HomeMy WebLinkAbout2019-02-05 Meeting MinutesCommission Meeting Agenda Commission Chamber - 2/5/2019
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Few, Garrett, Sias, Frantom,
M. Williams, Davis, D. Williams, Hasan and Clarke, members of
Augusta Richmond County Commission.
Absent: Hon. Fennoy, member of Augusta Richmond County
Commission.
INVOCATION: Pastor Loren Hodnett, Ebenezer Seventh-day Adventist Church.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
RECOGNITION(S)
2019 January Years of Service
A. Congratulations! 2019 January Years of Service (YOS) recipients. Item
Action:
None
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made
By
Seconded
By
Motion
Result
Recognition of January 2019
Years of Services recipients.
Five (5) minute time limit per delegation
DELEGATIONS
B. Ms. Brenda Durant for Anthony "SleepyEyez" Carter - presentation of a
poem.
Item
Action:
Rescheduled
Augusta_Arts_Council_Anthony_Carter.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Defer
Motion to reschedule
this item until the
next meeting.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
C. Mr.LeDarius Scott, Student Government Association President at Augusta
University regarding their bike-share program and the creation of additional
bike lanes in the city.
Item
Action:
None
LaDarius_Scott.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made
By
Seconded
By
Motion
Result
Presentation is made by Mr.
Scott.
D. Mr. Joe Edge regarding the Adult Entertainment Ordinance.Item
Action:
None
Mr._Joe_Edge_2.5.19.pdf
ItemApprovalSheet.html
Motions
Motion
Type
Made
By
Seconded
By
Motion
Result
Presentation is made by Mr.
Edge.
E. Mr. Brian Green regarding individuals conflicted with behavioral health
conditions/disabilities and their assimilation/inhabitation into the
community.
Item
Action:
Rescheduled
Brian_Green_2.5.19.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Defer
Motion to approve
rescheduling this item
to the next meeting.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
CONSENT AGENDA
(Items 1-29)
PUBLIC SERVICES
1. Motion to approve New Ownership Application: A.N. 19-03: request by
Michael Newsome for an on premise consumption Beer License to be used in
connection with Billards II, LLC dba Rack and Grill II located at 3801 Mike
Padgett Hwy. District 8. Super District 10. (Approved by Public Services
Committee January 29, 2019)
Item
Action:
Approved
AN.19-03.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
2. Motion to approve New Ownership Application: A.N. 19-04: request by
Naveed Gojali for a retail package Beer & Wine License to be used in
connection with S T Food Store located at 3706 Mike Padgett Hwy. District
1. Super District 9. (Approved by Public Services Committee January 29,
2019)
Item
Action:
Approved
AN.19-04.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
3. Motion to approve New Application: A.N. 19-05: request by Amy Adamo
for an on premise consumption Liquor, Beer & Wine License to be used in
connection with Vance's Bakery Bar located at 901 B Broad St. District 1.
Super District 9 (Approved by Public Services Committee January 29,
2019).
Item
Action:
Approved
AN.19-05.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
4. Motion to approve New Application: A.N. 19-06: request by William M.
Hatch for a wholesale Distilled Spirits License for Carolina Moon Distillery
dba 2nd City Distilling Company located at #4 8th St. District 1. Super
District 9. (Approved by Public Services Committee January 29, 2019)
Item
Action:
Approved
AN.19-06.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
5. Motion to approve Incidental On-Premise Alcohol Licenses: request approval
of amendments to the Augusta, Georgia Code, Title 6, Chapter 2, Article 1,
Alcoholic Beverages, to include additional definitions, Incidental Alcohol
Item
Action:
Approved
licenses for beer, wine and liquor, and amendments for regulating such
licenses; and to waive the second reading.(Approved by Public Services
Committee January 29, 2019)
Alcohol_Ord_Amendments__Incidental_On_Premise_Alcohol__20190114.docx
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commissioner
Brandon Garrett Passes
6. Motion to provide an assessment of the Augusta Public Transit System bus
shelters that are in our inventory and how many will be needed where the
locations are and a cost estimate for the new signage and bring it back to the
next committee meeting and come back with a sample of the signage to
the Commission meeting on Tuesday (2/5/19). (Approved by Public
Services Committee January 29, 2019)
Item
Action:
Approved
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commisioner
Sean Frantom
Commissioner
Ben Hasan Passes
7. Motion to approve the design work for four LED Digital Display Message
Boards (Bid Item 18-204, approved 8/21/2018). (Approved by Public
Services Committee January 29, 2019)
Item
Action:
Approved
Augusta_Aquatics_Center.pdf
Diamond_Lakes_Regional_Park.pdf
Municipal_Golf_Course.pdf
Newman_Tennis_Center.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
8. Motion to approve the Planning & Development Department request to
amend the Augusta, Georgia Code, Administrative and Regulatory Fee
Structure, Section 2-1-3(c), so as to establish the ‘Incidental Alcohol License’
regulatory fee, to provide an effective date, and to waive the second reading.
(Approved by Public Services Committee January 29, 2019)
Item
Action:
Approved
Regulatory_Fee_amendment_Incidental_Alcohol_License_20190114.docx
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
9. Motion to approve Transfer of Adult Entertainment Permit: amend the
Augusta, Georgia Code, Title 6, Chapter 1, Section 6-1-15, so as to provide
conditions under which an adult entertainment permit may be transferred.
(Approved by Public Services Committee January 29, 2019)
Item
Action:
Disapproved
Adult_Entertainment_Ordinance_amendment_Transfer_20190115.docx
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Deny Motion to deny.
Motion Passes 9-0.
Commissioner
Ben Hasan
Commissioner
Brandon Garrett Passes
ADMINISTRATIVE SERVICES
10.
Motion to approve Animal Services Department request to replace two
Animal Transport Trucks for the Animal Services Department - ITB 18-
174. (Approved by Administrative Services Committee January 29,
2019)
Item
Action:
Approved
Eval_-_208118-209176.pdf
18-174_ITB_-_SENT_TO_PAPER.pdf
18-174_OFFICAL_TAB.pdf
Recommendation_Letter_from_Department.pdf
Mail_List_and_Demandstar_Planholders.pdf
Georgia_Procurement_Registry_List.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
11. Motion to approve establishing the "Administrative Policies and
Procedures Subcommittee", which will address the PPP Manual and
other needed policy and revisions with members to include Commissioners
Hasan, D. Williams, Sias, Few and Clarke. (Approved by Administrative
Services Committee January 28, 2019)
Item
Action:
Approved
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
12. Motion to approve Engineering Department's Storm Water Division request
the purchase of two replacement Agricultural Utility Tractors for mowing.
Bid Item #18-289 Tractor Agricultural Utility. (Approved by
Administrative Services Committee January 28, 2019)
Item
Action:
Approved
Eval_Ag_Tractors.pdf
18-289__ITB_-_SENT_TO_PAPER.docx
18-289_OFFICIAL_TAB_SHEET.xls
18-289_Recommendation_of_Award.pdf
18-289_Planholders_List.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
13. Motion to approve tasking the Planning & Development Director to come
back to the committee in 30-days with a comprehensive recommendation
concerning the matter of a competitive pay range that enables the department
to attract and retain qualified employees that will include 1) how much
money is paid to train the inspectors, 2) whether the inspectors should be
required to work for the City for a certain amount of time after training has
been completed, 3) how would this action improve customer service and
4) how much money is charged, if any, by inspectors in other departments to
do their reviews. (Approved by Administrative Services Committee
January 29, 2019)
Item
Action:
Approved
Attachment_Com._Frantom.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
14. Motion to approve Housing and Community Development Department’s
(HCD's) contract procedural process (as presented for calendar year 2019)
relative to authorization of Agreements/Contracts/HUD Forms and amending
the flow chart with the inclusion of Item 1A for the Commission to provide
Item
Action:
Approved
input into where investments are made in the City to effect changes for
shared prosperity regarding issues of poverty and homelessness. (Approved
by Administrative Services Committee January 29, 2019)
HCDContractProceduralApprovalProcess2019_FINAL.pdf
2019_HCD_Contract_Procedural_Process_Flow_Chart.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
15. Motion to approve HCD's Laney Walker/Bethlehem Revitalization Project
contract procedural process (as presented for calendar year 2019) relative to
authorization of Agreements/Contracts/Task Orders with amendment to flow
chart to include Item 2A which allows for Commission input as indicated in
Item 14. (Approved by Administrative Services Committee January 29,
2019)
Item
Action:
Approved
HCD_LWBContractProceduralApprovalProcess2019_FINAL.pdf
2019_HCDs_LWB_Contract_Procedural_Process_FLOW_CHART.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
16. Motion to approve allocating additional funding in the amount of
$138,000 for the Juvenile Court Budget and charge it to the General Fund
Contingency with the salary structure to be included. (Approved by
Administrative Services Committee January 28, 2019)
Item
Action:
Disapproved
Juvenile_Court.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Deny
Motion to deny.
Voting No:
Commissioner
Marion Williams.
Motion Passes 8-1.
Commisioner
Sean Frantom
Commissioner
Ben Hasan Passes
PUBLIC SAFETY
17. Motion to accept the GEMA FY2018 Grant for the Community Emergency
Response Team and to update the EMA budget to include the
$5,010. (Approved by Public Safety Committee January 29, 2019)
Item
Action:
Approved
SGM_Printer19010116390.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
18. Motion to accept the $5000 grant from Maddie's Fund and to approve the Be
Still Displays, LLC. and Augusta Animal Services Contract using this fund
and authorize the Mayor to sign the contract. (Approved by Public Safety
Committee January 29, 2019)
Item
Action:
Approved
2019_Advertising_Contract.pdf
Maddie_s_Fund_Innovation_Grant_2019_award_letter.pdf
PR000172.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom
Passes
19. Motion to approve the following emergency transport rates for the City of
Augusta ambulances Activities Charge. (Approved by Public Safety
Committee January 29, 2019)
1. Patient Transport $1,150.00
2. Mileage Rate $16.50/per mile
3. Treat without transport $200.00
4. Insurance Company Payments: Patients will not be billed if the
insurance payment is less than the charged amount.
5. City employees and family members will be billed only if non-city
insurance applies.
Item
Action:
Approved
Comm._Sias_1.29.19_Fire_Dept..pdf
ItemApprovalSheet.html
Motions
Motion
Type
Motion
Text Made By Seconded By Motion
Result
Approve Motion to
approve.
Commissioner
Sammie Sias
Commissioner
Dennis Williams
No action is taken on this motion due to the passage of the substitute
motion.
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Substitute motion to
approve and add
balance billing.
Voting No:
Commissioner
Sammie Sias,
Commissioner
Dennis Williams.
Motion Passes 7-2.
Commissioner
Brandon
Garrett
Commisioner
Sean Frantom Passes
20. Motion to approve Emergency Ambulance Service Fees and to direct staff to
complete processes to allow for billing by Augusta Ambulances with no
Item
Action:
Approved
balance billing. (Approved by Public Safety Committee January 29,
2019)
2018-9-19_EMS_Billing_Guidelines.pdf
ItemApprovalSheet.html
Motions
Motion
Type
Motion
Text Made By Seconded By Motion
Result
Approve Motion to
approve.
Commissioner
Sammie Sias
Commissioner
Dennis Williams
No action is taken on this motion due to the passage of the substitute
motion.
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Substitute motion to
approve and add
balance billing.
Voting No:
Commissioner
Sammie Sias,
Commissioner
Dennis Williams.
Motion Passes 7-2.
Commissioner
Brandon
Garrett
Commisioner
Sean Frantom Passes
21. Motion to approve an inmate telephone contract with Inmate Calling
Solutions (ICS) for RCCI for a three-year term with two 1-year options for
renewal (RFP 18-033).(Approved by Public Safety Committee January
29, 2019)
Item
Action:
Approved
Inmate_Telephone_Services_Agreement.pdf
18-033_Sent_to_Paper.doc
18-033_Mandatory_PreProposal_Conference.pdf
18-033_TAB_OFFICIAL.pdf
18-033_Cumulative_Evaluation_Sheet.pdf
18-033_Department_Recommendation.pdf
18-033_Planholders_List.pdf
Process_Regarding_RFPs.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
FINANCE
22. Motion to approve Excess Worker's Compensation Insurance with Safety
National Casualty with statutory limits and a $750,000 Self Insured
Retention (SIR - otherwise known as the deductible) to cover all positions for
a premium of $369,994.(Approved by Finance Committee January 29,
2019)
Item
Action:
Approved
Excess_WC_Renewal_Proposal.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
23. Motion to approve 2 additional positions for the District Attorney's office
and to approve funding for the full year.(Approved by Finance Committee
January 29, 2019)
Item
Action:
Approved
District_Attorney_New_Personnel_Options_funding.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom
Passes
24. Motion to approve continued agreement with Brinson Askew Berry LLP for
collection of hotel tax under Rome Class Hotel Incremental Tax Fund.
(Approved by Finance Committee January 29, 2019)
Item
Action:
Approved
background_info_for_Brinson_Askew_Berry.pdf
Brinson_Askew_Berry_agreement.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
ENGINEERING SERVICES
25. Motion to approve the implementation of the plan addressing blighted areas
in Augusta.(Approved by Engineering Services Committee January 29,
2019)
Item
Action:
Approved
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
26. Motion to authorize the Augusta Engineering Department, on behalf of the
Downtown Parking Task Force, to proceed with the Procurement RFQ
Process to hire a qualified parking management firm to address the
downtown parking challenges. (Approved by Engineering Services
Committee January 29, 2019)
Item
Action:
Approved
ItemApprovalSheet.html
Motions
Motion
Type
Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
27. Motion to approve an Agreement with Waste Management for Landfill
Disposal pending completion of final negotiations, and approve the execution
of the Agreement by the Mayor. (Approved by Engineering Services
Committee January 29, 2019)
Item
Action:
Approved
Disposal_Agreement_WM_draft_for_agenda.docx
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
PETITIONS AND COMMUNICATIONS
28. Motion to approve the minutes of the regular meeting of the Augusta
Commission held January 15, 2019 and Special Called meeting held January
29, 2019.
Item
Action:
Approved
Regular_Commission_Meeting_January_15_2019.pdf
Called_Commission_Meeting_January_29_2019.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
APPOINTMENT(S)
29. Motion to approve the appointment of Ms. Anna Maria Reeves to the Small
Business Citizens Advisory Board representing District 8.
Item
Action:
Approved
Anna_Maria_Reeves.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commissioner
Mary Davis
Commisioner
Sean Frantom Passes
****END CONSENT AGENDA****
AUGUSTA COMMISSION
2/5/2019
AUGUSTA COMMISSION
REGULAR AGENDA
2/5/2019
(Items 30-32)
ADDENDUM
30. Motion to approve going into a Legal Meeting.Item
Action:
Approved
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve going
into an executive session
to discuss personnel and
pending and potential
litigation.
Voting No:
Commisioner
Sean Frantom
Commissioner
Ben Hasan
Passes
Commissioner
Sammie Sias.
Motion Passes 8-1.
31. Motion to approve Agreement made by and between Judicial Alternatives of
Georgia, Inc., a corporation organized under the laws of the State of Georgia,
with its principal place of business at 418 Flint Ave., Albany, Georgia
hereinafter called "Judicial Alternatives of Georgia" and the Richmond
County State Court, Augusta, Georgia hereinafter called "Court". The parties
enter into the Agreement under the specific authority of Augusta, GA, Code
Section 1-10-57. (Requested by Administrator Janice Jackson)
Item
Action:
Approved
Agreement_-_Judicial_Alternatives_of_Georgia_Inc..pdf
Monthly_Invoice.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made
By
Seconded
By
Motion
Result
Objection is expressed to add
this item to the agenda.
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
adding this item to the
agenda for discussion.
Motion Passes 9-0.
Commissioner
Mary Davis
Commissioner
Dennis
Williams
Passes
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve Motion to approve to
provide ten employees
for up to three months at
a cost of $30,000 per
month to be paid from
the Probation
Department's budget.
Mr. M. Williams
Commissioner
Sammie Sias
Commissioner
Ben Hasan
Passes
abstains.
Motion Passes 8-0 -1.
32. Motion to approve an employee retention incentive in the amount of $7,500,
per employee, for employees of the Richmond County Probation Office
provided such employees remain employed through May 17, 2019.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve.
Voting No:
Commissioner
Ben Hasan,
Commissioner
Marion Williams.
Motion Passes 7-2.
Commissioner
Brandon
Garrett
Commissioner
Dennis
Williams
Passes
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
33. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Item
Action:
Approved
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
Upcoming Meetings
www.augustaga.gov
Commission Meeting Agenda
2/5/2019 2:00 PM
Attendance 2/5/19
Department:
Department:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
2/5/2019 2:00 PM
Invocation
Department:
Department:
Caption:Pastor Loren Hodnett, Ebenezer Seventh-day Adventist Church.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
2/5/2019 2:00 PM
2019 January Years of Service
Department:
Department:
Caption: Congratulations! 2019 January Years of Service (YOS)
recipients.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
AGEhIDA ITEM REQUEST FORM
Commission/Committee: (Please check one)
commissio, Lb fi lULlPublic Services Committee
Administrative Services Committee
Engineering Services Committee
Finance Committee
Public Safety Committee
contact Information for rndividuauPresenter Making the Request:
Name:
Address:
Telephone Number:
Fax Number:
,ob ?2-to= Vl al_
E-Mail Address:
Caption/Topic of Discussion to be placed on the Agenda:
Please send this request form to the following address:
Ms. Lena J. Bonner Telephone Number: 706-g2l-1g20
Clerk of Commission Fax Number: 706-S2l-lE3S
!99,n 806 Municipal Building E-MaiI Address: lbonner@augustaga.gov
530 Greene Street
Augusta, GA 309U
Requests may be fa:ted, e-mailed or delivered in person and must be received in the
Clerk's Office no later than 5:00 p.m. on the Wednesday preceding the Commission or
Committee meeting of the following week. A five-minute time limit will be allowed for
presentations.
Commission meetings are held on the fust and third Tuesdays of each month at 2:00 p.m.
Committee meetings are held on the second and last Mondays of each month from 12:30
to 3:30 p.m.
Commission Meeting Agenda
2/5/2019 2:00 PM
Anthony "SleepyEyez" Carter
Department:
Department:
Caption:Ms. Brenda Durant for Anthony "SleepyEyez" Carter -
presentation of a poem.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
2/5/2019 2:00 PM
LeDarius Scott bikeshare program
Department:
Department:
Caption:Mr.LeDarius Scott, Student Government Association President
at Augusta University regarding their bike-share program and
the creation of additional bike lanes in the city.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
AGENDA ITEM REQIIDST FORM
Commission meetings: first and third Tuesdays of each month -2:00 p.m.
Committee meetings: Second and last Tuesdeys of each month - l:00 p.m.
Commission/Committee: @lease check one and insert meeting date)
Commission Date of Meeting
Public Safety Committee Date of Meeting
Public Services Committse Date of Meeting
Administrative Services Committee Date ofMeeting
Engineedng Services Committee Date ofMeeting
Finance Committee Date of Meeting
Contact Iuformation for IndividuaUPresenter llrlaking the Request:
Name:
Address:
Telephone Number:
Fax Number:
E-I\dail Address:
a-s- t1
of Discussion to be placed on the Agenda:
Please send this request form to the following address:
Ms. Lena J. Bonner
Clerk of Commission
Room 806 Municipal Building
530 Greene Street
Augusta, GA 3090I
Telephone Number: 7 A6-821-1820X'axNumber: 706-82I-1838
E-lt{ailAddress: nmorawski@augustaga.gov
Requests may be faxcd, e'mailed or delivered in person and must be reccived in the Clerk's
Office no later than 9:00 a.m. on the Thursday preceding the Commission meeting and 9:00
a.m. on the Thutsday preceding the Commiffee meeting of the following week. A live-
minutc time limitwill be allowed for presentations.
Commission Meeting Agenda
2/5/2019 2:00 PM
Mr. Joe Edge
Department:
Department:
Caption:Mr. Joe Edge regarding the Adult Entertainment Ordinance.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
From:
Sent:
To:
Subject:
Brian Green < briangreen200g@gmail.com >
Thursday, January 3L,20L9 5:28 AM
Nancy Morawski
IEXTERNALI Request to appear before the county commission Feb.Sth 2019
Dear Ms. Morowski - RE Clerk of Commission,
I am requesting to appear before the Augusta Commission. I would like to discuss what checks and balances arein place, with regards to relocating mental patients, or individuals struggling with drug addiction or alcohol
addiction. What I would like to discover is how a particular community is selected forindividuals having the
aforementioned circumstances, to be relocated into our local community. Who determines that an individual isfit to live independently, where that same individual may have just traniitioned off the streets, or out of some
extreme circumstance.. One such organizationis Serenity Behavioral health. I would like our commission
board members to enlighten myself and the general public as to what our county's system of checks and
balances, as it pertains to relocating individuals who require supervision of theii living standards, finances, state
of health etc., lndeed, any such organization should be subject to extensive checks and balan"es as it pertains to
intergrading troubled individuals within the general population.
B Green
[NOTICE: This message originated outside of the City of Augusta's mail system -- DO NOTCLICK on lin[5, open attachments or respond to requests for information unless you are sure the content is
safe.l
Commission Meeting Agenda
2/5/2019 2:00 PM
Mr. Brian Green behavioral health
Department:
Department:
Caption:Mr. Brian Green regarding individuals conflicted with
behavioral health conditions/disabilities and their
assimilation/inhabitation into the community.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
2/5/2019 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A.N. 19-
03: request by Michael Newsome for an on premise
consumption Beer License to be used in connection with
Billards II, LLC dba Rack and Grill II located at 3801 Mike
Padgett Hwy. District 8. Super District 10. (Approved by
Public Services Committee January 29, 2019)
Background:This is a New Ownership Application. Formerly in the name of
Chris D. Kuneman.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $635.00.
Alternatives:
Recommendation:The Planning & Development Office approved the application
subject to additional information not contradicting the
applicant’s statements The Sheriff’s Office approved the
application subject to additional information not contradicting
applicant’s statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Commission Meeting Agenda
2/5/2019 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A.N. 19-04:
request by Naveed Gojali for a retail package Beer & Wine
License to be used in connection with S T Food Store located at
3706 Mike Padgett Hwy. District 1. Super District 9.
(Approved by Public Services Committee January 29, 2019)
Background:This is a New Ownership Application. Formerly in the name of
Pok Sun Greubel.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,330.00.
Alternatives:
Recommendation:The Planning & Development Office approved the application
subject to additional information not contradicting the
applicant’s statements The Sheriff’s Office approved the
application subject to additional information not contradicting
applicant’s statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Commission Meeting Agenda
2/5/2019 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Application: A.N. 19-05: request by
Amy Adamo for an on premise consumption Liquor, Beer &
Wine License to be used in connection with Vance's Bakery Bar
located at 901 B Broad St. District 1. Super District 9
(Approved by Public Services Committee January 29, 2019).
Background:This is a New Application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4,385.00.
Alternatives:
Recommendation:The Planning & Development Office approved the application
subject to additional information not contradicting the
applicant’s statements The Sheriff’s Office approved the
application subject to additional information not contradicting
applicant’s statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Commission Meeting Agenda
2/5/2019 2:00 PM
Alcohol Application
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve New Application: A.N. 19-06: request by
William M. Hatch for a wholesale Distilled Spirits License for
Carolina Moon Distillery dba 2nd City Distilling Company
located at #4 8th St. District 1. Super District 9. (Approved by
Public Services Committee January 29, 2019)
Background:This is a New Application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,500.00.
Alternatives:
Recommendation:The Planning & Development Office approved the application
subject to additional information not contradicting the
applicant’s statements. The Sheriff’s Office approved the
application subject to additional information not contradicting
applicant’s statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 6, CHAPTER 2,
ARTICLE 1, ALCOHOLIC BEVERAGES, SECTION 6-2-2, SECTION 6-2-14, SECTION 6-2-
17, SECTION 6-2-19, SECTION 6-2-19, SECTION 6-2-26, SECTION 6-2-51, SECTION 6-2-
52, AND SECTION 6-2-67; SO AS TO PROVIDE ADDITIONAL DFINITIONS, HOURS OF
SALE, CLARIFYING MINIMUM AGE REQUIREMENT FOR EMPLOYMENT, ADDING
ALCOHOL LICENSE CLASSIFICATIONS, ADDING LICENSING REQUIREMENTS FOR
ART SHOPS, PERSONAL SERVICE ESTABLISHMENTS, AND AUGUSTA
CONVENTIONS AND VISIITORS BUREAU, AND ADDING LICENSING FEES; TO
REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS
AND ORDINANCES IN CONFLICT HEREWITH; TO WAIVE THE SECOND READING; TO
PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES.
NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION AND IT IS
HEREBY ORDAINED BY THE AUTHORITY OF SAME THAT ALL ALCOHOL
LICENSEES WITHIN THE JURISDICTION SHALL COMPLY WITH THE PROVISIONS
OF THE AUGUSTA, GEORGIA CODE, AS FOLLOWS:
SECTION 1. Title 6, Chapter 2, Article 1, ALCOHOLIC BEVERAGES, Section 6-2-2, is hereby
amended by deleting this section in its entirety, AND new Section 6-2-2 is hereby inserted to
replace the repealed section as set forth in “Exhibit A” hereto.
SECTION 2. Title 6, Chapter 2, Article 1, ALCOHOLIC BEVERAGES, Section 6-2-14 is
hereby amended by deleting this section in its entirety, AND new Section 6-2-14 is hereby inserted
to replace the repealed section as set forth in “Exhibit A” hereto.
SECTION 3. Title 6, Chapter 2, Article 1, ALCOHOLIC BEVERAGES, Section 6-2-17, is
hereby amended by deleting this section in its entirety, AND new Section 6-2-17 is hereby inserted
to replace the repealed section as set forth in “Exhibit A” hereto.
SECTION 4. Title 6, Chapter 2, Article 1, ALCOHOLIC BEVERAGES, Section 6-2-19, is
hereby amended by deleting this section in its entirety, AND new Section 6-2-19 is hereby inserted
to replace the repealed section as set forth in “Exhibit A” hereto.
SECTION 5. Title 6, Chapter 2, Article 1, ALCOHOLIC BEVERAGES, Section 6-2-51, is
hereby amended by deleting this section in its entirety, AND new Section 6-2-51 is hereby inserted
to replace the repealed section as set forth in “Exhibit A” hereto.
SECTION 6. Title 6, Chapter 2, Article 1, ALCOHOLIC BEVERAGES, Section 6-2-52, is
hereby amended by deleting this section in its entirety, AND new Section 6-2-52 is hereby inserted
to replace the repealed section as set forth in “Exhibit A” hereto.
SECTION 7. Title 6, Chapter 2, Article 1, ALCOHOLIC BEVERAGES, Section 6-2-67, is
hereby amended by deleting this section in its entirety, AND new Section 6-2-67 is hereby inserted
to replace the repealed section as set forth in “Exhibit A” hereto.
SECTION 10. This ordinance shall become upon adoption.
SECTION 11. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Adopted this ___ day of ___________, 2019.
__________________________
______________________________
Hardie Davis, Jr.
As its Mayor
Attest: __________________________
Lena J. Bonner, Clerk of Commission
Seal:
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2019
and that such Ordinance has not been modified or rescinded as of the date hereof and the
undersigned further certifies that attached hereto is a true copy of the Ordinance which was
approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: _________________________
WAIVE SECOND READING
“EXHIBIT A”
(Amended sections are underlined)
Chapter 2
ALCOHOLIC BEVERAGES
ARTICLE 1 IN GENERAL
Definitions
Sec. 6-2-2. Definitions.
The following are definitions of terms as used in this Chapter:
(a) Alcohol. Ethyl alcohol, hydrated oxide of ethyl, or spirits of wine, from whatever source or by
whatever process produced.
(b) Alcoholic beverage. Alcoholic beverage includes all drinks or beverages containing alcohol,
including, but not limited to, distilled spirits, beer, malt beverage, wine or fortified wine.
(c) Alcoholic Treatment Center: Any state owned or state operated hospital, community mental health
center, or other facility utilized for the diagnosis, care, treatment, or hospitalization of persons who are
alcoholics and any other hospital or facility within the State of Georgia approved for such purpose by the
department, including the buildings and the surrounding property or campus directly incorporated into such
use.
(d) Bar/ Pub: An established place of business which is licensed to sell alcoholic beverages for
consumption on the premises and may serve meals to be consumed on the premises and which also may
provide live entertainment or contests involving strength or skill and may provide electronic games or
pool tables.
(e) Beer. Malt beverage obtained by the fermentation of any infusion or decoction of barley, malt, hops,
or any other similar product, or any combination of such products in water containing not more than
fourteen percent (14%) Alcohol by volume and including ale, porter, brown, stout, lager beer, and strong
beer. This term does not include sake, known as Japanese rice wine.
(f) Brewery shall mean a large or industrial scale manufacturer of alcoholic malt beverages for the
purpose of wholesale distribution. Such use must be connected to public water and sewer.
(g) Brewpub shall mean a restaurant that produces a limited quantity of an alcoholic malt beverage for on-
site consumption with incidental sales to the public as carryout and is consistent with Section 6-2-52 of
the Augusta Georgia Code thereby regulating alcohol licenses for eating establishments. Such use must be
connected to public water and sewer.
(h) Caterer - Licensed alcoholic beverage caterer. Any retail dealer who has been licensed by Augusta,
Georgia pursuant to this chapter and pursuant to Georgia law.
(i) Church: A permanent building owned and operated exclusively by a religious organization and publicly
designated a church where persons regularly assemble for religious worship. The minimum distance
requirements from church buildings shall not apply to space in a shopping center or residences also used
for religious purposes.
(j) Dinner theater: An established place of business that is defined as a restaurant as in section 6-2-2(u)
with the exception that a fee may be collected upon entrance to the business which provides theatrical
entertainment during the course of the meal.
(k) Director of Planning and Development. The person named as director of the Augusta Planning and
Development Department, or any designated representative thereof.
(l) Distillery shall mean a large or industrial scale manufacturer of alcoholic distilled spirits for the
purpose of wholesale distribution. Such use must be connected to public water and sewer.
(m) Distributor shall mean the manufacturer’s direct point of contact for prospective buyers of certain
products.
(n) Drinking alcohol on city streets prohibited. Except as provided in paragraph (1) below, it shall be
unlawful for any licensed establishment to dispense any alcoholic beverage in an open container for removal
from the premises, and it shall be unlawful for any person to remove from an alcoholic beverage
establishment any open container of alcoholic beverage or to drink or attempt to drink any alcoholic
beverage from any open container or to possess in any open container any alcoholic beverage on the streets,
sidewalks, rights-of-way, and parking lots, whether public or private, within the limits of Augusta, Georgia.
(1) Outside consumption of alcoholic beverage permitted in certain area; Restaurants (eating
establishments) as defined in Section 6-2-52 that have complied with Augusta-Richmond County
Code Section 3-8-11 (a)(b) Sidewalk Encroachments, may allow customers to consume an
alcoholic beverage at the outside table while dining.
(o) Entertainment Venue shall mean an establishment which is licensed to sell alcoholic beverages for
consumption on the premises and which derives at least 50 percent of its total annual gross entertainment
and beverages sales from the sale of entertainment admission tickets, and shall further mean an
entertainment venue meeting criteria for license eligibility provided in section 6-2-52.
(p) Fortified Wines shall mean any alcoholic beverage containing more than twenty-one percent (21%)
Alcohol by volume made from fruits, berries, or grapes either by natural fermentation or by natural
fermentation with brandy added. The term includes, but is not limited to, brandy.
(q) Growler. The term growler shall mean a glass or ceramic bottle or jug not to exceed 64 ounces that is
filled by a licensee or employee of a licensee with beer from a keg and securely sealed for off-premises
consumption. Growlers may only be filled from kegs procured by the licensee from a duly licensed
wholesaler and the filling of growlers by means of a tapped keg shall not constitute the breaking of a
package as contemplated by O.C.G.A. § 3-3-26 and they cannot be in the possession or control of retailer
selling distilled spirits by the package.
(r) Hotel: A building or other structure kept, used, maintained, advertised and held out to the public to be a
place where sleeping accommodations are offered for adequate pay to travelers and guests, whether
transient, permanent or residential, in which 50 or more rooms are used for the sleeping accommodations
of such guests, such sleeping accommodations being conducted in the same building or in separate buildings
or structures used in connection therewith that are on the same premises and are a part of the hotel operation.
Motels meeting the qualifications set out in this definition for hotels shall be classified in the same category
as hotels.
(s) Housing Authority Property means any property containing 300 housing units or fewer owned or
operated by a housing authority created by Article 1 of Chapter 3 of Title 8, the “Housing Authorities Law”.
(t) Incidental Alcohol License
(t) Liquor. Distilled spirits, which means any alcoholic beverage obtained by distillation or containing
more than 21% alcohol by volume, including but not limited to all fortified wines.
(u) Liquor Store shall mean a retail outlet for the purpose of the sale of alcoholic beverages to include
beer, wine and spirits.
(v) Lounge means a separate room connected with a part of and, adjacent to a restaurant or located in a
hotel.
(w) Main entrance door/ front door means the principal entrance by which access may be obtained to the
operational area of a structure.
(x) Micro Brewery shall mean a manufacture of alcoholic malt beverages of up to 15,000 barrels per year
for the purpose of wholesale distribution of a majority of its product with incidental sales to the public
either for on-site consumption or for carryout not to exceed 288 ounces per person per day. (No restaurant
component)
(y) Nightclub shall mean an established place of business which is licensed to serve alcoholic beverages for
consumption on the premises (the sale of alcoholic beverages being the dominant part of its business) and
which also may provide live entertainment.
(z) Nano Brewery shall mean a producer of alcoholic malt beverages of up to 3,000 barrels per year for
the purpose of wholesale distribution and retail sales to the public for on-site consumption or for carryout
not to exceed 288 ounces per person per day. (No restaurant component)
(aa) Nano Distillery shall mean a producer of alcoholic distilled spirits of up to 500 barrels per year for
the purpose of wholesale distribution and retail sales to the public for on-site consumption or for carryout
not to exceed 3 bottles (750 ml) per person per day. (No restaurant component)
(bb) Off-premises consumption. The sale of alcoholic beverages in unbroken packages for consumption in
a location other than the licensed premises.
(cc) On-premises consumption. The sale of alcoholic beverages by the drink or in broken packages for
consumption on the licensed premises.
(dd) Pico Brewery shall mean a small batch producer of alcoholic malt beverages of up to 500 barrels per
year for the purpose of retail sales to the public for on-site consumption or for carryout not to exceed 288
ounces per person per day. (No restaurant component)
(ee) Pico Distillery shall mean a small batch producer of alcoholic distilled spirits of up to 100 barrels per
year for the purpose of retail sales to the public for on-site consumption or for carryout not to exceed 3
bottles (750 ml) per person per day. Such use must be connected to public water and sewer. (No
restaurant component)
(ff) Premises. One physical identifiable place of business consisting of one room, or two or more
contiguous rooms operating under the same trade name where distilled spirits by the drink are sold. On
premises outlets which cannot be determine as one identifiable place of business shall require additional
licenses regardless of such establishments having the same trade name, ownership, or management;
provided nothing herein shall require additional licenses for service bars, or portable bars used
exclusively for the purpose of mixing or preparing such drinks when such bars are accessible only to
employees of the licensed establishment and from which drinks are prepared to be served in the licensed
premises. Premises shall not include common facilities located in a shopping center area.
(gg) Package. A bottle, can or other original consumer container.
(hh) Private club means any nonprofit corporation or association organized under the laws of this state
which:
(1) Has been in existence at least one year prior to filing an application for a license;
(2) Has at least 75 regular dues-paying members; and
(3) Owns, hires or leases a building or space within a building for the reasonable use of its members,
which building or space:
a. Has suitable kitchen and dining room space and equipment;
b. Is staffed with a sufficient number of employees for cooking, preparing and serving meals
for its members and guests; and
c. Has no member, officer, agent or employee directly or indirectly receiving, in the form of
salary or other compensation, any profits for the sale of alcoholic beverages beyond a "fixed
salary," as such term is defined in O.C.G.A. § 3-7-1, as amended from time to time.
(ii) Restaurant: An established place of business:
(1) Which is licensed to sell alcoholic beverages for consumption on the premises but promotes the
sale of prepared food as a dominant part of the business;
(2) Which has adequate facilities and sufficient employees for cooking or preparing and serving such
meals for consumption at tables in dining rooms on the premises and a seating capacity of at least 40
people;
(3) Which derives at least 50 percent of its gross food and beverage income from the sale of such
meals prepared, served, and consumed on the premises;
(4) Which charges no fee for admission or contests nor allows an independent individual to charge
fees for admission or contests on the premises;
(5) Which serves food during all hours of operation.
(6) Not withstanding any other criterion in this section, licensees operating as Hybrid Restaurants
may elect to operate as a bar and may charge after 9:00 p.m. cover charges for live entertainment and
contests not adult oriented in nature subject to Section 6-2-52, provided that the licensee obtains a
certificate from the Fire Marshall which states the maximum occupancy limits during restaurant
operations and the maximum occupancy limit once food service stops and the restaurant functions as
a bar, and they meet all of the distance criteria in sections 6-2-64 and the 50 percent food sales
criterion of subsection (3) of this section and provided further that no persons under the legal
drinking age of 21 shall be allowed after the time such licensees begin to charge a cover charge
and provided that licensees post a sign which is visible upon entry to the establishment which shall
read "This establishment may charge a cover charge after 9:00 p.m. and no persons under the legal
drinking age of 21 shall be allowed on the premises after 9:00 p.m. as per Section 6-2-2(w)(7) of the
Augusta, Georgia Code." and upon initial application with the Planning and Development Department
or upon annual renewal the licensee must indicate the intent to charge a cover charge under this
section. Failure to declare the intent to charge a cover charge may result in revocation of the alcoholic
beverage license. Restaurants which elect to charge a covercharge are required to pay an annual
regulatory fee as required is Section 2-1-3 (c ) of the Augusta-Richmond County Code.
(jj) Retail sale. The sale of alcoholic beverages either in unbroken packages or for consumption on the
premises, only to consumers and not for re-sale.
(kk) Wine. Any alcoholic beverage containing not more than 21% alcohol by volume, made from
fruits, berries or grapes, either by natural fermentation or by natural fermentation with brandy added.
The term includes but is not limited to, all sparkling wines, champagnes, combinations of such
beverages, vermouths, special natural wines, rectified wines, and like products. The term does not
include cooking wine mixed with salt or other ingredients so as to render it unfit for human consumption
as a beverage.
(ll) Wholesaler shall mean person or firm that buys large quantities of goods from various producers and
resells them to retailers.
(mm) Wine Tasting as regulated under Georgia State Alcohol regulations Section 560-2-9-.01, and
Section 6-2-77 of the Augusta, Georgia Alcohol Ordinance. An application for a Wine Tasting in an
establishment with a current Retail Wine License shall be approved by the Director of Planning &
Development.
(nn) Incidental Alcohol License shall mean an on-premise consumption alcohol license under which the
total revenue generated from the sale of alcohol does not exceed 25 percent of the business’s total annual
gross sales of products and/or services at the business’s location. The serving of such on-premise
consumption alcohol shall be incidental to the principal business conducted, and at no time can the sale of
alcohol be the dominant activity within the business. Businesses that receive an Incidental Alcohol License
are required to pay an annual regulatory fee as required in Augusta, Georgia code, Section 2-1-3 (c).
(oo) Art Shop shall mean a retail business devoted exclusively to providing art education that is limited to
instruction in painting, sculpture and similar crafts; or to selling and displaying portraits, paintings,
sculptures, art supplies and similar artwork and crafts. An art shop shall not allow activities that would
cause the business to be an adult entertainment establishment as defined in Augusta Code, Section 6-1-2.
(pp) Personal Service Establishment means a retail business devoted to providing salon services to
individuals such as hair coloring, cutting and styling; nail services; massage therapy, and/or waxing. A
stand-alone message therapy business - one that is not under the same business license as a personal
service establishment, is not eligible for an incidental alcohol license. (Massage therapy is defined in
Augusta Code 6-4-1.)
(qq) Augusta Convention and Visitors Bureau located at 1010 Broad Street is the official destination
marketing organization for Augusta, Georgia.
Sec. 6-2-14. Hours of sale.
(a) Generally. Any and all holders of licenses under the authority of this Ordinance
shall observe the following schedule of hours of operation, which shall be determined by Eastern
Standard Time or daylight savings time, whichever is in effect:
(1) Holders of Class A, C, E, G H, I, J, K, L, M, and N licenses (on-premises consumption of
Beer, Wine and Liquor, Brewpubs, Brewery, Micro Brewery, Nano Brewery, Pico Brewery,
Distillery, Nano Distillery, and Pico Distillery) shall not open for business earlier than 8:00 a.m.
Monday through Friday and may serve any authorized alcoholic beverage until 2:30 a.m. on the
next following day; provided, further that said premises shall be vacated of all persons, including
employees, by no later than 3:00 a.m. On Saturday, consumption on-premises license holders
shall not open for business earlier than 8:00 a.m. and may serve authorized alcoholic beverages
until 11:55 p.m. on Saturdays and the two (2) hours immediately following such time; provided,
further, that said premises shall be vacated of all persons, including employees, by no later than
2:30 a.m. on Sunday. Where the sale of alcoholic beverages is in conjunction with the sale
of food, the aforesaid hours of sale shall be applicable only to the sale of alcoholic
beverages and not applicable to the sale of food; provided, however, no alcoholic
beverage shall be allowed to remain on any bars, tables, or be in possession of patrons
after 3:00 a.m. Tuesday through Saturday and 2:30 a.m. Sunday, and the inventory of
alcoholic beverages must be secured as described in section 6-2-17 of this Ordinance.
(2) Holders of a Class F license (off-premises consumption of liquor) shall not open for business
earlier than 8:00 a.m. Monday through Saturday and may remain open for business until 11:45
p.m. Monday through Saturday. Holders of a Class F license (off-premises consumption of
liquor) shall not open for business earlier than 12:30 p.m. on Sunday and may remain open for
business until 11:30 p.m. on Sunday.
(3) Holders of Class B and D licenses (off-premises consumption of beer and wine) who are not
licensed to sell liquor shall be prohibited from selling beer and/or wine only between the hours of
11:45 p.m. Saturday and 12:30 p.m. on Sunday and between 11:30 p.m. on Sunday and 6:00 a.m.
on the Monday next following.
(4) No licensee, employee of such licensee, or any person acting on behalf of such licensee shall
furnish, or give beverage alcohol to any person on any day or at any time when the sale of same is
prohibited by law.
(5) Holders of Class O, P, and Q licenses (incidental on-premise consumption of Beer, Wine, and
Liquor) shall not serve alcohol earlier than 10:00 a.m. Monday through Saturday and may serve
any authorized alcoholic beverage until 10:00 PM. The aforesaid hours of sale shall be
applicable only to the sale of alcoholic beverages and not applicable to the sale of other
non-alcoholic merchandise or services. No alcoholic beverage shall be allowed to be in
the possession of patrons before 10:00 AM or after 10:00 PM. On Sunday, the inventory
of alcoholic beverages must be secured as described in section 6-2-17 of this Ordinance.
Sec. 6-2-15. Sunday Sales.
(a) The sale of alcoholic beverages is authorized for consumption on-premises in eating
establishments, or inns, as defined herein, on Sundays between the hours of 11:00 a.m. and 2:00 a.m.
Monday. Where the sale of alcoholic beverages is in conjunction with the sale of food, the
aforesaid hours of sale shall be applicable only to the sale of alcoholic beverages and not
applicable to the sale of food; provided however, no alcoholic beverage shall be allowed to
remain on any bars, tables, or be in possession of patrons after 2:30 a.m. Monday, and the
inventory of alcoholic beverages must be secured as described in section 6-2-17 of this
Ordinance. For the purpose of this subsection, eating establishment shall mean an establishment which is
licensed to sell alcoholic beverages for consumption on the premises and which derives at least fifty (50)
percent of its total annual gross food and beverages sales from the sale of prepared meals or food, and
shall further mean a restaurant meeting criteria for license eligibility provided in section 6-2-52. For the
purpose of this subsection, inn means an establishment which is licensed to sell alcoholic beverages and
which derives at least fifty (50) percent of its total annual gross income from the rental of rooms for
overnight lodging.
(b) The Augusta-Richmond County Commission recognizes the value of the Masters Tournament to
tourism and recruitment of industry and business to Augusta, Georgia: that entertainment of visitors to
Augusta during the Masters Tournament, including the Sunday immediately preceding the Masters
Tournament and the Sunday of the Masters Tournament is an important resource to Augusta; and that
allowing “eating establishments” and “inns”, that are not otherwise licensed for Sunday sales, to sell
alcoholic beverages on the Sunday immediately preceding the Masters Tournament and the Sunday of the
Masters Tournament enhance the ability of Augusta to attract tourism, economic development, and
industry and businesses. Therefore, “eating establishments” and “inns” as provided in subparagraph (a)
hereof, shall be allowed to secure a special license authorizing the sale of alcoholic beverages, for which
they are otherwise licensed, on the Sunday immediately preceding the Masters Tournament and the
Sunday of the Masters Tournament. The fee for such permit shall two hundred dollars ($200.00) per
Sunday , and application for same must be made as provided in Augusta-Richmond County Code § 6-2-
77 at least thirty (30) days in advance of the such event. The license provided for herein shall be in
addition to any other license granted under Augusta-Richmond County Code § 6-2-77 or any other
section of this Chapter.
(c) Policy Statement. The intent of this Sunday Sales Ordinance is to allow those full service
restaurants that serve the public to sell alcoholic beverages with the meals on Sunday. It is not the intent
of this Ordinance to encourage neighborhood taverns and bars to serve alcoholic beverages on Sunday via
the mechanism of serving incidental meals on Sunday.
Sec. 6-2-17. Inventory to be kept under lock and key when sale prohibited.
(a) On all days and times that the sale of alcoholic beverages or a particular type of alcoholic
beverage is prohibited by state law and where the business is otherwise open and operating for the
purpose of the sale of other items and services, it is required that all coolers designated as alcoholic
beverage coolers be kept under lock and key during the period of time that sale of alcoholic beverages is
prohibited, and also that any inventory of alcoholic beverages must be kept under lock and key during
these periods.
Sec. 6-2-19. Furnishing to minors - Prohibited.
(a) Except as otherwise authorized by law:
(1) No person knowingly, directly or through another person, shall furnish, cause to be furnished,
or permit any person in such person's employ to furnish any alcoholic beverage to any person
under twenty-one (21) years of age;
(2) No person under twenty-one (21) years of age shall purchase or knowingly possess any
alcoholic beverage;
(3) No person under twenty-one (21) years of age shall misrepresent such person's age in any
manner whatever for the purpose of obtaining illegally any alcoholic beverage; and
(4) No person knowingly or intentionally shall act as an agent to purchase or acquire any
alcoholic beverage for, or on behalf of, a person under twenty-one (21) years of age.
(b) The prohibitions contained in paragraphs (1), (2) and (4) of subsection (a) of this section shall not
apply with respect to the sale, purchase or possession of alcoholic beverages for consumption:
(1) For medical purposes pursuant to a prescription of a physician duly authorized to practice
medicine in this state;
(2) At a religious ceremony; or
(3) In the home of the parent or guardian, with the parent or guardian present.
(c) The prohibition contained in paragraph (1) of subsection (a) of this section shall not apply with]
respect to sale of an alcoholic beverage by a person when such person has been furnished with proper
identification showing that the person to whom the alcoholic beverage is sold is twenty-one (21) years of
age or older. For purposes of this subsection, the term proper identification means any document issued
by a governmental agency containing a description of the person, such person's photograph, or both, and
giving such person's date of birth and including, without being limited to, a passport, military
identification card, driver's license, or an identification card authorized under 0.C.G.A. Sec. 40-5-100
through Sec. 40-5-104. Proper identification shall not include a birth certificate nor a traffic citation.
(d) If such conduct is not otherwise prohibited pursuant to section 6-2-26 nothing contained in this
section shall be construed to prohibit any person under twenty-one (21) years of age from:
(1) Dispensing, serving, selling or handling alcoholic beverages as a part of employment in any
licensed restaurant, art shop, personal service establishment, or Augusta Convention and Visitors
Bureau, as defined in Section 6-2-2.
(2) Being employed in any establishment in which alcoholic beverages are distilled or
manufactured;
(3) Taking orders for and having possession of alcoholic beverages as a part of employment in a
licensed restaurant, art shop, personal service establishment, or Augusta Convention and Visitors
Bureau, as defined in Section 6-2-2.
(e) Each retail business establishment in Augusta-Richmond County which is licensed to sell
alcoholic beverages of any kind shall post in a conspicuous place or places a notice which shall contain
the provisions of the laws of this state which deal with the unlawful sale of such items to underage
persons and the penalties for violating such laws.
(f) No person who holds a license or is responsible for the day-to-day operation of an establishment
holding a license permitting the sale of alcoholic beverages for on-premises consumption shall employ
any individual under the age of 21, or allow any individual under the age of 21 to be in, frequent or loiter
about the licensed premises unless such individual is accompanied by a parent or legal guardian except as
provided herein. This prohibition shall apply regardless of whether or not said establishment on said date
or time is operating for the purpose of the sale of alcoholic beverages for on-premises consumption, and
regardless of what other type of license or business tax certificate said establishment may have. This
section shall not prohibit individuals under the age of 21 from being in a qualified eating establishment,
entertainment venue, art shop, personal service establishment, or Augusta Convention and Visitors
Bureau, as defined in this Ordinance or attending a special event for which a license for a single event is
issued pursuant to this Ordinance, and does not apply to such individuals who are employees of the
licensee with assigned duties in the licensed premises.
Sec. 6-2-26. Employment of persons under eighteen years of age prohibited.
(a) In establishments holding a license permitting the sale of alcoholic beverages for on-premises
consumption that do not prohibit individuals under the age of 21 from entering, no person shall allow or
require a person in his employment under eighteen (18) years of age to dispense, serve, sell or take orders
for any alcoholic beverages.
(b) This section shall not prohibit persons under eighteen (18) years of age who are employed in
supermarkets, convenience stores, breweries or drugstores from selling or handling alcoholic beverages
which are sold for consumption off the premises.
Sec. 6-2-51. License required.
(a) No alcoholic beverage may be sold, possessed for sale, or distributed in Augusta-Richmond
County, other than in the City of Hephzibah or the City of Blythe if said municipalities legally authorize
same, except under a license granted by the Augusta-Richmond County Commission.
(b) Licenses granted hereunder shall fall into one or more of the following classes:
(1) Class A: On-premises consumption of beer
(2) Class B: Off-premises consumption of beer
(3) Class C: On-premises consumption of wine
(4) Class D: Off-premises consumption of wine
(5) Class E: On-premises consumption of liquor
(6) Class F: Off-premises consumption of liquor
(7) Class G: Brewery, Manufacturer of Malt Beverages
(8) Class H: Brewpub Operator
(9) Class I: Micro Brewery
(10) Class J: Nano Brewery
(11) Class K: Pico Brewery
(12) Class L: Distillery
(13) Class M: Nano Distillery
(14) Class N: Pico Distillery
(15) Class O: Incidental on-premise beer
(16) Class P: Incidental on-premise wine
(17) Class Q: Incidental on-premise liquor
(18) Wholesale Beer
(19) Wholesale Wine
(20) Wholesale Liquor
(21) Sunday Sales
Sec. 6-2-52. License for eating establishment, hybrid restaurants, entertainment venue, art shop,
personal service establishment, or Augusta Convention and Visitors Bureau; authority to sell for
consumption on the premises.
(a) For an eating establishment to be eligible to sell alcoholic beverages for consumption on the
premises, it must be a public place kept, used, maintained, advertised and held out to the public as a place
where substantial meals are served and where substantial meals are actually and regularly served, such
place being provided with adequate and sanitary kitchen to include an appropriate stove, refrigerator, food
preparation area, sink, and other items required by the County Health Department and Planning &
Development Department for the preparation of foods, and shall have a printed or posted menu from
which selections for prepared food can be made, and dining room equipment, and a seating capacity of at
least 40 people, having employed therein a sufficient number and kind of employees to prepare, cook and
serve suitable meals for its guests as a bona fide eating establishment operation. The serving of such
meals shall be the principal business conducted, with the serving of distilled spirits to be consumed on the
premises as only incidental thereto, and to qualify as an eating establishment under this section, such
establishment must derive at least 50 percent of its total annual gross food and beverage sales from the
sales of prepared meals and foods on-premises. The Planning & Development Department staff, upon
receiving an application from an eating establishment to sell alcoholic beverages for consumption on the
premises, shall inspect the restaurant to determine if the applicant is in compliance with the above
requirements for a restaurant and shall advise the Commission the determination of his/her inspection.
(b) The licensee of any eating establishment desiring the privilege to sell or otherwise dispense
distilled spirits, malt beverages, or wine in accordance with (a) above shall file an affidavit with the
Planning & Development Department, certifying under oath that such establishment, if an existing
business, derived at least 50 percent of its total annual gross food and beverage sales income from the sale
of prepared meals or food on-premise during the preceding calendar year or, if a new business, fully
intends and expects to derive at least 50 percent of its total annual gross food and beverage sales income
from the sale of prepared meals or food on-premise during the remainder of the current calendar year.
Such an affidavit must be submitted annually with such establishment's alcoholic beverage license
renewal application if restaurant classification is to be continued. The hours of sale are set forth in
Sections 6-2-14 and 6-2-15.
(c) Not withstanding any other criterion in this section, licensees desiring to
operate as Hybrid Restaurants may elect to operate as a bar and may charge after
9:00 p.m. cover charges for live entertainment and contests not adult oriented in
nature subject to:
(1) the licensee obtains a certificate from the Fire Marshall which states the
maximum occupancy limits during restaurant operations and the maximum
occupancy limit once food service stops and the restaurant functions as a bar;
(2) the licensee complies with the distance criteria in sections 6-2-64 and the
50 percent food sales criterion of subsection (a) and (b) of this section;
(3) no persons under the legal drinking age of 21 shall be allowed after the
time such licensees begin to charge a cover charge;
(4) the licensee post a sign which is visible upon entry to the establishment which shall read
"This establishment may charge a cover charge after 9:00 p.m. and no persons under the legal
drinking age of 21 shall be allowed on the premises after 9:00 p.m. as per Section 6-2-52(c) of
the Augusta, Georgia Code";
(5) the initial application with the Planning and Development Department or upon annual
renewal the licensee must indicate the intent to charge a cover charge under this section. Failure
to declare the intent to charge a cover charge may result in revocation of the alcoholic beverage
license; and
(6) restaurants which elect to charge a cover charge are required to pay an annual regulatory fee
as required is Section 2-1-3 (c ) of the Augusta-Richmond County Code.
(d) For an entertainment venue to be eligible to sell alcoholic beverages for consumption on the
premises; it must have a minimum seating capacity of 200 fixed seats, affixed to the floor or attached to
each other in rows of at least five seats in each row, in a theatre-like design in front of a stage; and it must
be a public place kept, used, maintained, advertised and held out to the public as an entertainment venue.
Entertainment shall be the principal business conducted, with the serving of alcoholic beverages to be
consumed on the premises as only incidental thereto, and to qualify as an entertainment venue under this
section, such establishment must derive at least 50 percent of its total annual gross entertainment and
beverage sales from the sales of entertainment admission tickets. The Director of Planning and
Development, upon receiving an application from an entertainment venue to sell alcoholic beverages for
consumption on the premises, shall inspect the location to determine if the applicant is in compliance with
the above requirements for an entertainment venue and shall advise the commission the determination of
his/her inspection. The sale of alcoholic beverages is authorized for consumption on-premises in
entertainment venues as defined herein, on Sundays between the hours of 12:30 p.m. and 11:00 p.m.
provided, further that the shall be vacated of all persons, including employees, by no later than 12:00
midnight. For the purpose of this subsection, entertainment venue shall mean an establishment which is
licensed to sell alcoholic beverages for consumption on the premises and which derives at least 50 percent
of its total annual gross entertainment and beverages sales from the sale of entertainment admission
tickets, and shall further mean an entertainment venue meeting criteria for license eligibility provided in
section 6-2-52.
(1) Any business operating as an entertainment venue as defined in this Code shall be required
to have a business tax certificate. The requirements for obtaining, renewing and maintaining
such certificate shall be governed by the applicable provisions of the Augusta-Richmond
County Code, Title 2, Chapter 2. The regulatory fee for a business tax certificate issued to any
entertainment venue shall be as set forth in section 2-1-3(c).
(e) Upon renewal of an alcoholic beverage license at a premise where an eating establishment,
hybrid restaurant, or entertainment venue is in operation, verified records of sales of food or admission
tickets as they relate to the total sales of food and beverages or admissions shall be furnished.
Verifications must be submitted by both the license holder and the management of the establishment. The
Director of Planning and Development may cause an audit of the books of a qualifying eating
establishment, hybrid restaurant, or entertainment venue to be made at any time. Failure of a licensee
which is a qualifying eating establishment, hybrid restaurant, or entertainment venue to cooperate in the
execution of the audit shall be a violation of this Ordinance. Any untrue or misleading information
contained in, or material omission left out of, shall be cause for action to be taken against the alcohol
license as provided for in Section 6-2-74.
(f) For Art Shops, Personal Service Establishments,and the Augusta Convention and Visitors
Bureau to be eligible to apply for an ‘incidental on –premise consumption alcohol license’ it must have a
permanent physical location; be a public place kept, used, maintained, advertised and held out to the
public as a place of business; and such place being provided with adequate and sanitary facilities as
specified by the County Health Department. The serving of such on-premise consumption alcohol shall be
incidental to the principal business conducted, and at no time can the sell of alcohol be the dominant
activity within the business (i.e. operating as a bar). The total revenue generated from the sell of alcohol
under the ‘incidental on – premise consumption alcohol license’ must not exceed 25 percent of the
business’s total annual gross sales of products and/or services at the business’s location. The Planning &
Development Department staff, upon receiving an application for an ‘incidental on –premise
consumption alcohol license’ shall inspect the business to determine if the applicant is meeting the intent
of the above requirements and shall advise the Commission the determination of his/her inspection.
Businesses that receive an Incidental Alcohol License are required to pay an annual regulatory fee as
required in Augusta, Georgia code, Section 2-1-3 (c).
(g) The licensee for an ‘incidental on –premise consumption alcohol license’ desiring the
privilege to sell or otherwise dispense distilled spirits, malt beverages, or wine in accordance with (f)
above shall file an affidavit with the Planning & Development Department, certifying under oath that
such establishment, if an existing business, derived at least 75 percent of its total annual gross sales
income from the sale of non-alcoholic products and/or services at the business’s location during the
preceding calendar year or, if a new business, fully intends and expects to derive at least 75 percent of its
total annual gross sales income from the sale of non-alcoholic products and/or services at the business’s
location during the remainder of the current calendar year. Such an affidavit must be submitted annually
with such business’s ‘incidental on –premise consumption alcohol license’ renewal application if it is to
be continued. The hours of sale are set forth in Sections 6-2-14 and 6-2-15.
(h) While at a business holding an incidental alcohol license, no customer therein shall consume
more than two 6-ounce servings of wine, or two 12-ounce servings of beer, or two 1.5 ounce servings of
distilled spirits during a three-hour period.
(i)The holder of an ‘incidental on - premise consumption alcohol license’ is not eligible to hold an
Alcohol Catering License.
Sec. 6-2-65. Same—Additional considerations.
(a) In determining whether or not any license applied for hereunder shall be granted, renewed,
transferred or issued to a new location, in addition to all the provisions of this Ordinance, the following
shall be considered in the public interest and welfare:
(1) Reputation, character. The applicant's reputation, character, trade and business
associations or past business ventures, mental and physical capacity to conduct this
business.
(2) Previous violations of liquor laws. If the applicant is a previous holder of a license to
sell alcoholic liquors, whether or not he has violated any law, regulation or ordinance
relating to such business.
(3) Manner of conducting prior liquor business. If the applicant is a previous holder of a
license to sell alcoholic liquors, the manner in which he conducted the business
thereunder, especially as to the necessity for unusual police observation and inspection in
order to prevent the violation of any law, regulation or ordinance relating to such
business.
(4) Location. The location for which the license is sought, as to traffic congestion,
general character of neighborhood, and the effect such an establishment would have on
the adjacent and surrounding property values.
(5) Number of licenses in trading area. The number of licenses already granted for
similar business in the trading area of the place for which the license is sought.
(6) Dancing. If dancing is to be permitted upon the premises for which the license is
sought and the applicant has previously permitted dancing upon any premises controlled
or supervised by him, the manner in which he controlled or supervised such dancing to
prevent any violation of any law, regulation or ordinance.
(7) Previous revocation of license. If the applicant is a person whose license issued under
the police powers of any governing authority has been previously suspended or revoked
or who has previously had an alcoholic beverages license suspended or revoked.
(8) Payment of taxes. If the applicant and business are not delinquent in the payment of
any local taxes.
(9) Congregation of minors. Any circumstances which may cause minors to congregate
in the vicinity of the proposed location, even if the location meets the distance
requirement under section 6-2-64(b) herein.
(10) Prior incidents. Evidence that a substantial number of incidents requiring police
intervention have occurred within a square city block of the proposed location during the
twelve (12) months immediately preceding the date of application.
(11) Previous Denial or Revocation. The denial of an application, or the revocation of a
license, occurring within the preceding twelve (12) months, which was based on the
qualifications of the proposed location.
(b) If the application is denied, the Augusta-Richmond County Commission shall cause a written
report to be prepared showing the reason or reasons for the denial. The Commission shall return the
application showing its denial, together with the written report, to the Director of Planning &
Development who shall notify the applicant of the denial within five (5) days of the denial. Notice to the
applicant shall be made in writing, showing the reason or reasons for the denial and the day and time of
the next scheduled meeting of the Commission. The applicant may appeal the denial of the application by
serving notice on the Commission requesting reconsideration of the application. The applicant shall serve
said notice, in writing, on the Commission within five (5) days of the receipt of the denial of the
application.
(c) On reconsideration, the Commission shall hear evidence offered by the applicant and any entity
opposing the issuance of the license. The applicant may be represented by counsel, may offer testimony
by witnesses or any other evidence and may question any opposing witnesses. At the close of the
evidence, the Commission shall either uphold its denial or shall approve the issuance of a license.
Sec. 6-2-67. License fee.
(a) When due and payable. When a license has been approved and granted, the same shall be paid
for by certified check, cashier's check or money order for the full amount of the license fee.
(b) Amount. Each applicant shall pay a license fee as set out herein:
(Fees are subject to change / contact the Planning & Development Department for the current fee
schedule.)
Retail and Wholesale: Fee
(1) Class A: Consumption on-premises beer $625.00 - $665.00
(2) Class B: Retail beer $665.00
(3) Class C: Consumption on-premises wine $625.00 - $665.00
(4) Class D: Retail wine $665.00
(5) Class E: Consumption on-premises liquor $3,115.00 - $3,330.00
(6) Class F: Retail liquor $3,330.00
(7) Class G: Brewery, Manufacturer of Malt Beverages $1,000.00
(8) Class H: Brewpub Operator $1,000.00
(9) Class I: Micro Brewery $1,000.00
(10) Class J: Nano Brewery $1,000.00
(11) Class K: Pico Brewery $1,000.00
(12) Class L: Distillery $1,500.00
(13) Class M: Nano Distillery $1,500.00
(14) Class N: Pico Distillery $1,500.00
(15) Class O: Incidental on-premise beer $315.00
(16) Class P: Incidental on-premise wine $315.00
(17) Class Q: Incidental on-premise liquor $1,560.00
(18) Wholesale liquor $6,050.00
(19) Wholesale beer $665.00
(20) Wholesale wine $135.00
(21) Sunday sales $1,245 - $1,330.00
(22) Alcohol Catering $365.00 (flat fee)
(23) Second Alcohol License $625.00 - $665.00
Restaurants and Bars (On-premise consumption)
Occupancy Load / Fee
1 – 100 101 – 200 201 – 300 301+
Beer $625 $635 $650 $665
Wine $625 $635 $650 $665
Liquor $3115 $3175 $3235 $3330
Sunday Sales $1245 $1270 $1295 $1330
Second Alcohol Lic. $625 $635 $650 $665
Sunday Sales Single $250 $275 $300 $325
Event Restaurant and Bars
(c) Proration. The full license fee must be paid for a license issued prior to July 1 of the license year.
One-half (1/2) of the full license fee shall be paid for a license issued after July 1 of the license year.
(d) Refund. In case of the revocation or surrender of such license before the expiration of the
calendar year, the holder thereof shall not be entitled to receive any refund whatsoever.
Commission Meeting Agenda
2/5/2019 2:00 PM
ALCOHOL ORDINANCE AMENDMENTS
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve Incidental On-Premise Alcohol Licenses:
request approval of amendments to the Augusta, Georgia Code,
Title 6, Chapter 2, Article 1, Alcoholic Beverages, to include
additional definitions, Incidental Alcohol licenses for beer, wine
and liquor, and amendments for regulating such licenses; and to
waive the second reading.(Approved by Public Services
Committee January 29, 2019)
Background:At the January 15, 2019 Commission meeting the motion was
approved to authorize the Planning & Development Department
and Legal Department to research the steps necessary to amend
the City’s alcohol ordinance to allow Augusta & Company
(Convention and Visitors Bureau) to serve free samples of local
products (beer, wine, distilled spirits) to visitors and locals…. In
addition, there was discussion that the amendments would allow
businesses such as art studios and personal service
establishments to sale alcohol products for on-premise
consumption.
Analysis:The Convention and Visitors Bureau is seeking amendments to
the Alcohol Ordinance so that it may obtain alcohol licenses for
on-premise consumption to promote at its new location on Broad
Street locally brewed and distilled alcohol products. In addition,
Planning & Development has received inquiries from art studios
and personal service establishments that would like to obtain an
on-premise alcohol license to provide beverages to customers…
The alcohol licenses for on-premise consumption would be
incidental to the dominant purpose of the organization or
business. The proposed amendments regulates the hours of sale,
age for consumption, days of operation, and the percentage of
gross annual sales that can be derived from the sale of alcohol.
Financial Impact:
FINANCIAL IMPACT: The proposed Alcohol License fees:
Incidental on-premise beer: $315.00 Incidental on-premises
wine: $315.00 Incidental on-premise liquor: $1,560.00
(Regulatory Fee: $250.00 per year / this fee is presented in
another agenda item)
Alternatives:Do not approve
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/5/2019 2:00 PM
Augusta Public Transit
Department:
Department:
Caption:Motion to provide an assessment of the Augusta Public Transit
System bus shelters that are in our inventory and how many will
be needed where the locations are and a cost estimate for the
new signage and bring it back to the next committee meeting
and come back with a sample of the signage to the
Commission meeting on Tuesday (2/5/19). (Approved by
Public Services Committee January 29, 2019)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
2/5/2019 2:00 PM
Design Approval for Digital Display Message Boards
Department:Recreation and Parks
Department:Recreation and Parks
Caption:Motion to approve the design work for four LED Digital
Display Message Boards (Bid Item 18-204, approved
8/21/2018). (Approved by Public Services Committee
January 29, 2019)
Background:The Commission has approved the award of Bid Item 18-204,
LED Digital Display Message Board to AAA Sign Co. on
August 21, 2018. AAA has worked with the Recreation and
Parks Department to create the designs for the four Display
Message Boards. Four Digital Display Message Boards have
been designed, one each for the Augusta Aquatics Center,
Diamond Lakes Regional Park, the Augusta Municipal Golf
Course and Newman Tennis Center. These message boards will
be placed at the entrance of all four location.
Analysis:The design work incorporates visual requirements such as good
visibility and visual clarity with the current logo colors and
layout. Standardizing our Recreation and Parks “look” supports
our branding efforts and helps with market visibility.
Financial Impact:No impact; On August 21, 2018 Bid Item 18-204 was awarded
to AAA Sign Company in the amount of $141,435 and the
design work was included in the bid package. This motion is to
approve the designs only.
Alternatives:1. To Approve the four designs of the LED Digital Display
Message Boards and proceed. 2. To modify/deny the four
designs of the LED Digital Display Message Boards and request
additional designs.
Recommendation:1. To Approve the four designs of the LED Digital Display
Message Boards and proceed.
Funds are
Available in the
Following
Accounts:
N/A (Purchase Order #P358924)
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
ORDINANCE NO. __________
AN ORDINANCE TO AMEND AUGUSTA, GEORGIA CODE SECTION 2-1-3(c) SO AS TO
ESTABLISH THE INCIDENTAL ALCOHOL LICENSE REGULATORY FEE; TO PROVIDE
AN EFFECTIVE DATE; TO REPEAL CONFLICTING ORDINANCES; AND FOR OTHER
PURPOSES.
BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION, AND IT IS HEREBY
ORDAINED BY AUTHORITY OF SAME AS FOLLOWS:
Section 1. Augusta, Georgia Code § 2-1-3(c), is hereby amended by deleting said subsection
in its entirety, and substituting in lieu thereof the following, to-wit:
Sec. 2-1-3 (c). The regulatory fee schedule for persons in occupations and professions
shall be as set below, and may be amended from time to time:
Adult Entertainment Establishments $3,479.00 per year
Adult Entertainment (live) $140. per day
Amusement Parks $696.00 per year
Arcades $349.00 $350.00 per year
Craft Show Promoters $418.00 per year
Dance Hall License incidental to Alcohol License $140.00 per year
Entertainment Venue: $349.00 per year
Flea Markets
1 through 10 rental spaces $418.00 per year
11 or more rental spaces $696.00 per year
Fortune Tellers $696.00 per year
Going Out of Business Sales $140.00 per 90 days
(May be renewed for 60 days) $140.00
Hybrid Restaurant $500.00 per year
Incidental Alcohol License $250.00 per year
Second Hand Goods $140.00 per year
Street Vendors $50.00 per day
Temporary and Transient Vendors $175.00 per day
Wreckers $36.00 per year
Taxicabs $36.00 per year
Limousines $36.00 per year
Vending Machines (per machine) $9.00 per year.
Salvage Yards $317.00
Section 2. This ordinance shall become effective upon adoption.
Section 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Duly adopted by the Augusta-Richmond County Commission this _________ day of
______________, 2019.
Adopted this ___ day of ___________, 2019.
_________________________________
Hardie Davis, Jr.
As its Mayor
Attest:______________________________
Lena J. Bonner, Clerk of Commission
Seal:
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2019
and that such Ordinance has not been modified or rescinded as of the date hereof and the
undersigned further certifies that attached hereto is a true copy of the Ordinance which was
approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: _________________________
WAIVE SECOND READING
Commission Meeting Agenda
2/5/2019 2:00 PM
Proposed Regulatory Fee Amendment - Incidental Alcohol License
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve the Planning & Development Department
request to amend the Augusta, Georgia Code, Administrative
and Regulatory Fee Structure, Section 2-1-3(c), so as to
establish the ‘Incidental Alcohol License’ regulatory fee, to
provide an effective date, and to waive the second reading.
(Approved by Public Services Committee January 29, 2019)
Background:It is proposed that an ‘Incidental Alcohol License’ regulatory fee
be approved. The annual fee will be to offset the cost of
regulating the business.
Analysis:The approval of the proposed ‘Incidental Alcohol Licenses’ for
liquor, beer, and wine will necessitate the monitoring of the
businesses that obtain the alcohol license. Under this license, the
sale of alcohol is intended to be incidental to the dominant
business. The occasional inspection of the business will ensure
compliance with the codes.
Financial Impact:The proposed Ordinance amendment will result in additional
revenue in the amount of $250 for each business that receives an
Incidental Alcohol License.
Alternatives:Do not approve the regulatory fee.
Recommendation:Approval
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
ORDINANCE NO. ___________
AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 6, CHAPTER 1,
ADULT ENTERTAINMENT, SECTION 6-1-15, SO AS TO PROVIDE CONDITIONS UNDER
WHICH AN ADULT ENTERTAINMENT PERMIT MAY BE TRANSFERRED; TO REPEAL
ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND
ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR
OTHER PURPOSES.
NOW, BE IT ORDAINED BY THE AUGUSTA, GEORGIA COMMISSION AND IT IS
HEREBY ORDAINED BY THE AUTHORITY OF SAME THAT TRANSFER OF
ADULT ENTERTAINMENT PERMITS MAY BE ALLOWED AS PROVIDED FOR
WITH THE PROVISIONS OF THE AUGUSTA, GEORGIA CODE, AS FOLLOWS:
SECTION 1. Title 6, Chapter 2, Section 6-1-15, is hereby amended by deleting this section in its
entirety, AND new Section 6-1-15 is hereby inserted to replace the repealed section as set forth in
“Exhibit A” hereto.
SECTION 2. This ordinance shall become upon adoption.
SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Adopted this ___ day of ___________, 2019.
______________________________
Hardie Davis, Jr.
As its Mayor
Attest: __________________________
Lena J. Bonner, Clerk of Commission
Seal:
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2019
and that such Ordinance has not been modified or rescinded as of the date hereof and the
undersigned further certifies that attached hereto is a true copy of the Ordinance which was
approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: ___________________________
Date: ____________________________
“EXHIBIT A”
(Amended sections are underlined)
Sec. 6-1-15. Same—Nontransferable.
No adult entertainment establishment permit may be sold, transferred or assigned by a permittee,
or by operation of law, to any other person or persons. Any such sale, transfer or assignment or
attempted sale, transfer or assignment shall be deemed to constitute a voluntary surrender of such
permit, and such permit shall thereafter be null and void; provided and excepting, however, that
if the permittee is a partnership and one or more of the partners should die, one or more of the
surviving partners may acquire, by purchase or otherwise, the interest of the deceased partner or
partners without effecting a surrender or termination of such permit, and in such case the permit,
upon notification to Augusta, shall be placed in the name of the surviving partner.
(a) Exceptions.
(1) Estate administration, etc. In case of the death of any person holding such a permit, or
any interest therein, the same may be transferred to the administrator, executor, or the
lawful heirs of the deceased person, if otherwise qualified.
(b) Procedure for application for exception. Any permittee desiring a transfer of a permit
pursuant to an exception under (a)(1) above shall notify the Director of Planning &
Development of the basis of the exception.
(c) All applicants under (a)(1) above, shall furnish all data, information and records requested of
them by the License & Inspection Department and/or the Augusta - Richmond County Sheriff's
Department, and failure to furnish such data, information and records within thirty (30) days
from the date of the request shall automatically serve to dismiss, with prejudice, the application.
Applicant, by filing an application, agree to produce for oral interrogation any person or persons
involved in any transaction pertinent to the application or any evidence relevant to the
application as may be requested by the Planning & Development Department or the Richmond
County Sheriff's Department. Failure to produce such evidence, person or persons within thirty
(30) days after being requested to do so shall result in the automatic dismissal of the application.
(1) The application for the transfer of an adult entertainment establishment permit under
this section shall contain the following information:
(a)The full true name and any other names used by the applicant;
(b) The present address and telephone number of the applicant;
(c) The previous addresses of the applicant, if any, for a period of five (5) years
immediately prior to the date of the application and the dates of residence at each;
(d)Acceptable written proof that the applicant is at least twenty-one (21) years of age;
(e)The business license history of the applicant and whether such applicant, in previous
operations in this or any other county, city, state or territory under license, has had such
license or permit for an adult entertainment business or similar type of business revoked
or suspended, the reason therefor and the business activity or occupation subsequent to
such action of suspension or revocation;
(f) All convictions, including ordinance violations, exclusive of traffic violations, stating
the dates and places of any such convictions;
(g) The names and addresses of the owner and lessor of the real property upon which the
business is to be conducted and a copy of the lease or rental agreement;
(h) The age and date of birth of the applicant.
(j) If the applicant, has ever been convicted of any crime constituting a felony, or any
crime not a felony involving moral turpitude, in the past five (5) years, and if so, a
complete description of any such crime, including date of violation, date of conviction,
jurisdiction of any disposition, including any fine or sentence imposed and whether terms
of disposition have been fully completed;
(j) Address of the premises to be permitted;
(k) Whether the premises is owned or rented and, if the applicant has a right to legal
possession of the premises, copies of those documents giving such legal right;
(l) The applicant for the transfer of an adult entertainment permit shall, if approved for
transfer, obtain a Business Tax Certificate under the exact name as shown on the
approved transfer application.
(m) If the answers to any of the above disclosure requirements should change for any
reason whatsoever, that applicant shall submit the changes to the Augusta Planning &
Development Department within thirty (30) days.
(d) The Director of Planning & Development and the Augusta-Richmond County Sheriff’s
Office shall review the transfer application and either approve or deny the exception. If the
exception is approved, the Director shall submit the transfer application to the Administrator who
shall have the authority to approve such a change of permit. In the event that the Administrator
denies such change of permit, the applicant shall have the right within ten (10) days of such
denial to appeal same to the Augusta-Richmond County Commission.
(e) A transfer fee shall be two-hundred twenty dollars ($220.00). (Fees are subject to change /
contact the Planning & Development Department for the current fee schedule.)
Commission Meeting Agenda
2/5/2019 2:00 PM
Transfer of Adult Entertainment Permit
Department:Planning & Development
Department:Planning & Development
Caption:Motion to approve Transfer of Adult Entertainment Permit:
amend the Augusta, Georgia Code, Title 6, Chapter 1, Section
6-1-15, so as to provide conditions under which an adult
entertainment permit may be transferred. (Approved by Public
Services Committee January 29, 2019)
Background:The referenced ordinance section does not allow an adult
entertainment permit to be sold, transferred or assigned by a
permittee. It does provide that if the permittee is a partnership
and one or more of the partners should die, one or more of the
surviving partners may acquire, by purchase or otherwise, the
interest of the deceased partner or partners without effecting a
surrender or termination of such permit.
Analysis:There are two adult entertainment establishments in the Central
Business District owned by the same person. The current
ordinance does not allow for the transfer of the permit if the
owner dies and there is not a partner on the permit. The Alcohol
Ordinance provides that in case of the death of any person
holding such a license, or any interest therein, the same may be
transferred to the administrator, executor, or the lawful heirs of
the deceased person, if otherwise qualified…. The proposed
amendment allows for similar language as the Alcohol
Ordinance, that is in case of the death of any person holding
such a permit, or any interest therein, the same may be
transferred to the administrator, executor, or the lawful heirs of
the deceased person, if otherwise qualified.
Financial Impact:The proposed Adult Entertainment Permit Transfer Fee: $220.00
Alternatives:Do not approve
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Invitation to Bid
Sealed bids will be received at this office until Tuesday, April 10, 2018 @ 3:00 p.m. for furnishing:
Bid Item #18-174 Animal Transport Truck – Central Service Department – Fleet Division
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents
may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office
of the Procurement Department by Friday, March 16, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by
mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 22, March 1, 8, 15, 2018
Metro Courier February 22, 2018
OFFICIAL
VENDORS
Shor-Line Schroer
Manufacturing Co.
511 Osage Avenue
Kansas City, KS 66105
Fairway Ford
4333 Washington Rd
Evans, GA 30809
Wade Ford
3860 Cobb Road
Smyrna, GA 30080
Allan Vigil Ford Lincoln, Inc.
6790 Mount Zion Boulevard
Morrow, GA 30260
Attachment B YES Yes YES
E-Verify Number NO 314470 94460
SAVE Form YES YES YES
Year 2018 2019 2019
Make Ford Ford Ford
Model F350 F250 F250
Year 2018 2018 2019
Make Ford Swab Swab Wagon
Model F350 ARF-95 ARF-95
Bid Price $42,906.32 /
Non-Compliant $42,978.00 $41,880.00
Approximate Delivery
Time 90-120 days 20-22 weeks 120-150 days
OPTION 9.01
Four Wheel Drive $3,280.00 $2,650.00 $2,465.00
Animal Transport Truck Chassis
Total Number Specifications Mailed Out: 9
Total Number Specifications Download (Demandstar): 2
Total Electronic Notifications (Demandstar): 142
Total Number Specifications Mailed Out to Local Vendors: 1
Mandatory Pre-Bid/Telephone Conference: NA
Total packages submitted: 3
Total Non-Compliant: 1
Animal Transport Truck Body
No Bid
Bid Item #18-174 Animal Transport Truck
for Augusta, Georgia - Central Services Department-Fleet Division
Bid Date: Tuesday, April 10, 2018 @ 3:00 p.m.
Page 1 of 1 18-174 OFFICAL TAB
Commission Meeting Agenda
2/5/2019 2:00 PM
2019 - ITB 18-174 Animal Services Containment Trucks
Department:Central Services Department - Fleet Management Division
Department:Central Services Department - Fleet Management Division
Caption:Motion to approve Animal Services Department request to
replace two Animal Transport Trucks for the Animal Services
Department - ITB 18-174. (Approved by Administrative
Services Committee January 29, 2019)
Background:The Animal Services Department would like to replace a 2009
Ford F250 animal transport truck with 163,107 miles and a 2008
Ford F250 animal transport truck with 128,758 miles utilizing
ITB 18-174. SPLOST 7’s allocation for Public Safety Vehicles
is $1,500,000. For the purpose of SPLOST 7 that includes the
Richmond County Sheriff’s Office, Marshal’s Office, District
Attorneys’ Office, Coroner’s Office, Probation Office,
Solicitor’s Office, Augusta-Richmond County Correctional
Institute, and Animal Services.
Analysis:The Procurement Department published a competitive bid using
the Demand Star national electronic bid application for Animal
Transport Trucks with the following results. Bid 18-174 Animal
Transport Truck: 2019 Ford F250 - Allan Vigil Ford =
$44,345.00; Wade Ford = $45,628.00; Fairway Ford =
$46,186.32 (Non-Compliant)
Financial Impact:2- 2019 Ford F-250 Animal Transport Truck @ $44,345.00
each. The total of this purchase is $88,690.00. This vehicle will
be purchased with SPLOST 7 funds.
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:Motion to approve the purchase of two 2019 Ford F-250 Animal
Transport Truck at $44,345.00each = $88.690.00 for the Animal
Services Department.
Funds are
Available in the
Following
Accounts:
SPLOST 7, 329-01-1310
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/5/2019 2:00 PM
Administrative Policies and Procedures Subcommittee
Department:
Department:
Caption:Motion to approve establishing the "Administrative Policies
and Procedures Subcommittee", which will address the PPP
Manual and other needed policy and revisions with members to
include Commissioners Hasan, D. Williams, Sias, Few and
Clarke. (Approved by Administrative Services Committee
January 28, 2019)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Invitation to Bid
Sealed bids will be received at this office until Friday, October 12, 2018 @ 11:00 a.m. for furnishing:
Bid Item #18-289 Tractor Agricultural Utility – Augusta, GA Central Services Department – Fleet Maintenance– Fleet Maintenance
Bid Item #18-291 Street Sweeper – Augusta, GA Central Services Department – Fleet Maintenance– Fleet Maintenance
Bid Item #18-292 Riding Slope Mower – Augusta, GA Central Services Department – Fleet Maintenance– Fleet Maintenance
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be
obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may
be examined during regular business hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of
the Procurement Department by Friday, September 28, 2018 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail
or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the successful
bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement.
All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any
such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not
advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 6, 13, 20, 27, 2018
Metro Courier September 6, 2018
OFFICIAL
VENDORS
BLANCHARD & EQUIPMENT
CO.
4107 COLUMBIA RD
MARTINEZ, GA 30907
J & B TRACTOR CO. INC.
3585 MIKE PADGETT
HIGHWAY
AUGUSTA, GA 30906
SPECIALIZED TURF &
EQIPMENT CO.
405 MCGEE ROAD
ANDERSON, SC 29625
ATLANTIC & SOUTHERN
EQUIPMENT, LLC
1642 FOREST PKWY
LAKE CITY, FL 30260
AG-PRO
1377 DOGWOOD DR SW
CONYERS, GA 30012
Attachment B Yes Yes Yes Yes Yes
Addendum 1 Yes Yes Yes Yes Yes
E-Verify Number 651016109 515905 No 762893 675168
SAVE Form Yes Yes Yes Non-Compliant Yes
Year 2018 2018 2018 2018 2018
Brand John Deere New Holland KIOTI Massey Ferguson John Deere
Model 5100ECAB T4-100 PX1053 4710 DEIUXE 5100M
Bid Price $42, 978.77 $54, 950.00 $48,667.00 $58, 700.40 $57, 256.00
Approximate Delivery
Schedule 1-Nov-18 90-120 Days 30 Days 2 Weeks 30-60 Days
5.00
2018/2019 Tractor, Utility
Model Price
$42,978.77 $54,950.00 $48,667.00 $58,700.40 $57, 256.00
6.01
Keys-(3 sets Total)No Charge $30.00 Included $60.00 Included
6.02
Fire extinguisher $70.00 $95.00 Included $100.00 $150.00
6.03
Two each operator manuals No Charge $1,850.00 Included $400.00 Included
6.04
Delivery Charge No Charge $125.00 Included $750.00 $600.00
7.01
Cab top flashing light $237.60 $235.00 $125.00 $750.00 $208.00
7.02
Fire Extinguisher $70.00 $95.00 Included $100.00 $150.00
7.03
Air Ride Seat $710.00 Standard Included Included $849.00
7.04
Dual Rear Tires N/A $5, 970.00 N/A $4, 500.00 N/A
7.05
Weight Kit $955.00 $950.00 N/A $1, 250.00 $800.00
Bid Opening Item #18-289 Tractor Agricultural Utility
for Augusta, Georgia- Central Services Department-Fleet Maintenance
Bid Due: Tuesday, October 23 , 2018 @ 11:00 a.m.
General Options
Total Number Specifications Mailed Out: 16
Total Number Specifications Download (Demandstar): 0
Total Electronic Notifications (Demandstar): 29
Mandatory Pre-Bid/Telephone Conference: N/A
Total packages submitted: 5
Total Non-Compliant: 2
Tractor Requirements:
7.00 Manufacturer Options:
6.00 Specialty Items Required:
Page 1 of 2
OFFICIAL
VENDORS
BLANCHARD & EQUIPMENT
CO.
4107 COLUMBIA RD
MARTINEZ, GA 30907
J & B TRACTOR CO. INC.
3585 MIKE PADGETT
HIGHWAY
AUGUSTA, GA 30906
SPECIALIZED TURF &
EQIPMENT CO.
405 MCGEE ROAD
ANDERSON, SC 29625
ATLANTIC & SOUTHERN
EQUIPMENT, LLC
1642 FOREST PKWY
LAKE CITY, FL 30260
AG-PRO
1377 DOGWOOD DR SW
CONYERS, GA 30012
Bid Opening Item #18-289 Tractor Agricultural Utility
for Augusta, Georgia- Central Services Department-Fleet Maintenance
Bid Due: Tuesday, October 23 , 2018 @ 11:00 a.m.
Total Number Specifications Mailed Out: 16
Total Number Specifications Download (Demandstar): 0
Total Electronic Notifications (Demandstar): 29
Mandatory Pre-Bid/Telephone Conference: N/A
Total packages submitted: 5
Total Non-Compliant: 2
7.06
4x4 Drivewith Cab and
Manufactured model standard
tires
No Charge $54,950.00 Standard Included Included
7.07
DOT Traffic Warning Flags $35.00 $86.00 $65.00 Included $100.00
7.08
SMV Placard No Charge Standard Included Included Included
7.09
Hitch Lift System N/A Standard Included Included $342.00
7.10
Extended Remote for 3-Point
Hitch
N/A $325.00 Included Included $475.00
Page 2 of 2
Commission Meeting Agenda
2/5/2019 2:00 PM
Bid Item #18-289 Tractor Agricultural Utility - 2019 - Storm Water Ag Tractors
Department:Central Services Department - Fleet Management Division
Department:Central Services Department - Fleet Management Division
Caption:Motion to approve Engineering Department's Storm Water
Division request the purchase of two replacement Agricultural
Utility Tractors for mowing. Bid Item #18-289 Tractor
Agricultural Utility. (Approved by Administrative Services
Committee January 28, 2019)
Background:The Department is requesting to replace tractor asset # 061031,
which is a 24 year old Case 585 model. Tractor asset # 061031
has had 97 documented work orders totaling $20,360 to
date. Additionally, they wish to replace tractor asset # F02281
which is a 16 year old Ford 6610S. It has had 311 documented
work orders totaling $70,395 to date. Both have either excessive
age, deteriorating conditions or have been identified to be
economically inefficient to maintain. The New Holland tractor,
as requested by the using department, has dual rear tires which
are essential for the safety of the employees and stability of the
equipment while travelling frequently on sloped terrains. The
tractors will be used for cutting tall grass and vegetation on the
sides of roadways accomplished with a batwing mower
attachment. The bid tab sheet for Bid 18-289: Agricultural
Utility Tractor is attached for your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for an Agricultural Utility Tractor.
Invitations to bid were sent to nine vendors to include two
qualifying local vendors. Five vendors responded with offers on
the Invitation to Bid. Two vendors were disqualified due to
incomplete bid packets. J & B Tractor from Augusta, GA was
able to offer the requested product with necessary specifications.
Bid 18-289: Agricultural Utility Tractors: 2018 John Deere
5100E – Blanchard Equipment: $44,986.37 (Waynesboro, GA);
2018 John Deere 5100M – AG-Pro: $60,780.00 (Conyers, GA);
2018 John Deere 5100M – AG-Pro: $60,780.00 (Conyers, GA);
2018 New Holland T4.100 – J & B Tractor: $64,616.00
(Augusta, GA)
Financial Impact:Two (2) – 2018 New Holland T4.100 Tractors @ $64,616.00
each. The total purchase is $129,232.00 for the Engineering-
Stormwater Department. The equipment will be purchased with
department SPLOST 7 funds (ACCT# 329-04-1110/54.21110).
Alternatives:(1) Approve the request; (2) Do not approve the request
Recommendation:Approve the purchase of two – 2018 New Holland T4.100
Tractors for the Engineering-Storm Water Department
Funds are
Available in the
Following
Accounts:
329-04-1110/54.21110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Lena Bonner
From:
Sent:
To:
Subject:
Ms. Bonner,
Commissioner Sean Frantom
Wednesday, January 23,20L9 8:38 AM
Lena Bonner
Agenda Item for Next Week
Please add this to the agenda next week -
Discuss authorizing Planning & Development and Human Resources to research compensation paid in the
various positions in Planning & Development and determine a competitive pay range that enables the
department to attract and retain qualified employees.
Thank you,
Sean Frantom
Commissioner District 7
(706)s64-1663
sfrantom @a u gustaga.gov
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AED:104.1
Commission Meeting Agenda
2/5/2019 2:00 PM
competitive pay range Planning & Development Dept.
Department:
Department:
Caption:Motion to approve tasking the Planning & Development
Director to come back to the committee in 30-days with a
comprehensive recommendation concerning the matter of a
competitive pay range that enables the department to attract and
retain qualified employees that will include 1) how much money
is paid to train the inspectors, 2) whether the inspectors should
be required to work for the City for a certain amount of time
after training has been completed, 3) how would this action
improve customer service and 4) how much money is charged, if
any, by inspectors in other departments to do their reviews.
(Approved by Administrative Services Committee January
29, 2019)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Housing and Community Development Department
Hawthorne E. Welcher, Jr. Shawn L. Edwards
Director Deputy Director
Housing and Community Development
925 Laney Walker Blvd., 2nd Floor - Augusta, GA 30901
(706) 821-1797 – Fax (706) 821-1784
www.augustaga.gov
HOUSING AND COMMUNITY DEVELOPMENT (HCD)
CONTRACT PROCEDURAL PROCESS
Pursuant to Administrative Services Committee Meeting (December 11, 2018), Agenda Item #4, please find
(below) Housing and Community Development’s (HCDs) REVISED Contract Procedural Process.
Recommended Motion:
Motion to approve Housing and Community Development Department’s (HCDs) contract procedural
process (as presented for calendar year 2019) relative to authorization of Agreements/Contracts/HUD Forms
1. Annually, Augusta, GA is notified of receipt of a direct allocation of federal funds, Community
Development Block Grant (CDBG), Emergency Solutions Grant (ESG), HOME Investment Partnerships
(HOME) and Housing Opportunities for Persons with AIDS (HOPWA), from the U.S. Department of
Housing and Urban Development (HUD).
a. Augusta, GA (through HCD via Commission approval) also applies for HUD funding on behalf of local non-
profit community partners under the Continuum of Care competitive grant process. These funds are used to
provide services to local citizens experiencing homelessness.
2. Housing and Community Development (HCD) holds an annual HUD Application Workshop.
3. HCD solicits applications from agencies, reviews these applications and recommends eligible agencies for
funding that are in accordance with the Consolidated Plan’s Goals and Priorities. These recommendations
are then incorporated into CDBG, ESG, HOME and HOPWA budgets; and constitutes Augusta GA’s
Annual Action Plan.
4. HCD engages local citizens through our HUD-approved Citizen Participation process to present the Annual
Action Plan for a 30-Day Public Comment Period.
5. HCD presents to the Augusta, GA Commission (Committee-Commission cycle) the Annual Action Plan for
review, approval/denial and requests that the Mayor be granted the authority to execute documents required
for submission as Augusta, GA’s Certifying Official (Federal statutory submission deadline: November 15th).
6. HUD notifies Augusta, GA that the submitted Annual Action Plan is approved.
a. For Fiscal Year 2019, the Action Plan contains thirty-two (32) projects. To carry out these projects, HUD
requires Augusta, GA to have agreements with each agency carrying out the activities described in the
Annual Action Plan (see Step 8-9).
7. City of Augusta receives Annual Grant Agreements from HUD for review and execution by Law
Department, and Mayor as Augusta, GA’s HUD Certifying Official.
HCD_Contract Procedural
Approval Process
Page 2
8. Upon execution and receipt by HUD of all Annual Grant Agreements, HCD moves to contract with Public
Service Agencies (comprise of no greater than 15% of the CDBG Budget) as identified in the Commission
approved Annual Action Plan. All other Annual Action Plan activities performed by area non-profit
partners shall be subject to approval by the Augusta, GA Commission.
9. Upon Augusta, GA Commission approval, the sub-recipient non-profit partners move to execute their
Agreements; the Agreements are signed by the HCD Director, and then submitted to Law Department for
review and approval as to form; the Agreements are then forwarded to the Administrator and Mayor for
execution on behalf of Augusta, GA.
10. Sub-recipient non-profit partners move to carry out the activities described in their agreement and report
performance to HCD on an on-going basis, and are monitored for compliance periodically throughout the
Program Year.
11. HCD compiles the Consolidated Annual Performance and Evaluation Report (CAPER) of all outcomes /
results and financial expenditures of activities carried out under that Program Year’s Annual Action Plan.
The CAPER is then presented to the Augusta, GA Commission for review and HCD requests permission to
submit to HUD after a 15-Day Public Notification Period (March 15 Federal statutory submission deadline).
Recommended Motion:
Motion to approve Housing and Community Development Department’s (HCDs) contract
procedural process (as presented for calendar year 2019) relative to authorization of
Agreements/Contracts/HUD Forms
*See Procedural Process Memorandum for detailed explanation of steps *Green boxes denote ARC Commission Action 27 Dec. 2018
HCD CONTRACT PROCEDURAL PROCESS FLOW CHART
1. Augusta, GA notified
of Federal Awards
under CDBG, ESG,
HOME, HOPWA and
applies under CoC with
HUD
2. HCD hosts Annual
Application Workshop
3. HCD solicits
applications for funding
from local non-profit
partners
4. HCD engages local
citizens through HUD-
approved Citizen
Participation Process
including 30-Day
Comment Period
5. HCD presents Annual
Action Plan to
Committee/Commission
Submission Approval
Process
6. HCD submits Annual
Action Plan to HUD /
HUD notifies Augusta,
GA of Annual Action
Plan Approval
7. Augusta, GA recieves
Grant Agreements from
HUD -reviewed /
executed by Legal,
Mayor
8. HCD moves to enter
into Agreement with
Public Service / ESG
non-profit partners
identified in Annual
Action Plan
8 (b). All other Annual
Action Plan activities
performed by area non-
profits reviewed and
approved by
Committee/Commission
Cycle
9. HCD executes
subrecipient
Agreements with
approved area non-
profits and forwards to
Legal, Mayor,
Adminstrator for
Review and Execution
10. Fully executed
Agreements returned
to HCD and Non-profit
partners carry out
activities described in
Annual Action Plan
10 (b). Non-profits
report results and
expenditures to HCD
10(c). HCD monitors
sub-recipient non-profit
performance
11 (a). HCD compiles
annual CAPER
11 (b). HCD submits
CAPER to Committee /
Commission Approval
cycle prior to
submission (including
15-Day Comment
Period)
11(c). HCD submits
annual CAPER to HUD
Commission Meeting Agenda
2/5/2019 2:00 PM
FY2019 HCD Agreement/Contract Procedural Process
Department:Housing and Community Development Department
Department:Housing and Community Development Department
Caption:Motion to approve Housing and Community Development
Department’s (HCD's) contract procedural process (as presented
for calendar year 2019) relative to authorization of
Agreements/Contracts/HUD Forms and amending the flow chart
with the inclusion of Item 1A for the Commission to provide
input into where investments are made in the City to effect
changes for shared prosperity regarding issues of poverty and
homelessness. (Approved by Administrative Services
Committee January 29, 2019)
Background:Each year the Augusta, Georgia receives Community
Development Block Grant (CDBG), Emergency Solutions Grant
(ESG), HOME Investment Partnerships (HOME) and Housing
Opportunities for Persons with AIDS (HOPWA) funds from the
U.S. Department of Housing & Urban Development
(HUD). These funds are used to fund agencies and projects to
assist low-income persons and revitalize low-income
neighborhoods. The Housing and Community Development
(HCD) Department annually solicits for proposals from agencies
and develops CDBG, ESG, HOME and HOPWA budgets which
are incorporated into the City’s Annual Action Plan. For Fiscal
Year 2019, the Action Plan contains thirty-two (32) projects. To
carry out these projects, HUD requires the City to have
agreements with the agencies carrying out the activities
described in the Annual Action Plan. Furthermore, there are a
couple HUD forms /Banking Documents that only require a
single authorized official signature. These documents,
specifically a) Forms HUD-7082, and b) HUD-40093 shall be
authorized for execution by the Mayor (as Augusta, GA’s HUD
Certified Official). To facilitate the execution of
agreements/contract process, we propose the utilization of our
attached Agreement/Contract procedural process (see attached).
Note: Grey Highlights notate updated revisions for greater
Commission Engagement
Analysis:The submitted procedural process provides fluency and keeps
the Augusta, GA Commission engaged of Housing and
Community Development’s (HCDs) progress and projects.
Approval of the proposed procedural process will enable HCD,
through partnerships, to continue impactful housing/supportive
service activities for persons/areas considered low and moderate.
Financial Impact:The City receives funding from the US Housing and Urban
Development Department on an annual basis. Last year's HUD
agreements granted the City the use of CDBG funds in the
amount of $1,773,043, HOME Investment Partnership funds in
the amount of $992,568, Emergency Solutions Grant funds in
the amount of $148,479, and Housing Opportunities for Persons
with AIDS funds in the amount of $1,059,712.
Alternatives:Do not approve HCD's agreement/contract procedural process
ask.
Recommendation:Motion to approve Housing and Community Development
Department’s (HCD's) contract procedural process (as presented
for calendar year 2019) relative to authorization of
Agreements/Contracts/HUD Forms.
Funds are
Available in the
Following
Accounts:
Housing and Urban Development (HUD) Funds: Community
Development Block Grant (CDBG), Emergency Solutions Grant
(ESG), HOME Investment Partnership Grant (HOME) and,
Housing Opportunities for Persons with AIDS (HOPWA) funds.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Housing and Community Development Department
Hawthorne E. Welcher, Jr. Shawn L. Edwards
Director Deputy Director
Housing and Community Development
925 Laney Walker Blvd., 2nd Floor - Augusta, GA 30901
(706) 821-1797 – Fax (706) 821-1784
www.augustaga.gov
LANEY WALKER/BETHLEHEM
CONTRACT PROCEDURAL PROCESS
Pursuant to Administrative Services Committee Meeting (December 11, 2018), Agenda Item #5, please find
(below) Housing and Community Development’s REVISED (HCDs) Laney Walker/Bethlehem Revitalization
Project Contract Procedural Process.
Recommended Motion:
Motion to approve the Laney Walker/Bethlehem Revitalization Project contract procedural process (as
presented for calendar year 2019) relative to authorization of Agreements/Contracts/Task Orders
1. Laney Walker/Bethlehem Revitalization Bond Issuance Commenced
a. First Bond Issuance ($8M)_2010 (approved by Augusta, GA Commission/URA)
b. Second Bond Issuance ($2M)_2015 (approved by Augusta, GA Commission/URA)
c. Bond funds are expended to a)facilitate commercial and residential development, b)maintenance and
marketing incentives, c)construction & construction related activities, d)other
2. HCD presented to the Augusta, GA Commission (Committee-Commission cycle), the Laney
Walker/Bethlehem Redevelopment Plan for review, approval/denial
a. Approved by Augusta, GA Commission_2009
3. HCD engaged local citizens through a Citizen Participation process to present and provide annual updates
to the Laney Walker/Bethlehem Redevelopment Plan (continued annually)
4. HCD submitted RFQ/RFP/ITB solicitation (via the Augusta, GA Procurement Office) to procure a certifiable
service (development, construction, A&E, marketing, real estate services, property management, etc.)
within the LW/B Area. Next, successful RFQ/RFP/ITB solicitations are presented to the Augusta, GA
Commission for review, approval/denial (ahead of any developmental action).
5. If RESIDENTIAL, HCD (through partnerships) strategically implements Community Economic
Development developmental activities in accordance with the Laney Walker/Bethlehem Redevelopment
Plan
a. HCD/Procured Developer identify potential projects, funding and set budgets
b. Procured Developer submit bids for specified projects of interest (via defined project task order)
c. Lowest/Best Bid is reviewed/vetted appropriately (internally)
d. Lowest/Best Bid is presented to Augusta, GA Commission for review, approval/denial
e. If Augusta, GA Commission approved, HCD moves forward with entering into a contract agreement for
residential development/construction
6. If COMMERCIAL/RETAIL, HCD (through partnerships) strategically implements Community Economic
Development commercial/retail/small business activities in accordance with the Laney Walker/Bethlehem
Redevelopment Plan,
a. HCD/Procured Developer/Real Estate Brokerage Services Company identify potential project(s)
b. Potential Project is reviewed/vetted appropriately (internally)
LW/B_Contract Procedural
Approval Process
Page 2
c. Potential Project is presented to Augusta, GA Commission for review, approval/denial (if applicable)
d. If Augusta, GA Commission approved,
i. HCD invites procured developers to bid on specified project (via defined project task order), or
ii. HCD begins negotiations (sole source) with procured developer that has project concept expertise
e. HCD moves forward with the lowest/best bid/sole sourced developer and enters into a contract
agreement for commercial/retail/small business development
7. If OTHER, HCD strategically implements RFQs/RFPs/ITBs (via Augusta, GA Procurement Department) in
accordance with the Laney Walker/Bethlehem Redevelopment Plan
a. If respective RFQ/RFP/ITB is Augusta, GA Commission approved, HCD moves forward with
proper execution of the contract agreement, led by the RFQs/RFPs/ITBs Scope of Service
b. Other: A&E, Marketing Services, Real Estate Brokerage Services, Property Management, etc.
8. Once the LW/B Procured Developer/Partner has executed their Agreement, the Agreement is
returned/signed by HCD Director, then submitted to Law Department for review and approval as to form;
then forwarded to the Administrator and Mayor for execution on behalf of Augusta, GA
9. The fully executed agreement is then returned to HCD and a copy is provided to the procured
developer/partner
10. The procured developer/partner will schedule a NTP and pre-development meeting with HCD before
beginning
11. Procured Developer/Partner moves to carry out the activities described in their agreement, reports
performance to HCD on an on-going basis, and is monitored for compliance periodically throughout the
project.
Recommendation Motion:
Motion to approve the Laney Walker/Bethlehem Revitalization Project contract procedural process (as
presented for calendar year 2019) relative to authorization of Agreements/Contracts/Task Orders
*See LW/B Procedural Process Memorandum for detailed explanation of steps *Green boxes denote ARC Commission Action 27 Dec. 2018
HCD LW/B CONTRACT PROCEDURAL PROCESS FLOW CHART
1. Augusta, GA LW/B
Revitialization Bond
Issuance Commenced
2. HCD presented
Commission LW/B
Redevelopment Plan -
Approved by
Commission in 2009
3. HCD engage local
constituents through
Citizen Participation
process
4. HCD submitted
RFQ/FRP/ITB
soliciastion through
Procurement
4(b). HCD presents
successful RGQ/RFP/ITB
soliciations to
Commission for
review/approval/denial
5. If Residential,
Lowest/Best Bid
submitted to
Commission for
review/approval/denial
6. If Commercial /
Retail, potential project
presented to
Commission for
review/approval/denial
6(a). HCD moves to
procure developers for
approved projects
through bidding on
defined task orders or
sol source negotiation,
as appropriate
7. If other, HCD
strategically
implements
RFQs/RFPs/ITBs
through procurement in
accordance with LW/B
Redevelopment Plan
8. HCD executes
Agreements with
approved Procured
Developer/Partner
8(b). HCD forwards
executed
Developer/Partner
Agreement to Legal,
Mayor and
Adminstrator for
review/execution
9. Fully executed
Agreement returned to
HCD
10. Procured Developer
/ Partner schedules NTP
and predevelopment
meeting with HCD
before beginning
project
11. Procured
Developer / Partner
moves to carry out the
activities described in
Agreement, reports
performance to HCD
(on-going) and is
monitored for
compliance periodically
throughout the project.
Commission Meeting Agenda
2/5/2019 2:00 PM
FY2019 HCDs_LW/B Agreement/Contract Procedural Process
Department:Housing and Community Development Department
Department:Housing and Community Development Department
Caption:Motion to approve HCD's Laney Walker/Bethlehem
Revitalization Project contract procedural process (as presented
for calendar year 2019) relative to authorization of
Agreements/Contracts/Task Orders with amendment to flow
chart to include Item 2A which allows for Commission input as
indicated in Item 14. (Approved by Administrative Services
Committee January 29, 2019)
Background:In 2008, the Augusta Commission passed legislation supporting
community development in Laney Walker/Bethlehem. Since that
time, the Augusta Housing & Community Development
Department has developed a master plan and development
guidelines for the area, set up financial incentive programs for
developers and homebuyers, selected a team of development
partners to focus on catalytic change, and created a marketing
strategy to promote the overall effort. To date, HCD (via
partnership) continues impactful community developmental
activities in seven (7) developmental nodes with continued focus
on a Community Economic Development strategy centered
around housing, commercial, retail, job creation, and a
wraparound supportive service network. To facilitate the
execution of our agreements/contract process, we propose the
utilization of our attached Agreement/Contract procedural
process (see attached). Note: Grey Highlights notate updated
revisions for greater Commission Engagement
Analysis:The submitted procedural process provides fluency and keeps
the Augusta, GA Commission engaged of Housing and
Community Development’s (HCDs) progress and projects.
Approval of the proposed procedural process will enable
continued redevelopment within the Laney Walker/Bethlehem
neighborhoods.
Financial Impact:Not Applicable
Alternatives:Do not approve HCD’s LW/B Agreement/Contract procedural
process ask.
Recommendation:Motion to approve HCD’s Laney Walker/Bethlehem
Revitalization Project contract procedural process (as presented
for calendar year 2019) relative to authorization of
Agreements/Contracts/Task orders.
Funds are
Available in the
Following
Accounts:
Laney Walker/Bethlehem Bond Funds is the primary funding
source
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Lena Bonner
From:
Sent:
To:
Cc:
Subject:
t2l2ut8
Honorable Marion Williams
Commissioner 9th District
Dear Commissioner Williams:
Kelly Campbell
Friday, December 21,,20L81:31 PM
Commissioner Marion Williams
Lena Bonner; Kenneth Perry;Janice Allen Jackson; Commissioner Mary Davis;
Commissioner Dennis Williams
Juvenile Court
Please consider this as my request to be placed on the next Agenda to discuss the Administrator's response to
our request regarding the salaries and personnel of Juvenile Court in my letter to you. Clearly there is a lack of
equal pay for equal work of women that should be addressed.
Sincerely,
Carl C. Brown, Jr.
Kelly D. Campbell
Judicial Assistant to
The Honorable Carl C. Brown, Jr.
Chief Judge Superior Court
Augusta Judicial Circuit
Augusta-Richmond County Judicial Center
John H. Ruffin, Jr. Courthouse
735 James Brown Boulevard, Suite 4203
Augusta, GA 30901-2974
706.821.2347
706.721.4476 fax
kcampbell(@au gusta ga. gr>r,
At:{l:1$4 1
Commission Meeting Agenda
2/5/2019 2:00 PM
Personnel Juvenile Court
Department:
Department:
Caption:Motion to approve allocating additional funding in the amount
of $138,000 for the Juvenile Court Budget and charge it to the
General Fund Contingency with the salary structure to be
included. (Approved by Administrative Services Committee
January 28, 2019)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
2/5/2019 2:00 PM
Amend the FY2019 EMA Budget to Include the GEMA FY2018 CERT Grant
Department:Augusta Fire Department/EMA
Department:Augusta Fire Department/EMA
Caption:Motion to accept the GEMA FY2018 Grant for the Community
Emergency Response Team and to update the EMA budget to
include the $5,010. (Approved by Public Safety Committee
January 29, 2019)
Background:The GEMA grant does not require a match. The grant is utilized
to provide free preparedness training to the community through
a 7 week program. The training is provided to individuals that
live in Richmond County. Skills taught include, basic first aid,
search and rescue, fire safety, and many more. The training
concludes with a functional drill to test their training and
comprehension. A CERT kit is provided to each person that
completes the training.
Analysis:Conducting CERT training provides a list of trained volunteers
to assist in their neighborhoods in the event of a major disaster.
CERT members are provided training in basic first aid, search
and rescue, and fire safety.
Financial Impact:None
Alternatives:None
Recommendation:Approve the motion to accept the grant and update the EMA
budget to include the increased funding.
Funds are
Available in the
Following
Accounts:
Fund 220
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
AUGI]STA, GEORGIA
New Grant ProposaUApplication
Be'ort s Depsrlmelll/sgency mry rpply lor ihe grora/8ward on bchslfofAugusla Richmond County, they must first obtain approv.lsigDeaore from th. Admitrislrrtor and lhe Fi]trncc Dircctor. The Adminisarraor will obtrill information on the granl progrem andrequirements from tbe funding agencl and review lhcse for fessibility to determin€ ifthis grrDa/s*rrd rdill bercrit ArgusarRichmond Courly. Thc Fi[sncc Dlreclor will rcvictr lhe fundirg rcquiremeDt ao determine if lhc grenl will lii withir our budgctslructrrr ard financirl gorls.
Proposrl Project No. Projeca Tialc
RECIEIVED
ADMINISTMTOR'S OFFICE
AUG 0 I 1018
AUGUSTA.RICHMOND
COUNTY
Digital Billboard at major intersecdon in Augusta. The busiesr rhoroughfare
with commuters fiom surrounding coumies driving by daily. The Billboard
would say Missing a Pet? Check your local shelter! pets don't recognize
county lines. Augusta Animal Scrvices is here to help,
Cash match: No
EEO required: (YN): No
EEO D€panment Notified: No
Start Dslc: 0ll0l/2019
Submit Dste: 08/02/2018
Tot{l Budgeted Amourla; 5.OOO.0O
Erd Date: l2l3ll20l9
Dcprrlmeoa 038
Totol Funding Agenc);
Animal Services C8sh Metch? N
5.000.00 Totrl Cosh Maach 0.00
Sponsor: CM0O30 Maddies'Fund
Sponsor Type: pVT private Entity
Purposc: 2j Animal Scrvice Flow 'l'hru lDr
ContactsTvoe lD N.me
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l.) I have reviewed lhe Granl application and enclosed materials and:
a{tnd ttr. gnnt/award ro b€ feasible to rhe needs ofAugusta Richmond Counry
o Dcny the requesl
8.-3-r&-
rrnance Lrrrector Date
2.) l,p|lrer iewed thc Cranr application and enclosed malerials and:
2/Approre the Departmenl Agenq lo move forward wirh rhc application
the request
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ccfllficrtioo rcquir.mctras rs rcquired by thr Strte 80d Fcdcrsl Govcrnmert.
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'/lrai are ih! arpeclcd oulorrnlea lor llogsllrill,n.,6nolD€en6ciopledd!{:tCb€trv!rr/. tr (.i|o()ate! l(, ir!
this program a,rd how wrll you I'rograrn Succrsslul(an'fr€llonindsr,rt,!ior,nrlrbbtrr.ri,(;,sill6n,arrt!l!
matsrr.a auca(3s? Addllionnldcgs wllello t,e ahk !o b( t,li.(.erl up k ! iidr pl,orl r,,,1r. rle nari
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Innovalion Gra,:rs July-August 2018 ^ Maddie's Fund Granlees
.ffi|lTJ''"
Grantee Dashboard Explore Grant Oppgrtunlties Profile
P( ooo tllr,l-r;ffiib,
CryslalEskola
Dock€l
Innovation Grants luly-August 20 18
Project tntor mation Head o, Organiration Paymcnl ContEc! Organi2ation thtormation
Sub mitled By Submission Agreem€nl Ca cel R€view/Submit
. ltaatdi€'s Fund is offering up to i5,OOO to implement a new program at your shclter or res.ue organization that
will advance liresaving. You .r. encouraged to rcad through the tollowino before aPPlyingl l!-adCi-qll-uldGlj,!1!
Beguiremenls.
thnovalion Grant applications will be accepted !ntil 11:59pm Paciflc Time on August 6, 2018. Please note our
. otrlce i6 only staffed during normal business houts. tf you hav€ queslions about your apPlication, plcase
contact }laddie's frrnd at 925.310.5450 or gliolt@ltlaCdlestlr4d-o4 before rlpm on August 6, 2018.
AltGr you submit vour applicalion, yo! will receive an aotomat€d email immediitely trom Maddi€'s Fund
contirmlng your application has been submitted. If you do not recelva this email, please contact Maddie's Fund
at 925,31o.5450 or 9rnrt9@maddlcsal|l!d.glg as your applic.tion mty not have becn submitted.
Applications that are not submitted and left as "ln Progress" will not be read, and will be deleted lO businQss
days atler th€ close of the application cycle.
!f you have any qu€stions as you'te completitrg this application, please conlact Maddie'5 Fund at
Mn!s@!!idCicEl!,trd-o!!r or 92s.31o.545o.
Pl€ase provide a proiect title lor this aPplicalionl
Missing Pet? Check Your Local Sheltersl Pets Oon't Recognize County Llnes
How much tunding ate you requesting to implcrnenl this litesavino program (not to excccd S5,0oo)?
5,000.00
Approrlmately how many additional livcE will b€ 6aved as e result ot this lrtesaving program? (Pl€a6e ent€r
only a numerlcal value ln the spacc b€low, tt you are un6ure of the exact number, give us Yout best estlm.te. It
you nead aEsiatance in calculating this number, please contact the Maddie's Fund Grants Team at 925,31o.s45o
or q aantt@[laCl, iqs r-!!14.S rS. )
500
Lifesaving program you're applying to implement (you must s€l€Gt one of thc below cateeoties oi your
applicalion will not be accepled):
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Commission Meeting Agenda
2/5/2019 2:00 PM
Approval of Innovative Marketing Grant
Department:Augusta Animal Services
Department:Augusta Animal Services
Caption:Motion to accept the $5000 grant from Maddie's Fund and to
approve the Be Still Displays, LLC. and Augusta Animal
Services Contract using this fund and authorize the Mayor to
sign the contract. (Approved by Public Safety Committee
January 29, 2019)
Background:Augusta Animal Services was approved for the Innovative
Marketing and PR Project Grant, titled Missing Pet? Check Your
Local Shelters! Pets Don't Recognize County Lines, in the
amount of $5,000. The billboard artwork on the current slot at
the corner of Washington Road and Alexander Drive will be
revised and reflect this years theme upon execution of the
contract.
Analysis:This billboard will increase the number of pets returned to owner
- not only in Richmond County but hopefully, all of the CSRA.
This grant covers all of the expense for the year.
Financial Impact:The grant received from Maddie's Fund will cover the expense
of the billboard for 2019.
Alternatives:Approve the Be Still Displays, LLC. and Augusta Animal
Services Contract and authorize the Mayor to sign the contract
so the artwork can be revised and reflected. Deny the request
and Augusta Animal Services will no longer have the billboard
slot.
Recommendation:Approve the Be Still Displays, LLC. and Augusta Animal
Services Contract and authorize the Mayor to sign the contract.
Funds are
Available in the
Expense will be covered by the grant. Fund 220.
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Lena Bonner
From:
Sent:
To:
Cc:
Subject:
Ms Bonner,
Commissioner Sammie Sias
Wednesday, January 23,20L910:23 AM
Lena Bonner
Commissioner Dennis Williams; Janice Allen Jackson
Emergency Transport Billings Rates
Please add the following item to the Public Safety Committee agenda for 29 January 2OLg.
Thanking you in advance.
Move to approve the following emergency transport rates for the City of Augusta ambulances.
Activities Charge
1. Patient Transport $1,150.00
2. Mileage Rate $16.50 per mile
3. Treat without transport. $200.00
4. Insurance Company Payments: Patients will not be billed if the insurance
payment is less than the charged amount.
5. City employees and family members will be billed only if non-city insurance
applies.
Sammie L. Sias
Commissioner,
Augusta Richmond County
"Foilure is not an Option"
This e-mail contains confidential information and is intended only for the individual named. lf you are not the named addressee, you should not disseminate,distribule or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system.The City of Augusta accepts no liability for the conlent of this e-mail or for the consequences of any actions talien on the basis of the information provided, unless
Commission Meeting Agenda
2/5/2019 2:00 PM
City of Augusta ambulances Activities Charge
Department:
Department:
Caption:Motion to approve the following emergency transport rates for
the City of Augusta ambulances Activities Charge. (Approved
by Public Safety Committee January 29, 2019)
1. Patient Transport $1,150.00
2. Mileage Rate $16.50/per mile
3. Treat without transport $200.00
4. Insurance Company Payments: Patients will not be billed if
the insurance payment is less than the charged amount.
5. City employees and family members will be billed only if
non-city insurance applies.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Augusta, Georgia EMS Billing Guidelines
Privacy Practices
• Each provider will provide patients with the Notice of Privacy Practices (NPP) at the time
of treatment.
Patient Contacts
• Each provider must complete an electronic patient care report (ePCR) for each patient
contact.
• Each provider must complete quality assurance checks of the ePCRs at a rate no less than
every 5th patient contact in addition to every:
o Advanced coronary syndrome;
o Advanced airways;
o Burns;
o Stoke;
o CPR;
o Motor vehicle collisions.
• Each provider must collect a Patient Signature Authorization prior to billing for services.
• Each provider must collect the Medical Records Author’s signature prior to billing for
services.
Billing Rates
• Transport rate will be $1,150.
• Mileage rate will be $16.50.
• Treat and No Transport rate will be $200.
• Billable rates will always be at least 150% of the Medicare allowable rates.
Billing and Collection Practices
• Billing to insurance companies (public and private) will be at the allowable rates as
identified above and as may be amended from time-to-time.
• Patients will be balance billed for amounts remaining after insurance coverage.
• The estate of a patient will not be pursued if a patient dies after transport.
• Hospice facilities may be billed for services rendered to hospice patients but the patient
will not be balance billed for amounts remaining.
• Employees of Augusta, Georgia and their dependents on Augusta, Georgia’s self-insured
insurance plan will not be billed for services.
• Patients may not be sent to collections for services rendered.
Scope
• These billing guidelines cover all emergency (9-1-1) transports.
• Non-emergency transports (non 9-1-1) are not covered by these billing guidelines.
Commission Meeting Agenda
2/5/2019 2:00 PM
Motion to Approve Emergency Ambulance Service Fees and to Direct Staff to Complete Processes to
Allow for Billing by Augusta Ambulances
Department:Law/Fire
Department:Law/Fire
Caption:Motion to approve Emergency Ambulance Service Fees and to
direct staff to complete processes to allow for billing by Augusta
Ambulances with no balance billing. (Approved by Public
Safety Committee January 29, 2019)
Background:On July 17, 2018, RFP #18-149 EMS Ambulance
Billing/Coding Services was awarded to EMS Management and
Consultants, Inc. On September 18, 2018, a motion was put
before the Commission to approve the billing guidelines but that
item was sent back to the Public Safety committee. As result,
the billing contemplated and awarded in RFP #18-149 has not
come to fruition. In order to begin billing, billing guidelines
need to be approved so that this information can be shared with
the billing company in order to complete the billing set-up.
Specific guidance is needed regarding the Commission's will
with regard to balance billing and collections activity.
Additionally, a bank account needs to be opened by the Finance
Department for the sole purpose of handling ambulance billing
funds. Once the bank account is set up, this information can be
shared with the billing company who can complete the process
for obtaining required billing numbers with the government.
Analysis:Allowing Augusta Ambulances to bill for services rendered will
be a revenue source for the government currently not being
utilized. Most other local governments bill for emergency
ambulance services.
Financial Impact:Net positive for the government as these services are already
being provided but currently not billing for them.
Alternatives:Deny
Recommendation:Approve
Funds are
Available in the
Following
Accounts:
None
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Request for Proposal
Request for Proposals will be received at this office until Thursday, October 4, 2018 @ 11:00 a.m. for furnishing:
RFP Item # 18-033 Inmate Telephone Services for Augusta, GA – RCCI
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
Mandatory Pre Proposal/Telephone Conference will be held on Tuesday, September 18, 2018, @ 2:00 p.m. in the
Procurement Department, 535 Telfair Street, Room 605. If you choose to teleconference there is a $35.00 fee.
Make the $35.00 check payable to “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta
Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901. A Site Visit to follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, September 20,
2018, @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract
with the successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base their qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 23, 30, September 6, 13, 2018
Metro Courier August 23, 2018
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form
Addendum
1 Original Copies
6
Fee
Proposal
AMTEL
913 Dilworth Street
St. Mary's GA 31558 Yes 258452 Yes Yes Yes Yes Yes
GTL
1205 Benbrooke CT
Acworth, GA 30101
Yes 55676 Yes Yes Yes Yes Yes
Securus Technologies
4000 International Pkwy
Carrollton, TX 75007
Yes 60113 Yes Yes Yes Yes Yes
NCIC Inmate Communications
607 E. Whaley Street
Longview, TX 75601
Yes AMIL9246 Yes No Yes Yes Yes
IC Solutions
2200 Danbury Street
San Antonio, TX 78217
Yes 1213595 Yes Yes Yes Yes Yes
Cen-tex Pay Telephone
Company
101 Sterling Browning Rd
San Antonio, TX 78232
Yes 1337580 Yes Yes Yes Yes Yes
Combined Public
Communications
P.O. Box 76573
Highland Heights, KY 41076
Yes 1334510 Yes Yes Yes Yes Yes
RFP Item #18-033 Inmate Telephone Services
for Augusta, GA- RCCI
RFP Date: Thursday, October 4, 2018 @ 11:00 a.m.
Total Number Specifications Mailed Out: 12
Total Number Specifications Download (Demandstar): 31
Total Electronic Notifications (Demandstar): 1
Total Number Specifications Mailed Out to Local Vendor: 0
Mandatory Pre-Bid Conference Attendees: 10
Total packages submitted: 7
Total Noncompliant:
Page 1 of 1 18-033_TAB OFFICIAL
AMTEL
913 Dilworth Street
St. Mary's GA 31558
GTL
1205 Benbrooke CT
Acworth, GA 30101
Securus Technologies
4000 International
Pkwy
Carrollton, TX 75007
NCIC Inmate
Communications
607 E. Whaley Street
Longview, TX 75601
IC Solutions
2200 Danbury Street
San Antonio, TX
78217
Cen-tex Pay
Telephone Company
101 Sterling Browning
Rd
San Antonio, TX
78232
Combined Public
Communications
P.O. Box 76573
Highland Heights, KY
41076
AMTEL
913 Dilworth Street
St. Mary's GA 31558
GTL
1205 Benbrooke CT
Acworth, GA 30101
Securus Technologies
4000 International
Pkwy
Carrollton, TX 75007
NCIC Inmate
Communications
607 E. Whaley Street
Longview, TX 75601
IC Solutions
2200 Danbury Street
San Antonio, TX
78217
Cen-tex Pay
Telephone Company
101 Sterling Browning
Rd
San Antonio, TX
78232
Combined Public
Communications
P.O. Box 76573
Highland Heights, KY
41076
Evaluation Criteria Ranking Points
1. Completeness of Response
• Package submitted by the deadline
• Package is complete (includes requested information as
required per this solicitation)
• Attachment B is complete, signed and notarized
N/A Pass/Fail PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS PASS
2. Qualifications & Experience (0-5)20 3.0 3.5 5.0 3.0 5.0 3.0 2.5 60 70 100 60 100 60 50
3. Organization & Approach (0-5)15 2.5 3.5 4.0 3.5 4.5 3.0 3.0 37.5 52.5 60 52.5 67.5 45 45
4. Scope of Services
- Ability to support and maintain the system proposed based on
on-site response time, remote maintenance problem
resolutions and parts availability
- Concept, Methodology, Approach to Scope of Work
- Ability to provide a system that uses state-of-the-art
technology and web-based equipment. System shall process all
inmates calls and must have investigative analysis capabilities.
- Ability to provide hands-on training to staff. Training schedule
and implementation timeframe .of project must be outlined in
proposal
(0-5)15 3.0 3.0 4.5 3.5 4.5 3.0 3.0 45 45 67.5 52.5 67.5 45 45
5. Financial Statements (0-5)10 2.0 3.5 4.5 3.0 5.0 3.0 3.0 20 35 45 30 50 30 30
6. References (0-5)5 3.5 3.0 4.5 4.0 5.0 3.5 4.0 17.5 15 22.5 20 25 17.5 20
Within Richmond County 5 10 0 0 0 0 0 0 0
Within CSRA 5 6 0 0 0 0 0 0 0
Within Georgia 5 4 5 5 20 20 0 0 0 0 0
Within SE United States (includes AL, TN, NC, SC, FL) 5 2 0 0 0 0 0 0 0
All Others 5 1 5 5 5 5 5 0 0 5 5 5 5 5
75 17 18 23 19 24 17.5 17.5 200 237.5 300 220 315 202.5 195
8. Presentation by Team (0-5)10 0 0 0 0 0 0 0
9. Q&A Response to Panel Questions (0-5)5 0 0 0 0 0 0 0
a. Highest Revenue 5 10 5 0 0 0 0 0 50 0
b.. Second 5 6 5 0 0 0 0 30 0 0
c. Third 5 4 5 0 0 20 0 0 0 0
d. Fouth 5 2 5 10 0 0 0 0 0 0
5 Fifth 5 1 5 0 5 0 0 0 0 0
Total Phase 2 (Total Possible Maximum Ranking 25
Maximum Weighted Total Possible 125) 25 5 5 5 0 5 5 0 10 5 20 0 30 50 0
22 23 28 19 29 22.5 17.5 210 242.5 320 220 345 252.5 195
Procurement Department Completion Date: 10/24/18
Internal Use Only
10 Cost/Fee Proposal Consideration
Total Cumulative Score
(Maximum point is 500)
RFQ #18-033 Inmate Telphone Services
for the Augusta, GA – RCCI
Evaluation Date: Wednesday, October 24, 2018 @ 3:00 p.m.
Vendors
Phase 2 (Option - Numbers 8-9)
Procurement DepartmentRepresentative:_________Nancy Williams__________________________________
Evaluator: Cumulative Date: 10/24/18
Total (Total Possible Score 500)
Ranking of 0-5 (Enter a number value between 0 and 5)Weighted ScoresPhase 1
Scale 0 (Low) to 5 (High)
7. Proximity to Area (only choose 1 line according to location of the company - enter the ranking value for the one line only)
Phase 1 Total - (Total Maximum Ranking 75 -
Maximum Weighted Total Possible 375)
Commission Meeting Agenda
2/5/2019 2:00 PM
RFP 18-033 Award Inmate Telephone Contract
Department:Richmond County Correctional Institution
Department:Richmond County Correctional Institution
Caption:Motion to approve an inmate telephone contract with Inmate
Calling Solutions (ICS) for RCCI for a three-year term with two
1-year options for renewal (RFP 18-033).(Approved by Public
Safety Committee January 29, 2019)
Background:The installation of collect only telephones in the inmates
dormitories allows inmates to communicate with their family
and allows staff to perform other duties. A request for proposal
(RFP Item#18-033) was completed in October 2018 and seven
(7) companies responded.
Analysis:A committee was formed to evaluate and select a contractor to
provide Inmate Telephone Service for RCCI. Inmate Calling
Solutions (ICS) was selected.
Financial Impact:Inmate Calling Solutions (ICS) will pay Richmond County
seventy-five (75%) percent commission on all revenues
generated from the inmates telephones.
Alternatives:None
Recommendation:Request approval of three (3) years with two 1-year option
contract with Inmate Calling Solutions (ICS).
Funds are
Available in the
Following
Accounts:
No cost to the City.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/5/2019 2:00 PM
2019 Renewal of Excess Worker's Compensation Insurance
Department:Finance/Risk Managment
Department:Finance/Risk Managment
Caption:Motion to approve Excess Worker's Compensation Insurance
with Safety National Casualty with statutory limits and a
$750,000 Self Insured Retention (SIR - otherwise known as the
deductible) to cover all positions for a premium of $369,994.
(Approved by Finance Committee January 29, 2019)
Background:Excess Workers Compensation coverage (a per occurrence
policy) has been purchased in the past as a measure to cap any
potential catastrophic loss against Augusta-Richmond County.
Augusta’s current SIR is $750,000. Stated simply, Augusta is
self-insured on each claim up to $750,000 before the excess
coverage policy takes effect.
Analysis:Past claim experience, current claim exposure, and potential
future cost were considered. It was determined that an SIR of
$750,000 is appropriate for our level of risk. Corvel, our
Workers’ Compensation Third Party Administrator, was
requested to obtain quotes from A or A+ companies. Corvel
received the following quotes from the following companies:
Safety National Casualty XL Insurance ACE/Chubb Prosight
Specialty Insurance The following companies declined to
provide an offer: Midwest Employers Casualty Company Sompo
Japan Insurance Company of America
Financial Impact:Maintaining the SIR of $750,000 offers the greatest value to
Augusta-Richmond County government.
Alternatives:1) Drop coverage accepting full exposure/cost for any
catastrophic job related injury. 2) Accept proposal from
company with higher premium quotes which also have a higher
deductible
Recommendation:Approve coverage with Safety National Casualty (lowest
premium quote) with SIR of $750,000 for all positions with
Statutory Limit for a deposit premium of $369,994 which is a
decrease of $13,249 from the prior year premium amount.
Funds are
Available in the
Following
Accounts:
621 01 5233 55.21110 WC/Risk Management
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Department Effective
Department Org Key Quantity Job Title Grade Salary Benefits Total 1-Jul-19
District Attorney 101-02-1310 1 DA Investigator - to provide each judge team own Investigator due to increase in
cases 20 48,500 15,563 64,063 32,031
101-02-1310 1 Assistant District Attorney - to provide each judge team with 3 ADAs due to increase
in cases 22 54,800 16,444 71,244 35,622 Adopted
2 District Attorney 135,307 67,653
Department
Department Org Key Quantity Job Title Grade Salary Benefits Total
District Attorney 101-02-1310 2 (2) DA Investigator @ 48,500 - to provide each judge team own Investigator due to
increase in cases 20 97,000 31,125 128,125 Provide Request
101-02-1310 1 Assistant District Attorney - to provide each judge team with 3 ADA's due to
increase in cases 22 54,800 16,444 71,244 for full year
101-02-1310 1 Secretary - to assist DA staff due to increase in cases and court appearances 13 33,684 13,491 47,175
4 District Attorney 246,544
Cost to Fund Request for Full Year
DA Current Adopted Budget w/ New Personnel of $67,650 2,996,220
additional increase to fund request for full year 178,890
3,175,110
Funding Source
Burke Co Portion 8%254,009
Columbia Co Portion 40%1,270,044
Richmond Co Portion at no change 1,563,290
VOCA Grant - personnel expense reclass to 220 88,120
3,175,463
Funding Excess/(Deficit)353
Commission Meeting Agenda
2/5/2019 2:00 PM
Motion to approve 2 additional positions for the District Attorney's office and to approve funding for
the full year
Department:Finance and District Attorney
Department:Finance and District Attorney
Caption:Motion to approve 2 additional positions for the District
Attorney's office and to approve funding for the full year.
(Approved by Finance Committee January 29, 2019)
Background:During the 2019 budget process, the District Attorney requested
4 new positions (2 DA Investigators, 1 Assistant District
Attorney, and 1 Secretary). Two positions were approved (1 DA
Investigator and 1 Assistant District Attorney) and were funded
on July 1, 2019 as were all other new positions in the general
fund.
Analysis:After adoption of the budget, the District Attorney requested
reconsideration of her request for all four positions with funding
for the entire year. Discussions with Columbia and Burke
counties which contribute funding toward the operations of the
office offered possible funding.
Financial Impact:The additional cost of the two requested positions for the full
years as well as an additional 6 months funding for the two
positions already approved in the budget will be covered without
any additional cost to Richmond County. Columbia County's
share will increase from 35.66% to 40% and Burke's will
increase from 6.7% to 8%. Additionally there are costs eligible
for reimbursement under the VOCA grant.
Alternatives:make no adjustments, funding only 2 positions effective July 1
Recommendation:approve new positions and allocate funding for full year using
identified funding sources.
no additional cost to Augusta
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/5/2019 2:00 PM
Motion to approve continued agreement with Brinson Askew Berry for collection of hotel tax under
Rome Class Hotel Incremental Tax Fund
Department:Finance
Department:Finance
Caption:Motion to approve continued agreement with Brinson Askew
Berry LLP for collection of hotel tax under Rome Class Hotel
Incremental Tax Fund. (Approved by Finance Committee
January 29, 2019)
Background:In January of 2013 Augusta began receiving collections from
online travel companies (Expedia, Orbitz, Priceline, Travelocity
and their affiliates) through the collection process of Brinson
Askew Berry, LLP as a result of a class action suit by the City of
Rome. The entire collection process is done by this firm and
proceeds are remitted quarterly to 183 cities and counties.
Augusta's proceeds from this process are then combined with
local hotel motel tax collections which are remitted directly to
the License department and distributed per agreements with the
Coliseum Authority and the Convention and Visitors Bureau.
Analysis:The administration agreement which designated Brinson,
Askew, Berry LLP as the agent to collect and distribute the
Class funds from these companies to cities and counties will
expire December 2020. Each recipient can execute an agreement
to continue the existing process.
Financial Impact:There is no financial impact to Augusta since 100% of Hotel
Motel tax collections are forwarded to the Coliseum Authority
and the Convention and Visitors Bureau.
Alternatives:Augusta could choose to set up its own collection process which
would involve obtaining data from each online travel company,
reviewing their bookings, comparing the rates and collections
for each, and monitoring payments.
Recommendation:Execute the agreement with Brinson, Askew, Berry LLP to
continue their administration of these funds for Augusta.
Funds are
Available in the
Following
Accounts:
none needed.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/5/2019 2:00 PM
Discussion regarding addressing blighted areas in Augusta
Department:Environmental Services
Department:Environmental Services
Caption:Motion to approve the implementation of the plan addressing
blighted areas in Augusta.(Approved by Engineering Services
Committee January 29, 2019)
Background:At the Commission meeting on December 18th, a presentation
was provided to the Commission which discussed the inter-
departmental approach to addressing this issue, progress made to
date by various departments, and research into programs that
other city/counties have implemented. In addition, a key
discussion point was presented to the body – should Augusta
choose a target area to focus resources and activities.
Analysis:Augusta has made progress with the inter-departmental activities
to date. The Richmond County Marshal’s office and Code
Enforcement have made great strides in holding residents
accountable and issuing citations when appropriate. Housing and
Community Development has a proven redevelopment strategy
which has been successfully implemented in the Laney Walker-
Bethlehem neighborhood – a program which can also be used in
any other designated target area. Environmental Services has cut
hundreds of vacant lots, demolished many structures, and
cleaned up many illegal dump sites. Further, Augusta has
programs in place to spur redevelopment via the Land Bank –
programs which will be furthered once the Land Bank leadership
is formalized. With all the accomplishments, however, more
work is needed to tackle this issue. A proposed target area was
identified – an area bounded by 15th Street, MLK Jr. Blvd, Clay
Street, and Poplar Street. Also, there were 5 key steps to
implementation that were identified during the last discussion: 1)
effectively utilize the Land Bank’s abilities and programs; 2)
apply for grants and standardize the program funding; 3)
establish priorities and timelines for each department’s
activities; 4) continue to review ordinances and recommend
needed updates; 5) incorporate the use of “zones”.
Financial Impact:
Alternatives:
Recommendation:Possible recommendations and action items include: 1. Establish
a target area for each department to focus current resources to
include Code Enforcement, Law Enforcement, vacant lot
cutting, demolition, and others. 2. Implement the HCD
redevelopment model in the target area. 3. Research and have
staff return with a firm recommendation regarding program
funding
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
2/5/2019 2:00 PM
Downtown Parking Task Force
Department:
Department:
Caption:Motion to authorize the Augusta Engineering Department, on
behalf of the Downtown Parking Task Force, to proceed with the
Procurement RFQ Process to hire a qualified parking
management firm to address the downtown parking challenges.
(Approved by Engineering Services Committee January 29,
2019)
Background:They are ready to take the next step and hire a firm to propose
solutions to impacted downtown parking based on the feedback
received. The Procurement Department Request for
Qualifications (RFQ) process will be utilized to hire a qualified
firm to propose various solutions for the Augusta Commission to
consider.
Analysis:For a period of approximately six months, a task force consisting
of members of local government and prominent city leaders was
assembled to discuss and learn about the issues facing parking
availability in downtown Augusta. After several meetings and
information provided on various options open to Augusta,
Commissioners were invited to attend the last few gatherings to
hear about what the task force had learned and give input on the
various alternatives presented.
Financial Impact:There will be no fiscal impact to proceed with the RFQ process
and procure the services of a qualified firm. The Parking Task
Force is looking for a parking management firm to propose turn-
key solution alternatives for the Augusta Commission to
consider. There may be a future fiscal impact depending on the
chosen alternative by the Commission based on the various
options presented to them through this process.
Alternatives:1)Approve and authorize the Augusta Engineering Department,
on behalf of the Parking Task Force, to proceed with the
Procurement RFQ process to hire a qualified parking
management firm to address the downtown parking challenges.
2) Do not approve.
Recommendation:Approve Alternative Number One.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
SOLID WASTE DISPOSAL AGREEMENT
THIS AGREEMENT is made and entered into this _____ day of ___________, 2019 by and
between WASTE MANAGEMENT (hereinafter called "Customer") and AUGUSTA, GEORGIA, a
political division of the state of Georgia, (hereinafter called "Augusta").
WHEREAS, Customer desires to transport Customer's non-hazardous waste to the AUGUSTA
Landfill for disposal, and AUGUSTA desires to provide such disposal services for the Customer
in accordance with and subject to the terms and conditions for this Agreement.
NOW, THEREFORE, in consideration of the premises and the following mutual agreements and
covenants, the Customer and AUGUSTA, each intending to be legally bound, agree as follows:
1.0 DEFINITIONS
1.01 Customer Waste -Any Solid Waste or approved Special Waste collected or controlled by
Customer. Customer's Waste will be delivered to the AUGUSTA Landfill by Customer in waste
collection vehicles containing only Customer Waste.
1.02 Disposal Fee -The amount set forth in Section 7.01 hereof, as adjusted, charged by
AUGUSTA for the performance of disposal services hereunder.
1.03 Governmental Approvals -All permits, licenses and approvals required for the expansion,
construction and/or operation of the AUGUSTA Landfill.
1.04 Hazardous Waste -Any chemical, compound, mixture, substance or article which is
designated by the United States Environmental Protection Agency or by any State having
jurisdiction to be "hazardous" as that term is defined by or pursuant to federal or state law.
1.05 Non-Conforming Waste -Any waste excluded from the definition of Solid Waste and any
Special Waste which has not been approved by AUGUSTA and, if required, by any governmental
agency having jurisdiction.
1.06 AUGUSTA Landfill -The Deans Bridge Road MSW Landfill, which is owned and operated
by AUGUSTA and located at 4330 Deans Bridge Road, Blythe, Georgia.
1.07 Solid Waste -Any garbage, trash, rubbish, brush and other waste material allowed under
the Governmental Approvals issued for the operation of the AUGUSTA Landfill but excluding (a)
any Hazardous Waste, and (b) any other material not allowed pursuant to applicable laws and
regulations.
1.08 Special Waste -Any Customer Waste which requires special processing, handling or
disposal techniques which are different from the techniques normally utilized for handling or
disposal or contains and added element of expense to transport or dispose of as determined by
AUGUSTA or requires approval from any State agency and/or AUGUSTA. Examples of such
Special Waste types may include, but are not limited to: white goods, tires, mining wastes, fly
ash, combustion ash, sludges, drilling fluids and drill cuttings, asbestos, industrial wastes, liquid
wastes, infectious wastes and residue, pollution control residue, debris or contaminated soil and
water from the cleanup of a spill. Special Waste requires a Waste Profile be submitted for
approval prior to disposal.
1.09 Construction and Demolition Waste – Any Customer Waste which meets the definition
of such per current Georgia EPD Rules.
1.10 Prohibited Wastes – AUGUSTA shall not accept any such prohibited wastes as identified
by the current Solid Waste Handling Permit issued to Augusta. In addition, Augusta will not
accept any quantity Coal Ash or Coal Ash Residue.
2.0 SCOPE OF SERVICES
2.01 Landfill Disposal - Subject to the terms and conditions hereof, Customer agrees that it
will deliver or cause to be delivered all Customer Waste to the AUGUSTA Landfill for disposal
and AUGUSTA agrees that it will accept such Customer Waste for disposal services at the
AUGUSTA Landfill from and after the date hereof in accordance with and subject to the terms
and conditions of this Agreement.
2.02 Transfer Station- This Agreement provides for the exclusive use of the Transfer Station
located on Goshen Industrial Blvd by AUGUSTA, per the terms of the Lease dated December
2018.
3.00 DISPOSAL SERVICES
3.01 Disposal Operations -From and after the date hereof, AUGUSTA shall accept, upon
delivery, all Customer Waste and such approved Special Waste delivered by the Customer in
waste collection vehicles containing only Customer Waste or approved Special Waste to the
AUGUSTA Landfill for disposal.
3.02 Inspection of AUGUSTA Landfill- The Customer may, on a reasonable basis as the
Customer deems necessary and after giving AUGUSTA advance written notice, make
inspections of the AUGUSTA Landfill during normal business hours, however, such inspections
shall be made only by authorized employees or agents of the Customer accompanied by the
AUGUSTA Director of Environmental Services Department or any other person designated by
the AUGUSTA Director. Such inspections shall not unreasonably interfere with AUGUSTA's
performance of any of its operations at the AUGUSTA Landfill. Customer is under no duty to
inspect the operations of AUGUSTA and the failure to inspect shall not, in any way, create
liability on the part of the Customer to AUGUSTA.
3.03 Compliance with Laws and Permits -AUGUSTA shall conduct disposal operations with
respect to services performed hereunder in accordance with all applicable federal and state laws,
rules and regulations, and the terms and conditions of the Governmental Approvals issued for
the operation of the AUGUSTA Sanitary Landfill.
3.04 Holidays -The following shall be holidays for purposes of this Agreement:
New Year's Day, Thanksgiving Day, Christmas Day, July 4th, Memorial Day, Labor Day
AUGUSTA may decide to observe any or all of the above-mentioned holidays by suspension of
landfill operations on the holiday. AUGUSTA will give the Customer advance written notice of
AUGUSTA's observance of any holiday.
3.05 Title- Title to Customer Waste delivered by the Customer shall pass to AUGUSTA when
accepted by AUGUSTA at the Landfill. Acceptance is completed upon delivery by Customer to
the AUGUSTA Landfill and non-rejection by AUGUSTA within a reasonable amount of time.
Notwithstanding any provision of this Agreement to the contrary, title to and liability for Non-
Conforming Wastes shall remain with the Customer and shall never pass to or be assumed by
AUGUSTA.
3.06 Special Waste -Where requested by AUGUSTA, the Customer shall assist AUGUSTA in
identifying each generator of Special Waste and shall also require each generator of Special
Waste, in addition to any label, marking, manifest or other such documentation required by any
applicable law, regulation, or permit, to provide to AUGUSTA, in advance of any shipment of
Special Waste, a representative sample of the Special Waste to be disposed of by AUGUSTA,
and a detailed written physical and chemical description or analysis of the Special Waste,
including, without limitation, a listing of unique characteristics and safety procedures, if such
exists, that would be of significance to the handling of such Special Waste ("Waste Profile Sheet"
or "WPS").
The customer shall promptly furnish to AUGUSTA any information regarding known, suspected
or planned changes in composition of any such Special Waste and the Customer shall
accordingly update the WPS. The Customer agrees that all Special Waste specified in a WPS and
delivered to AUGUSTA Sanitary Landfill shall conform to the description set forth on the WPS.
Such Special Waste shall not be delivered to AUGUSTA for disposal until such WPS and
representative sampling are analyzed and approved by AUGUSTA. AUGUSTA shall have the
right to reject loads of bulky Special Wastes if in AUGUSTA's judgment such loads would disrupt
any normal operating procedures.
3.07 Non-Exclusive Use of AUGUSTA Landfill- The use of the AUGUSTA Landfill by the
Customer shall be non-exclusive and, in addition to the disposal of Customer Waste pursuant to
this Agreement, AUGUSTA shall have the absolute and unrestricted right to accept for disposal
any waste materials not covered by this Agreement and brought to the AUGUSTA Landfill by
any other municipality or other body, corporation, person or other entity, public or private, for
disposal, and the absolute and unrestricted right to establish from time to time all fees,
deductions, discounts, credits and allowances, and charge and retain such fees, for disposal of
any waste material (other than Customer Waste).
3.08 Inspection of Customer Waste -AUGUSTA shall have the right to inspect any incoming
loads of Customer Waste delivered to the AUGUSTA Landfill for disposal for compliance
hereunder and reject any Non- Conforming Waste. Customer shall remove and properly dispose
of all such Non-Conforming Waste at Customer's expense.
3.09 Covenant for Delivery of Waste - The Customer covenants and agrees that it will deliver
or cause to be delivered all Bladen Solid Waste to the Bladen County Transfer Station for
disposal at the AUGUSTA facility. To the extent allowed by law, the customer shall: (I)
exclusively use the AUGUSTA facility for disposal of Bladen County Waste;(II) not contract with
any other person for services which are the same or similar to those provided by AUGUSTA
pursuant to this agreement and; (III) not establish or operate a solid waste management facility
within the county offering the same or similar services as those provided by AUGUSTA pursuant
to this agreement.
4.00 EFFECTlVE DATE
This Agreement shall be effective upon the execution of this Agreement by the Customer and
AUGUSTA, and the delivery of Customer Waste to the AUGUSTA Landfill and performance of
disposal services by AUGUSTA hereunder shall commence on the date hereof in accordance
with the terms and conditions of this Agreement.
5.0 INDEMNITY
5.01 Indemnity of AUGUSTA -AUGUSTA will indemnify and save harmless the Customer from
and against any and all suits, actions, legal proceedings, claims, demands, damages, costs,
expenses, and reasonable attorneys' fees incurred by the Customer to the extent resulting from
(a) any breach by AUGUSTA of any of its agreements hereunder, and (b) any negligent act or
omission of AUGUSTA, its employees or agents in the performance of services under this
Agreement; provided, however, that AUGUSTA shall not be obligated to indemnify the
Customer from and against any suits, actions, legal proceedings, claims, demands, damages,
costs, expenses or attorneys' fees to the extent resulting from negligent act or omission of the
Customer or of any of its officers, agents, servants, employees or contractors or to the extent
resulting from any breach by the Customer of any of its agreements hereunder .
5.02 Indemnity by Customer -The Customer will indemnify and save harmless AUGUSTA
from and against any and all suits, actions, legal proceedings, claims, demands, damages, costs,
expenses, and reasonable attorneys' fees incurred by AUGUSTA to the extent resulting from (a)
any breach by the Customer and any of its agreements hereunder, and (b) any negligent act or
omission of the Customer or any of its officers, agents, servants, employees or contractors;
provided, however, that the Customer shall not be obligated to indemnify AUGUSTA from and
against any suits, actions, legal proceedings, claims, demands, damages, costs, expenses or
attorneys' fees to the extent resulting from any negligent act or omission of AUGUSTA or of any
of its officers, agents, servants, employees or contractors or to the extent resulting from any
breach by AUGUSTA of any of its agreements hereunder.
5.03 Termination for Convenience – AUGUSTA shall have the right to terminate this
Agreement without cause by providing Customer sixty (60) days written notice.
6.0 TERM
This Agreement is for an initial term of ten (10) years from and after the date of execution of this
Agreement to and including December 31, 2029. An additional ten (10) year term may be
mutually agreed upon by both parties.
7.0 RATES FOR WASTE DELIVERED TO THE LANDFILL
7.01 Base Rate -For Customer Waste (exclusive of any Special Waste) disposal services
rendered hereunder, AUGUSTA will charge and the Customer will pay to AUGUSTA, the posted
gate rate for 0-5000 tons per month; however should the Customer dispose over 5000 tons per
month the rate will be __________ and 00/100 Dollars ($XX.00) per Ton of Customer Waste, as
adjusted in accordance with the terms and provisions of Sections 7.02, 7.03, and 7.04 hereof, for
each Ton of Customer Waste accepted at the AUGUSTA Landfill for disposal. This Base Rate
includes the current $0.75 per ton EPD fee and includes any Environmental Fees AUGUSTA may
charge.
MSW - $XX/ton (if over 5000 tons per month)
MSW - $XX /ton (if over 10,000 tons per month)
Special Waste - $XX/ton; or by mutual agreement
Asbestos-Containing Waste - $XX/yard
C&D Waste - $XX/ton
AUGUSTA further agrees that the Base Rate applies to the disposal of Customer Waste in a
landfill disposal cell that is lined in accordance with applicable laws and regulations.
7.02 CPI Adjustment – On January 1, 2020 and every January 1 thereafter during this
agreement and any additional terms of this agreement, the Base Rate then in effect shall be
increased by the increase, if any, of the percentage of increase in the Consumer Price Index for
All Urban Consumers (All Items -U.S. City Average), Water, Sewer and Trash-Garbage and
Trash-Sub-Index as published by the U.S. Department of Labor, Bureau of Labor Statistics (CPI).
The measurement period will be the immediate preceding January through December with the
July 1, 2020 increase based on December 2018 statistics.
7.03 Change in Law Fees, Etc. - AUGUSTA shall have the right to increase the Base Rate at
any time to due to changes in Local, State and Federal regulations. These additional costs will
be billed as a straight pass through to the Customer. The Customer will be notified thirty (30)
days in advance of any such increase and will be provided documentation to substantiate any
additional charge.
7.04 Special Wastes -The Disposal Fee shall apply with respect to Special Waste, however
asbestos-containing materials waste will be charged at the current posted landfill gate rate.
The charge for the disposal of large quantities of Special Waste shall be set by mutual agreement
of the parties on a periodic, case-by-case basis; with the approval of the Augusta Administrator
and Director of Environmental Services. Request of a project-rate shall be made 30-days in
advance of any such disposal.
7.05 Billings to Customer- AUGUSTA will invoice the Customer on a monthly basis for disposal
services rendered during the preceding calendar month and the Customer will remit payment
for each invoice without set-off or deduction to AUGUSTA within twenty-five (30) working days
of the date of such invoice. Such billing shall be based on the Disposal Fee as adjusted pursuant
to Sections 7.02, 7.03 and 7.04 hereof.
9.0 DEFAULT
Except as otherwise provided herein, if either party breaches any of the material provisions of
this Agreement and fails to cure such breach within a period of thirty (30) days after receiving
written notice setting forth a detailed description of such breach from the other party, unless a
longer period of time is required to cure such breach and the party breaching shall have failed to
commence to cure such beach within said thirty (30) day period and pursue diligently to
completion thereof, then the other party may terminate this Agreement; provided, however,
that the foregoing provisions relating to notice of breach and cure shall not apply to any failure
of Customer to pay AUGUSTA for services rendered hereunder .
10.0 MISCELLANEOUS
10.01 Transferability -No assignment of this Agreement or any right accruing under this
Agreement shall be made in whole or in part by the Customer without the express prior written
consent of AUGUSTA or by AUGUSTA without the express prior written consent of the
Customer, except that AUGUSTA without the consent of the Customer may assign and delegate
any of its rights and obligations under this Agreement or subcontract the performance of any
services to be rendered hereunder to any corporation or other entity which controls, or is
controlled by, or is under common control with AUGUSTA.
10.02 Force Majeure -The obligations of AUGUSTA hereunder are subject to and excused in
the event of the occurrence of any contingency beyond its reasonable control including, without
limitation, (i) strikes, riots, wars, acts of God, accidents, (ii) compliance with any law, regulation,
order or decree, and (iii) the denial, loss, suspension, expiration, termination, revocation or
failure of issuance or renewal of any permit, license of other governmental approval required to
construct and/or operate the AUGUSTA Landfill.
10.03 Severability -In case anyone or more of the provisions contained in this Agreement shall,
for any reason, be held to be invalid, illegal or unenforceable in any respect or its inclusion shall
result in the invalidity, illegality or unenforceability of this Agreement, such invalidity, illegality
or unenforceability shall not affect any other provision of this Agreement and this Agreement
shall be construed as if such invalid, illegal or unenforceable provision had never been contained
herein; provided, however, that it is the intention of the parties hereto that in lieu of each term,
clause, or provision that is help to be invalid, illegal or unenforceable, there shall be added as a
part of this Agreement a term, clause or provision as similar in terms to such invalid, illegal or
unenforceable term, clause or provision as may be possible and be valid, legal or enforceable.
10.04 Cumulative Remedies -all rights, remedies and powers shall be deemed cumulative and
not exclusive of any rights, remedies or powers available. No delay or omission to exercise any
right, remedy or power shall impair such right, remedy or power or shall be construed to be a
waiver of any breach or any acquiescence therein. Any such right, remedy or power may be
exercised from time to time, independently or concurrently, and as often as shall be deemed
expedient. No single or partial exercise of any right, remedy or power shall preclude other or
further exercise thereof.
10.05 Independent Contractor -No Agency-AUGUSTA will act hereunder as an independent
contractor and not as an agent of the Customer. Similarly, the Customer is not an agent of
AUGUSTA or empowered or authorized to obligate AUGUSTA in any way.
10.06 Entire Agreement -This Agreement constitutes the entire agreement and understanding
between the parties relating to the subject matter hereof and cancels and supersedes all prior
negotiations, representations, proposals, understandings and agreements, either written or
oral, relating to the subject matter hereof.
10.07 Modifications and Waiver – The parties must mutually agree upon any changes in the
Agreement and must be incorporated by written amendments to the Agreement. The Augusta
Administrator or their designee shall have the authority to amend the Agreement on behalf of
Augusta. This Agreement shall not be modified, altered, changed or amended unless in writing
and signed by the parties.
EXECUTED by their duly authorized representatives, who hereby certify that their signatures
below bind the parties to the terms and conditions of this Agreement, as of the day and year first
above written.
WASTE MANAGEMENT AUGUSTA, GEORGIA
By: By:
Printed Name: Printed Name:
Title: Title:
ATTEST:
By: By:
Printed Name: Printed Name:
Title: Title:
Commission Meeting Agenda
2/5/2019 2:00 PM
Request Approval of an Agreement with Waste Management for Landfill Disposal Pending completion
of final Negotiations, and Approve the Execution of the Agreement by the Mayor
Department:Environmental Services
Department:Environmental Services
Caption:Motion to approve an Agreement with Waste Management for
Landfill Disposal pending completion of final negotiations, and
approve the execution of the Agreement by the Mayor.
(Approved by Engineering Services Committee January 29,
2019)
Background:Waste Management is one of the landfill’s largest customers,
based on tonnage into the facility, and has been for some
years. As a means of solidifying this relationship, Augusta
Environmental Services is requesting an Agreement be approved
so that a minimum tonnage is guaranteed to come to the landfill,
at a set rate for a defined period of time. The negotiation of the
agreement is underway.
Analysis:Augusta’s landfill generates revenue by garbage coming into the
facility. Having an Agreement in place with one of the facility’s
top ten customers will allow the landfill to better project
revenues each year, and guarantees that garbage continues to
come to the Landfill. At this time, Waste Management is in
agreement in concept with this model. This allows the landfill to
know the minimum tonnage the customer will bring to the
facility each year, allowing for more accurate budgeting of
revenues and operational expenses; most importantly, it insures
no loss of tonnage to the facility. At this time, ESD is requesting
permission to finalize negotiations approve the concept of
entering into a disposal agreement with customers that are
amenable to the concept. Should this model be approved, ESD
will pursue other agreements with additional customers.
Financial Impact:Waste Management brings approximately 2800 tons to the
landfill each month, however with their recent expansion, more
may become available. This generates revenues of
approximately $1M per year. It is to Augusta’s benefit to
solidify and grow this relationship via a disposal agreement. An
agreement of this kind will guarantee the minimum intake of
garbage and therefore revenues per year.
Alternatives:Allow the finalization of the negotiations and agree to enter into
the agreement. Permit the Mayor and execute the agreement
with Law Department consent. Require ESD to return with the
final agreement and provide approval at that time for the Mayor
to execute the agreement with Law Department consent.
Recommendation:Approve the Agreement to be finalized and executed.
Funds are
Available in the
Following
Accounts:
No funds are needed.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda Commission Chamber - lll5l20l9
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Few, Garrett, Sias, Fennoy,
Frantom, M. Williams, Davis, D. Williams, Hasan and Clarke, members
of Augusta Richmond County Commission.
hIVOCATION: Reverend Marc Trimm, Lead Pastor, Metropolitan Community Church of Our Redeemer.
PLEDGE OF ALLEGIANCE TO THE FLAG OF TI{E T]NITED STATES OF AMERICA.
RECOGNITION(S)
December 2018 Employee of the Month
A. Congratulations! Mr. Marvin Coleman, Augusta Utilities Department Item
as Augusta, Ga December 2018 Employee of the Month. Action:
None
E December_Emolovee of the Month.odf
IB ltemAporovelsheet html
Motions
Motion- - --__ Motion Textrype
Made Seconded Motion
By By Result
Recognition of Mr. Marvin
Coleman as the 2018 December
Employee of the Month.
X'ive (5) minute time limit ner deleeation
DELEGATIONS
B. Ms. Angela C. Harden and Dr. Willie R. Rivers regarding justice for Melquan
Robinson.
Item
Action:
None
IB Ms. AnEeta Harden.pdf
@ ItemApprovalshect html
Motions
Motion Motion Textr ype
Presentation is made by Ms.
Angela Harden and Dr. Willie
Rivers.
CONSENT AGENDA
Made Seconded Motion
By By Result
Seconded By #r[il
Commissioner
Marion williams Passes
(Items 1-29)
PLAI\NING
l. Z-L8-61- A request for conculrence with the Augusta Georgia Planning ltem
Commission to approve with the conditions below a petition by Nicole Action:
Cooper requesting a change of zoning from Zone R-2 (Two-family Approved
Residential) to Zone R-38 (Multiple-Family Residential) to expand a
Family Personal Care Home to a Group Personal Care Home affecting
property containing 0.17 acres and known as 2059 Clark Street. Tax Map
027-3-044-00-0 DISTRICT I 1. Limit the number of allowed clients to 9
residents upon completion of 400 sf rear addition. 2. All setback and lot
coverage requirements set in the Augusta Zoning Ordinance Section 17 (R-3B
zone) be met. 3. Maintain the existing living rooms as is in order to keep
high quality of living for residents. 4. The applicant must provide four (4)
improved on-site parking spots in the rear; surface material to be approved by
Augusta Engineering Dept. 5. The applicant must maintain all local and
state business licenses.
B z-18-6l.odf
lB ItemAoorovalsheet html
Motions
Motion Motion Text'l'ype
Motion to approve.
Voting No:
Approve Commissioner
John Clarke.
Motion Passes 9-1.
Made By
Commissioner
Mary Davis
2. Z-19-01 - A request for concuffence with the Augusta Georgia Planning ltem
Commission to approve with the conditions below petition by Teddy R. Action:
Crafton Jr. requesting a Special Exception to expand an existing Family Approved
Personal Care Home serving boys (Fresh Start for Boys) into a Group
Personal Care Home in the R-3A (Multiple-family Residential) Zone per
Section 16-2 (d) of the Comprehensive Zonlng Ordinance for Augusta,
Georgia affecting property containing 1.02 acres and known as 5007 Old
Waynesboro Road. Tax Map 336-0-256-01-0 DISTRICT I 1. The home
shall be limited to twelve (12) residents to comply with the current square foot
requirements. 2. The home shall be staffed and maintained in compliance
with all State Department of Community Health regulations for A Child Care
Residential Home. 3. A private room shall be continued to be provided for
owner/staff to conduct business. 4. The applicant must maintain a City of
Augusta business license and continue to maintain a license with the State of
Georgia. Proof of compliance with the minimum requirements of Chapter 290-
2-5-18 of the O.C.G.A must be provided, and the applicant must provide
annual inspection reports. 5. The home must maintain all licenses without a
l2-month lapse or the Special Exception is void. 6. The existing septic
system must be inspected by the Richmond County Department of Public
Health to ensure its capacity.
B z-19-01.odf
lB ltemApprovelsheet.html
Motions
Motion;----- Motion Textr ype Made By Seconded By Motion
Result
Motion to approve.
Voting No:
Approve commissioner commissioner commissioner
John clarke. Mary Davis Marion williams Passes
Motion Passes 9-1.
3. Z-19-02 - A request for concurrence with the Augusta Georgia Planning Item
Commission to approve with the conditions below petition by A. Anthony Action:
Atkins, on behalf of BAH, LLC, requesting a Special Exception to construct Approved
an business park in the B-2 (General Business) Zone with 30%o of the gross
leasable area of buildings is designed for and occupied by commercial, retail
or service tenants per Section22-2(f) of the Comprehensive ZoningOrdinance
for Augusta, Georgia affecting property containing 2.58 acres and known as
3729 Wrightsboro Road. Tax Map 040-0-013-05-0 DISTRICT 3 l. Any
proposed development must adhere to approved conditions of the 2016
rezoning case, 2-16-11 and all required development regulations.
B z-19-02.odf
Motions
Motion Motion; :- --.. Motion Text Made By Seconded By Resultrype
Motion to approve.
Voting No:
Approve commissioner commissioner commissioner
John clarke. Mary Davis Marion williams Passes
Motion Passes 9-1.
4. Z-19-03 - A request for concurrence with the Augusta Georgia Planning Item
Commission to approye with the conditions below petition by Lionel Prather, Action:
on behalf of Benchmark Seat, LLC, requesting a change of zoning from Zone ApprovedA (Agriculture) to Zone B-2 (General Business) affecting property
containing 1.99 acres and known as 3711 Benchmark Drive. Tax Map 029-0-
077-00-0 DISTRICT 3 1. The conceptual plan provided is for zoning
review purposes only. Issuance of development permits shall be contingent
upon submission of plans meeting all applicable development standards.
E z-19-03.pdf
lE ItemApprovalsheet.html
Motions
Y:j1" Motion Text Made By seconded By MotionType ''---- -r Result
Motion to approve.
Voting No:
Approve commissioner commissioner commissioner
John clarke. Mary Davis Marion Williams Passes
Motion Passes 9-1.
5. Z-19-04 - A request for concuffence with the Augusta Georgia Planning Item
Commission to approve with the conditions below petition by Lionel Prather, Action:
on behalf of Benchmark Seat, LLC, requesting a Special Exception to Approved
construct an business park in the B-2 (General Business) Zone with 30% of
the gross leasable area of buildings is designed for and occupied by
commercial, retail or service tenants per Section22-2(t) of the Comprehensive
Zoning Ordinance for Augusta, Georgia affecting property containing 1.99
acres and known as 3711 Benchmark Drive. Tax Map 029-0-077-00-0
DISTRICT 3 1. The conceptual plan provided is for zoning review
purposes only. Issuance of development permits shall be contingent upon
submission of plans meeting all applicable development standards.
B z-19-04.odf
lB ItemAoorovetSheet html
Motions
Motion Motion Text'l'ype seconded By Motion
ResultMade By
Motion to approve.
Voting No:
Approve commissioner commissioner commissioner
John clarke. Mary Davis Marion williams Passes
Motion Passes 9-1.
6. Z-19-05 - A request for concurrence with the Augusta Georgia Planning Item
Commission to approve with the conditions below petition by Ivey Action:
Development LLC, on behalf of 1lth. Street Canal Group LLC, requesting a Approved
change of zoning from Zone LI (Light Industry) to Zone R-3C (Multiple-
family Residential) affecting property containing 4 acres and known as 636
Eleventh Street. Tax Map 046-2-094-00-0 DISTRICT 1 1. The final
submitted plan must adhere to all zoning requirements set in Section 18,
including height, density, lot coverage, and setbacks. 2. Any increased
density greater than the zoned 29 units per acre must be reviewed and
approved by the Board of ZoningAppeals. 3. Any setback and lot coverage
requirements that are not met must be approved by the Board of Zoning
Appeals. 4. Number of parking spaces shall be determined by the Planning
Commission through the parking variance process. 5. Should the petitioner
fail to close within 12 months of this approval, the R-3C zoning becomes null
and void and parcel reverts back to the original Light Industrial District. 6.
Proposed internal drives shall meet all standards of the Augusta Traffic
Engineering Department. 7. The existing sidewalks adjacent to the
properties must adhere to current ADA standards. 8. Issuance of
development permits shall be contingent upon the submission and approval of
plans meeting all applicable development regulations.
B z-19-05.odf
Motion to approve.
Approve Mr. Hasan out. Commissioner Commisioner
Motion passes 9-0. William Fennoy Sean Frantom Passes
PUBLIC SERVICES
7. Motion to renew the Sec. 5311 Rural Transit grant application between the Item
Georgia Department of Transportation (GDOT) and Augusta, Georgia for July Action:l, 2019 to June 30, 2020. (Approved by Pubtic Services Committee Approved
January 8r2019)
B ltemApprovalsheet html
Motions
Motion Motion Textrype
MotionSeconded Bv :'- - - ----- -'t ResultMade By
Seconded By
Motion to approve.
Voting No:
Approve Commissioner Commissioner Commissioner
John clarke. Mary Davis Marion williams Passes
Motion Passes 9-1.
8. Motion to approve New Location: A.N. 19-01: request by Anita Jones for a Item
retail package Beer & Wine License to be used in connection with Masters Action:
Food Mart located at 2443 Peach Orchard Rd. District 2. Super District 9. Approved
(Approved by Public Services Committee JanuarT g, 20lg)
B rzoszotgrolsst.por
lE ltemApprovatsheet.html
Motions
Motion Motion TextI ype
E aN.tq-or.nar
lB ItemAnorovalSheet.html
Motions
Motion Motion TextI ype
Approve
Motion
Result
Motion
Result
Passes
Made By Seconded By
Motion to approve.
Voting No:
Commissioner
John Clarke.
Motion Passes 9-1.
Commissioner Commissioner
Mary Davis Marion Williams
9.Motion to approve New Application: A.N.
Lafontaine for an on premise consumption
connection with Joe's Underground located at
Public Services Committee January 8,2019)
19-02: A request by Jeremy ltem
Wine License to be used in Action:
144 8th Street. (Approved by Approved
B AN.t9-o2.pdf
lB ItemApprovalsheet.html
Motions
Motion Motion Textr ype
lE Auqustr Co..pdf
IB ItemApprovalsheet htmt
Motions
Motion Motion TextI ype seconded By Motion
Result
Made By
Made By
Motion
Result
^ Motion to approve. Commissioner CommisionerApprove Motion passes l0-0. Marion Williams Sean Frantom Passes
10. Motion to authorize the Planning & Development and Legal Departments to Item
research the steps necessary to amend the city's alcohol ordinance to allow Action:
Augusta & Co. to serve free samples of local products to visitors and locals. Approved
(Approved by Public Services Committee January 8, 20lg)
Motion to approve.
Voting No: A Commissioner
Approve commissioner uommlssloner
John clarke. Mary Davis Marion Passes
Williams
Motion Passes 9-1.
11. Motion to approve the Fire Fighter Physicals Contract with University ltemHealth for the Augusta Regional Airport. This is an amendment to the Action:Augusta Richmond County Contract for fire fighter physicals (RFP 17-196). Approved(Approved by Public Services Committee January g, 20lg)
IB FIRST AMENDMENT TO contract for Fire Fighter Exrminstions.pdf
lB ItemApprovalsheet.html
Motions
Motion Motion Textrype
Motion to approve.
Voting No:
Approve Commissioner
John Clarke.
Made By seconded By HTil
Commissioner
Marion Passes
Williams
Commissioner
Mary Davis
Motion Passes 9-1.
12. Motion to approve a contract amendment with Reeves Young LLC for Item
Construction Project Management Services for Augusta's Transit Operation Action:
and Maintenance Facility project and task the Administrator to come back in Approved
90 days with a recommendation of how to proceed forward in terms of a
project management plan. (Approved by Pubtic Services Committee
January 8,2018)
IE ItemApnrovalsheet.html
Motions
X:t1" Motion Text Made Byrype
Motion to approve with
the deletion of the
words "Project
Management" fromthe Commissionr_ Commissioner
Approve phrase "construction ::mm.ts::ner william passes
project Management Sammie Sias Fennoy
Services". Mr. Garrett
out.
Motion Passes 9-0.
13. Motion to approve a contract amendment with SKANSKA USA Building
Inc. for Construction Project Management Services for Augusta's Transit
Operation and Maintenance Facility project and task the Administrator to
come back in 90 days with a recommendation of how to proceed forward in
seconded By Htjii
Item
Action:
Approved
terms of a project management plan. (Approved by Public Services
Committee January 8, 2018).
E ltemApnrovalsheet html
Motions
Y.:j:' Motion Text Made By Seconded By fffir'I ype
Motion to approve.
Approve Mr. Garrett out. commissioner commissioner
Motion passes g-0. Sammie Sias william Fennoy Passes
14. Motion to approve an amendment to increase the value of the Architectural Item
and Engineering services contract with Wendel Companies dated March25, Action:
2013 for the Design of a Transit Operation and Maintenance Facility for Approved
August4 Georgia and task the Administrator to come back in 90 days with a
recommendation of how to proceed forward in terms of a project
management plan. (Approved by Public Services Committee January 8,
2018)
E ltemAoorovalsheet html
Motions
Motion rf,^a:^_ ..t^__^ rr r h A Motion'*^-"'"- Motion Text Made By Seconded By'f'YPe -'---- -'1 Result
Motion to approve.
Approve Mr. Garrrett out. commissioner commissioner
Motion passes 9-0. Sammie Sias william Fennoy Passes
ADMINISTRATIVE SERVICES
15. Motion to approve First Vehicle Services, Inc. provide fleet maintenance Item
services to Augusta, Georgia with the emergency response time being Action:
reduced from 120 minutes to 90 minutes - RFP 19-225. (Approved by Approved
Administrative Services Committee January 8, 2019)
E ,q.GREnntrNT.doc
IB 19-225 Sent to Paper.doc
E t9-225 T.LB.xts
E 19-225 Department Recommendation of Award.pdf
B 19-225 Cumulative.pdf
E I9-225 Planholder Listpdf
B Process Regrrdinq RFPs.pdf
E Fleet Maintenance Contract Update (002).pdf
B ltemApprovalsheet html
Motions
r#:" Motion Text Made By Seconded By r."rllli
Motion to approve.
Voting No: ta_-- _ t__, - _- -_. Commissioner
Approve commissioner 9-"-l-llt::'-tt Dennis passes
Marion williams. Dammle slas Wifliams
Motion Passes 9-1.
16. Motion to approve the proposed drafts of the dedication plaques for the ltem
following projects: l)Maxwell Library Renovations 2)Reynolds Street Action:
Pedestrian Bridge 3)Augusta Records Retention Center Annex 4)Augusta Approved
Public Transit Operations and Maintenance Facility and S)Augusta Wellness
Center (Approved by Administrative Services Committee January 8,
20re)
IB Plaoue Drafts,pdf
E Maxwell Plaoue_Prev.bmo
E Auqusta Transit Maintenance Facilifv.odf
B Jeff Maxwelt Librarv- Renovations.pdf
tB ItemAoorovalsheet.html
Motions
[]jtl'" Motion Text Made By seconded By Motionl'YPe '---- -'1 Result
Motion to approve.
VotingNo: ^^^^_^,--,^.-__. Commissioner
Approve commissioner commissioner
John clarke. Mary Davis Marion Passes
Williams
Motion Passes 9-1.
17. Motion to deny the Protest and Appeal of Corizon Health regarding RFP Item
#18-200 Inmate Medical Services for the Sheriffs Office and RCCI. Action:
(Approved by Administrative Services Committee January 8,2019) Approved
E Exhibir t RFP ofiiciat rAB SHEET l8-200.pdf
lB Exhibit 2 18-200 Non-Compliant Letter to Corizon.pdf
B Exhibit 3 18-200 Protest Letter From Corizon Health.pdf
tB Exhibit 4 18-200 18-200 Procurment Response to Protest from Corizon.pdf
E Exhibit 5 18-200 Appeal to Commission - Corizon Health.pdf
lB ItemApprovelSheet.html
Motions
*j1'" Motion Text Made By seconded Motion
Type r'!v!rvu rvar rrrsuv sJ By Result
Motion to refer this item
back to the Administrator,
General Counsel and
Procurement Department to Commissioner Dies for
Defer address it in accordance : ---;;---'"^^-^ lack of
with the process outlined in 5en Hasan Second
the procurement ordinance
#7314 and as a request for a
waiver.
Motions
Y:j*1"" Morion Text Made By Seconded By Motion
Type Result
Motion to approve the
agenda item aspresented. ^^_*:^:^.^- Commissioner
Approve voting No: :::T::X Marion Passescommissioner sean rrantom williams
Ben Hasan.
Motion Passes 9-1.
18. Motion to approve the bid award for the Municipal Building Condenser Item
Water Pipe Insulation to Contract Management of Augusta, GA in the Action:
amount of $79,900.00. Bid Item l8-222A. (Approved by Administrative Approved
Services Committee January 8,2019)
E 18-222 ITB - SENT TO PAPER Revised.Ddf
E Bid-Price_Tabrlation_-_OFFlclAl.pdf
B ta-zzza uru.oor
E l8-222A Department Recommendrtion of Award.pdf
lB Mail List and Demandstar planholders,pdf
E Georgia Procurement Registry Summary.pdf
B ltemApprovatsheet.html
Motions
X:11"' Motion Text Made By seconded By MotionlYPe '.'--- -r Result
a . Motion to approve. Commissioner CommisionerApprove Motion passes l0-0. Marion Williams Sean Frantom Passes
19. Motion to approve the bid award for the Municipal Building Drainpipe Item
installation to Contract Management of Augusta, GA in the amount of Action:
$77,369.00. Bid Item lS-223A.(Approved by Administrative Services Approved
Committee January 8, 2019)
IB Invitation to Bid Sent to Newspaper.pdf
IE Bid Price Tabulation - OFFIClAL.pdf
lB lllandatorv Pre Bid Sign In Shcetpdf
B l8-223A Department Recommendation of Award.pdf
B Mail List and Demandstar planholders.pdf
B Georgia Procurement Registry Summary.pdf
IB ItemApprovalsheet.html
Motions
f#:"' Motion Text Made By seconded By Motion
Result
A ^^_^,,^ Motion to approve. Commissioner CommisionerApprove Motion passes 10-0. Marion Williams sean Frantom Passes
PUBLIC SAFETY
20. Motion to approve Accountability Court FY19 Supplemental Grant. Item
(Approved by Public safety committee January 8, 2019) Action:
Approved
IB CACJ20Igsupptemental Grant Award.pdf
B pnooorgz.oot
E ltemApnrovalsheet.html
Motions
Motion Motion Textrype
Motion to approve.
Voting No:
Approve Commissioner
John Clarke.
Made By Seconded By Motion
Result
Motion Passes 9-1.
21. Motion to approve afl Amendment of the Contract with Pierce Item
Manufacturing in reference to RFP 17-137 Emergency Apparatus/Fire Action:
Pumper to Pierce to purchase three (3) Pierce Engines, and to authorize the Approved
Mayor to execute the appropriate documents.(Approved by Public Safety
Committee January 8, 2019)
E PIERCE PRICING.pdf
lE 2018-12-12 First Amendment to Contract to purchase Fire Apparatus.docx
Commissioner
Mary Davis
Made By
Commissioner
Marion Passes
Williams
Motion to approve.
Approve J:#,Xr";r* commissioner commissioner
John clarke. Mary Davis Marion Passes
Williams
Motion Passes 9-1.
ENGINEERING SERVICES
22. Motion to approve additional funding of Professional Services Contract to Item
implement Cityworks AMS software and Integrate with enQuesta CIS Action:Software in the amount of $200,000.00. (Approved by Approved
Engineering Services Committee January 8, 20lg)
E Aususta Meter Shop SOW 2018-I1-08 (003).odf
E ItemAporovalSheet html
IB ItemAonrovalsheet html
Motions
$otion Motion TextI VDE seconded By HXil
Seconded By Motion
Result
Motions
Motion Motion Text
Type
Made By
Motion to approve.
Voting No: Commissioner Commissioner
Approve Commissioner i;,^,-,",;.*^ Marion Passes
John clarke. Mary Davis wifliams
Motion Passes 9-1.
23. Motion to approve the Award of Bid Item 18-278 - Articulated Dump Truck Item
to Yancey Brothers. (Approved by Engineering Services Committee Action:
January 8,2019) APProved
B t8-228 ltg.oor
B t8-zz8 oFFtc.LL Tng.odr
B 18-278 DEPARTMENT RECOMMENDATION OF AWARD.Ddf
@ 18-278 Planholders.pdf
B ltemAoorovalsheet.html
Motions
Y:l'-"' Motion Text Made By Seconded By Motion
Type Result
Motion to approve.
Voting No: Commissioner Commissioner
Approve Commissioner ^;::^:,.;:*' Marion Passes
John clarke. Mary Davis williams
Motion Passes 9-1.
24. Motion to approve RFQ #18-263: Task Order Program (2018) for Utilities Item
Department in the amount of $6,000,000.00 for execution by Beam's Action:
Construction, Inc.; Blair Construction, Inc.; Garnto Southern Construction, Approved
Inc.; Gearig Civilworks, LLC;Legacy Water Group, LLC; North American
Pipeline Management, Inc.; Reynolds Construction, LLC as qualified and
selected contractors. (Approved by Engineering Services Committee
January 8,2019)
B 18-263 REOLTEST FOR OTIALIFICATIONS.doC
e 18-263 Pre-Bid Siqn In Sheet pdf
lB 18-263 Evaluation Scorins,pdf
B 18-263 Tesk Order Directors Recommendation.odf
e l8-263-Task-Order Contract DRAFT.pdf
B 18-263 PLANHOLDERS LIST.pdf
E Process Reeardins RFQs.pdf
B ltemApprovelsheet.html
Motions
[]j*1" Motion Text Made By seconded By Motion
Type -'"'- -" --------- -" Result
Motion to approve.
Mr. Hasan, Mr. Commissioner Commissioner
Approve Frantom and Mr. Marion Brandon Passes
Clarke out. Williams Garrett
Motion Passes 7-0.
25. Motion to accept proposal from Zimmerman, Evans and Leopold, Inc. (ZEL ltem
Engineers) to provide engineering services to design the Utilities Action:
Department's Fort Gordon B Street Water Main Replacement project at a Approved
cost of $80,295.00. (Approved by Engineering Services Committee
January 8,2019)
B Fort Gordon Weter Mein Renlacement - Pronosal.ndf
lE Fort Gordon Water Main Renlacement - Proiect Man.odf
lB ItemApprovalsheet html
Motions
f#:" Motion Text Made By seconded By fffil
Motion to approve.
a -^-^-.---- Mr. Sias, Mr. Hasan commissioner commisionerApprove and Mr. clarke out. Marion il;ffi;;; Passes
Motion passes 7-0. williams Sean Frantom
26. Motion to approve award of Bid #18-294 for the Construction of Brussels ltem
Street Pump Station Abandonment Project to CBH Excavation in the Action:
Amount of $139,560.a0.(Approved by Engineering Services Committee Approved
January 8,2019)
E Brussels Street Pumo Station Abandonment - Mao.odf
E 18-294 Invitation to Bid.doc
B 18-294_Tab Sheet xlsx
[B 18-294 Department Recommendation of Award.pdf
lE l9-294 Platrholders.docx
B ltemApprovalsheet html
Motions
Motion r,-1!__,m , r- r Motion- ----- Motion Text Made By Seconded ByI'YPe - ---- -r Result
Motion to approve.
Voting No: Commissioner
Approve Commissioner uommlssloner
John clarke. Mary Davis Marion Passes
Williams
Motion Passes 9-1.
27. Motion to approve entering into a Project Framework Agreement with the Item
Georgia Department of Transportation for ADA and Sidewalk Improvements Action:
Along Kissingbower Road (Marschalk Rd to White Rd, PI #0015958) as Approved
requested by AED. (Approved by Engineering Services Committee
January 8,2019)
B Proiect Framework Asreementodf
B pRooozoo.oar
IB ItemAoorovalsheet html
Motions
[]11" Motion Text Made By seconded By MotionlYPe --^--- -'I Result
A ---^-.^ Motion to approve. Commissioner CommissionerApprove Motion pasies l0-0. Marion williams Mary Davis Passes
28. Motion to approve entering into a Project Framework Agreement with the Item
Georgia Department of Transportation for ADA and Sidewalk Improvements Action:
Along Walton Way (7th Street to llth Street, PI #0015959) as requested by Approved
AED.(Approved by Engineering services committee January Br20lg)
E Proiect Framework Letters.odf
E Proiect Framework Asreement.ndf
B pnoootqs.oor
B ltemAoorovalsheet html
Motions
Motion Motion Text Made By Seconded By Motion
Type Result
a ---^--^ Motion to approve. Commissioner CommissionerApprove vtotion pasies l0-0. Marion williams Mary Davis Passes
PETITIONS AI\D COMMUNICATIONS
29. Motion to approve the minutes of the regular meeting of the Augusta Item
Commission held January 2,2019 and Special Called meeting held January Action:8,2019. Approved
E Resular Commission Meetins Januarv 2 20l9.pdf
E Called Commission-Meetins Januarv 8-20l9.ndf
lB ItemAoorovalsheet.html
Motions
H:'1'" Motion Text Made By seconded By Motion'l'ype '---- -'I --------- -'I Result
Motion to approve.VotingNo: ^^_^^._:__:, _ Commissioner
Approve commissioner commissioner
rohn clarke' Mary Davis #?ii:L' Passes
Motion Passes 9-1.
?t,S * *EI\D CONSENT AGENDA* * * *
AUGUSTA COMMISSION
ut5t20t9
AUGUSTA COMMISSION
REGULAR AGENDA
lllsl20t9
(Items 30-31)
APPOINTMENT(S)
30. Motion to appoint Commissioner Sias to serve as Ex-Officio on the Item
Richmond County Board of Health replacing Commissioner Dennis Action:
Williams and appoint Commissioner Dennis Williams to the Augusta Approved
Aviation Commission as in previous years. (Requested by Mayor Pro Tem
Sean Frantom)
IE Item from Commissioner Frantom.odf
E ltemApnrovetsheet html
Motions
Y.:j:' Motion Text Made By seconded By f-"riiltype
Motion to approve the
appointments of Mr. Sias
to the Board of Health Commissioner
Approve r*,n,:::r,gx:T';1li'3l ;:#T;f'ffi Passes
Commission..
Motion Passes 10-0.
ADDENDUM
31. Motion to go into an Executive Session. Item
Action:
Approved
Motions
X:ji' Motion Text Made By Seconded By Motion
Type Result
Motion to approve going
into an Executive
Session to discuss
Approve potential litigation and :::T:::".i1 s:3',:'l::" passes
personnel. Ms. Davis Dean rranrom Jammle Dlas
out.
Motion Passes 9-0.
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
32. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Item
Action:
Approved
Motions
f#:"' Motion rext Made By Seconded By fffil
Motion to approve the
closedmeetingaffidavit. .1^**2^^2^_^
Approve Iv{r. M. Williams and Ms commissioner commisioner
Davis out. Ben Hasan Sean Frantom Passes
Motion Passes 8-0.
Upcoming Meetings
www.ausustasa.sov
CALLED MEETING COMMISSION CHAMBER
January 29,2019
Augusta Rlcllond County Commission convened at ll:00 a.m., Tuesday, Jawary 29,2019, the Honorable Hardie Davis, Jr., Mayor, presiding.
PRESENT: Hons. Few, Garrett, Sias, Frantom, M. Williams, Davis, D. Williams, Hasanand clarke, members of Augusta Richmond county commission.
ABSENT: Hon. Fennoy, member of Augusta Richmond County Commission.
Mr. Mayor: Good moming, everybody. We'll go ahead and call this meeting to order.The Chair recognizes Attorney MacKenzie
2. LEGAL MEETINGA. Pending and potential litigationB. Real estateC. Personnel
Mr. MacKenzie: I would entertain a motion to go into an executive session to discusspending and potential titigation, real estate and personnel.
Mr. Sias: So move.
Mr. Frantom: Second.
Mr. Sias: Voting.
Ms. Davis out.
Motion carries 8-0.
IEXECUTTVE SESSTONI
Mr. Mayor: We'll call this meeting back to order. The Chair recognizes AttorneyMacKenzie.
3' Motion to approve the execution by the Mayor of the aflidavit of compliance withGeorgia's Open Meeting Act.
Mr. MacKenzie: I would entertain a motion to execute the closed meeting affidavit.
Mr. M. Williams: So move.
Mr. Sias: Second.
Mr. Mayor: Voting.
Mr. M. Williams out.
Motion carries 8-0.
Mr' Mayor: Madam Clerk, I think we've got an item on the special called meeting agenda.
The Clerk: Yes, sir.
1' Motion to approve the appointment of Commissioner Sammie Sias to the TIAAdvisory Council. @equested by Commissioner Ben Hasan)
Mr. Clarke: Second that.
Mr. Mayor: All right, all right. He's trying to take the title of the Diaper Dandy. Weneed to slow down. The chair recognizes the commissioner from the 6ft.
Mr. Hasan: Thank you, Mr. Mayor. Mr. Mayor, as you know with the TransportationInvestment Act, the TIA, in a couple of years we'll be moving-forward to try to renew it and withthat being said, it's always been, since it's been in effect, you k ro*, it,s be;n two representativesfrom Augusta Richmond County most notably the previous Mayor, the Mayor's automatic, and amember from the Commission. And so at this particular time i felt that based on what has to bedone on priorities and things of that magnitude I thought my colleague, Commissioner SammieSias, would be a good candidate for that from the skill set-of undeistanding infrastructure andthings of that nature so at this time I'd like to recommend Commissioner Sammie Sias to theTrA Advisory Board along with the Mayor which is automatic.
Mr. Frantom: Second.
Mr. Mayor: All right, we've got a motion and a second.
skill set?
You think you've got the right
Mr. Hasan: He need to have it since I put all that faith in him.
Mr. Mayor: All right, voting.
Mr. M. Williams out.
Motion carries 8-0.
Mr. Mayor: The chair recognizes the commissioner from the 4ft.
Mr. Sias: Thank you, sir. I just want to say to my colleagues thank you for that vote ofconfidence. TIA is extremely important to our region and in tt" t^t TIA ihere have been anextremely amount of road improvements and other general improvements in the City of Augustaand Richmond County and we need to ensure through a regional concept that our other reg[onalcounties participate as well and bring home the bacon for Augusta fuchmond County. thank you.
Mr. Mayor: Attorney MacKenzie, is there anything else we,ve got before us?
Mr' MacKenzie: Yes. I would entertain a motion to approve the renewal of the leasewith the Navy for the property located at2869 Central Avenue, Augusta, for the term of July1,2019 through June 30, 2020.
Mr. Sias: Not in the Army but so move.
Mr. Garrett: Second.
Mr. Mayor: All right, voting.
Mr. M. Williams out.
Motion carries 8-0.
Mr. Mayor: All right. Attorney MacKenzie.
Mr. MacKenzie: I would entertain a motion to approve a name change from FoundryProject to Beacon Station.
Mr. Hasan: So move.
Mr. D. Williams: Second.
Mr. Mayor: There's a motion and a second. Voting.
Mr. M. Williams out.
Motion carries 8-0.
Mr. Mayor: The Chair will entertain a motion.
Mr. MacKenzie: I would entertain a motion to approve and allow the Mayor toexecute an Easement Agreement and a Declaration of Covenants as to allow for sharedparking and parking maintenance expenses at the Armstrong Galleria.
Mr. D. Williams: So move.
Mr. Sias: Second.
Mr. Hasan votes No.
Mr. M. Williams out.
Motion carries 7-1.
Mr. Mayor: All right. The distinguished lady from the 3.d.
Ms. Davis: Thank you, Mr. Chair. Madam Clerk, vice-chair Hasan is going to run thecommittee. I'm a little under the weather. Thank you, commissioner Hasan.
[MEETING ADJOURNED]
Lena J. Bonner
Clerk of Commission
CERTIFICATION:
I, Lena J. Bonner, Clerk of Commission,Iereby certifu that the above is a true and correct copyof the minutes of the Called Meeting of the Augusta Richmond County Commission held onJanuary 29,2019.
Clerk of Commission
Commission Meeting Agenda
2/5/2019 2:00 PM
Minutes
Department:
Department:
Caption:Motion to approve the minutes of the regular meeting of the
Augusta Commission held January 15, 2019 and Special Called
meeting held January 29, 2019.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
To be
Date
1.
Z. Home 3a7a{
zip
3.
4.
5.
Female
6.
7.
Martial Status:Single
Education:
Married k'- Separated
Engaged__ Divorced
Highi"ira Hon, sr lro /
8.
9.
con"s"-A L,Jgsta Tccl;n r/ /, //c{.
Relatives working for the City ol County:./l/dn r
Occupation:an art.l Leaf CofPee*LL(
Race: White rd itcan-American- Asian
American
Spanish Surnamed American Indian
10.
Other
Emair eaanu Pawsrn.Johwspefbaler{ dlna , f . eo 14
TALENT BANK I}{IIORMATION QUESTIONNAIRE
:ed by persons desiring to volunteer their sen'ice , ol th"-.5yy47/,1
Name t4r!,{4 y'L4Rir4 -rfirh/tf-
Home Phone 7/' gA'18{Bus Phone
xacr;""" //l llurralu P/-frc/n r/ Gfl
Street Counry State
Sex: MaleDate ofBirth q/a- , '4
Registered Voter: v", i./ No-
Voting
District
Authority, Board or Commission
for Augusta, Geor$6.
NOTE: Any information entered on thii. questionnaire would become public information upon
your submission/appointment.
Commission Meeting Agenda
2/5/2019 2:00 PM
Appt. District 8
Department:
Department:
Caption:Motion to approve the appointment of Ms. Anna Maria Reeves
to the Small Business Citizens Advisory Board representing
District 8.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
2/5/2019 2:00 PM
Legal Meeting
Department:
Department:
Caption:Motion to approve going into a Legal Meeting.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
RICHMOND COUNry STATE COURT
TEMPORARY STAFFING AGREEMENT FOR PROBATION
This Agreement is made by and between Judiciat Alternatives of Georgia. Inc. a corporation organizedunder the laws of the state of Georgia, with its principal pl; of business at 4LgFlint Ave' Albanv Georgia hereinafter called "Judicial Alternatives of Georgia and the Richmondhereinaftercalled,,Court,,.Thepartlesenterintothe
Agreement under the specific authority of Augusta, GA, Code $ 1_10_57.
NoW, THEREFoRE, in consideration of the mutual covenants herein contained, the parties agree asfollows:
SCOPE OF SERVICES AND RESPONSTBILITTES OF JUDICIAL ATTERNATTVES OF GEORGTA
!n consideration of the obligations of the court or governing authority, Judiciat Atternatives ofGeorgia shall provide the following services:
A' Responsibilities of the temporary probation services provided by Judicial Atternatives of Georgia.
1') compliance with statutes and Rules. Judicial Alternatives of Georgia shall comply with Article 6 ofTitle 42 chapter 8 of the officialcode of Georgia and allstandards, rules and regulations promulgatedby the Department of Community Supervision.
2') Records and confidentiality. contractor shall create and maintain individual files for each offenderreceiving services from contractor in accordance with this Agreement. contractor shal maintain theconfidentiality of all files, records and papers relative to supervision of probationers under thisAgreement' These records, files and papers shall be available only to the judge of the court handlingthe case, the Department of Audits and Accounts, the Department of supervision and upon transfer ofprobation supervision to the state, to the Georgia Department of corrections. Ail records created andmaintained under this agreement shall remain the property of state court.
3') Financial Records' contractor shall maintain financial records according to generally acceptedaccounting practices.
4') Employee Qualifications and Training. contractor shall employ competent and able personnel toprovide the services to be rendered hereunder and to appropriately administer the assigned caseload.
Page 1 of 12
(a) Any person employed as JAG probation officer shall be at least 21 years of age at the time
of appointment to the position of private probation officer and shall have completed a standard two-
year college course or have four years of law enforcement experience; provided, however, that any
person employed as a private probation officeras of July L,Lgg6, and who had at least six months of
experience as a private probation officer or any person employed as a probation officer by a county,
municipality, or consolidated government as of March L, 2006, shall be exempt from such college
requirements.
(b) Every JAG probation officer shall be required to obtain 4o-hours of initial orientation
training as set forth below provided that the 4O-hour initial orientation shall not be required of any
person who has successfully completed and who provides documentation of satisfactorily completing
a basic course of training for supervision of probationers or parolees certified by the peace Officer
Standards and Training Council. tnitial training of new probation officers shall be completed within the
first 6 months of employment. JAG Probation Officers will complete a S-hour block of instruction
covering a General Probation Overview and consisting of: The History of Probation, Ethics and
Professionalism, Probation Officer Liabilities and Responsibilities, Constitutional Law, and probation
Law; a 20-hour block of instruction covering Probationer Management and consisting of:
Confidentiality, lntake, Preparation and Maintenance of Files, Case Documentation, tnterviewing and
Communication Skills, Available Sentencing Options, Financial Cotlections, Community Service, Alcohol
and Substance Abuse, and Personal Welfare and Safety; and a 15-hour block of instruction covering
Legal Procedures and Reports and consisting of: General Report Writing Techniques, Violations,
Delinquency Reports and Warrants, Courtroom Protocol, Testimony and Revocation proceedings, First
Offender Act, Case Termination Reports, Domestic Violence, and Statutory Changes and Updates.
(c) All JAG probation officers are required to obtain 20 hours of annual in-service training. ln-
service training shall be completed on a calendar year basis. The initial orientation training hours
completed during the first calendar year of employment shall also count towards satisfying the annual
in-service training requirements for that same period. Annual ln-Service Training shall be on topics
that relate to the criminaljustice system and/or the operation of the probation entity as approved by
MPOU.
(d) All JAG Administrative Employees, Agents, lnterns, or Volunteers shall be required in
accordance with DCS Board Rule 105-2-.09 to be at teast 18 years of age; sign a statement co-signed
by the probation entity director or his/her designee that the administrative employee, agent, intern,
or volunteer has received an orientation on these rules as well as operations guidelines retevant to
the administrative employee, agent, intern, or volunteer's job duties which shail be maintained in
administrative employees, agents, interns, or volunteer's personnel files; have obtained a high school
diploma or equivalent and; complete a 16 hour initial orientation program within 6 months of
appointment and 8 hour annual in-service continuing education training program, consisting of a
curriculum approved by MPoU. Additionally, such person shall maintain a clear criminal record;
complete continuing education and; adhere to allother requirements established in these rules.
Page 2 of 12
(e) All Administrative Employee, Agent, lntern, or Volunteer will obtain 16 hours of initial
orientation training consisting of a 4-hour block of instruction covering: The History of probation,
Ethics and Professionalism, Probation Officer Liabilities and Responsibilities, Constitutional Law, and
Probation Law; an 8-hour block of instruction covering Probationer Management and consisting of:
Confidentiality, lntake, Preparation and Maintenance of Files, Case Documentation, lnterviewing and
Communication Skills, Available Sentencing Options, Financial Collections, Community Service, Alcohol
and Substance Abuse, and Personal Welfare and Safety; and a 4-hour block of instruction covering
Legal Procedures and Reports and consisting of: Generat Report Writing Techniques, Violations,
Delinquency Reports and Warrants, Courtroom Protocol, Testimony and Revocation proceedings, First
Offender Act, Case Termination Reports, Domestic Violence, and Statutory Changes and Updates;
obtain 8 hours of annual in-service training. tn-service training shall be completed on a calendar year
basis. The initial orientation training hours completed during the first calendar year of employment
shall also count towards satisfying the annuat in-service training requirements for that same period.
(f) Annual In-Service Training shall be on topics that relate to the criminal justice system
and/or the operation of the probation entity as approved by MPOU. The progress and completion of
initia! orientation and in-service training is required to be documented and maintained in the
individual's files utilizing the forms approved by MPOU. Probation entities and individuals providing
probation services may obtain training resource information from MPOU, local law enforcement
agencies, local colleges and schools, and national professional associations such as the American
Probation and Parole Association, Georgia Professional Association of Community Supervision,
American Correctional Association, and/or credible sources approved by MPOU. All training must be
approved by MPOU.
(g) JAG trainers will have expertise in the area of training and will posses a coltege degree or
POST certification. JAG shall maintain a description of the course and the contact information of the
trainer on file. Training provided by professional training services shall be accepted so long as a
description of the course and the trainer's contact information is maintained on file and has been
approved by MPOU.
(h) ln no event shall any person convicted of a felony be employed as a private probation
officer or administrative support staff.
5.) criminal History check. contractor shall have a criminal history
employees made of all employees and give written consent to the
Supervision to conduct periodic criminal history checks.
records check made of all
Department of Community
6.) Officer per Probationer Ratio and Standards of Supervision. At the direction of the Court and the
Chief Probation officer, the Contractor shalt manage caseload limits so as not to exceed 300
probationers per probation officer for basic supervision, 500 probationers for, "pay Only,, cases, and
100 probationers per probation officer for intensive supervision. Probation Officers shal! make 1
Page 3 of 12
office contact per month. The Probation Officer may at his or her discretion require the probationer
to report on a weekly basis if the probationer is not in full compliance with his or her terms of
conditions of supervision. Richmond County State Court will allow current probation Department staffto work in conjunction with Judicial Alternatives of Georgia, tnc during the temporary probation
staffing agreement.
B. Reports
Contractor shall provide to the judge and governing authority with whom the contract or agreement
was made and the Probation Advisory Board a monthly report summarizing the number of offenders
under supervision; the amount of fines, and restitution collected; the amount of fees collected and
the nature of such fees, including probation supervision fees, rehabilitation programming fees,
electronic monitoring fees, drug or alcohol detection device fees, substance abuse or mental health
evaluation or treatment fees, and drug testing fees; the number of community service hours
performed by probationers under supervision; a listing of any other service for which a probationer
was required to pay to attend; the number of offenders for whom supervision or rehabilitation has
been terminated and the reason for the termination; and the number of warrants issued during the
quarter, in such detail as requested.
C. Tender of Collections
Contractor shall tender to the Clerk of the Court a report of collections and all fines, fees, and costs
collected during the month from probationers by the 10s day of the following month. Restitution
shall be paid to the victim by the 10th day of the month following collection unless the Court orders
payment to the clerk of court, and then it shall be paid as such other collections are paid to the Clerk.
ln the event Contractor cannot locate the victim, payment shall be made to the Clerk of Court.
Contractor shall credit payments of funds to in the following order of priority: 1) restitution 2)
probation fees to include GCVEF, 3) fines, 4) court costs and surcharges. Contractor shall not retain or
profit from any fines, restitution, fees or cost collected from probationers.
D. Access to Contractor Records
1.) All records shall remain the property of State Court and shall be open to inspection upon the
request of the Court, the Augusta Commission, the Probation Advisory Board, the Department of
Audits and Accounts, an auditor appointed by the Court, the Augusta Commission, Department of
Corrections, Department of Community Supervision, or State Board of pardons and paroles.
Page 4 of 12
2.) Fiscal Audit: The contractor will employ an independent auditor to audit its records and books
pertaining to the services rendered at the courts request. Upon a written request by the court, a copy
of this audit shall be provided to the Court and County Governing Authority within 2 months or sixty
(60)days of the close of the year audited.
E. Conflict of lnterest per O.C.G.A 4}-B-LO1.
1.) No private corporation, private enterprise, or private agency contracting to provide probation
services under neither the provisions of this article nor any employees of such entities shall engage in
any other employment, business, or activity which interferes or conflicts with the duties and
responsibilities under contracts authorized in this article.
2.) No private corporation, private enterprise, or private agency contracting to provide probation
services under the provisions of neither this article nor its employees shall have personal or business
dealings, including the lending of money, with probationers under their supervision.
3.) No private corporation, private enterprise, or private agency contracting to provide probation
services under the provisions of this article nor any employees of such entities, shall own, operate,
have any financial interest in, be an instructor at, or be employed by any private entity which provides
drug or alcohol education services or offers a DUI Alcohol or Drug Use Risk Reduction program
certified by the Department of Driver Services.
4.) No private corporation, private enterprise, or private agency contracting to provide probation
services under the provisions of this article, nor any employees of such entities shall specify, directly
or indirectly, a DUI Alcohol or a Drug Use Risk Reduction Program which a probationer may or shall
attend. This paragraph shall not prohibit furnishing any probationer, upon request, with the names of
certified DUI Alcohol or Drug Use Risk Reduction Programs. Any person violating this paragraph shall
be guilty of a misdemeanor.
F. Scope of Services to Probationers by Contractor. At the direction of the Court and the Chief
Probation officer, the contractor shall provide the following services:
1') Court Attendance and Probationer Case History. During all court sessions, Contractor shall work
with the Chief Probation Officer to ensure that a probation officer attends court and interviews eachoffender to complete a case and personal history and to provide orientation and instruction regarding
compliance with the Court's ordered conditions of probation. At orientation, the probation officer
shall provide a list of all service fees to the probationer.
Page 5 of 12
2.) Supervision. At the direction of the Court and the Chief Probation Officer, the Contractor shall
monitor and supervise probationers to ensure compliance with the Court's order of probation.
Contractor shall make a supervision assessment of the offender and determine the probationer's
reporting schedule.
3.) Restitution, Fine and Fee Collection. At the direction of the Court and the Chief Probation Officer,
the Contractor shall collect restitution, fines, court costs and fees, program fees, and probation fees
as ordered by the Court. Contractor shal! provide an itemized ledger prepared in accordance with
accepted accounting practices for each month for each case under supervision.
(a) tndieent Offenders: Offenders determined by the court to be indigent in accordance with
O. C. G.A 42-8-tO2 shall be supervised at no cost to the probationer or the Court or governing
body.
(b) Pav-Onlv Cases: Pay-Only cases or the term 'pay-only probation' means a defendant has
been placed under probation supervision solely because such defendant is unable to pay the
court-imposed fines and statutory surcharges when such defendant's sentence is imposed.
Such term shal! not include circumstances when restitution has been imposed or other
probation services are deemed appropriate by the court. When pay-only probation is
imposed, the probation supervision fees shall be capped so as not to exceed three months of
ordinary probation supervision regardless of the number of concurrent or consecutive cases;
provided, however, that collection of any probation supervision fee shall terminate as soon as
all court imposed fines and statutory surcharges are paid in full; and provided, further, that
when all such fines and statutory surcharges are paid in full, the private probation officer, as
the case may be, shall submit an order to the court terminating the probated sentence within
30 days of fulfillment of such conditions. lf pay-only probation is subsequently converted to a
sentence that requires community service, on petition by a probation officer or private
probation officer and with the probationer having an opportunity for a hearing, the court may
reinstate probation supervision fees as necessary to monitor the probationer's compliance
with community service obligations.
(c) Consecutive sentences: When a defendant is serving consecutive misdemeanor sentences,
whether as a result of one case from one jurisdiction or multiple cases from multiple
jurisdictions, upon motion by the defendant, the court may discharge such defendant from
further supervision or otherwise terminate probation when it is satisfied that its action would
be in the best interest of justice and the welfare of society. Such motion shalt not be ripe until
12 months after the sentence was entered and every four months thereafter. The defendant
shall serve the applicable entity or governing authority that is providing his or her probation
Page 6 of 12
services with a copy of such motion. Additionally, when a defendant is serving consecutive
misdemeanor sentences the probation officer shall review such case after 12 consecutive
months of probation supervision wherein the defendant has paid in full all court-imposed
fines, statutory surcharges, and restitution and has otherwise completed all testing,
evaluations, and rehabilitative treatment programs ordered by the court to determine if such
officer recommends early termination of probation. Each such case shall be reviewed every
four months thereafter for the same determination until the termination, expiration, or other
disposition of the case. lf such officer recommends early termination, he or she shall
immediately submit an order to the court to effectuate such purpose.
4.) Community Service. At the direction of the Court and the Chief probation Officer, the contractor
shall coordinate, monitor, and ensure compliance with community service by each probationer as
ordered by the Court. The Court may convert fines, statutory surcharges, and probation supervision
fees to community service on the same basis as it allows a defendant to pay a fine through community
service as set forth in subsection (d) of Code Section 17-10-1. Contractor wilt maintain records of
service participation.
5.) Employment Assistance. At the direction of the Court and the Chief probation Officer, the
contractor shall prepare referrals and lend reasonable assistance to probationers either to the extent
ordered by the Court or to the extent available for probationers desiring employment assistance or
counseling.
6.) Drug/Alcohol Screening. At the direction of the Court and the Chief probation Officer, the
contractor shall coordinate with local authorities and facilities, evaluation and assessment of
probationers for drug/alcohol rehabilitation, mental health or psychological counseling, or
educational programs mandated by the Court and shall require probationer's compliance. Contractor
shall conduct drug and alcohol screens as determined necessary by the Court. The probationer shall
be responsible for the costs of all drug or alcohol testing.
7.) Electronic Monitoring. At the direction of the Court
Contractor when so ordered shall provide and operate a
monitoring:
and the Chief Probation Officer, the
system of electronic home detention
8.) Reports of Violations Probation and Revocation Procedures. At the direction of the Court and the
Chief Probation officer, the contractor shall recommend revocation of probation whenever theprobationer has failed to substantially comply with the terms and conditions of probation. The Court
shall provide Contractor with direction of what constitutes a substantial failure to comply with
probation terms and conditions. Contractor shall prepare probation violation warrants and orders for
PageT of 72
submission to the Court. Contractor shall have
revocation hearings, sentencing hearings and
necessary by the Court. The Court shall provide
should be taken in the case of minor violations.
probation officers available to testify at probation
such other hearings as deemed reasonable and
Contractor direction as to what curative measures
OBLIGATIONS OFTHE COURT OR GOVERNING AUTHORIW
ln consideration for the staffing and services of Judicial Alternatives of Georgia, tnc the Court shal
provide the following:
G. Payment for Contractors Services
Judicial Alternatives of Georgia will bill Richmond County State Court each work day for providing
temporary probation staff to include a minimum of seven (7) probation officers and a minimum ofthree (3) administrative staff. All staff will be required to be registered and authorized to provide
probation services in accordance with all !aws, rules, and regulations required by the Department of
Community Supervision (DcS). The cost of the staffing and services will be S1,5oo.oo per work day.
H. Probation Fee
The Court shall make payment of the probation fee a term and condition of the order of probation for
each probationer assigned for supervision to Contractor unless the Court determines the probationer
to be indigent. The Court shall not be liable for payment of any supervision fee or any program fee of
a probationer.
l. Pre-sentence lnvestigations
When ordered by the Court, Contractor shall provide a pre-sentence investigation report and Court
shal! pay to Judicial Alternatives of Georgia, two-hundred and fifty dollars (S25O.OO).
J. Access to Criminal Histories
The Court shall assist Contractor in obtaining access to criminal histories in the Georgia Crime
lnformation Center and National Crime !nformation Center through local law enforcement in order for
Contractor to conduct pre-sentence or probationer investigations as may be requested
Page 8 of 12
K. Notice of Court Sessions
The Court shall provide Contractor two (2) days advance notice of atl court sessions that Contractor is
required to attend' Notice for purposes of this provision may be given by mail, telephone and fax
machine.
L. Court and Probation Facilities
The Court shall provide to Contractor an area, as available, for conduct of initial interviews and
orientation with the probationer on the day of sentencing. Additionally, the Court will allow Judicial
Alternatives of Georgia, lnc., to utilize the Richmond County Probation Office and the existing office
equipment located at 398 walton way, Augusta, Richmond county Georgia.
M. Period of Service
This agreement shall commence performance on February t8,zOLg and shall continue until May 17,
2019 and shall not exceed a period of four (4) months. Either party may terminate this Agreement
upon thirty (30) days written notice. The Court and/or Governing Authority may terminate this
Agreement immediately for cause, including without limitation material breach of this Agreement,
insolvency of Contractor, filing of a voluntary or invotuntary case in bankruptcy. Within thirty (30)
working days of termination, the contractor shall peacefully surrender to the Court all records and
documents generated by Judicial Alternatives of Georgia, lnc, in connection with this Agreement and
the services hereunder and any equipment or supplies assigned to Contractor by the Court.
Contractor shall turn over to the Clerk of Court any moneys collected or received less supervision fees
validly incurred and duly owing to Contractor through the termination date. Any fines, costs, fees or
restitution received by Contractor from probationers of this Court after termination of this Agreement
shall be forwarded to the Clerk of Court, other than fees earned by Contractor. The Court shall
provide Contractor a receipt for all property surrendered under this provision.
INDEMNIW, INSURANCE, AND BONDING OBTIGATIONS OF CONTRACTOR
N. lnsurance and Bond
Upon registration application to operate a private probation entity must include written evidence of
general liability insurance coverage of at least St million. This insurance must be maintained at all
times while providing staffing and services.
Page 9 of 12
O. lndemnification
Neither the Court nor the County Governing Authority shall be liable to Contractor nor to anyone who
may claim a right resulting from any relationship with Judicial Alternatives of Georgia, lnc, for any
acts of Contractor, its employees, agents or participants in the performance of services conducted on
the property of the Richmond Countv State Courthouse or Richmond Countv Probation Office.
Contractor shall indemnify and hold harmless the Court and the city of Augusta, Richmond County,
from any claims, demands, actions, proceedings, expenses, damages, liabilities or losses (including but
not limited to attorney's fees and courts costs) and any causes of action arising from any acts or
omissions arising out of or in connection with the services performed by Judicial Alternatives of
Georgia, lnc, or its employees and agents under the terms of this Agreement. Richmond County State
Court shall indemnify and hold harmless Judicial Alternatives of Georgia, Inc and staff from any ctaims,
demands, actions, proceedings, expenses, damages, liabilities or losses (including but not limited to
attorney's fees and courts costs) and any causes of action arising from any acts or omissions arising
out of or in connection with the services performed by Richmond County Probation Department prior
to the commencement of this agreement. Furthermore, Judicial Alternatives of Georgia will assume
full responsibility for new cases placed on probation during the time period of the temporary
probation services agreement.
REPRESENTATIONS AND WARRANTTES OF CONTRACTOR
P. Deficiency in Service by Contractor
ln the event that the court and/or governing authority determines that there are deficiencies in the
services provided by Contractor hereunder, the Court and/or Governing Authority may terminate this
Agreement in accordance with ltem Vl or notify the Contractor in writing as to the exact nature of
such deficiency. Within thirtv (301 davs of receipt of such notice, the Contractor shall cure or take
reasonable steps to cure the deficiencies. ln the event the company fails to cure or take reasonable
steps to cure the deficiencies to the Court and/or Governing Authority's satisfaction, then either may
declare the contractor in default and may terminate this Agreement.
Q. Time is of the Essence of this Agreement
R. Compliance with the Law
The Contractor shall comply with all federa!, state and local laws statutes, regulations and ordinances
arising out of or in connection with the performance of its services pursuant to this Agreement.
Page L0 of 12
S. lndependent Contractor
Contractor is an independent contractor and is not an agent, joint venture or other affiliate of
Richmond County State Court in any way. Contractor shatl use its own employees and agents to
perform this Contract. lt is agreed that Contractor is solely responsible for payment of all federal,
state, and local income taxes, self-employed Social Security taxes, and any other similar obligations
arising from the performance of this Agreement or receipt of compensation, therefore. The
Contractor agrees to indemnify and hold harmless the Court and Richmond county from and against
any and all federal, state, or local tax liability or penalties that may arise from the payments made to
the Contractor pursuant to this Agreement. The Contractor acknowledges that neither it nor its
employees are eligible for any benefits provided by the Court or Richmond County to their respective
party.
T. Entire Agreement
This Agreement, including all exhibits attached hereto and incorporated herein by reference,
constitutes the entire agreement between the parties hereto and supersedes any and all agreements,
whether written or oral, that may exist between the parties regarding the same. No representations,
inducements, promises, or agreements between the parties not embodied herein shall be of any force
and effect. No amendment or modification to this Agreement or any waiver of any provision hereto
shall be effective unless in writing and signed by all parties to include the court, governing authority,
and contractor.
U. Binding Agreement
This Agreement shall not be bindlng upon any successor to the undersigned Judge of the Richmond
County State Court, Georgia and unless ratified by the successor in office. lf a successor attains the
position of undersigned judge, and this Agreement is not ratified by such successor, then Contractor
shall be permitted a reasonable time period, no less than ninety (gO) days, in which to wind up its
activities. The Court will be deemed not to have ratified the Agreement unless Court gives written
notice of ratification within 30 days of taking the oath of The Court has entered into this Agreement in
part on the basis of personal reliance in the integrity and qualifications of the staffof Contractor. The
same is applicable to change in leadership of the Governing Authority.
Contractor may not delegate, assign or subcontract any obligation of Contractors performance under
the Contract and may not assign any right under this Contract, in either case without Court's written
approval' The Court's discretion in this regard shal! be absolute. Any notices made in accordance with
Page 11 of 12
this Agreement except as otherwise set out in ltem K, shall be in writing and shail be made by
registered or certified mail, return receipt requested, to:
Contractor:
Judicial Alternatives of Georgia, lnc
418 Flint Ave
Albany, Georgia 3L7OL
(2291 420-2051 Fax: (2291 42o-2oss
Court: Richmond County State Court
David D. Watkins, Chief Judge State Court
Richmond County, Georgia
735 James Brown Boulevard
Augusta, GA 30901-2974
IN WITNESS WHEREOF, THE PARTIES HERE TO HAVE EXECUTED THIS AGREEMENT ON THE DAY
OF 20L9.
PROBATION CONSULTING &
SOFTWARE SERVICES CONTRACTOR:STATE COURT:
Name: Tim Donovan Judge, David D. WatkinsTitlet Court of: Richmond Countv State Court
APPROVED BY: Aueusta, Georgia
Name: Hardie Davis. Jr.
Title: Mavor
County of Richmond
By:
Page 12 of 12
Judicial Altenatives of Geory.ia
P.O. Box 71346
Albany, Geotgia 31708
Bil! To:
Richmond County State Court
Attn: Judge, David D. Watkins
735 James Brown Blvd
Augusta, Georgia 30901 -297 4
(706) 82r-282s
Phone: 229-420-2051
Fax: 229-420-2055
wwwjagprobation.com
MONTHLY INVOIGE
Invoice #: JAG2019-001
Invoice Date:
Payment Due Date:
Quantity Description Unit
Price
Total
l Team Lodging for JAG Probation Team to assist Richmond County
Probation Operations for twenty (20) work days.
10
Staff
$20,000.00
I Team Meals for JAG Probation Team to assist Richmond County
Probation Operations for twenty (20) work days
10
Staff
$5,000.00
l Team Travel for JAG Probation Team to assist Richmond County
Probation Operations for twenty (20) work days
10
Staff $3.000.00
l Team Probation Services for JAG Probation Team to assist Richmond
County Probation Operations for twenty (20) work days.
10
Staff $2,000.00
Total $30,0.00.00
Commission Meeting Agenda
2/5/2019 2:00 PM
Agreement with Judicial Alternatives of Georgia, Inc.
Department:
Department:
Caption:Motion to approve Agreement made by and between Judicial
Alternatives of Georgia, Inc., a corporation organized under the
laws of the State of Georgia, with its principal place of business
at 418 Flint Ave., Albany, Georgia hereinafter called "Judicial
Alternatives of Georgia" and the Richmond County State Court,
Augusta, Georgia hereinafter called "Court". The parties enter
into the Agreement under the specific authority of Augusta, GA,
Code Section 1-10-57. (Requested by Administrator Janice
Jackson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
2/5/2019 2:00 PM
Affidavit
Department:
Department:
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY: