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Home My WebLink About2019-03-05 Meeting MinutesCommission Meeting Agenda Commission Chamber - 3/5/2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Few, Garrett, Sias, Fennoy, Frantom, Davis, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. Absent: Hon. M. Williams, member of Augusta Richmond County Commission. INVOCATION: Reverend Melvin Ivey, Pastor, Greater St. John Baptist Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) 2019 February Years of Service A. Congratulations! 2019 February Years of Service (YOS) recipients. Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Recognition of 2019 February Years of Service recipients. Five (5) minute time limit per delegation DELEGATIONS B. Mr. Roy Wireman Re: Opposition to granting liquor licenses to Adult Entertainment Establishments. Item Action: None Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by Mr. Wireman. C. Mr. Bruce Joyner Re: Exemption to the no smoking ordinance for VFW Post 649 Item Action: None Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by Mr. Joyner. CONSENT AGENDA (Items 1-26) PUBLIC SERVICES 1. Motion to approve the 1st Amendment to the McCarthy Improvement Company Contract at Augusta Regional Airport with a reduction of $306,110.20 from original contract (18-211). (Approved by Public Services Committee February 26, 2019) Item Action: Approved unsigned_Mccarthy_Amend_1.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Dennis Williams Passes 2. Motion to approve tasking Planning & Development with drafting an Ordinance to allow for alcohol sales in adult entertainment establishments. (Approved by Public Services Committee February 26, 2019) Item Action: Approved ORD_6342_CITY_CODE_ADULT_ENTERTAINMENT_EST.pdf ORD_6551_AMEND_COMP_ZONING_ADULT_BOOK_STORE.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Mary Davis, Commissioner Brandon Garrett. Motion Passes 7-2. Commissioner Ben Hasan Commissioner Dennis Williams Passes 3. Motion to approve New Application: A.N. 19-07: request by John L. Sitler for a Wholesale Wine License to be used in connection with Beverage South, LLC located at 1815 Wilkinson Rd. District 2. Super District 9. (Approved by Public Services Committee February 26, 2019) Item Action: Approved AN.19-07.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Dennis Williams Passes 4. Motion to approve New Location: A.N. 19-08: request by James Arthur Haslam, III for a retail package Beer & Wine License to be used in connection with Pilot Corporation dba Pilot Travel Center #144 located at Item Action: Approved 2975 Gun Club Road. District 7. Super District 10. (Approved by Public Services Committee February 26, 2019) AN.19-08.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Dennis Williams Passes 5. Motion to approve an ordinance to amend Augusta-Richmond County Code Section 6-7 Vehicles for Hire – Taxicabs, with the deletion of current section of the ordinance providing for current standards for the age of vehicles, add a surcharge for pickups at Augusta Regional Airport, and require taxi company listings under Google. (Approved by Public Services Committee February 26, 2019) Item Action: Approved Taxi_Cab_amendments_vehicle_age_and_airport_surcharge_20190215.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Dennis Williams Passes ADMINISTRATIVE SERVICES 6. Motion to approve an annual bid for Environmental Services Department, Utilities Department and Recreation and Parks Department. The items require Commission approval due to the fact that purchases on the individual purchase orders will exceed $25,000.00 per order. (Approved by Administrative Services Committee February 26, 2019) Item Action: Approved Annual_Bid_Award_-_Commission_Approval_2019.doc 2019_Environmental_Services_Department_Annual_Bid_Documentation.pdf 2019_Utilites_Department_Annual_Bid_Documentation.pdf 2019_Recreation_and_Parks_Annual_Bid_Documentation.pdf SKM_C554e19021316470.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Dennis Williams Passes 7. Motion to authorize the Mayor to execute a Certification of Consistency with local Consolidated Plan for Peace Place Domestic Violence Shelter in Barrow County, Georgia. (Approved by Administrative Services Committee February 26, 2019) Item Action: Approved 2018_Certification_of_Consistency__Local_Consolidated_Plan-Augusta-Richmond.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Dennis Williams Passes 8. Motion to approve Bid Item #18-225: Richmond County Sheriff's Office is requesting to replace two prisoner transport vans to transport inmates to various prisons within Georgia and adjacent states. (Approved by Administrative Services Committee February 26, 2019) Item Action: Approved Eval_-_RCSO-Jail_Vans.pdf Tab_Sheet_-_RCSO-Jail_Van.pdf 18-225_ITB_-_SENT_TO_PAPER.pdf Mail_List_and_Demandstar_Planholders.pdf TAB_SHEET_Official.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Dennis Williams Passes 9. Motion to approve Bid Item #18-304: The Storm Water Division of the Engineering Department requests the replacement one F-350 with a F-550 Dome style truck; and Bid Item #18-292: 3 Ventrac slope mowers. (Approved by Administrative Services Committee February 26, 2019) Item Action: Approved Eval_-_994487_F-350_Storm_Water.pdf Eval-Slope_Mowers.pdf Tab_Sheet_-Storm_Water_Dome_Trk.xlsx Tab_Sheet-Ventrac.xlsx 18-304__ITB.docx 18-304__TAB_SHEET.xls 18-304_Department_Recommendation.pdf Mail_Labels.doc 18-292__TAB_SHEET.xls 18-292_ITB.pdf 18-292_Recommendation_Letter_from_Department.pdf 18-292_Mail_Labels.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Dennis Williams Passes 10. Motion to approve Housing and Community Development Department’s (HCD's) Homeowner and Emergency Rehabilitation program conversion to the Code Assistance Rehabilitation Program (CARP). (Approved by Administrative Services Committee February 26, 2019) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Dennis Williams Passes 11. Motion to approve Housing and Community Development Department’s (HCD's) partnership with Georgia Rehabilitation Institute, Inc., and accept their financial commitment of $150,000. (Approved by Administrative Services Committee February 26, 2019) Item Action: Approved HCD_GARehab___PartnershipCommitmentLtr.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Dennis Williams Passes 12. Motion to approve Bid # 18-271 and award the contract to proceed with the Main Library Flooring Replacement under the Local Vendor Option to H & H Concrete of Augusta, GA in the amount of $29,100.00. (Approved by Administrative Services Committee February 26, 2019) Item Action: Approved 18-271_ITB_-_SENT_TO_PAPER.docx 18-271_MPB.pdf 18-271_TAB_-_Local_Vendor_Option.pdf 18-271_Local_Vendor_Option-signed.pdf 18-271_Recommendation_Letter.pdf 18-271_Planholders_List.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Dennis Williams Passes 13. Motion to approve Housing and Community Development Department’s (HCD's) Memorandum of Agreement in partnership with Augusta Tech (Job Training Toolbox Grant Program). (Approved by Administrative Services Committee February 26, 2019) Item Action: Approved HCD-AT_JobToolboxProgramMOU.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Dennis Williams Passes 14. Motion to approve changing the composition of the Augusta, Georgia Land Bank Authority's membership from five to seven members. (Approved by Administrative Services Committee February 5, 2019) Item Action: Approved Land_Bank_Agenda_Item_Request_2-26-19.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Dennis Williams Passes 15. Motion to approve the permanent relocation of the Housing & Community Development Department to 510 Fenwick Street (DFCS Building) with minor renovations to accommodate business operations. (Approved by Administrative Services Committee February 5, 2019) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Dennis Williams Passes PUBLIC SAFETY 16. Motion to approve the award of Bid Item #19-132 to R. W. Allen Construction, LLC to construct the new fire station #2 and to authorize the Mayor to execute the appropriate documents. (Approved by Public Safety Committee February 26, 2019) Item Action: Approved Contract_with_R._W._Allen.pdf 19-132_ITB_to_Paper.docx 19-132_MPB.pdf 19-132_TAB_OFFICIAL.pdf 19-132_Compliance_Review.pdf 19-132_Department_Recommendation_of_Award.pdf 19-132_Planholders_List.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Dennis Williams Passes FINANCE 17. Motion to approve request to expand pool of banks as approved depositories. (Approved by Finance Committee February 26, 2019) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Dennis Williams Passes 18. Motion to approve request to transfer funds from the Special Instructional Services line item to Operational budget line item in the amount of $27,206 plus 30% for benefits to fund unfunded Administrative Assistant position in Juvenile Court. (Approved by Finance Committee February 26, 2019) Item Action: Approved SKM_C554e19022018191.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Dennis Williams Passes 19. Motion to approve a request to move funds from salary lines to contract labor lines; once the employee returns from worker’s compensation leave funds will be returned to salary line item. (Approved by Finance Committee February 26, 2019) Item Action: Approved SKM_C554e19022018190.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Dennis Williams Passes 20. Motion to approve additional funding for reorganization of Tax Assessor Commercial Property Division. (Approved by Finance Committee February 26, 2019) Item Action: Approved 2019_Budget_analysis_(TAO)_2-18-19.pdf ORGANIZATIONAL_CHART_-_2018_11_29_CURRENT.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Commissioner Ben Hasan Commissioner Dennis Williams Passes Brandon Garrett. Motion Passes 8-1. ENGINEERING SERVICES 21. Motion to approve cancelling the city's goat program and that the Director of AED come back with a solution on how the issue will be addressed regarding cutting, mitigating the and cleaning the retention ponds; (1A) Motion to approve the Award of Bid Item 18-302 - Household Hazard Waste Materials Collection Events to Tradebe Environmental Services. (Approved by Engineering Services Committee February 26, 2019) Item Action: Approved SKM_C554e19022017530.pdf 18-302__ESD_Department_Recommendation_of_Award.pdf 18-302_OFFICIAL_TAB_SHEET.xls ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Dennis Williams Passes 22. Motion approve additional services with Merrick & Company (McLaughlin Whitewater Design Group) and Cranston Engineering Group in the amount of $30,000. (Approved by Engineering Services Committee February 26, 2019) Item Action: Approved SKM_C22719020115330.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Commissioner Ben Hasan Commissioner Dennis Williams Passes Brandon Garrett. Motion Passes 8-1. 23. Motion to approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Southampton Subdivision, Section Six, including utility and access easement for discharge of stormwater (ponds not being dedicated at this time). (Approved by Engineering Services Committee February 26, 2019) Item Action: Approved Southampton_Section_Six_Dedication_forms.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Dennis Williams Passes PETITIONS AND COMMUNICATIONS 24. Motion to approve the minutes of the regular meeting of the Augusta Commission held February 19, 2019 and Special Called meeting held February 26, 2019. Item Action: Approved Regular_Commission_Meeting_February_19_2019.pdf Called_Commission_Meeting_February_26_2019.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Dennis Williams Passes SUBCOMMITTEE Pension Committee 25. Motion to approve restatement of 2008 GMEBS Master Plan documents as restated with the IRS and to maintain compliance with Section 18.02 of the Plan. (Approved by Pension Committee February 19, 2019) Item Action: Approved Resolution_2018_GMEBS.pdf AGENDA_PENSION_COMMITTEE_02.19.19.pdf Pension_Committee_Minutes_2-19-19.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Dennis Williams Passes Pension Committee 26. Motion to approve Plan Amendment to 2008 GMEBS Pension Plan including post-certified employees of the Coroner’s Office in the definition of public safety employees. (Approved by Pension Committee February 19, 2019) Item Action: Approved Ordinance_Adoption_Agreement_and_Addendums_4-1-19.pdf AGENDA_PENSION_COMMITTEE_02.19.19.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commissioner Ben Hasan Commissioner Dennis Williams Passes ****END CONSENT AGENDA**** AUGUSTA COMMISSION 3/5/2019 AUGUSTA COMMISSION REGULAR AGENDA 3/5/2019 (Items 27-33) PUBLIC SERVICES 27. Motion to approve policy/agreement regarding sidewalks immediately adjacent to private buildings at the Augusta Commons. Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Delete Motion to delete this item from the agenda. Motion Passes 9-0. Commissioner Sammie Sias Commissioner Ben Hasan Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve reconsidering this item. Voting No: Commissioner Sammie Sias. Motion Passes 8-1. Commissioner Brandon Garrett Commissioner Ben Hasan Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Delete Passes Motion to delete this item from the agenda. Motion Passes 9-0. Commissioner Ben Hasan Commissioner Sammie Sias 28. Discuss Augusta's Annual Senior Holiday Dinner & Dance Event. (Requested by Commissioner Ben Hasan) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 9-0. Commissioner Dennis Williams Commissioner Mary Davis Passes ENGINEERING SERVICES 29. Update from Augusta Utilities regarding any new sewer lines being planned for unserved areas. (Requested by Commissioner Brandon Garrett) Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result An update was given; no formal action was taken on this item. 30. Discuss the railroad crossing at 6th Street. (Requested by Commissioner Marion Williams) Item Action: Rescheduled ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to the Commissioner Sammie Sias Commissioner Mary Davis Passes Engineering Services Committee. Motion Passes 9-0. 31. Update from the Engineering Department staff regarding Kratha Drive's sidewalks in front of Wilkinson Gardens Elementary School. (No recommendation from Engineering Services Committee February 26, 2019) Item Action: Rescheduled ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to the Engineering Services Committee. Motion Passes 9-0. Commissioner Sammie Sias Commissioner Mary Davis Passes OTHER BUSINESS 32. Motion to authorize changing the effective date for all new part-time positions in the Mayor's Office from July 1, 2019 to March 3, 2019. Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve for one position with funding in the amount of $8,000 from the Mayor's current 2019 budget. Motion Passes 9-0. Commissioner Sammie Sias Commissioner Ben Hasan Passes 33. Motion to approve the purchase of a Chevrolet Surburban LTZ for use in the Mayor's Office from the capital expense fund and to authorize competitive bidding for this purchase. Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commissioner William Fennoy Commissioner Ben Hasan No action is taken on this motion due to the passage of the substitute motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Substitute motion to approve the purchase of a Chevrolet Tahoe for the Mayor's Office through competitive bidding. Voting No: Commissioner Brandon Garrett. Motion Passes 8-1. Commisioner Sean Frantom Commissioner Mary Davis Passes LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 34. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: None Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 3/5/2019 2:00 PM Attendance 3/5/19 Department: Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/5/2019 2:00 PM Invocation Department: Department: Caption:Reverend Melvin Ivey, Pastor, Greater St. John Baptist Church Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/5/2019 2:00 PM 2019 February Years of Service Department: Department: Caption: Congratulations! 2019 February Years of Service (YOS) recipients. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/5/2019 2:00 PM 1st amendment to McCarthy Improvement Company Department:Augusta Regional Airport Department:Augusta Regional Airport Caption:Motion to approve the 1st Amendment to the McCarthy Improvement Company Contract at Augusta Regional Airport with a reduction of $306,110.20 from original contract (18-211). (Approved by Public Services Committee February 26, 2019) Background:The original scope of work provides for the reconstruction and extension of the Taxiway A at the Augusta Regional Airport, which is currently being performed by McCarthy Improvement Company for a contracted amount of $12,942,155.50. This First Amendment to the Contract modifies the original construction costs, completion time and construction methods due to modifications to the following: Quantity Adjustments: · Reduced Mobilization, Cleanup, and Demobilization · Removed Portland Cement for Cement Treated Base Revised Construction Specifications: · Item P-304 Cement-Treated Base Course Contract Time: · Reduced overall contract time by 40 Calendar Days Analysis:During the Project, it was determined that there is a construction method used throughout the country that would minimize weather risks associated with the Project and reduce the construction time of each phase of the project. This method also allowed for a reduction if the overall cost of the project. The Contractor, Mead & Hunt, and the Airport worked with the FAA to have the construction method approved for use on this Project. Financial Impact:Contract Savings of $306,110.20 Alternatives:To Deny Recommendation:Airport Commission and Staff recommends Approval Funds are Available in the Following Accounts: 551081302-5412110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Augusta Richmond GA DOCUMENT NAME: ()- dt:X:X)- l.9.3--\ d DOCUMENT TYPE: ()\cJ\\Y}(It~ YEAR: CJ\:) BOX NUMBER: \ \ F~ENUMBER: \~~~ NUMBER OF PAGES: -6 ORDINANCE NO. 6342 f AN ORDINANCE TO AMEND AUGUSTA-RICHMOND COUNTY CODE SECTION 2-1-3(c) SO AS TO AMEND THE REGULATORY FEE FOR ADULT ENTERTAINMENT ESTABLISHMENTS AND DANCE HALLS AND TO PROVIDE FOR REGULATORY FEES FOR CERTAIN OCCUPATIONS AND PROFESSIONS; TO AMEND AUGUSTA-RICHMOND COUNTY CODE SECTION 6-1- 5(b) TO PROVIDE FOR THE REGULATORY FEE FOR ADULT ENTERTAINMENT ESTABLISHMENTS; TO PROVIDE AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME, AS FOLLOWS: Section 1. Augusta-Richmond County Code Section 2-1-3( c) is hereby deleted in its entirety, and substituted in lieu thereof the following so as to provide a regulatory fee for adult entertainment establishments, to wit: c) The regulatory fee schedule for persons in occupations and professions shall be as set below, and may be amended from time to time: Adult Entertainment Establishments Adult Entertainment (live) Amusement Parks Arcades Contractors Dance Halls Craft Show Promoters Flea Markets 1 through 10 rental spaces 11 or more rental spaces 1 2500.00 per year 100.00 per day 500.00 per year 250.00 per year 50.00 per year 100.00 per year 300.00 per year 300.00 per year 500,00 per year Fortune Tellers Going Out of Business Sales May be renewed for 60 days) Massage Therapists Second Hand Goods Street Vendors Temporary and Transient Vendors Vehicles for Hire (per vehicle) Wreckers Taxicabs Limousines Vending Machines (per machine) Section 2. 500.00 per' year 100.00 per 90 days 100.00 100.00 per year 100.00 per year 35.00 per day 125.00 per day 25.00 per year 25.00 per year 25.00 per year 5.00 per year Augusta-Richmond County Code Section 6-1-S(b) is hereby amended so as to increase the regulatory fee for adult entertainment establishments, to wit: b) Any business, corporation or profession operating as an adult entertainment establishment as defined in this Chapter shall be required to have a Business Tax Certificate. The requirements for obtaining, renewing and maintaining such Certificate shall be governed by the applicable provisions of the Augusta-Richmond County Code, Title 2, Chapter 2. The regulatory fee for a Business Tax Certificate issued to any adult entertainment establishment shall be as set forth in S 2-1-3( c). Section 3.This ordinance shall become effective immediately upon adoption. Section 4.If any section, provision, or clause of any part of this Ordinance shall be declared invalid or unconstitutional, or if the provisions of any part of this Ordinance as applied to any particular situation or set of circumstances shall be declared invalid or unconstitutional, such individuality shall not be construed to affect portions of this Ordinance not so held to be invalid, or 2 the application of this Ordinance to other circumstances not so held to be invalid. It is hereby declared as the intent that this Ordinance would have been adopted had such invalid portion not been included herein. Section S.All ordinances or parts of ordinances in conflict herewith, are hereby repealed. Duly adopted this --1..9-th- day of npl'pmhpr ,2000 and this day of 2000. Mayor I rk First Reading: 12-19-00 Second Reading: Waive 2nd Reading Published in the Augusta Chronicle December 29, 2000 3 Augusta Richmond GA DOCUMENT NAME: D - O~ - toss I DOCUMENT TYPE:OR..~\ N4Nc,e YEAR: S(6D d BOX NUMBER: 1 \..p FILE NUMBER: } G, 34 S- NUMBER OF PAGES:7 ORDINANCE 6551 An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Board of Commissioners of Richmond County and the City Council of Augusta effective November 15, 1983, entitled "An Ordinance to Readopt and Reconfirm the Comprehensive Zoning Ordinance adopted March 25, 1963, by the Board of Commissioners of Richmond County and the City Council of Augusta, by deleting Section 22-2(b) of the Comprehensive Zoning Ordinance relating to Adult Bookstores, Adult Entertainment Establishments, and Adult Theater and adding a new Section 28-C entitled Adult Entertainment'. THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTION 1. That the Comprehensive Zoning Ordinance is amended by deleting the following from Section 22-2: b) Adult bookstore, adult entertainment establishment, and adult theater. Adult bookstores, adult entertainment establishments, and adult theaters may be permitted in a B-2 (General Business) Zone upon approval by the Augusta-Richmond County Commission after finding compliance with the following location requirements: 1) No adult bookstore, adult entertainment establishment, or adult theater, as defined by this Ordinance and herein referred to as Regulated Uses", shall be located as follows: i) Within one-thousand two hundred fifty (1,250) feet of the property line of a private residential dwelling; ii) Within one thousand (1,000) feet of the property line of any public library or branch of any public library; iii) Within one thousand (1,000) feet from the property line of any church, shrine, chapel of a mortuary or other place used exclusively for religious services; iv) Within one thousand two hundred fifty (1,250) feet of the property line of any school or college campus. The schools and colleges referred to herein shall include only such public, private, or church-supported schools which teach the subjects commonly taught in the common schools and 1 zA- - It.- is ~ colleges of this State, and shall not include private schools or colleges wherein only specialized subjects such as law, stenography, business, music, art, vocational occupations, and other special subjects are taught; v) Within one thousand (1,000) feet of a regular stop where a school bus for the transportation of school children in the public schools of Augusta shall board or discharge passengers; vi) Within one thousand two hundred fifty (1,250) feet of any other regulated use; or vii) The Special Exception may be denied when there is evidence that the type and number of schools, churches, libraries, public or private recreation facilities, and residential developments in the vicinity of the location of the proposed regulated use can cause minors to frequent the immediate area, even though there is compliance with the minimum distances as provided herein. 2) The distance restrictions set out above shall apply in any and all directions from the property lines of the proposed regulated use, as measured in a straight line. This distance shall be verified by plat, furnished by the applicant, showing distance and prepared by a licensed Georgia surveyor or civil engineer. This plat shall accompany and be made a part of the application for a Special Exception. 3) Any regulated use existing on September 20, 1977, is deemed to be a nonconforming use. Such nonconforming Regulated Uses shall be subject to the requirements of Section 5 of this Ordinance. SECTION II. That the Comprehensive Zoning Ordinance is amending by adding the following new Section 28-C 'Adult Entertainment': 28-C-l REFERENCE TO THE CITY CODE. This section relates to the Title 6 Chapter 1 of the Augusta-Richmond County Code entitled "Adult Entertainment." This Code Section is included in part in the Zoning Ordinance as it relates to locations, or zoning districts and therefore to the extent that it relates to such plans, policies and zoning procedures must be followed. 28-C-2 DEFINITIONS. The following terms used in this Section defining adult entertainment establishments shall have the meanings indicated below: a) Adult bookstore. An establishment having a substantial or significant portion of its stock in trade, magazines or other periodicals which are distinguished or characterized by their emphasis on matter depicting, describing or relating to specified sexual activities or specified anatomical areas or an establishment with a segment or section comprising 2, five (5) percent or more of its total floor space, devoted to the sale or display of such materials or five (5) percent or more of its net sales consisting of printed materials which are for sale or rent, which are distinguished or characterized by their emphasis on matter depicting, describing or relating to specified sexual activities or specified anatomical areas. b) Adult dancing establishment. A business that features dancers displaying or exposing specified anatomical areas. c) Adult motion picture theater. An enclosed building with a capacity of fifty (50) or more persons used for presenting material distinguished or characterized by an emphasis on matter depicting, describing, or relating to specified sexual activities or specified anatomical areas for observation by patrons therein. d) Adult mini-motion picture theater. An enclosed building with a capacity of less than fifty (50) persons used for commercially presenting m'aterial distinguished or characterized by an emphasis on matter depicting or relating to specified sexual activities or specified anatomical areas for observation by patrons therein. e) Adult motion picture arcade. Any place to which the public is permitted or invited wherein coins or slug operated or electronically, electrically or mechanically controlled still or motion picture machines, projectors or other image-producing devices are maintained to show images to five (5) or fewer persons per machine at anyone time and where the images so displayed are distinguished or characterized by an emphasis on depicting or describing specified sexual activities or specified anatomical areas. f) Adult video store. An establishment having a substantial or significant portion of its stock in trade, video tapes or movies or other reproductions, whether for sale or rent, which are distinguished or characterized by their emphasis on matter depicting, describing or relating to specified sexual activities or specified anatomical areas or an establishment with a segment or section, comprising five (5) percent of its total floor space, devoted to the sale of display of such material or which derives more than five (5) percent of its net sales from videos which are characterized or distinguished by their emphasis on matter depicting, describing or relating to specified sexual activities or specified anatomical areas. g) Erotic dance establishment. A nightclub, theater or other establishment which features live performances by topless and/or bottomless dancers, go-go dancers, strippers or similar entertainers, where 3 such performances are distinguished or characterized by an emphasis or specified sexual activities or specified anatomical areas. h) Escort bureau; introduction services. Any business, agency or persons who, for a fee, commission, hire, reward, or profit, furnish or offer to furnish names of persons, or who introduce, furnish or arrange for persons who may accompany other persons to or about social affairs, entertainments or places of amusement, or who 'may consort with others about any place of public resort or within any private quarters. i) Good moral character. A person is of good moral character according to this chapter if that person has not been convicted of a felony involving serious sexual misconduct, or a crime not a felony if it involves serious sexual misconduct, in the past five (5) years. Conviction shall include pleas of nolo contendere or bond forfeiture when charged with such crime. 0) Reserved. k) Reserved. I) Minor. For the purposes of this Chapter, any person who has not attained the age of eighteen (18) years. m) Permitted premises. The business location for which a permit and a Business Tax Certificate has been issued to operate an adult entertainment establishment. n) Specified sexual activities. Shall include any of the following: 1) Actual or simulated sexual intercourse, oral copulation, anal intercourse, oral anal copulation, bestiality, direct physical stimulation of unclothed genitals, flagellation or torture in the context of a sexual relationship, or the use of excretory functions in the context of a sexual relationship in any of the following sexually oriented acts or conduct: anilingus, buggery, coprophagy, coprophilia, cunnilingus, fellatio, necrophilia, pederasty, pedophilia, piquerism, sapphism, zooerasty; or 2) Clearly depicted human genitals in a state of sexual stimulation, arousal or tumescence; or 3) Use of human or animal ejaculation, sodomy, oral copulation, coitus or masturbation; or 4) Fondling or touching of nude human genitals, pubic region, buttocks or female breast; or 4 5) Masochism, erotic or sexually oriented torture, beating of the infliction of pain; or 6) Erotic or lewd touching, fondling or other sexual contact with an animal by human being; or 7) Human excretion, urination, menstruation, vaginal or anal irrigation. 0) Specified anatomical areas. Shall include any of the following: 1) Less than completely and opaquely covered human genitals or pubic region; buttock; or female breast below a point immediately above the top of the areola; or 2) Human male genitalia in a discernibly turgid state, even if completely and opaquely covered. 28-C-3 LOCATION. No adult entertainment establishments shall be located in any zone other than one designated as "U" Light Industrial or "HI" Heavy Industrial under the Comprehensive Zoning Ordinance for Richmond County, as incorporated in the Augusta-Richmond County Code, Title 8, Chapter 5. In addition, no adult entertainment establishment or use restricted hereunder shall be located; a) within 1,000 feet of: 1) A church or place of religious worship; 2) A public or private elementary or secondary school; 3) A child care facility; 4) A boundary of a residential district as defined in the Comprehensive Zoning Ordinance. 5) A public park; 6) A cemetery; 7) The property line of a lot devoted to a residential use as defined in the Comprehensive Zoning Ordinance; 8) Another sexually oriented business which does not have a common entrance with an already licensed or exempted sexually oriented business; or 5 9) A governmental building or site. 10) Another sexually oriented business. 11) Within the parameters of an area designated as an Augusta gateway/corridor in the Corridor/Gateway Action Plan (2000), as presently existing or hereafter modified, adopted by the Augusta-Richmond County Commission and on file in the office of the Clerk of the Commission. b) A person commits an offense if he causes or permits the operation, establishment or maintenance of more than one sexually oriented business in the same building, structure, or its portion, or the increase of floor area of any sexually oriented business in any building, structure, or its portion, containing another sexually oriented business. c) For the purposes of subsection (a)(1) through (9) of this section, measurement shall be made in a straight line, without regard to intervening structures or objects, from the nearest portion of the building or structure used as a part of the premises where a sexually oriented business is conducted, to the nearest property line of the premises of a church or place of religious worship, or public or private elementary or secondary school, or to the nearest boundary of an affected public park, a cemetery, residential district or residential lot. d) For purposes of subsection (c) (10) of this section, the distance between any two sexually oriented businesses shall be measured in a straight line, without regard to intervening structures or objects, from the closest exterior wall of the structure in which each business is located. e) Any sexually oriented business lawfully operating as of January 1, 1996 that is in violation of subsections (a), (b) or (c) of this section shall be deemed a nonconforming use. Such use will be permitted to continue for a period not to exceed one year unless sooner terminated for any such reason or voluntarily discontinued for a period of 30 days or more. Such nonconforming uses shall not be increased, enlarged, extended or altered except that the use may be changed to a conforming use. If two or more sexually oriented businesses are within 1,000 feet of one another and otherwise in a permissible location, the sexually oriented business which was first established and continually operating at a particular location is the conforming use and the later established business is nonconforming. f) A sexually oriented business lawfully operating as a conforming use .is not rendered a nonconforming use by the location, subsequent to the grant or renewal of the sexually oriented business license, or a church or place of religious worship, public or private elementary or secondary school, public park, cemetery, residential district or residential lot within 1,000 feet of the sexually oriented business. This subsection applies only to the renewal of a valid license, and does not apply when an application for a license is submitted after a license has expired or has been revoked. 6 I . . SECTION III. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Done In Open Meeting under the Common Seal thereof this 17th day of September 2002. APPROVED THIS 17th day of September 2002. MAYOR, AUGUS CO AUGUSTA, GEORGIA af# ERK C MMISSION Waive 2nd Reading Published in the Augusta Chronicle September 26. 2002 7 Commission Meeting Agenda 3/5/2019 2:00 PM Adult Entertainment Establishments Department: Department: Caption:Motion to approve tasking Planning & Development with drafting an Ordinance to allow for alcohol sales in adult entertainment establishments. (Approved by Public Services Committee February 26, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/5/2019 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Application: A.N. 19-07: request by John L. Sitler for a Wholesale Wine License to be used in connection with Beverage South, LLC located at 1815 Wilkinson Rd. District 2. Super District 9. (Approved by Public Services Committee February 26, 2019) Background:This is a New Application. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $135.00. Alternatives: Recommendation:The Planning & Development Office approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Commission Meeting Agenda 3/5/2019 2:00 PM Alcohol Application Department:Planning & Development Department:Planning & Development Caption:Motion to approve New Location: A.N. 19-08: request by James Arthur Haslam, III for a retail package Beer & Wine License to be used in connection with Pilot Corporation dba Pilot Travel Center #144 located at 2975 Gun Club Road. District 7. Super District 10. (Approved by Public Services Committee February 26, 2019) Background:This is a New Location. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,330.00. Alternatives: Recommendation:The Planning & Development Office approved the application subject to additional information not contradicting the applicant’s statements. The Sheriff’s Office approved the application subject to additional information not contradicting applicant’s statements. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission ORDINANCE NO. ___________ AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 6 CHAPTER 7, SECTION 6-7-14 TAXICAB: VEHICLE AGE, SECTION 6-7-28: CHARGES, SECTION 6-7-8: BUSINESS TAX CERTIFICATE REQUIRED, AND SECTION 6-7-39: TELEPHONE DIRECTORY LISTING REQUIRED; SO AS TO PROVIDE STANDARDS FOR THE OPERATION OF TAXICABS; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. NOW, BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME THAT ALL TAXICABS OPEARATING WITHIN THE JURISDICTION SHALL COMPLY WITH THE PROVISIONS OF THE AUGUSTA, GA CODE, AS FOLLOWS: SECTION 1. Title 6, Chapter 7, Section 6-7-8 Business Tax Certificate Required is hereby amended by deleting section (a,9) in its entirety AND new Section 6-7-8 (a 9) is hereby inserted to replace the repealed section as set forth in “Exhibit A” hereto. SECTION 2. Title 6, Chapter 7, Section 6-7-14 Vehicle Age is hereby amended by deleting this section in its entirety as set forth in “Exhibit A” hereto. SECTION 3. Title 6, Chapter 7, Section 6-7-28 Charges is hereby amended so as to add a Two Dollar Surcharge ($2.00) to the Minimum Approved Rates approved by the Augusta Commission and dated April 18, 2013 as set forth in “Exhibit A” hereto. SECTION 4. Title 6, Chapter 7, Section 6-7-39 Telephone Directory Listing Required is hereby amended by deleting this section in its entirety as set forth in “Exhibit A” hereto. SECTION 5. This ordinance shall become upon adoption. SECTION 6. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Adopted this ___ day of ___________, 2019. __________________________ Attest:______________________________ Hardie Davis, Jr. Lena J. Bonner, Clerk of Commission As its Mayor Seal: Attest: __________________________ CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2019 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: _________________________ “EXHIBIT A” § 6-7-8. BUSINESS TAX CERTIFICATE REQUIRED. (a) (9) An assurance that the telephone number of the taxicab company will be listed in the next issued "YP - The Real Yellow Pages" directory under Google. § 6-7-14: TAXICAB: VEHICLE AGE. (DELETED) (a) On the effective date of this ordinance, no taxicab business having a vehicle age greater than 10 years may be operated as a taxicab in Augusta-Richmond County. For the purposes of this section, the term vehicle age shall be the vehicle's model year. (b) Except that all approved taxicabs with a current decal on the effective date of this ordinance are considered ‘grandfathered’ and can continue to be operated as taxicabs regardless of age. However, all ‘grandfathered’ taxi cabs are required to comply with other applicable sections of this code. (c ) At the time the ‘grandfathered’ taxicabs are removed from service, the replacement vechicle must comply with (a) of this code section, and other applicable sections of this code. § 6-7-28. CHARGES. (see rate schedule below) (a) No owner or driver of a taxicab business tax certified to operate in Augusta-Richmond County shall charge a greater sum for the use of a taxicab than in accordance with the rates shown on the rate card displayed in the taxi and approved by the Commission. (b) The taxicab rates that may be charged in Augusta-Richmond County shall be on file in the office of the Commission and available to the public at any time during regular office hours of the Commission and are hereby adopted and incorporated by reference thereto as fully as if set out in length herein. § 6-7-39. TELEPHONE DIRECTORY LISTING REQUIRED. (DELETED) All persons engaged in taxicab businesses in Augusta-Richmond County operating under the provisions of this article shall have a telephone listed in "YP - The Real Yellow Pages" telephone directory for Augusta-Richmond County in the name of their taxi company or business. MAXIMUM APPROVED RATES (Effective March 29, 2012) (Sales Tax Update April 18, 2013) (Augusta Regional Airport March 5, 2019) Augusta-Richmond County Taxi Rates $2.65 Drop First 1/6th Mile .40 Each 1/6th Mile Extras: § Minimum Fares: $5.00 § Waiting Time: $21.00 Hour ($ .35 per minute) § Additional Fee For Passengers Over 4: $2.00 Per Person Surcharges: § Outside Richmond County: $2.00 § Luggage Loaded and Unloaded By Driver: $1.00 Per Bag § Clean Up Fee: $50.00 § Pick Up Augusta Regional Airport: $2.00 ALL FARES ARE SUBJECT TO 8 % SALES TAX (GA. SALES TAX, SPLOST, T-SPLOST) MAXIMUM APPROVED RATES (Effective March 29, 2012) MASTERS WEEK TO AND FROM AUGUSTA REGIONAL AIRPORT BUSH FIELD § AUGUTA NATIONAL ---------------------------------------------------------- $65.00 § BOBBY JONES EXPRESSWAY & GORDON HIGHWAY ------------- $45.00 § BOBBY JONES EXPRESSWAY & I-20 ------------------------------------- $50.00 § CITY OF NORTH AUGUSTA ------------------------------------------------- $65.00 § CITY OF AIKEN ------------------------------------------------------------------ $90.00 § DANIEL FIELD -------------------------------------------------------------------- $45.00 § AUGUSTA COUNTRY CLUB & HILL AREA ----------------------------- $60.00 § DOWNTOWN AUGUSTA ------------------------------------------------------ $45.00 § I-20 & BELAIR ROAD ----------------------------------------------------------- $55.00 § I-20 & WASHINGTON ROAD ------------------------------------------------- $65.00 § WEST LAKE EVAN’S & JONES CREEK ---------------------------------- $65.00 § NORTH BELAIR ROAD TO WILLIAM FEW PARKWAY AREA --- $70.00 TO AND FROM AUGUSTA NATIONAL / WASHINGTON RD / DANIEL FIELD § BOBBY JONES EXPRESSWAY & GORDON HIGHWAY ------------ $50.00 § CITY OF AIKEN ----------------------------------------------------------------- $95.00 § CITY OF NORTH AUGUSTA ------------------------------------------------- $50.00 § DANIEL FIELD ------------------------------------------------------------------- $35.00 § DOWNTOWN AUGUSTA ----------------------------------------------------- $30.00 § AUGUSTA COUNTRY CLUB & HILL AREA ---------------------------- $35.00 § I-20 & BOBBY JONES EXPRESSWAY ------------------------------------- $35.00 § I-20 & BELAIR ROAD ---------------------------------------------------------- $40.00 § WASHINGTON ROAD BUSINESSES (to County line) ----------------- $30.00 § WEST LAKE EVANS & JONES CREEK --------------------------------- $45.00 § NORTH BELAIR ROAD TO WILLIAM FEW PARKWAY ------------ $65.00 § EVANS TOWN CENTER / WINDMILL PLANTATION AREA ------ $65.00 OUT OF TOWN TRIPS TO AIRPORTS § ATLANTA GA. ------------------------------------------------------------------- $400.00 § CHARLOTTE NC. ------------------------------------------------------------- $400.00 § COLUMBIA SC. ------------------------------------------------------------------ $200.00 § SAVANNAH GA. ----------------------------------------------------------------- $400.00 § CITY OF THOMPSON GA. --------------------------------------------------- $90.00 ALL FARES ARE FOR 1-2 PASSENGERS; $5.00 FOR EACH ADDITIONAL PASSENGER…..BAGGAGE $1.00 PER BAG…..CLEAN UP FEE: $50.00 Commission Meeting Agenda 3/5/2019 2:00 PM Taxi Ordinance Amendments Department:Planning & Development Department:Planning & Development Caption:Motion to approve an ordinance to amend Augusta-Richmond County Code Section 6-7 Vehicles for Hire – Taxicabs, with the deletion of current section of the ordinance providing for current standards for the age of vehicles, add a surcharge for pickups at Augusta Regional Airport, and require taxi company listings under Google. (Approved by Public Services Committee February 26, 2019) Background:At the January 29th Public Services Committee meeting a taxi company owner made a presentation to the Public Services Committee regarding the Augusta taxi age regulations. Since that meeting, the Planning Department received additional inquiries regarding the Taxi Ordinance. On Wednesday, February 3rd, a meeting was held with taxicab drivers and company owners to discuss their concerns that included vehicle age, telephone directory listing, and a surcharge for pickups at the Augusta Regional Airport. Analysis:In April 2013, because of concerns with the condition of some taxis, the Taxi ordinance was amended to require taxis to be 10- years old or newer, and that taxis with a current decal on the effective date of the ordinance are considered grandfathered and can continue to be operated as taxis regardless of age. The amendments also specified the items to be checked during the vehicle inspection…. The following are regulations for taxi age in other municipalities and for Uber and Lyft. • Augusta: 10- years old or newer • Savannah: 10-years old or newer • Macon- Bibb Co: Does not regulate taxis • Columbus: Does not regulate taxis • Uber: 15-year old vehicle or newer • Lyft: 10-year old vehicle or newer • Ga. Dept. Public Safety Does not regulate vehicle age The recommendation is to delete the vehicle age requirement from the ordinance. Regarding the surcharge for pickups at the Augusta Regional Airport, the drivers are charged a $2 fee by the airport for every pickup. The proposal is to allow the drivers to collect the $2 fee as part of the fare. Financial Impact:N/A Alternatives:Do not approve Recommendation:Approve ordinance amendments Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 3/5/2019 2:00 PM Agreement Augusta Commons Department: Department: Caption:Motion to approve policy/agreement regarding sidewalks immediately adjacent to private buildings at the Augusta Commons. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/5/2019 2:00 PM Annual Senior Holiday Dinner & Dance Event. Department: Department: Caption:Discuss Augusta's Annual Senior Holiday Dinner & Dance Event. (Requested by Commissioner Ben Hasan) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: PROCUREMENT SOURCE SELECTION METHODS AND CONTRACT AWARDS Sec. 1-10-48. Generally. The following sections provide detailed information concerning the use of the seven (7) source selection methods available for use for the procurement of commodities, services and construction products for Augusta, Georgia. The seven methods are: (1) sealed bids, (2) sealed proposals, (3) special services, (4) quotations or informal bids, (5) sole source, (6) emergency procurement and (7) annual contracts. Purpose: A significant portion of the Augusta, Georgia Annual Budget is committed each year to various purchase contracts such as raw materials, equipment, equipment parts or components, general supplies, and professional and non-professional services. Therefore, it is essential that maximum value be obtained for each public tax dollar spent. A proven technique for obtaining this goal is through the annual bid contract process, Sec. 1-10-58. Annual contracts. Upon approval of an annual contract by the Board of Commissioners (or the Administrator for annual bids of up to $25,000), any using agency may order supplies or services under such annual contract as needed up to the maximum amount approved in the annual bid. Purchases on the following annual bid items will exceed $25,000.00 per order: Description Recommended Vendors Local Vendors Environmental Services 19-016 Various Sizes of Rocks Martin Marietta Augusta/Grovetown Martin Marietta 19-027 Rock Hauling JHC JHC 19-113 Vacant Lot Cleaning Services Augusta Quality Lawncare Augusta Quality Lawncare 19-104A Light Fleet Parts O’Reilly Auto Parts O’Reilly Auto Parts 19-115 Tire Repair & Servicing Snider Tire Snider Tire 19-116 Various Pipe, Couplings & End Section Fortiline Waterworks Fortiline Waterworks 19-118 Tires Snider Fleet Solutions Snider Fleet Solutions Utilities 19-002 Fiber Optic Network Supplies Utilicom Supply NovaLight Telecom Supply Graybar Graybar 19-050 Red Hot Sewer Solvent Haskins Company Haskins Company 19-052 Fiber Optic Supplies Georgia Underground Supply Graybar Electric NovaLight Telecom Graybar Electric 19-055 Chemicals Polydyne Univar Allied Universal 19-066 Warehouse Supplies Core and Main Ferguson Waterworks Fortline Waterworks Core and Main Ferguson Waterworks Fortline Waterworks Recreation 19-045 Athletic Clothing Johannsen S&S Worldwide Pyramid School Products B&N Sports Johannsen Commission Meeting Agenda 3/5/2019 2:00 PM 2019 Annual Bid Recommendation of Award - Various Departments Department:Procurement Department:Procurement Caption:Motion to approve an annual bid for Environmental Services Department, Utilities Department and Recreation and Parks Department. The items require Commission approval due to the fact that purchases on the individual purchase orders will exceed $25,000.00 per order. (Approved by Administrative Services Committee February 26, 2019) Background:The following annual bid item requires Commission approval: Environmental Services 19-016 Various Sizes of Rocks 19-027 Rock Hauling 19-113 Vacant Lot Cleaning Services 19-104A Light Fleet Parts 19-115 Tire Repair & Servicing 19-116 Various Pipe, Couplings and End Sections. 19-118 Tires Utilities 19-002 Fiber Optic Network Supplies 19-050 Red Hot Sewer Solvent 19-052 Fiber Optic Supplies 19-055 Chemicals 19-066 Warehouse Supplies Recreation 19-045 Athletic Clothing Analysis:Each item has been bid through the sealed bid process as directed in the Augusta Procurement Code. The User Departments have reviewed the submittals and has presented a recommendation of award to the Procurement Department. Financial Impact:The User Departments are responsible for the purchase of the items listed on the individual bids. Alternatives:Not to award and require the User Departments to follow the purchasing guidelines as listed in the Augusta Procurement Code for each individual purchase. Recommendation:Approve the recommendation as submitted by the User Departments. Funds are Available in the Following Accounts: Various funds provided by the User Departments. REVIEWED AND APPROVED BY: 2018 ESG Application Documents Page 1 Certification of Consistency with the Local HUD Consolidated Plan Note – Duplicate this form for multiple submissions if requesting ESG funds for projects within multiple Consolidated Plan Jurisdictions HUD Local Consolidated Plan Jurisdiction (Choose Only One): Albany Athens-Clarke Atlanta Augusta-Richmond Brunswick Cherokee County Clayton County Cobb County (including Marietta) Columbus-Muscogee Dalton DeKalb County Fulton County (including Roswell) Gainesville Gwinnett County Henry County Hinesville Johns Creek Macon Rome Sandy Springs Savannah Valdosta Warner Robins Not Applicable for Balance of State – Form Not Required Certification to the Georgia Department of Community Affairs: I certify that the proposed project(s) in the 2018 Emergency Solutions Grants Program Application submitted to the Georgia Department of Community Affairs, as indicated below, is/are consistent with this jurisdiction’s current, approved Consolidated Plan. Applicant Legal Name: _____________________________________________________________________ Project Name(s): __________________________________________________________________________ Project Type: _____________________________________________________________________________ Location(s) of the Project(s): _________________________________________________________________ In accordance with the HEARTH Act of 2009, Consolidated Plan jurisdictions must work to ensure the confidentiality of records pertaining to any individual served by a victim service provider who receives housing or services under any project assisted. The address or location of any family violence facility assisted under this program will, except with written authorization of the person or persons responsible for the operation of such facility and program, not be made public. The term `victim service provider' means a community-based organization whose primary mission is to provide services to victims of domestic violence, dating violence, sexual assault, or stalking. Such term includes rape crisis centers, battered women's shelters, domestic violence transitional housing programs, and other programs. Name of the Federal Program to which the applicant is applying: Emergency Solutions Grants HOPWA Name of Certifying Jurisdiction: _______________________________________________________________ Typed Name and Title of Certifying Official of the Jurisdiction: __________________________________________________________________________________________ Signature: _________________________________________________________________________________ Date: _____________________________________ Please return executed Certification to Applicant. This format designed and administered by the Office of Homeless and Special Needs Housing, GA Department of Community Affairs (DCA), 60 Executive Park South, NE, Atlanta, GA 30329. DCA Contact: John Shereikis, (404) 679-0609, email john.shereikis@dca.ga.gov Commission Meeting Agenda 3/5/2019 2:00 PM Barrow County Domestic Violence Shelter____ Certification of Consistency Department:Housing and Community Development Department:Housing and Community Development Caption:Motion to authorize the Mayor to execute a Certification of Consistency with local Consolidated Plan for Peace Place Domestic Violence Shelter in Barrow County, Georgia. (Approved by Administrative Services Committee February 26, 2019) Background:Augusta, GA’s (administered by HCD) Consolidated Plan for Community and Housing Development needs substantiates forming necessary partnerships to ensure stable housing options for persons experiencing and/or fleeing domestic violence situations. As a new requirement of the State of Georgia Department of Community Affairs Annual Emergency Solutions Grant competition, providers that wish to be eligible to provide these services with DCA funds must include the attached form for every community from which they anticipate receiving client referrals. Augusta’s local Domestic Violence Partner, SAFEHOMES, Inc., has been consulted on this matter and offers that this is a credible peer provider with whom they have a working relationship through the State of Georgia’s Criminal Justice Coordinating Council. Analysis:The approval of the authority for the Mayor to execute this Certification will allow for Peace Place to proceed with submission of their funding application to the State of Georgia’s Department of Community Affairs and for referrals to be made from local sources as appropriate. Approval will also have a positive impact on the community by increasing the capacity for further future housing referral partnerships for Augusta, Georgia. Financial Impact:This action has no financial impact for Augusta, Georgia. Alternatives:Do not approve HCDs Request. Recommendation:Motion to authorize the Mayor to execute a Certification of Consistency with local Consolidated Plan for Peace Place Domestic Violence Shelter in Barrow County, Georgia. Funds are Available in the Following Accounts: Not Applicable REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission 18-225 Year 2019 Brand Ford Model T-350 Delivery Date 90-120 Days 5.02 15-Passenger Van $ 30,840.00 5.04 Cruise Control $ 300.00 5.06 Factory Tinted Glass $ 625.00 6.05 Prisoner Transport Equipment Package $ 6,480.00 TOTAL FOR OPTIONS AND BASE PRICE 38,245.00$ 12-Passenger Van & 15-Passenger Van Equipment included in base price: Minimum 9,000GVW Gasoline Engine, min. 310 HP Minimum 148inch wheelbase Low or "standard" roof Automatic 6 Speed O/D Transmission Limited Slip Axle Anit-Lock Brakes Vinyl Seating Rubber Flooring Driver and Passenger Airbags Power door Locks/mirrors/windows A/C Front and Rear AM/FM/Single Disc Hinged Side Cargo Doors 16inch BSW all-season tires with standard wheel covers Spare Tire Rear Bumper Minimum 3 Keys White Exterior Color 5.01 FOR ALL DEPARTMENTS- Passenger Vans-BIDS OPENED 6/29/18 @ 11:00 Allan Vigil Ford Invitation to Bid Sealed bids will be received at this office until Friday, June 29, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-225 Full Size Passenger Van – Augusta, GA Central Services Department - Fleet Maintenance Bid Item #18-226 15 Passenger Bus – Cutaway Style – Augusta, GA Central Services Department - Fleet Maintenance Bid Item #18-229 10,000 GVWR Pickup Truck – Augusta, GA Central Services Department - Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, June 15, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle May 24, 31, June 7, 14, 2018 Metro Courier June 14, 2018 Official Bid Opening Bid Item #18-225 Full Size Passenger Van for Augusta, Georgia - Central Services Department- Fleet Maintenance Division Bid Opening Date: Friday, June 29, 2018 at 11:00 a.m. Vendors Allen Vigil Ford 6790 Mount Zion Blvd Morrow, GA 30260 Attachment B Yes E-Verify Number 94460 SAVE Form Yes 5.01 12 passenger van $29,566.00 5.02 15 passenger van $30,840.00 5.03 Power driver's seat-passenger v $485.00 5.04 Cruise Control $300.00 5.05 Tilt steering wheel STANDARD 5.06 Factory tinted glass $625.00 5.07 Trailer towing prep package $450.00 5.08 Trailer tow mirrors $205.00 5.9 Rear step bumper STANDARD 5.10 Diesel Engine, min 185 HP $3,750.00 5.11 Carpeted floor covering 12 pass $350.00 5.12 Carpeted floor covering 15 pass $350.00 5.13 Driver and pass side rub flr mats $60.00 Muar oeswe 5.11 oe 5.12 5.14 Rear insulation kit cargo N/A 5.15 CNG/LPG Gaseous Prep Pack Credit $3,100.00 Requires Standard V6 Engine 6.01 Fire Extinguisher $65.00 6.02 Outlet receptacle $70.00 6.03 Trailer hitch 5.07 Plus $50.00 6.04 Trailer wiring INCLUDED in 5.07 5.00 Vehicle Requirements 6.00 Outfitter's Speciality Items Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 129 Total Electronic Notifications (Demandstar): 5 Total packages submitted: 1 Total Noncompliant: 1 Page 1 of 2 Official Bid Opening Bid Item #18-225 Full Size Passenger Van for Augusta, Georgia - Central Services Department- Fleet Maintenance Division Bid Opening Date: Friday, June 29, 2018 at 11:00 a.m. Vendors Allen Vigil Ford 6790 Mount Zion Blvd Morrow, GA 30260 Total Number Specifications Mailed Out: 18 Total Number Specifications Download (Demandstar): 129 Total Electronic Notifications (Demandstar): 5 Total packages submitted: 1 Total Noncompliant: 1 6.05 Prisoner Transport Package $6,480.00 6.06 Work Detail Equipment Package $4,995.00 Year 2019 Make Ford Model T350 Approximate Delivery Time 90-120 DAYS Exception 3.01 Pricing is good through 11/30/18 Only 2018/2019 Van, Full Size, Passenger Page 2 of 2 Commission Meeting Agenda 3/5/2019 2:00 PM Bid Item #18-225 - 2019 Sheriff's Transport Vans Department:Central Services Department - Fleet Management Division Department:Central Services Department - Fleet Management Division Caption:Motion to approve Bid Item #18-225: Richmond County Sheriff's Office is requesting to replace two prisoner transport vans to transport inmates to various prisons within Georgia and adjacent states. (Approved by Administrative Services Committee February 26, 2019) Background:Utilizing Bid Item #18-225, the Sheriff's Office is requesting to replace two 20 year old vans, asset number 994426 and 994425, used to transport prisoners at the Richmond County Sheriff’s Office Jail. Both vans are 2000 Dodge Ram Maxi 3500 and have excessive maintenance histories. Vehicle evaluations are attached for review. Analysis:The Procurement Department published a competitive bid using the Demand Star application for Passenger Vans. Invitations to Bid were sent to 6 vendors with only one vendor responding. Bid tab sheets for Bid Item #18-225 are attached for your review. Bid 18-225 Passenger Vans: 2019 Ford T-350 - Allan Vigil Ford – $38,245.00 Financial Impact:2 – 2019 Ford T350 @ $38,245.00 each. The total purchase is $76,490.00. The vehicles will be purchased using SPLOST 700, Public Safety Vehicles (329-03-1310/6011110). Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the purchase of 2 - Ford T350 Vans for the Richmond County Sheriff’s Office. Funds are Available in the SPLOST 7: GL: 329-03-1310/5422110 JL: 216036001/5422110 Following Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission ITEM # Gerald Jones Volvo W. Georgia Hydraulic STANDARD BASE PRICE 2019 Ford F550 2019 Ford F550 No E-Verify #/Ineligible 5.02 Hvy Duty Cooling Pkg $231.00 5.03 Hvy Duty Electrical Pkg $161.00 5.04 Hvy Duty Suspension $115.00 5.05 19K GVW Payload Pkg $1,063.00 5.07 Backup Camera $531.00 5.09 Running Boards $409.00 6.01 Fire extinguisher $55.00 6.02 Outlet Receptacle $60.00 6.03 Electric Brake controler $249.00 6.04 Service body $7,455.11 6.05 J-Hooks $156.35 6.06 Panel Top $7,142.72 6.07 Cargo Tie downs $265.79 6.08 Grab handles $163.78 6.09 Service body bumper $600.99 6.10 Spotlights $848.00 6.11 Trailer Wiring $400.00 6.12 Pintle Hook $249.30 6.13 Pipe Vise $295.00 6.14 Spot Mirrors $148.00 6.15 Window Tint Crew Cab $200.00 6.16 Safety Cones $48.00 6.17 Master Bar Lock System $641.04 6.18 Steel Drawer System $1,791.43 6.20 Cable steps in Rear $292.68 7.01 Backup Alarm $70.00 7.02 Magnetic LED Light $245.00 REQUESTED OPTIONS BELOW: Dome Style Service Truck 7.03 LED Top Mount Light $420.00 7.04 Traffic Advisor Light Bar $1,298.00 GRAND TOTAL:$70,456.00 $82,189.00 Non-Compliant ITEM # Howard Brothers Equipment AG-Pro STANDARD BASE PRICE $19,357.50 $17,960.00 2018 Ventrac 4500P 2018 Steiner 450 6.01 Extra Key $0.00 $0.00 6.02 Parts Manuals $0.00 $0.00 6.03 Delivery Charge $1,349.09 $300.00 7.01 Canopy $504.60 $300.00 7.02 Dual Wheel Kit $1,065.75 $1,365.00 7.03 Tough Brush Cut Deck $2,884.05 $3,163.00 7.04 Three Point Hitch $1,605.15 $2,115.00 7.05 Slope Indicator $300.15 $35.00 7.06 Arm Rests $56.55 $0.00 7.07 Turbine Blower System $4,680.60 $4,470.00 7.08 Edger System $3,184.20 N/A 7.09 Front Mounting System $0.00 $0.00 7.1 Hvy Duty Front Fenders $0.00 $485.00 7.11 Work Lights on ROPS $247.95 $456.00 7.12 Overhead Strobe Light $191.40 $225.00 7.13 Backup Alarm System $73.95 $175.00 7.14 Tool Box $0.00 N/A GRAND TOTAL:$35,500.94 $31,049.00 Exceptions: REQUESTED OPTIONS BELOW: Slope Mower Bids Invitation to Bid Sealed bids will be received at this office until Friday, November 2, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-304 Dome Style Service Truck – for Augusta, GA Central Services Department – Fleet Maintenance Bid Item #18-307 Trailer Mounted Hydro Excavator – for Augusta, GA Central Services Department – Feet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, October 19, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 27, October 4, 11, 18, 2018 Metro Courier September 27, 2018 OFFICIAL VENDORS Gerald Jones Volvo 4022 Washington Rd Martinez. GA 30907 West Georgia Mobile Hydraulic 99 Edge Rd Villa Rica, GA 30180 Attachment B Yes Yes E-Verify Number 933751 Non-Compliant SAVE Form Yes Yes 5.02 Heavy duty cooling package $231.00 No Bid 5.03 Heavy duty electrical package $161.00 No Bid 5.04 Heavy duty suspension package $115.00 No Bid 5.05 19, 00 GVW payload package $1,063.00 No Bid 5.06 Trailer tow mirrors 0/Standard No Bid 5.07 Backup Camera $531.00 No Bid 5.08 Roof Clearance Lights 0/Standard No Bid 5.09 Black Platform Running Boards $409.00 No Bid 6.01 Fire Extinguisher $55.00 No Bid 6.02 Outlet Receptacle $60.00 No Bid 6.03 Electric Brake Controller $249.00 No Bid 6.04 Service Body Types: Stahl Model Challenger CST, Reading Model Classic II, Knapheide Model 600, or equal $7,455.11 No Bid 6.05 J-Hook Railing for Utility Service Body $156.35 No Bid 6.06 Panel Top for Utility Service Body $7,142.72 No Bid 6.07 Cargo Tie Downs $265.79 No Bid Total Number Specifications Mailed Out: 19 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 70 Mandatory Pre-Bid/Telephone Conference: N/A Total packages submitted: 2 Total Non-Compliant: 1 Equipment Specifications 6.00 Outfitter's Specialty Items: Bid Opening Item #18-304 Dome Style Service Truck for Augusta, Georgia- Central Services Department - Fleet Maintenance Division Bid Due: Friday, November 2, 2018 @ 11:00 a.m. Page 1 of 2 OFFICIAL VENDORS Gerald Jones Volvo 4022 Washington Rd Martinez. GA 30907 West Georgia Mobile Hydraulic 99 Edge Rd Villa Rica, GA 30180 Total Number Specifications Mailed Out: 19 Total Number Specifications Download (Demandstar): 1 Total Electronic Notifications (Demandstar): 70 Mandatory Pre-Bid/Telephone Conference: N/A Total packages submitted: 2 Total Non-Compliant: 1 Bid Opening Item #18-304 Dome Style Service Truck for Augusta, Georgia- Central Services Department - Fleet Maintenance Division Bid Due: Friday, November 2, 2018 @ 11:00 a.m. 6.08 Grab Handles $163.78 No Bid 6.09 Service body bumper $600.99 No Bid 6.10 Spotlights $848.00 Suggest Go Lite/ $365.00/ea 6.11 Trailer wiring $400.00 No Bid 6.12 Pintle hook $249.30 No Bid 6.13 Pipe vise $295.00 No Bid 6.14 Spot mirrors $148.00 No Bid 6.15 Window tint, crew cab $200.00 No Bid 6.16 Safety Cones (4 each)$48.00 No Bid 6.17 Master Bar Locking System for Compartments $641.04 No Bid 6.18 Steel Drawer System $1,791.43 No Bid 6.19 Tool Box Option $0.00 No Bid 6.20 Cable Steps In Rear $292.68 No Bid 7.01 Backup Alarm $70.00 No Bid 7.02 Magnetic LED Light $245.00 No Bid 7.03 LED Top Mount Light $420.00 No Bid 7.04 Traffic Advisor Light Bar $1,298.00 No Bid Year 2019 2019 Brand Ford Ford Model F550 F550 Price $70,456.00 82, 189.00 Approximate Delivery Schedule 15-May-19 TBD Upon Placement 2018/2019 Service Truck, Dome Style, 17, 500 GVW 7.00 Alert Warning Signs: Page 2 of 2 RUSH TRUCK CENTER 2925 GUN CLUB ROAD AUGUSTA, GA 30907 MATHEWS MOTORS 1351 GORDON HWY, AUGUSTA, GA 30901 DIVERSIFIED FABRICATORS, INC 1325 HIGHWAY 41 BYPASS S. GRIFFIN, GA. 30224 MCH KENWORTH 4318 BELAIR FRONTAGE ROAD AUGUSTA, GA 30909 PADGETT TRUCK BODIES & EQUIP 2026 JEFFERSON DAVIS HIGHWAY GRANITEVILLE, S.C. 29829 FREIGHTLINER OF AUGUSTA 2930 RIVERWEST DRIVE AUGUSTA, GA 30907 HINO TRUCKS OF AUGUSTA 1351 GORDON HWY AUGUSTA, GA 30901 SEA TRUCKS SALES 422 GRANGE ROAD SAVANNAH, GA 31407 MACK TRUCKS 420 PATIO PL COLUMBIA, SC 29212 ROBERT’S INTERNATIONAL TRUCKS 300 LONGWOOD DRIVE RICHMOND HILL, GA 31324 FONTAINE TRUCK EQUIPMENT CO 9827 MOUNT HOLLY ROAD CHARLOTTE, NC 28214 WEST GEORGIA MOBILE HYDRAULICS 98 EDGE ROAD POST OFFICE BOX 266 VILLA RICA, GA 30180 NICHOLS FLEET EQUIPMENT 2401 EAST 31ST STREET CHATTANOOGA, TN. 37407 PEACH STATE FREIGHTLINER 6535 CRESCENT DRIVE NORCROSS, GA 30071 MILTON RUBEN CHEVROLET 3514 WASHINGTON RD AUGUSTA GA 30907 GERALD JONES FORD 3480 WRIGHTSBORO ROAD AUGUSTA, GA 30909 FAIRWAY FORD 4333 WASHINGTON ROAD EVANS, GA 30809 CHRISTOPHER TRUCKS 1601 WHITE HORSE RD. GREENVILLE, SC 29605 O.G. HUGHES & SONS 4816 RUTLEDGE PIKE KNOXVILLE, TN 37914 TAKIYAH DOUSE CENTRAL SERVICES-ADMN RON CROWDEN FLEET MAINTENANCE KELLIE IRVING COMPLIANCE BID ITEM# 18-304 DOME STYLE TRUCK FOR CENTRAL SERVICES DEPARTMENT-FLEET MAINTENANCE BID DUE: FRIDAY 11/2/18 @ 11:00 A.M. BID ITEM# 18-304 DOME STYLE TRUCK FOR CENTRAL SERVICES DEPARTMENT-FLEET MAINTENANCE BID MAILED: 9/27/18 pg. 1 OF 1 OFFICIAL VENDORS HOWARD BROTHERS EQUIPMENT 4272 MUNDY MILL ROAD OAKWOOD, GA 30566 AG-PRO 1377 DOGWOOD DR SW CONYERS, GA 30012 Attachment B Yes Yes Addendum 1 Yes Yes E-Verify Number 336075 675168 SAVE Form Yes Yes Year 2018 2018 Brand VENTRAC STEINER Model 4500P 450 Bid Price $36, 018.59 $17, 960.00 Approximate Delivery Schedule No later than Dec 1, 2018 45 DAYS ARO 2018/2019 Riding Mower, Tough Cut Model Price $19, 357.50 $17, 960.00 6.01 Keys-(3 sets Total)No Charge No Charge 6.02 1 Each Operator's Manual and 1 ea Parts and service Manual No Charge Standard 6.03 Delivery Charge $1, 349.09 $300.00 7.01 Canopy $504.60 $300.00 7.02 Dual Wheel Kit (Front/Rear Tires)$1, 065.75 $1, 365.00 7.03 Tough Brush Cut Deck $2, 884.05 $3, 163.00 7.04 Category One 3-Point Hitch $1, 605.15 $2, 115.00 General Options Total Number Specifications Mailed Out: 16 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 17 Mandatory Pre-Bid/Telephone Conference: N/A Total packages submitted: 2 Total Non-Compliant: 0 Vehicle/Optionals Required: 7.00 Optional Items/Attachments: 6.00 Specialty Items Required: Bid Opening Item #18-292 Riding Slope Mower for Augusta, Georgia- Central Services Department - Fleet Maintenance Bid Due: Tuesday, October 23 , 2018 @ 11:00 a.m. Page 1 of 2 OFFICIAL VENDORS HOWARD BROTHERS EQUIPMENT 4272 MUNDY MILL ROAD OAKWOOD, GA 30566 AG-PRO 1377 DOGWOOD DR SW CONYERS, GA 30012 Total Number Specifications Mailed Out: 16 Total Number Specifications Download (Demandstar): 3 Total Electronic Notifications (Demandstar): 17 Mandatory Pre-Bid/Telephone Conference: N/A Total packages submitted: 2 Total Non-Compliant: 0 Bid Opening Item #18-292 Riding Slope Mower for Augusta, Georgia- Central Services Department - Fleet Maintenance Bid Due: Tuesday, October 23 , 2018 @ 11:00 a.m. 7.05 Slope Indicator $300.15 $35.00 7.06 Arm Rests $56.55 Standard 7.07 Turbine Blower Attachment System $4, 680.60 $4, 470.00 7.08 Edger System $3, 184.20 N/A 7.09 EZ Front Attachment Mounting System Standard Standard 7.10 Heavy Duty Front Fenders Standard $485.00 7.11 Work Lights mounted on ROPS $247.95 $456.00 7.12 Overhead Strobe Light $191.40 $225.00 7.13 Backup Alarm System $73.95 $175.00 7.14 Tool Box Standard N/A Page 2 of 2 Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 1 of 21 Bid Specifications Bid Item #18-292 Riding Slope Mower For Augusta, Georgia – Central Services Department – Fleet Maintenance Due: Friday, October 12, 2018 @ 11:00 a.m. Thanks for doing business with us . . . Geri A. Sams, Procurement Director 535 Telfair Street, Room 605 Augusta, Georgia 30901 Rev. 8/6/2015 Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 2 of 21 Table of Contents Invitation to Bid Instruction to Submit Purpose Viewing of the Augusta Code Compliance with Laws Bid for All or Part All protests shall be made in writing Local Vendor Preference Minority/Women Business Enterprise (MWBE) Policy Augusta Georgia License Requirement Terms of Contract Notice to All Proposers (Required to be returned with your submittal. Both documents must be notarized) Attachment B - Return the 2 pages Systematic Alien Verification for Entitlements (SAVE) Program - Return the 1 page Exception Sheet Local Vendor Registration Form Local Small Business Opportunity Program Ordinance Requirements Local Small Business Opportunities Program Participation (Projects $100,000 or more) Bid Specifications Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 3 of 21 Invitation to Bid Sealed bids will be received at this office until Friday, October 12, 2018 @ 11:00 a.m. for furnishing: Bid Item #18-289 Tractor Agricultural Utility – Augusta, GA Central Services Department – Fleet Maintenance– Fleet Maintenance Bid Item #18-291 Street Sweeper – Augusta, GA Central Services Department – Fleet Maintenance– Fleet Maintenance Bid Item #18-292 Riding Slope Mower – Augusta, GA Central Services Department – Fleet Maintenance– Fleet Maintenance Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, September 28, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811orEmail: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle September 6, 13, 20, 27, 2018 Metro Courier September 6, 2018 cc: Janice Allen Jackson Administrator Takiyah Douse Central Services Department Ron Crowden Central Services Department Revised: 8/15/2011 Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 4 of 21 INSTRUCTIONS TO SUBMIT 1.1 Purpose: The purpose of this document is to provide general and specific information for use by vendors in submitting a bid to supply Augusta, Georgia with equipment, supplies, and or services as listed above. All bids are governed by the Augusta, Georgia Code. 1.2 Viewing the Augusta Code: All bids are governed and awarded in accordance with the applicable federal and state regulations and the Augusta, Georgia Code. To view the Code visit Augusta’s website at www.augustaga.gov or http://www.augustaga.gov/index.aspx?NID=685 Guidelines & Procedures. 1.3 Compliance with laws: The Proponent shall obtain and maintain all licenses, permits, liability insurance, workman's compensation insurance and comply with any and all other standards or regulations required by federal, state or Augusta, Georgia statute, ordinances and rules during the performance of any contract between the Proponent and Augusta, Georgia. Any such requirement specifically set forth in any contract document between theProponent and Augusta, Georgia shall be supplementary to this section and not in substitution thereof. 1.4 Bids For All Or Part: Unless otherwise specified by Augusta, Georgia or by the proponent, AUGUSTA, GEORGIA RESERVES THE RIGHT TO MAKE AWARD ON ALL ITEMS, OR ON ANY OF THE ITEMS ACCORDING TO THE BEST INTEREST OF AUGUSTA, GEORGIA. Proponent may restrict his bid to consideration in the aggregate by so stating, but must name a unit price on each item submitted upon. 1.5 All protest shall be made in writing to: Attn: Geri A. Sams Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov 1.6 Local Vendor Preference: The Local Vendor Preference policy shall only be applied to projects of one-hundred thousand dollars ($100,000) or less and only when the lowest local qualified bidder is within 10% or $10,000, whichever is less of the lowest non-local bidders. 1.7 Minority/Women Business Enterprise (MWBE) Policy: Court Order Enjoining Race-Based Portion of DBE Program Augusta, Georgia does not have a race or gender conscious Disadvantaged Business Enterprises (DBE) program for projects having Augusta, Georgia as the source of funding. Augusta does enforce mandatory DBE requirements of federal and state agencies on contracts funded by such agencies and has a DBE Program to comply with U.S. Department of Transportation (DOT), Federal Transit Administration (FTA), Federal Aviation Administration (FAA) and other federal and state mandated DBE requirements for certain DOT, FTA, FAA, and other federal and state assisted contracts as required by 49 C.F.R. Part 26, et. seq. and/or 49 C.F.R. Part 23, et. seq. This DBE program is only for DOT, FTA and FAA assisted contracts and other federal or state funded contracts having mandatory DBE requirements. (See Article 13 of the Augusta, GA. Code.) Augusta, Georgia prohibits any language in any solicitation, bid or contract that is inconsistent with the July 21, 2011 Court Order in the case, Thompson Wrecking, Inc. v. Augusta Georgia, civil action No. 1:07-CV-019. Any such language appearing in any Augusta, Georgia solicitation, bid or contract is void and unenforceable. A copy of this Order can be reviewed at www.augustaga.gov home page. 1.8 Augusta, Georgia License Requirement: For further information contact the License and Inspection Department @ 706 312-5050. General Contractors License Number: If applicable, in accordance with O.C.G.A. §43-41, or be subjected to penalties as may be required by law. Utility Contractor License Number: If applicable, in accordance with O.C.G.A. §43-14, or be subjected to penalties as may be required by law. 1.9 Terms of Contract: (Check where applicable) [ ] (A) Annual Contract [ ] (B) One time Purchase. [X] (C) Other Revised 2/17/16 Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 5 of 21 NOTICE TO ALL BIDDERS (PLEASE READ CAREFULLY) ADHERE TO THE BELOW INSTRUCTIONS AND DO NOT SUBSTITUTE FORMS PLEASE READ CAREFULLY: Attachment B is a consolidated document consisting of: 1. Business License Number Requirement (must be provided) 2. Acknowledgement of Addenda (must be acknowledged, if any) 3. Statement of Non-Discrimination 4. Non-Collusion Affidavit of Prime Bidder/Offeror 5. Conflict of Interest 6. Contractor Affidavit and Agreement (E-Verify User ID Number must be provided) Attachment B Must be Notarized & the 2 Pages Must be returned with your submittal - No Exceptions. Business License Requirement: Contractor must be licensed in the Governmental entity for where they do the majority of their business. Your company’s business license number must be provided on Page 1 of Attachment B. If your Governmental entity (State or Local) does not require a business license, your company will be required to obtain a Richmond County business license if awarded a Bid. For further information contact the License and Inspection Department @ 706 312-5050. Acknowledgement of Addenda: You Must acknowledge all Addenda. See Page 1 of Attachment B. E-Verify * User Identification Number (Company I.D.) The recommended awarded vendor will be required to provide a copy of Homeland Security’s Memorandum Of Understanding (MOU) Affidavit Verifying Status for Augusta Benefit Application (S.A.V.E. Program) (Must Be Returned With Your Submittal) Return Only If Applicable: 1. The Exception Sheet (if applicable) ________________________________________________________________________ The successful vendor will submit the following forms to the Procurement Department no later than five (5) days after receiving the “Letter of Recommendation” (Vendor’s letter will denote the date forms are to be received 1. Georgia Security and Immigration Subcontractor Affidavit 2. Non-Collusion Affidavit of Sub-Contractor ________________________________________________________________________ WARNING: Please review “Notice to Bidders” regarding Augusta Georgia’s Local Small Business Opportunity Program Bidder Requirements. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Bids are publicly opened. It is your responsibility to ensure that your company has met the Specifications and Licenses’ requirements prior to submitting a Bid. Rev. 8/6/2015 Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 6 of 21 Attachment B You Must Complete and Return the 2 pages of Attachment B with Your Submittal. Document Must Be Notarized. Augusta, Georgia Augusta Procurement Department ATTN: Procurement Director 535 Telfair Street, Suite 605 Augusta, Georgia 30901 Name of Proponent: _______________________________________________________________________________ Street Address: ___________________________________________________________________________________ City, State, Zip Code: ______________________________________________________________________________ Phone: ______________________ Fax: __________________________Email: ________________________________ Do You Have A Business License? Yes: ______ No: ______ Augusta, GA Business License # for your Company (Must Provide): ______________________________________ And/or Your State/Local Business License # for your Company (Must Provide): _____________________________ Utility Contractors License # (Must Provide if applicable): MUST BE LISTED ON FRONT OF ENVELOPE General Contractor License # (Must Provide if applicable): _______________________________________________ Additional Specialty License # (Must Provide if applicable): ______________________________________________ NOTE: Company must be licensed in the Governmental entity for where they do the majority of their business. If your Governmental entity (State or Local) does not require a business license, please state above (Procurement will verify), your company will be required to obtain a Richmond County business license if awarded a BID. For further information regarding Augusta, GA license requirements, please contact the License and Inspection Department @ 706 312-5050. List the State, City & County that issued your license: ____ ______________________________________________ Acknowledgement of Addenda: (#1)____: (#2)____: (#3) ____: (#4)____ : (#5)____: (#6)____: (#7)____: (#8) ____: NOTE: CHECK APPROPRIATE BOX(ES)- ADD ADDITIONAL NUMBERS AS APPLICABLE Statement of Non-Discrimination The undersigned understands that it is the policy of Augusta, Georgia to promote full and equal business opportunity for all persons doing business with Augusta, Georgia. The undersigned covenants that we have not discriminated, on the basis of race, religion, gender, national origin or ethnicity, with regard to prime contracting, subcontracting or partnering opportunities. The undersigned covenants and agrees to make good faith efforts to ensure maximum practicable participation of local small businesses on the proposal or contract awarded by Augusta, Georgia. The undersigned further covenants that we have completed truthfully and fully the required forms regarding good faith efforts and local small business subcontractor/supplier utilization. The undersigned further covenants and agrees not to engage in discriminatory conduct of any type against local small businesses, in conformity with Augusta, Georgia’s Local Small Business Opportunity Program. Set forth below is the signature of an officer of the proposer/contracting entity with the authority to bind the entity. The undersigned acknowledge and warrant that this Company has been made aware of understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunities to do business with this Company; That this promise of non-discrimination as made and set forth herein shall be continuing in nature and shall remain in full force and effect without interruption; That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and incorporated by reference into any contract or portion thereof which this Company may hereafter obtain and; That the failure of this Company to satisfactorily discharge any of the promises of nondiscrimination as made and set forth herein shall constitute a material breach of contract entitling Augusta, Georgia to declare the contract in default and to exercise any and all applicable rights remedies including but not limited to cancellation of the contract, termination of the contract, suspension and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on a contract. Non-Collusion of Prime Proponent By submission of a proposal, the vendor certifies, under penalty of perjury, that to the best of its knowledge and belief: (a) The prices in the proposal have been arrived at independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor. (b) Unless otherwise required by law, the prices which have been quoted in the proposal have not been knowingly disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or to any competitor. (c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership or corporation to submit or not to submit a proposal for the purpose of restricting competition. Collusions and fraud in proposal preparation shall be reported to the State of Georgia Attorney General and the United States Justice Department. Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 7 of 21 Conflict of Interest By submission of a proposal, the responding firm certifies, under penalty of perjury, that to the best of its knowledge and belief: 1. No circumstances exist which cause a Conflict of Interest in performing the services required by this BID, and 2. That no employee of the County, nor any member thereof, not any public agency or official affected by this BID, has any pecuniary interest in the business of the responding firm or his sub-consultant(s) has any interest that would conflict in any manner or degree with the performance related to this BID. By submission of a proposal, the vendor certifies under penalty of perjury, that to the best of its knowledge and belief: (a) The prices in the proposal have been arrived at independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor. (b) Unless otherwise required by law, the prices which have been quoted in the proposal have not knowingly been disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or competitor. c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership or cooperation to submit or not to submit a proposal for the purpose of restricting competition. For any breach or violation of this provision, the County shall have the right to terminate any related contract or agreement without liability and at its discretion to deduct from the price, or otherwise recover, the full amount of such fee, commission, percentage, gift, payment or consideration. Contractor Affidavit and Agreement By executing this affidavit, the undersigned contractor verifies its compliance with 0.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Augusta, Georgia Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in 0.C.G.A §13-10-91. The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with Augusta, Georgia Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with 0.C.G.A §13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Augusta, Georgia Board of Commissioners at the time the subcontractor(s) is retained to perform such service. Georgia Law requires your company to have an E-Verify*User Identification Number (Company I.D.) on or after July 1, 2009. For additional information or to enroll your company, visit the State of Georgia website: https://e-verify.uscis.gov/enroll/ and/or http://www.dol.state.ga.us/pdf/rules/300_10_1.pdf **E-Verify * User Identification Number (Company I.D.) _________________________________ NOTE: E-VERIFY USER IDENTIFICATION NUMBER (COMPANY I.D.) MUST BE PROVIDED: IN ADDITION, THE RECOMMENDED AWARDED VENDOR WILL BE REQUIRED TO PROVIDE A COPY OF HOMELAND SECURITY’S MEMORANDUM OF UNDERSTANDING (MOU) The undersigned further agrees to submit a notarized copy of Attachment B and any required documentation noted as part of the Augusta, Georgia Board of Commissions specifications which govern this process. In addition, the undersigned agrees to submit all required forms for any subcontractor(s) as requested and or required. I further understand that my submittal will be deemed non-compliant if any part of this process is violated. __________________________________________ Company Name _________________________________________ BY: Authorized Officer or Agent (Contractor Signature) ________________________________________ Title of Authorized Officer or Agent of Contractor _________________________________________ Printed Name of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _____ DAY OF ___________________, 20___ __________________________________________ NOTARY SEAL Notary Public My Commission Expires:______________________________________________ You Must Complete and Return the 2 pages of Attachment B with Your Submittal. Document Must Be Notarized. REV. 2/17/2016 Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 8 of 21 You Must Complete and Return with Your Submittal. Document Must Be Notarized Systematic Alien Verification for Entitlements (SAVE) Program Affidavit Verifying Status for Augusta, Georgia Benefit Application By executing this affidavit under oath, as an applicant for an Augusta, Georgia Business License or Occupation Tax Certificate, Alcohol License, Taxi Permit, Contract or other public benefit as reference in O.C.G.A. Section 50-36-1, I am stating the following with respect to my bid for an Augusta, Georgia contract for ______________________________________________________________________________ [Bid Project Number and Project Name] ______________________________________________________________________________ [Print/Type: Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity] ______________________________________________________________________________ [Print/Type: Name of business, corporation, partnership, or other private entity] 1.) _________ I am a citizen of the United States. OR 2.) _________ I am a legal permanent resident 18 years of age or older. OR 3.) _________ I am an otherwise qualified alien (8 § USC 1641) or nonimmigrant under the Federal Immigration and Nationality Act (8 USC 1101 et seq.) 18 years of age or older and lawfully present in the United States.* In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia. ___________________________________________ Signature of Applicant ________________________________________________ Printed Name ________________________________________________ *Alien Registration Number for Non-Citizens SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ___________ DAY OF ______________, 20____ ________________________________________________________ Notary Public My Commission Expires: _____________________________ NOTARY SEAL Note: THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL REV. 2/17/2016 Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 9 of 21 EXCEPTION SHEET If the commodity (ies) and/or services proposed in the response to this bid is in anyway different from that contained in this bid, the bidder is responsible to clearly identify by specification section number, all such differences in the space provided below. Otherwise, it will be assumed that bidder(s) offer is in total compliance with all aspects of the bid. Below are the exceptions to the stated specifications: ________________________________________ Signature ________________________________________ Date _________________________________________ Company _______________________________________ Title Return with submittal if the commodity and/or services proposed in the response to this bid are in anyway different from that contained in the specifications. REV. 7/12/2015 Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 10 of 21 Local Small Business Opportunity Program Ordinance Requirements Notice To All Bidders (PLEASE READ CAREFULLY) Shall apply to ALL Bids regardless of the dollar amount In accordance with Chapter 10B of the AUGUSTA, GA. CODE, Contractors agree to collect and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its Local Small Business Opportunity Program and to make such records available to Augusta, Georgia upon request. The requirements of the Local Small Business Opportunity Program can be found at www.augustaga.gov. In accordance with AUGUSTA, GA. CODE, Contractors shall report to Augusta, Georgia the total dollars paid to each subcontractor, vendor, or other business on each contract, and shall provide such payment affidavits, regarding payment to subcontractors, if any as required by Augusta, Georgia. Such utilization reports shall be in the format specified by the Director of Minority and Small Business Opportunities, and shall be submitted at such times as required by Augusta, Georgia. Required forms can be found at www.augustaga.gov. If you need assistance completing a form or filing information, please contact the LSBO Program office at (706) 821-2406. Failure to provide such reports within the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including but not limited to, withholding payment from the Contractor and/or collecting liquidated damages. To print a copy of the Prime Contractor Data Collection Form visit: http://www.augustaga.gov/index.aspx?NID=1672 Website: http://www.augustaga.gov/index.aspx?nid=83 SHALL APPLY TO PROJECTS $100,000 & UP Local Small Business Opportunity Program (Continued) Sec. 1-10-129. Local small business opportunities program participation. (a) Sealed Bids The following procedures and contract requirements will be used to insure that local small businesses are encouraged to participate in Augusta, Georgia contracts, including but not limited to construction contracts, requests for professional services and the performance of public works contracts. The Augusta, Georgia user department shall indicate goals for local small business in all solicitations for contracts over $100,000 in value: (1) Bid conditions for contracts awarded by Augusta, Georgia will require that, where subcontracting goal is utilized in performing the contract, the bidder or proponent, will make Good Faith Efforts to subcontract with or purchase supplies from local small businesses. Bid specifications will require the bidder or proponent to keep records of such efforts that are adequate to permit a determination of compliance with this requirement. (2) Each bidder shall be required to provide documentation of achieving goal or provide documentation of Good Faith Efforts to engage local small businesses as subcontractors or suppliers, the names of local small businesses and other subcontractors to whom it intends to award subcontracts, the dollar value of the subcontracts, and the scope of the work to be performed, recorded on the form(s) provided or made available as part of the bid package. If there are no sub-contracting opportunities, bidder shall so indicate on the appropriate form. (6) All bid documents shall require bidders or proponents to submit with their bid the following written documents, statements or forms, which shall be made available by the Procurement Department. (i) Non-Discrimination Statement which shall affirm the bidder’s: (a) adherence to the policies of Augusta, Georgia relating to equal opportunity in contracting; (b) agreement to undertake certain measures as provided in this policy to ensure maximum practicable participation of local small businesses; and (c) agreement not to engage in discriminatory conduct of any type. (ii) Proposed Local Small Business Subcontractor/Supplier Utilization Plan. (iii) Documentation of Good Faith Efforts to use local small businesses. Failure to submit the above documentation shall result in the bid being declared non-responsive. (d) Post Contract Award Requirements. The purpose of this sub-section is to establish requirements for contractor compliance with the LSBOP after a contract has been awarded. This is incorporated into all Augusta, Georgia Contracts for which a local small business goal has been established or negotiated. (1) Contractors shall have an affirmative, ongoing obligation to meet or exceed the committed local small business goal for the duration of the contract. The Augusta, Georgia may deem a contractor to be in violation of the LSBOP and in breach of its contract if at any time Augusta, Georgia determines that: (a) The contractor will not meet the committed local small business goals; and (b) the reasons for the contractor’s failure are within the contractor’s control. For example, if a contractor does not meet the local small business goal because the contractor terminated a local small business without cause or if the contractor caused and local small business to withdraw from the project without justification, then Augusta, Georgia is justified in finding the contractor to be in violation of the LSBOP. (h) Compliance. (4) The Director of minority and small business opportunities shall be responsible for evaluating good faith efforts documentation and subcontractor information submitted by bidders in conformance with, the AUGUSTA, GA. CODE and any State and Federal Laws applicable to any bid specifications for competitive sealed bid projects prior to award of the contract. (i) Competitive Bids. Nothing in this Policy is to be construed to require Augusta, Georgia to award a bid contract to other than the lowest responsible bidder, or to require contractors to award to subcontractors, or to make significant material purchases from local small businesses who do not submit the best overall pricing to Augusta, Georgia. Sec. 1-10-130. Exceptions – federally funded projects. In accordance with § 1-10-8 and Chapter 10B, the LSBOP shall only be utilized with federally funded projects, solicitations or contracts as authorized by federal (and Georgia) laws, regulations and conditions applicable to such projects. To the extent that there are any conflicts between any such laws, regulations or conditions and the LSBOP, the federal (and Georgia) laws, regulations and conditions shall control. NOTE: All forms should be submitted in a separate, sealed envelope labeled Local Small Business Required Forms, Company’s Name & Bid Number For questions and or additional information please contact: Local Small Business Opportunity Program 535 Telfair Street, Room 710 Augusta, Georgia 30901 (706) 821-2406 Website: http://www.augustaga.gov/index.aspx?nid=83 Revised 2/17/2016 Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 11 of 21 INSTRUCTIONS TO SUBMIT: Augusta is seeking to secure a vendor to provide a Riding Slope Mower for the Augusta Central Services Department – Fleet Maintenance. Your submittal should respond to, and be based on, the information included in this Invitation to Bid. Bids will be received by the Augusta Commission, (hereinafter called the "Owner"), at the office of the Procurement Director, 535 Telfair Street, Room 605, Augusta, GA until Friday, October 12, 2018 @ 11:00 a.m., and then, at said office, publicly opened and read aloud. Each bid must be submitted in a sealed envelope, and must be plainly marked on the outside as a bid for "Bid Item 18-292 Riding Slope Mower” and the envelope should bear, on the outside, the name of the bidder, his address and his license number, if applicable. If the bid is forwarded by mail, or other second party delivery service, the sealed envelope containing the bid must be enclosed in another envelope addressed to: Geri A. Sams Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid Packages may be obtained at the Augusta Procurement Department, at the address listed above. The Bid Package contains provisions required for the specifications. All firms responding are cautioned to read this information carefully for understanding and request clarification from Augusta on any questions pertaining to this request. All questions must be submitted in writing by fax to 706-821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, September 28, 2018 @ 5:00 P.M. No bid will be accepted by fax; all must be received by mail or hand delivered. Interested firms are cautioned that acquisition of Bid Documents through any source other than the office of the Procurement Department is not advisable. Acquisitions of said documents from unauthorized sources place the bidder at the risk of receiving incomplete or inaccurate information upon which to base their proposal. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax; all must be received by mail or hand delivered. All bids must be made on the required Bid Form. All blank spaces for bid prices must be filled in with ink or typewritten, and the form must be fully completed and executed when submitted. Failure to provide all of the requested information may cause the bid to be rejected as non-responsive. An official authorized to bind the firm to the terms and provisions of the bid must sign the bid form. All interested firms are required to meet Federal, State and Local laws and regulations. Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 12 of 21 The Owner may waive any informalities or minor defects or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. Should there be reasons why the Contract cannot be awarded within the specified period; the time may be extended by mutual agreement between the Owner and the bidder. After bids have been submitted, the bidder shall not assert that there was a misunderstanding concerning the nature of the work to be done. The party to whom the contract is awarded will be issued a Notice of Award. Should there be reasons why the Notice to Award cannot be issued the time may be extended by mutual agreement between the Owner and the Contractor. The Owner may make such investigations as he deems necessary to determine the ability of the bidder to perform the work and the bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by or investigation of such bidder fails to satisfy the Owner that such bidder is properly qualified to carry out the obligations of the Agreement and complete the work contemplated therein. A conditional or qualified bid will not be accepted. Award will be made as a whole to one bidder. The Owner reserves the right to consider proposals or modification thereof received at any time before the award is made, if such action is in the interest of the Owner Each bidder is responsible for reading and being thoroughly familiar with the specifications. The failure or omission of any bidder to do any of the foregoing shall in no way relieve any bidder from any obligation in respect to his bid. The Owner will not be liable for any costs incurred by any firm prior to receiving the Notice of Award. Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 13 of 21 SECTION ONE Bidder will denote check mark in block on left to indicate agreement with statement. 1.00 GENERAL INFORMATION [ ] 1.01 All equipment furnished will be subject to the approval of the Augusta Commission, Administrator, Finance Director, Fleet Manager, and Director of the user Department. [ ] 1.02 Specification information point of contact is Ms. Geri A. Sams, Procurement Director. All questions must be submitted in writing, by fax to (706) 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department. [ ] 1.03 Bid prices must be guaranteed for a minimum of sixty (60) days unless noted in other sections. [ ] 1.04 Bidder is not an employee of Augusta, Georgia, a political subdivision of the State of Georgia, or it’s subordinate departments. 2.00 SELECTION OF SUCCESSFUL BIDDER [ ] 2.01 Data obtained from the actual field performance of equipment currently utilized either by various Augusta Departments or other Agencies/Departments with which Augusta exchanges information will also be considered in the selection of a successful bidder. [ ] 2.02 All warranties, expressed or implied, must be submitted in writing and will become a part of the vendor’s formal bid offering. [ ] 2.03 The evaluation of the equipment field demonstration, component warranties, and delivery schedules may be an additional determining factor in the acceptance/rejection of all equipment considered for purchase. [ ] 2.04 Warranties offered by equipment manufacturers for the replacement and installation of component parts may be evaluated by the using and servicing departments. [ ] 2.05 In the event that the successful bidder’s manufacturer is on strike at the time of the award of the bid, Augusta Georgia reserves the option to accept the first acceptable bid from a vendor whose manufacturer is not on strike. [ ] 2.06 The successful bidder shall have an available service center within 25 miles of Augusta, Georgia or a mobile service truck that can respond within 24 hours to service request. [ ] 2.07 The successful bidder shall have been housed in a permanent building structure as current commercial business for a minimum of three (3) consecutive years. Total time representing bidded item also must be a minimum of three (3) consecutive years unless otherwise approved by Augusta Georgia. [ ] 2.08 The successful bidder will ensure that Augusta has access to all current and future Technical bulletins pertaining to the selected equipment. [ ] 2.09 Bidders are requested to acknowledge in writing receipt of any addendums to bid specifications. [ ] 2.10 In some instances a product demonstration by the proposing vendor may be required. The vendor is expected to demonstrate an exact replica of the bided item at a time and location determined by Augusta and bidding vendor. Failure to provide requested demonstration may result in loss of bid award upon determination by Augusta. THIS FORM MUST BE RETURNED WITH YOUR SUBMITTAL Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 14 of 21 3.00 GENERAL SPECIFICATIONS AND STANDARDS [ ] 3.01 All bided equipment shall be a 2018/2019 or newer model unless otherwise specified. The body, finish, and fittings shall be of a model that has not been used as a demonstrator or for any other service, and shall be factory standard in all respects not in conflict with specific requirements (Augusta reserves the right to procure units used as a demonstrator or for any other service, if in the best interest of Augusta). [ ] 3.02 The design of the equipment must be such that it does not hamper or restrict subsequent installation and use of emergency/safety equipment. The driver's compartment width and seat- to-dash panel space requirements must be adequate to permit the safe, comfortable, and effective operation, to the satisfaction of Augusta. [ ] 3.03 All bidders are required to submit a complete copy of the manufacturer’s specifications for the bided item to confirm compliance of all specification requirements in bid packet. [ ] 3.04 Equipment not capable of transporting an acceptable number of personnel comfortably (if applicable) may be disqualified. Determination as to this specification will be made by the Fleet Manager and the user department. [ ] 3.05 All standard equipment is to appear on the equipment as listed in the manufacturer’s brochure. [ ] 3.06 All bid pricing will be submitted in even dollars. Any bids submitted in both dollars and cents will automatically be lowered to the next even dollar amount. [ ] 3.07 In the event of erroneous or conflicting bid specifications, it will be the bidder’s responsibility to notify Augusta of such discrepancies. Any equipment provided to Augusta by successful bidder which does not meet Augusta’s requirements due to the above conditions and notification was not made, may be rejected at the discretion of Augusta. [ ] 3.08 Bidder must furnish a completed Bill of Sale; Certificate of Origin and MV1 form (if required). For all title and invoice information, bidder must contact Augusta Fleet Management at 706-821-2894 prior to any equipment or vehicle delivery. [ ] 3.09 All Georgia Department of Motor Vehicle title documentation, odometer verification, and dealer invoicing must be delivered to Fleet Management, 1568-C Broad Street, Augusta, GA 30904 for proper processing. Failure to submit paperwork directly to Fleet Management could delay invoice payment. [ ] 3.10 All vehicles or equipment will be delivered to Augusta Fleet Management with no more than 275 miles logged on the odometer unless otherwise approved prior to delivery by the Fleet Manager. [ ] 3.11 All vehicles or equipment will be delivered to Augusta Fleet Management with no less than 1/4 tank of gasoline or diesel fuel (depending on bided vehicle’s requirements). [ ] 3.12 All equipment must have a data plate attached, listing the equipment make, model and identification number of the unit. [ ] 3.13 Training is to be offered at no cost to Augusta. The successful bidder is required to ensure the opportunity for future placement of Augusta service personnel to attend any local training/instruction, at the dealer’s place of business, for equipment maintenance and repair. Augusta shall have access to review, at no cost, all training aids at the dealership’s place of business, by appointment. THIS FORM MUST BE RETURNED WITH YOUR SUBMITTAL Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 15 of 21 [ ] 3.14 Dealer must have access to information regarding all specialized tools and equipment needed for the repair of the equipment, if called for by the manufacturer, for review by Augusta service personnel. 4.00 SAFETY AND EMISSION STANDARDS [ ] 4.01 Manufacturer’s standard equipment and all devices necessary to comply with the Federal Motor Vehicle Safety Standards will be included. [ ] 4.02 Vehicles and equipment must comply with all current Federal Emission Standards and applicable Georgia State laws on crankcase, exhaust and fuel emissions. 5.00 WARRANTY [ ] 5.01 Warranty to be the standard manufacturer's warranty as supplied with all equipment sold by manufacturer. [ ] 5.02 Warranty work will be performed at a dealership in the area in which the equipment is assigned. [ ] 5.03 All warranty card(s) are to be delivered to Fleet Management. [ ] 5.04 If any equipment components are substituted or changed after bid is awarded, the manufacturer for the substitution part, must warrant any component deviations with the same or better warranty initiated at the time of the bid. [ ] 5.05 Component change notification must be sent to Fleet Management and the appropriate Augusta Department prior to component change or delivery of the equipment. 6.00 PERFORMANCE STANDARDS [ ] 6.01 Bidders are required to submit, at the time of the bid, a delivery schedule of the equipment based on the bidder’s best knowledge of the conditions and manufacturing dates of the manufacturer. If the delivery cannot be completed on or before the time stipulated it is mutually agreed by and between the successful bidder and Augusta. [ ] 6.01a A delay in delivery would seriously affect the public and the operation of Augusta departments. Should the successful bidder be obstructed or delayed in the work required to be done herewith by changes in the work or by any default, act, or omission of Augusta, or by strikes, fires, acts of God or by the inability to obtain materials, equipment, or labor due to Federal Government restrictions arising out of the defense or war program, then the time of completion shall be extended for such periods as may be agreed upon by Augusta and the successful bidder. [ ] 6.01b If the bidder fails to provide delivery of the unit on or before the date specified by the bidder, and none of the subjects have been addressed in the previous paragraph, Augusta has the right to either cancel the purchase order or charge a per diem penalty, after hearing evidence to the reasons for such delay and making a finding as to the cause of same. 7.00 DELIVERY [ ] 7.01 The equipment delivered to Augusta by the successful bidder will have the dealer preparation service work normally performed by the dealer completed before delivery. [ ] 7.02 Equipment, upon delivery, will be ready for service. THIS FORM MUST BE RETURNED WITH YOUR SUBMITTAL Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 16 of 21 [ ] 7.03 Cost of delivery must be included in bid. [ ] 7.04 Delivery site of the equipment will be to: Augusta Fleet Management 1568-C Broad Street Augusta, GA 706-821-2894/2892 or as directed by Fleet Management. Successful bidder must contact Fleet Management prior to any delivery. [ ] 7.05 Delivery will be made between the hours of 8:00 AM and 3:00 PM, Monday through Friday, excluding Augusta’s recognized holidays. 8.00 DEALER ADVERTISEMENT [ ] 8.01 There shall be NO PERMANENT OR TEMPORARY advertisement attached to the vehicle or equipment. It is the dealer’s responsibility to remove any such advertisement prior to delivery of vehicle/equipment and to leave the vehicle/equipment in new condition. [ ] 8.02 Bidder will be required to cover all expenses in removing said advertisement. THIS FORM MUST BE RETURNED WITH YOUR SUBMITTAL Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 17 of 21 SECTION TWO SPECIFICATIONS FOR: 2018/2019 RIDING SLOPE MOWER, TOUGH CUT, VENTRAC 4500P TYPE (or EQUIVALENT) 1.00 BIDDER INSTRUCTIONS 1.01 For the purpose of continuity and to simplify the review process, a manufacturer’s brand and model may be used as an example for bid quoting. Use of a manufacturer’s brand and model in gathering bid quotations for this does not eliminate consideration of other brands or models from the selection process. It is the intent of Augusta to accept bid quotes from all qualified manufacturer’s then select the best item that meets or exceeds specified requirements. 1.02 Bidders will use the area in parenthesis provided at left margin, a check mark therein will be considered by Augusta as indication that bidders are meeting or exceeding that portion of the specification 1.03 Bidders will list the single unit price offered for each item, if required 1.04 Order quantity of mowers of this type for 2018/2019 model year is estimated at THREE (3) Units State Bidded Model Type: ________________________ Year: ________ 2.00 WARRANTY 2.01 [ ] Warranty – standard equipment warranty shall cover a minimum of one year full coverage on all components and accessories. Bidder will provide two copies of literature with bid submittal. State warranty coverage and length __________________________________________ 3.00 PRICE QUOTATION 3.01 [ ] Bidder will provide guaranteed pricing for a minimum of sixty (60) days Guaranteed price expires: ____________________________________ 4.00 BIDDER’S EXCEPTIONS 4.01 Any deviations of specifications are to be noted by the bidder on a separate sheet, titled “Exceptions Sheet “and the bidder will list the item number and the proposed change to the specification. Bidder shall fully describe every variance, exception and/or deviation. Additional sheets may be used if required. THIS FORM MUST BE RETURNED WITH YOUR SUBMITTAL Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 18 of 21 EQUIPMENT SPECIFICATIONS Complete unit will be certified by the manufacturer to meet all applicable State and Federal requirements including, but not limited to ANSI, OSHA and DOT, and meet the following specifications. Unit shall include all available standard safety features [ ] 2018/2019 Riding Mower, Tough Cut must be equipped with the following at a minimum: $ __________________________  Type – Riding Mower, Tough Cut  Engine – 30 HP (or greater), gasoline driven, 3600 RPM, 2 cylinder, and liquid cooled engine  Fuel capacity – 6 gallons (Approx)  Electrical – 12 volt, 30 Amp Alternator, 500 CCA, Battery Disconnect Switch, and Circuit Breaker  Steering/transmission – Articulated/Power Steering/All-Wheel Drive  Brakes – Standard Braking System and Electric PTO Clutch with Hand Brake  Belts – shall be industrial grade  Instrument panel – Tachometer, Speedometer, Hour Meter, Engine temp, Fuel level, and Volt Meter  Lights-Headlights and Tail Lights  Tires – All Terrain Tires  Hitch-Standard Rear Receiver Hitch  Seat-Comfort Seat with Cup Holder and Seat Belt  ROPS-Standard 6.00 SPECIALTY ITEMS NEEDED 6.01 [ ] 1 Extra Set of Keys (Should be 3 sets in total) $ __________________________ 6.02 [ ] 1 Each Operator’s Manual and 1 Each Parts and $ __________________________ Service Manual (If Applicable) 6.03 [ ] Delivery Charge $ __________________________ 7.00 OPTIONAL ITEMS/ATTACHMENTS 7.01 [ ] Canopy $ __________________________ 7.02 [ ] Dual Wheel Kit (Front and Rear Tires) $ __________________________ 7.03 [ ] Tough Brush Cut Deck with swivel wheel kit $ __________________________ 7.04 [ ] Category One 3-Point Hitch $ __________________________ 7.05 [ ] Slope Indicator $ __________________________ 7.06 [ ] Arm Rests $ __________________________ Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 19 of 21 7.07 [ ] Turbine Blower Attachment System $ __________________________ 7.08 [ ] Edger System $ __________________________ 7.09 [ ] EZ Front Attachment Mounting System $ __________________________ 7.10 [ ] Heavy Duty Front Fenders $ __________________________ 7.11 [ ] Work Lights mounted on ROPS $ __________________________ 7.12 [ ] Overhead Strobe Light $ __________________________ 7.13 [ ] Backup Alarm System $ __________________________ 7.14 [ ] Tool Box $ __________________________ 8.00 ELECTRICAL CONNECTIONS 8.01 [ ] Installation conformity – mower will have the installed equipment, wiring and connections set up to permit ease of service and operator friendliness 8.02 [ ] Wire – UL approved color-coded wiring will be used that meets or exceeds all state and federal codes and regulations 8.03 [ ] Terminals – UL approved solder-less terminals will be used for all wire connections, taping of connections is not authorized 8.04 [ ] Circuit breakers – all power wires will be connected to UL approved Type 1 automotive reset circuit breakers capable of cycling continuously during over-current situations and providing protection to after-market wiring and equipment 8.05 [ ] Loom – all exposed wiring will be covered by a high temperature convoluted slit loom 8.06 [ ] Grommets – all wiring and looms passing through separate sections of the vehicle, such as the firewall or roof will utilize rubber grommets and will be sealed with a clear silicone to reduce noise and provide weatherproofing 8.07 [ ] Grounding connections – all electrical equipment grounding connections must be separately frame-grounded to eliminate possible electrical malfunctions Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 20 of 21 THIS FORM MUST BE RETURNED WITH YOUR SUBMITTAL BIDDER OFFER 2018/2019 Riding Tough Cut Slope Mower YEAR ___________ BRAND ________________ MODEL ___________________ BID PRICE: $____________________________ DELIVERY DATE: ________________________ BID SUBMITTED BY: NAME: _______________________________________________________ COMPANY: ___________________________________________________ ADDRESS: ____________________________________________________ CITY/STATE:___________________________________________________ TELEPHONE: __________________________________________________ FAX: ________________________________ EMAIL:____________________________________ SIGNATURE: ___________________________________________________ By signing this document, the bidder is stating that he is or she is not an employee of Augusta, Georgia. AUGUSTA RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS THIS FORM MUST BE RETURNED WITH YOUR SUBMITTAL Bid Item 18-292 Riding Slope Mower Bid Due Friday, October 12, 2018 @ 11:00 a.m. Page 21 of 21 Local Small Business Goal The Local Small Business Opportunity Program provides for Local Small Business goals to be set on all applicable Augusta, Georgia procurements over $100,000 in value. The Local Small Business goal for this procurement is: 0% As a result of the Local Small Business Goal on this procurement being ZERO, no LSBOP documents are required as a part of the procurement process. However, even when a solicitation does not contain a Local Small Business goal (or the goal is set at zero), each Bidder must negotiate in good faith with each local small business that responds to the Bidder’s solicitation and each local small business that contacts the Bidder on its own accord. All successful bidders are required to collect and maintain all records necessary for Augusta to evaluate the effectiveness of its LSBOP. BLANCHARD EQUIPMENT COMPANY 4266 BELAIR FRONTAGE ROAD AUGUSTA, GA 30909 BLANCHARD EQUIPMENT CO. 138 HIGHWAY 80 WEST WAYNESBORO, GA 30830 BLANCHARD EQUIPMENT 525 HIGHWAY 1 BYPASS SOUTH, LOUISVILLE, GA 30434 BURKE TRUCK & TRACTOR COMPANY P. O. BOX 478 706 WEST 6TH STREET WAYNESBORO, GA 30830 J & B TRACTOR COMPANY ATTN: SAM JENKINS 3585 MIKE PADGETT HIGHWAY AUGUSTA, GA 30906 POWER TRAC, INC P.O. BOX 539 TAZEWELL, VA 24651 HOWARD BROTHERS EQUIPMENT 6894 BUFORD HIGHWAY NE DORAVILLE, GA 30340 OUTDOOR EQUIPMENT COMPANY ATTN: STEVE DYE 3357 PEACH ORCHARD ROAD AUGUSTA, GA 30906 TRI-STATE PUMP AND CONTROLS 1162 CHASTAIN ROAD LIBERTY, SC 29657 KUT KWICK CORPORATION 1927 NEWCASTLE STREET BRUNSWICK, GA 31520 BORDER EQUIPMENT 2804 WYLDS ROAD AUGUSTA, GA 30909 HOWARD BROTHERS EQUIPMENT 4272 MUNDY MILL ROAD OAKWOOD, GA 30566 CRAPS SMALL ENGINE 3212 WAGNER ROAD AIKEN, SC 29801 HARRY’S EQUIPMENT CENTER 239 BOBBY JONES EXPY. MARTINEZ, GA 30907 WALLACE & SON EQUIPMENT CO. 201 GORDON STREET THOMSON, GA 30824 OREC AMERICA, INC 47545 AVANTE DRIVE WIXOM, MI 48393 TAKIYAH DOUSE CENTRAL SERVICES DEPT.-ADM RON CROWDEN CENTRAL SERVICES DEPT-FLEET MAINT KELLY IRVING LSBOP/COMPLIANCE OFFICE BID ITEM #18-292 RIDING SLOPE MOWER-CENTRAL SERVICES DEPT FOR FLEET MAINTENANCE DIVISION BID DUE: 10/2/18 @ 11 a.m. BID ITEM #18-292 RIDING SLOPE MOWER -CENTRAL SERVICES DEPT FOR FLEET MAINTENANCE DIVISION MAILED: 9/6/18 Commission Meeting Agenda 3/5/2019 2:00 PM Bid Item #18-304 - 2019 Stormwater Dome Truck & Bid Item #18-292 Slope Mowerrs Department:Central Services Department-Fleet Management Division Department:Central Services Department-Fleet Management Division Caption:Motion to approve Bid Item #18-304: The Storm Water Division of the Engineering Department requests the replacement one F-350 with a F-550 Dome style truck; and Bid Item #18-292: 3 Ventrac slope mowers. (Approved by Administrative Services Committee February 26, 2019) Background:The Department is requesting to replace truck asset # 994487, which was a 17 year old Ford F350 model. Truck asset # 994487 had 220,024 miles and 112 documented work orders totaling $36,779. This vehicle was taken out of service due to engine failure. In addition to the Dome Truck, the Stormwater Division would like to replace 3 slope mowers. Asset # 995188 is currently 19 years old, has 1346 hours in service, has had over $62,155 in repairs (Purchased originally for $17,212.00) and 6 of them were completed in 2018. Mower # 203230 is currently 16 years old, has 1051 hours in service, has had over $34,439 in repairs (Purchased originally for $13,798.00) and 9 of them were completed in 2018. Mower # 203231 is currently 16 years old, has 831 hours in service, has had over $42,917 in repairs (Purchased originally for $13,798.00) and 3 of them were completed in 2018. The bid tab sheet for Bid 18-292: Riding Slope Mowers is attached for your review Analysis:The Procurement Department published a competitive bid using the Demand Star application for a Dome Style Service Truck. Invitations to bid were sent to fifteen vendors to include five qualifying local vendors. Only two vendors responded with offers on the Invitation to Bid. One of the vendors was disqualified due to an incomplete bid packet. The remaining vendor, Gerald Jones Ford, from Augusta was able to offer the requested product with necessary specifications. Bid 18-304: Truck Dome Style Utility: 2019 Ford F550 – Gerald Jones Ford: $70,456.00 (Augusta, GA); 2019 Ford F550 – West Georgia Hydraulic: $82,189.00/Disqualified (Dallas, GA) The Procurement Department published a competitive bid using the Demand Star application for a Riding Slope Mower. Invitations to bid were sent to fourteen vendors including four local vendors in which only a total of two of them responded. The lowest priced vendor did not meet the requested specifications in the bid. Although the Howard Brothers bid came out higher, one of the deciding factors was the lack of an Edger System as required in item 7.08 of the submitted specifications. The Ventrac 4500P as offered by Howard Brothers Inc. provides an edger system that is needed for street maintenance. The requesting department identified this as a technical requirement to be able to maintain Augusta-Richmond County streets, sidewalks and roadways. The Steiner 450, as offered by the AG-PRO Company, is a 4-Wheel Drive (4WD) model as compared to the Ventrac 4500P offered by Howard Brothers Inc., which is an All-Wheel Drive (AWD) Model. It was requested in the initial submitted bid specifications for an All-Wheel Drive model under item 5.00. The AWD model provides additional traction for safer and more confident handling. This is especially important when the mowers can be used on terrains up to 30 degrees of a slope grade to better assure the safety of county employees. The AWD capability can better provide maximum forward traction during acceleration. It is especially helpful when navigating certain terrain conditions allowing it to confidently move through mud, sand, slippery vegetation and other loose surfaces. Bid 18-292: Riding Slope Mowers: 2019 Ventrac 4500P – Howard-Brothers Equipment: $35,500.94/Complete Package (Duluth, GA); 2019 Steiner 450 – AG-Pro: $31,049.00/Complete Package (Conyers, GA) Financial Impact:One (1) – 2019 Ford F550 Dome Style Service Truck @ $70,456.00 each. The total purchase is $70,456.00 for the Engineering-Storm Water Division. The equipment will be purchased with department SPLOST 7 funds (ACCT# 329-04- 1110/54.21110 Bid Item #18-292: Three (3) – 2019 Riding Slope Mowers @ $27,636.14, $30,820.34 with Edger, and $32,316.74 with Blower for a grand total of $90,773.22 for the Engineering-Storm Water Division. The equipment will be purchased with Engineering SPLOST Phase 7 Account (329-04- 1110/54.21110). Alternatives:(1) Approve the request; (2) Do not approve the request (3) Approve the request in part. Recommendation:Approve the purchase of one – Bid Item #18-304 - 2019 Ford F550 Dome Style Service Truck; and Bid Item #18-292 three (3) Ventrac mowers for the Engineering-Storm Water Division. Funds are Available in the Following Accounts: Bid #18-304: Dome Truck:329-04-1110/54.2111 - 217829907/5421111 Bid #18-292: Ventrac Mowers: 329-04- 1110/54.21110 - 217829907/54211110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 3/5/2019 2:00 PM HCD_ Code Assistance Rehabilitation Program (CARP) Department:Housing and Community Development Department:Housing and Community Development Caption:Motion to approve Housing and Community Development Department’s (HCD's) Homeowner and Emergency Rehabilitation program conversion to the Code Assistance Rehabilitation Program (CARP). (Approved by Administrative Services Committee February 26, 2019) Background:The Homeowner and Emergency Rehabilitation programs has been funded for over 20 years with federal grant funds awarded to the City of Augusta, by the U.S. Department of Housing and Urban Development (HUD), and administered by the Housing and Community Development Department. The programs provide a mechanism for eligible homeowners to bring their eligible house into compliance with local codes and provide safe, decent housing for lower income individuals. For many years, the program has functioned under the adopted housing rehabilitation standards to reduce ongoing and future maintenance costs, promote energy efficiency and to preserve decent affordable owner-occupied housing. However, throughout the years, this program has been enhanced to include: installation/replacement of HVAC, electrical, plumbing, roofing, cabinets, flooring, painting, appliances, decks, etc. ($40,000 max.). Therefore, due to the continued decrease in HUD’s Annual Allocation, HCD has had to revise the program to reduce the cap allowed, and limit the scope of services offered. The newly revised Code Assistance Rehabilitation program (CARP) will continue to provide services that will bring each dwelling into compliance, according to the local codes, and maintain decent and safe housing. The CARP Program will primarily focus on (but not limited to): ADA Compliance accommodations, weatherization deficiencies, emergent HVAC, plumbing, electrical matters, etc. The program parameters would suggest the awarding of a five-year deferred forgivable loan (up to $25,000 max.) that would move to rehabilitate an eligible substandard housing unit according to code. The dwelling must be owner-occupied, a single-family residence and be located within the limits of Augusta Richmond County. Analysis:The approval of the revised program (CARP) will enable more applicants to receive code compliant repairs for their homes. Financial Impact:The City receives funding from the US Housing and Urban Development Department on an annual basis. HCD’s Housing Sector will operate this grant program as part of the 2018 Action Plan (Commission approved 08/07/18) and 2019 Action Plan (Commission approved 11/06/18). A total of $714,330 (2018 funding) and $675,000 (2019 funding) has been allocated. Alternatives:Do not approve HCDs Request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) Homeowner and Emergency Rehabilitation program conversion to the Code Assistance Rehabilitation Program (CARP). Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: Community Development Block Grant (CDBG) REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 3/5/2019 2:00 PM HCD_GA Rehabilitation Institute: Rehabilitation Partnership Department:Housing and Community Development Department:Housing and Community Development Caption:Motion to approve Housing and Community Development Department’s (HCD's) partnership with Georgia Rehabilitation Institute, Inc., and accept their financial commitment of $150,000. (Approved by Administrative Services Committee February 26, 2019) Background:The Augusta, GA/HCD Homeowner and Emergency Rehabilitation programs has been funded for over 20 years with f ederal grant funds awarded to the City of Augusta, by the U.S. Department of Housing and Urban Development (HUD), and administered by the Housing and Community Development Department . However, due to the continued decrease in HUD’s Annual Allocation, it has become imperative that HCD seek partnership and leverage opportunities to keep pace with this programs ever growing demand. Thus, through partnership, Georgia Rehabilitation Institute, Inc. seeks to contribute up to $150,000 towards accessible housing features, (being rehabilitated by HCD), for persons with disabilities and seniors. Further, this partnership will add funding to existing HCD funding, thus enabling our reach to expand to a greater number of homes all across Augusta Richmond County. It is our hope that over time, this partnership will increase the accessible housing stock in our community allowing people with disabilities and seniors to age in place. Analysis:The approval of this partnership will enable HCD to assist more applicants with receiving accessible rehabilitated housing features for their homes. Financial Impact:The City receives funding from the US Housing and Urban Development Department (HUD) on an annual basis. HCD’s Housing Sector will operate this grant program as part of the 2018 Action Plan (Commission approved 08/07/18) and 2019 Action Plan (Commission approved 11/06/18). A total of $714,330 (2018 funding) and $675,000 (2019 funding) has been allocated. This additional $150,000 will serve as match and leverage funding where necessary. Alternatives:Do not approve HCDs Request. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) partnership with Georgia Rehabilitation Institute, Inc., and accept their financial commitment of $150,000. Funds are Available in the Following Accounts: 1.Housing and Urban Development (HUD) Funds: Community Development Block Grant (CDBG) 2.Georgia Rehabilitation Institute, Inc. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Tuesday, September 25, 2018 @ 3:00 p.m. for furnishing: Bid Item #18-270 Roof Replacement Wallace Branch Library for Augusta, GA – Central Services Department Bid Item #18-271 Main Library Flooring Replacement for Augusta, GA – Central Services Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference for Bid Item 18-270 will be held on Thursday, September 6, 2018 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit will follow. A Mandatory Pre Bid Conference for Bid Item 18-271 will be held on Thursday, September 6, 2018 @ 3:00 p.m. in the Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A Mandatory Site Visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, September 11, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 100% performance bond and payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 9, 16, 23, 30, 2018 Metro Courier August 9, 2018 OFFICIAL VENDORS Continental Flooring 9319 N 94TH Way Suite 1000 Scottsdale, AZ 85258 Pivotal Retail Group, LLC 889 Franklin Gateway SE Suite 100 Marietta, GA 30067 Cad's Home Improvement Inc. 1711 Morning Dove Cobbtown, GA 30420 United Grounds Maintenance Ser 31 Jay Boy Lane Glennville, GA 30427 Kirkland's Flooring 657 N Belair Rd Evans, GA 30809 Fogels Carpet 2825 Washington Rd, Suite N-1 Augusta, GA 30909 CCS Flooring 811 Laney Walker Augusta, GA 30901 * H&H Concrete 1820 Fairview Ave Augusta, GA 30909 Bonitz Flooring 3719 Benchmark Dr. Augusta, GA 30909 Attachment B Yes Yes Yes Yes Yes Yes Yes Yes Yes E-Verify Number 75232 679282 286430 121232 496836 318495 AFFD.1339871 225579 Addendums 1-3 Yes Non-Compliant Yes Yes Yes Non-Compliant Yes Yes Yes SAVE Form Yes Yes Yes Yes Yes Yes Yes Yes Yes Square Ft.8, 700 8, 744 9, 000 10, 000 8, 937 9, 100 9, 778 9, 000 9, 793 Price $3, 500 $21, 860.00 $2,000.00 $21, 300 $2, 066 $2,775.00 $7, 202.00 $2,000.00 $4, 493 Linear/sq. Ft. 8, 700 8, 744 9,000 10, 000 9, 485 9, 100 10, 801/9778 9,000 9, 793 Price $45, 888.00 $42, 758.16 $27,100.00 $70, 032.19 $46, 323.00 $6,014.00 $42, 081.36 $27,100.00 $31, 331.00 Total Bid Price $48, 388.00 $64, 618.16 $29,100.00 $91, 332.19 $48, 389.00 $57, 500.00 $49, 283.36 $29,100.00 $35, 824.00 Total Bid Price $48, 388.00 $64, 618.16 $29,100.00 $91, 332.19 $48, 389.00 $57, 500.00 $49, 283.36 $29,100.00 $35, 824.00 * Local Vendor Option - Highlighted in blue The following vendor submitted a "No Bid" Response: Ram Enterprises / 1519 E. Ann St / Montgomery, AL 36107 Bid Opening Item #18-271 Main Library Flooring Replacement for Augusta, Georgia- Central Services Department-Facilities Maintenance Division Bid Due: Tuesday, October 9, 2018 @ 3:00 p.m. Pricing - Carpet Tiles Removal & Disposal Total Number Specifications Mailed Out: 16 Total Number Specifications Download (Demandstar): 5 Total Electronic Notifications (Demandstar): 57 Mandatory Pre-Bid/Telephone Conference: 10 Total packages submitted: 9 Total Non-Compliant: 2 Installation LVT Tiles w/Accessories Page 1 of 1 HNH TO: THROUGH: FROM: DATE: SUBJECT: -fr. ff l::llP,":d " e s D ep r"T.:,:*.,", I A lonnie \fimbedy, Deputy Director 276oPetch Orchard Road, Augusta GA 30906 (706) 821-2426 Phone fl06)799-5077 Fax MEMORANDUM ifi5/ Geri Sams, Director, Procurement Departmentlr'4 Mrs. Takiyah Douse, Director, Central Services Department Mr. Lonnie C. Wimberly, Deputy Director - Central Services Department, Facilities Division February 4,2019 Bid ltem #18-271Main Library Flooring Replacement Bids were received on October 9, 2018 for the referenced Bid ltem. Cad's Homelmprovement lnc. of Cobbtown, GA submitted the lowest compliant bid totaling $29,100.00. H&H Concrete of Augusta, GA opted to exercise the Local Vendor Optioiby matching the bid of the lowest non-local bidder. We recommend awarding to ifaft Concrete of Augusta, GA at the bid price of $2g,1OO.OO. Thank you for your assistance in securing these prices and your hard work moving us tothis point. Please do not hesitate to call if you have any questions or need additional clarification. Lonnie Wimberly Takiyah Douse Commission Meeting Agenda 3/5/2019 2:00 PM ITB 18-271 Main Library Flooring Replacement Department:Central Services Department - Facilities Maintenance Department:Central Services Department - Facilities Maintenance Caption:Motion to approve Bid # 18-271 and award the contract to proceed with the Main Library Flooring Replacement under the Local Vendor Option to H & H Concrete of Augusta, GA in the amount of $29,100.00. (Approved by Administrative Services Committee February 26, 2019) Background:The Augusta Public Library System is comprised of the Headquarters Library on Greene Street and five branches scattered throughout the greater Augusta, Georgia area. The Headquarters Library opened in 2010 across the street from the previous main branch location, currently the Office of the Public Defender – Willie Mays Building. In its new location, the number of patrons using the Main Library has increased tremendously. Due to the high volume of traffic at the circulation desk, in the meeting room and corridors the carpet tiles are worn and needs replacing. Analysis:Several bids were received for the referenced bid on October 9, 2018. H & H Concrete of Augusta, GA accepted the Local Vendor Option and submitted the lowest compliant bid in the amount of $29,100.00. Financial Impact:Nine bids were received for the referenced bid on October 9, 2018. H & H Concrete of Augusta, GA accepted the Local Vendor Option in the amount of $29,100.00 and was deemed as the the lowest most responsive bid. Alternatives:1. Award the contract for the Main Library Flooring Replacement to H & H Concrete of Augusta, GA in the amount of $29,100.00. 2. Do not award. Recommendation: Award the contract for the Main Library Flooring Replacement to CAD’s Home Improvement, Inc. Cobbtown, GA in the amount of $29,100.00. Funds are Available in the Following Accounts: Funds are available in account: 272-06-5110. REVIEWED AND APPROVED BY: MEMORANDUM OF UNDERSTANDING _____________, 2019 Job Training Toolbox Grant Program This Memorandum of Understanding is for the purpose of establishing an agreement between Augusta Technical College, acting as the agent and facilitator that provides job training and the City of Augusta’ Housing and Community Development (HCD) Department that is providing a Job Training grant of $500 (five hundred) dollars to be awarded to income-eligible students who are pursuing careers in the trade industries for tools or books pertaining to their training, as part of the Job Training Toolbox Grant Program (heretofore known as the “Project.”) PROJECT DESCRIPTION The “Project” is intended to provide income-eligible students of Augusta Technical College a grant to help pay for books or tools associated with their particular trade. As Augusta Technical College is the foremost local technical college, Augusta Housing and Community Development has identified a number of Augusta Technical College’s curriculums that are related to different trade industries which are careers being pursued by Augusta/Richmond County students. This grant program would be offered to eligible students in these programs (see Project Activities #2 below). GRANT FUNDS Funding for this Project has been approved by the Augusta-Richmond County Commission and the U.S. Department of Housing and Urban Development (HUD) as part of the funding budget established for Economic Development Workforce Development activities. Augusta Housing and Community Development projects that as many as 140 grants will be made to students who live in Augusta-Richmond County. PROJECT ACTIVITIES Augusta Technical College and HCD agree to jointly administer the “Project” as follows: HCD, with Augusta Technical College support shall: 1. Comply with the Community Development Block Grant regulations as set forth at 24 CFR Part 570. 2. AHCD and Augusta Technical College will identify existing programs that are related to and perceived as “trade careers” to include: Automotive, Aviation, Plumbing, Electrical, HVAC, CNC/ Machinist, Industrial Mechanical, Cosmetology, Barber, Welding, Basic Law Enforcement, and Carpentry 3. Augusta Technical College will assist HCD with the marketing, promotion and advertisement of this program to students of the listed trade programs Memorandum of Understanding Job Training Toolbox Grant Program _____________, 2019 Page 2 4. Students apply directly for the grant to HCD through its Neighborly web grant portal. Augusta Technical College shall not be responsible for any administrative services related to students applying for these grants. 5. HCD will contact the recipients of the grant for updates on their career progress within six months of receiving the reimbursement grant 6. Augusta Technical College is aware and agrees that a student can receive only one awarded grant during a calendar year 7. Augusta Technical College will offer no guarantees or assurances to students about the eligibility or availability of funds through this Project. All aspects of application and eligibility for award shall remain the sole responsibility of HCD. 8. The City of Augusta’s Housing and Community Development Department shall report to the U.S. Department of Housing and Urban Development statistics on the number of students who apply and/or are awarded the $500 Toolbox Job Training Grant. In Witness Whereof, the parties have set their hands and seals as of the date first written above. Attest: By: Hardie Davis Date: _________________ As Its Mayor ____________________ By: Janice Allen Jackson Date: _________________ As Its Administrator ____________________ By: Hawthorne Welcher, Jr. Director Date: _________________ AHCD ____________________ Approved as to Form by: ________________ Date: _________________ Andrew G. MacKenzie General Counsel By: Terry Elam, Augusta Technical College President Date: _________________ ________________________ Commission Meeting Agenda 3/5/2019 2:00 PM Job Training Toolbox Grant Program Department:Housing and Community Development Department:Housing and Community Development Caption:Motion to approve Housing and Community Development Department’s (HCD's) Memorandum of Agreement in partnership with Augusta Tech (Job Training Toolbox Grant Program). (Approved by Administrative Services Committee February 26, 2019) Background:Towards the end of 2018, HCD proposed to sponsor a Toolbox job training grant for students who were studying for careers in different job trades. Through the Department’s research, local unions (Plumbing, Electrical and Carpentry) as well as a number of certified programs at Augusta Tech were identified as job training opportunities. This Job Training Toolbox program would be available for those students who live in Augusta- Richmond County studying for these careers. Similar CDBG programs from other States were identified and verified as eligible with Augusta’s HUD representative. The HCD program would utilize existing job trade training programs offered at Augusta Tech in collaboration with job training offered at local unions located in Augusta-Richmond County. The grant would be offered as a reimbursement of up to $500 dollars for all tools or training books and manuals required for the student’s course of study. Trade courses of study would include: Automotive, Aviation, Plumbing, Electrical, HVAC, CNC/ Machinist, Industrial Mechanical, Cosmetology, Barber, Welding, Basic Law Enforcement, and Carpentry. An eligible student could receive one grant reimbursement during one calendar year and depending on available funds apply for the reimbursement in the following years during their ongoing course of study. Students would apply directly to HCD through our Neighborly grant portal and the students would be reimbursed directly from allocated HCD CDBG funds. HCD would request an update on the student recipient’s progress once a year. Economic Development and Workforce Development programs are eligible activities within CDBG protocol. The program currently has sixty five (65) individuals who attend Augusta Tech and have expressed interest in applying for this grant. Analysis:This grant would be financially helpful especially to new students pursuing trade related careers to help defray early career costs for textbooks, manuals and trade related tools. Financial Impact:The City receives funding from the US Housing and Urban Development Department on an annual basis. HCD’s Redevelopment Sector will operate this grant program as part of the 2018 Action Plan (Commission approved 08/07/18) and 2019 Action Plan (Commission approved 11/06/18). A total of $70,000/year was allocated to make these reimbursement grants. Alternatives:Do not approve HCD's Memorandum of Agreement (ask) with Augusta Tech. Recommendation:Motion to approve Housing and Community Development Department’s (HCD's) Memorandum of Agreement in partnership with Augusta Tech (Job Training Toolbox Grant Program). Funds are Available in the Following Accounts: Housing and Urban Development (HUD) Funds: Community Development Block Grant (CDBG), Economic Development and Workforce Development Eligible Activity funds. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AGENDA ITEM REQUEST FORM Commission meetings: First and third Tuesdays of each month - 2:00 p.m. Committee meetings: Second and last Tuesdays of each month - 1:00 p.m. Commission/Committee: (Please check one and insert meeting date) ---J- Administrative Services Committee Engineering Services Committee Finance Committee Contact Information for Individual/Presenter Making the Request: Name:1ff,/.q.,vl *tclL Address: Telephone Number: Fax Number: E-Mail Address: Caption/Topic of Discussion to be placed on the Agenda: Commission Public Safety Committee Public Services Committee Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting Date of Meeting 2" 2l!- @ Please send this request form to the following address: Ms. Lena J. Bonner Clerk of Commission Suite 220 Municipal Building 535 Telfair Street Augusta, GA 30901 Telephone Number: 7 06-821-1820 Fax Number: 706-821-1838 E-Mail Address: nmorawski@augustaga.gov Requests may be faxed, e-mailed or delivered in person and must be received in the Clerk's Office no later than 5:00 p.m. on the Wednesday preceding the Commission meeting and 5:00 p.m. on the Tuesday preceding the Committee meeting of the following week. A five- minute time limit will be allowed for presentations. AMENDED RESOLUTION AMENDED RESOLUTION RESTATING THE AUTHORIZATION OF THE AUGUSTARICHMOND COUNTY LAND BANK AUTHORIry; CREATING A NEW COMPOSITION OF THE LAND BANK BOARD WHICH SHALL BE SELECTED BY THE AUGUSTARICHMOND COUNry COMMISSION FROM AMONG ITS MEMBERSHIP; PROVIDING A TERM FOR SAID MEMBERS; PROVIDING FOR RELATED MATTERS; PROVIDING AN EFFECTIVE DATE; TO REPEAL CONFLICTING RESOLUTIONS; AND FOR OTHER PURPOSES. WHEREAS, O.C.G.A. S 48-1-100, et seq. of the Official Code of Georgia, provides that upon adoption of a Resolution by a consolidated government a Land Bank Authority may be established to be a public body corporate and politic with the power to sue and be sued, to accept and issue deeds in its name, and to have other powers necessary and incidental to, carry out the purposes of such Land Bank Authorities; and WHEREAS said Land Bank has been established by an enabling Resolution as adopted by the Augusta Richmond County Commission on July 16, 1 997 and readopted on September 6, 2005; amended on August 7 ,2007 and later amended on February 19,2015 to continue in existence in accordance with the provisions of O.C.G.A. S 484-100 et seq.; and WHEREAS O.C.G.A. S 484-103 allows the Land Bank Board to consist of an odd number of board members and be not less than five board members or more than 11 board members to be appointed by the governing authority of the consolidated government; NOW THEREFORE BE IT RESOLVED BY THE AUGUSTA RICHMOND COUNry COMMISSION AS FOLLOWS: . Article lV, Section 4.01. Board Composition, of said Resolution as adopted July 16, 1997 and readopted on September 6, 2005; amended on August 7, 2007 and later amended on February 19, 2015 to continue in existence in accordance with the provisions of O.C.G.A. S 48-4-100 et seq., is deleted in its entirety there from and said section 4.01 is hereby amended and restated to read: Section 1, Section 4.01. Board Composition. The Land Bank shall be governed by a Board of Directors that shall be appointed within ninety (90) calendar days of the Effective Date. Each member shall serve at the pleasure of his/her appointing entity and shall serve without compensation, The members shall be residents of Augusta, Georgia and may be employees of Augusta, Georgia. The Board shall consist of the following members: (a) Three (3) membe(s) appointed by Augusta, Georgia for an initial term of two (2) years; (b) Two (2) membe(s) appointed by Augusta, Georgia for an initial term of three (3) years; (c) Two (2) member appointed by Augusta, Georgia for an initial term of four (4) years. Section 2. Duly adopted by the Augusta-Richmond County Commission this _ day of Augusta-Richmond County Commission By: As its: Attest: Clerk of Commission RESOLUTION OF AUGUSTA, GEORGIA APPOINTING 7 (SEVEN) MEMBERS OF THE AUGUSTA, GEORGIA LAND BANK AUTHORITY WHEREAS the Augusta, Georgia Land Bank Authority (hereinafter "Land Bank") was created on July 16, 1997, pursuant to Section 484-61 of the Official Code of Georgia Annotated by Resolution of Augusta, Georgia; WHEREAS Section 48-4-100 et seg. of the Official Code of Georgia Annotated (hereinafter the "Land Bank Act") authorizes any Georgia Land Bank Authority created prior to July 1, 2012,1o continue in existence in accordance with the provisions of the Land Bank Act upon the unanimous consent of the Board members, and contingent upon the appointment of at least one additional Board member; WHEREAS on December 4,2014, in accordance with Section 48-4-104(j)of the Land Bank Act the Board of Directors of the Land Bank unanimously resolved to continue in existence according to the provisions of the Land Bank Act contingent upon the appointment of at least one additional Board member so that there are an odd number of Board members; WHEREAS on February 19,2015, the Augusta Commission approved the Amendment pursuant to O.C.G.A. g 48- 4-100 et seq. and amended the Land Bank Board to add an additional member, creating a five (5) member board; WHEREAS the Land Bank Board has proposed, in accordance with O.C.G.A. S 484-103, to amend the Board Composition and the Augusta Commission approved the amendment on _ ,201g; Now therefore, be it resolved, pursuant to Section 48-4-103 of the Land Bank Act, that Augusta, Georgia hereby nominates and approves the following individual(s) to serve as membe(s) of the Board of Directors of the Land Bank: Tax Commissioner of Augusta, Georgia (or his or her designee) is hereby appointed for an initial term of four (4) years; and Director of Planning and Development of Augusta, Georgia (or his or her designee) is hereby appointed for an initial term of three (3) years; and Administrator of Augusta, Georgia (or his or her designee) is hereby appointed for an initial term of three (3) years; and Tax Assessor of Augusta, Georgia (or his or her designee) is hereby appointed for an initial term of two (2) years. Atlarge Member is hereby appointed for an initial term of two (2) years. Michael Heron is hereby appointed to serve the initialterm. At-large Member is hereby appointed for an initial term of two (2) years, Lauren Dallas is hereby appointed to serve the initialterm. At-large Member is hereby appointed for an initial term of four (4) years. Karen Gordon is hereby appointed to serve the initialterm. This Resolution shall take effect immediately upon adoption. This _ day of _, _r Augusta, a Georgia Georgia public body corporate Attest: Its Clerk By: Its Mayor Commission Meeting Agenda 3/5/2019 2:00 PM Land Bank Authority Composition. Department: Department: Caption:Motion to approve changing the composition of the Augusta, Georgia Land Bank Authority's membership from five to seven members. (Approved by Administrative Services Committee February 5, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/5/2019 2:00 PM Relocation of the Housing & Community Development Department Department:Central Services Department - Facilities Maintenance Division Department:Central Services Department - Facilities Maintenance Division Caption:Motion to approve the permanent relocation of the Housing & Community Development Department to 510 Fenwick Street (DFCS Building) with minor renovations to accommodate business operations. (Approved by Administrative Services Committee February 5, 2019) Background:The June 2017 fire at 510 Fenwick Street forced the relocation of the DFCS. Due to a state wide initiative outlining new space requirements, it has been deemed unnecessary to occupy the entire 83,834 square foot facility, as done in the past. Thus leaving the original brick portion of the property (est. 20,000 sq. ft.) vacant for future use. The Housing & Community Development Department has occupied 925 Laney Walker Blvd since December 2006, currently paying $9,783.83 monthly for a nine month lease term – scheduled to expire September 30, 2019. The former ANIC Building was sold in October 2018 and new lease terms were negotiated with IFeelgood, LLC. This department currently houses up to 25 employees, spread over approximately 5,870 square feet on the second and third floor (partially). Analysis:Relocating HCD will further solidify their commitment to homeownership, save taxpayer dollars in the long run, offer additional space for expanded programing not currently afforded at 925 Laney Walker Blvd. and will occupy space otherwise vacant. As a result of the fire the facility has received new carpet, new HVAC system components, and new paint. HCD is expected to use 12k-15k sqft due to the current configuration of the facility and existing storage space allocations. Financial Impact:The relocation budget is estimated not to exceed $275,000 including information technology connectivity needs, cosmetic upgrades, minimal fixture replacements, furniture, landscaping, security enhancements and but not limited to signage. Project to be funded from SPLOST 7 Existing Facility Upgrades. Alternatives:Do not approve the permanent relocation of the Housing & Community Development Department to 510 Fenwick Street (DFCS Building) with minor renovations to accommodate business operations. Recommendation:Approve the permanent relocation of the Housing & Community Development Department to 510 Fenwick Street (DFCS Building) with minor renovations to accommodate business operations. Funds are Available in the Following Accounts: SPLOST 7 Existing Facility Upgrades REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Invitation to Bid Sealed bids will be received at this office until Wednesday, January 16, 2019 @ 3:00 p.m. for furnishing: Bid Item #19-132 Construction of New Fire Station #2 for Augusta, GA – Fire Department Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $195.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, December 6, 2018. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. A Mandatory Pre Bid Conference will be held on Wednesday, January 2, 2019 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, January 3, 2019 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful bidder. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Correspondence must be submitted via mail, fax or email as follows: Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov No bid will be accepted by fax, all must be received by mail or hand delivered. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle December 6, 13, 20, 27, 2018 Metro Courier December 13, 2018 Revised: 2/2/2016 OFFICIAL VENDORS RW Allen 1015 Broad Street Augusta, GA 30901 McKnight Construction 635 NW Frontage Rd Augusta, GA 30907 Attachment B yes yes E-Verify Number 1188595 261725 Addendums 1 yes yes Save Form yes yes Bid Bond yes yes Compliance Review 7% Goal Yes Non-compliant Bid Price $2,997,577.00 $3,300,000.00 Unit Price No. 1 $54.00 $25.00 Unit Price No. 2 $50.00 $7.00 Unir Price No. 3 $60.00 $3.50 Total Number Specifications Mailed Out: 25 Total Number Specifications Download (Demandstar): 6 Total Electronic Notifications (Demandstar): 232 Pre-Bid Conference Attendees: 15 Total packages submitted: 2 Total Noncompliant: 1 Bid Opening for Bid Item #19-132 Construction of New Fire Station #2 for Augusta, GA- Fire Department Bid Date: Wednesday, January 22, 2019 @ 3:00 p.m. The following Vendors did not respond: McDonald Construction / 402 E Main Street / Vidalia, GA 30474 D.A. Edwards & Co / 3680 N Peachtree Rd Suite 200 / Atlanta, GA 30341 Lavender & Associates / P.O. Box 1654 / Statesboro, GA 30459 Spratlin & Son / 139 N Peachtree St / Lincolnton, GA 30341 Delraco / 2315 Wheeless Rd / Augusta, GA 30906 Paul S Akins / 520 Park Avenue / Statesboro, GA 30458 Page 1 of 1 Commission Meeting Agenda 3/5/2019 2:00 PM ITB 19-132Construction for New Fire Station #2 Department:Fire Department Department:Fire Department Caption:Motion to approve the award of Bid Item #19-132 to R. W. Allen Construction, LLC to construct the new fire station #2 and to authorize the Mayor to execute the appropriate documents. (Approved by Public Safety Committee February 26, 2019) Background:Two participants qualified in the Bid Item # 19-132 per the procurement process and R. W. Allen Construction, LLC was the lowest most responsive bidder. Analysis: Financial Impact:$2,997,577.00 Alternatives:none Recommendation:Approve the award to R. W. Allen Construction, LLC. in reference to BID Item # 19-132 to construct the new fire station #2, and to authorize the Mayor to execute the appropriate documents. Funds are Available in the Following Accounts: SPLOST FUNDS VII REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 3/5/2019 2:00 PM Financial Institutions used for Certificates of Deposit Department:Finance Department:Finance Caption:Motion to approve request to expand pool of banks as approved depositories. (Approved by Finance Committee February 26, 2019) Background:Augusta has used the following local banks for Certificates of Deposit. As CD’s mature, banks are contacted and the current investment rates are requested. South State Bank (formerly Georgia Bank and Trust) State Bank and Trust (formerly First Bank) Suntrust Bank East West Bank Bank of America Rates are reviewed and funds invested with the institution that provides the best rate of return and liquidity options for the government. The rate offered by Georgia Fund One is used a as a benchmark. Analysis:As the Federal Reserve Board has increased the Fed Rate, interest rates have rebounded, several financial institution have contacted the Finance Department requesting the opportunity to provide investment options. All deposits must be fully insured by the FDIC or if the amount is greater than $250,000 the financial institution must offer collateralization at 110% as required by O.C.G.A. § 45-8-12. The financial Institution to be added at this time: 1. Fifth Third Bank 2. Queensborough Bank 3. Regions Bank 4. Synovus Bank 5. Wells Fargo 6. Multi-Bank Securities, Inc. Each bank has its own investment agreement that requires approval of the governing body. Approval of this item would authorize those agreements so that funds could be invested with these additional institutions. Financial Impact:Expanding the pool of financial institutions allow more competition with opportunities to increase interest revenue for the government Alternatives:do not expand pool Recommendation:Expand pool of financial institutions Funds are Available in the Following Accounts: The government may benefit from higher interest revenue. REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/5/2019 2:00 PM Law Clerk position in Juvenile Court Department: Department: Caption:Motion to approve request to transfer funds from the Special Instructional Services line item to Operational budget line item in the amount of $27,206 plus 30% for benefits to fund unfunded Administrative Assistant position in Juvenile Court. (Approved by Finance Committee February 26, 2019) Background:Human Resources department has confirmed that the Law Clerk position in Juvenile Court exist but was unfunded to cover the increases as a result of the Classification and Compensation questionnaire evaluations. In order for employee to be hired as a permanent employee, Juvenile Court will need to make the above request. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/5/2019 2:00 PM Move these funds from salary lines Department: Department: Caption:Motion to approve a request to move funds from salary lines to contract labor lines; once the employee returns from worker’s compensation leave funds will be returned to salary line item. (Approved by Finance Committee February 26, 2019) Background:Currently the Superior Court - Court Reporter a critical position is out on worker’s compensation leave. (See attachment for further details.) Analysis: Financial Impact:The amount should be the remaining unused portion of the court reporter’s salary with automatic restoration to the salary line once the reporter returns from leave. Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Tax Assessor Departmental Reorganization Funding Analysis PCN Number PCN Description Proposed PCN Description Current Grade Proposed Grade Current Salary Proposed Salary Variance % Variance TAD24PM001 PROJECT CENTER MANAGER 20 22 63,117.14$ 63,117.14$ - 0.0% TAD24ZP001 APPRAISAL SUPERVISOR 20 49,282.31 49,282.31 - 0.0% TAD24ZP002 APPRAISAL SUPERVISOR 20 50,686.70 50,686.70 - 0.0% TAD24ZP003 APPRAISAL SUPERVISOR 20 49,282.31 49,282.31 - 0.0% TAD24ZP005 APPRAISAL SUPERVISOR 20 49,282.31 49,282.31 - 0.0% TAD24ZP006 APPRAISAL SUPERVISOR 20 48,554.00 - (48,554.00) -100.0% TAD25LR001 ASST DEPUTY CHIEF APPRAISER 24 69,850.58 69,850.58 - 0.0% TAD25LR002 ASST DEPUTY CHIEF APPRAISER 24 69,850.58 69,850.58 - 0.0% TAD31AI001 CHIEF APPRAISER 31 137,025.00 137,025.00 - 0.0% TAD35VZ001 PROPERTY VALUATION SPECIALIST PROPERTY APPRAISER II (RESID)11 14 36,368.12 36,368.12 - 0.0% TAD39TZ001 DEPUTY CHIEF APPRAISER 26 88,030.31 88,030.31 - 0.0% TAD46SH001 EXECUTIVE ASSISTANT I 15 44,164.21 44,164.21 - 0.0% TAD49HN001 GIS SPECIALIST 12 39,818.51 39,818.51 - 0.0% TAD49HN002 GIS SPECIALIST 12 38,399.54 38,399.54 - 0.0% PROPERTY APPRAISER TRAINEE 8 - 28,220.11 28,220.11 100.0% TAD63UE004 PROPERTY APPRAISER I PROPERTY APPRAISER I (COMM)12 32,874.84 40,240.32 7,365.48 22.4% TAD63UE005 PROPERTY APPRAISER I PROJECT ANALYST 12 32,874.84 40,240.32 7,365.48 22.4% TAD63UE006 PROPERTY APPRAISER I PROPERTY APPRAISER I (RESID)12 32,874.84 32,874.84 - 0.0% TAD63UE007 PROPERTY APPRAISER I PROPERTY APPRAISER I (RESID)12 32,874.84 32,874.84 - 0.0% TAD63UE008 PROPERTY APPRAISER I PROPERTY APPRAISER I (COMM)12 32,874.84 40,240.32 7,365.48 22.4% TAD63UE009 PROPERTY APPRAISER I PROPERTY APPRAISER I (RESID)12 32,874.84 32,874.84 - 0.0% TAD63UE010 PROPERTY APPRAISER I PROPERTY APPRAISER I (RESID)12 32,874.84 32,874.84 - 0.0% TAD63UL001 PROPERTY APPRAISER II PROPERTY APPRAISER II (PERS. PROP)13 14 60,084.54 60,084.54 - 0.0% TAD63UL002 PROPERTY APPRAISER II PROPERTY APPRAISER II (COMM)13 14 36,368.12 41,564.22 5,196.10 14.3% TAD63UL003 PROPERTY APPRAISER II PROPERTY APPRAISER II (RESID)13 14 36,368.12 36,368.12 - 0.0% TAD63UL004 PROPERTY APPRAISER II PROPERTY APPRAISER II (RESID)13 14 36,368.12 36,368.12 - 0.0% TAD63XL001 PROPERTY APPRAISER III PROPERTY APPRAISER III (SALES ANALYST)16 44,344.14 44,344.14 - 0.0% TAD63XL002 PROPERTY APPRAISER III PROPERTY APPRAISER III (MOBILE HOMES)16 42,931.69 42,931.69 - 0.0% TAD63XL003 PROPERTY APPRAISER III PROPERTY APPRAISER III (AUDITOR)16 50,474.18 50,474.18 - 0.0% TAD63XL005 PROPERTY APPRAISER III 16 0 37,571.00 - (37,571.00) -100.0% TAD63XL006 PROPERTY APPRAISER III PROPERTY APPRAISER III (AUDITOR)16 45,803.06 45,803.06 - 0.0% AUDITOR 16 - 40,240.32 40,240.32 100.0% TAD63XL007 PROPERTY APPRAISER III AUDITOR 16 37,571.00 40,240.32 2,669.32 7.1% TAD63XT001 PROPERTY APPRAISER IV COMMERCIAL/AUDITORS MANAGER 18 22 55,755.36 63,117.14 7,361.78 13.2% TAD63XT002 PROPERTY APPRAISER IV 18 52,354.30 52,354.30 - 0.0% TAD69YM001 TAX APPRAISAL CLERK 8 53,960.76 53,960.76 - 0.0% TAD69YM002 TAX APPRAISAL CLERK 8 40,352.51 40,352.51 - 0.0% TAD69YM003 TAX APPRAISAL CLERK 8 27,206.00 28,220.11 1,014.11 3.7% TAD69YM004 TAX APPRAISAL CLERK 8 27,614.09 28,220.11 606.02 2.2% TAD69YM005 TAX APPRAISAL CLERK 8 27,614.09 28,220.11 606.02 2.2% TAD69YM006 TAX APPRAISAL CLERK 8 27,614.09 28,220.11 606.02 2.2% TAD69YM007 TAX APPRAISAL CLERK 8 35,072.11 35,072.11 - 0.0% 1,839,262.78$ 1,861,754.02$ 22,491.24 1.2% Increase in benefit costs 3,373.69 Total Increase requested 25,864.93$ RICHMOND COUNTY BOARD OF ASSESSORS CHAIRMAN B. LEE VICE CHAIRMAN R. D’ANTIGNAC J. BURNEY R. BLEDSOE F. MIDDLETON B. SIMKINS J. SCOTT B. JOHNSON CHIEF APPRAISER A. ROSS –IV DEPUTY CHIEF APPRAISER M. OGLESBY –IV ASSISTANT DEPUTY RESIDENTIAL PROPERY N. GREER –IV RESIDENTIAL DIVISON ZONE 1 H. DUNBAR –SUPERVISOR III T. ARTHUR –I S. MOORE –I RESIDENTIAL DIVISION ZONE 2 M. GARCIA –SUPERVISOR IV W. KEY –II C. WALTERS –I RESIDENTIAL DIVISION ZONE 3 K. JOSEY–SUPERVISOR III L. DAVIS –II T. WYNN –I RESIDENTIAL DIVISION ZONE 4 M. GOLSHIR –SUPERVISOR III H. GRESHAM –II K. HARTLEY –I TAX APPRAISAL CLERK CARLA MOORE –I ASSISTANT DEPUTY PERSONAL PROPERTY T. WODZISZ –IV TAX APPRAISAL CLERKS J. ANDERSON L. THOMAS –III W. GURZI –I S. ADAMS I. IRIZARRY R. YOUNG PROPERY APPRAISER II L. VRANA –IV PROPERTY APPRAISER (MOBILE HOME) C. NASON –III PROJECT CENTRE MANAGEMENT MANAGER S. ROUNTREE –IV PROJECT ANALYST K. HIEKE –I SALES ANALYST L. PARTAIN –III GIS/MAPPING L. ORANDER –II C. BLACKWELL –I COMMERCIAL/AUDITORS DIVISION MANAGER B. FUNK –IV AUDITOR –PERSONAL PROP G. SAPP –III B. JONES –III VACANCY VACANCY COMMERCIAL –REAL ESTATE K. CASH –IV C. WOODS –II W. GRIFFIN –I S. MOORE –I EXECUTIVE ASST NEITA COLEMAN -II Commission Meeting Agenda 3/5/2019 2:00 PM Tax Assessor Departmental Reorganization Department:Administration Department:Administration Caption:Motion to approve additional funding for reorganization of Tax Assessor Commercial Property Division. (Approved by Finance Committee February 26, 2019) Background:With the loss of key personnel in the commercial property division in 2018 the Tax Assessor evaluated the organizational structure of the department and determined that a reorganization would benefit the organization with increased operational effectiveness and efficiencies. Additionally the reorganization would encourage personnel stability. The plan was presented to the Board of Assessors and approved on November 29, 2018. Analysis:Additional funding in the amount of $25,900 is required for the implementation of the proposed reorganization. The Human Resources department has reviewed and approved the structure of the proposed reorganization. Financial Impact:Funding for this request is available in General Fund Contingency Alternatives: Recommendation:Approve request for additional funds Funds are Available in the Following Accounts: 101-10-1110/6011110 – General Fund Contingency REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission OFFICIAL VENDORS Attachment B E-Verify Number SAVE Form Total Cost Description of Material Unit Of Measure Unit Cost Minimum Charge Waste Disposal Method Unit Of Measure Unit Cost Minimum Charge Waste Disposal Method Lithium Batteries (lb.)$3.50/lb $125.00/lb LBBGB Pounds $4.13 $65.00 Recycling NiCad Batteries (lb.)$300.00/DM LBD2 Pounds $1.65 $65.00 Recycling Alkaline Batteries (lb)$275.00/DM30 LBD1 Pounds $1.33 $65.00 Recycling Fire Extinguishers (ea)$49.00/CYSM LCY2 Each $42.00 $42.00 Recycling Flurescent light bulbs (lb)$1.00/LB STRAIGHT $4.50/LB COMPACT $65.00 CFL1 CFL8 Pounds $1.68 $30.00 Recycling Mercury (lb)$25.00/LB $500.00 DF05 LCHG1 Pounds $6.81 $225.00 Recycling Instruments w/Mercury $6.95/LB $450.00 DF05 LCHG2 Pounds $6.81 $225.00 Recycling Paint in Metal Cans (lb)$465.00/FBIN LPTP Pounds $0.97 $75.00 Fuel Blending Paints Poured Off (gal)$130.00/ DM55 FB2 Gallon $2.15 $75.00 Solidfication Oil based paint (gal)$465.00/FBIN LPTP Gallon $2.52 $75.00 Fuel Blending Flammables LIQUIDS SOLIDS $200.00/DM55 $695.00/FBIN LCCR LPTN Pounds $1.06 $75.00 Fuel Blending Acids $200.00/ DM55 LCCR Pounds $1.18 $75.00 Neutralization Caustics $200.00/ DM55 LCCR Pounds $1.06 $75.00 Neutralization Bid Opening Item #18-302 Household Hazardous Material Collection Events for Augusta, Georgia- Environmental Services Department Bid Due: Tuesday, October 30, 2018 @ 11:00 a.m. Total Number Specifications Mailed Out: 3 (Pre-Qualified Vendors 18-253) Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 2 Total Non-Compliant: 2 CleanHarbors Environmental Services 4720 Stone Drive Tucker, GA 30084 Tradebe Environmental Services 1433 83rd Avenue Merrillville, IN 46410 Yes 19959 Yes 384698 Yes $9, 222.00 Yes $35, 000.00/per event Page 1 of 2 OFFICIAL VENDORS Bid Opening Item #18-302 Household Hazardous Material Collection Events for Augusta, Georgia- Environmental Services Department Bid Due: Tuesday, October 30, 2018 @ 11:00 a.m. Total Number Specifications Mailed Out: 3 (Pre-Qualified Vendors 18-253) Mandatory Pre-Bid/Telephone Conference: NA Total packages submitted: 2 Total Non-Compliant: 2 CleanHarbors Environmental Services 4720 Stone Drive Tucker, GA 30084 Tradebe Environmental Services 1433 83rd Avenue Merrillville, IN 46410 Herbicides/Pesticides-liquid $200.00 FBIN LCCRC Pounds $1.33 $75.00 Thermal Treatment Description of Material Unit Of Measure Unit Cost Minimum Charge Waste Disposal Method Unit Of Measure Unit Cost Minimum Charge Waste Disposal Method Herbicides/Pesticides-solid $795.00/FBIN LCCRC Pounds $1.27 $75.00 Thermal Treatment Oxidizers $200.00/ DM55 LCCR Gallon $8.43 $75.00 Treatment Antifreeze (gal.)$155.00 DM55 B35 Pounds $1.68 $75.00 Recycling Propane (lb)Camping Size BBQ Size $11.00/ea $35.00/ea LCYI Pounds $5.08 $75.00 Recycling Aerosols (lb)$662.50 FBIN LCCRQ Pounds $1.06 $75.00 Fuel Blending Fertilizers (lb)$200.00/ DM55 LCCR Pounds $0.46 $75.00 Landfill Solvents (gal)$100.00/ DM55 FB1 Gallon $1.98 $75.00 Fuel Blending Refrigerant Cylinder (lb)$49.00 /CYSM LCY2 Pounds $3.83 $75.00 Recycling Unknown materials $72.00/ DF05 LCCRU 5 gal $145.00 Incineration Other: Specify other materials that you feel we may have omitted Moblization covers 14 staff members-Additional Staff if needed $45.00/hour Exceptions Noted Exceptions Noted Page 2 of 2 Commission Meeting Agenda 3/5/2019 2:00 PM City's Goat Program. Bid Award Item 18-302 Department: Department: Caption:Motion to approve cancelling the city's goat program and that the Director of AED come back with a solution on how the issue will be addressed regarding cutting, mitigating the and cleaning the retention ponds; (1A) Motion to approve the Award of Bid Item 18-302 - Household Hazard Waste Materials Collection Events to Tradebe Environmental Services. (Approved by Engineering Services Committee February 26, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/5/2019 2:00 PM New Savannah Bluff Lock and Dam Department:Utilities Department:Utilities Caption:Motion approve additional services with Merrick & Company (McLaughlin Whitewater Design Group) and Cranston Engineering Group in the amount of $30,000. (Approved by Engineering Services Committee February 26, 2019) Background:In 2018, Augusta contracted with Merrick & Company to prepare a conceptual plan for the Savannah River from New Savannah Bluff Lock and Dam through downtown. This plan included evaluating the potential for a whitewater park at the Lock and Dam Park. Since the study was initiated, the U.S. Army Corps of Engineers has presented the results of their alternatives analysis for fish passage at the Lock and Dam. Their preferred alternative includes removing the existing lock and dam structure, constructing a rock dam, and excavating a dry spillway through Lock and Dam Park. In addition to destroying the park, this alternative would drop the level of the Augusta pool in downtown by 2 ½ feet. Analysis:The Commission passed a resolution expressing Augusta’s preference for a different alternative which would rebuild the existing dam and construct a fish passage on the Georgia side of the river. In a video conference with the Corps, they indicated that it could be possible for this alternative to prevail, but cautioned that the process could be complex. Merrick and Company is very familiar with the engineering work done to date by the Corps, and has unique qualifications in the area of design of migratory fish passage. It will be extremely valuable to utilize their expertise as we negotiate with the Corps and Georgia Ports Authority. We propose that the work be performed on a time and materials basis, not to exceed $75,000 unless otherwise authorized. Financial Impact: This would be initially funded by AUD, and an appropriate cost share would be worked out at a later date. Alternatives:Not approve Recommendation:We recommend that additional funding of $75,000 for Merrick & Company be approved, to be utilized on a time and materials basis. Funds are Available in the Following Accounts: Funds are available in the following account: 507-04-3490- 5212115 REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/5/2019 2:00 PM SOUTHAMPTON, SECTION SIX, SUBDIVISION DEDICATION Department:Engineering Department:Engineering Caption:Motion to approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Southampton Subdivision, Section Six, including utility and access easement for discharge of stormwater (ponds not being dedicated at this time). (Approved by Engineering Services Committee February 26, 2019) Background:The final plat for Southampton Subdivision, Section Six, was approved by the Commission on July 17, 2018. The subdivision design and plat for this section, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia for operation and maintenance. Financial Impact:By accepting these roads and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the roads and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deeds and maintenance agreements, all future maintenance and associated costs for water and sanitary sewer installations will be borne by Augusta, Georgia, and positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Southampton Subdivision, Section Six, including utility and access easement for discharge of stormwater (ponds not being dedicated at this time). 2. Do not approve and risk litigation Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 3/5/2019 2:00 PM Sewer unserved areas Department: Department: Caption:Update from Augusta Utilities regarding any new sewer lines being planned for unserved areas. (Requested by Commissioner Brandon Garrett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/5/2019 2:00 PM The railroad crossing at 6th Street. Department: Department: Caption:Discuss the railroad crossing at 6th Street. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/5/2019 2:00 PM Wilkinson Gardens Elementary School Department: Department: Caption:Update from the Engineering Department staff regarding Kratha Drive's sidewalks in front of Wilkinson Gardens Elementary School. (No recommendation from Engineering Services Committee February 26, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda Commission Chambe r - 2119t2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Few, Garrett, Sias, Fennoy, Frantom, M. williams, Davis, D. wilriams, Hasan and clarke, members of the Augusta Richmond County Commission. Ih[VOCATION: Pastor Mike Hearon, First Presbyterian Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) 2018 Employee of the Year A. Congratulations! Ms. Kaycee N. Braswell, Central Services Department, Item Fleet Management Division. Action: None e 2018 EOY Accolede - Krvcre Rrrcwptl ndf IB ItemAnorovalSheet.html Motions Motion Motion TextI ype Made Seconded MotionBy By Result Ms. Kaycee Braswell is recognized as the 2018 Employee of the year. January 2019 Employee of the Month. B. congratulations! IvIr. Erik Engle, Augusta planning & Department. Development Item Action: None B 0l-2019 EOM Accotrde - Enste f,rik.pdf lE ItemApprovalsheet html Motions Motion Motion Textlype Made Seconded MotionBy By Result Mr. Erik Engle is recognized as the January 2019 Employee of the Month. Five ($ minute time limit per deleeation DELEGATIONS C. Ms. Brenda Durant for Anthony "SleepyByez" Carter - presentation of a poem. Item Action: None lB Augusta Arts Council Anthon], Carter.pdf lB ItemApnrovalsheet.html Motions Motion Motion Textr ype Mr. Anthony Carter is recognized and presents the reading of a poem. CONSENT AGENDA (Items 1-19) PLANNING 1. FINAL PLAT - VILLAGE AT GOSHEN PHASE 2 - 5-876 - A request Item for concurrence with the Augusta Georgia Planning Commission to approve a Action:petition by Southern Partners Inc., on behalf of The Gordon Group, LLC Approved requesting final plat approved for the Village at Goshen,Ph.2. This residential townhome development is located off Valencia Lane and contains 69 lots on 5.46 acres. Tax Map part of 199-0-088-00-0 DISTRICT g lB ItemAoorovalsheet.html Motions Motion Motion TextI ype Approve Made Seconded MotionBy By Result Motion Result Passes Made By Seconded By Motion to approve. Commisioner Commissioner Motion Passes l0-0. Sean Frantom Mary Davis 2. Z-19'07 - A request for concurrence with the Augusta Georgia Planning ltem Commission to approve a petition by Silver Street LLC, on behalf of John p. Action: Jo, requesting a Special Exception to establish Multiple-Family Residential Approved use in a P-l (Professional) Zone per Section20-2-b of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 0.31 acres and known as 401 Greene Street and part of 405 Greene Street. Tax Map 047-2-256-00-0 and part of 047-2-255-00-0 DISTRICT I Made By a .- Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Mary Davis Passes PUBLIC SERVICES 3. Motion to approve a contract amendment with Reeves Young, LLC for Item Construction Services for Augusta's Transit Operation and Maintenance Action: Facility project. (Approved by Public Services Committee Febru ary 12, Approved 20te) B FTA award budget nem #5-ndf B z-t9-07.pdf lE ItemApprovalsheet.html Motions Motion Motion TextI ype seconded By Motion Result seconded By Motion Result lB ItemAonrovalsheet,html Motions Motion Mofion Textlype Made By 4. . Motion to approve. Commisioner Commissioner EApprove Motion passes l0-0. Sean Frantom Mary Davis Passes Motion to approve GAMPO Application for Central MartinezCorridor Studyfor columbia county through ARTSAdpo. (Approved by public Services Committee Februa ry 12, 20lg) Item Action: Approved e GAII{PO 2019 Central Mar.tinez Corridor.pdf lB GANIPO Central Martinez Cooridor Study Onesolution Applicationr.pdf lB Resolution llartinez Corridor Study.pdf lB ItemApprovalsheet.html Motions X:'l"Il Motion Text Made By seconded By MotionlYPe -'---- -r Result a .- Motion to approve. Commisioner CommissionerApprove Motion pasies l0-0. sean Frantom Mary Davis Passes 5. Motion to approve ARTS as the MPO applying for GAMPO funding of MTP Item 2045. (Approved by Public Services Committee February 12,20lg) Action: Approved lB GAMPO 2045 MTP_Onesolution ApplicationR.pdf lB Final ARTS 2045 MTP Scooe of Work lll6l8,odf E GAIIPO-20I9 MTP.Ddf lB Resolution (MTP) 2045.pdf B ItemAoorovalsheet.htm I Motions X:'1" Motion Text Made By seconded By MotionrYPe - ----- -'t Result a. ___.- Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Mary Davis Passes 6. Motion to approve establishing a dedicated account for the Annual Senior ItemHoliday Dinner in the amount of $13,000. (Approved by Public Action: Services Committee February l2r20lg) Approved lE ItemAnorovalsheet.htmt Motions i#:"' Motion Text Made By Seconded By f"'.tir' Approve Motion to approve. commissioner commissioner passes Voting No: Sammie Sias Mary Davis Commissioner Brandon Garrett. Motion Passes 9-1. ENGINEERING SERVICES 7. Motion to approve funding for Design Consultant Services Supplemental Item Agreement Three to Wolverton & Associates, Inc. in the amount of Action: $93'480.00 for the l5th Street Pedestrian Improvement Project as requested by Approved the AED. RFQ 16-246 (Approved by Engineering Services Committee f,'ebruary 12,2019) IB lSthst PI00ll40Swotverton-CEl Services.pdf E Cpe ol.zz.lg.xlsx @ sA2 tsth st. ol.22.l9.docx lB ItemAnnrovalsheet,html Motions H:'i" Motion Text Made By seconded By MotionlYPe ---- -" Result _.^..^_-- Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Marion williams Ben Hasan Passes 8. Motion to approve supplemental funding for Engineering Phases of Design Item consultant Agreement to civil Services, Inc. in the amount of $75,775.00 for Action: 5th Street Bridge over the Savanah River (Bridge Repair and Restoration) as Approved requested by AED. RFQ l6-247.(Approved by Engineering Services Committee Februa ry 12, 2019) lB sth Street Supptement l2-28-2018.pdf B CPB sth Street Bridqe SA2 0l.t7.lg.xlsx lB SA2 sth Street River Bridge 0l.l7.lg.docx E ItemApprovalSheet.html Motions *l:"' Motion Text Made By Seconded By Motion r YPe Result a .__-_._ Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Marion Williams Ben Hasan Passes 9. Motion to approve to Supplement Construction Contract to Blair Construction in the amount of $4s5r560.92 for completing needed supplemental Improvements for Belair Road Roadway and Drainage Item Improvements Project (Jimmie Dyess Parkway to Wrightsboro Road) as Action: requested by AED. Bid Item l5-196 (Approved by Engineering Services Approved Committee Februa r! 12, 2019) lB Coov-oLCPB-Suoolemenl-Construction_1.22. t 9 (002l.xlsx [B Behir Rd Levelins and Prvinp items.ndf lB ItemAoorovalsheet.html Motions Motion m Motion;----- Motion Text Made By Seconded By Resultrype a.-___.___ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Mary Davis Passes 10. Motion to approve award of Bid #18-239 for the Construction of Rocky ltem Creek Pump Station Project to BRW Construction Group, LLC. in the Action: amount of $4,269,000.00. (Approved by Engineering Services Committee Approved February 12,2019) B Rockv Creek Mrp.pdf E ta-239_Itg - sf,NT to_papeR.oocx B l8-2lq ltpg.oot B r8-zlg tas.nor E l8-239 Department Recommendation of Award rnd Justificaiton for Over-Budsct.pdf lB 18-239 Ptanholders List.pdf lB ltemAonrovalsheet.html Motions X:jt1" Motion Text Made By seconded By Motion'f'YPe -''--- -r Result a -^--_.__.- Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Marion williams Ben Hasan Passes 11. Motion to approve award of Bid #18-308 for the Construction of Boykin Item Road Water and Sewer Project to Blair Construction, Inc. in the amount of Action: $2,382,955.00. (Approved by Engineering Services Committee February Approvedt2,20tg) B tg-3os ttn - sn,Nt to pappn.aocx B 18-308 NIPB.pdf lB l8-308 trlr.xlsx IB l8-308 Bovkin Road \\'ater and Sewer Proiect Bleir Construction Inc.pdf B 18-308 Department Recommendation of Award Boykin Rd Directors Memo and Bid rnb.pdf IB Boykin Map.pdf 12. Motion to approve the deeds of dedication, maintenance agreements, and Itemroad resolutions submitted by the Engineering and Augusta Utilities Action: Departments for Manchester Subdivision, Section EighrA. (Approved by Approved Engineering Services Committee February 12, 2019) El l\lanchesler Section 8A Dedicafion Forms,pdf lB ItemApprovelsheet.html IB Contract Front End.pdf lB ItemApprovalsheet.html Motions Motion Motion TextI ype a -_-^__^ Motion to approve.APProve Motion passes lo-0. Motions il,T:" Motion rext Commissioner Commissioner Marion Williams Ben Hasan Passes Made By Seconded By Made By Seconded By Motion Result Motion Result ^ Motion to approve. Commisioner CommissionerApprove Motion pasies l0-0. Sean Frantom Mary Davis Passes 13. Motion to approve the continued funding of the current On-Call Field and Item Laboratory Testing for Soil and Construction Material, and Geotechnical Action:Inspection and Investigation (CMT_Geotech) Services contract in the Approved amount of $900,000. Funding is available in Projects Funds and TIA Discretionary Funds. RFP: 14-140 (Approved by Engineering Services Committee Februa ry 12, 2019) E CPB On Call Services-Wrishtsboro and Berckmans l.22.201g.xlsx E AED Proiects List 2019 Clonstruction 0l2120l9.pdf lB ltemApprovalsheet.html Motions X:j*l" Motion Texr Made By seconded By Motion'f'ype - ---'- -'t *-------- -'l Result A ---^-.^ Motion to approve. Commissioner CommissionerApprove Motion passes 10-0. Ben Hasan Sammie Sias Passes 14. Motion to approve easement with A & D Land Preserve on3.22 Acres in ltem Edgefield County, SC. (Approved by Engineering Services Committee Action: February 12,2019) Approved B Easement Deed-DRAFT-20l9 Februarv l.doc IB ItemApprovalsheet.html Motions Motion rr r h d MotionType Made BY seconded BY Resurt a -^---^_- Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Mary Davis Passes 15. Motion to approve Bid Item 19-129 -Landscape Maintenance Services to Item Davis Landscape for the Environmental Services Department. (Approved by Action: Engineering services committee February l2r20l9) Approved B Invitation to Bid Sent to Newsoaoer.docx E TAB SHEET - oFFICIAL.Ddf IE l9-129 l\tandatorv Site Visit.odf le l9-129 R€commendation from th€ Departmentpdf IE l9-129 Planholders Lisr.pdf lB ltemAnorovalsheet html Motions f#:" Motion Text Made By seconded By #rXiJ A^*_^,,^ Motion to approve. Commisioner Commissionerra'vPl'\Jvs Motion Passes l0-0. Sean Frantom Mary Davis rasses 16. Motion to approve Roadway Lighting Agreement with the Georgia ltem Department of Transportation in conjunction with TIA funded SR4/15th Action: Street Improvements Project (Milledgeville Rd. to Government Rd.) as Approved requested by AED. (Approved by Engineering Services Committee February 12,2019) IB PI 220680- Richmond tsth St Liqhtins Asreemenr.pdf B ltemAonrovalsheet.html Motions f#:"' Motion rext Made By Seconded By Motion Result a - Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. Sean Frantom Mary Davis Passes 17. Motion to approve Supplement funding (SAl) for Engineering Concept Phase (design phase 1) of the Design Consultant Services Agreement to Wolverton & Associates, Inc. in the amount of $174,899.00 for the Willis Foreman Improvement Project as requested by the AED. RFe 17-265 (Approved by Engineering services committee Februaw l2r2019') Item Action: Approved tE \f illis_Forman Wolverton-SAl l2202018.pdf E SAI \f illis Foreman 0ll8l9.docx E cPB ollSlg.xlsx IB ItemAnnrovalsheet.html Motions Motion;----- Motion Text Made ByI ype Seconded By Motion Result a -^_^-.___ Motion to approve. Commisioner CommissionerApprove Motion pasies l0-0. sean Frantom Mary Davis Passes 18. Motion to approve to Supplement Construction Contract to Beam's Item Contracting, Inc. in the amount of $688,684.00 for completing needed Action: supplemental Improvements for Wrightsboro Road Widening Improvements Approved Project (Marks Church Rd to Augusta West Pkwy) as requested by AED. Bid Item l8-127. (Approved by Engineering Services Committee February 12,20lg) B Fee Proposal rrl'rightsboroSupptement 0l0J20l9.pdf E Supplement construction rontract l.15.20l8.xlsx lB ItemApprovalsheet.html Motions X:'1" Motion Text Made By seconded By MotionlYPe - ------ -" -------- -J Result a ., , Motion to approve. Commissioner CommissionerApprove Motion passes l0-0. Ben Hasan Dennis williams Passes PETITIONS AND COMMUNICATIONS 19. Motion to approve the minutes of the regular meeting of the Augusta Item Commission held February 5, 2019 and Special Called meeting held Action: February 12,2019. Approved E Reqular Commission \leeting Februarv 5 20l9.pdf E Called Commission llteeting February l2 20l9.pdf B ltemApprovalsheet.html Motions Y.::' Motion Text Made By seconded By Motionlype r --------- -.t Result ^ .. _ Motion to approve. Commisioner CommissionerApprove Motion pasies l0-0. Sean Frantom Mary Davis Passes * ***END CONSENT AGENDA**** AUGUSTA COMMISSION 2lt9l20t9 AUGUSTA COMMISSION REGULAR AGENDA 2n9t2019 (Items 20-39) PUBLIC SERVICES 20. Report from staff regarding an assessment of the bus shelters currently in Item inventory, how many will be needed, where the locations are and a cost Action: estimate for the new bus stop signage. (No recommendation from Public Approved Services Committee Februa ry 12, 2019) B ltemAoorovalsheet html Motions *j:" Morion Text Made By Seconded By Htjir'rype Motion to approve appropriating funding of $100,453.57 for the installation of ten bus shelters, benches and pads with oversight from the .1^_^^_^-:_,^_ Approve capitar prolects rur*ut., s:#T;":,ffi fr:ilHjJ9n.' pu.r., and also to include signage in the entire project and come back in 45 days with a comprehensive plan. Motion Passes 10-0. ADMINISTRATIVE SERVICES 21. Motion to approve an annual bid for Environmental Services Department, Item Utilities Department and Recreation and Parks Department. The items Action: require Commission approval due to the fact that purchases on the Rescheduled individual purchase orders will exceed $25,000.00 per order. (Requested by Commissioner Sammie Sias) E .Annual Bid Au,ard - Commission Aooroval 20l9,doc lB 2019 f, nt,ironmental Services_Deoartment_Annual Bid Documentation.odf E 2019 fltilites Department Annuet Bid Documentation.pdf [El 2019 Recreetion end PerLs Annnql Rid lln.rmonr.ri^h h.rf B sxM csslelgozt3to4zo.oof IB ItemApnrovalsheet html Motions Motion Text Made By Seconded By Motion Type Motion Result Motion to approve referring this item back to committee with staff to provide the actual expenditures for 2018 commissi, commisioner and the projected sammie si'*tt lt11 Passes expendituri fo, th. Frantom items on the list for 2019. Motion Passes 10-0. Defer 22. Motion to approve bid award of the contract to furnish and install Item furnishings for the Maxwell Library Renovation project to the low bidder, Action: PMC Commercial Interiors Inc. of Greenville, SC, in the amount of Approved $124,802.36. (ITB 18-275) (Requested by commissioner sammie Sias) E l8-275 Advertisement to Paper.pdf E ta-zzs ltpr.oar E t8-27s tnB sHrtt.xts [B l8-275 DeDartment Recommendation of Awerd-ndf IB Item.4onrovalsheet,html Motions Motion Mofion Textr ype A --_^-.^ Motion to approve.APProve Motion passes lo-0. seconded By Motion Result Commisioner Commissioner Sean Frantom Mary Davis Passes Made By 23. Motion to approve request from Utilities Department - Gordon Division to purchase of one new Trailer Hydro Excavator from Jet-Vac Equipment. (ITB l8-307) (Requested by Commissioner Sammie Sias) E t8-307 tTB - sENt To p.lpER.aocx Gt 18-307 TAB.pdf lB l8-307 Department Recommendation of Award.pdf B I 8-307_Planholders_List pdf B Item.4,oorovalSheet.html Item Action: Approved Seconded By Motion Result a ---^_.^ Motion to approve. Commisioner CommissionerApprove Motion pasies 10-0. sean Frantom Mary Davis Passes 24. Motion to provide the Mayor authorization to sign the CHIP Grant Item Homeowner Rehab Conflict of Interest Certifications (a). @equested by Action: Commissioner Sammie Sias) Approved E DCA Conflict of Interest Certificetion.ndf Motions f#:'" Motion rext B ItemAoorovalsheet.html Motions Motion Motion Textlype IB ItemAoprovalsheet.html Motions Motion Motion Textrype Made By Made By Made By Seconded By Motion Result a ^_-.^__^ Motion to approve. Commisioner CommissionerApprove Motion pasies l0-0. Sean Frantom Mary Davis Passes 25. Motion to approve Housing and Community Development Department's Item (HCD's) request to provide HOME funding to assist two (2) low to moderate Action: income homebuyers with gap financing, downpayment and closing costs to Approved purchase homes. (Requested by Commissioner Sammie Sias) B ltco HoMnguypn strnslny ,{GntrMuNt.odf E sxM (:ss4elgo2lJlolzo.odf seconded By Motion Result a .^.._-^_- Motion to approve. Commisioner CommissionerApprove Motion passes 10-0. Sean Frantom Mary Davis Passes 26. Motion to approve Housing and Community Development Department's Item (HCD's) request to provide funding to assist one (1) low to moderate income Action: homebuyer with down-payment assistance to purchase a home. (Requested Approved by Commissioner Sammie Sias) IB HCD DPA HOME BIII,ER AGREEMENT.pdf E ltemApprovalsheet,html seconded By Motion Result ^ Motion to approve. Commisioner CommissionerApprove Motion passes l0-0. Sean Frantom Mary Davis Passes 27, Motion to approve bid to award the contract for Webster Detention Center Item Building Automation System Upgrades to Trane of Augusta, GA, in the Action: amount of $228,395.00. Bid Item 18-316. (Requested by Commissioner Approved Sammie Sias) E l8-st6 mn - srNt to paprR.oocx B tg-lt6 Mpr.pof E ls-lle rA,n orRrclal-.por lB l8-Jl6 Department Recommendation of Award.pdf El l8-316 Planholder List.pdf B sxu cssletgozntolzo.par IB ltemApprovalsheet.html Motions ffi':"" Motion rext Made By Motions il,'J:" Motion rext ^ Motion to approve. Commisioner CommissionerApprove Motion pasies l0-0. Sean Frantom Mary Davis 28. Motion to approve Amendment to the probation Services order allow for the Commission to enter into a private probation services for misdemeanor probation cases. (Requested by commissioner Sias) lEl 2019-2-12 Order Probation for State lttagistrate Courts- Redline,pdf E 2019-2-12 Order Probation for Stete l\lagistrate Courts- Clean.pdf E srvl css4etgoztJt64zo.por IE ltemApprovalsheet html Motions Made By Seconded By Motion Result Passes so as to contract Sammie Item Action: Approved Motion Motion Text Made By seconded By MotionTYPe Result Motion to approve. Mr. M. Williams Commissioner Approve abstains. Dennis commissioner Motion passes g-0 williams william Fennoy Passes -1. PUBLIC SAFETY 29. Motion to approve Contract with Motorola Solutions, Inc. to upgrade Item PremierOne CSR for the 3l I Department. Action: Approved [B 2018-10-2 Motorola Premierone CSR Llnsrade and Mipretion Amendmenr IpsaLRNM Drqfrrtnnv E 2018-10-2 Motorote Premierone CSR Upsrade Amendmetrt fltls)- RNI\I edits,docx lB Aususta-PremierOne-CSR-floprade and-Misration SOW and Prooosal 09-06-20l8.docx E l\lotorola Exhibit A-Hostinq Service Level Asreement 9-6-20lg.docx {E ItemAnorovelsheet.html Motions []j*1" Motion Text Made By seconded By MotionIYPe '''--- -r Result ^ Motion to approve. Commisioner CommissionerApprove Motion passis l0-0. sean Frantom Mary Davis Passes 30. Motion to approve the purchase of Fire Department uniforms through North Item America Fire Equipment Company, Inc., (NAFECO) and authorize the Action: Mayor to sign the contract for the purchase Fire Department uniforms Approved through North America Fire Equipment company, Inc. (NAFECO). E SGM Prinrerl9020l l7590.pdf lB ltemAnnrovalsheet.html Motions f#:" Motion Text Made By seconded By fJrfi,' Motion to approve. Commissioner CoApprove Ms. Davis out. Manon mm.lssloner passes Motion passes 9-0. Williams sammle sras 31.Discuss inspection process and follow up procedure Department facil ities. (Requ ested by Co mmissioner B Com. Brandon Carr€tt esenrlr ifemr ndf after inspection on Fire Item Brandon Garrett) Action: Approved seconded By f""rtit' Commissioner Ben Hasan Passes done on Fire Stations. Item Action: Approved MotionSeconded B-v Resutt CommissionerDennis Passes Williams Motion Result 32. B Itenr.{oorovalsheet.html Motions X|j:' Motion Text Made Byrype Motion to approve A ---^-.^ receivinjthiJil; * commissioner APProve infor-uf;";. -* Brandon rrrrotion pusses ro-0. Garreff Discuss the procurement process for work being (Requested by Commissioner Brandon Garrett) B Com. Brandon Garretl IB ItemAnnrovalSheet html Motions Motion Motion Textrype Motion to approve a ___^_-^ receiving this item asADprove^ -rr--'- information. Motion Passes l0-0. IB ItemApprovatsheet.html Motions Y:li" Motion rextI VDEJT Made By Commissioner Ben Hasan FINANCE 33. Motion to affirm culrent authorized bank signatories and authorize the Item Mayor and Clerk to execute documents as required by financial institutions. Action: (No recommendation from Finance Committee February l2r2Ol9) Approved Made By Seconded By Approve Motion to approve. Commisioner Commissioner Passes Motion Passes l0-0. Sean Frantom Mary Davis 34. Motion to approve Augusta Commercial Property Insurance coverage for ltem2019 offered through Affiliated FM, current carrier, for a premium of Action: $434,000 for full blanket coverage and limited flood coverage inflood prone Approved areas. (No recommendation from Finance Committee f,'ebruary 12,20lg') E sxN,lgr clst tgozot tszlo.oat E ltemAonrovalsheet.html Motions Motion Motion Textrype Aoorove Motion to approve. Commisioner Commissioner- -rr--'- Motion Passes l0-0. Sean Frantom Mary Davis 35. Motion to approve funding for the March 19, 20lg Specialcommission District 5. (No recommendation from Committee f,'ebrua ty 12, 2019') E ELECTION CosT woRKsHEET.Ddf B ItemAoorovalsheet.html Motions Motion Motion Textrype Aoorove Motion to approve. Commisioner Commissioner- -rr--'- Motion Passes l0-0. Sean Frantom Mary Davis 36. Request to expand pool of banks as approved depositories. recommendation from x'inance committee Februa ry 12, 20lg) Made By Seconded By Made By Seconded By Item Action: Approved Motion Result Passes (No Item Action: Rescheduled Motion Result Passes Election in Finance E ltemAnnrovalsheet.html Motions f#:"' Motion rext Seconded Bv Motion - -------- -J ResultMade By Defer Motion to refer this commisioner commissioner item back to Sean Frantom Mary Davis committee. Motion passes l0-0. ENGINEERING SERVICES 37. update from Augusta Engineering Department regarding theprogram. (Requested by commissioner Marion williamsf Passes city's goat Item Action: None B srNr css,tetgozFllllo.oar {B ItemApnrovalsheet.html Motions Motion,rr___-, Motion Textrype No formal action was taken on this item. Commissioner M. Williams requested that it be placed on the next agenda. 38. Motion approve additional services with Merrick & Company Item(Mclaughlin Whitewater Design Group) in the amount of $75,000. N; Action:recommendation from Engineering Services Committee February 12, Rescheduled20lg') Made By Seconded By Made Seconded MotionBy By Result Motion Result E sxnl czzzlgozol lsllo.por IE ltemApprovalsheet.html Motions Y:l'o' Motion TextI ype Motion to refer this Defer item back to commrttee. Motion Passes l0-0. ADDENDUM - 39' Recognize the Augusta 911 Center for receiving the Outstanding 9l l Call ItemCenter of the Year award from the NGgl I Institute. The Augusta 9l I Center Action: None Commisioner Commissioner Sean Frantom Mary Davis Passes was presented this award on February 13,2019 at the 16th Annual 911 Honor Awards in Washington, D.C. Motions Motion -r^+:^- rra^_-r Made Seconded Motion.-- - -- Motion TextrYPe By By Result The Augusta 911 Center is recognized as the Outstanding 9l l Call Center of the year award. LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 40. Motion to authorize execution by the Mayor of the affidavit of Item compliance with Georgia's Open Meeting Act. Action: None Upcomins Meeti CALLED MEETING COMMISSION CHAMBER February 26,2019 Augusta Richmond County Commission convened at 1l:00 a.m., Tuesd ay, February 26,2019, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. Few, Garrett, !ias, Fennoy, Frantom, M. williams, Davis, D. williams,Hasan and clarke, members of Augusta Richmond county commission. Mr. Mayor: All right, we'll call tlis meeting to order. All right, good moming, everybody.Ms' Bonner is passing out a resolution in oppositi-on to House gii so1. It,s the preemption oflocal building design standards. I don't *gil how manyor yo, have been tracking this throughGMA and ACCG but it is an issue that is front and .rni", in the Legislature ,igtt ro*. FormerDoT Commissioner, former private sector person and now back into the House of Representativesfrom Pine Mountain, Georgia, Representatlve vance Smith, is the author of this legislation. It,scurrently sitting in Rules, likely preferably not to go anywhere, but that doesn,t mean that it won,tshow up after somebody attachei it to a vehicle ui'a tn"n the next thing you know in cities acrossGeorgia and the counties we're stuck with bad legislation and so we winted to make sure that youhad a copy of it. Ms. Bonner has provided everfbody with a copy of it and this was drafted frommodel resolutions that were sent out bv ACCd and GMA I believe and there,s a copy that weasked General counsel to go ahead and put together for us that has u .ignut r" tto"t for all of themembers of the commission if we do in factadopt this so I want to make sure that ifwe get to thatpoint, we send this, we transmit this immedr{"r, to our legislative cielegation, to the Speaker ofthe House, the Lieutenant Governor and the Governor', oifi".. So Maiam ilerk, I,m going tolet you speak to the resolution. The Clerk: Yes, sir. A resolution in opposition to House Bill302, preemption of localbuilding design standards. Mr. Mayor: Okay. All right, __ Mr. Hasan: A motion to approve. Mr. Mayor: Okay, that's - The Clerk: That,s to add and approve? Mr. Hasan: Motion to add it to the agenda. Mr' Mayor: Do we have unanimous consent to add this? All right, without objection. Mr. Garrett: Second. Mr. Mayor: Okay. That came from the 6e. The clerk: And Mr. Garett seconded. That was to add and approve. Mr' Mayor:- Yeah. So, all righ1. We're going to vote on this matter. Voting. I think weall understand the damage that this could potentially f,ave in our cities. we've worked very hardthrough our Planning and Development Dipartm"rri to put in place - Ms. Davis out. Motion carries 9-0. Mr' Mayor: -- to put in place ordinances that allow us some framework to have a designconcept and strategy for what our city looks like. The Chair recognizes the commissioner fromthe I't. Mr' Fennoy: Mr. Mayor, when we send this resolution up, please let them know that nineout of nine commissioners approved this resolution. - Mr' Mayor: Well, that's the reason why on the official transmittal it has a signature blockfrom all of the commissioners who wilr sign th-is resolution. okay. The Clerk: I'm going to send this one around. This is the original and I,m going to get apen. We'll get it done before the meeting is over. Mr. Mayor: That's right. All right, the Chair recognizes Attorney MacKenzie. 1. LEGAL MEETING A. Pending and potential litigationB. Real estate C. Personnel Mr' MacKenzie: I would entertain a motion to go into an executive session to discusspending and potential litigation, real estate and personiel. Mr. Fennoy: So move. Mr. Hasan: Second. Mr. Mayor: Voting. I,m sorry. Ms. Davis out. Motion carries 9-0. IEXECUTTVE SESSTONI Mr' Mayor: I'm going to call this meeting back to order. The Chair recognizes AttorneyMacKenzie. 2' Motion to authorize execution by the Mayor of the affidavit of compliance withGeorgia's Open Meeting Act. Mr' MacKenzie: I would entertain a motion to execute the closed meeting affidavit. Mr. D. Williams: So move. Mr. Frantom: Second. Mr. Mayor: Voting. Mr. Hasan out. Motion carries 9-0. Mr' Mayor: I want to take a moment to talk about a matter that has been present in ourcommunity since october of last year. I believe that all of us are fully conscious and aware of thetragrc events surrounding the untimely passing of one of Augusta's sons, Melquan Robinson, atthe Fleming Athletic complex. over ihi last sleveral months our corlmunity has been engaged inmouming with the family. The community has rallied together and put o.r, *, around thisfamily' We've had a series of community conversations and we have said consistently thisgovemment would not only be sympathetic but be actively engaged in the process of healing andencouraging and loving this family while comforting thern-throujr this p.o".... Most recently wehad a community conversation with them and one of our community partners just a couple ofFridays ago and as we.hale moved beyond that place, it's incumbent of us as a local governmentto not only engage at that level but to engage trre totaiity of our citizens who use this facility on aregular basis and to demonstrate our commitment to not only that family but to the rest of ourcitizens who participate in sports related.activities, family related activities at the Fleming Athleticcomplex' And in that same spirit this body has oeciaea and we're going to motion todayauthorizing the Administrator to immediately initiate the process to replacJand.rpaut" the lightingand electrical wiring aj jhe Fleming etHetic complex. I-believe this action will give us not onlythe certainty that our citizens are looking for-butneed to say that we're fully committed to not onlythe welfare and safety of all of our citizens but in the spirit of how we engage and comfort them,they will have certailly jl knowing that this govemrirent has done trre"riirrt thing and so I,llentertain a second with this motion. Motion iuthorizing the Administrator to immediatelyinitiate the process to replace and update the lightfi and electrical wiring at FlemingAthletic Complex. Mr. Hasan: Motion to approve. Mr. Frantom: Second. Mr. Mayor: Voting. Motion carries 10-0. Mr. Mayor: Attomey MacKenzie, any other items? Mr. MacKenzie: That,s all. [MEETING ADJOURNED] Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certiff that the above is a true and correct copyof the minutes of the Called Meeting of the Augusta Richmond County Commission held on February 26,2019. Clerk of Commission Commission Meeting Agenda 3/5/2019 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular meeting of the Augusta Commission held February 19, 2019 and Special Called meeting held February 26, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGENDA PENSION COMMITTEE MEETING TUESDAY, FEBRUARY 19, 2019 LEE N. BEARD COMMISSION CHAMBER MUNICIPAL BUILDING 1:00 P.M. 1. Presentation of December 31, 2018 investment reports for 1945 and 1949 Pension Plans. (Heather J. Seigler, Morgan Stanley) 2. Approve Plan Amendment to 2008 GMEBS Pension Plan including post-certified employees of the Coroner’s Office in the definition of public safety employees. Approval by Commission at the February 12, 2019 Special Called Meeting authorized GMA to draft the amendment to the plan document, which is an ordinance. GMA has drafted the amendment, which should now be approved by the Pension Committee and the Commission. 3. Approve restatement of 2008 GMEBS Master Plan documents as restated with the IRS and to maintain compliance with Section 18.02 of the Plan. These restatements are required periodically to maintain compliance. These actions are the responsibility of the plan administrator, GMA, but require approval from the governing authority. 4. Receive as information the amount of COLA for the 1945 and 1949 Pension Plans, according to the plan document in the amount published by the Bureau of Labor and Statistics. The all items CPI-U for the South increased 1.5 percent for the 12 months ending December 2018. This increase will be effective on March 1, 2019 benefit payments. PENSION & AUDIT COMMITTEE COMMISSION CHAMBER February 19,2019 PRESENT: Hons. Sean Frantom, Mayor Pro Tem; Janice Jackson, Administrator; Donna Williams, Finance Director; Tim Schroer, Asst. Finance Director; Ben Hasan, Sammie Sias, Brandon Garrett and Johnny Few, Commissioners; Nancy Morawski, Deputy Clerk of Commission. ABSENT: Hons. Hardie Davis, Jr., Mayor; Bill Fennoy, Finance Committee Chairman. 1. Presentation of December 31, 2018 investment reports for 1945 and 1949 Pension Plans. At this time Ms. Heather Zeigler of Morgan Stanley gave an overview of the investment reports for the 1945 and 1949 Pension Plans. Mr. Frantom: How many people are on the'49 and how many are on the '45 plan? Ms. Zeigler: As of the January 18 data, on the '49 planthere were 23 active,205 retired or disabled,T that were deferred vested and there's a total of 235 participants and on the '45 plan you had 1 active, 21 retired or disabled, 0 deferred vested for a total of 22 participants. Ms. Williams: I move that we receive this as information. Mr. Frantom: Second. Motion carries unanimously. 2. Approve Plan Amendment to 2008 GMEBS Pension Plan including post-certified employees of the Coroner's Office in the de{inition of public safety employees. Approval by Commission at the February 1212019 Special Called Meeting authorized GMA to draft the amendment to the plan documen! which is an ordinance. GMAhas drafted the amendment, which should now be approved by the Pension Committee and the Commission. Ms. Williams: [n our November meeting this item was brought to the Pension Committee as a request. It flowed through the normal channels. The Commission approved thepossibility of adding this amendment so therefore it went back to GMEBS to craft the actual amendment and this is what you see before you, the amendment that will make a change to the Pension Plan to allow these members in the Coroner's Office to be considered in the public safety category. Mr. Hasan: Ms. Jackson, I remember when I was discussing this with you and I think your concern was about everybody being in the main post certified. Did we approve that with tirose conditions to become apart of this process? Ms. Jackson: Yes. As I understand it and Ms. Williams, you correct me if I'm wrong, they would have to be post-certified at the time that they enter the plan as well as when they leave in order to qualify under this provision. Mr. Hasan: I just wanted to make sure. Mr. Frantom: Commissioner Sias. Mr. Sias: To Ms. Jackson and Ms. Williams, this amendment after being voted by the Pension Committee comes back to the Commission through the committee process, correct? Ms. Williams: That's correct. The pension plan is an ordinance and so it will have to go through the normal process for a change to the ordinance in either one reading or you can do it and waive the second reading. Mr. Sias: Okay, thank you. Mr. Frantom: Does it go through committee or does it go straight - Ms. Williams: It goes straight to Commission. Mr. Frantom: That's what I thought. So it will be oh the next Commission if it's approved? Ms. Williams: Yes, sir. Mr. Sias: This is a committee, no problem with that. The question is did we have the draft ordinance, has that been drafted? Ms. williams: Yes, it was emailed to the clerk's offi;e and I think she - The Deputy Clerk: Lena emailed it to you all. Mr. Frantom: Any other questions, colleagues, concerns about that? Ms. Jackson: I move to approve the plan amendment to the 2018 plan to include post- certified employees of the Coroner,s Office. Ms. Williams: Second. Motion carries unanimously. 3. Approve restatement of 2008 GMEBS Master Plan documents as restated with theIRS and to maintain compliance with Section 18.02 of the Plan. These restatements are required periodically to maintain compliance. These actions are the responsibilie of the plan administrator, GMA, but require approval from the governingauthority. Mr. Frantom: Ms. Williams. Ms. Williams: Yes. This itern is fairly self-explanatory. It is a process that periodically GMEBS initiates to maintain compliance of the plan with all Internal Service Revenue guidelines and then it is brought in front of the governing body for its approval. Up until about two or three years ago when GMEBS went through this process, individual goveming bodies did not have to do separate approvals but they have changed their process and I belier. thir is maybe the second time that this tlpe of item has come before us. Each governing body is now required to make their individual approvals. It does not change the plan document at all. It just - Mr. Frantom: What's the impact? Ms. Williams: -- it just maintains compliance with the IRS. Mr. Frantom: Any questions from the colleagues? can I get a motion? Ms. Williams: Motion to approve. Mr. Frantom: I'll second. Got a motion and second. Please raise your hand if you agree. Motion carries unanimously. 4. Receive as information the amount of COLA for the 1945 and 1949 Pension Plans, according to the plan document in the amount published by the Bureau of Labor and Statistics. The all items CPI-U for the South increased 1.5 percent for the 12 months ending December 2018. This increase will be effective on March lr20l9 benefit payments. Mr. Frantom: Ms. Williams. Ms. Williams: Yes, sir. At the end of December,2018 the Bureau of Labor and Statistics published the CPI index for the south region which is what the plan document mimics. That amount of increase was 1.5% which would be the amount of COLA for these two plans andit will be effective on the March I benefit payment. It's in compliance with the plan documents. Mr. Frantom: Commissioner Sias. Mr. Sias: That is automatic, it's my understanding that takes effect automatically without any action from the governing body, correct? Ms. Williams: Yes, sir. This is for information. Mr. Frantom: Any other questions from the colleagues? Motion to receive as information. Ms. Williams: So move. Mr. Frantom: Second. Please raise your hand if you agree. Motion carries unanimously. Mr. Frantom: Before we close out where is the bid process? At the next pension are you going to be coming back with a recommendation? Ms. Williams: I'll defer that to Mr. Schroer who has been involved in that. Mr. Schroer: Good afternoon. The bids have been reviewed. The paperwork is in Procurement being processed through so at the next pension meeting we'll be making a recommendation. Mr. Frantom: Okay. Any other things my colleagues want to discuss or add? Okay. This concludes the pension meeting. ADJOURNMENT: There being no further businesss, the meeting was adjoumed. Nancy W. Morawski Deputy Clerk of Commission Commission Meeting Agenda 3/5/2019 2:00 PM Pension Committee Department: Department: Caption:Motion to approve restatement of 2008 GMEBS Master Plan documents as restated with the IRS and to maintain compliance with Section 18.02 of the Plan. (Approved by Pension Committee February 19, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AGENDA PENSION COMMITTEE MEETING TUESDAY, FEBRUARY 19, 2019 LEE N. BEARD COMMISSION CHAMBER MUNICIPAL BUILDING 1:00 P.M. 1. Presentation of December 31, 2018 investment reports for 1945 and 1949 Pension Plans. (Heather J. Seigler, Morgan Stanley) 2. Approve Plan Amendment to 2008 GMEBS Pension Plan including post-certified employees of the Coroner’s Office in the definition of public safety employees. Approval by Commission at the February 12, 2019 Special Called Meeting authorized GMA to draft the amendment to the plan document, which is an ordinance. GMA has drafted the amendment, which should now be approved by the Pension Committee and the Commission. 3. Approve restatement of 2008 GMEBS Master Plan documents as restated with the IRS and to maintain compliance with Section 18.02 of the Plan. These restatements are required periodically to maintain compliance. These actions are the responsibility of the plan administrator, GMA, but require approval from the governing authority. 4. Receive as information the amount of COLA for the 1945 and 1949 Pension Plans, according to the plan document in the amount published by the Bureau of Labor and Statistics. The all items CPI-U for the South increased 1.5 percent for the 12 months ending December 2018. This increase will be effective on March 1, 2019 benefit payments. Commission Meeting Agenda 3/5/2019 2:00 PM Pension Committee Department: Department: Caption:Motion to approve Plan Amendment to 2008 GMEBS Pension Plan including post-certified employees of the Coroner’s Office in the definition of public safety employees. (Approved by Pension Committee February 19, 2019) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/5/2019 2:00 PM Mayor's Office Part-Time positions Department: Department: Caption:Motion to authorize changing the effective date for all new part- time positions in the Mayor's Office from July 1, 2019 to March 3, 2019. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/5/2019 2:00 PM Mayor's Office Vehicle Purchase Department: Department: Caption:Motion to approve the purchase of a Chevrolet Surburban LTZ for use in the Mayor's Office from the capital expense fund and to authorize competitive bidding for this purchase. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 3/5/2019 2:00 PM Affidavit Department: Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: