become a homeowner. The buyer must be a first-time homebuyer and the home must become the buyer’s primary residence. The program is funded by The U.S. Department of Housing and Urban Development (HUD) and administered by Augusta, GA’s Housing and Community Development Department (HCD). The program promotes neighborhood stability by assisting with gap financing, towards the purchase price, and closing costs for homes located within the city limits of Augusta, and in conjunction with local Community Housing Development Organizations (CHDOs) and employees of Augusta, Georgia. Two applications are awaiting approval to move forward with the process of becoming homeowners: 1. Homebuyer Subsidy Program- 2561 Dover Street - Requesting: $25,000 Sales Price: $ 153,000 2. Employee Incentive Program- 2555 Inverness Drive - Requesting: $15,000 Sales Price: $ 193,000 Each application has a first mortgage from a lending institution but needs the Subsidy to complete the process. Once approved, Lenders will schedule closing and the applicant will then become a new homeowner in Augusta, Georgia. Analysis:The approval of the application will enable an Augusta, GA employee to become a homeowner and “Make the American Dream a Reality”. Approval will also have a positive impact on the community by increasing the tax base in Augusta, GA. Financial Impact:The City receives funding from the US Department of Housing and Urban Development Department on an annual basis. This approval will be for the amount of $40,000. Alternatives:Do not approve HCD’s Request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) affordable housing request to provide HOME funding to assist two (2) low to moderate income homebuyers with gap financing, down payment and closing cost to purchase homes. Funds are Available in the Following Accounts: U.S. Department of Housing and Urban Development (HUD) Funds: a) HOME Investment Partnership Grant (HOME) funds. Org key: 221073212 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission HOME Program – Homebuyer Written Agreement Page 1 of 6 HOME PROGRAM HOMEBUYER WRITTEN AGREEMENT NOTICE TO HOMEBUYER: This AGREEMENT contains a number of requirements you must fulfill in exchange for the federal assistance you are receiving through the Home Investment Partnerships Program (HOME Program). Be sure to read each paragraph carefully and ask questions regarding any sections you do not fully understand. This AGREEMENT will be enforced by a forgivable loan and mortgage as set forth below. You should be sure that you thoroughly understand these documents before you sign them. THIS AGREEMENT, made and entered into this ____ day of _ ___________, 2019 by and between _____________________ hereinafter referred to as “BORROWER,” and AUGUSTA HOUSING & COMMUNITY DEVLOPMENT having its principal office at 925 Laney Walker Blvd, 3rd Floor, Augusta, Georgia 30901, hereinafter referred to as “LENDER.” WHEREAS, on ___________________, the Lender agreed to provide to the Borrower financial assistance to be used in pursuit of the purchase of certain real property hereafter described: _Map Parcel #_________________ and _________________________________________. WHEREAS, a percentage of said financial assistance was provided in the form of a Forgivable Loan, hereinafter referred to as a “LOAN,” with said Loan being in the amount of ($_________________________________), subject to the condition that the Borrower executes this Agreement. WHEREAS, the Forgiveness Loan is funded by the U.S. Department of Housing and Urban Development (“hereafter HUD”) via the HOME Investment Partnership Program (hereafter “HOME Program”), and restrictions apply to the Borrower when participating in the City of Augusta’s Forgiveness Loan Program. NOW THEREFORE, in consideration of the said Loan and in accordance with the provisions of State of Georgia Statues, the parties do hereby agree as follows: The Borrower covenants and agrees with the Lender to adhere to the following HOME Program Restrictions imposed on them for the federal assistance provided: Affordability Period You must comply with the HOME Program’s period of affordability. The period of affordability for the home will be 5 years, based on the amount of the direct subsidy to the HOMEBUYER. During this 5 year period, the HOMEBUYER must maintain the home as his/her principal place of residence at HOME Program – Homebuyer Written Agreement Page 2 of 6 all times. During this time the recapture restriction is effective and requires all HOME funds that were provided for the purchase of the home to be repaid to the City, including principal, interest, late fees, and other charges, if you do not occupy the property as your principal residence or if you sell or transfer the property. Maximum Sales Price The property may not have a purchase price for the type of single family housing that exceeds 95% of the median purchase price for the area. It has been verified that the purchase price of the housing does not exceed 95 percent (95%) of the median purchase price of homes for the area, as set forth in 24 CFR Part 92.254(a). The maximum purchase price is as follows for the Augusta Richmond County GA: Unit # FHA Limits Pre-Economic Stimulus Act Existing Homes New Homes 1 Unit $ 143,000 $ 228,000 2 Unit $ 182,000 $ 292,000 3 Unit $ 221,000 $ 353,000 4 Unit $ 274,000 $ 438,000 Unadjusted Median Value $ 150,000 $ 240,000 Appraised property value The AWARDEE certifies that a certified property appraiser has appraised the property that is the subject of this AGREEMENT at a value of $________________. Principal residence requirement This agreement shall remain in force throughout the affordability period as long as the home remains the principal residence of the HOMEBUYER. Should the HOMEBUYER not maintain the home as his/her principal residence, or rent or sell the residence to another party, the HOMEBUYER will be in breach of this agreement and will be required to repay the amount awarded, as of the day the home is no longer the principal place of residence of the HOMEBUYER. If the home is sold to another party, the liability of the HOMEBUYER will be limited to the amount of the net proceeds of the sale as set forth below. ________Buyer Initials Recapture Agreement This is a mechanism to recapture all or a portion of the direct HOME subsidy if the HOME recipient decides to sell the house within the affordability period at whatever price the market will bear. The HOME Program – Homebuyer Written Agreement Page 3 of 6 recaptured funds will come from the net proceeds if available. Any such repayment as required shall be made to the Lender no later than thirty (30) days following the action that require the repayment. Obligation of Repayment As security of Borrower’s obligation of repayment, and subject to the terms and conditions of this Agreement, the Borrower grants, and the Lender shall and hereby does have, a lien on the real estate hereinafter described in the full amount necessary to satisfy said repayment obligation and the cost, including reasonable attorney’s fees, of collecting the same. The real estate subject to said lien is legally described as: Promptly after the date of any sale, transfer or other conveyance of the above describe property, or in the event of a sale by contract for deed, at least ten (10) days prior to the date of such sale; or if the property shall cease to be the Borrower’s principal place of residency, the Borrower or his/her heirs, executors, or representatives shall give the lender notice thereof. In the event the Borrower or his/her heirs, executors, or representatives shall fail or refuse to make a required payment within said limited period, the Lender may, with or without notice to the Borrower, foreclose said lien in the same manner as an action of the foreclosure or mortgages upon said real estate, as provided by State Statue. Ownership of Property You must hold fee simple title to the property purchased with HOME funds for the duration of your Forgiveness Loan. Use of HOME funds The HOMEBUYER agrees that the HOME assistance will be used to lower the cost of the home by providing down payment assistance. This will reduce the sales price of the home to the HOMEBUYER and reduce the total amount the HOMEBUYER will be required to borrow in order to purchase the home. ________Buyer Initials Household Income You must be an eligible household through the time of filing a loan application with the City or other lender to the escrow closing of the purchase transaction. Income eligibility means that your annual gross household income, adjusted for household size does not exceed eighty percent (80%) of the Augusta-Aiken median income, as established by HUD. Insurance requirement The HOMEBUYER must at all times during the duration of this AGREEMENT maintain a valid and current insurance policy on the home for the current appraised or assessed value of the home. Failure HOME Program – Homebuyer Written Agreement Page 4 of 6 to maintain a valid and current insurance policy will be considered a breach of this AGREEMENT, and the AWARDEE will have the right to foreclose on its mortgage lien if necessary to protect the HOME Program investment. Property standards Pursuant to HOME Program rules, the property that is the subject of this AGREEMENT must meet all State and local housing quality standards and code requirements. If no such standards or codes apply, the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical Condition Standards. Termination Clause In the event of foreclosure or deed in lieu of foreclosure of Prior Security Deed, any provisions herein or any provisions in any other collateral agreement restricting the use of the Property to low or moderate-income households or otherwise restricting the Borrower’s ability to sell the Property shall have no further force or effect. Any person (including his successors or assigns) receiving title to the Property through a foreclosure or deed in lieu of foreclosure of a Prior Security Deed shall receive title to the Property free and clear from such restriction. Further, if any Senior Lien Holder acquires title to the Property pursuant to a deed in lieu of foreclosure, the lien of this Security Instrument shall automatically terminate upon the Senior Lien Holder’s acquisition of title, provided that (i) the Lender has been given written notice of a default under the Prior Security Deed and (ii) the Lender shall not have curved the default under the Prior Security Deed within the 30-day notice sent to the Lender.” This Agreement shall run with the aforementioned real estate and shall inure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, representatives, successors and assigns. If at any time that the City realizes that you have falsified any documentation or information, you may be required by law to pay the full amount of subsidy provided. ________Buyer Initials Post Purchase Requirement Homeowner must attend a Post Homeownership Counseling class and submit a certificate of completion to AHCD within the first two years of purchasing the house. AHCD will not release the lien on the property until this requirement has been met. _______Buyer Initials HOME Program – Homebuyer Written Agreement Page 5 of 6 IN WITNESS WHEREOF, the Borrower has executed this Forgiveness Loan Repayment Agreement. ___________________________________________ Date___________________________ HOMEBUYER SIGNATURE Attest: Subscribed and sworn to before me __________________________________, 20____. My Commission Expires ______________________________________, 20____. ______________________________________ Notary Signature Attest: Augusta, Georgia Housing & Community Development Dept. Builders of Hope By:___________________________________________ Date:________________________ By: ______________________ Hardie Davis As Mayor Name: ____________________________ Name:_____________________ By:___________________________________________ Date:________________________ Jarvis Sims As Interim Administrator Title: _____________________________ Title:______________________ By:___________________________________________ Date:________________________ Hawthorne Welcher As Director, HCD Approved as to Form by:________________________________ Date:___________________ Augusta, GA Law Department SEAL Formatted: Font: 12 pt Formatted: Normal, Indent: Left: 0", First line: 0", Tab stops: Not at 3.19" Formatted: Font: 12 pt, Not Bold HOME Program – Homebuyer Written Agreement Page 6 of 6 _____________________________________ Lena Bonner As its Clerk of Commission Commission Meeting Agenda 6/4/2019 2:00 PM HCD_ Down Payment Assistance Requests (2) Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) affordable housing request to provide funding to assist two (2) low to moderate income homebuyers with down-payment assistance to purchase a home. (Approved by Administrative Services Committee May 28, 2019) Background:Augusta, GA’s Down Payment Assistance Program (administered by HCD) is a loan, given to a prospective homeowner in the form of a second mortgage. This financial assistance is combined with a primary loan (first mortgage loan) from a participating lending institution and enables a qualified first-time home buyer to become a homeowner. The buyer must be a first-time home buyer and the home must become the buyer’s primary residence. The program is funded by the U.S. Department of Housing and Urban Development (HUD) and administered by Augusta, GA’s Housing and Community Development Department (HCD). The program promotes neighborhood stability by assisting with the gap financing towards the purchase price and closing costs for homes located within the limits of Augusta-Richmond County. Two applications are awaiting approval to move forward with the process of becoming a homeowner is: 1. 1547 Mill Street - Requesting: $5,000 Sales Price: $50,000 2. 1466 Brookstone - Requesting: $5,000 Sales Price: $139,000 The application has a first mortgage from a lending institution but needs down payment assistance to complete the process. A prospective homeowner is only eligible to receive up to $5,000 if they are purchasing a single-family dwelling in the Richmond County area. Once approved, Lenders will schedule closing and the applicant will soon be on their way to homeownership in Augusta – Richmond County. Analysis:The approval of the applications (2) will enable an individual to become a homeowner and “Make the American Dream a Reality”. Approval will also have a positive impact on the community by increasing the tax base in Augusta, Georgia. Financial Impact:The City receives funding from the U.S. Department of Housing and Urban Development Department (HUD) on an annual basis. This approval would be for the amount of $10,000 given in the form of a second mortgage (forgiven on the fifth year after closing date) and shown as a second lien against said property until forgiven. Alternatives:Do not approve HCDs Request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) affordable housing request to provide funding to assist two (2) low to moderate income homebuyers with down-payment assistance to purchase a home. Funds are Available in the Following Accounts: The U.S. Department of Housing and Urban Development (HUD) Funds: a)HOME Investment Partnership Grant (HOME) funds Org key: 221073212 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission FIRST AMENDMENT TO AGREEMENT BETWEEN AUGUSTA, GEORGIA & COMMUNITY DEVELOPMENT COLLABORATIVE, LLC FOR 2017/2018 HOME INVESTMENT PARTNERSHIPS PROGRAM 1249 Eleventh Street This First Amendment to the agreement executed by and between the Parties on December 21, 2018, is made and entered into on the _____ day of _____________, 2019, by and between AUGUSTA, GEORGIA, (hereafter referred to as “Augusta”), and THE COMMUNITY DEVELOPMENT COLLABORATIVE, LLC. (hereinafter referred to as the “Collaborative”). WHEREAS, AUGUSTA desires to amend the original agreement to allow the Collaborative to effectively administer its HOME eligible affordable housing development activities; WHEREAS, the Collaborative has determined that this Amendment is in its best interest and has agreed to the said Amendment; NOW THEREFORE, in exchange for their mutual good and valuable consideration, the receipt and sufficiency of which each PARTY acknowledges, and intending to be legally bound, AUGUSTA and Antioch agree to amend said agreement as follows: (1) Article I Section B . Use of Funds. Construction shall be revised to provide additional funding in the amount of $ 14,927.00 of HOME funding to support the construction of a single family unit located at 1249 Eleventh Street. B. Use of Funds HOME Program funds shall be used by the Collaborative for the purposes and objectives stated in Article I, Scope of Services of this Agreement. The use of HOME funds for any other purpose(s) is not permitted. The following summarizes the proposed uses of funds under this agreement: b. Construction An amount not to exceed $ 119,927.00 in a grant shall be expended by the Collaborative to support the construction of an affordable single-family housing units to be made available for purchase by HOME program eligible low and moderate home buyers. Augusta Housing and Community Development HOME Investment Partnership Program Agreement Amendment The Collaborative- 1249 Eleventh Street 2 Original contract states not to exceed $ 115,00.00 whereas amendment adds an additional $ 14,927.00 to support construction cost. Article II Section D shall be revised to show the additional funding with the following: D. Project Budget: Limitations Collaborative shall be paid a total consideration of $131,327.00 for full performance of the services specified under this Agreement. Any cost above this amount shall be the sole responsibility of Collaborative. It is also understood by both parties to this contract that the funding provided under this contract for this specific project shall be the only funds provided by Augusta- unless otherwise agreed to by Augusta and Collaborative. The Collaborative shall adhere to the following budget in the performance of this contract: Construction $ 129,927.00 Project Delivery $ 1,400.00 Total Project Activity Cost $ 131,327.00 Except for the modifications made by this Amendment, the terms and conditions of the Agreement, as previously amended, shall remain in full force and effect. Augusta Housing and Community Development HOME Investment Partnership Program Agreement Amendment The Collaborative- 1249 Eleventh Street 3 IN WITNESS WHEREOF, the undersigned have set as of the date first written above. _________________________________ _________ The Community Development Collaborative, LLC Date IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written above: ATTEST: AUGUSTA, GEORGIA (The City) Approved as to form: _________________________ Date:______________ Augusta, GA Law Department By: ___________________________________ Date: __________________ Hardie Davis As its Mayor By: ___________________________________ Date: _________________ Jarvis Sims As its Interim Administrator By: ___________________________________ Date:_________________ Hawthorne Welcher, Jr. As its Director, HCD SEAL ____________________________ Lena Bonner As its Clerk Commission Meeting Agenda 6/4/2019 2:00 PM HCD_1249 Eleventh Street Agreement Amendment Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to amend the contract for construction of one (1) single-family affordable housing unit. (Approved by Administrative Services Committee May 28, 2019) Background:Housing and Community Development and the Community Development Collaborative is currently working in collaboration with Georgia Department of Community Affairs CHIP Program to construct single family units on Perry Avenue and 11th Street. The original contract was awarded to the organization with an emphasis to construct units within the range of $100K - $130K prior to procurement of contractor. This unit was bided outside of the other (5) units as the appropriate design had to be located for the smaller lot size. Once the unit was bid out, construction cost came in higher than the original estimated amount. Change order amount: $14,927 Analysis:The approval of funding will allow the Community Development Collaborative to construct an affordable housing unit to an eligible low income homebuyer. Financial Impact:HCD will provide Home Investment Partnership (HOME) funding received through its annual allocation from the U.S. Department of Housing and Urban Development (HUD) in the amount of $14,927. Alternatives:Do not approve HCD’s request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to amend the contract for construction of one (1) single-family affordable housing unit. Funds are Available in the Following Accounts: U.S, Department of Housing and Urban Development (HUD) Funds: a) Home Investment Partnership Program (HOME) funds. Org key: 221073212 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission $10 ,0 00 S E E D G R A N T FO R S MA L L B U S I N E S S E S SOME SEE A SEED...WE SEE THE WHOLE TREE Fundi ng available for a limited number o f eligible small businesses. F unds may be used for equipment/inventory, training, mar keti ng, etc. SE E D S FOR LIF E I N I TIA TI V E HOU SING & COMMUNITY DEV ELOPME NT (70 6 ) 821 -1797 | d maher @au gu s tag a.go v Now Accepting Applications Application Opening Date June 10, 2019 Application Closing July 19, 2019 11:59 pm To apply, visit: https://portal.neighborlysoftware. com/Augusta/Participant Follow the instructions in the portal to register for an account and apply. Call David @ 706.821.1797 for help or questions. Commission Meeting Agenda 6/4/2019 2:00 PM HCD_2019 Seeds For Life Grant Program Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD’s) 2019 Seeds For Life Grant Program. (Approved by Administrative Services Committee May 28, 2019) Background:Each year Augusta, Georgia receives Community Development Block Grant (CDBG) funds that are used to support agencies and projects that assist low-income persons and revitalize low- income neighborhoods. In 2018, a grant program was established under eligible HUD Economic Development guidelines and activities to make direct grants to businesses located in Augusta-Richmond County and who have been in existence for a minimum of twelve months with ten or less employees. Through a competitive decision process, five (5) businesses will be chosen to each receive a $10,000 grant that supports and makes a strong impact on the growth of that business with the mandate that the recipient retains a current employee or hire a new full-time employee within six (6) months of receiving the grant. The on-line application would begin approximately two weeks following a Commission approval. Analysis:Approval of 2019 Seeds For Life program will enable HCD to continue impactful economic and small business development activities for persons/areas considered low to moderate in Augusta Richmond County. Financial Impact:Augusta, GA receives funding from the US Housing and Urban Development Department on an annual basis. Based on the Augusta GA CDBG Action Plan, certain Economic Development activities are funded each year (2018: $100,000 and 2019: $100,000) to make direct grants to established businesses to help spur growth and employment. $50,000 was submitted as part of HCD’s 2019 plan for this program. Alternatives:Do not approve HCD's 2019 Seeds For Life Grant program. Recommendation:Motion to approve Housing and Community Development Department’s 2019 Seeds For Life Grant Program Funds are Available in the Following Accounts: U.S. Department of Housing and Urban Development (HUD) Funds: a) Community Development Block Grant (CDBG) REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Augusta, Georgia Film Policy 1 | P a g e Background On June 20, 2017 the Augusta Commission declared Film Augusta, a division of the Augusta Convention & Visitor’s Bureau, the official film liaison to the film industry for Augusta, GA. Film Augusta provides assistance to film projects of various types including feature films, commercials, music videos, documentaries and television series. Film Augusta, provides location assistance, locates business resources needed for filming, connects productions with local crew, provides other film related support services, and facilitates all communication with government offices and departments of Augusta, Georgia. As requests to film on city property have increased, there is a need for a streamlined process to funnel these requests in a timely and effective fashion. This process designates the Central Services Department as the point of contact to field all requests to film on city owned property or in city right of ways. This process allows the City of Augusta to remain film friendly, provide exceptional customer service to the film industry, and protects the city from any liability related to filming. Approval Process All productions interested in filming or staging on City owned property or public right of ways must register and complete all required forms through Film Augusta who will submit the completed packet to the Central Services Director, as directed by the Administrator, for processing and approval. If a production is requesting the use of City owned property or a public right of way, Film Augusta will provide the production a ‘City Application to Film in Augusta’ and a ‘Property Use Release and Indemnification Agreement’ for completion and inclusion in their film request packet. The fully completed request packets must be received by the Central Services Department a minimum of five business days prior to filming to secure appropriate authorizations for use of a public facility and/or public right of way. • All approvals are issued on a first come, first serve basis and the logistical complexity of the project may affect the time frame needed for approval. • Approval or denial of an application for filming shall be provided to the applicant in writing. Failure to receive a response does not signify approval or denial of the application. • Payment, executed authorizations, and certificate of insurance is required prior to production. The Film Augusta Registration review process may include but not limit the following Augusta, Georgia departments and offices: • Administrator’s Office • Central Services Department • Finance Department – Risk Management Division • Fire Department • Richmond County Marshal’s Office • Richmond County Sheriff’s Office Augusta, Georgia Film Policy 2 | P a g e Approval of a request to film or stage on Augusta, Georgia owned property or public right of way does not circumvent any additional needed authorizations or documents set by other agencies. As needed, the Central Services Director will coordinate with or refer to the appropriate Augusta, Georgia department or office impacted by the request to film application for review, evaluation, investigation, and recommendation regarding approval or denial of the application. The Central Services Director will coordinate with Film Augusta for any additional information needed surrounding the nature of the film, distribution intentions, and/or other pertinent data to determine final authorization. The Administrator’s signature is required on the Property Use Release and Indemnification Agreement prior to approval of all productions requesting to film or stage on City owned property or public right of ways. Fees Requests for filming in a public facility during normal business hours may require the payment of usage fees, additional approvals and or security measures to be taken. Augusta, Georgia welcomes film and video productions using City property, as long as the primary responsibility to provide services and protection to the general public is not impaired and provided that Augusta, Georgia is compensated for the time, labor and all other costs associated with allowing the utilization of City owned property and facilities. If Augusta, Georgia personnel is needed there will be additional costs associated with the request. All additional costs will be determined prior to filming. The actual costs of such said fees are determined on a case by case basis, dependent upon the facility, labor force needed and security requirements. All fees are paid directly to the Finance Department. Commission Meeting Agenda 6/4/2019 2:00 PM Policy for requests to film on Augusta, Georgia property Department:Central Services Department Department:Central Services Department Caption:Motion to adopt the Augusta, Georgia Film Policy for requests to film on city property.(Approved by Administrative Services Committee May 28, 2019) Background:On June 20, 2017 the Augusta Commission declared Film Augusta, a division of the Augusta Convention & Visitor’s Bureau, the official film liaison to the film industry for Augusta, GA. Film Augusta provides assistance to film projects of various types including feature films, commercials, music videos, documentaries and television series. Film Augusta, provides location assistance, locates business resources needed for filming, connects productions with local crew, provides other film related support services, and facilitates all communication with government offices and departments of Augusta, Georgia. Analysis:As requests to film on city property have increased, there is a need for a streamlined process to funnel these requests in a timely and effective fashion. This process designates the Central Services Department as the point of contact to field all requests to film on city owned property or in city right of ways. This process allows the City of Augusta to remain film friendly, provide exceptional customer service to the film industry, and protects the city from any liability related to filming. Financial Impact:There is no financial impact involved in adopting a policy. Alternatives:1. Adopt the Augusta, Georgia Film Policy for requests to film on city property. 2. Do not adopt the policy. Recommendation:Adopt the Augusta, Georgia Film Policy for requests to film on city property. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Wednesday, April 17, 2019 @ 11:00 A.m. for furnishing for: Bid Item #19-197 911 Center Carpet Square Replacement Project for Augusta, GA 911 Dispatch Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference will be held on Tuesday, March 26, 2019 @ 3:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605. A Mandatory Site visit will follow All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, March 28, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle February 28, March 7, 4, 21, 2019 Metro Courier February 24, 2019 OFFICIAL VENDORS BONITZ FLOORING 3719 BENCHMAK DR AUGUSTA, GA 30909 MERIT COMMERCIAL FLOORING 3114 WRIGHTSBORO RD. AUGUSTA, GA 30909 Attachment B Yes Yes E-Verify Number 225579 252084 Addendum 1 Yes Yes SAVE Form Yes Yes Lump Sum (to include 25 additional carpet squares)$33,732.00 $77,077.00 Pricing Total Number Specifications Mailed Out: 21 Total Number Specifications Download (Demandstar): 36 Total Electronic Notifications (Demandstar): 2 Georgia Procurement Registry: 231 Mandatory Pre-Bid/Telephone Conference: 3 Total packages submitted: 2 Total Non-Compliant: 0 Bid Opening Item #19-197 911 Center Carpet Square Replacement Project for Augusta, Georgia- 911 Dispatch Bid Due: Wednesday, April 17, 2019 @ 11:00 a.m. Page 1 of 1 Commission Meeting Agenda 6/4/2019 2:00 PM 911 Center Carpet Square Project Department:911 Emergency Services Department:911 Emergency Services Caption:Motion to approve bid item #19-197, to award for the 911 Center Carpet Square Project to Bonitz Flooring of Augusta, GA, in the amount of $33,732.00. (Approved by Public Safety Committee May 28, 2019) Background:The 911 Center is scheduling installation of the 911 ergonomic console workstation project and identified the need to replace the carpet square flooring in the 911 Arena. The current carpet square flooring was procured and installed in 2007. The requested flooring is an anti-static manufactured carpeting, necessary to minimize the potential damage to sensitive electronics in the 911 Center. This project includes the removal of old carpet squares, installation of new carpet squares, additional replacement squares, labor and materials. Analysis:Two bids were received for the referenced project on April 17, 2019. Bonitz Flooring of Augusta, GA, submitted the lowest compliant bid. Financial Impact:The contract amount is $33,732.00. Alternatives:N/A Recommendation:Award the contract for the 911 Center Carpet Square Project to Bonitz Flooring of Augusta, GA, in the amount of $33,732.00. Funds are Available in the Following Accounts: This purchase would utilize available 911 fund balance and is an allowable expense of 911 fund balance fees as a capital improvement purchase. REVIEWED AND APPROVED BY: Procurement Finance Law Administrator Clerk of Commission AGREEMENT FOR INMATE HEALTH CARE SERVICES for Augusta, Georgia Effective June 1, 2019 through December 31, 2019 This Agreement for Inmate Health Care Services (hereinafter, the “Agreement”) entered into by and between the Augusta, Georgia, a consolidated government in the State of Georgia (hereinafter, the “Augusta”) acting by and through the Richmond Augusta Sheriff’s Office (hereinafter, “Sheriff”), and Wellpath LLC (hereinafter, “WELLPATH”), a Delaware Limited Liability Company. RECITALS WHEREAS, Augusta and the duly elected Sheriff are charged by law with the responsibility for administering, managing, and supervising the health care delivery system of the Richmond County Jail (hereinafter, "Jail"); and WHEREAS, the objective of Augusta and Sheriff is to provide for the delivery of quality health care to the Inmates and Detainees of the Jail (hereinafter, "Jail Population”), in accordance with applicable law; and WHEREAS, WELLPATH is in the business of administering correctional health care services and desires to administer such services on behalf of Augusta to the Jail Population under the terms and conditions hereof. NOW, THEREFORE, in consideration of the covenants and promises hereinafter made, the Parties hereto agree as follows: DEFINITIONS Contract Year – The initial, and any successive, twelve (12) month period beginning with the effective date of the Agreement. Augusta Inmates/Detainees – An Inmate/Detainee held under the jurisdiction of Augusta or Sheriff. Augusta Inmates/Detainees may be housed in the Jail or in another jurisdiction's correctional facility. However, Augusta Inmates/Detainees housed in another jurisdiction are not covered by the provisions of this Agreement unless WELLPATH administers health care services at the other jurisdiction's facility and is specifically set forth below. Covered Persons – An Inmate/Detainee of the Jail who is: (1) part of the Jail's MADP; and (2) Fit for Confinement; and (3)(a) incarcerated in the Jail; or (b) on work release status. NOTE: Covered Persons include Other Augusta Inmates/Detainees for purposes of delivery of basic health care services, however, the cost of certain services provided to Other Augusta Inmates/Detainees are borne by the Augusta as set forth in Section 5.0. Detainee – An adult or juvenile individual whose sentence has not yet been adjudicated and is held as a pre- trial detainee or other individual held in lawful custody. Fit for Confinement – A determination made by a WELLPATH authorized physician that an Inmate/Detainee is medically stable and has been medically cleared for acceptance into the Jail. Such determination shall only be made after resolution of any injury or illness requiring immediate transportation and treatment at a hospital or similar facility. Health Care Staff – Medical, mental health and support staff provided or administered by WELLPATH. WELLPATH Chief Clinical Officer– WELLPATH's Chief physician who is vested with certain decision making duties under this Agreement. Inmate – An adult or juvenile individual who is being incarcerated for the term of their adjudicated sentence. Monthly Average Daily Population (MADP) – The average number of Inmates/Detainees housed in the Jail on a daily basis for the period of one month. The MADP shall include, but separately list, Other Augusta Inmates/Detainees. The MADP shall be figured by summing the daily population for the Jail and Other Augusta Inmates/Detainees (as determined by a count performed at the same time each day) for each day of the month and dividing this sum by the total number of days in the month. Jail records shall be made available to WELLPATH upon request to verify the MADP. Persons on home confinement, housed outside of the Jail, and parolees and escapees shall not be considered part of the Jail's MADP. NCCHC – The National Commission on Correctional Health Care. Other Augusta Inmate/Detainee – An Inmate/Detainee under the jurisdiction of another Augusta, state or federal agency, who is being housed in the Jail. Physician Extender – An advanced level healthcare professional such as a Nurse Practitioner, Physician Assistant, or Clinical Nurse Specialist. Specialty Services – Medical services that require physicians to be licensed in a specialty such as obstetrics, gynecology, or dermatology or other specialized field of medicine, which shall include, but not limited to, onsite and offsite dialysis services, emergency room services, all offsite services, all outpatient services, and physical therapy. ARTICLE I HEALTH CARE SERVICES 1.0 SCOPE OF SERVICES. WELLPATH shall administer health care services and related administrative services at the Jail according to the terms and provisions of this Agreement. The costs of the various health care services shall be borne by WELLPATH or Augusta as set forth in this Article. 1.1 GENERAL HEALTH CARE SERVICES. WELLPATH will arrange and bear the cost of the following health care services: 1.1.1 RECEIVING SCREENING. A receiving screening of a Covered Person shall be performed as soon as possible after the Covered Person’s booking into the Jail, not to exceed 4 hours after the Covered Person is made available to WELLPATH. 1.1.1 HEALTH ASSESSMENT. A health assessment of a Covered Person shall be performed as soon as possible, but no later than fourteen (14) calendar days after the Inmate/Detainee's arrival at the Jail. The health assessment shall follow current NCCHC guidelines. 1.1.2 SCHEDULED SICK CALL. A qualified healthcare professional shall conduct sick calls for Covered Persons on a timely basis and in a clinical setting and in accordance with NCCHC Standards. 1.2 AMBULANCE SERVICE. WELLPATH shall be responsible for the provision and cost of any ambulance services for the Jail Population, up to the Financial Limitation. Augusta shall be responsible for the provision and cost of ambulance service for Covered Persons in excess of the Financial Limitation. 1.3 BODY CAVITY SEARCHES/COLLECTION OF PHYSICAL EVIDENCE. WELLPATH Health Care Staff will not perform body cavity searches, nor collect physical evidence (blood, hair, semen, saliva, etc.). 1.4 DENTAL. WELLPATH shall arrange and bear the cost of onsite oral screenings (as defined by NCCHC guidelines) for all Covered Persons. WELLPATH shall bear the cost of other onsite dental services and offsite dental services for all Covered Persons, up to the Financial Limitation. Augusta shall be responsible for the provision and cost of all other dental services in excess of the Financial Limitation. 1.5 ELECTIVE MEDICAL CARE - NOT COVERED. WELLPATH shall not be responsible for the provision or cost of any elective care. In the event a member of the Jail Population requires elective care, the Inmate/Detainee or Augusta shall be responsible for all costs. Elective medical care shall be defined as care which, if not provided, would not, in the sole opinion of WELLPATH's Chief Clinical Officer or designee, cause the Inmate/Detainee's health to deteriorate or cause harm to the Inmate/Detainee's wellbeing. Decisions concerning elective medical care shall be consistent with the applicable American Medical Association (AMA) Standards. 1.6 HOSPITALIZATION. WELLPATH shall be responsible for the provision and cost of any hospitalization services for Covered Persons, up to the Financial Limitation. Augusta shall be responsible for the provision and cost of hospitalizations for Covered Persons in excess of the Financial Limitation. 1.7 LONG TERM CARE - NOT COVERED. WELLPATH shall not be responsible for the provision or cost of any long term care facility services. In the event that a member of the Jail Population requires skilled care, custodial care or other services of a long term care facility, Augusta shall bear the cost. 1.8 MENTAL HEALTH CARE. WELLPATH shall arrange and bear the cost of on-site mental health services for Covered Persons which shall include evaluations, referrals, crisis management, suicide intervention, individual therapy, basic community linkage, and continuity of care. WELLPATH shall be responsible for the provision and cost of any off-site or inpatient mental health services for Covered Persons, up to the Financial Limitation. Augusta shall be responsible for the provision and cost of off-site or inpatient mental health services for Covered Persons in excess of the Financial Limitation. 1.9 PATHOLOGY/RADIOLOGY SERVICES. WELLPATH be responsible for the provision or cost of any onsite or offsite pathology or radiology services up to the Financial Limitation. In the event that any pathology or radiology services (also referred to as laboratory and x-ray services) are required for Covered Persons in excess of the Financial Limitation, Augusta shall bear the cost. 1.10 PREGNANT COVERED PERSONS. WELLPATH shall arrange and bear the cost of on-site health care services for any pregnant Covered Person in accordance with NCCHC standards and this Agreement, but WELLPATH shall not arrange or bear the cost of any health care services for infants. To the extent off-site health care services or onsite Specialty Services are required for any pregnant Covered Person, WELLPATH shall be financially responsible for the cost of such offsite care or onsite Specialty Services up to the Financial Limitation, and Augusta shall be responsible for any costs in excess thereof. 1.11 SPECIALTY SERVICES. WELLPATH shall be responsible for the provision and cost of any Specialty Services for Covered Persons up to the Financial Limitation. In the event that Specialty Services in excess of the Financial Limitation are medically necessary for any Covered Person, the Augusta shall bear the cost. 1.12 VISION CARE. WELLPATH shall be responsible for the provision of eyeglasses or any other vision services for Covered Persons, including care for eye injuries or diseases, up the Financial Limitation. In the event that any Covered Person requires vision services in excess of the Financial Limitation, including an ophthalmologist's services, Augusta shall bear the cost of such vision or eye care services. 1.13 OFFICE EQUIPMENT. WELLPATH shall be responsible for the provision and cost of any office equipment, such as copiers and telephones required for the administrative operation of the medical unit. 1.14 OFFICE SUPPLIES. WELLPATH shall be responsible for providing office supplies such as books, medical record folders, and forms as required for the administrative operations of the medical unit. 1.15 MEDICAL SUPPLIES/EQUIPMENT. WELLPATH shall provide and bear the cost of medical supplies (i.e. alcohol prep pads, syringes, etc.) and equipment (i.e. thermometers, scales, etc.) required to administer the terms of the Agreement. Notwithstanding the foregoing, the cost of all prosthetic devices shall be subject to the Financial Limitation. 1.16 MEDICAL WASTE. WELLPATH shall arrange and bear the cost of removing and properly disposing of medical waste material generated while fulfilling its duties under this Agreement in accordance with all applicable state laws and OSHA- regulated standards. 1.17 PHARMACY SERVICES. WELLPATH shall provide monitoring of pharmacy usage as well as a Preferred Medication List. WELLPATH shall bear the cost of all prescription and non-prescription over-the-counter medications prescribed by a duly licensed WELLPATH physician for a Covered Person, except that the costs related to medications for the treatment of Hepatitis C and medications Factors VIII and IX for the treatment of bleeding disorders shall be subject to the Financial Limitation. 1.18 FINANCIAL LIMITATIONS. WELLPATH’s maximum aggregate liability for costs associated with the provision of off-site medical services, including inpatient hospitalizations, outpatient services, and Specialty Services or other healthcare services which include, but are not limited to, the services in Paragraphs 1.2, 1.4, 1.6, 1.8, 1.9, 1.10, 1.11, 1.12, 1.14, 1.15., and 1.17 shall be $475,000 in the aggregate per Contract Year, to be pro-rated for any partial contract years (the “Financial Limitation”). Costs for any medical or other health services, as set forth above, which are provided to Inmates/Detainees during the Contract Year which are in excess of the Financial Limitation shall be the responsibility of Augusta. When the Financial Limitation for the Contract Year is reached, WELLPATH will continue to provide utilization management, extend all provider discounts to Augusta and pay these expenses on behalf of Augusta, as long as the Augusta remains current with payments due under this Agreement. Amounts paid by WELLPATH which are over the Financial Limitation will be periodically reconciled with Augusta pursuant to Paragraph 8.1. ARTICLE II HEALTH CARE STAFF 2.0 STAFFING HOURS. WELLPATH shall provide or arrange for the provision of Health Care Staff necessary to render the health care services contemplated in Article I as set forth in the staffing plan set forth in Exhibit A, attached hereto and made a part hereof. WELLPATH reserves the right to assign the staff in Exhibit A to shift coverage as necessary based on operation needs to provide the health care services under this Agreement. 2.0.1 Additional hours may be provided if mutually agreed upon by both Parties in writing. 2.0.2 WELLPATH shall provide or arrange for the provision of an on-call Physician or Physician Extender. available by telephone or pager 24 hours per day and 7 days per week. 2.0.3 WELLPATH shall make reasonable efforts to supply the staffing levels contained in this section, however, failure to continuously supply all of the required staffing due to labor market demands or other factors outside the control of WELLPATH, after such reasonable efforts have been made, shall not constitute a breach of this Agreement. 2.1 STAFFING LEVELS WAIVER. Based on actual staffing needs as affected by medical emergencies, riots, increased or decreased Inmate/Detainee population, and other unforeseen circumstances, certain increases or decreases in staffing requirements may be waived as agreed to by Augusta and WELLPATH. 2.2 STAFF SCREENING. Augusta shall screen WELLPATH’s proposed Health Care Staff, employees, agents and/or subcontractors providing services at the Jail to ensure they do not constitute a security risk. Augusta shall have final approval of WELLPATH’s Health Care Staff, employees, agents and/or subcontractors in regards to security/background clearance. 2.3 SATISFACTION WITH HEALTH CARE STAFF. In recognition of the sensitive nature of correctional facility operations, if Augusta becomes dissatisfied with any member of the Health Care Staff, Augusta shall provide WELLPATH written notice of such dissatisfaction and the reasons therefore. Following receipt of such notice, WELLPATH shall use commercially reasonable efforts to resolve the dissatisfaction. If the problem is not resolved to the satisfaction of Augusta within ten (10) business days following WELLPATH’s receipt of the notice, WELLPATH shall remove the individual from providing services at the Jail within a reasonable time frame considering the effects of such removal on WELLPATH’s ability to deliver health care services and recruitment/hiring of an acceptable replacement. Augusta reserves the right to revoke the security clearance of any Health Care Staff at any time. ARTICLE III ADMINISTRATIVE SERVICES 3.0 UTILIZATION MANAGEMENT. WELLPATH shall provide utilization management services and administer Pharmacy services as set forth in Article I, on behalf of Augusta. WELLPATH will follow applicable state laws and make reasonable efforts to obtain provider discounts and will keep Augusta and/or Sheriff apprised of its utilization management practices. 3.1 HEALTH AND MENTAL HEALTH EDUCATION AND TRAINING. WELLPATH shall conduct an ongoing health and mental health education and training program for Augusta Deputies and Jailers in accordance with the needs mutually established by Augusta and WELLPATH. 3.2 MONTHLY REPORTS. As requested by the Sheriff, WELLPATH shall submit quarterly health care reports concerning the overall operation of the health care services program rendered pursuant to this Agreement and the general health of the Jail Population. 3.3 MONTHLY MEETINGS. As requested by the Sheriff, WELLPATH shall meet quarterly, or as soon thereafter as possible, with the Sheriff, or designee, concerning health care services within the Jail and any proposed changes in health-related procedures or other matters, which both Parties deem necessary. 3.4 MEDICAL RECORDS MANAGEMENT. WELLPATH shall provide the following medical records management services: 3.4.1 MEDICAL RECORDS. WELLPATH Health Care Staff shall maintain, cause or require the maintenance of complete and accurate medical records for Covered Persons who have received health care services. Medical records shall be kept separate from Covered Person's confinement records. A complete copy of the individual medical record shall be available to accompany each Covered Person who is transferred from the Jail to another location for off-site services or transferred to another institution. WELLPATH will keep medical records confidential and shall not release any information contained in any medical record except as required by published Jail policies, by a court order or by applicable law. Upon termination of this Agreement, all medical records shall be delivered to and remain with the Sheriff, as property of the Sheriff's office. 3.4.2 COMPLIANCE WITH LAWS. Each medical record shall be maintained in accordance with the Health Insurance Portability and Accountability Act of 1996 ("HIPAA"), and any other applicable state or federal privacy statute or regulation. 3.4.3 RECORDS AVAILABILITY. As needed to administer the terms of this Agreement, WELLPATH shall make available to the Sheriff or Augusta, unless otherwise specifically prohibited, at the Sheriff's or Augusta's request, all records, documents and other papers relating to the direct delivery of health care services to the Jail Population hereunder. ARTICLE IV PERSONS COVERED UNDER THIS AGREEMENT 4.0 GENERAL. Except as otherwise provided in this Agreement, WELLPATH shall only be required to arrange for health care services under this Agreement to be provided to Covered Persons. 4.1 EMERGENCY MEDICAL CARE FOR JAIL EMPLOYEES AND VISITORS. WELLPATH shall arrange for on-site first response emergency medical care as required for Jail employees, contractors and visitors to the Jail. The medical treatment shall be limited to the extent reasonably necessary to stabilize and facilitate the individual's referral to a medical facility or personal physician. 4.2 RELEASE FROM CUSTODY. Augusta acknowledges and agrees that WELLPATH is responsible for the payment of costs associated with services rendered to Covered Persons as set forth in this Agreement only when such persons remain in the custody of, or under the jurisdiction of, the Jail. In no event shall WELLPATH be responsible for payment of any costs associated with any services rendered to any individual when said individual is released from the custody of, or no longer under the jurisdiction of, the Jail including, but not limited to, releasees, parolees and escapees. Furthermore, in no· event shall WELLPATH be responsible for payment of costs associated with any medical services rendered to a Covered Person when said Covered Person is injured outside the Jail facility during transport to or from the Jail. ARTICLE V PERSONS NOT COVERED OR PARTIALLY COVERED UNDER THIS AGREEMENT 5.0 OTHER AUGUSTA INMATES/DETAINEES. WELLPATH shall only be responsible for arranging health assessments, sick call, over-the counter medications, medical supplies and medical waste services for Other Augusta Inmates/Detainees. The cost of all prescription medication and all other health care expenses shall be paid by the agency responsible for the Other Augusta Inmate/Detainee, including those services listed in Article I of this Agreement and all other medically-related expenses associated with Other Augusta Inmates/Detainees. 5.1 AUGUSTA INMATES/DETAINEES HOUSED IN OTHER JURISDICTIONS OR OUTSIDE THE JAIL. WELLPATH shall not be responsible for arranging the medical care or treatment for Augusta Inmates/Detainees housed in other counties or jurisdictions. The Augusta or Sheriff or other agency with legal responsibility for the medical care of such persons shall be responsible for all medical expenses associated with the care and treatment of Augusta Inmates/Detainees removed from the Jail, including, but not limited to the services listed in Article I of this Agreement and any other health care related expenses associated with said Inmates/Detainees, unless the Inmate/Detainee is housed in a facility where WELLPATH provides Inmate/Detainee health care services. WELLPATH shall not be responsible for arranging the medical care or treatment for Augusta Inmates/Detainees housed outside the Jail. 5.2 INJURIES PRIOR TO INCARCERATION, FIT FOR CONFINEMENT, AND ESCAPED INMATES/DETAINEES. WELLPATH shall not be responsible for the cost of providing off-site medical care for injuries incurred by an arrested person prior to incarceration at the Jail or during an escape or escape attempt, including, but not limited to, medical services provided to any arrested person prior to the person's booking and confinement in the Jail. In addition, WELLPATH shall not be responsible for the cost of any medical treatment or health care services necessary to medically stabilize any arrested person presented at intake by an arresting agency with a life threatening injury or illness or in immediate need of emergency medical care. WELLPATH shall provide such care as is medically necessary until the arrested person can be transported to a medical care facility by the arresting agency or their designee. The arresting authority or Augusta shall bear the cost of, and be responsible for, all reasonable and necessary medical services or health care services of the individual until such time as the arresting authority can present a medically stable individual that is Fit for Confinement. To the extent WELLPATH is billed for medical services provided to an individual who is not Fit for Confinement Augusta shall reimburse WELLPATH for all such costs. WELLPATH shall not charge an additional fee simply to examine an individual to determine if he is suitably Fit for Confinement. ARTICLE VI COST OF SERVICES NOT COVERED UNDER THIS AGREEMENT 6.0 SERVICES NOT LISTED. Both Parties understand and agree that there will be costs incurred for health care related services as outlined in Articles I, II and III above. WELLPATH shall not be responsible for any expenses not specifically covered under Articles I, II and III of this Agreement. In the event that any of the health care services not covered by WELLPATH under Articles I, II and III, or any services that are not listed within this Agreement, are required for a member of the Jail Population as a result of the medical judgment of a physician or WELLPATH authorized personnel, WELLPATH shall not be responsible for arranging such services and the cost of such services shall be billed directly to Augusta. 6.1 SERVICES BEYOND THE SCOPE OF THIS AGREEMENT. Both Parties understand and agree that there are certain occurrences, both beyond the control and within the control of the Parties, that may result in health care expenses which are outside the scope of the normal operation of a correctional facility and, therefore, outside the contemplated scope of services under this Agreement. While both Parties will act in good faith and endeavor to reduce the possibility of such occurrences, in the unlikely event of an occurrence such as an Act of God, riot, explosion, fire, food poisoning, epidemic illness outbreak or any other catastrophic event, or an event caused by the action or inaction of Augusta or Sheriff or their employees, agents or contractors, which results in medical care for the Jail Population, Jail staff, visitors, or contractors, WELLPATH shall not be responsible for costs attributable to such catastrophic event and all such costs shall be borne by Augusta. Notwithstanding the above, WELLPATH shall be responsible for medical costs under this Agreement associated with such an event only if such an event was caused solely by WELLPATH. ARTICLE VII AUGUSTA’S DUTIES AND OBLIGATIONS 7.0 COMPLIANCE WITH HIPAA/STATE HEALTH INFORMATION PRIVACY LAWS. Augusta, Jail, and Sheriff. and their employees, agents and subcontractors, shall comply with the Health Insurance Portability and Accountability Act of 1996 (hereinafter "HIPAA") and any State health information privacy laws, to the extent they are applicable. Augusta and the Sheriff shall implement policies and/or procedures in compliance with such laws. 7.1 COMPREHENSIVE MEDICAL/MENTAL HEALTH CARE. WELLPATH shall identify to the Sheriff those members of the Jail Population with medical or mental health conditions which may be worsened as a result of being incarcerated at the Jail or which may require extensive care while incarcerated. After review of the circumstances, and when security risks permit, the Sheriff shall make every effort to have such an Inmate/Detainee released, transferred or otherwise removed from the correctional setting. 7.2 RECORD ACCESS. During the term of this Agreement, and for a reasonable time following the termination of this Agreement, the Sheriff shall provide WELLPATH, at WELLPATH's request, in accordance with HIPAA and state health information privacy laws, Augusta, Jail and/or Sheriff's records (including medical records) relating to the provision of health care services to the Jail Population, including records maintained by hospitals, and other outside health care providers involved in the care or treatment of the Jail Population (to the extent Augusta, Jail or Sheriff has control of, or access to, such records). WELLPATH may request such records in connection with the investigation of, or defense of, any claim by a third party related to WELLPATH's conduct or to prosecute a claim against a third party. Any such information provided by the Sheriff to WELLPATH that the Sheriff considers confidential shall be kept confidential by WELLPATH and shall not, except as may be required by law, be distributed to any third party without prior written approval by the Sheriff. 7.3 USE OF INMATES.DETAINEES IN THE PROVISION OF HEALTH CARE SERVICES. Inmates/Detainees of the Jail shall not be employed or otherwise engaged or utilized by either WELLPATH or the Sheriff in rendering any health care services to the Jail Population, provided however, that Inmates/Detainees may be used in positions not involving the rendering of health care services directly to the Jail Population and not involving access to Jail Population records in accordance with NCCHC standards. 7.4 SECURITY OF THE JAIL FACILITY AND WELLPATH. WELLPATH and Augusta understand that adequate security services are necessary for the safety of the agents, employees, and subcontractors of WELLPATH, as well as for the security of the Jail Population and Sheriff's staff, consistent with a correctional setting. The Sheriff shall provide security sufficient to enable WELLPATH, its Health Care Staff, employees, agents and/or subcontractors to safely provide the health care services described in this Agreement. WELLPATH, its Health Care Staff, employees, agents and/or subcontractors shall follow all security procedures of the Sheriff while at the Jail or other premises under the Sheriff's direction or control. However, any WELLPATH Health Care Staff, employee, agent and/or subcontractor may, at any time, refuse to provide any service required under this Agreement if such person reasonably feels that the current safety services are insufficient. WELLPATH shall not be liable for any loss or damages resulting from WELLPATH's Health Care Staff, employees, agents and/or subcontractors failure to provide medical services due to insufficient security services. 7.5 SHERIFF’S POLICIES AND PROCEDURES. WELLPATH, its Health Care Staff, employees, agents and/or subcontractors shall operate within the requirements of Augusta's and/or Sheriff's posted security Policies and Procedures, which impact the provision of medical services. 7.5.1 A complete set of said Policies and Procedures shall be maintained by Augusta and made available for inspection by WELLPATH at the Jail, and WELLPATH may make a reasonable number of copies of any specific section(s) it wishes using the Sheriff's photocopy equipment and paper. 7.5.2 Any Policy or Procedure that may impact the provision of health care services to the Jail Population which has not been made available to WELLPATH shall not be enforceable against WELLPATH unless otherwise agreed upon by both Parties. 7.5.3 Any modification of the posted Policies and Procedures shall be timely provided to WELLPATH. WELLPATH, its Health Care Staff, employees, agents and/or subcontractors shall operate within the requirement of a modified Policy or Procedure after such modification has been made available to WELLPATH. 7.5.4 If any of Augusta and/or Sheriff's Policies and Procedures specifically relate to the delivery of medical services, Augusta and/or Sheriff's representative and WELLPATH shall review Augusta and/or Sheriff's Policies and Procedures and modify or remove those provisions that conflict with WELLPATH's Jail Health Care Policies and Procedures. 7.6 DAMAGE TO EQUIPMENT. WELLPATH shall not be liable for loss of or damage to equipment and supplies of WELLPATH, its agents, employees or subcontractors if such loss or damage was caused by the negligence of Augusta and/or Sheriff's employees. 7.7 SECURE TRANSPORTATION. The Sheriff shall provide security as necessary and appropriate in connection with the transportation of a member of the Jail Population to and from off-site services including, but not limited to, Specialty Services, hospitalization, pathology and radiology services as requested by WELLPATH. WELLPATH shall coordinate with the Sheriff's office for transportation to and from the off-site services provider or hospital. 7.8 OFFICE EQUIPMENT AND SUPPLIES. The Sheriff shall provide use of Augusta-owned office equipment, supplies and all necessary utilities (including telephone and fax line service) in place at the Jail health care facilities. At the termination of this Agreement, WELLPATH shall return to Augusta possession and control of all Augusta- owned medical and office equipment. At such time, the office equipment shall be in good working order, reasonable wear and tear excepted. 7.9 NON-MEDICAL CARE OF JAIL POPULATION. It is understood that the Sheriff shall provide for all the non-medical personal needs and services of the Jail Population as required by law. WELLPATH shall not be responsible for providing, or liable for failing to provide, non-medical services to the Jail Population including, but not limited to, daily housekeeping services, dietary services, building maintenance services, personal hygiene supplies and services and linen supplies. 7.10 JAIL POPULATION INFORMATION. In order to assist WELLPATH in providing the best possible health care services to Covered Persons, the Sheriff shall provide, as needed, information pertaining to the Covered Person that WELLPATH and the Sheriff mutually identify as reasonable and necessary for WELLPATH to adequately perform its obligations under this Agreement. ARTICLE VIII COMPENSATION AND ADJUSTMENTS 8.0 ANNUAL AMOUNT/MONTHLY PAYMENTS. The base amount to be paid by Augusta to WELLPATH is as follows: Contract Year Base Amount June 1, 2019 - December 31, 2019* $ 3,201,621.50 January 1, 2020 - December 31, 2020 $ 5,653,253 January 1, 2021 - December 31, 2021 $ 5,822,850 January 1, 2022 - December 31, 2022 $ 5,997,536 * This Contract Year is a partial Contract Year to be pro-rated to a seven-month period for purposes of the base amount and the Financial Limitation. The base amount shall be payable in equal monthly installments, pro-rated for any partial months and subject to any reconciliations as set forth below. The first monthly amount is to be paid to WELLPATH on June 1, 2019 for services administered in the month of June 2019. Each monthly payment thereafter is to be paid by Augusta to WELLPATH before or on the 1st day of the month of the month of service. 8.1 QUARTERLY RECONCILIATION PROCESS. WELLPATH will provide a quarterly reconciliation with Augusta for any amounts owed by either Party pursuant to the terms of this Agreement, including, but not limited to: 8.1.1 ADJUSTMENT FOR MADP. For each month reconciled, if the Jail’s MADP is greater than 1,350 Inmates/Detainees, the compensation payable to WELLPATH by Augusta shall be increased by the number of Inmates/Detainees over 1,350 at the per diem rate of $2.73. For each month reconciled, if the Jail’s MADP is less than 1,080 Inmates/Detainees, the compensation payable to WELLPATH by Augusta shall be decreased by the number of Inmates/Detainees below 1,080 at the per diem rate of $2.73. Should the MADP exceed 1,300 inmates for three consecutive months, WELLPATH and Augusta shall meet in good faith to discuss any necessary staffing adjustments. 8.1.2 ADJUSTMENTS FOR COSTS IN EXCESS OF FINANCIAL LIMITATION. The quarterly reconciliation shall include any amounts paid by WELLPATH in excess of the Financial Limitations and any other amounts paid by WELLPATH on behalf of Augusta. ARTICLE IX TERM AND TERMINATION 9.0 TERM. The term of this AGREEMENT shall be three years and seven months from June 1, 2019, at 12:01 a.m. through December 31, 2022 at 11:59 p.m. This Agreement may be renewed for additional one year periods beginning on January 1, 2023, upon mutual consent and with mutually agreed upon compensation increases, unless this Agreement is terminated or notice of termination is given, as set forth in this Article. 9.1 TERMINATION FOR LACK OF APPROPRIATIONS. It is understood and agreed that this Agreement shall be subject to annual appropriations by Augusta. 9.1.1 Recognizing that termination for lack of appropriations may entail substantial costs for WELLPATH and Augusta shall act in good faith and make every effort to give WELLPATH reasonable advance notice of any potential problem with funding or appropriations. 9.1.2 If future funds are not appropriated for this Agreement, and upon exhaustion of existing funding, Augusta may terminate this Agreement without penalty or liability, by providing a minimum of thirty (30) days advance written notice to WELLPATH. 9.2 TERMINATION FOR CAUSE. The Agreement may be terminated for cause under the following provisions: 9.3.1 TERMINATION BY WELLPATH. Failure of Augusta to comply with any provision of this Agreement shall be considered grounds for termination of this Agreement by WELLPATH upon sixty (60) days advance written notice to Augusta specifying the termination effective date and identifying the “basis for termination.” Augusta shall pay for services rendered up to the date of termination of the Agreement. Upon receipt of the written notice, Augusta shall have ten (10) days to provide a written response to WELLPATH. If Augusta provides a written response to WELLPATH which provides an adequate explanation for the “basis for termination” and the Augusta cures the “basis for termination” to the satisfaction of the WELLPATH, the sixty (60) day notice shall become null and void and this Agreement will remain in full force and effect. Termination under this provision shall be without penalty to WELLPATH. 9.3.2 TERMINATION BY Augusta. Failure of WELLPATH to comply with any provision of this Agreement shall be considered grounds for termination of this Agreement by Augusta who shall provide sixty (60) days advanced written notice specifying the termination effective date and identifying the “basis for termination.” Augusta shall pay for services rendered up to the date of termination of the Agreement. Upon receipt of the written notice WELLPATH shall have ten (10) days to provide a written response to Augusta. If WELLPATH provides a written response to Augusta which provides an adequate explanation for the “basis of termination,” or cures the “basis for termination” to the satisfaction of the Augusta, the sixty (60) day notice shall become null and void and this contract will remain in full force and effect. Termination under this provision shall be without penalty to Augusta. 9.3 TERMINATION WITHOUT CAUSE. Notwithstanding anything to the contrary contained in this Agreement, Augusta or WELLPATH may, without prejudice to any other rights it may have, terminate this Agreement for their convenience and without cause by giving ninety (90) days advance written notice to the other Party. 9.4 COMPENSATION UPON TERMINATION. If any of the above termination clauses are exercised by any of the Parties to this Agreement, Augusta shall pay WELLPATH for all services rendered by WELLPATH up to the date of termination of the Agreement regardless of the Augusta’s failure to appropriate funds. 9.5 PROPERTY DISPOSITION UPON TERMINATION. Upon termination of this Agreement, WELLPATH shall be allowed to remove from the Jail any stock medications or supplies purchased by WELLPATH that have not been used at the time of termination. WELLPATH shall also be allowed to remove its property from the Jail including its including its patient safety work product and any confidential, proprietary, or privileged information such as Policies and Procedures, Manuals, Training Material, and Forms. ARTICLE X LIABILITY AND RISK MANAGEMENT 10.0 INSURANCE COVERAGE. WELLPATH shall, at its sole cost and expense, procure and maintain during the term of this Agreement, the following coverage and limits of insurance: 10.0.1 MEDICAL MALPRACTICE/PROFESSIONAL LIABILITY. Medical Malpractice/ Professional Liability insurance in an amount not less than $2,000,000 per occurrence. 10.0.2 COMPREHENSIVE GENERAL LIABILITY. Comprehensive General Liability insurance in an amount not less than $1,000,000 per occurrence and $3,000,000 in the aggregate. 10.0.3 WORKER’S COMPENSATION. Worker’s Compensation coverage as required by applicable state law. 10.1 PROOF OF INSURANCE. WELLPATH shall provide Augusta proof of professional liability or medical malpractice coverage for WELLPATH’s Health Care Staff, employees, agents and subcontractors, for the term services are provided under this Agreement. WELLPATH shall promptly notify Augusta, in writing, of cancellation of insurance coverage. 10.2 INDEMNIFICATION. WELLPATH agrees to indemnify and hold harmless the Augusta, Jail, and Sheriff , and their officials, agents, and employees from and against any and all claims, actions, lawsuits, damages, judgments or liabilities of any kind whatsoever arising out of any act, conduct, misconduct or omission of WELLPATH , its agents, employees, or independent contractors. Nothing herein shall be construed as to require Wellpath to indemnify or hold harmless Augusta, the Jail, or the Sheriff, or their officials, agents, or employees from or against any claims, actions, lawsuits, damages, judgments or liabilities of any kind whatsoever arising out of any act, conduct, misconduct or omission of Augusta, the Jail, or the Sheriff, or their officials, agents, or employees. 10.3 HIPAA. WELLPATH, Augusta, Jail, Sheriff, and their employees, agents and subcontractors shall fully comply with, and shall implement all necessary policies and/or procedures in order to comply with, the requirements of HIPAA as it applies to the services provided under this Agreement. ARTICLE XI MISCELLANEOUS 11.0 INDEPENDENT CONTRACTOR STATUS. It is mutually understood and agreed, and it is the intent of the Parties hereto that an independent contractor relationship be and is hereby established under the terms and conditions of this Agreement. Nothing in this Agreement shall be construed to create an agency relationship, an employer/employee relationship, a joint venture relationship, or any other relationship allowing Augusta to exercise control or direction over the manner or methods by which WELLPATH, its employees, agents or subcontractors perform hereunder, or WELLPATH to exercise control or direction over the manner or methods by which Augusta and its employees, agents or subcontractors perform hereunder, other than as provided in this Agreement. 11.1 SUBCONTRACTING. In performing its obligations under the Agreement, it is understood that WELLPATH is not licensed or otherwise authorized to engage in any activity that may be construed or deemed to constitute the practice of medicine, dentistry, optometry, or other professional healthcare service requiring licensure or other authorization under state law. To comply with these requirements WELLPATH may engage physicians or other clinicians as independent contractors (“Contract Professionals”), rather than employees, in order to supply the clinical services required under this Agreement. WELLPATH shall engage Contract Professionals that meet the applicable professional licensing requirements and WELLPATH shall exercise administrative supervision over such Contract Professionals as necessary to insure the fulfillment of the obligations contained in this Agreement. Contract Professionals shall provide clinical services under this Agreement in a manner reasonably consistent with the independent clinical judgment that the Contract Professional is required to exercise. It is further understood that WELLPATH may subcontract for specialized services such as pharmacy, medical waste, medical supplies and other services or supplies which it is required to provide under this Agreement. 11.2 AGENCY. For purposes of asserting any statutory rights afforded to Augusta to pay providers for medical services at certain reduced rates, Augusta designates WELLPATH as their agent to assert such rights and privileges. 11.3 EQUAL EMPLOYMENT OPPORTUNITY. WELLPATH will not discriminate against any employee or applicant for employment because of race, color, religion, sex, ancestry, national origin, place of birth, marital status, sexual orientation, age or handicap unrelated to a bona fide occupational qualification of the position or because of status as a disabled veteran or Vietnam-Era veteran. WELLPATH will distribute copies of its commitment not to discriminate to all persons who participate in recruitment, screening, referral and selection of job applicants, and to prospective job applicants. 11.4 WAIVER OF BREACH. The waiver of either Party of a breach or violation of any provision of this Agreement shall not operate as, or be construed to be, a waiver of any subsequent breach of the same or other provision hereof. 11.5 OTHER CONTRACTS AND THIRD-PARTY BENEFICIARIES. The Parties acknowledge that WELLPATH is neither bound by or aware of any other existing contracts to which Augusta is a party and which relate to the providing of health care to Inmates/Detainees at the Jail. The Parties agree that they have not entered into this Agreement for the benefit of any third person or persons, and it is their express intention that this Agreement is for their respective benefits only and not for the benefits of others who might otherwise be deemed to constitute third-party beneficiaries thereof. 11.6 FORCE MAJEURE. In case performance of any terms or provisions hereof shall be delayed or prevented because of compliance with any law, decree or order of any governmental agency or authority of local, State or Federal governments or because of riots, war, terrorism, explosions, acts of civil or military authority, acts of public enemy, public disturbances, lack of adequate security escorts, strikes, lockouts, differences with workers, earthquakes, fires, floods, Acts of God or any other reason whatsoever which is not reasonably within the control of the Party whose performance is interfered with and which, by the exercise of reasonable diligence, said Party is unable to prevent; the Party so suffering may, at its option, suspend, without liability, the performance of its obligations hereunder during the period such cause continues. 11.7 CHANGES IN SCOPE. If at any time during the Term of this Agreement (as amended), there is a material change in the scope of services provided by WELLPATH or any new, amended, and/or a repealed law or laws (including statutes, codes, and/or case law), related legislation, and/or applicable regulations, or any change in local, national, or community standards that result in a material change in cost to WELLPATH, the Parties hereby agree to re-negotiate the affected terms of this Agreement in good faith, and within a reasonable time not to exceed 30 days from the effective date of the material change. 11.8 ASSIGNMENT. Except as otherwise provided herein, no Party to this Agreement may assign any of its rights or delegate any of its duties under this Agreement without the prior written consent of the other Parties; provided however, that WELLPATH may assign its rights or delegate its duties to an affiliate of WELLPATH, or in connection with the sale of all or substantially all of the stock assets or business of WELLPATH, without the prior written consent of the other Parties. Any unauthorized attempted assignment shall be null and void and of no force or effect. 11.9 NOTICES. Any notice of termination, requests, demands or other communications under this Agreement shall be in writing and shall be deemed delivered: (a) when delivered in person to a representative the Parties listed below; (b) upon receipt when mailed by overnight courier service, mailed by first-class certified or registered mail, return receipt requested, addressed to the Party at the address below; or (c) upon confirmation of receipt if sent by facsimile to the fax number of the Party listed below: If for WELLPATH: Wellpath LLC Attn: Chief Legal Officer 1283 Murfreesboro Road, Suite 500 Nashville, TN 37217 If for Augusta: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street, Room 605 Augusta, Georgia 30901 Such address may be changed from time to time by either Party by providing written notice as provided above. 11.10 GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia without regard to the conflicts of laws or rules of any jurisdiction. 11.11 EXECUTION AUTHORITY. By their signature below, each signatory individual certifies that they are the properly authorized agent or officer of the applicable Party hereto and have the requisite authority necessary to execute this Agreement on behalf of such Party, and each Party hereby certifies to the other than any resolutions necessary to create such authority have been duly passed and are now in full force and effect. 11.12 SURVIVAL. The following provisions will survive any termination or expiration of the Agreement: Article VIII, Article IX and Article X. 11.13 COUNTERPARTS. This Agreement may be executed in several counterparts, each of which shall be considered an original and all of which shall constitute but one and the same instrument. 11.14 TITLES OF PARAGRAPHS. Titles of paragraphs are inserted solely for convenience of reference and shall not be deemed to limit, expand or otherwise affect the provisions to which they relate. 11.15 SEVERABILITY. In the event that any one or more provisions of this Agreement shall, for any reason, be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision of this Agreement and this Agreement shall be construed and enforced as if such invalid, illegal or unenforceable provision had never been contained herein. 11.16 ENTIRE AGREEMENT. This Agreement constitutes the entire Agreement of the Parties and is intended as a complete and exclusive statement of the promises, representations, negotiations, discussions and Agreements that have been made in connection with the subject matter hereof. This Agreement may be amended at any time, but only with the written consent of all Parties. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed as their official act by their respective representative, each of whom is duly authorized to execute the same. AUGUSTA, GEORGIA WELLPATH LLC ____________________________ ____________________________ Name Name ____________________________ ____________________________ Title Title EXHIBIT A – STAFFING PLAN Request for Proposal Request for Proposals will be received at this office until Thursday, May 10, 2018 @ 3:00 p.m. for furnishing: RFP Item # 18-200 Inmate Medical Services – for Augusta, GA Sheriff’s Office RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Mandatory Pre Proposal/Telephone Conference will be held on Tuesday, April 24, 2018, @ 3:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605. If you choose to teleconference there is a $35.00 fee. Make the $35.00 check payable “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901. A Site Visit to follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, April 26, 2018, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the successful vendor(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 29, April 5, 12, 19, 2018 Metro Courier March 29, 2018 OFFICIAL VENDORS Attachment "B"E-Verify Addendums 1-4 SAVE Form Original 12 Copies Fee Proposal Compliance Review 5% CORRECT CARE SOLUTIONS 1281 MURFREESBORO ROAD SUITE 500 NASHVILLE TN 37217 Yes 860960 Yes Yes Yes Yes Yes Yes CENTURION 1593 SPRING HILL ROAD SUITE 600 VIENNA VA 22182 Yes 467179 Yes Yes Yes Yes Yes No CORIZON CORRECTIONAL HEALTHCARE 103 POWELL COURT BRENTWOOD TN 37027 Yes 184774 No-Non- Compliant Yes Yes Yes Yes SOUTHERN CORRECTIONAL MEDICINE 1718 REYNOLDS STREET WAYCROSS GA 31501 Yes 659144 Yes Yes Yes Yes Yes No CORRECT HEALTH 3384 PEACHTREE ROAD NE STE 700 ATLANTA GA 30326 Yes 65870 Yes Yes Yes Yes Yes Yes PARADIGN PROFESSIONAL HEALTH SVCS 12755 SW MILLIKAN WAY STE 300 BEAVERTON OR 97008 TRAVEL NURSES USA 5230 SOUTH GLENHAVEN PLACE SOUIX FALLS SD 57108 CORRECTIONAL MEDICAL ASSOC 1000 CIRCLE 75 PARKWAY STE 060 ATLANTA GA 30339 TMP 1649 LANEY WALKER BLVD STE 103 AUGUSTA GA 30901 WEXFORD HEALTH SOURCES, INC 501 HOLIDAY DRIVE FOSTER PLAZA FOUR PITTSBURGH PA 15220 Total Number Specifications Mailed Out: 37 Total Number Specifications Download (Demandstar): 278 Total Electronic Notifications (Demandstar): 13 Mandatory Pre-Qualifications Conference Attendees: 15 Total Number Mailed to Local Vendors: 6 Total packages submitted: 5 Total Noncompliant: 3 RFP Opening For RFP Item 18-200 Inmate Medical For Augusta, GA – Sheriff's Department RFP Due: Friday, September 28, 2018 @ 11:00 a.m. Page 1 of 1 RFP Official TAB SHEET 18-200 CORRECT CARE SOLUTIONS 1281 MURFREESBORO ROAD SUITE 500 NASHVILLE TN 37217 CORRECT HEALTH 3384 PEACHTREE ROAD NE STE 700 ATLANTA GA 30326 CENTURION 1593 SPRING HILL ROAD SUITE 600 VIENNA VA 22182 SOUTHERN CORRECTIONAL MEDICINE 1718 REYNOLDS STREET WAYCROSS GA 31501 CORIZON CORRECTIONAL HEALTHCARE 103 POWELL COURT BRENTWOOD TN 37027 CORRECT CARE SOLUTIONS 1281 MURFREESBORO ROAD SUITE 500 NASHVILLE TN 37217 CORRECT HEALTH 3384 PEACHTREE ROAD NE STE 700 ATLANTA GA 30326 CENTURION 1593 SPRING HILL ROAD SUITE 600 VIENNA VA 22182 SOUTHERN CORRECTIONAL MEDICINE 1718 REYNOLDS STREET WAYCROSS GA 31501 CORIZON CORRECTIONAL HEALTHCARE 103 POWELL COURT BRENTWOOD TN 37027 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS Fail FAIL FAIL PASS PASS FAIL FAIL FAIL 2. Qualifications & Experience (0-5)20 4.8 4.0 95.0 79.0 0 0 0 3. Organization & Approach (0-5)15 4.3 4.1 63.8 60.8 0 0 0 Scope of Services • Ability to provide Specialty Services that will be provided On- site. • Use of innovative technology and technics. • Ability to provide clinically necessary medical, dental and mental health services to all inmates On-site. • Cost effective program and to minimize other health care related costs such as off-site transportation and security. • Ability to offer a health and medical services program that minimizes legal liability. (0-5)15.0 4.5 3.9 66.8 58.5 0 0 0 5. Financial Stability (0-5)10.0 4.8 4.0 47.5 40.0 0 0 0 6. References (0-5)5.0 4.5 4.0 22.5 20.0 0 0 0 Within Richmond County 5.0 10.0 0.0 0.0 0 0 0 Within CSRA 5.0 6.0 0.0 0.0 0 0 0 Within Georgia 5.0 4.0 5.0 0.0 20.0 0 0 0 Within SE United States (includes AL, TN, NC, SC, FL) 5.0 2.0 5.0 10.0 0.0 0 0 0 All Others 5.0 1.0 0.0 0.0 0 0 0 75.0 27.7 24.9 305.5 278.3 0 0 0 8. Presentation by Team (0-5)10 0 0 0 0 0 9. Q&A Response to Panel Questions (0-5)5 0 0 0 0 0 Lowest Fees 5 10 5 50 0 0 0 0 Second 5 6 5 0 30 0 0 0 Third 5 4 0 0 0 0 0 Forth 5 2 0 0 0 0 0 Fifth 5 1 0 0 0 0 0 Total Phase 2 (Total Possible Maximum Ranking 15 Maximum Weighted Total Possible 125) 5 5 50 30 0 0 0 355.5 308.3 0 0 0 Cumulative Evaluation Sheet for RFP Item 18-200 Inmate Medical For Augusta, GA – Sheriff's Department RFP Due: Friday, October 12, 2018 @ 10:00 a.m. Vendors Phase 2 (Option - Numbers 8-9) Procurement DepartmentRepresentative:____________Nancy Williams_________________________________ Evaluator: Cumulative Date: 10/12/18 Total (Total Possible Score 500) Ranking of 0-5 (Enter a number value between 0 and 5)Weighted ScoresPhase 1 Scale 0 (Low) to 5 (High) Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 375) 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Procurement Department Completion Date: 10/12/18 Internal Use Only Total Cumulative Score (Maximum point is 500) 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Commission Meeting Agenda 6/4/2019 2:00 PM Motion to Award the Inmate Medical Contract for the Richmond County Sheriff’s Office Department:Richmond County Sheriff's Office Department:Richmond County Sheriff's Office Caption:Motion to approve the Inmate Medical Contract for the Richmond County Sheriff's Office to WELLPATH formally known as Correct Care Solutions at the initial cost of $3,210,621.50 for June 1, 2019- December 31, 2019. RFP 18- 200 (No recommendation from Public Safety Committee May 28, 2019) Background:Since pre-consolidation, the Richmond County Jail has provided a medical contract for inmates. In December 2010, the Richmond County Sheriff’s Office entered into a contract agreement with Correct Care Solutions. Since 2010, the Sheriff’s Office has experience changes in inmate population, medical cost increase, and has removed Blue Cross/ Blue Shield from the billing process. In October 2018, the evaluation team rated the qualified vendors that submitted bids and discussions included, inmate medical cost per day, staffing and benefits, and litigation. In conclusion, WELLPATH formally known as Correct Care Solutions was ranked as the most qualified vendor. Analysis:The annual operating budget of the Richmond County Sheriff's Office includes funding for the inmate medical contract each year. Financial Impact:The Inmate Medical Contract total aggregate cap has been set at a fixed rate of $475,000 saving the RCSO in excess cap per inmate medical cost incurred. Alternatives:None Recommendation:The Richmond County Sheriff's Office recommends that the Inmate Medical contract be award to WELLPATH for the initial cost of $3,210,621.50 for June 1, 2019- December 31, 2019. The contract prices proposed for the next three years are as follows: January 1, 2020- December 31, 2020 - $5,653,253 January 1, 2021- December 31, 2021 - $5,822,850 January 1, 2022- December 31, 2022 - $5,997,536 Funds are Available in the Following Accounts: Funding is available in account 273032511-5317711 for the 2019 budget. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission ?r:.:.:'':,:*4 a:1;4 i€;1 'j::.ta i:1,.s;'7.. ....,:i;: i-'.;tr t..a : 1'..;{ 't,i:,-.,lfif,, 'IEia €'!'.:{3'., ..,".."-€ ::* Scanned by Camscanner Commission Meeting Agenda 6/4/2019 2:00 PM Augusta Boxing Club Department: Department: Caption:Motion to approve request from the Augusta Boxing Club regarding taxes related to the Club for 2016 and 2018. (Approved by Finance Committee May 28, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Fund Org l(ey Oblect Descrlptlon Augusta Rlchmond County OpeEtlngi/Encumbrane Carryover Requests 2019 Recommended Carryover €ncumb6n@ OpeEtln&/CapltalAmount Canyover CanywerOepartment Requested (39511101 13951120) Total Notes Flnance Recommended 101 101-01-5410 5239110Contractlabor 101 101-10-1110 6011140 New Programs 101 Total 276 27GO3-771O 5423110 R&M - Building 216 Total 274 274-O3-4L70 5412110 Site lmprovements Fire Administration 274-03-4770 5421110 Machinery Fire Administration 274 fotal 547 547-044270 5412110 Site lmprovements Solid Waste Oisposal 541 Total 542 542-04-4770 5422210 Trucks, All Sizes Garbage Collection 581 581-044320 5211120 Contractual Seruices Stormwater 581 581-04-432052l1ll0Managementconstruction Stormwater581 581-04-4320 5424120 Software Stormwater 581 Total 252,3il 2t$n 225,W 252,3@ EmergencyTelephone System 349,533 349,533 349,s33 349,s33 ArcGlS Enterprise platfom - lmproved onllne mapptnt tools for Augusta's teogEphlc data Dlsparlty study carryover trom 2016 2017 Xyblx System fo. fumltur€ at the 9ll center. tnded th€ yE wlth 46.39 nct balance, thlr ftrnd wlll have to use thelrfund 349,533 balance-unres€ryed fo 3,/t04,356. Commisston approved ln 2olg 91,787 endlng the YE wlth 9fl),608.06 net balance, Btd l8-28S approved by the Commlsslon 1l/il/J'l18ttt. Demolltlon and r€constructlon of partint lot and drlveway at statlon 4. ending the YE wlth 900,608.06 net balance, Bld 18-241 approved by the Commlsslon U/6/18 ,19. lnstall new tenerato. at Statlon 6. FO's lSEt'1V373, 18Etlv4l5, P363qr4 and P349562. Phase 3 StaSe l, approved by Commlsstol 9l5lt7 {fi Phase 3 Stage 1 Cell 3, approved by Commlsslon 3/G/18 t19 Deans Eddte Road MSW, approved by Comm 8l2th8tt7 EmerSency Blower Motor etc 10,485,311 ended YE wlth 2,938,962.15 request funds for Mack Roll offTruck that w.s approved by the Commlsslon 12/19/18 r39, but delayed tn acqulrlng buslness llcense . ended YE wlth 835,002.59 lnfq.mation Technology Contingency 27,300 27,300 225,O@ 60,982 60,982 30,805 30,805 91,787 91,787 10,485,311 10,485,311 10,4S5"3U 10,4S5"3il 166,245 156,245 166,245 1,327,590 L,327,590 433,908 433,90830,369 30,369 166,24s 156,24s On{all D6lnat€ Easements and ponds Cuttlng/CleanlnS ContEcts Stomwater Utlllty Fee lmplementatlon P.orect Cltyworks SoltwarG endln8 the YE wlth 488,353.82 net balane, thts fund wil have to1,791,866 l,79l,W l,79l,8AE use thelr retalned eamlngs of4,298,099.32. t3,t37,102 t2,?r5,797 391,:m5 tt,t37,102GEnd Total Commission Meeting Agenda 6/4/2019 2:00 PM Operating, Capital, Encumbrance Carryover.Request Department:Finance Department:Finance Caption:Motion to approve funding of operating, capital, encumbrance carryover. (Approved by Finance Committee May 28, 2019) Background:Operational appropriations are encumbered as a result of purchase orders, contracts or other forms of legal commitments. Encumbrances outstanding at year-end are reported as a reservation of fund balance. Operational appropriations lapse at year-end and Capital Projects typically extend over several years and may still require a budget amendment; however, reappropriations of amounts to cover significant encumbrances are made by the Augusta Georgia Commissioners during the subsequent fiscal year as an amendment to the budget. Analysis:Several projects, programs and large contracts for services were approved and awarded in 2018. The funding for the contracts was collected in 2018. In accordance with budgetary policy, commission approval is required to carry over funding from prior years. Approval will allow the program to continue without any disruption of service. Financial Impact:Funding is available in related funds' fund balance. Alternatives:Require use of current year funding. Recommendation:Approve use of fund balance for encumbrance carryover. Funds are Available in the Following Accounts: 101000000-3952110 $252,360; 216000000-3952110 $349,540; 274000000-3952110 $91,790; 541000000-3952110 $10,485,320; 542000000-3952110 $166,250; 581000000- 3952110 $1,791,870 REVIEWED AND APPROVED BY: Finance Law Administrator Clerk of Commission AMENDMENT NO. 8 to the AGREEMENT Between ESG Operations, Inc. And Augusta, Georgia For Operations, Maintenance and Management Services This Amendment is made and entered into this 1st day of January, 2019, between AUGUSTA, GEORGIA, by and through the Augusta-Richmond County Commission, a political subdivision of the State of Georgia (hereinafter “Augusta”), and ESG OPERATIONS, INC., a Georgia corporation, (hereinafter “ESG”). This is Amendment No. 8 to the Agreement dated the 16th day of December 2009, between Augusta and ESG. NOW THEREFORE, Augusta and ESG agree to amend the Agreement as follows: REPLACE Article 4.1 with the following new Article: 4.1 Augusta shall pay to ESG a base fee equal to the Augusta budget shown in Appendix F. This includes the actual cost of the Scope of Services performed by ESG plus a Management and Administrative Fee. The base fee shall not include services which are not specifically defined by Section 2 of this Agreement. The base fee for this Amendment shall be Five Million Two Hundred Eighty Thousand Twenty Dollars ($5,280,020) and the Management and Administrative Fee shall be Six Hundred Thirty-Three Thousand Six Hundred Two Dollars ($633,602). The base fee and the Management and Administrative Fee shall be payable in advance in equal monthly installments and for the eighth term of this Agreement the monthly amount shall be Four Hundred Ninety-Two Thousand Eight Hundred One Dollars and Eighty-Three Cents ($492,801.83). Said base fee shall be for the period beginning on January 1st, 2019 and ending on December 31st, 2019. Thereafter, the Base Fee will be negotiated as described in Article 4.2. The Management and Administrative Fee shall increase proportionally with the base fee adjustments described in Articles 4.2 and 4.4. REPLACE Appendix F with the following new Appendix F. ADD a new Appendix N, attached to this Amendment. All other terms and conditions remain in effect in accordance with the Agreement referenced in this Amendment. Both parties indicate their approval of this Amendment by signature below. Authorized signatures: ESG OPERATIONS, INC. By: ________________________________ John Clay Sykes, PE, Principal By: ________________________________ Daniel E. Groselle, Jr., PE, Principal Date: _______________________________ AUGUSTA, GEORGIA By: ________________________________ Hardie Davis, Jr. Mayor Date: _______________________________ ATTEST: ___________________________ Clerk of Commission Date: _______________________________ Appendix F 2019 Project Budget and Staffing Plan Project Budget PERSONNEL SERVICES $ 1,800,020.00 ADMINISTRATIVE EXPENSES $ 100,000.00 UTILITIES $ 190,000.00 CHEMICALS $ 745,000.00 MATERIALS & SUPPLIES $ 120,000.00 VEHICLES & EQUIPMENT $ 115,000.00 OUTSIDE SERVICES $ 440,000.00 BIOSOLIDS MANAGEMENT $ 1,160,000.00 MAINTENANCE & REPAIR $ 420,000.00 TOTAL OPERATING BUDGET $5,090,020.00 MANAGEMENT & ADMINISTRATIVE FEE (12%) 610,802.00 CONTRACTOR’S SUBTOTAL $ 5,700,822.00 DIRECTOR’S ALLOWANCE $ 190,000.00 MANAGEMENT & ADMINISTRATIVE FEE (12%) 22,800.00 DIRECTOR’S ALLOWANCE SUBTOTAL 212,800.00 TOTAL 2019 BUDGET $ 5,913,622.00 Appendix F (Continued) 2019 Project Budget and Staffing Plan Project Staffing Plan Budgeted Position Budgeted Number Project Director 1 Assistant Project Manager 1 Operations Manager 1 Maintenance Manager 1 Land Application Manager 1 Operators 11 Lab Analysts 2 IPP Technicians 2 Mechanics 5 Maintenance Support 3 Administrative 1 Education Specialist 2 Appendix N 2019 Water Tank Management Budget Project Budget WATER TANK ROUTINE MAINTENANCE $ 89,000.00 WALTON WAY TANK PROJECT MANAGEMENT $ 32,000.00 HIGHLAND TANK PROJECT MANAGEMENT $ 28,000.00 TOTAL 2019 BUDGET $ 149,000.00 Commission Meeting Agenda 6/4/2019 2:00 PM Amendment No. 8 to the Contract with ESG Operations, Inc. for the Operation of Water Pollution Control Facilities. Department:Utilities Department:Utilities Caption:Motion to approve Amendment No. 8 to Agreement with ESG Operations, Inc. to establish the final budget amount for 2019. (Approved by Engineering Services Committee May 28, 2019) Background:On December 16, 2009, Augusta and ESG Operations, Inc. (ESG) entered into an Agreement for Operations, Maintenance and Management Services. The Agreement provides that ESG will prepare an annual amendment to the Agreement, which establishes the budget for the year. Attached is a proposed Amendment No. 8 from ESG, which sets forth a 2019 budget of $5,913,622.00. The estimated cost of wastewater treatment services for 2019 is $5,700,822.00. We have also included an allowance of $212,800.00 to provide for ESG assistance as may be needed at the water treatment facilities and other areas within our system. The proposed amendment also includes $149,000.00 for continuation of routine water tank maintenance and inspections that began in 2018 and management of two tank cleaning, painting and repair projects. Attached is a copy of the proposed Amendment No. 8 including the proposed budget in Appendix F and the water tank work in Appendix N. Analysis:The proposed budget for the operation of our water pollution control facilities represents a 3.7 percent increase over the 2018 budget amount. These projected increases are attributed to projected chemical cost increases and an increase in solids handling requirements. Financial Impact:$5,913,622.00 for estimated annual Operation and Maintenance cost. $149,000.00 for additional work as described Alternatives:Pursue other delivery methods for the proposed additional work. Recommendation:We recommend approval of Amendment No. 8 to the Contract with ESG Operations, Inc. for the Operation of Water Pollution Control Facilities. Funds are Available in the Following Accounts: 506043310-5211110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/4/2019 2:00 PM Approval of a Professional Services Contract with Systems & Software, Inc. to work jointly with Woolpert, Inc. to integrate the enQuesta CIS Software portion of Phase II of Augusta Utilities Cityworks Asset Management Software (AMS) for the Metering and C Department:Augusta Utilities Department:Augusta Utilities Caption:Motion to approve Professional Services Contract in the amount of $211,010 to integrate AUD’s enQuesta Customer Billing System with Cityworks AMS software to complete Phase II of Augusta Utilities Cityworks Asset Management Software (AMS) Project and to determine if there are any additional fees invloved. (Approved by Engineering Services Committee May 28, 2019) Background:Via the Augusta-Richmond County Procurement RFP process, Augusta Utilities contracted with Woolpert, Inc. in 2014 to implement Cityworks Asset Management Software (AMS) for the Construction and Maintenance and Facilities Maintenance Divisions. At the time, CIS the software (enQuesta) utilized by the Metering and Customer Service Divisions was in the midst of a major software upgrade. The inclusion of the Metering and Customer Service Divisions in the 2014 implementation was delayed due to the enQuesta upgrade. With the enQuesta upgrade now complete, AUD would like to move into the next phase of this project and complete the Cityworks implementation and integration for Metering and Customer Service. EnQuesta is the billing software application and Cityworks is the Field Service / Work Order software application. Analysis:The intent of the Cityworks implementation for the Metering and Customer Service Divisions is to provide a seamless two- way communication venue between Metering Division field workers and Customer Service representatives. This implementation will provide a means for Customer Service staff members to initiate field service work orders in their native (enQuesta System), have them communicated to the Metering Staff as a Cityworks work order. Once a work order is completed in Cityworks, notification will be automatically sent back to enQuesta to update the customer database record. The intent of this real time automation is to speed communication between the Customer Service staff and the Metering staff, eliminate duplicate data entry and ensure accurate communication between the two groups. Woolpert and Systems & Software will work jointly to design and build the communication interface between their respective software applications. The funding for Woolpert’s portion of the joint venture was approved by Commission on January 22, 2019. A Professional Services Contract with Systems & Software in the amount of $211,010 is needed to complete the integration between enQuesta and Cityworks Financial Impact:Cost will be $211,010. Funds are available in the following accounts: 507043490-5424120/81300015-5424120 Alternatives:Continue to work off of separate software platforms. Recommendation:Approval of the Professional Services Contract with Systems & Software, Inc. to complete the integration between the enQuesta CIS Software and Cityworks for the AUD Metering and Customer Service Divisions. Funds are Available in the Following Accounts: Funds are available in the following accounts: 507043490- 5424120/81300015-5424120 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission 5-1 SECTION 5 Implementation Plan and Recommendations This section details a 5-year Implementation Plan designed to establish a comprehensive, sustainable Asset Management Program within the Department. Recommended projects are grouped by the Asset Management focus areas, as introduced in Section 4, and have been scheduled on a 5-year timeline according to criticality and relative dependencies. A summary listing of all recommended projects is shown in this section, with a chart (Table 1) of proposed timing and estimated funding needs. Each project sheet can be found in Appendix C. The final recommendation is a subset of the 5-year plan to be implemented in FY 2020. This Initial Implementation is discussed further in Section 6.1. • Communication/Culture/Human Values: – Asset Management Executive Advisory Team (Project 1) – CMMS (Cityworks) Advisory Team (Project 2) – Asset Management Communication Program (Project 3) – Establish Key Performance Indicators (Strategic and Operational) (Project 4) – Review of AM Program Roles and Responsibilities (Project 5) • Work Management: – Asset Inventory Review and Update (Project 6) – Asset Valuation (Project 9) – Key Workflow Process Review and Updates (Project 11) – Workforce Analysis and Organization Development (Project 12) – Workforce Training Program Review and Update (AM aspects) (Project 13) – Planner/Scheduler (new role) Evaluation (Project 14) – System for Using AM/CMMS Data in Financial Planning (Project 16) – Explore On-Call Contract for Different Classes/Types of Assets (Project 17) – Implement Customer-Specific Reporting Program (Project 18) • Operations and Maintenance Strategy: – Asset Condition Assessment (Level 1) (Project 7) – Critical System Standard Operating Procedures (Project 15) • Level of Service/ Risk: – Risk Framework (Project 8) • Financial Forecasting: – Renewal and Replacement Model Development (Project 10) Augusta Utilities Department Strategic Asset Management Plan Implementation Phase 1 5 IMPLEMENTATION PLAN AND RECOMMENDATIONS 5-2 In the following section, each Asset Management focus area is described in greater detail, including supporting Asset Management theory and industry best practices. For each focus area, a series of task-oriented recommendations is provided. The projects listed represent a structured path to address all the recommendations identified in this section A complete description of each project, which includes scope, background, objectives, benefits, measures, schedule, internal FTEs, and external costs, is provided in Appendix C. Appendix D provides a preliminary schedule of all recommended projects shown in this section. TABLE 1 Full Plan with 5-year Project Timeline and Projected Funding Needs Projects Year 1 Year 2 Year 3 Year 4 Year 5 Total 1 – Asset Management Executive Advisory Team $20,000 $20,000 $20,000 $20,000 $20,000 $100,000 2 – CMMS (Cityworks) Advisory Team $0 $0 $0 $0 $0 $0 3 – Asset Management Communication Program $0 $25,000 $25,000 $0 $0 $50,000 4 – Establish Key Performance Indicators $75,000 $0 $50,000 $0 $0 $125,000 5 – Review of AM Program Roles and Responsibilities $25,000 $5,000 $0 $0 $0 $30,000 6 – Asset Inventory Review and Update $25,000 $50,000 $25,000 $0 $0 $100,000 7 – Asset Condition Assessment (Level 1) $0 $75,000 $0 $0 $0 $75,000 8 – Risk Framework $75,000 $25,000 $0 $0 $0 $100,000 9 – Asset Valuation $50,000 $25,000 $0 $0 $0 $75,000 10 – Renewal and Replacement Model Development $150,000 $0 $0 $0 $0 $150,000 11 – Key Workflow Process Review and Updates $50,000 $0 $0 $0 $0 $50,000 12 - Workforce Analysis and Organization Improvements $0 $30,000 $75,000 $0 $0 $105,000 13 – Workforce Training Program Review and Update (AM) $0 $30,000 $0 $0 $0 $30,000 14 – Planner/Scheduler (new role) Evaluation $25,000 $30,000 $0 $0 $0 $55,000 15 – Critical System Standard Operating Procedures $0 $50,000 $0 $0 $0 $50,000 16 – System for Using AM/CMMS Data in Financial Planning $0 $25,000 $25,000 $0 $0 $50,000 17 – Explore On-Call Contract for Different Classes/Types of Assets $0 $10,000 $0 $0 $0 $10,000 18 – Implement Customer-Specific Reporting Program $0 $25,000 $0 $0 $0 $25,000 TOTAL $495,000 $425,000 $220,000 $20,000 $20,000 $1,180,000 Additional AUD FTE 2.8 4.5 1.3 0.2 0.2 9.1 Augusta Utilities Department Strategic Asset Management Plan Implementation Phase 1 6-1 SECTION 6 Executing the Implementation Plan This section outlines a path forward for transitioning from assessment and planning to implementation, and how best to tackle the recommended Asset Management projects identified in the 5-year Plan with the Department’s available financial and staff resources. 6.1 Initiating Implementation in FY 2020 To maintain the momentum established during the Assessment and Planning Phase of the Asset Management Program, we recommend initiating implementation activities as soon as possible. Five critical Asset Management projects that have been proposed for the FY 2020 are: 1. R&R Model Development a. Integrate finance, budget, R&R, and CIP with Asset Management needs and requirements b. Improve ability to forecast financial requirements c. Implement the most cost-effective projects through a rigorous process 2. Risk Framework a. Recommend prioritizing resources (funding and labor) and maintenance activities 3. Asset Valuation a. Develop a reliable data resource b. Retain accurate legacy knowledge c. Assist with the R&R model d. Serve as a benchmark for AM key performance indicators 4. Establish KPIs a. Improve organization understanding of what matters most b. Help drive a performance-based culture c. Inform risk-based decision making 5. Key Workforce Process Review and Updates a. Develop a common understanding and consistent approach to work management practices. b. Essential for gaining full benefits with respect to efficiency and effectiveness of operations and maintenance activities. 6.2 Prioritizing Activities The most immediate needs for the Department in improving its Asset Management practices are to build an asset registry with a logical hierarchy and to develop consistent work management practices. These efforts are fundamental to an Asset Management Program and will serve as a foundation for future Asset Management activities. Additional measures, such as developing a risk framework and performing a risk analysis; starting to apply Asset Management practices, such as condition assessment; developing an R&R model; and prioritizing the CIP are also key to developing a sustainable Asset Management Program. Maintaining the Asset Management Advisory Team and adding quarterly team workshops throughout the improvement process is recommended to enhance internal communication and encourage staff adoption and endorsement of Asset Management activities. 6.3 Refining the 5-year Plan The Asset Management Plan described in Section 5 was further developed and adapted after discussions with Augusta staff to align with near-term priorities and available resources. The original plan was refined by Augusta Utilities Department Strategic Asset Management Plan Implementation Phase 1 Commission Meeting Agenda 6/4/2019 2:00 PM Approval of Professional Services contract with Jacobs Engineering to implement the first phase of the Strategic Asset Management Plan (SAMP). Department:Utilities Department:Utilities Caption:Motion to approve the Professional Services contract with Jacobs Engineering to implement phase one recommendations outlined in the Strategic Asset Management Plan (SAMP) in the amount of $495,000. (Approved by Engineering Services Committee May 28, 2019) Background:Augusta Utilities Department (AUD) contracted with Jacobs Engineering in 2018 to develop a Strategic Asset Management Plan (SAMP) for water and wastewater system operations and maintenance and capital improvements. The SAMP provided by Jacobs Engineering outlines strategies and procedures based on asset management theory and industry best practices to increase workforce efficiency, maximize life of the Utilities’ assets, mitigate risk, and exceed expected service levels to customers and citizens of Augusta. The SAMP is broken into several phases. Analysis:The purpose of the SAMP’s phase one is to maintain momentum already established during the assessment and planning stages. Projects in phase one include: renewal and replacement (R&R) model development, risk framework, asset valuation, establishment of key performance indicators (KPI’s), and key workforce process review and updates. According to the developed SAMP, Augusta Utilities’ most pressing need in order to improve its asset management practices is to build an asset registry and to develop consistent work management practices. These fundamental efforts are the cornerstone of a successful asset management program and will pay dividends in other subsequent asset management efforts. Financial Impact:Funds are available in the following accounts: G/L 514043490- 5212999 J/L 81900050-5212999 Alternatives:No alternatives recommended Recommendation:Approval of phase one of the Professional Services contract with Jacobs Engineering to implement recommendations outlined in the Strategic Asset Management Plan (SAMP). Funds are Available in the Following Accounts: Funds are available in the following accounts: G/L 514043490- 5212999 J/L 81900050-5212999 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission OFFICIAL TOTAL PRICE 1 LP Tanks for Generators (24 EA)$50,400.00 $36,000.00 2 Liquid Propane Regulator's 10lbs. To 1/2/ pound settings (24 EA) $1,056.00 $2,136.00 3 Polyethylene Jacketed Copper 1/2 Tubing for Direct Burial (1 EA)$2,400.00 $1,800.00 4 All Fitting's for Tubing to go from 250 gal Liquid Propane (30 EA)$300.00 $900.00 5 Cost per pound of liquid propane 66967458676 92520 Yes Yes Quality Steel Trinity Liquid Propane (LP) Tanks for Generators YesSave Form Bid Item #18-315 LP Tanks for Generators for Augusta, Georgia -Utilities Department Bid Date: Tuesday, December 4, 2018 @ 11:00 a.m. Palmetto Propane, Fuels & Ice 135 Davis Rd Augusta, GA 30907 Total Number Specifications Mailed Out: 9 Total Number Specifications Download (Demandstar): 2 Total Electronic Notifications (Demandstar): 33 Total Nubmer Specifications Mailed to Local Vendors: 6 Pre Qualifications Conference Attendees: N/A Total packages submitted: 2 Total Noncompliant: 0 N/A Attachment B Model E-Verify Number Ferrellgas 1806 Lumpkin Rd Augusta, GA 30906 Yes $1,500.00 $89.00 No Price (EA) $30.00 Price (EA) Make Price Per Pound $2.00/per gallon $2.50/gallon $2,100.00 TOTAL PRICE $44.00 6.00/FT $10.00 18-315_TAB UTILITIES DEPARTMENT MEMORANDUM TO: FROM: SUBJECT: DATE: Geri Sams, Director -Procurement Department Nancy Williams -Quality Assurance Analyst Tywanna Scott -Bid Management Assistant Tom Wiedmeier, Director --Utilities Department Allen Saxon, Assistant Director -Water and Wastewater Production & Facilities Steve Orton -Superintendent II, Facilities and Maintenance Department LP-Tanks-Ii-Or-Generators LBid Item_#.1&3.15_} BID RECOMMENDATION (2019) May 13, 2019 Tom Wiedmeler Director Attached is the Bid Tabulation Sheet for Bid Item #18-315, LP Tanks for Generators. It is our recommendation that this bid be awarded to Ferrell Gas. We have reviewed all the bids and the selected vendor has quoted the lowest prices. Their customer service has also been consistently satisfactory. We recommend the bid be awarded to Ferrell Gas. Thank you for your assistance regarding this matter. Signer ~y~ _l)ate:.' Tom Wiedmeier, Director cc: Tess Thompson, Finance and Adm. Manager Bobby Robinson, Superintendent I-Maintenance/Fiber Optic John Goodenough -Maintenance Group Manager Camethia West, Administrative Assistant, Facilities and Maintenance Department Augusta Utlllties Administration 452 WaJker St. Suite 200 -Augusta, GA 30901 (706) 312-4147 -Fax (706) 312-4123 WWW.AUGUSTAGA.GOV Invitation to Bid Sealed bids will be received at this office until Tuesday, December 4, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-315 LP Tanks for Generators for Augusta, Georgia – Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, November 16, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 25, November 1, 8, 15, 2018 Metro Courier October 25, 2018 Commission Meeting Agenda 6/4/2019 2:00 PM Award Bid Item #18-315 for LP Tanks for Generators Department:Utilities Department:Utilities Caption:Motion to approve Bid Award Item #18-315 for LP Tanks for Generators in the amount of $58,836.00. (Approved by Engineering Services Committee May 28, 2019) Background:The Utilities Department has worked with the Procurement Department to solicit bids for LP tanks for use with small generators at various locations throughout our systems. These generators are used primarily to insure that we maintain power for control and monitoring equipment at remote locations. Analysis:Our review of the bid from the apparent low bidder, Ferrellgas, has determined that it meets the specification requirements and the bid amount of $40,836.00 for Bid Items 1 - 4 is reasonable. Bid Item 5 is for the purpose of the initial filling of the tanks after installation and totals $18,000.00 ($750 per tank). The initial fills will occur over time as the tanks are installed. The total for all bid items from Ferrellgas is $58,836.00. Financial Impact:$58,836.00 from budgeted funds Alternatives:Reject the bids received from Bid Item #18-315. (Not Recommended) Recommendation:We recommend approval of award of bid item #18-315 to Ferrellgas at a cost of $58,836.00. Funds are Available in the Following Accounts: 506043580-5312410 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission 1 OF 34 Revision Date: June 2006 STATE OF GEORGIA RICHMOND COUNTY MAJOR PROJECTS CONSULTANT SERVICES AGREEMENT BETWEEN AUGUSTA, GEORGIA (CITY) AND W.K. Dickson & Co., Inc. (CONSULTANT) CONSULTANT: W.K. Dickson & Co., Inc. PROJECT: Camp Hancock Rehabilitation Phase II DATE EXECUTED: DATE COMPLETED: 2 OF 34 Revision Date: June 2006 STATE OF GEORGIA RICHMOND COUNTY MAJOR PROJECTS CONSULTANT SERVICES AGREEMENT BETWEEN AUGUSTA, GEORGIA (CITY) AND W.K. Dickson & Co., Inc. (CONSULTANT) This Agreement is made and entered into this ______ day of ____________, 2018 by and between AUGUSTA, Georgia, a political subdivision of the State of Georgia, hereinafter called the “CITY” and W. K. Dickson & Co., Inc., a Corporation authorized to do business in Georgia, hereinafter called the "CONSULTANT." WHEREAS, the CITY desires to engage a qualified and experienced consulting firm to furnish professional services for: The Camp Hancock Rehabilitation Phase II Project. WHEREAS, the CONSULTANT has represented to the CITY that it is experienced and qualified to provide the services contained herein and the CITY has relied upon such representation. NOW, THEREFORE, in consideration of the mutual promises and covenant herein contained, it is agreed by and between the CITY and the CONSULTANT that: 3 OF 34 REVISION DATE: June 2011 GENERAL PROVISIONS CONSULTANT has agreed, in this Agreement with CITY to procure the services of licensed design professionals, to provide the engineering services required to provide professional engineering and design services for the Project in accordance with the requirements as outlined in and attached as Attachment A – Scope of Services and other relevant data defining the Project. CONSULTANT COORDINATION The CONSULTANT shall cooperate fully with all municipalities, local government officials, utility companies, and other consultants as directed by the CITY. CONSULTANT and all relevant parties agree to work together on the basis of trust, good faith and fair dealing, and shall take actions reasonably necessary to enable each other to perform this Agreement in a timely, efficient and economical manner. All parties agree to cooperate in a manner consistent with good design practice and will exercise the degree of skill and diligence normally employed by professional engineers or consultants practicing under similar conditions. CONSULTANT will re-perform any services not meeting this standard without additional compensation. AMENDMENTS TO AGREEMENT Every amendment to the Scope of Services shall become and is hereby made a part of this Agreement. Amendments must be fully executed by both the CONSULTANT and CITY to be valid. REDUCTION IN REQUIRED SERVICES If reductions in the required services are ordered by CITY, the credits shall be the amounts for such services as described in subsequently executed Amendments to this Agreement, and no claim for damages for anticipated profits shall accrue to the CONSULTANT. DATE CHANGES If in this Agreement specific periods of time for rendering services are set forth or specific dates by which services are to be completed are provided and if such periods of time or dates are changed through no fault of CONSULTANT, the rates and amounts of compensation provided for herein shall be subject to equitable adjustment. AGREEMENT MODIFICATIONS This Agreement shall not be modified except by a duly executed Amendment hereto in writing under the hands and seals of both parties hereto. TIME OF COMPLETION The time of completion shall be as described in the schedule attached hereto as Attachment D - Schedule. 4 OF 34 REVISION DATE: June 2011 This Agreement shall terminate immediately and absolutely at such time as appropriated and otherwise obligated funds are no longer available to satisfy the obligations of the CONSULTANT on behalf of the CITY under this Agreement. However, CONSULTANT will be compensated for all work prior to termination of contract even if the CITY has obligated the funds to other projects. PROJECT PROGRESS CONSULTANT'S services and compensation under this Agreement have been agreed to in anticipation of the orderly and continuous progress of the Project through completion. LITIGATION Nothing in this Agreement shall be construed as obligating the CONSULTANT to appear, support, prepare, document, bring, defend or assist in litigation either undertaken or defended in behalf of the CITY except in consideration of compensation. All such services required or requested of CONSULTANT by the CITY except suits or claims between the parties to this Agreement will be reimbursed as additional services. BINDINGS It is further agreed that the CITY and CONSULTANT each binds itself and themselves, its or their successors, executors, administrators and assigns to the other party to this Agreement and to its or their successors, executors and assigns in respect to all covenants of this Agreement. Except as above, neither CITY nor the CONSULTANT shall assign, sublet or transfer its or their interest in this Agreement without prior written consent of the other party hereto. EXTENT OF THE AGREEMENT This Agreement represents the entire agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations and agreements, either written or oral. 5 OF 34 REVISION DATE: June 2011 DEFINITIONS Wherever used in this Agreement, whether in the singular or in the plural, the following terms shall have the following meanings: Agreement Execution - means the date on which CONSULTANT executes and enters into an Agreement with CITY to perform the Work. Agreement Price - means the total monies, adjusted in accordance with any provision herein, payable to the CONSULTANT under this Agreement. CITY –means a legal entity AUGUSTA, Georgia, a political subdivision of the State of Georgia. CONSULTANT - means the party or parties contracting directly with the CITY to perform Work pursuant to this Agreement. Contract - means the Agreement Documents specifically identified and incorporated herein by reference. Contract Time - means the period of time stated in this Agreement for the completion of the Work. Subcontractor - means any person, firm, partnership, joint venture, company, corporation, or entity having a contractual agreement with CONSULTANT or with any of its subcontractors at any tier to provide a part of the Work called for by this Agreement. Supplemental Agreement - means a written order to CONSULTANT signed by CITY and accepted by CONSULTANT, effecting an addition, deletion or revision in the Work, or an adjustment in the Agreement Price or the Contract Time, issued after execution of this Agreement. Task Order – means a written order specifying a Scope of Services, time of completion and compensation limit for services being provided by CONSULTANT. Task Orders shall be incorporated by reference as part of the Supplemental Conditions of this Agreement. Work - means any and all obligations, duties and responsibilities, including furnishing equipment, engineering, design, workmanship, labor and any other services or things necessary to the successful completion of the Project, assigned to or undertaken by CONSULTANT under this Agreement. 6 OF 34 REVISION DATE: June 2011 CONTRACT DOCUMENTS List of Documents The Agreement, the General Conditions, the Attachments, and any Supplemental Agreements, including Task Orders shall constitute the Agreement Documents (the “Agreement”). Conflict and Precedence The Agreement Documents are complementary, and what is called for by one is as binding as if called for by all. In the event there are any conflicting provisions or requirements in the component parts of this Agreement, the several Agreement Documents shall take precedence in the following order: 1. Agreement – Including Attachments 2. General Conditions 3. Supplemental Conditions – Including Task Orders 7 OF 34 REVISION DATE: June 2011 GENERAL CONDITIONS 1. COMMENCEMENT OF WORK The performance of services as defined in the Prime Agreement between CONSULTANT and the CITY, and herein described in this Agreement as Attachment A shall be commenced upon receipt by the CONSULTANT of a written Notice to Proceed. The effective date of services shall be defined in the Notice to Proceed. 2. PROFESSIONAL STANDARDS The standard of care for all services performed or furnished by CONSULTANT under this Agreement will be the level of care and that is ordinarily used by members of CONSULTANT’S profession practicing under similar conditions. 3. CHANGES AND EXTRA WORK The CITY may, at any time, request changes in the work to be performed hereunder. All such changes, including any increase or decrease in the amount of the CONSULTANT’s compensation, which are mutually agreed upon by and between the CITY and the CONSULTANT, shall be incorporated in written Supplemental Agreements to the Agreement. Changes that involve an increase in the compensation shall be considered major and require the approval of the CITY. 4. PERSONNEL The CONSULTANT represents that it has secured or will secure, at its own expense, all personnel necessary to complete this Agreement; none of whom shall be employees of, or have any contractual relationship with, the CITY. All of the services required hereunder will be performed by the CONSULTANT under its supervision, and all personnel engaged in the work shall be qualified and shall be authorized or permitted under law to perform such services. All key professional personnel, including subcontractors, engaged in performing services for the CONSULTANT under this agreement are indicated in a personnel listing attached hereto as Attachment C – Listing of Key Personnel and incorporate herein by reference. No changes or substitution shall be permitted in the CONSULTANT’s Key Personnel without the prior written approval of the CITY or his designee. The CONSULTANT shall employ only persons duly registered in the appropriate category in responsible charge of supervision and design of the work. The CONSULTANT shall endorse all reports, contract plans, and survey data. Such endorsements shall be made by a person duly registered in the appropriate category by the Georgia State Board of Registration for Professional Engineers and Land Surveyors, being in the full employ of the CONSULTANT and responsible for the work prescribed by this Agreement. 8 OF 34 REVISION DATE: June 2011 5. ACCURACY OF WORK The CONSULTANT shall be responsible for the accuracy of the work and shall promptly correct errors and omissions in its plans and specifications without additional compensation. The CONSULTANT shall give immediate attention to these changes so there will be a minimum of delay to others. Acceptance of the work by the CITY will not relieve the CONSULTANT of the responsibility for subsequent correction of any errors and the clarification of any ambiguities. 6. CONFIDENTIALITY The CONSULTANT agrees that its conclusions and any reports are for the confidential use and information of the CITY and that it will not disclose its conclusions in whole or in part to any persons whatsoever, other than to submit its written documentation to the CITY, and will only discuss the same with it or its authorized representatives. Upon completion of this Agreement term, all documents, drawings, reports, maps, data and studies prepared by the CONSULTANT pursuant thereto shall become the property of the CITY and be delivered thereto. Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or results and findings of the work conducted under this Agreement shall not be presented publicly or published without prior approval in writing of the CITY. It is further agreed that if any information concerning the PROJECT, should be released by the CONSULTANT without prior approval from the CITY, the release of same shall constitute grounds for termination of this Agreement without indemnity to the CONSULTANT, but should any such information be released by the CITY or by the CONSULTANT with such prior approval, the same shall be regarded as public information and no longer subject to the restrictions of this Agreement. 7. OPEN RECORDS CONSULTANT acknowledge that all records relating to this Agreement and the services to be provided under the contract may be a public record subject to Georgia’s Open Records Act (O.C.G.A. § 50-18-70, et seq.). CONSULTANT shall cooperate fully in responding to such request and making all records, not exempt, available for inspection and copying as provided by law. 8. JURISDICTION The law of the State of Georgia shall govern the CONTRACT between CITY and CONSULTANT with regard to its interpretation and performance, and any other claims related to this agreement. All claims, disputes and other matters in question between CITY and CONSULTANT arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. The CONSULTANT, by executing this Agreement, specifically consents to jurisdiction and venue in Richmond County and waives any right to contest the jurisdiction and venue in the Superior Court of Richmond County, Georgia. 9 OF 34 REVISION DATE: June 2011 9. TERMINATION OF AGREEMENT FOR CAUSE If through any cause, the CONSULTANT shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the CONSULTANT shall violate any of the covenants, agreements or stipulations of this Agreement, CONSULTANT will be given the opportunity to commence correction of obligation within 5 days of written notice and diligently complete the correction thereafter. Failure to maintain the scheduled level of effort as proposed and prescribed, or deviation from the aforesaid schedule without prior approval of the CITY, shall constitute cause for termination. The CITY shall thereupon have the right to terminate this Agreement by giving written notice to the CONSULTANT of such termination, and specifying the effective date thereof, at least five (5) days before the effective date of such termination. In such event, all finished or unfinished documents, maps, data, studies, work papers and reports prepared by the CONSULTANT under this Agreement shall become the property of the CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents, as mutually agreed by the CITY and CONSULTANT. 10. TERMINATION FOR CONVENIENCE OF THE CITY The CITY may terminate this contract in part or in whole upon written notice to the CONSULTANT. The CONSULTANT shall be paid for any validated services under this Contract up to the time of termination. 11. COORDINATION AND COOPERATION WITH OTHER UTILITIES AND CONSULTANTS CONSULTANT shall thoroughly research all utility records to identify the existing facilities on the submitted roadway plans for avoidance, or resolution, of conflicts with the proposed Scope of Services. If the CITY undertakes or awards other contracts for additional related work, the CONSULTANT shall fully cooperate with such other CONSULTANTs and the CITY employees or appointed committee(s), and carefully fit its own work to such additional work as may be directed by the CITY. The CONSULTANT shall not commit or permit any act which will interfere with the performance of work by any other CONSULTANT or by CITY employees. 12. COVENANT AGAINST CONTINGENT FEES The CONSULTANT warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by CONSULTANT for the purpose of securing business and that the CONSULTANT has not received any non-CITY fee related to this Agreement without the prior written consent of the CITY. For breach or violation of this warranty, the CITY shall have the right to annul this Agreement without liability or at its discretion to deduct from the Agreement Price of consideration the full amount of such commission, percentage, brokerage or contingent fee. 10 OF 34 REVISION DATE: June 2011 13. RESPONSIBILITY FOR CLAIMS AND LIABILITY The CONSULTANT shall be responsible for any and all damages to properties or persons caused by its employees, subcontractors, or agents, and shall hold harmless the CITY, its officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever to the extent found to be resulting from the CONSULTANT, its subcontracts, or agent in the negligent performance or non-performance of work under this Agreement. These indemnities shall not be limited by reason of the listing of any insurance coverage. 14. INSURANCE The CONSULTANT shall, at all times that this Agreement is in effect, cause to be maintained in force and effect an insurance policy(s) that will ensure and indemnify the CITY against liability or financial loss resulting from injuries occurring to persons or property or occurring as a result of any negligent error, act, or omission of the CONSULTANT in performance of the work during the term of this Agreement. The CONSULTANT shall provide, at all times that this agreement is in effect, Worker's Compensation insurance in accordance with the laws of the State of Georgia. The CONSULTANT shall provide, at all times that this Agreement is in effect, Insurance with limits of not less than: A. Workmen’s Compensation Insurance – in accordance with the laws of the State of Georgia. B. Public Liability Insurance – in an amount of not less than One Million ($1,000,000) Dollars for injuries, including those resulting in death to any one person, and in an amount of not less than One Million ($1,000,000) Dollars on account of any one occurrence. C. Property Damage Insurance – in an amount of not less than One Million ($1,000,000) Dollars from damages on account of an occurrence, with an aggregate limit of One Million ($1,000,000) Dollars. D. Valuable Papers Insurance – in an amount sufficient to assure the restoration of any plans, drawings, field notes, or other similar data relating to the work covered by the Project. E. Professional Liability Insurance – in an amount of not less than One Million ($1,000,000) Dollars or an amount that correlates to the aggregate fee on the project should it exceed $1,000,000. CITY will be named as an additional insured with respect to CONSULTANT’s liabilities hereunder in insurance coverage’s identified in items (b) and (c). The policies shall be written by a responsible company(s), to be approved by the CITY, and shall be noncancellable except on thirty-(30) days' written notice to the CITY. Such policies shall name the CITY as co-insured, except for worker's compensation and professional liability policies, and a copy of such policy or a certificate of insurance shall be filed with the Director at the time of the execution of this Agreement. 11 OF 34 REVISION DATE: June 2011 15. PROHIBITED INTERESTS 15.1 Conflict of Interest: The CONSULTANT agrees that it presently has no interest and shall acquire no interest, direct or indirect, that would conflict in any manner or degree with the performance of its services hereunder. The CONSULTANT further agrees that, in the performance of the Agreement, no person having such interest shall be employed. 15.2 Interest of Public Officials: No member, officer, or employee of the CITY during his tenure or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof. 15.3 Employment of CITY’s Personnel: The CONSULTANT shall not employ any person or persons in the employ of the CITY for any work required by the terms of the Agreement, without the written permission of the CITY except as may otherwise be provided for herein. 16. SUBCONTRACTING The CONSULTANT shall not subcontract any part of the work covered by this Agreement or permit subcontracted work to be further subcontracted without the CITY's prior written approval of the subcontractor. All subcontracts in the amount of $5,000 or more shall include, where possible, the provisions set forth in this Agreement. 17. ASSIGNABILITY The CONSULTANT shall not assign or transfer whether by an assignment or novation, any of its rights, obligations, benefits, liabilities or other interest under this Agreement without the written consent of the CITY. 18. EQUAL EMPLOYMENT OPPORTUNITY During the performance of this Agreement, the CONSULTANT agrees as follows: (1) the CONSULTANT will not discriminate against any employee or applicant for employment because of race, creed, color, sex or national origin; (2) the CONSULTANT will, in all solicitations or advertisements for employees placed by qualified applicants, receive consideration for employment without regard to race, creed, color, sex or national origin; (3) the CONSULTANT will cause the foregoing provisions to be inserted in all subcontracts for any work covered by the Agreement so that such provision will be binding upon each subcontractor, provided that the foregoing provision shall not apply to contracts or subcontracts for standard commercial supplies of raw materials. 12 OF 34 REVISION DATE: June 2011 19. DRUG FREE WORK PLACE CONSULTANT shall be responsible for insuring that its employees shall not be involved in any manner with the unlawful manufacture, distribution, dispensation, possession, sale or use of a controlled substance in the workplace. For purposes of the policy, “workplace” is defined as CITY owned or leased property, vehicles, and project or client site. Any violation of the prohibitions may result in discipline and/or immediate discharge. CONSULTANT shall notify the appropriate federal agencies of an employee who has a criminal drug statute conviction for workplace violation. CONSULTANT may require drug or alcohol testing of employees when contractually or legally obligated, or when good business practices would dictate. 20. ANTI-KICKBACK CLAUSE Salaries of architects, drafters, engineer’s, and technicians performing work under this Agreement shall be paid unconditionally and not less often than once a month without deduction or rebate on any account except only such payroll deductions as are mandatory by law. The CONSULTANT hereby promises to comply with all applicable "Anti-kickback" laws, and shall insert appropriate provisions in all subcontracts covering work under this Agreement. 21. AUDITS AND INSPECTORS At any time during normal business hours and as often as the CITY may deem necessary, the CONSULTANT shall make available to the CITY and/or audit representatives of the CITY for examination all of its records with respect to all matters covered by this Agreement. It shall also permit the CITY and/or representatives of the audit, examine and make copies, excerpts or transcripts from such records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. The CONSULTANT shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred on the Project and used in support of its proposal and shall make such material available at all reasonable times during the period of the Agreement, and for three years from the date of final payment under the Agreement, for inspection by the CITY or any reviewing agencies, and copies thereof shall be furnished upon request at cost plus 10%. The CONSULTANT agrees that the provisions of this Article shall be included in any Agreements it may make with any subcontractor, assignee, or transferee. 22. OWNERSHIP, PUBLICATION, REPRODUCTION AND USE All documents and materials prepared as an instrument of service pursuant to this Agreement are the property of the CITY. The CITY shall have the unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, maps, or other materials prepared under this Agreement without according credit of authorship. The CITY shall hold harmless the CONSULTANT against all claims arising out of such use of documents and materials without the CONSULTANT’s knowledge and written consent. 13 OF 34 REVISION DATE: June 2011 23. VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent, or employee of the CITY, either before, during, or after the execution of this Agreement, shall affect or modify any of the terms or obligations herein contained, nor shall such verbal agreement or conversation entitle the CONSULTANT to any additional payment whatsoever under the terms for this Agreement. All changes to this Agreement shall be in writing and appended hereto as prescribed in Article 3 above. 24. INDEPENDENT CONTRACTOR The CONSULTANT shall perform the services under this Agreement as an independent contractor and nothing contained herein shall be construed to be inconsistent with this relationship or status. Nothing in this Agreement shall be interpreted or construed to constitute the CONSULTANT or any of its agents or employees to be the agent, employee, or representative of the CITY. 25. NOTICES All notices shall be in writing and delivered in person or transmitted by certified mail, postage prepaid. Notices shall be addressed as follows: CITY: CONSULTANT: ADMINISTRATOR AUGUSTA, GEORGIA W.K Dickson & Co., Inc. 535 Telfair Street 1450 Greene Street, Suite 225 Augusta, GA 30901 Augusta, GA 30901 Copy to: DIRECTOR AUGUSTA UTILITIES DEPARTMENT 452 Walker Street, Suite 200 Augusta, GA 30901 26. TEMPORARY SUSPENSION OR DELAY OF PERFORMANCE OF CONTRACT To the extent that it does not alter the scope of this agreement, Augusta, GA may unilaterally order a temporary stopping of the work, or delaying of the work to be performed by CONSULTANT under this agreement. 27. DEFECTIVE PRICING To the extent that the pricing provided by CONSULTANT is erroneous and defective, the parties may, by agreement, correct pricing errors to reflect the intent of the parties. 14 OF 34 REVISION DATE: June 2011 28. SPECIFIED EXCUSES FOR DELAY OR NON-PERFORMANCE CONSULTANT is not responsible for delay in performance caused by hurricanes, tornadoes, floods, and other severe and unexpected acts of nature. In any such event, the contract price and schedule shall be equitably adjusted. 29. HOLD HARMLESS Except as otherwise provided in this agreement, CONSULTANT shall indemnify and hold harmless Augusta, GA, and its employees and agents from and against all liabilities, claims, suits, demands, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from the negligent performance of its Work. 30. GEORGIA PROMPT PAY ACT NOT APPLICABLE The terms of this agreement supersede any and all provisions of the Georgia Prompt Pay Act. 31. RIGHT TO INSPECT PREMISES Augusta, Georgia may, at reasonable times, inspect the part of the plant, place of business, or work site of CONSULTANT or any subcontractor of CONSULTANT or subunit thereof which is pertinent to the performance of any contract awarded or to be awarded by Augusta, Georgia. 32. E-VERIFY All contractors and subcontractors entering into contracts with Augusta, Georgia for the physical performance of services shall be required to execute an Affidavit verifying its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Augusta, Georgia has registered with and is participating in a federal work authorization program. All contractors and subcontractors must provide their E-Verify number and must be in compliance with the electronic verification of work authorized programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13- 10-91 and shall continue to use the federal authorization program throughout the contract term. All contractors shall further agree that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to its contract with Augusta, Georgia the contractor will secure from such subcontractor(s) each subcontractor’s E-Verify number as evidence of verification of compliance with O.C.G.A. § 13-10-91 on the subcontractor affidavit provided in Rule 300-10-01-.08 or a substantially similar form. All contractors shall further agree to maintain records of such compliance and provide a copy of each such verification to Augusta, Georgia at the time the subcontractor(s) is retained to perform such physical services. 33. LOCAL SMALL BUSINESS LANGUAGE In accordance with Chapter 10B of the AUGUSTA, GA. CODE, Contractor expressly agrees to collect and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its Local Small Business Opportunity Program and to make such records available to Augusta, Georgia. The requirements of the Local Small Business Opportunity Program can be found at www.augustaga.gov. In accordance with AUGUSTA, GA. CODE § 1-10-129(d)(7), for all contracts 15 OF 34 REVISION DATE: June 2011 where a local small business goal has been established, the contractor is required to provide local small business utilization reports. Contractor shall report to Augusta, Georgia the total dollars paid to each local small business on each contract, and shall provide such payment affidavits, regarding payment to subcontractors as may be requested by Augusta, Georgia. Such documents shall be in the format specified by the Director of minority and small business opportunities, and shall be submitted at such times as required by Augusta, Georgia. Failure to provide such reports within the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including but not limited to, withholding payment from the contractor and/or collecting liquidated damages. 34. ACKNOWLEDGEMENT “Consultant acknowledges that this contract and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law, Consultant is deemed to possess knowledge concerning Augusta, Georgia's ability to assume contractual obligations and the consequences of Consultant's provision of goods or services to Augusta, Georgia under an unauthorized contract, amendment, modification, change order or other similar document, including the possibility that the Consultant may be precluded from recovering payment for such unauthorized goods or services. Accordingly, Consultant agrees that if it provides goods or services to Augusta, Georgia under a contract that has not received proper legislative authorization or if the Consultant provides goods or services to Augusta, Georgia in excess of the any contractually authorized goods or services, as required by Augusta, Georgia's Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or services provided by Consultant. Consultant assumes all risk of non-payment for the provision of any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to other remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however characterized, including, without limitation, all remedies at law or equity." This acknowledgement shall be a mandatory provision in all Augusta, Georgia contracts for goods and services, except revenue producing contracts. [SIGNATURES ON FOLLOWING PAGE] 17 OF 34 REVISION DATE: June 2006 CONSULTANT’S RESPONSIBILITIES CONSULTANT, in order to determine the requirements of the Project, shall review the information in Attachment A – Scope of Services. CONSULTANT shall review its understanding of the Project requirements with CITY and shall advise CITY of additional data or services which are not a part of CONSULTANT’s services, if any, necessary for design to begin. PROJECT UNDERSTANDING Upon request from the CONSULTANT, CITY may provide all criteria and full information as to CITY's and CONSULTANT'S requirements for this part of the project, including design objectives and constraints, space, capacity and performance requirements, flexibility and expendability, and any budgetary limitations. CONSULTANT may request from the CITY to furnish data, reports, surveys, and other materials that may be relied upon in performing CONSULTANT'S services. REVIEW OF WORK Authorized representatives of the CITY may at all reasonable times review and inspect the project activities and data collected under the Agreement and amendments thereto. All reports, drawings, studies, specifications, estimates, maps and computation prepared by or for the CITY in association with this Agreement shall be subject to review. The CITY may at any time request progress reports, prints or copies of any work performed under this Agreement. Refusal by the CONSULTANT to submit progress reports and/or plans shall be cause to withhold payment to the CONSULTANT until the CONSULTANT complies with the CITY’s request in the regard. The CITY’s review recommendations shall be incorporated into the plans by the CONSULTANT. CONSULTANT'S INSURANCE CONSULTANT will maintain throughout this AGREEMENT the following insurance limits as specified in General Condition 14 – Insurance. CITY’S RESPONSIBILITES CITY-FURNISHED DATA CITY will provide to CONSULTANT all data in CITY's possession relating to CONSULTANT's services on the PROJECT. CONSULTANT will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. RIGHT TO ENTER The CONSULTANT will notify all property owners or occupants of the intent to enter properties for the purpose of accomplishing work in accordance with the practices of the CITY. The CONSULTANT shall discuss with and receive approval from the CITY prior to sending notices of intent to enter private property. Upon request by the CONSULTANT, the CITY will provide the 18 OF 34 REVISION DATE: June 2011 necessary documents identifying the CONSULTANT as being in the employ CITY for the purpose described in the Agreement. ADVERTISEMENTS, PERMITS, AND ACCESS Unless otherwise agreed to in the Scope of Services, CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights-of-way, and access necessary for CONSULTANT's services or PROJECT construction. TIMELY REVIEW CITY will examine CONSULTANT's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as CITY deems appropriate; and render in writing decisions required by CITY in a timely manner. PROMPT NOTICE CITY will give prompt written notice to CONSULTANT whenever CITY observes or becomes aware of any development that affects the scope or timing of CONSULTANT's Services, or of any defect in the work of CONSULTANT or construction contractors. CITY'S INSURANCE CITY will maintain property insurance on all pre-existing physical facilities associated in any way with the PROJECT. LITIGATION ASSISTANCE The Scope of Services does not include costs of CONSULTANT for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by CITY. All such Services required or requested of CONSULTANT by CITY, except for suits or claims between the parties to this AGREEMENT, will be reimbursed as additional services. 19 OF 34 REVISION DATE: June 2011 ATTACHMENT A – SCOPE OF SERVICES PROJECT DESCRIPTION: This project involves providing Professional Engineering Services related to assisting Augusta Utilities Department (AUD), for Phase II of the Camp Hancock Outfall Rehabilitation project that is the implementation of the “Infrastructure Rehabilitation Plan for the Camp Hancock Basin ‐ Sanitary Sewer Interceptor” (IRP) as prepared for the City of Augusta Utilities Department by W.K Dickson, Inc. (WKD) and dated 3/17/16. During 2014, the basin was evaluated for combined systems as part of the EPD Consent Order requirements for the Augusta Utility Department (AUD). In the evaluation of the Camp Hancock area, it was determined through smoke testing and flow monitoring results, that this system did not yield any evidence of combined systems; however, it was noted that the operational conditions of this outfall was of concern. AUD retained the services of WKD in 2015 to evaluate the Camp Hancock trunk main, develop rehabilitation recommendations, prioritize the rehabilitation work and develop projected costs to be outlined in an IRP. This work was completed in March of 2016. During 2017, the second phase of the project began. The scope of this phase included two work objectives. The first was to implement design plans and construction of the first phase of the outfall rehabilitation and the second was to conduct additional CCTV evaluation of the portions of the outfall that had previously not been cleaned and coded. The Camp Hancock Basin is in a predominately residential area but also serves the Augusta Municipal Golf Course, the Augusta Aquatics Center, Aquinas High School, the Charlie Norwood VA Medical Center, and Trinity Hospital. The system consists of 140 mains, totaling 31,506 linear feet (LF), with diameters in the 18”, 21” & 24” size range and includes 140 manholes. The primary purpose of this project will be to develop Construction Documents that will allow AUD to Bid and Contract with a Contractor(s) in order to facilitate rehabilitation measures as identified in the IRP. Augusta Utility Department (AUD) intends to implement the rehabilitation of Camp Hancock Outfall over multiple years. This Contract, between AUD and CONSULTANT, will be for the second phase of the implementation and will be accomplished utilizing the following activities: • Develop rehabilitation construction documents which denote the required rehabilitation of each component within the system with sufficient detailing to aid in the execution of the rehabilitation of the Camp Hancock trunk main. The area of focus will be the section of the outfall that is recommended through the updating of the IRP. It is anticipated that the OWNER will limit the funding to the Phase II project to approximately $1,000,000. • CONSULTANT will use the CCTV data collected in Phase I to re‐evaluate the IRP and recommended repairs from the original IRP developed in 2015. The existence of this new 20 OF 34 REVISION DATE: June 2011 data will help refine the prioritization of the next phase of construction. To focus the money invested by the OWNER into the highest priority sections of the outfall first. • Review of newly collected CCTV/PACP data for comparison and verification of rehabilitation recommendations previously made in the IRP on these sections missing CCTV data. • Develop Contract documents and technical specifications to be used in the Bidding process of Phase II outfall rehabilitation plan. • Assist in the bidding process, including Pre‐Bid meetings, Bid Openings, Requests for information and clarifications. • Construction Administration, including shop drawing review, periodic site visits, contractor pay request review, Final Inspection and closeout. • Provide construction observation on a periodic basis for the rehabilitation process. These types of projects are more sensitive to being there onsite during the construction. The periodic presence of the engineer representative will help validate the contractor performance. SCOPE OF SERVICES: The CONSULTANT proposes to provide the following Scope of services for the fees listed under “Basis of Compensation”. Professional Services: CONSULTANT will prepare Contract documents for AUD to invite bids for the construction of the sewer repairs and rehabilitation in Phase II recommended section. This Scope of Services assumes that design drawings and specifications will be developed for the assets and rehabilitations identified in the updated IRP only and within the yearly allotted AUD budget. The design drawings will be submitted as CAD based drawings. The CONSULTANT will utilize existing plans, GIS data, field sketches and other sources available from the owner to prepare the documents for bidding. CONSULTANT will assist in bidding and general construction services. It is assumed that phase two (2) work will be implemented under one (1) construction contract; if additional construction contracts are required, this agreement will be amended to authorize additional engineering services and fees. 21 OF 34 REVISION DATE: June 2011 During the preparation of Camp Hancock Phase I approximately 17,000 linear feet of additional CCTV data was collected on the outfall. CONSULTANT will review the available data for comparison and verification of rehabilitation recommendations previously made on these sections during the development of the IRP. CONSULTANT will amend rehabilitation recommendations based on any new findings. The sections to be reviewed are scattered throughout the remainder of the outfall. The CONSULTANT will compare the new information to the previous IRP results that were estimated. The CONSULTANT will update the IRP and deliver a technical memorandum explaining the revisions to the overall CIP. This data will be used to plan the remaining CIP sections for this outfall. Design Documents CONSULTANT will be responsible for the submittal of 90 percent and Final Bid Set documents that meet the following requirements: Design Drawings 1. Cover Sheet 2. General Notes and Legend 3. Sheet Index 4. Sanitary Sewer Rehabilitation Sheets ‐ The plan sheets (22‐inch by 34‐inch) will contain a plan view for sewer rehabilitation at a horizontal scale of 1‐inch equals 100 feet. Streets and other pertinent features shall be labeled for better field identification. The sheets shall also contain tables of applicable information such as pipeline rehabilitation method, diameter, material, stationing of point repairs, laterals, and manhole rehabilitation methods. This Scope of work assumes that profile sheets will not be required. If profile sheets are determined to be required for a given location, the Scope and budget will be amended to provide for these services. The drawings shall be reproducible in black and white without the need for color to distinguish information shown on the drawings. 5. Details as appropriate for the work, including but not limited to: • Sewer Installation Details • Generic Erosion and Sediment Control Details • Generic Traffic Control Details • Paving Details: GDOT and AED 22 OF 34 REVISION DATE: June 2011 Specifications Standard specifications and Contract Documents will be provided by CONSULTANT to AUD. The CONSULTANT will be expected to provide: 1. Upfront CONTRACT documents for AUD’s use in the procurement process 2. Bid forms to be incorporated into the CONTRACT documents 3. Special Provisions Section (as applicable) 4. Contract Exhibits: Scope of service, site drawings, reports and other background information, as applicable and as generated performing Work related to other sections identified herein 5. Technical Specifications shall include, but not be limited to: • Temporary erosion & sediment control • Preconditioning of sewers and manholes • Flow bypass and/or diversion pumping • Cured‐in‐place pipe lining of existing sewer mains • Point Repairs • Utility and private service line repairs • Manhole interior rehabilitation • New or replacement manhole construction • Pipe replacement by open‐cut • Paving Technical Review Ensuring a quality deliverable is the responsibility of the CONSULTANT. CONSULTANT shall have all progress drawings and specifications submitted to an internal technical review committee at the 90 percent completion milestone. The CONSULTANT's review committee shall consist of technical staff knowledgeable on the type of work designed and independent for the specific project. Following the technical review, design modifications shall be made by the CONSULTANT to finalize the construction documents. Completion of Construction Documents Presentation of the construction documents, plans and specifications, at the 90 percent completion will be made to AUD following the CONSULTANT's internal technical review. Following AUD's review, design modifications shall be made by the CONSULTANT and submitted to AUD as Draft 23 OF 34 REVISION DATE: June 2011 Final Documents (Draft 100 percent). Upon approval, these documents shall be finalized and will be considered Final Documents (Final 100 percent). Prepare Final Cost Estimates The CONSULTANT will review and/or prepare detailed cost estimates based on the construction documents and submit the cost estimates to the AUD at the 90 percent and final design milestones. Permitting This Scope assumes that a City of Augusta Engineering Department and/or a Georgia Department of Transportation (GDOT) permit will be required. It is assumed that standard traffic control, erosion and sediment control details will be included in the design documents to assist AUD and/or the CONTRACTOR in securing the required permits. Efforts above and beyond this can be provided by the CONSULTANT if required, under an amendment. The CONSULTANT shall estimate the area of disturbance and will notify AUD immediately if the area of disturbance is found to be over 1 acre. It is assumed that stormwater permitting will not be required. In addition, wetland delineation, wetland or stream mitigation work and railroad permitting is not included in this Scope of Services but can be added by amendment if requested. Project Bidding The CONSULTANT shall provide services during the bidding phase to include providing technical interpretation of the Bid Documents, attending one (1) bid opening, evaluating one (1) set of bids and recommending award, and preparing Contract Documents for signature. Conformed documents will be the responsibility of the CONSULTANT. It is assumed that the duration of the Bid Period will be eight (8) weeks and that the AUD will be distributing the bid packages. An additional two months is assumed from selection of the CONTRACTOR to the issuance of the Notice to Proceed. While a formal prequalification process is not anticipated, the CONSULTANT will work with the AUD to include qualification requirements in the Specifications that will be submitted by the bidders with the bids. General Services during Construction After award of the contract, CONSULTANT will assist the AUD with Contract administration and provide periodic observation of the construction work. It is anticipated that the construction period for the sewer rehabilitation project will be no longer than 6 months including 150 days for substantial completion and 30 days for final completion for total construction duration of 180 days. 24 OF 34 REVISION DATE: June 2011 An increase in the construction schedule will require an amendment to authorize additional construction services. The CONSULTANT will provide general services during construction as described herein. In the performance of its services during the Construction Phase, the CONSULTANT shall not supervise, direct or have control over CONTRACTOR's work nor shall the CONSULTANT have authority over or responsibility for the means, methods, techniques, sequences, procedures of construction or safety precautions and programs incidental to the work selected by the CONTRACTOR(s), or for any failure of the CONTRACTOR's compliance with laws, rules, regulations, ordinances, codes or orders applicable to work. Administration of Construction Contract As part of general administration of the construction Contract, the CONSULTANT will consult with and advise AUD and act as its representative during the construction period. The CONSULTANT will provide contract administration and general services required for the Project, including: • AUD's representative for the duration of the construction contract, all communications to and from the CONTRACTOR shall go through the CONSULTANT. On behalf of AUD, the CONSULTANT shall administer the construction Contract, respond to CONTRACTOR's correspondence, and issue instructions from AUD; • Maintain a complete document file for the project. Documents to be maintained include, but are not limited to: correspondence, quality control procedures, quality control testing; site inspection records, shop drawing schedule, change orders, scheduling, project meetings, cost and disbursement data, progress reports and all other documents pertaining to the construction Contract; • Hold a pre‐construction meeting and monthly progress meetings that will address critical schedule requirements, payment procedures, emergency procedures, schedule updates, coordination issues, change orders, quality assurance testing approvals, and any other issues related to completion of the project. One pre‐construction meeting and 6 monthly progress meetings should be budgeted. • CONSULTANT shall submit a Work Summary spreadsheet that the AUD will utilize to report to Cityworks on areas that have been inspected or rehabilitated along with each monthly pay application by the CONTRACTOR. A comprehensive list is to be provided with each pay application identifying each pipe and/or manhole or other asset, and what was done (cleaning, lining, etc.). A sample Work Summary template will be provided by AUD for this spreadsheet. 25 OF 34 REVISION DATE: June 2011 • CONSULTANT will address RFI’s from the CONTRACTOR in a timely manner. The project budget includes up to six (6) RFI’s for the project. Site Visits The CONSULTANT will visit the site (excluding visits coinciding with monthly progress meetings) to observe the progress and quality of the executed work of the CONTRACTOR and to determine, in general, if such work is proceeding in accordance with the Contract Documents. During the CONSULTANT's visits, and on the basis of on‐site observations, the CONSULTANT shall keep AUD informed of the progress of the work, shall endeavor to guard AUD against defects and deficiencies in such work, and may recommend to AUD disapproval or rejection of work failing to conform to the Contract Documents. It is understood that AUD does not desire to have the CONSULTANT provide full‐time inspection services. This Scope includes an average of 20 hours per week of site visits for six 6 months. If additional site visits are required, this contract will be amended to provide such additional services. Shop Drawing Review The CONSULTANT will review and approve (or take other appropriate action with respect to) Shop Drawings and samples, the results of tests and inspections, and other data that the CONTRACTOR is required to submit for conformance with the design concept of the Project and compliance with the information given in the Contract Documents; and receive and review (for general content as required by the Specifications) instructions, guarantees, bonds and certificates of inspection which are to be assembled by the CONTRACTOR in accordance with the Contract Documents, and transmit them to AUD with written comments. This task includes review of the pre‐construction video performed by the CONTRACTOR and advice to AUD regarding CONTRACTOR's suggestions for additions or deletions of required rehabilitations and confirmation of the selected rehabilitation method throughout the life of the project. The CONSULTANT will review cured‐in‐ place liner design calculations provided by the CONTRACTOR. Preparation of Design Clarifications The CONSULTANT will issue necessary interpretations and clarifications of the Contract Documents; have authority, as AUD's representative, to require special inspection or testing of the work; act as initial interpreter of the requirements of the Contract Documents and judge of the acceptability of the work there under, and make decisions on all claims of AUD and CONTRACTOR relating to the acceptability of the work or the interpretation of the requirements of the Contract Documents pertaining to the execution and progress of the work. 26 OF 34 REVISION DATE: June 2011 Work Change Directives will be issued to document required point repairs, CIPP lining and/or other rehabilitation methods added or deleted to the contract documents. This Scope does not include reissuing the drawings or design of open‐cut replacement. Quality Assurance Testing The CONSULTANT will specify the quality assurance testing that is necessary for the project in the construction specifications relative to its designs. Coupon testing required of the CIPP lining CONTRACTOR will be performed by CONTRACTOR at an independent testing laboratory. Review of Applications for Payment Based on on‐site observations and review of the applications for payment with the accompanying data and schedules, the CONSULTANT will determine the amounts payable to CONTRACTOR on a monthly basis. The CONSULTANT will then recommend by email to AUD, payments reasonably due to CONTRACTOR. Change Orders and Time Extensions The CONSULTANT will provide services in connection with change orders to the Construction Contract to reflect minor changes or deletions requested by AUD, CONSULTANT or the CONTRACTOR and make revisions to Drawings and Specifications occasioned thereby. An accurate listing of additional costs and credits as a result of change orders will be maintained by the CONSULTANT. Upon receipt of a requested change order, the CONSULTANT will review it in detail and then discuss it with AUD, and together, will determine the manner in which to proceed. Larger changes or claims asserted by CONTRACTOR and major redesigns requested by AUD may require additional analyses or evaluation beyond the Scope of this Contract. It is anticipated that up to 2 (two) change orders will be processed for the project. Final Inspections The CONSULTANT will conduct a walk‐through inspection with the CONTRACTOR and AUD to determine if the Project has reached substantial and/or final completion and prepare a punch list of work items remaining. The CONSULTANT will conduct one final inspection to determine if the work is acceptable, so that the CONSULTANT may recommend, in writing, final payment to the CONTRACTOR and may give written notice to AUD and the CONTRACTOR that the work is acceptable. The CONSULTANT will observe the work of the CONTRACTOR to see that it has been completed in substantial accordance with respect to the Contract Documents prepared by the CONSULTANT. It is assumed that the CONSULTANT will review 100 percent of the post rehabilitation inspection videos provided by the CONTRACTOR prior to post‐rehabilitation 27 OF 34 REVISION DATE: June 2011 inspection. Comments from review of post‐rehabilitation inspection videos and the final inspection visit will be incorporated into the final punch list and forwarded to the CONTRACTOR. Final Completion At the conclusion of the project, the CONSULTANT will receive, review and transmit to AUD with written comments guarantees, bonds, certificates and post inspection videos and/or photographs that are required by the Contract Documents and provided by the CONTRACTOR. Record drawings indicating the implemented rehabilitation and replacement work will be the responsibility of the CONSULTANT and will be submitted in PDF and CADD format. To assist AUD’s endeavor in Asset Management, the CONSULTANT will provide AUD with GIS data files reflective of completed rehabilitated assets. A. TIME OF PERFORMANCE 1. CONSULTANT will begin work within ten (10) days of Notification to Proceed and work diligently to complete the Scope of Services. It is anticipated that the first phase of this project will require approximately sixteen (16) months to allow for construction. B. MISCELLANEOUS 1. Additional Services AUD may request additional services from time to time. These services will be provided on an as‐needed basis only when requested by AUD. Should the need arise for additional services during the course of the project; the CONSULTANT will be pleased to provide AUD with an estimated cost prior to authorization of additional services 2. Services Not Included AUD reserves the right to amend this Agreement so that the CONSULTANT may furnish additional services such as those listed below. Additional compensation for additional services rendered will be provided by AUD based on negotiated terms. • Pre‐ and/or post‐rehabilitation flow monitoring • Evaluation of aerial stream crossings • Rerouting/Relocation of existing facilities • Geotechnical services • Preparation of easement plats 28 OF 34 REVISION DATE: June 2011 • Hydraulic capacity evaluations • Open‐cut design • Professional Engineering services related to additional or extended design, bidding, and construction services • Additional permitting not indicated in Scope (railroad, wetlands, etc.) 29 OF 34 REVISION DATE: June 2011 ATTACHMENT B - COMPENSATION The City shall pay the CONSULTANT for services set forth in Scope of Services, Basic Services The OWNER shall pay the CONSULTANT for services set forth in Scope of Services as follows: Professional Services $185,000.00 Lump Sum The CITY shall compensate the CONSULTANT for services, which have been authorized by the CITY under the terms of this Agreement. The CONSULTANT may submit to the CITY a monthly invoice, in a form acceptable to the CITY and accompanied by all support documentation requested by the CITY, for payment for the services, which were completed during the billing period. The CITY shall review for approval said invoices. The CITY shall have the right to reject payment of any invoice or part thereof if not properly supported, or if the costs requested or a part thereof, as determined solely by the CITY, are unreasonably in excess of the actual phase of completion of each phase. The CITY shall pay each such invoice or portion thereof as approved, provided that the approval or payment of any such invoice shall not considered to be evidence of performance by the CONSULTANT to the point indicted by such invoice, or of receipt of acceptance by the CITY of the service covered by such invoice. The CITY shall pay any undisputed items contained in such invoices. Each invoice shall be accompanied by a letter progress report describing the total work accomplished for each phase and any problems, which have been encountered, which may inhibit execution of the work. The CONSULTANT shall also submit an accurate updated schedule, and an itemized description of the percentage of total work completed for each phase during the billing period. When the CITY authorizes the CONSULTANT to proceed with the work authorized in a Task Order, it agrees to pay the CONSULTANT for work completed, on the basis of the standard billing rates shown in Attachment B to the Contract of those principals and employees engaged directly on the work. Compensation for design services shall be invoiced based on the percentage of work completed against the lump sum contract amount stipulated. Overtime may be performed at the discretion of the CONSULTANT, but the premium time portion of the overtime will not be billed to the CITY unless the CONSULTANT has requested acceleration of the scheduled work in writing. 30 OF 34 REVISION DATE: June 2011 ATTACHMENT C – LISTING OF KEY PERSONNEL CONSULTANT shall provide qualified personnel to perform its work. The list of key personnel below, including a designated Program Manager will not change or be reassigned without the written approval of the CITY. Those personnel committed for this work are as follows: David L. Pond, PE Bryan Odom, PE William Wingate, PE Sadhana Veeravalli Jake Berkshire, P.E. 31 OF 34 REVISION DATE: June 2011 ATTACHMENT D – SCHEDULE FOR PERFORMANCE CAMP HANCOCK BASIN OUTFALL Phase II IMPLEMENTATION CAMP HANCOCK PHASE II SCHEDULE – Construction Documents 90% ‐ 100 Days AUD 90% Construction Documents Review ‐ 20 Days Final Construction Documents ‐ 20 Days AUD 100% Review Approval ‐ 20 Days Bidding/Contracting ‐ 140 Days Construction Phase ‐ 185 Days 32 OF 34 REVISION DATE: June 2011 CONSULTANT SERVICES As a part of this Agreement the CONSULTANT agrees to furnish the following checked items (CONSULTANT to initial in the space provided acknowledging responsibility to furnish said item). Prior to Authorization to Proceed: Detailed Scope of Services based upon Schedule A of this Agreement to be submitted with Cost Proposal clearly defining the CONSULTANT’S understanding of the project limits, design objectives and CONSULTANT’S services to be provided. Cost Proposal that will include cost of design, preparation of construction plans and specifications, and other services requested in the CITY’s Request for Proposal. Schedule for submittal of review documents at 90% and final documents. Prior to submitting 90% review documents: Locate all existing utilities using available information collected by the CONSULTANT. The CITY will furnish available information on water and sewer locations however the CONSULTANT must verify to CITY’S satisfaction. Provide CITY with information on the project site(s), including the following: • Past and present use of the land (specifically identify any landfilling activities in the area); identify any nearby designated wetlands • Soil type(s) • Boring results when required by CONSULTANT for new facilities or where depth of line and existing site conditions warrant. • Brief description of the area (e.g., residential, commercial, industrial) including general slope of the land, and whether trees, signs, etc. will be in conflict with the new facilities. Include number of properties affected and number of easements required with property owners identified • Identification of potential problems in meeting design objectives. Site Plan (If Required) Throughout project: Prepare printed responses to comments received from the CITY following reviews. Provide the necessary plats for easement acquisition and DOT/other permit application. Prepare Public Works/DOT/Other permit applications for signature by the CITY. Prepare and submit plans to EPD for review and approval when required. Prepare plans and specifications, using Augusta Utilities Design Standards and Specifications (latest version). Specifications must mirror that provided by the CITY. 33 OF 34 REVISION DATE: June 2011 Prepare construction cost estimates at each review stage, 90% and with the submittal of Final documents. Provide cost breakdown for any items to be lump sum in the construction contract. Upon completion of design: Coordinate with the City Procurement Department to advertise the project. Fax bid information to CITY. Attend the Pre-Bid Meeting as a technical reference to the CITY. Prepare letter of recommendation for award of the contract. Develop conformed contract documents and forward to the CITY for execution. Attend the pre-construction meeting as a technical reference to the CITY. Provide clarification related to the plans/specifications throughout design and construction. Provide record drawings at completion of the project electronically, per the Utilities Design Standards and Specifications (latest version). Provide Services During Construction as follows: • Attend project meetings as scheduled by the CITY • Recommend design changes as field conflicts arise (site visits may be required) • Review and approval of pay requests from the construction Contractor (line of communication will be construction contractor to resident observer to CONSULTANT to CITY) • Provide clarification of plans and specifications throughout construction • Revise/update plans and/or easement plats as changes occur that require resubmittal to DOT/other agencies. • Construction Administration Services called for in attached scope. 34 OF 34 REVISION DATE: June 2011 ADDITIONAL SERVICES: 1. Revisions to the plans/contract documents to extend the limits of the project after this AGREEMENT has been executed by the CITY. 2. Revisions due to incorrect locations of existing utilities by the CONSULTANT (i.e., correct location given by CITY, incorrectly marked on plans by engineer) will be the responsibility of the CONSULTANT. Other revisions required by the CITY, DOT, EPD, or other government agency at their request will be considered an additional service. 3. Out-of-town meetings or conferences required of the CONSULTANT by the CITY. 4. Other not described above, as approved by the CITY. NOTE: It is the responsibility of the CONSULTANT as contracted by the CITY to provide professional surveying and engineering services. It is expected that such professionals will operate in a manner which assures the interests of the common welfare, rather than in a manner which promotes their own financial gain. It is expected that such professionals will act as a faithful agent for the CITY as a client. It is the duty of the CONSULTANT to protect the safety, health and welfare of the public in the performance of their professional duties. Commission Meeting Agenda 6/4/2019 2:00 PM Camp Hancock Sewer Basin Outfall IRP – Phase 2 Design Department:Utilities Department:Utilities Caption:Motion to approve professional services contract with WK Dickson for Phase 2 Design of the Camp Hancock Sewer Basin Outfall Infrastructure Rehabilitation Plan recommendations in the amount of $185,000.00. (Approved by Engineering Services Committee May 28, 2019) Background:AUD recommends the Commission award a contract to WK Dickson in the amount of $185,000.00 for Phase 2 Design of the Camp Hancock Sewer Basin Outfall Infrastructure Rehabilitation Plan (IRP) recommendations. The IRP report was completed by WK Dickson in June 2016 and it was found that it was prudent to move forward with implementing the recommendations in the IRP by dividing the sewer basin into multiple phases. Construction of Phase 1 is complete. AUD wishes to move forward with implementation of Phase 2 design. For continuity with the previous phase, WK Dickson has been requested to provide a scope of services and fee for Phase 2 of the overall IRP project. This scope of services consists of design services, bid package preparation, bidding assistance, and construction phase services. The scope also consists of reviewing CCTV data of approximately 17,000 Linear Feet of sewer line in preparation for Phase 2. The Professional Fees for this project is $185,000.00. The project will improve the structural integrity of the sanitary sewer system within the project area. Analysis:WK Dickson has provided a fee to perform these design services that was deemed to be fair and reasonable. Financial Impact:Funds are provided in 512043420-5212115/81500090-5212115 Alternatives:No alternatives are recommended. Recommendation:AUD recommends the Commission award a contract to WK Dickson in the amount of $185,000.00 for Phase 2 Design of the Camp Hancock Sewer Basin Outfall IRP recommendations. Funds are Available in the Following Accounts: Funds are available in 512043420-5212115/81500090-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/4/2019 2:00 PM Deed of Easement from Norwood VA Medical Center Department:Augusta Utilities Department:Augusta Utilities Caption:Motion to approve the Deed of Easement, from Norwood VA Medical Center. (Approved by Engineering Services Committee May 28, 2019) Background:AUD is in the process of acquiring easements, for the Alternate Downtown Feed Water Main. To this end, an easement is needed across the property of Norwood VA Medical Center, off of Wrightsboro Road. Analysis:The main water line providing water, for downtown Augusta, is over 100 years old. A project has been designed to provide a new route, for another pipeline. The VA has agreed to allow Augusta to cross their property, to facilitate this project. Financial Impact:N/A Alternatives:Deny approval of the Deed of Easement, from Norwood VA Medical Center. Recommendation:Approve the Deed of Easement, from Norwood VA Medical Center. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/4/2019 2:00 PM Easement Deed of Dedication for 2215 Tobacco Road Department:Augusta Utilities Department:Augusta Utilities Caption:Motion to approve Deed of Dedication for water and sanitary sewer systems and easements on 2215 Tobacco Road. (Approved by Engineering Services Committee May 28, 2019) Background:This property was constructed, in 1996-97, for a Winn-Dixie Supermarket. At that time, water and gravity sanitary sewer was constructed, for the Winn-Dixie project, as well as the outlying parcels. The water and gravity sanitary sewer systems, except for the service lines providing water and sanitary sewer to the buildings, were to have been dedicated to Augusta, however, this dedication did not take place. Analysis:The water and sanitary sewer systems serve not only the existing facilities, but two outlying parcels, one of which has been sold. Since the systems will be serving more than one property owner, they should be public. The systems have been examined, by AUD, were found to be in good working order, and, therefore, ready to become part of Augusta's utilities system. Financial Impact:None Alternatives:Deny the approval the Deed of Dedication, for water and sanitary sewer systems and easements, on 2215 Tobacco Road and allow them to remain private. Recommendation:Approve the Deed of Dedication, for water and sanitary sewer systems and easements, on 2215 Tobacco Road, and make them part of Augusta's system. Funds are Available in the N/A Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/4/2019 2:00 PM Highland Avenue Water Treatment Plant Reservoir Embankments Evaluation, Inspection and Improvements Department:Utilities Department:Utilities Caption:Motion to approve the proposal from Cranston Engineering for the evaluation, inspection and improvements of the Highland Avenue Water Treatment Plant reservoir embankments. (Approved by Engineering Services Committee May 28, 2019) Background:The Raw Water Reservoirs for the Highland Avenue Water Treatment Plant (HAWTP) were constructed in the late 1800’s and early 1900’s for the purpose of storing water from the river/canal to be used for treatment as drinking water for the community. The State of Georgia has recently determined that the reservoir embankments meet the requirements to fall under the Georgia Safe Dams Act of 1978. This determination requires us to begin an engineering evaluation of the embankment structure, address any potential structural issues identified, perform an assessment of the potential consequences of an embankment failure and prepare documents for an ongoing program of inspections and maintenance activities. The act requires that these activities be completed by an approved Engineer of Record selected from a list of qualified engineers published by the Safe Dams Program. There are two approved Engineers of Record in Augusta and both of them are associated with the Cranston Engineering firm. We have requested and received a proposal for the required work from Cranston Engineering. Analysis:We have reviewed the attached proposal from Cranston Engineering and determined that it is reasonable for the work to be performed. The proposed cost of this work is $128,360.00. We have previous experience with this firm and are confident in their ability to perform the work required. Financial Impact:$128,360.00 from budgeted funds Alternatives:No practical alternatives Recommendation:We recommend approval of the proposal in the amount of $128,360.00 from Cranston Engineering for this work as described in the attachment. Funds are Available in the Following Accounts: G/L 507043410-5212115 J/L 81800010-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 6/4/2019 2:00 PM Inmate Crews Department: Department: Caption:Motion to approve adding two (2) additional inmate crews to address of city's right-of-ways funded from Stormwater Fund. (Approved by Engineering Services Committee May 28, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/4/2019 2:00 PM Motion to Abandon Right Of Way Department:Law Department:Law Caption:Motion to determine that Smith Lane as shown on the attached map has ceased to be used by the public to the extent that no substantial public purpose is served by it or that its removal from the county road system is otherwise in the best public interest, pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies), as provided by law and an easement to be retained over the entire abandoned portion for existing or future utilities as directed by Augusta Engineering Department and Augusta Utilities Department. (Approved by Engineering Services Committee May 28, 2019) Background:The abandonment request has been reviewed by all essential county departments and administrators and approvals were received to this abandonment request. The map of said Smith Lane is attached. Analysis:In addition to the information provided in the above Background section, publication notices will be made for a public hearing to be held, with results to be presented to the Commission. Notice to the property owners located thereon will be made, pursuant to O.C.G.A. §32-7-2(b)(1). Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Approve or deny request to determine that Smith Lane be abandoned. Recommendation:Approve determination and request for abandonment of Smith Lane, with public hearing to be held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2, with the abandoned property to be quit-claimed to the appropriate party(ies) as allowed by law, and an easement(s) as directed by the Augusta Engineering Department and the Augusta Utilities Department to be retained over the entire abandoned portion for existing or future utilities and drainage. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Inmate Work Detail Work Detail Supervisor Salary (base pay + fringe benefits) --------------------- $45,474.00 (12) Passenger Work Detail Van --------------------- $35,891.00* 6X12 Trailer ---------------------- $3,820.00 Weed eater (4) ---------------------- $476.93 Chainsaw (1) ---------------------- $323.86 Blower (1) ---------------------- $355.46 Total: --------------------- $87,772.00 Based on Information received from (HR) and Fleet Management Commission Meeting Agenda 6/4/2019 2:00 PM Two additional inmate crews Department: Department: Caption:Motion to approve two additional inmate crews to maintain city’s right-of-ways funded from Storm Water Utility Fund. (Approved by Engineering Services Committee May 28, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda Commission Chamber - 512112019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. INVOCATION: Reverend Angel Maestre, Pastor, oasis of Blessings Christian Center. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE LTNITED STATES OF AMERICA. PRESENTATION(S) A. Presentation from Mclaughlin Whitewater commissioned- Design and Concept Study River Project. Design Group regarding city- Item for the Whitewater/Savannah Action: None lF ItemApprovalsheet.html Motions Motion Motion Text'r'ype Presentation is made by Mr. Mclaughlin. Consensus is given to refer this item to the next Engineering Services Committee meeting. Five (fl minute time limit per deleeation DELEGATIONS Made Seconded MotionBy By Result B. Mr. Ron Harrison regarding the lack of code enforcement/removal of ltem abandorVjunk vehicles and Hardin Road Retention Pond. Action: None B Ronald Harrison.pdf B ItemApprovalsheet.html Motions Motion Type Motion Text Made By Seconded Motion By Result Presentation is made by Mr. Harrison. CONSENT AGENDA (Items l-23) PLANNING l. Z-19'19 - A request for concurrence with the Augusta Planning Commission Item to approve with the conditions listed below a petition by LE Capital LLC, on Action: behalf of James E. Wells Testamentary Trust, requesting a change of zoning Approved Zone LI (Light Industry) to Zone R-3C (Multiple-family Residential) for senior apartments affecting property containing approximately 1.82 acres and known as 811 Fifth street. Tax Map 047-3-276-00-0 DlsrRrcr I l. The site plan must meet all zoning requirements for the Section l8-1 for development of multifamily residential development in an R-3C zone which includes a maximum of 54 apartments which coincides with the 29 units per acres allowed in this district. 2. The proposed development must substantially comply with the presented plan and drawings including the number of parking spaces drawn (80). 3. A deed restriction shall be placed on this property to allow only those tenants that are 55 and over. Any changein this designation requires the applicant/owner to return to the ftanning Commission. 4. If the application is not acted upon within 18 months the zoning shall revert to the current LI (Light Industry) zone. B z.l9-l9.pdf IB ItemApprovatsheet.html Motions Motion Motion Textr ype Made By Seconded By Motion Result a.-... Motion to approve. commissioner commissionerApprove Motion pasies l0-0. Ben Hasan Mary Davis Passes 2. Z'19-20 - A request for concuffence with the Augusta Planning Commissionto approve a petition by wiilie H. Mays, on behalf of Flowing wells Business Park LLC, requesting to amend(General Business) from Z-08-48 approximately 16 acres and known as 1251 029-0-004-00-0 DISTRICT 3 the conditions on the Zone B-2 Item affecting property containing Action: Flowing Wells Road. Tax Map Approved B z.tg-zo.not lE ItemAoorovalsheet.html Motions $otion Motion Textr ype seconded By Motion Result a __..^__- Motion to approve. Commissioner CommissionerApprove Motion pasies r0-0. Mary Davis Brandon Garrett Passes PUBLIC SERVICES 3. Motion to approve the adoption ofthe Congestion Management Process as Item required to be updated by Federal Law. This study is used to make Action: transportation decisions utilizing existing traffic conditions within the MPO's Approvedjurisdiction. (Approved by Public Services committee May 14,20lg\ (B ARTS 2018 CIIIP frpdete Finat Report- Reduced.pdf E ItemAoorovalsheet.html Motions Motion Motion TextI VDE a _ _-_.- Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. Mary Davis Brandon Garrett Passes 4. Motion to approve the Contract with Viking Engineering for Airport parking Canopies. Re-Bid l9-139A (Approved by Public Services Committee May14,20tg) B Contract for Airrrort Canopies.pdf B l9-139A ITB.pdf B l9-139A Bid pric€ Tabulation Official.pdf lB l9-1394, Department Recommendation of Award.pdf lB Mail List and Demandstar Plrnholrtarr nrrf Made By Made By seconded By Motion Result Item Action: Approved E Georgia Procurement Registry Vendor Summary.pdf B l9-139.{ Compliance Information.pdf lB ItemApprovalsheet.html Motions Motion rr 1! m Motioniil;- Motion Text Made By Seconded By Resutt a , Motion to approve. Commissioner CommissionerApprove Motion pasies l0-0. Mary Davis Brandon Garrett Passes 5. Motion to approve New Location: A.N. 19-15: a request by Ayaz Ali for a Item retail package Beer & Wine License to be used in connection with Custer & Action: Moreland located at 502 Highland Ave. District l. Super District 9. Approved (Approved by Public Services Committee May 14,2019) B AN.l9-ls.pdf lB ItemApprovalsheet,html Motions Motion r, .:^- 'Tr^--1 f,' ! h Motion- ----- Motion Text Made By Seconded ByI YPe ''---- -r Result ^ .- Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Mary Davis Brandon Garreff Passes 6. Motion to approve to enter into Phase IV contract with MCCi, LLC as a sole ltem source vendor for the amount of 'not to exceed $85,000.00' for the purpose of Action: digitizing and indexing historic building plans. (Approved by Public Approved Services Committee May l4,20lg) lB IICCi Sole Source 20t90{22.pdf {B IUCCi Scenning Contrad 20190424.pdf B ltemApprovalsheet.html Motions ffit:"' Motion Text Made By seconded By #rtji| . Motion to approve. Commissioner Commissioner D.Approve Motion Passes l0-0. Mary Davis Brandon Garrett rdsses 7. Motion to approve the adoption of the FY2020 UPWP for the MPO/ARTS Item annual budget. (Approved by Public Services Committee May l4,20lg) Action: Approved E Fl 2o2o FI\AL t:pwp.pdf B ItemApprovalsheet.html Motions f.|j:" Motion Text Made By seconded By Motion I YPe -'---- -r Result a _____.- Motion to approve. Commissioner CommissionerApprove Motion pasies l0-0. Mary Davis Brandon Garrett Passes 8. Motion to approve tasking the Recreation Department Interim Director and ltem Special Events Coordinator with coordinating with the Miller Theater to hold Action; a two-day James Brown Birthday Event for next year and report back to the Approved committee their recommendations in 60-90 days. (Approved by public Services Committee May 14,20lg) IB ItemAoorovalsheet.htmt Motions r#:"' l';t;"' Made Bv seconded Bv #.x[' Aonrove Motion to Commissioner Commissionerr r approve. Mary Davis Dennis Williams No action is taken on this motion due to the passage of the substitute motion. Motions X:tl" Motion Text Made By seconded By Motion r YPe u*'v'uls uJ Result Motion to table this item and have a workshop on r-lafa, this on June 13 to commissioner commissionerr-''rtrI discuss this further. Mr. Ben Hasan Mary Davis Passes Sias abstains. Motion Passes 9-0 -1. 9. Motion to approve the rescinding of bid award and contract as approved by Itemthe Aviation Commission on March 28,2019 to ALL SOUTH ROOFING and Action:award to ROOFING PROFESSIONALS, INC. as approved by the Aviation Approved Commission on March 28, 2}L9.(Approved May 14,2019) by Public Services Committee {B All South Roolins Rescind Bid.pdf B Revised Bidder_Roofins Professionals,ndf B ltemAoorovalsheet.html Motions Motion Motion TextI ype A -__^-.^ Motion to approve.APProve Motion passes lo-0. Motions f#:" Motion rext A ___^_-_ Motion to approve.APProve Motion passes lo-0. Made By Seconded By Motion Result Motion Result Passes 1 Pickup Services Item Action: Approved Commissioner Commissioner Sammie Sias Mary Davis Passes ADMINISTRATIVE SERVICES 10. Motion to approve Central Services Department - Fleet Management Item Division request the purchase of 7 Pickup Trucks for various departments in Action: the General Fund. Bid Item 19-140 - Gerald Jones Ford. (Approved by Approved Administrative Services Committee May 14, 2019,) {E| Eval - General Fund - Fl50s.odf E l9-140 -_Teb Sheets_- General_Fund.pdf {B 19-140 Advertisement to paper.pdf E tg-uo tar.oat lB Mail List end Demandstar Planholders.pdf B Deoartment Recommendation Gerald Jones.odf IB ItemAoorovalsheet.html Made By Seconded By Commissioner Commissioner Mary Davis Brandon Garrett 11. Motion to approve the utilities Department request to purchase I Trucks for various divisions. (Approved by Administrative Committee May 14,2019) E Eval - Util - Fl50s.ndf E l9-140 Advertisement to Paper.pdf tE l9-tlo rag.par e l9-140 Department Recommendaiton of Award.pdf B N{ail List and Demandstar Planholders.pdf E ItemApprovalsheet.html Motions Motion Motion Textrype a __-^,.^ Motion to approve.APProve Motion passes lo-0. Made By Seconded By Motion Result Commissioner Commissioner Mary Davis Brandon Garrett Passes 12. Motion to approve Memorandum of Understanding and Financial Stipend for Financial Literacy Program. (Approved by the Administrative Services Committee May l4r 2019) Item Action: Approved E ltot -l-on Profit Enritv.pdf B Financial Literacv Calendar.ndf E ItemAoorovalsheet.html Motions Motion Motion Textrype Made By Seconded By Motion Result Motion to approve. Approve Ms. Davis out. Commissioner Commissioner Motion passes g-0. Sammie Sias Bobby williams Passes 13. Motion to approve Housing and Community Development Department's Item(HCD's) request to provide Laney Walker/Bethlehem Bond Funding to Action: contract with Cranston Engineering for site Surveys of three (3) areas within Approved the Laney Walker/Bethlehem neighborhoods for the purpose of redistributionof narrow lots to accommodate slightly wider homes. (Approved byAdministrative Services Committee May 14, 20lg) lE Cranston Engineering.pdf E ItemApprovalsheet.html Motions Motion Text Made By Seconded By Motion MotionType Result Motion to approve with the deletion of the Commissioner Approve *o'o' ;uon'o ffiins". ;:fffi;f*' ilil'""'".-^ passes Williams Motion Passes 9-0. 14. Motion to approve change order #3 to the contract to Renovate Former Item Offices for Records Retention in the amount of $42,845.00. (Approved by Action: Administrative Services Committee May l4r20l9) Approved lB Asenda 2019-09a - Records Retention Annex CO#3 Imaqes,odf lB ItemAoorovalsheet.html Motions X:.*1" Motion Text Made By seconded By Motion'l'ype -.----- -'t *-------- -J Result a ___^_-^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Mary Davis Brandon Garrett Passes 15. Motion to approve bid award of RFP #19-123A Architectural/Engineering Item Design Services for the Lucy Craft Laney Museum (2019) to 2 KM Action: Architects, Inc., as the qualified and selected architectural/engineering firm. Approved (Approved by Administrative Services Committee May l4r2019) E l9-12JA Invitation To Bid.docx B l9-l2JA_lllandatort, Pre Proposal Attenders.pdf B l9-l2JA Oflicial TAB Sheer.pdf B l9-l2JA Cumulative Evat Sheet Phase 2.pdf E l9-123A Planholders_List.pdf B l9-l2JA Process Resardins RFPs,odf E l9-l2JA Cumuletive Eval Sheet.pdf B ltemAoorovalsheet.html Motions f#:" IVlotion rext Made By seconded By ffllil Approve Passes Motion to approve. Commissioner Commissioner Motion Passes l0-0. Marion Williams Ben Hasan PUBLIC SAFETY 16. Motion to approve the award and contract of RFP #19-163 - 9ll Logging Item Recorder Project to Replay Systems, Inc. (Approved by Public Safety Action: Committee May 14,2019) Approved E 19-163 Sent to paper.pdf B rq-tol opprcrA,L rar.oor B l9-l6J cumulative.pdf B 19-163 Deoartment Recommendation of Award.odf B Process Resarding RFps.odf E MpB l9-l63.pdf IE Nlail List and Demandstar planholders.pdf E ItemAoorovalsheet.html Motions X:jl" Motion Text Made By seconded By Motion I YPe ""-- -r vvlvusvu vJ ReSUIt a _-_^--^ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Mary Davis Brandon Garrett Passes 17. Motion to approve 2 State Court Accountability Court grant contracts for Item treatment services provided for participants in the DLII and Veterans Court Action:programs.(Approved by Public Safety Committee May 14,20lg) Approved E SAMHsAErantcontractpenlield.pdf e SAMHSAsrantcontractCCC.pdf lB ItemAonrovalsheet.html Motions ffit:"' Motion Text Made By Seconded By fJriil A-.^-.^--.Motiontoapprove.CommissionerConApprove ii;ffi passes l0-0. Mary Davis "rJil|]Tff:- Passes 18. Motion to approve Augusta-Richmond County FY20 Capacity Agreement Itemfor state inmates being housed at the Richmond County Coriectional Action: Institution (Approved by Public Safety Committee May 14,z0lg). Approved E B ItemAnorovalsheet,html Commissioner Commissioner Mary Davis Brandon Garrett Passes 19. Motion to approve the replacement of obsolete computer equipment Item (laptops, computers, servers, printers, scanners, switches, routers, VOIP Action: phones, other telecommunication devices, uninterrupted power supplies, Approved radios, and MDTs) as well as the purchase of any required computer software upgrades. (Approved by Public safety committee May 14,tLlg') Motions Motion Motion Textr ype ^ Motion to aoorove.APProve Motion pus.r lo-0. B ItemAporovalsheet html Motions Ylll" Motion rexttype A -__^_-^ Motion to approve.APProve Motion passes lo-0. Made By Seconded By Made By Seconded By Motion Result Motion Result Commissioner Commissioner Mary Davis Brandon Garrett Passes ENGINEERING SERVICES 20. Motion to authorrze condemnation to acquire title of a portion of property Item for permanent easement and temporary construction easement (Parcel 154-0- Action:023-00-0) 4132 Wallie Drive. (Approved by Engineering Services ApprovedCommittee May l4,20lg) B Asenda Item Plantrtion Rla.rd I I r- ndf E Condemnation Recommendation.odf E ltemAoorovalsheet html Motions Seconded By Motion Result Commissioner Commissioner Mary Davis Brandon Garrett Passes 21. Motion to approve authorizing the Engineering Dept. to proceed with a Item temporary solution of installing a left turn lane at an estimated cost of Action: $120,000 to improve an extremely dangerous entrance to the Augusta Approved Regional Airport. (Requested by commissioner sammie Sias) Motion Motion Text Type A ___^,-^ Motion to approve.APProve Motion passes lo-0. Made By IB Airoort Entrance - FBO Hansers Sen,ice Trucks Emnlovaes ndf E Aususta Resional-20190424_1200l5.iog E Aususta Repional 20190424 l2003l.ios IB Aususta Reqionrl 20t90424 l20l05.iog E Comm. Sias Apende ltem-nrlf lE ItemAoorovalsheet.html Motions Motion Motion TextI ype Made By Seconded By Motion Result Deny Motion to deny. Mr. Clarke abstains. Ms. Davis and Mr. Fennoy out. Voting No: Commissioner Dennis Williams. Motion Passes 6-1 -1. Motions Motion Motion Textr ype Approve Substitute motion to approve deeding the 1.4 miles of land to the airport. Mr. Sias abstains. Mr. Fennoy out. Voting No: Commissioner John Clarke, Commissioner Brandon Passes Garrett Commissioner Marion Williams Made By Commissioner Ben Hasan Seconded By Commissioner Marion Williams Motion Result Fails Commissioner Mary Davis, Commisioner Sean Frantom, Commissioner Brandon Garrett, Commissioner Dennis Williams. Motion Fails 3-5 -1. Motions *11"' Motion Text Made By Seconded By Motion I vne vrvv'sls sJ ResultJt - Substitute motion to suspend all action and allow Traffic Engineering to do a complete cost estimate Commissioner Commissioner Approve ;::fr:,.T.t'fi:ilff Sammie siu"' Bobbv Williams designated area and do a complete survey of the service road and the adjacent 1.4 mile tract. IVtr. B. Williams withdraws his second. 22. Motion to approve the reallocation of the SPLOST 4 through 6 funded projects to projects as listed by the Engineering Department. (Approved by Action: Engineering Services committee April 30, and May l4,20lg t - Approved B sKM css4ersoso2rzroo.odf E ItemAnorovalsheet.html Motions Motion -r^+:^-,T,^*+ ^,r^r^ n-- d Motion- ----- Motion Text Made By Seconded ByI YPe vvtv'uls uJ Result ^ Motion to approve. commissioner commissionerApprove Motion pasies r0-0. Mary Davis Brandon Garrett Passes PETITIONS AND COMMUNICATIONS 23. Motion to approve the minutes of the regular meeting of the Augusta Commission held on May 7 2019 and Special Called -..iing held Ma! l+, 2019; and correction to the May 7, 2019 minutes-caption read $58,941 Item should have been $128,060 as listed in the agenda item financial impact. Action: Approved E Repular Commission Meetinq [Iav 7 20l9,odf E Called Commission Meetinq Mrv 14 20lQ nrlf B sxu cssqetgoslztooSo.oor B ltemAoorovalsheet.html Motions Y:li'" Motion TextI ype Made By Seconded By Motion Result a.__-., Motion to approve. CommissionerApprove Motion passes l0-0. Mary Davis *** *END CONSENT AGENDA**** AUGUSTA COMMISSION 512u2019 AUGUSTA COMMISSION REGULAR AGENDA 5l2u20te E z-19-ls.pdf E ItemAoorovalsheet.html (Items 24-29) PLANNING 24. Z'19'15 A request for concuruence with the Augusta Planning ltemCommission to deny a petition by Rose Clifq LLC, on bihalf of Cathie Action:Williams, requesting a Special Exception to establish a Family Personal Disapprovedcare Home per section 26-l- (H) of the comprehensive zoning Ordinance for Augusta, Georgia affecting property containing 0.23 acresand known as 2675 crosscreek Road. Tax Map 130-0-226-00-0DISTRICT 5 Commissioner Brandon Garrett Passes Motions f#:" Motion rext Made By Seconded By Motion Result Motion to concur in CommissionerDenY the denial ommlssloner Motion passes l0-0. Mary Davis t#l#, Passes 25. z-19-lG A request for concurrence with the Augusta planning Commission to deny a petition by 143 Ministries International Inc., on behalf of Jeannette E. Norris, requesting a Special Exception to establisha non-treatment based Transition House per Section 26-l-G of the Comprehensive zoning ordinance for Augusta, Georgia affecting property containing 0.43 acres and is known as 2327 Cadden Road. Tax Map 12l-3-099-00-0 DISTRICT s Item Action: Disapproved E zrg-lo.oor lH ltemAoorovalsheet.html Motions Motion Motion Textr ype Made By Seconded By f."rtjil Motion to concur in the denial. Voting No: Commissioner ho-., William Fennoy, Commissioner Commissioner,,trtty Commissioner Ben Hasan lrt, cr*r.. Passes Dennis Williams, Commissioner Marion Williams. Motion Passes 7-3. 26. Z'19-17 A request for concurrence with the Augusta Planning Item Commission to approve with the conditions listed below a petition by Action:TISHCO Development LLC, on behalf of Nixon Trust, requesting u Oirupproved change of zoning fromZone P-l (Professional) to ZoneR-3C (Vf"tti[t" family Residential) to establish a 55+ Independent Living Facility affecting property containing 6.63 acres and known as 105 Robert c. Daniel Jr. Parkway. Tax Map 023-2-001-00-0 DISTRIOT 7 1. Thegeneral layout of the development shall substantially conform to the concept plan submitted on5/6/2019. 2.Install sidewalks along internal private driveway and Robert C. Daniel Jr. Parkway adjacent to the subjectproperty that meet ADA accessibility standards and specificationJ of Augusta Traffic Engineering. 3. Reposition of proposed apartment building I to meet the required 50 foot rear setback or seek approval of a variance from the Board of Zoning Appeals. 4. Because this is a proposed over 55 development, any change in the residential age requirement must be approved by the planning commission. E z-19-t7.odf E ltemAonrovalsheet.html Motions Motion Motion Text Made By Seconded By f."riilr ype Motion to deny. Voting No: CommissionerDeny William Fennoy, Commisioner Commissioner rcommissioner Sean Frantom M"t;;i; Passes Marion Williams. Motion Passes 8-2. PUBLIC SERVICES 27. Motion to approve getting an update on Tuesday (May 2lst) from the ltemMarshal's Office and Code Enforcement regarding whether the VIN Action: verification process has begun relative to the "Notice of Violation" for 1901- None15th Street regarding abandoned/stripped vehicles. (Approved by public Services Committee May 14,2019) IB ltemAnnrovrlsheet.html Motions Motion - rali^- .n^_4 Made Seconded Motion;- ---- Motion TextI YPe By By Result Unanimous consent is given to receive this item as information; no one from the Marshal's Office was in affendance. PUBLIC SAFETY 28. Discuss ambulance service contract between Augusta and Gold Cross ltem Ambulance Service and receive a report from the Commission's Ambulance Action: Services Subcommittee. (Requested by Commissioner Marion Williams) None B ltemAporovalsheet.html Motions Motion Motion Textlype Made Seconded MotionBy By Result No action was taken on this item due to the lack of a quorum. APPOINTMENT(S) 29. Consider recommendations of appointments/reappointments by the RichmondBoard of Health of the following: (Requestea by Commissioner Sammie Sias) Item Action: None l) Deborah Presnell seat #5 Recommendation from the RC appointed) If re-appointed, this will be her last term on the olt0u20t9-12t3u22) 2) cheryl Newman seat #9 Recommendation from the RC BoH (Member- at-large (to be re-appointed) Term : 0l I 0l l20lg-12 l3l l2Z) 3) Jack Padgett seat #l I (vacated by Rosa Clemons) Member-at-large (needs to be appointed) (Term: 0ll0ll20l9-l2t3ll22) formerly served as Board of Education representative. BOH (to be re- Board (Term: IB ItemAonrovalsheet.html Motions Motion- - -- Motion TextI ype No action was taken on this item due to the lack of a quorum. LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. Made Seconded Motion By By Result Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Upcoming Meetings Item Action: None www.auqustaqa.gov Commission Meeting Agenda 6/4/2019 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular meeting of the Augusta Commission held on May 21, 2019 and Special Called meeting held May 28, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: May Wealth Mgt Group / Janney Montgomery Scott, LLC 2814 Hillcrest Ave. Augusta, GA 30909 Graystone Consulting / Morgan Stanley One 10th Street, Suite 600 Augusta, GA 30901 AndCo Consulting 4901 Vineland Road Suite 600 Orlando, FL 32811 Globalt Investments/ Synovus Trust Company 3400 Overton Park Drive Suite 500 Atlanta, GA 30305 May Wealth Mgt Group / Janney Montgomery Scott, LLC 2814 Hillcrest Ave. Augusta, GA 30909 Graystone Consulting / Morgan Stanley One 10th Street, Suite 600 Augusta, GA 30901 AndCo Consulting 4901 Vineland Road Suite 600 Orlando, FL 32811 Globalt Investments/ Synovus Trust Company 3400 Overton Park Drive Suite 500 Atlanta, GA 30305 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS FAILED PASS PASS PASS Failed 2. Qualifications & Experience (0-5)20 4.1 4.7 3.4 81.3 93.8 67.5 3. Organization & Approach (0-5)15 4.1 4.4 3.4 60.9 66.6 50.6 4.Scope of Services Scope of Services 1. Investment overview that includes: firm specific investments philosophy and process, research, and portfolio management strategies. a. Investment performance against various appropriate benchmarks b. Performance for the trailing 3-year, 5-year and 10 years periods for the firm c. Style parameters based on the portfolio, including asset class and specialty focus, as appropriate, and d. Confirmation that the firms is willing to act as an ERISA fiduciary as applicable with respect to the pension plans. 2. Operational and compliance overview that includes transition and implementation plan a. System of risk management safeguards and investment policy compliance b. Back office, or accounting, report and client services, disaster recovery plan, SOC 2 or other comparable compliance report, c. Trading process and total trading costs. 3. Quarterly reports to pension committee a. Methodology b. Understandability c. Completeness d. Presentation (0-5)15 4.3 4.7 4.0 63.8 70.3 60.0 5. Financial Resources (0-5)10 4.6 5.0 3.0 45.6 50.0 30.0 6. References (0-5)5 3.9 5.0 4.5 19.7 25.0 22.5 Within Richmond County 5 10 5 5 50.0 50.0 0.0 Within CSRA 5 6 0.0 0.0 0.0 Within Georgia 5 4 0.0 0.0 0.0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 5 0.0 0.0 10.0 All Others 5 1 0.0 0.0 0.0 20.9 23.8 18.3 321.3 355.6 240.6 8. Presentation by Team (0-5)10 3.3 5.0 32.5 49.5 0 9 Q&A Response to Panel Questions (0-5)5 3.3 4.7 16.3 23.5 0 Lowest Fees 5 10 5 50 0 0 Second 5 6 5 0 30 0 Third 5 4 0 0 0 Forth 5 2 0 0 0 Fifth 5 1 0 0 0 Total Phase 2 - (Total Maximum Ranking 15 - Maximum Weighted Total Possible 125) 11.5 14.65 0 98.8 103.0 0.0 32.4 38.5 18.3 0 420.0 458.6 240.6 0 Procurement DepartmentRepresentative:__________Nancy Williams___________________________________ Procurement Department Completion Date: 1/31/19 Phase 2 (Option - Numbers 8-9) (Vendors May Not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: Cumulative Date: 1/31/19 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Total (Total Possible Score 500) Total (May not Receive Less Than a 3 Ranking in Any Category to be Considered for Award) 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Vendors Phase 1 Total - (Total Maximum Ranking 25 - Maximum Weighted Total Possible 375) Phase 1 RFP #19-003 Investment Management and Trustee Administration Services of 1945 and 1949 Pension Plans (Defined Benefit Plans) for the Augusta, GA – Finance Department Evaluation Meeting: Thursday, December 13, 2018 @ 2:00 p.m. Scale 0 (Low) to 5 (High) Ranking of 0-5 (Enter a number value between 0 and 5)Weighted Scores OFFICIAL VENDORS Attachment "B" E-Verify Number SAVE Form Addendum 1 Original 7 Copies Fee Proposal May Wealth Management Group /Janney Montgomery Scott, LLC 2814 Hillcrest Ave. Augusta, GA 30909 Yes 65719 Yes Yes Yes Yes Yes Graystone Consulting / Morgan Stanley One 10th Street, Suite 600 Augusta, GA 30901 Yes 1233648 Yes Yes Yes Yes Yes AndCo Consulting 4901 Vineland Road Suite 600 Orlando, FL 32811 Yes 709360 Yes Yes Yes Yes Yes Globalt Investments/Synovus Trust Company 3400 Overton Park Drive Suite 500 Atlanta, GA 30305 Yes 202014 Yes No / Non- Compliant Yes Yes Yes Total Number Specifications Mailed Out: 22 Total Number Specifications Download (Demandstar): 44 Total Electronic Notifications (Demandstar): 10 Total Nubmer Specifications Mailed to Local Vendors: 2 Pre Qualifications Conference Attendees: NA Total packages submitted: 4 Total Noncompliant: 1 RFP Opening for RFP #19-003 Investment Management and Trustee Administration Services of 1945 and 1949 Pension Plans (Defined Benefit Plans) for the Augusta, GA – Finance Department RFP Due: Thursday, December 6, 2018 @ 11:00 a.m. Page 1 of 1 Request for Proposal Request for Proposals will be received at this office until Thursday, December 6, 2018 @ 11:00 a.m. for furnishing: RFP Item # 19-003 Investment Management and Trustee Administration Services of 1945 and 1949 Pension Plans (Defined Benefit Plans) for Augusta Georgia (Finance Department) RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, November 16, 2018, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 25, November 1, 8, 15, 2018 Metro Courier October 25, 2018 City of Augusta 1949 & 1945 Pension Plans QUARTERLY PERFORMANCE EVALUATION Prepared for: Heather J. Seigler Senior Vice President Senior Institutional Consultant One 10th Street, Suite 600 Augusta, GA 30901 706-823-8141 / 800-241-2401 Presented by: As of March 31, 2019 Table of Contents Capital Markets Overview Tab 1 Performance Summary Tab 2 1949 Pension Plan Performance Report Tab 3 1945 Pension Plan Performance Report Tab 4 2 Capital Markets Overview 3 Past performance is no guarantee of future results. Estimates of future performance are based on assumptions that may not be realized. This material is not a solicitation of any offer to buy or sell any security or other financial instrument or to participate in any trading strategy. Please refer to important information, disclosures and qualifications at the end of this material. This slide sourced from Market Performance section. WEALTH MANAGEMENT INVESTMENT RESOURCES | CHARTBOOK | MARKET PERFORMANCE Capital Markets Overview: 1Q 2019 Introduction As of 1Q 2019 Source: FactSet, Bloomberg, Morgan Stanley & Co. Research, Morgan Stanley Wealth Management GIC •The S&P 500 began 2019 with its best quarter since 2009 and best start to a year since 1998. This followed its worst quarter since 2011, and in December, its worst month since February 2009. From its trough close of 2,351 on December 24, 2018, the index rallied more than 20% as of the March 29, 2019 close and sits just 3.4% below its all-time high. International markets underperformed the US slightly, but overall showed a similar rebound. MS & Co.’s CIO and Chief US Equity Strategist, Mike Wilson, has maintained his price target of 2,750 for the S&P 500 into 2019 and expects range-bound trading over the next year, as corporate earnings face potential earnings declines. •US equities rose in the first quarter, as the S&P 500 gained 13.65% and all of the 11 sectors finished in the black. Tech led, gaining 19.86%. Other outperformers included Real Estate and Industrials, which were up 17.55% and 17.20%, respectively. Health Care was the biggest laggard, gaining only 6.60%, joined by Financials,which added only 8.56%. Other major US indices were positive on the quarter; the Dow Jones added 11.81% and the NASDAQ erased 16.8%. •International underperformed slightly in the first quarter, as the US resumed its leadership following a difficult end to 2018. International markets gained, though remain under pressure as investors weigh weakening economic data in Europe. The MSCI EAFE Index (a benchmark for international developed markets) added 10.13% for US-currency investors. The MSCI Europe Index gained 11.00% for US-currency investors, while the MSCI Japan rose 7.28%. •The bond market posted gains in the first quarter as the Fed’s dovish pivot sent bond yields lower across the curve. The Bloomberg Barclays US Aggregate Bond Index, a general measure of the bond market, rose 2.94%. •Morgan Stanley & Co. economists expect US real GDP will be 2.1% in 2019 amid an environment of 3.4% global GDP growth; they expect that pace to accelerate slightly in 2020 to 2.2% and 3.5%, respectively. •Commodities were up in the first quarter; the Bloomberg Commodity Index gained 6.40%. 4 Past performance is no guarantee of future results. Estimates of future performance are based on assumptions that may not be realized. This material is not a solicitation of any offer to buy or sell any security or other financial instrument or to participate in any trading strategy. Please refer to important information, disclosures and qualifications at the end of this material. This slide sourced from Market Performance section. WEALTH MANAGEMENT INVESTMENT RESOURCES | CHARTBOOK | MARKET PERFORMANCE Capital Markets Overview: 1Q 2019 Source: FactSet, Bloomberg, Morgan Stanley & Co. Research, Federal Reserve Bank of St. Louis, Morgan Stanley Wealth Management GIC The Bureau of Economic Analysis estimated that real Gross Domestic Product increased at an annualized rate of 2.2% in 4Q18, in comparison to a 3.4% increase in 3Q18. Morgan Stanley & Co. economists forecast US Real GDP growth will be 2.1% in 2019 and 2.2% in 2020. The seasonally adjusted unemployment rate for February 2019 was 3.8%, down from a government shutdown-influenced 4.0% in January. The number of unemployed was 6.2 million in February, up slightly from 6.0 million in November of last year. The number of long-term unemployed (those jobless for 27 weeks or more) was 1.3 million, essentially unchanged from November 2018. These individuals accounted for 20.4% of the unemployed vs. 21.0% at the end of last quarter. According to the most recent data from the Federal Reserve Bank of St. Louis, corporate profits decreased -0.3% quarter over quarter and are up 14.28% year over year as of Q4 2018. Inflation was generally lower in the US, according to the Bureau of Labor Statistics. The year-over-year Consumer Price Index was 1.5% in February, down from the 2.2% figure in November 2018. Morgan Stanley & Co. economists forecast a 1.8% annual inflation rate for 2019 and 2.6% for 2020. The Census Bureau reported that the number of new private-sector housing starts in February was at a seasonally adjusted annual rate of 1,162,000—9.9% below housing starts this time last year. The Census Bureau also reported that seasonally adjusted retail and food services sales increased at 2.2% year over year in February. Consumer confidence fell in 1Q19, with Conference Board Consumer Confidence reading 124.1 in March, down from 126.6 in December 2018 but still historically elevated. In March, the Institute for Supply Management’s (ISM) Purchasing Managers Index (PMI), a manufacturing sector index, came in at 55.3, down from November’s reading of 59.3. Generally speaking, a PMI or NMI (ISM Non-Manufacturing Index) over 50 indicates that the sector is expanding, and a PMI below 50 but over 43 indicates that the sector is shrinking but the overall economy is expanding. PMI has registered above 50 for 35 out of the last 38 months, indicating an expansion in manufacturing since March 2016. Overall, PMI has been above 43 for 116 consecutive months, indicating overall economic recovery and expansion since June 2009. The ISM’s Non-Manufacturing Index (NMI) for February was 59.7—slightly lower than in November 2018. The index has now been above 50 for 106 consecutive months, indicating non-manufacturing expansion since February 2010. The US Economy As of 1Q 2019 (with most recent data available) 5 Past performance is no guarantee of future results. Estimates of future performance are based on assumptions that may not be realized. This material is not a solicitation of any offer to buy or sell any security or other financial instrument or to participate in any trading strategy. Please refer to important information, disclosures and qualifications at the end of this material. This slide sourced from Market Performance section. WEALTH MANAGEMENT INVESTMENT RESOURCES | CHARTBOOK | MARKET PERFORMANCE Capital Markets Overview: 1Q 2019 Source: FactSet, Bloomberg, Morgan Stanley Wealth Management GIC INDEX IN USD Quarter 12 Months 5-Years (Annualized) 7-Years (Annualized S&P 500 13.65% 9.50%11.08%12.90% Dow Jones 11.81% 10.09% 12.38%12.94% Russell 2000 14.58% 2.05%7.44%10.70% Russell Midcap 16.54% 6.47%9.04%12.03% Russell 1000 14.00% 9.30%10.82%12.84% Key US Stock Market Index Returns (%) for the Period Ending 3/29/2019 US Equity Markets As of 1Q 2019 The Dow Jones Industrial Average gained 11.81% in the first quarter, while the NASDAQ Composite Index was up 16.8%. The S&P 500 Index added 13.65% over the same period. All 11 sectors rose on a total return basis in 1Q19. Tech led, gaining 19.86%. Other outperformers included Real Estate and Industrials, which were up 17.55% and 17.20%, respectively. Health Care was the biggest laggard, gaining only 6.60%, joined by Financials, which added only 8.56%. The Russell 1000, a large-cap index, gained 14.00% for the quarter, as large-cap growth (16.10% ) outperformed large-cap value (11.93%). The Russell Midcap gained 16.54% on the quarter, with mid-cap growth (19.62%) outperforming mid-cap value (14.37%). The Russell 2000, a small-cap index, rose 14.58% for the quarter, with small-cap growth (17.14%) outperforming small-cap value (11.93%). 6 Past performance is no guarantee of future results. Estimates of future performance are based on assumptions that may not be realized. This material is not a solicitation of any offer to buy or sell any security or other financial instrument or to participate in any trading strategy. Please refer to important information, disclosures and qualifications at the end of this material. This slide sourced from Market Performance section. WEALTH MANAGEMENT INVESTMENT RESOURCES | CHARTBOOK | MARKET PERFORMANCE S&P 500 Sectors Source: Bloomberg YTD 2019 Total Return As of March 29, 2019 19.9% 17.5% 17.2% 16.4% 15.7% 14.0% 12.0% 10.8% 10.3% 8.6% 6.6% 0% 5% 10% 15% 20% 25% Technology Real Estate Industrials Energy Discretionary Communication… Staples Utilities Materials Financials Health Care 7 Past performance is no guarantee of future results. Estimates of future performance are based on assumptions that may not be realized. This material is not a solicitation of any offer to buy or sell any security or other financial instrument or to participate in any trading strategy. Please refer to important information, disclosures and qualifications at the end of this material. This slide sourced from Market Performance section. WEALTH MANAGEMENT INVESTMENT RESOURCES | CHARTBOOK | MARKET PERFORMANCE Capital Markets Overview: 1Q 2019 Source: FactSet, Bloomberg, Morgan Stanley Wealth Management GIC INDEX IN USD Quarter 12 Months 5-Years (Annualized) 7-Years (Annualized) MSCI EAFE 10.13% -3.05%2.94%6.23% MSCI EAFE Growth 12.18% -0.64%4.46%7.01% MSCI EAFE Value 8.08% -5.46%1.36%5.38% MSCI Europe 11.00% -3.10%1.70%6.27% MSCI Japan 7.28% -7.08%6.17%6.53% S&P 500 13.65% 9.50%11.08%12.90% MSCI Emerging Markets 9.95% -6.93%4.26%3.19% Key Global Stock Market Index Returns (%) for the Period Ending 3/29/2019 International underperformed slightly in the first quarter, as the US resumed its leadership following a difficult end to 2018. International markets gained, though remain under pressure as investors weigh weakening economic data in Europe. The MSCI EAFE Index (a benchmark for international developed markets) added 10.13% for US-currency investors. In the first quarter, the MSCI Emerging Markets Index rose 9.95% for US-currency investors as risk-on sentiment and optimism on China trade and stimulus was dampened by a still-strengthening US dollar. The MSCI Europe Index rose 11.00% for US-currency investors, while the MSCI Japan gained 7.28%. The S&P 500 Index gained 13.65% for the quarter. Emerging economy equity market indices were up in the first quarter. The MSCI BRIC (Brazil, Russia, India and China) Index rose 14.00% in US dollar terms, while the MSCI EM Asia Index was up 11.06%. Global Equity Markets As of 1Q 2019 8 Past performance is no guarantee of future results. Estimates of future performance are based on assumptions that may not be realized. This material is not a solicitation of any offer to buy or sell any security or other financial instrument or to participate in any trading strategy. Please refer to important information, disclosures and qualifications at the end of this material. This slide sourced from Market Performance section. WEALTH MANAGEMENT INVESTMENT RESOURCES | CHARTBOOK | MARKET PERFORMANCE Capital Markets Overview: 1Q 2019 INDEX IN USD Quarter 12 Months 5-Years (Annualized) 7-Years (Annualized) Bloomberg Barclays Capital US Aggregate 2.94% 4.48%2.73%2.45% Bloomberg Barclays Capital High Yield 7.26% 5.93%4.70%6.26% Bloomberg Barclays Capital Government/Credit 3.24% 4.47%2.76%2.53% Bloomberg Barclays Capital Government 2.11% 4.22%2.16%1.76% Bloomberg Barclays Capital Intermediate Govt/Credit 2.33% 4.24%2.13%1.97% Bloomberg Barclays Capital Long Govt/Credit 6.45% 5.24%5.30%4.79% Bloomberg Barclays Capital Mortgage Backed Securities 2.17% 4.42%2.63%2.18% Bloomberg Barclays Capital Muni 2.90% 5.38%3.72%3.45% Key US Bond Market Index Returns (%) for the Period Ending 3/29/2019 The bond market posted gains in the first quarter as the Fed’s dovish pivot sent bond yields lower across the curve. The Bloomberg Barclays US Aggregate Bond Index, a general measure of the bond market, rose 2.94%. Interest rates fell during the first quarter, as the yield on the 10-year US Treasury note dropped to a quarter-end 2.41% from 2.68% at the end of December. However the shortest end of the curve was anchored, with the yield on 3-month Treasury bills actually rising to 2.38% from 2.35%, causing a brief inversion as measured by the 10-year and the 3-month tenors. Riskier parts of the bond market such as US high yield debt performed well in the first quarter. The Bloomberg Barclays Capital High Yield Index, a measure of lower-rated corporate bonds, gained 7.26%. Mortgage-backed continued to show modest gains in the first quarter. The Bloomberg Barclays Capital Mortgage-Backed Securities Index rose 2.17%. Municipal bonds were also up; the Bloomberg Barclays Capital Muni Index saw gains of 2.90%. The US Bond Market As of 1Q 2019 Source: FactSet, Bloomberg, Morgan Stanley & Co. 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'&./ ,/7%&7#$ 6%/+,/(%($ ,/7#$+-#/+ ,/ $#6(),+,#$ )#;.)1&#$$ %* [(6+(.+,/; '),6# #&$ %* $(6" $#6(),+,#$0 +"# ,/7#$+%) $"%(&1 6%/$,1#) ",$ K/./6,.& .4,&,+3 +% 6%/+,/(# ",$ '()6".$#$ +")%(;" '#),%1$ %* &%2 '),6# #&$8 !",$ -.+#),.& ,$ 1,$$#-,/.+#1 ,/ +"# _/,+#1 >+.+#$ %* :-#),6. 43 =%);./ >+./ >-,+" C.)/#3 EEF8 =%);./ >+./ ?#.&+" =./.;#-#/+ ,$ /%+ .6+,/; .$ . -(/,6,'.& .17,$%) +% ./3 -(/,6,'.& #/+,+3 %) %4&,;.+#1 '#)$%/ 2,+",/ +"# -#./,/; %* >#6+,%/ ibC %* +"# >#6(),+,#$ G<6"./;# :6+ A+"# M=(/,6,'.& :17,$%) \(&#PB ./1 +"# %',/,%/$ %) 7,#2$ 6%/+.,/#1 "#)#,/ .)# /%+ ,/+#/1#1 +% 4#0 ./1 1% /%+ 6%/$+,+(+#0 .17,6# 2,+",/ +"# -#./,/; %* +"# =(/,6,'.& :17,$%) \( !",$ -.+#),.&0 %) ./3 '%)+,%/ +"#)#%*0 -.3 /%+ 4# )#'),/+#10 $%&1 %) )#1,$+),4(+#1 2,+"%(+ +"# 2),++#/ 6%/$#/+ %* =%);./ >+./ >-,+" C.)/#3 EEF8 s jdie =%);./ >+./ >-,+" C.)/#3 EEF8 =#-4#) >9LF8 !"#$%"&'(" 16 Performance Summary 17 City of Augusta 1949 Plan as of March 31, 2019 Quarterly Summary of Relevant Facts Distribution of Assets:Other Important Facts:Account Summary Year to Date 2019 Equity Total Portfolio $70,177,270 Beginning Market Value $63,278,276 -Large Cap. Value $11,168,353 Total Gain/(Loss)$6,208,578 Net Contributions $690,416 -Large Cap. Core $15,158,936 Investment Gain/Loss $6,208,578 -All Cap Core $15,735,188 Ending Market Value $70,177,270 -International Value $7,480,405 -International Growth $2,605,338 Total Equity $52,148,222 NFJ - Large Cap Value Atalanta - Large Cap Core Fixed Income $14,340,311 Total Assets $11,168,353 Total Assets $15,158,936 Cash $3,688,738 Gain or (Loss)$1,040,377 Gain or (Loss)$1,660,642 Total Portfolio $70,177,270 MDT - All Cap Core Lazard - International Total Assets $15,735,188 Total Assets $7,480,405 Distribution by Percentages:Current %Gain or (Loss)$2,069,758 Gain or (Loss)$682,469 Equity Breakdown -Large Cap. Value 15.91%Thornburg - International PIMCO - Total Return -Large Cap. Core 21.60%Total Assets $2,605,338 Total Assets $14,340,311 -All Cap Core 22.42%Gain or (Loss)$348,593 Gain or (Loss)$392,320 Total Domestic Equity 59.94% -International Value 10.66%Cash -International Growth 3.71%Total Assets $3,688,738 Total International Equity 14.37%Gain or (Loss)$14,420 Total Equity 74.31% Fixed Income 20.43% Cash 5.26% Total Portfolio 100.00% The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 1 18 City of Augusta 1949 Plan as of March 31, 2019 Quarterly Summary of Relevant Facts DOMESTIC EQUITY Gross-of-Fees Net-of-Fees NFJ - Large Cap Value Return Return Russ 1000 Value Quarter to Date 10.45 10.27 11.93 Fiscal Year to Date (12/31) 10.45 10.27 11.93 1 Year 1.34 0.64 5.67 3 Year 9.44 8.72 10.45 5 Year 6.14 5.44 7.72 Since 3/31/2005 7.01 6.27 7.24 Atalanta - Large Cap Core S&P 500 Quarter to Date 12.47 12.30 13.65 Fiscal Year to Date (12/31) 12.47 12.30 13.65 1 Year 7.72 7.04 9.50 3 Year 15.28 14.56 13.51 5 Year 10.74 10.04 10.91 Since 2/28/2003 10.23 9.50 10.07 MDT - All Cap Core Russell 3000 Quarter to Date 15.32 15.15 14.04 Fiscal Year to Date (12/31) 15.32 15.15 14.04 1 Year 10.02 9.30 8.77 3 Year 15.46 14.72 13.48 5 Year 10.82 10.11 10.35 Since 2/28/2003 10.67 9.91 10.34 INTERNATIONAL EQUITY Lazard - International MSCI EAFE Net Quarter to Date 10.21 10.04 9.98 Fiscal Year to Date (12/31) 10.21 10.04 9.98 1 Year (4.17)(4.80)(3.55) 3 Year 6.10 5.42 7.27 5 Year 3.07 2.40 2.33 Since 6/30/2005 5.72 5.00 4.59 Thornburg - International MSCI ACWI ex US Net Quarter to Date 15.65 15.45 10.31 Fiscal Year to Date (12/31) 15.65 15.45 10.31 1 Year (10.02) (10.69)(4.07) 3 Year 3.08 2.37 8.09 5 Year 0.55 (0.12)2.57 Since 12/31/2011 2.25 1.56 3.48 The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results.Page 2 19 City of Augusta 1949 Plan as of March 31, 2019 Quarterly Summary of Relevant Facts FIXED INCOME Gross-of-Fees Net-of-Fees PIMCO - Total Return Return Return Barclays Agg Quarter to Date 2.97 2.81 2.94 Fiscal Year to Date (12/31)2.97 2.81 2.94 1 Year 5.15 4.51 4.48 3 Year 3.52 2.86 2.03 5 Year 3.40 2.71 2.74 Since 12/31/2011 3.45 2.74 3.08 TOTAL RETURN - Ex Cash Time-Weighted Returns (TWR)Policy Index Quarter to Date 10.44 10.27 10.55 Fiscal Year to Date (12/31) 10.44 10.27 10.55 1 Year 4.57 3.89 5.85 3 Year 10.24 9.53 9.83 5 Year 7.13 6.45 7.29 Since 2/28/2003 7.20 6.59 8.50 TOTAL RETURN - With Cash Time-Weighted Returns (TWR)Policy Index Quarter to Date 9.99 9.83 10.55 Fiscal Year to Date (12/31)9.99 9.83 10.55 1 Year 4.65 4.01 5.85 3 Year 9.97 9.29 9.83 5 Year 6.93 6.27 7.29 Since 2/28/2003 7.13 6.53 8.50 The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results.Page 3 20 City of Augusta 1949 Plan as of March 31, 2019 Plan Historical Account Values & Cash Flows Date Value Net Contributions (Withdrawals) 10/28/87 $27,970,923 12/11/87 $28,574,033 11/30/88 $32,341,171 $860,000 12/31/89 $37,112,421 $50,544 12/31/90 $38,515,655 ($583,827) 12/31/91 $45,052,673 ($696,138) 12/31/92 $47,314,256 ($902,662) 12/31/93 $49,875,350 ($1,051,072) 12/31/94 $47,717,342 ($1,310,444) 12/31/95 $55,989,718 ($1,742,459) 12/31/96 $59,335,082 ($1,769,670) 12/31/97 $67,067,486 ($2,007,517) 12/31/98 $71,592,716 ($3,151,932) 12/31/99 $71,949,925 ($3,340,555) 12/31/00 $71,989,324 ($2,100,148) 12/31/01 $67,809,867 ($3,473,872) 12/31/02 $60,359,591 ($2,700,548) 12/31/03 $65,060,912 ($2,732,921) 12/31/04 $65,992,201 ($3,100,176) 12/31/05 $67,871,771 ($3,206,792) 12/31/06 $72,526,936 ($3,068,814) 12/31/07 $75,173,893 ($3,052,694) 12/31/08 $55,179,136 ($3,622,312) 12/31/09 $58,955,068 ($3,750,879) 12/31/10 $59,663,237 ($2,940,210) 12/31/11 $55,355,751 ($3,192,982) 12/31/12 $58,375,673 ($3,865,663) 12/31/13 $68,369,201 ($3,366,897) 12/31/14 $69,072,100 ($4,034,775) 12/31/15 $65,321,687 ($2,952,519) 12/31/16 $63,942,810 ($5,219,753) 12/31/17 $73,781,802 ($1,497,407) 12/31/18 $63,278,276 ($7,273,578) 03/31/19 $70,177,270 $690,416 The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results.Page 4 21 City of Augusta 1949 Plan as of January 31, 2019 Updated Values Fiscal YTD Return Since 12/31/2018 Value % of Total Time-Weighted - Net NFJ - Large Cap Value $10,795,379 16.12%6.6% Atalanta - Large Cap Core $14,448,024 21.58%7.0% MDT - All Cap Core $14,941,874 22.32%9.3% Lazard - International $7,192,739 10.74%5.8% Thornburg - International $2,492,991 3.72%10.5% Total Equity $49,871,007 74.49% PIMCO - Total Return $14,090,541 21.05%1.0% Cash $2,988,721 4.46%0.0% Total Fund $66,950,269 100.00%5.8% The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results.Page 5 22 City of Augusta 1945 Pension Plan as of March 31, 2019 Quarterly Summary of Relevant Facts Distribution of Assets:Other Important Facts:Account Summary Year to Date 2019 Equity Total Portfolio $5,865,603 Beginning Market Value $5,354,287 -Large Cap. Value $980,364 Total Gain/(Loss)$422,303 Net Contributions $89,012 -Large Cap. Core $1,030,751 Investment Gain/Loss $422,303 -All Cap Core $1,091,156 Ending Market Value $5,865,603 Total Equity $3,102,270 Fixed Income $2,540,993 NFJ - Large Cap Value Atalanta - Large Cap Core Cash $222,340 Total Assets $980,364 Total Assets $1,030,751 Total Portfolio $5,865,603 Gain or (Loss)$90,442 Gain or (Loss)$116,607 MDT - All Cap Core PIMCO - Total Return Distribution by Percentages:Current %Total Assets $1,091,156 Total Assets $2,540,993 Equity Breakdown Gain or (Loss)$144,902 Gain or (Loss)$70,316 -Large Cap. Value 16.71% -Large Cap. Core 17.57%Cash -All Cap Core 18.60%Total Assets $222,340 Total Equity 52.89%Gain or (Loss)$36 Fixed Income 43.32% Cash 3.79% Total Portfolio 100.00% The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 6 23 City of Augusta 1945 Pension Plan as of March 31, 2019 Quarterly Summary of Relevant Facts DOMESTIC EQUITY Gross-of-Fees Net-of-Fees NFJ - Large Cap Value Return Return Russ 1000 Value Quarter to Date 10.34 10.16 11.93 Fiscal Year to Date (12/31) 10.34 10.16 11.93 1 Year 1.33 0.64 5.67 3 Year 9.53 8.80 10.45 5 Year 6.26 5.56 7.72 Since 3/31/2005 6.93 6.23 7.24 Atalanta - Large Cap Core S&P 500 Quarter to Date 12.64 12.48 13.65 Fiscal Year to Date (12/31) 12.64 12.48 13.65 1 Year 7.98 7.30 9.50 3 Year 15.35 14.63 13.51 5 Year 10.77 10.07 10.91 Since 2/28/2003 10.18 9.45 10.07 MDT - All Cap Core Russell 3000 Quarter to Date 15.37 15.20 14.04 Fiscal Year to Date (12/31) 15.37 15.20 14.04 1 Year 10.01 9.29 8.77 3 Year 15.22 14.48 13.48 5 Year 10.72 10.01 10.35 Since 2/28/2003 10.73 9.97 10.34 FIXED INCOME PIMCO - Total Return Barclays Agg Quarter to Date 2.99 2.83 2.94 Fiscal Year to Date (12/31)2.99 2.83 2.94 1 Year 5.13 4.49 4.48 3 Year 3.52 2.86 2.03 5 Year 3.43 2.75 2.74 Since 6/30/2005 3.46 2.76 3.08 TOTAL RETURN - Ex Cash Time-Weighted Returns (TWR)Policy Index Quarter to Date 8.17 8.00 9.55 Fiscal Year to Date (12/31)8.17 8.00 9.55 1 Year 6.16 5.49 7.38 3 Year 9.11 8.41 8.94 5 Year 6.79 6.10 7.43 Since 2/28/2003 6.98 6.38 8.01 TOTAL RETURN - With Cash Time-Weighted Returns (TWR)Policy Index Quarter to Date 8.06 7.90 9.55 Fiscal Year to Date (12/31)8.06 7.90 9.55 1 Year 6.15 5.50 7.38 3 Year 8.79 8.11 8.94 5 Year 6.56 5.89 7.43 Since 2/28/2003 6.87 6.28 8.01 The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 7 24 City of Augusta 1945 Pension Plan as of March 31, 2019 Plan Historical Account Values & Cash Flows Date Value Net Contributions (Withdrawals) 06/30/96 $10,962,334 12/31/96 $11,979,738 06/30/97 $12,710,427 ($349,130) 12/31/97 $13,129,578 ($404,173) 06/30/98 $13,730,709 ($434,093) 12/31/98 $13,232,539 ($448,107) 06/30/99 $13,008,625 ($516,185) 12/31/99 $13,038,915 ($486,978) 06/30/00 $12,875,376 ($485,275) 12/31/00 $12,352,795 ($241,106) 12/31/01 $10,798,302 ($510,200) 12/31/02 $8,897,080 ($957,056) 12/31/03 $9,110,297 ($868,653) 12/31/04 $8,855,005 ($810,621) 12/31/05 $8,654,311 ($940,387) 12/31/06 $9,119,873 ($461,791) 12/31/07 $9,277,985 ($557,192) 12/31/08 $6,858,523 ($552,693) 12/31/09 $6,858,329 ($934,747) 12/31/10 $6,584,936 ($662,114) 12/31/11 $5,869,665 ($674,989) 12/31/12 $6,048,888 ($448,166) 12/31/13 $6,403,853 ($647,706) 12/31/14 $6,375,416 ($549,661) 12/31/15 $5,903,843 ($359,578) 12/31/16 $5,703,667 ($594,960) 12/31/17 $6,316,277 ($137,754) 12/31/18 $5,354,287 ($850,013) 03/31/19 $5,865,603 $89,012 The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results.Page 8 25 1949 Pension Plan Performance Report 26 Allocation Market Value ($) % Performance(%) Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception Inception Date Total Fund 1949 Plan 66,488,533 100.00 10.44 10.44 4.57 10.24 7.13 9.22 10.05 7.20 03/01/2003 Policy Index 10.55 10.55 5.85 9.83 7.29 8.88 11.81 8.50 Domestic Equity NFJ - Large Cap Value 11,168,353 16.80 10.45 10.45 1.34 9.44 6.14 9.59 13.34 7.01 04/01/2005 Russell 1000 VL 11.93 11.93 5.67 10.45 7.72 11.14 14.52 7.24 Atalanta - Large Cap Core 15,158,936 22.80 12.47 12.47 7.72 15.28 10.74 12.49 13.55 10.23 03/01/2003 S&P 500 Total Return 13.65 13.65 9.50 13.51 10.91 12.85 15.92 10.07 MDT - All Cap Core 15,735,188 23.67 15.32 15.32 10.02 15.46 10.82 14.46 15.70 10.67 03/01/2003 Russell 3000 14.04 14.04 8.77 13.48 10.35 12.63 16.00 10.34 International Equity Lazard - International 7,480,405 11.25 10.21 10.21 -4.17 6.10 3.07 6.64 9.46 5.72 07/01/2005 MSCI EAFE Net 9.98 9.98 -3.55 7.27 2.33 5.63 8.96 4.59 Thornburg - International 2,605,338 3.92 15.65 15.65 -10.02 3.08 0.55 3.06 N/A 2.25 01/01/2011 MSCI AC World ex US Net 10.31 10.31 -4.07 8.09 2.57 4.72 N/A 3.48 Fixed Income PIMCO - Total Return 14,340,311 21.57 2.97 2.97 5.15 3.52 3.40 3.00 N/A 3.45 01/01/2011 Barclays Aggregate 2.94 2.94 4.48 2.03 2.74 2.48 N/A 3.08 City of Augusta 1949 Pension Plan Asset Allocation & Time Weighted Performance as of March 31, 2019 The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 1 27 Manager Performance Chart Manager Risk & Return Modern Portfolio Statistics Historic Asset Growth Manager Annualized Performance 0.0 5.0 10.0 15.0 20.0 Re t u r n Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception Total Fund 1949 Plan Policy Index 90-Day T-Bills -2.0 0.0 2.0 4.0 6.0 8.0 10.0 12.0 Re t u r n ( % ) -4.0 -2.0 0.0 2.0 4.0 6.0 8.0 10.0 12.0 14.0 16.0 Risk (Standard Deviation %) QTD Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception Total Fund 1949 Plan 10.44 10.44 4.57 10.24 7.13 9.22 10.05 7.20 Policy Index 10.55 10.55 5.85 9.83 7.29 8.88 11.81 8.50 Differences -0.11 -0.11 -1.28 0.41 -0.16 0.34 -1.76 -1.30 Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception Total Fund 1949 Plan Beginning Market Value 60,294 60,294 69,240 62,223 71,488 58,769 50,911 48,969 Net Contributions -97 -97 -5,881 -15,158 -27,992 -32,728 -44,015 -51,463 Income 375 375 1,538 4,791 8,472 11,937 17,007 30,471 Gain/Loss 5,916 5,916 1,592 14,632 14,520 28,511 42,585 38,512 Ending Market Value 66,489 66,489 66,489 66,489 66,489 66,489 66,489 66,489 Return Standard Deviation Beta Maximum Drawdown Up Market Capture Down Market Capture Alpha Sharpe Ratio R-Squared Inception Date Total Fund 1949 Plan 7.20 8.87 0.80 -30.23 84.77 85.37 0.31 0.69 0.93 03/01/2003 Policy Index 8.50 10.64 1.00 -41.48 100.00 100.00 0.00 0.70 1.00 03/01/2003 90-Day T-Bills 1.27 0.45 0.00 0.00 4.88 -3.45 1.28 N/A 0.00 03/01/2003 as of March 31, 2019 Total Fund - Executive Summary City of Augusta 1949 Pension Plan The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 2 28 Manager Performance Chart Manager Risk & Return Modern Portfolio Statistics Historic Asset Growth Manager Annualized Performance 0.0 6.0 12.0 18.0 24.0 Re t u r n Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception NFJ - Large Cap Value Russell 1000 VL 90-Day T-Bills -2.0 0.0 2.0 4.0 6.0 8.0 10.0 Re t u r n ( % ) -6.0 -3.0 0.0 3.0 6.0 9.0 12.0 15.0 18.0 21.0 Risk (Standard Deviation %) QTD Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception NFJ - Large Cap Value 10.45 10.45 1.34 9.44 6.14 9.59 13.34 7.01 Russell 1000 VL 11.93 11.93 5.67 10.45 7.72 11.14 14.52 7.24 Differences -1.48 -1.48 -4.33 -1.01 -1.58 -1.55 -1.18 -0.23 Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception NFJ - Large Cap Value Beginning Market Value 10,128 10,128 11,614 10,040 11,233 8,094 4,626 8,301 Net Contributions -17 -17 -602 -1,818 -3,352 -3,526 -3,873 -6,111 Income 83 83 315 921 1,558 2,201 3,028 4,348 Gain/Loss 975 975 -159 2,025 1,729 4,399 7,387 4,630 Ending Market Value 11,168 11,168 11,168 11,168 11,168 11,168 11,168 11,168 Return Standard Deviation Beta Maximum Drawdown Up Market Capture Down Market Capture Alpha Sharpe Ratio R-Squared Inception Date NFJ - Large Cap Value 7.01 14.23 0.95 -54.33 95.75 95.16 0.12 0.46 0.95 04/01/2005 Russell 1000 VL 7.24 14.52 1.00 -55.56 100.00 100.00 0.00 0.47 1.00 04/01/2005 90-Day T-Bills 1.26 0.48 0.00 0.00 3.69 -2.63 1.28 N/A 0.00 04/01/2005 as of March 31, 2019 NFJ - Large Cap Value - Executive Summary City of Augusta 1949 Pension Plan The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 3 29 Historic Change in Assets Distribution of Returns Quarterly Change in Assets NFJ - Large Cap Value Russell 1000 VL Net Cash Flow ($5.0) $0.0 $5.0 $10.0 $15.0 $20.0 Ma r k e t V a l u e I n M i l l i o n s 3/05 12/05 9/06 6/07 3/08 12/08 9/09 6/10 3/11 12/11 9/12 6/13 3/14 12/14 9/15 6/16 3/17 12/17 3/19 $2.2 $11.4 $11.2 Market Value As of 01/01/2019 Net Transfers Contributions Distributions Fees Expenses Return On Investment Market Value As of 03/31/2019 NFJ - Large Cap Value 10,127,976.41 ----17,198.99 - 1,057,575.73 11,168,353.15 0 8 16 24 32 Fr e q u e n c y < -5 -5 To -4 -4 To -3 -3 To -2 -2 To -1 -1 To 0 0 To 1 1 To 2 2 To 3 3 To 4 4 To 5 > 5 Returns (%) 12 6 5 10 14 15 16 23 22 18 10 17 City of Augusta 1949 Pension Plan as of March 31, 2019 NFJ - Large Cap Value - Change in Assets & Distribution of Returns The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 4 30 Manager Performance Chart Manager Risk & Return Modern Portfolio Statistics Historic Asset Growth Manager Annualized Performance 0.0 6.0 12.0 18.0 24.0 Re t u r n Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception Atalanta - Large Cap Core S&P 500 Total Return 90-Day T-Bills -4.0 -2.0 0.0 2.0 4.0 6.0 8.0 10.0 12.0 14.0 Re t u r n ( % ) -6.0 -3.0 0.0 3.0 6.0 9.0 12.0 15.0 18.0 Risk (Standard Deviation %) QTD Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception Atalanta - Large Cap Core 12.47 12.47 7.72 15.28 10.74 12.49 13.55 10.23 S&P 500 Total Return 13.65 13.65 9.50 13.51 10.91 12.85 15.92 10.07 Differences -1.18 -1.18 -1.78 1.77 -0.17 -0.36 -2.37 0.16 Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception Atalanta - Large Cap Core Beginning Market Value 13,498 13,498 15,975 13,094 14,901 11,463 8,414 3,847 Net Contributions -21 -21 -2,098 -4,457 -7,536 -8,153 -9,742 -7,529 Income 59 59 233 716 1,119 1,477 1,869 2,893 Gain/Loss 1,623 1,623 1,048 5,805 6,674 10,372 14,618 15,947 Ending Market Value 15,159 15,159 15,159 15,159 15,159 15,159 15,159 15,159 Return Standard Deviation Beta Maximum Drawdown Up Market Capture Down Market Capture Alpha Sharpe Ratio R-Squared Inception Date Atalanta - Large Cap Core 10.23 13.35 0.95 -44.64 100.22 99.40 0.71 0.71 0.90 03/01/2003 S&P 500 Total Return 10.07 13.41 1.00 -50.95 100.00 100.00 0.00 0.69 1.00 03/01/2003 90-Day T-Bills 1.27 0.45 0.00 0.00 3.82 -2.83 1.29 N/A 0.00 03/01/2003 as of March 31, 2019 Atalanta - Large Cap Core - Executive Summary City of Augusta 1949 Pension Plan The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 5 31 Historic Change in Assets Distribution of Returns Quarterly Change in Assets Atalanta - Large Cap Core S&P 500 Total Return Net Cash Flow ($20.0) ($10.0) $0.0 $10.0 $20.0 $30.0 Ma r k e t V a l u e I n M i l l i o n s 2/03 2/04 2/05 2/06 2/07 2/08 2/09 2/10 2/11 2/12 2/13 2/14 2/15 2/16 2/17 2/18 3/19 ($3.7) $12.7 $15.2 Market Value As of 01/01/2019 Net Transfers Contributions Distributions Fees Expenses Return On Investment Market Value As of 03/31/2019 Atalanta - Large Cap Core 13,498,294.70 --- -21,290.74 - 1,681,932.50 15,158,936.46 0 10 20 30 40 Fr e q u e n c y < -5 -5 To -4 -4 To -3 -3 To -2 -2 To -1 -1 To 0 0 To 1 1 To 2 2 To 3 3 To 4 4 To 5 >5 Returns (%) 17 4 7 5 14 20 23 27 16 21 19 20 City of Augusta 1949 Pension Plan as of March 31, 2019 Atalanta - Large Cap Core - Change in Assets & Distribution of Returns The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 6 32 Manager Performance Chart Manager Risk & Return Modern Portfolio Statistics Historic Asset Growth Manager Annualized Performance 0.0 6.0 12.0 18.0 24.0 Re t u r n Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception MDT - All Cap Core Russell 3000 90-Day T-Bills -4.0 -2.0 0.0 2.0 4.0 6.0 8.0 10.0 12.0 14.0 16.0 Re t u r n ( % ) -6.0 -3.0 0.0 3.0 6.0 9.0 12.0 15.0 18.0 21.0 Risk (Standard Deviation %) QTD Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception MDT - All Cap Core 15.32 15.32 10.02 15.46 10.82 14.46 15.70 10.67 Russell 3000 14.04 14.04 8.77 13.48 10.35 12.63 16.00 10.34 Differences 1.28 1.28 1.25 1.98 0.47 1.83 -0.30 0.33 Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception MDT - All Cap Core Beginning Market Value 13,665 13,665 16,234 15,391 18,336 13,707 9,328 3,847 Net Contributions -22 -22 -2,102 -6,473 -10,992 -13,348 -14,967 -10,351 Income 71 71 268 909 1,634 2,258 2,886 4,220 Gain/Loss 2,021 2,021 1,335 5,908 6,757 13,118 18,488 18,019 Ending Market Value 15,735 15,735 15,735 15,735 15,735 15,735 15,735 15,735 Return Standard Deviation Beta Maximum Drawdown Up Market Capture Down Market Capture Alpha Sharpe Ratio R-Squared Inception Date MDT - All Cap Core 10.67 14.71 1.02 -52.66 102.05 100.57 0.16 0.68 0.94 03/01/2003 Russell 3000 10.34 13.90 1.00 -51.20 100.00 100.00 0.00 0.69 1.00 03/01/2003 90-Day T-Bills 1.27 0.45 0.00 0.00 3.58 -2.91 1.29 N/A 0.00 03/01/2003 as of March 31, 2019 MDT - All Cap Core - Executive Summary City of Augusta 1949 Pension Plan The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 7 33 Historic Change in Assets Distribution of Returns Quarterly Change in Assets MDT - All Cap Core Russell 3000 Net Cash Flow ($30.0) ($15.0) $0.0 $15.0 $30.0 Ma r k e t V a l u e I n M i l l i o n s 2/03 2/04 2/05 2/06 2/07 2/08 2/09 2/10 2/11 2/12 2/13 2/14 2/15 2/16 2/17 2/18 3/19 ($6.5) $14.5 $15.7 Market Value As of 01/01/2019 Net Transfers Contributions Distributions Fees Expenses Return On Investment Market Value As of 03/31/2019 MDT - All Cap Core 13,665,429.99 ----22,205.29 - 2,091,963.61 15,735,188.31 0 10 20 30 40 Fr e q u e n c y < -5 -5 To -4 -4 To -3 -3 To -2 -2 To -1 -1 To 0 0 To 1 1 To 2 2 To 3 3 To 4 4 To 5 > 5 Returns (%) 18 2 8 9 8 19 21 24 27 14 20 23 City of Augusta 1949 Pension Plan as of March 31, 2019 MDT - All Cap Core - Change in Assets & Distribution of Returns The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 8 34 Manager Performance Chart Manager Risk & Return Modern Portfolio Statistics Historic Asset Growth Manager Annualized Performance 0.0 8.0 16.0 24.0 -8.0 -16.0 Re t u r n Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception Lazard - International MSCI EAFE Net 90-Day T-Bills -1.0 0.0 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 Re t u r n ( % ) -9.0 -6.0 -3.0 0.0 3.0 6.0 9.0 12.0 15.0 18.0 21.0 24.0 Risk (Standard Deviation %) QTD Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception Lazard - International 10.21 10.21 -4.17 6.10 3.07 6.64 9.46 5.72 MSCI EAFE Net 9.98 9.98 -3.55 7.27 2.33 5.63 8.96 4.59 Differences 0.23 0.23 -0.62 -1.17 0.74 1.01 0.50 1.13 Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception Lazard - International Beginning Market Value 6,798 6,798 8,779 7,741 8,549 6,427 4,311 3,173 Net Contributions -11 -11 -975 -1,728 -2,334 -2,430 -2,758 -392 Income 37 37 204 562 936 1,362 1,846 2,374 Gain/Loss 657 657 -527 905 329 2,122 4,081 2,326 Ending Market Value 7,480 7,480 7,480 7,480 7,480 7,480 7,480 7,480 Return Standard Deviation Beta Maximum Drawdown Up Market Capture Down Market Capture Alpha Sharpe Ratio R-Squared Inception Date Lazard - International 5.72 14.89 0.86 -46.49 90.52 83.62 1.63 0.37 0.93 07/01/2005 MSCI EAFE Net 4.59 16.77 1.00 -56.68 100.00 100.00 0.00 0.28 1.00 07/01/2005 90-Day T-Bills 1.23 0.48 0.00 0.00 3.19 -2.23 1.23 N/A 0.00 07/01/2005 as of March 31, 2019 Lazard - International - Executive Summary City of Augusta 1949 Pension Plan The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 9 35 Historic Change in Assets Distribution of Returns Quarterly Change in Assets Lazard - International MSCI EAFE Net Net Cash Flow $0.0 $5.0 $10.0 $15.0 Ma r k e t V a l u e I n M i l l i o n s 6/05 3/06 12/06 9/07 6/08 3/09 12/09 9/10 6/11 3/12 12/12 9/13 6/14 3/15 12/15 9/16 6/17 3/18 3/19 $2.8 $6.0 $7.5 Market Value As of 01/01/2019 Net Transfers Contributions Distributions Fees Expenses Return On Investment Market Value As of 03/31/2019 Lazard - International 6,797,935.99 ----11,059.07 - 693,528.20 7,480,405.12 0 8 16 24 32 Fr e q u e n c y < -5 -5 To -4 -4 To -3 -3 To -2 -2 To -1 -1 To 0 0 To 1 1 To 2 2 To 3 3 To 4 4 To 5 > 5 Returns (%) 17 4 5 11 14 15 18 18 17 17 9 20 City of Augusta 1949 Pension Plan as of March 31, 2019 Lazard - International - Change in Assets & Distribution of Returns The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 10 36 Manager Performance Chart Manager Risk & Return Modern Portfolio Statistics Historic Asset Growth Manager Annualized Performance 0.0 15.0 30.0 -15.0 -30.0 Re t u r n Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years Since Inception Thornburg - International MSCI AC World ex US Net 90-Day T-Bills -0.8 0.0 0.8 1.6 2.4 3.2 4.0 4.8 Re t u r n ( % ) -6.0 -3.0 0.0 3.0 6.0 9.0 12.0 15.0 18.0 21.0 Risk (Standard Deviation %) QTD Fiscal YTD 1 Year 3 Years 5 Years 7 Years Since Inception Thornburg - International 15.65 15.65 -10.02 3.08 0.55 3.06 2.25 MSCI AC World ex US Net 10.31 10.31 -4.07 8.09 2.57 4.72 3.48 Differences 5.34 5.34 -5.95 -5.01 -2.02 -1.66 -1.23 Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years Since Inception Thornburg - International Beginning Market Value 2,257 2,257 2,917 2,570 2,877 2,428 2,518 Net Contributions -4 -4 -20 -206 -342 -376 -397 Income 4 4 48 164 269 377 427 Gain/Loss 349 349 -340 78 -200 177 57 Ending Market Value 2,605 2,605 2,605 2,605 2,605 2,605 2,605 Return Standard Deviation Beta Maximum Drawdown Up Market Capture Down Market Capture Alpha Sharpe Ratio R-Squared Inception Date Thornburg - International 2.25 14.56 1.01 -28.41 96.10 101.73 -1.11 0.19 0.90 01/01/2011 MSCI AC World ex US Net 3.48 13.70 1.00 -23.29 100.00 100.00 0.00 0.29 1.00 01/01/2011 90-Day T-Bills 0.46 0.20 0.00 0.00 1.47 -0.99 0.46 N/A 0.00 01/01/2011 as of March 31, 2019 Thornburg - International - Executive Summary City of Augusta 1949 Pension Plan The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 11 37 Historic Change in Assets Distribution of Returns Quarterly Change in Assets Thornburg - International MSCI AC World ex US Net Net Cash Flow $1.2 $1.8 $2.4 $3.0 $3.6 $4.2 Ma r k e t V a l u e I n M i l l i o n s 12/10 6/11 12/11 6/12 12/12 6/13 12/13 6/14 12/14 6/15 12/15 6/16 12/16 6/17 12/17 6/18 3/19 $2.1 $2.9 $2.6 Market Value As of 01/01/2019 Net Transfers Contributions Distributions Fees Expenses Return On Investment Market Value As of 03/31/2019 Thornburg - International 2,256,745.83 --- -4,114.68 - 352,707.33 2,605,338.48 0 6 12 18 24 Fr e q u e n c y < -5 -5 To -4 -4 To -3 -3 To -2 -2 To -1 -1 To 0 0 To 1 1 To 2 2 To 3 3 To 4 4 To 5 > 5 Returns (%) 9 1 9 9 7 8 11 15 10 6 3 11 City of Augusta 1949 Pension Plan as of March 31, 2019 Thornburg - International - Change in Assets & Distribution of Returns The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 12 38 Manager Performance Chart Manager Risk & Return Modern Portfolio Statistics Historic Asset Growth Manager Annualized Performance 0.0 2.0 4.0 6.0 8.0 Re t u r n Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years Since Inception PIMCO - Total Return Barclays Aggregate 90-Day T-Bills -1.2 -0.6 0.0 0.6 1.2 1.8 2.4 3.0 3.6 4.2 4.8 Re t u r n ( % ) -1.0 -0.5 0.0 0.5 1.0 1.5 2.0 2.5 3.0 3.5 4.0 4.5 Risk (Standard Deviation %) QTD Fiscal YTD 1 Year 3 Years 5 Years 7 Years Since Inception PIMCO - Total Return 2.97 2.97 5.15 3.52 3.40 3.00 3.45 Barclays Aggregate 2.94 2.94 4.48 2.03 2.74 2.48 3.07 Differences 0.03 0.03 0.67 1.49 0.66 0.52 0.38 Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years Since Inception PIMCO - Total Return Beginning Market Value 13,948 13,948 13,721 13,386 9,911 4,819 4,521 Net Contributions -21 -21 -84 -475 2,257 7,116 7,074 Income 122 122 469 1,519 2,744 3,313 3,543 Gain/Loss 292 292 234 -89 -571 -907 -798 Ending Market Value 14,340 14,340 14,340 14,340 14,340 14,340 14,340 Return Standard Deviation Beta Maximum Drawdown Up Market Capture Down Market Capture Alpha Sharpe Ratio R-Squared Inception Date PIMCO - Total Return 3.45 3.17 1.00 -5.66 106.13 98.27 0.39 0.94 0.77 01/01/2011 Barclays Aggregate 3.07 2.78 1.00 -3.67 100.00 100.00 0.00 0.94 1.00 01/01/2011 90-Day T-Bills 0.46 0.20 0.00 0.00 5.14 -7.68 0.46 N/A 0.00 01/01/2011 as of March 31, 2019 PIMCO - Total Return - Executive Summary City of Augusta 1949 Pension Plan The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 13 39 Historic Change in Assets Distribution of Returns Quarterly Change in Assets PIMCO - Total Return Barclays Aggregate Net Cash Flow $0.0 $5.0 $10.0 $15.0 $20.0 Ma r k e t V a l u e I n M i l l i o n s 12/10 6/11 12/11 6/12 12/12 6/13 12/13 6/14 12/14 6/15 12/15 6/16 12/16 6/17 12/17 6/18 3/19 $11.6 $13.9 $14.3 Market Value As of 01/01/2019 Net Transfers Contributions Distributions Fees Expenses Return On Investment Market Value As of 03/31/2019 PIMCO - Total Return 13,947,991.51 ----20,947.15 - 413,266.85 14,340,311.21 0 15 30 45 60 Fr e q u e n c y < -5 -5 To -4 -4 To -3 -3 To -2 -2 To -1 -1 To 0 0 To 1 1 To 2 2 To 3 3 To 4 4 To 5 > 5 Returns (%) 0 0 0 3 3 28 44 20 1 0 0 0 City of Augusta 1949 Pension Plan as of March 31, 2019 Pimco - Total Return - Change in Assets & Distribution of Returns The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 14 40 Portfolio Name YTD 1 Year 3 Years 5 Years 10 Years Since Inception Inception Date Performance Appendix QTD Performance Data below is net of fees. Please see the Morgan Stanley Smith Barney LLC Form ADV Part 2 Brochure for advisory accounts and/or any applicable brokerage account trade confirmation statements for a full disclosure of the applicable charges, fees and expenses. Your Financial Advisor will provide those documents to you upon request. Atalanta - Large Cap Core 12.30 7.04 14.56 10.04 12.79 9.36 02/01/200312.30 Lazard - International 10.04 -4.80 5.42 2.40 8.73 4.90 06/01/200510.04 MDT - All Cap Core 15.15 9.30 14.72 10.11 14.92 9.77 02/01/200315.15 NFJ - Large Cap Value 10.27 0.64 8.72 5.44 12.56 6.59 02/01/199310.27 PIMCO - Total Return 2.81 4.51 2.86 2.71 -- 2.77 12/01/20102.81 Thornburg - International 15.45 -10.69 2.37 -0.12 -- 1.63 12/01/201015.45 41 Glossary of Terms Active Contribution Return: The gain or loss percentage of an investment relative to the performance of the investment benchmark. Active Exposure: The percentage difference in weight of the portfolio compared to its policy benchmark. Active Return: Arithmetic difference between the manager’s return and the benchmark’s return over a specified time period. Actual Correlation: A measure of the correlation (linear dependence) between two variables X and Y, with a value between +1 and -1 inclusive. This is also referred to as coefficient of correlation. Alpha: A measure of a portfolio's time weighted return in excess of the market’s return, both adjusted for risk. A positive alpha indicates that the portfolio outperformed the market on a risk-adjusted basis, and a negative alpha indicates the portfolio did worse than the market. Best Quarter: The highest quarterly return for a certain time period. Beta: A measure of the sensitivity of a portfolio’s time weighted return (net of fees) against that of the market. A beta greater than 1.00 indicates volatility greater than the market. Consistency: The percentage of quarters that a product achieved a rate of return higher than that of its benchmark. The higher the consistency figure, the more value a manager has contributed to the product’s performance. Core: Refers to an investment strategy mandate that is blend of growth and value styles without a pronounced tilt toward either style. Cumulative Selection Return (Cumulative Return): Cumulative investment performance over a specified period of time. Distribution Rate: The most recent distribution paid, annualized, and then divided by the current market price. Distribution rate may consist of investment income, short-term capital gains, long-term capital gains, and/or return of capital. Down Market Capture: The ratio of average portfolio returns over the benchmark during periods of negative benchmark return. Lower values indicate better product performance. Downside Risk: A measure similar to standard deviation, but focuses only on the negative movements of the return series. It is calculated by taking the standard deviation of the negative quarterly set of returns. The higher the value, the more risk the product has. Downside Semi Deviation:A statistical calculation that measures the volatility of returns below a minimum acceptable return. This return measure isolates the negative portion of volatility: the larger the number, the greater the volatility. Drawdown:A drawdown is the peak-to-trough decline during a specific period of an investment, fund or commodity. Excess over Benchmark: The percentage gain or loss of an investment relative to the investment's benchmark. Excess Return: Arithmetic difference between the manager’s return and the risk-free return over a specified time period. Growth: A diversified investment strategy which includes investment selections that have capital appreciation as the primary goal, with little or no dividend payouts. These strategies can include reinvestment in expansion, acquisitions, and/or research and development opportunities. Growth of Dollar: The aggregate amount an investment has gained or lost over a certain time period, also referred to as Cumulative Return, stated in terms of the amount to which an initial dollar investment would have grown over the given time period. Investment Decision Process (IDP): A model for structuring the investment process and implementing the correct attribution methodologies. The IDP includes every decision made concerning the division of the assets under management over the various asset categories. To analyze each decision‘s contribution to the total return, a modeling approach must measure the marginal value of every individual decision. In this respect, the hierarchy of the decisions becomes very important. We therefore use the IDP model, which serves as a proper foundation for registering the decisions and relating them to each other. Information Ratio: Measured by dividing the active rate of return by the tracking error. The higher the Information Ratio, the more value-added contribution by the manager. Jensen’s Alpha: The Jensen's alpha measure is a risk-adjusted performance measure that represents the average return on a portfolio or investment above or below that predicted by the capital asset pricing model (CAPM) given the portfolio's or investment's beta and the average market return. This metric is also commonly referred to as alpha.. Kurtosis: A statistical measure that is used to describe the distribution, or skewness, of observed data around the mean, sometimes referred to as the volatility of volatility. Maximum Drawdown: The drawdown is defined as the percent retrenchment from a fund's peak to the fund's trough value. It is in effect from the time the fund's retrenchment begins until a new fund high is reached. The maximum drawdown encompasses both the period from the fund's peak to the fund's valley (length), and the time from the fund's valley to a new fund high (recovery). It measures the largest percentage drawdown that has occurred in any fund's data record. Modern Portfolio Theory (MPT):An investment analysis theory on how risk-averse investors can construct portfolios to optimize or maximize expected return based on a given level of market risk, emphasizing that risk is an inherent part of higher reward. Mutual Fund (MF):An investment program funded by shareholders that trade in diversified holdings and is professionally managed. Peer Group: A combination of funds that share the same investment style combined as a group for comparison purposes. Peer/ Plan Sponsor Universe: A combination of asset pools of total plan investments by specific sponsor and plan types for comparison purposes. Performance Ineligible Assets: Performance returns are not calculated for certain assets because accurate valuations and transaction data for these assets are not processed or maintained by us. Common examples of these include life insurance, some annuities and some assets held externally. 42 these include life insurance, some annuities and some assets held externally. Performance Statistics: A generic term for various measures of investment performance measurement terms. Portfolio Characteristics: A generic term for various measures of investment portfolio characteristics. Preferred Return:A term used in the private equity (PE) world, and also referred to as a “Hurdle Rate.” It refers to the threshold return that the limited partners of a private equity fund must receive, prior to the PE firm receiving its carried interest or "carry." Ratio of Cumulative Wealth: A defined ratio of the Cumulative Return of the portfolio divided by the Cumulative Return of the benchmark for a certain time period. Regression Based Analysis:A statistical process for estimating the relationships among variables. It includes many techniques for modeling and analyzing several variables, when the focus is on the relationship between a dependent variable and one or more independent variables Residual Correlation: Within returns-based style analysis, residual correlation refers to the portion of a strategy’s return pattern that cannot be explained by its correlation to the asset-class benchmarks to which it is being compared. Return: A rate of investment performance for the specified period. Rolling Percentile Ranking:A measure of an investment portfolio’s ranking versus a peer group for a specific rolling time period (i.e. Last 3 Years, Last 5 years, etc.). R-Squared: The percentage of a portfolio's performance explained by the behavior of the appropriate benchmark. High R-Squared means a higher correlation of the portfolio's performance to the appropriate benchmark. SA/CF (Separate Account/Comingled Fund): Represents an acronym for Separate Account and Commingled Fund investment vehicles. Sector Benchmark: A market index that serves as a proxy for a sector within an asset class. Sharpe Ratio:Represents the excess rate of return over the risk free return divided by the standard deviation of the excess return. The result is the absolute rate of return per unit of risk. The higher the value, the better the product’s historical risk-adjusted performance results in. Standard Deviation: A statistical measure of the range of a portfolio's performance; the variability of a return around its average return over a specified time period. Total Fund Benchmark:The policy benchmark for a complete asset pool that could consist of multiple investment mandates. Total Fund Composite: The aggregate of multiple portfolios within an asset pool or household. Tracking Error: A measure of standard deviation for a portfolio's investment performance, relative to the performance of an appropriate market benchmark. Treynor Ratio: A ratio that divides the excess return (above the risk free rate) by the portfolio’s beta to arrive at a unified measure of risk adjusted return. It is generally used to rank portfolios, funds and benchmarks. A higher ratio is indicative of higher returns per unit of market risk. This measurement can help determine if the portfolio is reaching its goal of increasing returns while managing market risk. Up Market Capture: The ratio of average portfolio returns over the benchmark during periods of positive benchmark return. Higher values indicate better product performance. Upside Semi Deviation: A statistical calculation that measures the volatility of returns above an acceptable return. This return measure isolates the positive portion of volatility: the larger the number, the greater the volatility. Value: A diversified investment strategy that includes investment selections which tend to trade at a lower price relative to its dividends, earnings, and sales. Common attributes are stocks that include high dividend, low price-to-book ratio, and/or low price-to-earnings ratio. Worst Quarter: The lowest rolling quarterly return for a certain time period. Information Disclosures Performance results are annualized for time periods greater than one year and include all cash and cash equivalents, realized and unrealized capital gains and losses, and dividends, interest and income. The investment results depicted herein represent historical performance. As a result of recent market activity, current performance may vary from the figures shown. Past performance is not a guarantee of future results. Please see the Morgan Stanley Smith Barney LLC Form ADV Part 2 Brochure for advisory accounts and/or any applicable brokerage account trade confirmation statements for a full disclosure of the applicable charges, fees and expenses. Your Financial Advisor will provide those documents to you upon request. Benchmark indices and blends included in this material are for informational purposes only, are provided solely as a comparison tool and may not reflect the underlying composition and/or investment objective(s) associated with the account(s). Indices are unmanaged and not available for direct investment. Index returns do not take into account fees or other charges. Such fees and charges would reduce performance. The performance data shown reflects past performance, which does not guarantee future results. Investment return and principal will fluctuate so that an investor’s shares when redeemed may be worth more or less than original cost. Please note, current performance may be higher or lower than the performance data shown. For up to date month-end performance information, please contact your Financial Advisor or visit the funds’ company website. Investors should carefully consider the fund’s investment objectives, risks, charges and expenses before investing. The prospectus and, if available the summary prospectus, contains this and other information that should be read carefully before investing. Investors should review the information in the prospectus carefully. To obtain a prospectus, please contact your Financial Advisor or visit the funds’ company website. Past performance is no guarantee of future results. Investing involves market risk, including possible loss of principal.Growth investing does not guarantee a profit or eliminate risk. The stocks of these companies can have relatively high valuations. Because of these high valuations, an investment in a growth stock can be more risky than an investment in a company with more modest growth expectations.Value investing involves the risk that the market may not recognize that securities are undervalued and they may not appreciate as anticipated.Small and mid-capitalization companies may lack the financial resources, product diversification and competitive strengths of larger companies. The securities of small capitalization companies may not trade as readily as, and be subject to 43 companies. The securities of small capitalization companies may not trade as readily as, and be subject to higher volatility than those of larger, more established companies.Bond funds and bond holdings have the same interest rate, inflation and credit risks that are associated with the underlying bonds owned by the funds. The return of principal in bond funds, and in funds with significant bond holdings, is not guaranteed. International securities’ prices may carry additional risks, including foreign economic, political, monetary and/or legal factors, changing currency exchange rates, foreign taxes and differences in financial and accounting standards. International investing may not be for everyone. These risks may be magnified in emerging markets.Alternative investments, including private equity funds, real estate funds, hedge funds, managed futures funds, and funds of hedge funds, private equity, and managed futures funds, are speculative and entail significant risks that can include losses due to leveraging or\other speculative investment practices, lack of liquidity, volatility of returns, restrictions on transferring interests in a fund, potential lack of diversification, absence and/or delay of information regarding valuations and pricing, complex tax structures and delays in tax reporting, less regulation and higher fees than mutual funds and risks associated with the operations, personnel and processes of the advisor.Master Limited Partnerships (MLPs) are limited partnerships or limited liability companies that are taxed as partnerships and whose interests (limited partnership units or limited liability company units) are traded on securities exchanges like shares of common stock. Currently, most MLPs operate in the energy, natural resources or real estate sectors. Investments in MLP interests are subject to the risks generally applicable to companies in the energy and natural resources sectors, including commodity pricing risk, supply and demand risk, depletion risk and exploration risk; and MLP interests in the real estate sector are subject to special risks, including interest rate and property value fluctuations, as well as risks related to general and economic conditions. Because of their narrow focus, MLPs maintain exposure to price volatility of commodities and/or underlying assets and tend to be more volatile than investments that diversify across many sectors and companies. MLPs are also subject to additional risks including: investors having limited control and rights to vote on matters affecting the MLP, limited access to capital, cash flow risk, lack of liquidity, dilution risk, conflict of interests, and limited call rights related to acquisitions. Mortgage backed securities also involve prepayment risk, in that faster or slower prepayments than expected on underlying mortgage loans can dramatically alter the yield-to-maturity of a mortgage-backed security and prepayment risk includes the possibility that a fund may invest the proceeds at generally lower interest rates. Tax managed funds may not meet their objective of being tax-efficient. Real estate investments are subject to special risks, including interest rate and property value fluctuations, as well as risks related to general and economic conditions.High yield fixed income securities, also known as “junk bonds”, are considered speculative, involve greater risk of default and tend to be more volatile than investment grade fixed income securities. Credit quality is a measure of a bond issuer’s creditworthiness, or ability to repay interest and principal to bondholders in a timely manner. The credit ratings shown are based on security rating as provided by Standard & Poor’s, Moody’s and/or Fitch, as applicable. Credit ratings are issued by the rating agencies for the underlying securities in the fund and not the fund itself, and the credit quality of the securities in the fund does not represent the stability or safety of the fund. Credit ratings shown range from AAA, being the highest, to D, being the lowest based on S&P and Fitch’s classification (the equivalent of Aaa and C, respectively, by Moody(s). Ratings of BBB or higher by S&P and Fitch (Baa or higher by Moody’s) are considered to be investment grade-quality securities. If two or more of the agencies have assigned different ratings to a security, the highest rating is applied. Securities that are not rated by all three agencies are listed as “NR”. “Alpha tilt strategies comprise a core holding of stocks that mimic a benchmark type index such as the S&P 500 to which additional securities are added to help tilt the fund toward potentially outperforming the S&P 500 to which additional securities are added to help tilt the fund toward potentially outperforming the market in an effort to enhance overall investment returns. Tilt strategies are subject to significant timing risk and could potentially expose investors to extended periods of underperformance.” Custom Account Index:The Custom Account Index is an investment benchmark based on your historical target allocations and/or manager selection that you may use to evaluate the performance of your account. The Custom Account index does take into consideration certain changes that may have occurred in your portfolio since the inception of your account, i.e., asset class and/or manager changes. However, in some circumstances, it may not be an appropriate benchmark for use with your specific account composition. For detailed report of the historical composition of this blend please contact your Financial Advisor. Peer Groups Peer Groups are a collection of similar investment strategies that essentially group investment products that share the same investment approach. Peer Groups are used for comparison purposes to compare and illustrate a clients investment portfolio versus its peer across various quantitative metrics like performance and risk. Peer Group comparison is conceptually another form of benchmark comparison whereby the actual investment can be ranked versus its peer across various quantitative metrics. All Peer Group data are provided by Investment Metrics, LLC. The URL below provides all the definitions and methodology about the various Peer Groups https://www.invmetrics.com/style-peer-groups Peer Group Ranking Methodology A percentile rank denotes the value of a product in which a certain percent of observations fall within a peer group. The range of percentile rankings is between 1 and 100, where 1 represents a high statistical value and 100 represents a low statistical value. The 30th percentile, for example, is the value in which 30% of the highest observations may be found, the 65th percentile is the value in which 65% of the highest observations may be found, and so on. Percentile rankings are calculated based on a normalized distribution ranging from 1 to 100 for all products in each peer group, where a ranking of 1 denotes a high statistical value and a ranking of 100 denotes a low statistical value. It is important to note that the same ranking methodology applies to all statistics, implying that a ranking of 1 will always mean highest value across all statistics. For example, consider a risk/return assessment using standard deviation as a measure of risk. A percentile ranking equal to 1 for return denotes highest return, whereas a percentile ranking of 1 for standard deviation denotes highest risk among peers. In addition, values may be used to demonstrate quartile rankings. For example, the third quartile is also known as the 75th percentile, and the median is the 50th percentile. Alternatives Graystone Consulting is a business of Morgan Stanley Smith Barney LLC. (“Morgan Stanley”) This material is not to be reproduced or distributed to any other persons (other than professional advisors of the investors) and is intended solely for the use of the persons to whom it has been delivered. This material is not for distribution to the general public. 44 The sole purpose of this material is to inform, and it in no way is intended to be an offer or solicitation to purchase or sell any security, other investment or service, or to attract any funds or deposits. Investments mentioned may not be suitable for all clients. Any product discussed herein may be purchased only after a client has carefully reviewed the offering memorandum and executed the subscription documents. Morgan Stanley has not considered the actual or desired investment objectives, goals, strategies, guidelines, or factual circumstances of any investor in any fund(s). Before making any investment, each investor should carefully consider the risks associated with the investment, as discussed in the applicable offering memorandum, and make a determination based upon their own particular circumstances, that the investment is consistent with their investment objectives and risk tolerance. This information is being provided as a service of your Graystone Institutional Consultant and does not supersede or replace your Morgan Stanley customer statement. The information is as of the date(s) noted and subject to daily market fluctuation. Your interests in Alternative Investments, which may have been purchased through us, are generally not held here, and are generally not covered by SIPC. The information provided to you: 1) is included as a service to you, valuations for certain products may not be available; 2) is derived from you or another external source for which we are not responsible, and may have been modified to take into consideration capital calls or distributions to the extent applicable; 3) may not reflect actual shares, share prices or values; 4) may include invested or distributed amounts in addition to a fair value estimate; and 5) should not be relied upon for tax reporting purposes. Notwithstanding the foregoing, 1) to the extent this report displays Alternative Investment positions within a Morgan Stanley Individual Retirement Account (“IRA”), such positions are held by Morgan Stanley Smith Barney LLC as the custodian of your Morgan Stanley IRA; and 2) if your Alternative Investment positon(s) is held by us and is registered pursuant to the Securities Act of 1933, as amended, your Alternative Investment position(s) is covered by SIPC. Alternatives may be either traditional alternative investment vehicles or non-traditional alternative strategy vehicles. Traditional alternative investment vehicles may include, but are not limited to, Hedge Funds, Fund of Funds (both registered and unregistered), Exchange Funds, Private Equity Funds, Private Credit Funds, Real Estate Funds, and Managed Futures Funds. Non-traditional alternative strategy vehicles may include, but are not limited to, Open or Closed End Mutual Funds, Exchange-Traded and Closed-End Funds, Unit Investment Trusts, exchange listed Real Estate Investment Trusts (REITs), and Master Limited Partnerships (MLPs). These non-traditional alternative strategy vehicles also seek alternative-like exposure but have significant differences from traditional alternative investment vehicles. Non-traditional alternative strategy vehicles may behave like, have characteristics of, or employ various investment strategies and techniques for both hedging and more speculative purposes such as short-selling, leverage, derivatives, and options, which can increase volatility and the risk of investment loss. Characteristics such as correlation to traditional markets, investment strategy, and market sector exposure can play a role in the classification of a traditional security being classified as alternative. Traditional alternative investment vehicles are illiquid and usually are not valued daily. The estimated valuation provided will be as of the most recent date available and will be included in summaries of your assets. Such valuation may not be the most recent provided by the fund in which you are invested. No representation is made that the valuation is a market value or that the interest could be liquidated at this value. We are not required to take any action with respect to your investment unless valid instructions are received from you in a timely manner. Some positions reflected herein may not represent interests in the fund, but rather redemption proceeds withheld by the issuer pending final valuations which are not subject to the investment performance of the fund and may or may not accrue interest for the length of the withholding. Morgan Stanley does not engage in an independent valuation of your alternative investment assets. Morgan Stanley provides periodic information to you including the market value of an alternative investment vehicle based on information received from the management entity of the alternative investment vehicle or another service provider. Traditional alternative investment vehicles often are speculative and include a high degree of risk. . Investors should carefully review and consider potential risks before investing. Certain of these risks may include but are not limited to:• Loss of all or a substantial portion of the investment due to leveraging, short- selling, or other speculative practices;• Lack of liquidity in that there may be no secondary market for a fund;• Volatility of returns;• Restrictions on transferring interests in a fund;• Potential lack of diversification and resulting higher risk due to concentration of trading authority when a single advisor is utilized;• and resulting higher risk due to concentration of trading authority when a single advisor is utilized;• Absence of information regarding valuations and pricing;• Complex tax structures and delays in tax reporting;• Less regulation and higher fees than mutual funds; and• Risks associated with the operations, personnel, and processes of the manager. As a diversified global financial services firm, Morgan Stanley Wealth Management engages in a broad spectrum of activities including financial advisory services, investment management activities, sponsoring and managing private investment funds, engaging in broker- dealer transactions and principal securities, commodities and foreign exchange transactions, research publication, and other activities. In the ordinary course of its business, Morgan Stanley Wealth Management therefore engages in activities where Morgan Stanley Wealth Management’s interests may conflict with the interests of its clients, including the private investment funds it manages. Morgan Stanley Wealth Management can give no assurance that conflicts of interest will be resolved in favor of its clients or any such fund. Indices are unmanaged and investors cannot directly invest in them. Composite index results are shown for illustrative purposes and do not represent the performance of a specific investment. Past performance is no guarantee of future results. Actual results may vary. Diversification does not assure a profit or protect against loss in a declining market. Any performance or related information presented has not been adjusted to reflect the impact of the additional fees paid to a placement agent by an investor (for Morgan Stanley placement clients, a one-time upfront Placement Fee of up to 3%, and for Morgan Stanley investment advisory clients, an annual advisory fee of up to 2.5%), which would result in a substantial reduction in the returns if such fees were incorporated. For most investment advisory clients, the program account will be charged an asset-based wrap fee every quarter (“the Fee”). In general, the Fee covers investment advisory services and reporting. In addition to the Fee, clients will pay the fees and expenses of any funds in which their account is invested. Fund fees and expenses are charged directly to the pool of assets the fund invests in and impact the valuations. Clients must understand that these fees and expenses are an additional cost and will not be included in the Fee amount in the account statements. As fees are deducted quarterly, the compounding effect will be to increase the impact of the fees by an amount directly related to the gross account performance. For example, for an account with an initial value of $100,000 and a 2.5% annual fee, if the gross performance is 5% per year over a three year period, the compounding effect of the fees will result in a net annual compound rate of return of approximately 2.40% per year over a three year period, and the total value of the client’s portfolio at the end of the three year period would be approximately $115,762.50 without the fees and $107,372.63 with the fees. Please see the applicable Morgan Stanley Smith Barney LLC Form ADV Part 2A for more information including a description of the fee schedule. It is available at www.morganstanley.com/ADV <http://www.morganstanley.com/ADV> <http://www.morganstanley.com/ADV> or from your Financial Advisor/Private Wealth Advisor. Alternative investments involve complex tax structures, tax inefficient investing, and delays in distributing important tax information. Individual funds have specific risks related to their investment programs that will vary from fund to fund. Clients should consult their own tax and legal advisors as Morgan Stanley does not provide tax or legal advice. Interests in alternative investment products are offered pursuant to the terms of the applicable offering memorandum, are distributed by Morgan Stanley Smith Barney LLC and certain of its affiliates, and (1) are not FDIC-insured, (2) are not deposits or other obligations of Morgan Stanley or any of its affiliates, (3) are not guaranteed by Morgan Stanley and its affiliates, and (4) involve investment risks, including possible loss of principal. Morgan Stanley Smith Barney LLC is a registered broker-dealer, not a bank. SIPC insurance does not apply to precious metals, other commodities, or traditional alternative investments. © 2018 Morgan Stanley Smith Barney LLC. Member SIPC. Money Market Funds You could lose money in Money Market Funds. Although MMFs classified as government funds (i.e., MMFs that invest 99.5% of total assets in cash and/or securities backed by the U.S government) and retail 45 MMFs that invest 99.5% of total assets in cash and/or securities backed by the U.S government) and retail funds (i.e., MMFs open to natural person investors only) seek to preserve value at $1.00 per share, they cannot guarantee they will do so. The price of other MMFs will fluctuate and when you sell shares they may be worth more or less than originally paid. MMFs may impose a fee upon sale or temporarily suspend sales if liquidity falls below required minimums. During suspensions, shares would not be available for purchases, withdrawals, check writing or ATM debits. A MMF investment is not insured or guaranteed by the Federal Deposit Insurance Corporation or other government agency. 46 1945 Pension Plan Performance Report 47 Allocation Market Value ($) % Performance(%) Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception Inception Date Total Fund 1945 Plan 5,643,263 100.00 8.17 8.17 6.16 9.11 6.79 8.14 9.15 6.98 03/01/2003 Policy Index 9.55 9.55 7.38 8.94 7.43 8.64 11.20 8.01 Domestic Equity NFJ - Large Cap Value 980,364 17.37 10.34 10.34 1.33 9.53 6.26 9.66 13.33 6.93 04/01/2005 Russell 1000 VL 11.93 11.93 5.67 10.45 7.72 11.14 14.52 7.24 Atalanta - Large Cap Core 1,030,751 18.27 12.64 12.64 7.98 15.35 10.77 12.53 13.60 10.18 03/01/2003 S&P 500 Total Return 13.65 13.65 9.50 13.51 10.91 12.85 15.92 10.07 MDT - All Cap Core 1,091,156 19.34 15.37 15.37 10.01 15.22 10.72 14.26 15.68 10.73 03/01/2003 Russell 3000 14.04 14.04 8.77 13.48 10.35 12.63 16.00 10.34 Fixed Income PIMCO - Total Return 2,540,993 45.03 2.99 2.99 5.13 3.52 3.43 3.05 N/A 3.46 01/01/2011 Barclays Aggregate 2.94 2.94 4.48 2.03 2.74 2.48 N/A 3.08 City of Augusta 1945 Pension Plan Asset Allocation & Time Weighted Performance as of March 31, 2019 The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 1 48 Manager Performance Chart Manager Risk & Return Modern Portfolio Statistics Historic Asset Growth Manager Annualized Performance 0.0 5.0 10.0 15.0 20.0 Re t u r n Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception Total Fund 1945 Plan Policy Index 90-Day T-Bills -2.0 0.0 2.0 4.0 6.0 8.0 10.0 12.0 Re t u r n ( % ) -4.0 -2.0 0.0 2.0 4.0 6.0 8.0 10.0 12.0 Risk (Standard Deviation %) QTD Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception Total Fund 1945 Plan 8.17 8.17 6.16 9.11 6.79 8.14 9.15 6.98 Policy Index 9.55 9.55 7.38 8.94 7.43 8.64 11.20 8.01 Differences -1.38 -1.38 -1.22 0.17 -0.64 -0.50 -2.05 -1.03 Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception Total Fund 1945 Plan Beginning Market Value 5,306 5,306 5,931 5,612 6,523 6,083 6,323 7,028 Net Contributions -93 -93 -636 -1,478 -2,815 -3,780 -6,142 -4,263 Income 38 38 147 476 897 1,285 1,833 1,131 Gain/Loss 393 393 201 1,034 1,038 2,056 3,630 1,747 Ending Market Value 5,643 5,643 5,643 5,643 5,643 5,643 5,643 5,643 Return Standard Deviation Beta Maximum Drawdown Up Market Capture Down Market Capture Alpha Sharpe Ratio R-Squared Inception Date Total Fund 1945 Plan 6.98 7.57 0.87 -27.50 90.19 93.42 0.00 0.76 0.95 03/01/2003 Policy Index 8.01 8.45 1.00 -32.69 100.00 100.00 0.00 0.81 1.00 03/01/2003 90-Day T-Bills 1.27 0.45 0.00 0.00 5.64 -5.00 1.29 N/A 0.00 03/01/2003 as of March 31, 2019 Total Fund - Executive Summary City of Augusta 1945 Pension Plan The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 2 49 Manager Performance Chart Manager Risk & Return Modern Portfolio Statistics Historic Asset Growth Manager Annualized Performance 0.0 6.0 12.0 18.0 24.0 Re t u r n Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception NFJ - Large Cap Value Russell 1000 VL 90-Day T-Bills -2.0 0.0 2.0 4.0 6.0 8.0 10.0 Re t u r n ( % ) -6.0 -3.0 0.0 3.0 6.0 9.0 12.0 15.0 18.0 21.0 Risk (Standard Deviation %) QTD Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception NFJ - Large Cap Value 10.34 10.34 1.33 9.53 6.26 9.66 13.33 6.93 Russell 1000 VL 11.93 11.93 5.67 10.45 7.72 11.14 14.52 7.24 Differences -1.59 -1.59 -4.34 -0.92 -1.46 -1.48 -1.19 -0.31 Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception NFJ - Large Cap Value Beginning Market Value 890 890 1,073 981 1,263 895 546 871 Net Contributions -2 -2 -107 -285 -610 -639 -726 -872 Income 7 7 28 86 154 230 324 481 Gain/Loss 85 85 -13 199 173 495 837 501 Ending Market Value 980 980 980 980 980 980 980 980 Return Standard Deviation Beta Maximum Drawdown Up Market Capture Down Market Capture Alpha Sharpe Ratio R-Squared Inception Date NFJ - Large Cap Value 6.93 14.26 0.96 -54.47 95.51 95.21 0.04 0.46 0.95 04/01/2005 Russell 1000 VL 7.24 14.52 1.00 -55.56 100.00 100.00 0.00 0.47 1.00 04/01/2005 90-Day T-Bills 1.26 0.48 0.00 0.00 3.69 -2.63 1.28 N/A 0.00 04/01/2005 as of March 31, 2019 NFJ - Large Cap Value - Executive Summary City of Augusta 1945 Pension Plan The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 3 50 Historic Change in Assets Distribution of Returns Quarterly Change in Assets NFJ - Large Cap Value Russell 1000 VL Net Cash Flow ($1.2) ($0.6) $0.0 $0.6 $1.2 $1.8 Ma r k e t V a l u e I n M i l l i o n s 3/05 12/05 9/06 6/07 3/08 12/08 9/09 6/10 3/11 12/11 9/12 6/13 3/14 12/14 9/15 6/16 3/17 12/17 3/19 $0.0 $1.0 $1.0 Market Value As of 01/01/2019 Net Transfers Contributions Distributions Fees Expenses Return On Investment Market Value As of 03/31/2019 NFJ - Large Cap Value 889,921.91 ----1,511.22 - 91,953.19 980,363.88 0 8 16 24 32 Fr e q u e n c y < -5 -5 To -4 -4 To -3 -3 To -2 -2 To -1 -1 To 0 0 To 1 1 To 2 2 To 3 3 To 4 4 To 5 > 5 Returns (%) 12 5 6 9 14 16 17 23 21 18 9 18 City of Augusta 1945 Pension Plan as of March 31, 2019 NFJ - Large Cap Value - Change in Assets & Distribution of Returns The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 4 51 Manager Performance Chart Manager Risk & Return Modern Portfolio Statistics Historic Asset Growth Manager Annualized Performance 0.0 6.0 12.0 18.0 24.0 Re t u r n Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception Atalanta - Large Cap Core S&P 500 Total Return 90-Day T-Bills -4.0 -2.0 0.0 2.0 4.0 6.0 8.0 10.0 12.0 14.0 Re t u r n ( % ) -6.0 -3.0 0.0 3.0 6.0 9.0 12.0 15.0 18.0 Risk (Standard Deviation %) QTD Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception Atalanta - Large Cap Core 12.64 12.64 7.98 15.35 10.77 12.53 13.60 10.18 S&P 500 Total Return 13.65 13.65 9.50 13.51 10.91 12.85 15.92 10.07 Differences -1.01 -1.01 -1.52 1.84 -0.14 -0.32 -2.32 0.11 Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception Atalanta - Large Cap Core Beginning Market Value 944 944 1,178 982 1,227 1,179 1,060 883 Net Contributions -31 -31 -242 -425 -769 -1,100 -1,555 -1,882 Income 4 4 16 52 83 118 166 316 Gain/Loss 114 114 78 422 489 834 1,360 1,714 Ending Market Value 1,031 1,031 1,031 1,031 1,031 1,031 1,031 1,031 Return Standard Deviation Beta Maximum Drawdown Up Market Capture Down Market Capture Alpha Sharpe Ratio R-Squared Inception Date Atalanta - Large Cap Core 10.18 13.36 0.95 -44.60 100.15 99.60 0.66 0.70 0.90 03/01/2003 S&P 500 Total Return 10.07 13.41 1.00 -50.95 100.00 100.00 0.00 0.69 1.00 03/01/2003 90-Day T-Bills 1.27 0.45 0.00 0.00 3.82 -2.83 1.29 N/A 0.00 03/01/2003 as of March 31, 2019 Atalanta - Large Cap Core - Executive Summary City of Augusta 1945 Pension Plan The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 5 52 Historic Change in Assets Distribution of Returns Quarterly Change in Assets Atalanta - Large Cap Core S&P 500 Total Return Net Cash Flow ($4.0) ($2.0) $0.0 $2.0 $4.0 Ma r k e t V a l u e I n M i l l i o n s 2/03 2/04 2/05 2/06 2/07 2/08 2/09 2/10 2/11 2/12 2/13 2/14 2/15 2/16 2/17 2/18 3/19 ($1.0) $0.8 $1.0 Market Value As of 01/01/2019 Net Transfers Contributions Distributions Fees Expenses Return On Investment Market Value As of 03/31/2019 Atalanta - Large Cap Core 944,143.89 ---30,000.00 -1,460.78 - 118,067.72 1,030,750.83 0 15 30 45 Fr e q u e n c y < -5 -5 To -4 -4 To -3 -3 To -2 -2 To -1 -1 To 0 0 To 1 1 To 2 2 To 3 3 To 4 4 To 5 > 5 Returns (%) 18 3 7 6 15 18 22 29 15 23 17 20 City of Augusta 1945 Pension Plan as of March 31, 2019 Atalanta - Large Cap Core - Change in Assets & Distribution of Returns The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 6 53 Manager Performance Chart Manager Risk & Return Modern Portfolio Statistics Historic Asset Growth Manager Annualized Performance 0.0 6.0 12.0 18.0 24.0 Re t u r n Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception MDT - All Cap Core Russell 3000 90-Day T-Bills -4.0 -2.0 0.0 2.0 4.0 6.0 8.0 10.0 12.0 14.0 16.0 Re t u r n ( % ) -6.0 -3.0 0.0 3.0 6.0 9.0 12.0 15.0 18.0 21.0 Risk (Standard Deviation %) QTD Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception MDT - All Cap Core 15.37 15.37 10.01 15.22 10.72 14.26 15.68 10.73 Russell 3000 14.04 14.04 8.77 13.48 10.35 12.63 16.00 10.34 Differences 1.33 1.33 1.24 1.74 0.37 1.63 -0.32 0.39 Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years 10 Years Since Inception MDT - All Cap Core Beginning Market Value 956 956 1,204 1,170 1,363 1,342 1,295 882 Net Contributions -12 -12 -227 -572 -878 -1,421 -2,180 -2,171 Income 5 5 19 67 121 174 254 460 Gain/Loss 141 141 95 426 486 996 1,722 1,920 Ending Market Value 1,091 1,091 1,091 1,091 1,091 1,091 1,091 1,091 Return Standard Deviation Beta Maximum Drawdown Up Market Capture Down Market Capture Alpha Sharpe Ratio R-Squared Inception Date MDT - All Cap Core 10.73 14.72 1.02 -52.60 102.05 100.14 0.22 0.68 0.93 03/01/2003 Russell 3000 10.34 13.90 1.00 -51.20 100.00 100.00 0.00 0.69 1.00 03/01/2003 90-Day T-Bills 1.27 0.45 0.00 0.00 3.58 -2.91 1.29 N/A 0.00 03/01/2003 as of March 31, 2019 MDT - All Cap Core - Executive Summary City of Augusta 1945 Pension Plan The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 7 54 Historic Change in Assets Distribution of Returns Quarterly Change in Assets MDT - All Cap Core Russell 3000 Net Cash Flow ($4.0) ($2.0) $0.0 $2.0 $4.0 $6.0 Ma r k e t V a l u e I n M i l l i o n s 2/03 2/04 2/05 2/06 2/07 2/08 2/09 2/10 2/11 2/12 2/13 2/14 2/15 2/16 2/17 2/18 3/19 ($1.3) $0.9 $1.1 Market Value As of 01/01/2019 Net Transfers Contributions Distributions Fees Expenses Return On Investment Market Value As of 03/31/2019 MDT - All Cap Core 956,253.62 ---10,000.00 -1,544.07 - 146,446.07 1,091,155.62 0 15 30 45 Fr e q u e n c y < -5 -5 To -4 -4 To -3 -3 To -2 -2 To -1 -1 To 0 0 To 1 1 To 2 2 To 3 3 To 4 4 To 5 > 5 Returns (%) 18 0 11 9 9 16 19 30 24 16 18 23 City of Augusta 1945 Pension Plan as of March 31, 2019 MDT - All Cap Core - Change in Assets & Distribution of Returns The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 8 55 Manager Performance Chart Manager Risk & Return Modern Portfolio Statistics Historic Asset Growth Manager Annualized Performance 0.0 2.0 4.0 6.0 8.0 Re t u r n Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years Since Inception PIMCO - Total Return Barclays Aggregate 90-Day T-Bills -1.2 -0.6 0.0 0.6 1.2 1.8 2.4 3.0 3.6 4.2 4.8 Re t u r n ( % ) -1.0 -0.5 0.0 0.5 1.0 1.5 2.0 2.5 3.0 3.5 4.0 4.5 Risk (Standard Deviation %) QTD Fiscal YTD 1 Year 3 Years 5 Years 7 Years Since Inception PIMCO - Total Return 2.99 2.99 5.13 3.52 3.43 3.05 3.46 Barclays Aggregate 2.94 2.94 4.48 2.03 2.74 2.48 3.07 Differences 0.05 0.05 0.65 1.49 0.69 0.57 0.39 Quarter To Date Fiscal YTD 1 Year 3 Years 5 Years 7 Years Since Inception PIMCO - Total Return Beginning Market Value 2,516 2,516 2,476 2,479 2,670 1,546 602 Net Contributions -49 -49 -60 -196 -558 506 1,377 Income 22 22 84 275 543 736 783 Gain/Loss 52 52 41 -17 -115 -247 -222 Ending Market Value 2,541 2,541 2,541 2,541 2,541 2,541 2,541 Return Standard Deviation Beta Maximum Drawdown Up Market Capture Down Market Capture Alpha Sharpe Ratio R-Squared Inception Date PIMCO - Total Return 3.46 3.15 0.99 -5.55 106.26 97.94 0.41 0.95 0.77 01/01/2011 Barclays Aggregate 3.07 2.78 1.00 -3.67 100.00 100.00 0.00 0.94 1.00 01/01/2011 90-Day T-Bills 0.46 0.20 0.00 0.00 5.14 -7.68 0.46 N/A 0.00 01/01/2011 as of March 31, 2019 PIMCO - Total Return - Executive Summary City of Augusta 1945 Pension Plan The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 9 56 Historic Change in Assets Distribution of Returns Quarterly Change in Assets PIMCO - Total Return Barclays Aggregate Net Cash Flow ($1.5) $0.0 $1.5 $3.0 $4.5 Ma r k e t V a l u e I n M i l l i o n s 12/10 6/11 12/11 6/12 12/12 6/13 12/13 6/14 12/14 6/15 12/15 6/16 12/16 6/17 12/17 6/18 3/19 $2.0 $2.5 $2.5 Market Value As of 01/01/2019 Net Transfers Contributions Distributions Fees Expenses Return On Investment Market Value As of 03/31/2019 PIMCO - Total Return 2,515,676.05 ---45,000.00 -3,737.50 - 74,053.99 2,540,992.54 0 15 30 45 60 Fr e q u e n c y < -5 -5 To -4 -4 To -3 -3 To -2 -2 To -1 -1 To 0 0 To 1 1 To 2 2 To 3 3 To 4 4 To 5 > 5 Returns (%) 0 0 0 3 3 28 44 20 1 0 0 0 City of Augusta 1945 Pension Plan as of March 31, 2019 PIMCO - Total Return - Change in Assets & Distribution of Returns The prices, quotes, or statistics contained herein have been obtained from sources believed to be reliable, however, its accuracy cannot be guaranteed. Past performance is not a guarantee of future results. Page 10 57 Portfolio Name YTD 1 Year 3 Years 5 Years 10 Years Since Inception Inception Date Performance Appendix QTD Performance Data below is net of fees. Please see the Morgan Stanley Smith Barney LLC Form ADV Part 2 Brochure for advisory accounts and/or any applicable brokerage account trade confirmation statements for a full disclosure of the applicable charges, fees and expenses. Your Financial Advisor will provide those documents to you upon request. Atalanta - Large Cap Core 12.48 7.30 14.63 10.07 12.84 9.32 02/01/200312.48 MDT - All Cap Core 15.20 9.29 14.48 10.01 14.90 9.83 02/01/200315.20 NFJ - Large Cap Value 10.16 0.64 8.80 5.56 12.55 4.76 02/01/200210.16 PIMCO - Total Return 2.83 4.49 2.86 2.75 -- 2.79 12/01/20102.83 Glossary of Terms Active Contribution Return: The gain or loss percentage of an investment relative to the performance of the investment benchmark. Active Exposure: The percentage difference in weight of the portfolio compared to its policy benchmark. Active Return: Arithmetic difference between the manager’s return and the benchmark’s return over a specified time period. Actual Correlation: A measure of the correlation (linear dependence) between two variables X and Y, with a value between +1 and -1 inclusive. This is also referred to as coefficient of correlation. Alpha: A measure of a portfolio's time weighted return in excess of the market’s return, both adjusted for risk. A positive alpha indicates that the portfolio outperformed the market on a risk-adjusted basis, and a negative alpha indicates the portfolio did worse than the market. Best Quarter: The highest quarterly return for a certain time period. Beta: A measure of the sensitivity of a portfolio’s time weighted return (net of fees) against that of the market. A beta greater than 1.00 indicates volatility greater than the market. Consistency: The percentage of quarters that a product achieved a rate of return higher than that of its benchmark. The higher the consistency figure, the more value a manager has contributed to the product’s performance. Core: Refers to an investment strategy mandate that is blend of growth and value styles without a pronounced tilt toward either style. Cumulative Selection Return (Cumulative Return): Cumulative investment performance over a specified period of time. Distribution Rate: The most recent distribution paid, annualized, and then divided by the current market price. Distribution rate may consist of investment income, short-term capital gains, long-term capital gains, and/or return of capital. Down Market Capture: The ratio of average portfolio returns over the benchmark during periods of Down Market Capture: The ratio of average portfolio returns over the benchmark during periods of negative benchmark return. Lower values indicate better product performance. Downside Risk: A measure similar to standard deviation, but focuses only on the negative movements of the return series. It is calculated by taking the standard deviation of the negative quarterly set of returns. The higher the value, the more risk the product has. Downside Semi Deviation:A statistical calculation that measures the volatility of returns below a minimum acceptable return. This return measure isolates the negative portion of volatility: the larger the number, the greater the volatility. Drawdown:A drawdown is the peak-to-trough decline during a specific period of an investment, fund or commodity. Excess over Benchmark: The percentage gain or loss of an investment relative to the investment's benchmark. Excess Return: Arithmetic difference between the manager’s return and the risk-free return over a specified time period. Growth: A diversified investment strategy which includes investment selections that have capital appreciation as the primary goal, with little or no dividend payouts. These strategies can include reinvestment in expansion, acquisitions, and/or research and development opportunities. Growth of Dollar: The aggregate amount an investment has gained or lost over a certain time period, also referred to as Cumulative Return, stated in terms of the amount to which an initial dollar investment would have grown over the given time period. Investment Decision Process (IDP): A model for structuring the investment process and implementing the correct attribution methodologies. The IDP includes every decision made concerning the division of the assets under management over the various asset categories. To analyze each decision‘s contribution to the total return, a modeling approach must measure the marginal value of every individual decision. In this respect, the hierarchy of the decisions becomes very important. We therefore use the IDP model, which serves as a proper foundation for registering the decisions and relating them to each other. 58 serves as a proper foundation for registering the decisions and relating them to each other. Information Ratio: Measured by dividing the active rate of return by the tracking error. The higher the Information Ratio, the more value-added contribution by the manager. Jensen’s Alpha: The Jensen's alpha measure is a risk-adjusted performance measure that represents the average return on a portfolio or investment above or below that predicted by the capital asset pricing model (CAPM) given the portfolio's or investment's beta and the average market return. This metric is also commonly referred to as alpha.. Kurtosis: A statistical measure that is used to describe the distribution, or skewness, of observed data around the mean, sometimes referred to as the volatility of volatility. Maximum Drawdown: The drawdown is defined as the percent retrenchment from a fund's peak to the fund's trough value. It is in effect from the time the fund's retrenchment begins until a new fund high is reached. The maximum drawdown encompasses both the period from the fund's peak to the fund's valley (length), and the time from the fund's valley to a new fund high (recovery). It measures the largest percentage drawdown that has occurred in any fund's data record. Modern Portfolio Theory (MPT):An investment analysis theory on how risk-averse investors can construct portfolios to optimize or maximize expected return based on a given level of market risk, emphasizing that risk is an inherent part of higher reward. Mutual Fund (MF):An investment program funded by shareholders that trade in diversified holdings and is professionally managed. Peer Group: A combination of funds that share the same investment style combined as a group for comparison purposes. Peer/ Plan Sponsor Universe: A combination of asset pools of total plan investments by specific sponsor and plan types for comparison purposes. Performance Ineligible Assets: Performance returns are not calculated for certain assets because accurate valuations and transaction data for these assets are not processed or maintained by us. Common examples of these include life insurance, some annuities and some assets held externally. Performance Statistics: A generic term for various measures of investment performance measurement terms. Portfolio Characteristics: A generic term for various measures of investment portfolio characteristics. Preferred Return:A term used in the private equity (PE) world, and also referred to as a “Hurdle Rate.” It refers to the threshold return that the limited partners of a private equity fund must receive, prior to the PE firm receiving its carried interest or "carry." Ratio of Cumulative Wealth: A defined ratio of the Cumulative Return of the portfolio divided by the Cumulative Return of the benchmark for a certain time period. Regression Based Analysis:A statistical process for estimating the relationships among variables. It includes many techniques for modeling and analyzing several variables, when the focus is on the relationship between a dependent variable and one or more independent variables Residual Correlation: Within returns-based style analysis, residual correlation refers to the portion of a strategy’s return pattern that cannot be explained by its correlation to the asset-class benchmarks to which it is being compared. Return: A rate of investment performance for the specified period. Rolling Percentile Ranking:A measure of an investment portfolio’s ranking versus a peer group for a Rolling Percentile Ranking:A measure of an investment portfolio’s ranking versus a peer group for a specific rolling time period (i.e. Last 3 Years, Last 5 years, etc.). R-Squared: The percentage of a portfolio's performance explained by the behavior of the appropriate benchmark. High R-Squared means a higher correlation of the portfolio's performance to the appropriate benchmark. SA/CF (Separate Account/Comingled Fund): Represents an acronym for Separate Account and Commingled Fund investment vehicles. Sector Benchmark: A market index that serves as a proxy for a sector within an asset class. Sharpe Ratio:Represents the excess rate of return over the risk free return divided by the standard deviation of the excess return. The result is the absolute rate of return per unit of risk. The higher the value, the better the product’s historical risk-adjusted performance results in. Standard Deviation: A statistical measure of the range of a portfolio's performance; the variability of a return around its average return over a specified time period. Total Fund Benchmark:The policy benchmark for a complete asset pool that could consist of multiple investment mandates. Total Fund Composite: The aggregate of multiple portfolios within an asset pool or household. Tracking Error: A measure of standard deviation for a portfolio's investment performance, relative to the performance of an appropriate market benchmark. Treynor Ratio: A ratio that divides the excess return (above the risk free rate) by the portfolio’s beta to arrive at a unified measure of risk adjusted return. It is generally used to rank portfolios, funds and benchmarks. A higher ratio is indicative of higher returns per unit of market risk. This measurement can help determine if the portfolio is reaching its goal of increasing returns while managing market risk. Up Market Capture: The ratio of average portfolio returns over the benchmark during periods of positive benchmark return. Higher values indicate better product performance. Upside Semi Deviation: A statistical calculation that measures the volatility of returns above an acceptable return. This return measure isolates the positive portion of volatility: the larger the number, the greater the volatility. Value: A diversified investment strategy that includes investment selections which tend to trade at a lower price relative to its dividends, earnings, and sales. Common attributes are stocks that include high dividend, low price-to-book ratio, and/or low price-to-earnings ratio. Worst Quarter: The lowest rolling quarterly return for a certain time period. Information Disclosures Performance results are annualized for time periods greater than one year and include all cash and cash equivalents, realized and unrealized capital gains and losses, and dividends, interest and income. The investment results depicted herein represent historical performance. As a result of recent market activity, current performance may vary from the figures shown. Past performance is not a guarantee of future results. Please see the Morgan Stanley Smith Barney LLC Form ADV Part 2 Brochure for advisory accounts and/or any applicable brokerage account trade confirmation statements for a full disclosure of the applicable charges, fees and expenses. Your Financial Advisor will provide those documents to you upon 59 applicable charges, fees and expenses. Your Financial Advisor will provide those documents to you upon request. Benchmark indices and blends included in this material are for informational purposes only, are provided solely as a comparison tool and may not reflect the underlying composition and/or investment objective(s) associated with the account(s). Indices are unmanaged and not available for direct investment. Index returns do not take into account fees or other charges. Such fees and charges would reduce performance. The performance data shown reflects past performance, which does not guarantee future results. Investment return and principal will fluctuate so that an investor’s shares when redeemed may be worth more or less than original cost. Please note, current performance may be higher or lower than the performance data shown. For up to date month-end performance information, please contact your Financial Advisor or visit the funds’ company website. Investors should carefully consider the fund’s investment objectives, risks, charges and expenses before investing. The prospectus and, if available the summary prospectus, contains this and other information that should be read carefully before investing. Investors should review the information in the prospectus carefully. To obtain a prospectus, please contact your Financial Advisor or visit the funds’ company website. Past performance is no guarantee of future results. Investing involves market risk, including possible loss of principal.Growth investing does not guarantee a profit or eliminate risk. The stocks of these companies can have relatively high valuations. Because of these high valuations, an investment in a growth stock can be more risky than an investment in a company with more modest growth expectations.Value investing involves the risk that the market may not recognize that securities are undervalued and they may not appreciate as anticipated.Small and mid-capitalization companies may lack the financial resources, product diversification and competitive strengths of larger companies. The securities of small capitalization companies may not trade as readily as, and be subject to higher volatility than those of larger, more established companies.Bond funds and bond holdings have the same interest rate, inflation and credit risks that are associated with the underlying bonds owned by the funds. The return of principal in bond funds, and in funds with significant bond holdings, is not guaranteed. International securities’ prices may carry additional risks, including foreign economic, political, monetary and/or legal factors, changing currency exchange rates, foreign taxes and differences in financial and accounting standards. International investing may not be for everyone. These risks may be magnified in emerging markets.Alternative investments, including private equity funds, real estate funds, hedge funds, managed futures funds, and funds of hedge funds, private equity, and managed futures funds, are speculative and entail significant risks that can include losses due to leveraging or\other speculative investment practices, lack of liquidity, volatility of returns, restrictions on transferring interests in a fund, potential lack of diversification, absence and/or delay of information regarding valuations and pricing, complex tax structures and delays in tax reporting, less regulation and higher fees than mutual funds and risks associated with the operations, personnel and processes of the advisor.Master Limited Partnerships (MLPs) are limited partnerships or limited liability companies that are taxed as partnerships and whose interests (limited partnership units or limited liability company units) are traded on securities exchanges like shares of common stock. Currently, most MLPs operate in the energy, natural resources or real estate sectors. Investments in MLP interests are subject to the risks generally applicable to companies in the energy and natural resources sectors, including commodity pricing risk, supply and demand risk, depletion risk and exploration risk; and MLP interests in the real estate sector are subject to special risks, including interest rate and property value fluctuations, as well as risks related to general and economic conditions. Because of their narrow focus, MLPs maintain exposure to price volatility of commodities and/or underlying assets and tend to be more volatile than investments that diversify across many sectors and underlying assets and tend to be more volatile than investments that diversify across many sectors and companies. MLPs are also subject to additional risks including: investors having limited control and rights to vote on matters affecting the MLP, limited access to capital, cash flow risk, lack of liquidity, dilution risk, conflict of interests, and limited call rights related to acquisitions. Mortgage backed securities also involve prepayment risk, in that faster or slower prepayments than expected on underlying mortgage loans can dramatically alter the yield-to-maturity of a mortgage-backed security and prepayment risk includes the possibility that a fund may invest the proceeds at generally lower interest rates. Tax managed funds may not meet their objective of being tax-efficient. Real estate investments are subject to special risks, including interest rate and property value fluctuations, as well as risks related to general and economic conditions.High yield fixed income securities, also known as “junk bonds”, are considered speculative, involve greater risk of default and tend to be more volatile than investment grade fixed income securities. Credit quality is a measure of a bond issuer’s creditworthiness, or ability to repay interest and principal to bondholders in a timely manner. The credit ratings shown are based on security rating as provided by Standard & Poor’s, Moody’s and/or Fitch, as applicable. Credit ratings are issued by the rating agencies for the underlying securities in the fund and not the fund itself, and the credit quality of the securities in the fund does not represent the stability or safety of the fund. Credit ratings shown range from AAA, being the highest, to D, being the lowest based on S&P and Fitch’s classification (the equivalent of Aaa and C, respectively, by Moody(s). Ratings of BBB or higher by S&P and Fitch (Baa or higher by Moody’s) are considered to be investment grade-quality securities. If two or more of the agencies have assigned different ratings to a security, the highest rating is applied. Securities that are not rated by all three agencies are listed as “NR”. “Alpha tilt strategies comprise a core holding of stocks that mimic a benchmark type index such as the S&P 500 to which additional securities are added to help tilt the fund toward potentially outperforming the market in an effort to enhance overall investment returns. Tilt strategies are subject to significant timing risk and could potentially expose investors to extended periods of underperformance.” Custom Account Index:The Custom Account Index is an investment benchmark based on your historical target allocations and/or manager selection that you may use to evaluate the performance of your account. The Custom Account index does take into consideration certain changes that may have occurred in your portfolio since the inception of your account, i.e., asset class and/or manager changes. However, in some circumstances, it may not be an appropriate benchmark for use with your specific account composition. For detailed report of the historical composition of this blend please contact your Financial Advisor. Peer Groups Peer Groups are a collection of similar investment strategies that essentially group investment products that share the same investment approach. Peer Groups are used for comparison purposes to compare and illustrate a clients investment portfolio versus its peer across various quantitative metrics like performance and risk. Peer Group comparison is conceptually another form of benchmark comparison whereby the actual investment can be ranked versus its peer across various quantitative metrics. All Peer Group data are provided by Investment Metrics, LLC. The URL below provides all the definitions and methodology about the various Peer Groups https://www.invmetrics.com/style-peer-groups 60 https://www.invmetrics.com/style-peer-groups Peer Group Ranking Methodology A percentile rank denotes the value of a product in which a certain percent of observations fall within a peer group. The range of percentile rankings is between 1 and 100, where 1 represents a high statistical value and 100 represents a low statistical value. The 30th percentile, for example, is the value in which 30% of the highest observations may be found, the 65th percentile is the value in which 65% of the highest observations may be found, and so on. Percentile rankings are calculated based on a normalized distribution ranging from 1 to 100 for all products in each peer group, where a ranking of 1 denotes a high statistical value and a ranking of 100 denotes a low statistical value. It is important to note that the same ranking methodology applies to all statistics, implying that a ranking of 1 will always mean highest value across all statistics. For example, consider a risk/return assessment using standard deviation as a measure of risk. A percentile ranking equal to 1 for return denotes highest return, whereas a percentile ranking of 1 for standard deviation denotes highest risk among peers. In addition, values may be used to demonstrate quartile rankings. For example, the third quartile is also known as the 75th percentile, and the median is the 50th percentile. Alternatives Graystone Consulting is a business of Morgan Stanley Smith Barney LLC. (“Morgan Stanley”) This material is not to be reproduced or distributed to any other persons (other than professional advisors of the investors) and is intended solely for the use of the persons to whom it has been delivered. This material is not for distribution to the general public. The sole purpose of this material is to inform, and it in no way is intended to be an offer or solicitation to purchase or sell any security, other investment or service, or to attract any funds or deposits. Investments mentioned may not be suitable for all clients. Any product discussed herein may be purchased only after a client has carefully reviewed the offering memorandum and executed the subscription documents. Morgan Stanley has not considered the actual or desired investment objectives, goals, strategies, guidelines, or factual circumstances of any investor in any fund(s). Before making any investment, each investor should carefully consider the risks associated with the investment, as discussed in the applicable offering memorandum, and make a determination based upon their own particular circumstances, that the investment is consistent with their investment objectives and risk tolerance. This information is being provided as a service of your Graystone Institutional Consultant and does not supersede or replace your Morgan Stanley customer statement. The information is as of the date(s) noted and subject to daily market fluctuation. Your interests in Alternative Investments, which may have been purchased through us, are generally not held here, and are generally not covered by SIPC. The information provided to you: 1) is included as a service to you, valuations for certain products may not be available; 2) is derived from you or another external source for which we are not responsible, and may have been modified to take into consideration capital calls or distributions to the extent applicable; 3) may not reflect actual shares, share prices or values; 4) may include invested or distributed amounts in addition to a fair value estimate; and 5) should not be relied upon for tax reporting purposes. Notwithstanding the foregoing, 1) to the extent this report displays Alternative Investment positions within a Morgan Stanley Individual Retirement Account (“IRA”), such positions are held by Morgan Stanley Smith Barney LLC as the custodian of your Morgan Stanley IRA; and 2) if your Alternative Investment positon(s) is held by us and is registered pursuant to the Securities Act of 1933, as amended, your Alternative Investment position(s) is covered by SIPC. Alternatives may be either traditional alternative investment vehicles or non-traditional alternative strategy Alternatives may be either traditional alternative investment vehicles or non-traditional alternative strategy vehicles. Traditional alternative investment vehicles may include, but are not limited to, Hedge Funds, Fund of Funds (both registered and unregistered), Exchange Funds, Private Equity Funds, Private Credit Funds, Real Estate Funds, and Managed Futures Funds. Non-traditional alternative strategy vehicles may include, but are not limited to, Open or Closed End Mutual Funds, Exchange-Traded and Closed-End Funds, Unit Investment Trusts, exchange listed Real Estate Investment Trusts (REITs), and Master Limited Partnerships (MLPs). These non-traditional alternative strategy vehicles also seek alternative-like exposure but have significant differences from traditional alternative investment vehicles. Non-traditional alternative strategy vehicles may behave like, have characteristics of, or employ various investment strategies and techniques for both hedging and more speculative purposes such as short-selling, leverage, derivatives, and options, which can increase volatility and the risk of investment loss. Characteristics such as correlation to traditional markets, investment strategy, and market sector exposure can play a role in the classification of a traditional security being classified as alternative. Traditional alternative investment vehicles are illiquid and usually are not valued daily. The estimated valuation provided will be as of the most recent date available and will be included in summaries of your assets. Such valuation may not be the most recent provided by the fund in which you are invested. No representation is made that the valuation is a market value or that the interest could be liquidated at this value. We are not required to take any action with respect to your investment unless valid instructions are received from you in a timely manner. Some positions reflected herein may not represent interests in the fund, but rather redemption proceeds withheld by the issuer pending final valuations which are not subject to the investment performance of the fund and may or may not accrue interest for the length of the withholding. Morgan Stanley does not engage in an independent valuation of your alternative investment assets. Morgan Stanley provides periodic information to you including the market value of an alternative investment vehicle based on information received from the management entity of the alternative investment vehicle or another service provider. Traditional alternative investment vehicles often are speculative and include a high degree of risk. . Investors should carefully review and consider potential risks before investing. Certain of these risks may include but are not limited to:• Loss of all or a substantial portion of the investment due to leveraging, short- selling, or other speculative practices;• Lack of liquidity in that there may be no secondary market for a fund;• Volatility of returns;• Restrictions on transferring interests in a fund;• Potential lack of diversification and resulting higher risk due to concentration of trading authority when a single advisor is utilized;• Absence of information regarding valuations and pricing;• Complex tax structures and delays in tax reporting;• Less regulation and higher fees than mutual funds; and• Risks associated with the operations, personnel, and processes of the manager. As a diversified global financial services firm, Morgan Stanley Wealth Management engages in a broad spectrum of activities including financial advisory services, investment management activities, sponsoring and managing private investment funds, engaging in broker- dealer transactions and principal securities, commodities and foreign exchange transactions, research publication, and other activities. In the ordinary course of its business, Morgan Stanley Wealth Management therefore engages in activities where Morgan Stanley Wealth Management’s interests may conflict with the interests of its clients, including the private investment funds it manages. Morgan Stanley Wealth Management can give no assurance that conflicts of interest will be resolved in favor of its clients or any such fund. Indices are unmanaged and investors cannot directly invest in them. Composite index results are shown for illustrative purposes and do not represent the performance of a specific investment. Past performance is no guarantee of future results. Actual results may vary. Diversification does not assure a profit or protect against loss in a declining market. Any performance or related information presented has not been adjusted to reflect the impact of the additional fees paid to a placement agent by an investor (for Morgan Stanley placement clients, a one-time upfront Placement Fee of up to 3%, and for Morgan Stanley investment advisory clients, an annual advisory fee of up to 2.5%), which would result in a substantial reduction in the returns if such fees were incorporated. For most investment advisory clients, the program account will be charged an asset-based wrap fee every quarter (“the Fee”). In general, the Fee covers investment advisory services and reporting. In addition to the Fee, clients will pay the fees and expenses of any funds in which their account is invested. Fund fees and expenses are charged directly to the pool of assets the fund invests in and impact the valuations. Clients must understand that these fees and expenses are an additional cost and will not be included in the Fee 61 must understand that these fees and expenses are an additional cost and will not be included in the Fee amount in the account statements. As fees are deducted quarterly, the compounding effect will be to increase the impact of the fees by an amount directly related to the gross account performance. For example, for an account with an initial value of $100,000 and a 2.5% annual fee, if the gross performance is 5% per year over a three year period, the compounding effect of the fees will result in a net annual compound rate of return of approximately 2.40% per year over a three year period, and the total value of the client’s portfolio at the end of the three year period would be approximately $115,762.50 without the fees and $107,372.63 with the fees. Please see the applicable Morgan Stanley Smith Barney LLC Form ADV Part 2A for more information including a description of the fee schedule. It is available at www.morganstanley.com/ADV <http://www.morganstanley.com/ADV> <http://www.morganstanley.com/ADV> or from your Financial Advisor/Private Wealth Advisor. Alternative investments involve complex tax structures, tax inefficient investing, and delays in distributing important tax information. Individual funds have specific risks related to their investment programs that will vary from fund to fund. Clients should consult their own tax and legal advisors as Morgan Stanley does not provide tax or legal advice. Interests in alternative investment products are offered pursuant to the terms of the applicable offering memorandum, are distributed by Morgan Stanley Smith Barney LLC and certain of its affiliates, and (1) are not FDIC-insured, (2) are not deposits or other obligations of Morgan Stanley or any of its affiliates, (3) are not guaranteed by Morgan Stanley and its affiliates, and (4) involve investment risks, including possible loss of principal. Morgan Stanley Smith Barney LLC is a registered broker-dealer, not a bank. SIPC insurance does not apply to precious metals, other commodities, or traditional alternative investments. © 2018 Morgan Stanley Smith Barney LLC. Member SIPC. Money Market Funds You could lose money in Money Market Funds. Although MMFs classified as government funds (i.e., MMFs that invest 99.5% of total assets in cash and/or securities backed by the U.S government) and retail funds (i.e., MMFs open to natural person investors only) seek to preserve value at $1.00 per share, they cannot guarantee they will do so. The price of other MMFs will fluctuate and when you sell shares they may be worth more or less than originally paid. MMFs may impose a fee upon sale or temporarily suspend sales if liquidity falls below required minimums. During suspensions, shares would not be available for purchases, withdrawals, check writing or ATM debits. A MMF investment is not insured or guaranteed by the Federal Deposit Insurance Corporation or other government agency. 62 Commission Meeting Agenda 6/4/2019 2:00 PM Pension & Audit Committee Department: Department: Caption:Motion to award RFP 19-003 Investment Management and Trustee Administration Services of 1945 and 1949 Pension Plans to Morgan Stanley as recommended by Selection Committee. (No recommendation from Pension Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission, Authorities, & Boards Talent Bank Application Title First Name * Middle Name * Last Name * Suffix Date Of Birth* Address* Home Phone* Work Phone Registered Voter* Marital Status * Education* Race * Gender * Occupation* Interests Commissions, Authorities, & Boards Mrs. Shanna Tamekia Carkhum 3/27/1979 City Augusta State / Province / Region GA Postal / Zip Code 30906 Country United States Street Address 3110 Bellemeade Dr. Address Line 2 7065242637 District 1 District 2 District 3 District 4 District 5 District 6 District 7 District 8 None Married Bachelors Black Female Business Owner People Volunteer For*Augusta-Richmond County Transit Citizens Advisory Committee Click add below to apply for more than one board. * * Email I currently have relatives working for the City of Augusta Yes No I currently server on an Augusta Board, Commission, or Authority Yes No I would like to receive an email confirmation of my submission. Yes No s.carkhum@gmail.com Commission Meeting Agenda 6/4/2019 2:00 PM Appt. District 10 Transit Citizens Advisory Cmte. Department: Department: Caption:Motion to approve the appointment of Shanna Carkhum to the Augusta Transit Citizens Advisory Committee representing District 10. (Requested by Commissioner John Clarke) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: TALENT BAI\IK INFORMATION QUESTIOI\NAIRE To be completed by persons desiring to volunteer their services on the_Board of Health_ Authority, Board or Commission for Augusta-Richmond County. NOTE: Any information entered on this questionnaire would become public information upon your appointnent. **!f***********!f*!i!B,f*****!f**!t'i*rfrl.rf***,r*:f****rt***ri:t:F****,t*!t*******rt****'1.*'t Date February 14,2008 1. Name RosaClemons Home Phone 706 796 8446 Bus Phone 2. Address_2049 Rosier Road Augusta, Georgia 30906 Street County State Zip 3. Date of Birth I|lflay 15,1944Female x 4. Registered Voter: Yes_x_ No Sex: Male 5. VotingDistrict 6 6. Martial Status:Single Married Separated Engaged Divorced x 7. Education: Highschool Lucy Craft Laney College Medical College of Georgia 8. Relatives working for the City or County: none 9. Occupation:_Retired Nurse Executrve I 0. Race: White_ African-American_x_ Asian American Spanish Sumamed American Indian Other I 1 List Boards you presently serve on: l. none 12. List any area in which you have a particular interest or expertise. management and health issues 2 ., Commission Meeting Agenda 6/4/2019 2:00 PM District 6 appt. Canal Authority Department: Department: Caption:Motion to approve the appointment of Ms. Rosa Clemons to the Augusta Canal Authority and reappointment of Mr. Roy Jones to the Augusta Library Board of Trustees representing District 6. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/4/2019 2:00 PM Appointments Richmond Board of Health Department: Department: Caption:Consider recommendations of appointments/reappointments by the Richmond Board of Health of the following: (Requested by Commissioner Sammie Sias) 1) Deborah Presnell seat #5 Recommendation from the RC BOH (to be re-appointed) If re-appointed, this will be her last term on the Board (Term: 01/01/2019-12/31/22) 2) Cheryl Newman seat #9 Recommendation from the RC BOH (Member-at-large (to be re-appointed) Term: 01/01/2019- 12/31/22) 3) Jack Padgett seat #11 (vacated by Rosa Clemons) Member- at-large (needs to be appointed) (Term: 01/01/2019- 12/31/22) formerly served as Board of Education representative. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: TALENT BANK INFORMATION QUESTIONNAIRE TO BE COMPLETED BY PERSONS DESIRING TO VOLUNTEERTHEIR SERVICES ON TfiE R( B f* AUTt-tORtfi, BOARD OR CoMMTSSION FOR AUGUSTA, GEORGIA NOTE: ANY INFORMATION ENTERED ON THIS QUESTIONNAIRE WOULD BECOME PUBLIC INFORMATION UPON YOUR SUBMISSION/APPOINTMEI{T. fr?2. .1- a. 5. 6. 7. 8. 9. HOME ADDRESS: DATE OF BIRTH: 36f3 ZIP x COUNTY STATE FEMALE REGISTEREDVOTER: YES X NO -1 ) MARRIED X SEPARATED ENGAGED DIVORCED HIGH SCHOOL COLLEGE I iln"t ft\,6/,rQ*N uu;'ier-s tSY t RELATTVES WORKING FOR THE COpNTY occUPArroN: KtL' O *,J kt,t<l It X ASIAN AMERIcAN e"Z. 10. RACE: WHITE LIST 1- nt 11. spANtsH SURNAMED .AMERICAN INDIAN oTHER (specify) BOARDS YOU PRESENTLY SERVE ON: nt l,tn- fN t , ,'-l?ni2. 3. 12 "qn {oel: ig53 sex' MALE VOTING DISTRICT MARITAL STATUS: EDUCATION: LIST ANY AREA IN WHICH YOU HAVE A PARTICULAR INTEREST OR EXPERTISE. i.{ lJin}s #oa-t lA d- Rev. 6-2016 COMPOSITION OF RICHMOND COUNTY BOARD OF HEALTH 2018 ACT OF GENERAL ASSEMBLY OF GEORGIA GEORGIA LAWS 1955 (pp. 3192-3206) BOARD MEMBERS CURRENT BEGINS TERM ENDS NEXT TERM 1. Member from the Augusta-Richmond County Commission-Council, appointed by such council. (One-year term) Current member: Sammie Sias HM 706-564-9436 Address: 3839 Crest Drive FAX 706-821-1838 Hephzibah, GA 30815 Email: Ssias@augustaga.gov Appointed to Board 1/29/2015 (re-appointed 2-yrs) exp 12/31/2018 01/01/2018 12/31/2018 01/01/2019 to 12/31/2019 2. President of the Richmond County Board of Education or his/her designee. (One-year term) Current member: Jack Padgett, Jr. WK Address: 3533 Richmond Hill Road HM 706/798-2273 Augusta, GA 30906 (Reappointed 1/2015 for 2 yrs - expires 12/31/2017) Email: jlpadgettjr2000@yahoo.com (Appointed to Board 2/10/98) 01/01/2016 12/31/2017 01/01/2018 to 12/31/2018 3. Physician appointed by the Augusta-Richmond County Commission-Council from a list of three nominated by the Richmond County Medical Society. (Four-year term) 1st term: 1/1/2010-12/31/2013 Current member: Adair Blackwood, M.D. Cell 706-951-9590 Address: 1439 Anthony Road HM 706-737-8105 Augusta, GA 30904 Currently in 2nd Term Email: adair.r.blackwood@gmail.com Robert.blackwood@va.gov (Appointed10/20/2009) reappt 12/10/2013 1/1/2014 12/31/2017 01-01-2018 to 12/31/2021 3rd term 4. Physician appointed by the Augusta-Richmond County Commission-Council - from a list of three nominated by the Stoney Medical, Dental, & Pharmaceutical Society. (Four-year term) re-appointed 11-7-2017 Current member: Merian Robinson Address 1306 Jamaica Court HM 706/284-6409 Augusta, GA 30909 Email: merian.robinson@yahoo.com 1st Term (appointed 11-7-17) Appointed to Board 4/21/2015 to complete Dr. Lightfoot’s term) 01/1/2017 12/31/2020 1/1/2021 to 12/31/2024 2nd Term 5. Member appointed by the Augusta-Richmond County Commission-Council from a list of three nominated by the Richmond County Board of Health. (Four-year term) Currently in 2nd Term re-appointed 4/29/2015 Current member: Deborah H. Presnell CELL 706-394-8472 Address: 324 Broad Street HM 706-849-1058 Augusta, GA 30901 completed Christine Crawford’s term Email: deb.presnell@gmail.com (Appointed 1/19/2010) 01/01/2015 12/31/2018 01/01/2019 to 12/31/22 3rd Term 6. Nurse appointed by the Augusta-Richmond County Commission-Council from a list of three nominated by Georgia Nurses Association/Central Savannah River Area Chapter (Four-year term) Currently in 1st Term - Appointed 11-7-2017 Current member: Pat Lynch-Hayes HM 706/733-8303 Address: 2532 Commons Trace Augusta, GA 30909 Email: plynchhayes@gmail.com 01/01/2017 12/31/2020 01/01/2021 to 12/31/2024 2nd term 7. Member-at-large appointed by the Augusta-Richmond County Commission-Council. (Four-year term) Current member: Jamie DeStefano, DMD, PhD WK 706-721-2442 Address: 7 Eagle Pointe Drive HM 706-667-6778 Augusta, GA 30909 Currently in 1st Term Email: jdestefa@augusta.edu (Appointed 12/16/2014) 01/01/2014 12/31/2017 01/01/2018 To 12/31/21 2nd term 8. Member-at-large appointed by the Augusta-Richmond County Commission-Council. (Four-year term) Reappointed 11-7-2017 ** Current member: W. Stewart Flanagin WK 706-733-3621 Address: 1117 Glenn Avenue HM 706/738-0917 Augusta, GA 30904 Currently in 3rd Term Email: hilldrug@aol.com (Appointed 3-17-2009)(reappointed 1/2/2013) 01/01/2017 12/31/2020 01/01/2021 to 12/31/2024 1st term 9. Member-at-large appointed by the Augusta-Richmond County Commission-Council. (Four-year term) Appointed 11-7-2017 WK 706-721-6688 Current member: Cheryl Newman, MD CELL 706-833-9713 Address: 3411 Wheeler Road HM 706-736-1562 Augusta, GA 30909 (To complete Shirley Evans’ term 1/1/15-12/31/18) Email: cnewman@augusta.edu 01/01/2015 12/31/2018 01/01/2019 to 12/31/2022 1st term 10. Member-at-large appointed by the Augusta-Richmond County Commission-Council. (Four-year term) * Current member: Kenneth Echols CELL 706/495-0957 Address: 2924 Foxhall Circle HM 706-868-8680 Augusta, GA 30907 (Currently in 1st Term) Email: kjechols48@gmail.com (Appointed 12-3-2013) 01/01/2014 12/31/2017 01/01/2018 to 12/31/2021 2nd term 11. Member-at-large appointed by the Augusta-Richmond County Commission-Council. (Four-year term) (Completed Harvey Johnson’s term) Current member: Rosa Clemons, RN, MSN, CNAA HM 706-796-8446 Address: 2049 Rosier Road WK Augusta, GA 30906 (Currently in 2nd Term reappointed 4-21-2015) Email: rosa-jc60@comcast.net (Appointed 2/19/08) 01/01/2015 12/31/2018 01/01/2019 to 12/31/2022 3rd term Commissioner of Health appointed by the Richmond County Board of Health. (Four-year term) Current: D. Stephen Goggans, MD, MPH WK 706/667-4250 Address: 1916 North Leg Road Augusta, GA 30909 1st Term Commissioner of Health Email: Stephen.goggans@dph.ga.gov 01/01/15 12/31/2018 01/01/2019 To 12/31/2022 2nd term * INDICATES CHAIRPERSON - SERVES A FOUR-YEAR TERM (Term:1/14/2014-12/31/2017 appointed 11-10-2015 complete RClemons’ term) - EXPIRES 12/31/2017 **INDICATES VICE-CHAIRMAN - SERVES A FOUR-YEAR TERM (Term: 1/14/2014-12/31/2017 appointed 3-11-2014) - EXPIRES 12/31/2017 Rev. 2-5-2018 Lena Bonner From: Sent: IO: Cc: Subject: Attachments: Importance: Lena Bonner Monday, May 20,2019 9:44 AM autry@gmail.com Commissioner Ben Hasan Consideration for appointment TALENT-BAN K.QU ESTION NAIRE-Form Revised.pdf High Good morning Ms. Autry, Commissioner Ben Hasan asked that I send you the above-attached questionnaire and requested that the form be returned to us as soon as possible. Should you have questions or need additional information please feel free to contact us. Sincerely yours, Lena J. Bonner Clerk of Commission Office of the Clerk of Commission Suite zzo Municipal Building 535 Telfair Street Augusta, Georgia go9o1 Tel: 7o6-8zr-1820 Fax: 7o6-8zr-1838 Commission Meeting Agenda 6/4/2019 2:00 PM Appt. RCBOH Department: Department: Caption:Appoint Ms. Antonia Artry to the open seat formerly held by Ms. Rosa Clemons on the Richmond County Board of Health. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: UPDATE: 11/15/19 NAME OF BOARD DEVELOPMENT AUTHORITY OF RICHMOND COUNTY MEMBER TERM APPOINTED EXPIRATION W. Butch Gallop 4-yr. 11/15/16 6/03/19 Remer Brinson 4-yr. l0/08/08 6/03/11 Pat Schaffer 4-yr. 10/07/08 6/03/11 Ulmer Bridges 4-yr. 10/07/08 6/03/11 Terry Elam 4 yr. 9/06/05 6/03/09 Michael Schepis 4 yr. 9/06/05 6/03/09 Brenda Bonner 4 yr. 9/06/05 6/03/09 Steven Kendrick 4 yr. 5/05/15 6/03/17 Henry Ingram 4 yr. 9/06/05 6/03/09 Executive Director: Walter Sprouse, (706) 821-1321 Attorney: Robert C. Hagler (706) 724-0171 Meeting Date: Third Wednesday of each month at 10:00 A.M Where: Augusta Economic Development Authority Historic Enterprise Mill, Suite 560, 1450 Greene Street Augusta, GA 30901 Created: Pursuant to O.C.G.A. 36-62-04 Commission Meeting Agenda 6/4/2019 2:00 PM Appt. Wayne Gossage AEDA Department: Department: Caption:Motion to approve the appointment of Mr. Wayne Gossage to the Augusta Economic Development Authority to fill the seat formerly held by Ulmer Bridges. (Requested by Commissioner Brandon Garrett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: UPDATE: 11/15/19 NAME OF BOARD DEVELOPMENT AUTHORITY OF RICHMOND COUNTY MEMBER TERM APPOINTED EXPIRATION W. Butch Gallop 4-yr. 11/15/16 6/03/19 Remer Brinson 4-yr. l0/08/08 6/03/11 Pat Schaffer 4-yr. 10/07/08 6/03/11 Ulmer Bridges 4-yr. 10/07/08 6/03/11 Terry Elam 4 yr. 9/06/05 6/03/09 Michael Schepis 4 yr. 9/06/05 6/03/09 Brenda Bonner 4 yr. 9/06/05 6/03/09 Steven Kendrick 4 yr. 5/05/15 6/03/17 Henry Ingram 4 yr. 9/06/05 6/03/09 Executive Director: Walter Sprouse, (706) 821-1321 Attorney: Robert C. Hagler (706) 724-0171 Meeting Date: Third Wednesday of each month at 10:00 A.M Where: Augusta Economic Development Authority Historic Enterprise Mill, Suite 560, 1450 Greene Street Augusta, GA 30901 Created: Pursuant to O.C.G.A. 36-62-04 Commission Meeting Agenda 6/4/2019 2:00 PM Reappointment S. Kendrick AEDA Department: Department: Caption:Motion to approve the reappointment of Steven Kendrick to the Augusta Economic Development Authority. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Lena Bonner From: Sent: To: Cc: Subject: Importance: Ms. Bonner, Mayor Hardie Davis, Jr. Wednesday, May 29,2019 10:11 AM Lena Bonner Marcus campbell; Latisha McMillan; commissioner Ben Hasan;Commissioner Bobby Williams; Commissioner Brandon Garrett; Commissioner Dennis Williams; Commissioner John E. clarke; commissioner Marion wiiliams; commissioner Mary Davis; Commissioner sammie sias; commissioner sean Frantom; commissioner william Fennoy AARP Liaison High Please add the following to the commission agenda for Tuesday, June 4, 2019. 1'' Motion to appoint the Compliance Department(Director Treza Edwards) as the City of Augusta AARp liaison postthe retirement of former Commissioner William "Bill" Lockett as the City representative. This appointment includes funding the role with the previously approved 51o,0oo amount provided through the Commission. This request is based on the action taken by the commission during the March 72,2079 meeting at which Bill Lockettresignedfromtheroleof liaison. AugustaisoneofthreeAge-friendlycitiesinGeorgiaandcurrentlyrankedthird. Thestate of Georgia is working to become an Age-friendly state. lt is important for the city of Augusta to commit to thiswork through AARP strongly. The Compliance Department is uniquely suited to serve in this capacity. Thank you, Mayor Davis a rciiult oithe e"mai! transmission. lf velification is rcqulrerl. please requ*rst a haid copy version..AED:'i04.1 Commission Meeting Agenda 6/4/2019 2:00 PM City of Augusta AARP liaison post Department: Department: Caption:Motion to appoint the Compliance Department (Director Treza Edwards) as the City of Augusta AARP liaison post the retirement of former Commissioner William “Bill” Lockett as the City representative.This appointment includes funding the role with the previously approved $10,000 amount provided through the Commission. (Requested by Mayor Hardie Davis, Jr.) Background:This request is based on the action taken by the Commission during the March 12, 2019 meeting at which Bill Lockett resigned from the role of liaison. Augusta is one of three Age- friendly cities in Georgia and currently ranked third. The State of Georgia is working to become an Age-friendly State. It is important for the City of Augusta to commit to this work through AARP strongly. The Compliance Department is uniquely suited to serve in this capacity. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Lena Bonner From: Sent: To: Subject: Commissioner Dennis Williams Wednesday, May 29,2019 L:31 pM Lena Bonner Board Appointment Per our conversation regarding the appointment of Dr. Charles Lambeck and Eddie Bussey to the EDA to replace: Thanks Get Outlook for iOS a re$Llit otthe e-mail tlansmissian. lf verification is reqirired, please request a hard ccpy version. Af Dr104.1 Commission Meeting Agenda 6/4/2019 2:00 PM Appts AEDA. Mr. Charles Lambeck and Eddie Bussey Department: Department: Caption:Motion to approve the appointment of Mr. Charles Lambeck and Mr. Eddie Bussey to the Augusta Economic Development Authority. (Requested by Commissioner Dennis Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 6/4/2019 2:00 PM Affidavit Department: Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: