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HomeMy WebLinkAboutDESIGN CONSULTANT SERVICES AGREEMENT WITH MORELAND ALTOBELLI ASSOC FOR BROAD STREET BRIDGES OVER AUGUSTA CANAL AND HAWKS GULLEY BRIDGES- • . . . - ;a, <� � - ._� Broad Strait Zr . \i m nal &Broad Street aver ai £ Gully moo Qu tr }ice \fie arlm t V. Ci L +r' C) It s 1 A CONSULTANT SERVICES AGREEMENT DESIGN AND FIELD ENGINEERING SERVICE FOR BRIDGE REHABILITATION AND REPAIRS (Broad Street over Augusta Canal & Broad Street over Hawks Gully) Project Number: 328 - 041110 - 211828012 N TABLE OF CONTENTS - Request for Proposal.. Scope of Services Project Understanding ➢ Work Plan Fee Proposal Addendum(S) Agreement ➢ Design Criteria ➢ Amount of Contract ➢ Signature Page General Conditions ➢ Accuracy of Work ➢ Contractual Obligations ➢ Hold Harmless ➢ Assignability ➢ Audits and Inspectors ➢ Compensation ➢ Georgia Prompt Pay Act ➢ Confidentiality ➢ Design and Review Manager ➢ Consultant Coordination ➢ Contract Disputes ➢ Contract Termination ➢ Suspension of the Work, Termination and Delay ➢ Coordination with the National Geodetic Survey ➢ Coordination with Utilities ➢ Contingent Fees ➢ Delivery of Notices ➢ Local Small Business ➢ Drug Free Work Place ➢ Employment of County Personnel ➢ Insurance ➢ Personnel ➢ Responsibility for Claims and Liability ➢ Review of Work ➢ Right to Enter ➢ Subcontracting ➢ Supervision and Control Attachment B ➢ Contractor's Statement of Non- Discrimination ➢ Non- collusion of Prime Bidder /Offeror ➢ Conflict of Interest Statement ➢ Contractor's Affidavit and Agreement Statement ➢ Bidder's Form /Acknowledgement of Addenda ➢ Certification Statement of Local Vendor Preferences ➢ Contractor's Bonds /Insurance Appendixes ➢ Appendix A - Standard Specifications ➢ Appendix B - Survey Specifications A -1 B -1 A Proposal from your Firm will be appreciated. Sincerely yours, Geri A. Sams Procurement Director It ft 1 A CITY OF AUGUSTA, GEORGIA OFFICE OF THE PROCUREMENT DIRECTOR 530 GREENE STREET SUITE 605 AUGUSTA, GEORGIA 30901 (706) 821 -2422 www.augustaga.gov DATE: May 23, 2011 RFP NO. 11 -134 SUBJECT: Request for Proposal to submit on the following services. NAME OF RFP: Design & Field Engineering Services for Bridge Rehabilitation & Repairs This letter extends to your Firm an invitation to submit a proposal to supply the City of Augusta with equipment, supplies, and /or services as indicated above. Sealed proposals for the above will be received at the Office of the City Procurement Director, 530 Greene Street — Suite 605, the Municipal Building, Augusta, Georgia, up to 3:00 P.M., Tuesday, July 12, 2011 at which time, proposals will be opened and publicly read. The Board of Commission reserves the right to reject any and all bids /RFPs and to waive formalities. Instructions for preparation and submission of a proposal are contained in the attached packet. Please note that specific forms for submission of a proposal are required. Proposals must be typed or printed in ink. If you do not submit, return signed RFP invitation sheet and state reason. Also, please clearly mark the outside of your envelope as "No Response." Any changes to the conditions and specifications must be in the form of a written addendum to be valid; therefore, the City will issue a written addendum to document all approved changes. Any RFP submitted which does not acknowledge the receipt of an addendum will not be considered. The City of Augusta seeks to ensure that all segments of the business community have access to supplying the goods and services needed by City programs. Doing business with Augusta has become easier! The new ARCBid link, which is located on the Procurement Department's website at www.auaustacia.ciov enables you to view current and past public bid information online. Should you have any questions concerning the bid documents, or need additional information, you may contact a member of the Bid and Contract Team directly @ 706 821 -2422. A request for bid documents must be faxed to 706 821 -2811. RFP 11 -134 Design & Field Engineering Services Bridge Rehabilitation Page 2 of 32 Augusta, GA Engineering De pae REQUEST FOR PROPOSAL Design and Field Engineering Service for Bridge Rehabilitation and Repairs (Broad Street over Augusta Canal & Broad Street over Hawks Gully) Project Number: 328 - 041110- 211828012 Request for Proposal Request for Proposals will be received at this office until Tuesday, July 12, 2011 @ 3:00 P.M. for furnishing: RFP ITEM #11 -134 Design & Field Engineering Services for Bridge Rehabilitation & Repairs for Engineering Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Richmond County web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street - Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by email to procbidandcontractaaurtustasta .uov to the office of the Procurement Department by Tuesday, June 21, 2011 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark RFP number on the outside of the envelope. Bidders are cautioned that sequestration of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Funding for this project may include federal funds provided by the U. S. Department of Transportation (DOT) and/or other federal agencies. All DOT funded projects are subject to the requirements of 49 CFR Part 26. These requirements are mandatory and non - negotiable. Augusta enforces Disadvantage Business Enterprise (DBE) requirements and /or DBE goals set by Federal and/or State Agencies in accordance with State and Federal laws. Please be advised that the U. S. District Court for the Southern District of Georgia has entered on Order enjoining the Race -Based portion of Augusta, Georgia's DBE Program. Thus, Augusta, Georgia does not have or operate a DBE, MBE or WBE Program for projects (or portions of projects) having Augusta, Georgia as the source of funding. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle Metro Courier May 26, June 2, 9, 16, 2011 June 1, 2011 cc: Tameka Allen Interim Deputy Administrator Abie Ladson Engineering Department Hameed Malik Engineering Department RFP 11 -134 Design & Field Engineering Services Bridge Rehabilitation Page 3 of 32 Augusta, GA Engineering Department SCOPE OF SERVICES Design and Field Engineering Service for Bridge Rehabilitation and Repairs (Broad Street over Augusta Canal & Broad Street over Hawks Gully) Project Number: 328-041110-211828012 I. PROBLEM STATEMENT: SCOPE OF SERVICES The Engineering Department is currently requesting professional services to perform design and field engineering services for: 1) Broad Street Bridge (on -ramp) over Rae's Creek 2) Broad Street Bridge (off -ramp) over Rae's Creek 3) Broad Street Bridge over the Augusta Canal 4) Broad Street Bridge over Hawks Gully 5) 15th Street Bridge over the Augusta Canal The structures are in need of major repair and maintenance. They require painting, sidewalk repairs expansion joint repairs, lighting repairs, sub - structure and super- structure repairs, barrier repairs, and restoring the historical significance and aesthetics of the structures. II. PROPOSER REQUIREMENTS: The Engineering Department will only consider those firms who are able to demonstrate the following qualification requirement(s): A. Successful completion within the past 10 years, of design and construction of at least three (3) bridge rehabilitation /replacement (super- structure and sub- structure). The projects should include but not limited to repair and replacement of deteriorated bridge decks, sidewalks, roadway joints, lighting poles and fixtures, expansion joints, and barrier walls and bridge railings. B. Experience developing construction staging to accommodate restricted lane closures and restricted hours of work for at least two (2) projects completed. C. Experience in correcting deficiencies in appurtenances including light poles, fixtures, conduits, wiring, junction boxes, and utilities for at least two (2) projects completed. D. Experience in estimating the remaining useful life of both concrete structures and performing economic analyses to determine the best remediation /replacement scenario for at least two (2) projects completed. E. Project Manager /Bridge Engineer with a minimum of ten years of experience. F. Bridge Architect with a minimum of ten years of experience. Page 1 AED CSA -Broad Street over Augusta Canal & Broad Street over Hawks Gully III. SERVICES TO BE RENDERED: The Engineering Department expects the following services to be rendered, but not limited to the following. 1. Perform bridge studies /reports. 2. Perform preliminary and final construction plans, and contract documents. 3. Preparation of design criteria. 4. 100% hands -on field inspection and verification of conditions of all super- structures, and sub - structures (NOTE: This may require limited underwater surveys for the sub - structures). 5. Construction cost and schedule estimates. 6. Life -cycle cost analyses 7. Perform field engineering designs and make field adjustments if necessary. 8. Conduct field surveys. 9. Conduct project team meetings. 10. Measure and estimate material put in place by contractors. 11. Enforce all Federal and State regulations (e.g., EPD, EPA, NPDES, GDOT, etc.) 12. Construction observation The design standards and construction specifications and standards should be based but not limited to the following manuals: 1. Georgia Department of Transportation (GDOT) Bridges and Structures Design Policy Manual. 2. American Association of State Highway and Transportation Officials ( AASHTO) Load and Resistance Factor Design (LRFD) Bridge Design Specifications. 3. American Association of State Highway and Transportation Officials (AASHTO) Load and Resistance Factor Design (LRFD) Bridge Construction Specifications. 4. American Association of State Highway and Transportation Officials (AASHTO) Standard Specifications for Highway Bridges. 5. American Association of State Highway and Transportation Officials (AASHTO) Standard Specifications for Structural Supports for Highway Signs, Luminaries and Traffic Signals. 6. Federal Highway Administration (FHWA) Guidelines for the Installation, Inspection, Maintenance and Repair of Structural Supports for Highway Signs, Luminaries, and Traffic Signals. 7. Federal Highway Administration (FHWA) Manual on Uniform Traffic Control Devices. 8. American with Disabilities Act (ADA) Standard for Accessibility Design. 9. American Association of State Highway and Transportation Officials (AASHTO) "A Policy on Geometric Design of Highways and Streets" current edition. Page 2 AED CSA -Broad Street over Augusta Canal & Broad Street over Hawks Gully Looking North toward the Broad St. bridge over The Augusta Canal. Looking South toward the Broad St. bridge over The Augusta Canal. Looking South toward the Broad St. • bridge over Hawks Gully. Looking North toward the Broad St. bridge over Hawks Gully. Augusta, GA Engineering Department PROJECT UNDERSTANDING Design and Field Engineering Service for Bridge Rehabilitation and Repairs (Broad Street over Augusta Canal & Broad Street over Hawks Gully) Project Number: 328 - 041110 - 211828012 Design & field Engineering Services for Bridge Rehabilitation & Repairs, REP #11 -134 Section 5: Work Plan Project Understanding The City of Augusta Engineering Department has requested professional services for design and field engineering related to repair and maintenance of five fridges. The bridges are of historic and architectural significance, with the oldest of the five bridges constructed in 1914. Restoration of the bridges will require painting, sidewalk repair, expansion joint replacement, lighting and electrical repair, various repair to beams and slab, substructure repair and corrective action to address existing scour damage and countermeasures to prevent future scour. The manner in which these repairs are made will determine success in achieving the project goal of economically restoring the historical significance and aesthetics of the bridge structures. Our project team has been assembled to meet this challenge. The team is led by Joseph McGrew, PE, MA vice president and head of MA's bridges and structures group. McGrew has more than 35 years experience in delivery of similar projects. His team members, likewise, offer the levels of training and experience required to deliver Augusta's projects as prescribed by the City. Our approach to the project, as outlined in this section, provides a good statement of existing conditions and how we intend to approach development of solutions and recommendations to the Engineering Department. We know from experience that flexibility and adaptability are useful attributes for successfully executing bridge restoration projects. Projects of this type often present unusual and sometimes unexpected problems that require creative solutions while following proven bridge management practices. The five bridges represent not only valuable infrastructure, but also historic significance that adds substantial value to the community. We know that it is important to consider historical factors in our engineering solutions. Our solutions must be safe and economical, while remaining true to the historic authenticity of the structures. Our project team includes a historian allowing us to make sound recommendations to the City of Augusta relative to repair and restoration. The City of Augusta prides itself on its natural beauty and aesthetic infrastructure. The parkway character of the facilities is something that MA also values. We feel fortunate to be considered for restoring the five bridges, designed many years ago, with aesthetics in mind. Our in -house architect, another very important member or our team, will assist in carrying out restoration design in a manner that will recover the aesthetic value of the bridges. Bridge preservation represents both rehabilitation and preventive maintenance. Both are expected to be required for this project. Known deficiencies that, if not addressed, will affect the structural integrity of the bridges, have been identified through a biennial bridge inspections performed by Georgia Department of Transportation (GDOT). These rehabilitation repairs are required to ensure a safe reliable structure and to extend useful, remaining life of the bridges. The inspection reports identify other items that can be defined as preventive maintenance. These are cost - effective actions that will preserve the bridges and attachments, retard future deterioration or improve the functional condition. Cost vs. benefit analysis using life cycle analysis will be used in presenting a plan of action for each bridge structure. Our staff identified substructure scour at one of the bridges during a recent site visit. We recommend that a hydraulic and scour evaluation be conducted to confirm scour susceptibility and to design stabilization repairs and scour countermeasures, as necessary. Beyond bridge preservation, bridge enhancement through improved lighting, landscaping and safety improvements may be possible and will be evaluated and presented as appropriate. To meet project objectives in the most cost - and schedule- efficient manner possible, we recommend that the project be organized in three distinct phases of work. • Concept development • Design and construction documents • Post- design services Moreland AItob.IH Aatodates, Inc. 1 July 12, 2011 • • Concept phase will include data collection and will conclude with acceptance by the Engineering Department of a concept report outlining a specific plan for each site and action. The concept services will commence with MA collecting additional data as needed. Bridge inspection will be required. Our certified bridge inspectors will perform detailed documentation of deficiencies, sufficient to define and quantify the work, with input from our bridge engineers. Each proposed action to restore the bridge will be evaluated in terms of extending the useful, remaining life of the bridge, and economic and social benefits. Recommendations, including cost estimates and other relevant information, will be submitted to the City of Augusta prior to preparing construction documents. Once a plan of action is approved, MA will prepare construction documents consistent with bridge design and construction practices in Georgia, specifically GDOT policies and standards. Upon award of a construction contract, MA has the capability to provide post -design support, construction inspection and on -site engineering to ensure that the proposed work is completed in compliance with contract documents, reviewed and approved shop drawings and change orders. MA intends to complete design utilizing a time- tested plan development process. This process will make certain that the project advances in a timely and efficient manner as well as ensure that coordination occurs at the proper project milestones. Design documents will meet all relevant design criteria by utilizing all applicable federal, state and local design guidelines. Project Approach To meet the objectives of the City of Augusta, MA recommends an approach that has been used for many years with excellent results. This approach combines good project management practices, an experienced and highly qualified project team and an unwavering commitment of MA. In this section, we will address key components of our project approach. Protect Management MA has been in the business of developing, planning and engineering for transportation improvement projects since 1987. As a result, we are familiar with local, state, and federal regulations, including AASHTO design guidelines and Georgia Department of Transportation (GDOT) policies and requirements. Our experience includes tailoring professional services to comply with policies and procedures unique to a particular client. MA offers extensive experience in bridge design services. An example is the 1 -85/SR 316 interchange in Gwinnett County, GA, selected by Roads and Bridges magazine as one of the top 10 projects in the nation. Through our experience with complicated design projects and our knowledge of the overall process by which projects are both planned and funded, we can assist the City in reaching its ultimate goals. MA has adopted a standardized approach to meeting project work scopes, budgets, schedule milestones, and coordination protocols and procedures. Transportation projects involve multiple disciplines. Successful management of this type of project requires careful planning and coordination between each discipline. MA utilizes a variety of methods and tools to ensure that close, inter - departmental collaboration occurs and that all project milestones are met. • Project Work Plan. At the start of each project, a work plan is created by the project manager that includes an outline of project scope, personnel assignments, detailed breakdown of project budget by department, and other important project data. The work plan is distributed to each member of the project team and is referenced throughout the design phase of the project. • Project Management Database. MA maintains a comprehensive database that includes detailed project schedule and budget information. A technician logs all pertinent project submittals, comments, and document approvals as they occur. The database is compiled into a monthly report Moreland Altobelli Associates, Inc. 2 Design >t Field Engineering Services for Bridge Rehabilitation & Repairs, REP #11-134 Section 5: Work Plan July 12, 2011 Design & Field Engineering Services for Bridge Rehabilitation & Repairs, REP #11 -114 Section 5: Work Plan and distributed to each project manager as well as to company management. This report includes action items and a watch list of critical project tasks. • Weekly Management Meetings. MA holds a meeting every Monday morning with department heads and vice presidents to review project budgets, project schedules, and other administrative issues. Critical project issues also are discussed. • Monthly Production Meetings. MA holds a monthly meeting between project managers, department heads, and company management to discuss the status of every project. Each project manager delivers a project status report for each of his or her projects. The monthly project management report is used during this meeting to review all upcoming project deliverables and department In addition to good, internal project management, a successful project requires close coordination with the client and appropriate government agencies. This coordination includes regular meetings, detailed status reports and good working relationships with each respective liaison. MA project managers regularly follow up on project submittals with telephone calls and email correspondence. Joseph McGrew, PE, as project manager, will discuss progress regularly with the Engineering Department. Quality Control and Quality Assurance (QC /0A) Quality is the cornerstone of excellence in providing professional services for planning, engineering, and construction of capital facilities. Efficient production of quality plans and project documentation comes through continuous attention to our client's requirements, clear communication of the requirements to our team, and application of appropriate production methods. MA's goal is to produce plans that are of high quality by doing work correctly the first time. The MA team's QC/QA program is a multi- faceted approach that combines consistent supervision of all production activities with independent third party reviews at project milestones. Because of his extensive background in bridge maintenance with GDOT, Buddy Gratton, PE, will provide comprehensive, independent reviews at each major project milestone. Quality Control Quality control involves efficient execution of each design task and is a responsibility of every member of the project team. The following procedures will be followed to provide quality control throughout the design process: • All project activities will strictly adhere to applicable local, state, and/or federal guidelines. • Design activities will be closely coordinated with other work tasks (environmental document, etc.). • Engineering calculations and drawings will be carefully supervised to ensure all appropriate design criteria are followed. All calculations will be prepared on standard forms including signature and date blocks for designer and reviewer. • Design calculations will be compiled in a project design data book that will be submitted to GDOT with each major plan submittal. • The QC checker will be independent and will not participate in design development. • QC checking is a rigorous check of every item in the calculations and in construction documents. QC checking will follow a five -step process to ensure reliability. Each step is documented with the signature and date of the design engineer or QC engineer. The five steps are: 1. Ready for QC review (Design Engineer) 2. QC review complete (QC Engineer) 3. Concurrence (Design and QC Engineer) 4. Revisions made (Design Engineer) 5. Revisions verified (QC Engineer) Moreland Altobslli Associates, Inc. 3 July 12, 2011 Moreland Ahobe Associates, Inc. Design & Field Engineering Services for Bridge Rehabilitation S Repairs, RFP #11-134 • Section 5: Work Plan • All quantity calculations will be completed independently and then compared, resolved, corrected and verified. Quality Assurance Quality assurance is accomplished through peer reviews that will be conducted prior to submittal of all major deliverables and at key milestones in the design process. Personnel designated as quality assurance reviewers are experienced individuals who will not be involved otherwise with the project. A "second set of eyes," in addition to the QC checker performing the rigorous check, will often catch potential issues that may go unnoticed by personnel who are close to the project. The following procedures will be followed as part of MA's quality assurance program: • QA reviews will be scheduled with sufficient time to address comments prior to submittal. • QA reviews will be required for all major project submittals and milestones. These will include, but not be limited to a project concept report, environmental document, all necessary hydraulic and geotechnical studies, preliminary construction plans, right -of -way plans, and final bid documents. • QA reviews will include a written comment form and document markups. Markups will be color - coded per the following guidelines: • Plan presentation and/or discretional design comments will be marked in blue ink. • Items that do not conform to applicable guidelines will be marked in red ink. Indicating important design issues with a separate color helps the designer prioritize plan corrections and ensure that these comments are not overlooked. • The designer will check each comment with a yellow highlight pen as they are addressed. • The QA reviewer will back check each comment with a green highlight pen once the designer has completed all corrections. • The QA review will be a recommendation to the designer. All disputed comments will require a written response from the project manager. • Prior to each submittal, the quality assurance manager will review and confirm that all quality control procedures were completed, MA policies were followed and all contractual requirements were met. Internal quality assurance reports and check - prints will be available at the Engineering Department's request. Concept Development Field inspection, Survey and Verification MA will collect additional data, as needed, using personnel qualified for that purpose. The GDOT bridge inspection report will be confirmed and our certified bridge inspectors will perform a more detailed documentation of deficiencies, sufficient to define and quantify the work, with input from our bridge engineers. Once this effort is completed, we do not anticipate additional fieldwork unless we encounter an unusual circumstance during the remainder of the concept or construction plans phase. It is important to be precise with descriptions and quantities as contractors react negatively to ambiguity during the bidding phase of the project. Design Criteria Establishing clear criteria for methodology, details and policies related to design and construction is critical to an efficient, successful project. One early activity of the concept development phase of the project will be to establish design criteria to allow for unimpeded decisions and consistency in design. We recognize that City of Augusta policies, standards and directives will govern as well as those of GDOT, AASHTO, Federal Highway Administration and the ADA Standard for Accessibility Design. In addition, criteria associated with aesthetic treatments and historic preservation practices must be established to achieve desired results. Specifics of these design references, including repair details, product types and methods will be presented to the Engineering Department for review and approval during the concept development phase. 4 July 12,2011 „.....,../ 0IA Bridge Studies and Reports Bridge preservation is defined as actions or strategies that prevent, delay or reduce deterioration of bridges or bridge elements, restore the function of existing bridges, keep bridges in good condition and extend their life. As illustrated in the diagram below, this encompasses a broad array of activities. Bridge preservation can be in the form of preventive maintenance or rehabilitation. Typically, preventive maintenance is applied to components with significant, remaining, useful life and can extend useful life by applying cost - effective treatments to bridges or bridge components classified as in good or fair condition. These actions come in the form of planned or cyclic action or action that results from observations such as biennial inspection. Rehabilitation is work required to restore structural integrity of bridge components or to correct major safety defects. This effort is typically very costly by comparison, but can be appropriate and preferable to bridge replacement on a life cycle cost basis. Preservation of existing bridges is often much more cost effective than replacement. The greatest economic benefit of bridge preservation results from a well- managed bridge maintenance program. Addressing the "worst" bridges in inventory is usually inefficient in that, without preventive maintenance, bridges in otherwise good condition will ultimately deteriorate into a poor state requiring much more costly repairs. The objective of an effective and efficient bridge maintenance program is to maximize the useful life of the bridges in inventory in the most cost efficient manner possible. Typically, preventive maintenance will cost much less on a life cycle basis than rehabilitation or replacement. Moreland Altobelll Associates, Inc. Bridge Mana1an eit option, / Cyclical (sot Condition band activitia condition band) (from impaction) Design & Field Engineering Services for Bridge Rehabilitation & Repairs, RFP #11 -134 • Section 5: Work Plan Ekid�r Iltplacetnrnt The five bridges on this project include activities that fall into several categories of enhancement, rehabilitation, condition -based preventive maintenance and non - condition preventive maintenance. The Work Program section provides an initial listing of the various types of actions contemplated for the five bridges. All will be evaluated to document the expected cost and benefit on a life cycle basis. As an example, a Polycarb overlay represents a high performance solution to bridge deck surface deterioration and is not as disruptive as other methods of deck rehabilitation; however, initial cost may be much higher by comparison to initial cost. To arrive at our recommendation, the cost benefits of all alternatives will be evaluated with consideration of all associated costs over useful remaining life for each. Aesthetic enhancements executed in a manner consistent with the historic nature of the five bridges are acknowledged as an important objective for the project. All such enhancement recommendations will be presented in the concept report. These recommendations will be developed through collaboration between our bridge engineers and bridge architect, with input from the City of Augusta Engineering Department. Two of the bridges have been previously overlaid resulting in an undesirable safety condition whereby the sidewalk curb has effectively disappeared or become ineffective. We propose to investigate solutions to this situation during phase I. 5 July 12, 2011 Design 3 Field Engineering Services for Bridge Rehabilitation i Repairs, REP #11.134 Section 5: Work Plan We are aware that several of the bridges have significant utilities attached to the facade of the bridge, seriously impacting the appearance of the bridges. Utilities represent a special challenge for the team. Moving the utility under the stream or concealing it under the bridge will improve aesthetics, but may not be practical. We propose to investigate options related to the visible utilities as part of this concept phase with recommendations for further action for the current contract or future planning. Construction Documents/Deliverables Construction documents will be prepared following the approved concept report, criteria and directives. Key to the success of this phase of the project is completeness of details and specifications. We know that good construction documents tend to result in tight but reliable bid results where the owner as well as the contractor will benefit. Clearly defining the work on plans and specification is a priority for MA. Deliverables will consist of construction drawings, special provisions in the specifications and our engineers cost estimate. Construction services • Engineering support and adjustments • Measure and estimate material in -place during construction • Federal and state regulations (EPD, EPA, NPDES, GDOT, etc.) • Construction monitoring and documentation. Existing Conditions and Work Program MA's understanding and approach to the project is based upon the initial condition of the bridges as documented in GDOT inspection reports; our recent, first hand observations from our visit to the site; and the City of Augusta Request for Proposals and addendum no. 1. We look forward to further clarification of the intent and scope as we enter into final scoping discussions after selection. The following tables 1 and 2 summarize the existing condition of each bridge as documented in the GDOT bridge inspection report and our cursory inspection on June 24, 2011. The summaries axe in general agreement with only a few exceptions, primarily related to observations made by MA with respect to aesthetic or context - sensitive, enhancement needs. An example is the notation on landscaping needs or lighting incompatibility with an adjacent project. Table 3 represents a summary of suggested improvements for each bridge, grouped by improvement type. These suggested improvements, as well as others that will be added during scoping and concept development, represent a starting point for evaluation. During the concept development phase, each suggested improvement will be evaluated against project objectives, categorized, prioritized and presented in the concept report with our weighting recommendation. Table 3 lists GDOT inspection report recommendations as well as items that MA suggests for further evaluation. Items that are not specifically listed in the GDOT recommendations are indicated with a "MA" symbol in the table. The tables follow in this section. Project Schedule We would prefer to work all five bridges concurrently. We realize however, that due to significantly different conditions, a concurrent schedule for all five bridges will not be practical. Significant bridge scour for bridge 4 is one example of a condition requiring individual bridge schedules. Although we believe the following project schedule is reasonable, we expect to refine it. Moreland Altobelli Associates, Inc. 6 July 12, 2011 10 N i I i 4 I f 0 i i 1 I � pt 1411111 1111 11 j' ID ' 1 �i Augusta, GA Engineering Department FEE PROPOSAL Design and Field Engineering Service for Bridge Rehabilitation and Repairs (Broad Street over Augusta Canal & Broad Street over Hawks Gully) Project Number: 328 - 041110- 211828012 Bridge Fee Concept Development Design and Construction Plans Post- Design Services Total 3 Broad Street Bridge over the Augusta Canal 4 Broad Street Bridge over Hawks Gully 20,763 30,870 29,940 37,210 20,740 20,387 71,443 88,467 TOTAL 51,633 67,150 41,127 159,910 Fee Summary by Bridge 1 CB N 1 A o►t'oz $ ht•se e S aPPO feal ' WttJOS saauadig 1003 46e3 tsaal sr+al0 wit Rawl 'E N 1.11. N out N I osc' - sJ l ores S H IOtt Si Ala N VT N I otz s 1 &011I N N N N VI N oar S Doti S rook S I oorz S oral s l L9a's S ( LO't S Inez S N [ Et S Lows Si ion Lis'Z S I Lts'Y S L96 S F'1! N N N N I mo£ 10wr S 5 N 1 R evo V► N I BS S l IOa wen s oat s ii i N N [owl si i VI in 0 N [ c o n s I Q06 t SJ I osvi s I06fS $ I a!$ [ ss 5 w Sir 8 N N I' [ s SW 411 iz W [06 S N 1 N Clot S IS 0 r. e b M I ort i as � i 13 z 9r I 2 ID + A e CO no N 1 at I ost s N grit r4m0 41...o.4 ..,44.44.4.4464 4. N N N N r N 4. (1v uoPatcosaP aes) Puumad _ I r (moll ,ad) env Jowl li l ' r pa�llibay sy *mall apapwd w uogoallo0 waunndapJupaawkg vim aouesg u>fS x lli ISPOSidi 'Establish initial ust of Aorta sfor Further Evaluation E alma SWAPO wautaIddns pwr A of liM3 n0pu01 1 oasauaeuualywm PNwasaud! uotWWaz wax rPe3 w tse7 aFMO aW'I W etew!7s3 1 yodaa tda3u03 Nwy Muillal E saueunemo Isolonasuto pvtiQ :■ aset4d1 Masao Aerapeo g ipecuridu pue pu rands dalasao MEMO 2 u1143f1 Pue pd! pao dopsa0 Meta° aulMotRoR1 dotaeaO soma leint»Ipn dolana0 aewsps3 no? umonn UO3 staauOr3 atedaldl weld 3 tN' L$ aaueuawleW **map Construction Plans and Draft Spednations for Review Revise Canstrucdon Plans and Sped Provisions Maleae xq suouesu! eds pue weld uop3 Jnuop ie, saapua5 UQ :fli ategdl swaw$nlpy pue troddns awaaul r3I !Measure and Estimate Material In -Place Monitor Federal and State Regulations Construction Obsmatlon Page 2 Fee Proposal N N N N N N 2 g n N 0 R ,1" �o d N .+ m m of d m M M r► ff N 44 N N N N N N N N N N 44444446464446161446 NNNNNNNNNNV/N NNN V/ 444144444444 Z N V U. W N 44 N N CO MM 14"A* a* I m N N N N V d i d M N Q N N N N O O N N N N N N 4.1 N V ' Z N N OW N A b d N d♦ f N m d W f N N N N VY M 10 N N N N N N N R N . H a li L Ilielifiltil 11111111 oil -61° HP Page 3 Fee Proposal PERSONNEL CATEGORIES A Project Manager Bridge Architect Roadway Engr. Lead B QA/QC Mngr, C Roadway Engineer Bridge Preservation Engineer Hydraulics /Hydrology Lead Bridge Engr. Lead Bridge Engineer Landscape Architect D Traffic Sltnal En$r. Lead Geotechnical and Matl. Testing Engr Estimator / Scheduler Survey Crew (2 man) E Electrical Engr. Lighting Engr. F Utility Coordination Lead Construction Support Lead G NBIS Bridge inspector Registered Surveyor Survey Lead Environmental Lead - Ecology Roadway Engineer Bridge Engineer Environmental Lead - History H Geotechnical & Matis Testing Engr Construction Inspector Page 4 I'rli -- iut,,0 Shrujal Amin, PE 4 in Roadway Engineering liar, $120.00 Robert Bus, PE — Hartrampf Bridge Preservation Engineer $120.00 Jerry Brinson Local Liaison $0.00 Russell Claxton, AM Bridge Architect $150.00 Jerry Cooper NBIS Bridge Inspections $75.00 William Dial, PE . Hydraulice/Hydrology Lead $120.00 Donald Flynn, PE Bridge Engineering Lead $120.00 David Graham, PE QA /QC $140.00 Buddy Gratton, PE ' Principal -in- Charge $0.00 Brad Hale, PE Roadway Engineering Lead $150.00 Stan Jaworaki Utility Coordination Lead $85.00 Steven Jing, PE Bridge Engineering $120.00 Ronnie Joiner, RLS Survey $75.00 Don Jones, RLS Survey Lead $75.00 Chris Kingsbury, RLA Landscape Architecture $120.00 Clyde Knox Construction Support Lead $85.00 Mark McClain Environmental /Permitting- Ecology $75.00 Joseph McGrew, PE Project Mana$or $150.00 Bret Padgett, EIT Roadway Engineering $75.00 Patrick Peoot, PE Bridge Engineering $75.00 Bill Ruhaam, PE, PTOE Traffic Signals $100.00 Jay Shah Geotechnical Engineering and Materials Testing $55.00 Yong Shao, PhD, PE Geotechnioal Engineering and Materials Testing $100.00 M.J. Sheehan, PE Estimates/Schedules $100.00 Michael Wilson t Environmental/Permitting-History $75.00 Construction Inspectors (as required) Construction Support $55.00 2 -man survey crew Survey $100.00 Electrical Engineer — Ray Group Electrical $90.00 Lighting Engineer — EDT Lighting $120.00 Moreland Ahebeili Assdates, Inc. Page 5 Design 13 Field Engineering Services for Bridge Rehabiilition & Repairs, REP #11.134 • Fee Proposal September 28, 2011 Fee Proposal 1 The fee estimate assumes that both bridges will be authorized for design within the same time fram allowing for the possibility of concurrent d esign. 2 Survey at bridge 4 has been assumed for hydraulic analysis. 3 In terms of the engineering effort, the scour countermeasure design at bridge 4 is assumed to be Rip Rap or similar. 4 The fee estimate for Bridge 3, Broad Street over Augusta Canal, assumes that the condition of the concrete and reinforcing steel In the bridge is such that repairs can be achieved economically. This estimate does not cover replacement of the entire bridge or partial replacement of major components such as end bents or intermediate bents. This conformation will be made during the concept phase initial Inspection, sampling and testing. Assumptions: I I I Fee Preps° Page 8 Fee Proposal Page 9 Augusta, GA Engineering Department ADDENDUM(S) Design and Field Engineering Service for Bridge Rehabilitation and Repairs (Broad Street over Augusta Canal & Broad Street over Hawks Gully) Project Number: 328 - 041110 - 211828012 TO: FROM: DATE: SUBJ: RFP ITEM: RFP Item 11 -134 Design & Field Engineering Services for Bridge Rehabilitation & Repairs for Engineering Department RFP OPENING: Tuesday, July 12, 2011 at 3:00 p.m. ADDENDUM NO. 1 Bidders on this project are hereby notified that this Addendum shall be attached to and made part of the above -named RFP Package. 1. The Evaluation Criteria has been revised. Please replace the current Evaluation Criteria with the attached. 2. Responses to Vendors Questions: Question #1: Response: Question #2: Response: Question #3: Response: Question #4: Response: Question #5: Response: Question #6: Response: Question #7: Response: Question #8: Response: Question #9: Response: Question #10: Response: 0 1 A All Bidders Phyllis Mills, Quality Assurance Analyst Abie Ladson, Engineering Department Geri Sams [OA, , ) Procurement Director June 23, 2011 Responses to Vendors Questions P eri Regarding RFP No. 11 -134, Design & Field Engineering Services for Bridge Rehabilitation & Repairs, on page 25 of the RFP it is stated that "firms shall include not more than thirty (30) pages of text in which the firm shall describe the proposed work program as interpreted from the Scope of Services ". Does this statement refer to No. 5 Work Plan on the general format list? Yes. If so, would the schedules be included in this page count? Yes. It appears that Broad Street is a State Route, SR 28. Will the GDOT Plan Development Process be required? Assume yes. Will the construction be a local letting or GDOT letting ? Assume local letting. What is the City's intent with regard to potentially relocating the utilities to restore the historical character of the bridges? The selected firm will evaluate and advise the City. Please clarify the extent to which pedestrians and those with disabilities will have access along each of the bridges. This will help determine to what extent sidewalks and other approach areas will need to be replaced and /or redeveloped. The selected firm will evaluate and advise the City. Please clarify if there are any other hardscape elements, parks, greenspace buffers, etc. desired or mandated by the City Of Augusta, GDOT, or FHWA and if waterfront access is a requirement/desire. The selected firm will evaluate and advise the City. What type of lighting and other safety items will be required as part of this project or shall they be addressed in an alternate project scope? The selected firm will evaluate and advise the City. Could you please verify the construction budget associated with the project? Not available. How is the price factored into the evaluation score? Includes hourly cost per individual to be included In the proposal. Room 605 - 530 Green Street, Augusta Georgia 30911 (706) 821-2422 - Fax (706) 821 -2811 www.augustaga.gov Register at www.demandstar.com /supplier for automatic bid notification Addendum 1 RFP Item #11 -134 Page 1 of 2 1 Qualifications of company (company profile) 15 Points 2 Qualifications and experience of key professionals that will be assigned to the projects 15 Points 3 Specific relevant experience of your company 15 Points 4 A detailed description of the proposed technical approach to be taken for the performance of the required services for each bridge. 20 Points 5 Submit a conceptual project schedule for each bridge (NOTE: The critical path method (CPM) should be used including milestones, tasks and sub - tasks) 20 Points 6 References (include specific individuals with addresses and telephone numbers) 5 Points 7 Proposed fee (Include hourly cost per individual to be included in the proposal) Lowest 5 pts Second Lowest 4 pts Third Lowest 3 pts Highest 2 pts 5 Points 8 Proximity to Augusta Within Augusta Richmond County 5 pts Within the CSRA 4 pts Within Georgia 3 pts Within SE United States (includes AL, TN, NC, FL) 2 pts All others 1 pt 5 Points Replace the current Evaluation Criteria with the below revised Evaluation Criteria. Please note the changes are highlighted in red: EVALUATION CRITERIA: Please acknowledge addendum in your submittal END ADDENDUM Addendum 1 RFP Item #11 -134 Page 2 of 2 Augusta, GA Engineering Department AGREEMENT Design and Field Engineering Service for Bridge Rehabilitation and Repairs (Broad Street over Augusta Canal & Broad Street over Hawks. Gully) Project Number: 328- 041110 - 211828012 for CONSULTANT SERVICES AGREEMENT between AUGUSTA, GA ENGINEERING DEPARTMENT and MORELAND ALTOBELLI ASSOCIATES, INCORPORATED DESIGN AND FIELD ENGINEERING SERVICE FOR BRIDGE REHABILITATION AND REPAIRS (Broad Street over Augusta Canal & Broad Street over Hawks Gully) PROJECT NUMBER: 328 - 041110 - 211828012 This Agreement is made and entered into this day of , 2012 by and between Augusta, Georgia, hereinafter called the "CITY" and Moreland Altobelli Associates, Inc., a Corporation authorized to do business in Georgia, hereinafter called the "CONSULTANT." Whereas, the CITY desires to engage a qualified and experienced consulting firm to furnish: Professional Services to render Design and Field Engineering Services for the Broad Street Bridge over the Augusta Canal, and the Broad Street Bridge over Hawks Gully Whereas, the CONSULTANT has represented to the CITY that it is experienced and qualified to provide the services contained herein and the CITY has relied upon such representation. Now, therefore, in consideration of the mutual promises and covenant herein contained, it is agreed by and between the CITY and the CONSULTANT that the CONSULTANT shall provide the design services of the Project. DESIGN CRITERIA The following publications shall be used as the basis for the engineering design services contained herein: Georgia Department of Transportation Standard Manuals and Specifications for the Construction of Roads and Bridges, current editions, and supplements thereto; American Association of State Highway and Transportation Officials (AASHTO) Manuals for Arterial Streets, Rural, Urban, and Interstate Highways, Manual of Uniform Traffic Control Design, Development Documents, The Augusta Utilities Design Standards and Construction Specifications, current edition. The CONSULTANT shall gather from the CITY all available data and information pertinent to the performance of the services for the Project. The CITY shall have the final decision as to what data and information is pertinent The CONSULTANT shall ensure that the data and information meet applicable standards as specified herein. The CONSULTANT shall report in writing any discovery of errors or omissions contained in the data and information furnished by the CITY. The CONSULTANT shall visit and become familiar with the Project site and shall become acquainted with local conditions involved in carrying out this Agreement. The CONSULTANT may request that a representative of the CITY be present during the site visit. The CONSULTANT shall recommend and secure the CITY's written approval of, the manner of project plans presentation and the methods to be used in the plan preparation so that these plans can be best utilized, as determined by the CONSULTANT and approved by the CITY, in the orderly preparation of the detailed construction contract plans, specifications, and contracts. The AED Plans Preparation Guidelines, current edition, shall be utilized in the production of plans for the project. Upon receipt of the CITY's written approval of the manner of the project plan presentation and methods of plan preparation, the CONSULTANT shall proceed with implementation of plan preparation. 2 AED CSA - Bridge Rehabilitation and Repairs Augusta Engineering Department AMOUNT OF CONTRACT It is agreed that the compensation hereinafter specified to perform the services (see Scope of Services) required by this Agreement includes both direct and indirect costs chargeable to the project. Engineering Services: $159,910.00 3 AED CSA - Bridge Rehabilitation and Repairs IN WITNESS WHEREOF, the parties hereto have executed this Agreement in three (3) counterparts, each of which shall be deemed an original, in the year and day first mentioned above. AUGUSTA, GEORGIA COMMISSION - COUNCIL (CITY) By: Mayor Deke Deke S. Copenhaver MORELAND ALTOBELLI ASSOCIATES, INCORPORATED (CONSULTANT) Address: ZZ /( 60(21/D7 �(( f \i'Lxc:J of 4 J WE TNESS' SEAL Attest ' -/ ' \c-r- Secretary AED CSA - Bridge Rehabilitation and Repairs - taar11120_5<—(2_76) 1 9(9, Witness Augusta, GA Engineering Department GENERAL CONDITIONS Design and Field Engineering Service for Bridge Rehabilitation and Repairs Broad Street over Augusta Canal & Broad Street over Hawks Gully) Project Number: 328- 041110 - 211828012 DESIGN AND FIELD ENGINEERING SERVICE FOR BRIDGE REHABILITATION AND REPAIRS (Broad Street over Augusta Canal & Broad Street over Hawks Gully) PROJECT NUMBER: 328 - 041110- 211828012 GENERAL CONDITIONS SPECIFIED EXCUSES FOR DELAY OR NON - PERFORMANCE CONSULTANT is not responsible for delay in performance caused by hurricanes, tornadoes, floods, and other severe and unexpected acts of nature. In any such event, the Agreement price and schedule shall be equitably adjusted. TERMINATION OF THE AGREEMENT FOR DEFAULT Failure of the CONSULTANT, which has not been remedied or waived, to perform or otherwise comply with a material condition of the Agreement shall constitute default. The CITY may terminate this Agreement in part or in whole upon written notice to the CONSULTANT pursuant to this term. TERMINATION OF THE AGREEMENT IN WHOLE OR IN PART FOR THE CONVENIENCE OF CITY The CITY may terminate this Agreement in part or in whole upon written notice to the CONSULTANT. The CONSULTANT shall be paid for any validated services under this Agreement up to the time of termination AN ACKNOWLEDGEMENT BY ALL PARTIES CONTRACTING WITH CITY AS FOLLOWS: 1. CONSULTANT acknowledges that this Agreement and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law, CONSULTANT is deemed to possess knowledge concerning CITY'S ability to assume contractual obligations and the consequences of CONSULTANT'S provision of goods or services to CITY under an unauthorized Agreement, amendment, modification, change order or other similar document, including the possibility that the CONSULTANT may be precluded from recovering payment for such unauthorized goods or services. Accordingly, CONSULTANT agrees that if it provides goods or services to CITY under a Agreement that has not received proper legislative authorization or if the CONSULTANT provides goods or services to CITY in excess of the any contractually authorized goods or services, as required by CITY'S Charter and Code, CITY may GC1 AED CSA - Bridge Rehabilitation and Repairs withhold payment for any unauthorized goods or services provided by CONSULTANT. CONSULTANT assumes all risk of non - payment for the provision of any unauthorized goods or services to CITY, and it waives all claims to payment or to other remedies for the provision of any unauthorized goods or services to CITY, however characterized, including, without limitation, all remedies at law or equity." This acknowledgement shall be a mandatory provision in all CITY Agreements for goods and services, except revenue producing Agreements. 2. All CONSULTANTS and SUB - CONSULTANTS entering into Agreements with CITY for the physical performance of services shall be required to execute an Affidavit verifying its compliance with O.C.G.A. § 13- 10 -91, stating affirmatively that the individual, firm, or corporation which is contracting with the CITY has registered with and is participating in a federal work authorization program. All CONSULTANTS and SUB - CONSULTANTS must provide their E- Verify number and must be in compliance with the electronic verification of work authorized programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99 -603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13 -10 -91 and shall continue to use the federal authorization program throughout the Agreement term. All CONSULTANTS shall further agree that, should it employ or contract with any SUBCONSULTANT(S) in connection with the physical performance of services pursuant to its Agreement with CITY the CONSULTANT will secure from such SUB - CONSULTANT(S) each SUB - CONSULTANT'S E- Verify number as evidence of verification of compliance with O.C.G.A. § 13 -10 -91 on the SUB - CONSULTANT affidavit provided in Rule 300- 10- 01 -.08 or a substantially similar form. All CONSULTANTS shall further agree to maintain records of such compliance and provide a copy of each such verification to CITY at the time the SUB - CONSULTANT(S) is retained to perform such physical services. LOCAL SMALL BUSINESS LANGUAGE: In accordance with Chapter 10B of the CITY CODE, CONSULTANT expressly agrees to collect and maintain all records necessary to for CITY to evaluate the effectiveness of its Local Small Business Opportunity Program and to make such records available to CITY. The requirements of the Local Small Business Opportunity Program can be found at www.augustaga.gov. In accordance with CITY CODE § 1- 10- 129(d)(7), for all Agreements where a local small business goal has been established, the CONSULTANT is required to provide local small business utilization reports. CONSULTANT shall report to CITY the total dollars paid to each local small business on each Agreement, and shall provide such payment affidavits, regarding payment to SUB - CONSULTANTS as may be requested by CITY. Such documents shall be in the format specified by the Director of minority and small business opportunities, and shall be submitted at such times as required by CITY. Failure to provide such reports within the time period specified by CITY shall entitle CITY to GC2 AED CSA - Bridge Rehabilitation and Repairs exercise any of the remedies set forth, including but not limited to, withholding payment from the CONSULTANT and /or collecting liquidated damages. ACCURACY OF WORK The CONSULTANT shall be responsible for the accuracy of the work and shall promptly correct its errors and omissions without additional compensation. Acceptance of the work by the CITY will not relieve the CONSULTANT of the responsibility for subsequent correction of any errors and the clarification of any ambiguities. At any time during the construction of the improvement provided for by the plans or during any phase of work performed by others based on data secured by the CONSULTANT under the Agreement, the CONSULTANT shall confer with the CITY for the purpose of interpreting the information obtained and to correct any errors or omissions made by it. The CONSULTANT shall prepare any plans or data required by the CITY to correct its errors or omissions. The above consultation, clarification, or correction shall be made without added compensation to the CONSULTANT. The CONSULTANT shall give immediate attention to these changes so there will be a minimum of delay to others. CONTRACTUAL OBLIGATIONS The consultant acknowledges that this Agreement and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law, the consultant is deemed to possess knowledge concerning CITY'S ability to assume contractual obligations and the consequences of the consultant provision of goods or services to CITY under an unauthorized Agreement, amendment, modification, change order or other similar document, including the possibility that the consultant may be precluded from recovering payment for such unauthorized goods or services. Accordingly, the consultant agrees that if it provides goods or services to CITY under a Agreement that has not received proper legislative authorization or if the CONSULTANT provides goods or services to CITY in excess of the any contractually authorized goods or services, as required by City's Charter and Code, CITY may withhold payment for any unauthorized goods or services provided by the consultant. The consultant assumes all risk of non - payment for the provision of any unauthorized goods or services to CITY, and it waives all claims to payment or to other remedies for the provision of any unauthorized goods or services to CITY, however characterized, including, without limitation, all remedies at law or equity." This acknowledgement shall be a mandatory provision in all CITY Agreements for goods and services, except revenue producing Agreements. GC3 AED CSA - Bridge Rehabilitation and Repairs HOLD HARMLESS Except as otherwise provided in this agreement, the consultant shall indemnify and hold harmless CITY, and its employees and agents from and against all liabilities, claims, suits, demands, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from the�performance of its Work. ASSIGNABILITY The CONSULTANT shall not assign or transfer whether by an assignment or novation, any of its rights, obligations, benefits, liabilities or other interest under this Agreement without the written consent of the CITY. AUDITS AND INSPECTORS At any time during normal business hours and as often as the CITY may deem necessary, the CONSULTANT shall make available to the CITY and /or audit representatives of the CITY for examination all of its records with respect to all matters covered by this Agreement. It shall also permit the CITY and /or representative of the audit, examine and make copies, excerpts or transcripts from such records of personnel, conditions employment and other data relating to all matters covered by this Agreement. The CONSULTANT shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred on the Project and used in support of its proposal and shall make such material available at all reasonable time during the period of the Agreement, and for three years from the date of final payment under the Agreement, for inspection by the CITY or any reviewing agencies, and copies thereof shall be furnished upon request at cost plus 10 %. The CONSULTANT agrees that the provisions of this Article shall be included in any Agreements it may make with any SUB - CONSULTANT, assignee, or transferee. COMPENSATION The CITY shall compensate the CONSULTANT for services which have been authorized by the CITY under the terms of this Agreement. The CONSULTANT may submit to the CITY a monthly invoice, in a form acceptable to the CITY and accompanied by all support documentation requested by the CITY, for payment for the services which were completed during the billing period. The CITY shall review said invoices for approval. The CITY shall have the right to reject payment of any invoice or part thereof if not properly supported, or if the costs requested or a part thereof, as determined solely by the CITY, are unreasonably in excess of the actual stage of completion of each phase. The CITY shall pay each such invoice or portion thereof as approved, provided that the approval or payment of any such invoice shall not be considered to be evidence of performance by the CONSULTANT to the point indicated by such invoice, or of GC4 AED CSA - Bridge Rehabilitation and Repairs receipt of acceptance by the CITY of the services covered by such invoice. The CITY shall pay any undisputed items contained in such invoices. Each invoice shall be accompanied by a letter progress report describing the total work accomplished for each phase and any problems which have been encountered which may inhibit execution of the work. The CONSULTANT shall also submit an accurate updated schedule, and an itemized description of the percentage of total work completed for each phase during the billing period. Compensation for design services for the Augusta Engineering Department shall be a lump sum for each phase or item of work authorized by the CITY. The CONSULTANT shall invoice based on the percentage of the work completed during the billing period. Upon completion by the CONSULTANT of each phase of the work and approval thereof by the CITY, the CITY will pay the CONSULTANT a sum equal to one hundred percent (100 %) of the compensation set forth herein, less the total of all previous partial payments, paid or in the process of payment except as otherwise stated below for Water and Sewer design services. Compensation for design services for the Augusta Utilities shall be invoiced based on the sum of all actual costs incurred in the performance of the work, including all direct, payroll, overhead, and profit costs in an amount not -to- exceed the compensation set forth herein for the Water and Sewer Plans Phase. GEORGIA PROMPT PAY ACT Not applicable. The terms of this agreement supersede any and all provisions of the Georgia Prompt Pay Act. CONFIDENTIALITY The CONSULTANT agrees that its conclusions and any reports are for the confidential information of the CITY and that it will not disclose its conclusions in whole or in part to any person whatsoever, other than to submit its written documentation to the CITY, and will only discuss the same with it or its authorized representatives. Upon completion of this agreement term, all documents, reports, maps, data and studies prepared by the CONSULTANT pursuant thereto shall become the property of the CITY and be delivered to the Director of Engineering. Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or results and findings of the work conducted under this agreement shall not be presented publicly or published without prior written approval in writing by the CITY. It is further agreed that if any information concerning the project, its conduct, results, or data gathered or processed should be released by the CONSULTANT without prior approval from the CITY, the release of same shall constitute grounds for termination of this GC5 AED CSA - Bridge Rehabilitation and Repairs agreement without indemnity to the CONSULTANT, but should any such information be released by the CITY or by the CONSULTANT with such prior written approval, the same shall be regarded as public information and no longer subject to the restrictions of this agreement. DESIGN AND REVIEW MANAGER The Design and Review Manager (Assistant Director of Engineering) or his duly appointed representative(s) shall act as the Liaison Engineer between the CONSULTANT and the CITY and all utilities, and authorities or governments whose properties will be affected. The CONSULTANT shall arrange for conferences, for exchanges of data and information, and for necessary approvals. All correspondence, data, information, and reports shall be directed to the Design and Review Manager to provide for proper distribution to the parties concerned. All conferences, including telephone conversations and decisions, shall be reduced to writing by the CONSULTANT and at least two (2) copies shall be forwarded to the Design and Review Manager within seven (7) calendar days of the event. The CONSULTANT shall meet with the CITY for review of the work or submit in writing a project status update on a monthly basis or as determined by the CITY. The Design and Review Manager will expedite any necessary decisions affecting the performance of the CONSULTANT's Agreement, but the CONSULTANT shall not make use of the Design and Review Manager's services on trivial or minor matters normally to be decided by the CONSULTANT. If the project includes work for Augusta Utilities, an AU Liaison Engineer will act in the same capacity as the AED Design and Review Manager does for the roadway design work. Both the AU Liaison Engineer and the AED Design and Review Manager shall be copied on all correspondence including documented phone conversations and minutes of meetings. The CONSULTANT shall coordinate directly with the AU Liaison Engineer on matters directly related to water and sewer work. CONSULTANT COORDINATION The CONSULTANT shall cooperate fully with the Georgia Department of Transportation, Federal Highway Administration, CONSULTANTs on adjacent projects, and CONSULTANTs for final bridge plans, municipalities and local government officials, utility companies, railroads, and others, as may be directed by the CITY. Such cooperation shall include attendance at meetings, discussions, and hearings, as may be requested by the CITY, furnishing plans and other data produced in the course of work on the Project, as may be requested from time to time by the CITY to effect such cooperation and compliance with all directives issued by the CITY in accordance with this agreement. GC6 AED CSA - Bridge Rehabilitation and Repairs It is understood and agreed that the Georgia Department of Transportation and Federal Highway Administration may have access to the work and be furnished information as directed by the CITY. CONTRACT DISPUTES This Agreement shall be deemed to have been executed in CITY, and all questions of interpretation and construction shall be governed by the Laws of the State of Georgia. All claims, disputes and other matters in question between the Owner and the CONSULTANT arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. The CONSULTANT, by executing this Agreement, specifically consents to venue in Augusta and waives any right to contest the venue in the Superior Court of Richmond County, Georgia. CONTRACT TERMINATION Pursuant to O.C.G.A. 36- 60 -13, this Agreement shall terminate absolutely and without further obligation on the part of the CITY at the close of the calendar year in which this Agreement is executed and at the close of each succeeding calendar year for which the agreement may be renewed by the parties hereto. This Agreement shall nevertheless automatically be renewed unless the CITY provides written notice to the CONSULTANT of its intention to terminate the Agreement at least thirty days prior to the close of the calendar year for which the Agreement is presently effective between the parties and /or has been renewed by the CITY. This Agreement shall obligate the CITY solely for those sums payable during the initial term of execution or in the event of renewal by the CITY for those sums payable in such individual renewal terms. Notwithstanding the foregoing language, the CONSULTANT agrees to continuously render the professional services specified by the Agreement to the CITY for such terms or renewal terms as are effective pursuant to this Agreement and for which the CITY agrees to pay in accordance with the terms of the Agreement or any future amendments thereto. The CITY may terminate this contract in part or in whole upon written notice to the CONSULTANT. The CONSULTANT shall be paid for any validated services under this Contract up to the time of termination. SUSPENSION OF THE WORK. TERMINATION AND DELAY To the extent that it does not alter the scope of this Agreement, the CITY reserves the right of unilaterally ordering, without any cause, a temporary stopping of the work, or delay of the work to be performed by the Consultant under this Agreement. CITY will not be held liable for compensation to the Consultant for an extension of contract time or increase in contract price, or both, directly attributable to this action of CITY. GC7 AED CSA - Bridge Rehabilitation and Repairs COORDINATION WITH THE NATIONAL GEODETIC SURVEY If a National Geodetic Survey control point is found during the surveying phase, it is to be identified and brought to the attention of the Construction Manager. If it is to be affected based on the proposed design, at the direction of the Construction Manager, the CONSULTANT shall contact the National Geodetic Survey (NGS) advisor at the Georgia Department of Community Affairs (DCA) and request data on geodetic control points during the preliminary evaluation phase of project design. (Address: NGS c/o DCA, 1200 Equitable Building, Atlanta, Georgia 30303. Telephone: 404 - 656 -5527, FAX: 404 -656- 9792. CONSULTANT shall provide the NGS Advisor with a clear copy of the pertinent USGS 7.5' Quad sheet(s) showing the project location. Preliminary information, even in rough outline, is sufficient to allow the advisor to determine impact of the proposed project on NGS and USGS control points. Continued coordination with the advisor to relocate and /or preserve affected control points will be maintained throughout the project life. This coordination shall be implemented as soon as possible after receipt of Notice to Proceed by the CITY. COORDINATION WITH UTILITIES Where privately, publicly or cooperatively owned utility companies will require rearrangements in connection with the proposed construction, the CONSULTANT shall furnish prints or reproducible for the utility owners as directed by the CITY and check the utilities' submitted plans for avoidance of conflicts with the road construction details or with the facilities of other utilities. This may require numerous submittals to the utility companies. The CONSULTANT shall also submit a final set of construction plans to all utilities. The CONSULTANT shall make no commitments with the utilities which are binding upon the CITY. If the project includes work for the Augusta Utilities (AU), the CONSULTANT shall research all Augusta Utilities records and act on behalf of the AU to identify the existing facilities on the submitted roadway plans for avoidance, or resolution, of conflicts with the road construction details or with the existing or proposed facilities of other utilities. CONTINGENT FEES The consultant is prohibited from directly or indirectly advocating in exchange for compensation that is contingent in any way upon the approval of this contract or the passage, modification, or defeat of any legislative action on the part of the CITY Commission the consultant shall not hire anyone to actively advocate in exchange for compensation that is contingent in any way upon the passage, modification, or defeat of any contract or any legislation that is to go before the CITY Commission. DELIVERY OF NOTICES All written notices, demands, and other papers or documents to be delivered to the CITY under this Agreement shall be delivered to the CITY's office, @ 505 Telfair Street, CITY GC8 AED CSA - Bridge Rehabilitation and Repairs 30901, or at such other place or places as may be subsequently designated by written notice to the CONSULTANT. All written notices, demands, and other papers or documents to be delivered to the CONSULTANT under this Agreement shall be directed to or at such a place or places subsequently to be designated in writing by the CONSULTANT to the CITY. LOCAL SMALL BUSINESS In accordance with Chapter 10B of the CITY. CODE, the consultant expressly agrees to collect and maintain all records necessary to for CITY to evaluate the effectiveness of its Local Small Business Opportunity Program and to make such records available to CITY. The requirements of the Local Small Business Opportunity Program can be found at www.augustagagov. In accordance with AUGUSTA GA CODE § 1- I0- 129(d) (7), for all contracts where a local small business goal has been established, the consultant is required to provide local small business utilization reports. CONSULTANT shall report to CITY the total dollars paid to each local small business on each contract, and shall provide such payment affidavits, regarding payment to SUB - CONSULTANTS as may be requested by CITY. Such documents shall be in the format specified by the Director of Minority and Small Business Opportunities, and shall be submitted at such times as required by CITY. Failure to provide such reports within the time period specified by CITY shall entitle CITY to exercise any of the remedies set forth, including but not limited to, withholding payment from the consultant. DRUG FREE WORK PLACE CONSULTANT shall be responsible for insuring that its employees shall not be involved in any manner with the unlawful manufacture, distribution, dispensation, possession, sale or use of a controlled substance in the workplace. For purposes of the policy, "workplace" is defined as CITY owned or leased property, vehicles, and project or client site. Any violation of the prohibitions may result indiscipline and /or immediate discharge. CONSULTANT shall notify the appropriate federal agencies of an employee who has a criminal drug statue conviction for workplace violations. CONSULTANT may require drug or alcohol testing of employees when contractually or legally obligated, or when good business practices would dictate. EMPLOYMENT OF COUNTY'S PERSONNEL The CITY has incurred considerable expense for advertising, recruiting, evaluating, training and retaining its employees. As such, CONSULTANT hereby agrees that it will not directly or indirectly, solicit or hire any employee of the CITY, or induce any employee to terminate his employment with the CITY during the terms of this Agreement, nor for a period of one year following the end of said term. CONSULTANT may not hire, employ, or allow a CITY employee to provide services without the prior consent of the CITY, except as provided herein GC9 AED CSA - Bridge Rehabilitation and Repairs INSURANCE Prior to beginning work, the CONSULTANT shall obtain and furnish certificates to the CITY for the following minimum amounts of insurance: A. Workmen's Compensation Insurance in accordance with the laws of the State of Georgia. B. Public Liability Insurance in an amount of not less than One Hundred Thousand ($100,000.00) Dollars for injuries, including those resulting in death to any one person, and in an amount of not less than Three Hundred Thousand ($300,000.00) Dollars on account of any one occurrence. C. Property Damage Insurance in an amount of not less than Fifty Thousand ($50,000.00) Dollars from damages on account of any occurrence, with an aggregate limit of One Hundred Thousand ($100,000.00) Dollars. D. Valuable Papers Insurance in an amount sufficient to assure the restoration of any plans, drawings, field notes, or other similar data relating to the work covered by the Project. E. Professional Liability Insurance in an amount that correlates to the amount of this Agreement and nature of the project. PERSONNEL The CONSULTANT represents that it has secured or will secure, at its own expense, all personnel necessary to complete this Agreement, none of whom shall be employees of, or have any contractual relationship with, the CITY. Primary liaison with the CITY will be through its designee. If the project includes AU work, the CONSULTANT shall identify, in writing, a water /sewer project manager responsible for direction and coordination of this portion of the project. All of the services required hereunder will be performed by the CONSULTANT under his supervision, and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under law to perform such services. All professional personnel, including SUB - CONSULTANTS, engaged in performing services for the CONSULTANT under this Agreement shall be indicated in a personnel listing attached hereto as Exhibit "A" and incorporated herein by reference. No changes or substitutions shall be permitted in the CONSULTANT's key personnel as set forth herein without the prior written approval of the Director or his designee. The CONSULTANT shall employ in responsible charge of supervision and design of the work only persons duly registered in the appropriate category; and further shall employ only qualified surveyors in responsible charge of any survey work. The CONSULTANT shall endorse all reports, contract plans, and survey data. Such endorsements shall be made by a person duly registered in the appropriate category by the Georgia State Board of Registration for Professional Engineers and Land Surveyors, being in the full employ of the CONSULTANT and responsible for the work prescribed by this Agreement. GC10 AED CSA - Bridge Rehabilitation and Repairs RESPONSIBILITY FOR CLAIMS AND LIABILITY The CONSULTANT shall be responsible for any and all damages to properties or persons caused by its employees, SUB - CONSULTANTS, or agents, and shall hold harmless the CITY, its officers, agents, and employees from all suits, claims, actions, or damages of any nature whatsoever to the extent found to be resulting from the CONSULTANT, its SUB - CONSULTANTS, or its agents in the negligent performance or non - performance of work under this Agreement. These indemnities shall not be limited by reason of the listing of any insurance coverage. REVIEW OF WORK Authorized representatives of the CITY may at all reasonable times review and inspect the project activities and data collected under the Agreement and amendments thereto. All reports, drawings, studies, specifications, estimates, maps and computations prepared by or for the CONSULTANT, shall be available to authorized representatives of the CITY for inspection and review at all reasonable times in the main offices of the CITY. Acceptance shall not relieve the CONSULTANT of its professional obligation to correct, at its expense, any of its errors in work. The Engineering Department may request at any time and the CONSULTANT shall produce progress prints or copies of any work as performed under this Agreement. Refusal by the CONSULTANT to submit progress reports and /or plans shall be cause to withhold payment to the CONSULTANT until the CONSULTANT complies with the CITY's request in this regard. The CITY's review recommendations shall be incorporated into the plans by the CONSULTANT. RIGHT TO ENTER The CONSULTANT shall notify all property owners or occupants of the intent to enter properties for the purpose of accomplishing surveys or other field investigations in accordance with the practices of the CITY. The CONSULTANT shall discuss with and receive approval from the Augusta Engineering Department prior to sending said notices of intent to enter private property. Upon request by the CONSULTANT, the CITY will provide the necessary documents identifying the CONSULTANT as being in the employ of the CITY for the purpose described in the Agreement. If the property owner or occupant denies the CONSULTANT permission to enter, such incident will be reported to the CITY and the CITY will initiate such action as is dictated by current policy and procedure. SUBCONTRACTING The CONSULTANT shall not subcontract any part of the work covered by this Agreement or permit subcontracted work to be further subcontracted without the CITY's prior written approval of the SUBCONSULTANT. The CITY will not approve any SUBCONSULTANT for work covered by this Agreement that has not been recommended for approval the Construction Manager. GC11 AED CSA - Bridge Rehabilitation and Repairs All subcontracts in the amount $5,000 or more shall include, where possible, the provisions set forth in this Agreement. SUPERVISION AND CONTROL The CONSULTANT shall perform the services required to accomplish the work plan as stated above under such control and supervision by the CITY, as the CITY may deem appropriate. GC12 AED CSA - Bridge Rehabilitation and Repairs Augusta, GA Engineering Department ATTACHMENT B Design and Field Engineering Service for Bridge Rehabilitation and Repairs (Broad Street over Augusta Canal & Broad Street over Hawks Gully) Project Number: 328 - 041110- 211828012 ly Grattan x I am a citizen of the United States. OR OR 112011 Q E %O R A Systematic Alien Verification for Entitlements (SAVE) Program Affidavit Verifying Status for City of Augusta Benefit Application Kecuting this affidavit under oath, as an applicant for a City of Augusta, Georgia BusirH se or Occupation Tax Certificate, Alcohol License, Taxi Permit, Contract or other public ben Terence in O.C.G.A. Section 50 -36-1, I am stating the following with respect to my bid for a ( gusta contractfor REP #11 -134, Design & Field Engineering Services for Bridge Rehabili )aidMNP/RFQProjectWwnber and Project Name) and Repairs ?ypr Name ofnstwsi pa en applying on behalfofindhv/dnal, business. crrporation, asnmsehiA or otr r pdmie enW land Altobelli Associates, Inc. Print/Type: Name ofbuskwss, corporation, pap, or other pdvat• entity] I am a legal permanent resident 18 years of age or older. I am an otherwise qualified alien (8 § USC 1641) or nonimmigrant under the Feder ration and Nationality Act (8 USC 1101 at seq.) 18 years of age or older and lawfully present died States. king the above representation under oath, I understand that any person who knowing tllfully makes a false, fictitious, or fraudulent statement or representation in an of tai to guilty of a violation of Code Section 1 10-20 of : • I Code of Georgia. Ad e Ipnatyr6 ii a nt Buddy Grattan Printed Name * Alien Registration Number for Non - Citizens 'AND SW BEF E ME ON THIS THE 6W /A DAY OF 'ublic emission Expires: `15' a 0/ , T , NOTARY PlJaUC avoinnett County State of Georgia 15, The successful vendor will submit the above forms to the Procurement Department no later that five (5) days after receiving the "Letter of Recommendation" (Vendor's letter will denote the dab forms are to be received). I OF GEORGIA - COUNTY OF RICHMOND BID/RFP /RFQ# 11 -134 cuting this affidavit, the undersigned subcontractor verifies its compliance with 0.C.G.A. 13-11 sting affirmatively that the individual, firm, or corporation which is engaged in the physic nance of services under a contract with Moreland Altobelli Associates on behalf of Augusi xid County Board of Commissioners has registered with and is participating in a federal woi nation program* [any of the electronic verification of work authorization programs operated b ited States Department of Homeland Security or any equivalent federal work authorizatio n operated by the United States Department of Homeland Security to verify information c tired employees, pursuant to the Immigration Reform and Control Act of 1986 ([RCA), P.L. 9C accordance with the applicability provisions and deadlines established in O. C. G. A 13 - 10 - 91 z • User Identification Number :eying Design Technologies, Inc. ty Name horized Officer or Agent Infractor Signature) President uthorized Officer or Agent of Contractor ry C. Givens tame of Authorized Officer or Agent USED AND SWORN BEFORE ME ON THIS THE DAY OF rebrva rf/ 201& • blic / yG $1� fission Expires: • Z , S un P q 20ig NOTARY S�►L LtG ��� •• Co' ' 'he successful vendor will submit the above forms to the Procurem be partment no later han five (5) days after receiving the "Letter of Recommendation" (Vendor's letter will denote he date forms are to be received). 1/09 SUBCONTRACTOR AFFIDAVIT O R G I A Georgia Law requires your company to have an E- Verify*User Identification Number on or after July 1, 2009. For additional information: State of Georgia httDJ/ www .dol.state.aa.us /odf /ruies1300 10 1.odf httas: / /e- verifv.uscis.aov /enroll/ • ��� B A T ,se i' butes* 4, • +e of Authorized Company Representative y C. Givens, Vice President ublic: '1"Q Row r F , p G E• C) R G I A In accordance with the Laws of Georgia, the following affidavit is required by all vendors NON — COLLUSION AFFIDAVIT OF SUBCONTRACTOR iney C. Givens ands agreement or connection with any �ic that this bid or proposal is made without prig ng. A corporation, firm or person submitting a bid for the sea t or or service to be done or the supplies, materials or equipment to be furnished and is in all respec without collusion or fraud. I understand collusive bidding is a violation of state and federal law and ce fines, prison sentences and civil damages awards. I agree to abide by all conditions of this bid ti and certify that I am authorized to sign this bid or proposal for the bidder. urther states that pursuant to O.C.G.A. Section 36-91-21 (d) and (e), eering Design Technologies, Inc. has not, by itself or with others, directly or indirecti! sd or attempted to prevent competition in such bidding or proposals by any means whatsoever. Affiai states that (s)he has not prevented or endeavored to prevent anyone from making a bid or offer on th by any means whatever, nor has Affiant caused or induced another to withdraw a bid or offer for th urther states that the said offer of sngineeriag Design Tectu ologi ", Inc. is bona fide, and that no one ha any supplier and attempted to get such person or company to furnish the materials to the bidder only, c led to any other bidder, that the material shall be at a higher price. ►ind subscribed before me this Z of ft brva rt,1 , 2oL . nature �..N its. t s , ap►FI r P' _ ..... AGO • (Print Name) : _ • TJ� r Rb oRG • - , JUNES, 2016 ;ion Expires: TUY)e q , 2_01S NOTARY SEAL '', t?•,AUB134 A l ••• i�e CO Q ,,�s% he successful vendor will submit the above forms to the Procurement Department no later han five (5) days after receiving the "Letter of Recommendation" (Vendor's letter will denote he date forms are to be received). LTE OF GEORGIA - COUNTY OF RICHMOND xecuting this affidavit, the undersigned subcontractor verifies its compliance with 0.C.G.A. 13-1' stating affirmatively that the individual, firm, or corporation which is engaged In the physic umance of services under a contract with Moreland Altobeili Aasociatespn behalf of Augus mond County Board of Commissioners has registered with and is participating in a federal whx orization program'' [any of the electronic verification of work authorization programs operated t Jnited States Department of Homeland Security or any equivalent federal work authorizatio ram operated by the United States Department of Homeland Security to verify information i y hired employees, pursuant to the Immigration Reform and Control Act of 1986 ([RCA), P.L. 9f in accordance with the applicability provisions and deadlines established In O. C. G. A 13 -10-91 -3 945z) ify * User identification Number W LE any N %cg ,:?,I1dE✓T f Authorized Officer or Agent of Contractor ohrr A ,bass ti Name of Authorized Officer or Agent CRI 7 zed Officer or Agent Signature) AND SWORN BEFORE ME ON THIS THE 4IY AY. 4 i1i .-',, Public mmisslon Expires: The successful vendor will submit the above forms than five (5) days after receiving the "Letter of Recom the date forms are to be received). "13109 SUBCONTRACTOR AFFIDAVIT BID/RFP/RFON 11 -134 Georgia Law requires your company to have an E- Ver$fyr'User identification Number on or after July 1, 2000. For additional information: State of Georgia http://www.dolstate.aa.usiodfirules/300 10 i.odf httas: / /e-ver ► . - - • • /enroll/ rtment no later s letter will denote G E /0 R G I A In accordance with the Laws of Georgia, the following affidavit is required by all vendors NON-COLLUSION AFFIDAVIT OF SUBCONTRACTOR tithe' I f S( certify that this bid or proposal is made without pri rstanding, agreement or connection with any corporation, firm or person submitting a bid for the san , labor or service to be done or the supplies, materials or equipment to be furnished and is in all respec .nd without collusion or fraud. I understand collusive bidding is a violation of state and federal law and c t in fines, prison sentences and civil damages awards. 1 agree to abide by all conditions of this bid ,sal and certify that I am authorized to sign this bid or proposal for the bidder. ttfurther states that pursuant to O.C.GA. Section 36 -91 -21 (d) and (e), i� /4,e* 684 irimov 4ses*+) has not, by itself or with others, directly or indirect' rated or attempted to prevent competition in such bidding or proposals by any means whatsoever. Affia it states that (s)he has not prevented or endeavored to prevent anyone from making a bid or offer on tt by any means whatever, nor has Affiant caused or ind uced another to withdraw a bid or offer for tt it further states that the said offer of HAP /n+c (m t'iiwy s bona fide, and that no one hg to any supplier and attempted to get such person or company to furnish the materials to the bidder only, i fished tg y th bidd , that the material shall be at a higher price. turO of Authorized Company Representative PAEPDFAir Public: (Print Name) lesion Expires: NOTARY SEAL 20 4? The successful vendor will submit the above forms to the Procurement Department no later than five (5) days after receiving the "Letter of Recommendation" (Vendor's letter will denote the date forms are to be received). ATE OF GEORGIA - COUNTY OF RICHMOND a It 0 It 0 1 A BIDJRFP/RFQsf 11 -134 SUBCONTRACTOR AFFIDAVIT executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. 13-10- , stating affirmatively that the individual, firm, or corporation which is engaged in the physical formance of services under a contract with Nor e 1and Altobelli Associates on behalf of Augusta hmond County Board of Commissioners has registered with and is participating in a federal work ttorization program* [any of the electronic verification of work authorization programs operated by United States Department of Homeland Security or any equivalent federal work authorization gram operated by the United States Department of Homeland Security to verify information of vly hired employees, pursuant to the immigration Reform and Control Act of 1986 ([RCA), P.L 99- I), in accordance with the applicability provisions and deadlines established in O. C. G. A 13- 10-91. Baal erify " Use' Identification Number 4Y 4Rout► Gewt5uurt.. 4 6144t•3tr.RS rrs c Ipany Name 6o1�A, L2 _ 4 0 Authorized Officer or Agent (Contractor Signature) teetbewr of Authorized Officer or Agent of Contractor 41.01 M td- RA ad Name of Authorized Officer or Agent SCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF 20_t ry 'Pubtic ommiesion Expires:41 j 12 1113109 Georgia Law requires your company to have an E- Vsrlfy`tieer Identification Number on or after July 1, 2009. For additional information: State of Georgia httmllwww.doi_state.ca..,us/ 300 10 Lodi httosJ /e- vefifv.uscis.aov /enrol/ — it APR = s *• 13 : *E 2014 1 * NOTARY SEAL The successful vendor will submit the above forms to the Procurement Department no later than five (5) days after receiving the 'Getter of Recommendation" (Vendor's letter will denote the date forms are to be received). e n R G 1. A In accordance with the Laws of Georgia, the following affidavit iss required by all vendors NON - COLLUSION AFFIDAVIT OF SUBCONTRACTOR A s H %*v► b - %LAY certify that this bid or proposal is made without prio iderstanding, agreement or connection with any corporation, firm or person submitting a bid for the same wk, labor or service to be done or the supplies, materials or equipment to be furnished and is in aN respect* r and without collusion or fraud. I understand collusive bidding is a violation of state and federal law and car suit in fines, prison sentences and civil damages awards. I agree to abide by all conditions of this bid a ,posed and certify that I am authorized to sign this bid or proposal for the bidder. tent further states that pursuant to O.C.G.A. Section 36 -91 -21 (d) and (a), tAY Get o orb CON sow uhf rte EtaGrolle a has not, by itself or with others, directly or indirectly, *vented or attempted to prevent competition in such bidding or proposals by any means whatsoever. Affiani then states that (s)he has not prevented or endeavored to prevent anyone from making a bid or offer on the *ject by any means whatever, nor has Afflant caused or induced another to withdraw a bid or offer far the rk. lent further states that the said offer of µGP Des* cot 4rfaviafi'tis bona fide, and that no one has ne to any supplier and attempted to get such person or company to furnish the materials to the bidder only, or snished to any other bidder, that the material shall be at a higher price. EZk- .• _ nature of Authorized Company Representative Ws t aeteir orn to and subs bed before me this 2 1 `` day of cry Signature *try Public: �� (Print Name) : .•• ! • G n G • _ h, .: :i APR � *mission Expires: 41 I)112- NOTARY SEAL � ' 21)14 44° ilommoo e: The successful vendor will submit the above forms to the Procurement Dapartment no later then five (5) days after receiving the "Letter of Recommendation" (Vendor's letter will denote the dale forms are to be receives. Company ID Number: 53328 Tltl_E- VFRIT, "X., M; 'OR t.t� # :.'i�iy .ilE'.#:)R N t Or UNI)F1S1 t: <Di'. "••• ARTICLE I PURPOSE AND AUTHORITY This Memorandum of Understanding (MOU) sets forth the points of agreement between the Social Security Administration (SSA), the Department of Homeland Security (DHS) and Moreland Altobelli Associates, Inc. ( Employer) regarding the Employer's participation in the Employment Eligibility Verification Program (E- Verify). E- Verify is a program in which the employment eligibility of all newly hired employees will be confirmed after the Employment Eligibility Verification Form (Form 1 -9) has been completed. Authority for the E -Verify program is found in Title IV, Subtitle A, of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (IIRIRA), Pub. L. 104 -208, 110 Stat. 3009, as amended (8 U.S.C. § 1324a note). ARTICI;,E II FUNCTIONS TO BE PERFORMED (. RESPONSIBILITIES OF THE SSA L Upon completion of the Form 1 -9 by the employee and the Employer, and provided the 'smployer complies with the requirements of this MOU, SSA agrees to provide the Employer with available information that allows the Employer to confirm the accuracy of Social Security lumbers provided by all newly hired employees and the employment authorization of U.S. ;itizens. :. The SSA agrees to provide to the Employer appropriate assistance with operational wroblems that may arise during the Employer's participation in the E -Verify program. The SSA grees to provide the Employer with names, tides, addresses, and telephone numbers of SSA epresentatives to be contacted during the E- Verify process. The SSA agrees to safeguard the information provided by the Employer through the E- Terify program procedures, and to limit access to such information, as is appropriate by law, to adividuals responsible for the verification of Social Security Numbers and for evaluation of the , ,-Verify program or such other persons or entities who may be authorized by the SSA as ,overned by the Privacy Act (5 U.S.C. § 552a), the Social Security Act (42 U.S.C. 1306(a)), and .SA regulations (20 CFR Part 401). . SSA agrees to establish a means of automated verification that is designed (in onjunction with DHS's automated system if necessary) to provide confirmation or tentative onconfirmation of U.S. citizens' employment eligibility and accuracy of SSA records for both itizens and aliens within 3 Federal Government work days of the initial inquiry. Company ID Number: 53328 5. SSA agrees to establish a means of secondary verification (including updating SSA records as may be necessary) for employees who contest SSA tentative nonconfirmations that is designed to provide final confirmation or nonconfumation of U.S. citizens' employment eligibility and accuracy of SSA records for both citizens and aliens within 10 Federal Government work days of the date of referral to SSA, unless SSA determines that more than 10 days may be necessary. In such cases, SSA will provide additional verification instructions. B. . RESPONSIBILITIES OF THE DEPARTMENT OF HOMELAND SECURITY 1. Upon completion of the Form I -9 by the employee and the Employer and after SSA verifies the accuracy of SSA records for aliens through E- Verify, DHS agrees to provide the Employer access to selected data from DHS's database to enable the Employer to conduct: • Automated verification checks on newly hired alien employees by electronic means, and • Photo verification checks (when available) on newly hired alien employees. 1. DHS agrees to provide to the Employer appropriate assistance with operational problems hat may arise during the Employer's participation in the E- Verify program. DHS agrees to rovide the Employer names, titles, addresses, and telephone numbers of DHS representatives to ie contacted during the E- Verify process. {, DHS agrees to provide to the Employer a manual (the E- Verify Manual) containing nstructions on E- Verify policies, procedures and requirements for both SSA and DHS, including estrictions on the use of E- Verify.. DHS agrees to provide training materials on E-Verify. I. DHS agrees to provide to the Employer a notice, which indicates the Employer's participation in the E-Verify program. DHS also agrees to provide to the Employer anti - liscrimination notices issued by the Office of Special Counsel for Immigration - Related Unfair 'employment Practices (OSC), Civil Rights Division, and U.S. Department of Justice. DHS agrees to issue the Employer a user identification number and password that permits he Employer to verify information provided by alien employees with DHS's database. . DHS agrees to safeguard the information provided to DHS by the Employer, and to limit ccess to such information to individuals responsible for the verification of alien employment ligibility and for evaluation of the E- Verify program, or to such other persons or entities as may e authorized by applicable law. Information will be used only to verify the accuracy of Social ecurity Numbers and employment eligibility, to enforce the Immigration and Nationality Act nd federal criminal laws, and to ensure accurate wage reports to the SSA. . DHS agrees to establish a means of automated verification that is designed (in injunction with SSA verification procedures) to provide confirmation or tentative onconfirmation of employees' employment eligibility within 3 Federal Government work days f the initial inquiry. Company ID Number: 53328 8. DHS agrees to establish a means of secondary verification (including updating DHS records as may be necessary) for employees who contest DHS tentative nonconfirmations and photo non -match tentative nonconfirmations that is designed to provide final confirmation or nonconfirmation of the employees' employment eligibility within 10 Federal Government work days of the date of referral to DHS, unless DHS determines that more than 10 days may be necessary. In such cases, DHS will provide additional verification instructions. C. RESPONSIBILITIES OF THE EMPLOYER 1. The Employer agrees to display the notices supplied by DHS in a prominent place that is clearly visible to prospective employees. 2. The Employer agrees to provide to the SSA and DHS the names, titles, addresses, and telephone numbers of the Employer representatives to be contacted regarding E- Verify. 3. The Employer agrees to become familiar with and comply with the E- Verify Manual. 4. The Employer agrees that any Employer Representative who will perform employment verification queries will complete the E- Verify Tutorial before that individual initiates any queries. A. The employer agrees that all employer representatives will take the refresher tutorials initiated by the E- Verify program as a condition of continued use of E- Verify. B. Failure to complete a refresher tutorial will prevent the employer from continued use of the program. 5. The Employer agrees to comply with established Form I-9 procedures, with two exceptions: • If an employee presents a "List B" identity document, the Employer agrees to only accept "List B" documents that contain a photo. (List B documents identified in 8 C.F.R. § 274a.2 (b) (1) (B)) can be presented during the Form 1 -9 process to establish identity). • If an employee presents a DHS Form I -551 (Permanent Resident Card) or Form I -766 (Employment Authorization Document) to complete the Form I -9, the Employer agrees to make a photocopy of the document and to retain the photocopy with the employee's Form 1 -9. The employer will use the photocopy to verify the photo and to assist the Department with its review of photo non - matches that are contested by employees. Note that employees retain the right to present any List A, or List B and List C, documentation to complete the Form I -9. DHS may in the future designate other documents that activate the photo screening tool. i. The Employer understands that participation in E- Verify does not exempt the Employer iom the responsibility to complete, retain, and make available for inspection Forms I -9 that relate o its employees, or from other requirements of applicable regulations or laws, except for the ollowing modified requirements applicable by reason of the Employer's participation in E- Jerlfr' (fl itiftntity tlnemiantc meat haul rahntne ee .imn.:1..A .., ».- ... -..+1. a t_.. i •t• Company ID Number: 53328 rebuttable presumption is established that the Employer has not violated section 274A(aX 1)(A) of the Immigration and Nationality Act (INA) with respect to the hiring of any individual if it obtains confirmation of the identity and employment eligibility of the individual in compliance with the terms and conditions of E -Verify ; (3) the Employer must notify DHS if it continues to employ any employee after receiving a final nonconfirmation, and is subject to a civil money penalty between $500 and $1,000 for each failure to notify DHS of continued employment following a final nonconfirmation; (4) the Employer is subject to a rebuttable presumption that it has knowingly employed an unauthorized alien in violation of section 274A(aX1XA) if the Employer continues to employ any employee after receiving a final nonconfirmation; and (5) no person or entity participating in E -Verify is civilly or criminally liable under any law for any action taken in good faith on information provided through the confirmation system. DHS reserves the right to conduct Form I -9 compliance inspections during the course of E- Verify, as well as to conduct any other enforcement activity authorized by law. 7. The Employer agrees to initiate E -Verify verification procedures within 3 Employer business days after each employee has been hired (but after both sections 1 and 2 of the Form 1 -9 have been completed), and to complete as many (but only as many) steps of the E -Verify process as are necessary according to the E- Verify Manual. The Employer is prohibited from initiating verification procedures before the employee has been hired and the Form I -9 completed. If the automated system to be queried is temporarily unavailable, the 3-day time period is extended mtil it is again operational in order to accommodate the Employer's attempting, in good faith, to hake inquiries during the period of unavailability. In all cases, the Employer must use the SSA rerificatiion procedures first, and use DHS verification procedures and photo screening tool only after the the SSA verification response has been given. I. The Employer agrees not to use E -Verify procedures for pre- employment screening of ob applicants, support for any unlawful employment practice, or any other use not authorized by his MOU. The Employer must use E- Verify for all new employees and will not verify only :ertain employees selectively. The Employer agrees not to use E -Verify procedures for re- rerification, or for employees hired before the date this MOU is in effect. The Employer mderstands that if the Employer uses E -Verify procedures for any purpose other than as authorized by this MOU, the Employer may be subject to appropriate legal action and the mmediate termination of its access to SSA and DHS information pursuant to this MOU. ). The Employer agrees to follow appropriate procedures (see Article III.B. below) egarding tentative nonconfirmations, including notifying employees of the finding, providing written referral instructions to employees, allowing employees to contest the finding, and not alcing adverse action against employees if they choose to contest the finding. Further, when mployees contest a tentative nonconfirmation based upon a photo non - match, the Employer is squired to take affirmative steps (see Article III.B. below) to contact DHS with information ecessary to resolve the challenge. 0. The Employer agrees not to take any adverse action against an employee based upon the mployee's employment eligibility status while SSA or DHS is processing the verification request nless the Employer obtains knowledge (as defined in 8 C.F.R. § 274a.1 (1)) that the employee is of work authorized. The Employer understands that an initial inability of the SSA or DHS utomated verification to verify work authorization, a tentative nonconfirmation, or the finding of Company ID Number: 53328 a photo non - match, does not mean, and should not be interpreted as, an indication that the employee is not work authorized. In any of the cases listed above, the employee must be provided the opportunity to contest the finding, and if he or she does so, may not be terminated or suffer any adverse employment consequences until and unless secondary verification by SSA or DHS has been completed and a final nonconfirmation has been issued. If the employee does not choose to contest a tentative nonconfirmation or a photo non - match, then the Employer can find the employee is not work authorized and take the appropriate action. 11. The Employer agrees to comply with section 2748 of the INA by not discriminating unlawfully against any individual in hiring, firing, or recruitment or referral practices because of his or her national origin or, in the case of a protected individual as defined in section 274B(aX3) of the INA, because of his or her citizenship status. The Employer understands that such illegal practices can include selective verification or use of E- Verify, discharging or refusing to hire eligible employees because they appear or sound "foreign ", and premature termination, of employees based upon tentative nonconfirmations, and that any violation of the unfair immigration- related employment practices provisions of the INA could subject the Employer to civil penalties pursuant to section 274B of the TWA and the termination of its participation in E- Verify. If the Employer has any questions relating to the anti - discrimination provision, it should contact OSC at 1- 800 -255 -7688 or 1 -800- 237 -2515 (TDD). 12. The Employer agrees to record the case verification number on the employee's Form I -9 Dr to print the screen containing the case verification number and attach it to the employee's Form 1-9. 13. The Employer agrees that it will use the information it receives from the SSA or DHS xusuant to E- Verify and this MOU only to confirm the employment eligibility of newly -hired employees after completion of the Form I -9. The Employer agrees that it will safeguard this nformation, and means of access to it (such as PINS and passwords) to ensure that it is not used ror any other purpose and as necessary to protect its confidentiality, including ensuring that it is iot disseminated to any person other than employees of the Employer who are authorized to serform the Employer's responsibilities under this MOU. 14. The Employer acknowledges that the information which it receives from SSA is governed by the Privacy Act (5 U.S.C. § 552a (i) (1) and (3)) and the Social Security Act (42 J.S.C. 1306(a)), and that any person who obtains this information under false pretenses or uses it or any purpose other than as provided for in this MOU may be subject to criminal penalties. 5. The Employer agrees to allow DHS and SSA, or their authorized agents or designees, to Hake periodic visits to the Employer for the purpose of reviewing E- Verify - related records, i.e., 'orms I-9, SSA Transaction Records, and DHS verification records, which were created during he Employer's participation in the E -Verify Program. In addition, for the purpose of evaluating 7 .- Verify, the Employer agrees to allow DHS and SSA or their authorized agents or designees, to aterview it regarding its experience with E- Verify, to interview employees hired during E- Verify Ise concerning their experience with the pilot, and to make employment and E -Verify related words available to DHS and the SSA, or their designated agents or designees. Failure to comply kith the terms of this paragraph may lead DHS to terminate the Employer's access to E-Verify. Company ID Number: 53328 ARTICLE III REFERRAL OF INDIVIDUALS TO THE SSA AND THE DEPARTMENT OF HOMELAND SECURITY A. REFERRAL TO THE SSA 1. If the Employer receives a tentative nonconfirmation issued by SSA, the Employer must print the tentative nonconfirmation notice as directed by the automated system and provide it to the employee so that the employee may determine whether he or she will contest the tentative nonconfi nation. 2. The Employer will refer employees to SSA field offices only as directed by the automated system based on a tentative nonconfirmation, and only after the Employer records the case verification number, reviews the input to detect any transaction errors, and determines that the employee contests the tentative nonconfirmation. The Employer will transmit the Social Security Number to SSA for verification again if this review indicates a need to do so. The Employer will determine whether the employee contests the tentative nonconfirmation as soon as possible after the Employer receives it. 3. If the employee contests an SSA tentative nonconfirmation, the Employer will provide the employee with a referral letter and instruct the employee to visit an SSA office to resolve the discrepancy within 8 Federal Government work days. The Employer will make a second inquiry to the SSA database using E- Verify procedures on the date that is 10 Federal Government work days after the date of the referral in order to obtain confirmation, or final nonconfirmation, unless otherwise instructed by SSA or unless SSA determines that more than 10 days is necessary to resolve the tentative nonconfirmation.. 4. The Employer agrees not to ask the employee to obtain a printout from the Social Security Number database (the Numident) or other written verification of the Social Security Number from the SSA. B. REFERRAL TO THE DEPARTMENT OF HOMELAND SECURITY 1. If the Employer receives a tentative nonconfirmation issued by DHS, the Employer must print the tentative nonconfirmation notice as directed by the automated system and provide it to the employee so that the employee may determine whether he or she will contest the tentative :ionconfirmation. t. If the Employer finds a photo non -match for an alien who provides a document for which he automated system has transmitted a photo, the employer must print the photo non-match : entative nonconfirmation notice as directed by the automated system and provide it to the anployee so that the employee may determine whether he or she will contest the finding. S. The Employer agrees to refer individuals to DHS only when the employee chooses to :ontest a tentative nonconfirmation received from DHS automated verification nroceaa nr whPn Company ID Number: 53328 the Employer issues a tentative nonconfirmation based upon a photo non - match. The Employer will determine whether the employee contests the tentative nonconfumation as soon as possible after the Employer receives it. 4. If the employee contests a tentative nonconfirmation issued by DHS, the Employer will provide the employee with a referral letter and instruct the employee to contact the Department through its toll -free hotline within 8 Federal Government work days. 5. If the employee contests a tentative nonconfirmation based upon a photo non - match, the Employer will provide the employee with a referral letter to DHS. DHS will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary. 5. The Employer agrees that if an employee contests a tentative nonconfirmation based ipon a photo non - match, the Employer will send a copy of the employee's Form I -551 or Form I- 766 to DHS for review by: • Scanning and uploading the document, or • Sending a photocopy of the document by an express mail account (furnished and paid for by DHS). 1. The Employer understands that if it cannot determine whether there is a photo witch/non-match, the Employer is required to forward the employee's documentation to DHS by canning and uploading, or by sending the document as described in the preceding paragraph, and esolving the case as specified by the Immigration Services Verifier at DHS who will determine he photo match or non - match. ARTICLE N SERVICE PROVISIONS 'he SSA and DHS will not charge the Employer for verification services performed under this 4OU. The Employer is responsible for providing equipment needed to make inquiries. To access se E -Verify System, an Employer will need a personal computer with Internet access. ARTICLE V PARTIES his MOU is effective upon the signature of all parties, and shall continue in effect for as long as ie SSA and DHS conduct the E- Verify program unless modified in writing by the mutual onsent of all parties, or terminated by any party upon 30 days prior written notice to the others. .ny and all system enhancements to the E -Verify program by DHS or SSA, including but not mited to the E- Verify checking against additional data sources and instituting new verification rocedures, will be covered under this MOU and will not cause the need for a supplemental MOU tat outlines these changes. DHS agrees to train employers on all changes made to E- Verify trough the use of mandatory refresher tutorials and updates to the E -Verify manual. Even Company ID Number: 53328 without changes to E- Verify, the Department reserves the right to require employers to take mandatory refresher tutorials. Termination by any party shall terminate the MOU as to all parties. The SSA or DHS may terminate this MOU without prior notice if deemed necessary because of the requirements of law or policy, or upon a determination by SSA or DHS that there has been a breach of system integrity or security by the Employer, or a failure on the part of the Employer to comply with established procedures or legal requirements. Some or all SSA and DHS responsibilities under this MOU may be performed by contractor(s), and SSA and DHS may adjust verification responsibilities between each other as they may determine. Nothing in this MOU is intended, or should be construed, to create any right or benefit, substantive or procedural, enforceable at law by any third party against the United States, its agencies, officers, or employees, or against the Employer, its agents, officers, or employees. Each party shall be solely responsible for defending any claim or action against it arising out of or related to E -Verify or this MOU, whether civil or criminal, and for any liability wherefrom, including (but not limited to) any dispute between the Employer and any other person or entity regarding the applicability of Section 403(d) of IIRIRA to any action taken or allegedly taken by he Employer. rhe employer understands that the fact of its participation in E- Verify is not confidential nformation and may be disclosed as authorized or required by law and DHS or SSA policy, ncluding but not limited to, Congressional oversight, E -Verify publicity and media inquiries, and responses to inquiries under the Freedom of Information Act (FOIA). Ile foregoing constitutes the full agreement on this subject between the SSA, DHS, and the imployer. 'he individuals whose signatures appear below represent that they are authorized to enter into his MOU on behalf of the Employer and DHS respectively. Co be accepted as a participant in E- Verify, you should only sign the Employer's Section of he signature page. If you have any questions, contact F- Verify Operations at 888 -464- 218. : mployer Moreland Altobdli Associates, Inc. Ands J Hardigree lame (Please type or print) Title lectronically Signed 09/10/2007 ignature Date lepartment of Homeland Security — Verification Division Company ID Number: 53328 USCIS Verification Division Name (Please type or print) Title Electronically Signed 09/10/2007 Signature Date Company ID Number: 53328 Information relating to your Company: INFORMATION REQUIRED FOR THE E- VERIFY PROGRAM Company Name: Moreland Altobelli Associates, Inc. Company Facility Address: 2211 Beaver Ruin Road Suite 190 Norcross, GA 30071 Company Alternate Address: County or Parish: GWINNETT Employer Identification Number. 581747712 North American Industry 7.lassification Systems Code: 237 ?arent Company: Dumber of Employees: • GEORGIA 1 site(s) Name: Linda J Hardigree Telephone Number: (678) 728 - 9014 E-mail Address: lhardigree®maai.aet 100 to 499 Number of Sites Verified for 1 ,re you verifying for more than 1 site? If yes, please provide the number of sites verified for in each State. formation relating to the Program Administrators) for your Company on policy questions or operational problems: Fax Number: (770) 263 - 5955 Augusta, GA Engineering Depa rent APPENDIXES Design and Field Engineering Service for Bridge Rehabilitation and Repairs (Broad Street over Augusta Canal & Broad Street over Hawks Gully) Project Number: 328- 041110- 211828012 CRITERIA DESIGN SPECIFICATIONS APPENDIX A STANDARD SPECIFICATIONS The Consultant shall become familiar with the latest, as determined by the AED, the American Association of State Highway and Transportation Officials' Design Manuals for Arterial Streets. Rural. Urban. and Interstate Highways. including those standards adopted by the AASHTO and approved by the Secretary of Commerce, as provided by Title 23, United States Code, Section 109 (b), with the City's and Georgia D.O.T. Standards, Procedures, Plans, Specifications and Methods, with Federal Highway Administration procedures relating to plan review and approval, and shall produce plans in accordance therewith. Design for bridges and other structures shall be in accordance with the American Association of State Highway and Transportation Officials', hereinafter referred to as "AASHTO," Design Specifications of 1992; AASHTO Standard Specifications for Horizontal Curved Highway Bridges; AASHTO Standard Specifications for Structure Supports for Highway Signs. Luminairs and Traffic Signals, current edition; and AASHTO Guide for Selecting, Locating and Designing Traffic Barriers, current edition. Traffic engineering shall be performed in accordance with procedures outlined in the Highway Capacity Manual, Current Edition. The lighting design shall be in accordance with the AASHTO publication, An Informational Guide for Roadway Lighting current edition, and the Standard Specifications for Road and Bridge Construction, 1983 edition, as modified by Supplemental Specifications and Special Provisions, current editions. On facilities where driveways are included, the Consultant shall become familiar with the Georgia D.O.T. regulations and procedures and shall produce plans for upgrading driveway control. CONSTRUCTION SPECIFICATIONS The plans shall be in accordance with the Georgia D.O.T.'s Standard Specifications for Construction of Roads and Bridges, as amended. The Consultant shall have access to the Georgia Standard Construction and Materials Specifications for use throughout the Project. PLAN SIZES All plans for roadways, bridges, and walls may be Civil 3D or compatible generated drawings on paper having outside dimensions of 24" by 36" with 1 -1/2" margin on the left and 1/2" margin elsewhere. All plans shall be of reproducible quality. A -1 AED CSA — Bridge Rehabilitation and Repairs CONSTRUCTION PLAN REQUIREMENTS Detailed requirements for the construction plans shall meet the criteria set forth in the Augusta Public Works and Engineering Department Plan Preparation Guidelines. The plans shall be fully dimensioned; all elevations necessary for construction shall be shown similar to the GDOT's normal practice. They shall include a fully dimensioned geometric layout to permit staking in the field without additional computation by the survey party. Utility locations and methods of attachment shall be shown. Utilities to be carried on bridges will be established by the AED. In steel construction, the sizes and overall dimensions of members, their exact locations, the number and arrangement of fasteners, fastener spacing, welds and other details necessary in preparation of shop detail drawing shall be shown. In concrete construction, the location of all reinforcement shall be shown and the plans shall include complete schedules of straight and bent bars with bending details. The Consultant shall check all details and dimensions shown on the plans before they are submitted to the AED for review. Roadway plan sheets shall have the existing topography on the back of the sheet to permit manual revisions to the front of the drawing, using a screening process producing 85 lines per inch with 50% light. Existing topography may be plotted in ink if this gives a screening effect acceptable to the AED. Topography shall remain fully legible when plans are reduced in size, but shall be less prominent and readily distinguishable from proposed work. Profile sheets shall have the existing ground line plotted in ink on the sheet. Utility plan sheets may be the same material as the roadway plans. COMPUTATIONS All design computations and computer printouts shall be neatly recorded on 8 -1/2" by 11" sheets, fully titled, numbered, dated, signed by the designer and checker and indexed. Two copies of these computations, and the computer input and output, fully checked and appropriately bound, shall be submitted to the AED with the plans for approval. A complete tabulation of the drainage analysis along with the calculations used to determine the size of drainage structures shall be submitted to the AED with the construction plans for approval. DELIVERABLES The tracings and all other documents prepared under this Agreement shall then be submitted to the AED, AED or AU, whose property they shall remain, without limitations as to their future use. All tracing cloth, mylar paper, and other materials required for the preparation of the plans, A -2 AED CSA — Bridge Rehabilitation and Repairs supplemental specifications, special provisions and computations shall be furnished by the Consultant. The Consultant shall submit to the AED, in electronic Civil 3D (or compatible) and Microsoft version, one copy of all computer files depicting graphics, database details and design for the drainage improvements, and road design data, created as a result of the design process. The Consultant shall include appropriate level schedules, documentation, and assistance to the AED to read, interpret, and effectively utilize the computer files. The Consultant may be required to provide project drawings and files at any time as requested by the AED. The drawings and files (hard or electronic) requested by the AED shall be within the Scope of Work as defined herein. Graphics files shall be provided in AutoCAD, DXF, or Intergraph (IGDS) format. If the project includes AU work, the Consultant shall provide drawings in accordance with the utilities chapter of the AED Plan Preparation Guidelines. NUMBER OF COPIES OF SUPPORTING DATA REQUIRED Data collected for this project will be property of Augusta Engineering Department. In additions to required hard copies submittals, selected Firm(s) or Team(s) will be required to provide Augusta Engineering Department one electronic (editable) copy of all documents and studies, supporting raw data, environmental data and analysis, geotechnical data and analysis, hydrology and hydraulic studies, design plans, construction plans and constriction standards and specifications. Electronic copies shall be submitted in respective software and compatible with Software used by Augusta Engineering Department. Except as otherwise provided herein; the Consultant shall submit all documents, reports, special provisions, sketches, design notes, and all other required or necessary support data to the AED in duplicate. PROGESS REPORT AND SCHEDULE The Consultant shall report to the AED on suitable forms approved by the AED the status of work and schedule on the 25th day of each month during the life of the Agreement. PROFESSIONAL ENGINEER APPROVAL All construction plans and documents designed, detailed, and furnished by the Consultant for the AED shall bear a valid Professional Engineer Stamp. All plans submitted to the AED for review shall have been checked by the Consultant prior to submission. ECONOMICAL DESIGN The Consultant shall make every effort to provide the most economical design. The Consultant shall consider construction problems and sequencing in the design. The Consultant shall meet and discuss economic considerations and construction staging with the AED prior to final design. A -3 AED CSA — Bridge Rehabilitation and Repairs INTRODUCTION I. Project Control A. Vertical B. Horizontal Control Traverse C. Project Control Monuments II. Database A. Method B. Accuracy C. Scope III. Right -of -Way Surveys A. Research B. Field procedures C. Resolution IV. Right -of -Way Staking V. Consultant Safety Requirements APPENDIX B SURVEY SPECIFICATIONS B -1 AED CSA — Bridge Rehabilitation and Repairs THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TypE OF INSURANCE ADDL INSR SUER MD - POLICY NUMBER POLICY EFF (MWDD/YYYY) POLICY EXP (MMIDD/YYYY) LIMITS A GENERAL --- X LIABILITY COMMERCIAL GENERAL UABILITY X Y P- 630- 8014N34A 08/01/11 08/01/12 EACH OCCURRENCE $ 1,000,000 $ 100,000 UAMAULIMtNILD PRE ISES (Ea Occurrence) MED EXP (Any One person) $ 5,000 CLAIMS -MADE X OCCUR PERSONAL &ADVINJURY $ 1,000,000 X CONTRACTUAL LIAB GENERAL AGGREGATE $ 2,000,000 X INDEPENDENT CONTRACTOR $ 2,000,000 PRODUCTS - COMP /OP AGG GEN'L AGGREGATE LIMIT APPUES PER: 7 POLICY n , I n LOC $ A AUTOMOBILE X A X LIABILITY ANYAUTO ALL OWNED AUTOS HIREDAUtOS _ X SCHEDULED AUTOS NON -OWNED AUTOS Y P- 810- 8014N34A 08/01/11 08/01/12 Ea accid en ( SINGLE UMI f $ 1,000,000 $ BODILY INJURY (Per person) BODILY INJURY (Per accident) $ ( PRR r a acR cde GE $ $ A �EXCESSLIAB UMBRELLALIAB ]( OCCUR CLAIMS -MADE Y PCUP- 8014N34A 08/01/11 08/01/12 EACH OCCURRENCE $ 3,000,000 $ 3,000,000 $ AGGREGATE DED X RETENTIONS 0 A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOFWARTNER/EXECUTE Y / N N (Mandatory In NH) EXCLUDED? If e, d u DES OF OPERATIONS below - N/A / A Y UB- 8014N34A 08/01/11 /11 08/01/12 /12 X I WC STIMITATU- I L OTH - TORY LS ER EL EACH ACCIDENT $ 1,000,000 E.L DISEASE - EA EMPLOYEE $ 1,000,000 E.L DISEASE - POLICY LIMIT $ 1 , 000 000 B PROFESSIONAL LIABILITY E0C9139449 -00 09/15/11 09/15/12 OCCURRENCE 1,000,000 AGGREGATE 2,000,000 DEDUCTIBLE 150,000 DESCRIPTION OF OPERATIONS /LOCATIONS /VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space Is required) RE PROJECT NUMBER: 328 - 041110 - 211828012 BROAD STREET OVER AUGUSTA CANAL & BROAD STREET OVER HAWKS GULLY 1 CITY OF AUGUSTA GEORGIA 530 GREENE STREET AUGUSTA GA 30901 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE T A CCOR "U° /`1 `,,,,,, - CERTIFICATE OF LIABILITY INSURANCE MI DATE (MDDmYY) 6/14/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER (770)939 -3231 Ext. Manry & Heston, Inc. Joe Bradley PO Box 49607 Atlanta, GA 30359 CONTACT PHONE IFAX (A/C, No, EXt(: w/c, No): EWIAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC INSURER A: TRAVELERS INDEMNITY COMPANY (A +; XV) 25658 INSURED MORELAND ALTOBELLI ASSOCIATES, INC. 2211 BEAVER RUIN ROAD SUITE 190 NORCROSS, GA 30071 INSURERB: AMERICAN INSURANCE CO. (A +; XV) 16535 INSURERC: INSURERD: INSURERS: INSURER F : ACORD 25 (2010/05) CERTIFICATE NUMBER: REVISION NUMBER: 0 1988 -2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD