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Home My WebLink AboutCONCERN EMPLOYEE ASSISTANCE PROGRAMCONCERN: EMPLOYEE ASSISTANCE PROGRAM THIS AGREEMENT made the 1st day of May 2012 between CONCERN: Employee Assistance Program, 2610 -B Commons Blvd., Augusta, Georgia 30909, (hereinafter referred to as "CONCERN "), and AUGUSTA, GEORGIA, (hereinafter referred to as "AUGUSTA "). WHEREAS, CONCERN provides assistance to business and governmental organizations located in its geographic service area in connection with the design, implementation, and maintenance of Employee Assistance Programs for employees of such businesses and organizations. WITNESSES that for and in consideration of mutual promises herein attached; it is understood and agreed as follows: 1. The CONCERN: Employee Assistance Program will consist of: • Counseling services for employees and their immediate family members provided at Employee Assistance Program offices, 2610 -B Commons Blvd., Augusta, GA Monday — Friday, 8:30 a.m. — 5:00 p.m. • Included in this model are a maximum of five (5) visits per employee, or eligible family member, per year for the purpose of assessment, referral, crisis intervention or short term problem focused counseling. • Supervisory training will be provided at mutually agreeable times and locations. • Telephone and /or on -site consultations with management and supervisors are included, also mental /nervous and alcohol and drug assessment and referral to appropriate network providers or community resources. • Assistance with promotion of the program through an internal promotional campaign consisting of posters, flyers, or payroll stuffers. • Demographic and utilization reports are provided upon request. • Additional services are available at varying rates. 2. CONCERN agrees to maintain malpractice liability insurance ($1,000,000 / $3,000,000). 3. The rate will be fifteen dollars ($15) per employee per year, based on the number of employees as of May 1, 2012 (2,200 employees) to be paid in monthly installments. The cost in subsequent years will be based on the total number of employees employed as of May 1, 2012 as verified with the Augusta, Georgia Human Resources Department. 4. The term of this Agreement shall commence on the effective date first stated above and shall continue for a period of three (3) years, unless otherwise terminated as set forth below. Unless terminated in accordance with this Section, this Agreement shall renew automatically for two successive annual terms. 5. Augusta, Georgia's obligation under this Agreement is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of Augusta, Georgia for any payment may arise until funds are made available to the Contracting Officer for this contract and until the CONCERN receives notice of such availability, to be confirmed in writing by the Contracting Officer. 6. This Agreement may be terminated, by either party, upon sixty (60) days written notice to the other party. CONCERN shall be paid for any services rendered under this Agreement up to the time of termination. 7. This Agreement, including all Exhibits, constitutes the entire agreement of the Parties regarding the subject matter of the Agreement and supersedes all previous agreements, proposals, and understandings, whether written or oral, relating to this subject matter. This Agreement may be amended or modified only by a written instrument signed by authorized representatives of both Parties. 8. Georgia Open Records Act. CONCERN acknowledges that this Agreement and certain documentation may be subject to the Georgia Open Records Act (O.C.G.A. § 50- 18 -70, et seq.). CONCERN shall cooperate fully in responding to such requests and shall make all records, not exempt, available for inspection and copying as required by law. 9. Georgia E- Verify Requirements. All contractors and subcontractors entering into contracts with Augusta, Georgia for the physical performance of services shall be required to execute an Affidavit verifying its compliance with O.C.G.A. § 13- 10 -91, stating affirmatively that the individual, firm, or corporation which is contracting with Augusta, Georgia has registered with and is participating in a federal work authorization program. CONCERN agrees to provide their E- Verify number and to be in compliance with the electronic verification of work authorized programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99 -603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13 -10 -91 and shall continue to use the federal authorization program throughout the contract term. Additionally, CONCERN agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to its contract with Augusta, Georgia CONCERN will secure from such subcontractor(s) each subcontractor's E- Verify number as evidence of verification of compliance with O.C.G.A. § 13 -10 -91 on the subcontractor affidavit provided in Rule 300- 10- 01 -.08 or a substantially similar form. CONCERN agrees to maintain records of such compliance and provide a copy of each such verification to Augusta, Georgia at the time the subcontractor(s) is retained to perform such physical services. 10. The laws of the State of Georgia shall govern this Agreement between CONCERN and Augusta, Georgia with regard to its interpretation and performance, and any other claims related to this Agreement. All claims, disputes and other matters in question between CONCERN and Augusta, Georgia arising out of or relating to this Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. CONCERN, by executing this Agreement, specifically consents to jurisdiction and venue in Richmond County and waives any right to contest the jurisdiction and venue in the Superior Court of Richmond County, Georgia. [SIGNATURES ON FOLLOWING PAGE] CONCERN: EMPLOYEE ASSISTANCE AUGUSTA, GEORGIA PROGRAM S Ken ilson, CAC II, MAC, CCS, SAP Owner/Director .V2,/t2 Attest: Deke S. Copenhaver, Mayor o f e erk of °Cdinjo ssion 2,200 tfiii19y * > �a as of 1\tay 1, 2012 May 1, 2012 Ms. Sandy Wright Manager - Risk Management 530 Greene Street Augusta, GA 30901 Dear Sandy: The Augusta- Richmond County Commission, at their regular meeting held on Tuesday, May 1, 2012 approved 11. renewal of contract with CONCERN: EAP (Employee Assistance Program) for a 3 year period May 2012 to May 2015 pending legal review and amendment to include required contract clause. (Approved by Finance Committee April 23, 2012) If you have any questions, please contact me. Deputy Administrator 05- 01 -12: #11 cc: Ms. Donna Williams Ms. Geri Sams A Office of the Administrator Frederick L Russell, Administrator Tameka Allen, Deputy Administrator William. P. Shanahan, Deputy Administrator Room 801 - Muniripal Building 530 Greene Street - AUGUSTA, GA. 30901 (706) 821 - 24{10- FAX (706) 821 -2819 www.augustaga.gov