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Home My WebLink About2019-01-02 Meeting MinutesCommission Meeting Agenda Commission Chamber - 1/2/2019 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Few, Garrett, Sias, Frantom, M. Williams, Davis, Fennoy, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. INVOCATION: Reverend Brendolyn Jenkins Boseman, Pastor, Hudson Memorial CME Church. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. ELECTION OF OFFICER(S) A. Mayor Pro Tempore for two year term 2019-2020.Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Ms. Davis nominates Commissioner Sean Frantom. Mr. M. Williams votes Present. Voting No: Commissioner William Fennoy. Motion Passes 8-1. Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Mr. Fennoy nomintes Commissioner Marion Williams. Motions Motion Type Motion Text Made By Seconded By Motion Result Mr. Sias moves to close the nominations. Ms. Davis seconds. B. Appointment of Standing Committees for two-year term 2019-2020.Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve as follows: Administrative Services Committee: Sammie Sias, Chairman; John Clarke, Vice Chairman; Mary Davis and Johnny Few, members; Engineering Services Committee: Marion Williams, Chairman; Ben Hasan, Vice Chairman; Brandon Garrett and Sean Frantom, members; Public Safety Committee: Dennis Williams, Chairman; Brandon Garrett, Vice Chairman; Johnny Few and Sammie Sias, members; Public Services Committee: Mary Davis, Chairman; Ben Hasan, Vice Chairman; John Clarke and Bill Fennoy, members; Finance Committee: Bill Fennoy, Chairman; Dennis Williams, Vice Chairman; Marion Williams and Sean Frantom, members. Ex- Commissioner Sammie Sias Commissioner Mary Davis Passes officio (Commissioners) members to various ARC Board, Commissions & Authorities: Richmond Co. Board of Health, D. Williams; Augusta Aviation Commission- Bush Field, Sias; Greater Augusta Arts Council, Frantom; Planning Commission, M. Williams; Library Board, Clarke; General Aviation Commission-Daniel Field, Clarke; Richmond County Board of Education, D. Williams; Family Connection, Few; Richmond County Hospital Authority, Garrett; Emergency 9-1-1 Council (Chairman of Public Safety), Garrett; Tax Assessors Board, Frantom and Few; CSRA Regional Development Authority, M. Davis; ARC Land Bank Authority, Hasan; Downtown Development Authority, Fennoy; Augusta Convention & Visitors Bureau, M. Davis; Canal Authority, Fennoy. Voting No: Commissioner William Fennoy. Motion Passes 9-1. CONSENT AGENDA (Item 1) PETITIONS AND COMMUNICATIONS 1. Motion to approve the minutes of the regular meeting of the Augusta Commission held December 18, 2018. Item Action: Approved Regular_Commission_Meeting_December_18_2018.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Brandon Garrett Passes ****END CONSENT AGENDA**** AUGUSTA COMMISSION 1/2/2019 AUGUSTA COMMISSION REGULAR AGENDA 1/2/2019 (Items 2-7) PLANNING 2. Z-18-48 - A request for concurrence with the Augusta Georgia Planning Commission to approve, with the conditions stated below, a petition by Michael Thurman requesting a change of zoning from Zone R-1 (One- family Residential) to Zone P-1 (Professional) affecting property containing 0.19 acres and known as 1230 R. A. Dent Blvd. Tax Map 046- 3-183-00-0 DISTRICT 1 The site shall not be available for parking until such time as all requirements have been met. Furthermore, the lot be fenced to prevent parking on the site, until such time as all site improvements can be executed;The applicant must start development of the parking lot within six (6) months or the property reverts to its previous zoning designation of residential use; residential use prevents the use of the property as a parking lot;The applicant must provide a detailed engineered Site Plan that meets all development regulations in place at the time of the submission of the site plan; The site, including all properties zoned in 2017, must be enclosed on all sides with a 6 ft. solid fence or wall. This includes Item Action: Disapproved the property lines adjacent to the railroad.Security lighting must be provided to adequately illuminate the parking area but must be directed away from the existing residential properties.A business license for the operation of a paid parking lot shall be acquired, prior to any parking on the site taking place. z-18-48.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Deny Motion to disapprove. Mr. Sias abstains. Voting No: Commissioner John Clarke, Commissioner Mary Davis, Commissioner Johnny Few, Commisioner Sean Frantom, Commissioner Brandon Garrett. Motion Fails 4-5 -1. Commissioner Marion Williams Commissioner William Fennoy Fails PUBLIC SERVICES 3. Discuss the Augusta Annual Senior Dinner and Dance. (Requested by Commissioner Marion Williams) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve tasking the Administrator with researching in consultation with those Commissioner Sammie Sias Commissioner William Fennoy Passes people who participate in staging the event the idea for a line-item funding for the Seniors Dance with a projected budget of $15,000 for the event. Voting No: Commissioner Brandon Garrett. Motion Passes 9-1. 4. Request authorizing resolution for Augusta Planning and Development on behalf of the Metropolitan Planning Agency to apply for Section 5303 FTA grant through Georgia Department of Transportation. Item Action: Approved GDOT_Sec_5303_Resolution_(002).docx GDOT_5303_Summary_2020_UPWP_(002).doc GDOT_5303_WORK_ELEMENT_5.docx GDOT_5303_One_Solution_New_Grant_approval_(002).pdf GDOT_Grant_5303_2020_FY_Grant_Application_(003).pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commisioner Sean Frantom Commissioner Mary Davis Passes ADMINISTRATIVE SERVICES 5. Discuss the Administrator's response to salaries and personnel of Juvenile Court. (Requested by Commission Marion Williams) Item Action: Rescheduled Juvenile_Court.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Passes Motion to refer this item to the next committee meeting on January 29. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Brandon Garrett ENGINEERING SERVICES 6. Discuss sidewalks installed by the Richmond County Board of Education on Kratha Drive in front of the Wilkerson Garden Elementary School. (Requested by Commissioner Marion Williams) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to receive this item as information and approve asking the Engineering Department to come back at the first meeting in February with a recommendation of how to remedy the repairs to the sidewalk and the costs associated with it. Commissioner Ben Hasan Unanimous consent is given to receive the item as information. PETITIONS AND COMMUNICATIONS 7. Motion to adopt Resolution of Support for I14 Interstate. (Requested by Commissioner Wayne Guilfoyle and Commissioner-Elect Brandon Garrett.) Item Action: Approved 2018-21-18_AUGUSTA-RICHMOND_COUNTY_Resolution_Template.pdf YIC_Interstate_14___Georgia_s_Interstate__Fact_Sheet_.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10-0. Commissioner Sammie Sias Commissioner Brandon Garrett Passes LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 8. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: None Upcoming Meetings www.augustaga.gov Commission Meeting Agenda 1/2/2019 2:00 PM Attendance 1/2/19 Department: Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 1/2/2019 2:00 PM Invocation Department: Department: Caption:Reverend Brendolyn Jenkins Boseman, Pastor, Hudson Memorial CME Church. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 1/2/2019 2:00 PM Election Mayor Pro Tem Department: Department: Caption:Mayor Pro Tempore for two year term 2019-2020. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 1/2/2019 2:00 PM 2019-2020 Appointment of Standing Committees Department: Department: Caption:Appointment of Standing Committees for two-year term 2019- 2020. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 1/2/2019 2:00 PM Z-18-48 Department:Planning and Development Department:Planning and Development Caption: Z-18-48 - A request for concurrence with the Augusta Georgia Planning Commission to approve, with the conditions stated below, a petition by Michael Thurman requesting a change of zoning from Zone R-1 (One-family Residential) to Zone P-1 (Professional) affecting property containing 0.19 acres and known as 1230 R. A. Dent Blvd. Tax Map 046-3-183-00-0 DISTRICT 1 The site shall not be available for parking until such time as all requirements have been met. Furthermore, the lot be fenced to prevent parking on the site, until such time as all site improvements can be executed;The applicant must start development of the parking lot within six (6) months or the property reverts to its previous zoning designation of residential use; residential use prevents the use of the property as a parking lot;The applicant must provide a detailed engineered Site Plan that meets all development regulations in place at the time of the submission of the site plan; The site, including all properties zoned in 2017, must be enclosed on all sides with a 6 ft. solid fence or wall. This includes the property lines adjacent to the railroad.Security lighting must be provided to adequately illuminate the parking area but must be directed away from the existing residential properties.A business license for the operation of a paid parking lot shall be acquired, prior to any parking on the site taking place. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 1/2/2019 2:00 PM Annual Senior Dinner and Dance Department: Department: Caption:Discuss the Augusta Annual Senior Dinner and Dance. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Resolution authorizing the filing of an application with the Department of Transportation, United States of America, and Georgia Department of Transportation, for a grant under Title 49 U.S.C., Section 5303. WHEREAS, the Secretary of the US Department of Transportation and the Commissioner of the Georgia Department of Transportation are authorized to make grants for mass transportation projects; WHEREAS, the contract for financial assistance will impose certain obligations upon Applicant, including the provision of the local share of project costs; and WHEREAS, it is required by the United States Department of Transportation and the Georgia Department of Transportation in accordance with the provisions of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance under the Federal Transit Act, the applicant gives an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and the United States Department of Transportation requirements thereunder; and WHEREAS, it is the goal of the Applicant that Minority Business Enterprise (Disadvantaged Business Enterprise and Women's Business Enterprise) be utilized to the fullest extent possible in connection with this project, and that definitive procedures shall be established and administered to ensure that minority business shall have the maximum feasible opportunity to compete for contracts and purchase orders when procuring construction contracts, supplies, equipment contracts, or consultant and other services. NOW THEREFORE, BE IT RESOLVED BY Augusta Commission 1. That the Designated Official, Hardie Davis, Jr., Mayor hereinafter referred to as the “Official,” is authorized to execute and file an application on behalf of Augusta Metropolitan Planning Organization with the Georgia Department of Transportation, to aid in the financing of a technical study grant pursuant to Section 5303 of the Federal Transit Act to implement specific items of the FY 2020 (metropolitan area) Unified Planning Work Program. 2. That the Official is authorized to execute and file such application and assurances or any other document required by the U.S. Department of Transportation and the Georgia Department of Transportation effectuating the purpose of Title VI of the Civil Rights Act of 1964. 3. That the Official is authorized to execute and file all other standard assurances or any other document required by the Georgia Department of Transportation or the U.S. Department of Transportation in connection with the application for public transportation assistance. 4. That the Official is authorized to execute grant contract agreements on behalf of the Applicant with the Georgia Department of Transportation. 