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Home My WebLink About2019-04-02 Meeting MinutesCommission Meeting Agenda Commission Chamber - 4/2/2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; B. Williams, Garrett, Sias, Fennoy, Frantom, M. Williams, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. INVOCATION: Rev. Dr. Timothy R. Green, Jr., Pastor, Jenkins Memorial CME Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) Special Olympics World Summer Games A. Congratulations! Jay Flythe and Kevin Enright for their 5th place finish in Table Tennis at the Special Olympics World Summer Games in Abu Dhabi. (Requested by Mayor Pro Tem Sean Frantom and Commissioner Mary Davis) Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made to Jay Flythe and Kevin Enright for their 5th place finish in table tennis at the Special Olympics World Summer Games. March Years of Service B. Congratulations! 2019 March Years of Service (YOS) Recipients. Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made to the 2019 March Years of Service Recipients. CONSENT AGENDA (Items 1-23) PUBLIC SERVICES 1. Motion to approve Adult Entertainment ordinance amendment to the Augusta, Georgia Code, Title 6, Chapter 1, Adult Entertainment, Section 6-1-3 (g), to provide that an erotic dance establishment business tax certificate holder is eligible to obtain on-premise consumption alcohol licenses subject to the regulations of the Augusta Alcohol Ordinance, and provided that the establishment is in compliance with Section 6-1-9 of the Adult Entertainment Ordinance that provides location requirements. (Approved by the Commission on March 19, 2019 - second reading) Item Action: Approved Adult_Entertainment_Ordinance_amendment_for_alcohol_20190228.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Mary Davis Passes 2. Motion to approve the Planning & Development Department requests approval of the attached Regulatory Fee Schedule that will correct previously approved Ordinance # 7652; Augusta, Georgia Code, Administrative and Regulatory Fee Structure, Section 2-1-3(c); to provide an effective date, and to waive the second reading. (Approved by Public Services Committee March 26, 2019) Item Action: Approved Regulatory_Fee_Amendment_Correction__20190318.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Mary Davis Passes 3. Motion to approve a donation in the amount of $10,000 to hold a James Brown Birthday Bash Community Event on Friday, May 3rd at the Augusta Common as the primary venue and work with the Coliseum Authority to hold the event at the Bell Auditorium and/or the James Brown Arena as a secondary venue in case of inclement weather. (Approved by Public Services Committee March 27, 2019). Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve allocating $10,000 to hold this event at the Miller Theatre. Commisioner Sean Frantom Commissioner Mary Davis No action is taken on this motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Substitute motion to approve as written. Commissioner Ben Hasan Commissioner William Fennoy No action is taken on this motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Unanimous consent is given to receive this item as information. ADMINISTRATIVE SERVICES 4. Motion to approve the demolishing the old Law Enforcement Center complex at 401 Walton Way with funding from SPLOST VII and to immediately begin getting a project manager on board to design and build a new Juvenile Justice Center with the Administrator to come back with plans at the next committee meeting. (Approved by Administrative Services Committee March 26, 2019) Item Action: Approved Commissioner_Sias_Agenda_Item_3-26-19.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Mary Davis Passes 5. Motion to approve tasking the Administrator with sending a letter to Bloc Global reminding them of the due dates of certain documents regarding the Depot Project for the City's review.(Approved by Administrative Services Committee March 26, 2019) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve tasking the Administrator to send the letter to the Downtown Development Authority instead of to Bloc Global. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Ben Hasan Passes 6. Motion to approve bid award a contract, not to exceed $85,450.00, to Jones Lang LaSalle Americas, Inc (JLL) for advisory and support services related to conversion of the Lake Olmstead Minor League Stadium into an Amphitheater (RFQ 19-309). (Approved by Administrative Services Committee March 26, 2019) Item Action: Approved 18-309_RFQ_sent_to_newspaper.doc 18-309_MPQ.pdf 18-309_TAB.pdf 18-309_Cumulative_Evaluation_Sheet.pdf 18-309_Department_Recommendation_of_Award.pdf 18-309_Planholders_List.pdf Process_Regarding_RFQs.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner John Clarke. Motion Passes 9-1. Commisioner Sean Frantom Commissioner Sammie Sias Passes 7. Motion to approve the proposed draft of the dedication plaque for the following project: Georgia Cyber Center Parking Facility. (Approved by Administrative Services Committee March 26, 2019) Item Action: Approved Cyber_Center_Plaque_Draft_Rev021919.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Mary Davis Passes 8. Motion to approve Amending Housing and Community Development’s (HCD's) 2015 Public Facility Contract with Association Latina de Servicios of Del CSRA (ALAS) (for a building at a new location) to reflect the change in scope of work from New Construction to Acquisition. HCD will provide funding in the amount of up to $140,000 to ALAS for the sole purpose of acquiring the site location for the renovation of a low-income clinic. ALAS will be responsible for renovating the building into a medical center and parking lot to offer services to the low/moderate income population of Item Action: Approved Augusta-Richmond County. (Approved by Administrative Services Committee March 26, 2019) 2015_ALAS_CDBG_PF_Agreement_-_Executed.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Mary Davis Passes 9. Motion to approve the purchase of two (2) 2019 Dodge Durango Special Service SUV's, one (1) for the Richmond County Marshal’s Office and one (1) for the District Attorney’s Office utilizing Georgia Statewide Contract 99999- SPD-ES40199409. (Approved by Administrative Services Committee March 26, 2019) Item Action: Approved Eval_-_Marshal_-_205074.pdf BID#_19-170_-_Durango_No_Bids.pdf STATE_CONTRACT.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Clarke out. Motion Passes 9-0. Commissioner Marion Williams Commissioner Ben Hasan Passes 10. Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to seven (7) low-to-moderate homeowners in need of decent, safe and compliant housing. (Approved by Administrative Services Committee March 26, 2019) Item Action: Approved ItemApprovalSheet.html Motions Motion Text Made By Seconded By Motion Type Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Mary Davis Passes 11. Motion to approve of Professional Service Agreement for the Laney Walker/Bethlehem Revitalization Project to Greater Augusta Arts Council on behalf of Housing and Community Development Department (HCD). (Approved by Administrative Services Committee March 26, 2019) Item Action: Approved Golden_Blocks_Project_Agreement.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Mary Davis Passes PUBLIC SAFETY 12. Motion to approve Memorandum of Understanding between Georgia Emergency Management and Homeland Security Agency and Augusta- Richmond County Emergency Management Agency for Grant Applications. (Approved by Public Safety Committee March 26, 2019) Item Action: Approved 2019-3-9_Grant_MOU.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Mary Davis Passes 13. Motion to approve Memorandum of Understanding between Georgia Emergency Management and Homeland Security Agency and Augusta- Richmond County Fire Department for grant applications. (Approved by Public Safety Committee March 26, 2019) Item Action: Approved 2019-3-19_Grant_MOU.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Mary Davis Passes FINANCE 14. Motion to approve establishing a Street Light Sub-committee composed of the five committee chairmen (chairpersons). (Approved by Finance Committee March 26, 2019) Item Action: Approved 2019_Comparison_of_fees_by_method-agenda.pdf Total_Revenue_Billed_2018.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Mary Davis Passes ENGINEERING SERVICES 15. Motion to approve and award Preliminary and Final Engineering Design Consultant Services Agreement to Cranston Engineering in the amount of $428,182.13 for the 5th Street Improvements Project as requested by the AED. Award is contingent upon receipt of signed agreement. RFP 18-283. (Approved by Engineering Services Committee March 26, 2019) Item Action: Approved 18-283_TIA-5thStPE_Agenda_Attachments.pdf CPB_5th_Street_Impvts_award_Cranston_3.14.2019.xlsx 18-279_and_18-283_Sent_to_Paper.pdf Cumulative_Eval_Sheet_18-283.pdf Process_Regarding_RFPs.pdf Mandatory_Pre_Proposal_Sign_In_Sheet.pdf Mail_List_and_Demandstar_Planholders.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Mary Davis Passes 16. Motion to approve and award Preliminary and Final Engineering Design Consultant Services Agreement to Clark Patterson Lee in the amount of $228,325.00 for the 6th Street Improvements Project as requested by the AED. Award is contingent upon receipt of signed agreement. RFP 18-279. (Approved by Engineering Services Committee March 26, 2019) Item Action: Approved 18-279_TIA-6thStPE-Agenda_Attachments.pdf CPB_6th_Street_Impvts_award_Clark_Patterson_3.14.2019.xlsx 18-279_and_18-283_Sent_to_Paper.pdf 18-279_Cumulative.pdf Process_Regarding_RFPs.pdf 18-279_MPB.pdf Mail_List_and_Demandstar_Planholders.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Mary Davis Passes 17. Motion to approve an Ordinance amend the Augusta, Georgia Section 4-2-6 related to Landfill Fees; To repeal all code sections and ordinances and parts of code sections and ordinances in conflict herewith; to provide and effective date and for other purposes provided herein of the Augusta Code - Fees for Environmental Services Department Landfill Fees. (Approved by Engineering Services Committee March 26, 2019) Item Action: Approved 2019.01_A-RC_Code_Health_and_Sanitation_Sec_4-2-2_thru_4-2-6_final.docx SKM_C554e19032717110.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Mary Davis Passes 18. Motion to approve and award Preliminary and Final Engineering Design Consultant Services Agreement to Hussey Gay Bell (HGB) in the amount of $2,078,797.19 for the Broad Street Improvements Project as requested by the AED. Award is contingent upon receipt of signed agreement. RFP 18-311. (Approved by Engineering Services Committee March 26, 2019) Item Action: Approved CPB_Broad_Street_Impvts_award_Hussey_Gay_3.14.2019.pdf 18-311_TIA_BroadPE_Agenda_Attachments.pdf 18-311_and_18-312_Corretion_Sent_to_Paper.pdf Cumulative_Eval_18-311.pdf Process_Regarding_RFPs.pdf Mandatory_Pre_Proposal_Sign_In_Sheet.pdf Mail_List_and_Demandstar_Planholders.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Mary Davis Passes 19. Motion to approve and award Preliminary and Final Engineering Design Consultant Services Agreement to Goodwyne, Mills & Cawood (GMC) in the amount of $279,000.88 for the 13th Street Improvements Project as requested by the AED. Award is contingent upon receipt of signed agreement. RFP 18-258. (Approved by Engineering Services Committee March 26, 2019) Item Action: Approved 18-258_TIA_13thPE_Agenda_Attachments.pdf Copy_of_CPB_13th_Street_Impvts_award_Goodwyne_3.14.2019.xlsx 18-258_Sent_to_Paper_.pdf Cumulative_18-258.pdf Process_Regarding_RFPs.pdf Mandatory_Pre_Proposal_Sign_In_Sheet.pdf Mail_List_and_Demandstar_Planholders.pdf Georgia_Procurement_Registry_Vendor_Summary.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Mary Davis Passes 20. Motion to approve and award Preliminary and Final Engineering Design Consultant Services Agreement to Infrastructure Systems Management, LLC (ISM) in the amount of $685,061.06 for the Greene Street Improvements Project as requested by the AED. Award is contingent upon receipt of signed agreement. RFP 18-312.(Approved by Engineering Services Committee March 26, 2019) Item Action: Approved 18-312_TIA-GreenePE_Agenda_Attachments_3.14.2019.pdf CPB_Greene_Street_Impvts_award_Infrastructure_3.14.2019.xlsx 18-312_Sent_to_Paper.doc 18-312_MPP.pdf 18-312_Cumulative.xlsx 18-312_Planholders_List.pdf Process_Regarding_RFPs.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Mary Davis Passes 21. Motion to approve revisiting the Tree Ordinance, evaluate it and determine where changes can be made. (Approved by Engineering Services Committee March 26, 2019) Action: Approved Comm._Frantom_trees.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Mary Davis Passes PETITIONS AND COMMUNICATIONS 22. Motion to approve the minutes of the regular meeting of the Augusta Commission held on March 19, 2019 and Special Called meeting held March 26, 2019. Item Action: Approved Regular_Commission_Meeting_March_19_2019.pdf Called_Commission_Meeting_March_26_2019.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Mary Davis Passes APPOINTMENT(S) 23. Motion to ratify the following Legislative Delegation appointments Mr. Lionel Prather and Ms. Jeannie Allen to Augusta Canal Authority; Mr. Jimmy Blount and Robert Lowery to the Small Business Citizens Advisory Board; and Taylor Bryant to ARC Animal Control Board. Item Action: Approved Lionel_Prather.pdf Jimmy_Blount.pdf Taylor_Bryant.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Mary Davis Passes ****END CONSENT AGENDA**** AUGUSTA COMMISSION 4/2/2019 AUGUSTA COMMISSION REGULAR AGENDA 4/2/2019 (Items 24-27) ADMINISTRATIVE SERVICES 24. Discuss the procurement and decaling of city vehicles in accordance with city/state laws. (Requested by Commissioner Marion Williams) Item Action: Approved GA_Code_O.C.G.A._36-80-20_Decaling_city_owned_vehicles.pdf GA_Code_O.C.G.A._36-80-20_Decaling_city_owned_vehicles.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Mr. Sias and Mr. Frantom out. Voting No: Commissioner Marion Williams. Motion Passes 7-1. Commissioner Brandon Garrett Commissioner William Fennoy Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Substitute motion to approve terminating the services of Mr. Andrew MacKenzie. Commissioner Ben Hasan Commissioner Marion Williams No action is taken on this motion. APPOINTMENT(S) 25. Consider a recommendation from the Community Service Board of East Central Georgia to fill a vacancy due to the passing of Commissioner Andrew Jefferson. Item Action: Approved SKM_C554e19032017460.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve the appointment of Commissioner Brandon Garrett. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Mary Davis Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Substitute motion to allow the District 5 commissioner, Mr. Williams, to fill that seat. Commissioner Marion Williams Commissioner Ben Hasan Withdraws 26. Consider recommendation from the CSRA Economic Opportunity Authority, Inc. to reappoint its current membership to a four-year term. Item Action: Approved SKM_C554e19032017450.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. M. Williams Commissioner Mary Davis Commissioner Dennis Williams Passes abstains. Motion Passes 9-0 -1. ADDENDUM 27. Motion to approve the appointment of Ms. Trisha Mallis to the Augusta Planning Commission representing District 8. (Requested by Commissioner Brandon Garrett) Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Mary Davis Passes LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 28. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: None Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 4/2/2019 2:00 PM Attendance 4/2/19 Department: Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 4/2/2019 2:00 PM Invocation Department: Department: Caption:Rev. Dr. Timothy R. Green, Jr., Pastor, Jenkins Memorial CME Church. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 4/2/2019 2:00 PM Special Olympics World Summer Games Department: Department: Caption: Congratulations! Jay Flythe and Kevin Enright for their 5th place finish in Table Tennis at the Special Olympics World Summer Games in Abu Dhabi. (Requested by Mayor Pro Tem Sean Frantom and Commissioner Mary Davis) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 4/2/2019 2:00 PM March Years of Service Department:Human Resources Department:Human Resources Caption: Congratulations! 2019 March Years of Service (YOS) Recipients. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 6, CHAPTER 1, ADULT ENTERTAINMENT, SECTION 6-1-3 (g) EROTIC DANCE ESTABLISHMENT REGULATIONS, SO AS TO PROVIDE THAT SUCH ESTABLISHMENT IS ELIGIBLE TO OBTAIN ON-PREMISE CONSUMPTION ALCOHOL LICENSES SUBJECT TO COMPLIANCE WITH SECTION 6-1-9, (ADULT ENTERTAINMENT) LOCATION REQUIREMENTS, AND THE CONDITIONS OF THE AUGUSTA ALCOHOL ORDINANCE; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO WAIVE THE SECOND READING; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME THAT THE ADULT ENTERTAINMENT ORDINANCE OF THE AUGUSTA, GEORGIA CODE IS AMENDED AS FOLLOWS: SECTION 1. Title 6, Chapter 1, Adult Entertainment, Section 6-1-3 (g), Erotic Dance Establishment Regulations, is hereby amended by deleting this section in its entirety, AND new Section 6-1-3 (g) is hereby inserted to replace the repealed section as set forth in “Exhibit A” hereto. SECTION 2. This ordinance shall become upon adoption. SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this ___ day of ___________, 2019. ______________________________ Hardie Davis, Jr. As its Mayor Attest: __________________________ Lena J. Bonner, Clerk of Commission Seal: CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2019 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: _________________________ WAIVE SECOND READING “EXHIBIT A” 6-1-3 (g) (g) No erotic dance establishment Business Tax Certificate holder shall serve, sell, distribute or suffer the consumption or possession of any intoxicating liquor or controlled substance upon the premises of the Business Tax Certificate holder; provided, however, nothing shall affect any vested rights of the holder of an alcohol license. 6-1-3 (g) (g) An erotic dance establishment Business Tax Certificate holder is eligible to obtain on-premise consumption alcohol licenses subject to the regulations of the Augusta Alcohol Ordinance, provided that the establishment is in compliance with Section 6-1-9 Location, herein; however, nothing shall affect any vested rights of an erotic dance establishment Business Tax Certificate holder with a current alcohol license. Commission Meeting Agenda 4/2/2019 2:00 PM Adult Entertainment Ordinance – Alcohol Department:Planning & Development Department:Planning & Development Caption:Motion to approve Adult Entertainment ordinance amendment to the Augusta, Georgia Code, Title 6, Chapter 1, Adult Entertainment, Section 6-1-3 (g), to provide that an erotic dance establishment business tax certificate holder is eligible to obtain on-premise consumption alcohol licenses subject to the regulations of the Augusta Alcohol Ordinance, and provided that the establishment is in compliance with Section 6-1-9 of the Adult Entertainment Ordinance that provides location requirements. (Approved by the Commission on March 19, 2019 - second reading) Background:At the February 26, 2019 Public Service Committee meeting the motion was approved to authorize the Planning & Development Department to prepare the necessary amendments to the Adult Entertainment Ordinance that would allow for on-premise consumption of alcoholic beverages in adult entertainment establishments ( adult dance establishment / erotic dance establishment) that comply with the Adult Entertainment ordinance location requirements. Analysis:The current Adult Entertainment Ordinance prohibits the sale or consumption of alcohol in adult entertainment establishments, with the exception that business tax certificate holders for adult entertainment establishments that had a valid alcohol license on the effective date of the amendments that prohibited the sale or consumption, have a vested interest. Financial Impact:The regulatory fee for an Adult Entertainment establishment is $3,479.00. Alternatives:Do not approve Recommendation:Approve Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: tORDINANCE NO. __________ AN ORDINANCE TO AMEND AUGUSTA, GEORGIA CODE SECTION 2-1-3(c) SO AS TO CORRRECT THE REGULATORY FEE SCHEDULE; TO PROVIDE AN EFFECTIVE DATE; TO WAIVE THE SECOND READING; TO REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES. BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION, AND IT IS HEREBY ORDAINED BY AUTHORITY OF SAME AS FOLLOWS: Section 1. Augusta, Georgia Code § 2-1-3(c), is hereby amended by deleting said subsection in its entirety, and substituting in lieu thereof the following, to-wit: Sec. 2-1-3 (c). The regulatory fee schedule for persons in occupations and professions shall be as set below, and may be amended from time to time: Adult Entertainment Establishments $3,830.00 per year Adult Entertainment (live) $155. per day Amusement Parks $770.00 per year Arcades $385.00 per year Craft Show Promoters $460.00 per year Dance Hall License incidental to Alcohol License $155.00 per year Entertainment Venue: $385.00 per year Flea Markets 1 through 10 rental spaces $460.00 per year 11 or more rental spaces $770.00 per year Fortune Tellers $770.00 per year Going Out of Business Sales $155.00 per 90 days (May be renewed for 60 days) $155.00 Hybrid Restaurant $550.00 per year Incidental Alcohol License $250.00 per year Second Hand Goods $155.00 per year Special Entertainment Permit $50.00 Street Vendors $55.00 per day Temporary and Transient Vendors $195.00 per day Wreckers $40.00 per year Taxicabs $40.00 per year Limousines $40.00 per year Vending Machines (per machine) $10.00 per year. Salvage Yards $350.00 Section 2. This ordinance shall become effective upon adoption. Section 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Duly adopted by the Augusta-Richmond County Commission this _________ day of ______________, 2019. Adopted this ___ day of ___________, 2019. _________________________________ Hardie Davis, Jr. As its Mayor Attest:______________________________ Lena J. Bonner, Clerk of Commission Seal: CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2019 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: _________________________ WAIVE SECOND READING Commission Meeting Agenda 4/2/2019 2:00 PM REGULATORY FEE SCHEDULE - CORRECTION Department:Planning & Development Department:Planning & Development Caption:Motion to approve the Planning & Development Department requests approval of the attached Regulatory Fee Schedule that will correct previously approved Ordinance # 7652; Augusta, Georgia Code, Administrative and Regulatory Fee Structure, Section 2-1-3(c); to provide an effective date, and to waive the second reading. (Approved by Public Services Committee March 26, 2019) Background:The Regulatory Fee Schedule that became Ordinance #7652 was incorrect. The reflected fees were increased under Ordinance # 7558. The increased fees should have been stated in Ordinance #7652 when the Incidental Alcohol License fee was included. Analysis:A mistake was made when Ordinance #7652 was prepared. The approval of the subject ordinance will correct the Regulatory Fees. Financial Impact:N/A. The correct fees have been charged since they were approved under Ordinance # 7558. Alternatives:Do not approve the regulatory fee. Recommendation:Approval Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 4/2/2019 2:00 PM support the James Brown Birthday Bash on Friday, May 3rd Department: Department: Caption:Motion to approve a donation in the amount of $10,000 to hold a James Brown Birthday Bash Community Event on Friday, May 3rd at the Augusta Common as the primary venue and work with the Coliseum Authority to hold the event at the Bell Auditorium and/or the James Brown Arena as a secondary venue in case of inclement weather. (Approved by Public Services Committee March 27, 2019). Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: From: Sent: To: Cc: Subject: Ms Bonner, Commissioner Sammie Sias Thursday, March L4,21lg 11:1g AM Lena Bonner; Janice Allen Jackson Wanda Gothie; Nancy Morawski Bldg 401 Please add this item to the Administrative Services Committee agenda for Z6Mar 2019. "Provide a final disposition decision for the 401 walton way building owned by the city of Augusta,, Please forward emailto all members of the Commission. Sammie L. Sias Commissioner, Augusta Richmond County "Foilure is not on Option" This e-mail contains confidential information and is intended only for the individual named. lf you are not the named addressee, you should not disseminate,distribute or copy this e-mail Please notify the sender immediately by e-mail it yo, t rre received this e-mail by mistake and delete ttris e-maii irom your system.The city of Augusta accepts no liability for the content of this e-mail or for the "'on."qr"n""r of any actions t"("n on the basis of the information provided, unlessthat information is subsequently confirmed in writing. Any views or opinions pr"."riJo-in this e-mail are solely those of the author and do not necessarily representthose of the city of Augusta E-mail transmissions iannot be guaranieed to be se"ure or error-free as informition could be intercepted, corrupted, lost, destroyed,arrive late or incomplete, or contain viruses The sender thereiore does not ,"""pi iiroitity ror any errors or omissions in the content of this message which arise asa result of the e-mail transmission. lf verification is required, please request a n"iJ ""pV version.AED:104.1 Commission Meeting Agenda 4/2/2019 2:00 PM 401 Walton Way Building Department: Department: Caption:Motion to approve the demolishing the old Law Enforcement Center complex at 401 Walton Way with funding from SPLOST VII and to immediately begin getting a project manager on board to design and build a new Juvenile Justice Center with the Administrator to come back with plans at the next committee meeting. (Approved by Administrative Services Committee March 26, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 4/2/2019 2:00 PM Administrator Update Depot Project Department: Department: Caption:Motion to approve tasking the Administrator with sending a letter to Bloc Global reminding them of the due dates of certain documents regarding the Depot Project for the City's review. (Approved by Administrative Services Committee March 26, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Request for Qualifications Request for Qualifications will be received at this office until Tuesday, November 27, 2018 @ 11:00 a.m. for furnishing: RFQ Item #18-309 Feasibility Study Convert Minor League Stadium to Amphitheater for Augusta, GA – Central Services – Facilities Maintenance Division Qualifications will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Request for Qualification (RFQ) documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. A Pre-Qualification Conference will be held on Tuesday, November 6, 2018, @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. A Site Visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, November 8, 2018 @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered. No RFQ may be withdrawn for a period of sixty (60) days after qualifications have been opened, pending the execution of contract with the successful vendor. Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for qualification including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 11, 18, 25, November 1, 2018 Metro Courier October 11, 2018 OFFICIAL VENDORS Attachment "B" E-Verify Number SAVE Form Addendum 1 Original 7 Copies AECOM Design Services 303 East wacker Dr., Suite 1400 Chicago, IL 6061 Yes 19959 Yes Yes Yes Yes JLL Hotels & Hospitality Group 200 East Randolph Drive Chicago, IL 60601 Yes 1218078 Yes Yes Yes Yes DLR Group/Johnson Consulting 121 W. Trade St., Suite 2150 Charlotte, NC 28202 Cranston Engineering 452 Ellis Street Augusta, GA 30901 Yes 540529 Yes Yes Yes Yes Conventions, Sports & Leisure International 520 Nicollet Mall, Suite 520 Minneapolis, MN 55402 Yes 116278 Yes Yes Yes Yes Matheny Goldman 108 Woodson St., NW Huntsville, AL 35801 Yes 486828 Yes Yes Yes Yes RFQ Opening RFQ Item #18-309 Feasibility Study Convert Minor League Stadium to Amphitheater for the Augusta, GA – Central Services Department-Facilities Maintenance Division RFQ Due: Tuesday, November 27, 2018 @ 11:00 a.m. Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 85 Pre Qualifications Conference Attendees: 4 Total packages submitted: 5 Total Noncompliant: 0 Page 1 of 1 AECOM Design Services 303 East wacker Dr., Suite 1400 Chicago, IL 6061 JLL Hotels & Hospitality Group 3344 Peachtree Rd., NE Atlanta, GA 30326 C. H. Johnson Consulting/Cranston Engineering 6 E. Monroe St., 5th Floor Chicago, IL 60603 Conventions, Sports & Leisure International 520 Nicollet Mall, Suite 520 Minneapolis, MN 55402 Matheny Goldman 108 Woodson St., NW Huntsville, AL 35801 AECOM Design Services 303 East wacker Dr., Suite 1400 Chicago, IL 6061 JLL Hotels & Hospitality Group 3344 Peachtree Rd., NE Atlanta, GA 30326 C. H. Johnson Consulting/Cranston Engineering 6 E. Monroe St., 5th Floor Chicago, IL 60603 Conventions, Sports & Leisure International 520 Nicollet Mall, Suite 520 Minneapolis, MN 55402 Matheny Goldman 108 Woodson St., NW Huntsville, AL 35801 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)20 3.8 4.0 4.4 4.6 3.6 76.0 80.0 88.0 92.0 72.0 3. Organization & Approach (0-5)15 3.6 4.0 4.6 5.0 3.8 54.0 60.0 69.0 75.0 57.0 4. Scope of Services Project Specific Experience Available Staff Resources to be Assigned to project (0-5)25 3.2 4.2 4.2 4.8 3.4 80.0 105.0 105.0 120.0 85.0 5. Financial Statements (0-5)10 0.0 3.8 2.8 0.6 0.0 0.0 38.0 28.0 6.0 0.0 6. References (0-5)5 4 5 5 5 5 4 22.0 25.0 24.0 24.0 25.0 Within Richmond County 5 10 0.0 0.0 0.0 0.0 0.0 Within CSRA 5 6 0.0 0.0 0.0 0.0 0.0 Within Georgia 5 4 5 0.0 20.0 0.0 0.0 0.0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 5 0.0 0.0 0.0 0.0 10.0  All Others 5 1 5 5 5 5.0 0.0 5.0 5.0 0.0 20.0 26.0 25.8 24.8 20.8 237.0 328.0 319.0 322.0 249.0 8. Presentation by Team (0-5)10 3.6 3.8 3.8 0 36.25 37.5 37.5 0 9 Q&A Response to Panel Questions (0-5)5 3.5 4.0 3.5 0 17.5 20 17.5 0 Total Phase 2 - (Total Maximum Ranking 15- Maximum Weighted Total Possible 125) 35 20 23.625 23.75 23.75 20 0 53.75 57.5 55 0 40.0 49.6 49.6 48.6 40.8 0 237.0 381.8 376.5 377.0 249.0 Phase 2 (Option - Numbers 8-9) Internal Use Only Evaluator: Cumulative Date: 12/12/18 Procurement DepartmentRepresentative:______Nancy Williams_____________________ Procurement Department Completion Date: 12/12/18 Phase II - 1/9/19 RFQ Item #18-309 Feasibility Study Convert Minor League Stadium to Amphitheater for the Augusta, GA – Central Services Department-Facilities Maintenance Division Evalaution Meeting Date: Wednesday, December 12, 2018 @ 1:00 p.m. Ranking of 0-5 (Enter a number value between 0 and 5) Scale 0 (Low) to 5 (High) Weighted Scores 7 Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Vendors Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 425) Phase 1 Total Cumulative Score (Maximum point is 500) Total (Total Possible Score 500) Commission Meeting Agenda 4/2/2019 2:00 PM Approve Contract for Lake Olmstead Stadium Conversion - RFQ 18-309 Department:Central Services - Facilities Department:Central Services - Facilities Caption:Motion to approve bid award a contract, not to exceed $85,450.00, to Jones Lang LaSalle Americas, Inc (JLL) for advisory and support services related to conversion of the Lake Olmstead Minor League Stadium into an Amphitheater (RFQ 19-309). (Approved by Administrative Services Committee March 26, 2019) Background:The Augusta Green Jackets left the Lake Olmstead stadium in 2017 to occupy SRP Park in North Augusta, South Carolina. Since their departure, the stadium has been used for various events promoted by the Recreation and Parks Department. Request for Qualification (RFQ) #18-309 was issued to solicit professional services related to the Commission’s desire to convert the former Greenjacket’s Baseball Stadium into an Amphitheater. Statements of Qualifications were received on November 27, 2018. Analysis:The Evaluation Panel convened on December 12, 2018 to evaluate the five RFQ documents that were submitted. In accordance with Augusta’s Procurement Guidelines, submissions were scored based on the criteria established in the RFQ. Three firms where selected to make presentations to the Committee on January 9, 2019. The team submitting under the leadership of JLL Hotels and Hospitality Group was deemed to be the most qualified firm to perform the scope outline in the RFQ. An agreement was negotiated for the desired scope of work to be performed in eight phases. Financial Impact:The cost of the contract is not to exceed $85,450.00 Alternatives:1. Award a contract, not to exceed $85,450.00, to Jones Lang LaSalle Americas, Inc (JLL) for advisory and support services related to conversion of the Lake Olmstead Minor League Stadium into an Amphitheater. 2. Do not approve award the contract. Recommendation:Award a contract, not to exceed $85,450.00, to Jones Lang LaSalle Americas, Inc (JLL) for advisory and support services related to conversion of the Lake Olmstead Minor League Stadium into an Amphitheater. Funds are Available in the Following Accounts: Funding is available for the project in SPLOST 7 allocated to Central Services for the use of upgrading existing facilities. GL 329-05-1120 / 5413120 (JL 216057902) REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission MAYOR HARDIE DAVIS, JR. AUGUSTA COMMISSION DISTRICT 1 WILLIAM FENNOY DISTRICT 2 DENNIS WILLIAMS DISTRICT 3 MARY DAVIS, MAYOR PRO TEM DISTRICT 4 SAMMIE SIAS DISTRICT 5 ANDREW JEFFERSON DISTRICT 6 DISTRICT 7 DISTRICT 8 DISTRICT 9 DISTRICT 10 LENA BONNER- CLERK OF COMMISSION FUNDED BY BONDS ISSUED BY URBAN REDEVELOPMENT AGENCY OF AUGUSTA MARION WILLIAMS GRADY SMITH, JOHN CLARKE GENERAL CONTRACTOR CIVIL ENGINEER CRANSTON ENGINEERING GROUP JONES LANG LASALLE, INC. GEORGIA CYBER CENTER PARKING FACILITY 2018 ADMINISTRATOR JANICE ALLEN JACKSON M. ARTHUR GENSLER JR. & ASSOCIATES CONSTRUCTION PROJECT MANAGER NEW SOUTH CONSTRUCTION COMPANY, INC. BONNIE RUBEN HARDI JONES ISSAC MCKINNEY SEAN FRANTOM WAYNE GUILFOYLE BEN HASAN ARCHITECT URBAN REDEVELOPMENT AGENCY AUGUSTA BOARD MEMBERS BOB YOUNG - CHAIR BRAD OWENS - VICE CHAIR Commission Meeting Agenda 4/2/2019 2:00 PM Approve Dedication Plaque Text - Cyber Deck Department:Central Services - Facilities Department:Central Services - Facilities Caption:Motion to approve the proposed draft of the dedication plaque for the following project: Georgia Cyber Center Parking Facility. (Approved by Administrative Services Committee March 26, 2019) Background:The Augusta Commission has adopted a policy to recognize the completion of a new installation, new building, or major renovation to an existing building as an event of importance to the community by adopting a policy which establishes guidelines for dedication plaques commemorating these projects. The attached project has been completed within the last 18 months. In accordance with the adopted policy, we are submitting the information on a dedication plaque for this project to the Commission for approval prior to requesting pricing. Analysis:The proposed dedication plaque will be installed inside the building in close proximity to the entrance. The material will be cast aluminum. Financial Impact:Estimated to be approximately $2,500 per plaque. Alternatives:Approve the proposed drafts of the dedication plaques for the following projects: • Augusta Planning and Development Department – Renovation • Augusta Central Services Department – Renovation and Addition • Georgia Cyber Center Parking Facility. 2. Amend the draft(s) and approve 3. Do not approve the draft(s) Recommendation: Approve the proposed drafts of the dedication plaques for the following projects: • Augusta Planning and Development Department - Renovation • Augusta Central Services Department – Renovation and Addition • Georgia Cyber Center Parking Facility Funds are Available in the Following Accounts: Funding is to come from the individual project budgets. This agenda item is for approval of the plaque text only in accordance with Augusta Commission Policy. REVIEWED AND APPROVED BY: Commission Meeting Agenda 4/2/2019 2:00 PM Contract Amendment with Association Latina de Servicios of Del CSRA (ALAS) Department:Housing and Community Development Department Department:Housing and Community Development Department Caption:Motion to approve Amending Housing and Community Development’s (HCD's) 2015 Public Facility Contract with Association Latina de Servicios of Del CSRA (ALAS) (for a building at a new location) to reflect the change in scope of work from New Construction to Acquisition. HCD will provide funding in the amount of up to $140,000 to ALAS for the sole purpose of acquiring the site location for the renovation of a low-income clinic. ALAS will be responsible for renovating the building into a medical center and parking lot to offer services to the low/moderate income population of Augusta-Richmond County. (Approved by Administrative Services Committee March 26, 2019) Background:Each year the Augusta, Georgia receives Community Development Block Grant (CDBG) funds from the U.S. Department of Housing & Urban Development (HUD). These funds are used to fund agencies and projects to assist low- income persons and revitalize low-income neighborhoods. The Housing and Community Development (HCD) Department annually solicits for proposals from agencies and develops CDBG budgets which are incorporated into the City’s Annual Action Plan and carried out through agreement with local partners. On occasion, amendments to these agreements are necessary to ensure that funds are expended in a timely and effective manner. HCD, in partnership with ALAS, is requesting this type of amendment to acquire and renovate a building into a functioning medical facility. This project, originally Approved in the FY2014 Annual Action Plan, was not able to solicit viable market prices for the construction of a new facility as proposed in the original scope of the project. Thus, in seeking to assist the Partner Agency, ALAS, with meeting the growing need for dedicated office space for their clinic activities, HCD proposed shifting the Scope of the project to allocate the same financial contribution for the purposes of acquiring an existing structure. ALAS would then have the contractual responsibility to renovate the acquired space into a functional clinic within a prescribed timeframe to be stipulated in their final agreement. HCD is requesting Approval to amend the existing contract agreement with ALAS, originally executed in 2015, to reflect this revised scope of work and related responsibilities that maintain the integrity of the intent of the original agreement. Analysis:Approval of the proposed contract amendment and related scope of service will allow HCD to partner with ALAS in bringing this concept of a low-income clinic to fruition. Approval of the proposed contract amendment will also ensure the timely expenditure of the funds currently obligated in the Agreement. The City of Augusta has until 2021 to expend the funds allocated to this project or these funds will be recaptured by the U.S. Department of Housing and Urban Development. Financial Impact:The City receives CDBG funding from the US Housing and Urban Development Department on an annual basis. In this proposed amendment to the Agreement with ALAS, HCD has leveraged up to $140,000 in FY2015 CDBG funding against a match commitment of $260,000 from ALAS to cover acquisition cost shortfall and address the total renovation and interior upgrade of the property. Alternatives:Do not approve HCD's contract amendment request. Recommendation:Approve Amending Housing and Community Development’s (HCD's) 2015 Public Facility Contract to reflect the change in scope of work from New Construction to Acquisition. Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: Community Development Block Grant (CDBG), Public Services and Public Facility and Public Improvement Projects activity funds – FY2014; $140,000. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 4/2/2019 2:00 PM GA STATEWIDE CONTRACT - 2019 - Marshal & DA's Special Service Durango Department:Central Services Department - Fleet Management Department:Central Services Department - Fleet Management Caption:Motion to approve the purchase of two (2) 2019 Dodge Durango Special Service SUV's, one (1) for the Richmond County Marshal’s Office and one (1) for the District Attorney’s Office utilizing Georgia Statewide Contract 99999-SPD- ES40199409. (Approved by Administrative Services Committee March 26, 2019) Background:The Richmond County Marshal’s Office is requesting the acquisition of one 2019 Dodge Durango Special Service SUV, to replace asset 205074. The new vehicle will be assigned to Marshal Lamkin. The District Attorney’s Office is requesting the acquisition of one 2019 Dodge Durango Special Service SUV to replace asset 210270 that was totaled in an accident. The new vehicle will be assigned to District Attorney, Natalie Paine. SPLOST 7 will be used to purchase both vehicles. Analysis:The Procurement Department published a competitive bid, bid #19-170 for the 2019 Police SUV Vehicle-Special Services Model, using the Demand Star application and no vendor bids were received. Therefore, the Procurement Department approved the use of the Georgia Statewide Contract 99999-SPD- ES40199409, 2019 Dodge Durango Special Services Vehicle. State Contract: Akins Ford Dodge of Winder, GA – 2019 Dodge Durango Special Services– $34,535.00 each Financial Impact:The two 2019 Dodge Durango Special Service SUVs totaling $69,070.00 will be purchased using SPLOST VII funds. (ACCT# 329-03-1310-54-22110) Alternatives:1) Approve the request; (2) Do not approve the request Recommendation: Approve the purchase of two 2019 Dodge Durango Special Service SUV’s at $34,535.00 each. Funds are Available in the Following Accounts: SPLOST 7,(ACCT# 329-03-1310-54-22110) JL 216036001 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 4/2/2019 2:00 PM HCD Rehabilitation Program Department:Housing and Community Development Department Department:Housing and Community Development Department Caption:Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to seven (7) low-to-moderate homeowners in need of decent, safe and compliant housing. (Approved by Administrative Services Committee March 26, 2019) Background:The Homeowner-Occupied Rehabilitation Program provides a mechanism for eligible homeowners to bring their eligible house into compliance with local codes and provide safe, decent housing for low income individuals. The program has two major components: • Homeowner-Occupied Rehab – Full rehab to include rehabbing of floors, bathrooms counter tops, cabinets, etc… • Emergency Rehab – Code items to include only one of the following: roofing, HVAC, electrical or Plumbing The Homeowner-Occupied Rehabilitation Program is designed to bring the eligible homeowner’s dwelling into compliance with applicable, locally adopted housing rehabilitation standards to reduce ongoing and future maintenance costs, promote energy efficiency, and to preserve decent affordable owner-occupied housing. Federal funding for these activities is provided to Augusta, GA through the Community Development Block Grant (CDBG) Program. This request will commit funding to assist seven (7) homeowners at the following addresses.... 1. 3615 Rolling Meadow Drive (Emergency Rehab) 2. 3207 Holt Road (Emergency Rehab) 3. 2261 Raleigh Drive (Emergency Rehab) 4. 2034 Olive Road, 30906 (Emergency Rehab) 5. 2007 Wharton Drive (Homeowner Rehab) 6. 819 Forsythe Street (Homeowner Rehab) 7. 2706 Lumpkin Road (Emergency Rehab) Note: HCD shall transition to the Code Assistance Rehabilitation Program (CARP) after completion of these notated Rehabilitations Analysis:The approval of this request will allow homeowners to have their deficient housing needs met. Financial Impact:The City receives funding from the US Housing and Urban Development Department on an annual basis. HCD’s Housing Sector will operate this grant program as part of the 2018 Action Plan (Commission approved 08/07/18). A total of $714,330 (2018 funding) has been allocated. This approval would total $71,915. Alternatives:Do not approve HCDs Request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding to seven (7) low-to-moderate homeowners in need of decent, safe and compliant housing. Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: a) CDBG REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Augusta Housing and Community Development Greater Augusta Arts Council Page 1 Professional Services Agreement BETWEEN Housing and Community Development Department AND Greater Augusta Arts Council FOR “Laney Walker Bethlehem Enhancement of Public Space Through Public Art” THIS AGREEMENT, is made and entered into as of the ____ day of ______________________, 2019 (“the effective date”) by and between Augusta, Georgia through the Housing and Community Development Department (hereafter referred to as “AHCD”) with principal offices located at 925 Laney Walker Blvd, 2nd Floor, Augusta, GA 30901, as party of the first part, hereinafter called “The City” and Greater Augusta Arts Council as party in the second part. WITNESSETH WHEREAS, AHCD is undertaking certain activities related to the revitalization of certain neighborhoods; and WHEREAS, AHCD desires to engage Greater Augusta Arts Council for the purpose of contributing to the Laney Walker Bethlehem Revitalization enhancement of public spaces, NOW, THEREFORE, the parties of this agreement for the consideration set forth below, do here and now agree to the following terms and conditions: 1. EMPLOYMENT. AHCD agrees to engage Greater Augusta Arts Council, and Greater Augusta Arts Council agrees to provide AHCD services which involve working with AHCD’s staff, contractors, funding sources and neighborhood-based organizations in the enhancement of Public Space throughout of Laney Walker/Bethlehem neighborhoods. 2. SCOPE OF SERVICES. The Greater Augusta Arts Council will contribute to the Laney Walker Bethlehem Revitalization enhancement of public spaces by providing public art from four local artists. The art shall be a combination of performance and visual art installations. The intent of the endeavor is to bring the cultural history studied and recorded by the Lucy Craft Laney Museum of Black History out into the public space. Public Art will highlight the proud history of the area for people who have lived there for many years, for those moving into the area as it is revitalized, and to help the area evolve as a cultural tourism draw for visitors. The funds shall be expended as follows: a. The Greater Augusta Arts Council will pay each of the four artists $1,000.00 upon completion of their public art installation/performance. b. The Greater Augusta Arts Council shall pay the Lucy Craft Laney Museum $999.00 for the research and administrative costs incurred in bringing the project to fruition. c. It is understood and agreed by the parties that the services of Greater Augusta Arts Council do not include any of the following: The disbursement or account of funds distributed by AHCDs financial officer, legal advice, fiscal audits, or assistance with activities not related to the performed services. 3. DEFECTIVE PRICING. To the extent that the pricing provided by Greater Augusta Arts Council is erroneous and defective, the parties may, by agreement, correct pricing errors to reflect the intent of the parties. Augusta Housing and Community Development Greater Augusta Arts Council Page 2 4. EFFECTIVE DATE AND TIME OF PERFORMANCE. This agreement takes effect on _____________ 2019 and will conclude once work is completed. AHCD may discontinue the agreement any time during the agreement period with 30 day notice to Greater Augusta Arts Council. Greater Augusta Arts Council may discontinue this agreement with 30 day notice to AHCD. 5. COMPENSATION. Scope of Services (signed proposal) will detail types of services to be performed, and fee for the requested services on a fee plus scale. The base cost of services is Four Thousand Nine Hundred and Ninety-Nine Dollars and 00/100 ($4,999.00). For the satisfactory completion of the services to be provided under this agreement, Greater Augusta Arts Council will submit, to AHCD, an invoice for public art to enhance of public space (may be paid directly to the contractor). 6. SPECIFIED EXCUSES FOR DELAY OR NON-PERFORMANCE. Greater Augusta Arts Council is not responsible for delay in performance caused by hurricanes, tornadoes, floods, and other severe and unexpected acts of nature. In any such event, the contract price and schedule shall be equitably adjusted. 7. GEORGIA PROMPT PAY ACT NOT APPLICLBE. The terms of this agreement supersede any and all provisions of the Georgia Prompt Pay Act. 8. INDEPENDENT CONTRACTOR. It is understood by the parties hereto that Greater Augusta Arts Council is an approved independent contractor and as such, neither it nor its employees, if any, are employees of AHCD or The City for purposes of tax, retirement system, or social security (FICA) withholding. It is further understood that Greater Augusta Arts Council will maintain at its expense for the duration of this agreement, coverage in a workers’ compensation plan for its principles and employees for the services to be performed here under or provide documentation of exemption. 9. ELIGIBILTY. Greater Augusta Arts Council certifies that its business and principles are not debarred, suspended, voluntarily excluded, or otherwise ineligible for participation in federally assisted contracts under Executive Order 12549; “Debarment and Suspension” [25 CFR 24.505]. 10. CONFLICT OF INTEREST. Greater Augusta Arts Council governs that it presently has no interest and will not acquire any interest, direct or indirect, in the project that would conflict in any manner or degree with the performance of its services hereunder. Greater Augusta Arts Council further covenants that in performing this agreement, it will employ no person who has any such interest. Greater Augusta Arts Council shall not be permitted to provide services in the Laney Walker/Bethlehem Redevelopment Project Area for the express purposes of delivering the services, to Augusta, Georgia without the written consent of AHCD. 11. ENTIRE AGREEMENT: MODIFICATION. This agreement contains the entire agreement between the parties, and no statements, promises, or inducements made by either party, or agents of either party, that are not contained in the written Agreement, are valid or binding, No changes, amendments or alterations shall be effective unless in writing and signed by both parties. Greater Augusta Arts Council specifically acknowledges that in entering into and executing this agreement, they rely solely upon the provisions contained in this agreement and not others. 12. NON-ASSIGMENT OF AGREEMENT. Inasmuch as this agreement is intended to secure the specialized services of Greater Augusta Arts Council, Greater Augusta Arts Council may not assign its rights, including the right to compensation, transfer, and delegate or subcontract or assignee will be bound by all the terms and conditions of this agreement. Augusta Housing and Community Development Greater Augusta Arts Council Page 3 13. ASSIGNMENT OF PERSONNEL. Greater Augusta Arts Council shall not substitute any personnel for those specifically named in its proposal unless personnel with substantially equal or better qualifications and experience are provided and acceptable to AHCD, as is evidenced in writing. 14. INDEMIFICATION. Greater Augusta Arts Council waives any and all claims and recourse against AHCD, including the right of contribution for loss and damage to person and property arising from, growing out of, or in any way connected with or incidental to Greater Augusta Arts Council’s negligent performance of this agreement. Further, Greater Augusta Arts Council will indemnify, hold harmless, and defend AHCD against any and all claims, demands, damages, costs, expenses, or liabilities arising out of Greater Augusta Arts Council’s negligent performance of this agreement except for liability arising out of the concurrent or sole negligence of AHCD or its officers, agents, or employees. Greater Augusta Arts Council shall also indemnify AHCD for any adverse determination made by the Internal Revenue Service or the State Franchise Tax Board against Greater Augusta Arts Council with respect to Greater Augusta Arts Council’s “independent consultant” status that would establish a liability for failure to make any social security of income tax withholding payments. 15. INSURANCE. Greater Augusta Arts Council shall have and maintain in full force and effect for the duration of this agreement, insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work by Greater Augusta Arts Council, its agents, representatives, or employees. 16. BREACH OF CONTRACT. In the event of breach of agreement by Greater Augusta Arts Council, AHCD may at its option engage the services of another consultant to complete the work and deduct the cost of performance under this agreement, and then the affected party may pursue all legal remedies available for breach of agreement. 17. TERMINATION OF AGREEMENT. This Agreement may be terminated as follow: a. Termination for cause: i. If AHCD determines that Greater Augusta Arts Council has failed to comply with the terms and conditions of the Agreement, it may terminate this agreement in whole or in part any time before the date of completion. If Greater Augusta Arts Council fails to comply with any of the terms and conditions of this agreement, AHCD may give notice, in writing, to Greater Augusta Arts Council, of any or all deficiencies claimed. The notice will be sufficient for all purposes if it describes the default in general terms. If all defaults are not cured and corrected within a reasonable period to be specified in the notice, AHCD may, with no further notice, declare this agreement to be terminated. Greater Augusta Arts Council will thereafter be entitled to receive payment for those services reasonably performed to the date of termination less the amount of reasonable damage suffered by AHCD by reason of Greater Augusta Arts Council’s failure to comply with this agreement. ii. Notwithstanding the above, Greater Augusta Arts Council is not relieved of liability to AHCD for damages sustained by AHCD by virtue of any breach of this agreement by Greater Augusta Arts Council, and AHCD may withhold any payments to Greater Augusta Arts Council for purposes of set off until such time Augusta Housing and Community Development Greater Augusta Arts Council Page 4 as the exact amount of damages due AHCD from Greater Augusta Arts Council is determined. iii. AHCD may terminate this contract should funding cease or be materially decreased. Greater Augusta Arts Council will thereafter be entitled to receive payment for those services reasonably performed to the date of termination, less the amount of reasonable damage suffered by AHCD by reason of Greater Augusta Arts Council’s fault for the cause of contract termination. 18. The law of the State of Georgia shall govern the contract between AHCD and Greater Augusta Arts Council with regard to its interpretation and performance, and any other claims related to this agreement. All claims, disputes and other matters in question between AHCD and Greater Augusta Arts Council arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. Greater Augusta Arts Council, by executing this agreement, specifically consents to jurisdiction and venue in Richmond County and waives any right to contest the jurisdiction and venue in the Superior Court of Richmond County, Georgia. 19. LEGAL FEES. In the event either party incurs legal expenses to enforce the terms and conditions of this agreement, the prevailing party is entitled to recover reasonable attorney’s fees and other costs and expenses, whether the same are incurred with or without suit. 20. PROHIBITION AGAINST CONTINGENT FEES. Greater Augusta Arts Council warrants that no person or selling agency has been employed or retained to solicit or secure this agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by Greater Augusta Arts Council for the purpose of securing business and that Greater Augusta Arts Council has not received any non-City fee related to this agreement without the prior written consent of AHCD. For breach or violation of this warrant, Augusta, GA shall have the right to annul this agreement without liability or at its discretion to deduct from the Agreement price of consideration the full amount of such commission, percentage, brokerage or contingent fee. 21. DOCUMENTS INCORPORATED BY REFERENCE. All documents submitted by Greater Augusta Arts Council and all applicable federal and state statutes and regulations incorporated into this agreement by this reference are binding upon AHCD and Greater Augusta Arts Council. 22. OWNERSHIP AND PUBLICATION OF MATERIALS. All drawings, reports, information, data, and other materials prepared by Greater Augusta Arts Council pursuant to this agreement, or future agreements as amended through the issuance of an agreed upon and signed estimate, are to be the joint property of AHCD and GAAC, which have nonexclusive and unrestricted authority to release, publish or otherwise use, in whole or in part, information relating thereto, in relation to the Laney-Walker/Bethlehem Neighborhood Redevelopment Area project. Any reuse without written verification or adaptation by either party for the specific purpose intended will be at the owner’s sole risk and without liability or legal exposure to AHCD or GAAC. No material produced in whole or in part under this agreement may be subject to copyright or patent in the United Sates or in any other country without the prior written permission of AHCD and GAAC. 23. REPORTS AND INFORMATION. Greater Augusta Arts Council will maintain accounts and records, including personnel, property and financial records, which are adequate to identify and account Augusta Housing and Community Development Greater Augusta Arts Council Page 5 for all cost pertaining to this agreement; and such other records as may be deemed necessary by AHCD to assure proper account for the project funds, both federal and non-federal shares. These records will be made available for audit purposes to AHCD or its authorized representative, and will be retained by AHCD for five (5) years after the expiration of this agreement, unless permission to destroy them is granted by AHCD. 24. RIGHT TO INSPECT PREMISES. The City may, at reasonable times, inspect the part of the plan, places of business, or work site of Greater Augusta Arts Council or any subcontractor of Greater Augusta Arts Council or subunit thereof which is pertinent to the performance of any contract awarded or to be awarded by the City. 25. TEMPORARY SUSPENSION OR DELAY OF PERFORMANCE OF CONTRACT. To the extent that it does not alter the scope of this agreement, The City may unilaterally order a temporary stopping of the work, or delaying of the work to be performed by Greater Augusta Arts Council under this agreement. 26. LIQUIDATED DAMAGES. Greater Augusta Arts Council agrees to pay as liquidated damages to the City, the sum of $0 for each consecutive calendar day after expiration of the contract time of completion, except for authorized extensions of time by the City. This section is independent of Section 17. Breach of Contract. The parties agree that these provisions are liquidated damages are not intended to operate as penalties for breach of contract. All services performed hereunder shall be in accordance with all federal, state, and local laws, ordinances, rules, and regulations NOTICES All notices given pursuant to the agreement shall be mailed or delivered to the following addresses or such other address as a party may designate in writing: Notices to the City: Office of the Administrator Municipal Building 537 Green Street, Room 801 Augusta, GA 30901 Notices to AHCD: Director Augusta Housing and Community Development Department 925 Laney Walker Blvd., 2nd Floor Augusta, GA 30901 Notices to Greater Augusta Arts Council: Greater Augusta Arts Council 1301 Greene Street Augusta, GA 30901 {Signatories on next page} Augusta Housing and Community Development Greater Augusta Arts Council Page 6 COUNTERPARTS This agreement is executed in two (2) counterparts- each of which shall be deemed an original and together shall constitute one and the same agreement with one counterpart being delivered to each party hereto. IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first written above: ATTEST: AUGUSTA, GEORGIA (The City) Approved as to form: _________________________ Date: ___________________________ Andrew MacKenzie As Its Legal Counsel By: ___________________________________ Date: _____________________________ Hardie Davis As its Mayor By: ___________________________________ Date: _____________________________ Janice Allen Jackson As its Administrator By: ___________________________________ Date: _____________________________ Hawthorne Welcher, Jr. As its Director-AHCD SEAL ____________________________ Lena Bonner As its Clerk of Commission ATTEST: GREATER AUGUSTA ARTS COUNCIL (Contractor) By: ______________________________ Date: __________________ _________ Brenda Durant or Pax Bobrow As Its Executive Director/Project Manager By: ______________________________ Date: __ _________________________ Plain Witness Commission Meeting Agenda 4/2/2019 2:00 PM Laney Walker Bethlehem Enhancement of Public Space through Public Art Department:Housing & Community Development Department:Housing & Community Development Caption:Motion to approve of Professional Service Agreement for the Laney Walker/Bethlehem Revitalization Project to Greater Augusta Arts Council on behalf of Housing and Community Development Department (HCD). (Approved by Administrative Services Committee March 26, 2019) Background:Augusta, GA and the Augusta Housing and Community Development Department (HCD) is continuing to lead an urban transformation initiative called the Laney Walker/Bethlehem Revitalization Project. As a part of this project, many new homes are continuing to be developed in the downtown area providing a new and innovative living experience for people of all incomes. These homes will provide housing for low to moderate/mixed income families/individuals, and will include both single, multi-family and mixed used developmental concepts. The purpose of this partnership is for the Greater Arts Council to contribute to the Laney Walker/Bethlehem Revitalization enhancement of public spaces through the Golden Blocks Project. The Golden Blocks Project is a creative placemaking collaboration between the Greater Augusta Arts Council, the Lucy Craft Laney Museum of Black History, and Augusta Housing & Community Development. The project brings together artists with staff of the Museum, and funds public art that they create together, based on the cultural and historical heritage documentation housed in the Museum.The goals for this work are to: Help give voice to the people who have lived in the Laney Walker and Bethlehem (LWB) area and publicly celebrate the cultural legacy of their neighborhoods.Help people moving into the LWB area understand the cultural legacy of the neighborhoods they are moving into, so that they too will celebrate it. Analysis:Approval of this agreement will enhance the Laney Walker/Bethlehem area for years to come, give artists public exposure, and further makes these hallowed historic areas tourist attractions. Financial Impact:Laney Walker/Bethlehem Project Bond Funding is the source to complete this partnership: • The base cost of services is $4,999.00 o Pay each of the four (4) artist $1,000.00 upon completion of their public art installation/performance. o Pay the Lucy Craft Museum $999.00 for the research and administrative costs incurred in bringing the project to fruition. Alternatives:Do not approve HCD's Request Recommendation:Motion to approve the Professional Services Agreement for the Laney Walker/Bethlehem Revitalization Project to Greater Augusta Arts Council on behalf of Housing and Community Development Department (HCD). Funds are Available in the Following Accounts: Laney Walker Bethlehem Revitalization Project Bond Funds. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 4/2/2019 2:00 PM Decaling of city vehicles Department: Department: Caption:Discuss the procurement and decaling of city vehicles in accordance with city/state laws. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: 1 Memorandum of Understanding (MOU) Instructions 1. The MOU consists of a 7-page document and 1 Exhibit (A); 8 pages total. All documents must be completed and returned Georgia Emergency Management and Homeland Security Agency (GEMA/Homeland Security) with the appropriate signatures. 2. The MOU and Exhibit A should be filled out electronically. If you cannot fill it out electronically, please make sure to print all of the required information. 3. To complete the MOU and Exhibit A, use either the tab key or the arrow keys to move through the pages field by field. All fields must be completed prior to submission. 4. Once all required information has been entered into the fillable fields of the MOU and Exhibit A; print the entire document. 5. The last page of the MOU document, before Exhibit A, requires the signature of the Chief Elected/Appointed Official or the Chief Executive Officer, title, telephone and date of signature. The MOU also requires the signature of a witness. 6. Exhibit A (Designation of Applicant’s Agent) requires the signature of the Chief Elected/Appointed Official or the Chief Executive Officer, title, telephone and date of signature. An email address is required to obtain access to the system (all email addresses must be unique, no duplicates are allowed). 7. Please Note: The same person must sign the MOU and Exhibit A. 8 Once the documents are complete and signed, they must be sent to the following email address: hsgrants@gema.ga.gov Note: If email is unavailable to you, a paper copy may be submitted to the address below. Please note that this may slow the process of obtaining access to the Georgia EMGrantsPro system as it will need to be scanned and uploaded by our staff. GEMA/Homeland Security Post Office Box 18055 Atlanta, Georgia 30316 ATTN: Preparedness Grants and Programs Division 2 Memorandum of Understanding (MOU) BY and BETWEEN GEORGIA EMERGENCY MANAGEMENT AND HOMELAND SECURITY AGENCY AND AUGUSTA-RICHMOND COUNTY EMA This Memorandum of Understanding (Agreement) made and entered into between the Georgia Emergency Management and Homeland Security Agency, hereinafter referred to as the “GEMA/Homeland Security” and Augusta-Richmond County EMA officially domiciled at 3117 Deans Bridge Road Augusta, GA 30906 hereinafter referred to as Subgrantee relating to application for grants under the U. S. Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA) Homeland Security Grant Program (HSGP) and/or Nonprofit Security Grant Program (NSGP). WHEREAS, GEMA/Homeland Security as the State Administrative Agency (SAA), on behalf of the State of Georgia, is the Grantee receiving funding under the DHS FEMA HSGP and/or NSGP as authorized under Section 2002 of the Homeland Security Act of 2002, as amended (Pub. L. No. 107-296) (6 U.S.C. 603) and has the fiduciary responsibility to ensure those funds are spent on eligible Subgrantee facilities and activities, and are properly reimbursed to the Subgrantee; and WHEREAS, the agreement is part of the referenced Subgrantee’s application and profile record in the Georgia EMGrantsPro system and will become effective and binding upon approval by GEMA/Homeland Security; NOW, THEREFORE, in consideration thereof, the parties hereby agree as follows: Responsibilities of the Subgrantee The Subgrantee is primarily responsible for compliance with and agrees to obtain a working knowledge of the Homeland Security Act and all applicable DHS FEMA regulations as provided in all applicable Subparts of 2 Code of Federal Regulations (CFR) Part 200 and 44 CFR that govern the HSGP and NSGP and shall adhere to the application of the Homeland Security Act of 2002 and those applicable regulations and policies as a condition for acceptance of and expenditure of said DHS FEMA funding. 3 As a further condition for the acceptance of and expenditure of DHS FEMA funding, the Subgrantee hereby agrees to follow all GEMA/Homeland Security guidelines, regulations and directives, to include but not to limited to the following: • Use gema.ga.gov and gaemgrants.com, as applicable to access forms, request time extensions and submit requests for reimbursements with supporting documentation. • The Subgrantee shall assure that all project documents are made available to GEMA/Homeland Security, DHS FEMA, Office of Inspector General (OIG) or to any state or federal agency as determined by GEMA/Homeland Security, to include but not limited to: procurement policies, accounting policies, and all other documentation substantiating eligible costs. • All records, reports, documents and other materials delivered or transmitted to GEMA/Homeland Security by the Subgrantee shall become the property of GEMA/Homeland Security. • The Subgrantee will be required to execute a separate subgrant agreement for HSGP and/or NSGP in addition to this MOU. • The Subgrantee agrees to monitor gema.ga.gov and gaemgrants.com for any changes in law, regulations, policy or procedure which affects the Subgrantee’s grant requirements. • The undersigned, as the appointed agent of the Subgrantee hereby declares that the individuals named herein as the Subgrantee’s agents are knowledgeable of the requirements outlined herein. The subgrantee hereby acknowledges that failure to adhere to all applicable state and federal law, regulations, policies and directives may result in suspension and/or termination of funding/reimbursements and/or all or part of the de-obligation of previously received funding. Responsibilities of GEMA/Homeland Security • GEMA/Homeland Security agrees to maintain gaemgrants.com subject to the availability of funding. • GEMA/Homeland Security shall, through the Subgrantee’s assigned Program Manager and Grant Specialist, review Subgrantee’s requests for reimbursement, assist Subgrantee in correcting deficiencies, and disburse reimbursements to the Subgrantee as timely as possible. • GEMA/Homeland Security shall communicate to the Subgrantee, in a timely manner, any changes in law, regulations, policy or procedure which affects the Subgrantee’s grant requirements through gaemgrants.com, gema.ga.gov and/or the appropriate alternate methods of communication. • GEMA/Homeland Security shall provide technical assistance to assist the Subgrantee in the formulation and management of its DHS FEMA grants (see Disclaimer paragraph herein below). 4 Term of Agreement This MOU shall remain in full force and effect for the duration of any DHS FEMA grants Subgrantee receives, including the record retention period. Any changes in regulations, policies or procedures applicable to HSGP and/or NSGP funding shall constitute an amendment to this Agreement. Limitation of Liability The Subgrantee acknowledges that this MOU is intended for the benefit of the Grantee and the Subgrantee and does not confer any rights upon any third parties. Furthermore, the Subgrantee hereby agrees to hold harmless and indemnify Grantee from any actions or claims brought on behalf of any third parties, including those to whom services or materials are provided under any project funded by the DHS FEMA HSGP or NSGP. Disclaimer In its capacity as the Grantee and state fiduciary of (DHS FEMA) and other federal grant funds, GEMA/Homeland Security provides technical assistance to current and potential Subgrantees (collectively referred to as “Subgrantees”) of the FEMA HSGP and/or NSGP. Technical assistance includes the application of specific knowledge to a specific situation in order to address a specific need and as such is not a legal opinion or an endorsement of the Subgrantee’s grants management practice. GEMA/Homeland Security does not render legal opinions to Subgrantees, but rather provides information intended to assist a Subgrantee prudently manage its own grants management program by employing effective methods and sound practices to manage DHS FEMA grants. Technical assistance and other grants management information provided by GEMA/Homeland Security and adopted by the Subgrantee, does not serve as GEMA/Homeland Security’s endorsement of the Subgrantee’s grants management practice and does not relieve the Subgrantee of the responsibility of assuring that its grants management practice is in compliance with applicable laws, regulations and policies as required by the DHS FEMA HSGP and/or NSGP. The Subgrantee, by its decision to participate in the HSGP and/or NSGP, bears the ultimate responsibility for ensuring compliance with all applicable state and federal laws, regulations and policies, and bears the ultimate consequences of any adverse decisions rendered by GEMA/Homeland Security, DHS FEMA, or any other state and federal agencies with audit, regulatory, or enforcement authority. Throughout the grants management process, GEMA/Homeland Security, as the state fiduciary of this federal funding, reserves the right to demand that the Subgrantee comply with all applicable state and federal laws, regulations and policies, terminate reimbursements and take any 5 and all other actions it deems appropriate to protect those funds for which it is responsible. Additional Laws and Policies The Subgrantee agrees to abide by the requirements of the following as applicable: Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Execution Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran’s Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and the Americans with Disabilities Act of 1990. The Subgrantee agrees not to discriminate in its employment practices, and will render services under this Agreement without regard to race, color, religion, sex, national origin, veteran status, political affiliation, or disabilities. Any act of discrimination committed by the Subgrantee or failure to comply with these statutory obligations, when applicable, shall be grounds for termination of this Agreement. Notices All notices and other communications pertaining to this Agreement shall be in electronic format and/or writing and shall be transmitted either by email, personal hand delivery (and receipted for) or deposited in the United States Mail, as certified mail, return receipt requested and postage prepaid, to the other party, addressed as follows: GEMA/Homeland Security Post Office Box 18055 Atlanta, Georgia 30316 ATTN: Preparedness Grants and Programs Or hsgrants@gema.ga.gov 6 IN WITNESS WHEREOF, the parties have executed this Agreement on the day, month and year first written above. WITNESSES: State’s Witness State Coordinating Officer Name: Sheneka Turner Name: Ceporia McMillian Date Telephone Number: (404) 635-7095 Subgrantee’s Witness Chief Elected/Appointed Official Name: Lena Bonner, Clerk of Commission or Chief Executive Officer Name: Hardie Davis, Jr. Title: Mayor Date Click or tap here to enter text. Telephone Number: (706) 821-1831 7 Exhibit A Designation of Applicant’s Agent Provide the information below for 1 primary, 1 alternate (optional), 1 authorized and 1 financial individual that will be designated as agents. Changes to the below authorized agents must be communicated to GEMA/Homeland Security in the manner as detailed above within fourteen (14) days of such change. Primary Agent’s Name: Mie Lucas Title: Deputy EMA Director Telephone number: 7068211157 Email Address: dlucas@augustaga.gov Alternate Agent’s Name (Optional): Click or tap here to enter text. Title: Click or tap here to enter text. Telephone number: Click or tap here to enter text. Email Address: Click or tap here to enter text. Authorized Agent’s Name: Christopher E. James Title: Fire Chief/EMA Director Telephone number: 7068211640 Email Address: cjames@augustaga.gov Financial Agent’s Name: Nancy He Title: Financial Analyst-Grants Coordinator Telephone number: 7068212581 Email Address: mhe@augustaga.gov 8 I, as Chief Elected or Appointed Official of the Subgrantee am authorized to execute and file an Application for Homeland Security Grant Program and Nonprofit Security Grant Program on behalf of the Subgrantee for the purpose of obtaining funding under the Homeland Security Act of 2002 (Public Law 107-296 as amended). The above named agent(s) is/are authorized to represent and act on behalf of the Subgrantee in all dealings with the State of Georgia on all matters pertaining to the management of grants as required by this MOU. Chief Elected/Appointed Official Date or Chief Executive Officer Name: Hardie Davis, Jr. Title: Mayor Telephone Number: (706) 821-1831 Commission Meeting Agenda 4/2/2019 2:00 PM Motion to Approve Memorandum of Understanding between Georgia Emergency Management and Homeland Security Agency and Augusta-Richmond County Emergency Management Agency for Grant Applications Department:Emergency Management Agency Department:Emergency Management Agency Caption:Motion to approve Memorandum of Understanding between Georgia Emergency Management and Homeland Security Agency and Augusta-Richmond County Emergency Management Agency for Grant Applications. (Approved by Public Safety Committee March 26, 2019) Background:Applications for grants through the Georgia Emergency Management and Homeland Security Agency for grants under the U.S. Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Homeland Security Grant Program (HSGP), and/or Nonprofit Security Grant Program (NSPG) are due by April 1st each year. This year, GEMA|HS implemented a new electronic system for grant applications. This MOU is required in order to gain and maintain access to the electronic application system. These are grants that Augusta applies for and are awarded on an annual basis. Analysis:This MOU is required in order to apply for grants that Augusta applies for and is awarded on an annual basis. Financial Impact:Failure to approve this MOU will result in Augusta not obtaining grant money that it receives annually and alternative funding would need to be found to continue programs. Alternatives:Deny and find alternate funding Recommendation:Approve and apply None is approved Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission 1 Memorandum of Understanding (MOU) Instructions 1. The MOU consists of a 7-page document and 1 Exhibit (A); 8 pages total. All documents must be completed and returned Georgia Emergency Management and Homeland Security Agency (GEMA/Homeland Security) with the appropriate signatures. 2. The MOU and Exhibit A should be filled out electronically. If you cannot fill it out electronically, please make sure to print all of the required information. 3. To complete the MOU and Exhibit A, use either the tab key or the arrow keys to move through the pages field by field. All fields must be completed prior to submission. 4. Once all required information has been entered into the fillable fields of the MOU and Exhibit A; print the entire document. 5. The last page of the MOU document, before Exhibit A, requires the signature of the Chief Elected/Appointed Official or the Chief Executive Officer, title, telephone and date of signature. The MOU also requires the signature of a witness. 6. Exhibit A (Designation of Applicant’s Agent) requires the signature of the Chief Elected/Appointed Official or the Chief Executive Officer, title, telephone and date of signature. An email address is required to obtain access to the system (all email addresses must be unique, no duplicates are allowed). 7. Please Note: The same person must sign the MOU and Exhibit A. 8 Once the documents are complete and signed, they must be sent to the following email address: hsgrants@gema.ga.gov Note: If email is unavailable to you, a paper copy may be submitted to the address below. Please note that this may slow the process of obtaining access to the Georgia EMGrantsPro system as it will need to be scanned and uploaded by our staff. GEMA/Homeland Security Post Office Box 18055 Atlanta, Georgia 30316 ATTN: Preparedness Grants and Programs Division 2 Memorandum of Understanding (MOU) BY and BETWEEN GEORGIA EMERGENCY MANAGEMENT AND HOMELAND SECURITY AGENCY AND AUGUSTA-RICHMOND COUNTY FIRE DEPARTMENT This Memorandum of Understanding (Agreement) made and entered into between the Georgia Emergency Management and Homeland Security Agency, hereinafter referred to as the “GEMA/Homeland Security” and Augusta-Rihcmond County Fire Department officially domiciled at 3117 Deans Bridge Road, Augusta, GA 30906 hereinafter referred to as Subgrantee relating to application for grants under the U. S. Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA) Homeland Security Grant Program (HSGP) and/or Nonprofit Security Grant Program (NSGP). WHEREAS, GEMA/Homeland Security as the State Administrative Agency (SAA), on behalf of the State of Georgia, is the Grantee receiving funding under the DHS FEMA HSGP and/or NSGP as authorized under Section 2002 of the Homeland Security Act of 2002, as amended (Pub. L. No. 107-296) (6 U.S.C. 603) and has the fiduciary responsibility to ensure those funds are spent on eligible Subgrantee facilities and activities, and are properly reimbursed to the Subgrantee; and WHEREAS, the agreement is part of the referenced Subgrantee’s application and profile record in the Georgia EMGrantsPro system and will become effective and binding upon approval by GEMA/Homeland Security; NOW, THEREFORE, in consideration thereof, the parties hereby agree as follows: Responsibilities of the Subgrantee The Subgrantee is primarily responsible for compliance with and agrees to obtain a working knowledge of the Homeland Security Act and all applicable DHS FEMA regulations as provided in all applicable Subparts of 2 Code of Federal Regulations (CFR) Part 200 and 44 CFR that govern the HSGP and NSGP and shall adhere to the application of the Homeland Security Act of 2002 and those applicable regulations and policies as a condition for acceptance of and expenditure of said DHS FEMA funding. 3 As a further condition for the acceptance of and expenditure of DHS FEMA funding, the Subgrantee hereby agrees to follow all GEMA/Homeland Security guidelines, regulations and directives, to include but not to limited to the following: • Use gema.ga.gov and gaemgrants.com, as applicable to access forms, request time extensions and submit requests for reimbursements with supporting documentation. • The Subgrantee shall assure that all project documents are made available to GEMA/Homeland Security, DHS FEMA, Office of Inspector General (OIG) or to any state or federal agency as determined by GEMA/Homeland Security, to include but not limited to: procurement policies, accounting policies, and all other documentation substantiating eligible costs. • All records, reports, documents and other materials delivered or transmitted to GEMA/Homeland Security by the Subgrantee shall become the property of GEMA/Homeland Security. • The Subgrantee will be required to execute a separate subgrant agreement for HSGP and/or NSGP in addition to this MOU. • The Subgrantee agrees to monitor gema.ga.gov and gaemgrants.com for any changes in law, regulations, policy or procedure which affects the Subgrantee’s grant requirements. • The undersigned, as the appointed agent of the Subgrantee hereby declares that the individuals named herein as the Subgrantee’s agents are knowledgeable of the requirements outlined herein. The subgrantee hereby acknowledges that failure to adhere to all applicable state and federal law, regulations, policies and directives may result in suspension and/or termination of funding/reimbursements and/or all or part of the de-obligation of previously received funding. Responsibilities of GEMA/Homeland Security • GEMA/Homeland Security agrees to maintain gaemgrants.com subject to the availability of funding. • GEMA/Homeland Security shall, through the Subgrantee’s assigned Program Manager and Grant Specialist, review Subgrantee’s requests for reimbursement, assist Subgrantee in correcting deficiencies, and disburse reimbursements to the Subgrantee as timely as possible. • GEMA/Homeland Security shall communicate to the Subgrantee, in a timely manner, any changes in law, regulations, policy or procedure which affects the Subgrantee’s grant requirements through gaemgrants.com, gema.ga.gov and/or the appropriate alternate methods of communication. • GEMA/Homeland Security shall provide technical assistance to assist the Subgrantee in the formulation and management of its DHS FEMA grants (see Disclaimer paragraph herein below). 4 Term of Agreement This MOU shall remain in full force and effect for the duration of any DHS FEMA grants Subgrantee receives, including the record retention period. Any changes in regulations, policies or procedures applicable to HSGP and/or NSGP funding shall constitute an amendment to this Agreement. Limitation of Liability The Subgrantee acknowledges that this MOU is intended for the benefit of the Grantee and the Subgrantee and does not confer any rights upon any third parties. Furthermore, the Subgrantee hereby agrees to hold harmless and indemnify Grantee from any actions or claims brought on behalf of any third parties, including those to whom services or materials are provided under any project funded by the DHS FEMA HSGP or NSGP. Disclaimer In its capacity as the Grantee and state fiduciary of (DHS FEMA) and other federal grant funds, GEMA/Homeland Security provides technical assistance to current and potential Subgrantees (collectively referred to as “Subgrantees”) of the FEMA HSGP and/or NSGP. Technical assistance includes the application of specific knowledge to a specific situation in order to address a specific need and as such is not a legal opinion or an endorsement of the Subgrantee’s grants management practice. GEMA/Homeland Security does not render legal opinions to Subgrantees, but rather provides information intended to assist a Subgrantee prudently manage its own grants management program by employing effective methods and sound practices to manage DHS FEMA grants. Technical assistance and other grants management information provided by GEMA/Homeland Security and adopted by the Subgrantee, does not serve as GEMA/Homeland Security’s endorsement of the Subgrantee’s grants management practice and does not relieve the Subgrantee of the responsibility of assuring that its grants management practice is in compliance with applicable laws, regulations and policies as required by the DHS FEMA HSGP and/or NSGP. The Subgrantee, by its decision to participate in the HSGP and/or NSGP, bears the ultimate responsibility for ensuring compliance with all applicable state and federal laws, regulations and policies, and bears the ultimate consequences of any adverse decisions rendered by GEMA/Homeland Security, DHS FEMA, or any other state and federal agencies with audit, regulatory, or enforcement authority. Throughout the grants management process, GEMA/Homeland Security, as the state fiduciary of this federal funding, reserves the right to demand that the Subgrantee comply with all applicable state and federal laws, regulations and policies, terminate reimbursements and take any 5 and all other actions it deems appropriate to protect those funds for which it is responsible. Additional Laws and Policies The Subgrantee agrees to abide by the requirements of the following as applicable: Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Execution Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran’s Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and the Americans with Disabilities Act of 1990. The Subgrantee agrees not to discriminate in its employment practices, and will render services under this Agreement without regard to race, color, religion, sex, national origin, veteran status, political affiliation, or disabilities. Any act of discrimination committed by the Subgrantee or failure to comply with these statutory obligations, when applicable, shall be grounds for termination of this Agreement. Notices All notices and other communications pertaining to this Agreement shall be in electronic format and/or writing and shall be transmitted either by email, personal hand delivery (and receipted for) or deposited in the United States Mail, as certified mail, return receipt requested and postage prepaid, to the other party, addressed as follows: GEMA/Homeland Security Post Office Box 18055 Atlanta, Georgia 30316 ATTN: Preparedness Grants and Programs Or hsgrants@gema.ga.gov 6 IN WITNESS WHEREOF, the parties have executed this Agreement on the day, month and year first written above. WITNESSES: State’s Witness State Coordinating Officer Name: Sheneka Turner Name: Ceporia McMillian Date Telephone Number: (404) 635-7095 Subgrantee’s Witness Chief Elected/Appointed Official Name: Lena Bonner, Clerk of Commission or Chief Executive Officer Name: Hardie Davis, Jr. Title: Mayor Date Click or tap here to enter text. Telephone Number: (706) 821-1831 7 Exhibit A Designation of Applicant’s Agent Provide the information below for 1 primary, 1 alternate (optional), 1 authorized and 1 financial individual that will be designated as agents. Changes to the below authorized agents must be communicated to GEMA/Homeland Security in the manner as detailed above within fourteen (14) days of such change. Primary Agent’s Name: Wayne Taylor Title: Deputy Chief of Operations Telephone number: (706) 821-1645 Email Address: btaylor@augustaga.gov Alternate Agent’s Name (Optional): Click or tap here to enter text. Title: Click or tap here to enter text. Telephone number: Click or tap here to enter text. Email Address: Click or tap here to enter text. Authorized Agent’s Name: Christopher E. James Title: Fire Chief/EMA Director Telephone number: (706) 821-1640 Email Address: cjames@augustaga.gov Financial Agent’s Name: Nancy He Title: Financial Analyst-Grants Coordinator Telephone number: (706) 821-2581 Email Address: mhe@augustaga.gov 8 I, as Chief Elected or Appointed Official of the Subgrantee am authorized to execute and file an Application for Homeland Security Grant Program and Nonprofit Security Grant Program on behalf of the Subgrantee for the purpose of obtaining funding under the Homeland Security Act of 2002 (Public Law 107-296 as amended). The above named agent(s) is/are authorized to represent and act on behalf of the Subgrantee in all dealings with the State of Georgia on all matters pertaining to the management of grants as required by this MOU. Chief Elected/Appointed Official Date or Chief Executive Officer Name: Hardie Davis, Jr. Title: Mayor Telephone Number: (706) 821-1831 Commission Meeting Agenda 4/2/2019 2:00 PM Motion to approve Memorandum of Understanding between Georgia Emergency Management and Homeland Security Agency and Augusta-Richmond County Fire Department for grant applications Department:Fire Department Department:Fire Department Caption:Motion to approve Memorandum of Understanding between Georgia Emergency Management and Homeland Security Agency and Augusta-Richmond County Fire Department for grant applications. (Approved by Public Safety Committee March 26, 2019) Background:Applications for grants through the Georgia Emergency Management and Homeland Security Agency for grants under the U.S. Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Homeland Security Grant Program (HSGP), and/or Nonprofit Security Grant Program (NSPG) are due by April 1st each year. This year, GEMA|HS implemented a new electronic system for grant applications. This MOU is required in order to gain and maintain access to the electronic application system. These are grants that Augusta applies for and are awarded on an annual basis. Analysis:This MOU is required for grants that Augusta applies for and is awarded on an annual basis. Financial Impact:These are grants that Augusta applies for and are awarded on an annual basis and failure to approve this MOU would result in loss of annual funds for programs. Alternatives:Deny and find alternative funds Recommendation:Approve Funds are Available in the None if approved Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission 2019 Comparison of Fees to Generate Target Revenue TARGET Residential Commercial No Current All All METHODOLOGY REVENUE Res Comm Increment Increment Bill Residential Commercial Both Base of Commericial and Increment are 50% Higher than Residential and Exempt Exempt included in Increment $6.5 M $48.67 $73.01 $33.44 $50.16 $48.67 $82.11 $123.17 $7.0 M 52.41 78.62 36.01 54.02 $52.41 $88.42 $132.64 $7.5 M 56.16 84.24 38.58 57.88 $56.16 $94.74 $142.12 Exempt excluded from Increment $6.5 M $48.67 $73.01 $34.72 $52.08 $48.67 $83.39 $125.09 $7.0 M 52.41 78.62 37.39 56.09 $52.41 $89.80 $134.71 $7.5 M 56.16 84.24 40.06 60.09 $56.16 $96.22 $144.33 Assumptions:All parcels are included in Base Fee Parcels in Hephzibah and Blythe are excluded from increment Cost of program is 60% Roadway lighting 40% residential lighting Rate of Commericial is 50% higher than Residential and Exempt Total 6.28.18 file count Parcels outside Heph&Blythe Total parcels 81,141 Residential 69,313 Less Heph and Blythe total (2,469) Commercial 6,342 Total parcels for calculations 78,672 Exempt 3,017 Total 78,672 Exempt outside Hephzibah&Blythe (3,017) total of parcels excl Heph, Blythe&exempt 75,655 Total Fee Base Fee Distribution 2018 totals # total Parcels fee Billed 2018 Residential 40,556 *85.00$ 3,447,260.00$ Commercial 6,342 107.36$ 680,877.12$ Exempt 3,017 85.00$ 256,445.00$ 49,915 4,384,582.12$ less 5% bad debt (219,229.11)$ 4,165,353.01$ Total Parcel Count on 6.28 file Augusta Hephzibah Blythe Residential 71602 69313 1882 407 Commercial 6414 6342 62 10 Exempt 3125 3017 71 37 81141 78672 2015 454 Distribution of Augusta Parcel Count Suburban TOTAL Urban Suburban Billed not billed Residential 69313 13604 40556 *15153 * Commercial 6342 2170 4172 0 Exempt 3017 1298 1719 0 78672 17072 46447 15153 Urban Parcels Only Residential 13604 $85 $1,156,340 **not billed Commercial 2170 ***billed Exempt 1298 ***billed 17072 * The fee structure approved in 2018 only billed residential customers already receiving a bill under the previous fee system. **Urban Residential parcels did not get direct bill. Collected thru mill rate. This amount should be trf'd from Urban tax collections to the street lighting fund. ***All Commercial and Exempt parcels were billed Hephzibah and Blythe parcels were excluded from all billing No Bill Issued Commission Meeting Agenda 4/2/2019 2:00 PM Discussion of Street Light Fees Department:Administrator Department:Administrator Caption:Motion to approve establishing a Street Light Sub-committee composed of the five committee chairmen (chairpersons). (Approved by Finance Committee March 26, 2019) Background:To address the street lighting fee structure approved in 2018, revenue generated, and fees which would generate varying amounts of total revenue to meet current needs and to expand the level of service. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission OFFICIAL VENDORS Attachment "B"E-Verify Addendum 1 SAVE Form Original 6 Copies Fee Proposal WOOD 1075 BIG SHANTY RD., SUITE 100 KENNESAW, GA 30144 Yes 44372 Yes Yes Yes Yes Yes POND & COMPANY 621 NW FRONTAGE ROAD, STE 320 AUGUSTA, GA 30907 Yes 175046 Yes Yes Yes Yes Yes MORELAND ALTOBELLI 2450 COMMERCE AVENUE SUITE 100 DULUTH, GA 30096-8910 Yes 53328 Yes Yes Yes Yes Yes CLARK PATTERSON LEE 3011 SUTTON GATE DR. SUWANEE, GA 30024 Yes 209339 Yes Yes Yes Yes Yes LANDIS EVANS & PARTNERS 1954 AIRPORT ROAD, SE. 123 CHAMBLEE, GA 30341 Yes 622253 Yes Yes Yes Yes Yes W. R. TOOLE ENGINEERS INC 1005 BROAD STREET STE 200 AUGUSTA, GA 30901 Yes 62985 Yes Yes Yes Yes Yes GOODWYN, MILLS & CAWOOD 1450 GREENE ST, SUITE 505 AUGUSTA, GA 30901 Yes 425070 Yes Yes Yes Yes Yes CRANSTON ENGINEERING 452 ELLIS STREET AUGUSTA, GA 30903-2546 Yes 64684 Yes Yes Yes Yes Yes Total Number Specifications Mailed Out: 24 Total Number Specifications Download (Demandstar): 4 Total Electronic Notifications (Demandstar): 107 Mandatory Pre-Qualifications Conference Attendees: 13 Total Number Mailed to Local Vendors: 13 Total packages submitted: 8 Total Noncompliant: 0 RFP Item 18-283 Design Services for 5th Street Improvement Project for Augusta, GA – Engineering Department RFP Due: Wednesday, September 26, 2018 @ 3:00 p.m. Page 1 of 1 RFP Official TAB SHEET 18-283 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T15041213 to approve and award Preliminary and and Final Engineering Design Consultant Services Agreement to Cranston Engineering Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Design 428,200$ 428,200$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T15041213 5th Street Improvements (RFP #18-283) in the amount of $428,182.13 for the 5th Street Improvements project requested by AED. RFP 18-283 Funding is available in the TIA project budget: 3/14/2019 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T15041213 5th Street Improvements (RFP #18-283) CPB AMOUNT New SOURCE OF FUNDS CPB CPB TIA Project 371-041110/5212115-T15041213 ($428,200)($428,200) TOTAL SOURCES: ($428,200)($428,200) USE OF FUNDS ENGINEERING 371-041110-5414210/T15041213 $428,200 $428,200 TOTAL USES: $428,200 $428,200 3/14/2019 Request for Proposal Request for Proposals will be received at this office until Wednesday, September 26, 2018 @ 3:00 p.m. for furnishing for the Augusta, Georgia - Engineering Department: RFP Item # 18-279 Design Services for 6th Street Improvements Project RFP Item # 18-283 Design Services for 5th Street Improvements Project RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable for RFP Item # 18-279 are $50.00 and for RFP Item # 18-283 are $50.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706-722-6488) beginning Thursday, August 16, 2018. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. A Mandatory Pre Proposal Conference for RFP 18-279 will be held on Friday, September 7, 2018, @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. A Mandatory Pre Proposal Conference for RFP 18-283 will be held on Friday, September 7, 2018, @ 11:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, September 11, 2018, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 16, 23, 30, September 6, 2018 Metro Courier August 16, 2018 WOOD 1075 BIG SHANTY RD., SUITE 100 KENNESAW, GA 30144 POND & COMPANY 621 NW FRONTAGE ROAD, STE 320 AUGUSTA, GA 30907 MORELAND ALTOBELLI 2450 COMMERCE AVENUE SUITE 100 DULUTH, GA 30096-8910 CLARK PATTERSON LEE 3011 SUTTON GATE DR. SUWANEE, GA 30024 LANDIS EVANS & PARTNERS 1954 AIRPORT ROAD, SE. 123 CHAMBLEE, GA 30341 W. R. TOOLE ENGINEERS INC 1005 BROAD STREET, S TE 200 AUGUSTA, GA 30901 GOODWYN, MILLS & CAWOOD 1450 GREENE ST. SUITE 505 Augusta, GA 30901 CRANSTON ENGINEERING 452 ELLIS STREET AUGUSTA, GA 30903-2546 WOOD 1075 BIG SHANTY RD., SUITE 100 KENNESAW, GA 30144 POND & COMPANY 621 NW FRONTAGE ROAD, STE 320 AUGUSTA, GA 30907 MORELAND ALTOBELLI 2450 COMMERCE AVENUE SUITE 100 DULUTH, GA 30096-8910 CLARK PATTERSON LEE 3011 SUTTON GATE DR. SUWANEE, GA 30024 LANDIS EVANS & PARTNERS 1954 AIRPORT ROAD, SE. 123 CHAMBLEE, GA 30341 W. R. TOOLE ENGINEERS INC 1005 BROAD STREET, S TE 200 AUGUSTA, GA 30901 GOODWYN, MILLS & CAWOOD 1450 GREENE ST. SUITE 505 Augusta, GA 30901 CRANSTON ENGINEERING 452 ELLIS STREET AUGUSTA, GA 30903-2546 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation)• Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)20 5.0 3.5 3.5 5.0 3.3 3.3 5.0 5.0 100.0 70.0 70.0 100.0 65.0 65.0 100.0 100.0 3. Organization & Approach (0-5)15 4.8 3.1 3.1 4.8 4.0 4.0 5.0 5.0 71.3 46.9 46.9 71.3 60.0 60.0 75.0 75.0 4. Scope of Services - Ability to Provide Scope of Services - Project Deliverables - Cost Control and Budgeting Methodology (0-5)15 4.1 3.3 3.6 4.0 4.0 3.1 4.0 4.0 61.9 48.8 54.4 60.0 60.0 46.9 60.0 60.0 5. Schedule to Work (0-5)10 4.8 3.3 3.6 5.0 4.8 1.5 4.5 4.6 47.5 32.5 36.3 50.0 47.5 15.0 45.0 46.3 Within Richmond County 5 10 0.0 5.0 0.0 0.0 0.0 5.0 5.0 5.0 0.0 50.0 0.0 0.0 0.0 50.0 50.0 50.0 Within CSRA 5 6 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Within Georgia 5 4 5.0 0.0 5.0 5.0 5.0 0.0 0.0 0.0 20.0 0.0 20.0 20.0 20.0 0.0 0.0 0.0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0  All Others 5 1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 7. References (0-5)5 3.9 4.0 3.7 4.0 3.3 3.4 4.0 3.7 19.7 20.0 18.3 20.0 16.3 17.2 20.0 18.3 27.6 22.1 22.5 27.8 24.3 20.3 27.5 27.3 320.3 268.1 245.8 321.3 268.8 254.0 350.0 349.6 8. Presentation by Team (0-5)10 3 4 5 0 0 0 30 0 0 40 50 19 Q&A Response to Panel Questions (0-5)5 3.5 4 5 0 0 0 17.5 0 0 20 25 Lowest Fees 5 10 5 0 0 0 50 0 0 0 0 Second 5 6 5 0 0 0 0 0 0 0 30 Third 5 4 5 0 0 0 0 0 0 20 0 Forth 5 2 0 0 0 0 0 0 0 0 Fifth 5 1 0 0 0 0 0 0 0 0 Total Phase 2 - (Total Maximum Ranking 15- Maximum Weighted Total Possible 125) 100 0 0 0 11.5 0 0 13 15 0 0 0 97.5 0 0 80 105 27.6 22.1 22.5 39.3 24.3 20.3 40.5 42.3 0 320.3 268.1 245.8 418.8 268.8 254.0 430.0 454.6 Vendors Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 375) Phase 1 RFP Item #18-283 Design Services for 5th Street Improvement Project for Augusta, Engineering Department Evalaution Meeting Date: Friday, November 9, 2018 @ 3:00 p.m. Ranking of 0-5 (Enter a number value between 0 and 5) Scale 0 (Low) to 5 (High) Weighted Scores 6 Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Internal Use Only Evaluator: Cumulative Date: 11/9/18 Procurement DepartmentRepresentative:_________Nancy Williams__________________________ Procurement Department Completion Date: 12/20/18 Total Cumulative Score (Maximum point is 500) 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Total (Total Possible Score 500) Phase 2 (Option - Numbers 8-9) Commission Meeting Agenda 4/2/2019 2:00 PM 5th Street Improvements Project Design Services for Roadway Improvements Department:Engineering Department:Engineering Caption:Motion to approve and award Preliminary and Final Engineering Design Consultant Services Agreement to Cranston Engineering in the amount of $428,182.13 for the 5th Street Improvements Project as requested by the AED. Award is contingent upon receipt of signed agreement. RFP 18-283. (Approved by Engineering Services Committee March 26, 2019) Background:The 5th Street Improvements is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. The 5th Street Improvements Project is a Band 2 project. The project improvements consist of improving roadway safety by resurfacing, reconstructing the existing curb and gutter, replacing sidewalks and improving the storm water system. The project will improve pedestrian safety at intersections with new high visibility crosswalks and organize the existing parallel parking. New street landscaping will be provided, where possible, to enhance pedestrian use and improvement roadway aesthetics. In September 2015, commission approved award of the Augusta Downtown Concept development project to Cooper Carry. Cooper Carry task is completed and the project is ready for engineering design phase. In August 2018, Request for Qualification was released for qualified firms to provide design services along the 5th Street corridor per the Project Concept Report. Analysis:RFP’s were received on September 26, 2018 and were evaluated based on qualifications, project approach, and experience. The following firms submitted RFQs for evaluations: 1. Moreland Altobelli 2. Clark Patterson Lee 3. Lands Evans & Partners 4. W.R. Toole Engineers Inc. 5. Pond & Company 6. Goodwyn, Mills & Cawood 7. Cranston Engineering 8. Wood Cranston Engineering was selected based on the evaluation procedures used for this project. Financial Impact:Funds are available in the TIA project budget. Alternatives:1). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve and award Preliminary and Final Engineering Design Consultant Services Agreement to Cranston Engineering in the amount of $428,182.13 for the 5th Street Improvements Project as requested by the AED. Award is contingent upon receipt of signed agreement. RFP 18-283. Funds are Available in the Following Accounts: Project TIA Funds - 371-041110-5212115/T15041213 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission OFFICIAL VENDORS Attachment "B"E-Verify Addendum 1 SAVE Form Original 6 Copies Fee Proposal HUSSEY GAY BELL 1219 ASSEMBLY ST COLUMBIA, SC 29201 Yes 398475 Yes Yes Yes Yes Yes POND & COMPANY 621 NW FRONTAGE ROAD, STE 320 AUGUSTA, GA 30907 Yes 175046 Yes Yes Yes Yes Yes MORELAND ALTOBELLI 2450 COMMERCE AVENUE SUITE 100 DULUTH, GA 30096-8910 Yes 53328 Yes Yes Yes Yes Yes CLARK PATTERSON LEE 3011 SUTTON GATE DR. SUWANEE, GA 30024 Yes 209339 Yes Yes Yes Yes Yes LANDIS EVANS & PARTNERS 1954 AIRPORT ROAD, SE. 123 CHAMBLEE, GA 30341 Yes 622253 Yes Yes Yes Yes Yes W. R. TOOLE ENGINEERS INC 1005 BROAD STREET STE 200 AUGUSTA, GA 30901 Yes 62985 Yes Yes Yes Yes Yes GOODWYN, MILLS & CAWOOD 1450 GREENE ST, SUITE 505 AUGUSTA, GA 30901 Yes 425070 Yes Yes Yes Yes Yes Total Number Specifications Mailed Out: 25 Total Number Specifications Download (Demandstar): 9 Total Electronic Notifications (Demandstar): 107 Mandatory Pre-Qualifications Conference Attendees: 13 Total Number Mailed to Local Vendors: 13 Total packages submitted: 7 Total Noncompliant: 0 RFP 18-279 Design Services for 6th Street Improvement Project for Augusta, GA – Engineering Department RFP Due: Wednesday, September 26, 2018 @ 3:00 p.m. Page 1 of 1 18-279 Oficial TAB SHEET 18-279 Georgia Department of Transportation COST PROPOSAL SUMMARY Proj. No.:RCO7-001220 Project:6th Street from Taylro St to Reynolds St PI No.:0011421 County:Richmond Prime:Clark Patterson Lee Contract Type:Cost Plus Fixed Fee Date:26-Dec-2018 Fixed Fee %:10% Offeror:Clark Patterson Lee Master Contract: 350 Town Center Avenue Contract Expiration: Suite 201 Task Order No: Suwanee, Georgia 30024 Contact:B. Mark Hanson 678-318-1063 Project Manager mhanson@cplteam.com Contract Office:Office of Program Delivery Contract Action:Task Order Contract Type:Cost Plus Fixed Fee Contract Totals Maximum Allowable Cost 228,325.00$ Contract Cost (w/o Fixed Fee) 215,514.40$ Maximum Amount for Fixed Fee 12,810.60$ Provisional Overhead Rate 146.75% Fixed Fee Percentage 10% Minimum DBE Percentage 0% 12/26/2018 3:38 PM GDOT_MainCostProp_v7.1_6-27-16- CPL-Augusta 6th St-BMH.xlsx Cover Page 1 of 1 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T15041220 to approve and award Preliminary and and Final Engineering Design Consultant Services Agreement to Clark Patterson Lee Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Design 228,350$ 228,350$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T15041220 6th Street Improvements (RFP #18-279) in the amount of $228,325.00 for the 6th Street Improvements project requested by AED. RFP 18-279 Funding is available in the TIA project budget: 3/14/2019 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T15041220 6th Street Improvements (RFP #18-279) CPB AMOUNT New SOURCE OF FUNDS CPB CPB TIA Project 371-041110/5212115-T15041220 ($228,350)($228,350) TOTAL SOURCES: ($228,350)($228,350) USE OF FUNDS ENGINEERING 371-041110-5414210/T15041220 $228,350 $228,350 TOTAL USES: $228,350 $228,350 3/14/2019 Request for Proposal Request for Proposals will be received at this office until Wednesday, September 26, 2018 @ 3:00 p.m. for furnishing for the Augusta, Georgia - Engineering Department: RFP Item # 18-279 Design Services for 6th Street Improvements Project RFP Item # 18-283 Design Services for 5th Street Improvements Project RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable for RFP Item # 18-279 are $50.00 and for RFP Item # 18-283 are $50.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706-722-6488) beginning Thursday, August 16, 2018. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. A Mandatory Pre Proposal Conference for RFP 18-279 will be held on Friday, September 7, 2018, @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. A Mandatory Pre Proposal Conference for RFP 18-283 will be held on Friday, September 7, 2018, @ 11:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, September 11, 2018, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 16, 23, 30, September 6, 2018 Metro Courier August 16, 2018 HUSSEY GAY BELL 1219 ASSEMBLY ST COLUMBIA, SC 29201 POND & COMPANY 621 NW FRONTAGE ROAD, STE 320 AUGUSTA, GA 30907 MORELAND ALTOBELLI 2450 COMMERCE AVENUE SUITE 100 DULUTH, GA 30096-8910 CLARK PATTERSON LEE 3011 SUTTON GATE DR. SUWANEE, GA 30024 LANDIS EVANS & PARTNERS 1954 AIRPORT ROAD, SE. 123 CHAMBLEE, GA 30341 W. R. TOOLE ENGINEERS INC 1005 BROAD STREET, S TE 200 AUGUSTA, GA 30901 GOODWYN, MILLS & CAWOOD 1450 GREENE ST. SUITE 505 Augusta, GA 30901 HUSSEY GAY BELL 1219 ASSEMBLY ST COLUMBIA, SC 29201 POND & COMPANY 621 NW FRONTAGE ROAD, STE 320 AUGUSTA, GA 30907 MORELAND ALTOBELLI 2450 COMMERCE AVENUE SUITE 100 DULUTH, GA 30096-8910 CLARK PATTERSON LEE 3011 SUTTON GATE DR. SUWANEE, GA 30024 LANDIS EVANS & PARTNERS 1954 AIRPORT ROAD, SE. 123 CHAMBLEE, GA 30341 W. R. TOOLE ENGINEERS INC 1005 BROAD STREET, S TE 200 AUGUSTA, GA 30901 GOODWYN, MILLS & CAWOOD 1450 GREENE ST. SUITE 505 Augusta, GA 30901 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)20 4.8 4.0 3.5 4.8 3.3 3.3 4.8 96.0 80.0 69.3 96.0 66.7 66.7 96.7 3. Organization & Approach (0-5)15 4.9 3.7 3.5 4.8 3.3 4.0 5.0 74.0 55.0 52.0 72.0 50.0 60.0 75.0 4. Scope of Services - Ability to Provide Scope of Services - Project Deliverables - Cost Control and Budgeting Methodology (0-5)15 4.9 3.8 3.4 4.9 4.1 3.3 3.7 74.0 57.5 51.5 73.0 61.5 50.0 55.0 5. Schedule to Work (0-5)10 4.7 3.8 3.9 4.7 3.8 3.2 5.0 46.7 38.3 39.3 47.0 38.0 31.7 50.0 Within Richmond County 5 10 5 5 5 0 50 0 0 0 50 50 Within CSRA 5 6 0 0 0 0 0 0 0 Within Georgia 5 4 5 5 5 5 20 0 20 20 20 0 0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0 0 0 0 0 0 0  All Others 5 1 0 0 0 0 0 0 0 7. References (0-5)5 4.0 2.3 3.7 4.0 3.3 3.6 4.0 4 20.0 11.7 18.3 20.0 16.7 18.0 20.0 28.3 22.7 23.0 28.2 22.9 22.4 27.5 330.7 292.5 250.5 328.0 252.8 276.3 346.7 8. Presentation by Team (0-5)10 3.3 0.0 0.0 5.0 0.0 0.0 2.5 32.5 0 0 50 0 0 25 19 Q&A Response to Panel Questions (0-5)5 3.0 0.0 0.0 5.0 0.0 0.0 2.5 15 0 0 25 0 0 12.5 Lowest Fees 5 10 5 0 0 0 50 0 0 0 Second 5 6 5 0 0 0 0 0 0 30 Third 5 4 5 20 0 0 0 0 0 0 Forth 5 2 0 0 0 0 0 0 0 Fifth 5 1 0 0 0 0 0 0 0 Total Phase 2 - (Total Maximum Ranking 15- Maximum Weighted Total Possible 125) 100 11.25 0 0 15 0 0 10 67.5 0 0 125 0 0 67.5 39.6 22.7 23.0 43.2 22.9 22.4 37.5 0 398.2 292.5 250.5 453.0 252.8 276.3 414.2 Vendors Phase 1 Total - (Total Maximum Ranking 30 - Maximum Weighted Total Possible 375) Phase 1 RFP Item #18-279 Design Services for 6th Street Improvement Project for Augusta, Engineering Department Evalaution Meeting Date: Friday, November 9, 2018 @ 3:00 p.m. Ranking of 0-5 (Enter a number value between 0 and 5) Scale 0 (Low) to 5 (High) Weighted Scores 5 Internal Use Only Evaluator: Cumulative Date: 12/20/18 Procurement DepartmentRepresentative:________________Nancy Williams____________________ Procurement Department Completion Date: 12/20/18 Total Cumulative Score (Maximum point is 500) 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Total (Total Possible Score 500) Phase 2 (Option - Numbers 8-9) Commission Meeting Agenda 4/2/2019 2:00 PM 6th Street Improvements Project Design Services for Roadway Improvements Department:Engineering Department:Engineering Caption:Motion to approve and award Preliminary and Final Engineering Design Consultant Services Agreement to Clark Patterson Lee in the amount of $228,325.00 for the 6th Street Improvements Project as requested by the AED. Award is contingent upon receipt of signed agreement. RFP 18-279. (Approved by Engineering Services Committee March 26, 2019) Background:The 6th Street Improvements is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. The 6th Street Improvements Project is a Band 2 project. The project improvements consist of improving roadway safety by resurfacing, reconstructing the existing curb and gutter, replacing sidewalks and improving the storm water system. The project will improve pedestrian safety at intersections with new high visibility crosswalks and organize the existing parallel parking. New street landscaping will be provided, where possible, to enhance pedestrian use and improvement of roadway aesthetics. In September 2015, commission approved award of the Augusta Downtown Concept development project to Cooper Carry. Cooper Carry task is completed and the project is ready for engineering design phase. In August 2018, Request for Qualification was released for qualified firms to provide design services along the 6th Street corridor per the Project Concept Report. Analysis:RFP’s were received on September 26, 2018 and were evaluated based on qualifications, project approach, and experience. The following firms submitted RFQs for evaluations: 1. Moreland Altobelli 2. Clark Patterson Lee 3. Hussey Gay Bell 4. W.R. Toole Engineers Inc. 5. Pond & Company 6. Goodwyn, Mills & Cawood 7. Landis Evans & Partners Clark Patterson Lee was selected based on the evaluation procedures used for this project. Financial Impact:Funds are available in the TIA project budget. Alternatives:1). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve and award Preliminary and Final Engineering Design Consultant Services Agreement to Clark Patterson Lee in the amount of $228,325.00 for the 6th Street Improvements Project as requested by the AED. Award is contingent upon receipt of signed agreement. RFP 18-279. Funds are Available in the Following Accounts: Project TIA Funds 371-041110-T15041220-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Sec. 4-2-2. Unlawful dumping or storing of solid waste, or the accumulation of weeds and noxious vegetation on vacant lots, and unoccupied parcels of land. (a) Prohibition. No owner of any vacant lot, undeveloped lot or unoccupied parcel of land within Augusta shall permit or allow the existence of excessive accumulation or untended growth of weeds, undergrowth or other plant life grow to a height exceeding twelve (12) inches; or stagnant water, rubbish, garbage, refuse, debris, trash, including but not limited to household furnishings, and all other objectionable, unsightly or unsanitary matter upon any lot, tract or parcel of land, or on the area between the lot or parcel of land and the street curb, be it uncovered or under open shelter, to the extent and in the manner that such lot, tract or parcel of land is or may reasonably become infested or inhabited by rodents, vermin or wild animals, or may furnish a breeding place for mosquitoes, or threatens, or endangers the public health, safety, or welfare, or may reasonably cause disease, or adversely affects and impairs the economic welfare of adjacent property. (b) Definitions. · Construction/Demolition Waste means building materials and rubble resulting from construction, remodeling, repair, and demolition operations on pavements, houses, commercial buildings and other structures. Such waste include, but are not limited to asbestos containing waste, wood, bricks, metal, concrete, wall board, paper, cardboard, and other non-putrescible wastes which have a low potential for groundwater contamination. · Lot/Parcel means any lot of record identified with a map and parcel number assigned by the Tax Assessor's Office. · Scrap Tire means a tire or portion thereof. · Tire means a continuous solid or pneumatic rubber covering designed for encircling the wheel of a motor vehicle and which is neither attached to the motor vehicle nor a part of the motor vehicle as original equipment. · Undeveloped Lot means a lot in its natural state, i.e.: a lot in a residential neighborhood that has not been built upon. · Unoccupied Parcel means a lot which has a structure/dwelling which is not occupied. · Vacant Lot means a previously developed Lot, once occupied with a structure/dwelling. (c) Duty of Property Owners Generally. It shall be the duty of the owner of each Vacant Lot or Unoccupied Parcel of land to reasonably regulate and effectively control excessive growths and accumulations, as enumerated in Section 4-2-2 (a), on the property and the street. It shall also be the duty of the owner to drain, re- grade or fill any lot, tract, or parcel, including swimming pools thereon, which shall be unwholesome or unsanitary, have stagnant water thereon, or be in such other condition as to be susceptible to producing disease. (d) Notice Augusta shall notify in writing the owner of any Vacant Lot or Unoccupied Parcel of land within Augusta to comply with Section 4-2-2(a) to include but not be limited to cutting, destroying or removing any weeds, grass, trash, rubbish or noxious matter found growing, lying or located on such owner's property or upon the sidewalk or street right-of-way abutting the property within fourteen calendar (14) days from the date the notice is mailed. Notice will include a one direct mailing to the property owner's address on records. This notice requirement will not apply for property owned by Augusta, Georgia or the Augusta Georgia Land Bank. Upon the failure or the owner to do so, Augusta will cause such weeds, grass, rubbish, or noxious matter to be cut, destroyed and/or removed. Such notice shall be deemed to be sufficient if it is mailed to the last owner of record on file in the office of the property appraiser. (e) Removal of Weeds, etc. by Augusta If after fourteen calendar (14) days from the date of the notice the conditions, as enumerated in Section 4 - 2 - 2 (a) and described in the notice, have not been remedied, the Director of Environmental Services or his designee shall cause the condition to be remedied by Augusta at the expense of the property owner; to include the removal of trash, filth, garbage or other refuse, and the chemical treatment, cutting down and abating from any private premises all weeds, including those growing thereon to a height exceeding twelve 12) inches whenever the owner of such premises or other person who is required by this chapter to cut down and remove the same fails or refuses to do so. (f) Cutting and Cleaning of Lots; Assessment of Costs; Liens Upon the completion of any combination of the removal, chemical treatment, cutting down, cleaning or abating by Augusta of any lot or parcel of land within Augusta by removing or abating therefrom; the excessive accumulation or untended growth of weeds, undergrowth or other plant life growing to a height exceeding twelve (12) inches; or stagnant water, rubbish, garbage, refuse, debris, trash, including but not limited to, household, furnishings, scrap tires, construction/demolition waste, and all other objectionable, unsightly or unsanitary matter, the Director of Environmental Services or his designee shall certify the abatement of the offensive matter described above, specifying the lot or parcel so improved and the nature of the improvements. Thereafter, the improvements and the costs thereof, shall be assessed and appropriate action as necessary shall be taken to charge and collect monies for services provided by Augusta to abate the issue. (g) Enforcement The code enforcement division of the Environmental Services Department as well as the License and Inspection Department is hereby authorized and directed to carry out the provisions of sections 4-2-2 hereof, as may be deemed reasonably by the Director of the department. (h) Violation: Penalty In addition to causing the condition of the property to be remedied as authorized in subsection (f), the enforcement officer may make a case against the offending party and upon trial and conviction thereof, the offending party shall be subject to the penalties provided in section 1- 6-1. Sec. 4-2-3. Dumping of garbage and refuse collected outside county at county landfill. (a) Prohibited. It shall be unlawful for any person to dump garbage and refuse at the Augusta Richmond County landfill, owned and operated by Augusta-Richmond County, Georgia, when said garbage or refuse was not collected in Richmond County, Georgia, except pursuant to written contract or prior approval by the Augusta-Richmond County Administrator. (b) Penalty for violation of section. Any person who shall violate this section shall be charged with each and every violation, and upon trial and conviction, shall be subject to the penalties provided in Sec. 1-6-1. Sec. 4-2-4. Trespassing, scavenging on landfill prohibited. (a) No person shall knowingly and without authority enter upon the land or premises, now or in the future, designed as an Augusta-Richmond County landfill site without the express permission of the director of the landfill or his delegate; nor shall any person knowingly and without authority remain upon the land or premises, now or in the future, designed as a landfill site, after the permission of the director of the landfill or his delegate has been withdrawn. (b) No person shall knowingly and without authority remove any materials from the land or premises now or in the future designed as a landfill site, including but not limited to material constituting residential and commercial solid waste, trash, tin cans, glass bottles, garbage, rubbish, discarded materials, sand, gravel, slag, or other refuse. (c) Any person or persons failing to comply with the lawful provisions of this section or any act prohibited hereby or failing to do any act mandated hereby shall be guilty of an offense and upon trial as a misdemeanor and conviction, shall be subject to the penalties provided in Sec. 1-6-1. Sec. 4-2-5. Refuse acceptable for disposal at solid waste landfill. (a) The following refuse shall be considered to be acceptable for disposal by the county: (1) Garbage. Putrescible animal and vegetable wastes resulting from the handling, preparation, cooking and/or consumption of foods. (2) Ashes. The residue from the burning of wood, coal, coke or other materials. (3) Rubbish. Non-putrescible solid wastes excluding ashes, consisting of paper, cardboard, tin cans, yard clippings, wood, glass, bedding, crockery, metals and any tree trunks, limbs or other wood products, provided that any such items larger than four (4) inches in diameter, shall be cut into four-foot lengths. (4) Dead animals. Small dead animals, not exceeding seventy-five (75) pounds in weight, which die in the normal course of community activity, excluding condemned animals, shall be accepted at the disposal site upon request. (b) The following refuse shall be considered to be unacceptable for disposal by the county: (1) Dangerous materials or substances, such as poisons, acids, caustics, infected materials and explosives. (2) Unusual quantities of materials resulting from the repair, excavation or construction of buildings or structures, such as earth, plaster, mortar and roofing materials. (3) The solid wastes resulting from industrial processes. (4) Solid waste that has been burned and has any evidence of smoke, spark or fire remaining. (5) Sealed drums. Each drum must have an open top for inspection. No drum for liquid storage will be accepted for disposal. (c) A separate area shall be provided at the landfill for the disposal of stumps, logs, other building materials, and tires that cannot be deposited in the regular landfill site. (d) All industrial, governmental and commercial waste haulers shall place a decal furnished by Augusta-Richmond County on their vehicle that denotes the cubic yard capacity being hauled into the landfill. (e) The fees for the disposal of refuse shall be fixed from time to time by the Augusta-Richmond County Commission and kept on file in the office of the county administrator and shall be published at the landfill site. Sec. 4-2-6. Fees for use of Augusta-Richmond County solid waste landfill. (a) Fees. The following fees shall be charged for the use of the Augusta-Richmond County solid waste landfill. Other fees for specific projects or for specific customers may be approved in writing by the Administrator. Asbestos . . . . . . . . . . . . . . $ 20.00 per cubic yard Inert waste disposal . . . . . 16.75 per ton Metal . . . . . . . . . . . . . . . . 0.00 per ton Mulch purchase (small pickup truck) . . . . . . . . . . . . . . . . 5.00 per load Mulch purchase (large pickup truck) . . . . . . . . . . . . . . . . . 10.00 per load Mulch purchase (commercial). 15.00 per ton Non-profit organizations waste disposal (with administrator's approval) . . 23.50 per ton Non-tarped loads/private ve- hicle . . . . . . . . . . . . . . . . . . . 25.00 each occurrence Non-tarped loads/commercial vehicle. . . . . . . . . . . . . . . . . 75.00 each occurrence Residential disposal (three bags or less) . . . . . . . . . . . . 0.00 Residential disposal (four bags to six bags) . . . . . . . . . . . . . 3.00 per load Minimum charge – non- Commercial (total weight of Vehicle and load under 6000lbs) 6.00 per load Solid waste (municipal solid waste, construction and demolition, special waste) disposal . . . . . . . . . . . . . . . 33.50 per ton Solid waste (2,000—4,999 tons per month) disposal . . 30.50 per ton Solid waste (5,000—9,999 tons per month) disposal . . 27.50 per ton Solid waste (10,000 or greater tons per month) disposal . . . . . . . . . . . . . . . 24.50 per ton Solid waste with beneficial use—Such materials as are usable at the landfill for daily cover and other uses and shall include, but not be limited to brick slag and other usable materials. . . . . . . . . . . . . . . 10.00 per ton Construction & demolition…….. 26.00 per ton Recyclables (commercial)……. 25.00 per ton The director of the landfill or his designee reserves the right to determine what is "usable", to limit the quantity of "usable" materials received by the landfill for any given period of time, and to receive only so much "usable" materials as are consumable by the landfill in the sole discretion of the director. Tires (17 inch or smaller). . . $ 3.00 each Tires (larger than 17 inch) . . 8.00 each Tires (truckload) . . . . . . . . . . 180.00 per ton Vehicle permit sticker . . . . . 100.00 per calendar year (b) Fee increases. Fees for each item listed above may from time to time be increased at the discretion of the administrator. The increase allocated for any calendar year shall not exceed one dollar ($1.00) for any item listed above. Should a full one dollar ($1.00) increase not be exercised the allocation of a portion equaling up to one dollar ($1.00) from that year within the unused allocation may carry forward and be used in the following year not to exceed two dollars ($2.00), and so on up to a maximum of three (3) years. At no time shall the increase at the administrator's discretion exceed three dollars ($3.00) for any item listed above. (c) Fee decrease. Fees for each item listed above may from time to time be decreased at the discretion of the administrator. The decrease allocated for any calendar year shall not exceed one dollars ($1.00) for any item listed above. Should a full one dollar ($1.00) decrease not be exercised the allocation of a portion equaling up to one dollar ($1.00) from the year within the unused allocation may carry forward and be used in the following year not to exceed two dollars ($2.00) and so on up to a maximum of three (3) years. At no time shall the decrease at the administrator's discretion exceed three dollars ($3.00) for any item listed above. (Ord. No. 6238, § 1, 1-4-00; Ord. No. 6778, § 2, 8-1-04; Ord. No. 6793, § 2, 5-17-05) Commission Meeting Agenda 4/2/2019 2:00 PM Approve the Changes to Section 4-2-6 - Fees, and Waive the Second Reading Department:Environmental Services Department:Environmental Services Caption:Motion to approve an Ordinance amend the Augusta, Georgia Section 4-2-6 related to Landfill Fees; To repeal all code sections and ordinances and parts of code sections and ordinances in conflict herewith; to provide and effective date and for other purposes provided herein of the Augusta Code - Fees for Environmental Services Department Landfill Fees. (Approved by Engineering Services Committee March 26, 2019) Background:In November 2018, ESD requested approval to draft a revision to Section 4-2-6 of the Augusta Code. This section covers fees for use of the Landfill. At this time, ESD is bringing the revised Section back to the Committee and Commission for approval; and requesting that the second reading be waived. The fees to use the Landfill are set and have not been updated in approximately 12 years. The current rates have been reviewed and are competitive, however in order to remain in good financial status, to work to attract additional customers, and to reflect current and future operations, minor updates are requested at this time. Analysis:The following changes are requested at this time: 1. offer a separate rate for clean construction and demolition waste at $26/ton. 2. add a rate for commercial quantities of recyclables at $25/ton. 3. add a minimum charge for non-commercial customers at $6. Change the 4-6 bag fee from $2 to $3. 4. Allow the Administrator the authority to approve a negotiated rate per customer or per specific job. Augusta's landfill has not operated with a separate rate for construction and demolition waste, however, with other C&D landfills in the area, it is recommended that Augusta offer a market-competitive rate for C&D materials. Other landfills in the area offer C&D disposal between $24.50 and $31.50, but they also offer a more detailed rate structure (per size of truckload, or per mattress, for example). Secondly, recyclables are currently accepted for no charge, however this was intended for residential customers only. With more neighboring communities wanting to recycle, Augusta is requesting to set a rate to accept larger quantities of recyclables. Finally, allowing the Administrator the authority to approve a negotiated rate for special projects, usually larger projects, to encourage the use of the Augusta landfill, is also being requested at this time. This is a common practice at private facilities, and again, will keep our landfill competitive in the area. Financial Impact:There is no financial impact at this time; however it is anticipated that the proposed rate adjustments will attract more customers to the facility. Alternatives:1. do not approve, and allow the rates to remain as-is. 2. propose additional changes in addition to those proposed herein. Recommendation:Approve the recommended changes. Funds are Available in the Following Accounts: No funds are needed at this time. REVIEWED AND APPROVED BY: Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T15040107 to approve and award Preliminary and and Final Engineering Design Consultant Services Agreement to Hussey Gay Bell (HGB) Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Design 2,078,800$ 2,078,800$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T15040107 Broad Street Improvements (RFP #18-311) in the amount of $2,078,797.19 for the Broad Street Improvements project requested by AED. RFP 18-311. Funding is available in the TIA project budget: 3/15/2019 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T15040107 Broad Street Improvements (RFP #18-311) CPB AMOUNT New SOURCE OF FUNDS CPB CPB TIA Project 371-041110/5212115-T15040107 ($2,078,800)($2,078,800) TOTAL SOURCES:($2,078,800)($2,078,800) USE OF FUNDS ENGINEERING 371-041110-5414210/T15040107 $2,078,800 $2,078,800 TOTAL USES:$2,078,800 $2,078,800 3/15/2019 OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Original 6 Copies Fee Proposal MEAD & HUNT 878 S LAKE DR. LEXINGTON, SC 29072 Yes 244747 Yes Yes Yes Yes POND & COMPANY 621 NW FRONTAGE RD., SUITE 320 AUGUSTA, GA 30907 Yes 175046 Yes Yes Yes Yes HUSSEY GAY BELL 2160 SATELLITE BLVD., SUITE 250 DULUTH, GA 30097 Yes 398475 Yes Yes Yes Yes GRIFFIN & DAVIS 5425 PEACHTREE PKWY PEACHTREE CORNERS, GA 30092 WOOD 1075 BIG SHANTY RD., SUITE 100 KENNESAW, GA 30144 BENESH 1005 BROAD STREET STE 200 AUGUSTA, GA 30901 GOODWYN, MILLS & CAWOOD 1450 GREENE ST, SUITE 505 AUGUSTA, GA 30901 EMC ENGINEERING 10 CHATHAM CIR S SAVANNAH, GA 31405 CRANSTON ENGINEERING 452 ELLIS STREET AUGUSTA, GA 30903-2546 Total Number Specifications Mailed Out: 25 Total Number Specifications Download (Demandstar): Total Electronic Notifications (Demandstar): Mandatory Pre-Qualifications Conference Attendees: 13 Total packages submitted: 3 Total Noncompliant: 0 RFP Item 18-311 Design Services for Broad Street Improvements Project – Milledge Road (West Terminus) to E Boundary (East Terminus) for Augusta, GA – Engineering Department RFP Due: Thursday, November 29, 2018 @ 11:00 a.m. Page 1 of 1 $110,550.00 $23,500.00 $1,140,474.84 $24,962.58 $779,309.77 2,078,797.19 Request for Proposal Request for Proposals will be received at this office until Thursday, November 29, 2018 @ 11:00 a.m. for furnishing for the Augusta, Georgia - Engineering Department: RFP Item # 18-311 Design Services for Broad Street Improvements Project – Milledge Road (West Terminus to E Boundary (East Terminus) RFP Item # 18-312 Design Services for Green Street Improvements Project – 13th Street (West Terminus) to E Boundary Street (West Terminus) RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable for RFP Item # 18-311 are $199.00 and for RFP Item # 18-312 are $107.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706-722-6488) beginning Thursday, October 18, 2018. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. A Mandatory Pre Proposal Conference for RFP 18-311 will be held on Tuesday, November 13, 2018 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. A Mandatory Pre Proposal Conference for RFP 18-312 will be held on Tuesday, November 13, 2018, @ 11:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, November 15, 2018, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 18, 25 November 1, 8, 2018 Metro Courier October 18, 2018 MEAD & HUNT 878 S LAKE DR. LEXINGTON, SC 290727 POND & COMPANY 621 NW FRONTAGE RD., SUITE 320 AUGUSTA, GA 30907 HUSSEY GAY BELL 2160 SATELLITE BLVD., SUITE 250 DULUTH, GA 30097 MEAD & HUNT 878 S LAKE DR. LEXINGTON, SC 290727 POND & COMPANY 621 NW FRONTAGE RD., SUITE 320 AUGUSTA, GA 30907 HUSSEY GAY BELL 2160 SATELLITE BLVD., SUITE 250 DULUTH, GA 30097 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)20 4.0 4.0 5.0 80.0 80.0 100.0 3. Organization & Approach (0-5)15 4.3 4.0 5.0 65.0 60.0 75.0 4. Scope of Services - Ability to Provide Scope of Services - Project Deliverables - Cost Control and Budgeting Methodology (0-5)15 3.7 3.8 5.0 55.0 57.5 75.0 5. Schedule to Work (0-5)10 0.0 3.0 5.0 0.0 30.0 50.0 Within Richmond County 5 10 5 0 50 0 Within CSRA 5 6 0 0 0 Within Georgia 5 4 5 0 0 20 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 5 10 0 0  All Others 5 1 0 0 0 7. References (0-5)5 4.7 5.0 5.0 23.3 25.0 25.0 21.7 24.8 30.0 233.3 302.5 345.0 8. Presentation by Team (0-5)10 0 0 0 9 Q&A Response to Panel Questions (0-5)5 0 0 0 Lowest Fees 5 10 5 0 50 0 Second 5 6 5 0 0 30 Third 5 4 5 20 0 0 Forth 5 2 0 0 0 Fifth 5 1 0 0 0 Total Phase 2 - (Total Maximum Ranking 15- Maximum Weighted Total Possible 125) 100 5 5 5 20 50 30 26.7 29.8 35.0 #253.3 352.5 375.0 Vendors Phase 1 Total - (Total Maximum Ranking 25 - Maximum Weighted Total Possible 375) Phase 1 RFP Item #18-311 Design Services for Broad Street Improvement Project for Augusta, Engineering Department Evalaution Meeting Date: Monday, January 3, 2019 @ 3:00 p.m. Ranking of 0-5 (Enter a number value between 0 and 5) Scale 0 (Low) to 5 (High) Weighted Scores 6. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Internal Use Only Evaluator: Cumulative Date: 1/3/2019 Procurement DepartmentRepresentative:_______Nancy Williams_____________________________________ Procurement Department Completion Date: 1/3/2019 Total Cumulative Score (Maximum point is 500) 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Total (Total Possible Score 500) Phase 2 (Option - Numbers 8-9) Commission Meeting Agenda 4/2/2019 2:00 PM Broad Street Improvements Project Design Services for Roadway Improvements Department:Engineering Department:Engineering Caption:Motion to approve and award Preliminary and Final Engineering Design Consultant Services Agreement to Hussey Gay Bell (HGB) in the amount of $2,078,797.19 for the Broad Street Improvements Project as requested by the AED. Award is contingent upon receipt of signed agreement. RFP 18-311. (Approved by Engineering Services Committee March 26, 2019) Background:The Broad Street Improvements is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. The Broad Street is a Band 2 project. The project improvements consist of improving roadway safety by resurfacing, reconstructing the existing curb and gutter, replacing sidewalks and improving the storm water system. The project will improve pedestrian safety at intersections with new high visibility crosswalks. New street landscaping will be provided, where possible, to enhance pedestrian use and improvement of roadway aesthetics. In September 2015, commission approved award of the Augusta Downtown Concept development project to Cooper Carry. Cooper Carry task is completed and project is ready for the engineering design phase. In October 2018, Request for Qualification was released for qualified firms to provide design services along the Broad street corridor per the Project Concept Report. Analysis:RFP’s were received on November 29, 2018 and were evaluated based on qualifications, project approach, and experience. The following firms submitted RFQs for evaluations: 1. Mead & HUNT 2. Hussey Gay Bell 3. Pond & Company Hussy Gay Bell was selected based on the evaluation procedures used for this project. Financial Impact:Funds are available in the TIA project budget. Alternatives:1). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve and award Preliminary and Final Engineering Design Consultant Services Agreement to Hussey Gay Bell (HGB) in the amount of $2,078,797.19 for the Broad Street Improvements Project as requested by the AED. Award is contingent upon receipt of signed agreement. RFP 18-311 Funds are Available in the Following Accounts: Project TIA Funds 371-041110-5212115-T15040107 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission OFFICIAL VENDORS Attachment "B"E-Verify SAVE Form Addendum 1 Fee Proposal Original 6 Copies MORELAND ALTOBELLI 2450 COMMERCE AVENUE SUITE 100 DULUTH, GA 30096-8910 Yes 53328 Yes Yes Yes Yes Yes WOLVERTON & ASSOCIATES 6745 SUGARLOAF PARKWAY SUITE 100 DULUTH, GA 30097 Yes 110645 Yes Yes Yes Yes Yes HUSSEY GAY BELL 1219 ASSEMBLY STREET COLUMBIA, SC 29201 Yes 398475 Yes Yes Yes Yes Yes W. R. TOOLE ENGINEERS INC 1005 BROAD STREET, STE 200 AUGUSTA, GA 30901 Yes 62985 Yes Yes Yes Yes Yes POND & COMPANY 621 NW FRONTAGE ROAD, STE 320 AUGUSTA, GA 30907 Yes 175046 Yes Yes Yes Yes Yes GOODWYN, MILLS & CAWOOD 6120 POWERS FERRY RD NW SUITE 350 ATLANTA, GA 30339 Yes 425070 Yes Yes Yes Yes Yes INFRASTRUCTURE SYSTEMS MGT 1557 BROAD ST AUGUSTA, GA 30901 WOOD 1075 BIG SHANTY RD SUITE 100 KENNESAW, GA 30144 RFP Item #18-258 13th Street Improvement Project R.A. Dent Boulevard (South Terminus) to Reynolds Street (North Terminus) for Augusta, Engineering Department RFP Date: Tuesday, August 21, 2018 @ 3:00 p.m. Total Number Specifications Mailed Out: 25 Total Number Specifications Download (Demandstar): 208 Total Electronic Notifications (Demandstar): 1 Total Number Specifications Mailed Out to Local Vendor: 12 Mandatory Pre-Bid Conference Attendees: 17 Total packages submitted: 6 Total Noncompliant: 0 Page 1 of 1 18-258 TAB OFFICIAL Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T15041223 to approve and award Preliminary and and Final Engineering Design Consultant Services Agreement to Goodwyne, Mills & Cawood (GMC) Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Design 280,000$ 280,000$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T15041223 13th Street Improvements (RFP #18-258) in the amount of $279,000.88 for the 13th Street Improvements project requested by AED. RFP 18-258. Funding is available in the TIA project budget: 3/15/2019 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T15041223 13th Street Improvements (RFP #18-258) CPB AMOUNT New SOURCE OF FUNDS CPB CPB TIA Project 371-041110/5212115-T15041223 ($280,000)($280,000) TOTAL SOURCES: ($280,000)($280,000) USE OF FUNDS ENGINEERING 371-041110-5414210/T15041223 $280,000 $280,000 TOTAL USES: $280,000 $280,000 3/15/2019 Request for Proposal Request for Proposals will be received at this office until Tuesday, August 21, 2018 @ 3:00 p.m. for furnishing: RFP Item # 18-258 13th Street Improvement Project For Augusta, GA – Augusta Engineering Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and suppliers exclusively from ARC. The fees for the plans and specifications which are non- refundable are $75.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, July 12, 2018. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Proposal Conference will be held on Friday, August 3, 2018, @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, August 7, 2018, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle July 12, 19, 26, August 2, 2018 Metro Courier July 12, 2018 MORELAND ALTOBELLI 2450 COMMERCE AVENUE SUITE 100 DULUTH, GA 30096-8910 WOLVERTON & ASSOCIATES 6745 SUGARLOAF PARKWAY SUITE 100 DULUTH, GA 30097 HUSSEY GAY BELL 1219 ASSEMBLY STREET COLUMBIA, SC 29201 W. R. TOOLE ENGINEERS INC 1005 BROAD STREET, STE 200 AUGUSTA, GA 30901 POND & COMPANY 621 NW FRONTAGE ROAD, STE 320 AUGUSTA, GA 30907 GOODWYN, MILLS & CAWOOD 6120 POWERS FERRY RD NW SUITE 350 ATLANTA, GA 30339 MORELAND ALTOBELLI 2450 COMMERCE AVENUE SUITE 100 DULUTH, GA 30096-8910 WOLVERTON & ASSOCIATES 6745 SUGARLOAF PARKWAY SUITE 100 DULUTH, GA 30097 HUSSEY GAY BELL 1219 ASSEMBLY STREET COLUMBIA, SC 29201 W. R. TOOLE ENGINEERS INC 1005 BROAD STREET, STE 200 AUGUSTA, GA 30901 POND & COMPANY 621 NW FRONTAGE ROAD, STE 320 AUGUSTA, GA 30907 GOODWYN, MILLS & CAWOOD 6120 POWERS FERRY RD NW SUITE 350 ATLANTA, GA 30339 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)20 3.9 4.1 4.3 3.6 4.3 4.9 77.3 82.0 86.7 72.7 86.7 98.7 3. Organization & Approach (0-5)15 3.9 3.9 3.5 3.3 3.7 5.0 58.0 59.0 52.5 49.0 55.0 75.0 4. Scope of Services - Ability to Provide Scope of Services - Project Deliverables - Cost Control and Budgeting Methodology (0-5)15 3.5 3.8 4.0 3.7 4.0 5.0 52.0 56.5 60.0 55.0 60.0 75.0 5. Schedule to Work (0-5)10 4.9 4.8 4.8 1.6 5.0 5.0 49.3 48.0 48.3 16.0 50.0 50.0 Within Richmond County 5 10 5 5 5 0.0 0.0 0.0 50.0 50.0 50.0 Within CSRA 5 6 0.0 0.0 0.0 0.0 0.0 0.0 Within Georgia 5 4 5 5 5 20.0 20.0 20.0 0.0 0.0 0.0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0.0 0.0 0.0 0.0 0.0 0.0  All Others 5 1 0.0 0.0 0.0 0.0 0.0 0.0 7. References (0-5)5 4.7 4.7 4.7 4.7 4.9 4.9 23.3 23.3 23.7 23.5 24.3 24.7 25.8 26.3 26.4 21.9 26.9 29.9 280.0 288.8 291.2 266.2 326.0 373.3 8. Presentation by Team (0-5)10 0 0 0 0 0 0 19 Q&A Response to Panel Questions (0-5)5 0 0 0 0 0 0 Lowest Fees 5 10 5 0 0 0 0 50 0 Second 5 6 5 0 0 0 0 0 30 Third 5 4 5 0 0 0 20 0 0 Forth 5 2 5 10 0 0 0 0 0 Fifth 5 1 5 0 5 0 0 0 0 Total Phase 2 - (Total Maximum Ranking 15- Maximum Weighted Total Possible 125) 5 5 0 5 5 5 10 5 0 20 50 30 30.8 31.3 26.4 26.9 31.9 34.9 0 290 293.8 291.2 286.2 376.0 403.3Total Cumulative Score (Maximum point is 500) 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Total (Total Possible Score 500) Phase 2 (Option - Numbers 8-9) Internal Use Only Evaluator: Cumulative Date: 9/17/18 Procurement DepartmentRepresentative:____Nancy Williams________________________________________ Procurement Department Completion Date: 9/17/18 Vendors Phase 1 Total - (Total Maximum Ranking 25 - Maximum Weighted Total Possible 375) Phase 1 RFP Item #18-258 13th Street Improvement Project R.A. Dent Boulevard (South Terminus) to Reynolds Street (North Terminus) for Augusta, Engineering Department Evalaution Meeting Date: Monday, September 17, 2018 @ 2:00 p.m. Ranking of 0-5 (Enter a number value between 0 and 5) Scale 0 (Low) to 5 (High) Weighted Scores 6. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Commission Meeting Agenda 4/2/2019 2:00 PM RFP 18-258: 13th Street Improvements Project Design Services for Roadway Improvements Department:Engineering Department:Engineering Caption:Motion to approve and award Preliminary and Final Engineering Design Consultant Services Agreement to Goodwyne, Mills & Cawood (GMC) in the amount of $279,000.88 for the 13th Street Improvements Project as requested by the AED. Award is contingent upon receipt of signed agreement. RFP 18-258. (Approved by Engineering Services Committee March 26, 2019) Background:The 13th Street Improvements is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. The 13th Street is a Band 2 project. The project improvements consist of improving roadway safety by resurfacing, reconstructing the existing curb and gutter, replacing sidewalks and improving the storm water system. The project will improve pedestrian safety at intersections with new high visibility crosswalks. New street landscaping will be provided, where possible, to enhance pedestrian use and improvement of roadway aesthetics. In September 2015, commission approved award of the Augusta Downtown Concept development project to Cooper Carry. Cooper Carry task is completed and the project is ready for engineering design phase. In July 2018, Request for Qualification was released for qualified firms to provide design services along the 13th street corridor per the Project Concept Report. Analysis:RFP’s were received on July 12, 2018 and were evaluated based on qualifications, project approach, and experience. The following firms submitted RFQs for evaluations: 1. Moreland Altobelli 2. Wolverton & Associates 3.Hussey Gay Bell 4. W.R. Toole Engineers Inc 5. Pond & Company 6. Goodwyn, Mills & Cawood 7. Infrastructure System MGT 8. Wood Goodwyne, Mills & Cawood (GMC) was selected based on the evaluation procedures used for this project. Financial Impact:Funds are available in the TIA project budget Alternatives:1). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve and award Preliminary and Final Engineering Design Consultant Services Agreement to Goodwyne, Mills & Cawood (GMC) in the amount of $279,000.88 for the 13th Street Improvements Project as requested by the AED. Award is contingent upon receipt of signed agreement. RFP 18-258 Funds are Available in the Following Accounts: Project TIA Funds 371-041110-5212115-T15041223 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission OFFICIAL VENDORS Attachment "B"E-Verify Addendum 1 SAVE Form Original 6 Copies Fee Proposal WOOD 1075 BIG SHANTY RD., SUITE 100 KENNESAW, GA 30144 Yes 44372 Yes Yes Yes Yes Yes POND & COMPANY 621 NW FRONTAGE ROAD, STE 320 AUGUSTA, GA 30907 Yes 175046 Yes Yes Yes Yes Yes HUSSEY GAY BELL 2160 SATELLITE BLVD SUITE 250 DULUTH, GA 30097 Yes 398475 Yes Yes Yes Yes Yes BENESH 1005 BROAD STREET STE 200 AUGUSTA, GA 30901 Yes 307873 Yes Yes Yes Yes Yes ISM, INC 1557 BROAD STREET AUGUSTA, GA 30904 Yes 1266225 Yes Yes Yes Yes Yes GRIFFIN & DAVIS 5425 PEACHTREE PKWY PEACHTREE CORNERS, GA 30092 GOODWYN, MILLS & CAWOOD 1450 GREENE ST, SUITE 505 AUGUSTA, GA 30901 EMC ENGINEERING 10 CHATHAM CIR S SAVANNAH, GA 31405 CRANSTON ENGINEERING 452 ELLIS STREET AUGUSTA, GA 30903-2546 Total Number Specifications Mailed Out: 25 Total Number Specifications Download (Demandstar): Total Electronic Notifications (Demandstar): Mandatory Pre-Qualifications Conference Attendees: 13 Total packages submitted: 5 Total Noncompliant: 0 RFP Item 18-312 Design Services for Green Street Improvements Project – 13th Street (West Terminus) to E Boundary Street (East Terminus) for Augusta, GA – Engineering Department RFP Due: Thursday, November 29, 2018 @ 11:00 a.m. Page 1 of 1 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project is authorized to CPB#371-041110-T15040117 to approve and award Preliminary and and Final Engineering Design Consultant Services Agreement to Infrastructure Systems Mgmt, LLC Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. TIA Design 685,070$ 685,070$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Mayor CAPITAL PROJECT BUDGET CPB#371-041110-T15040117 Greene Street Improvements (RFP #18-312) in the amount of $685,061.06 for the Greene Street Improvements project requested by AED. RFP 18-312 Funding is available in the TIA project budget: 3/15/2019 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET CPB#371-041110-T15040117 Greene Street Improvements (RFP #18-312) CPB AMOUNT New SOURCE OF FUNDS CPB CPB TIA Project 371-041110/5212115-T15040117 ($685,070)($685,070) TOTAL SOURCES: ($685,070)($685,070) USE OF FUNDS ENGINEERING 371-041110-5414210/T15040117 $685,070 $685,070 TOTAL USES: $685,070 $685,070 3/15/2019 Section 1: The project is authorized to CPB#371-041110-T15040117 to approve and award Preliminary and and Final Engineering Design Consultant Services Agreement to Infrastructure Systems Mgmt, LLC CPB#371-041110-T15040117 in the amount of $685,061.06 for the Greene Street Improvements project requested by AED. RFP 18-312 3/15/2019 CPB#371-041110-T15040117 3/15/2019 Request for Proposal Request for Proposals will be received at this office until Thursday, November 29, 2018 @ 11:00 a.m. for furnishing for the Augusta, Georgia - Engineering Department: RFP Item # 18-311 Design Services for Broad Street Improvements Project – Milledge Road (West Terminus) to E Boundary (East Terminus) RFP Item # 18-312 Design Services for Green Street Improvements Project – 13th Street (West Terminus) to E Boundary Street (East Terminus) RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable for RFP Item # 18-311 are $199.00 and for RFP Item # 18-312 are $107.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706-722-6488) beginning Thursday, August 16, 2018. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. A Mandatory Pre Proposal Conference for RFP 18-311 will be held on Tuesday, November 13, 2018 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. A Mandatory Pre Proposal Conference for RFP 18-312 will be held on Tuesday, November 13, 2018, @ 11:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, November 15, 2018, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract with the successful bidder(s). Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov GERI A. SAMS, Procurement Director Publish: Augusta Chronicle October 18, 25 November 1, 8, 2018 Metro Courier October 18, 2018 WOOD 1075 BIG SHANTY RD., SUITE 100 KENNESAW, GA 30144 POND & COMPANY 621 NW FRONTAGE RD., SUITE 320 AUGUSTA, GA 30907 HUSSEY GAY BELL 2160 SATELLITE BLVD., SUITE 250 DULUTH, GA 30097 BENESH 1005 BROAD STREET STE 200 AUGUSTA, GA 30901 ISM, INC 1557 BROAD STREET AUGUSTA, GA 30904 WOOD 1075 BIG SHANTY RD., SUITE 100 KENNESAW, GA 30144 POND & COMPANY 621 NW FRONTAGE RD., SUITE 320 AUGUSTA, GA 30907 HUSSEY GAY BELL 2160 SATELLITE BLVD., SUITE 250 DULUTH, GA 30097 BENESH 1005 BROAD STREET STE 200 AUGUSTA, GA 30901 ISM, INC 1557 BROAD STREET AUGUSTA, GA 30904 Evaluation Criteria Ranking Points 1. Completeness of Response • Package submitted by the deadline • Package is complete (includes requested information as required per this solicitation) • Attachment B is complete, signed and notarized N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS 2. Qualifications & Experience (0-5)20 4.6 4.3 4.9 3.4 4.8 92.0 85.3 98.7 68.7 96.7 3. Organization & Approach (0-5)15 4.2 4.0 4.9 3.5 5.0 63.5 60.0 74.0 52.0 75.0 4. Scope of Services - Ability to Provide Scope of Services - Project Deliverables - Cost Control and Budgeting Methodology (0-5)15 3.5 3.0 5.0 3.5 5.0 52.0 45.0 75.0 52.0 75.0 5. Schedule to Work (0-5)10 4.3 4.0 5.0 3.7 5.0 43.3 40.0 50.0 36.7 50.0 Within Richmond County 5 10 5 5 5 0 50 0 50 50 Within CSRA 5 6 0 0 0 0 0 Within Georgia 5 4 5 5 20 0 20 0 0 Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0 0 0 0 0 · All Others 5 1 0 0 0 0 0 7. References (0-5)5 5.0 5.0 5.0 5.0 5.0 25 25 25 25 25 26.6 25.3 29.9 24.0 29.8 295.8 305.3 342.7 284.3 371.7 8. Presentation by Team (0-5)10 3 4 5 0 30 40 0 50 9 Q&A Response to Panel Questions (0-5)5 5 5 5 0 25 25 0 25 Lowest Fees 5 10 5 0 0 0 0 50 Second 5 6 5 0 30 0 0 0 Third 5 4 5 0 0 20 0 0 Forth 5 2 0 0 0 0 0 Fifth 5 1 0 0 0 0 0 Total Phase 2 - (Total Maximum Ranking 15- Maximum Weighted Total Possible 125) 100 0 13 14 0 15 0 85 85 0 125 26.6 38.3 43.9 24.0 44.8 0 295.8 390.3 427.7 284.3 496.7 Total Cumulative Score (Maximum point is 500) 10. Cost/Fee Proposal Consideration (only choose 1 line according to dollar value of the proposal in relation to all fee proposals - enter the point value for the one line only) Total (Total Possible Score 500) Phase 2 (Option - Numbers 8-9) Internal Use Only Evaluator: Cumulative Date: 1/22/19 Procurement DepartmentRepresentative:______Nancy Williams______________________________________ Procurement Department Completion Date: 1/22/19 Vendors Phase 1 Total - (Total Maximum Ranking 25 - Maximum Weighted Total Possible 375) Phase 1 RFP Item #18-312 Design Services for Greene Street Improvement Project for Augusta, Engineering Department Evalaution Meeting Date: Monday, January 3, 2019 @ 3:00 p.m. Ranking of 0-5 (Enter a number value between 0 and 5) Scale 0 (Low) to 5 (High) Weighted Scores 6. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only) Commission Meeting Agenda 4/2/2019 2:00 PM RFP 18-312 Greene Street Improvements Project Design Services for Roadway Improvements Department:Engineering Department:Engineering Caption:Motion to approve and award Preliminary and Final Engineering Design Consultant Services Agreement to Infrastructure Systems Management, LLC (ISM) in the amount of $685,061.06 for the Greene Street Improvements Project as requested by the AED. Award is contingent upon receipt of signed agreement. RFP 18-312.(Approved by Engineering Services Committee March 26, 2019) Background:The Greene Street Improvements is a project from the “Approved Investment List” of TIA that was approved by voters of the CSRA in July 31, 2012 referendum. The Greene Street is a Band 2 project. The project improvements consist of improving roadway safety by resurfacing, reconstructing the existing curb and gutter, replacing sidewalks and improving the storm water system. The project will improve pedestrian safety at intersections with new high visibility crosswalks. New street landscaping will be provided, where possible, to enhance pedestrian use and improvement of roadway aesthetics. In September 2015, commission approved award of the Augusta Downtown Concept development project to Cooper Carry. Cooper Carry task is completed and the project is ready for engineering design phase. In October 2018, Request for Qualification was released for qualified firms to provide design services along the Greene Street corridor per the Project Concept Report. Analysis:RFP’s were received on November 29, 2018 and were evaluated based on qualifications, project approach, and experience. The following firms submitted RFQs for evaluations: 1. Benesh 2. ISM 3. Pond & Company 4. Wood 5. Hussey Gay Bell ISM was selected based on the evaluation procedures used for this project. Financial Impact:Funds are available in the TIA project budget. Alternatives:1). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve and award Preliminary and Final Engineering Design Consultant Services Agreement to Infrastructure Systems Management, LLC (ISM) in the amount of $685,061.06 for the Greene Street Improvements Project as requested by the AED. Award is contingent upon receipt of signed agreement. RFP 18- 312 Funds are Available in the Following Accounts: Project TIA Funds 371-041110-5212115-T15040117 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Lena Bonner From: Sent: To: Cc: Subject: Ms. Bonner, Please place on the agenda: Update on tree plan across process, and can a business Thank you, Sean Frantom Commissioner District 7 (706)s64-1663 sfrantom @au gustaga.gov Commissioner Sean Frantom Wednesday, March 20,20L9 4:13 PM Lena Bonner John Ussery; Hameed Malik Tree Plan Update Richmond County including how often trees downtown request removal of a tree in front of their business? are cut, who handles that a resuit oithe e'n"iail transrnissiofi. lf velification is reqi.lired, please request a hard copy version. AFD:104.'l Commission Meeting Agenda 4/2/2019 2:00 PM Update on tree plan Richmond County Department: Department: Caption:Motion to approve revisiting the Tree Ordinance, evaluate it and determine where changes can be made. (Approved by Engineering Services Committee March 26, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda Commission Chamber - 3t19t2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Few, Garrett, Sias, Fennoy, Frantom, M. williams, D. williams, Hasan and clarke, members of Augusta Richmond County Commission, Absent: Hon. Davis, member of Augusta Richmond County Commission. (Votes by telephone on Item #34) INVOCATION: Father Michael Hull, Pastor St. Ignatios Melkite Catholic Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) February 2019 Employee of the Month. A. Congratulations! Mr. Steven M. Behrend, Augusta Utilities Department.Item Action: None lB 02-2019 Eolll Accolade - Behrend Steven M.pdf lB ItemAoorovalSheet.html Motions Y:li"' Motion Textr ype Made Seconded Motion By By Result Presentation is made to Mr. Steven Behrend as the February 2019 Employee of the Month. Five ($ minute time limit per deleeation DELEGATIONS B. Mr. Jim Hull regarding two approaches to rehabilitate 401 Walton Way former ItemJLEC (Joint Law Enforcement Center) for use as a juvenile justice center. Action:(Requested by Commissioner Mary Davis) None lB Comm. M. Davis James Hull 401 \\'alton Wa),.pdf IB ItemApprovalsheet.html Motions Motion .rr^a:^_,Ti^__^ Made Seconded MotionType Motion Text By By Result Presentation is made by Mr. Hull. C. Ms. Debbie Bunch regarding Green Meadows Neighborhood and the Hale Item House Foundation. Action: None lB Ms. D€bbie Bunch Hale House Foundation.pdf IB ltemApprovalsheet.html Motions Motion rr^+;^- rrr^-.a Made Seconded MotionType Motion Text By By Result Presentation is made by Ms. Bunch. D. Ms. Tracie A. Roe regarding the Green Meadows Neighborhood and The Hale Item House Foundation. Action: None [B NIs. Tracie ,4,. Roe the Hale House Fnrrnrtqrinn n.tf E ltemAoorovalsheet.html Motions Motion I ype Motion Text Presentation is made by Ms. Roe. CONSENT AGENDA (Items l-32) PLANNING Made Seconded MotionBy By Result l. Z-19-09 - A request for concurrence with the Augusta Planning Commission Item to approvewith the conditions below; a petition by The Foundation for Action: EDS Inc. requesting a Special Exception to add additional property to the Approved campus for EDS that was approve for a Special Exception in 2017 (Z-17-27) per Section 26-l (b) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property containing approximately 8.74 acres and known as part of 1345 Flowing Wells Road. Part of Tax Map 029-0-031-11-0 DISTRICT 3 1. The site plan and design of the proposed kindergarten facility should be mindful of environmentally sensitive areas. 2. No fill in the floodplain, floodway or the wetlands is permitted. 3. Issuance of development permits shall be contingent upon the submission and approval of development plans meeting all applicable development regulations, including but not limited to the Flood ordinance. 4. Any disturbance or encroachment on the floodplain or floodway should be avoided. 5. 5. A no- rise certification will be required for all land disturbance and if required Army Corp. of Engineers approval to disturb the wetlands. B z-19-09.pdf lB ItemAnorovalsheet,html Motions Motion;- ---- Motion TextI ype seconded By Motion ResultMade By Motion to approve. Approve Ms. Davis out. commisioner commissioner Motion passes 9-0. Sean Frantom Sammie Sias Passes 2. Z-19'10 - A request for concurrence with the Augusta Planning Commission Item to approve with the conditions below; a petition by Divine Vision Ministry Action: Inc., on behalf of Valerie Wilkins, requesting a change of zoning from Zone ApprovedR-14 (one-family Residential) to zoned R-3A (Multiple-family Residential) affecting property containing 1.61 acres and known as part of 2737 Milledgeville Road. Tax Map 070-2-022-00-0 DISTRICT 2 l. The only permissible uses of the property shall be a Boarding House or a single- family residence. 2. A Site Plan must be provided for further structural additions on the subject property or enlargement of the existing residence for the purpose of additional residential use. 3. The Boarding House shall be limited to 8 residents, subject to minimum space requirements set forth by the Comprehensive Zoning Ordinance at the time of the application. An additional 3 residents will be allowed on the second floor if all of the components of Section 32 of the Life Safety Code are met. 4. Oneparking space for each 2 individuals residing in the Boarding House must be provided and clearly marked, manager. along with I parking space for the owner or resident IB z-19-lO.odf B ltemAonrovalsheet.html Motions Motion;----- Motion TextI ype Motion ResultMade By Seconded By Motion to approve. Approve Ms. Davis out. commisioner commissioner Motion passes 9_0. Sean Frantom Sammie Sias Passes 3. Z-19-11 - A request for concurrence with the Augusta Planning Commission Item to approvewith the conditions below; a petition by Divine Vision Ministry Action: Inc., on behalf of Valerie Wilkins, requesting a Special Exception to Approved construct a boarding house per Section26-l (u) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property containing affecting property containing 1.61 acres and known as part of 2737 Milledgeville Road. Tax Map 070-2-022-00-0 DISTRICT 2 1. The parcel at 2737 Milledgeville Road was rezoned for use as a Family Personal Care Home by zoning cases Z-09-05 in 2009. 2. A Business License was never obtained and the Special Exception for the Family Personal Care Home expired. 3. Currently, the parcel contains and is zoned for a single-family residence. 4. According to Tax Records, the residence was built in 1936.5. According to the applicant the residence contains: 5 bedrooms, 3 full baths (2 existing and I proposed), the required office a Boarding House must include, plus common area to include: a living room, a kitchen, a dining room, a laundry area on the first floor and a loft and sitting area on the second floor. 6. According to a recent Code Enforcement inspection, the existing residence currently has 3 usable bedrooms on the first floor and is able to house 8 residents within the existing structure, including the resident manager. Bedroom I has 100 sq ft and may house I resident Bedroom 2 has 333 sq ft and may house 3 residents Bedroom 3 has 414 sq ft and may house 4 residents 7. According to a recent Code Enforcement inspection, the existing residence contains: A living room that meets the spacing requirements of 150 sq ft for 6 or more residents and contains 575 sq ft; A dining room meets the spacing requirements of 120 sq ft for 6 or more residents and contains 154 sq ft; One existing full bathroom and I proposed full bathroom are to be a part of this facility - bathrooms are required to contain one functional toilet, a lavatory and a showering facility per 4 residents; A dedicated office for the resident manager has been provided.8. Based on square footages provided by the applicant, an additional 3 residents would be allowed in the upstairs bedrooms. Bedroom 4 has 275 sqft and may house 2 residents Bedroom 5 has 166 sq ft and may house I resident According to the Fire Department, additional residents on the second floor would only be allowed if all of the components of Section 32 of the Life Safety Code are met. An additional bathroom exists upstairs. 9. Per the Comprehensive Zoning Ordinance, Boarding Houses are allowed to provide temporary or longer-term accommodations, for compensation, at no less than thirty (30) days for 4 or more persons which, for the period of occupancy, may serve as a principal residence. These establishments also may provide complementary services, such as housekeeping, meals, and laundry services. No health related services may be provided, including but not limited to, dispensing of medications. The owner or an employee of the owner (resident manager) must reside on site and are counted toward the maximum occupancy. Such operations are allowed by Special Exception approval only in the R-3A, R-3B and R-3C zones under defined performance standards. They are also allowed by right in the B-1 and B-2 zones under defined performance standards. 10. Parking spaces at the existing residence are not currently marked on the large concrete area in front of the residence. One parking space for each 2 individuals residing in the Boarding House must be provided, along with I space for the owner or resident manager. l l. The proposed Boarding House should have minimal traffic impact on Milledgeville Road or nearby Gordon Highway. 12. Public transportation is available within walking distance of the proposed Boarding House. 13. A bike rack is not proposed for the proposed Boarding House based on applicant drawings. 14. ADA accessibility will have to be provided for the Boarding House. B z-19-l t.odf [B ltemAporovalsheet.html Motions $otion Motion TextMeJt - seconded By Motion ResultMade By Motion to approve. Approve Ms. Davis out. Commisioner Commissioner Motion passes 9-0. Sean Frantom Sammie Sias Passes PUBLIC SERVICES 4. Motion to approve Adult Entertainment ordinance amendment to the Augusta, Georgia Code, Title 6, Chapter l, Adult Entertainment, Section 6-l-3 (g), to provide that an erotic dance establishment business tax certificate holder is eligible to obtain on-premise consumption alcohol licenses subject to Item Action: Approved the regulations of the Augusta Alcohol Ordinance, and provided that the establishment is in compliance with Section 6-l-9 of the Adult Entertainment ordinance that provides location requirements. (Approved by public Services Committee March l2r20l9') IB Adult Entertainment-Ordinance-amendment_for_alcohol 20l9022g.docx {B ltemApnrovalsheet.html Motions Motion Motion Textrype Motion to approve and waive the second reading. Ms. Davis out. Approve Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. B aN.tq-oq.pot E ltemApprovalsheet.html Motions Motion Motion Textr ype Made By Seconded By Made By Commisioner Commissioner Sean Frantom Sammie Sias Passes seconded By Motion Result Motion Result 5. Motion to approve New Ownership Application: A.N.l9-09: request by Jay Item Patel for a retail package Beer & Wine License to be used in connection witir Action: Augusta Mini Mart located at 1503 Gordon Highway. District 2. Super ApprovedDistrict 9. (Approved by Public services committee March 12,20lg) Motion to approve. Approve Ms. Davis out. Commisioner Commissioner Motion passes 9_0. Sean Frantom sammie Sias Passes 6. Motion to approve New Location: A.N.r9-r r: request by John D. Engler, Jr.for an on premise consumption Liquor, Beer & Wine License to be used in connection with Hyatt House Augusta located at 1268 Broad Street. Therewill be Sunday Sales. District l. Super District 9. (Approved by public Services Committee March l2,Z0l9) Item Action: Approved B an.tg-u.por [B ltemApprovalsheet.html Motions Motion- ----- Motion Text'l'ype seconded By Motion Result seconded By fffii Commissioner Sammie Sias Passes Made By Motion to approve. Approve Ms. Davis out. commisioner commissioner Motion passes 9-0. Sean Frantom Sammie Sias Passes 7. Motion to approve New Location: A.N.19-12: request by Bennish Brown for Item an on premise consumption Liquor, Beer & Wine License to be used in Action: connection with Augusta Convention & Visitors Bureau dba Augusta Co. Approved located at 1010 Broad Street. District 1. Super District 9. (Approved by Public Services Committee March l2r20l9') E aN.lg-lz.por tE ItemA alSheet.html 8. Motion to approve On-Premise Alcohol Licenses: request approval of ltem amendments to the Augusta, Georgia Code, Title 6, Chapter 2, Article l, Action: Alcoholic Beverages, to provide that a business tax certificate holder - for an Approved adult dance establishment / erotic dance establishment that can be permitted under the guidelines of the Augusta, Georgia Adult Entertainment Ordinance - is eligible to apply for on-premise alcohol licenses. (Approved by Public Services Committee March l2r20l9) lB Al"ohol Ordinar"" irclu<Ie adult e.t".tainmert establi.h-ent 20190226.doc* IEI I temAoorovalsheet.html Motions il,'J:" Motion rext Motion to approve. Approve Ms. Davis out. uommlsloner Motion pus.. q-0. Sean Frantom Motions fr"J:" Motion rext Made By Motion ResultMade By Seconded By Approve Motion to approve and Commisioner Commissioner Passes waive the second Sean Frantom Sammie Sias reading. Ms. Davis out. Motion Passes 9-0. 9. Motion to approve a request by Tracy Trotter of HOA Restaurant Holder dba Item Hooters of Augusta located at 2834 Washington Rd for an Alcohol Special Action: Event License for the week of April 6-14, 2019 (Masters Week). There will Approved be Sunday Sales. District 7. Super District 10. (Approved by Public Services Committee March 12, 2019) Motion to approve. Approve Ms. Davis out. Commisioner Commissioner Motion passes 9-0. Sean Frantom Sammie Sias Passes 10. Motion to approve a request by Jan Scholer of Wings of Augusta dba Wild Item Wing Cafe located at 3035 Washington Rd for an Alcohol Special Event Action: License for the week of April 7-13, 2019 (Masters Week). There will be Approved Sunday Sales. District 7. Super District 10. (Approved by Public Services Committee March 12, 2019) tB HOA Hooters One Day.pdf lB ItemApprovalsheet.html Motions Motion Motion Textrype E $'ild U inq ('afe One Dar'.pdf IB ltemApprovalsheet.html Motions Y:1i" Morion Textrype Made By Seconded By Made By Seconded By Motion Result Motion Result Motion to approve. Approve Ms. Davis out. Commisioner Commissioner Motion passes 9-0. Sean Frantom Sammie sias Passes 11. Motion to approve the Excess Facilities Charge Agreement in the amount of Item S140,983.06 with Ga. Power Co. for installation of transforners to serve Action:New Electrical Room for the Airport's General Perry Smith Parkway - SED Approved Area. (Approved by Public Services committee March 12,2019) IB GA Power Excess Facilities Charqe- Electrical .pdf lB ltem.{pprovalsheet.html Motions Sotion Motion Textrype Motion Result Motion to approve. Approve Ms. Davis out. Commisioner Commissioner Motion passes 9-0. Sean Frantom Sammie Sias Passes 12. Motion to approve the 2019 Thanks Mom and Dad Innovative Program ltem Grant for new senior programs at Brigham Senior Center in the amount of Action: $2000. (Approved by Public Services Committee March 12,20lg) Approved seconded By f"'.Xir' Motion to approve. Approve Ms. Davis out. Commisioner Commissioner Motion passes 9-0. Sean Frantom Sammie Sias Passes ADMINISTRATIVE SERVICES 13. Motion to approve the updated agenda item to approve the purchase of one Item Chevrolet Tahoe Pursuit using a sub-grant funded by the Federal Homeland Action: Security Grant Program through the the state of Georgia for the Richmond Approved County Sheriffs Office and one Chevrolet Tahoe for the Richmond County Coroner's Office using SPLOST 7 funds. (Approved by Administrative Services Committee March l2r20lg\ lEl RCSO-Bomb Trb Sheet.xlsx B RCSO-Bomb Budset Form 2.xls B RCSO-Bomb Budset Form,xls tB RCSO-Bomb Grent.pdf @ 18-269 .{dvertisement to paper.docx B ozzszotgttztlz.par B ltemApprovalsheet.html Motions Y:Ii"" Motion Textrype Made By Seconded By Made By E 18-269 OFFICIAL T.{B SHEET.XIS E l8-269 Department Recommendation of Award.pdf tE 18-269 PLANHOLDERS LIST.pdf E Copv of 18-269 OFFICIAL TAB SHEET.xls E Trb Sheet - Coroner 3.l9.l9.xlsx lB l8-269 Department Recommrndrtion of Award.pdf E ltemApprovalsheet.html Motions []j1" Motion Text Made By Seconded By MotionType Result Motion to approve. Approve Ms. Davis out. commisioner commissioner Motion passes 9-0. Sean Frantom Sammie sias Passes 14. Motion to approve request from Augusta Utilities Department Construction Item and Maintenance Division to replace one backhoe loader to Border Action: Equipment utilizing ITB #18-234A and lease two sewer vacuum trucks to Approved Environmental Products of Georgia utilizing ITB 18-305. (Approved by Administrative Services Committee March 12, 2019\ IE 2040,16 Replecement Criteria Form Signed.pdf IB lS-234A Tab Sheet.xlsx E Financial Lease Contract Quote.pdf B l8-234A ITB - sf,NT To rpER.docx E l8-23,tA oFFtct,tL t.{,B sileET.xls IB l8-234A Dept Recommendation of Arvard.pdf IE l8-2JJA Planholders List.pdf E l8-Jo5 ITB - SENT To pApf,R.aocx B l8-3os_onrlcAl TAB.xls lB l8-305 Department Recommendaiton of ^{ward.pdf lB l8-J05 Planholders Lisr.pdf [B ItemAonrovalsheet.html Motions ##Il Motion Text Made By seconded By f""rtjil Commisioner Commissioner Passes Sean Frantom Sammie Sias Approve Motion to approve. Ms. Davis out. Motion Passes 9-0. 15. Motion to approve Housing and Community Development Department's Item (HCD's) request to sell property located at3209 Sylvan Court to an approved Action: homebuyer. (Approved by Administrative Services Committee March 12, Approved 201e) lB 3209 Sr{van Court Purchase and Sales Apreement.pdf lB ItemApnrovalSheet.html Motions f#:" Motion rext Made By Seconded By Motion Result Motion Result Item Action: Approved 16. Motion to approve. Approve tvts. pavis oui. uommlsloner M"ti";;;;, q-0. Sean Frantom Motion to approve the proposed drafts of the following projects: Commissioner PassesJammle Dlas dedication plaques for the Augusta Planning and Development Department - Renovation Augusta Central Services Department - Renovation and Addition (Approved by Administrative Services Committee March 12,2019) E Planning Dev Plaque Draft.pdf IB Central Services Plaque Draft.rldf B Cyber Center Plaque Draft Rev02l919.pdf E ltem.{pprovalsheet.html Motions Motion Motion Textrype Motion to approve.. Ms. Davis and Mr.ADDroVe--rr-- - tfantOmOUt. Motion Passes 8-0. Motion to authorize Housing (HCD's) Director to execute Commissionerilffi Passes Made By Commissioner Marion Williams Seconded By 17.and Community Development Department's a Certification of Consistency with Local Consolidated Plan for SAFEHOMES, Inc. Domestic Violence Shelter in Item August4 Georgia. (Approved by Administrative Services Action: Committee March L2,20lg) APProved IB ItemApnrovalSheet.html Motions Motion Motion Text Made By Seconded By Motion Type .r'vlrtrt.,[ r E^] rrrsu! sJ ReSUlt Motion to approve with the addition of the ^ Mayor executing the Commisioner CommissionerApprove oo.u-rn . Ms. Davis Sean Frantom Sammie Sias Passes out. I Motion Passes 9-0. 18. Motion to approve outsourcing the work on the patio deck at the Lake Item Olmstead Park with staff working with Procurement to complete the work as Action: arl emergency project. (Approved by Administrative Services Approved Committee March 12, 2019) B Comm-Sies-Lake Olmsterd.ndf lB ItemAonrovalSheet.html Motions Y11"" Motion Text Made By Seconded By Motion Type rvrvrrv' r lar Result Motion to approve. Approve Ms. Davis out. commissioner commissioner Motion passes 9-0. Dennis Williams Ben Hasan Passes 19. Motion to approve authofization of Housing and Community Development Item Department's (HCD's) agreement for a Small Business Development Loan to Action: Leibra Inc., dba Whipped Creamery in the amount of $37,500.00 (at 4%o Approved Interest and an 84-Month Term).(Approved by Administrative Services Committee March 12, 2019) lB Small Business CDBG Agreement- Liebra Inc dba \\'hipped Creamery.pdf B ItemApprovelsheet.html Motions s]jt'" Motion Text Made By seconded By Motion Type Result Motion to approve. ,.a^**:^:^-^- Approve Ms. Davis out. commisioner commissioner h Motion passes 9-0. Sean Frantom Sammie Sias rasses 20. Motion to accept the resignation of Mr. Bill Lockett, Commission Liaison, Item Age-Friendly Augusta with correction that- the Advisory Council members Action: be appointed by the Commission rather than the Mayor. (Approved by Approved Administrative Services Committee March 12, 2019) lB lllr. Bill Lockett-Ase-Frien dlv-Auqusta.pdf lB ItemAnorovalsheet.html Motions X:jt1"' Motion Text Made By seconded By MotionType -''--- -r Result Motion to approve. Approve Ms. Davis out. commissioner commisioner Motion passes 9-0. william Fennoy Sean Frantom Passes PUBLIC SAFETY 21. Motion to approve SAMHSA (3) grant contractors for the Accountability Item Court DUI and Veterans Court programs. Contractors are Treatment Centers Action: of Augusta, A Bells Counseling Services, Hope Hous - of Augusta, Inc. Approved (Approved by Public Safety Committee March 12,2019) E TACContractServices.pdf IB HooeHousecontractserv'ices.odf IB ABellscounselinscontractsen ices.pdf E ltemApprovrlsheet.html Motions r#:" Motion Text Made Bv seconded Bv H:lil Motion to approve. Approve m:fu,i::r, S:#Tffi; ff##,'."Ji*"' passes FINANCE 22. Motion to approve proposed calendar for SPLOST 8 with Administrator Item making a presentation. (Approved by Finance Committee March l2r2019) Action: Approved Motion to approve with a listing of all outstanding SPLOST funds to be Commission Approve given next week with the Marion ter commisioner quarterly report. Ms. williams sean Franto- Passes Davis and Mr. Sias out. Motion Passes 8-0. 23. Motion approve the continue purchase of Augusta POL/EPL Insurance with ltem Premium Quote for 2019 - 2020 POL/EPL coverage to J. Smith Lanier & Action: Co. LLC., current broker, through insurance carrier RSUI for a premium of Approved $58,700. (Approved by Finance Committee March 12,2019) B Election Calendar 3-12-l9.pdf IB ItemAporovalSheet.html Motions Motion---"-- Motion Text'l'ype lB Proposal 2019 POL EPL Polic'r',odf B ItemAoorovalsheet,html Motions Motion:"""" Motion Text'l'ype Made By Made By Seconded By seconded By [:XiI Motion Result Motion to approve. Approve Ms. Davis out. commisioner commissioner Motion passes 9_0. Sean Frantom Sammie Sias Passes ENGINEERING SERVICES 24. Motion to approve the Amendment to the Landfill Gas Sales Agreement Item with Covia Holdings Corporation. (Approved by Engineering Services Action: Committee March 12,2019) Approved lE 2019-2-26 Amendment to Landlill Gas Sale and Purchase Aqreement-FlNAl.doc B 2018 Land Gas Purchase Sale Agreement final fnr agenda.docx B ItemApprovalSheet.html Motions Motion --"""" Motion Text'l'ype Motion to approve. . Ms. Davis and Mr.Approve Sias out. Motion Passes 8-0. MotionSeconded By Result Commissioner;;il;;?;o Passes Made By Commissioner Marion Williams Made By Commisioner Sean Frantom 25. Motion to approve amending Section 4-2-6 of the Augusta Code - Fees for Item Environmental Services Department Landfill Fees and Waive the Second Action: Reading. (Approved by Engineering Services Committee March 12, Approved 20t9) lE 2019.01 A-RC Clode H€alth and Sanitation Sec 4-2-2 thru 4-2-6 final.docx B ItemApprovalsheet.html Motions Motion Motion Textlype Motion to refer this item back to Defer committee. Ms. Davis out. B ItemAoprovalsheet.html Motions Motioniil- Motion Text Approve Made By Seconded By Motion Result Commisioner Commissioner Sean Frantom Sammie Sias rasses Motion Passes 9-0. 26. Motion to approve the Environmental Services Department - Augusta Item Landfill to Offer Reduced Rate Disposal Day. (Approved by Engineering Action: Services Committee March 1212019) Approved seconded By Motion Result Commissioner Passes Sammie Sias Motion to approve. Ms. Davis out. Motion Passes 9-0. 27. Motion to approve the Landfill Disposal Agreement with Inland Waste ltem Solutions and approve the execution of the Agreement by the Mayor. Action: (Approved by Engineering Services Committee March 12r2019) Approved [B Disoosal Aereement INL.{ND final.docx IB ltemAnnrovalsheet.html Motions Motion . h Motion --""'"" Motion Text Made By Seconded ByType Result Motion to approve' commisioner commissionerApprove Ms. Davis out. ;::-^;::-".:: Passes Motion passes 9-0. sean Frantom Sammie Sias 28. Motion to approve execution of Contract Item Utility Agreement to include Item Augusta Utilities Department's water and sanitary sewer relocations in the Action: Georgia Department of Transportation contract, through competitive bidding, Approved for GDOT Project PI 220680 SR4/l5th Street Widening - Milledgeville to Government Road. (Approved by Engineering Services Committee March 12, 2019') E lsth Street Map.pdf lB 2019-01-25 lsth StPrelim Final Cost Estimate rev 2,rrdf tB PI 220680- Richmond - Aususte $'S CIA Aqmt (3).pdf lB ItemApprovalSheet.html Motions Y:11"' Motion Text Made By seconded By MotionType '''--- -J -------- -'l Result Motion to approve. Approve Ms. Davis out. commisioner commissioner Motion passes 9-0. Sean Frantom Sammie Sias Passes 29. Motion to approve Budget Increase of $1,000,000 for the Sanitary Sewer Item Connection Program - RFQ 16-205 awarded to Southern Services and Action: Approved Universal Plumbing. (Approved by Engineering Services Committee March 12, 2019) E \\'iedmeier l0-18-2016 Aooroval Letter.odf B l6-205_Trb_Revised 8-l-l8.pdf E ItemAoorovalsheet.html Motions Motion Motioniil Motion Text Made By seconded By Result Motion to approve. Approve Ms. Davis out. commisioner commissioner Motion passes 9-0. Sean Frantom Sammie Sias Passes 30. Motion to approve tasking the Administrator with setting up a meeting with Item Norfolk Southern Railroad and bring a report back to the Commission in 30 Action: days.(Approved by Engineering Services Committee March l2r2019) Approved IE ltemAoorovalshret.html Motions Hj1'" Motion Text Made By seconded By Motion'I'ype Result Motion to approve. Approve Ms. Davis out. commisioner commissioner Motion passes 9-0. Sean Frantom Sammie Sias Passes PETITIONS AND COMMUNICATIONS 31. Motion to approve the minutes of the regular meeting of the Augusta Item Commission held on March 5,2019 and Special Called meeting held March Action:12,2019. Approved lB Resular Commission Meeting l\tarch 5 20l9.odf [B Called Commission Meetins March l2 20l9.ndf B ltemApprovalsheet.html Motions Motion Text Made By Seconded By Motion MotionType Result Motion to approve' commisioner commissionerApprove Ms. Davis out. ;::;:^:.': ;:_:,:;;^^^ ^ Passes Motion passes 9-0. Sean Frantom sammie Sias SUBCOMMITTEE Pension Committee 32. Motion to approve Plan Amendment to 2008 GMEBS Pension Plan Item including post-certified employees of the Coroner's Office in the definition Action: of public safety employees. (Approved by Pension Committee February Approved 19r2019, Commission March 5,2019 - second reading) lB Ordinance Adoption Agreement and Addendums 4-l-l9.pdf B ,tcBNoa, prNstoN conttflttBe oz.lg.tg.par B ltemApprovalsheet.html Motions Motion Motion- ----- Motion Text Made By Seconded ByrYPe '.---- -r Result Motion to approve. Approve Ms. Davis out. Commisioner Commissioner Motion passes 9_0. Sean Frantom Sammie Sias Passes ****END CONSENT AGENDA?I* ** AUGUSTA COMMISSION 3lt9t20t9 AUGUSTA COMMISSION REGULAR AGENDA 3n9t2019 (Items 33-39) PLANNING 33. z-19-06 - A request for concurrence with the Augusta planning commission to deny a petition Joseph Edge, on behalf of Edge property Management LLC, requesting a change of zoning from Zone A Item (Agriculture) to Zone B-1 (Neighborhood Business) affecting property Action: containing 0.48 acres and known as 2665 Tobacco Road. Tax Map 140- Rescheduled 0-008-00-0 CONTINUED from February 4,2019 meeting. DISTRICT 4 E z-19-06.pdf lB ltemAoorovalsheet.html Motions ryJ:"' Morion rext Made By seconded By f*il Motion to refer this item back to the Administrative CommissionerDerer nTi:T ffi:il:':l il##':'Ji*" Brandon Passes Garrett out. Motion Passes 9-0. 34. Z-19-08 - A request for concurrence with the Augusta Planning Commission Item to deny a petition by The Hale Foundation Inc. requesting a Special Action: Exception to establish an In-patient Drug and Alcohol Treatment Facility Approved per Section 26-l-(9) of the Comprehensive Zoning Ordinance for Augusta Georgia affecting property containing approximately 20.65 acres and known as 3042 Eagle Drive. Tax Map 109-0-001-00-0 DISTRICT 6 E z-19-08.pdf lE ltemAoorovalsheet.html Motions f#:" Motion Text Made By seconded By f"'rliI Approve Motion to approve a Commissioner Commissioner Passes continuance of this item Marion Brandon until April30,2019 in Williams Garrett order to develop a plan to address questions regarding access to the property and come back with a more concrete plan for access. Voting No: Commissioner Johnny Few, Commissioner Ben Hasan, Commissioner Sammie Sias, Commissioner Dennis Williams. Motion Passes 6-4. Motions Motion Motion Text'l'ype Substitute motion to deny the request for a continuance. Voting No: Commissioner John Clarke, Commissioner Mary Davis,Deny Commissioner William Fennoy, Commisioner Sean Frantom, Commissioner Brandon Garrett, Commissioner Marion Williams. Motion Fails 4-6. seconded By #r[i,IlMade By Commissioner Commissioner Ben Hasan sJ--J;iu,-^ Fails PUBLIC SERVICES 35. New Ownership Application: A.N.19-10: A request by Narinder Kaur for a Item retail package Beer & Wine License to be used in connection with Rosier Action: Road Neighbours Mart located at 2228 Rosier Road. District 6. Super Approved District 10. (No recommendation Public Services Committee March 12, 20te) B AN.l9-lo.pdf B ItemAonrovalsheet.html Motion to approve.. Ms. Davis and Mr.APProve Fennoy out. Motion Passes 8-0. Commissioner;;il;a;;;'n Passes Motions Motion Type Motion Text Made By Commissioner Sammie Sias Seconded By Motion Result Motion Result ADMINISTRATIVE SERVICES 36. Request Approval of RFQ Item I 8- 169 - Real Estate Brokerage Services for Item the Laney Walker/Bethlehem Revitalization Project to Sherman and Action: Hemstreet on behalf of Housing and Community Development Department Approved (HCD). (No recommendation from the Administrative Services Committee March l2r20l9 with an amendment for a one- year term and two one-year renewal terms.) IE HCD SH L\\'BProiect Professional Service Asreement.pdf E smt css,letgo3l5looio.ndf E ItemApprovalsheet.l i Tl Motions Motion------ Motion Text'r'ype Motion to approve with the inclur'on of a 30- day termrnation clause . and that the r r Commtsston recelve a copy of the amended contract via e-mail. Motion Passes 9-0. Made By 37. Discuss the purchase of a vehicle for the Mayor's Office. (No ltem recommendation - clarification of whether the vehicle approved for the Action: Mayor's Office will be used by the Mayor or the Mayor's staff.) Approved E ItemAoorovalsheet.html Motions Commissioner Sammie Sias CommissionerDennis Passes Williams Motion Text Made By Seconded By Motion Type Motion to approve this item for the Mayor's use and come back in 12 months for the public hearing. Ms. Davis out. Approve Voting No: Commissioner Ben Hasan, Commissioner Marion Williams. Motion Passes 7-2. Motions Motion Motion Textlype Substitute motion to have a public hearing at l:15 p.m. next week and approve the vehicle for the Mayor's use and repeat the process again in 12 months. Ms. Davis out. Voting No: Commissioner John Clarke,. CommissionerAPProve william Fennoy, Commissioner Johnny Few, Commisioner Sean Frantom, Commissioner Brandon Garreff, Commissioner Sammie Sias, Commissioner Dennis Williams. Motion Fails2-7. PUBLIC SAFETY 38. Made By Seconded By Commissioner Sammie Sias Commissioner William Fennoy Motion Result Passes Motion Result Commissioner Ben Hasan Commissioner Marion Fails Williams Motion to amend the Augusta, GA Code to strike the pet registration Item requirement and remove all fees associated with the pet registration Action: requirement. (Requested by General Counsel A. Mackenzie) Approved E Amend Aususta GA-Code-oet-resistration.ndf lB ItemAonrovalSheet.html Motions Y:l'-"' Motion Text Made By seconded By Motion Type -'-urrv' r var Result Motion to approve and Aoorove waive the second Commisioner Commissioner^'rr'-'- reading. Sean Frantom Sammie Sias Passes Motion Passes 9-0. APPOINTMENT(S) 39. Motion to reappoint Mr. James Scott to the Tax Assessor Board of Item Richmond County to a four-year term effective 4l25ll9 and ending 4124123. Action: @equested by Commissioner Ben Hasan) Approved E! Board of Tex Assessors l9.ndf Motions Y:jit Motion Texr rvrade By Seconded By Motion Type Result Motion to approve. Mr. M. Williams abstains Approve Xj;3fl1l :no * ;:#Tl.'.f,ffi ;:Ifi;"l,"*' passes Motion Passes 7-0 -1. LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Upcoming Meetings Item Action: None www.augustaqa.gov CALLED MEETING coMMIssIoN,;t$*"* Augusta Richmond county commission convened at 11:00 a'm', Tuesday' March 26' 201g,the Honorable Hardie Davis, Jr', Mayor, presiding' PRESENT: Hons. B. Williams, Garrett, sias, Fennoy, Frantom, M'.Williams' Davis' D' williams, Hasan and clarke, members of Augusta Richmond county commission' Mr. Frantom: I'd like to call this meeting to order. Attomey MacKenzie' 1. LEGAL MEETING A. Pending and potential litigation B. Real estate C. Personnel Mr. MacKenzie: I would entertain a motion to go into an executive session to discuss pending and potential litigation, real estate and personnel' Mr. Hasan: So move. Ms. Davis: Second. Mr.Frantom:I'vegotamotionandsecond'Pleasevote' Mr. Garrett out. Motion carries 9-0. [EXECUTTVE SESSION] Mr. Frantom: All right, I'd like to call this meeting back to order. Attomey MacKenzie. Z. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's OPen Meeting Act. Mr. MacKenzie: I would entertain a motion to execute the closed meeting affidavit. Mr. Garrett: So move. Mr. D. Williams: Second. Mr. Frantom: Got a motion and a second. Please vote' Motion carries 10-0. Mr. Frantom: I',d like to go to Attorney MacKenzie for a motion. Mr. MacKenzie: I would entertain a motion to approve a Resolution authorizing thesettlement of all claims of CheryI Batchelor in the amount of $75,000 and authorizin!'tneAdministrator to disburse this amount. Mr. D. Williams: So move. Ms. Davis: Second. Mr. Frantom: Got a motion and a second. please vote. Motion carries 10-0. Mr. Frantom: Is there any other business before us? Mr. MacKenzie: No, sir. Mr. Frantom: Before we start committees, I just want to mention in the audience today areBoard of Education Chair Mr. Jimmy Atkins and District 7 elected Mr. Charlie Walker. Thankyou for being here today. Committees. [MEETING ADJOURNED] Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certi$r that the above is a true and correct copyof the minutes of the Called Meeting of the Ayeusta Riclmond County Commission held on tvtarcir26,2019. Clerk of Commission Commission Meeting Agenda 4/2/2019 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular meeting of the Augusta Commission held on March 19, 2019 and Special Called meeting held March 26, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: TALENT BANK INFORMATION QUESTTONNAIRE TO BE COMPLETED BY PERSONS DESIRING TO VOLUNTEER THEIR SERVICES ONTHE AUTHoRtw, BoARDo[conursstoN FoRAUGUSTA,GEoRGTA NOTE:ANY INFORMATION ENTERED ON THIS QUESTIoNNAIREwoULD BEcoME PUBLIc INFoRMATI.N UP.NYOUR SUBMISSION/APPOINTMENT. a**a****f*rt*f ***f - * $ rr*ii EMAIL DATE: 1. 2. 3. 4. 5. o. 7. 8. 9. 10. 11. YES I/ NO. HOME PHONE:,IOb7A?.7b7T7 BUS. PHONE .4 CJON-{6 W HOME ADDRESS: COUNry DATE OF BIRTH:6l/9ac, - sEX:M LE tz- FEMALE REGISTERED VOTER: VOTING DISTR]CT MARITAL STATUS:SINGLE MARRTED t/ SEpAMTED ENGAGED HIGH SCHOOL COLLEGE RELATIVES FORTHE OCCUPATION: RACE: WH|TE I/ AFRICAN-AMERICAN I RSIAN AMERICAN SPANISH SURNAMED AMERTCAN tNDtAN OTHER (specrff) LIST 1. YOU YSERVE ON: 6oW 2. 3. HAYE 4 PARTTCULAR TNTEREST OR EXPERT|SE. Rar. &2016 TALENT BANK IM'ORMATION QUESTIONNAIREAugusta.Richmond County Legistative Delegaffon To be complggd by personsdcsiring to volunteer thcir services on thc Authoriry, Board or Commission forAugusta-Richmond Counfy. NOTE: Any information entered on this questionnaire would become public informationupon your appointment.**** 'l' t'lt I I t,t+!rl * *t't+ t'r+t * *'ttt*f tf *rt*t'l*t *+,1+rit** ***t*rii,r**ri* r *,ttt+,r ** Date Applied: t Name Home Phonc Bus Phonet Addresso Date of Binh_E Sex: Malee Rcgistered Voter: Y No _Voting Districtc Educatba: High School Accupation: List Boards you presently serue on: I. 3 Female,*"\tG- t_, C.",\.. County ii \.L..t, a a Reason you desire to sette (afiach any oddiriononal information you would like the delegation to eonslder); \\'\l.'.. \J),\\rl -R., G\ \.1\rc)s- f,aqa;..' TALENT BANK IMORMATION QUESTIONNAIRE \To be completed by persons desiring to volunteer their services on the A d *=.\ (=o*I t \, AuthoritY' Board orl- Commission for Augusta-Richmond Corurty' NOTE: Any information entered on this questionnaire would become public information upon your appointment. Date ll3rlaorq 1. Name: 2. Home Phone: 10b tg 4oqt Business Phone: 1DU-rl'1 -|-lAq1 3. Address: ltt3 rnrl, lZonl f4c\'^on| -GA 3llqab Str*- CountY State ZiP 4. 5. 6. 7. 8. 9. 10. 11. DateofBirth, Al3lltq Sex:Male / Female Registered Voter: Yes t/No Voting District: Marital Status: Single Separated Engaged Divorced Education: High School. coirege tf Relatives working for the City/County, N o n - Occupation: Co it3,, p.o{, r:o r Race: White X African American Snanish Surnamed American Indian 12: List Boards you presently serve on: 13. List any areain which you have a particular interest or expertise: Married Asian American Other ivonal inler6;+ > Commission Meeting Agenda 4/2/2019 2:00 PM Legislative Delegation Appointments Department: Department: Caption:Motion to ratify the following Legislative Delegation appointments Mr. Lionel Prather and Ms. Jeannie Allen to Augusta Canal Authority; Mr. Jimmy Blount and Robert Lowery to the Small Business Citizens Advisory Board; and Taylor Bryant to ARC Animal Control Board. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 4/2/2019 2:00 PM Community Service Board of East Central Georgia Department: Department: Caption:Consider a recommendation from the Community Service Board of East Central Georgia to fill a vacancy due to the passing of Commissioner Andrew Jefferson. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 4/2/2019 2:00 PM CSRA Economic Opportunity Authority, Inc. Department: Department: Caption:Consider recommendation from the CSRA Economic Opportunity Authority, Inc. to reappoint its current membership to a four-year term. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 4/2/2019 2:00 PM Affidavit Department: Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: