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2019-04-16 Meeting Minutes
Commission Meeting Agenda Commission Chamber - 4/16/2019 ATTENDANCE: Present: Hons. Frantom, Mayor Pro Tem; B. Williams, Garrett, Sias, Fennoy, M. Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. Absent: Hon. Hardie Davis, Jr., Mayor. INVOCATION: Reverend Dr. Gaye Ortiz, Pastor, Unitarian Universalist Church of Augusta . PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) Commissioner Brandon Garrett certification A. Congratulations! Commissioner Brandon Garrett for having completed the required hours of training by attending the Municipal Training Institute a partnership between the Georgia Municipal Association and the University of Georgia Carl Vinson Institute of Government's to earn his Municipal Elected Official Certification. Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Recognition of Commissioner Brandon Garrett for earning his Municipal Elected Official Certification. 2019 Georgia Emergency Communications Conference Award Winners B. Congratulations! Mrs. Belinda Bunch and Mr. Henry Sevion, 2019 Georgia Emergency Communications Conference Award Winners! (Requested by Commissioner Dennis Williams) Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Recognition of Mrs. Belina Bunch and Mr. Henry Sevion as the 2019 Georgia Emergency Communications Conference Award Winners. CONSENT AGENDA (Items 1-7) PLANNING 1. FINAL PLAT - HAYNES STATION SECTION 10 – S-886 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Cranston Engineering Group PC, on behalf of COEL Development Co., requesting final plat approval for Haynes Station Section 10. This addition to an existing single family subdivision is located on Copse Drive and contains 71 lots. DISTRICT 3 Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Bobby Williams Commissioner Dennis Williams Passes 2. Z-19-12 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Auben Realty LLC, on behalf of ATBH Properties, LLC, requesting a change of zoning from Zone R-1A (One-family Residential) to Zone R-2 (Two-Family Residential) affecting property containing 0.22 acres and known as 2156 Bayvale Road. Tax Map 055-4- 084-00-0 DISTRICT 5 Item Action: Approved z-19-12.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Mary Davis Commissioner Brandon Garrett Passes 3. Z-19-13 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below, a petition by Oliver Disher requesting a change of zoning from Zone R-MH (Manufactured Home Residential) to Zone B-2 (General Business) to establish a Recreation Vehicle Park affecting property containing 1.41 acres and consisting of 3 tax parcels known as 3820, 3823, and 3825 Hensley Road. Tax Maps 168-0-055-01-0, 168-0-023-00-0, and 168-0-022-00-0 DISTRICT 6 1. A second complete ADA bathing facility shall be located on the west side of Hensley Road to provide safe access for the residents by eliminating the need to cross Hensley Road. 2. A second visitor parking area shall be located on the west side of Hensley Road to provide safe access for all visitors by eliminating the need to cross Hensley Road. 3. The Interior Driveway/Street surface material must be approved during the site plan review process by the Engineering Department. 4. The conceptual plan provided is for zoning review purposes only. Issuance of development permits shall be contingent upon submission of plans meeting all applicable development standards, including but not limited to, Section 28-E of Augusta’s Comprehensive Zoning Ordinance Item Action: Approved z-19-13.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Mary Davis Commissioner Brandon Garrett Passes 4. Z-19-14 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below, a petition by Steven Dawkins, on behalf of James Mills, requesting a change of zoning from Zone Item Action: Approved R-1 (One-family Residential) to Zone B-1 (Neighborhood Business) and to amend the conditions from Z-07-33 affecting property containing 1.11 acres and known as 3723 Walton Way Extension. Tax Map 016-0-050-00-0 DISTRICT 7 1. There shall be no development or other encroachment in the 100 year floodplain except for connections to sewer lines if necessary. 2. There shall be no access to Walton Way Extension. 3. The developer shall coordinate with the Augusta Traffic Engineering Department for improvement of Hebron Court and may be fully responsible for the cost of such improvements. 4. Illumination at the rear of the building is a potential impact that can be mitigated by the following: · A fence, wall or solid vegetative screen shall be located along the entire floodplain at least six (6) feet above the elevation of any retaining wall or fill at that location; · For building walls facing the floodplain on the creek side of the property, all building wall lights shall be directed down the building, not outward. z-19-14.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Mary Davis Commissioner Brandon Garrett Passes ENGINEERING SERVICES 5. Motion to approve an Ordinance amend the Augusta, Georgia Section 4-2-6 related to Landfill Fees; To repeal all code sections and ordinances and parts of code sections and ordinances in conflict herewith; to provide and effective date and for other purposes provided herein of the Augusta Code - Fees for Environmental Services Department Landfill Fees. (Approved by Commission April 2, 2019 - second reading) Item Action: Approved 2019.01_A-RC_Code_Health_and_Sanitation_Sec_4-2-2_thru_4-2-6_final.docx SKM_C554e19032717110.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Passes Motion to approve. Motion Passes 10-0. Commissioner Mary Davis Commissioner Brandon Garrett PETITIONS AND COMMUNICATIONS 6. Motion to approve the minutes of the regular meeting of the Augusta Commission held on March 19, 2019 and Special Called meeting held March 26, 2019. Item Action: Approved Regular_Commission_Meeting_March_19_2019.pdf Called_Commission_Meeting_March_26_2019.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Mary Davis Commissioner Brandon Garrett Passes APPOINTMENT(S) 7. Motion to approve the reappointment of Annette Harland - Augusta Tree Commission; James Anderson - Historic Preservation Commission; Gary Wagh - General Aviation Commission/Daniel Field; David Scott - Augusta Library Board of Trustees; Davis Beaman Augusta Aviation Commission - Bush Field; and the appointment of Catherine Smith McKnight - Augusta Ports Authority and Lorraine Barlett - Augusta Planning Commission representing District 10. Item Action: Approved SKM_C554e19041209180.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Mary Davis Commissioner Brandon Garrett Passes ****END CONSENT AGENDA**** AUGUSTA COMMISSION 4/16/2019 AUGUSTA COMMISSION REGULAR AGENDA 4/16/2019 (Items 8-37) PUBLIC SERVICES 8. Presentation and request from the Public Arts Advisory Panel and local artist Larry Millard for a public art installation at A. L. Williams Park. Item Action: Approved Public_Art_Projects_approved.pdf smaller_copy_Harrisburg_Portal,_Sculpture_by_Larry_Millard,_version_2.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Bobby Williams Commissioner Dennis Williams Passes 9. Request from the public art agency aka the Greater Augusta Arts Council regarding a temporary public art installation along Broad Street in Downtown Augusta. Item Action: Approved Public_Art_Projects_approved.pdf Images_Public_Yarn_Art.pdf encroachment_permit_yarn_art_signed_insurance_proof.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Brandon Garrett Passes 10. Request approval of the installation of public art at Hillside Park and at McBean Community Center. Item Action: Rescheduled Public_Art_Projects_approved.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to the next committee meeting. Motion Passes 10-0. Commissioner Mary Davis Commissioner Brandon Garrett Passes 11. Discussion: A request by Melissa Reyes of Mi Rancho #2, Inc. located at 3064 Washington Rd. for an Alcohol Special Event Licensefor Cinco de Mayo on May 5, 2019. (Parking Lot) District 7. Super District 10. Item Action: Approved Cinco_de_Mayo.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner William Fennoy Commissioner Mary Davis Passes 12. Discuss recreation sites that the city has identified as having the same and/or similar electrical lighting layouts as Fleming Athletic Complex. (Requested by Commissioner Ben Hasan) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Result Approve Motion to approve receiving this item as information, receiving a Commissioner Sammie Sias Commissioner Ben Hasan Passes report from Mr. Parker in the latter part of April, utilizing Master Plan resources for making safety repairs at other recreation facilities and relocating sports activities from Fleming Park to Diamond Lakes Park thereby preserving Fleming Park in memory of Melquan Robinson. Motion Passes 10-0. 13. Update from Dr. Dennis Skelley regarding the Public Art Advisory Panel on current projects, SPLOST Gateway Arts projects, a future sculpture festival and other projects. Item Action: Rescheduled ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to the next committee meeting. Motion Passes 10-0. Commissioner Mary Davis Commissioner Brandon Garrett Passes ADMINISTRATIVE SERVICES 14. The Richmond County Sheriff's Office requests the purchase of one Ford Escape in the amount of $21,930.00. Item Action: Approved Eval_-204204_-_RCSO-CS.pdf 19-173_Tab_Sheet-_Community_Service.xlsx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Passes Motion to approve with funding from SPLOST VII. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Ben Hasan 15. The Engineering Department is requesting to replace one vehicle in the Traffic Engineering Division with a Ford Fusion in the amount of $19,613.00. Bid Item 19-174 Allan Vigil Ford Item Action: Approved Eval_-_994418_-_ENG-TE.xls 19-174_Tab_Sheet.xlsx 19-174_Advertisement_to_Paper.pdf 19-174_OFFICIAL_TAB_SHEET.pdf 19-174_Department_Recommendation_of_Award.pdf Mail_List_and_Demandstar_Planholders.pdf Georgia_Procurement_Registry_Vendor_Summary.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Mary Davis Passes 16. Award the contract to furnish and install archive shelving in the new Augusta Records Retention Annex to Modern Business Systems of Augusta for $68,750.00 based upon their match of the low bid in accordance with Augusta’s Local Preference Ordinance. Bid Item 19-177 Item Action: Approved 19-177_Advertisement_to_Paper.pdf Official_Tab_Sheet_19-177.pdf 19-177_Department_Recommendation_of_award.pdf Mail_List_and_Demandstar_Planholders.pdf Georgia_Procurement_Registry_Vendor_Summary.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Ben Hasan Commissioner Mary Davis Passes 17. Motion to approve authorization for the Mayor to execute a Certification of Consistency with Local Consolidated Plan for Salvation Army - Augusta Area Command for DCA funding. Item Action: Approved 2019_certification_single_women_-_TSA.pdf 2019_certification_family_shelter_-_TSA.pdf 2019_certification_men_shelter_TSA.pdf 2019_certification_RRH_TSA.pdf 2019_local_government_approval_form_-_TSA.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Brandon Garrett Commissioner William Fennoy Passes 18. Discuss the procurement and decaling of city vehicles in accordance with city/state laws. (Requested by Commissioner Marion Williams) Item Action: Approved GA_Code_O.C.G.A._36-80-20_Decaling_city_owned_vehicles.pdf GA_Code_O.C.G.A._36-80-20_Decaling_city_owned_vehicles.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve holding a public hearing on April 30, 2019 for the purpose of considering the vehicle identification requirements for the Mayor's vehicle, to direct staff to prepare a draft resolution in accordance Commissioner Dennis Williams Commissioner Ben Hasan Passes with O.C.G.A. 36-80-20 and to place the City decal on the vehicle until the public hearing at which time it will be decided if the decal will remain on the vehicle or be removed. Mr. Garrett out. Mr. Sias not voting. Voting No: Commissioner Bobby Williams. Motion Passes 7-1. 19. Motion to approve bid award of the contract for the Diamond Lakes Scoring Towers Deck and Drain Repair to Contract Management Inc. of Augusta, GA, in the amount of $518,800.00. Bid Item 19-147. Item Action: Approved 19-147_Advertisement_to_Paper.pdf 19-147_TAB_OFFICIAL.pdf Mandatory_Pre_Bid_Sign_In_Sheet.pdf 19-147_Department_Recommendation_of_Award.pdf Mail_List_and_Demandstar_Planholders.pdf 19-147_Diamond_Lakes_Scoring_Towers_Deck_and_Drain_Repair,_Contract_Management,_Inc.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner William Fennoy Commissioner Mary Davis Passes 20. Receive as information only the emergency repairs needed to the Diamond Lakes Scoring Towers' second floor (adult and youth towers) drain system by Universal Plumbing in the amount of $54,392.00. Item Action: Approved ItemApprovalSheet.html Motions Motion Text Made By Seconded By Motion Type Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner William Fennoy Commissioner Mary Davis Passes 21. Motion to approve Housing and Community Development Department’s (HCD's) request to provide HOME funding to assist one (1) low to moderate income homebuyer with gap financing, down payment and closing cost to purchase a home, via the Augusta, GA Employee Incentive Homebuyer Subsidy in the amount of $10,706.00. Item Action: Approved HOME_BUYER_AGREEMENT(2018).pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Bobby Williams Commissioner William Fennoy Passes 22. Approve execution of the Memorandum of Understanding (MOU) with the Georgia State Properties Commission and award the design/build contract for renovations to the Augusta owned building at 510 Fenwick Street to serve as offices for the Georgia Department of Family and Children’s Services (DFACS) to 2KM Architects with R. W. Allen and Associates in the amount of $3,088,100.00. Item Action: Rescheduled AGENDA_2019-01_-_DFACS_MOU.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to the next committee meeting. Motion Passes 10-0. Commissioner Mary Davis Commissioner Brandon Garrett Passes 23. Motion to approve Housing and Community Development’s Memorandum of Agreement with Studio Farmer and Executive Chair Barbershop, LLC, for $7,500 each. Item Action: Approved Seeds_for_life_MOA_Agreement_4-16-2019.docx.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Dennis Williams Passes 24. Motion to approve six (6) Homeowner-Occupied Rehabilitation projects.Item Action: Approved REHAB-_Blank_Contract.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Ben Hasan Commissioner Dennis Williams Passes 25. Motion to approve Housing and Community Development Department’s (HCD's) request to provide HOPWA funding to Promise Land Community Development Corporation for 2018 Award Year. Item Action: Approved PLCDC_Agreement(2018)_Novus_Agenda_4-16-2019.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Dennis Williams Commissioner Marion Williams Passes 26. Discuss the role of Human Resources in hiring and firing employees. (Requested by Commissioner Marion Williams) Item Action: None SKM_C554e19030419130.pdf ItemApprovalSheet.html 27. Receive as information only the Lake Olmstead emergency patron deck repair project currently under construction by T. R. Hoover Construction. Item Action: Approved CentralServices_March_19.pdf Updates.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 10-0. Commissioner Ben Hasan Commissioner William Fennoy Passes 28. Motion to approve Housing and Community Development Department’s (HCD's) request to amend contracts for construction of five (5) affordable housing units (single family). Item Action: Rescheduled Collaborative_Contract_Novus_Agenda_4-16-19.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to the next committee meeting. Motion Passes 10-0. Commissioner Mary Davis Commissioner Brandon Garrett Passes 29. Discuss the Sandridge Neighborhood Association and Augusta Recreation Operational Agreement associated with the Jamestown Community Center. (Requested by Commissioner Marion Williams) Item Action: None ItemApprovalSheet.html 30. Approve terminating the General Counsel. (Requested by Commissioner Marion Williams) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve going into an executive session to discuss this personnel item. Voting No: Commissioner William Fennoy. Motion Passes 9-1. Commissioner Ben Hasan Commissioner Brandon Garrett Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve accepting the resignation of General Counsel Andrew MacKenzie immediately and provide him with benefits and a 12-month severance package and in the form of a salary continuation to the 12-month period and do consulting during that same time. Mr. Fennoy out. Motion Passes 9-0. Commissioner Marion Williams Commissioner Brandon Garrett Passes 31. Motion to approve Trane, Inc. to proceed with a Phase 1 detailed investment grade facility assessment to evaluate and assess the overall condition of Augusta, Georgia’s various facilities while locating and recommending energy performance savings in the amount of $590,000 as described in RFQ #18-164. Item Action: Rescheduled 18-164_RFQ_Invitation_to_Bid.doc 18-164_Tab_Sheet.pdf 18-164_Cumulative_Evaluation_Sheet_.pdf 18-164_Recommendation_Memo.pdf Process_Regarding_RFQs.pdf 18-164_MPQ.pdf 18-164_Planholders_List.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to the next committee meeting. Motion Passes 10-0. Commissioner Mary Davis Commissioner Brandon Garrett Passes ENGINEERING SERVICES 32. Motion to adopt Resolution of Support for Continued Imposition of a One Cent Sales Tax for the purpose of Funding Transportation Infrastructure Improvements in the CSRA Region. Requested by AED. Item Action: Approved Augusta_TSPLOST_Resolution.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Mary Davis Commissioner Brandon Garrett Passes APPOINTMENT(S) 33. Consider a recommendation from the Community Service Board of East Central Georgia to re-appoint Lonnie "Jim" Showman as one of Richmond County's two appointed representatives. Item Action: Approved SKM_C554e19032017460.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Mary Davis Commissioner Brandon Garrett Passes ADDENDUM 34. Motion to add and approve tasking staff with preparing a resolution proclaiming May 3 as James Brown Day and for staff to have it ready for the Commission to consider for approval on April 30. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Brandon Garrett Commissioner John Clarke Passes 35. Motion to appoint Deputy General Counsel Wayne Brown as Interim General Counsel immediately with a 15% salary increase. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Fennoy out. Motion Passes 9-0. Commissioner Bobby Williams Commissioner Sammie Sias Passes 36. Motion to accept the resignation of Administrator Janice Jackson effective immediately and to provide her with 12 months severance pay in the form of salary and benefits continuation and cash out of vacation pay upon execution of a release and being available for consultation purposes during the severance period. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Fennoy out. Motion Passes 9-0. Commissioner Ben Hasan Commissioner Brandon Garrett Passes 37. Motion to appoint Jarvis Sims as Interim Administrator with a 15% increase in salary immediately. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9-0. Commissioner John Clarke Commissioner Sammie Sias Passes LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 38. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Dennis Williams Commissioner Sammie Sias Passes Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 4/16/2019 2:00 PM Attendance 4/16/19 Department: Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 4/16/2019 2:00 PM Invocation Department: Department: Caption:Reverend Dr. Gaye Ortiz, Pastor, Unitarian Universalist Church of Augusta . Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 4/16/2019 2:00 PM Commissioner Brandon Garrett certification Department: Department: Caption: Congratulations! Commissioner Brandon Garrett for having completed the required hours of training by attending the Municipal Training Institute a partnership between the Georgia Municipal Association and the University of Georgia Carl Vinson Institute of Government's to earn his Municipal Elected Official Certification. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 4/16/2019 2:00 PM 2019 Georgia Emergency Communications Conference Award Winners Department:911 Department:911 Caption: Congratulations! Mrs. Belinda Bunch and Mr. Henry Sevion, 2019 Georgia Emergency Communications Conference Award Winners! (Requested by Commissioner Dennis Williams) Background:During the 2019 Georgia Emergency Communications Conference Awards Banquet in March, two Augusta 911 Center employees received awards for their outstanding work and efforts: Mrs. Belinda Bunch - Leadership in Service Award. Mr. Henry Sevion - Communications Officer of the Year Award. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 4/16/2019 2:00 PM Final Plat Haynes Station Sec. 10 Department:Planning and Development Department:Planning and Development Caption: FINAL PLAT - HAYNES STATION SECTION 10 – S-886 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Cranston Engineering Group PC, on behalf of COEL Development Co., requesting final plat approval for Haynes Station Section 10. This addition to an existing single family subdivision is located on Copse Drive and contains 71 lots. DISTRICT 3 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/16/2019 2:00 PM Z-19-12 Department:Planning and Development Department:Planning and Development Caption: Z-19-12 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Auben Realty LLC, on behalf of ATBH Properties, LLC, requesting a change of zoning from Zone R-1A (One-family Residential) to Zone R-2 (Two-Family Residential) affecting property containing 0.22 acres and known as 2156 Bayvale Road. Tax Map 055-4- 084-00-0 DISTRICT 5 Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/16/2019 2:00 PM Z-19-13 Department:Planning and Development Department:Planning and Development Caption: Z-19-13 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below, a petition by Oliver Disher requesting a change of zoning from Zone R-MH (Manufactured Home Residential) to Zone B-2 (General Business) to establish a Recreation Vehicle Park affecting property containing 1.41 acres and consisting of 3 tax parcels known as 3820, 3823, and 3825 Hensley Road. Tax Maps 168-0-055-01-0, 168-0-023-00-0, and 168-0-022-00-0 DISTRICT 6 1. A second complete ADA bathing facility shall be located on the west side of Hensley Road to provide safe access for the residents by eliminating the need to cross Hensley Road. 2. A second visitor parking area shall be located on the west side of Hensley Road to provide safe access for all visitors by eliminating the need to cross Hensley Road. 3. The Interior Driveway/Street surface material must be approved during the site plan review process by the Engineering Department. 4. The conceptual plan provided is for zoning review purposes only. Issuance of development permits shall be contingent upon submission of plans meeting all applicable development standards, including but not limited to, Section 28-E of Augusta’s Comprehensive Zoning Ordinance Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 4/16/2019 2:00 PM Z-19-14 Department:Planning and Development Department:Planning and Development Caption: Z-19-14 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions below, a petition by Steven Dawkins, on behalf of James Mills, requesting a change of zoning from Zone R-1 (One-family Residential) to Zone B-1 (Neighborhood Business) and to amend the conditions from Z-07-33 affecting property containing 1.11 acres and known as 3723 Walton Way Extension. Tax Map 016-0-050-00-0 DISTRICT 7 1. There shall be no development or other encroachment in the 100 year floodplain except for connections to sewer lines if necessary. 2. There shall be no access to Walton Way Extension. 3. The developer shall coordinate with the Augusta Traffic Engineering Department for improvement of Hebron Court and may be fully responsible for the cost of such improvements. 4. Illumination at the rear of the building is a potential impact that can be mitigated by the following: · A fence, wall or solid vegetative screen shall be located along the entire floodplain at least six (6) feet above the elevation of any retaining wall or fill at that location; · For building walls facing the floodplain on the creek side of the property, all building wall lights shall be directed down the building, not outward. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Advancing the Arts. Enriching Lives. 1301 Greene Street • PO Box 1776 • Augusta, GA 30903 • 706.826.4702 • www.augustaarts.com March 21, 2019 Greater Augusta Arts Council approval of Public Art Projects for Commission approval. On March 21, 2019, the Executive Committee of the Greater Augusta Arts Council met and approved three Public Art Projects to move to Augusta Commission for Approval. Approved: Sculpture installation at A.L. Williams Park: Larry Millard has presented to the PAAP his plans for a sculpture installation at A.L. Williams Park. He has worked with current and former residents of Harrisburg to create the piece and ensure that it has meaning to the neighborhood. Recreation & Parks has agreed to place the piece in the park, and pour a concreate pad beneath it as well as a concrete path in an arc from the Broad Street sidewalk to the piece and back to the sidewalk. Glenn Parker will present this to Commission on April 2, 2019. Approved: Hillside Park in Harrisburg and McBean Community Center & Park in Hephzibah are two Recreation & Parks sites where we are using $1,500 from a Junior League of Augusta grant and $500 from GAAC public art budget to fund public art installations. Collaborating with community stakeholders, including artists, and Recreation & Parks, we have a call for art for Hillside Park that the PAAP has recommended to GAAC BOD for approval. The Hillside Park call for art is for $1,000 to an artist to celebrate recent and planned improvements to the park through a public art installation. The call for art at McBean is in process, but will be a call for artist-created outdoor chess tables and seating, also for $1,000. Approved: Temporary Yarn Art Installation in Downtown Augusta. The Public Art Advisory Panel recommends to the GAAC Board of Directors that they approve a project to have a local group of needle crafters set up a temporary yarn art installation around the theme of “The Enchanted Forest” on Broad Street. The Greater Augusta Arts Council (GAAC) was approached in October 2018 by a local fiber art group that wanted to create a temporary yarn art installation in Downtown Augusta. GAAC staff approached AED Traffic Engineering, Central Services, Recreation & Parks, ACVB, DDA, and the Public Art Advisory Panel to see if there was support for the project. All parties, after seeing images of yarn installations from other cities, were in support of the project. The various departments met with the artist group to ensure that all potential pieces would comply with various public right-of-way safety policies and guidelines. GAAC agreed to cover liability insurance during installation and de-installation as required by the permitting process. The art installation would stay in place for approximately four months. Respectively Submitted by: Brenda Durant Executive Director Greater Augusta Arts Council Harrisburg Portal Larry Millard Funded by the Porter Fleming Foundation To be gifted to the City of Augusta and located in A. L. Williams Park, Broad Street ©2019 Page # 1 Page # 2 Page # 3 Page # 4 Page # 5 Page # 6 Page # 7 Page # 8 Page # 9 Harrisburg Portalplaced at black rectangle ------ ---> Page # 10 Individual Artist Grant Application: Larry Millard, page 1 APPLICATION FOR GRANT: Individual Artist PORTER FLEMING FOUNDATION c/o Trustees of the Academy of Richmond County Post Office Box 2485 Augusta, Georgia 30903 (Application forms may be obtained by writing the Secretary, Trustees of the Academy of Richmond County or by accessing the Porter Fleming Foundation link at the website of the Community Foundation for the CSRA at www.cfcsra.org. The application should be typed in 10 point type or larger. Additional sheets should be the same size as this form. The applicant should submit three copies of the application to The Secretary, Trustees of the Academy of Richmond County, at the above address, so as to be received before February 1st.) I. APPLICANT: A. Name of Organization: Larry Millard, Individual Artist B. Address: (Street) 170 Greenwood Drive, Five Points E-mail: larry.millard@gmail.com C. (City, State, Zip) Athens, GA 30606-4704 Telephone: (706) 254-2591 D. Occupation: Artist, Sculptor II. EDUCATION: Name of Institution Period of Study (give dates) Degree and Year College or University East Tennessee State University September 1969- December 1972 Bachelor of Fine Arts 1972 (Sculpture and Art History) Professional Washington University, St. Louis August 1973- April 1975 Master of Fine Arts, 1975 (Sculpture and Art History) Special Study University of Georgia January 2013- June 2014 Certificate of Historic Preservation, 2014, College of Environment and Design A. List the scholarships or fellowships you have previously held or now hold: •Learning Technologies Grant, "21st Century Burn-out Kiln for Centuries Old Bronze Casting Process," The University of Georgia Instructional Technology Committee, ($32,505.00, this grant will result in the purchase of a computer controlled wax burn-out kiln for traditional investment molds and ceramic shell molds), 2005-2006. •Research Grant ($4,000.00), Office of Faculty Research, The University of Georgia, Spring Semester 2000. •Learning Technologies Grant, "Actual Three Dimensional Modeling from Digital Imaging," The University of Georgia Instructional Technology Committee, ($64,400.00, one of 12 grants from a group of 42 proposals. This grant resulted in the purchase of a 3 D Systems Thermojet printer which prints three dimensional objects in wax from STL files), 1998-1999. •The General Sandy Beaver Associate Professorship for Excellence in Teaching, Franklin College of Arts and Sciences, The University of Georgia, Athens, Georgia, Fall 1988-Spring 1991. •Award, The Miami Sculpture Exhibition and Competition, ($10,000.00 Coconut Grove Association grant for fabrication of on-site sculpture), Coconut Grove, Florida, 1988. •Faculty Research Grant, Department of Art, The University of Georgia, Summer 1987, 1986, 1983, Spring 1979. •Faculty Research Grant, Office of Faculty Research, The University of Georgia, "Computer Aided Design of Large Scale Sculpture," 1986-87. •National Endowment for the Arts, Art in Public Places Grant, $10,000,00 for Arts Festival of Atlanta, Atlanta, Georgia, 1984. •Ford Foundation Faculty Enrichment Grant, The University of Georgia, Travel throughout Italy and London, England, 1979. Page # 11 Individual Artist Grant Application: Larry Millard, page 2 B. List the learned, scientific or artistic societies of which you are a member: College Art Association, 1972-present (Life Member), Mid-south Sculpture Alliance, 2016-present (Member of the Board of Directors) Greater Augusta Arts Council, 2015-present (Member of the Board of Directors) III. ACCOMPLISHMENTS: Positions held: Name of Institution or Organization Title of Position Years of Tenure (give dates) The University of Georgia Professor Emeritus 2012-present The University of Georgia Professor of Art, Sculpture and Design Lamar Dodd School of Art 1976-2012 The University of Georgia Director, The University of Georgia Studies Abroad Program in Cortona Italy 1990-1998 The University of Georgia Graduate Coordinator, Lamar Dodd School of Art 1987–1990, 2006–2009 August-December 2012 South Carolina Governor's School for the Arts, Greenville, South Carolina Faculty, Bronze Casting Classes Summer 1986 The Ohio State University, Columbus, Ohio Visiting Faculty, Sculpture and Design Department of Art 1981-1982 Western Carolina University, Cullowhee, North Carolina Instructor, Art History Survey. 1975 Southwestern Technical College, Sylva, North Carolina Arts and Crafts Curriculum Developer and Instructor 1975 A. Advanced studies, research, works of artistic creation: (Give a brief description, including dates, subjects, titles of books published, public exhibitions or performances, etc.) SOLO EXHIBITIONS, INSTALLATIONS, (total of 22, including) Collections: Nomenclature, Ellis Gallery, Spartanburg Methodist College, Spartanburg, South Carolina, 2015. Realizing Literary Hell, Spartanburg Methodist College, Spartanburg, South Carolina, 2010. Large Scale Sculpture Installation, Bank of America Plaza, curated Barkin-Leed, Atlanta, Georgia, 2000. Gainesville College, Gainesville, Georgia, 1999. The Lamar Dodd Art Center, LaGrange College, LaGrange, Georgia, 1998. Heath Gallery, Atlanta, Georgia, 1990. Newberry College, Newberry, South Carolina, 1990. Gallery One, Spirit Square Art Center, Charlotte, North Carolina, 1985. ARC Gallery/Rawspace, Chicago, Illinois, 1983. B. Carroll Reece Museum, Johnson City, Tennessee, 1983. Outdoor Sculpture Installation, Itawamba Junior College, Fulton, Mississippi, 1983. Ohio Foundation on the Arts, Columbus, Ohio, 1982. Virginia Intermont College Gallery, Bristol, Virginia, 1982 and 1980. Interaction Arts Foundation, New York, New York, 1981 Southeastern Center for Contemporary Art, Winston-Salem, North Carolina, 1981. Williams Center Gallery, Georgia Southern College, Statesboro, Georgia, 1981. Outdoor Sculpture Installation, The University of Arkansas, Little Rock, Arkansas, 1980. Southeastern Center for Contemporary Art, Winston-Salem, North Carolina (Outdoor Sculpture Installation). Barnhardt Gallery, University of Kentucky, Lexington, Kentucky. Foy Fine Arts Gallery, Georgia Southern College, Statesboro, Georgia. Page # 12 Individual Artist Grant Application: Larry Millard, page 3 GROUP EXHIBITIONS (total of 185, including) Riverwalk 2017, City of Chattanooga, Tennessee, 2017-2019. Juror: Albert Paley. Founders Park Outdoor Sculpture Exhibition, City of Johnson City, Tennessee, 2017-2019. Curator: Bill Brown. Mid-South Sculpture Alliance Members Juried Exhibition, AVA Gallery, 30 Frazier Avenue, Chattanooga, Tennessee, 2017. Juror: Kevin Sipp WOOD WORKS, a regional exhibition, Oconee Cultural Arts Foundation, Watkinsville, Georgia, 2017. Curator: Abraham Tesser Outdoor Group Exhibition, Sculpture Garden, The University of Louisiana at Monroe, 2016-2018. Mid-South Sculpture Juried Exhibition, Gallery 72, Mayors Office, Atlanta, Georgia, 2016. Juror: Kate Creason Sculptors Invitational Exhibit, The Evelyn Burrow Museum, Hanceville, Alabama, 2014. “Reunion: Invitational Exhibition of 100 Alumni” Celebrating 100 Years: ETSU and Department of Art & Design, Johnson City, Tennessee, October 11 to 29, 2010. Images of the Apocalypse, Ernest Welch School of Art Galleries, Georgia State University, Atlanta, Georgia, 2009. Group Exhibition, B. Carroll Reece Museum, Johnson City, Tennessee, 2008. Murphey Art Building Gallery, Wesleyan College, Macon, Georgia (two person), 2008. Constructions, South Gallery, The Wilson Center for the Arts, Jacksonville, Florida (two-person), 2007. Micro-Monumentals, Fine & Performing Arts Center, Western Carolina University, Cullowhee, North Carolina, August - October 2007; Nebraska Wesleyan University in Lincoln, Nebraska, November 2007 - February 2008. Tri State Annual Exhibition, The Wellington B. Gray Gallery, School of Art & Design, East Carolina University, Greenville, North Carolina, 2007. The Most Curatorial Biennial, Apexart, New York, New York, 2007. Gallery Artists Exhibition, Sandler/Hudson Gallery, Atlanta, Georgia, 2005. The Eighth International Shoebox Sculpture Exhibition, invited participant, The University of Hawaii at Manoa Art Gallery, Honolulu, Hawaii, 2003 (toured through 2005, various international venues.) Structure and Perception: Three Voices of Contemporary Minimalism, Union Grove Gallery, The University of Alabama at Huntsville, October 14 – November 8, 2002. Collection Celebration, Museum of Contemporary Art of Georgia, Atlanta, Georgia, 2002 Biennial Exhibition of Outdoor Sculpture, Perimeter College, Atlanta, Georgia, 2001. Group Exhibition, W. A. R. D. Gallery, Harbor Springs, Michigan, 2000. Structure, Two-person Exhibition, Moon Gallery, Berry College, Rome, Georgia, 2000. Affinities with Architecture, Traveling Exhibition originating at C. Kermit Ewing Gallery, The University of Tennessee, Knoxville, Tennessee, 1998. Group Exhibition, Temple University, Rome, Italy, 1994. Presenze, An Exhibition of Foreigners Working in Italy, Centro Espositivo della Rocca Paolina, Perugia, Italy, 1991. Group Exhibition, Heath Gallery, Atlanta, Georgia, 1991. Glass Art Exhibition, Pavilion, Arts Festival of Atlanta, Atlanta, Georgia, 1989. Two-Person Exhibition, Department of Art, West Georgia College, Carrollton, Georgia, 1989. Beyond Minimalism, The Gallery at Ringling School of Art, Sarasota, Florida, 1989. Forest Avenue Farewell, Nexus Center for Contemporary Art, Atlanta, Georgia, 1989. Two-Person Exhibition, Craven Art Council Gallery, New Bern, North Carolina, 1989. Campus Sculpture Exhibition, Cleveland State Community College, Cleveland, Tennessee, 1988-91. Heath Gallery, Atlanta, Georgia, 1988. Sculpture Placement, Hartwick College Ecological Preserve, Oneonta, New York, 1988 (Outdoor Sculpture). Silver Anniversary Coconut Grove Arts Festival On-Site Sculpture, Miami, Florida, 1988 (Outdoor Sculpture). Miami Sculpture Exhibition and Competition: Models, Metropolitan Museum & Art Center, Florida, 1988. Sculpture Tour, University of Tennessee, Knoxville, Tennessee, 1987-88 (Outdoor Sculpture). Artistic Harmonic Convergence, Sculpture Tour 1988, Morristown, Tennessee, 1988 (Outdoor Sculpture). Artists in Georgia Exhibition, Nexus Center for Contemporary Art, Atlanta, Georgia, 1988. State of the Arts: Georgia, Contemporary Arts Center, New Orleans, Louisiana, 1988. Group Exhibition, Gwinnett Council for the Arts Gallery, Lawrenceville, Georgia, 1988. Small Scale, Heath Gallery, Atlanta, Georgia, 1987. Large Scale Sculpture, Colony Square Mall and Plaza, Atlanta, Georgia 1987 (Outdoor Sculpture). Group Exhibition, Fine Arts Gallery, Wesleyan College, Macon, Georgia, 1987. Two Person Exhibition, Milliken Gallery, Converse College, Spartanburg, South Carolina, 1987. Outdoor Sculpture Invitational, Arkansas State University, Jonesboro, Arkansas, 1986-89. Sculpture Tour 86- 87, Walters State Community College, Morristown, Tennessee, 1986-87 (Outdoor Sculpture) Group Exhibition, Gallerie Simonne Stern, New Orleans, Louisiana, 1986. Outdoor Sculpture Invitational, Randolph County Square, Asheboro, North Carolina, 1986. Group Exhibition, Furman University, Greenville, South Carolina, 1986. Page # 13 Individual Artist Grant Application: Larry Millard, page 4 The Mattress Spring Show, Grant Park, Atlanta, Georgia, 1986. (Funding: Atlanta Bureau of Cultural Affairs) Second Annual Atlanta Biennale, Nexus Center for Contemporary Art, Atlanta, Georgia, 1986. Sculpture Tour, University of Tennessee, Knoxville, Tennessee, 1985-86. On Site/Insight, Valencia Community College, Orlando, Florida, 1986. Artist-in-Residence/Faculty Exhibition - Cortona Program, Visual Arts Department Gallery, The University of Georgia, Athens, Georgia, 1985. Rising Artists, Arts Festival of Atlanta, Piedmont Park, Atlanta, Georgia, 1984. Southeastern Sculpture Outdoors, Loch Haven Art Center, Orlando, Florida, 1984. 24" X 24" Exhibition, Arts Festival of Atlanta, Piedmont Park, Atlanta, Georgia, and The Columbia Museum of Arts and Sciences, Columbia, South Carolina, 1984. Group Exhibition, Quinlan Art Center, Gainesville, Georgia, 1984. Southeastern Outdoor Sculpture Invitational Exhibition, Greenville County Art Museum, Greenville, South Carolina, 1984. New Artists: 1983, Bertha Urdang Gallery, New York, New York, 1983. Invitational Exhibition, Noyes Gallery, Antioch College, Yellow Springs, Ohio, 1983. Southeastern Sculpture Outdoors, Hunter Museum, Chattanooga, Tennessee, 1983. Group Sculpture Exhibition, Forum International Gallery of Art, Atlanta, Georgia, 1983. Group Exhibition, Lee Scarfone Gallery, University of Tampa, Tampa, Florida, 1983. Worthington Arts Council Exhibition (Selected Installation Proposals), Worthington, Ohio, 1982. Faculty Exhibition, The Ohio State University, Columbus, Ohio. 1982. Two-Person Exhibition, Belk Gallery, Western Carolina University, Sylva, North Carolina. 1981 Georgia Council for the Arts Purchase Exhibition, Capitol Building, Atlanta, Georgia. 1980. Alternative Space, The Hanna Baseball Bat Factory, 795 Broad Street, Athens, Georgia. 1980. Collections Exhibition, Foy Fine Arts Center, Statesboro, Georgia. 1979. Artsites, New Orleans, Louisiana. 1979. Washington University Alumni Exhibition, Alternative Space, New Orleans, Louisiana. 1979. Georgia Artists' Exhibition, High Museum of Art, Atlanta, Georgia. 1979. Two-Person Exhibition, Dana Fine Arts Center, Loyola University, New Orleans, Louisiana. 1979. National Invitational Exhibition, Salisbury State College, Salisbury, Maryland. 1979. Sculpture Installation, Courtyard of the Museum of Cortona, Italy. 1979 Faculty Exhibition, Madison-Morgan Cultural Arts Center, Madison, Georgia. 1978 Three-Person Exhibition, Southeastern Center for Contemporary Art, Winston-Salem, North Carolina. 1978 Garden Gusto, Inaugural Exhibition, Mississippi Museum of Art, Jackson, Mississippi. 1978 National Painting & Sculpture Invitational Exhibition, Western Carolina University, Cullowhee, NC. 1977. Three-Person Exhibition, Salisbury State College, Salisbury, Maryland. 1977. Sculpture Installation, Forest Park, St. Louis, Missouri. 1975. Missouri Botanical Gardens Annual Sculpture Exhibition, St. Louis, Missouri. 1974. IV. PROGRAM: Give a brief description of the project that you would expect to carry out with the aid of this grant. (Detailed plans are not desired, but a general statement should be given of the character, scope, significance, and outcome of the project, and how the outcome is to be measured.) A. In what field of learning or art does it lie? Art / Sculpture / Public Art B. General description: I wish to create a public art sculpture that will be an iconic form in collaboration with the residents of the community of Harrisburg and with which they can identify. The sculpture’s final form will evolve from initial ideas which relate to columns, obelisks, or towers but will have input from the residents. A vertical “place- maker” icon or potential gathering place for residents to meet and possibly talk about Harrisburg. It will be made up of approximately 50-80 perforated, stainless steel boxes that will “protect, house, and contain” objects collected from the people of the Harrisburg community. These material objects or artifacts will have meaning to their owners and to those who know the history of Harrisburg. They might include fragments (bricks, stones, blocks) from buildings (houses, factories, and stores) of the present and past. These objects may be bottles, machine parts, tools, ceramics, metal Page # 14 Individual Artist Grant Application: Larry Millard, page 5 utensils, or any objects that a resident feels is significant. Essentially, the sculpture and the objects contained relate to residents and give a perspective regarding the history of Harrisburg and what has happened in the evolution of the community. The public sculpture created by this process of collaboration will be an historical time capsule. In addition to something that residents can relate to its significance, it will tell a story, contextualize lives, and share with others the “fabric” of Harrisburg. C. Significance: The significance and success of this public artwork will be in creating a sense of belonging, ownership, and contribution to what makes Harrisburg a community. My intent is to foster inclusiveness in the process, to gather the objects, and the stories about those objects into a structure that will “fuse” the parts of the community and help identify a sense of pride in Harrisburg and a sense of belonging. D. Outcome and measurement of success: There are several potential outcomes and measures of success. First would be the vigor with which the residents engage in the project. 1. Identifying a larger general form for which I could and will provide maquettes or models for the larger shape. And then create more based on the results of input by residents and eventually finalize three for selection. 2. Asking residents to bring to a central location objects that could be “included” in the work. And how to “select” the objects that could and would be included. 3. Engage representatives of the community to determine where and how objects will be placed within the final sculpture. 4. The ultimate success will be determined by the embracing of the artwork by the community. Can individuals take “ownership” of the process, the final form, the inclusion of the objects inside? Can each take pride in the process? These are factors that would determine success. Can individuals tell a story about Harrisburg based on objects contained and obscured within this sculpture? IV. PROPOSED BUDGET: It is not the intent of the Foundation to provide assistance for graduate or undergraduate academic courses, but rather to aid persons of talent in carrying out some specific project or some line of work, which may lead toward fulfillment in their chosen field. Total amount requested $ __14,982.___________________ Have you applied for or received financial or other assistance from any other source for the purpose of carrying out this project? no If so, give details: If awarded a grant, Where would you plan to work? With the residents in various locations, with a company fabricating the work, in my studio work space, and onsite during the final installation. When would you wish to begin? Beginning March 1, 2018 or whenever residents and I could start a dialogue about ideas for the sculpture. Page # 15 Individual Artist Grant Application: Larry Millard, page 6 When would you expect to finish? I would hope to see completion by April 30, 2019, the end of Spring 2019, or before. That will be largely determined by the residents’ schedules, my schedule, and the schedule of a fabricator. If the sculptural form is to be placed on city property, a scheduled finish would also be determined by approvals from the city for placement in the Harrisburg community, the city engineers approval of the structural integrity of the work, and approval of a plan for securing the work. V. FURTHER COMMENTS: I am really excited by the possible opportunity to work with the Harrisburg Community to evolve a work that would meet with their approval and share a sense of pride for the residents. The location of the work is yet to be determined, but a public park or city property seems to be the obvious choice. However, I am open to any ideas or suggestions by the Harrisburg community or members of the board of the Porter Fleming Foundation. As you can see by my list of exhibitions I have been engaged in numerous outdoor venues for creation of the sculptural work. This is an opportunity to collaborate and engage the residents of a community to move forward to determine the final nature of the sculpture. Credit to Porter Fleming Foundation, names of residents and what they contributed, and any other funding will be included (laser cut) into the base of the sculpture. If you wish to view some previous work I have created, please visit my website at: www.larrymillard.com This application is submitted subject to all applicable provisions of the trust agreement dated December 2, 1963, creating the Porter Fleming Foundation, as amended. Signature of Applicant: Date and place of mailing: Page # 16 Larry Millard, Harrisburg Portal Sculpture, 2019, p. 1 Stainless Steel Corrosion, Fabrication and Resources Corrosion Resistance of Stainless Steels In architectural applications, corrosive environments are defined as locations with deicing or coastal salt exposure and/or areas with industrial or urban pollution. The constituents that make these environments corrosive include sea or deicing salts (sodium, potassium and calcium chlorides) and acid rain from exhaust gas condensates generated by power or chemical plants and motor vehicles. Most stainless steels are classified as austenitic, ferritic or duplex. These stainless steels can generally be hardened by “cold work” but not by heat- treatment. Austenitic stainless steels such as Types 304 (UNS S30400, EN 1.4301, JIS SUS 304) and 316 (UNS S31600, EN 1.4401, SUS 316) contain iron, chromium and nickel. They are non-magnetic and provide very good formability. Ferritic stainless steels, such as 444 (UNS S44400, EN 1.4521, SUS 444), contain iron and chromium. They are magnetic and have limited formability. Duplex stainless steels such as 2205 (UNS 32205, EN 1.4462, SUS 329J3L) contain iron, chromium and an intermediate amount of nickel. They provide higher strength levels than ferritic or austenitic stainless steels, are magnetic, and have intermediate formability. There are also proprietary “lean” duplex stainless steels, which have the corrosion resistance and cost of Types 316 and 317L and the higher strength levels associated with duplex stainless steels. The most corrosion resistant stainless steels shown in Figure 1 are examples from the stainless steel families known as super ferritic 447 (UNS 44700, SUS 447J1), super duplex 2507 (UNS S32750, EN 1.4410) and 6% molybdenum super austenitic (UNS S31254, N08926, N08367; EN 1.4547, 1.4529; or SUS 312L), which are resistant to pitting when immersed in seawater. In addition to the basic alloying elements mentioned, molybdenum is added to all of the stainless steels in Figure 1 expect Type 304 to improve corrosion resistance, particularly resistance to salt (chloride) corrosion. Figure 1 compares the relative pitting resistance of different stainless steels using a formula to predict relative corrosion resistance, Pitting Resistance Equivalent (PRE) number. 4 This formula is based on the improvement in stainless steel corrosion resistance associated with increasing chromium, molybdenum and nitrogen content. Cold rolling, embossing, and forming operations such as bending or deep drawing change the shape of a metal and thereby “cold work” or strengthen it. All three families of stainless steel can be shaped by common architectural forming techniques, however only austenitic stainless steels are sometimes deliberately strengthened by cold working. The dominant stainless steels used in architecture are Types 304 and 316. Type 304 is suitable for most interior and exterior applications with low corrosion risk, even with minimal or no maintenance. In moderately corrosive environments, Type 304 may be acceptable if a smooth finish is specified and there is regular cleaning. Type 316 or 444 with an appropriate finish can remain attractive in most corrosive applications with little or no manual cleaning. In very corrosive applications, Type 316 or 444 may require regular cleaning or a more corrosion resistant stainless steel may be necessary. If the design includes welded sections that are heavier than about 6 millimeters (0.25 inch), use the low carbon “L” version of the stainless steel (e.g. 304L, 316L) to maintain corrosion resistance. Pitting corrosion resistance is improved by specifying that sulfur content should not exceed 0.005%. Fabrication and Installation Corrosion appearing within a few months of installation is usually the result of improper handling, fabrication, storage or cleaning. If corrosion staining occurs, it may be possible to restore the finish with cleaning. The cleaning product ingredients should be checked before use even if they are labeled “stainless steel cleaner”. Cleaning products that contain chlorides should be avoided or thoroughly washed off surfaces after use to prevent corrosion. Cleaning products containing Muriatic or hydrochloric acid will cause rapid corrosion of stainless steel and should never be used on or near it. These products are sometimes used to clean concrete, masonry or tile. If the surface of the stainless steel has been contaminated with carbon steel or iron, corrosion is rapid and may appear within a few days of exposure to outside air. Contamination can occur at the job site or during fabrication. Sources include contaminated tools or abrasive media, steel wool or brushes, airborne steel particles, scratching, and improper shipping or storage. Sometimes the finish can be restored, but it is best to avoid contamination by using good handling practices. The corrosion resistance of a weld should be similar to the surrounding material. Often the weld can be blended so that it matches the surrounding finish and becomes invisible. The surface roughness of the weld should not be greater than that of the surrounding finish. If a stainless steel with a sulfur level above 0.005% has been used, the surface of the finished component should be passivated with phosphoric or nitric acid to improve pitting resistance after finishing and fabrication is completed. If the sulfur level is 0.005% or less, this is not necessary. Page # 17 Larry Millard, Harrisburg Portal Sculpture, 2019, p. 2 Where Can I Get More Information? The International Molybdenum Association (IMOA) has developed case studies on specific architectural applications and environments that can provide more insight into selecting the correct stainless steel (www.imoa.info). Each case study illustrates the use of the evaluation system introduced in this brochure. An interactive software version of this brochure was developed to guide users through the stainless steel selection process. It is free and can be downloaded from the IMOA website. The website also provides links to pollution and weather data and corrosion maps. Additional information about the subjects covered in this brochure is available from IMOA, the Nickel Institute, stainless steel market development associations, and stainless steel producers around the world. These organizations can provide contact information for stainless steel corrosion experts who are familiar with architectural applications. Links to stainless steel market development associations can be found at the IMOA (www.imoa.info) or the Nickel Institute website (www.nickelinstitute.org). The Nickel Institute publication No. 11 024, Stainless Steels in Architecture, Building and Construction: Guidelines for Corrosion Prevention provides detailed information about evaluating the environment and selecting an appropriate stainless steel. If a stainless steel with more corrosion resistance than Type 316 is needed, request the IMOA publication Practical Guidelines for Fabrication of Duplex Stainless Steels and the Nickel Institute publication 11 021 High Performance Stainless Steels. Examples of buildings and structures that have performed well over time can be found in the Nickel Institute publication 11 023, Timeless Stainless Architecture and the Euro Inox publication, Stainless Steel Facades, Building Series, Volume 2 (info@euro-inox.org or www.euro-inox.org). Information on welding, cleaning stainless steel, and post fabrication cleaning is available from the Nickel Institute, Euro Inox, stainless steel market development associations, and stainless steel producers. 1. 1 Calcium chloride becomes corrosive at 0°C (32°F) and 45% humidity and sodium chloride becomes corrosive at 10°C (50°F) and 76% humidity. Both are found in coastal and deicing salts. 2. 2 Allen L. Williams and Gary J. Stensland, Illinois Department of Transportation, “Atmospheric Dispersion Study of Deicing Salt Applied to Roads”, Physical Research Report No. 149, January 2006 3. 3 Surface finishes of stainless steels, Bulletin of the International Dairy Federation No 189, 1985, p3 - 12. 4. 4 Expressed through their Pitting Resistance Equivalent number, PRE = % Cr + 3.3 * % Mo + 16 * % N for austenitic and duplex stainless steels and PRE = % Cr + 3.3 * % Mo for ferritic stainless steels. NOTE: For cleaning of the sculpture, based on the above information, I recommend light pressure washing or brushing with no soap or detergent. The life of the sculpture is as long as the work, Harrisburg Portal, remains viable in good condition without damage by individuals. If the work, because of damage becomes a hazard, I would want to either have it repaired, retrieve it, or dispose of it in an appropriate manner. As protection from graffiti, this is one of several products I am researching for use: https://protective.sherwin-williams.com/pdf/Anti-Graffiti-Brochure.pdf Page # 18 L A R R Y W. M I L L A R D 2801 Walton Way, Apartment 6D Augusta, Georgia 30909 (706) 254-2591 cell larry.millard@gmail.com SOLO EXHIBITIONS, INSTALLATIONS, (22, including) Collections: Nomenclature, Ellis Hall Gallery, Spartanburg Methodist College, Spartanburg, South Carolina, 2015. Realizing Literary Hell, Spartanburg Methodist College, Spartanburg, South Carolina, 2010. Circumstance, Myers Gallery, Athens Academy, Athens, Georgia, 2008. Large Scale Sculpture Installation, Bank of America Plaza, curated Barkin-Leed, Ltd., Atlanta, Georgia, 2000. Gainesville College, Gainesville, Georgia, 1999. The Lamar Dodd Art Center, LaGrange College, LaGrange, Georgia, 1998. Heath Gallery, Atlanta, Georgia, 1990. Newberry College, Newberry, South Carolina, 1990. Gallery One, Spirit Square Art Center, Charlotte, North Carolina, 1985. ARC Gallery/Rawspace, Chicago, Illinois, 1983. B. Carroll Reece Museum, Johnson City, Tennessee, 1983. Outdoor Sculpture Installation, Itawamba Junior College, Fulton, Mississippi, 1983. Ohio Foundation on the Arts, Columbus, Ohio, 1982. Virginia Intermont College Gallery, Bristol, Virginia, 1982 and 1980. Interaction Arts Foundation, New York, New York, 1981 Southeastern Center for Contemporary Art, Winston-Salem, North Carolina, 1981. Williams Center Gallery, Georgia Southern College, Statesboro, Georgia, 1981. Outdoor Sculpture Installation, The University of Arkansas, Little Rock, Arkansas, 1980. Southeastern Center for Contemporary Art, Winston-Salem, North Carolina (Outdoor Sculpture Installation). Barnhardt Gallery, University of Kentucky, Lexington, Kentucky. Foy Fine Arts Gallery, Georgia Southern College, Statesboro, Georgia. Bank of Virginia, Bristol, Virginia. GROUP EXHIBITIONS (185, including) Enigma2, Two-Person Exhibition, Campus Gate Gallery, Young Harris College, Young Harris, Georgia. 2018. Riverwalk 2017, City of Chattanooga, Tennessee, 2017-2019. Curator: Albert Paley. Founders Park Outdoor Sculpture Exhibition, City of Johnson City, Tennessee, 2017-2019. Curator: Bill Brown. Mid-South Sculpture Alliance Members Juried Exhibition, AVA Gallery, 30 Frazier Avenue, Chattanooga, Tennessee, (Juror: Kevin Sipp), 2017. WOOD WORKS, a regional exhibition, Oconee Cultural Arts Foundation, Watkinsville, Georgia, (Curator: Abraham Tesser) 2017. Outdoor Group Exhibition, Sculpture Garden, The University of Louisiana at Monroe, 2016-2018. Mid-South Sculpture Alliance Members Juried Exhibition, Gallery 72, Mayors Office, Atlanta, Georgia, (Juror: Kate Creason), 2016. Myers Gallery-Twelve Year Retrospective, Athens Academy Gallery, Athens, Georgia, (Curator: Lawrence Stueck), 2016. Sculptors Invitational Exhibit, The Evelyn Burrow Museum, Hanceville, Alabama, 2014. “Reunion: Invitational Exhibition of 100 Alumni” Celebrating 100 Years: ETSU and Department of Art & Design, Johnson City, Tennessee, October 11 to 29, 2010. Invited Artists, Tipton Gallery, Johnson City, Tennessee, 2010 Images of the Apocalypse, Ernest Welch School of Art Galleries, Georgia State University, Atlanta, Georgia, 2009. Group Exhibition, B. Carroll Reece Museum, Johnson City, Tennessee, 2008. Murphey Art Building Gallery, Wesleyan College, Macon, Georgia (two person), 2008. Constructions, South Gallery, The Nathan H. Wilson Center for the Arts, Florida Community College, Jacksonville, Florida (two person), 2007. Micro-Monumentals, Fine & Performing Arts Center, Western Carolina University, Cullowhee, North Carolina, August - October 2007; Nebraska Wesleyan University in Lincoln, Nebraska, November 2007 - February 2008. Tri State Annual Exhibition, The Wellington B. Gray Gallery, East Carolina University, Greenville, North Carolina, 2007. The Most Curatorial Biennial, Apexart, New York, New York, 2007. Inside/Outside, Fine Gallery of Art, Marcus Jewish Community Center, Atlanta, Georgia (two person), 2007. Gallery Artists Exhibition, Sandler/Hudson Gallery, Atlanta, Georgia, 2005. Page # 19 Larry Millard, page 2 Revised 10/2018 GROUP EXHIBITIONS (Continued) The Eighth International Shoebox Sculpture Exhibition, invited participant, The University of Hawaii at Manoa Art Gallery, Honolulu, Hawaii, 2003 (touring through 2005, various international venues including, University of Hawai'i Art Gallery, Honolulu, Hawai'i, Kukui Grove Center Exhibition Hall, Lihue, Hawai'i, Kaohsiung Museum of Fine Art,Kaohsiung, Taiwan, Providence University, Taichung Hsien, Taiwan, National Cheng Kung University,Tainan, Taiwan, National Museum of History, Taipei, Taiwan, National Central University, Taoyuan Hsien, Taiwan, Nora Eccles Harrison Museum of Art, Logan, Utah, West Bend Art Museum, West Bend, Wisconsin, California State University, Dominguez Hills, Carson, California, Dickinson College, Carlisle, Pennsylvania, Wright State University, Dayton, Ohio, Dahl Arts Center, Rapid City, South Dakota, MacNider Art Museum, Mason City, Iowa, Isla Center for the Arts, Mangilao, Guam, Maui Arts & Cultural Center, Kahului, Hawai'i). Structure and Perception: Three Voices of Contemporary Minimalism, Union Grove Gallery, The University of Alabama at Huntsville, October 14 – November 8, 2002. Collection Celebration, Museum of Contemporary Art of Georgia, Atlanta, Georgia, 2002 The University of Georgia Sculptors, South Gallery, The Nathan H. Wilson Center for the Arts Florida Community College, Jacksonville, Florida, January 8, 2001 to February 1, 2001. The University of Georgia Sculptors, SunTrust Plaza Gallery, Atlanta, Georgia, 2001. Biennial Exhibition of Outdoor Sculpture, Perimeter College, Atlanta, Georgia, 2001. Group Exhibition, W. A. R. D. Gallery, Harbor Springs, Michigan, 2000. Structure, Two-person Exhibition, Moon Gallery, Berry College, Rome, Georgia, 2000. New Work, Creative Resource Art & Imaging Gallery, Inc., Birmingham, Michigan, March 29 - May 1, 2000. The Veneralia 2000, The Michael C. Carlos Museum, Emory University, Atlanta ,Georgia, 2000 and 1993. Two-person Exhibition, University of Alabama-Huntsville, Huntsville, Alabama, 1999. Affinities with Architecture, Traveling Exhibition originating at C. Kermit Ewing Gallery, The University of Tennessee, Knoxville, Tennessee, 1998. Additional venues include: Biggin Gallery, Auburn University, Auburn, Alabama, 1998; Art Gallery, Piedmont College, Demorest, Georgia, 1998; Belk Gallery, Western Carolina University, Cullowhee, North Carolina, 1999; Carroll Reece Museum, East Tennessee State University, Johnson City, Tennessee, 1999; Anderson Gallery, Virginia Commonwealth University, Richmond, Virginia, 1999; The University of Central Florida Art Gallery, Orlando, Florida, 1999, and Clemson University, Clemson South Carolina, 1999. Abstraction, Sandler Hudson Gallery, Atlanta, Georgia 1998. Faculty Exhibition, The Georgia Museum of Art, Athens, Georgia, 1998, 1986, 1983. Gallery Artists, Heath Gallery, Atlanta, Georgia, 1996-97 Minimal Expressions Exhibition, Heath Gallery, Atlanta, Georgia, 1996. Two-person Exhibition, Montevallo University, Montevallo, Alabama, 1995. Group Exhibition, Heath Gallery, Atlanta, Georgia, 1995. Faculty and Artist in Residence Exhibition, Palazzo Vagnotti, Cortona, Italy, 1994. Group Exhibition, Temple University, Rome, Italy, 1994. Group Exhibition, Heath Gallery, Atlanta, Georgia, 1993. Two Person Exhibition, Virginia Intermont College, Bristol, Virginia, 1993. Presenze, An Exhibition of Foreigners Working in Italy, Il Centro Espositivo della Rocca Paolina,Perugia, Italy, 1991. Group Exhibition, Heath Gallery, Atlanta, Georgia, 1991. Glass Art Exhibition, Pavilion, Arts Festival of Atlanta, Atlanta, Georgia, 1989. Two-Person Exhibition, Department of Art, West Georgia College, Carrollton, Georgia, 1989. Beyond Minimalism, The Gallery at Ringling School of Art, Sarasota, Florida, 1989. Forest Avenue Farewell, Nexus Center for Contemporary Art, Atlanta, Georgia, 1989. City on a Hill: Twenty Years of Artists in Cortona, The Georgia Museum of Art, The University of Georgia, Athens, Georgia and St. Stae, The Grand Canal, Venice, Italy, 1989. Two-Person Exhibition, Craven Art Council Gallery, New Bern, North Carolina, 1989. Campus Sculpture Exhibition, Cleveland State Community College, Cleveland, Tennessee, 1988-91. Heath Gallery, Atlanta, Georgia, 1988. Sculpture Placement, Hartwick College Ecological Preserve, Oneonta, New York, 1988 (Outdoor Sculpture). Silver Anniversary Coconut Grove Arts Festival On-Site Sculpture, Coconut Grove, Florida, 1988 (Outdoor Sculpture). Miami Sculpture Exhibition and Competition: Models, Metropolitan Museum & Art Center, Coral Gables, Florida, 1988. Sculpture Tour, University of Tennessee, Knoxville, Tennessee, 1987-88 (Outdoor Sculpture). Artistic Harmonic Convergence, Sculpture Tour 1988, Walters State Community College, Morristown, Tennessee, 1988 (Outdoor Sculpture). Artists in Georgia Exhibition, Nexus Center for Contemporary Art, Atlanta, Georgia, 1988. State of the Arts: Georgia, Contemporary Arts Center, New Orleans, Louisiana, 1988. Page # 20 Larry Millard, page 3 Revised 10/2018 GROUP EXHIBITIONS (Continued) Group Exhibition, Gwinnett Council for the Arts Gallery, Lawrenceville, Georgia, 1988. Contemporary Sculpture, at "Bride's Bower," garden of Mr. & Mrs. William W. Epstein, Atlanta, GA 1987. Sculpture placement by Ryan Gainey, sculpture courtesy, Heath Gallery, Inc. Small Scale, Heath Gallery, Atlanta, Georgia, 1987. Large Scale Sculpture, Colony Square Mall and Plaza, Atlanta, Georgia 1987 (Outdoor Sculpture). Group Exhibition, Fine Arts Gallery, Wesleyan College, Macon, Georgia, 1987. Two Person Exhibition, Milliken Gallery, Converse College, Spartanburg, South Carolina, 1987. Group Exhibition, Florida A & M University School of Architecture Gallery, Tallahassee, Florida, 1987. Group Exhibition of Gallery Artists, Heath Gallery, Atlanta, Georgia, 1986. Outdoor Sculpture Invitational, Arkansas State University, Jonesboro, Arkansas, 1986-89. Sculpture Tour 86-87, Walters State Community College, Morristown, Tennessee, 1986-87 (Outdoor Sculpture) Group Exhibition, Gallerie Simonne Stern, New Orleans, Louisiana, 1986. Outdoor Sculpture Invitational, Randolph County Square, Asheboro, North Carolina, 1986. Group Exhibition, Furman University, Greenville, South Carolina, 1986. The Mattress Spring Show, Grant Park, Atlanta, Georgia, 1986. (Funding: Atlanta Bureau of Cultural Affairs) Second Annual Atlanta Biennale, Nexus Center for Contemporary Art, Atlanta, Georgia, 1986. Sculpture Tour, University of Tennessee, Knoxville, Tennessee, 1985-86. On Site/Insight, Valencia Community College, Orlando, Florida, 1986. Artist-in-Residence/Faculty Exhibition - Cortona Program, Visual Arts Department Gallery, The University of Georgia, Athens, Georgia, 1985. Rising Artists, Arts Festival of Atlanta, Piedmont Park, Atlanta, Georgia, 1984. Southeastern Sculpture Outdoors, Loch Haven Art Center, Orlando, Florida, 1984. 24" X 24" Exhibition, Arts Festival of Atlanta, Piedmont Park, Atlanta, Georgia, and The Columbia Museum of Arts and Sciences, Columbia, South Carolina, 1984. Group Exhibition, Quinlan Art Center, Gainesville, Georgia, 1984. Southeastern Outdoor Sculpture Invitational Exhibition, Greenville County Art Museum, Greenville, South Carolina, 1984. New Artists: 1983, Bertha Urdang Gallery, New York, New York, 1983. Invitational Exhibition, Noyes Gallery, Antioch College, Yellow Springs, Ohio, 1983. Southeastern Sculpture Outdoors, Hunter Museum, Chattanooga, Tennessee, 1983. Group Sculpture Exhibition, Forum International Gallery of Art, Atlanta, Georgia, 1983. Faculty Exhibition, Visual Arts Department Gallery, The University of Georgia, Athens, Georgia, 1983. Group Exhibition, Lee Scarfone Gallery, University of Tampa, Tampa, Florida, 1983. Invitational Exhibition, Lyndon House Art Center, Athens, Georgia 1982. Worthington Arts Council Exhibition (Selected Installation Proposals), Worthington, Ohio, 1982. Faculty Exhibition, The Ohio State University, Columbus, Ohio. Two-Person Exhibition, Belk Gallery, Western Carolina University, Sylva, North Carolina. Georgia Council for the Arts Purchase Exhibition, Capitol Building, Atlanta, Georgia. Alternative Space, The Hanna Baseball Bat Factory, 795 Broad Street, Athens, Georgia. Collections Exhibition, Foy Fine Arts Center, Statesboro, Georgia. Artsites, New Orleans, Louisiana. Washington University Alumni Exhibition, Alternative Space, New Orleans, Louisiana. The University of Georgia Faculty Exhibition, Banks-Haley Gallery, Albany, Georgia. Georgia Artists' Exhibition, High Museum of Art, Atlanta, Georgia. Two-Person Exhibition, Dana Fine Arts Center, Loyola University, New Orleans, Louisiana. National Invitational Exhibition, Salisbury State College, Salisbury, Maryland. Sculpture Installation, Courtyard of the Museum of Cortona, Italy. Faculty Exhibition, Madison-Morgan Cultural Arts Center, Madison, Georgia. Three-Person Exhibition, Southeastern Center for Contemporary Art, Winston-Salem, North Carolina. Garden Gusto, Inaugural Exhibition, Mississippi Museum of Art, Jackson, Mississippi. Exhibition (Three-Person), Art Department Gallery, The University of Georgia, Athens, Georgia. National Painting & Sculpture Invitational Exhibition, Western Carolina University, Cullowhee, North Carolina. Three-Person Exhibition, Salisbury State College, Salisbury, Maryland. Sculpture Installation, Forest Park, St. Louis, Missouri. Missouri Botanical Gardens Annual Sculpture Exhibition, St. Louis, Missouri. Graduate Student Exhibition, Washington University, St. Louis, Missouri. Two-Person Exhibition, Wesley Foundation, Johnson City, Tennessee. People Chapels (Meditation Environments), East Tennessee State University, Johnson City, Tennessee. Page # 21 Larry Millard, page 4 Revised 10/2018 COMPETITIVE EXHIBITIONS (33, including) Second Annual Indoor/Outdoor Sculpture Competition, Lenoir, North Carolina (Juror: Greely Myatt), 1987. Tenth Annual Juried Exhibition, Lyndon House Art Center, Athens, Georgia (Juror: Marge Goldwater), 1983. Seventy-second Annual Columbus Art League Exhibition, Columbus Museum of Art, Ohio (Juror: Peter Plagens), 1982. Last National Sculpture Show, School of Art, The University of Georgia, Athens, Georgia (Juror: Donald B. Kuspit), 1982. Second September Competition, Alexandria Museum, Alexandria, Louisiana (Juror: Ida Kolmeyer), 1982. Ode to the Box, Franklin University, Columbus, Ohio (Juror: Bonnie Kelm), 1982. Eighth Annual Juried Exhibition, Lyndon House Art Center, Athens, Georgia (Juror: Leon Arkus. National Sculpture 1979, Selected Touring Exhibition (Juror: Robert Pincus-Witten), Georgia Southern College, Statesboro, Georgia; Appalachian State University, Boone, North Carolina; Handshake Gallery, Atlanta, Georgia; University of Alabama in Huntsville; Columbia Museum of Art, Columbia, South Carolina; Lauren Rodgers Museum of Art, Lauren, Mississippi. Forty-fifth Annual Southeastern Center for Contemporary Art Painting and Sculpture Competition, Winston-Salem, North Carolina (Juror: Marcia Tucker). Georgia Sculpture Exhibition, Lyndon House Art Center, Athens, Georgia (Juror: Derrick Woodham). Fifth Annual Chiaha Exhibition, Rome, Georgia (Juror: Cleve Scarborough). National '76, Southern Association of Sculptors' Touring Exhibition (Juror: Marcia Tucker); The University of Georgia, Athens, Georgia; University of Tennessee, Knoxville, Tennessee; Western Carolina University, Cullowhee, North Carolina; Greenville County Art Museum, Greenville, South Carolina; Hunter Museum of Art, Chattanooga, Tennessee; Asheville Art Museum, Asheville, North Carolina. Tenth Monroe National Annual, Masur Museum of Art, Monroe, Louisiana (Juror: Walter Hopps). Southern Association of Sculptors' Touring Exhibition. Mid-South Exhibition, Memphis, Tennessee. Gardens Art Festival IX, Callaway Gardens, Georgia (Juror: Gail R. Scott). Sixteenth Annual National Art Round-up, Las Vegas, Nevada (Jurors: Dick Chanlee & Robert Franke). Ball State Drawing and Small Sculpture Exhibition, Muncie, Indiana. Gardens Art Festival VIII, Callaway Gardens, Georgia. PUBLIC COLLECTIONS, COMMISSIONS, ACQUISITIONS Vague, Steven Rand, apexart, Founding and Executive Director, New York, Acquisition 2007. Column Section, Coca-Cola Enterprises, Inc., Atlanta, Georgia, Acquisition 1997. Arc, Cancer Research of Georgia, Atlanta, Georgia, Acquisition 1992. Titus Arch, Shapiro Capital Management Corporation, Atlanta, Georgia, Acquisition 1991. Untitled, CGR Corporation, Atlanta, Georgia, Acquisition 1990. Untitled, Hartwick College, Oneonta, New York, Acquisition 1988. Convergence, Walters State Community College, Morristown, Tennessee, Acquisition 1988. Power, John Wieland Homes Corporation, Atlanta, Georgia, Acquisition 1987. Untitled, Ameritas Corporation, Atlanta, Georgia, Commission 1987. Crossover, Premart Corporation, Chicago, Illinois, Acquisition for Bank South, Atlanta, Georgia,1987. Volta, Walters State Community College, Morristown, Tennessee, Acquisition 1986. Untitled, Lenox Office Building, Atlanta, Georgia, Commission 1984. Harness, Chapman, Chapman, and Associates Interior Design, Atlanta, Georgia, Acquisition 1984. Continue, Carroll Reece Museum, Johnson City, Tennessee, Acquisition 1983. Flow, Itawamba Junior College, Fulton, Mississippi, Acquisition 1983. Fold, Georgia Art Collection, Atlanta, Georgia, Acquisition 1982. Croon, The Mississippi Museum of Art, Jackson, Mississippi, Acquisition 1978. GRANTS/AWARDS Porter Fleming Grant, Individual Artist Grant, Augusta, Georgia, 2018. The General Sandy Beaver Professorship for Excellence in Teaching, Franklin College of Arts and Sciences, The University of Georgia, Athens, Georgia, Fall 2005-Spring 2008. Learning Technologies Grant, "21st Century Burn-out Kiln for Centuries Old Bronze Casting Process," The University of Georgia Instructional Technology Committee, ($32,505.00, this grant will result in the purchase of a computer controlled wax burn-out kiln for traditional investment molds and ceramic shell molds), Co-authored with Associate Professor Jim Buonaccorsi, 2005-2006. Research Grant ($4,000.00), Office of Faculty Research, The University of Georgia, Spring Semester 2000. Learning Technologies Grant, "Actual Three Dimensional Modeling from Digital Imaging, “The University of Georgia Instructional Technology Committee, ($64,400.00, one of 12 grants from 42 proposals. This grant was for 3-D Systems Thermojet printer which prints three dimensional objects in wax from STL files), 1998-1999. General Sandy Beaver Professorship for Excellence in Teaching, The University of Georgia, Athens, Georgia, Fall 1988-91. Award, The Miami Sculpture Exhibition and Competition, (Coconut Grove Association grant for fabrication of on-site sculpture), Coconut Grove, Florida, 1988. Page # 22 LARRY W. MILLARD CURRICULUM VITAE / PAGE 5 Revised 10/2018 GRANTS/AWARDS (continued) Award of Merit (one of seven equal top awards), Second Annual Indoor/Outdoor Sculpture Competition, Lenoir, North Carolina 1987. Special Sandy Beaver Award for Excellence in Teaching, The University of Georgia, Athens, Georgia, 1987. Faculty Research Grant, Department of Art, The University of Georgia, Summer , 1987, 1986, 1983. Faculty Research Grant, Office of Faculty Research, The University of Georgia, Co-authored with Professor Robert Clements, "Computer Aided Design of Large Scale Sculpture," 1986-87. National Endowment for the Arts, Art in Public Places Grant, Arts Festival of Atlanta, Atlanta, Georgia, 1984. Ford Foundation Faculty Enrichment Grant, The University of Georgia, Travel in Italy and London, England. Research Grant, to build large scale sculpture, Office of Faculty Research, The University of Georgia. SERVICE AS JUROR, SELECTION PANELIST Co-Juror, FL3TCH3R Exhibit, Reece Museum, Johnson City, Tennessee, 2018. Juror, Monroe Art Guild Juried Winter Art Show, Monroe, Georgia, 2007, 2011. Juror, Cumming FUMC Festival of Arts “Juried Exhibition,” Cumming, Georgia, 2010. Juror, Southern Heartland Gallery “Artful Harvest Juried Exhibition,” Covington, Georgia, 2009. Juror, "Express Yourself," The Georgia Piedmont Arts Center, Winder, Georgia, 2005. Juror, Monroe Art Guild Juried Winter Art Show, Monroe, Georgia, 2001. Juror, Gainesville College Student Exhibition, Gainesville, Georgia, 1995. Juror, Cross-Currents, Steifel Arts Center, Wheeling, WV, 1991. Selection Panelist, Georgia Council for the Arts Artists in Education, Atlanta, Georgia, 1989. Co-Juror, Redlands Arts Festival, Fulton, Mississippi, 1983. Juror, Shorter College Student Exhibition, Rome, Georgia. Co-Juror, Second Annual Atalya Arts and Crafts Festival, Huntington Beach, South Carolina. ADMINISTRATIVE AND TEACHING EXPERIENCE Professor Emeritus, Lamar Dodd School of Art, The University of Georgia, December 2012–present. Graduate Coordinator, Lamar Dodd School of Art, The University of Georgia, Athens, Georgia, March 1987– May 1990, August 2006–May 2009 and August-December 2012. Sculpture Program Coordinator, Lamar Dodd School of Art, The University of Georgia, 1985–1990, 1998–2012. Director, The University of Georgia Studies Abroad Program in Cortona, Italy: Spring, Summer, and Fall Programs of Study, June 1990–June 1998. Professor of Art, The University of Georgia, Athens, Georgia, Sculpture/Three-Dimensional Design, 1976–2012; Graduate Faculty, 1984–November 2012. Faculty Member, South Carolina Governor's School for the Arts, Greenville County Art Museum, Greenville, South Carolina: Bronze Casting Classes, Summer 1986. Faculty Member, The University of Georgia Studies Abroad Program - Cortona: Sculpture, Summer 1984. Visiting Faculty, The Ohio State University, Columbus, Ohio: Sculpture and Design. 1981-82. Instructor, Western Carolina University, Cullowhee, North Carolina: Art History Survey. 1976 Arts and Crafts Curriculum Developer/Instructor, Southwestern Technical College, Sylva, North Carolina. 1976. RELATED PROFESSIONAL EXPERIENCE Member of The Board of Directors, Mid-South Sculpture Alliance, 2015- present. Member of The Board of Directors, Greater Augusta Arts Council, Augusta, GA, 2016- present. President, The Mid-America College Art Association, 2000. Board of Directors & Vice President for Collegial Development, The Mid-America College Art Association, 1998-2000. SACS Reaffirmation Committee Member, review of Converse College, Spartanburg, South Carolina, for the Southern Association of Colleges and Schools, Decatur, Georgia, visit October 1995. Co-curator, DISCOVER '92, An Exchange Exhibition of the Art of the Children of Cortona, Italy and Athens, Georgia, 1990-92. Works exhibited in Georgia cities of Athens, Albany, Marietta, & Statesboro and in Cortona, Italy. Director, The University of Georgia Visual Arts Department Gallery; Athens, Georgia, Fall 1986, 1983-1985. Curator and Organizer, "Undergraduate Sculpture Exhibition", The Ohio State University, Columbus, Ohio.1982. Co-organizer, Seven Environmental Works, The State Botanical Gardens, Athens, Georgia, 1980. Artist-in-Residence, The University of Georgia Studies Abroad Program, Cortona, Italy, 1979. EDUCATION Washington University, St. Louis, Missouri, MFA, Sculpture. 1975. East Tennessee State University, Johnson City, Tennessee, BFA, Sculpture. 1972 The University of Georgia, Certificate of Historic Preservation Studies, The College of Environment and Design, 2014. Page # 23 LARRY MILLARD, SCULPTOR Revised, October 2018 PUBLIC ART Riverwalk 2017, City of Chattanooga, Tennessee, 2017-2019. Curator: Albert Paley. Founders Park Outdoor Sculpture Exhibition, City of Johnson City, Tennessee, 2017-2019. Curator: Bill Brown. Outdoor Group Exhibition, Sculpture Garden, The University of Louisiana at Monroe, 2016-2019. Large Scale Sculpture Installation, Bank of America Plaza, curated Barkin-Leed, Ltd., Atlanta, Georgia, 2000. Biennial Exhibition of Outdoor Sculpture, Perimeter College, Atlanta, Georgia, 2001. Group Exhibition of Outdoor Sculpture, Perimeter College, Atlanta, Georgia, 1999. Arc, Cancer Research of Georgia, Atlanta, Georgia, Acquisition 1992. Untitled, CGR Corporation, Atlanta, Georgia, Acquisition 1990. Campus Sculpture Exhibition, Cleveland State Community College, Cleveland, Tennessee, 1988-91.. Sculpture Placement, Hartwick College Ecological Preserve, Oneonta, New York, 1988. Silver Anniversary Coconut Grove Arts Festival On-Site Sculpture, Coconut Grove, Florida, 1988. Sculpture Tour, University of Tennessee, Knoxville, Tennessee, 1987-88. Artistic Harmonic Convergence, Sculpture Tour 1988, Walters State Community College, Morristown, Tennessee, 1988. Sculpture, at "Bride's Bower," garden of Mr. & Mrs. William W. Epstein, Atlanta, GA 1987. Sculpture placement by Ryan Gainey, sculpture courtesy, Heath Gallery, Inc. Large Scale Sculpture, Colony Square Mall and Plaza, Atlanta, Georgia 1987. Second Annual Indoor/Outdoor Sculpture Competition, Lenoir, North Carolina (Juror: Greely Myatt)1987. Outdoor Sculpture Invitational, Arkansas State University, Jonesboro, Arkansas, 1986-89. Sculpture Tour 86-87, Walters State Community College, Morristown, Tennessee, 1986-87. Outdoor Sculpture Invitational, Randolph County Square, Asheboro, North Carolina, 1986. The Mattress Spring Show, Grant Park, Atlanta, Georgia, 1986. (Funding: Atlanta Bureau of Cultural Affairs) Sculpture Tour, University of Tennessee, Knoxville, Tennessee, 1985-86. On Site/Insight, Valencia Community College, Orlando, Florida, 1986. Southeastern Sculpture Outdoors, Loch Haven Art Center, Orlando, Florida, 1984. Untitled, Lenox Office Building, Atlanta, Georgia, Commission 1984. Southeastern Outdoor Sculpture Invitational Exhibition, Greenville County Art Museum, Greenville, South Carolina, 1984. Rising Artists: Piedmont Park Sculpture Installatios, Piedmont Park, Atlanta, Georgia, 1984. Curators: Bill Paul and Ethal Moore. Southeastern Sculpture Outdoors, Hunter Museum, Chattanooga, Tennessee, 1983. Group Outdoor Sculpture Exhibition, Forum International Gallery of Art, Atlanta, Georgia, 1983. Outdoor Sculpture Installation, Itawamba Junior College, Fulton, Mississippi, 1983. Southeastern Center for Contemporary Art, Winston-Salem, North Carolina, 1981. Outdoor Sculpture Installation, The University of Arkansas, Little Rock, Arkansas, 1980. Sculpture Installation, Courtyard of the Museum of the City of Cortona, Italy, 1979. Beacons, Sculpture Installation, Forest Park, St. Louis, Missouri, 1975. Missouri Botanical Gardens Annual Sculpture Exhibition, St. Louis, Missouri, 1974. Page # 24 Commission Meeting Agenda 4/16/2019 2:00 PM A motion to approve a public art installation at A. L. Williams Park Department:Recreation and Parks Department Department:Recreation and Parks Department Caption:Presentation and request from the Public Arts Advisory Panel and local artist Larry Millard for a public art installation at A. L. Williams Park. Background:The Public Art Advisory Panel was created on November 8, 2016 through a memorandum of understanding between Augusta Georgia and the Greater Augusta Arts Council. Local artist, Larry Millard, received a Porter Fleming Foundation Individual Artist Grant. He would like to place a piece of art in A. L. Williams Park. Rendering and a map are included. Mr. Millard will present a small example of the sculpture and share how the contents are being decided upon. Analysis:A. L. Williams is central to the ongoing resurgence within the Harrisburg area. This piece of Public Art will be the first in A. L. Williams park. The sculpture has been approved by the Public Art Advisory Panel and by the Greater Augusta Arts Council’s Board of Directors. Financial Impact:The Recreation and Parks Department will be responsible for installing an ADA sidewalk into the park and through the sculpture. The Department will also add landscaping along Broad Street. Alternatives: Recommendation:To approve the installation of a piece of public art at A. L. Williams Park. Funds are Available in the Following Accounts: 101-06-1122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Advancing the Arts. Enriching Lives. 1301 Greene Street • PO Box 1776 • Augusta, GA 30903 • 706.826.4702 • www.augustaarts.com March 21, 2019 Greater Augusta Arts Council approval of Public Art Projects for Commission approval. On March 21, 2019, the Executive Committee of the Greater Augusta Arts Council met and approved three Public Art Projects to move to Augusta Commission for Approval. Approved: Sculpture installation at A.L. Williams Park: Larry Millard has presented to the PAAP his plans for a sculpture installation at A.L. Williams Park. He has worked with current and former residents of Harrisburg to create the piece and ensure that it has meaning to the neighborhood. Recreation & Parks has agreed to place the piece in the park, and pour a concreate pad beneath it as well as a concrete path in an arc from the Broad Street sidewalk to the piece and back to the sidewalk. Glenn Parker will present this to Commission on April 2, 2019. Approved: Hillside Park in Harrisburg and McBean Community Center & Park in Hephzibah are two Recreation & Parks sites where we are using $1,500 from a Junior League of Augusta grant and $500 from GAAC public art budget to fund public art installations. Collaborating with community stakeholders, including artists, and Recreation & Parks, we have a call for art for Hillside Park that the PAAP has recommended to GAAC BOD for approval. The Hillside Park call for art is for $1,000 to an artist to celebrate recent and planned improvements to the park through a public art installation. The call for art at McBean is in process, but will be a call for artist-created outdoor chess tables and seating, also for $1,000. Approved: Temporary Yarn Art Installation in Downtown Augusta. The Public Art Advisory Panel recommends to the GAAC Board of Directors that they approve a project to have a local group of needle crafters set up a temporary yarn art installation around the theme of “The Enchanted Forest” on Broad Street. The Greater Augusta Arts Council (GAAC) was approached in October 2018 by a local fiber art group that wanted to create a temporary yarn art installation in Downtown Augusta. GAAC staff approached AED Traffic Engineering, Central Services, Recreation & Parks, ACVB, DDA, and the Public Art Advisory Panel to see if there was support for the project. All parties, after seeing images of yarn installations from other cities, were in support of the project. The various departments met with the artist group to ensure that all potential pieces would comply with various public right-of-way safety policies and guidelines. GAAC agreed to cover liability insurance during installation and de-installation as required by the permitting process. The art installation would stay in place for approximately four months. Respectively Submitted by: Brenda Durant Executive Director Greater Augusta Arts Council Commission Meeting Agenda 4/16/2019 2:00 PM A motion to approve a temporary Enchanted Forest Public Yarn Art Installation on Broad Street Department:Recreation and Parks Department Department:Recreation and Parks Department Caption:Request from the public art agency aka the Greater Augusta Arts Council regarding a temporary public art installation along Broad Street in Downtown Augusta. Background:The Greater Augusta Arts Council (GAAC) was approached in October 2018 by a local fiber art group that wanted to create a temporary yarn art installation in Downtown Augusta. GAAC staff approached AED Traffic Engineering, Central Services, Recreation & Parks, ACVB, DDA, and the Public Art Advisory Panel to see if there was support for the project. All parties, after seeing images of yarn installations from other cities, were in support of the project. The various departments met with the artist group to ensure that all potential pieces would comply with various public right-of-way safety policies and guidelines. GAAC agreed to cover liability insurance during installation and de-installation as required by the permitting process. The art installation would stay in place for approximately four months. Analysis:This form of temporary public art has been welcomed and celebrated in other nearby cities, most notably in Columbia, SC. It adds a short-term element of whimsy and color to the Downtown landscape. ACVB sees this as an excellent tourism draw and plans to advertise it extensively. This item has been approved by the Public Art Advisory Panel and the Greater Augusta Arts Council’s Board of Directors. Financial Impact:No fiscal impact to Augusta, GA. All materials, artwork, and labor will be donated to the project. Alternatives: Recommendation:Approve the Temporary Yarn Art Installation on Broad Street. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Advancing the Arts. Enriching Lives. 1301 Greene Street • PO Box 1776 • Augusta, GA 30903 • 706.826.4702 • www.augustaarts.com March 21, 2019 Greater Augusta Arts Council approval of Public Art Projects for Commission approval. On March 21, 2019, the Executive Committee of the Greater Augusta Arts Council met and approved three Public Art Projects to move to Augusta Commission for Approval. Approved: Sculpture installation at A.L. Williams Park: Larry Millard has presented to the PAAP his plans for a sculpture installation at A.L. Williams Park. He has worked with current and former residents of Harrisburg to create the piece and ensure that it has meaning to the neighborhood. Recreation & Parks has agreed to place the piece in the park, and pour a concreate pad beneath it as well as a concrete path in an arc from the Broad Street sidewalk to the piece and back to the sidewalk. Glenn Parker will present this to Commission on April 2, 2019. Approved: Hillside Park in Harrisburg and McBean Community Center & Park in Hephzibah are two Recreation & Parks sites where we are using $1,500 from a Junior League of Augusta grant and $500 from GAAC public art budget to fund public art installations. Collaborating with community stakeholders, including artists, and Recreation & Parks, we have a call for art for Hillside Park that the PAAP has recommended to GAAC BOD for approval. The Hillside Park call for art is for $1,000 to an artist to celebrate recent and planned improvements to the park through a public art installation. The call for art at McBean is in process, but will be a call for artist-created outdoor chess tables and seating, also for $1,000. Approved: Temporary Yarn Art Installation in Downtown Augusta. The Public Art Advisory Panel recommends to the GAAC Board of Directors that they approve a project to have a local group of needle crafters set up a temporary yarn art installation around the theme of “The Enchanted Forest” on Broad Street. The Greater Augusta Arts Council (GAAC) was approached in October 2018 by a local fiber art group that wanted to create a temporary yarn art installation in Downtown Augusta. GAAC staff approached AED Traffic Engineering, Central Services, Recreation & Parks, ACVB, DDA, and the Public Art Advisory Panel to see if there was support for the project. All parties, after seeing images of yarn installations from other cities, were in support of the project. The various departments met with the artist group to ensure that all potential pieces would comply with various public right-of-way safety policies and guidelines. GAAC agreed to cover liability insurance during installation and de-installation as required by the permitting process. The art installation would stay in place for approximately four months. Respectively Submitted by: Brenda Durant Executive Director Greater Augusta Arts Council Commission Meeting Agenda 4/16/2019 2:00 PM A motion to approve public art installations at Hillside Park and McBean Community Center Department:Recreation and Parks Department Department:Recreation and Parks Department Caption:Request approval of the installation of public art at Hillside Park and at McBean Community Center. Background:In 2017 Augusta adopted a Public Art Masterplan. These two installations follow the recommendations of the Public Art Masterplan as we continue to enhance local public art offerings within Augusta. Analysis:Hillside Park and McBean Community Center—The Junior League of Augusta awarded a $1,500 grant and the Greater Augusta Arts Council contributed $500 to a public art grant for public art at Hillside Park and at McBean Community Center. $1,000 is being recommended for Hillside Park for a piece of art. This will be combined with a new ADA water fountain which the Recreation and Parks Department will provide. Hillside is also one of the parks which recently received a new playground. The Hillside art project has included input from surrounding residents and members of the Harrisburg community association. $1,000 is also being recommended for McBean Community Center. This would be used for artist created permanent chess tables in the park. This was a recommendation from the staff at McBean Community Center. This item has been approved by the Public Art Advisory Panel and the Greater Augusta Arts Council’s Board of Directors. Financial Impact:The Recreation and Parks Department will be responsible for installing an ADA water fountain at Hillside. At McBean the Recreation and Parks Department will assist in the installation of the chess tables. Alternatives: Recommendation:To approve the projects funded by the Junior League and Arts Council for Hillside and McBean. Funds are Available in the Following Accounts: 101-06-1122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 4/16/2019 2:00 PM Alcohol Special Event Department:Planning & Development Department:Planning & Development Caption:Discussion: A request by Melissa Reyes of Mi Rancho #2, Inc. located at 3064 Washington Rd. for an Alcohol Special Event Licensefor Cinco de Mayo on May 5, 2019. (Parking Lot) District 7. Super District 10. Background:This is an Event for Cinco de Mayo. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $100.00. Alternatives: Recommendation:The Planning & Development recommend approval. The R.C.S.O. recommend approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 4/16/2019 2:00 PM Similarly lighting layouts and Fleming Athletic Complex. Department: Department: Caption:Discuss recreation sites that the city has identified as having the same and/or similar electrical lighting layouts as Fleming Athletic Complex. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 4/16/2019 2:00 PM Update from the Public Art Advisory Panel Department:Recreation and Parks Department Department:Recreation and Parks Department Caption:Update from Dr. Dennis Skelley regarding the Public Art Advisory Panel on current projects, SPLOST Gateway Arts projects, a future sculpture festival and other projects. Background:The Public Art Advisory Panel was created on November 8, 2016 through a memorandum of understanding between Augusta Georgia and the Greater Augusta Arts Council. Dr. Dennis Skelley serves as Chair of the Panel. Analysis: Financial Impact: Alternatives: Recommendation:Receive as information Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission BID 19-173 Year 2019 2019 Brand Ford GMC Model Escape Acadia Delivery Date 90-120days 3 months ARO 5.01 Sheriff's Office Package $ 21,325.00 $ 29,644.00 6.05 Delivery per Vehicle $ 150.00 Included 6.06 Cargo Area Mat $ 90.00 $ 135.00 6.09 All Weather Mats $ 125.00 $ 280.00 6.1 Reverse Sensing $ 240.00 STD TOTAL FOR OPTIONS AND BASE PRICE 21,930.00$ 30,059.00$ FOR ALL DEPARTMENTS- 2019/2020 Compact SUV-BIDS OPENED 3/8/19 @ 11:00 Master Buick GMCAllan Vigil Ford Commission Meeting Agenda 4/16/2019 2:00 PM 2019 - RCSO Community Service Escape Department:Central Services Department - Fleet Management Division Department:Central Services Department - Fleet Management Division Caption:The Richmond County Sheriff's Office requests the purchase of one Ford Escape in the amount of $21,930.00. Background:The Sheriff’s Office is requesting to replace a 2005 Ford Crown Victoria, Asset # 204204, with 155,346 miles with a 2019 Ford Escape for the Community Service Division. The vehicle will be used to carry supplies and personnel of the Community Service Division’s mission to provide educational programs for schools and the community on drug abuse, personal security and other related subjects. Bid tab sheets are attached for your review. Analysis:The Procurement Department published a competitive bid using the Demand Star national electronic bid application for 2019 Compact SUV with the following results. Bid 19-173 Compact SUV: 2019 Ford Escape – Allan Vigil Ford = $21,930 ; Master Buick GMC = $30,059 Financial Impact:1 – 2019 Ford Escape @ $21,930.00 for the Sheriff’s Office. This vehicle will be purchased using SPLOST VII funds. (ACCT# 329-03-1310/54-22110) Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of one 2019 Ford Escape for the Richmond County Sheriff’s Office. Funds are Available in the Following Accounts: SPLOST VII (ACCT# 329-03-1310/54-22110) JL 216036001 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Asset #: Purchase Price: Age: Miles or Hours Type of Service Reliability Maint/Repair Condition: 19 13 2 2 RANGES Excellent Good Needs immediate consideration for replacement Under 18 Points 18 to 22 Points 23 to 27 Points Qualifies for Replacement 28 Points or more 2019 2019 Estimated Replacement Cost: Funding Source: $19,613.00 272-01-6440/54-22210 Ron Crowden Fleet Manager Replacement Date: Fiscal Year Replacement: This vehicle is past due in mileage and age. There are over 66 work orders totaling $10,577.29. The KBB value at fair condition private party is $2,034 and trade in value is $1,142. Evaluation Points Policy Evaluation Results: 42 Needs immediate consideration for replacement Fleet Managers Recommendation: 19 129,730 $15,149.50 Life Expectancy Criteria Requirements -(Policy Evaluation) 3 3 Assigned Use: Actual Age: Current miles: Engineering-Traffic Engineers 101-04-1710 4/2/2019 Vehicle Description: 9944182000 Ford F150 AUGUSTA, GEORGIA FINANCE DEPARTMENT-FLEET MANAGEMENT DIVISION REPLACEMENT CRITERIA FORM Department Name: Department Number Date: Asset #: Purchase Price: Age: Miles or Hours Type of Service Reliability Maint/Repair Condition: 16 8 1 2 RANGES Excellent Good Needs immediate consideration for replacement AUGUSTA, GEORG+E3+A1:I44 FINANCE DEPARTMENT-FLEET MANAGEMENT DIVISION REPLACEMENT CRITERIA FORM Department Name: Department Number Date: Marshal's Office 101-02-2610 3/9/2017 Vehicle Description:9944272000 Dodge Ram Maxi 3500 Assigned Use: Was used by the Marshal's Office to transport prisoners from the jail to Court. Actual Age: Current miles/hours: 16 82,512 $24,494.00 Life Expectancy Criteria Requirements -(Policy Evaluation) 2 2 Evaluation Points Policy Evaluation Results: 31 Needs immediate consideration for replacement Fleet Managers Recommendation: This vehicle was used by the Marshal's Office to transport prisoners from jail to Court. This requirement was taken over by the Sheriff's Office in 2015. The Marshal declared the vehicle excess to his needs. To convert this vehicle back to a standard passenger van would require extensive work on the interior. Ron Crowden Fleet Manager Replacement Date: Fiscal Year Replacement: Estimated Replacement Cost: Funding Source: Under 18 Points 18 to 22 Points 23 to 27 Points Qualifies for Replacement 28 Points or more BID 19-174 Year 2019 2019 Brand Ford Kia Model Fusion Forte Delivery Date 90-120days Not Listed NON-COMPLIANT 5.01 2019/2020 Mid-Size 4-Door Sedan $ 17,788.00 $ 19,244.54 6.11 1 Extra Key $ 290.00 No Bid 6.12 Heavy Duty Floor Mats $ 135.00 No Bid 6.14 Delivery per Vehicle $ 150.00 No Bid 7.04 Administration Equip Package $ 1,250.00 No Bid TOTAL FOR OPTIONS AND BASE PRICE 19,613.00$ -$ FOR ALL DEPARTMENTS- 2019/2020 Midsize 4-Door Sedan-BIDS OPENED 3/8/19 @ 11:00 Bulldog KiaAllan Vigil Ford Invitation to Bid Sealed bids will be received at this office until Friday, March 8, 2019 @ 11:00 a.m. for furnishing for Augusta, GA Central Services Department - Fleet Maintenance Bid Item #19-172 2019 Dodge Police Charger Bid Item #19-173 2019/2020 Compact SUV Bid Item #19-174 2019/2020 Mid-Size 4-Door Sedan Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, February 22, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 31, February 7, 14, 21, 2019 Metro Courier January 31, 2019 OFFICIAL VENDORS ALLEN VIGIL FORD 6790 MOUNT ZION BLVD MORROW, GA 30260 BULLDOG KIA 4305 ATLANTA HIGHWAY ATHENS, GA 30606 Attachment B YES YES E-Verify Number 94460 692640 Save Form YES YES 5.01 2019/2020 Mid-Size 4-Door Sedan $17,788.00 $19,244.54 / Non-Compliant 6.01 Daytime Running Lightts $42.00 NO BID 6.02 Hands Free Infotainment System $1,225.00 NO BID 6.03 SE Package Upgrade $2,325.00 NO BID 6.04 SE All-Wheel Drive $6,289.00 NO BID 6.05 Exterior Color Not in Base Price NO CHARGE NO BID 6.06 Exterior Color Not in Base Price NO CHARGE NO BID 6.07 Exterior Color Not in Base Price NO CHARGE NO BID 6.08 Exterior Color Not in Base Price NO CHARGE NO BID 6.09 Exterior Color Not in Base Price NO CHARGE NO BID 6.10 Exterior Color Not in Base Price $375.00 NO BID Total Number Specifications Mailed Out: 11 Total Number Specifications Download (Demandstar): Total Electronic Notifications (Demandstar): Mandatory Pre-Bid/Telephone Conference: N/A Total packages submitted: 2 Total Non-Compliant: 1 VEHICLE/OPTIONS REQUIRED 6.00 OPTIONAL ITEMS Bid Opening Item #19-174 - 2019/2020 Midsize 4-Door Sedan for Augusta, Georgia- Central Services Department- Fleet Maintenance Division Bid Due: Friday, March 8, 2019 @ 11:00 a.m. Page 1 of 2 OFFICIAL VENDORS ALLEN VIGIL FORD 6790 MOUNT ZION BLVD MORROW, GA 30260 BULLDOG KIA 4305 ATLANTA HIGHWAY ATHENS, GA 30606 Total Number Specifications Mailed Out: 11 Total Number Specifications Download (Demandstar): Total Electronic Notifications (Demandstar): Mandatory Pre-Bid/Telephone Conference: N/A Total packages submitted: 2 Total Non-Compliant: 1 Bid Opening Item #19-174 - 2019/2020 Midsize 4-Door Sedan for Augusta, Georgia- Central Services Department- Fleet Maintenance Division Bid Due: Friday, March 8, 2019 @ 11:00 a.m. 6.11 One (1) Extra Keyless Remote $290.00 NO BID 6.12 Rear Floor Mats (Standard)N/A NO BID 6.13 Heavy Duty Floor Mats $135.00 NO BID 6.14 Delivery Fee per Vehicle $150.00 NO BID 7.01 Fire Extinguisher $65.00 NO BID 7.02 Outlet Receptacle $75.00 NO BID 7.03 Window Tint $165.00 NO BID 7.04 Administation Equip Package West Warning $1,250.00 NO BID 7.05 Police Administration Package $1,688.00 NO BID 7.06 Fire Administration Package $1,688.00 NO BID Year 2019 2019 Make FORD KIA Model FUSION FORTE Delivery 90-120 DAYS ARO N/A 2019/2020 DODGE MID-SIZE 4-DOOR SEDAN OUTFITTER'S SPECIALTY ITEMS: Page 2 of 2 Commission Meeting Agenda 4/16/2019 2:00 PM 2019- Traffic Engineering Fusion Department:Central Services Department - Fleet Management Division Department:Central Services Department - Fleet Management Division Caption:The Engineering Department is requesting to replace one vehicle in the Traffic Engineering Division with a Ford Fusion in the amount of $19,613.00. Bid Item 19-174 Allan Vigil Ford Background:The Engineering Department - Traffic Engineering Division is requesting to replace a 2000 Ford F150, Asset# 994418, with 129,730miles. The requested Ford Fusion will allow the Division Traffic Engineer to use a current inventory Ford Explorer, to transport the new Intelligent Transportation System (ITS) used for inspection, maintenance, and repair. The ITS system is a fiber optic based communications system that requires different tools and equipment than a typical traffic signal repair vehicle would use. Since this vehicle has a additional space it is perfect for this use due to the necessary specialized equipment needed. Bid tab sheets are attached for your review. Analysis:The Procurement Department published a competitive bid using the Demand Star national electronic bid application for 2019 midsize 4-Door Sedan with the following results. Bid 19-174 Midsize 4-Door Sedan: 2019 Ford Fusion – Allan Vigil Ford = $19,613 Financial Impact:1 – 2019 Ford Fusion @ $19,613 for the Engineering Department. This vehicle will be purchased using Capital Outlay funds. (ACCT# 272-01-6440/54-22210) Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of one 2019 Ford Fusion for the Engineering Department and declare the replaced vehicle surplus and available for auction. Funds are Available in the Following Accounts: Capital Outlay funds. (ACCT# 272-01-6440/54-22210) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Tuesday, March 12, 2019 @ 11:00 a.m. for furnishing: Bid Item #19-177 Augusta Records Annex Shelving - Augusta, GA Central Services Department – Facilities Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Pre Bid Conference will be held on Friday, February 22, 2019 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, February 26, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 31, February 7, 14, 21, 2019 Metro Courier January 31, 2019 OFFICIAL VENDORS Attachment "B"E-Verify Addendum 1 SAVE Form Bid Price Modern Business System, Inc. 1445 Greene Street Augusta, GA 30901 Yes 139296 Yes Yes $71,989.00 LJS Solutions 740 North Wise Road Sumter, SC 29151 Yes 483279 Yes Yes $72,110.00 SpaceSaver Systems 1450 Janesville Ave. Fort Atkinson, WI 53538 Yes 322527 Yes Yes $159,578.00 Weinberger's 3023 River Watch Pkwy., Suite G Augusta, GA 30907 Yes 296310 Yes Yes $114,172.78 Blackstocks 804 Bill Rutledge Rd. Winder, GA 30680 Yes 386958 Yes Yes $68,750.00 Total Number Specifications Mailed Out: 15 Total Number Specifications Download (Demandstar): 4 Total Electronic Notifications (Demandstar): 17 Pre-Bid Attendees: 4 Total packages submitted: 5 Total Noncompliant: 0 Bid Opening Bid Item #19-177 Augusta Records Annex Shelving for Augusta, GA - Central Services Department Bid Due Date: Tuesday, March 12, 2019 @ 11:00 a.m. Page 1 of 1 Commission Meeting Agenda 4/16/2019 2:00 PM Award Contract to Furnish and Install Records Retention Shelving Department:Central Services - Facilities Department:Central Services - Facilities Caption:Award the contract to furnish and install archive shelving in the new Augusta Records Retention Annex to Modern Business Systems of Augusta for $68,750.00 based upon their match of the low bid in accordance with Augusta’s Local Preference Ordinance. Bid Item 19-177 Background:Construction on renovations to the Augusta Records Retention Annex at 1815 Marvin Griffin Road is progressing well with an anticipated completion no later than the end of May. As part of the project, shelving to store archived documents is required and Invitation to Bid (ITB) 19-177 was issued through the Augusta Procurement Department to obtain pricing. Bids were received on March 12, 2019. Analysis:Five bids were received on the referenced scope with three bids under the $100,000 threshold for implementation of the Local Preference Ordinance. Blackstock’s, of Winder, GA, submitted the lowest compliant bid for $68,750.00. Modern Business Systems of Augusta submitted a bid of $71,989.00, which is within the mandatory 10% of Blackstock’s. They were offered, and accepted the opportunity to match the low bid in accordance with Augusta’s Local Preference Ordinance. Financial Impact:The contract amount is $68,750.00 Alternatives:1. Award the contract to furnish and install archive shelving in the new Augusta Records Retention Annex to Modern Business Systems of Augusta for $68,750.00 based upon their match of the low bid in accordance with Augusta’s Local Preference Ordinance. 2. Do not award Recommendation: Award the contract to furnish and install archive shelving in the new Augusta Records Retention Annex to Modern Business Systems of Augusta for $68,750.00 based upon their match of the low bid in accordance with Augusta’s Local Preference Ordinance. Funds are Available in the Following Accounts: This project is funded through SPLOST for Records Retention. Sufficient funding is available for this purchase. 329051120 (JL 216057904)-5423110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission 2019 ESG Application Documents Page 1 Certification of Consistency with the Local HUD Consolidated Plan Note – Duplicate this form for multiple submissions if requesting ESG funds for projects within multiple Consolidated Plan Jurisdictions HUD Local Consolidated Plan Jurisdiction (Choose Only One): Albany Athens-Clarke Atlanta Augusta-Richmond Brunswick Cherokee County Clayton County Cobb County (including Marietta) Columbus-Muscogee Dalton DeKalb County Fulton County (including Roswell) Gainesville Gwinnett County Henry County Hinesville Johns Creek Macon Rome Sandy Springs Savannah Valdosta Warner Robins Not Applicable for Balance of State – Form Not Required Certification to the Georgia Department of Community Affairs: I certify that the proposed project(s) in the 2019 Emergency Solutions Grants Program Application submitted to the Georgia Department of Community Affairs, as indicated below, is/are consistent with this jurisdiction’s current, approved Consolidated Plan. Applicant Legal Name: _____________________________________________________________________ Project Name(s): __________________________________________________________________________ Project Type: _____________________________________________________________________________ Location(s) of the Project(s): _________________________________________________________________ In accordance with the HEARTH Act of 2009, Consolidated Plan jurisdictions must work to ensure the confidentiality of records pertaining to any individual served by a victim service provider who receives housing or services under any project assisted. The address or location of any family violence facility assisted under this program will, except with written authorization of the person or persons responsible for the operation of such facility and program, not be made public. The term `victim service provider' means a community-based organization whose primary mission is to provide services to victims of domestic violence, dating violence, sexual assault, or stalking. Such term includes rape crisis centers, battered women's shelters, domestic violence transitional housing programs, and other programs. Name of the Federal Program to which the applicant is applying: Emergency Solutions Grants HOPWA Name of Certifying Jurisdiction: _______________________________________________________________ Typed Name and Title of Certifying Official of the Jurisdiction: __________________________________________________________________________________________ Signature: _________________________________________________________________________________ Date: _____________________________________ Please return executed Certification to Applicant. This format designed and administered by the Office of Homeless and Special Needs Housing, GA Department of Community Affairs (DCA), 60 Executive Park South, NE, Atlanta, GA 30329. DCA Contact: John Shereikis, (404) 679-0609, email john.shereikis@dca.ga.gov 2019 ESG Application Documents Page 1 Certification of Consistency with the Local HUD Consolidated Plan Note – Duplicate this form for multiple submissions if requesting ESG funds for projects within multiple Consolidated Plan Jurisdictions HUD Local Consolidated Plan Jurisdiction (Choose Only One): Albany Athens-Clarke Atlanta Augusta-Richmond Brunswick Cherokee County Clayton County Cobb County (including Marietta) Columbus-Muscogee Dalton DeKalb County Fulton County (including Roswell) Gainesville Gwinnett County Henry County Hinesville Johns Creek Macon Rome Sandy Springs Savannah Valdosta Warner Robins Not Applicable for Balance of State – Form Not Required Certification to the Georgia Department of Community Affairs: I certify that the proposed project(s) in the 2019 Emergency Solutions Grants Program Application submitted to the Georgia Department of Community Affairs, as indicated below, is/are consistent with this jurisdiction’s current, approved Consolidated Plan. Applicant Legal Name: _____________________________________________________________________ Project Name(s): __________________________________________________________________________ Project Type: _____________________________________________________________________________ Location(s) of the Project(s): _________________________________________________________________ In accordance with the HEARTH Act of 2009, Consolidated Plan jurisdictions must work to ensure the confidentiality of records pertaining to any individual served by a victim service provider who receives housing or services under any project assisted. The address or location of any family violence facility assisted under this program will, except with written authorization of the person or persons responsible for the operation of such facility and program, not be made public. The term `victim service provider' means a community-based organization whose primary mission is to provide services to victims of domestic violence, dating violence, sexual assault, or stalking. Such term includes rape crisis centers, battered women's shelters, domestic violence transitional housing programs, and other programs. Name of the Federal Program to which the applicant is applying: Emergency Solutions Grants HOPWA Name of Certifying Jurisdiction: _______________________________________________________________ Typed Name and Title of Certifying Official of the Jurisdiction: __________________________________________________________________________________________ Signature: _________________________________________________________________________________ Date: _____________________________________ Please return executed Certification to Applicant. This format designed and administered by the Office of Homeless and Special Needs Housing, GA Department of Community Affairs (DCA), 60 Executive Park South, NE, Atlanta, GA 30329. DCA Contact: John Shereikis, (404) 679-0609, email john.shereikis@dca.ga.gov 2019 ESG Application Documents Page 1 Certification of Consistency with the Local HUD Consolidated Plan Note – Duplicate this form for multiple submissions if requesting ESG funds for projects within multiple Consolidated Plan Jurisdictions HUD Local Consolidated Plan Jurisdiction (Choose Only One): Albany Athens-Clarke Atlanta Augusta-Richmond Brunswick Cherokee County Clayton County Cobb County (including Marietta) Columbus-Muscogee Dalton DeKalb County Fulton County (including Roswell) Gainesville Gwinnett County Henry County Hinesville Johns Creek Macon Rome Sandy Springs Savannah Valdosta Warner Robins Not Applicable for Balance of State – Form Not Required Certification to the Georgia Department of Community Affairs: I certify that the proposed project(s) in the 2019 Emergency Solutions Grants Program Application submitted to the Georgia Department of Community Affairs, as indicated below, is/are consistent with this jurisdiction’s current, approved Consolidated Plan. Applicant Legal Name: _____________________________________________________________________ Project Name(s): __________________________________________________________________________ Project Type: _____________________________________________________________________________ Location(s) of the Project(s): _________________________________________________________________ In accordance with the HEARTH Act of 2009, Consolidated Plan jurisdictions must work to ensure the confidentiality of records pertaining to any individual served by a victim service provider who receives housing or services under any project assisted. The address or location of any family violence facility assisted under this program will, except with written authorization of the person or persons responsible for the operation of such facility and program, not be made public. The term `victim service provider' means a community-based organization whose primary mission is to provide services to victims of domestic violence, dating violence, sexual assault, or stalking. Such term includes rape crisis centers, battered women's shelters, domestic violence transitional housing programs, and other programs. Name of the Federal Program to which the applicant is applying: Emergency Solutions Grants HOPWA Name of Certifying Jurisdiction: _______________________________________________________________ Typed Name and Title of Certifying Official of the Jurisdiction: __________________________________________________________________________________________ Signature: _________________________________________________________________________________ Date: _____________________________________ Please return executed Certification to Applicant. This format designed and administered by the Office of Homeless and Special Needs Housing, GA Department of Community Affairs (DCA), 60 Executive Park South, NE, Atlanta, GA 30329. DCA Contact: John Shereikis, (404) 679-0609, email john.shereikis@dca.ga.gov 2019 ESG Application Documents Page 1 Certification of Consistency with the Local HUD Consolidated Plan Note – Duplicate this form for multiple submissions if requesting ESG funds for projects within multiple Consolidated Plan Jurisdictions HUD Local Consolidated Plan Jurisdiction (Choose Only One): Albany Athens-Clarke Atlanta Augusta-Richmond Brunswick Cherokee County Clayton County Cobb County (including Marietta) Columbus-Muscogee Dalton DeKalb County Fulton County (including Roswell) Gainesville Gwinnett County Henry County Hinesville Johns Creek Macon Rome Sandy Springs Savannah Valdosta Warner Robins Not Applicable for Balance of State – Form Not Required Certification to the Georgia Department of Community Affairs: I certify that the proposed project(s) in the 2019 Emergency Solutions Grants Program Application submitted to the Georgia Department of Community Affairs, as indicated below, is/are consistent with this jurisdiction’s current, approved Consolidated Plan. Applicant Legal Name: _____________________________________________________________________ Project Name(s): __________________________________________________________________________ Project Type: _____________________________________________________________________________ Location(s) of the Project(s): _________________________________________________________________ In accordance with the HEARTH Act of 2009, Consolidated Plan jurisdictions must work to ensure the confidentiality of records pertaining to any individual served by a victim service provider who receives housing or services under any project assisted. The address or location of any family violence facility assisted under this program will, except with written authorization of the person or persons responsible for the operation of such facility and program, not be made public. The term `victim service provider' means a community-based organization whose primary mission is to provide services to victims of domestic violence, dating violence, sexual assault, or stalking. Such term includes rape crisis centers, battered women's shelters, domestic violence transitional housing programs, and other programs. Name of the Federal Program to which the applicant is applying: Emergency Solutions Grants HOPWA Name of Certifying Jurisdiction: _______________________________________________________________ Typed Name and Title of Certifying Official of the Jurisdiction: __________________________________________________________________________________________ Signature: _________________________________________________________________________________ Date: _____________________________________ Please return executed Certification to Applicant. This format designed and administered by the Office of Homeless and Special Needs Housing, GA Department of Community Affairs (DCA), 60 Executive Park South, NE, Atlanta, GA 30329. DCA Contact: John Shereikis, (404) 679-0609, email john.shereikis@dca.ga.gov 2019 ESG Application Documents Page 1 Local Government Approval This form is required for Emergency Shelter applications only. To: Georgia Department of Community Affairs Subject: 2019 Application for Emergency Solutions Grants Program (ESG) Applicant: HMIS Agency Name: Based on a review of the application and/or supporting documents submitted by the above named applicant – 1. The projects named below are within the jurisdiction of this local government; and 2. The projects are approved for funding consideration by DCA. Project Name Project Type – Application I - Emergency Shelter HMIS Project Name Amount Requested Total DCA Funds Requested: In making this approval, we reserve the right to withdraw it, in whole or in part, at any time. Name of Approving Local Government By: Name of Authorized Official Signature of Authorized Official Date Note that local government approval is required by law for nonprofit ESG applicants seeking emergency shelter funding. Local boards and authorities are encouraged to collaborate and plan with local governments, Continuums of Care and other organizations that serve persons experiencing or at risk of homelessness, but do not have to obtain official local approval. Please return executed approval to Applicant. This format is designed and ESG is administered by the Office of Homeless and Special Needs Housing, GA Department of Community Affairs (DCA), 60 Executive Park South, NE, Atlanta, GA 30329. DCA Contact: John Shereikis, (404) 679- 0609, email: john.shereikis@dca.ga.gov. Commission Meeting Agenda 4/16/2019 2:00 PM Certification of Consistency - Salvation Army Augusta Area Command Department:Housing & Community Development Department:Housing & Community Development Caption:Motion to approve authorization for the Mayor to execute a Certification of Consistency with Local Consolidated Plan for Salvation Army - Augusta Area Command for DCA funding. Background:Augusta, GA’s Consolidated Plan (administered by HCD) for Community and Housing Development needs substantiates forming necessary partnerships to ensure stable housing options for persons experiencing situations of homelessness. As a new requirement of the State of Georgia Department of Community Affairs (DCA) Annual Emergency Solutions Grant competition, providers that wish to be eligible to provide these services with DCA funds must include the attached forms for every community from which they anticipate receiving client referrals. Analysis:The approval of the authority for the Mayor to execute this Certification of Consistency will allow Salvation Army - Augusta Area Command to proceed with submission of their funding application to the State of Georgia’s Department of Community Affairs and for services to continue to be supplemented by local sources as appropriate. Approval will also have a positive impact on the community by increasing the capacity for further future housing referral partnerships for Augusta, Georgia. Financial Impact:This action has no financial impact for the City of Augusta, Georgia. Alternatives:Do not approve HCDs Request. Recommendation: Motion to approve authorization for the Mayor to execute a Certification of Consistency with Local Consolidated Plan for Salvation Army - Augusta Area Command for DCA funding. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 4/16/2019 2:00 PM Decaling of city vehicles Department: Department: Caption:Discuss the procurement and decaling of city vehicles in accordance with city/state laws. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Invitation to Bid Sealed bids will be received at this office until Thursday, January 10, 2019 @ 11:00 a.m. for furnishing: Bid Item #19-147 Diamond Lakes Scoring Towers Deck and Drain Repair - Augusta, GA Central Services Department – Facilities Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference will be held on Friday, December 21, 2018 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, December 27, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle November 29, December 6, 13, 20, 2018 Metro Courier November 29, 2018 OFFICIAL Bid Item #19-147 Diamond Lake Scoring Towers Deck and Drain Repair 1 for Augusta, GA – Central Services Department Bid Date: Thrusday, January 10, 2019 @ 11:00 a.m. Contract Management Inc. 1829 Killingsworth Road Augusta, GA 30914 Yes Yes Yes 225306 $530,000.00 Bid Bond Vendors Attachment B SAVE Form Total Number Specifications Mailed Out: 21 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar):184 Total Number Specification Mailed Out to Local Vendors: 13 Mandatory Pre-Bid Attendees: 10 Total packages submitted: 1 Total Noncompliant: 0 E-Verify Number Lump Sum Price Compliance Review 4% Goal Compliance Department Phyllis Johnson Interim Compliance Director MEMORANDUM To: From: Date: Subject: Phyllis Johnson, Interim Director, Compliance Departmen�t� January 28, 2019 Diamond Lakes Scoring Towers Deck and Drain Repair Bid Item# 19-147 @ This Bidder/Offeror IS eligible for award. 0 This Bidder/Offeror IS NOT eligible for award. This memo is to transmit the review and concurrence of responsiveness and compliance by the bidder/offeror, Contract Management, Inc. Augusta, Georgia code requires contractor(s) to meet the assigned LSBOP Utilization Goal or provide evidence of completing good faith efforts on state and local funded projects. The goal established for the Diamond Lakes Scoring Towers Deck and Drain Repair for Augusta, Georgia, Bid Item #19-147, is 4%. The bidder/offeror has committed to a minimum of 4% and has satisfied the good faith efforts. This bidder/offeror is eligible for award. Should this bidder/offeror be selected for this bid, upon award, the DBE Division will monitor the Contractor on a monthly basis to help ensure that they meet or exceed their committed goal for this project. Should you have questions, please contact me at (706) 826-1325. COMPLIANCE DEPARTMENT 535 Telfair Street Suite 530 Augusta, GA 30901 (706) 821-2406 Fax (706) 821-4228WWW.AUGUSTAGA.GOV Takiyah Douse, Director, Central Services Department Geri Sams, Director, Procurement Department Commission Meeting Agenda 4/16/2019 2:00 PM Diamond Lakes Scoring Towers Deck and Drain Repair - ITB 19-147 Department:Central Services - Facilities Department:Central Services - Facilities Caption:Motion to approve bid award of the contract for the Diamond Lakes Scoring Towers Deck and Drain Repair to Contract Management Inc. of Augusta, GA, in the amount of $518,800.00. Bid Item 19-147. Background: The tile flooring and drainage system on the mezzanine level of both towers has deteriorated over the years and is in need of replacement. Augusta, Georgia has elected to go with a coating system rather than replacing the tile. This contractor approved method of application is warrantied for ten years and matches the recommendation from the engineers and architects of record. Analysis:Bids were received for the referenced project on January 10, 2019. Contract Management, of Augusta, GA, submitted the lowest compliant bid in the amount of $518,800.00. Financial Impact:The contract amount is $518,800.00. Alternatives:1. Award the contract for Diamond Lakes Scoring Towers Deck and Drain repair to Contract Management, Inc. of Augusta, GA, in the amount of $518,800.00. 2. Do not award. Recommendation:Award the contract for Diamond Lakes Scoring Towers Deck and Drain repair to Contract Management, Inc. of Augusta, GA, in the amount of $518,800.00. Funds are Available in the Following Accounts: Funds are available in account: 329-05-1120 (JL 217057417) -5413120. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 4/16/2019 2:00 PM Diamond Lakes Scoring Towers Emergency Drain Repair Department:Central Services - Facilities Department:Central Services - Facilities Caption:Receive as information only the emergency repairs needed to the Diamond Lakes Scoring Towers' second floor (adult and youth towers) drain system by Universal Plumbing in the amount of $54,392.00. Background:The second floor concrete and tile deck of the Diamond Lakes Scoring Towers (adult and junior) leaked through inappropriate exit points during and after heavy rains. Cranston & Engineering Group P.C., as original engineering firm of record, provided a structural recommendation to remedy the poor drainage flow and tower deck repair. Due to the threat to public safety and the negative affects this issue has on daily operations, an emergency procurement was approved in accordance with section 1-10-57. Analysis:Universal Plumbing Inc. was procured to replace all roof drains on the second floor of the adult and junior tower. This scope includes the replacement of surrounding concrete and jetting drainage system to ensure proper operation and drainage in the amount of $54,392. After the plumbing work is complete, bid 19-147 is prepared to repair the cracked floor concrete and tile. Financial Impact:272-06-1474/54-25310 $54,392.00 Recreation & Parks Alternatives:Do not receive as information Recommendation:Receive as information only the emergency repairs needed to the Diamond Lakes Scoring Towers’ second floor (adult and youth towers) drain system by Universal Plumbing. Funds are Available in the 272-06-1474/54-25310 $54,392.00 Recreation & Parks Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission HOME Program – Homebuyer Written Agreement Page 1 of 6 HOME PROGRAM HOMEBUYER WRITTEN AGREEMENT NOTICE TO HOMEBUYER: This AGREEMENT contains a number of requirements you must fulfill in exchange for the federal assistance you are receiving through the Home Investment Partnerships Program (HOME Program). Be sure to read each paragraph carefully and ask questions regarding any sections you do not fully understand. This AGREEMENT will be enforced by a forgivable loan and mortgage as set forth below. You should be sure that you thoroughly understand these documents before you sign them. THIS AGREEMENT, made and entered into this ____ day of _ ___________, 2019 by and between _____________________ hereinafter referred to as “BORROWER,” and AUGUSTA HOUSING & COMMUNITY DEVLOPMENT having its principal office at 925 Laney Walker Blvd, 3rd Floor, Augusta, Georgia 30901, hereinafter referred to as “LENDER.” WHEREAS, on ___________________, the Lender agreed to provide to the Borrower financial assistance to be used in pursuit of the purchase of certain real property hereafter described: _Map Parcel #_________________ and _________________________________________. WHEREAS, a percentage of said financial assistance was provided in the form of a Forgivable Loan, hereinafter referred to as a “LOAN,” with said Loan being in the amount of Ten Thousand Seven Hundred Six & 00/100_($10,706.00), subject to the condition that the Borrower executes this Agreement. WHEREAS, the Forgiveness Loan is funded by the U.S. Department of Housing and Urban Development (“hereafter HUD”) via the HOME Investment Partnership Program (hereafter “HOME Program”), and restrictions apply to the Borrower when participating in the City of Augusta’s Forgiveness Loan Program. NOW THEREFORE, in consideration of the said Loan and in accordance with the provisions of State of Georgia Statues, the parties do hereby agree as follows: The Borrower covenants and agrees with the Lender to adhere to the following HOME Program Restrictions imposed on them for the federal assistance provided: Affordability Period HOME Program – Homebuyer Written Agreement Page 2 of 6 You must comply with the HOME Program’s period of affordability. The period of affordability for the home will be 5 years, based on the amount of the direct subsidy to the HOMEBUYER. During this 5 year period, the HOMEBUYER must maintain the home as his/her principal place of residence at all times. During this time the recapture restriction is effective and requires all HOME funds that were provided for the purchase of the home to be repaid to the City, including principal, interest, late fees, and other charges, if you do not occupy the property as your principal residence or if you sell or transfer the property. Maximum Sales Price The property may not have a purchase price for the type of single family housing that exceeds 95% of the median purchase price for the area. It has been verified that the purchase price of the housing does not exceed 95 percent (95%) of the median purchase price of homes for the area, as set forth in 24 CFR Part 92.254(a). The maximum purchase price is as follows for the Augusta Richmond County GA: Unit # FHA Limits Pre-Economic Stimulus Act Existing Homes New Homes 1 Unit $ 143,000 $ 228,000 2 Unit $ 182,000 $ 292,000 3 Unit $ 221,000 $ 353,000 4 Unit $ 274,000 $ 438,000 Unadjusted Median Value $ 150,000 $ 240,000 Appraised property value The AWARDEE certifies that a certified property appraiser has appraised the property that is the subject of this AGREEMENT at a value of $140,000.00. Principal residence requirement This agreement shall remain in force throughout the affordability period as long as the home remains the principal residence of the HOMEBUYER. Should the HOMEBUYER not maintain the home as his/her principal residence, or rent or sell the residence to another party, the HOMEBUYER will be in breach of this agreement and will be required to repay the amount awarded, as of the day the home is no longer the principal place of residence of the HOMEBUYER. If the home is sold to another party, the liability of the HOMEBUYER will be limited to the amount of the net proceeds of the sale as set forth below. ________Buyer Initials Recapture Agreement HOME Program – Homebuyer Written Agreement Page 3 of 6 This is a mechanism to recapture all or a portion of the direct HOME subsidy if the HOME recipient decides to sell the house within the affordability period at whatever price the market will bear. The recaptured funds will come from the net proceeds if available. Any such repayment as required shall be made to the Lender no later than thirty (30) days following the action that require the repayment. Obligation of Repayment As security of Borrower’s obligation of repayment, and subject to the terms and conditions of this Agreement, the Borrower grants, and the Lender shall and hereby does have, a lien on the real estate hereinafter described in the full amount necessary to satisfy said repayment obligation and the cost, including reasonable attorney’s fees, of collecting the same. The real estate subject to said lien is legally described as: Promptly after the date of any sale, transfer or other conveyance of the above describe property, or in the event of a sale by contract for deed, at least ten (10) days prior to the date of such sale; or if the property shall cease to be the Borrower’s principal place of residency, the Borrower or his/her heirs, executors, or representatives shall give the lender notice thereof. In the event the Borrower or his/her heirs, executors, or representatives shall fail or refuse to make a required payment within said limited period, the Lender may, with or without notice to the Borrower, foreclose said lien in the same manner as an action of the foreclosure or mortgages upon said real estate, as provided by State Statue. Ownership of Property You must hold fee simple title to the property purchased with HOME funds for the duration of your Forgiveness Loan. Use of HOME funds The HOMEBUYER agrees that the HOME assistance will be used to lower the cost of the home by providing down payment assistance. This will reduce the sales price of the home to the HOMEBUYER and reduce the total amount the HOMEBUYER will be required to borrow in order to purchase the home. ________Buyer Initials Household Income You must be an eligible household through the time of filing a loan application with the City or other lender to the escrow closing of the purchase transaction. Income eligibility means that your annual HOME Program – Homebuyer Written Agreement Page 4 of 6 gross household income, adjusted for household size does not exceed eighty percent (80%) of the Augusta-Aiken median income, as established by HUD. Insurance requirement The HOMEBUYER must at all times during the duration of this AGREEMENT maintain a valid and current insurance policy on the home for the current appraised or assessed value of the home. Failure to maintain a valid and current insurance policy will be considered a breach of this AGREEMENT, and the AWARDEE will have the right to foreclose on its mortgage lien if necessary to protect the HOME Program investment. Property standards Pursuant to HOME Program rules, the property that is the subject of this AGREEMENT must meet all State and local housing quality standards and code requirements. If no such standards or codes apply, the property must at a minimum meet the HUD Section 8 Housing Quality Standards/Uniform Physical Condition Standards. Termination Clause In the event of foreclosure or deed in lieu of foreclosure of Prior Security Deed, any provisions herein or any provisions in any other collateral agreement restricting the use of the Property to low or moderate-income households or otherwise restricting the Borrower’s ability to sell the Property shall have no further force or effect. Any person (including his successors or assigns) receiving title to the Property through a foreclosure or deed in lieu of foreclosure of a Prior Security Deed shall receive title to the Property free and clear from such restriction. Further, if any Senior Lien Holder acquires title to the Property pursuant to a deed in lieu of foreclosure, the lien of this Security Instrument shall automatically terminate upon the Senior Lien Holder’s acquisition of title, provided that (i) the Lender has been given written notice of a default under the Prior Security Deed and (ii) the Lender shall not have curved the default under the Prior Security Deed within the 30-day notice sent to the Lender.” This Agreement shall run with the aforementioned real estate and shall inure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, representatives, successors and assigns. If at any time that the City realizes that you have falsified any documentation or information, you may be required by law to pay the full amount of subsidy provided. ________Buyer Initials HOME Program – Homebuyer Written Agreement Page 5 of 6 Post Purchase Requirement Homeowner must attend a Post Homeownership Counseling class and submit a certificate of completion to AHCD within the first two years of purchasing the house. AHCD will not release the lien on the property until this requirement has been met. _______Buyer Initials IN WITNESS WHEREOF, the Borrower has executed this Forgiveness Loan Repayment Agreement. ___________________________________________ Date___________________________ HOMEBUYER SIGNATURE Attest: Subscribed and sworn to before me __________________________________, 20____. My Commission Expires ______________________________________, 20____. ______________________________________ Notary Signature HOME Program – Homebuyer Written Agreement Page 6 of 6 Commission Meeting Agenda 4/16/2019 2:00 PM Employee Incentive Homebuyer Subsidy Request Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to provide HOME funding to assist one (1) low to moderate income homebuyer with gap financing, down payment and closing cost to purchase a home, via the Augusta, GA Employee Incentive Homebuyer Subsidy in the amount of $10,706.00. Background:Augusta, GA’s HOME Employee Incentive Homebuyer Subsidy program is a loan in the form of a second mortgage. This financial assistance is combined with a primary loan (first mortgage loan) from a participating lending institution and enables a qualified first-time homebuyer to become a homeowner. The buyer must be a first-time homebuyer and the home must become the buyer’s primary residence. The program is funded by The Department of Housing and Urban Development (HUD) and administered by Augusta, GA’s Housing and Community Development Department (HCD). The program promotes neighborhood stability by assisting with the gap financing toward the purchase price and closing costs for homes located within the city limits of Augusta. One application is awaiting approval to move forward with the process of becoming a homeowner: 1. 4005 Whispering Pines Road – Requesting: $10,706.00 Sales Price: $140,000.00 This application has a first mortgage from a lending institution but needs the Subsidy to complete the process. Once approved, Lender will schedule closing and the applicant will then become a new homeowner in Augusta, Georgia. Analysis:The approval of the application will enable an Augusta, GA employee to become a homeowner and “Make the American Dream a Reality”. Approval will also have a positive impact on the community by increasing the tax base in Augusta, GA. Financial Impact:The City receives funding from the US Housing and Urban Development Department on an annual basis. Last year in 2018, HCD provided subsidy to seven homebuyers in the amount of $175,000.00. This approval would be for the amount of $10,706.00. Alternatives:Do not approve Subsidy Agreement. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to provide HOME funding to assist one (1) low to moderate income homebuyer with gap financing, down payment and closing cost to purchase a home, via the Augusta, GA Employee Incentive Homebuyer Subsidy Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: HOME Investment Partnership Grant (HOME) funds. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission MEMORAIYDT]M OF I,'IIDERSITANDING DFCS BT'ILDING 5zo FenwickStreet Augrrsta, Georgia This Memorandum of Understanding is for the purpose of establishing the requirements to be assumed by Augusta, Georgia ("Owner") in the design and construction of office space for the State Properties Commission ("Tenant") on behalf of the Departrnent of Human Services-Division of Family and Children Sewices and Aging Services (collectively, "Operator"), located at S2o Fenwic.k Street Augusta, Georgia Bogor-29o2 ("Premises"). PROJECT HISTORY Owner, as landlord, and Operator, as tenant, entered into a rental agreement ("Lease"), dated December 20, 2011, for the lease of the Premises. Pursuant to the terms of the L€ase, a portion of the rent paid by Operator, the Capital Expense Rent, was to be placed in a Capital E>rpense Fund to be used by CI,vner solely for the purpose of funding capital repairs to the Premises. Pursuant to the terms of the Lease, upon the termination of the [case, any funds remaining in the Capital Expense Fund were to be returned to Operator. On June t2,2or7, the Premises n'ere damaged by a fire whidr caused the Premises to be unfit for Operator's occupancy. Operatorvacated the Premises. Pursuant to the terms of the kase, Owner had a duty to repair the Premises. Since the term of the Lease was set to enpire on June go, zot7, Owner is seeking assruance of Tenant's intent to lease the Premises prior to erpending Owner's funds for the repair of the Premises. PROJECT DESCRIPTION The "Project" is the construction of the Premises (Ttre three story stand-alone structure being approximately 6z,ooo square feet; excluding the single story building) so that it meets the Tenant's and Operator's criteria as defined in the Space Utilization Programs dated Novemb er 22, zorT for DFCS and June zg, zotT for Aging Services, State Properties Commission Consuuction Standards for kased Properties dated March 2Z, zorz, andthe Department of Human Services - Division of Family and Children Services Specifieations for Building Requirements, dated January tz, zot8 (these documents collectively hereafter referred to as "Tenant's Program"), in anticipation of entering into a long term IreaseAgreement. Tenant's Program is attachedhereto as ExhibitA. PROJECT FIINDING Owner shall be responsible for funding all costs of the Project. Owner may utilize the Capital Expense Fund accumulated under the Iease for construction of the Premises to comply with Tenant's Program and Specifications, and will refund any excess amounts left at the end of the Projeet. The balance of the Capital Expense fund as of April3, zorT is $457,82r.oo. Owner must provide an accounting of the utilization of said funds and remaining balance monthly. Tenant's priority work beyond meeting Program and Speeification requirements are: Replace leaking windows, mold remediation, nepave and stripe parking lot, interior elevator upgrades, sidewalk repair, signage replacement, HVAC duet replacement PROJECTACf,TVTIIES The Owner and Tenant 4gree to administer the Project as follows: Ttre Owner responsibilities are as follows: 1. Design. The Ovr'ner will be responsible for the creation of test fit drawings, design intent drawings and construction drawings in CAD and print forms by a Georgia registered ardritect in accordance with Tenant's Program. Funds from the Capital Drpense Fund may not be used for Design. 2. Construction. The Owner will be responsible for the construction of the Prcmises in accordance with the Tenant and Operator approved test fit and construction drawings. Without limitation, the Owner, will select the contractor ('Contractor") for such construction and enter into an agreement, as principal and not as agent of ' the Tenant or Operator, for the eonstnrction of the Project. The Project shall be constructed in compliance with applicable laws, including applicabls 2sning laws, building codes, including those governing American with Disabilities Act, fire, life safety, environmental and OSHAcodes and other restrictions. g. Projeet Management. Tenant requires that Owner pay for Tenant's project manager to be assigned to this project. The Tenant's responsibilities are as follows: 1. Reviewandapprovalofthetestfit 2. Submit any changes of the test fit or construction drawings in writing. S. At the completion of construction, perform a walk through and create a punch list of items that need repair by Ovmer OTHERTERMS Time of the Essence: It is specifically deelared that time is of the essence in all provisions of this lrase. Governing Law: Ttris Agreement shall be governed and interpreted by the laws of the State of Georgia. Venue: All daims, disputes and other matters in queetion betrreen the Orner and the Operator arising out of or relating to this Agreement, or Ore breach thereof, sha[ be decidcd in the Superior Court of Fulton County, Georgia. Agreement: Orrner anticipates entering into a nar binding lease agreement with the Tenant for the Preurises to be used by the Operator. Terms of a new lease will be documented in a Ietter of Intent (IOI) srgned by Ormer, Tenant and Operator. Ihe execution of a lease Agrcement shall be subject to neceesary apprcvals including SPC board appronal. E:recution of this Memorirndum of Underctanding does not bind the partiea to enter into a newlease. APPROVED: Date: Hardie Davis Malor E:recutive Director Commission Meeting Agenda 4/16/2019 2:00 PM Execute MOU and Award Contract – 510 Fenwick Street Design Build Renovations Department:Central Services - Facilities Department:Central Services - Facilities Caption:Approve execution of the Memorandum of Understanding (MOU) with the Georgia State Properties Commission and award the design/build contract for renovations to the Augusta owned building at 510 Fenwick Street to serve as offices for the Georgia Department of Family and Children’s Services (DFACS) to 2KM Architects with R. W. Allen and Associates in the amount of $3,088,100.00. Background:The two buildings located at 510 Fenwick Street have served as the home for the Georgia Department of Human Services (DHS) DFACS Richmond County operations for over 20 years. On June 12, 2017, fire caused significant damage to the three-story section of the complex requiring the temporary relocation of DFACS operations. The fire damage has been repaired, however, DHS has re-evaluated their operations and determined their needs do not require occupation of the entire complex. The three-story section alone is sufficient to support operations as determined through state wide implemented space plan initiatives. RFP 18-296 was issued for design-build services to modify the buildings and to provide the Commission with the cost information necessary to make an informed decision regarding lease terms and financing mechanisms. Time is of the essence in preparing the space for occupancy and design-build is the most expedient means of achieving those ends. Prior to execution of a facility lease, the state requires review and approval of a test fit created by an architect. This project will be completed in two phases 1) design 2) construction. After the design and test fit has been approved, the state will finalize a lease contract as negotiated with Augusta, Georgia. Analysis:Vendor proposals for the project were received on November 6, 2018, and evaluated by the selection committee on December 6, 2018 in accordance with the Augusta Procurement Regulations. The team of 2KM Architects and R. W. Allen and Associates was judged to be the most qualified compliant bidder to undertake this effort based upon the combination of qualifications, experience and cost. Financial Impact:The contract amount is $3,088,100.00 Phase 1 design $250,600 Phase 2 construction $2,837,500 Alternatives:Approve execution of the Memorandum of Understanding with the Georgia State Properties Commission and award the design/build contract for renovations to the Augusta owned building at 510 Fenwick Street to serve as offices for the Georgia Department of Family and Children’s Services to 2KM Architects with R. W. Allen and Associates in the amount of $3,088,100.00. 2. Do not approve and pursue other options Recommendation:Approve execution of the Memorandum of Understanding with the Georgia State Properties Commission and award the design/build contract for renovations to the Augusta owned building at 510 Fenwick Street to serve as offices for the Georgia Department of Family and Children’s Services to 2KM Architects with R. W. Allen and Associates in the amount of $3,088,100.00. Funds are Available in the Following Accounts: The costs for design and construction are $3,088,100.00. SPC has agreed to allow use of the capital funds from prior lease years (Fund 272 $563,668.60 at 12/31/2018), towards the cost of this project, thus decreasing the overall cost to Augusta, Georgia. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 4/16/2019 2:00 PM FY2019 HCD Memorandum of Agreements for Seeds For Life Finalists Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development’s Memorandum of Agreement with Studio Farmer and Executive Chair Barbershop, LLC, for $7,500 each. Background:Each year Augusta, Georgia receives Community Development Block Grant (CDBG) funds that are used to support agencies and projects that assist low-income persons and revitalize low- income neighborhoods. In 2018, a grant program was established under eligible HUD Economic Development guidelines and activities to make direct grants to businesses located in Augusta-Richmond County and who have been in existence for a minimum of twelve months. Through a competitive decision process, eight (8) businesses were chosen to receive a grant that supports and makes a strong impact on the growth of that business with the mandate that the recipient retains a current employee or hire a new full/ part-time employee within six (6) months of receiving the grant. These grants (2) conclude the final tier of competition. Analysis:The submitted Memorandum of Agreements (2) highlight and outline the responsibilities assumed by both the recipients, and Housing and Community Development and keeps the Augusta, GA Commission engaged. Approval of these Memorandums will enable HCD to continue impactful economic and small business development activities for persons/areas considered low to moderate in Augusta Richmond County. Financial Impact:Augusta, GA receives funding from the US Housing and Urban Development Department on an annual basis. Based on the Augusta GA CDBG Action Plan, certain Economic Development activities are funded each year (2018: $100,000 and 2019: $100,000) to make direct grants to established businesses to help spur growth and employment. Alternatives:Do not approve HCD's Memorandum’s of Agreement. Recommendation:Motion to approve Housing and Community Development’s Memorandum of Agreement with Studio Farmer and Executive Chair Barbershop, LLC for $7,500 each. Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: Community Development Block Grant (CDBG) REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission HND-HRP-Rev. 9/27/00 LOAN SETTLEMENT STATEMENT BORROWER: TO: AUGUSTA-RICHMOND COUNTY HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT HOUSING REHABILITATION PROGRAM PROPERTY: DATE: __________________________________________________________ TOTAL CONTRACT AMOUNT $ _________ LESS LEAD BASE PAINT GRANT $__________ LOW INTEREST RATE LOAN (LIRL) $_ ________ TERMS OF LOAN AT % FOR YEARS CONDITIONAL DEFERRED PAYMENT LOAN (CDPL) $__________ CONTINGENT CHANGE ORDERS $__________ TOTAL DISBURSEMENT.............................. $__________ ________________________________________________________________ THIS IS TO CERTIFY THAT THE FOREGOING IS A TRUE AND ACCURATE STATEMENT OF THE MONIES RECEIVED AND DISBURSED IN THIS CLOSING. THIS ___ DAY OF________________. HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT HOUSING REHABILITATION PROGRAM (L.S.) BY:_____________________ Mayor Hardie Davis, Jr. As Its: Mayor HND-HRP-Rev. 9/27/00 DISCLOSURE NOTICE REQUIRED BY FEDERAL LAW FOR CONDITIONAL DEFERRED PAYMENT LOAN HOUSING REHABILITATION PROGRAM REAL PROPERTY TRANSACTION ___________________________ OTHER THAN PURCHASE LOAN SECURED Project Address BY FIRST LIEN ON A DWELLING Interest Rate N/A THE AMOUNT OF THE CONDITIONAL DEFERRED PAYMENT LOAN $__________ CONTINGENT CHANGE ORDERS .......................... $__________ OTHER:* ........................................... $__________ TOTAL ...... $__________ NET PROCEEDS ........... $__________ ______________________________________________________________ REQUIREMENTS AND STIPULATIONS OF REPAYMENT 1. Household Income – 50% or below HUD’s Area Median Income Those individuals and families whose family sizes and total annual income fall within and/or below “HUD” - 50% Area Median Income & Family Size Guidelines” will be exempt from making monthly payments. No payments shall be due from the property owner as long as the property: ▪ Remains his or her legal residence; ▪ The ownership of the property is not altered via sale and/or transfer; and ▪ The property remains as a residential unit. In the event that any of the pre-mentioned conditions occur, the total amount financed will be due and payable. The funds assigned to the homeowner will be collected in full at the time of transfer and/or sale of property. Upon death of a homeowner or transfer or sale of property, if the heir is a low income family, monthly payments will be established. In addition, if the heir does not occupy the house, they have the option to rent to a low income family or pay off the loan. The loan may be declared due and payable in full at any time with reasonable notice to the owner if the lien holder determines that the improvements made under this program are not being properly maintained. This determination will be made initially by an inspection by Housing Rehabilitation Program staff with the final determination of maintenance being made in the discretion of the Housing and Community Development Department of Augusta-Richmond County. SECURITY INTEREST - Augusta-Richmond, Georgia; Housing Rehab Program security interest is a security deed on the property located at ______________________ HAZARD INSURANCE IS A REQUIREMENT OF THIS LOAN AND SHALL BE OBTAINED BY THE BORROWER THROUGH AN AGENCY OF HIS/HER CHOICE. Credit life and/or Disability Insurance is not a requirement. OTHER EXPLANATIONS: This loan is provided to owner(s) who are low and moderate income residents of Augusta-Richmond County, Georgia through its agency, the Housing and Community Development Department. Housing Rehabilitation Program I/WE) hereby acknowledge receipt BY: __ _____ _________________________________ Mayor Hardie Davis, Jr. As Its: Mayor Date:_________________ Date:___________________ HND-HRP-Rev. 9/27/00 AUGUSTA-RICHMOND COUNTY, GEORGIA REAL ESTATE NOTE, PROMISSORY NOTE CONDITIONAL DEFERRED PAYMENT LOAN HOUSING REHAB PROGRAM $____________ DATE: _________________ FOR VALUE RECEIVED, I , __________________________promise to pay to the order of the Augusta-Richmond County, Georgia, Department of Housing and Community Development, the principal sum of $ __________ ___________________ NO/100************************* DOLLARS in legal tender of the United States. The funds assigned to the homeowner will be collected in full at the time of transfer and/or sale of property. Upon death of a homeowner or transfer or sale of property, if the heir is a low income family, monthly payments will be established. In addition, if the heir does not occupy the house, they have the option to rent to a low income family or pay off the loan. Principal only is payable at 925 Laney Walker Blvd., 2nd Floor, Augusta, Georgia 30901 or at such other place as the holder hereof may designate in writing. Should any installment not be paid when due, or should the maker or makers, hereof fail to comply with any of the terms or requirements of a security deed of even date herewith, conveying title to real property located in Augusta, Richmond County, Georgia, as security for this indebtedness, the entire unpaid principal sum evidenced by this note, with all secured interest shall, at the option of the holder and without notice of the undersigned, become due and may be collected forthwith, time being of essence of this contract. It is further agreed that failure of the holder to exercise this right of accelerating the maturity of the debt, or indulgence granted form time to time, shall in no event be considered as a waiver of such right of acceleration or stop the holder from exercising such right. In case this note is collected by law, as through an attorney at law, all costs of collection, including fifteen percentum (15%) of the principal and interest as attorney's fees shall be paid by the maker hereof. And each of us, whether maker, endorser, grantor, or surety, hereby waives and renounces, for himself and family, any and all exemption right either of use or the family of either of us, may have under or by virtue of the Constitution or laws of Georgia or of any other state or the United States as against this debt or any renewal thereof; and each further waives demand, protest and non-payment. In case of default, in the payment of any of the aforementioned installments and in case the holder of this note should elect, on account of such default, to declare the unpaid balance of the principal sum due and payable, said principal sum or so much thereof as may remain unpaid at the time of such default, shall bear interest at the rate of eight percentum per annum from the date of such default. This contract is to be constructed in all respects and enforced according to the laws of the State of Georgia. WITNESS HIS/HER hand(s) and seal(s), the day and year first above written. BY: __________ ____________________________________ Mayor Hardie Davis, Jr. By Its: Mayor Commission Meeting Agenda 4/16/2019 2:00 PM HCD Rehabilitation Program Department:HCD Department:HCD Caption:Motion to approve six (6) Homeowner-Occupied Rehabilitation projects. Background:The Homeowner-Occupied Rehabilitation Program provides a mechanism for eligible homeowners to bring their eligible house into compliance with local codes and provide safe, decent housing for lower income individuals. The program has two major components: • Home Owner occupied Rehabilitation – Full rehab to include rehabbing of floors, bathrooms counter tops, cabinets, etc… • Emergency Rehab – Code items to include only one of the following: roofing, HVAC, electrical or Plumbing The Homeowner-Occupied Rehabilitation Program is designed to bring the eligible homeowner’s dwelling into compliance with applicable, locally adopted housing rehabilitation standards to reduce ongoing and future maintenance costs, promote energy efficiency, and to preserve decent affordable owner-occupied housing. Federal funding for these activities is provided to the City of Augusta through the Community Development Block Grant (CDBG) Program and the Home Investment Partnership Program (HOME). This request will provide six (6) homeowners with funding to provide for the following address: 1. 1917 Diane Drive – Augusta, GA 30906 ($34,323.00) 2. 3414 Jewel Drive – Augusta, GA 30906 ($38,739.00) 3. 1522 Koger Street – Augusta, GA 30904 ($30,971.00) 4. 1337 Conklin Avenue – Augusta, GA 30901 ($35,046.00) 5. 502 First Avenue – Augusta, GA 30904 ($15,247.00) 6. 1129 Tenth Street – Augusta, GA 30901 ($20,786.00) Analysis:The approval of this request will enable homeowners to enjoy compliant, decent and safe housing. Financial Impact:The City receives funding from the US Housing and Urban Development Department (HUD) on an annual basis. The approval would be for a total amount of $175,112.00. Alternatives:Do not approve HCDs Request. Recommendation:Motion to approve six (6) Homeowner-Occupied Rehabilitation projects. Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: HOME REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Augusta Housing and Community Development Department Page 1 CONTRACT Between AUGUSTA, GEORGIA And PROMISE LAND COMMUNITY DEVELOPMENT CORPORATION In the amount of $148,490.00 One Hundred Forty-Eight Thousand Four Hundred Ninety & 00/100 For Fiscal Year 2018 Providing Funding From HOUSING OPPORTUNITES FOR PERSONS WITH AIDS (HOPWA) AN AGREEMENT FOR A $148,490.00 GRANT BETWEEN AUGUSTA, GEORGIA AND PROMISE LAND COMMUNITY DEVELOPMENT CORPORATION– NONPROFIT CORPORATION, FOR PROVISION OF HOUSING SERVICES TO PERSONS WITH AIDS OR RELATED DISEASES AND THEIR FPLCDCLIES UNDER THE HOUSING OPPORTUNIITES FOR PERSONS WITH AIDS (HOPWA) GRANT PROGRAM OF THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. THIS AGREEMENT, made in Augusta, Georgia on ________ day of _______________ 2019 , by and between the Augusta, Georgia a political subdivision of the State of Georgia (Augusta”), acting through the Augusta Housing and Community Development Department, located at 925 Laney-Walker Blvd., Augusta, Georgia, 30901 and Promise Land Community Development Corporation, a Georgia nonprofit corporation, organized and existing under the laws of the State of Georgia (“Project Sponsor”), the address of which is 2409 Amsterdam Drive., Augusta, GA 30906. WHEREAS, Augusta, Georgia (“Augusta”) has been awarded funds from the United States Department of Housing and Urban Development (“HUD”) under the Housing Opportunities For Persons With AIDS (HOPWA) Program pursuant to Title VIII, Subtitle D, of the National Affordable Housing Act of 1990, for support of specialized housing throughout the Augusta, Georgia; Metropolitan Statistical Areas include: Burke, Columbia, McDuffie and Richmond counties (Georgia) and Aiken and Edgefield counties (South Carolina); WHEREAS, “Project Sponsor” is a provider of housing and supportive services for persons with AIDS or related diseases and their families in: Burke, Columbia, McDuffie, Warren and Richmond counties; WHEREAS, Project Sponsor desires to provide renovation, project-based housing assistance, and supportive services for persons with AIDS or related diseases and the families residing with the Augusta Housing and Community Development Department Page 2 persons with AIDS or related diseases, as more particularly described in Exhibit “A”, attached hereto and by reference made a part hereof, WHEREAS, this activity is eligible under the HOPWA regulations at 24 CFR 574.3000 (b)(3)(5)(7); WHEREAS, Augusta desires to enter into an agreement with the Project Sponsor to provide housing services under the provisions of the Grant in the amount of $ 148,490.00 (“2018 HOPWA Grant Funds”); WHEREAS, it is in the best interest of Augusta to amend said Agreement, NOW, THEREFORE, in consideration of the mutual covenants, promises and representations contained herein, Augusta and Project Sponsor hereto agree as follows: ARTICLE 1. SCOPE OF SERVICES Project Sponsor shall carry out, or cause to be carried out, in a satisfactory and proper manner as determined by Augusta, all services described or referred to in Exhibit A. In carrying out these services, Project Sponsor shall: (a) Operate the program in accordance with the provisions of this Agreement and applicable HUD regulations; (b) Conduct an ongoing assessment of the housing assistance and supportive services required by the participants in the program; (c) Assure the adequate provision of supportive services to the participants in the program; and (d) Comply with such other terms and conditions, including record keeping and reports which must include racial and ethnic data (on participants) for program monitoring and evaluations purposes, as Augusta or HUD may establish for purposes of carrying out the program in an effective and efficient manner. ARTICLE II. PERIOD OF THE AGREEMENT; EFFECTIVE DATE This agreement shall become effective on _______________ , 2019 and end on ______________, 2020, and unless cancelled pursuant to Article V of this Agreement, shall continue in full force and effect for one (1) year, or ninety (90) days following Augusta full and complete disbursement of Grant Funds to Project Sponsor, and by reference made a part hereof, whichever comes first. ARTICLE III. DISBURSEMENT RATES AND REQUIREMENTS The City shall disburse Grant Funds to the Project Sponsor at the rates and in the amounts stipulated in the Payment Schedule/Procedures. Grant Funds received under this Agreement may not be used to replace other amounts made available or designated by state or local governments through appropriation for the same uses as outlined in Article I, Scope of Services. Augusta Housing and Community Development Department Page 3 The Project Sponsor agrees to cooperate and coordinate in providing assistance under this Agreement with the agencies of the relevant state and local governments responsible for services in the area served by the Project Sponsor for eligible persons and other public and private organizations and agencies providing services for such eligible persons. The Project Sponsor agrees that no fees, except rent, will be charged of any eligible person for any services provided with Grant Funds under this Agreement. The Project Sponsor also agrees to ensure the confidentiality of eligible persons receiving assistance under this Agreement. The Project Sponsor agrees to ensure the confidentiality of the name of any individual assisted with Grant Funds and any other information regarding individual receiving assistance. ARTICLE IV. PROGRAM INCOME As defined in 24 CFR Part 85, Section 85.25, program income means gross income received by Project Sponsor that has been directly generated by a HOPWA supported activity, or earned only as a result of the HOPWA grant agreement. In the event Project Sponsor receives program income for activities rendered hereunder, Project Sponsor shall account for program income in accordance with requirements set forth in 24 CFR Part 84, Section 84.24, and observe the provisions of Sections 84.30 through 84.37 regarding the disposition of real property that has been acquired in part or in whole with HOPWA funds. ARTICLE V. BILLING AND REPORTING REQUIREMENTS Project Sponsor shall submit invoices and all other necessary documentation on a monthly basis to substantiate payment requests. The invoices and documentation must meet the Augusta’s auditing requirements and provide sufficient detail for a proper pre-audit and post-audit to ensure proper accounting and disbursement of Grant Funds. Project Sponsor shall submit cumulative Quarterly and Annual Service Reports utilizing the Housing Opportunities for Persons with AIDS (HOPWA) Program Annual Progress Report (APR) titled “Form HUD-40110-C (expiration date 08/31/2011).” Quarterly periods to be reported are October-December, January-March, April-June. Quarterly Service Reports are due by the 15th day of the month following the period reported. The Annual Service Report includes the last quarter period of July-September, covering the entire period of October-September, and is due no later than November 1st following the close of the program year. Additional information may be required as a result of requests from Augusta or HUD. However, such information will not be required retroactively to previous Program Years. The Project Sponsor agrees to provide such additional information, as requested by Augusta or HUD. ARTICLE VI. MODIFICATION This Agreement may only be amended or modified by a written instrument executed by the duly authorized representatives of the parties hereto. Augusta Housing and Community Development Department Page 4 ARTICLE VII. DEFAULT/TERMINATION AND CANCELLATION A default shall consist of any use of Grant Funds for a purpose other than as authorized by this Agreement, noncompliance with the AIDS Housing Opportunity Act, 42 U.S.C. Sections 12901 to 12912 or the Housing Opportunities for Persons With AIDS Program Final Rule as amended in 61 FR 7963, February 29, 1996, HOPWA regulations published at 24 CFR 574, and 24 CFR Part 85.43. A default shall also consist of any material breach of the Agreement, failure to comply with the audit requirements as provided in Article X herein, failure to expend Grant Funds in a timely manner, or misrepresentations in the application submission which, if known by Augusta and/or HUD, would have resulted in a Grant not being provided. Upon due notice to the Project Sponsor of the occurrence of any such default and the provision of a reasonable opportunity to respond, Augusta and/or HUD may take one or more of the following actions: (a) Direct the Project Sponsor to submit progress schedules for completing approved activities; (b) Issue a letter of warning advising the Project Sponsor of the default, establishing a date by which corrective action(s) must be completed and placing the Project Sponsor on notice that more serious sanctions will be taken if the default is not corrected and/or is repeated; (c) Direct the Project Sponsor to suspend, discontinue or not incur costs for the affected activity; (d) Condition a future Grant; (e) Reduce or recapture the Grant Funds; (f) Withhold payment of Grant Funds; (g) Direct the Project Sponsor to reimburse the program accounts for costs inappropriately charged to the program; (h) Other appropriate action including, but not limited to, any remedial action legally available, such as affirmative litigation seeking declaratory judgment, specific performance, damages, temporary or permanent injunctions, and any other available remedies; or, (i) Suspend or terminate this Agreement. For purposes of this Agreement, a reasonable opportunity to respond to any default shall be ten (10) calendar days from receipt by Project Sponsor of the Augusta’s written notice of such default. Except as otherwise permitted herein, this Agreement is subject to cancellation by either party on thirty (30) calendar days advance written notice. Notwithstanding any provision to the contrary, in the event the Project Sponsor is found in default of this Agreement or either party elects to cancel this Agreement at any time prior to disbursement Augusta Housing and Community Development Department Page 5 of grant funds by providing the other party with a minimum of thirty (30) calendar days advance written notice, the Augusta may elect to continue providing Grant Funds to the Project Sponsor for the continued provision of rental assistance and/or other housing related services until such time as the Project Sponsor takes the appropriate corrective action(s) to cure the default or Augusta, through the request for proposal (“RFP”) process, enters into a separate agreement with another non-profit organization for the provision of services provided herein. ARTICLE VIII. ENVIRONMENTAL REVIEW Project Sponsor agrees that it shall supply their local City or County government with all available, relevant information necessary to perform any required environmental review pursuant to HUD regulations at 24 CFR Part 58, as amended, for each property to be acquired, rehabilitated, converted, leased, repaired or constructed with Grant Funds; it shall carry out mitigating measures required by their local City or County government or select alternate eligible property; and it shall not acquire, rehabilitate, convert, lease, repair or construct property, or commit HUD or local funds to such program activities with respect to any such property, until it has submitted to Augusta appropriate records of environmental review from their local City or County government and received notice from the City that the environmental review is complete. ARTICLE IX. AUDIT REQUIREMENTS In the event, that during the period of this Agreement, Project Sponsor expends more than $500,000.00 in federal funds in an operating year from this and other federal grants, Project Sponsor shall, at its own cost and expense, provide for an independent audit to be conducted. The audit shall be completed, and a copy furnished to Augusta, within the earlier of thirty (30) calendar days after receipt of the auditor’s report(s) or nine (9) months after the end of the audit period, unless a longer period is agreed to in advance by Augusta. For purposes of this Agreement, an operating and/or audit year is the equivalent to the Project Sponsor’s fiscal year. The determination of when Grant Funds are expended is based on when the activity related to the expenditure occurs. The audit shall be conducted in compliance with the Office of Management and Budget Circular No. A-133, as amended and 24 CFR Parts 84 and 85, as applicable, which are made a part of this Agreement by reference thereto. In the event the audit shows that the entire funds disbursed hereunder, or any portion thereof, were not expended in accordance with the conditions of this Agreement, Project Sponsor shall be held liable for reimbursement to Augusta of all funds not expended in accordance with these applicable regulations and Agreement provisions within thirty (30) calendar days after Augusta has notified Project Sponsor of such non-compliance. Said reimbursement shall not preclude Augusta from taking any other action as provided in Article VI herein. If expenditure does not exceed $500,000.00 during an operating year, Project Sponsor shall provide Augusta with its annual financial statement within ninety (90) calendar days of the end of its operating year. Said financial statement shall be prepared by an actively licensed certified public accountant. Augusta Housing and Community Development Department Page 6 ARTICLE X. NON-ASSIGNABILITY The Project Sponsor shall not assign any rights or obligations under this Agreement without the prior written consent of Augusta. Any purported assignment of rights or obligations in violation of this Article is void. ARTICLE XI. INSURANCE During the term of this Agreement, Project Sponsor shall provide, pay for and maintain with companies satisfactory to Augusta, the types of insurance described herein. All insurance shall be from responsible companies duly authorized to do business in the State of Georgia. Such insurance shall be primary coverage afforded to the additional insured and shall contain a cross-liability or severability of interest clause. Liability policies shall provide that Augusta is an additional insured as to the operation of the Project Sponsor under this Agreement. In the event that the Project Sponsor fails to submit the certificate(s) verifying the minimum coverages and amounts specified herein, Augusta, at its own discretion, may withhold payment of Grant Funds until such time as the certificate(s) is received by Housing and Community Development. Each Certificate must be personally manually signed by the Authorized Representative of the insurance company shown in the Certificate with proof that he/she is an authorized representative thereof. Thirty (30) days written notice by must be given to the City of any cancellation, intent not to renew, or reduction in the policy coverages, except in the application of the aggregate liability limits provisions. Should any aggregate limit of liability coverage be reduced, it shall be immediately increased back to the limit required by this Agreement. The insurance coverages required herein are to be primary to any insurance carried by the City or any self-insurance program thereof. The Project Sponsor shall be responsible for any deductibles under its policies. The Project Sponsor shall ensure that all of its contractors and subcontractors carry adequate types and limits of insurance. The acceptance of delivery to Augusta of any Certificate of Insurance evidencing the insurance coverage and limits required hereby, does not constitute approval or agreement by Augusta that the insurance requirements have been met or that the insurance policies shown in the Certificate of Insurance are in compliance with the requirements herein. (a) Workers' Compensation and Employers' Liability Insurance shall be provided for all employees engaged in the work under this Agreement in accordance with the laws of the State of Georgia. The amount of the employers’ liability insurance shall not be less than $1,000,000.00 bodily injury by accident each accident, $1,000,000.00 bodily injury disease each employee, and $1,000,000.00 bodily injury by disease policy limit. (b) Commercial General Liability Insurance shall be written on ISO occurrence form CG 00 01, or substitute form providing equivalent coverage, with a minimum limit of $1,000,000.00 each occurrence and a $2,000,000.00 aggregate. Such policy shall include Augusta as an additional insured and shall cover liability arising from premises and operations, independent contractors, products and completed operations, personal and advertising injury, and liability assumed under this Agreement. Completed operations liability coverage shall be maintained for a minimum of one-year following completion of the work. The insurance shall not exclude coverage for sexual molestation. Augusta Housing and Community Development Department Page 7 (c) Automobile Liability Insurance shall be maintained in accordance with the laws of the State of Georgia as to the ownership, maintenance, and use of all owned, non-owned, or hired vehicles used in connection with this Agreement. The minimum limit shall be $500,000.00 bodily injury and property damage combined single limit each accident. A. U.S. President Executive Order 11246 1. Approved Plan The Sponsor agrees that it shall be committed to carry out pursuant to the Grantee’s specifications a program in keeping with the principles as provided in President’s Executive Order 11246 of September 24, 1965. The Grantee shall provide program guidelines to the Sponsor to assist in the formulation of such program. The Sponsor shall submit a plan for approval prior to the award of funds. 2. Women-and Minority-Owned Businesses (W/MBE) (24 CFR 570.610 & Part 84 applies) The Sponsor will use its best efforts to afford small businesses, minority business enterprises and women’s business enterprises the maximum practicable opportunity to participate in the performance of this Agreement. As used in this Agreement, the terms “small business” means a business that meets the criteria set forth in section 3 (a) of the Small Business Act, as amended (15 U.S. C. 632), and “minority and women’s business enterprise” means a business at least fifty-one (51) percent owned and controlled by minority group members or women. For the purpose of this definition, “minority group members” are Afro-Americans, Spanish-speaking, Spanish surnamed or Spanish-heritage Americans, Asian-Americans and American Indians. The Sponsor may rely on written representations by businesses regarding their status as minority and female business enterprises in lieu of an independent investigation. Disclaimer: Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE program but rather pursuant to its code of ordinances, this local government operates instead a local small business opportunity program. 3. Equal Employment Opportunity The Sponsor will, in all solicitations or advertisements for employees placed by or on behalf of the Sponsor; state that it is an Equal Opportunity. 4. Subcontract Provisions The Sponsor will include the provisions of Paragraphs VIII.A, Civil Rights, in every subcontract or purchase order, specifically or by reference, so that such provisions will be binding upon each of its own Sponsor or subcontractors. Augusta Housing and Community Development Department Page 8 Discrimination on the Basis of Age or Disability. The prohibitions against discrimination based on age under the Age Discrimination Act of 1975 (42 U.S.C. 6101-07) and implementing regulations at 24 CFR Part 146; the prohibitions against discrimination against disabled individuals (including persons with HIV/AIDS) under (d) Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and implementing regulations at 24 CFR Parts 8 and 9; and applicable provisions of the Americans with Disabilities Act (42 U.S.C. 12101-12213) and implementing regulations at 28 CFR Part 35 (Nondiscrimination on the Basis of Disability in State and Local Government Services) and Part 36 (Nondiscrimination on the Basis of Disability by Public Accommodations and in Commercial Facilities). ANY LANGUAGE INCLUDED HEREIN THAT VIOLATES OR IS INCONSISTENT WITH THE MARCH 14, 2007 COURT ORDER IN THE CASE, THOMPSON WRECKING, INC. V. AUGUSTA, GEORGIA, (CIVIL ACTION NO. 1:07-cv-019 9S.D. Ga 2007), IS VOIDABLE BY THE AUGUSTA GOVERNMENT. (e) Fair Housing Requirements. The Project Sponsor shall comply with 24 CFR Part 100, Discriminatory Conduct Under the Fair Housing Act, a regulation issued under the authority of the Secretary of Housing and Urban Development to administer and enforce Title VIII of the Civil Rights Act of 1968, as amended by the Fair Housing Amendments Act of 1988 (42 U.S.C. 3601 – 3631). (f) Affirmative Outreach. The Project Sponsor must adopt procedures to ensure that all persons who qualify for the assistance, regardless of their race, color, religion, sex, age, national origin, familial status, or disability, know of the availability of the HOPWA program, including facilities and services accessible to persons with a disability, and maintain evidence of implementation of the procedures. ARTICLE XIII. COMPLIANCE WITH LOCAL, STATE AND FEDERAL RULES, REGULATIONS AND LAWS Project Sponsor shall comply with all applicable laws, orders, and codes of the federal, state and local governments as they pertain to this Agreement, including, but not limited to, the requirements of OMB Circulars A-122 and A-110. The Project Sponsor shall assist the City in complying with all of the terms and conditions of the government grants under Title XIII, Subchapter C, Part I of the Omnibus Budget Reconciliation Act of 1993 (26 U.S.C. 1391, et seq.), incorporated herein and made part of this Agreement by reference; and under Title VIII, Subtitle D, Housing Opportunities for Persons with AIDS (HOPWA) Grant Program (24 CFR Part 574), authorized by the AIDS Housing Opportunity Act (42 U.S.C. 12901) as amended by the Housing and Community Development Act of 1992 (Pub. L. 102-55, approved October 28, 1992), incorporated herein and made part of this Agreement by reference. Project Sponsor shall likewise comply with the Lead-Based Poisoning Prevention Act (42 U.S.C. 4821-4846), the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851- 4856), and implementing regulations at Part 35, subparts A, B, H, J, K, M and R, as applicable. Augusta Housing and Community Development Department Page 9 Project Sponsor, if a faith-based organization, shall comply with the terms and conditions set forth in CFR 24, Part 5 General HUD Program Requirements; Waivers, Section 5.109, Equal Participation of Religious Organizations in HUD Programs. Project Sponsor shall likewise comply with all applicable Augusta, Georgia Housing and Community Development Division Procedures and Policies as set forth in the City of Augusta Housing and Community Development Division Manual of Procedures and Standards, incorporated herein and by reference made a part hereof. Project Sponsor shall likewise comply with Augusta, Georgia Code of Ethics. Project Sponsor acknowledges agrees and commits that it shall comply with all applicable governmental and Augusta, Georgia rules and regulations including the Augusta, Georgia Code of Ethics. The failure of Project Sponsors to comply with this Business Ethics Commitment shall render this contract voidable and will subject Project Sponsor to debarment from future Augusta contracts. ARTICLE XIV. PROJECT PUBLICITY Any news release or other type of publicity pertaining to the project as stated herein must recognize Augusta as a sponsor, funded by HUD. ARTICLE XV. MAINTENANCE OF RECORDS Project Sponsor shall maintain all records and accounts including property, construction, personnel, client eligibility, housing assistance time limitations, and financial records related to the provision of services authorized hereunder to assure a proper accounting and monitoring of all Grant Funds. In the event that Augusta determines that such records are not being adequately maintained, Augusta may cancel this Agreement in accordance with Article VIII herein. With respect to all matters covered by this Agreement, records will be made available for explanation, audit, inspection or copying purposes at any time during normal business hours and as often as Augusta, HUD, representatives of the Comptroller General of the United States or other federal agency may require. Project Sponsor will permit same to be expended and excerpts or transcriptions made or duplicated from such records, and audits made of all contracts, invoices, materials, records of personnel and of employment and other data relating to all matters covered by this Agreement. Augusta's right of inspection and audit shall obtain likewise with reference to any audits made by any other agency, whether local, state or federal. Project Sponsor shall retain all records and supporting documentation applicable to this Agreement for five (5) years from the date of submission of the annual performance report. If any litigation, claim, negotiation, audit, monitoring, inspection or other action has been started before the expiration of the required record retention period, records must be retained until completion of the action and resolution of all issues which arise from it, or the end of the required period, whichever is later. The retention period starts from the date of the City’s submission of the Consolidated Annual Performance and Evaluation Report (CAPER), as prescribed in 24 CFR 91.520, in which the activities as described in Exhibit “A” are reported on for the final time rather than from the date of submission of the final expenditure report for the award. Augusta Housing and Community Development Department Page 10 ARTICLE XVI. EVALUATION Augusta, in accordance with the HOPWA Policies and Procedures issued by the Housing and Community Development, shall be responsible for monitoring and evaluating all aspects of the services provided by Project Sponsor under this Agreement. Augusta shall have access to and be able to make copies and transcriptions of such records as may be necessary in the determination of Augusta or HUD to accomplish this evaluation, subject to state and federal confidentiality requirements. In order to properly monitor and evaluate the Project Sponsor’s performance under this Agreement, Augusta shall make on-site inspections as often as it deems necessary. Failure by the Project Sponsor to assist Augusta in this effort, including allowing Augusta to conduct the on- site inspections and have access to the Project Sponsor’s records, shall result in the imposition of sanctions as specified in Article VIII herein. Said evaluation shall be accomplished by Augusta through a management evaluation of the services provided under this Agreement during the term of this Agreement. ARTICLE XVII. NEGATION OF AGENT OR EMPLOYEE STATUS Project Sponsor shall perform this Agreement as an independent agent and nothing contained herein shall in any way be construed to constitute the Project Sponsor or any assistant, representative, agent, employee, independent contractor, partner, affiliate, holding company, subsidiary or subagent of the Project Sponsor to be a representative, agent, subagent, or employee of Augusta. Project Sponsor certifies its understanding that Augusta is not required to withhold any federal income tax, social security tax, state and local tax, to secure worker's compensation insurance or employer's liability insurance of any kind, or to take any other action with respect to this insurance or taxes of the Project Sponsor and assistant(s) of the Project Sponsor. In no event and under no circumstances shall any provision of this Agreement make Augusta or any political subdivision of the State of Georgia liable to any person or entity that contracts with or provides goods or services to the Project Sponsor in connection with the services the Project Sponsor has agreed to perform hereunder or otherwise, or for any debts or claims of any nature accruing to any person or entity against the Project Sponsor. There is no contractual relationship, either express or implied, between Augusta or any political subdivision of the State of Georgia and any person or entity supplying any work, labor, services, goods or materials to the Project Sponsor as a result of the provisions of the services provided by the Project Sponsor hereunder or otherwise. ARTICLE XVIII. SUBCONTRACTS Project Sponsor is required to provide all work pursuant to this Agreement and in no event shall any portion be subcontracted to any other party without Augusta’s prior written consent. If any work is assigned or subcontracted, it shall not in any way affect the provisions of this Agreement. Project Sponsor is allowed to subcontract with properly licensed and insured contractors for services, including, but not necessarily limited to, new construction and building relocation and rehabilitation. All contracts with properly licensed contractors shall be in writing and subject to approval by Augusta. Augusta Housing and Community Development Department Page 11 Project Sponsor agrees to monitor all subcontracted services on a regular basis to assure contract compliance. Results of monitoring efforts shall be summarized in written reports and supported with documented evidence of follow-up actions taken to correct areas of noncompliance. Project Sponsor shall cause all of the provisions of this contract in its entirety to be included in and made a part of any subcontract executed in the performance of this Agreement. The Project Sponsor shall undertake to insure that all subcontracts entered into under to the performance of this Agreement shall be awarded on a fair and open competition basis in accordance with applicable procurement requirements. Executed copies of all subcontracts shall be forwarded to Augusta along with documentation concerning the selection process. Project Sponsor will include the provisions of Articles XIII and XIV, in every subcontract or purchase order, specifically or by reference, so that such provisions will be binding upon each of its own subcontractors. ARTICLE XIX. CONFLICT OF INTEREST Project Sponsor guarantees that no member of, or Delegate to, the Congress of the United States shall be admitted to any share or part of this contract or to any benefit to arise from the same. Project Sponsor agrees that no member of the governing body of the locality in which the Project Sponsor is situated, and no other public official of such locality or localities who exercises or has exercised any functions or responsibilities with respect to HOPWA-assisted activities, or who is in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a financial interest or benefit from the HOPWA-assisted activity, or have any interest in any contract, subcontract, or agreement with respect thereto, or with respect to the proceeds thereunder, either for himself or herself or for those with whom he or she has family or business ties, during his or her tenure or for one (1) year thereafter. Unless expressly permitted by HUD, Project Sponsor agrees that no person who is an employee, agent, consultant, officer, or elected or appointed official of the Project Sponsor and who exercises or has exercised any functions or responsibilities with respect to HOPWA-assisted activities, or who is in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a financial interest or benefit from the HOPWA-assisted activity, or have any interest in any contract, subcontract, or agreement with respect thereto, or with respect to the proceeds thereunder, either for himself or herself or for those with whom he or she has family or business ties, during his or her tenure or for one (1) year thereafter. ARTICLE XX. INDEMNIFICATION Project Sponsor shall defend, hold harmless and indemnify Augusta from and against any and all liability, injury, loss, claims, damages, costs, attorneys' fees and expenses of whatever kind or nature which Augusta may sustain, suffer or incur or be required to pay by reason of: (1) The loss of any monies paid to Project Sponsor; (2) Fraud, defalcation or dishonesty on the part of any person representing, employed, contracting, or subcontracting by Project Sponsor; (3) Any act, omission, wrongdoing, misconduct, want of care or skill, negligence or default on the part of Project Sponsor or any of its contractors, subcontractors, material men, suppliers or laborers in the execution or performance of this Agreement: or (4) A judgment regardless of whether such judgement is covered by the insurance required under Article XII of this Agreement. Augusta Housing and Community Development Department Page 12 The indemnity hereunder shall survive termination of the Agreement. In the event that any action, suit or proceeding is brought against Augusta upon any liability arising out of the Agreement, or any other matter indemnified against, Augusta at once shall give notice in writing thereof to Project Sponsor by registered or certified mail addressed to Project Sponsor. Upon the receipt of such notice, Project Sponsor, at its own expense, shall defend against such action and take all such steps as may be necessary or proper to prevent the obtaining of a judgement against Augusta. ARTICLE XXI. PUBLIC RECORDS The Project Sponsor shall assist Augusta in complying with any and all public records requests made of Augusta pursuant to Chapter 119, Georgia Statutes, with regard to matters pertaining to this Agreement. As defined in §119.011(1), Georgia Statutes, the term “public records” means all documents, papers, letters, maps, books, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency. ARTICLE XXII. SURVIVAL All provisions of this Agreement intended to survive or to be performed subsequent to the end of the period of this Agreement shall survive the termination of this Agreement. ARTICLE XXIII. SUCCESSORS AND ASSIGNS This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors and assigns. ARTICLE XXIV. HEADINGS All article and descriptive headings of paragraphs in this Agreement are inserted for convenience only and shall not affect the construction or interpretation hereof. ARTICLE XXV. GOVERNING LAW, JURISDICTION AND VENUE This Agreement shall be governed by, and construed and enforced with, the laws of the State of Georgia (without regard to the conflicts or choice of law principles thereof). The parties irrevocably consent to the jurisdiction of the State of Georgia, and agree that the Superior Court of Richmond County, Georgia, shall be an appropriate and convenient place of venue to resolve any dispute with respect of this agreement. ARTICLE XXVI. JURY TRIAL WAIVER Project Sponsor hereby waives any and all right it may have to a trial by jury of any issue arising out of or related to this Agreement. Augusta Housing and Community Development Department Page 13 ARTICLE XXVII. SEVERABILITY If any item or provision of this Agreement is held invalid or unenforceable by a court of competent jurisdiction, the remainder of the Agreement shall not be affected and every other term and provision of this Agreement shall be deemed valid and enforceable to the extent permitted by law. ARTICLE XXVIII. NOTICE AND GENERAL CONDITIONS All notices which may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service or by certified mail return receipt requested addressed to the parties at their respective addresses indicated below or as the same may be changed in writing from time to time. Such notice shall be deemed given on the day on which personally served, or if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. Housing & Community Dev. Dept Promise Land Community Development Corporation Attn: Hawthorne Welcher, Jr., Director Executive Director – Sheila Boazman. 925 Laney Walker Blvd. 2nd Floor 2409 Amsterdam Drive Augusta, Georgia 30901 Augusta, Georgia 30906 ARTICLE XXIX. MERGER CLAUSE This Agreement together with the Exhibits hereto sets forth the entire agreement between the parties and there are no promises or understandings other than those stated therein. Any and all Exhibits referenced in this Agreement shall be deemed to be incorporated by reference as though set forth in full herein. In the event of a conflict or inconsistency between this Agreement and the provisions in the incorporated Exhibits, then this Agreement will prevail. ARTICLE XXX. ESTOPPEL/WAIVER The failure of the City to enforce any term or condition of this Agreement shall not constitute a waiver or estoppel of any subsequent violation of this Agreement. [THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] -- Signature Pages to Follow – Augusta Housing and Community Development Department Page 14 IN WITNESS HERETO, the parties have set their hands and seals as of the date first written above ATTEST: AUGUSTA, GEORGIA (Grantee) SEAL BY:______________________ _______ Hardie Davis, Jr. Date As Its Mayor ________________________ Lena J. Bonner ____________________ ______ Clerk of Commission Janice A. Jackson Date Administrator ______________________ _______ Hawthorne Welcher, Jr. Date Director, HCD ATTEST: PROMISE LAND COMMUNITY DEVELOPMENT CORPORATION By:______________________ Its:_______________________ __________ Date ___________________________ ________ Plain Witness Date Augusta Housing and Community Development Department Page 15 Approved Reprogrammed HOPWA Budget Promise Land Community Development Categories Approved Budget Short Term Rental Mortgage & Utilities (STRMU) 18,698.00 Permanent Housing Placement 15,000.00 Tenant Base Rental Assistance (TBRA) 30,000.00 Support Services and Case Management 32,896.00 Salaries and Fringes 32,896.00 Operations 9,000.00 Administration 10,000.00 Total $ 148,490.00 This budget has been discussed with Promise Land Community Development Corporation and agreed upon for the usage of the Reprogrammed HOPWA funding. __________________________ ______________ DIRECTOR DATE Commission Meeting Agenda 4/16/2019 2:00 PM HOPWA Funding Award to Promise Land Community Development Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to provide HOPWA funding to Promise Land Community Development Corporation for 2018 Award Year. Background:The HOPWA program is authorized by the U.S. Congress and managed at the federal level by HUD. The goal of HOPWA is to assist clients in achieving and maintaining housing stability so as to avoid/reduce homelessness and improve their access to, and engagement in, HIV care and treatment. HOPWA is designed to promote client housing stability and act as a bridge to long-term assistance programs when possible. Promise Land Community Development Corporation applied for funding during the 2018 Application Process and was awarded $148,490 for 2018 HOPWA Funding. Promise Land Community Development Corporation currently administers the HOPWA program and will utilize 2018 funding to continue providing services to eligible clients in the CSRA. Analysis:The approval of funding will allow Promise Land Community Development Corporation to continue to provide services to eligible individuals in the CSRA. Financial Impact:HCD will provide HOPWA funding received through its annual allocation from Housing and Urban Development in the amount of $ 148,490.00. Alternatives:Do not approve the funding to Promise Land Community Development Corporation. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to provide HOPWA funding to Promise Land Community Development Corporation for 2018 Award Year. Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: Housing Opportunities for Persons with Aids (HOPWA) funds. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 4/16/2019 2:00 PM Human Resources role in hiring and firing process Department: Department: Caption:Discuss the role of Human Resources in hiring and firing employees. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Central Services Department Lake Olmstead Patron Deck Commission Meeting Agenda 4/16/2019 2:00 PM Lake Olmstead Patron Deck Replacement Department:Central Services - Facilities Department:Central Services - Facilities Caption:Receive as information only the Lake Olmstead emergency patron deck repair project currently under construction by T. R. Hoover Construction. Background:The Lake Olmstead patron deck was originally constructed with composite decking boards and a wooden foundation. Since the departure of the Augusta Green Jackets the deck has continued to warp and deteriorate and could pose future safety hazards. In accordance with Section 1-10-57 the CSD-FM Division proceeded to repair the Lake Olmstead patron deck as an emergency, per the attached approval. Analysis:On March 19, 2019 the Board of Commissioners of Augusta, Georgia determined at an open meeting, of which minutes were recorded, that an emergency exists at the Lake Olmstead patron deck. The condition of the deck presented a safety hazard to the public and necessitated the need for materials and supplies for repair. Due to the project scope of work required and time constraints; T. R. Hoover Construction was selected as the most qualified vendor to complete the deck repair within the allotted time frame for $75,000.00. Financial Impact:329-05-1120/54-13120 $37,500.00 Central Services Department 272-06-1489/53-19110 $37,500.00 Recreation & Parks Alternatives:Do not receive as information Recommendation:Receive as information only the Lake Olmstead emergency patron deck repair project completed by T. Hoover Construction. Funds are Available in the 329-05-1120/54-13120 $37,500.00 Central Services Department 272-06-1489/53-19110 $37,500.00 Recreation & Parks Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 4/16/2019 2:00 PM Laney Walker/Bethlehem Affordable Housing: Amendment of Contracts Department:HCD Department:HCD Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to amend contracts for construction of five (5) affordable housing units (single family). Background:Housing and Community Development and the Community Development Collaborative are currently working in collaboration with Georgia Department of Community Affairs via (CHIP Program) to construct five (5) single family units located at 1213, 1215, 1219, 1225 Perry Avenue and 1312 Eleventh Street. The original contracts were awarded to the organization with an emphasis to construct units within the range of $100K - $130K prior to procurement of contractor. Once the units were bid out, costs came in higher than the original amount estimated at the time of grant award. The amounts requested are: Address Total Development Cost Original Award Amount Additional Request 1213 Perry Avenue $143,210.00 $115,000.00 $28,210.00 1215 Perry Avenue $145,562.00 $115,000.00 $30,562.00 1219 Perry Avenue $144,250.00 $115,000.00 $29,260.00 1225 Perry Avenue $145,466.00 $135,000.00 $10,466.00 1312 Eleventh Street $137,491.00 $115,000.00 $22,491.00 Total $715,979.00 $595,000.00 $120,979.00 $475,000.00 of the original funding came from the Community Home Investment Partnership (CHIP) grant from the Department of Community Affairs with a $120,000.00 match from Augusta, GA. The additional HOME funding (being requested) will be used to assist in paying for construction soft cost. Analysis:The approval of funding will allow Community Development Collaborative to construct the units to be sold to eligible low/moderate income homebuyers. Financial Impact:Approval was granted in 2018 for HCD to utilize $595,000.00 ($475,000.00 (via CHIP award) and $120,000.00 in matching HOME funds) for construction. An additional match via Home Investment Partnership (HOME) funding received through HCD’s annual allocation from Housing and Urban Development in the amount of $120,989 is needed to assist with actual construction costs for the five (5) single family units. Alternatives:Do not approve the funding to Community Development Collaborative, LLC. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to amend contracts for construction of five (5) affordable housing units(single family). Funds are Available in the Following Accounts: 1. Housing and Urban Development (HUD) Funds: Home Investment Partnership Program (HOME) funds. 2. Georgia Department of Community Affairs Community Home Investment Partnership (CHIP) Program funds. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 4/16/2019 2:00 PM Sandridge Neighborhood Association Department: Department: Caption:Discuss the Sandridge Neighborhood Association and Augusta Recreation Operational Agreement associated with the Jamestown Community Center. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 4/16/2019 2:00 PM Terminate General Counsel Department: Department: Caption:Approve terminating the General Counsel. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Request for Qualifications Request for Qualifications will be received at this office until Tuesday, March 13, 2018 @ 3:00 p.m. for furnishing: RFQ 18-164 Turn-Key Performance Based Services to Implement Energy Saving Measures for Augusta, GA – Central Services Department – Facilities Division RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. A Mandatory Pre Qualifications Conference will be held on Friday, February 23, 2018 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, February 27, 2018, @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered. No RFQ may be withdrawn for a period of sixty (60) days after qualifications have been opened, pending the execution of contract with the successful vendor. Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for qualification including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle February 1, 8, 15. 22, 2018 Metro Courier February 1, 2018 OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Addendum 1 Original 7 Copies Georgia Power 6711 Londonberry Way Union City, GA 30291 Yes 425539 Yes Yes Yes Yes Siemens 1745 Corporate Drive Suite 240 Norcross, GA 30071 Yes 397117 Yes Yes Yes Yes AECom 1360 Peachtree Street, NE Suite 500 Atlanta, GA 30309 Yes 411650 Yes Yes Yes Yes NORESCO 5555 Glenridge Connector Suite 375 Atlanta, GA 30342 Yes 419872 Yes Yes Yes Yes Energy System Group 101 Marietta Street Suite 1020 Atlanta, GA 30303 SmartWatt 5522 Cathers Creek Powder Springs, GA 30127 Yes 848998 Yes Yes Yes Yes Ameresco 3525 Piedmont Road Atlanta, GA 30303 Yes 221708 Yes Yes Yes Yes Trane 4000 Dekalb Tech Pkwy Suite 100 Atlanta, GA 30312 Yes 205981 Yes Yes Yes Yes RFQ #18-164 Turn-Key Performance Based Services to Implement Energy Saving Measures for the Augusta, GA – Central Services Department-Facilities Division RFQ Due: Tuesday, March 20, 2018 @ 3:00 p.m. Total Number Specifications Mailed Out: 13 Total Number Specifications Download (Demandstar): 4 Total Electronic Notifications (Demandstar): 215 Total Number of Specifications Mailed ot Local Vendors: 1 Pre Proposal Telephone Conference Attendees: 12 Total packages submitted: 7 Total Noncompliant: 0 Page 1 of 1 Georgia Power 6711 Londonberry Way Union City, GA 30291 Siemens 474 Flowing Wells Rd Martinez, GA 30907 AECom 1360 Peachtree Street, NE Suite 500 Atlanta, GA 30309 NORESCO 5555 Glenridge Connector Suite 375 Atlanta, GA 30342 SmartWatt 3 Roswell Dr. Ballston Lake, NJ 12019 Ameresco 3525 Piedmont Road Atlanta, GA 30303 Trane, Inc. 804 Trane Road Augusta, GA 30909 Georgia Power 6711 Londonberry Way Union City, GA 30291 Siemens 474 Flowing Wells Rd Martinez, GA 30907 AECom 1360 Peachtree Street, NE Suite 500 Atlanta, GA 30309 NORESCO 5555 Glenridge Connector Suite 375 Atlanta, GA 30342 SmartWatt 3 Roswell Dr. Ballston Lake, NJ 12019 Ameresco 3525 Piedmont Road Atlanta, GA 30303 Trane, Inc. 804 Trane Road Augusta, GA 30909 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)20 4.8 4.5 4.7 4.7 3.7 4.8 4.7 96.3 90.0 94.8 94.0 74.5 95.0 94.8 3. Organization & Approach (0-5)15 4.9 4.4 4.7 4.7 3.6 4.8 4.7 73.3 65.8 70.3 70.9 53.6 71.3 70.7 4. Scope of Services: Firms ability to provide audit, engineering, project development, and construction services to install energy savings facility projects, project management, commissioning and programming services, on-going savings measurement, monitoring, verification and guarantee services necessary to achieve and maintain energy and operational savings. (0-5)25 4.7 4.7 4.6 4.6 4.0 4.6 4.7 118.4 116.6 114.4 115.0 98.8 115.6 116.6 5. Financial statements and equipment statement (0-5)10 3.6 3.6 3.3 3.4 1.9 3.3 3.1 36.3 36.4 32.5 34.4 18.8 32.5 30.8 6. References (0-5)5 4.6 4.9 4.9 4.6 3.8 4.6 4.6 23.0 24.4 24.4 23.1 18.8 22.8 23.1 Within Richmond County 5 10 5 0.0 0.0 0.0 0.0 0.0 0.0 50.0 Within CSRA 5 6 5 0.0 30.0 0.0 0.0 0.0 0.0 0.0 Within Georgia 5 4 5 5 5 5 20.0 0.0 20.0 20.0 20.0 0.0 0.0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 5 0.0 0.0 0.0 0.0 0.0 10.0 0.0 All Others 5 1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 27.7 27.1 27.1 27.1 21.9 26.9 26.8 367.3 363.1 356.3 357.4 284.4 347.1 385.9 8. Presentation by Team (0-5)10 3.7 4.7 5.0 36.7 46.7 0 0 0 0 50 9. Q&A Response to Panel Questions (0-5)5 4.0 4.3 5.0 20.0 21.7 0 0 0 0 25 7.7 9.0 0 0 0 0 10.0 56.7 68.3 0 0 0 0 75 35.3 36.1 27.1 27.1 21.9 26.9 36.8 423.9 431.5 356.3 357.4 284.4 347.1 460.9 Vendors Phase 1 Total - (Total Maximum Ranking 25 - Maximum Weighted Total Possible 425) Phase 1 RFQ #18-164 Turn-Key Performance Based Services to Implement Energy Saving Measures for the Augusta, GA – Central Services Department-Facilities Division Evaluation Meeting: Tuesday, April 17, 2018 @ 10:00 a.m. Scale 0 (Low) to 5 (High) Ranking of 0-5 (Enter a number value between 0 and 5)Weighted Scores 7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Procurement DepartmentRepresentative:__________Nancy Williams___________________________________ Procurement Department Completion Date: 4/17/18 Phase 2 (Option - Numbers 8-9) Internal Use Only Total Cumulative Score (Maximum point is 500) Evaluator: CUMULATIVE Date: 4/17/18 Total Phase 2 Commission Meeting Agenda 4/16/2019 2:00 PM Turn-Key Performance Based Services to Implement Energy Saving Measures Department:Central Services Department, Facilities Maintenance Division Department:Central Services Department, Facilities Maintenance Division Caption:Motion to approve Trane, Inc. to proceed with a Phase 1 detailed investment grade facility assessment to evaluate and assess the overall condition of Augusta, Georgia’s various facilities while locating and recommending energy performance savings in the amount of $590,000 as described in RFQ #18-164. Background:Many of Augusta, Georgia’s facilities and buildings are not energy efficient, in accordance with today’s standards and would benefit from upgrades with more energy efficient equipment and methods available on the market today. A facility assessment, of this nature, has never been completed and information derived from this assessment would prove valuable while planning for our capital improvements of the present and future. As this project is slated to occur in phases, Phase 1 begins with a detailed facility audit, expected to last 9-12 months and Phase 2 will require Augusta, Georgia to enter into a performance contract with Trane Inc., for the implementation of the recommendations as presented in the detailed investment grade facility assessment. Project Goals: 1) Utilize a budget neutral approach to make holistic building improvements that reduce energy and water use while increasing operational efficiency 2) Capitalize on the savings generated (estimated 25%) from lower energy consumption to finance the upgrades recommended through a performance contract, while reaping the benefits of guaranteed savings 3) Utilize the detailed audit results to effectively plan for future capital upgrades 4) Reduce our carbon footprint on our environment and increase operational efficiency Analysis:Seven vendors submitted compliant Statements of Qualifications for the referenced project on March 20, 2018. The information presented by each firm was carefully reviewed by the Evaluation Committee on April 17, 2018 and the top three vendors, based upon score, returned on May 9, 2018 for vendor presentations. This qualifications based assessment resulted in Trane, Inc. being selected as the best qualified firm for this project. Trane, Inc., of Augusta submitted an acceptable energy audit Phase 1 proposal totaling $590,000. Financial Impact:The investment grade audit will cost $590,000 and is payable if Augusta, Georgia does not enter into a Phase 2 performance contract within 90 days of receipt of the detailed investment grade facility assessment. If a performance contract is executed based upon the detailed investment grade facility assessment recommendations, the cost of the assessment will be included as part of the overall project cost. The assessment will be funded by SPLOST 7 Existing Facility Upgrades. Alternatives:1. Approve Trane, Inc. to proceed with a Phase 1 detailed investment grade facility assessment to evaluate and assess the overall condition of Augusta, Georgia’s various facilities while locating and recommending energy performance savings for $590,000 as described in RFQ #18-164. 2. Do not approve. Recommendation:Approve Trane, Inc. to proceed with a Phase 1 detailed investment grade facility assessment to evaluate and assess the overall condition of Augusta, Georgia’s various facilities while locating and recommending energy performance savings for $590,000 as described in RFQ #18-164. Funds are Available in the Following Accounts: SPLOST VII Existing Facility Upgrades. 329051120 (JL 216057902) - 5212999 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Sec. 4-2-2. Unlawful dumping or storing of solid waste, or the accumulation of weeds and noxious vegetation on vacant lots, and unoccupied parcels of land. (a) Prohibition. No owner of any vacant lot, undeveloped lot or unoccupied parcel of land within Augusta shall permit or allow the existence of excessive accumulation or untended growth of weeds, undergrowth or other plant life grow to a height exceeding twelve (12) inches; or stagnant water, rubbish, garbage, refuse, debris, trash, including but not limited to household furnishings, and all other objectionable, unsightly or unsanitary matter upon any lot, tract or parcel of land, or on the area between the lot or parcel of land and the street curb, be it uncovered or under open shelter, to the extent and in the manner that such lot, tract or parcel of land is or may reasonably become infested or inhabited by rodents, vermin or wild animals, or may furnish a breeding place for mosquitoes, or threatens, or endangers the public health, safety, or welfare, or may reasonably cause disease, or adversely affects and impairs the economic welfare of adjacent property. (b) Definitions. · Construction/Demolition Waste means building materials and rubble resulting from construction, remodeling, repair, and demolition operations on pavements, houses, commercial buildings and other structures. Such waste include, but are not limited to asbestos containing waste, wood, bricks, metal, concrete, wall board, paper, cardboard, and other non-putrescible wastes which have a low potential for groundwater contamination. · Lot/Parcel means any lot of record identified with a map and parcel number assigned by the Tax Assessor's Office. · Scrap Tire means a tire or portion thereof. · Tire means a continuous solid or pneumatic rubber covering designed for encircling the wheel of a motor vehicle and which is neither attached to the motor vehicle nor a part of the motor vehicle as original equipment. · Undeveloped Lot means a lot in its natural state, i.e.: a lot in a residential neighborhood that has not been built upon. · Unoccupied Parcel means a lot which has a structure/dwelling which is not occupied. · Vacant Lot means a previously developed Lot, once occupied with a structure/dwelling. (c) Duty of Property Owners Generally. It shall be the duty of the owner of each Vacant Lot or Unoccupied Parcel of land to reasonably regulate and effectively control excessive growths and accumulations, as enumerated in Section 4-2-2 (a), on the property and the street. It shall also be the duty of the owner to drain, re- grade or fill any lot, tract, or parcel, including swimming pools thereon, which shall be unwholesome or unsanitary, have stagnant water thereon, or be in such other condition as to be susceptible to producing disease. (d) Notice Augusta shall notify in writing the owner of any Vacant Lot or Unoccupied Parcel of land within Augusta to comply with Section 4-2-2(a) to include but not be limited to cutting, destroying or removing any weeds, grass, trash, rubbish or noxious matter found growing, lying or located on such owner's property or upon the sidewalk or street right-of-way abutting the property within fourteen calendar (14) days from the date the notice is mailed. Notice will include a one direct mailing to the property owner's address on records. This notice requirement will not apply for property owned by Augusta, Georgia or the Augusta Georgia Land Bank. Upon the failure or the owner to do so, Augusta will cause such weeds, grass, rubbish, or noxious matter to be cut, destroyed and/or removed. Such notice shall be deemed to be sufficient if it is mailed to the last owner of record on file in the office of the property appraiser. (e) Removal of Weeds, etc. by Augusta If after fourteen calendar (14) days from the date of the notice the conditions, as enumerated in Section 4 - 2 - 2 (a) and described in the notice, have not been remedied, the Director of Environmental Services or his designee shall cause the condition to be remedied by Augusta at the expense of the property owner; to include the removal of trash, filth, garbage or other refuse, and the chemical treatment, cutting down and abating from any private premises all weeds, including those growing thereon to a height exceeding twelve 12) inches whenever the owner of such premises or other person who is required by this chapter to cut down and remove the same fails or refuses to do so. (f) Cutting and Cleaning of Lots; Assessment of Costs; Liens Upon the completion of any combination of the removal, chemical treatment, cutting down, cleaning or abating by Augusta of any lot or parcel of land within Augusta by removing or abating therefrom; the excessive accumulation or untended growth of weeds, undergrowth or other plant life growing to a height exceeding twelve (12) inches; or stagnant water, rubbish, garbage, refuse, debris, trash, including but not limited to, household, furnishings, scrap tires, construction/demolition waste, and all other objectionable, unsightly or unsanitary matter, the Director of Environmental Services or his designee shall certify the abatement of the offensive matter described above, specifying the lot or parcel so improved and the nature of the improvements. Thereafter, the improvements and the costs thereof, shall be assessed and appropriate action as necessary shall be taken to charge and collect monies for services provided by Augusta to abate the issue. (g) Enforcement The code enforcement division of the Environmental Services Department as well as the License and Inspection Department is hereby authorized and directed to carry out the provisions of sections 4-2-2 hereof, as may be deemed reasonably by the Director of the department. (h) Violation: Penalty In addition to causing the condition of the property to be remedied as authorized in subsection (f), the enforcement officer may make a case against the offending party and upon trial and conviction thereof, the offending party shall be subject to the penalties provided in section 1- 6-1. Sec. 4-2-3. Dumping of garbage and refuse collected outside county at county landfill. (a) Prohibited. It shall be unlawful for any person to dump garbage and refuse at the Augusta Richmond County landfill, owned and operated by Augusta-Richmond County, Georgia, when said garbage or refuse was not collected in Richmond County, Georgia, except pursuant to written contract or prior approval by the Augusta-Richmond County Administrator. (b) Penalty for violation of section. Any person who shall violate this section shall be charged with each and every violation, and upon trial and conviction, shall be subject to the penalties provided in Sec. 1-6-1. Sec. 4-2-4. Trespassing, scavenging on landfill prohibited. (a) No person shall knowingly and without authority enter upon the land or premises, now or in the future, designed as an Augusta-Richmond County landfill site without the express permission of the director of the landfill or his delegate; nor shall any person knowingly and without authority remain upon the land or premises, now or in the future, designed as a landfill site, after the permission of the director of the landfill or his delegate has been withdrawn. (b) No person shall knowingly and without authority remove any materials from the land or premises now or in the future designed as a landfill site, including but not limited to material constituting residential and commercial solid waste, trash, tin cans, glass bottles, garbage, rubbish, discarded materials, sand, gravel, slag, or other refuse. (c) Any person or persons failing to comply with the lawful provisions of this section or any act prohibited hereby or failing to do any act mandated hereby shall be guilty of an offense and upon trial as a misdemeanor and conviction, shall be subject to the penalties provided in Sec. 1-6-1. Sec. 4-2-5. Refuse acceptable for disposal at solid waste landfill. (a) The following refuse shall be considered to be acceptable for disposal by the county: (1) Garbage. Putrescible animal and vegetable wastes resulting from the handling, preparation, cooking and/or consumption of foods. (2) Ashes. The residue from the burning of wood, coal, coke or other materials. (3) Rubbish. Non-putrescible solid wastes excluding ashes, consisting of paper, cardboard, tin cans, yard clippings, wood, glass, bedding, crockery, metals and any tree trunks, limbs or other wood products, provided that any such items larger than four (4) inches in diameter, shall be cut into four-foot lengths. (4) Dead animals. Small dead animals, not exceeding seventy-five (75) pounds in weight, which die in the normal course of community activity, excluding condemned animals, shall be accepted at the disposal site upon request. (b) The following refuse shall be considered to be unacceptable for disposal by the county: (1) Dangerous materials or substances, such as poisons, acids, caustics, infected materials and explosives. (2) Unusual quantities of materials resulting from the repair, excavation or construction of buildings or structures, such as earth, plaster, mortar and roofing materials. (3) The solid wastes resulting from industrial processes. (4) Solid waste that has been burned and has any evidence of smoke, spark or fire remaining. (5) Sealed drums. Each drum must have an open top for inspection. No drum for liquid storage will be accepted for disposal. (c) A separate area shall be provided at the landfill for the disposal of stumps, logs, other building materials, and tires that cannot be deposited in the regular landfill site. (d) All industrial, governmental and commercial waste haulers shall place a decal furnished by Augusta-Richmond County on their vehicle that denotes the cubic yard capacity being hauled into the landfill. (e) The fees for the disposal of refuse shall be fixed from time to time by the Augusta-Richmond County Commission and kept on file in the office of the county administrator and shall be published at the landfill site. Sec. 4-2-6. Fees for use of Augusta-Richmond County solid waste landfill. (a) Fees. The following fees shall be charged for the use of the Augusta-Richmond County solid waste landfill. Other fees for specific projects or for specific customers may be approved in writing by the Administrator. Asbestos . . . . . . . . . . . . . . $ 20.00 per cubic yard Inert waste disposal . . . . . 16.75 per ton Metal . . . . . . . . . . . . . . . . 0.00 per ton Mulch purchase (small pickup truck) . . . . . . . . . . . . . . . . 5.00 per load Mulch purchase (large pickup truck) . . . . . . . . . . . . . . . . . 10.00 per load Mulch purchase (commercial). 15.00 per ton Non-profit organizations waste disposal (with administrator's approval) . . 23.50 per ton Non-tarped loads/private ve- hicle . . . . . . . . . . . . . . . . . . . 25.00 each occurrence Non-tarped loads/commercial vehicle. . . . . . . . . . . . . . . . . 75.00 each occurrence Residential disposal (three bags or less) . . . . . . . . . . . . 0.00 Residential disposal (four bags to six bags) . . . . . . . . . . . . . 3.00 per load Minimum charge – non- Commercial (total weight of Vehicle and load under 6000lbs) 6.00 per load Solid waste (municipal solid waste, construction and demolition, special waste) disposal . . . . . . . . . . . . . . . 33.50 per ton Solid waste (2,000—4,999 tons per month) disposal . . 30.50 per ton Solid waste (5,000—9,999 tons per month) disposal . . 27.50 per ton Solid waste (10,000 or greater tons per month) disposal . . . . . . . . . . . . . . . 24.50 per ton Solid waste with beneficial use—Such materials as are usable at the landfill for daily cover and other uses and shall include, but not be limited to brick slag and other usable materials. . . . . . . . . . . . . . . 10.00 per ton Construction & demolition…….. 26.00 per ton Recyclables (commercial)……. 25.00 per ton The director of the landfill or his designee reserves the right to determine what is "usable", to limit the quantity of "usable" materials received by the landfill for any given period of time, and to receive only so much "usable" materials as are consumable by the landfill in the sole discretion of the director. Tires (17 inch or smaller). . . $ 3.00 each Tires (larger than 17 inch) . . 8.00 each Tires (truckload) . . . . . . . . . . 180.00 per ton Vehicle permit sticker . . . . . 100.00 per calendar year (b) Fee increases. Fees for each item listed above may from time to time be increased at the discretion of the administrator. The increase allocated for any calendar year shall not exceed one dollar ($1.00) for any item listed above. Should a full one dollar ($1.00) increase not be exercised the allocation of a portion equaling up to one dollar ($1.00) from that year within the unused allocation may carry forward and be used in the following year not to exceed two dollars ($2.00), and so on up to a maximum of three (3) years. At no time shall the increase at the administrator's discretion exceed three dollars ($3.00) for any item listed above. (c) Fee decrease. Fees for each item listed above may from time to time be decreased at the discretion of the administrator. The decrease allocated for any calendar year shall not exceed one dollars ($1.00) for any item listed above. Should a full one dollar ($1.00) decrease not be exercised the allocation of a portion equaling up to one dollar ($1.00) from the year within the unused allocation may carry forward and be used in the following year not to exceed two dollars ($2.00) and so on up to a maximum of three (3) years. At no time shall the decrease at the administrator's discretion exceed three dollars ($3.00) for any item listed above. (Ord. No. 6238, § 1, 1-4-00; Ord. No. 6778, § 2, 8-1-04; Ord. No. 6793, § 2, 5-17-05) Commission Meeting Agenda 4/16/2019 2:00 PM Approve the Changes to Section 4-2-6 - Fees, and Waive the Second Reading Department:Environmental Services Department:Environmental Services Caption:Motion to approve an Ordinance amend the Augusta, Georgia Section 4-2-6 related to Landfill Fees; To repeal all code sections and ordinances and parts of code sections and ordinances in conflict herewith; to provide and effective date and for other purposes provided herein of the Augusta Code - Fees for Environmental Services Department Landfill Fees. (Approved by Commission April 2, 2019 - second reading) Background:In November 2018, ESD requested approval to draft a revision to Section 4-2-6 of the Augusta Code. This section covers fees for use of the Landfill. At this time, ESD is bringing the revised Section back to the Committee and Commission for approval; and requesting that the second reading be waived. The fees to use the Landfill are set and have not been updated in approximately 12 years. The current rates have been reviewed and are competitive, however in order to remain in good financial status, to work to attract additional customers, and to reflect current and future operations, minor updates are requested at this time. Analysis:The following changes are requested at this time: 1. offer a separate rate for clean construction and demolition waste at $26/ton. 2. add a rate for commercial quantities of recyclables at $25/ton. 3. add a minimum charge for non-commercial customers at $6. Change the 4-6 bag fee from $2 to $3. 4. Allow the Administrator the authority to approve a negotiated rate per customer or per specific job. Augusta's landfill has not operated with a separate rate for construction and demolition waste, however, with other C&D landfills in the area, it is recommended that Augusta offer a market-competitive rate for C&D materials. Other landfills in the area offer C&D disposal between $24.50 and $31.50, but they also offer a more detailed rate structure (per size of truckload, or per mattress, for example). Secondly, recyclables are currently accepted for no charge, however this was intended for residential customers only. With more neighboring communities wanting to recycle, Augusta is requesting to set a rate to accept larger quantities of recyclables. Finally, allowing the Administrator the authority to approve a negotiated rate for special projects, usually larger projects, to encourage the use of the Augusta landfill, is also being requested at this time. This is a common practice at private facilities, and again, will keep our landfill competitive in the area. Financial Impact:There is no financial impact at this time; however it is anticipated that the proposed rate adjustments will attract more customers to the facility. Alternatives:1. do not approve, and allow the rates to remain as-is. 2. propose additional changes in addition to those proposed herein. Recommendation:Approve the recommended changes. Funds are Available in the Following Accounts: No funds are needed at this time. REVIEWED AND APPROVED BY: A RESOLUTION WHEREAS, the Transportation Investment Act of 2010 (specifically O.C.G.A. § 48-8-240 et al.) established the ability of each service delivery region in Georgia to levy a sales tax of one cent for the purposes of funding transportation infrastructure improvements; and WHEREAS, the Central Savannah River Area (CSRA) region consisting of Burke, Columbia, Glascock, Hancock, Jefferson, Jenkins, Lincoln, McDuffie, Richmond (Augusta-Richmond), Taliaferro, Warren, Washington and Wilkes counties implemented the requirements of the Transportation Investment Act of 2010 and its voters considered and approved a sales tax referendum in 2012 pursuant to O.C.G.A. § 48-8-240 et. al; and WHEREAS, O.C.G.A. § 48-8-245(c)(2) specifically authorizes, that upon the adoption of resolutions by the governing bodies of a majority of the counties within a special district in which a tax authorized by this article is in effect, an election may be held for the reimposition of the tax while the tax is in effect. Proceedings for the development of an investment list and for the reimposition of a tax shall be in the same manner as provided for in Code Sections 48-8-241 and 48-8-243; and WHEREAS, all of the procedural requirements of the Transportation Investment Act of 2010 remain in effect regarding the creation of investment criteria, the establishment of the Regional Roundtable and Executive Committee, the development of a draft investment list, and public participation among other items; and WHEREAS, the CSRA’s Regional Roundtable has met and initiated the process of developing projects for the purpose of inclusion on ballot to reimpose the Transportation Special Purpose Local Option Sales tax for the period beginning January 1, 2023 and ending December 31, 2032 NOW THEREFORE, BE IT RESOLVED, that the Augusta, GA Commission desires to initiate the process outlined in the Transportation Investment Act of 2010 for the voters of the Central Savannah River Area region to consider continued imposition of a one cent sales tax for the purposes of funding transportation infrastructure improvements in the region; and BE IT FURTHER RESOLVED that a copy of this resolution shall be transmitted to the Director of Planning of the Georgia Department of Transportation, the CSRA Regional Commission as well as the Boards of Commission of the counties of the CSRA. Approved this _____________ day of ___________________________, 2019 by the Augusta Commission of Augusta, Georgia. ______________________________________ _________________________________ Mayor Clerk of Commission/Witness Commission Meeting Agenda 4/16/2019 2:00 PM Transportation Investment Act (TIA) Continued Imposition of TIA One Cent Sale Tax Resolution Department:Engineering Department:Engineering Caption:Motion to adopt Resolution of Support for Continued Imposition of a One Cent Sales Tax for the purpose of Funding Transportation Infrastructure Improvements in the CSRA Region. Requested by AED. Background:The Transportation Investment Act (TIA) of 2010 (specifically O.C.G.A. § 48-8-240 et al.) established the ability of each service delivery region in Georgia to levy a sales tax of one cent for the purposes of funding transportation infrastructure improvements . O.C.G.A. § 48-8-245(c)(2) specifically authorizes, that upon the adoption of resolutions by the governing bodies of a majority of the counties within a special district in which a tax authorized by this article is in effect, an election may be held for the reimposition of the tax while the tax is in effect. Proceedings for the development of an investment list and for the reimposition of a tax shall be in the same manner as provided for in Code Sections 48-8-241 and 48-8-243. Analysis:Adopting requested resolution is pre-requisite for TIA Program continuity and to initiate the process outlined in the Transportation Investment Act of 2010 for the voters of the Central Savannah River Area region to consider continued imposition of a one cent sales tax for the purposes of funding transportation infrastructure improvements in the region. Financial Impact:N/A Alternatives:N/A Recommendation:Motion to Adopt Resolution of Support for Continued Imposition of a One Cent Sales Tax for the purpose of Funding Transportation Infrastructure Improvements in the CSRA Region. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Commission Meeting Agenda Commission Chamber - 3t19t2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Few, Garrett, Sias, Fennoy, Frantom, M. williams, D. williams, Hasan and clarke, members of Augusta Richmond County Commission, Absent: Hon. Davis, member of Augusta Richmond County Commission. (Votes by telephone on Item #34) INVOCATION: Father Michael Hull, Pastor St. Ignatios Melkite Catholic Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) February 2019 Employee of the Month. A. Congratulations! Mr. Steven M. Behrend, Augusta Utilities Department.Item Action: None lB 02-2019 Eolll Accolade - Behrend Steven M.pdf lB ItemAoorovalSheet.html Motions Y:li"' Motion Textr ype Made Seconded Motion By By Result Presentation is made to Mr. Steven Behrend as the February 2019 Employee of the Month. Five ($ minute time limit per deleeation DELEGATIONS B. Mr. Jim Hull regarding two approaches to rehabilitate 401 Walton Way former ItemJLEC (Joint Law Enforcement Center) for use as a juvenile justice center. Action:(Requested by Commissioner Mary Davis) None lB Comm. M. Davis James Hull 401 \\'alton Wa),.pdf IB ItemApprovalsheet.html Motions Motion .rr^a:^_,Ti^__^ Made Seconded MotionType Motion Text By By Result Presentation is made by Mr. Hull. C. Ms. Debbie Bunch regarding Green Meadows Neighborhood and the Hale Item House Foundation. Action: None lB Ms. D€bbie Bunch Hale House Foundation.pdf IB ltemApprovalsheet.html Motions Motion rr^+;^- rrr^-.a Made Seconded MotionType Motion Text By By Result Presentation is made by Ms. Bunch. D. Ms. Tracie A. Roe regarding the Green Meadows Neighborhood and The Hale Item House Foundation. Action: None [B NIs. Tracie ,4,. Roe the Hale House Fnrrnrtqrinn n.tf E ltemAoorovalsheet.html Motions Motion I ype Motion Text Presentation is made by Ms. Roe. CONSENT AGENDA (Items l-32) PLANNING Made Seconded MotionBy By Result l. Z-19-09 - A request for concurrence with the Augusta Planning Commission Item to approvewith the conditions below; a petition by The Foundation for Action: EDS Inc. requesting a Special Exception to add additional property to the Approved campus for EDS that was approve for a Special Exception in 2017 (Z-17-27) per Section 26-l (b) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property containing approximately 8.74 acres and known as part of 1345 Flowing Wells Road. Part of Tax Map 029-0-031-11-0 DISTRICT 3 1. The site plan and design of the proposed kindergarten facility should be mindful of environmentally sensitive areas. 2. No fill in the floodplain, floodway or the wetlands is permitted. 3. Issuance of development permits shall be contingent upon the submission and approval of development plans meeting all applicable development regulations, including but not limited to the Flood ordinance. 4. Any disturbance or encroachment on the floodplain or floodway should be avoided. 5. 5. A no- rise certification will be required for all land disturbance and if required Army Corp. of Engineers approval to disturb the wetlands. B z-19-09.pdf lB ItemAnorovalsheet,html Motions Motion;- ---- Motion TextI ype seconded By Motion ResultMade By Motion to approve. Approve Ms. Davis out. commisioner commissioner Motion passes 9-0. Sean Frantom Sammie Sias Passes 2. Z-19'10 - A request for concurrence with the Augusta Planning Commission Item to approve with the conditions below; a petition by Divine Vision Ministry Action: Inc., on behalf of Valerie Wilkins, requesting a change of zoning from Zone ApprovedR-14 (one-family Residential) to zoned R-3A (Multiple-family Residential) affecting property containing 1.61 acres and known as part of 2737 Milledgeville Road. Tax Map 070-2-022-00-0 DISTRICT 2 l. The only permissible uses of the property shall be a Boarding House or a single- family residence. 2. A Site Plan must be provided for further structural additions on the subject property or enlargement of the existing residence for the purpose of additional residential use. 3. The Boarding House shall be limited to 8 residents, subject to minimum space requirements set forth by the Comprehensive Zoning Ordinance at the time of the application. An additional 3 residents will be allowed on the second floor if all of the components of Section 32 of the Life Safety Code are met. 4. Oneparking space for each 2 individuals residing in the Boarding House must be provided and clearly marked, manager. along with I parking space for the owner or resident IB z-19-lO.odf B ltemAonrovalsheet.html Motions Motion;----- Motion TextI ype Motion ResultMade By Seconded By Motion to approve. Approve Ms. Davis out. commisioner commissioner Motion passes 9_0. Sean Frantom Sammie Sias Passes 3. Z-19-11 - A request for concurrence with the Augusta Planning Commission Item to approvewith the conditions below; a petition by Divine Vision Ministry Action: Inc., on behalf of Valerie Wilkins, requesting a Special Exception to Approved construct a boarding house per Section26-l (u) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property containing affecting property containing 1.61 acres and known as part of 2737 Milledgeville Road. Tax Map 070-2-022-00-0 DISTRICT 2 1. The parcel at 2737 Milledgeville Road was rezoned for use as a Family Personal Care Home by zoning cases Z-09-05 in 2009. 2. A Business License was never obtained and the Special Exception for the Family Personal Care Home expired. 3. Currently, the parcel contains and is zoned for a single-family residence. 4. According to Tax Records, the residence was built in 1936.5. According to the applicant the residence contains: 5 bedrooms, 3 full baths (2 existing and I proposed), the required office a Boarding House must include, plus common area to include: a living room, a kitchen, a dining room, a laundry area on the first floor and a loft and sitting area on the second floor. 6. According to a recent Code Enforcement inspection, the existing residence currently has 3 usable bedrooms on the first floor and is able to house 8 residents within the existing structure, including the resident manager. Bedroom I has 100 sq ft and may house I resident Bedroom 2 has 333 sq ft and may house 3 residents Bedroom 3 has 414 sq ft and may house 4 residents 7. According to a recent Code Enforcement inspection, the existing residence contains: A living room that meets the spacing requirements of 150 sq ft for 6 or more residents and contains 575 sq ft; A dining room meets the spacing requirements of 120 sq ft for 6 or more residents and contains 154 sq ft; One existing full bathroom and I proposed full bathroom are to be a part of this facility - bathrooms are required to contain one functional toilet, a lavatory and a showering facility per 4 residents; A dedicated office for the resident manager has been provided.8. Based on square footages provided by the applicant, an additional 3 residents would be allowed in the upstairs bedrooms. Bedroom 4 has 275 sqft and may house 2 residents Bedroom 5 has 166 sq ft and may house I resident According to the Fire Department, additional residents on the second floor would only be allowed if all of the components of Section 32 of the Life Safety Code are met. An additional bathroom exists upstairs. 9. Per the Comprehensive Zoning Ordinance, Boarding Houses are allowed to provide temporary or longer-term accommodations, for compensation, at no less than thirty (30) days for 4 or more persons which, for the period of occupancy, may serve as a principal residence. These establishments also may provide complementary services, such as housekeeping, meals, and laundry services. No health related services may be provided, including but not limited to, dispensing of medications. The owner or an employee of the owner (resident manager) must reside on site and are counted toward the maximum occupancy. Such operations are allowed by Special Exception approval only in the R-3A, R-3B and R-3C zones under defined performance standards. They are also allowed by right in the B-1 and B-2 zones under defined performance standards. 10. Parking spaces at the existing residence are not currently marked on the large concrete area in front of the residence. One parking space for each 2 individuals residing in the Boarding House must be provided, along with I space for the owner or resident manager. l l. The proposed Boarding House should have minimal traffic impact on Milledgeville Road or nearby Gordon Highway. 12. Public transportation is available within walking distance of the proposed Boarding House. 13. A bike rack is not proposed for the proposed Boarding House based on applicant drawings. 14. ADA accessibility will have to be provided for the Boarding House. B z-19-l t.odf [B ltemAporovalsheet.html Motions $otion Motion TextMeJt - seconded By Motion ResultMade By Motion to approve. Approve Ms. Davis out. Commisioner Commissioner Motion passes 9-0. Sean Frantom Sammie Sias Passes PUBLIC SERVICES 4. Motion to approve Adult Entertainment ordinance amendment to the Augusta, Georgia Code, Title 6, Chapter l, Adult Entertainment, Section 6-l-3 (g), to provide that an erotic dance establishment business tax certificate holder is eligible to obtain on-premise consumption alcohol licenses subject to Item Action: Approved the regulations of the Augusta Alcohol Ordinance, and provided that the establishment is in compliance with Section 6-l-9 of the Adult Entertainment ordinance that provides location requirements. (Approved by public Services Committee March l2r20l9') IB Adult Entertainment-Ordinance-amendment_for_alcohol 20l9022g.docx {B ltemApnrovalsheet.html Motions Motion Motion Textrype Motion to approve and waive the second reading. Ms. Davis out. Approve Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. B aN.tq-oq.pot E ltemApprovalsheet.html Motions Motion Motion Textr ype Made By Seconded By Made By Commisioner Commissioner Sean Frantom Sammie Sias Passes seconded By Motion Result Motion Result 5. Motion to approve New Ownership Application: A.N.l9-09: request by Jay Item Patel for a retail package Beer & Wine License to be used in connection witir Action: Augusta Mini Mart located at 1503 Gordon Highway. District 2. Super ApprovedDistrict 9. (Approved by Public services committee March 12,20lg) Motion to approve. Approve Ms. Davis out. Commisioner Commissioner Motion passes 9_0. Sean Frantom sammie Sias Passes 6. Motion to approve New Location: A.N.r9-r r: request by John D. Engler, Jr.for an on premise consumption Liquor, Beer & Wine License to be used in connection with Hyatt House Augusta located at 1268 Broad Street. Therewill be Sunday Sales. District l. Super District 9. (Approved by public Services Committee March l2,Z0l9) Item Action: Approved B an.tg-u.por [B ltemApprovalsheet.html Motions Motion- ----- Motion Text'l'ype seconded By Motion Result seconded By fffii Commissioner Sammie Sias Passes Made By Motion to approve. Approve Ms. Davis out. commisioner commissioner Motion passes 9-0. Sean Frantom Sammie Sias Passes 7. Motion to approve New Location: A.N.19-12: request by Bennish Brown for Item an on premise consumption Liquor, Beer & Wine License to be used in Action: connection with Augusta Convention & Visitors Bureau dba Augusta Co. Approved located at 1010 Broad Street. District 1. Super District 9. (Approved by Public Services Committee March l2r20l9') E aN.lg-lz.por tE ItemA alSheet.html 8. Motion to approve On-Premise Alcohol Licenses: request approval of ltem amendments to the Augusta, Georgia Code, Title 6, Chapter 2, Article l, Action: Alcoholic Beverages, to provide that a business tax certificate holder - for an Approved adult dance establishment / erotic dance establishment that can be permitted under the guidelines of the Augusta, Georgia Adult Entertainment Ordinance - is eligible to apply for on-premise alcohol licenses. (Approved by Public Services Committee March l2r20l9) lB Al"ohol Ordinar"" irclu<Ie adult e.t".tainmert establi.h-ent 20190226.doc* IEI I temAoorovalsheet.html Motions il,'J:" Motion rext Motion to approve. Approve Ms. Davis out. uommlsloner Motion pus.. q-0. Sean Frantom Motions fr"J:" Motion rext Made By Motion ResultMade By Seconded By Approve Motion to approve and Commisioner Commissioner Passes waive the second Sean Frantom Sammie Sias reading. Ms. Davis out. Motion Passes 9-0. 9. Motion to approve a request by Tracy Trotter of HOA Restaurant Holder dba Item Hooters of Augusta located at 2834 Washington Rd for an Alcohol Special Action: Event License for the week of April 6-14, 2019 (Masters Week). There will Approved be Sunday Sales. District 7. Super District 10. (Approved by Public Services Committee March 12, 2019) Motion to approve. Approve Ms. Davis out. Commisioner Commissioner Motion passes 9-0. Sean Frantom Sammie Sias Passes 10. Motion to approve a request by Jan Scholer of Wings of Augusta dba Wild Item Wing Cafe located at 3035 Washington Rd for an Alcohol Special Event Action: License for the week of April 7-13, 2019 (Masters Week). There will be Approved Sunday Sales. District 7. Super District 10. (Approved by Public Services Committee March 12, 2019) tB HOA Hooters One Day.pdf lB ItemApprovalsheet.html Motions Motion Motion Textrype E $'ild U inq ('afe One Dar'.pdf IB ltemApprovalsheet.html Motions Y:1i" Morion Textrype Made By Seconded By Made By Seconded By Motion Result Motion Result Motion to approve. Approve Ms. Davis out. Commisioner Commissioner Motion passes 9-0. Sean Frantom Sammie sias Passes 11. Motion to approve the Excess Facilities Charge Agreement in the amount of Item S140,983.06 with Ga. Power Co. for installation of transforners to serve Action:New Electrical Room for the Airport's General Perry Smith Parkway - SED Approved Area. (Approved by Public Services committee March 12,2019) IB GA Power Excess Facilities Charqe- Electrical .pdf lB ltem.{pprovalsheet.html Motions Sotion Motion Textrype Motion Result Motion to approve. Approve Ms. Davis out. Commisioner Commissioner Motion passes 9-0. Sean Frantom Sammie Sias Passes 12. Motion to approve the 2019 Thanks Mom and Dad Innovative Program ltem Grant for new senior programs at Brigham Senior Center in the amount of Action: $2000. (Approved by Public Services Committee March 12,20lg) Approved seconded By f"'.Xir' Motion to approve. Approve Ms. Davis out. Commisioner Commissioner Motion passes 9-0. Sean Frantom Sammie Sias Passes ADMINISTRATIVE SERVICES 13. Motion to approve the updated agenda item to approve the purchase of one Item Chevrolet Tahoe Pursuit using a sub-grant funded by the Federal Homeland Action: Security Grant Program through the the state of Georgia for the Richmond Approved County Sheriffs Office and one Chevrolet Tahoe for the Richmond County Coroner's Office using SPLOST 7 funds. (Approved by Administrative Services Committee March l2r20lg\ lEl RCSO-Bomb Trb Sheet.xlsx B RCSO-Bomb Budset Form 2.xls B RCSO-Bomb Budset Form,xls tB RCSO-Bomb Grent.pdf @ 18-269 .{dvertisement to paper.docx B ozzszotgttztlz.par B ltemApprovalsheet.html Motions Y:Ii"" Motion Textrype Made By Seconded By Made By E 18-269 OFFICIAL T.{B SHEET.XIS E l8-269 Department Recommendation of Award.pdf tE 18-269 PLANHOLDERS LIST.pdf E Copv of 18-269 OFFICIAL TAB SHEET.xls E Trb Sheet - Coroner 3.l9.l9.xlsx lB l8-269 Department Recommrndrtion of Award.pdf E ltemApprovalsheet.html Motions []j1" Motion Text Made By Seconded By MotionType Result Motion to approve. Approve Ms. Davis out. commisioner commissioner Motion passes 9-0. Sean Frantom Sammie sias Passes 14. Motion to approve request from Augusta Utilities Department Construction Item and Maintenance Division to replace one backhoe loader to Border Action: Equipment utilizing ITB #18-234A and lease two sewer vacuum trucks to Approved Environmental Products of Georgia utilizing ITB 18-305. (Approved by Administrative Services Committee March 12, 2019\ IE 2040,16 Replecement Criteria Form Signed.pdf IB lS-234A Tab Sheet.xlsx E Financial Lease Contract Quote.pdf B l8-234A ITB - sf,NT To rpER.docx E l8-23,tA oFFtct,tL t.{,B sileET.xls IB l8-234A Dept Recommendation of Arvard.pdf IE l8-2JJA Planholders List.pdf E l8-Jo5 ITB - SENT To pApf,R.aocx B l8-3os_onrlcAl TAB.xls lB l8-305 Department Recommendaiton of ^{ward.pdf lB l8-J05 Planholders Lisr.pdf [B ItemAonrovalsheet.html Motions ##Il Motion Text Made By seconded By f""rtjil Commisioner Commissioner Passes Sean Frantom Sammie Sias Approve Motion to approve. Ms. Davis out. Motion Passes 9-0. 15. Motion to approve Housing and Community Development Department's Item (HCD's) request to sell property located at3209 Sylvan Court to an approved Action: homebuyer. (Approved by Administrative Services Committee March 12, Approved 201e) lB 3209 Sr{van Court Purchase and Sales Apreement.pdf lB ItemApnrovalSheet.html Motions f#:" Motion rext Made By Seconded By Motion Result Motion Result Item Action: Approved 16. Motion to approve. Approve tvts. pavis oui. uommlsloner M"ti";;;;, q-0. Sean Frantom Motion to approve the proposed drafts of the following projects: Commissioner PassesJammle Dlas dedication plaques for the Augusta Planning and Development Department - Renovation Augusta Central Services Department - Renovation and Addition (Approved by Administrative Services Committee March 12,2019) E Planning Dev Plaque Draft.pdf IB Central Services Plaque Draft.rldf B Cyber Center Plaque Draft Rev02l919.pdf E ltem.{pprovalsheet.html Motions Motion Motion Textrype Motion to approve.. Ms. Davis and Mr.ADDroVe--rr-- - tfantOmOUt. Motion Passes 8-0. Motion to authorize Housing (HCD's) Director to execute Commissionerilffi Passes Made By Commissioner Marion Williams Seconded By 17.and Community Development Department's a Certification of Consistency with Local Consolidated Plan for SAFEHOMES, Inc. Domestic Violence Shelter in Item August4 Georgia. (Approved by Administrative Services Action: Committee March L2,20lg) APProved IB ItemApnrovalSheet.html Motions Motion Motion Text Made By Seconded By Motion Type .r'vlrtrt.,[ r E^] rrrsu! sJ ReSUlt Motion to approve with the addition of the ^ Mayor executing the Commisioner CommissionerApprove oo.u-rn . Ms. Davis Sean Frantom Sammie Sias Passes out. I Motion Passes 9-0. 18. Motion to approve outsourcing the work on the patio deck at the Lake Item Olmstead Park with staff working with Procurement to complete the work as Action: arl emergency project. (Approved by Administrative Services Approved Committee March 12, 2019) B Comm-Sies-Lake Olmsterd.ndf lB ItemAonrovalSheet.html Motions Y11"" Motion Text Made By Seconded By Motion Type rvrvrrv' r lar Result Motion to approve. Approve Ms. Davis out. commissioner commissioner Motion passes 9-0. Dennis Williams Ben Hasan Passes 19. Motion to approve authofization of Housing and Community Development Item Department's (HCD's) agreement for a Small Business Development Loan to Action: Leibra Inc., dba Whipped Creamery in the amount of $37,500.00 (at 4%o Approved Interest and an 84-Month Term).(Approved by Administrative Services Committee March 12, 2019) lB Small Business CDBG Agreement- Liebra Inc dba \\'hipped Creamery.pdf B ItemApprovelsheet.html Motions s]jt'" Motion Text Made By seconded By Motion Type Result Motion to approve. ,.a^**:^:^-^- Approve Ms. Davis out. commisioner commissioner h Motion passes 9-0. Sean Frantom Sammie Sias rasses 20. Motion to accept the resignation of Mr. Bill Lockett, Commission Liaison, Item Age-Friendly Augusta with correction that- the Advisory Council members Action: be appointed by the Commission rather than the Mayor. (Approved by Approved Administrative Services Committee March 12, 2019) lB lllr. Bill Lockett-Ase-Frien dlv-Auqusta.pdf lB ItemAnorovalsheet.html Motions X:jt1"' Motion Text Made By seconded By MotionType -''--- -r Result Motion to approve. Approve Ms. Davis out. commissioner commisioner Motion passes 9-0. william Fennoy Sean Frantom Passes PUBLIC SAFETY 21. Motion to approve SAMHSA (3) grant contractors for the Accountability Item Court DUI and Veterans Court programs. Contractors are Treatment Centers Action: of Augusta, A Bells Counseling Services, Hope Hous - of Augusta, Inc. Approved (Approved by Public Safety Committee March 12,2019) E TACContractServices.pdf IB HooeHousecontractserv'ices.odf IB ABellscounselinscontractsen ices.pdf E ltemApprovrlsheet.html Motions r#:" Motion Text Made Bv seconded Bv H:lil Motion to approve. Approve m:fu,i::r, S:#Tffi; ff##,'."Ji*"' passes FINANCE 22. Motion to approve proposed calendar for SPLOST 8 with Administrator Item making a presentation. (Approved by Finance Committee March l2r2019) Action: Approved Motion to approve with a listing of all outstanding SPLOST funds to be Commission Approve given next week with the Marion ter commisioner quarterly report. Ms. williams sean Franto- Passes Davis and Mr. Sias out. Motion Passes 8-0. 23. Motion approve the continue purchase of Augusta POL/EPL Insurance with ltem Premium Quote for 2019 - 2020 POL/EPL coverage to J. Smith Lanier & Action: Co. LLC., current broker, through insurance carrier RSUI for a premium of Approved $58,700. (Approved by Finance Committee March 12,2019) B Election Calendar 3-12-l9.pdf IB ItemAporovalSheet.html Motions Motion---"-- Motion Text'l'ype lB Proposal 2019 POL EPL Polic'r',odf B ItemAoorovalsheet,html Motions Motion:"""" Motion Text'l'ype Made By Made By Seconded By seconded By [:XiI Motion Result Motion to approve. Approve Ms. Davis out. commisioner commissioner Motion passes 9_0. Sean Frantom Sammie Sias Passes ENGINEERING SERVICES 24. Motion to approve the Amendment to the Landfill Gas Sales Agreement Item with Covia Holdings Corporation. (Approved by Engineering Services Action: Committee March 12,2019) Approved lE 2019-2-26 Amendment to Landlill Gas Sale and Purchase Aqreement-FlNAl.doc B 2018 Land Gas Purchase Sale Agreement final fnr agenda.docx B ItemApprovalSheet.html Motions Motion --"""" Motion Text'l'ype Motion to approve. . Ms. Davis and Mr.Approve Sias out. Motion Passes 8-0. MotionSeconded By Result Commissioner;;il;;?;o Passes Made By Commissioner Marion Williams Made By Commisioner Sean Frantom 25. Motion to approve amending Section 4-2-6 of the Augusta Code - Fees for Item Environmental Services Department Landfill Fees and Waive the Second Action: Reading. (Approved by Engineering Services Committee March 12, Approved 20t9) lE 2019.01 A-RC Clode H€alth and Sanitation Sec 4-2-2 thru 4-2-6 final.docx B ItemApprovalsheet.html Motions Motion Motion Textlype Motion to refer this item back to Defer committee. Ms. Davis out. B ItemAoprovalsheet.html Motions Motioniil- Motion Text Approve Made By Seconded By Motion Result Commisioner Commissioner Sean Frantom Sammie Sias rasses Motion Passes 9-0. 26. Motion to approve the Environmental Services Department - Augusta Item Landfill to Offer Reduced Rate Disposal Day. (Approved by Engineering Action: Services Committee March 1212019) Approved seconded By Motion Result Commissioner Passes Sammie Sias Motion to approve. Ms. Davis out. Motion Passes 9-0. 27. Motion to approve the Landfill Disposal Agreement with Inland Waste ltem Solutions and approve the execution of the Agreement by the Mayor. Action: (Approved by Engineering Services Committee March 12r2019) Approved [B Disoosal Aereement INL.{ND final.docx IB ltemAnnrovalsheet.html Motions Motion . h Motion --""'"" Motion Text Made By Seconded ByType Result Motion to approve' commisioner commissionerApprove Ms. Davis out. ;::-^;::-".:: Passes Motion passes 9-0. sean Frantom Sammie Sias 28. Motion to approve execution of Contract Item Utility Agreement to include Item Augusta Utilities Department's water and sanitary sewer relocations in the Action: Georgia Department of Transportation contract, through competitive bidding, Approved for GDOT Project PI 220680 SR4/l5th Street Widening - Milledgeville to Government Road. (Approved by Engineering Services Committee March 12, 2019') E lsth Street Map.pdf lB 2019-01-25 lsth StPrelim Final Cost Estimate rev 2,rrdf tB PI 220680- Richmond - Aususte $'S CIA Aqmt (3).pdf lB ItemApprovalSheet.html Motions Y:11"' Motion Text Made By seconded By MotionType '''--- -J -------- -'l Result Motion to approve. Approve Ms. Davis out. commisioner commissioner Motion passes 9-0. Sean Frantom Sammie Sias Passes 29. Motion to approve Budget Increase of $1,000,000 for the Sanitary Sewer Item Connection Program - RFQ 16-205 awarded to Southern Services and Action: Approved Universal Plumbing. (Approved by Engineering Services Committee March 12, 2019) E \\'iedmeier l0-18-2016 Aooroval Letter.odf B l6-205_Trb_Revised 8-l-l8.pdf E ItemAoorovalsheet.html Motions Motion Motioniil Motion Text Made By seconded By Result Motion to approve. Approve Ms. Davis out. commisioner commissioner Motion passes 9-0. Sean Frantom Sammie Sias Passes 30. Motion to approve tasking the Administrator with setting up a meeting with Item Norfolk Southern Railroad and bring a report back to the Commission in 30 Action: days.(Approved by Engineering Services Committee March l2r2019) Approved IE ltemAoorovalshret.html Motions Hj1'" Motion Text Made By seconded By Motion'I'ype Result Motion to approve. Approve Ms. Davis out. commisioner commissioner Motion passes 9-0. Sean Frantom Sammie Sias Passes PETITIONS AND COMMUNICATIONS 31. Motion to approve the minutes of the regular meeting of the Augusta Item Commission held on March 5,2019 and Special Called meeting held March Action:12,2019. Approved lB Resular Commission Meeting l\tarch 5 20l9.odf [B Called Commission Meetins March l2 20l9.ndf B ltemApprovalsheet.html Motions Motion Text Made By Seconded By Motion MotionType Result Motion to approve' commisioner commissionerApprove Ms. Davis out. ;::;:^:.': ;:_:,:;;^^^ ^ Passes Motion passes 9-0. Sean Frantom sammie Sias SUBCOMMITTEE Pension Committee 32. Motion to approve Plan Amendment to 2008 GMEBS Pension Plan Item including post-certified employees of the Coroner's Office in the definition Action: of public safety employees. (Approved by Pension Committee February Approved 19r2019, Commission March 5,2019 - second reading) lB Ordinance Adoption Agreement and Addendums 4-l-l9.pdf B ,tcBNoa, prNstoN conttflttBe oz.lg.tg.par B ltemApprovalsheet.html Motions Motion Motion- ----- Motion Text Made By Seconded ByrYPe '.---- -r Result Motion to approve. Approve Ms. Davis out. Commisioner Commissioner Motion passes 9_0. Sean Frantom Sammie Sias Passes ****END CONSENT AGENDA?I* ** AUGUSTA COMMISSION 3lt9t20t9 AUGUSTA COMMISSION REGULAR AGENDA 3n9t2019 (Items 33-39) PLANNING 33. z-19-06 - A request for concurrence with the Augusta planning commission to deny a petition Joseph Edge, on behalf of Edge property Management LLC, requesting a change of zoning from Zone A Item (Agriculture) to Zone B-1 (Neighborhood Business) affecting property Action: containing 0.48 acres and known as 2665 Tobacco Road. Tax Map 140- Rescheduled 0-008-00-0 CONTINUED from February 4,2019 meeting. DISTRICT 4 E z-19-06.pdf lB ltemAoorovalsheet.html Motions ryJ:"' Morion rext Made By seconded By f*il Motion to refer this item back to the Administrative CommissionerDerer nTi:T ffi:il:':l il##':'Ji*" Brandon Passes Garrett out. Motion Passes 9-0. 34. Z-19-08 - A request for concurrence with the Augusta Planning Commission Item to deny a petition by The Hale Foundation Inc. requesting a Special Action: Exception to establish an In-patient Drug and Alcohol Treatment Facility Approved per Section 26-l-(9) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property containing approximately 20.65 acres and known as 3042 Eagle Drive. Tax Map 109-0-001-00-0 DISTRICT 6 E z-19-08.pdf lE ltemAoorovalsheet.html Motions f#:" Motion Text Made By seconded By f"'rliI Approve Motion to approve a Commissioner Commissioner Passes continuance of this item Marion Brandon until April30,2019 in Williams Garrett order to develop a plan to address questions regarding access to the property and come back with a more concrete plan for access. Voting No: Commissioner Johnny Few, Commissioner Ben Hasan, Commissioner Sammie Sias, Commissioner Dennis Williams. Motion Passes 6-4. Motions Motion Motion Text'l'ype Substitute motion to deny the request for a continuance. Voting No: Commissioner John Clarke, Commissioner Mary Davis,Deny Commissioner William Fennoy, Commisioner Sean Frantom, Commissioner Brandon Garrett, Commissioner Marion Williams. Motion Fails 4-6. seconded By #r[i,IlMade By Commissioner Commissioner Ben Hasan sJ--J;iu,-^ Fails PUBLIC SERVICES 35. New Ownership Application: A.N.19-10: A request by Narinder Kaur for a Item retail package Beer & Wine License to be used in connection with Rosier Action: Road Neighbours Mart located at 2228 Rosier Road. District 6. Super Approved District 10. (No recommendation Public Services Committee March 12, 20te) B AN.l9-lo.pdf B ItemAonrovalsheet.html Motion to approve.. Ms. Davis and Mr.APProve Fennoy out. Motion Passes 8-0. Commissioner;;il;a;;;'n Passes Motions Motion Type Motion Text Made By Commissioner Sammie Sias Seconded By Motion Result Motion Result ADMINISTRATIVE SERVICES 36. Request Approval of RFQ Item I 8- 169 - Real Estate Brokerage Services for Item the Laney Walker/Bethlehem Revitalization Project to Sherman and Action: Hemstreet on behalf of Housing and Community Development Department Approved (HCD). (No recommendation from the Administrative Services Committee March l2r20l9 with an amendment for a one- year term and two one-year renewal terms.) IE HCD SH L\\'BProiect Professional Service Asreement.pdf E smt css,letgo3l5looio.ndf E ItemApprovalsheet.l i Tl Motions Motion------ Motion Text'r'ype Motion to approve with the inclur'on of a 30- day termrnation clause . and that the r r Commtsston recelve a copy of the amended contract via e-mail. Motion Passes 9-0. Made By 37. Discuss the purchase of a vehicle for the Mayor's Office. (No ltem recommendation - clarification of whether the vehicle approved for the Action: Mayor's Office will be used by the Mayor or the Mayor's staff.) Approved E ItemAoorovalsheet.html Motions Commissioner Sammie Sias CommissionerDennis Passes Williams Motion Text Made By Seconded By Motion Type Motion to approve this item for the Mayor's use and come back in 12 months for the public hearing. Ms. Davis out. Approve Voting No: Commissioner Ben Hasan, Commissioner Marion Williams. Motion Passes 7-2. Motions Motion Motion Textlype Substitute motion to have a public hearing at l:15 p.m. next week and approve the vehicle for the Mayor's use and repeat the process again in 12 months. Ms. Davis out. Voting No: Commissioner John Clarke,. CommissionerAPProve william Fennoy, Commissioner Johnny Few, Commisioner Sean Frantom, Commissioner Brandon Garreff, Commissioner Sammie Sias, Commissioner Dennis Williams. Motion Fails2-7. PUBLIC SAFETY 38. Made By Seconded By Commissioner Sammie Sias Commissioner William Fennoy Motion Result Passes Motion Result Commissioner Ben Hasan Commissioner Marion Fails Williams Motion to amend the Augusta, GA Code to strike the pet registration Item requirement and remove all fees associated with the pet registration Action: requirement. (Requested by General Counsel A. Mackenzie) Approved E Amend Aususta GA-Code-oet-resistration.ndf lB ItemAonrovalSheet.html Motions Y:l'-"' Motion Text Made By seconded By Motion Type -'-urrv' r var Result Motion to approve and Aoorove waive the second Commisioner Commissioner^'rr'-'- reading. Sean Frantom Sammie Sias Passes Motion Passes 9-0. APPOINTMENT(S) 39. Motion to reappoint Mr. James Scott to the Tax Assessor Board of Item Richmond County to a four-year term effective 4l25ll9 and ending 4124123. Action: @equested by Commissioner Ben Hasan) Approved E! Board of Tex Assessors l9.ndf Motions Y:jit Motion Texr rvrade By Seconded By Motion Type Result Motion to approve. Mr. M. Williams abstains Approve Xj;3fl1l :no * ;:#Tl.'.f,ffi ;:Ifi;"l,"*' passes Motion Passes 7-0 -1. LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Upcoming Meetings Item Action: None www.augustaqa.gov CALLED MEETING coMMIssIoN,;t$*"* Augusta Richmond county commission convened at 11:00 a'm', Tuesday' March 26' 201g,the Honorable Hardie Davis, Jr', Mayor, presiding' PRESENT: Hons. B. Williams, Garrett, sias, Fennoy, Frantom, M'.Williams' Davis' D' williams, Hasan and clarke, members of Augusta Richmond county commission' Mr. Frantom: I'd like to call this meeting to order. Attomey MacKenzie' 1. LEGAL MEETING A. Pending and potential litigation B. Real estate C. Personnel Mr. MacKenzie: I would entertain a motion to go into an executive session to discuss pending and potential litigation, real estate and personnel' Mr. Hasan: So move. Ms. Davis: Second. Mr.Frantom:I'vegotamotionandsecond'Pleasevote' Mr. Garrett out. Motion carries 9-0. [EXECUTTVE SESSION] Mr. Frantom: All right, I'd like to call this meeting back to order. Attomey MacKenzie. Z. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's OPen Meeting Act. Mr. MacKenzie: I would entertain a motion to execute the closed meeting affidavit. Mr. Garrett: So move. Mr. D. Williams: Second. Mr. Frantom: Got a motion and a second. Please vote' Motion carries 10-0. Mr. Frantom: I',d like to go to Attorney MacKenzie for a motion. Mr. MacKenzie: I would entertain a motion to approve a Resolution authorizing thesettlement of all claims of CheryI Batchelor in the amount of $75,000 and authorizin!'tneAdministrator to disburse this amount. Mr. D. Williams: So move. Ms. Davis: Second. Mr. Frantom: Got a motion and a second. please vote. Motion carries 10-0. Mr. Frantom: Is there any other business before us? Mr. MacKenzie: No, sir. Mr. Frantom: Before we start committees, I just want to mention in the audience today areBoard of Education Chair Mr. Jimmy Atkins and District 7 elected Mr. Charlie Walker. Thankyou for being here today. Committees. [MEETING ADJOURNED] Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certi$r that the above is a true and correct copyof the minutes of the Called Meeting of the Ayeusta Riclmond County Commission held on tvtarcir26,2019. Clerk of Commission Commission Meeting Agenda 4/16/2019 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular meeting of the Augusta Commission held on March 19, 2019 and Special Called meeting held March 26, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 4/16/2019 2:00 PM Appointments District 10 Department: Department: Caption:Motion to approve the reappointment of Annette Harland - Augusta Tree Commission; James Anderson - Historic Preservation Commission; Gary Wagh - General Aviation Commission/Daniel Field; David Scott - Augusta Library Board of Trustees; Davis Beaman Augusta Aviation Commission - Bush Field; and the appointment of Catherine Smith McKnight - Augusta Ports Authority and Lorraine Barlett - Augusta Planning Commission representing District 10. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 4/16/2019 2:00 PM Community Service Board of East Central Georgia Department: Department: Caption:Consider a recommendation from the Community Service Board of East Central Georgia to re-appoint Lonnie "Jim" Showman as one of Richmond County's two appointed representatives. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 4/16/2019 2:00 PM Affidavit Department: Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: