Loading...
HomeMy WebLinkAboutCONSULTANT SERVICES AGREEMENT BY AND BETWEEN THE AUGUSTA GA AND URS CORPORATIONCONSULTANT SERVICES AGREEMENT By and Between the AUGUSTA, GEORGIA And URS CORPORATION THIS AGREEMENT made and entered into this _ day of by and between AUGUSTA, GEORGIA, hereinafter referred to as the (CITY) and, URS CORPORATION, a corporation certified to do business in Georgia, hereinafter referred to as the (CONSULTANT). WHEREAS, the CITY desires to develop a Advanced Transportation Management System Master Plan for the Augusta Regional Transportation Study (ARTS) area; and WHEREAS, the CITY desires to engage a qualified and experienced consultant to furnish services to develop said plan, hereinafter referred to as the (PROJECT); and WHEREAS, the CONSULTANT has represented to the CITY that it is qualified and experienced to provide those services and the CITY has relied on such representations; and NOW, THEREFORE, in consideration for the mutual promises and covenants contained herein, it is agreed by and between the CITY and the CONSULTANT that: ARTICLE I SCOPE AND PROCEDURE The required services for the PROJECT are as enumerated and described in Exhibit A, which document is attached hereto and incorporated as if fully set out herein. ARTICLE II COVENANT AGAINST CONTINGENT FEES The CONSULTANT shall comply with all relevant requirements of all Federal, State, and local laws. The CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, CITY, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the CITY shall have the right to annul this Agreement without liability, or at its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such fee, CITY, percentage, brokerage fee, gift or contingent fee. 1 The CONSULTANT shall not employ any person or persons in the employ of the CITY for any work required by the terms of this Agreement, without the written permission of the CITY except as may otherwise be provided for herein. Authorized representatives of the CITY and the Federal Highway Administration may at all reasonable times review and inspect the PROJECT activities, financial reports and data collected under the terms of this Agreement and any amendments thereto. The CONSULTANT shall maintain all required records pertinent to this Agreement for a period of three (3) years after final payment is made. All reports, drawings, studies, specifications, estimates, maps, and computations prepared by or for the CONSULTANT pursuant to this PROJECT, shall be available to authorized representatives of the CITY and representatives of the Federal Highway Administration for inspection and review at all reasonable times in the General Offices of the CITY. Acceptance shall not relieve the CONSULTANT of its professional obligation to correct, at its expense, any of its errors in the work. SECTION A - TOTAL COST SECTION B - PAYMENT ARTICLE III EMPLOYMENT OF CITY PERSONNEL ARTICLE IV REVIEW OF WORK ARTICLE V COMPENSATION AND PAYMENT The CITY shall compensate the CONSULTANT for the performance of services under this Agreement in the lump sum amount of one hundred forty -six thousand four hundred thirty -three dollars and eighty cents ($146,433.80) for the completion of the Scope of Work. Invoices for interim payments shall be prepared by CONSULTANT on CONSULTANT'S standard form and submitted every four- (4) weeks to the CITY. Each invoice shall be prepared to request payment of the portion of the lump sum amount in proportion to the percentage of services rendered during the invoice period to the total of services to be provided hereunder. The CITY within thirty (30) days of presentation to the CITY shall pay such invoices to CONSULTANT. Payment will be made in the amount of sums earned. Should the work under this Agreement be terminated by the CITY, pursuant to the provisions of Article XIII, the CONSULTANT shall be paid based upon the percentage of work completed at the point of termination. 2 SECTION C - FINAL PAYMENT It is further agreed that upon completion of the work by the CONSULTANT and its acceptance by the CITY including the receipt of any final written submission of the CONSULTANT and the approval thereof by the CITY, the CONSULTANT shall submit to the CITY a final invoice. Upon approval of the final invoice by the CITY, the CITY will pay the CONSULTANT a sum equal to one hundred percent (100 %) of the total compensation as set forth in Article V, Section A, less the total of all previous partial payments, paid or in the process of payment. In no event shall this amount exceed the total lump sum amount under this Agreement as set out in this Article. Should CITY fail to pay Consultant all amounts under an invoice when such amounts are due, Consultant may, after providing ten (10) days written notice, suspend its performance of Services until such time as all past due amounts have been paid and the time for performance has been extended to overcome the effects of the suspension. The CONSULTANT agrees that acceptance of this final payment shall be in full and final settlement of all claims arising against the CITY for work done, materials furnished, costs incurred, or otherwise arising out of this Agreement and shall release the CITY from any and all claims arising out of CONSULTANT'S work for the CITY for and on account of said Agreement, and any and all work done, and labor and materials furnished, in connection with the same, including any work by any subcontractor, unless Consultant has provided notice of a claim to the CITY prior to accepting final payment. ARTICLE VI SUBSTANTIAL CHANGES If, prior to the satisfactory completion of the services under this Agreement, the CITY materially alters the scope, character, complexity or duration of the services from those required under the Agreement, a supplemental agreement may be executed between the parties. Minor changes in the work which do not involve increased compensation, extensions of time or changes in the goals and objectives of the work may be made by written notification of such change by either the CITY or the CONSULTANT with written approval by the other party. ARTICLE VII AUTHORIZATION AND APPROVAL The CONSULTANT must begin work under this Agreement no later than 10 calendar days after the effective date of this Agreement. The CONSULTANT shall complete all work described in Article I by ARTICLE VIII RESPONSIBILITY FOR CLAIMS AND LIABILITY The CONSULTANT hereby indemnifies and holds harmless the CITY, its officers and employees from and against any and all suits, claims, actions, losses, expenses, or damages of any nature whatsoever to the extent found to be resulting from the negligent acts, errors, or omissions of the CONSULTANT or the CONSULTANT'S subcontractors in the performance of work under this Agreement. These indemnities shall not be limited by reason of any insurance coverage or limits on 3 insurance coverage held by the CONSULTANT or the CONSULTANT'S subcontractors or by other indemnities given herein. Consultant may reasonably rely upon and use in the performance of any Services information supplied to it by CITY without independent verification and Consultant shall not be responsible for defects in its Services attributable to its reliance upon or use of such information. ARTICLE IX INSURANCE Prior to beginning work, the CONSULTANT shall obtain and furnish certificates to the CITY for the following minimum amounts of insurance: (1) Workers' Compensation Insurance in accordance with the laws of the State of Georgia. (2) Commercial General Liability Insurance in an amount of not less than three hundred thousand dollars ($300,000.00) per occurrence for claims arising out of bodily injury and property damage, with an aggregate limit of three hundred thousand dollars ($300,000.00). (3) Professional Liability Insurance in an amount of one million dollars ($1,000,000.00). (4) Valuable Papers Insurance in an amount sufficient to assure the restoration of any plans, drawings, field notes, statistical data, surveys or other similar data relating to the work covered by the PROJECT. Insurance shall be maintained in full force and effect during the life of the Agreement and until final completion of the PROJECT. ARTICLE X OWNERSHIP OF DOCUMENTS Subject to the CONSULTANT being paid for services performed, the CONSULTANT agrees that all reports, drawings, computer disks, specifications, survey notes, estimates, maps, computations and other data prepared by or for it under the terms of this Agreement shall be delivered to, become and remain the property of the CITY upon termination or completion of the work. The CITY's use or modification of any of the CONSULTANT's work product for anything other than the project that is the subject of this Agreement without the CONSULTANT's written consent shall be at the CITY's sole risk. ARTICLE XI SUBLETTING, ASSIGNMENT OR TRANSFER It is understood by the parties of this Agreement that the work of the CONSULTANT is considered personal by the CITY. The CONSULTANT agrees not to assign, sublet or transfer any or all of its interest in this Agreement without prior written approval by the CITY. 4 The CITY reserves the right to review all subcontracts prepared in connection with the Agreement, and the CONSULTANT agrees that, if requested, it shall submit to the CITY any proposed subcontract documents together with subcontractor cost estimates for review and written concurrence of the CITY in advance of their execution. All subcontracts in the amount of $10,000.00 or more shall include the provisions set forth in this Agreement. ARTICLE XII MAINTENANCE OF CONTRACT COST RECORDS The CONSULTANT shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred on the PROJECT and used in support of its proposal and shall make such material available at all reasonable times and upon reasonable notice during the period of the Agreement and for three years from the date of final payment under this Agreement, for inspection by the CITY and any reviewing agencies, and copies thereof shall be furnished upon request at cost plus 10 %. The CONSULTANT agrees that the provisions of this Article shall be included in any Agreements it may make with any subcontractor, assignee or transferee. ARTICLE XIII TERMINATION The CITY reserves the right to terminate this Agreement at any time for just cause, or for any cause, upon thirty (30) days written notice to the CONSULTANT, notwithstanding any just claims by the CONSULTANT for payment of services rendered prior to the date of termination. Upon receipt of such notice of termination the CONSULTANT shall discontinue and cause all work under this Agreement to terminate upon the date specified in the said notice. ARTICLE XIV PUBLICATION AND PUBLICITY Articles, papers, bulletins, data, studies, statistics, interim or final reports, oral transmittals or any other materials reporting the plans, progress, analyses, results, or findings of work conducted under this Agreement shall not be presented publicly or published without prior written approval by the CITY. IT IS FURTHER AGREED that if any information concerning the PROJECT, its conduct, results or data gathered or processed should be released by the CONSULTANT without prior approval from the CITY, the release of same shall constitute grounds for termination of this Agreement without indemnity to the CONSULTANT, but should any such information be released by the CITY or by the CONSULTANT with such prior written approval, the same shall be regarded as public information and no longer subject to the restrictions of this agreement. Further, CONSULTANT acknowledges that under Georgia law its records, accounts, correspondence, and other documentation pertaining to this Agreement, may be public records subject to Georgia's Open Records Act (O.C.G.A. § 50- 18 -70, et seq.). CONSULTANT agrees to deliver immediately to the CITY any request made to CONSULTANT under the Georgia Open Records Act and to cooperate fully in responding to any request made either to CITY or CONSULTANT and making all records, not exempt, available for inspection and copying as provided by Georgia law. 5 ARTICLE XV COPYRIGHTING The CONSULTANT and the CITY agree that any papers, interim reports, forms, and other material which are a part of work under this Agreement are to be deemed a "work made for hire ", as such term is defined in the Copyright Laws of the United States. As a "work made for hire ", all copyright interests in said works will vest in the CITY upon creation of the copyrightable work and final payment. If any papers, interim reports, forms, or other material which are a part of work under this Agreement are deemed by law not to be a "work made for hire ", any copyright interests of the CONSULTANT are hereby assigned completely and solely to the CITY upon final payment. The CITY reserves publication rights to any works produced under this Agreement. ARTICLE XVI NOTICES All notices and other communications hereunder shall be in writing, signed by or on behalf of the party giving same, and shall be deemed delivered when served on the other party or its attorney in person or when deposited in the United States Mail, postage prepaid, registered, or certified mail, return receipt requested, addressed to the parties as follows: Notice to CONSULTANT: John S. Oliver, Vice - President URS Corporation 400 Northpark Town Center 1000 Abernathy Road, Suite 900 Atlanta, GA 30328 Notice to CITY: Deke S. Copenhaver, Mayor Augusta, Georgia 530 Greene Street Augusta, GA 30901 ARTICLE XVII CONTRACT DISPUTES This Agreement shall be deemed to have been executed in Richmond County, Georgia, and all questions of interpretation and construction shall be governed by the laws of the State of Georgia. All claims, disputes and other matters in question between the CITY and CONSULTANT arising out of or relating to this Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. CONSULTANT, by executing this Agreement, specifically consents to venue in Richmond County and waives any right to contest the venue in the Superior Court of Richmond County, Georgia. 6 ARTICLE XVIII SEVERABILITY If any provision of this Agreement is held to be invalid, illegal, or unenforceable for any reason, the validity, legality and enforceability of the remaining provisions of this Agreement will not be adversely affected. ARTICLE XIX COMPLIANCE WITH APPLICABLE LAW A. The undersigned certify that the provisions of Sections 45 -10 -20 through 45 -10 -28 of the Official Code of Georgia Annotated relating to Conflict of Interest and State Employees and Officials Trading with the State have been complied with in full. B. IT IS FURTHER CERTIFIED that the provisions of Sections 50 -24 -1 through 50 -24 -6 of the Official Code of Georgia Annotated, relating to the "Drug -Free Workplace Act" have been complied with in full, as stated in Exhibit C of this Agreement. C. IT IS FURTHER AGREED that the CONSULTANT shall comply and shall require its subcontractors to comply with the regulations for COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964, as amended, and 23 C.F.R. 710.405(b) as stated in Exhibit D of this Agreement. D. IT IS .FURTHER AGREED that the CONSULTANT expressly agrees to collect and M ai ntain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its Local Small. Business Opportunity Program and to make such records available to Augusta, Georgia. In accordance with AUGUSTA, GA. CoDE § 1- 10- 129(d)(7), for all contracts where a local small business goal has been established, the contractor is required to provide local small business utilization reports. CONSULTANT shall report to .Augusta, Georgia the total dollars paid to each local small business on each contract, and shai.l. provide such payment affidavits, regarding payment to subcontractors as may be requested by Augusta, Georgia. Such documents shall. be in the format specified by the Director of minority and small business opportunities, and shall be submitted at such times as required by Augusta, Georgia. Failure to provide such reports within the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including but not limited to, withholding payment from the contractor and/or collecting liquidated damages. The covenants herein contained shall, except as otherwise provided, accrue to the benefit of and be binding upon the successors and assigns of the parties hereto. IN WITNESS WHEREOF, said parties have hereunto set their hand and affixed their seals the day and year above first written. 7 AUGUSTA, GEORGIA Signature: Name: Deke S. Copenhaver Title: Mayor Attest: ( t) L (02u Name: T ___ T Bo« /VHNCY t). R012,k isizi Title: C lem CQpmission 8 URS c TION Signatu : ame: John S. Oliver Title: Vice- President Attest: / Name: S�7 �� 4y Title: l7s it . r-� frit Advanced Transportation Management System Master Plan Update RFP Item 12 -137 s The ARTS desires to update the advanced Transportation Management System (ATMS) plan, which will describe the ARTS IP Intelligent Transportation Systems (ITS} vision, operational concepts, projects, and costs associated with deploying the PP vision. It has been over 10 years since the R original ITS architecture and ITS Master !1 Plan was developed, and since then there A have been significant changes to the transportation system within the ARTS area, such as: • Completion of the 1 -520 bypass in 2009 • Suburban growth and growing congestion in selected areas • Deployment of InSync® adaptive traffic signal systems in Augusta and Columbia County • Upgrading of the Columbia County Traffic Control Center • Planned deployment of surveillance cameras in downtown Augusta • Newly created transit service connection across the state border • Continued growth and changes to the Masters Tournament logistics • Planned deployment of arterial dynamic message signs in Columbia County On the technology side, there have been substantial changes to how the capabilities of an ATMS can be leveraged, such as: 7 INTRODUCTION • Industry direction towards Ethernet -based communications systems • Maturation of wireless systems and networks • Roll -out of NAV2 ATMS software by GDOT • Wide variety of detection systems for specific uses • Availability of cell -based data for travel times • Continued merging of freeway and arterial management systems • Social media and its role in distributing information URS has several staff members that are The ARTS stakeholder agencies have not substantially changed in former GDOT employees. Mr. Phillip the past 10 years, however, the expectations for what an ATMS can Alien has proven beneficial in acquiring provide with respect to transportation operations has certainly funding and in kind resources for our changed. The motoring public expects reliable and accurate real - clients in the past. time information that is provided in a number of formats, in addition, Mr. Peter Holtman and Mr, depending on the user needs. Larry Dent previously served in the The ITS planning process is a great opportunity for ARTS to revisit Executive branch of GDOT, and they its vision for ITS. The project approach will be instrumental towards have a detailed understanding of many a successful outcome for the project. We would like to provide GDOT policies and practices, including some guidance with respect to the project approach: the identification of funding sources. Intelligent Transportation Systems URS has performed ITS planning studies throughout the country, including participating in the ITS architecture for the state of Georgia. 1 • Opportunity for stakeholder interaction: The ITS planning process requires that all transportation- related agencies come to the table. This opportunity is particularly valuable towards getting all stakeholders on the same page, particularly if a new regional transportation management center (TMC) is part of the vision. • Identification of "early wins ": It is likely that there are some projects that have high value and low cost or are a building block that would support several ITS deployments, and therefore should be moved forward with the support of all the stakeholders. Highly successful "early wins" are Likely to be instrumental for leveraging additional funding for ITS projects. URS' APPROACH Intell:gerl Traosportation Systems Advanced Transportation Management System Master Plan Update RFP Item 12 -137 2 Future Commw . lions to GOOT • Project prioritization method: There are many ways in which ITS projects URS prepared the ITS /ATMS Plan section of the Douglas County can be prioritized. With the various Comprehensive Transportation Pion. This diagram shows three of agencies and funding opportunities the recommended 'early wins" projects. for sponsoring ITS projects, it is not necessary for the method of prioritizing projects to be analytically rigorous or resource- intense. As an alternative, we suggest that the stakeholders vote for assigning the ITS projects to categories such as 0 -2 years, 2 -5 years, 5 -10 years, and over 10 years. URS will identify interdependencies between projects, which may influence how the projects are prioritized or phased. • Systems Engineering approach: The FHWA requires that the ITS life cycle follow the systems engineering approach, beginning with the concept phase. The systems engineering approach provides the documentation necessary to verify that the resulting ITS deployment will meet the requirements that were necessary to fully address the original concept, including the functionality, communications, operations, and maintenance aspects of the ITS deployment. The ITS vision for the ARTS region will result in a plan that is unique. The priorities of the ARTS region may choose to focus on ATMS opportunities in a completely different manner than other metro areas. For example, the ARTS region may want to focus the capability of the freeway management system on helping 1 -20 regional travelers use and understand the 1 -520 bypass. Or, an arterial management system that adapts quickly to traffic generated by incidents might be necessary to avoid unwanted congestion. An app that provides "next bus" information might be important to reduce the anxiety about whether one has missed the bus. Providing information via social media might be the preferred and most expedient way to get out the message about a significant traffic incident on Washington Road. URS understands that this project will not fit the "typical mold" and that our role is to facilitate a process. Our hands -on experience with ATMS throughout the country is helpful to provide real -life input on elements ranging from the benefits of dynamic message signs to software that manages a communications system. Our goal is to leverage technology in appropriate ways, provide clear and Advanced Transportation Management System Master Plan Update RFP item 12 -137 concise descriptions of the technologies available, and effectively engage all the stakeholders so a common ATMS vision is supported in the ARTS Region. Engaging the stakeholders is vital to the success of the project. At the project kick -off meeting, URS will confirm the appropriate stakeholders with the steering committee. To support the best environment for stakeholder participation and engagement, we suggest the following: Overview of technology evolution: This will bring the stakeholders up -to -date about the "state of the practice" for ITS. The components of this overview include communications, ATMS software, ITS devices, and TCC operational considerations. • Initial interviews among similar agencies and in small groups: We have found small groups to be much more effective at eliciting input than large -group environments. • Collaborative environment for the large stakeholder meetings: Some "best practices" include selecting a neutral meeting site, providing clear objectives for the meeting, and developing background exhibits and materials to properly frame the transportation issues. • Scenario -based discussions to develop the operational concepts: The operational scenarios would ideally be actual events that occurred within the ARTS region, which would result in maximizing the stakeholder engagement. We will focus on your challenges, and how technology can help overcome them. In the end, we will only recommend technologies that will help the ARTS region achieve its vision. Develop a summary brochure or poster: This is intended to summarize the ITS vision and goals. A poster, for instance, can be mounted on the wall of the stakeholder agency to provide a reminder of the ITS vision long after the project has been completed. URS sw.»,ur .• •.e en. ...,..,,m ° ,. r..e.,vw,p • aw..� M. ..... ea.w.am +rte.•. u.. u. rts .n..v.. • • ad..aw adv.,, ...,,,....r=•�... p +'a .wgv.: �• rely. tn , .A irldend .4* Innovative Approach to ITS Architecture Development Ming -Shiun Lee, Ph.D., P.E. DRS Cerperatien dad q.w nay ..n.sn... • • ... IWO ,.-: Methaas and Intrevatia ft. Or a.4 H.nuM n...a. .. Mnm. tot fixor ...at at on. nns .n+nen4.w.:.. .a>+2....n...w...a tatta ..e ur. o.a...a'w....... Karen Gilbertson Kama, DOT • ».. Shari Hilliard Kansas DOT srw.wut i aw».w nw • not rot mer ww. URS developed this poster to summarize the Kansas statewide ITS architecture. „ _J rny.�.,. r. •�.. rr:.......«, • • Intelkgenl Transportabor+ Systems 3 SCOPE OF WORK Advanced Transportation Management System Master Plan Update RFP Item 12 -137 URS proposes the following scope of work, which has proven to be effective and sufficient to support the systems engineering process. We are willing to discuss this scope further to meet the needs of ARTS. The scope of work items listed on page 3 of the RFP map to the URS task numbers in the following manner: ATMS RFP Scope of Work Task 1— Inventory ITS devices 2 — inventory recurring congestion areas 3 — Identify stakeholders, develop architecture and concept of operations 4 — Stakeholder meetings 5 -TCC facility assessment 6 - TCC preliminary design 7 -- Functional requirements for service packages 8 — Communications needs assessment and recommendations 9 — Deployment plan (priority, phasing, costs, and funding sources) 2,4 1,2,4,5,6 6 Task 1. Project Management Process The URS team will work closely with the steering committee to organize and manage the stakeholder process. An initial kick -off meeting will be held in Augusta with the steering committee to review the project scope and begin the process of planning the project tasks and deliverables. A monthly teleconference will be held with the steering committee to review the status of tasks, next steps, and address any issues that the stakeholders may have. URS will provide the steering committee with a monthly progress report, which will provide the percent completion of the overall project. Task 2. Stakeholder Management Process The URS team will work with the steering committee to develop a list of all stakeholder agencies that should be invited to the project meetings. The URS team will then follow up with each agency to confirm their interest in the project and to identify the best representative to attend the meeting. Each stakeholder interview and meeting will include meeting documentation. MPH will be managing the stakeholder coordination by sending out meeting invitations, coordinating the arrangements of the meeting venue, attending the stakeholder interview /meeting, and documenting the results of the interview /meeting. The meetings will be advertised to the public in typical media publications and on the websites of stakeholders. i' IeIIigent Transporiet on Systems 4 Mary Hufstetler (MPH) will work as the liaison to the stakeholders, and has strong working relationships with the ARTS stakeholders. She has previously served as the Transportation Planner for the Central Savannah River Area Regional Development Center, and as the Transportation Planner for the Augusta Regional Transportation Study Iss Ps Task 3. Inventory Development The URS team will meet with the stakeholder agencies via initial, in- person interviews (7 total) to discuss their assets, transportation goals, and operational issues. Based on information gathered from the stakeholders, we will develop figures and tables to describe the following elements: • Agency role and functions • Previous planning studies that identified transportation priorities and ITS - related improvements, such as the Columbia County 2025 Long Range Transportation Plan • Existing and proposed roadway assets (with a focus on incident management routes) • Existing and proposed ITS assets • Existing and proposed communications assets • Congestion area identification • Operational challenges & opportunities • Available data and associated requirements Task 4. Architecture and Operational Concepts Development From the Inventory Development task and associated agency interviews, the following items will be assembled for stakeholder review: • Transportation stakeholders, function, and assets summary • ARTS ITS vision, goals & objectives • "Top 10" transportation challenges and opportunities for the ARTS region • Potential solutions identification • Service package selection Inlelhgen; Transporlabon Systems Advanced Transportation Management System Master Plan Update RFP Item 12 -137 STAKEHOLDER INTERVIEWS IN SMALL GROUPS (7 TOTS GDOT& GA Counties SCDOT & Cities Augusta Public Transit Columbia Public Transit Best friend Express SC Counties first Responders & Cities (Police, fire & Medical) Month 1 ft. Gorden Military Reservation Agencies responsible for hurricane Master s Tournament Committee and nuclear disaster assistance Architecture and Operations Concepts Special Topics (for interested agencies) Deployment and Phasing Plan Month 3 Month 5 Month 7 Suggested Stakeholder Process 5 Advanced Transportation Management System Master Plan Update RFP Item 12 -137 Stakeholder meeting #1 (approx. Y2-day workshop) will be held to review and discuss the following subject matter: • Goals and objectives of project • Review graphics that summarize the existing; and proposed roadway and ITS assets • Discuss operational scenarios Stakeholders will have the opportunity to add sticky notes on a large map to document operational issues that might be addressed by ITS The operational issues will then be ranked by the stakeholders (low, medium, high) with respect to their priority to the ARTS region. Once the stakeholders' operational issues are captured, the following operational scenarios will be discussed and documented to illustrate how each agency may be impacted and /or playa role in the operational scenario: • Traveler information during "normal" operations • Commercial trucking from Columbia to Atlanta • Major 1 -20 incident outside of the 1 -520 loop • Major 1 -20 incident within the 1 -520 loop • Traffic signal management across jurisdictional boundaries • Special event (Masters tournament typical day) • Hurricane • Disaster evacuation due to incident at the Vogtle Nuclear Power Plant • Transit trip options to medical centers, major employers, and shopping • TCC functions to support the ARTS region Within] a few weeks after stakeholders' meeting #1, the URS team will conduct follow -up telephone interviews with the stakeholder agencies to review the first stakeholder meeting, retrieve information that may be useful to the ITS planning effort, and clarify any issues. URS will use Turbo software to develop the ITS architecture and associated service package diagrams that illustrate the linkages between stakeholders, as well as the Regional ITS center -to- center architecture diagram. The ARTS regional architecture will be developed such that it is consistent with the National ITS architecture guidance. For the selected service packages, URS will assemble high -level requirements that should be considered when the service packages are brought to the design and deployment phase. These requirements will be provided to the stakeholders for review and refinement. At the end of this task, the URS team will develop operational concepts that reflect the vision and needs of the stakeholders. The operational concepts will be circulated to the stakeholders for review and comment. Intelligent Transportation Systems, 6 In 2611, URS supported the University of Michigan with special events , transportation services related to football game day, which includes 315,000 fans. 1 Advanced Transportation Management System Master Plan Update RFP Item 12 -137 Task 5. Special Topics for Interested Stakeholders The ATMS RFP mentions topics that will require in -depth evaluation, which are particularly important to the ARTS stakeholders and critical to the long -term success of the ATMS. These special topics, as well as a few additional topics that we believe are critical to the ITS planning effort, were divided into the following categories for budgeting purposes. URS will discuss the relative level of effort for each of these topics with the steering committee and tailor the project accordingly. We expect that not all stakeholders will need to be involved in the topics that will be discussed in detail in this task. Stakeholder meeting ( #2) (approx. 14-day workshop) includes selected and interested stakeholders will be held that includes the following subject matter: Ye • TCC facility evaluation: The URS team will review up to three (3) existing facilities at which TCCs are under consideration for their ability to be renovated or expanded. The existing facilities will be evaluated in the following manner to develop a concept level plan, and URS assumes that the existing facility plans will be available and provided by the building owner to support the evaluation: Staffing requirements (workstations), and in 2011, URS designed and integrated the operations and maintenance Douglas County TCC which was constructed • TCC floor elevation and access within an existing county • TCC floor plan flexibility and compatibility Structural ▪ HVAC ! Electrical and back -up power • Legacy equipment issues: A typical issue with ITS equipment is that technology keeps changing, and there is an ongoing challenge to have legacy equipment and new equipment using the same communications system with the same control software. The URS team will review the legacy communications and equipment for forward compatibility with the next - generation communication system, and suggest any opportunities to address legacy issues. 3 TCC location(s) evaluation and selection: The URS team will assist the stakeholders through a process of defining what TCC location options best fit the needs of the ARTS region. The evaluation will include factors such as the proximity to existing or proposed communications systems to the field and to other stakeholder agencies, available existing facility space, operations control preferences by individual stakeholders, and long -term considerations. As part of selecting the best option(s), the functional requirements and system requirements will be identified for each TCC at a conceptual level. • Communications networks: With input from the stakeholders, the URS team will assess the existing communications system for its capacity, security, redundancy, trouble- shooting capability, and potential points of failure. Recommendations for improving the network resiliency will be provided for the steering committee's consideration. Options for expanding the fiber -optic systems and wireless systems will be identified, based on the expected density of ITS devices and other factors that should be considered for the communications system ImellIgent Transponaeen Systems Intelkgent Transponat,on Systems Advanced Transportation Management System Master Plan Update RFP Item 12-137 selection. Maintenance costs and the skills set of the maintenance personnel will be considered and discussed with the steering committee. Typical design standards for each communications type will be included, based on previous design efforts. • Software: There are several software packages used to manage an ITS system, including ITS device management software, data display and warehousing software, asset management software, and communications system management software. The URS team will provide guidance on what software is currently being used elsewhere in the state, and their system requirements. In the case of ARTS, there are two states involved that use different ATMS software platforms. 8 • Roadway average daily traffic on major arterials and freeways • Crash rates and closure frequency for freeways • Severe weather frequency and micro climates affecting roadway conditions • Congestion hotspots (based on stakeholder input) • Transit ridership volumes on major roadways In 2012, URS developed a communications plan for the downtown Augusta traffic signal system design project, including communications provisions for a TCC. Task 6. Deployment and Phasing Plan Development The URS team will assemble the information obtained from the stakeholders into individual projects, and present the initial project list to the stakeholders as part of stakeholder meeting #3. The project list will include the project name, extents, a short description, and an estimated project cost (design, procurement /construction, construction management, operations, and maintenance). Stakeholder meeting #3 (approx. 1/2-day workshop) will review the draft deployment plan and include the following subject matter: • Review initial ITS project list • Review draft summary figure (poster) • Review TCC options at a high level • Assign priority to projects • Project phasing considerations Stakeholders will have the opportunity to rank the ITS projects on a large map using colored stickers that represent low, medium, and high priority with respect to the ARTS region. URS will also prepare evaluation criteria to the stakeholders for the purposes of guiding the ranking the priority of the projects. URS will work with the steering committee to develop evaluation criteria. The URS team will also identify funding sources commonly used for ATMS /ITS purposes. To help the stakeholders evaluate the project list, URS will develop the following information to the extent the information is available: Advanced Transportation Management System Master Plan Update RFP Item 12 -137 Based on the input from the stakeholder meetings, The URS team will assemble the project recommendations and priorities. For the short-term projects, URS will develop 1 -page project summary sheets (see example on page 10) that describe the project for future reference. Medium -term and long- term projects will be summarized in a table format. 0 Final Deliverables. URS will assemble the final project deliverables, including the following elements in electronic format: • ATMS Master Plan in pdf format, including the following items the appendices Service package definitions, • Customized service package diagrams O Element (agency) functional requirements • Stakeholder database (agencies and participants) • Architecture maintenance documentation form • Native files for Turbo architecture files, maps and figures distribution. ✓ SCHEDULE FINAL DELIVERABLES Ten (10) copies of the final ATMS Master Plan will be provided to the steering committee for The suggested schedule is flexible, and we are willing to discuss the opportunity to accelerate or slow down the project pace at any time to meet the needs of the ARTS stakeholders. Tasks Task 1- Project Management Process Steering Committee trick -off Meeting Steering Committee Merthly et :ng (teiecorfererice) Task 3 - Inventory Development Initial, individual stakeholder interviews Task 4 - Architecture and Operational Concepts Development Stakeholder meetii g #i Telephone rc ow-up with StakehctcerArencies Draft at chitecdure for stakehoide* ;evi€ Draft Operational Concepts for stakeholder review Task 5 - Special Topics for Interested Stakeholders Stakholder meet;ng P2* Technical ma n - ,os for special topics Task 6 - Deployment and Phasing Plan Development Stakeholder meeting 43' Draft deplryn,ent and phasing plan for stakcholdei review JnteligentTransportation Systems Month 1 Month 2 Month 3 Month 4 Month S onth 1 Month 5- I 7 1 onth 8 Task 2 - Stakeholder Management Process; represents the stakeholder meetings, which are described and ncluded in the other tasks 9 Month 9 Month 10 Month 11 Staff Scott Mohler Marc Start RJ Surgi Stevie Berryman Joe McConnell Alyssa Willis Joe Riddle Peter Hartman Ming -Shiun Lee Dan Nelson Task Hours Task Expenses URS Project Manager Operational Vision ATMS Deployment Plan Inventory and Constructability Communications Engineer CAD /Graphics TCC Facility Assessment Funding Assessment QA /QC, Project Advisor Turbo Architecture Software Intelligent Transportation Systems Role Loaded Rates $177.00 $146.00 $166.00 $97.00 $161.00 $56.00 $216.00 $131.00 $131.00 $69.00 Advanced Transportation Management System Master Plan Update RFP Item 12 -137 RFP 12 -137 Advanced Transportation Management System Cost Proposal URS Corporation June 5, 2012 Task 1 Task 2 Task 3 Project Stakeholder Management Management Inventory Process Process Development 20 12 12 44 $0.00 8 8 4 24 40 48 116 5200.00 $800.00 Task 4 Task 5 Task 6 Architecture and Operational Special Topics for Deployment and Concepts Selected Phasing Plan Development Stakeholders Development 24 24 16 16 50 180 310 $800.00 24 24 100 60 60 268 $300.00 40 8 40 40 80 40 20 268 $800.00 Total Hours Cost 120 $21,240.00 68 59,928.00 76 $12,616.00 96 $9,312.00 180 528,980.00 164 59,184.00 60 512,960.00 20 52,620.00 50 $6,550.00 180 512,420.00 1014 5125,810.00 $2,900.00 Total $128,710.00 Subvendor (MPH) - Task 2, Stakeholder Management Process $17,723.80 Grand Total $146,433.80 EXHIBIT C CERTIFICATION OF CONSULTANT DRUG -FREE WORKPLACE I hereby certify that I am a principal and duly authorized representative of URS Corporation and it is also certified that: 1. The provisions of Section 50 -24 -6 of the Official Code of Georgia Annotated, relating to the "Drug -Free Work Place Act ", have been complied with in full; and 2. A drug -free workplace will be provided for the consultant's employees during the performance of the Contract; and 3. Each subcontractor, if any, hired by the CONSULTANT shall be required to ensure that the subcontractor's employees are provided a drug -free workplace. The CONSULTANT shall secure from that subcontractor the following written certification: "As part of the subcontracting agreement, (ENTER NAME AND ADDRESS OF SUBCONSULTANTS) certifies that a drug free workplace will be provided for the subcontractor's employees during the performance of this Contract pursuant to paragraph (7) of subsection (b) of the Official Code of Georgia Annotated Section 50- 24 -3 ", and 4. It is certified that the undersigned will not engage in unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the Contract. URS C TIO Signature: Name: John S. Oliver Title: 'Vice- President Date: // ?7/70/Z. 11 EXHIBIT D NOTICE OF CONTRACTORS COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACTS OF 1964 AS AMENDED BY THE CIVIL RIGHTS RESTORATION ACT OF 1987 FOR FEDERAL -AID CONTRACTS During the performance of this Contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the "CONSULTANT ") agrees as follows: 1. Compliance with Regulations: The CONSULTANT will comply with the Regulations of the U.S. Department of Transportation relative to nondiscrimination in Federally- assisted programs of the Department of Transportation (Title 49, Code of Federal Regulations, Part 21, hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Contract. 2. Nondiscrimination: The CONSULTANT, with regard to the work performed by it after award and prior to completion of contract work, will not discriminate on the ground of race, color, national origin or sex in the selection and retention of subcontractors including procurement of materials and leases of equipment. The CONSULTANT will not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program, set forth in Appendix B of the Regulations. In addition, the CONSULTANT will not participate either directly or indirectly in the discrimination prohibited by 23 CFR 710.405 (b). 3. Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In all solicitations, either by competitive bidding or negotiations made by the CONSULTANT for work to be performed under a subcontract, including procurement of materials or equipment, each potential subcontractor or supplier shall be notified by the CONSULTANT of the CONSULTANT'S obligations under this Contract and the Regulations relative to nondiscrimination on the ground of race, color, national origin or sex. 4. Information and Reports: The CONSULTANT will provide all information and reports required by the Regulations, to permit access to its books, records, accounts, other sources of information and its facilities as may be determined by the Department of Transportation or the Federal Highway Administration to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall so certify to the CITY, or the Federal Highway Administration as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of the CONSULTANT'S noncompliance with the nondiscrimination provisions of this Contract, the CITY shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including, but not limited to, ❑ withholding of payments to the CONSULTANT under the contract until the CONSULTANT complies, and/or ❑ cancellation, termination or suspension of the contract, in whole or in part. 12 6. Incorporation of Provisions: The CONSULTANT will include the provision of paragraphs (1) through (6) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, order, or instructions issued pursuant thereto. The CONSULTANT will take such action with respect to any subcontract or procurement as the CITY or the Federal Highway Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the CONSULTANT may request the State to enter into such litigation to protect the interests of the State, and in addition, the CONSULTANT may request the United States to enter into such litigation to protect the interests of the United States. URS C RPORATION Signature. �. Name: John S. Oliver Title: Vice- President s Date: //: �C ?®130 13