HomeMy WebLinkAboutFY 2011 HISTORIC PRSERVATION FUND GRANT CONTRACT SUMMERVILLE HISTORIC RESOURCE SURVEY PHAS 1STATE OF GEORGIA
RICHMOND COUNTY
AGREEMENT
This agreement is hereby established jointly between the Augusta, Georgia, a political
subdivision of the State of Georgia, by and through the Augusta - Richmond County
Commission, (hereinafter referred to as AUGUSTA), whose address is 530 Greene
Street, Augusta, Georgia 30911, and Historic Augusta, Inc (hereinafter referred to as:
CONTRACTOR), whose address is P.O. Box 37, Augusta, Georgia, 30903..
WITNESSETH
WHEREAS, AUGUSTA has duly applied for and been awarded a matching
Federal grant to complete Phase 1 of the Historic Resource Survey of the Summerville
National Register Historic District, and;
WHEREAS, AUGUSTA is able to contract with an organization or individual
capable of providing services to complete Phase 1 of the Historic Resource Survey of the
Summerville National Register Historic District, and;
WHEREAS, CONTRACTOR is able and willing to perform the professional
services more particularly described herein.
NOW THEREFORE, in consideration of the following mutual promises,
covenants, and conditions, Augusta and Contractor agree as follows:
A. OBLIGATIONS OF CONTRACTOR
1. CONTRACTOR shall perform the work and services as herein provided, and as
more fully described in Exhibit "A ", Scope of Work and Timetable for the
Contractor, which is attached hereto and incorporated by reference.
CONTRACTOR shall survey and document approximately 450 tax parcels in the
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course of the project and shall complete the required work and services in
accordance with the schedule included in Exhibit A.
2. It is agreed that neither the CONTRACTOR nor anyone acting for the
CONTRACTOR shall at any time impose any obligation, debt or burden of any
kind or nature in the name of or charged to Augusta - Richmond County or any
department or division thereof.
3. It is agreed that for the purpose of this agreement CONTRACTOR shall be
deemed to be an independent contractor and shall be responsible for the payment
of all employees' salaries, and for all other expenses incurred in connection with
the performance of the duties and responsibilities established hereunder, except as
otherwise provided.
4. CONTRACTOR covenants that CONTRACTOR presently has no interest and
shall not acquire any interest, direct or indirect, which would conflict in any
manner or degree with the performance required under this agreement.
CONTRACTOR further covenants that in the performance of this agreement, no
person having any such interest shall be employed or contracted with.
5. CONTRACTOR acknowledges that all records relating to this Agreement and the
services to be provided under the contract may be a public record subject to
Georgia's Open Records Act (O.C.G.A. § 50- 18 -70, et seq.). CONTRACTOR
shall cooperate fully in responding to such request and making all records, not
exempt, available for inspection and copying as provided by law.
B. OBLIGATIONS OF AUGUSTA - RICHMOND COUNTY
1. AUGUSTA shall pay CONTRACTOR a fee of Twelve Thousand dollars
($12,000.00). CONTRACTOR shall submit an invoice to Augusta. Within thirty
(30) days of approval of the invoices by the Historic Preservation Division (HPD)
of the Georgia Department of Natural Resources, AUGUSTA will pay
CONTRACTOR. Invoices by the CONTRACTOR shall include a progress report
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showing percent of work complete and shall include copies of completed work
where applicable. Payment requests shall not exceed the percentage of work
complete. The amount of the final payment shall be held by AUGUSTA until the
project is completed satisfactorily, including final approval from HPD.
2. The Augusta Planning and Development Department will also furnish, without
charge to the CONTRACTOR, information and support services as mutually
agreed upon.
C. MUTUAL AGREEMENTS
1. The terms of this AGREEMENT is from the day and year below written through
September 30, 2012 unless terminated earlier pursuant to the provisions of
paragraph (C)(2).
2. Either party may terminate this AGREEMENT by providing written notice of
such intent thirty (30) days in advance of termination date. In the event of
termination by either party, CONTRACTOR agrees to cease all work, to turn over
to AUGUSTA all materials acquired for this contract work, and to submit
AUGUSTA an invoice for work performed prior to termination.
3. This AGREEMENT is subject to all applicable regulations, laws, policies,
guidelines and requirements of the Historic Preservation Fund Grant program,
including OMB A -102, FMC 74 -4 and 74 -8, National Register Programs Manual
and any special conditions or regulations relating to the application, acceptance
and use of federal funds for a federally assisted project. All work shall meet the
Secretary of the Interior's Standards for Archaeology and Historic Preservation.
4. No part of the funds provided under the terms of the AGREEMENT shall be used
directly or indirectly to pay for any personal service, advertisement, telegram,
telephone, letter, printed or written matter, or other device, intended or designed
to influence in any manner a member of Congress, to favor or oppose, by vote or
otherwise, any legislation or appropriation by Congress, whether before or after
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the introduction of any bill or resolution proposing such legislation or
appropriation.
5. All data assembled and documents prepared to carry out the Proposed Work Plan,
or as provided by AUGUSTA, shall become the property of the Georgia
Department of Natural Resources. All publications, reproductions, and copyright
privileges shall be the property of the Georgia Department of Natural Resources.
6. Any publications, announcements, news releases, exhibits or presentation related
to the project shall acknowledge federal assistance substantially as follows: "This
publication has been financed in part with federal funds from the National Park
Service, U.S. Department of the Interior, through the Historic Preservation
Division of the Georgia Department of Natural Resources. However, the contents
and opinions do not necessarily reflect the views or policies of the Department of
the Interior or the Georgia Department of Natural Resources, nor does the
mention of trade names, commercial products, or consultants constitute
endorsement or recommendation by these agencies. This program received
Federal financial assistance for identification and protection of historic properties.
Under Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation
Act of 1973, and the Age Discrimination Act of 1975, as amended, the U.S.
Department of the Interior prohibits discrimination on the basis of race, color,
national origin, age, gender, or disability in its federally- assisted programs. If you
believe you have been discriminated against in any program, activity, or facility
as described above, or if you desire further information, please write to: Office of
Equal Opportunity, National Park Service, 1849 C Street, N. W.,, Washington, DC
20240."
7. This Agreement is intended by the Parties to, and does, supersede any and all
provisions of the Georgia Prompt Pay Act, O.C.G.A. Section 13 -11 -1, et seq. In
the event any provision of this Agreement is inconsistent with any provision of
the Prompt Pay Act, the provision of this Agreement shall control.
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8. This agreement is at all times subject to applicable State and Federal laws,
standards, rules and regulations now existing or which may be hereafter enacted
or adopted.
9. This agreement and all rights, privileges and responsibilities shall be interpreted
and construed according to the laws of the State of Georgia.
10. All claims, disputes, and other matters in question between the Owner and the
Contractor arising out of or relating to the Agreement, or the breach thereof, shall
be decided in the Superior Court of Richmond County, Georgia. The
CONTRACTOR, by executing this Agreement, specifically consents to
jurisdiction and venue in Richmond County and waives any right to contest the
jurisdiction and venue in the Superior Court of Richmond County, Georgia.
11. The failure of AUGUSTA at any time to require performance by the
CONTRACTOR of any provision hereof, shall in no way affect the right of
AUGUSTA thereafter to enforce that same provision or any part of the contract,
nor shall the failure of AUGUSTA to enforce any breach of any provision hereof
be taken or held to be a waiver of such provision, or as a waiver, modification or
cancellation of the contract itself.
12. This agreement represents the sole and complete understanding of the terms of
this agreement between the parties hereto and may be amended, changed or
modified only by a written document signed by the parties hereto.
13. Failure by the CONTRACTOR to satisfactorily complete work (i.e. submit final
project materials) by August 15, 2012 will result in a daily penalty of $100.00 per
day until the project is completed satisfactorily and approved by HPD.
14. Notices pursuant to this agreement shall be given by deposit in the custody of the
United States Postal Service, postage prepaid, addressed as follows:
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Signature:
Attest:
Alternatively, notices required pursuant to this agreement may be personally
served in the same manner as is applicable to civil judicial practice. Notice shall
be deemed given as of the date of personal service or as of the date of deposit of
such written notice in the course of transmission in the United States Postal
Service.
15. This agreement is executed in two counterparts, each of which is deemed an original
of equal dignity with the other and which is deemed one and the same instrument as the
other.
IN WITNESS WHEREOF, t; e parties hereto have signed, sealed, and delivered these
presents this L`day of
CONTRACTOR:
HISTORIC AUGUSTA, INC. AUGUSTA, GEORGIA
Name: Paul Kin
Title: President
Name: Erick Montgomery
Title: Executive Director
Augusta: Deke Copenhaver, Mayor
Room 806, Municipal Building
530 Greene Street
Augusta, GA 30901
Contractor: Erick Montgomery, Executive Director
Historic Augusta, Inc.
P.O. Box 37
Augusta, GA 30903 -0037
, 2012.
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Signature:
Name: derick L. Russell
Title: Administrator
DATE
ACTION
June 1, 2012
Complete First Draft of Survey
July 15, 2012
Complete Final Draft of Survey
August 15, 2012
Submit Final Survey and Other Deliverables
SUMMERVILLE HISTORIC RESOURCE SURVEY, PHASE 1
EXHIBIT A
SCOPE OF WORK AND TIMETABLE FOR THE CONTRACTOR
Historic Augusta will complete a historic resources survey for the part of the Summerville
National Register Historic District within the following area: roughly bound by Heard Avenue
on the east, Gardner Street and Milledge Road on the North, Kings Way on the South, and Johns
Road on the west (see attached map). Historic Augusta will prepare an architectural description
of each identified historic resource noting age of the structure, history, setting, location, and
significance within the historic district. Information gathered will be entered into the
Department of Natural Resources Historic Preservation Division's Natural, Archaeological and
Historic Resources Geographical Information Services (NAHRGIS) program. One to four
digital photographs will be taken of each structure to document its condition and location. This
comprehensive survey will conform to the Historic Preservation Division's standards which are
outlined in their Historic Resources Survey Manual.
Historic Augusta will provide the following deliverables at the conclusion of the survey:
• Four (4) copies of the survey map
• Four (4) copies of the NAHRGIS forms for each property
• Six (6) copies of the survey report as deliverables. The survey report will describe how
the survey was funded, the sponsor, the name of the surveyor, a brief history of the area
and how the neighborhood reflects distinctive aspects of Georgia history, and an
architectural analysis.
Historic Augusta will also participate in public meetings held as part of the project. A public
meeting will be held at the start of the project to publicize the survey and respond to questions
from the residents, property owners, and the general public. At the end of the project, a public
meeting will be held to discuss the results of the survey and provide an opportunity for
comments and questions.
SURVEY TIMETABLE
Historic Augusta will adhere to the schedule in completing the survey:
April 16, 2012
Fred Russell, Administrator
City of Augusta
530 Greene Street, Room 801
Augusta, GA 30901
RE: Consultant Selection - RFP #12 -112
Summerville Historic Resource Survey
Dear Mr. Russell,
This is to request approval to award a contract to Historic Augusta, Inc., in the amount of
$12,000.00, to complete the referenced project. The project involves conducting a survey of
approximately 650 properties in part of the Summerville National Register Historic District. The
project is being financed in part with a reimbursable Historic Preservation Fund (HPF) grant that
the city accepted last year.
The consultant selection process has followed the city's procurement requirements and been
done in cooperation with the Procurement Department. The project selection committee scored
Lord • Aeck • Sargent higher than the other two respondents, but contract negotiations with the
firm were unsuccessful. Historic Augusta, Inc. was the second - ranked firm and contract
negotiations with the firm were successful.
I have attached the composite scores for all three respondents and a copy of the selection
committee's written recommendation to the Procurement Department regarding Historic
Augusta. I expect this project to be completed in 4 -5 months.
I look forward to your response to this request. Please contact me if you have questions or need
additional information.
Singgrely,
George A Director
cc: Pal*` P eCamp
Geri Sams
Susan Kain
Approved:
AUGUSTA PLANNING AND DEVELOPMENT DEPARTMENT
GEORGE A. PATTY
DIRECTOR
525 TELFAIR STREET
AUGUSTA, GEORGIA 30901
PHONE: (706) 821 -1796
FAX: (706) 821 -1806
www.AugustaGA.gov
rederick L. Russell, Adnmi►(istrator
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Geri A. Sams, P irector, Procurement Dept.
Date: 04/17/12
Please contact me if you have any questions.
PTD /s
ENC
Cc: Susan Kain, Finance Department
AUGUSTA PLANNING AND DEVELOPMENT DEPARTMENT
GEORGE A. PATTY
DIRECTOR
525 TELFAIR STREET
AUGUSTA, GEORGIA 30901
PHONE: (706) 821 -1796
FAX: (706) 821 -1806
www.AugustaGA.gov
MEMORANDUM
TO: Lena Bonner, Clerk of Commission
FROM: Paul DeCamp, Planning and Development Department
DATE: June 1, 2012
SUBJ: FY 2011 Historic Preservation Fund Grant Contract
Summerville Historic Resource Survey, Phase 1
Enclosed for your records is a fully executed original of the contract between the City of Augusta
and Historic Augusta, Inc. related to a 2011 Historic Preservation Fund grant project. I have also
attached the Administrator's approval letter for this $12,000 grant - funded project. The City is
contracting with Historic Augusta to complete Phase 1 of a historic resource survey of the
Summerville National Register Historic District.