5. That the Official is authorized to set forth and execute Minority Business Enterprise, DBE (Disadvantaged Business Enterprise) and WBE (Women Business Enterprise) policies and procedures in connection with the project's procurement needs as applicable. 6. That the applicant while making application to or receiving grants from the Federal Transit Administration will comply with FTA Circular 8100.1D, FTA Certifications and Assurances for Federal Assistance 2020 as listed in this grant application and General Operating Guidelines as illustrated in the Georgia State Management Plan. 7. That the applicant has or will have available in the General Fund the required non-federal funds to meet local share requirements for this grant application. APPROVED AND ADOPTED this _____day of ___________, 2018. _______________________________________ Authorized Official _______________________________________ Hardie Davis, Jr., Mayor of the City of Augusta Signed, sealed and delivered this _____day of _______________, 2018 in the presence of _______________________ Witness ______________________ Notary Public/Notary Seal CERTIFICATE The undersigned duly qualified and acting (__________________________) of (_______________________) (Title of Certifying/Attesting Official)( Applicant’s Legal Name) certifies that the foregoing is a true and correct copy of a resolution adopted at a legally convened meeting held on ____________________________, 2018. ________________________________ Name of Certifying/Attesting Officer (Seal) ________________________________ Title of Certifying/Attesting Officer 1 AUGUSTA REGIONAL TRANSPORTATION STUDY DRAFT FY 2020 UNIFIED PLANNING WORK PROGRAM SUMMARY OF PROPOSED WORK ELEMENTS 1. PROGRAM ADMINISTRATION WORK ELEMENTS WORK ELEMENT 1.1 – PROGRAM COORDINATION Purpose: The purpose of this work element is to complete all of the basic activities needed to coordinate the work of Augusta Regional Transportation Study (ARTS) participants and insure compliance with all Federal and State requirements. Under this work element the overall work program schedule is monitored, reports are made to the Policy Committee, Technical Coordinating Committee and Citizens Advisory Committee, and meetings of all ARTS committees are organized and recorded. Other administrative activities are performed as needed. Proposed Funding from All Sources: Responsible Agencies: APDD, ACPDD, GA DOT, SC DOT, LSCOG WORK ELEMENT 1.2– TRAINING / EMPLOYEE EDUCATION Purpose: To expand the working knowledge of transportation planning methods, tools, and procedures of the staff members involved in ARTS activities. Participation in transportation planning seminars, conferences and meetings is the focus of this work element. Concentration will be on courses and conferences that focus on air quality, public involvement, intelligent transportation systems, congestion management systems, environmental justice and intermodal issues. Proposed Funding from All Sources: $ Responsible Agencies: APDD. ACPDD, LSCOG WORK ELEMENT 1.3 - UNIFIED PLANNING WORK PROGRAM Purpose: The Unified Planning Work Program (UPWP) is the work program for transportation and transit administration. and planning activities for the Augusta Regional Transportation Study (ARTS). The UPWP documents the planning priorities for the ARTS study area and describes all planning activities (work elements) to be performed with transportation and transit planning funds. The work element descriptions are the heart of the UPWP. The following information is included for each work element: purpose, nature of the activity, end product, funding source, responsible agencies and accomplishments during the preceding year. Activities involved in preparing the UPWP include a review of planning issues, development of goals and objectives to address those issues, and development of a planning program which meets the stated goals and objectives. Proposed Funding from All Sources: $ Responsible Agencies: APDD, ACPDD, GA DOT, SC DOT, LSCOG 2 2. PUBLIC INVOLVEMENT WORK ELEMENT WORK ELEMENT 2.1 – COMMUNITY OUTREACH / EDUCATION Purpose: To provide information to ARTS participants and the general public about the transportation planning process, to respond to requests for information from the public, and to foster meaningful public input into all transportation plans, programs and projects. Public involvement is integral to the success of the regional transportation planning process. The ARTS Participation Plan, adopted on June 7, 2007 (updated December 17, 2017), guides community outreach, education, consultation and public input in the regional transportation planning process. The Participation Plan includes strategies for consultation with interested parties, public access to information, public outreach and education, obtaining public input and evaluation of the participation tools and techniques used in the transportation planning process. ARTS staff will implement the strategies outlined in the Participation Plan to involve all interested parties in the regional transportation planning process and the development and amendment of major transportation studies undertaken as part of ARTS. The overall objective is to provide a process that is proactive, provides complete information, timely public notice, full public access to key decisions, and opportunities for early and continuing involvement. ARTS staff will continue to evaluate the effectiveness of these and other outreach activities and make adjustments as necessary with the goal of obtaining meaningful public input on all ARTS activities. Proposed Funding from All Sources: $ Responsible Agencies: APDD, ACPDD, GA DOT, SC DOT, LSCOG 3. DATA COLLECTION WORK ELEMENTS WORK ELEMENT 3.1 - SOCIOECONOMIC DATA / ENVIRONMENTAL JUSTICE Purpose: Maintain a comprehensive, up-to-date socioeconomic database for the transportation planning process. Activity under this work element will focus on maintaining and updating the socioeconomic data needed for the ARTS travel demand model. The principal activity involves the annual update of the following characteristics: occupied housing units, school enrollment, employment (retail, service, manufacturing, wholesale and total), total population and median household income. The work element also includes activities to identify the location and makeup of EJ communities throughout the study area. It will also include activities related to updating the boundaries of Traffic Analysis Zones (TAZs) as part of the 2010 Census. The socioeconomic characteristics used in the ARTS travel demand model will be updated and major land use changes will be noted as they occur. The EJ data will be used to assess the impact of transportation projects on EJ communities. The basic socioeconomic data will be aggregated at the traffic zone level. EJ data will be aggregated at the Census Tract level. The MPO, with assistance from Columbia County will continue to maintain the data for the Georgia portion of the study area. Aiken County will maintain the data for the South Carolina portion of the ARTS area. The Georgia Department of Transportation will continue to maintain the ARTS travel demand model. Proposed Funding from All Sources: $ Responsible Agencies: APDD, ACPDD 3 WORK ELEMENT 3.2 - LAND USE MONITORING Purpose: Maintain an up-to-date land use database for providing access to Essential Services for all under-served populations and the transportation planning process. Land use information is useful in annual update of socioeconomic estimates for the study area This work element involves monitoring changes in land use from one year to the next. ARTS staff will review new site plans, subdivision plats and related information to evaluate the timing and location of land use changes taking place in the study area. Changes in land use may, in turn, trigger adjustments in socioeconomic data or have other impacts on the transportation system. Proposed Funding from All Sources: $ Responsible Agencies: APDD, ACPDD WORK ELEMENT 3.3 – TRANSPORATION SURVEYS, MODELS AND ANALYSIS Purpose: To promote and encourage traffic safety throughout the ARTS area. To compile and distribute historical and current crash statistics and other data related to traffic safety to the public at-large and to state and local officials responsible for traffic and transportation safety. To work with other stakeholders to implement provisions in the applicable state highway safety plans. This work element involves collecting intersection accident data from the ARTS area counties and compiling into an annual report. Accident data will be compiled on intersections in Augusta-Richmond County where twenty (20) or more accidents have occurred in the past calendar year. Data will also be collected on Columbia County intersections where ten (10) or more accidents have occurred. Aiken County will be responsible for the collecting and compiling intersection accident data for the South Carolina portion of the ARTS area for inclusion in the report. Accident data will be collected from intersections where ten (10) or more accidents have occurred or where there have been one or more fatalities. Proposed Funding from All Sources: $ Responsible Agencies: APDD, ACPDD WORK ELEMENT 3.4 – ENVIRONMENTAL JUSTICE / TITLE VI (44.24.22) Purpose: Identify residential, employees and transportation patterns for access to Essential Services for all under-served populations, as defined under Executive Order 12898 and Title VI of the 1964 Civil Rights Act, and address those needs by increasing the partnerships with the organizations that serve them. Title VI complaint process has been adopted by ARTS and APT to ensure all individuals the rights and opportunities wishing to participate in the department’s programs are given an equal chance to participate and / or receive departmental services or benefits. ARTS and APT jointly updated the Title VI Program for Augusta Georgia to comply with FTA regulations and guidance of (49 CFR Part 21) in accordance with Circular FTA C4702.1 B issued October 1, 2020. Proposed Funding from All Sources: $ Responsible Agencies: APDD, ACPDD, LSCOG 4 WORK ELEMENT 3.5 – GIS DEVELOPMENT & APPLICATIONS Purpose: To use local Geographic Information Systems (GIS) and internet websites in the transportation planning process. Update computer hardware and software as necessary to keep pace with changes in GIS and other computer programs. Under this work element ARTS staff will use Geographic Information Systems (GIS) and the internet to collect, analyze and display transportation-related information. GIS maps will be used to create maps for ARTS-related reports and presentations. The internet will be used to gather additional information (e.g. reports, data) used in transportation planning. Computer hardware and software will be purchased for use in regional transportation planning. Proposed Funding from All Sources: $ Responsible Agencies: APDD, ACPDD 4. SYSTEM PLANNING WORK ELEMENTS WORK ELEMENT 4.1 – METROPOLITAN TRANSPORTATION PLAN Purpose: Update and maintain the ARTS Metropolitan Transportation Plan (MTP) in accordance with transportation planning regulations. The update of 2045 MTP was contracted out during the 2019 fiscal year and is expected to be completed and adopted in September 2020. This work element involves making changes, as necessary, to the ARTS Metropolitan Transportation Plan. Amendments may be necessary due to new regulatory requirements, changes in socioeconomic conditions, the identification of additional transportation needs, or to take advantage of unforeseen project funding opportunities. ARTS staff will monitor the status of the MTP and coordinate any changes to it. Any amendment to the MTP is subject to the review and consultation process in the ARTS Participation Plan. Proposed Funding from All Sources: $ Responsible Agencies: APDD, ACPDD, GA DOT, SC DOT WORK ELEMENT 4.2 - CONGESTION MANAGEMENT (44.24.01) Purpose: To continue implementing the ARTS Congestion Management Process (CMP) and incorporating congestion mitigation strategies and projects into the Metropolitan Transportation Plan and TIP. The process was contracted out to consultants to update. The update will describe the framework for the ongoing process and include elements of the roadway system, traffic level of service standards, performance elements, trip reduction and travel demand. This update is expected to be completed and adopted in March 2019. The Congestion Management Process (CMP) is integral to transportation planning and must be part of the planning process in the ARTS area. Activities under this work element will include completing the annual travel time survey, publishing the annual ARTS CMP Report, and implementing specific congestion management strategies identified in the CMP Report. The APDD will cooperate with local and state agencies in implementing the congestion management strategies. Proposed Funding from All Sources: $ Responsible Agencies: APDD, ACPDD 5 WORK ELEMENT 4.3 - INTERMODAL PLANNING (44.23.01) Purpose: To incorporate bicycle, pedestrian, transit, freight and non-motorized transportation planning activities into the overall ARTS transportation planning process. To implement projects that resolve conflicts between modes of transportation, such as rail / highway conflicts, and projects that improve connections among modes of transportation. This work element will be used to foster a transportation system that accommodates bicycle, pedestrian, transit, freight and other non-motorized means of transportation. Activity under this work element will continue to focus on evaluating the highway / rail conflicts in the ARTS area, to evaluate the needs of freight haulers, to explore opportunities for intermodal transportation projects, and to identify possible solutions to problem locations as they are related to intermodal connections. Additional Intermodal studies will be completed as needed. Proposed Funding from All Sources: $ Responsible Agencies: APDD, ACPDD WORK ELEMENT 4.4 – SPECIAL TRANSPORTATION STUDIES – WORK ELEMENT 4.4.1- 2045 PERFORMANCE BASED MULTIMODAL METROPOLITAN TRANSPORTATION PLAN UPDATE Purpose: The 2045 MTP is due in September 2020. This update will begin during the FY 2019 and will contain updates that are necessary as a response to changing transportation needs and priorities, and conform to metropolitan transportation planning regulations and guidelines. The MPO will have procured a consultant to complete the update and its various components including the following: Project Prioritization and Performance Based Planning to include measures and targets as required by the FAST ACT. Proposed Funding from All Sources: $ Responsible Agencies: APDD, ACPDD, LSCOG, GA DOT, SC DOT WORK ELEMENT 4.5 - AIR QUALITY Purpose: To monitor relevant air quality data and regulations, assist in implementing local air quality initiatives resulting from Early Action Compacts and other agreements, keep local stakeholders informed about air quality issues and participate in air quality training. Under this work element ARTS staff will continue to monitor relevant air quality data and regulations, coordinate air quality initiatives in the study area, solicit input from stakeholders and keep them informed about air quality issues, and participate in air quality training. Proposed Funding from All Sources: $ Responsible Agencies: APDD ACPDD, GA DOT, SC DOT WORK ELEMENT 5 – PUBLIC TRANSIT / PARATRANSIT This work element includes a number of sub-tasks related to planning and administration of public transit programs in Augusta and Aiken. 6 WORK ELEMENT 5.1 – PROGRAM SUPPORT ADMINISTRATION (44.21.00) Purpose: To provide planning and administrative assistance to Augusta Public Transit. Under this work element, the MPO staff will provide assistance to Augusta Public Transit (APT) in preparing financial and operation's reports required by the SAFETEA-LU (Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users). Assistance in the preparation of the National Transit Database (NTD) reports will also continue. Additional administrative assistance will include: Preparing required certifications; Updating annual Title VI assurances; Providing opportunity for public hearings on grant applications and fare/service changes; Processing procurements involving Federal and State funds; Assisting in planning for transit system capital investments that will lead to increased security for the transit system; Monitoring requirements of the grant process (e.g. labor certifications, third party contracting, bidding and award process; Developing the Georgia public transportation portion of the Unified Planning Work Program; and providing technical assistance on any transit related issues facing APT. Proposed Funding from All Sources: $ Responsible Agencies: APDD WORK ELEMENT 5.2 – METROPOLITAN TRANSPORTATION PLANNING (SYSTEM LEVEL) (44.23.01) Purpose: To explore alternative financial resources that may be available to assist in financing public transportation service and to assess the financial capacity of Augusta Public Transit as required by FTA Circular 7088.1. The major activity under this work element will be to continue assessing the financial capability of Augusta Public Transit (APT) and to secure other possible funding sources for public transportation. This will include updating the Financial Capacity Assessment for APT. Proposed Funding from All Sources: $ Responsible Agencies: APDD WORK ELEMENT 5.3 - SHORT RANGE TRANSIT PLANNING (SC)) (44.24.00) Purpose: To provide short-range planning assistance for the Aiken County Transit System. The Aiken County Public Transit System staff will undertake the required short-range transit planning activities. This includes preparing the necessary operations reports, periodically evaluating the level of transit service, monitoring requirements of the grant process, preparing the annual NTD report, preparing the annual update to the Title VI assurances, and helping prepare the next year’s UPWP. Proposed Funding from All Sources: $ Responsible Agencies: LSCOG WORK ELEMENT 5.4 - TRANSPORTATION IMPROVEMENT PROGRAM (44.25.00) Purpose: Update the transit portion of the ARTS Transportation Improvement Program (TIP) in conformance with Federal regulations. 7 This work element involves the annual update of the Transportation Improvement Program (TIP). The TIP covers a three-to-five year programming period. Updates involve the removal of projects, which have advanced to construction, the development, or update of project descriptions or cost estimates, and the prioritization of projects. The TIP is developed with public input and in consultation with federal, state and local stakeholders. The TIP is subject to the review and consultation process in the ARTS Participation Plan. The TIP is also reviewed and adopted by the ARTS committees. LSCOG will participate with the ARTS MPO in the completion of the TIP and its updates; coordinate with the MPO for the split allocation letters for Section 5307 funding; assist with the additional programming of FTA Section 5339 and urban 5310. Proposed Funding from All Sources: $ Responsible Agencies: APDD, ACPDD, LSCOG, GA DOT, SC DOT WORK ELEMENT 6 – PERFORMANCE BASED PLANNING WORK ELEMENT 6.1 – PERFORMANCE BASED PLANNING (44.24.00) Purpose: Performance-based planning and programming (PBPP) refers to the application of performance management principles within the planning and programming processes of transportation agencies to achieve desired performance outcomes for the multimodal transportation system. PBPP attempts to ensure that transportation investment decisions are made – in both long term MTP planning and short-term TIP programming of projects – based on MPO goals and objectives for improving the overall transportation system. The work activities and products in this work element will be coordinated with Work Elements: 2.1 Community Outreach; 3.3 Transportation Surveys, Model and Analysis; 3.5- GIS Development and Applications; 4.1- MTP; 4.2- CMP; 4.3- Public Transit; and, 5.1 TIP. Proposed Funding from All Sources: $ Responsible Agencies: APDD, ACPDD, LSCOG, GA DOT, SC DOT WORK ELEMENT 7 – TRANSPORTATION IMPROVEMENT PROGRAM WORK ELEMENT 7.1 – TRANSPORTATION IMPROVEMENT PROGRAM Purpose: To update the ARTS Transportation Improvement Program (TIP) in conformance with Federal regulations. This work element involves the annual update of the Transportation Improvement Program (TIP). The TIP covers a three-to-five year programming period. Updates involve the removal of projects, which have advanced to construction, the development, or update of project descriptions or cost estimates, and the prioritization of projects. The TIP is developed with public input and in consultation with federal, state and local stakeholders. The TIP is subject to the review and consultation process in the ARTS Participation Plan. The TIP is also reviewed and adopted by the ARTS committees. Proposed Funding from All Sources: $ Responsible Agencies: APDD, ACPDD, LSCOG, GA DOT, SC DOT 8 UNFUNDED PRIORITIES – TRANSPORTATION PLANNING TASKS The purpose of corridor planning is to analyze traffic and travel conditions along major transportation corridors and its impact on development and land use patterns. In addition to determining the potential growth and transportation needs for short and long-term improvements METROPOLITAN TRANSPORTATION PLANNING UPDATE Purpose: Update and maintain the ARTS Metropolitan Transportation Plan (MTP) in accordance with transportation planning regulations. The update of 2045 MTP was contracted out during the 2019 fiscal year and is expected to be completed and adopted in September 2020. This work element involves making changes, as necessary, to the ARTS Metropolitan Transportation Plan. Amendments may be necessary due to new regulatory requirements, changes in socioeconomic conditions, the identification of additional transportation needs, or to take advantage of unforeseen project funding opportunities. ARTS staff will monitor the status of the MTP and coordinate any changes to it. Any amendment to the MTP is subject to the review and consultation process in the ARTS Participation Plan. MARTINEZ AREA ACCESS MANAGEMENT PLAN Purpose: The purpose of corridor planning is to analyze traffic and travel conditions along major transportation corridors and sub-areas, development impact and land use patterns on existing and future transportation system. In determining the potential growth, traffic flow, safety, multi-modal mobility and transportation infrastructure needs for short and long-term improvements. WORK ELEMENT 5 - PUBLIC TRANSIT/PARATRANSIT TASK 5.1 - Program Support and Administration (44.21.00) Purpose: To provide administrative support and oversite in the implementation of the tasks as identified annually in the UPWP through the issuance of FTA Section 5303 grant. Previous Work 1. Prepared and submitted for review and approval grant applications and the National Transit Database (NTD) report. 2. Assisted with the production of COA of APTs transit operations; and with the siting of the new site for APT’s new Transit Bus Maintenance and Administration facility. 3. Grant management for implementing FTA Section 5310 Enhanced Mobility for the Elderly and Disabled persons for APT and LSCOG. 4. Assisted with transit service area GIS mapping and geo-coding address matching. FY 2020 Work Activities and Schedule: In previous years, the MPO staff have provided assistance to APT on an as-needed basis in preparing the transit planning, coordinated public involvement, financial and operations reports. ACTIVITIES EXPECTED COMPLETION DATE 1. Preparing Triennial Review. June - July 2020 2. Update the Annual Title VI Monitoring Report. June - July 2020 3. Update socioeconomic demographic GIS data analysis for EJ. July 2020 - March 2021 4. Conduct public meetings for review and comment period for Program of Projects related to grant applications and fare/service changes, MTP & special studies. As Needed 5. Assist in planning for transit system capital investments that will lead to increased security for the transit system. As Needed 6. Develop UPWP and Georgia 5303 Grant Application. October - December 2020 7. Provide technical transit planning and grant management assistance related to Coordinated Human Services Transportation, ADA accessibility, transit service operational improvements, land use and transportation, transit-oriented development and other issues. Quarterly 8. FY 2020 FTA 5303 Quarterly Reports to GDOT and SCDOT. Oct, Jan, Apr, Jun 9. Facilitate MPO committee meetings for transit planning tasks. Quarterly 10. Prepare split grant funding tables and assist with grant submission for 5307 and 5339 split allocation for APT and LSCOG. January 31, - April 1, 2020 ACTIVITIES EXPECTED COMPLETION DATE 11. FY 2020 Invoices and Milestone Progress Reports (MPR) reporting for Section 5310 Program. Monthly by the 5th 12. Assist with POP and transit funding tables in TIP for APT and LSCOG. June & July 2019 13. FTA Section 5307 Grant Application SC June 1, 2020 14. Procurement and Contract Execution for Best Friend Express (BFE)/Dial- A-Ride (DAR) SC June 30, 2020 15. FTA Section 5310 Sub-recipient Application SC February 15, 2020 16. Procurement and Contract Execution for 5310 Service SC June 30, 2020 17. Semi-annual Disadvantaged Business Enterprise (DBE) Reporting for Urban Transit Services SC Dec. & June 2019/2020 18. FTA Required MPR and Federal Financial Reports (FFR) Reporting for Grants in TrAMS SC Annually 19. Quarterly Reporting for 5303 Planning Services SC Quarterly 20. State Application to SCDOT for State Mass Transit Funds (SMTF) funding SC March 30, 2020 21. Monthly Reporting to SCDOT for the SMTF Grant Supporting the BFE Fixed Route SC Monthly 22. Monthly Invoicing to MPO for 5310 Transit Service SC Monthly 23. Attendance and Report Presentation to all ARTS Committees SC Quarterly 24. Applications for Funding to be used as Local Match SC Annually Product(s) 1. Grant administration activities for FTA Section 5310 Submission of a grant application on behalf of APT for capital and operating assistance. 2. Submission of the NTD Report. 3. Preparation of the GA UPWP public transit elements. 4. Various Grant Applications and Funding Requests. 5. Various Monthly, Quarterly and Annual Reports. 6. Attendance and Presentation to all Four ARTS Committees (each held quarterly). COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agency: Augusta Planning and Development Department (APDD), Augusta Public Transit Department (APT) and Lower Savannah Council of Governments (LSCOG). FUNDING SOURCEFUNDING SOURCEFUNDING SOURCEFUNDING SOURCE APDDAPDDAPDDAPDD LSCOGLSCOGLSCOGLSCOG TOTALTOTALTOTALTOTAL FTA (FHWA GA SEC 5303) $25,085.00 $25,085.00 GA DOT (SEC 5303 Match) $3,135.00 $3,135.00 APDD (SEC 5303 Match) $3,135.00 $3,135.00 FTA (FHWA SC SEC 5303 ) $26,040.00 $26,040.00 LSCOG (SEC 5303 Match) $6,510.00 $6,510.00 TOTALS TOTALS TOTALS TOTALS $31,355.00$31,355.00$31,355.00$31,355.00 $32,550.00$32,550.00$32,550.00$32,550.00 $63,905.00$63,905.00$63,905.00$63,905.00 TASK 5.2 - Metropolitan Transportation Planning (System Level) (44.23.01) Purpose: To provide and/or create current data annually that is utilized in Long Range Transportation Planning and Analysis. These data sets include Socioeconomic Data/Environmental Justice; Land Use Monitoring; Transportation Surveys, Models and Analysis; GIS Development and Application; Long Range Transit Planning; Performance Based Planning; Congestion Management; Air Quality Issues; Public Administration; and Intermodal Planning. Community Outreach and Education is performed as part of this task to disseminate the new information. Previous Work 1. Updated Financial Capacity Assessment and COA. 2. Assisted with public involvement for the COA. 3. Developed framework for FTA Section 5310 Enhanced Mobility for seniors and Individuals with Disabilities which included service operation strategy, grant administration and mobility management for travel training. 4. Developed GIS mapping for address matching for transit service zones to schedule mobility trips and reservations for ADA complementary trips. FY 2020 Work Activities and Schedule ACTIVITIES ESTIMATED COMPLETION DATES 1. Continue assessing the financial capability of APT and secure other funding sources to implement recommendations from the COA. On-Going 2. Update GIS mapping for address matching for transit service zones to schedule mobility trips and reservations for FTA Section 5310 Enhanced Mobility for Seniors and Individuals with Disabilities. July 16, 2019; January 16, 2020 3. Review transit system performance data reported to NTD. October 30, 2019 4. Staff tasks related to 2045 MTP Performance Based Multimodal Plan Update – Socioeconomic data, GIS analysis and mapping, community outreach, regional travel model for transit. July 2019 – June 30, 2020 5. Develop Tech Staff Report on performance measures for public transit. November 15, 2019 6. Implementation Action Plan for recommendations in the Transit Development Plan (TDP). December 15, 2019 7. Administration of FTA 5310 Grant for APT and LSCOG. Monthly ridership report and invoices submitted to Central Savannah River Area Regional Council (CSRA-RC). Monthly on the 5th 8. Develop Coordinated Human Services Framework for ARTS urbanized area served by APT and LSCOG. August 30, 2019 9. LSCOG Newsletter SC. Bi-Monthly 10. LSCOG Updates and Amendments to the MTP SC. As needed 11. Participate in Performance Based Planning for the Transit System. On-Going Product(s): 1. ARTS will continue all tasks activities for FTA Section 5310 Enhance Mobility for Seniors and Individuals with Disabilities, service operation strategy and regional Coordinated Human Services Transportation Framework. 2. 2045 MTP Performance Based Multimodal Plan Update – socioeconomic data, land use development data collection and analysis, GIS analysis and mapping, community outreach, regional travel model for transit. 3. Corridor Plans – application of Land use and Access Management and Complete Streets policies to increase transit ridership and ADA safety 4. Performance Measures – Public Transit 5. GIS map and address matching for transit service zones to schedule mobility trips and reservations for ADA complementary trips. COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agency: APDD, Augusta Public Transit Department and Lower Savannah Council of Governments (LSCOG). FUNDING SOURCEFUNDING SOURCEFUNDING SOURCEFUNDING SOURCE APDDAPDDAPDDAPDD LSCOGLSCOGLSCOGLSCOG TOTALSTOTALSTOTALSTOTALS FTA (GA SEC 5303) $46,454.00 $46,454.00 GA DOT (SEC 5303 Match) $5,807.00 $5,807.00 APDD (SEC 5303 Match) $5,807.00 $5,807.00 FTA (FHWA SC SEC 5303) $2,000.00 $2,000.00 LSCOG (SEC 5303 Match) $500.00 $500.00 TOTAL TOTAL TOTAL TOTAL $$$$58,06858,06858,06858,068.00.00.00.00 $2,500.00$2,500.00$2,500.00$2,500.00 $$$$60,56860,56860,56860,568.00.00.00.00 TASK 5.3 - Short-Range Transportation Planning (44.24.00) – SC Purpose: To perform tasks that are immediate in nature and are reviewed for implementation within the next 3-5 years. This task includes monitoring of performance and implementation of existing plans on a short term bases such as Transit Asset Management for operational reliability of existing inventory for future purchasing needs; Paratransit and Transit compatibility and marketing and promotional ideas to increase ridership. Lastly, the creation of reports issuing the findings and providing guidance where needed to comply and excel in these areas. Previous Work 1. The annual update of the complementary paratransit plan for APT and Aiken County Transit was prepared. FY 2020 Work Activities and Schedule ACTIVITIES EXPECTED COMPLETION DATE 1. Monitor, update and program grant funds for buses and/or vans for ADA complementary services including purchase or lease of new transit vehicles accessible to and usable by individuals with disabilities, including individuals who use wheelchairs. On-Going 2. Review ridership data and address matching for reservations on ADA demand response service. December 31, 2019 3. Update of Complementary Paratransit Plan December 31, 2019 4. Perform the Triennial Update to the BFE/LSCOG Title VI Plan with LSCOG Board Approval; March 31, 2020 5. Review all demand response/paratransit services offered by LSCOG for Contractor’s current capacity and for unmet needs in the community. Annually no later than June 30, 2020 6. Participate with ARTS/MPO in a review and update, if needed, of any Regional Human Services Coordination Plan On-Going or as requested from the MPO 7. Marketing Campaigns for “Free Fare Fridays” Events On-Going 8. Marketing of any New or Revised Service On-Going 9. Respond to Requests for Presentations to the Public or Agencies On-Going 10. Keep displays stocked with printed brochures/schedules throughout various locations in Aiken County On-Going 11. NTD Report and Validation Response December 31, 2019 12. Attorney and Executive Director Signatures on Annual Certification & Assurances for FTA March 1, 2020 13. Capital Vehicle Acquisition Planning April 2020 14. Updates to Transit Asset Management (TAM) Plan May 2020 15. Update to Safety and Security Documents and Planning June 2020 16. Review the TDP for Possible Implementation of Previous Recommendations June 2020 Product(s) 1. Annual update of the complementary paratransit plan for APT and LSCOG 2. Annual NTD Report 3. Annual Certifications and Assurances 4. TAM Plan Updates COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agency: Augusta Planning and Development Department (APDD), Augusta Public Transit Department (APT) and Lower Savannah Council of Governments (LSCOG). FUNDING SOURCEFUNDING SOURCEFUNDING SOURCEFUNDING SOURCE APDDAPDDAPDDAPDD LSCOGLSCOGLSCOGLSCOG TOTALSTOTALSTOTALSTOTALS FTA (GA SEC 5303) $33,701.00 $33,701.00 GA DOT (SEC 5303 Match) $4,213.00 $4,213.00 APDD (SEC 5303 Match) $4,213.00 $4,213.00 FTA (FHWA SC SEC 5303) $15,960.00 $15,960.00 LSCOG (SEC 5303 Match) $3,990.00 $3,990.00 TOTAL TOTAL TOTAL TOTAL $42,127.00$42,127.00$42,127.00$42,127.00 $19,950.00$19,950.00$19,950.00$19,950.00 $62,077.00$62,077.00$62,077.00$62,077.00 TASK 5.4 - Transportation Improvement Program (44.25.00) Purpose: To provide continued support and implementation of 5310 Enhanced Mobility for Seniors and Person with Disabilities grant in the ARTS jurisdiction. Perform Community Outreach and Education to increase knowledge of 5310 programs and services while creating mapping applications for existing and proposed route changes. Previous Work 1. Continued assessment of the financial capability of APT and to secure other possible funding sources to implement recommendations from the COA. 2. Assisted APT with developing an implementation action plan for fixed route restructuring, route scheduling, and rollout of recommended system changes. 3. Assisted APT and LSCOG with FTA Section 5310 Enhanced Mobility for Seniors and Persons with Disabilities including service operation strategy, grant administration, mobility management for travel training, and developed GIS mapping for address matching for transit service zones to schedule mobility trips and reservations for Coordinated Human Service and ADA complementary trips. 4. Assisted APT, LSCOG, Central Savannah River Area – Agency of Aging, Georgia Department of Human Services, other local social services and health agencies with the implementation of the Regional Coordinated Human Services Plan to serve the urbanized area in Augusta-Richmond and Columbia Counties in GA and Aiken and Edgefield Counties in SC. 5. Updated GIS mapping for address matching for transit service zones to schedule mobility trips and reservations for ADA complementary trips and to determine eligibility of seniors and disabled persons. 6. Collaboration with CSRA Area Agency on Aging, Aiken County Area Agency on Aging, APT and LSCOG on implementing the Coordinated Human Service Transportation Plan. FY 2020 Work Activities and Schedule ACTIVITIES ESTIMATED COMPLETION DATES 1. Review transit system performance data reported to NTD. October 26, 2019 2. Develop Technical Staff Report on performance measures for public transit. November 1, 2019 3. Administration of FTA 5310 Grant for APT and LSCOG. Monthly ridership report and invoices submitted to CSRA-RC. Monthly on the 5th 4. FTA Section 5310 Performance Analysis for FY 2019. August 1, 2020 5. Implement recommendations from Coordinated Human Services Plan for ARTS urbanized area served by APT and LSCOG. On-Going 6. GIS map and address matching for transit service zones to schedule mobility trips and reservations for ADA complementary trips. On-Going Product(s) 1. ARTS will continue all tasks activities for FTA Section 5310 Enhanced Mobility for Seniors and Individuals with Disabilities, service operation strategy and Regional Coordinated Human Services Transportation Framework. 2. GIS map and address matching for transit service zones to schedule mobility trips and reservations for ADA complementary trips. COST ESTIMATES AND PROPOSED FUNDING SOURCES Responsible Agency: Augusta Planning and Development Department (APDD), Augusta Public Transit Department (APT) and, Lower Savannah Council of Governments (LSCOG). FUNDING SOURCE APDD LSCOG TOTALS FTA (FHWA GA SEC 5303) $32,159.00 $32,159.00 GA DOT (SEC 5303 Match) $4,020.00 $4,020.00 APDD (SEC 5303 Match) $4,020.00 $4,020.00 FTA (FHWA SC SEC 5303) $4,000.00 $4,000.00 LSCOG (SEC 5303 Match) $1,000.00 $1,000.00 TOTAL $40,199.00 $5,000.00 $45,199.00 Commission Meeting Agenda 1/2/2019 2:00 PM Resolution to authorize applying for GDOT Sec 5303 FY2020 Department:Planning & Development Department:Planning & Development Caption:Request authorizing resolution for Augusta Planning and Development on behalf of the Metropolitan Planning Agency to apply for Section 5303 FTA grant through Georgia Department of Transportation. Background: This grant is allocated each fiscal year and assists in funding work element #5 of the Unified Planning Work Program which provides the daily administration and grant implementation tasks as well as assists in maintaining and updating the data bases. Analysis:Work element #5 in the UPWP includes a number of sub-tasks related to planning and administration of public transit programs in Augusta and Aiken. Financial Impact:This contract is an 80/10/10 match with the local match share of $ 17.175.00 for a total allocated amount of $171,749.00. Alternatives:There are no alternatives. These funds allow the MPO to support all applicable jurisdictions with administrative tasks and program execution and implementation. This grant funds the daily operations of the MPO. Recommendation:To authorize Augusta Planning and Development Department on behalf of the Metropolitan Planning Organization to apply to for the Section 5303 grant through the Georgia Department of Transportation. Funds are Available in the The local matching funds are: 220016309 Planning and Development; 3343112 Georgia DOT Cost Sharing: $17,175; 220016309 Planning and Development, 3911101: $17,175. Following Accounts: REVIEWED AND APPROVED BY: Lena Bonner From: Sent: To: Cc: Subject: t2l2ut8 Honorable Marion Williams Commissioner 9th District Dear Commissioner Williams: Kelly Campbell Friday, December 21,,20L81:31 PM Commissioner Marion Williams Lena Bonner; Kenneth Perry;Janice Allen Jackson; Commissioner Mary Davis; Commissioner Dennis Williams Juvenile Court Please consider this as my request to be placed on the next Agenda to discuss the Administrator's response to our request regarding the salaries and personnel of Juvenile Court in my letter to you. Clearly there is a lack of equal pay for equal work of women that should be addressed. Sincerely, Carl C. Brown, Jr. Kelly D. Campbell Judicial Assistant to The Honorable Carl C. Brown, Jr. Chief Judge Superior Court Augusta Judicial Circuit Augusta-Richmond County Judicial Center John H. Ruffin, Jr. Courthouse 735 James Brown Boulevard, Suite 4203 Augusta, GA 30901-2974 706.821.2347 706.721.4476 fax kcampbell(@au gusta ga. gr>r, At:{l:1$4 1 Commission Meeting Agenda 1/2/2019 2:00 PM Personnel Juvenile Court Department: Department: Caption:Discuss the Administrator's response to salaries and personnel of Juvenile Court. (Requested by Commission Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 1/2/2019 2:00 PM BOE Sidewalks Wilkerson Garden Elementary School Department: Department: Caption:Discuss sidewalks installed by the Richmond County Board of Education on Kratha Drive in front of the Wilkerson Garden Elementary School. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda Commission Chambe r - l2tl8l20l8 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Guilfoyle, Sias, Frantom, M. Williams, Davis, Fennoy, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. NVOCATION: Pastor Ron Jones, Lead pastor, The Hill Baptist church. PLEDGE OF ALLEGIANCE TO THE FLAG OF TTIE UNITED STATES OF AMERICA. RECOGNITION(S) Years of Service A. Presentation honoring out-going member of the Augusta Commission Item Honorable wayne J. Guilfoyle, commissioner, District 8. Action: None lE ItemApprovalsheet.html Motions $otion Motion TextI ype Made Seconded MotionBy By Result Presentation is made to out-going 8th District Commissioner Wayne Guilfoyle. November Employee of the Month B. congratulations! Augusta, Georgia's November Employee of recipient. the Month Item Action: None B ltemApprovalsheet html Motions Motion Motion Text Made Seconded MotionrYPe By By Result Presentation is made to Ms. Tiersa Cobb as the November Employee of the Month. MACH Academy, Inc. International Winner C. Congratulations! Leila Hunter for winning the 2018 "Little Mo" International Item Tennis Championship held in Palm Beach Gardens, Fl. on December 2, Action: 2018. (Requested by Commissioner Bill Fennoy) None lE }IACH Academv Inc. Has Intertrationrl Champion l2-7-lE FINAL Trophv and Racket.pdf B ItemAoorovalsheet.htmt Motions Motion f,,r^1:^_- m- - Made Seconded Motionil. - Motion Text By By Resurt Presentation is made to Miss Leila Hunter. Acknowledgements 2018 Augusta United Way Campaign D. Ms. Tameka Allen regarding 2018 Augusta United Way Campaign. Item Action: None lE ItemAoorovalsheet.html Motions Motion Motion Text Made Seconded Motion I YPe By By Result Acknowledgements are made by Ms. Tameka Allen regarding 20lB United Way Campaign. ELECTION OF OFFICER(S) E. Discuss appointment of interim commissioner to District 5 seat. @equested Item by Commissioner Marion Wiltiams, Jr.) Action: Approved IE ltemAnorovalsheet html Motions Motion Motion Text Made Seconded MotionrYPe By By Result Commissioner M. Williams nominates Mr. Karlton Howard. Mr. Guilfoyle not voting. Voting No: Commissioner Mary Davis, Commissioner Fails William Fennoy, Commissioner Sammie Sias, Commissioner Dennis Williams. Motion Fails 4-4. Motions Motion Motion Text Made Seconded Motion'I'ype By By Result Commissioner Sias nominates Rev. Johnny Few. Voting No: Commissioner Wayne Guilfoyle, Commissioner Passes Ben Hasan, Commissioner Marion Williams. Motion Passes 6-3. Five (5) minute time limit per deleeation DELEGATIONS F. Mr. Brad Owens regarding Save The Pool Information related to the New Item Savannah Bluff Lock and Dam issue. Action: None IB Brad Owens Lock and Dam.odf B ItemAnnrovalsheet.html Motions Motion r,r-a:__- m_ - Made Seconded MotionType Motion Text By By Result Presentation is made by Mr. Owens. G. Williams Communication, Inc. regarding Bid Protest for RFP 18-120- 800 Item IvtrlzRadio System for Augusta. Action: None Presentation is made by Mr. Worthington on behalf of Williams Communications. CONSENT AGENDA (Items l-29) PLAI\NING l. Z'18-54 - A request for conculrence with the Augusta Georgia Planning Item Commission to approve with the conditions listed below a petition Daniel Action: Hollingsworth requesting a Special Exception to establish a Family Cemetery Approved per Section26-2-m affecting property containing 0.07 acres and known as part of 5168 Storey Mill Road.362-0-005-00-0 DISTRICT 8 l. The area for the cemetery is to be no smaller than 0.50 of an acre.2. The plat indicating the location of the cemetery, the access easement, and the perpetual maintenance agreement must be recorded with the Clerk of Superior Court.3. The cemetery must be permanently fenced. 4. No burials of anyone outside of the Hollingsworth family is permitted and no burial sites may be sold. 5. The cemetery must be recorded with the Georgia Secretary of State per Georgia State Law Title 10, Chapter 14. 6. All deaths must be filed with the Richmond county Health Department per GA code $ 31-l-15(b) lE Flemins Nelson LLP t2.l8.l8.pdf lB ItemApprovalsheethtml Motions Y:li"' Motion Texrrype lB z-18-54.pdf B ItemApprovalsheet html Motions Motion Motion TextI ype Motion to Approve approve. Motion Passes 9-0. Made Seconded MotionBy By Result Made By Commissioner Mary Davis Seconded By Commissioner Sammie Sias Motion Result Passes 2. Z-18-55 - A request for concurrence with the Augusta Georgia Planning Item Commission to approve with the conditions listed below a petition by Dr. Action: Ayodele Ayedun, on behalf of Dr. Ayodele Ayedun and First Imex Corp., Approved requesting a Special Exception to bring an existing Family Personal Care Home into zoning conformance per Section 26-l(h) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing 20.41 acres and known as 5038 Storey Mill Road. Tax Map 347-0-00l-01-0 DISTRICT 8 l. The home shall be staffed on a 7-day, 24-hour basis. 2. A private room shall be continue to be provided for staff to conduct business. 3. Rubbish and inoperable cars must be removed from property. 4. The facility the capacity must be capped at three (3) residents in compliance with the Comprehensive Zoning Ordinance definition of a Family Personal Care Home. 5. The applicant must receive and maintain a City of Augusta business license and continue to maintain a license with the State of Georgia. Proof of compliance with the minimum requirements of Chapter 111 .8-62.01 of the O.C.G.A must be provided, and the applicant must provide annual fire department inspection reports. 6. All requirements must be met within six (6) months of approval of the Special Exception, or the Special Exception is void. 7. If wheelchair bound persons reside in the residence all 2OlO ADA Standards for Accessible Design requirements must be met, including but not limited to: ' All doorways must be at least 3 feet wide. . At least one bathroom that permits a wheelchair dependent person to use all bathroom facilities unimpeded. E z-18-55.ndf lB ItemAoorovalsheet html Motions Motion Motion Textrype Made By Seconded By Motion Result Motion to approve ^ with four residents commissioner Approve ilil* in the home. X1y1,1 fiitilttr;:ffi:, passes Motion passes 9-0. uullroYle 3. Z-18-57 - A request for concurrence with the Augusta Georgia Planning Item Commission to approve with the conditions listed below a petition by Stables Action: Management Development LLC, on behalf of Locke & Heather McKnight, Approved requesting a change of zoning from Zone R-lC (One-family Residential) to Zone R-38 (Multiple-family Residential) and to amend the conditions for Z-18-10 affecting property containing approximately 2.83 acres and known as 2083 Heckle street, 20221 2024 and 2026 warren Street. Tax Map 035-3- 238-00-0, 035-3-2t8-00-0, 035-3-21 7-00-0, &. 035-3-216-00-0 DISTRICT 3l. The development shall not exceed 47 units and overall density of 16.4 units/acre, in accordance with the submitted conceptual plan. 2. Detention pond shall be underground. 3. Ninety (90) off-street parking spaces shall be provided, in accordance with the submitted conceptual plan. Parking shall be enclosed in a fenced area and screened with vegetation in accordance with the requirements of the Tree Ordinance. 4. Facades of existing warehouse buildings shall be preserved to maintain aesthetic cohesion. New building facades shall be designed in a manner that is complimentary to the existing architectural style. 5. Sidewalks shall be installed on the subject parcels. 6. Plans meeting all applicable development standards shall be submitted and approved prior to issuance of development permits. A lighting plan shall be included with the development plans. All exterior lighting shall be downcast and/or directed away from adjoining residences. E z-t8-57.pdf lB ItemAoorovalsheet.html Motions X:tl"Il Motion Texr Made Byrype Motion to Approve approve. Motion Passes 9-0. seconded By Motion Result Commissioner Commissioner Mary Davis Sammie Sias Passes 4. Z-18-60 - A request for concurrence with the Augusta Georgia Planning Item Commission to approve with the conditions listed below a petition by Action: Augusta Housing & Community Development, on behalf of AGLBA & CGG Approved Holdings LLC, requesting a change of zoning from zone B-2 (General Business) & zone R-3C (Multiple-family Residential) to Zone pUD (Planned Unit Development) affecting property containing approximately 2.31 acres and known as 1102 and 1016 Laney Walker Boulevard. Tax Map 046-4-757-00-0 & 046-4-766-00-0 DISTRICT I 1. Permitted uses of the site be limited to multi-family apartments, professional offices, restaurants and retail development. 2. The total height of any structure shall not exceed 4 stories or 75 feet, to include any altached or detached structures. 3. The overall density shall not exceed 35 units per acre. 4. The total commercial space in each building shall not exceed 25,000 gross square feet in area. 5. There shall no required front setback, a minimum l0-foot side setback and a minimum rear setback of 25 feet. 6. The site must conform to the all related provisions of the Augusta Tree Ordinance or applicable landscaping codes.7. The off-street parking requirement shall be 96 spaces as shown on the concept plan. If during site plan review additional spaces are needed it will be addressed. 8. A minimum of l0o/o of the site shall be dedicated to open space. Such open spaces may include park, recreational or plaza primarily used for public use. 9. The maximum lot coverage for each lot shall be 80%o,to include building and impervious areas. 10. A fence or screen wall in the required front yard shall not exceed four (4) feet in height. A fence or screen wall in the required side or rear yard shall not exceed six (6) feet in height. l l. Any outdoor storage shall be limited to enclosed buildings or screening with a 6 foot wood privacy fence or masonry wall. 12. No freestanding signs permitted on the affected property without approval by the planning Commission. Building or wall mounted signs are limited to a maximum surface area of 2 square feet per linear foot. Projecting signs may not project more than 5 feet from the building wall it is attached except for canopy or awning mounted signs. Window signs may not occupy more than 20 percent of the area of any window. 13. Improve sidewalks on all adjacent streets to meet the latest adopted ADA stindards. 14. New curb cuts must be permitted meet the standards of Augusta Traffic Engineering Department. 15. Lighting in the parking lot be directed away from nearby residences. 16. Final building elevations and materials of the proposed structures are subject to design review. 17. Minor changes to an approved PUD site plan may be handled administratively by the Planning Director. 18. Any changes deemed major will trigger the need to amend the original PUD site plan and require Augusta Commission approval. 19. Building elevations must reflect those presented with this application. E z-18-60.pdf lB ItemApprovalsheet html Motions X::'" Motion Text Made Byr ype Motion to Approve approve. Motion Passes 9-0. seconded By Motion Result Commissioner Commissioner Mary Davis sammie Sias Passes 5. Z-18-62 - A request for conculrence with the Augusta Georgia Planning ltem Commission to approve with the conditions listed below a petition by Joseph Action: and Toni Elam requesting a Special Exception to establish a Child Day Care Approved Center in a P-l (Professional) Zone per Section 26-l-r affecting property containing 0.59 acres and known as 3408 peach orchard Road. Tax Map 133-l-026-00-0 DISTRICT 6 l. Access must be provided off Satcher Boulevard to provide a secondary ingress/egress. B z-18-62.pdf lB ltemApprovalsheet.html Motions X:t:" Motion Text Made By seconded By MotionlYPe -'^--- -J Result Motion to approve. Approve Mr. Guilfoyie out. commissioner commissioner Motion passes g_0. Ben Hasan William Fennoy Passes PUBLIC SERVICES 6. Motion to approve the RFP l8-246 for Aviation Fuel Supplier to AvFuel and Item approve the Contract for the Augusta Regional Airport as approved by the Action: Aviation Commission on November 29,2018. (Approved by Public Services Approved Committee December 11, 2018) B Avfuet oartl,ndf lB Avfuel nart2.odf e l8-246 Sent to Paper.doc B t8-246 TAB_Sheer.pdf lB l8-246 Denartment Recommendation of Award.odf lB l8-246 Evaluation Sheet.pdf B l8-246 Plenholders List.pdf lE Process Rrsardins RFPs.odf B ltemAnorovalsheet.html Motions X,oj:' Motion Text Made By seconded By Motionlype -.---- -" Result Motion to Approve "rr.,,*, n ^ f,:ffijjlJ.' ff##,:'Jl*.. passes Motion Passes 9-0. ' 7. Motion to approve the ALL SOUTH ROOFING Contract for Hangar One at Item Augusta Regional Airport. (Bid Item #lg-261A) (Approved by public Action: Services committee December 11, 2018) Approved B All South Roolins contract.pdf B ITB 18-26IA oFFICIAL TAB.pdf E 18-261A Departm€nt R€commendetion of Award.pdf lE Mait Lebets.pdf tE t8-2eta Mpn.par lB ltemApprovalsheet.html Motions Motion r- a!_ m Motion;----- Motion Text Made By Seconded ByI ype ''---- -r Result Motion to Approve "oo-,."*a n n fir"r$B'jJiJ" ff##,'j'Jl*.' passes Motion Passes 9-0. ^ 8. Motion to approve by resolution the designation of one Sunday during the Item calendar year 2019 that bars can be open as provided for in the Augusta Action: Alcohol Ordinance, Section 6-2-77 (3a) with the designation of Super Bowl Approved Sunday for bars to remain open.(Approved by Public Services Committee December 11,2018) lB RESOLUTION Bar Sinqle Sunday Februery J, 20l9.docx E RESOLITTION Bar Sinsle Sunday March 17, 20l9.docx tE ItemApprovalsheet html Motions f#:" Motion Text Made By Seconded By fffii Motion to Approve uppr-o*.- Commissioner Commissioner'^--'- Mary Davis Sammie Sias Passes Motion Passes 9-0. ^ 9. Motion to approve FAA Grant for Runway Rehabilitation and Apron Design ltem Work at Daniel Field Airport. (Approved by Public Services Committee Action: December 11,2018) approved B 0l DNL Runwav Taxiwa:r' and Apron Rehab Scope,pdf lE ItemApprovalsheet html Motions Motion Motion Text Made By seconded By MotionTYPe Result Motion to Approve uppr-o*.- Commissioner Commissioner MJ;;"p^ses 9-0. Mary Davis Sammie Sias Passes 10. Motion to approve the Contract with A&D Painting for the Augusta Item Regional Airport Hangar One Project Re-Bid ltem #8-2574. (Approved by Action: Public services committee December ll, 2018) Approved EA D Paintins Contract.pdf lB I8-257A_ITB - Invitation-to Bid.docx lB l8-257A Recommendation Letter from Department.pdf E 18-257A_TAB Sheer.pdf E l8-257A Plan Holders LIst and Demandstar.pdf E lg-zsza N.rpr.par IB ItemAonrovalsheet html Motions Motion tr ^a!__ m___1 f,r ! h Motion;-""- Motion Text Made By Seconded ByIYPe - ----- -'I Result Motion to commissioner commissionerApprove approve. -",:__'::"':^'"^ :"""".'"::""' passes Motion Passes 9-0. MutY Davis Sammie Sias 11. Motion to approve the Memorandum of Agreement with Transportation Item Security Administration and Augusta, Georgia. (Approved by Public Action: Services Committee December 11,2018) Approved E 1\lolr with TsA_-_Airport.pdf lB ItemApprovalsheet.htmt Motions f#:"' Motion rext Made By seconded By fJjir" Approve ffiffi to commissioner con rvrotionepasses e-0. ffi, Davis r"J#t'itJi*"' Passes 12. Motion to approve the RFP Award for Parking Management services to ItemRepublic Parking and approve the 2Ol9 Contract for lugusta Regional Action:Airport. (Approved by Public Services Committee December 11,2018) Approved E sxu cssletSulolzzzo.oor E tC-tZS Sent to Paner.doc E l9-tzs upp.oaf E l9-l7s TAB she€r .Ddf IE 19-175 Cumulative Evaluation Sheet.pdf E l9-175 Department Recommendetion of Award.pdf lB Process Resardinq RFPs.odf e 19-175 Planholders Lisr.pdf IB ItemAporovalsheet.html Motions *11" Motion Text Made Byrype Motion to Approve approve. Motion Passes 9-0. Commissioner Commissioner Mary Davis Sammie Sias Passes Seconded By Motion Result 13. Motion to approve tasking Code Enforcement with bringing back an update Item on the insp6ction of Ms.Yvonne Murphy's apartment at Georgian Place Action: Apartments at the next committee meeting on January 8,2019 and to include Approveda report from the Board of Health. (Approved by public Services Committee December 11, 2013) lB I'vonne Murohv.odf E ltemAonrovalsheet.html Motions Motion; - --- - Motion Textrype Motion to Approve approve. Motion Passes 9-0. ADMINISTRATTVE SERVICES 14. seconded By Motion Result Commissioner Sammie Sias Passes Made By Commissioner Mary Davis Motion to approve a request from Augusta-CSRA Vietnam War Veterans Item Memorial Initiative to erect a memorial in the median of Broad Street, in Action: Olde Town, between the 3rd and 4th Street intersections. (Approved by Approved Administrative Services Committee December 11,20f 8) E Vietnam War Memorial(O02) 20181128.odf E Veterans Memorial.odf E ItemApnrovalsheet.html Motions [,ol:' Motion Text Made Byr ype Motion to Approve approve. Motion Passes 9-0. seconded By fffir' Commissioner Commissioner Mary Davis Sammie Sias Passes 15. Motion to approve BCBS of Georgia Medicare Advantage PPO ltem Renewal. (Approved by Administrative Services Committee December Action:11,2018) Approved B 2019 Auqusta-Richmond Countv - Addendum - FINAL (002).pdf lB ItemApprovelsheet html Motions f.]j:" Motion Text Made Byrype Motion to Approve approve. Motion Passes 9-0. Commissioner Commissioner Mary Davis Sammie sias Passes Seconded By Motion Result 16. Motion to approve the month-to-month billing with First Vehicle Services Item for Fleet Maintenance Services pending the recommendation from the Action: evaluation committee.(Approved by Administrative Services Committee Approved December 11,2018) E Month to Month Contrect.pdf E ltemAonrovalsheet.html Motions Motion Motion Text Made By Seconded By MotionType Result Motion to commissioner commissionerApprove approve. --;_;:_".",;,",,,: ;:_;:::._"'"' Passes Motion passes 9-0. Murion Williams Ben Hasan 17. Motion to approve Housing and Community Development Department's ltem (HCD's) procedural process relative to agreements/contracts/task orders Action: for the Laney Walker/Bethlehem Revitalization Project (for calendar year Rescheduled 2019). (Approved by Administrative Services Committee December 11,2018) E ltemAonrovalsheet html Motions f#:" Motion Text Made By Seconded By f""rtir' Motion to refer this item to the next committee meeting on January 8,2019. n^r^- Voting No: Commissioner Commisioner rDerer commissioner wayne Ben Hasan ilF;;; Passes Guilfoyle, Commissioner Dennis Williams. Motion Passes 7-2. F'INANCE 18. Motion to approve funding for the state-wide December 4, 2018 General Item Election Runoff. (Approved by Finance Committee December 11, 2018) Action: Approved B ELECTIoN CoST-WoRKSHEET.Ddf B ItemAoprovalsheet.html Motions Y:j*l"Il Motion Text Made By Seconded By Motion'I'YPe '---- -r Result Approve Commissioner Commissioner passes Mary Davis Sammie Sias Motion to approve. Motion Passes 9-0. 19. Motion to approve I year renewal of agreement with Corvel, acting as Third ItemParty Administrator, to provide Worker Compensation Claims Action: Administration services to Augusta GA. (Approved by Finance Services Approved Committee December 11, 2018) E 2 CorVel Contract Effective 020120150001.odf E Augusta Georqia consolidated Government Mv Care Aop Amendment 0l-20-l5.odf lB Aususta Georsia Consolidated Government Amendment 2 (Renewrl pharmacv an-..ndf IB 2018 Corvet Contract Amendment 3 Cese Mst 05l520l8.pdf B eitY of Ausustr Amendment 4 to TPA Services Agreement (Renewl\ 1t-20-2o rtnc E ItemAnnrovalsheet,html Motions Motion t4 L. m Motion- ----- Motion Text Made By Seconded Byf YPe ----- -'I --------- -J Result Motion to commissioner commissionerApprove approve. r-":::'J:-;^^^-^ ;"_ _ l',:"j;-"_"' passes Motion passes 9-0. Mu'Y Davis Sammie Sias 20. Motion to approve reallocation of recapture funds from SPLOST VI Item projects. (Approved by Finance Services Committee December 11,2018) Action: Approved lB 7th street over aususta canal.ndf E Srotts Wav over Raes Creekodf lE ltemAonrovalsheet html Motions Motion r{^r!^_-m_ i * r Motion- ----- Motion Text Made By Seconded ByIype - ---- -'1 Result Motion to Approve approve. Commissioner Commissioner Motion passes 9_0. Mu.y Davis sammie Sias Passes ENGINEERING SERVICES 21. Motion to approve awarding contract to Environmental Products of Georgia Item for Bid 18-264 Truck with Crawler and Lateral Launch Camera in the Action: amount of $283,862.(Approved by Engineering Services Committee Approved December 11,2018) B l8-264-lrB_-_sENT To_pApER.docx B lg-261 t,q.B.xts IB 18-264-Depertment Recommendaiton of-Award Camera-Truck with-Crawler-Award_Letter,pdf lB 18-264 Planhotders.pdf lB ItemAonrovalsheet html Motions Motion r{^1!^_-m 1 r- r Motion;----- Motion Text Made By Seconded BylYPe -.---- -r Result Motion to commissioner commissionerApprove approve. r-;^-__'^:^:"-' :v.urlrDnvrrwr passgs Motion passes 9-0. MutY Davis Sammie Sias 22. Motion to approve the Assignment of Augusta's Agreement with Ouo Item Container Management to OCM Solutions and approve the Execution of the Action: Concurrence Document. (Approved by Engineering Services Committee Approved December 11,2018) lB 2013.06.01 Asset Manaqement - Executed Contract - Otto.pdf E Otto Merser l8-10-9.odf IE ltemAoorovalsheet.html Motions []11" Motion Texr Made By seconded By MotionrYPe - ---- -r Result Motion to commissioner commissionerApprove approve. *-,:::'l"l:;_""' :"""".'"o;y"'"' passes Motion passes 9-0. Muv Davis Sammie Sias 23. Motion to approve the Execution of the Amendment to the Lease with Item Georgia Waste Systems with ESD to bring back a report in March 2019 on Action: the recycling data for the years 2017 and 2018 and 2016 if available. Approved (Approved by Engineering services committee December 11,201s) B 2018 Amendment to Lease WM - Augusta GA- final.doc lB 2007.07.17 \\'asre luqmt Lease.pdf B 2018 Amendment to Lease WM - Auquste GA ITPDATED RATf,.pdf B ltemApprovalsheet.html Motions *11"' Motion Text Made By Seconded By MotionrYPe - ---- -r Result Motion to Approve approve. Commissioner Commissioner Motion passes 9_0. Mury Davis Sammie sias Passes 24. Motion to approve the Landfill Gas Purchase and Sale Agreement with the Item corection of the company name Covia Holding Corporation (formerly Action: known as the Unimin Mine in Hephzibah, Georgia). (Approved by Approved Engineering Services Committee December ll, 2018) E 2017.12,19 Landlill Gas Srles Asreement - Executed Cop%pdf E 1996.12.19 LFG Srtes Asreement.pdf lB 2013 Land Gas Purchase Sele Aoreement finel for roenrtq loo?\ nrtf E ltemAonrovelsheet html Motions Motion tz_12^__ m, 1 rr r h Motion- ----- Motion Text Made By Seconded ByIYPe ''---- -r Result Motion to commissioner commissionerApprove approve. --;_':.'::"^:""' :"""".'o::""' passes Motion passes 9-0. MutY Davis Sammie Sias 25. Motion to approve Bid Award Item 18-236 Equipment for Motor Control ltemCenter Upgrades in the Amount of $289,935. (Approved by Action: Engineering Services Committee December 11, 2018)Approved E ltB.nof E Mait Labets.pdf lB 18-236 Deoartment Recommendcation of Award.ndf B t,q.B stttET omcial s% .q.DrtrsrEn.pdf IB ItemAoorovalsheet.html 26. Motion to approve award of Construction Contract to Reeves Construction Item Company subject to Value Engineering and not to exceed in the amount of Action: $11,246,487.20 for Transportation Investment Act (TIA) Project, Berckmans Approved Road Widening & Realignment, and Bridge Replacement Project - Phase II as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. Bid #18-195 Also, approve reallocation of $1.6M from Engineering SPLOST VI Scott's Way Bridge & 7th St. Bridge funds to Berckmans Rd Bridge Construction. (Approved by Engineering Services Committee December 11, 2018) E Coov of CPB Berckman Rd 1l.l3.20l8,xlsx E tg-tgs ltn.par Motions Motion: - ---- Motion Text'l'ype Motion to Approve approve. Motion Passes 9-0. Made By E 18-195 Department Recommendaiton of Award.pdf E tg-rqs_N{pn.oor B 18-195 Planholder Lisr.pdf B ItemAoprovalsheet.html Motions X:':"Il Motion Text Made Byrype Motion to Approve approve. Motion Passes 9-0. seconded By Motion Result Commissioner Commissioner Mary Davis Sammie sias Passes Seconded By ff#il Commissioner Commissioner Mary Davis Sammie Sias Passes 27. Motion to approve award of Contract for Bid 18-262: Chemical Treatment of Sanitary Sewer Line - Capacity Management to Duke's Root Control in the Amount of S300,000. (Approved by Engineering Services Committee December 11r 2018) E 18-262 lTB_-_Invitation_to Bid.docx B 18-262 TAB sheet pdf Item Action: Approved lB l8-262 Department Recommendaiton of Award.pdf E 18-262 Planholders List.pdf E ltemApprovalsheet html Motions Hj:"' Motion Text Made By seconded By Motion'I'ype ----- -'I -------- -r Result Motion to commissioner commissionerApprove approve. *-,"^'_'_:'I:'_;_"" ::::":'."::'1"' passes Motion passes 9-0. Muv Davis Sammie Sias 28. Motion to approve to Supplement Construction Contract to E.R. Snell Item Contractor, Inc. in the amount of $662,103.45 for completing needed Action: supplemental Drainage Improvements in conjunction with Transportation Approved Investment Act (TIA) Project, Marks Church Road & Drainage Improvement project - Phase II as requested by AED. Bid #16-261 (Approved by Engineering Services Committee December 11, 2018) tB CPB. Chanqe Numb€r Eiqht ll.30.l8.xlsx lB sA #t.docx lB Marks Church Rd Drainage Basin outfalls.odf lB ItemAnnrovalsheet.html Motions H:11" Motion Texr Made By seconded By Motion'l'ype '---- -'t Result Motion to commissioner commissionerApprove approve. .-,"^:',-."^:;_^*^ ;" -.--,: -;- _ ^ Passes Motion passes 9-0. Mary Davis Sammie Sias PETITIONS AND COMMUNICATIONS 29. Motion to approve the minutes of the regular meeting of the Augusta Item Commissionheld December 4,2018 and Special Called Meeting held Action: December 11,,2018. Approved E Repular Commission Meetins December 4 20l8.pdf B Called Commission Meetins December 11 20l8.pdf IB ItemApprovalsheet.html Motions X:11" Motion Text seconded By Motion'I'ype Result Motion to Commissioner CommissionerApprove approve. _,^__--,..^_-;_-- ;-_-- .-;.-^ Passes Motion passes 9-0. MutY Davis Sammie Sias :K:K**END CONSENT AGENDA**** AUGUSTA COMMISSION 12n8t2018 AUGUSTA COMMISSION REGULAR AGENDA t2n8t20t8 (Items 30-48) PLANNING 30. Z-18-59 - A request for concuffence with the Augusta Georgia Planning Item Commission to deny a petition by ISM, LLC, on behalf of Winchester Home Action: Builders, Co., requesting a change of zoning from Zone R-l (One-family Approved Residential) and Zone R-LB (One-family Residential) to Zone R-38 (Multiple-family Residential) affecting property containing approximately 18.8 acres and known as 413 through 433 (odds only - 8 tax parcels) Pleasant Home Road. Tax Map 016-0-044-00-0, 016-0-045-00-0. 016-045- 01-0, 016-0-045 -02-0, 016-0-046-00-0, orc-a-047-00-0, 016-0-04g -02-0 & 0 1 6-0-048-03-0 DISTRTCT 7 B z-t8-59.ndf lB ItemAonrovrlsheet.html Motions f#:" Motion Text Made By seconded By #rlil Motion to approve a __..^_-^ withdrawing this item Commissioner C(Approve ffi1,i. agenda. Mary Davis ri##t'J'Ji*" Passes Motion Passes 9-0. PUBLTC SERVICES 31. Motion to approve the bid award to Newsome Electric, Bid Item 18-319 Item in the amount of $281795 - Electrical Feeder for New Passenger Action: Boarding Bridge and Equipment at the Augusta Regional Airport. Approved E Memo-From Airoort-Director.odf E I8-3I9 ITB - SENT TO PAPER.docx B l8-3t9 MPB.pdf tB 18-319 Planholders Llst.pdf E Letter of Recommendation,odf IB ItemAoorovalsheet.html Motions ilil:"' Motion rext Made By Seconded By r"".lii Motion to commissioner commissionerApprove approve. .-"*:;::;^-^-- ;:*:,:;,^^ - Passes Motion passes 9-0. Muu Davis Sammie sias ADMINISTRATIVE SERVICES 32. Motion to deny the Amended Protest of Williams Communications, Inc., Item regarding Request for Proposal (RFP) RFP Item 18-120 - 800 l\/ftlz Radio Action: System for Augusta, Information Technology Department. Received through Approved the office of Fleming & Nelson, LLP, Attorneys atLaw on October 9,2018at 4:49 p.m. (No recommendation from Administrative Services Committee December 11, 2018) E l8-l2o RFP.pdf lE l8-120 williams Fee Preposal.pdf IB 18-120 Motorota Fee Proposal.pdf B 18-120 Procurement-Response to Protest.pdf B l8-120 Wiltiams Appeal.pdf E 18-120 Appeal Notice.pdf B ItemAnnrovalsheet.html Motions []j:" Motion Text Made By Seconded By #rt#rype Approve Motion to concur in Commissioner Commissioner Passes the denial of the Sammie Sias William Fennoy protest. Motion Passes 9-0. 33. Motion to approve renaming the Lake Olmstead Stadium- the Item Commissioner Andrew A. Jefferson Amphitheater.(No recommendation Action: from Administrative Services Committee December 11,2018) Approved IB ltemAoorovalsheet html Motions Motion Motion Text'r'ype Motion to approve a .^_-. __ withdrawing this itemADDTOVCI r at thls ttme. Motion Passes 9-0. lEt ItemAoorovalsheet html Motions Motion Motion Text'l'ype Commissioner Commissioner Mary Davis Sammie Sias rasses Made By Seconded By Made By Seconded By Motion Result 34. Discuss the hostile work environment in the Augusta Law Department. Item @equested by Commissioner Marion Williams) Action: Rescheduled Motion Result Motion to refer this item to the legal meeting on January 8,2019. r\oro* Voting No: CommissionerVWLVLCommissioner Sammie Sias Dennis Williams, Commissioner Marion Williams. Motion Passes 7-2. Discuss the Human Resources Commissioner Marion Witliams) (Requested by Item Action: Disapproved Commissioner William Passes Fennoy 35.Department. lB ItemApprovalSheet.html Motions Motion------ Motion Texttype Motion to refer this item to the legal meeting on January 8,2019. Mr. Sias out. Voting No: h ^ CommissionerL'erer william Fennoy, Commissioner Wayne Guilfoyle, Commissioner Marion Williams. Motion Fails 5-3. Made By Seconded By Motion Result Commissioner Ben Hasan Commissioner Dennis Fails Williams FINANCE 36. Approve additional funding request from the Augusta Convention and ltem Visitors Bureau (CVB) in the amount of $52,000. Action: Approved IB ItemApprovalsheet html Motions Motion Motion Text'l'ype Motion to Approve approve. Motion Passes 9-0. ENGINEERING SERVICES 37. Approve the Award of Bid Item 18-274 to MHCof a Water Truck. (No recommendation Committee December 11, 2018) Kenworth for the Purchase Item by Engineering Services Action: Approved Made By Commissioner Mary Davis Seconded By Motion Result Commissioner Sammie Sias rasses B 18-224 orrtcll tq.n.odf B tg-zzl ttn_-_srNr_ro papuR.pat lEl 18-274 Department Recommendation of Award.pdf E lttait Labets.pdf B ItemApprovalsheet html Motions X:j*1'" Motion Text Made By Seconded By MotionType '.---- -'1 Result Motion to^ Commissioner CommissionerApprove approve. rrr^_-_-^ /r--:rf^__l ^ n^_ rr-_^_- rasses Motion passes 9-0. wuYne Guilfoyle Ben Hasan 38. Approve the Award of Bid Item 18-287 to Nextran Truck Center for the ltem Purchase of an Over the Road Truck. (No recommendation by Action: Engineering Services Committee December 11r 2018) Approved B 18-287 OFFICIAL TAB sHEET.pdf E l8-z8z Itg - srNt to papnn.pdt lB Department Recommendation.pdf IE Mail Labels.pdf lB ItemApprovalsheet.html Motions f#:" Morion Text Made By seconded By f."rtil Motion to commissioner commissionerApprove approve. ;-__:1':-:,::'_,- ;:::';:':::::""^ Passes Motion passes 9-0. wuYne Guilfoyle Ben Hasan 39. Approve the Award of Bid Item 18-288 to Vanguard Truck Center for the Item Purchase of a Roll-Off Truck. (No recommendation by Action: Engineering Services Committee December 11r 2018) Approved B tar sunnr.par B Department Recommendation.pdf E Nrail Labels.pdf E Irs.par lB ItemApprovalsheet.html Motions Motion Motion Text Type Motion to Approve approve. Motion Passes 9-0. Made By Made By Commissioner Dennis Williams Commissioner Ben Hasan Seconded By Motion Result Commissioner Commissioner wayne Guilfoyle Ben Hasan Passes 40. Receive as Information a 60-day Update on the Performance of Inland Item Waste, the Customer Communications Plan for ESD, and a report on the Action: results of the Customer Satisfaction Survey. (No recommendation Approved Engineering Services Committee December 11, 2018) @ fTpdate on Residential Collection Services Provided by Inland Dec 2018 revision.pptx lE ItemApprovalsheet.html 41. Receive as Information Research Performed on the Handling of Blight in Item Other Cities. (No recommendation Engineering Services Committee Action: December 11,2018) Approved B Prosrams to Combat Blisht in Communities research naoer,docx E sKM cs54el8l212l9t4o.pdf IE ItemAoorovalsheet.html Motions Motion Motion Text'l'ype Motion to approve receiving this item as Approve information. Mr. Guilfoyle out. Motion Passes 8-0. Made By Motions Motion------ Motion Textl.e Motion to approve a _ _ ____ receiving this item asADDrove- ^rr--'- information. Motion Passes 9-0. seconded By #r|il Commisioner sean f rantom seconded By ffit# Commisioner rassessean f,rantom 42. Discuss GDOT PI#0013927 - SR4ruS25 BUS (13th Street) at Savannah ltem River Bridge Replacement Project and Addition of Local Proffered Action: Improvements. (No recommendation EngineeringServices Committee Approved December 11,2018) lB 00 I 3927_SR4_Over_savann ah-Draft Concept_Su mma rv \'7.pdf lE ItemApprovalsheet.html Motions *11" Motion Text Made By seconded By Motion'l'ype Result Motion to approve providing a letter to the a -^_^_--__- Georgia Department of Commissioner CommissionerApprove i*rrpo.tation Sammie Sias Ben Hasan Passes regarding this matter. Motion Passes 8-0. ADMINISTRATOR 43. Motion to renew the Sec. 5311 Rural Transit grant application between the ltem Georgia Department of Transportation (GDOT) and Augusta, Georgia for Action: July l, 2019 to June 30,2020. Approved E FY20 Rurrl Grant Proposal-Application.pdf B FY20.Propsed.Budset Form.pdf E AuthorizinsResolutionFY20.odf B ItemAoorovalsheet.html Motions Motion rr_1!_-,m r rr r h Motion;-"'".. Motion Text Made By Seconded Byf'YPe ----- -'1 -------- -" Result Motion to^ Commissioner CommissionerApprove approve. . ,--__ --^ _ ; _ -- ; ----^ .-- ^. ---^ Passes Motion passes 9-0. Muu Davis Sammie Sias ADDENDUM 44. Z'18-58 - A request for concurrence with the Augusta Georgia Planning Item Commission to approve with the conditions listed below a petition by Action: Melvin S. Coleman requesting a change of zoning from Zone R-lA (One- Approved family Residential) and Zone R-3A (Multiple-family Residential) with a Special Exception to Zone R-3C (Multiple-family Residential) to expand an existing Congregate Personal Care Home affecting property containing approximately I acre and known as 304 Barbara Road and 303 Sims Avenue. Tax Map 087-3-040-00-0 & 087-3-046-00-0 DISTRICT 2 1. The only permissible uses of the property shall be a Congregate Personal Care Home or a single-family residence.2. No further structural additions for the purpose of residential use shall be permitted on the subject properties. 3. The personal care home shall be limited to 18 clients residing and receiving care, subject to minimum space requirements set by the Georgia Department of Community Health and all other applicable standards. 4. The applicant shall provide a total of 10 off-street parking spaces. B z-18-58.ndf IE ItemApprovalsheet.html Motions Motion- ----- Motion Text'I'ype Unanimous consent is given to add this item to the agenda. Made Seconded Motion By By Result Motion to approve' commissioner commissionerApprove Mr. Guilfoyle out. --,"_-^J:_-;^^" ;: -_- ,: "; _ ' Passes Motion passes g-0. Mary Davis sammie sias 45. Motion to approve a Resolution in support of Option l-1 for the Savannah Item River Lock and Dam. (Requested by Mayor Hardie Davis, Jr. and the Action:Administrator) Approved Motions i^#:" Motion rext El ltemAoorovrlsheet.html Motions Motion Motion Textrype Made By Seconded By Motion Result Made Seconded MotionBy By Result B Resolution sunoortinq Ontion l-l for Savannah River Lock and Dam.odf Unanimous consent is given to add this item to the agenda. Motions f.]j]" Motion Text Made By seconded By Motion'l'YPe -'"-- -r Result Motion to approve the a___^,-^ resolutionsupporting Commissioner CommisionerApprove oftion r-t. sammie sias Sean Frantom Passes Motion Passes 9-0. 46. Motion to approve an appointment to the Richmond County Hospital Item Authority for a four-year term for the position currently occupied by Charles Action: Pete Caye, Jr. from among the following: l. Ed Tarver, 26 Park Place, Approved Augusta, GA 30909 2. Grey Murray, 806 Quail Court, Augusta, GA 30909 3. Sanford Loyd, 7ll Woodgate Court, Augusta, GA 30909 (Requested by Mayor Hardie Davis, Jr.) Motions Motion tt .. Made Seconded Motioniil;" Motion Text By By Resurt Unanimous consent is given to add this item to the agenda. Motions N:ji"' Motion Text Made By seconded By Motion'l'ype '''--- -r ^----"'-'-r Result Motion to approve the ^ appointment of Mr. Ed Commissioner CommissionerApprove i;;".;- Mary Davis Sammie sias Passes Motion Passes 9-0. 47. Motion to approve a three year lease of 600 Broad Street with two, one year Item renewal options, to Augusta Regional Collaboration Project. Action: Approved Motions Motion Motion Text Made Seconded MotionI'ype By By Result Motions Motion;----- Motion Textrype Motion to approve a three year lease of 600 Broad Street with two, one year renewal Approve options, to Augusta Regional Collaboration Project. Mr. Guilfoyle out. Motion Passes 8-0. Unanimous consent is given to add this item to the agenda. Made By Commissioner William Fennoy seconded By f*il Commissioner Mary Davis Passes 48. Motion to approve a nine month lease of suite numbers 200,330,331 and Item 332 of the building located at925 Laney Walker Blvd. Action: Approved Motions f#:" Motion rext Made Seconded Motion By By Result Motions Motion Type Motion to approve a nine month lease of suite numbers 200, 330, ^ 331 and 332 oftheAPProve building located at 925 Laney Walker Blvd. Mr. Guilfoyle out. Motion Passes 8-0. LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. Unanimous consent is given to add this item to the agenda. Motion Text Made By Seconded By Motion Result Commissioner Ben Hasan Commissioner William Fennoy Passes C. Personnel. 49. Motion to authorize execution by the Mayor of the affidavit of ltem compliance with Georgia's Open Meeting Act. Action: None Upcoming Meetings www.auqustaqa.qov Commission Meeting Agenda 1/2/2019 2:00 PM Minutes Department: Department: Caption:Motion to approve the minutes of the regular meeting of the Augusta Commission held December 18, 2018. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: A Resolution of Support Interstate 14 WHEREAS, Interstate 14 is under construction in Texas, and officially opened on January 26, 2017 near Killeen, Texas; and WHEREAS, the community of Natchez, Mississippi and communities in Louisiana are taking action to make an extension of I-14 a reality in their jurisdictions; and WHEREAS, if extended to Augusta-Richmond County, Georgia, I-14 could run along Highway 1; and WHEREAS, I-14 will connect a significant number of military instillations, seaports, major cities, and large highways to each other, and Augusta-Richmond County, Georgia, should share in this significant extension; and WHEREAS, this council desires that the local legislative delegation to the Georgia General Assembly support an extension of I-14 to and through Augusta-Richmond County, Georgia, and take any appropriate legislative action concerning highway extension. NOW, THEREFORE, THE AUGUSTA GEORGIA COMMISSION HEREBY RESOLVES: That the Augusta, Georgia Commission hereby respectfully request that the local legislative delegation to the Georgia General Assembly support an extension of I-14 to and through Augusta-Richmond County, Georgia, and take any appropriate legislative action concerning highway extension. Let a copy of this resolution be forwarded by the Clerk of Council to each member of the local delegation to the Georgia General Assembly. Adopted this______day of January 2019 ________________________________ As its Mayor ATTEST: __________________________ As it Clerk: Seal 1 Interstate 14 “Georgia’s Interstate” Visit my14.org/video for a quick synopsis of this information. Summary: • I-14 will begin in west Texas (I-10) and end in Augusta, GA (I-20). • Georgia section begins in Columbus, passes through Macon, and ends in Augusta. • The first portion officially opened on January 26, 2017 in Killeen, TX and Fort Hood. • I-14 Texas was Congressionally designated and is currently being built in segments. • On January 29, 2018 members of Congress from Texas, Louisiana and Mississippi created a congressional caucus to promote the expansion of Interstate 14 and to introduce the necessary legislation to authorize that expansion. • Places not connected to an interstate tend to be isolated, southern and middle Georgia lack this vital connection. Benefits of I-14: Interstate Connection: • I-14 will connect a significant number of military installations, seaports, major cities, and large highways to each other. • I-14 will be a major infrastructure improvement preparing GA cities along the route for future growth, keeping them ahead of day-to-day commuter traffic. • Middle GA cities will become thru-way cities and more accessible destination cities. • In GA, I-14 intersects 5 other interstates and many other major highways: I-185 in Columbus, I-75 and I-16 in Macon, and I-20 and I-520 in Augusta. • I-14 would provide an alternative route from I-10 and I-20 reducing congestion in cities along other routes like metro-Atlanta, a dream for the shipping industry, the everyday traveler, and residents of these congested areas. • I-14 will connect rural communities to cities and to one another making travel easier and aiding medical facilities in rural areas in their struggle for survival. • Port Savannah, the nation’s fastest growing port, will have greater access to the interstate system. 2 Strategic Military Impact: • I-14, the "Forts to Ports" interstate, will connect numerous military installations facilitating rapid deployment and enhancing training opportunities. • In Georgia, it will connect: Fort Benning, Marine Corps Logistics Base, Fort Gordon, Hunter Army Airfield, Fort Stewart, and Warner-Robbins Air Force Base. • Because of the advantages to the military, the Department of Defense should support I-14, helping fight for funding. Enhanced Economic Development: • The areas through which I-14 will run are stricken with persistent poverty. Like the 14th Amendment provides equal rights to all citizens, the interstate will relieve those suffering from poverty by providing economic opportunity, thus one of its nicknames— the “14th Amendment Highway.” • It will provide these opportunities through multiple forms of business development: o Travel Related Businesses will benefit from the influx of consumers. o Manufacturing Businesses will be encouraged to locate near the interstate. They will be better connected to the rest of the country, making it easier ship products. o Agriculture Businesses will be able to carry their perishable goods to market quicker, and migrant workers will be able to travel from farm to farm more efficiently. o Construction Firms will directly benefit from the construction work and maintenance of interstate. 3 Why Now?: • So much growth is happening in Georgia and I-14 would only amplify this trend. • President Trump’s agenda includes significant spending on Infrastructure, some of which should be earmarked for I-14 development. o Since the Tax Bill passed, next on the list is infrastructure. o A platform plank in the Trump campaign was improvement of rural areas. • Much of the infrastructure along the route is already in place, i.e. the Fall Line Freeway. (Obviously, it needs to be modified to meet interstate standards.) • A huge downside to the interstate system when it was initially developed was the impact it had on pre-existing communities; however, in the largest cities I-14 goes through, this issue is moot because limited access highways already largely exist: o Columbus: JR Allen Pkwy. (Hwy 80) o Macon: I-75 o Augusta: Deans Bridge Rd. (Hwy 1) • Because three parts of I-14 lie on High Priority Corridors—stretches of highway Congressionally designated as needing improvement—these sections are at the top of the spending priority list. (One of these is Highway 80.) Why build It?: • We are facing many transportation issues— traffic jams, bottle necks, lack of highway—I-14 would be a means to resolve a number of these issues for many communities. • Georgia has a proven, positive track record with highway projects! • There is nothing to lose with this interstate, but much to gain! 4 What Needs to be Done: • Have the legislature create a resolution advocating for the support of I-14 through Georgia. • Have the GDOT designate portions of route already built to interstate standards and designate those areas as “I-14.” • Publicize the project in municipalities along the I-14 route to gain their support for the interstate. • Encourage the proper local, state, and federal officials to allocate funding. Information gathered and sponsored by the Youth Infrastructure Coalition. Please contact YIC at youthinfrastructurecoalition@gmail.com or at 706-566-9058 or with any questions or requests for supplemental material. If you would like to make a financial contribution to this cause, you can give online or by mail through the the Community Foundation of the Chattahoochee Valley, Inc. The Youth Infrastructure Coalition Fund is a component fund of the CFCV. All donations to the fund are subject to the Policies and Procedures of the CFCV. To give online, please visit http://www.cfcv.com/Giving-Through-Us/Give-Today and select “Youth Infrastructure Coalition Fund.” By mail, send checks or cash to 1340 13th St. Columbus, Ga. 31901. Please make checks payable to the “Youth Infrastructure Coalition Fund of the CFCV.” Thank you for your support! Commission Meeting Agenda 1/2/2019 2:00 PM Resolution of Support I14 Interstate Department: Department: Caption:Motion to adopt Resolution of Support for I14 Interstate. (Requested by Commissioner Wayne Guilfoyle and Commissioner-Elect Brandon Garrett.) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 1/2/2019 2:00 PM Affidavit Department: Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: