HomeMy WebLinkAboutVIRGO GAMBILL ARCHITECTS PROJECT NAME: MUNICIPAL RENOVATIONS AND MODERNIZATION �� .� � �o a 1
STANDARD FORM OF CONTRACT
FOR PROFESSIONAL
ARCHITECTURAL SERVICES
WITH CONSTRUCTION MANAGER @ RISK _
BETWEEN
Augusta, Georgia
(hereinafter referred to as the Owner)
AND
Virgo Gambill Architects
(hereinafter referred to as the Architect)
Date: Date of the contract will be the date of the last siqnature
The Professional Architectural Services required by this Contract are to be rendered for
the following project, hereinafter identified as the "Project":
Project Name: Municipal Building Renovations and Modernization
Project Address: 530 Greene Street
City/State/Zip: Augusta Georgia 30901
Project ID #: 10-173
General Project This project will provide interior renovations to the existing Augusta,
Description: Georgia Municipal Building, an approx. 120,800 s.f, 9 story building
(excluding the basement), in order to address current and future
space requirements and to upgrade workspace standards.
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Table of Contents
Article 1 Representations
Article 2 Notices
Article 3 Definitions
Article 4 Relationship of the Parties
Article 5 Basic Services
Article 6 Additional Services
Article 7 Design Not to Exceed
Article 8 Compensation
Article 9 Period of Service
Article 10 Owner's Responsibilities
Article 11 Insurance
Article 12 Indemnification
Article 13 Termination of Agreement
Article 14 Successors/Assignment
Article 15 Ownership of Documents/Confidential Information
Article 16 Additional Provisions
Article 17 Project Records
Article 18 Prohibition Against Contingent Fees
Article 19 Exhibits and Attachments
Article 20 Entire Agreement
Exhibit A Basic Services
Exhibit B Program of Requirements
Exhibit C Schedule
Exhibit D Insurance
Exhibit E Asbestos — Statement of Declaration
Exhibit F Non Collusion Affidavit
Exhibit G Contract for Construction Services (Draft)
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This Contract for Professional Architectural Services is entered into befinreen:
Owner
Owner's Name: Augusta, Georgia
Owner's Address: 530 Greene Street
City/State/Zip: Augusta Georgia 30901
and
Architect
Architect's Name: Virgo Gambill Architects
Architect's Address: 2531 Center West Parkway, Suite 200
City/State/Zip: Augusta Georgia 30909
This Contract for Professional Architectural Services is executed under seal, and shall
be effective on the date signed by the last party to do so.
AUTHORIZED REPRESENTATIVES:
The authorized representatives and addresses of the Owner and the Architect are:
Owner's Representative
Firm Name: Heery International, Inc.
Name: Jacques Ware
Address: 530 Greene Street, Suite 312
City/State/Zip: Augusta, Georgia 30901
Email Address: jware@augustaga.gov
Phone: 706-842-5558 Cell: 706-825-8132 Fax: 706-821-2484
Architect's Representative
Name: Joseph W. Gambill Jr., AIA, LEEDOAP
Address: 2531 Center West Parkway, Suite 200
City/State/Zip: Augusta Georgia 30909
Email Address: jgambill@virgogambill.com
Phone: 706-736-3661 Cell: Fax: 706-736-4552
NOW, THEREFORE, in consideration of the mutual promises, covenants and
agreements stated herein, and for other good and valuable consideration, the sufficiency
of which is hereby acknowledged, the Owner and the Architect agree:
ARTICLE 1
REPRESENTATIONS
By executing this Contract, the Architect makes the following express representations to
the Owner:
1.1 The Architect is professionally qualified to act as the architect for the Project
and is licensed to practice architecture by all public entities having jurisdiction
over the Architect and the Project;
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1.2 The Architect has and shall maintain all necessary licenses, permits or other
authorizations necessary to act as architect for the Project until the Architect's
duties hereunder have been fully satisfied;
1.3 The Architect has become familiar with the Project site and the local conditions
under which the Project is to be designed, constructed, and operated;
1.4 The standard of care for all professional architectural services performed to
execute the work under this contract shall be the care and skill ordinarily used
by members of the design profession practicing under similar conditions at the
same time and locality of the Project.
1.5 The Architect will prepare all documents and items required by this Contract
including, but not limited to, all contract plans and specifications, in such a
manner that they shall be accurate, coordinated and adequate for construction
and shall be in conformity and comply with all applicable law, codes and
regulations;
1.6 The Architect assumes full responsibility to the Owner for the negligent or willful
acts and omissions of Architect's consultants or other employed or retained by
the Architect in connection with the Project;
1.7 The Owner and Architect each acknowledges that it has reviewed and
familiarized itself with this Contract for Professional Architectural Services, and
agrees to be bound by the terms and conditions contained herein.
ARTICLE 2
NOTICES
2.1 Unless otherwise provided, all notices shall be in writing and considered duly
given if the original is (a) hand delivered; (b) delivered by facsimile; (c) sent by
U.S. Mail, postage prepaid, or (d) sent in a".pdf' format via email. All notices
shall be given to the authorized representatives at the addresses set forth
above. Notices that are hand delivered, delivered by facsimile, or sent by email
shall be deemed given the next business day following the date of delivery.
Notices given by U.S. Mail shall be deemed given as of the second business
day following the date of posting.
ARTICLE 3
DEFINITIONS
The following words and phrases shall for the purposes of this Agreement have the
following meanings:
3.1 Proiect - The Project shall be as described above.
3.2 Services - The Services to be performed by the Architect under this Agreement
shall consist of the Basic Services described in Article 5 and any Additional
Services included under Article 6.
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3.3 Construction Contract Award Price (CCAP) — For the purpose of this Contract,
the CCAP shall be defined as the Guaranteed Maximum Price, as negotiated
and agreed to between the Owner and the selected Construction Manager at
Risk firm. The term "Construction Contract Award Price (CCAP)" shall be
understood to be equivalent in meaning to the term "Guaranteed Maximum
Price (GMP)," when used herein. CCAP includes all costs of the work including
the Construction Manager at Risk's General Conditions and fee.
3.4 Construction Contract Documents - The Construction Contract Documents
shall consist of the plans and specifications prepared by the Architect, and any
addenda and change orders thereto, and the Owner-Construction Manager at
Risk Agreement, all of which shall be compatible and consistent with this
Agreement.
3.5 Contractor - The Contractor is the person or entity which enters into an
agreement with the Owner to perform the construction of or any construction on
the Project, including, without limitation, the providing of labor, materials, and
equipment incorporated or to be incorporated into the Project. The term
"Contractor" means the Contractor or its authorized representative, but
excludes the Owner's Representative and the Architect. The term "Contractor"
shall be understood to be equivalent in meaning to the term "Construction
Manager at Risk (CM at Risk)".
3.6 Basic Services Compensation. Basic Services Compensation shall be the
lump sum fee designated in Article 8 to be paid by the Owner to the Architect in
connection with the performance of the Basic Services by the Architect.
3.7 Proqram of Reauirements. The Program of Requirements or "Program" is the
detailed written summary of the requirements of the facility which sets forth the
Owner's design objectives, constraints and criteria, including space
requirements and relationships, quality levels, flexibility and expandability,
special equipment and systems and site requirements, as described in Exhibit
B, which is the product from the conceptual study period.
3.8 Desiqn Phase Chanqe Order - A Design Phase Change Order is the form of
documentation from the Owner approving and authorizing a modification to the
Program, Budget, or previously approved Design Phase documents.
ARTICLE 4
RELATIONSHIP OF THE PARTIES
4.1 Professional Architectural Services - The Architect shall provide professional
architectural/engineering services for the Project in accordance with the terms
and conditions of this Agreement. The Architect's performance of services
shall be as a professional consultant to the Owner to carry out the activities of
Project design and construction administration and to provide the technical
documents and supervision to achieve the Owner's Project objectives.
4.2 Owner Representation - The Owner plans to employ and assign a Project
Manager from Heery International, Inc., or similar type firm, to serve as the
Owner's Representative. The Owner's Representative has no design
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responsibilities of any nature. None of the activities of the Owner's
Representative supplant or conflict with the design, budget or any other
services and responsibilities customarily furnished by the Architect or their
Subconsultants in accordance with generally accepted
architectural/engineering practices except as otherwise modified by this
Agreement. The Architect shall fully cooperate with the Owner's
Representative. Instructions by the Owner to the Architect relating to services
performed by the Architect will be issued or made by or through and in
accordance with procedural, organizational, and documentation standards
established by the Owner's Representative. Communications and submittals of
the Architect to the Owner and Contractor shall be in writing and issued or
made in accordance with similar procedural and documentation standards
established by the Owner's Representative. The Owner's Representative shall
have the authority to establish procedures, consistent with this Agreement, to
be followed by the Architect and Contractor and to conduct periodic meetings
to be attended by the Architect, and their subconsultants, throughout the
duration of this Agreement.
4.3 Other Consultants - The Owner may provide drawings, consultation,
recommendations, suggestions, data and/or other information relating to the
Project from other consultants under separate contract with the Owner,
including but not limited to: Land Surveying Consultant, Geotechnical
Consultant, and/or Materials Testing Consultant. The Architect can rely on the
accuracy of this information.
4.4 Architect Representation —
4.4.1 The Architect shall provide a list of all consultants (and subconsultants) which
the Architect intends to utilize relating to the Project prior to commencing work
on the Project. The list shall include such information on the qualifications of
the consultants as may be requested by the Owner. The Owner will review the
consultants proposed. The Architect shall not retain a consultant to which the
Owner has an objection. The Architect shall use individuals or firms that are
licensed and regularly engaged in the fields of expertise required for this
Project. In addition, the Architect shall use an individual or firm with specific
expertise in roofing certified by licensure as a Registered Roofing Consultant
for any projects containing any roofing work.
4.4.2 The Architect shall provide to the Owner a list of the proposed key project
personnel of the Architect and its consultants to be assigned to the Project.
This list shall include such information on the professional background of each
of the assigned personnel as may be requested by the Owner, through the
Owner's Representative. Such key personnel and consultants shall be
satisfactory to the Owner and shall not be changed except with the consent of
the Owner unless said personnel cease to be in the Architect's (or its
consultants or subconsultants, if applicable) employ.
4.4.3 If required by the Owner's Representative, all agents and workers of the
Architect and its subconsultants shall wear identification badges provided by
the Architect at all times that they are on the Owner's property. The
identification badge shall at a minimum display the company name and
telephone number and the employee name.
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4.4.4 The Architect understands and agrees that should the Owner's Representative
or other Consultant's provide the Architect with any estimating or scheduling
assistance, cost or time control recommendations or other consultation,
recommendations or suggestions, any or all such activities on the part of the
Owner's Representative, Consultant, or any other representative of the Owner
shall in no way relieve the Architect of the responsibility of fulfilling its
obligations and responsibilities under this Agreement.
ARTICLE 5
BASIC SERVICES
5.1 The Architect shall provide the basic services as described in Exhibit A.
ARTICLE 6
ADDITIONAL SERVICES
6.1 If any of the following Additional Services are authorized in advance by the
Owner in writing, the Architect shall furnish or obtain from others the authorized
services. If authorized in advance, in writing, by the Owner, the Architect shall
be paid for these additional services by the Owner pursuant to Article 8.3 to the
extent they exceed the obligations of the Architect under this Agreement.
6.1.1 Providing fully detailed presentation models or presentation renderings, not
included in Basic Services.
6.1.2 Providing financial feasibility or other special studies, not included in Basic
Services.
6.1.3 Providing planning surveys or alternative site evaluations.
6.1.4 Providing design services relative to future facilities, systems and equipment
which are not intended to be constructed as part of the Project other than
general planning and Master Planning for future work as indicated by the
Program of Requirements.
6.1.5 Making major revisions in Drawings, Specifications or other documents when
such revisions are inconsistent with written approvals or instructions previously
given by the Owner.
6.1.6 Preparing supporting data and other services in connection with an Owner-
initiated change order if the Basic Compensation is not commensurate with the
services required of the Architect.
6.1.7 Providing operating and maintenance manuals, training personnel for operation
and maintenance, and consultation during operations other than initial start-up,
and coordinating with the Contractor(s) to provide in electronic format, as
designated by the Owner's Representative, detailed product and warranty
information for input to the Owner's Facility Management computer system.
6.1.8 Providing soils sampling, classification and analysis; however, analysis of
existing soils information and soils analysis during the Design Phase and
recommendations needed during the Construction Phase of the Project are not
considered additional services.
6.1.9 Providing services of interior furnishings not included in the design contract.
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6.1.10 Providing professional services made necessary by the default of a Contractor
or by major defects in the Work of the Contractor in the performance of the
Construction Contract which the Architect could not reasonably have prevented
through inspection, observation or intervention.
6.1.11 Providing surveying services such as platting; mapping; subdivision
agreements or recording subdivision plats.
6.1.12 Providing additional services prior to actual substantial completion of the
Project made necessary by delays or defects in the work of the Contractor
which the Architect could not reasonably have prevented through inspection,
observation or intervention which prolongs the Construction Contract time by
more than 90 days.
6.1.13 Providing extensive assistance in the initial start-up and test operations of
equipment or systems which is beyond the scope of that normally required to
insure proper operation in accordance with the design and specifications.
6.1.14 Providing additional services and costs necessitated by out-of-town travel
required by the Architect and approved by the Owner other than visits to the
Project and other than for travel required to accomplish the Basic Services.
6.1.15 Providing consultation concerning replacement of any Work damaged by fire or
other cause during construction, and furnishing professional services of the
type set forth in Basic Design Services as may be required in connection with
the replacement of such Work.
6.1.16 Providing services after payment by the Owner of the Final Payment to the
Architect other than services called for in the Basic Services.
6.1.17 Providing any other services not otherwise included in this Agreement or not
customarily furnished in accordance with generally accepted architectural
practices consistent with the terms of this Agreement.
6.1.18 The Architect shall provide testimony in public hearings, arbitration proceedings
and legal proceedings, and such testimony shall be provided without additional
fee or charge to the Owner unless said testimony is requested by the Owner
and consists of expert testimony not related to this Project or Work.
ARTICLE 7
DESIGN NOT TO EXCEED
7.1 Owner's Budget - The Architect understands and acknowledges that the Owner
has established a budget for the Project. The Construction Contract Award
Price (CCAP) shall not exceed Fourteen Million Three Hundred Thirty Four
Thousand Four Hundred Eighty One and 00/100's Dollars ($14,334,481.00).
7.2 Limitation On Construction Contract Award Price - The Architect agrees to
design the Project so that the actual CCAP does not exceed the budgeted
CCAP indicated above.
7.3 Owner's Remedies for Excessive Cost - If the lowest bona fide bid or
negotiated CCAP exceeds the Owner's budgeted CCAP by more than five
percent (5%) the Owner may, in addition to any other remedies provided in this
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Contract;
7.3.1 accept the bid or negotiated CCAP;
7.3.2 require the Architect, at no cost to the Owner, to re-bid or re-negotiate the
Work;
7.3.3 cancel the Work or any portion of the Work;
7.3.4 revise the scope of the Work, as required to reduce the CCAP;
7.3.5 require the Architect, at no cost to the Owner, to modify the Construction
Documents and re-bid or re-negotiate the Work to result in a bid or negotiated
CCAP within the budgeted CCAP. In order to reduce the CCAP to the
budgeted CCAP, the Architect shall, in addition to the above, at the Owner's
request and at no additional cost to the Owner,
7.3.5.1 provide value engineering to reduce the CCAP to the budgeted CCAP;
7.3.5.2 assist the Owner in redefining the scope of the Project;
7.3.5.3 incorporate all scope reductions and Project modifications into the modified
Construction Documents.
7.3.5.4 The owner will reasonably cooperate in identifying cost cutting measures.
ARTICLE 8
COMPENSATION
8.1 Basic Services Compensation - The Owner shall compensate the Architect in
accordance with the terms and conditions of this Agreement, including the
following:
8.1.1 For the Basic Services of the Architect, Basic Services Compensation shall be
in the amount of Nine Hundred Eighty Four Thousand Four Hundred Seventy
One and 00/100s Dollars ($984,471.00) The Contract Amount will be broken
out as follows:
Basic Services Compensation shall be in the amount of Eight Hundred Ninety
Four Thousand Nine Hundred Seventy Four and 00/100s Dollars ($894,974.00)
being 6.24% of the CCAP.
Compensation for reimbursable expenses will be a not to exceed amount of
Eighty Nine Thousand Four Hundred Ninety Seven and 00/100s Dollars
($89,497.00).
8.1.1.1 For the purposes of Subparagraph 8.1.1, no amount is to be included within the
scope of the CCAP for the cost of land, rights-of-way or other non-construction
costs which are the responsibility of the Owner.
8.1.1.2 For the purposes of Subparagraph 8.1.1, no labor and materials furnished by
the Owner for the Project shall be included with the scope of the CCAP.
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8.1.1.3 For the purposes of Subparagraph 8.1.1, should the Owner request additions
to the Project which would cause a change or changes in the scope of the
Program of Requirements or previously approved designs or design criteria,
the CCAP shall be increased by the aggregate amount of such change(s) and
the revised and adjusted CCAP shall be the figure used in determining the
Architect's fee. The percentage used for Basic Services Compensation shown
in Paragraph 8.1 shall be applied to such increased CCAP.
8.1.1.4 In the event the Owner requests changes to the Project or elects not to
complete the work or any portion thereof, which would decrease the most
recently approved CCAP, basic compensation due the Architect, as to such
deletion or decrease, shall be adjusted downwards for remaining services to be
perFormed but not for services already performed to the date of receipt by the
Architect of the written requested change or notice of the intent not to complete
part or all of the work, in accordance with the basic payment schedule set forth
in Paragraph 8.2 herein.
8.1.1.5 The Basic Services Compensation stated in Paragraph 8.1.1 includes all
compensation and other payments due the Architect (labor, overhead, profit
and direct costs) in the performance of the Basic Services.
8.2 Pavments to the Architect - Payments on account of the Architect shall be
made as follows:
8.2.1 Payments for Basic Services, including any design phase change orders, shall
be made monthly in proportion to services performed so that the compensation
at the completion of each Phase shall equal the following percentages of the
Basic Services Compensation. Payment shall be made monthly upon
presentation of the Architect's statement of services, fully supported by
invoices, time sheets, and certifications that all consultants and subconsultants
have been paid, and other documentation as requested by the Owner.
Phase Phase Value Percentage
Complete
Design Narrative 5% 5%
Schematic Design 10% 15%
Design Development 10% 25%
Construction Document 40% 65%
Permitting and Bidding/Negotiation 5% 70%
Construction 25% 95%
Final Completion 5% 100%
8.2.1.1 Schedule of Values: The Architect is required to provide a Schedule of Values
which includes a breakdown of contract amount and cost distribution for each
sub-consultant along with the Prime Architects Fees.
8.2.2 No deductions shall be made from the Architect's Basic Services
Compensation on account of penalty, liquidated damages, retainage or other
sums withheld from payments to Contractor.
8.2.3 Deductions may be made from the Architect's Basic Services Compensation on
account of errors and omissions in the drawings, specifications, and other
documents prepared by the Architect or in the Architect's performance of its
obligations under this Agreement. Deductions may be made for the "premium
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costs" paid by the Owner on account of errors and omissions in the drawings,
specifications, and other documents. The "premium cost" is defined as 5% of
the cost of the work, and is considered the costs in excess of what the Owner
would have paid if the work was performed by the Contractor in a competitive
bid environment.
8.2.4 Reimbursable Expenses incurred while performing Basic or Additional Services
shall be computed at a multiple of 1.00 times actual cost. Reimbursable
Expenses shall include such reasonable, actual expenditures made by the
Architect, his employees, or his professional consultants in the interest of the
Project, limited to the following: the reasonable travel expenses when traveling
from the Architect's office to a location outside of the Metropolitan Augusta
Area in connection with the Project; and expense of reproductions, postage
and handling of Drawings and Specifications, beyond those for the Architect's
and subconsultants' use and those required as the phase submittals, for
submittals, postage, courier, delivery charges, telecommunications and
facsimile, USGBC registration, and handling of Drawings and Specifications,
beyond those for the Architect's and sub-consultants use. It is the Owner' intent
to pay the cost for reproductions for drawings and specification releases for
design and construction directly. Before incurring any Reimbursable Expenses,
the Architect must request and receive written authorization from the Owner.
8.2.5 If the Project is suspended for more than six (6) months or abandoned in whole
or in part by the Owner, the Architect shall be paid compensation for services
performed prior to receipt of written notice from the Owner of such suspension
or abandonment. If the Project is resumed after being suspended for more than
twelve (12) months, the Architect's Basic Services Compensation shall be
equitably adjusted.
8.2.6 Deductions shall be made from the Architect's Basic Services Compensation
for Liquidated Damages identified in Paragraph 8.5.
8.3 Additional Services Compensation
8.3.1 With respect to any Additional Services, as described in Article 6 herein,
performed by the Architect hereunder, the Architect and Owner shall negotiate
an equitable adjustment to the Basic Services Compensation. However, if
negotiations are not successful prior to the time the additional services are
needed, the Owner may direct the Architect to proceed with the Additional
Services on a time spent basis with Additional Services Compensation to be
computed as follows:
8.3.1.1 Employees' time computed at a multiple of 2.6 times the employees' Raw
Hourly Rate. The multiple of 2.6 covers the cost of mandatory and customary
benefits such as statutory employee benefits, insurance, sick leave, holidays
and vacations, overhead and profit.
8.3.1.2 Re-inspection and re-submittal review time that is billable to the Contractor
shall be reimbursed to the Architect at the rate indicated in 8.3.1.1 above.
8.3.1 Payments for Additional Services of the Architect shall be made monthly upon
presentation of the Architect's statement of services, fully supported by
invoices, time sheets, and other documentation as requested by the Owner.
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8.4 Accounting Records
8.4.1 Records of the Architect with respect to Additional Services and payroll, and
consultant and other expenses (including Reimbursable Expenses) pertaining
to the Project, shall be kept according to generally accepted accounting
principles and shall be available to the Owner or its authorized representative
for inspection and copying at mutually convenient times.
8.4.2 At the request of the Owner or its authorized representative, the Architect will
supply in a timely manner and certify as accurate, unaltered copies of all time
sheets, invoices, and other documents to substantiate and document any and
all Additional Services and Reimbursable Expenses.
8.5 Liquidated Damaqes.
8.5.1 Should the Architect fail to provide to the Owner those documents required for
review by the Owner (at the Schematic Design Phase, Design Development
Phase, 60% Construction Documents Phase and 100% Construction
Documents Phase) on or before the dates identified in Exhibit C to this
Agreement, (or such later date as may result from extension of time granted by
the Owner), he shall pay the Owner, as liquidated damages the daily amount of
Two Hundred Fifteen dollars ($215.00) for each consecutive calendar day that
the submittal to the Owner remains incomplete, which sum is agreed upon as a
reasonable and proper measure of damages which the Owner will sustain per
day by failure of the Architect to complete work within the time as stipulated; it
being recognized by the Owner and the Architect that the injury to the Owner
which could result from a failure of the Architect to complete on schedule is
uncertain and cannot be computed exactly. In no way shall costs for liquidated
damages be construed as a penalty on the Architect.
8.5.2 Should the Architect fail to publish the Construction Documents for bid on or
before the date identified in Exhibit C to this Agreement for publication, (or such
later date as may result from extension of time granted by the Owner), he shall
pay the Owner, as liquidated damages the daily amount of Two Hundred
Fifteen dollars ($215.00) for each consecutive calendar day that all of the
required documents are not published, which sum represents the approximate
cost to expedite the construction work by one day and is agreed upon as a
reasonable and proper measure of damages which the Owner will sustain per
day by failure of the Architect to complete and publish the design work within
the time as stipulated.
8.5.3 The amount of liquidated damages set forth in Article 8.5.1 and 8.5.2 may be
assessed concurrently. The items of cost included in the assessment of
liquidated damages are added review expense and additional expense to
reduce the time allowed for construction of the Project. This provision for
liquidated damages does not bar Owner's right to enforce other rights and
remedies against the Architect, including but not limited to, specific
performance or injunctive relief.
ARTICLE 9
PERIOD OF SERVICE
9.1 Specific dates relating to the period of services are set forth in Exhibit C.
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9.2 Unless earlier terminated as provided in Article 13 herein, this Agreement shall
remain in force for a period which may reasonably be required for the Basic
Services and Additional Services hereunder. However, the provisions of the
Agreement relating to Representations (Article 1); Professional Liability
coverage (Article 11.1); Indemnification (Article 12); and Ownership of
Documents/Confidential Information (Article 15) shall remain in effect after
termination of the other provisions of the Agreement. No obligations under this
Agreement shall extend beyond the period when the applicable statutes of
limitations or repose would bar the institution of legal proceedings arising out of
the services performed hereunder.
9.3 If the Project is delayed through no fault of the Architect, all specific dates
noted in the Exhibit C that are affected by the delay will be adjusted by the
number of calendar days of the delay.
9.4 If the Owner materially revises the Project, a reasonable time extension and/or
credit shall be negotiated between the Architect and the Owner.
9.5 Time is of the essence in this Agreement. The Architect agrees to exercise
diligence in the performance of its services consistent with the agreed upon
project schedule, subject however, to the exercise of the generally accepted
standard of care for performance of such services.
ARTICLE 10
OWNER'S RESPONSIBILITIES
10.1 The Owner shall provide full information regarding the requirements for the
Project.
10.2 The Owner shall examine documents submitted by the Architect and shall
render decisions which pertain thereto promptly, to avoid unreasonable delay in
the progress of the Architect's Services.
10.3 If required for this Project, the Owner shall furnish a certified land survey of the
site, giving as applicable, grades and lines of streets, alleys, pavements and
adjoining property; rights-of-way, restrictions, easements, encroachments,
zoning, deed restrictions, boundaries and contours of the site; locations,
dimensions and as-built drawings and specifications pertaining to existing
buildings, other improvements and trees; and full information concerning
available service and utility lines, both public and private, above and below
grade, including inverts and depths.
10.4 The Owner shall pay for the services of a soils engineer or other consultant,
when such services are deemed necessary by the Architect or Owner's
Representative, to provide reports, test borings, test pits, soil bearing values,
percolation tests, air and water pollution tests, ground corrosion and resistivity
tests and other necessary operations for determining subsoil, air and water
conditions, with appropriate professional interpretations thereof.
10.5 The Owner shall pay for structural, mechanical, chemical and other laboratory
tests, inspections and reports as required by law that are not otherwise called
for in this Agreement.
10.6 The Owner shall furnish such legal, accounting, and insurance counseling
services as the Owner may deem necessary for the Project and such auditing
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services as may be required to ascertain how, or for what purposes, the
Contractor has used the moneys paid to it under the Construction Contract.
10.7 All services, information, surveys and reports required of the Owner shall be
furnished at the Owner's expense and the Architect shall be entitled to rely
upon their accuracy and completeness.
10.8 The Owner shall furnish information and approvals required of it expeditiously,
for orderly progress of the Work.
10.9 The Owner shall pay for and the Architect shall request, expedite, and obtain
all necessary permits, licenses, approvals, easements, assessments, and
charges required for the construction, use or occupancy of permanent
structures or for permanent changes in any existing facilities. If it is customary
for the General Contractor to obtain any permits and/or licenses, the Architect
shall coordinate this on behalf of the Owner
ARTICLE 11
INSURANCE
11.1 The Architect shall provide the Insurance as described in Exhibit D.
ARTICLE 12
INDEMNIFICATION
12.1 Notwithstanding anything to the contrary contained herein, the Architect shall
indemnify and hold harmless the Owner, the Owner's Representative, their
agents, and employees from and against all claims, damages, losses and
expenses, including but not limited to attorney's fees, arising out of or resulting
from (1) the Architect's performance or failure to perform its obligations under
this Agreement and (2) any claim, damage, loss or expense attributable to
bodily injury, sickness, disease or death, or to injury to or destruction of
personal and/or real property including the loss of use resulting there from and
caused by any negligent act or omission of the Architect, anyone directly or
indirectly employed by the Architect or anyone for whose acts the Architect
may be liable. Such obligation shall not be construed to negate, abridge or
otherwise reduce any other right or obligation of indemnity which would
otherwise exist as to any party or person described in this Article.
12.2 Notwithstanding anything to the contrary contained herein, the Owner shall
indemnify and hold harmless the Architect and its agents and employees from
and against all claims, damages, losses and expenses, including but not limited
to attorney's fees, arising out of or resulting from (1) the Owner's performance
or failure to perform its obligations under this Agreement and (2) any claim,
damage, loss or expense attributable to bodily injury, sickness, disease or
death, or to injury to or destruction of personal property including the loss of
use resulting there from and caused solely by any negligent act or omission of
the Owner or any consultant hired by the Owner pursuant to Article 4 above.
Such obligation shall not be construed to negate, abridge or otherwise reduce
any other right or obligation of indemnity which would otherwise exist as to any
party or person described in this Article.
12.3 Except as otherwise set forth in this Agreement, the Architect and the Owner
shall not be liable to each other for any delays in the performance of their
14
respective obligations and responsibilities under this Agreement which arise
from causes beyond their control and without their fault or negligence, including
but not limited to, any of the following events or occurrences: fire, flood,
earthquake, epidemic, pandemic, atmospheric condition of unusual severity,
war, acts of terrorism, and strikes. The Owner shall not be liable to the
Architect for acts or failures to act by the Contractor.
ARTICLE 13
TERMINATION OF AGREEMENT
13.1 If: (a) the Owner abandons the Project or the Project is stopped for more than
six (6) months due to actions taken by the Owner, or under an order of any
court or other public authority having jurisdiction, or as a result of an act of
government, such as a declaration of a national emergency making materials
unavailable through no act or fault of the Architect or its agents or employees,
or (b) the Owner has failed to substantially perform in accordance with the
provisions of this Agreement due to no fault of the Architect and such non-
performance continues without cure for a period of thirty (30) days after the
Owner receives from the Architect a written notice of such non-performance
(including a detailed explanation of the actions of the Owner required for cure),
the Architect may, upon fifteen (15) days' additional written notice to the Owner,
terminate this Agreement, without prejudice to any right or remedy otherwise
available to the Architect, and recover from the Owner payment for all services
performed to the date of the notice terminating this Agreement.
13.2 Upon the appointment of a receiver for the Architect, or if the Architect makes a
general assignment for the benefit of creditors, the Owner may terminate this
Agreement, without prejudice to any right or remedy otherwise available to the
Owner, upon giving three (3) days written notice to the Architect. If an order for
relief is entered under the bankruptcy code with respect to the Architect, the
Owner may terminate this Agreement by giving three (3) days written notice to
the Architect unless the Architect or the trustee: (a) promptly cures all
breaches; (b) provides adequate assurances of future performance; (c)
compensates the Owner for actual pecuniary loss resulting from such
breaches; and (d) assumes the obligations of the Architect within the statutory
time limits.
13.3 If the Architect persistently or repeatedly refuses or fails, except in cases for
which an extension of time is provided, to supply sufficient properly skilled staff
or proper materials, or persistently disregards laws, ordinances, rules,
regulations or orders of any public authority jurisdiction, or otherwise
substantially violates or breaches any term or provision of this Agreement, then
the Owner may, without prejudice to any right or remedy otherwise available to
the Owner, and after giving the Architect seven (7) days written notice,
terminate this Agreement.
13.4 Upon termination of this Agreement by the Owner under Paragraph 13.2 and
13.3 the Owner shall be entitled to furnish or have furnished the Services to be
performed hereunder by the Architect by whatever method the Owner may
deem expedient. Also, in such cases, the Architect shall not be entitled to
receive any further payment until completion of the Work; and the total
compensation to the Architect under this Agreement shall be the amount which
is equitable under the circumstances. If the Owner and the Architect are
15
unable to agree on the amount to be paid under the foregoing sentence, the
Owner shall fix an amount, if any, which it deems appropriate in consideration
of all of the circumstances surrounding such termination, and shall make
payment accordingly
13.5 The Owner may, upon thirty (30) days written notice to the Architect, terminate
this Agreement, in whole or in part, at any time for the convenience of the
Owner, without prejudice to any right or remedy otherwise available to the
Owner. Upon receipt of such notice, the Architect shall immediately
discontinue all services affected unless such notice directs otherwise. In the
event of a termination for convenience of the Owner, the Architect's sole and
exclusive right and remedy is to be paid for all work performed and to receive
equitable adjustment for all work performed up to and including the date of
termination. The Architect shall not be entitled to be paid any amount as profit
for unperformed services or consideration for the termination of convenience by
the Owner.
13.6 Should the Owner terminate this agreement as provided for under this Article,
the Owner will acquire such drawings, including the ownership and use of all
drawings, specifications, documents and materials relating to the Project
prepared by or in the possession of the Architect. The Architect will turn over
to the Owner in a timely manner and in good unaltered condition all original
drawings, specifications, documents, materials, and computer files. In
recognition that all materials turned over under this Article may not be
complete, the Owner agrees to defend, indemnify and hold harmless the
Architect from and against any and all liability, damages, expenses and costs
(including reasonable attorney's fees) arising from or related to the use or
modification of materials originally prepared by the Architect under this
Agreement. This indemnity shall apply to use of the Architect's materials on this
or any other project. The Owner shall also remove or obscure all marking on
any documents or material prepared by the Architect that are sufficient to
identify Architect as the author thereof.
ARTICLE 14
SUCCESSORS/ASSIGNMENT
14.1 This Agreement shall inure to the benefit of and be binding on the heirs,
successors, assigns, trustees and personal representatives of the Owner, as
well as the permitted assigns and trustees of the Architect.
14.2 The Architect shall not assign, sublet or transfer its interest in this Agreement
without the written consent of the Owner, except that the Architect may assign
accounts receivable to a commercial bank or financial institution for securing
loans, without prior approval of the Owner.
14.3 Nothing contained herein shall create any relationship, contractual or
otherwise, with, or any rights in favor of, any third party.
ARTICLE 15
OWNERSHIP OF DOCUMENTS/CONFIDENTIAL INFORMATION
15.1 Drawings and Specifications as instruments of service are and shall remain the
joint property of the Architect and the Owner whether the Project for which they
are made is built or not. Said documents and design concept are not to be
16
used by the Architect or Owner on other projects. The Owner shall retain
reproducible copies and electronic copies of Drawings and Specifications for
information and reference and use in connection with the Owner's use and
occupancy of the Project and for the Owner's future requirements of the
Project's facilities including without limitation any alteration or expansion in any
manner the Owner deems appropriate without additional compensation to the
Architect. The Owner shall indemnify and hold harmless the Architect in
connection with any use of the Drawings and Specifications without the
Architect's consent.
15.2 In order for the Architect to fulfill this Agreement effectively, it may be
necessary or desirable for the Owner to disclose to the Architect confidential
and proprietary information and trade secrets pertaining to the Owner's past,
present and future activities. The Architect hereby agrees to treat any and all
information gained by it as a result of the Services performed hereunder as
strictly confidential. The Architect further agrees that it will not disclose during
the period of this Agreement or thereafter to anyone outside of the authorized
Project team (1) Owner's trade secrets or (2) Owner's confidential and
proprietary information.
ARTICLE 16
ADDITIONAL PROVISIONS
16.1 All contractors and subcontractors entering into contracts with Augusta,
Georgia for the physical performance of services shall be required to execute
an Affidavit verifying its compliance with O.C.G.A. § 13-10-91, stating
affirmatively that the individual, firm, or corporation which is contracting with
Augusta, Georgia has registered with and is participating in a federal work
authorization program. All contractors and subcontractors must provide their E-
Verify number and must be in compliance with the electronic verification of
work authorized programs operated by the United States Department of
Homeland Security or any equivalent federal work authorization program
operated by the United States Department of Homeland Security to verify
information of newly hired employees, pursuant to the Immigration Reform and
Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability
provisions and deadlines established in O.C.G.A. § 13-10-91 and shall
continue to use the federal authorization program throughout the contract term.
All contractors shall further agree that, should it employ or contract with any
subcontractor(s) in connection with the physical performance of services
pursuant to its contract with Augusta, Georgia the contractor will secure from
such subcontractor(s) each subcontractor's E-Verify number as evidence of
verification of compliance with O.C.G.A. § 13-10-91 on the subcontractor
affidavit provided in Rule 300-10-01-.08 or a substantially similar form. All
contractors shall further agree to maintain records of such compliance and
provide a copy of each such verification to Augusta, Georgia at the time the
subcontractor(s) is retained to perform such physical services
16.2 The Owner and Architect agree to endeavor to provide written notification and
to negotiate in good faith prior to litigation concerning claims, disputes, and
other matters in question arising out of or relating to this Agreement or the
breach thereof.
17
16.3 Nothing herein contained shall be construed to require the parties to provide
written notifications or engage in negotiations prior to the institution of litigation
nor to submit for alternative dispute resolution by a third party or parties any
such claim, dispute or other matter in question between the parties, but the
parties may by mutual agreement submit any claim, dispute or other matter at
issue to arbitration, or such other alternative dispute resolution procedure as
may be mutually agreed upon befinreen the parties.
16.4 Whenever renderings, photographs of renderings, photographs of models,
photographs, drawings, announcements, or other illustration or information of
the Project are released for public information, advertisement or publicity,
appropriate and proper credit for architectural and other services shall be given
to the Architect and Owner respectively.
16.5 The payment of any sums by the Owner shall not constitute a waiver of any
claims for damages by the Owner for any breach of the Agreement by the
Architect.
16.6 The law of the State of Georgia shall govern the CONTRACT between CITY
and CONSULTANT with regard to its interpretation and performance, and any
other claims related to this agreement. All claims, disputes and other matters in
question between CITY and CONSULTANT arising out of or relating to the
Agreement, or the breach thereof, shall be decided in the Superior Court of
Richmond County, Georgia. The CONSULTANT, by executing this Agreement,
specifically consents to jurisdiction and venue in Richmond County and waives
any right to contest the jurisdiction and venue in the Superior Court of
Richmond County, Georgia.
16.7 If any one or more of the provisions contained in this Agreement, for any
reason, are held to be invalid, illegal, or unenforceable in any respect, such
invalidity, illegality or unenforceability shall not affect any other provisions
thereof and this Agreement shall be construed as if such invalid, illegal or
unenforceable provision had never been contained herein.
16.8 Except where specifically stated otherwise, all periods of time stated in terms of
days shall be considered periods calculated in calendar days.
16.9 The headings or captions within this Agreement shall be deemed set forth in
the manner presented for the purposes of reference only and shall not control
or otherwise affect the information set forth therein or interpretation thereof.
16.10 For the purpose of this Agreement unless the context clearly indicates
otherwise, the singular includes the plural, and the plural includes the singular.
16.11 This Agreement may be executed in any number of counterparts, each of
which shall be deemed an original, and the counterparts shall constitute one
and the same instrument, which shall be sufficient evidence by any one
thereof.
16.12 "Contractor acknowledges that this contract and any changes to it by
amendment, modification, change order or other similar document may
have required or may require the legislative authorization of the Board of
Commissioners and approval of the Mayor. Under Georgia law,
Confractor is deemed fo possess knowledge concerning Augusta,
18
Georgia's ability to assume contractual obligations and the
consequences of Contractor's provision of goods or services to Augusta,
Georgia under an unauthorized contracf, amendment, modification,
change order or other similar document, including fhe possibility that the
Contractor may be precluded from recovering payment for such
unauthorized goods or services. Accordingly, Contractor agrees that if if
provides goods or services to Augusta, Georgia under a contract that has
not received proper legislative authorization or if the Contractor provides
goods or services to Augusta, Georgia in excess of the any contractually
authorized goods or services, as required by Augusta, Georgia's Charter
and Code, Augusta, Georgia may withhold payment for any unauthorized
goods or services provided by Contractor. Contractor assumes all risk of
non-payment for the provision of any unauthorized goods or services to
Augusta, Georgia, and it waives all claims to payment or to other
remedies for the provision of any unauthorized goods or services to
Augusta, Georgia, however characterized, including, without limitation, all
remedies at law or equity." This acknowledgement shall be a mandatory
provision in all Augusta, Georgia contracts for goods and services,
except revenue producing contracts.
16.13 Local Small Business Language:
In accordance with Chapter 108 of the Au�usra, GA. CooE, Contractor
expressly agrees to collect and maintain all records necessary to for Augusta,
Georgia to evaluate the effectiveness of its Local Small Business Opportunity
Program and to make such records available to Augusta, Georgia. The
requirements of the Local Small Business Opportunity Program can be found at
www.aupustapa.gov. In accordance with Av�usra, GA. Co�E § 1-10-
129(d)(7), for all contracts where a local small business goal has been
established, the contractor is required to provide local small business utilization
reports. Contractor shall report to Augusta, Georgia the total dollars paid to
each local small business on each contract, and shall provide such payment
affidavits, regarding payment to subcontractors as may be requested by
Augusta, Georgia. Such documents shall be in the format specified by the
Director of minority and small business opportunities, and shall be submitted at
such times as required by Augusta, Georgia. Failure to provide such reports
within the time period specified by Augusta, Georgia shall entitle Augusta,
Georgia to exercise any of the remedies set forth, including but not limited to,
withholding payment from the contractor and/or collecting liquidated damages.
19
ARTICLE 17
PROJECT RECORDS
17.1 All records relating in any manner whatsoever to the Project, or any designated
portion thereof, which are in the possession of the Architect or the Architect's
consultants, shall be made available to the Owner for inspection and copying
upon written request of the Owner. Additionally, said records shall be made
available, upon request by the Owner, to any state, federal or other regulatory
authorities and any such authority may review, inspect and copy such records.
Said records include, but are not limited to, all plans, specifications, submittals,
correspondence, minutes, memoranda, tape recordings, videos, or other
writings or things which document the Project, its design, and its construction.
Said records expressly include those documents reflecting the time expended
by the Architect and its personnel in performing the obligations of this Contract
and the records of expenses incurred by the Architect in its performance under
said Contract. The Architect shall maintain and protect these records for no
less than ten (10) vears after final completion of the Project, or for any longer
period of time as may be required by applicable law or good architectural
practice.
ARTICLE 18
PROHIBITION AGAINST CONTINGENT FEES
18.1 The Architect by execution of this Contract warrants that it has not employed or
retained any company or person, other than a bona fide employee working
solely for it, to solicit or secure this Contract and that he has not paid or agreed
to pay any person, company, corporation, individual, or firm, other than a bona
fide employee working solely for him, any fees, commission, percentage, gift,
or other consideration contingent upon or resulting from the award or making of
this Contract.
ARTICLE 19
EXHIBITS AND ATTACHMENTS
19.1 Attached hereto and incorporated herein as part of this Contract are Exhibit A—
Basic Services, Exhibit B— Program of Requirements, Exhibit C— Schedule,
Exhibit D— Insurance, Exhibit E- the Asbestos Statement of Declaration,
Exhibit F— Non Collusion Affidavit, and Exhibit G— Contract for Construction
Services.
ARTICLE 20
ENTIRE AGREEMENT
20.1 This Agreement and its Exhibits and Attachments represent the entire and
integrated agreement between the Owner and the Architect and it supersedes
all prior communications, discussions, negotiations, understandings,
representations or agreements, either written or oral. This Agreement may be
amended only by written instrument signed by both Owner and Architect.
20
In witness whereof, each individual executing this agreement acknowledges that
he/she/it is authorized to execute this agreement and further acknowledges the
execution of this agreement on the date signed below.
Owner: Architect:
A_uqusta, Georgia Virgo Gambill Architects
By:
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���1/Z Deke Copenhaver Joseph W. Gambill, Jr., AIA, LEED�AP
(Name) (Name)
Mayor President
(Title) (Title
530 Greene Street, Suite 806 2531 Center West Parkway, Suite 200
(Street Address — No PO Box) (Street Address — No PO Box) �
Augusta, Georgia 30901 Augusta, Georgia 30909
(City, State; Zip')' (City, State, Zip)
?�w��* n'�- z/2� 1�2
Date o'��#t:rr�: „�' Date of Signature
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21
Exhibit A
Basic Services
The May 28, 2010 Space Program for the Augusta-Richmond County Municipal Building,
as modified during the Conceptual Study Period to meet the budgeted CCAP, shall be
the basis for the project design. The CCAP will be established prior to commencement
of the Schematic Design Phase.
Conceptual Studv Period: The Architect shall provide the Owner with an evaluation of
the existing building program and recommended modification/selective implementation
of the existing building program to bring the program in line with the CCAP approved by
the Owner. Deliverables shall include: a. Recommended program alternatives to meet
the CCAP with advantages and disadvantages, b. A modified Building Program
approved by the Owner, c. Conceptual site plan and building plan sketches of the
modified program and d. a construction estimate. Architect shall not move into design
until the building program and CCAP are approved. The Owner's Representative will
verify that the cost estimate is within the CCAP.
1. Design Narrative Phase
a. The Architect shall examine and analyze available information provided
by the Owner and shall advise and recommend as to additional
information necessary to begin specific design work on the Project. In
addition, the Architect shall:
i. Visit and observe the Project Site and any structures or other
features to be modified;
ii. Familiarize themselves with the survey, and the location of all
existing buildings, utilities, conditions, streets, equipment,
components and other attributes having or likely to have an impact
on the Project;
iii. Familiarize themselves with the Program of Requirements and
make any necessary revisions as required to begin the design
phase;
iv. Familiarize themselves with pertinent Project dates and
programming needs, including the Project Design Schedule;
v. Review all Project geotechnical, Hazardous Substance, structural,
chemical, electrical, mechanical and construction materials tests,
investigations and recommendations;
vi. Review local zoning restrictions and requirements;
vii. Analyze opportunities for incorporation of sustainable design
features, in support of the goal of ineeting LEED Version 3.0
Certification.
viii. Register project with USGBC.
22
ix. Gather such other information necessary for a thorough
understanding of the Project.
b. Upon analysis of all available information and prior to initiating any design
tasks, the Architect shall participate in a Pre-Design Project Analysis.
The Architect shall have in attendance the individuals who will represent
the primary architectural and engineering disciplines on the project and
others as may be requested by the Owner's Representative. The
Architect shall take and transcribe minutes of the sessions.
c. Upon conclusion of the Pre-Design Project Analysis, the Architect shall
prepare a report to the Owner (hereinafter referred to as the Design
Narrative) along with a Design Schedule acceptable to the Owner which
is the Architect's interpretation of the Project requirements, design
parameters and objectives, and results of the Pre-Design Project
Analysis. To the maximum extent possible, the Design Narrative will
contain diagrammatic studies and pertinent text relative to: design
concept; Program of Requirements; analysis of alternatives; internal
functions; human, vehicle and material flow patterns; general space
allocations; detailed analysis of operating functions; studies of adjacency,
vertical and horizontal affinities; and outline descriptions of major building
components and systems.
d. Upon written authorization from the Owner to proceed, and based on the
approved Design Narrative, the Construction Contract Award Price
(CCAP), and Program of Requirements the Architect shall prepare
Schematic Design Studies consisting of drawings and other documents
illustrating the design concept, scale and relationship of the Project
components for approval by the Owner.
2. Schematic Design Phase
a. The Architect shall provide the Owner's Representative periodically with
copies of Schematic Design Studies for the Owner's Representative's
review during the Schematic Design Phase. At the end of the Schematic
Design Phase the Architect shall provide the Owner's Representative with
six (6) complete sets of prints of the drawings and other documents for
approval by the Owner along with electronic files in pdf format.
b. The Architect shall participate as requested in meetings with Owner's staff
to review the project, receive the Owner's input and provide responses to
input.
c. The Architect shall prepare documents and make presentations to
Augusta Georgia as determined by the Owners Representative.
Documents required for presentation shall include but not limited to
mounted and colored site plans, floor plans and elevations.
d. Documents prepared by the Architect for final Schematic Design Phase
submittal shall include drawings and a written report. The drawings shall
include, but not be limited to; a proposed site utilization study of the
property of the Project, schematic plans of all floor plan conditions, and
23
simplified elevations indicating the fundamentals of the architectural
concept. The report shall include the status of the work, a summary of
programmed versus actual square footage by room or area and net to
gross comparisons in a format defined by the Owner; such discussion of
design factors, if any, as are pertinent in the opinion of the Architect; and
descriptions of proposed engineered systems, construction concepts,
materials and work to be included in the construction contracts. Further,
the report should include any pertinent minutes from meetings or
telephone conferences with, or letters from review agencies with
responses, and responses to all review comments from staff from
previous reviews. The Architect shall submit an estimate and breakdown
of the Construction Contract Award Price (CCAP) no later than five (5)
business days in advance of the scheduled SD review meeting. The
Architect shall prepare such estimates in the form prescribed by the
Owner to assure itself that the project is within the CCAP.
e. The Architect shall include as part of his submittal a statement that to the
best of his knowledge and belief the documents incorporate the design
standards conveyed by the Owner during this phase of design.
f. The Architect shall submit a statement indicating that local governing
authorities are aware of the project, and the necessary requirements of
such agency will be met to the best of his knowledge and belief.
g. To be considered acceptable for final Schematic Design Phase submittal,
the documents shall contain all of the following unless otherwise agreed
in writing:
i. Architectural
1. Overall plans (at 1/16" scale) showing complete building layout,
and identifying areas, room by room, showing square footage
with comparisons to program standards, and core areas and
their relationships.
2. Enlarged plans (at 1/8" scale) of select areas such as main entry
lobby, concourse, toilets and back of house areas.
3. Preliminary building section and elevations indicating location
and size of fenestration.
4. Preliminary furniture layouts of critical spaces.
5. Site plan with building located and overall grading plan with a
minimum of 2'- 0" contour lines. All major site development
such as orientation, access road paving, walls and outside
support buildings, structured parking facilities and paved parking
lots should be shown.
6. Gross and net area calculations separated to show conformance
with the Program of Requirements.
7. Preliminary Building Code Summary.
ii. Structural
1. Narrative of structural system (concrete, precast, structural steel
with composite deck, structural steel with bar joists, etc.).
2. Identification of foundation requirements (fill requirements, piles,
caissons, spread, footings, etc.).
24
iii. Mechanical
1. Block heating, ventilating and cooling loads estimates including
skin versus internal loading.
2. Single-tine drawings of all mechanical equipment spaces, duct
chases and pipe chases.
3. Location of all major equipment in allocated spaces.
4. Location of all service entrances.
iv. Electrical
1. Lighting fixtures roughly scheduled showing types of fixtures to
be used.
2. Major electrical equipment roughly scheduled indicating size and
capacity.
3. Complete preliminary one-line electrical distribution diagrams
with indications of final location of service entry, transformers
and emergency generator, if required.
4. Description of specialized electrical systems (fire alarm, security
system, intercom, voice/data, audio/visual, etc.).
5. Legend showing all symbols used on drawings.
v. Securitv
1. Description of a complete Security System (monitoring, access
control, etc.)
vi. Audio/Visual
1. Description of a complete Audio/Visual System (projector,
screens, sound system, etc.)
vii. Voice and Data
1. Description of a total voice and data system (phone system,
cabling, wire management, switches, servers, panels, etc.)
h. Documents not complying with Subparagraph 2.g. shall be returned to the
Architect for correction at no additional charge to the Owner and with no
change to the overall Project design schedule.
i. The Owner will be utilizing a Construction Manager at Risk to provide pre-
construction services during the Design Phase. The Construction
Manager along with the Owner's Representative will be conducting
design, constructability and coordination reviews at each phase of the
design according to the following schedule:
Review SD DD 60% CD 95% and
100%CD
Desi n X X X X
Constructabilit X X
Coordination X x
Design reviews will focus on the following:
• Completeness as applicable,
• Compliance with Program requirements,
• Compliance with the Owner's design criteria and budget,
25
• Compliance with Applicable Codes and laws.
Constructability Reviews will focus on the following:
• Value,
• Sequencing of construction,
• Duration of construction of various building methods,
• Constructability.
Coordination reviews will focus on the following:
• Coordination by the Design Consultant of the various
disciplines, including architectural, structural, mechanical,
electrical and plumbing.
No later than five days prior to the SD Review Meeting, the Architect will
submit the Schematic Design Documents to the CM at Risk and the
Owner's Representative. Comments from the reviews done by the CM at
Risk and the Owner's Representative will be discussed at the Schematic
Design Review meeting. The architect will be required to provide a
detailed response to each review item no later than five (5) days following
the Schematic Design Review meeting. Vague responses such as "will
comply" are not acceptable.
j. Upon Owner acceptance and approval of the Schematic Design, the
structural bay sizes, floor elevations and exterior wall locations (building
"footprint") may not be changed except by a Design Phase Change
Order.
k. The Architect shall provide electronic images (in pdf format) at each
phase of the design for use by Augusta Georgia on their website.
I. The Architect shall provide in-progress sketches, at each phase of the
design, mounted on presentation boards for display in the Main Lobby of
the existing Municipal Building.
3. Desian Development Phase.
a. The Architect shall prepare from the approved Schematic Design Studies,
for further approval by the Owner, the Design Development Documents
consisting of drawings and other documents to fix and describe the size
and character of the entire Project as to structural, mechanical and
electrical systems, materials and such other essentials as may be
appropriate.
b. Design Development Documents prepared by the Architect shall include
drawings and a written report in more detail than the Schematic Design
Documents and shall take into account the Owner's comments on the
previous submittal. The report shall include the status of the work, a
summary of programmed versus actual square footage by room or area in
a format defined by the Owner, such discussion of design factors, if any,
as are pertinent in the opinion of the Architect; and outline descriptions of
proposed engineered systems, construction concepts, materials and work
26
to be included in the construction contracts. Drawings shall include
dimensioned site development plan, floors plans, elevations, and typical
sections indicating proposed construction. Drawings shall also include
information on major finishes as well as diagrammatic drawings
illustrating fundamentals of major engineered systems, i.e., structural,
mechanical and electrical. The Architect shall submit an estimate and
breakdown of the Construction Cost Award Price (CCAP) no later than
five (5) business days in advance of the scheduled DD review meeting.
The Architect shall prepare such estimates in the form prescribed by the
Owner to assure itself that the project cost is within the CCAP.
c. The Architect shall include as part of his submittal a statement that to the
best of his knowledge and belief the documents incorporate the design
standards conveyed by the Owner during this phase of design.
d. The Architect shall submit the final Design Development package,
pertinent meeting minutes, etc. to show how review comments made in
Schematic Design have been addressed. It should be clear from the
notes where the specific item was incorporated into the Design
Development submittal or an explanation if it was not incorporated.
e. The Architect shall provide the Owner's Representative periodically with
copies of in-progress Design Development Documents during the Design
Development Phase. At the end of the Design Development Phase the
Architect shall provide the Owner's Representative with a complete set of
the drawings and other documents for approval by the Owner in an
uneditable electronic media. The documents for this final Design
Development Phase submittal shall contain all of the following unless
otherwise agreed in writing:
i. Architectural
1. Project phasing plan.
2. Building Code Summary Sheet.
3. Life safety plans showing all fire walls and egress calculations.
4. Floor plans (at 1/8" scale) with final room locations including all
openings.
5. Roof plan (at 1/8" scale) indicating structural slope, drainage
areas and drain locations.
6. Wall sections showing final dimensional relationships, materials
and component relationships.
7. Plans shall show typical furniture layouts associated with a
County/City Government facility.
8. Finish schedule identifying all finishes.
9. Preliminary door and hardware schedule showing final quantity
plus type and quality levels.
10. Virtually complete site plan including grading and drainage.
11. Preliminary development of details, including millwork details
and large scale blow-ups.
12. Legend showing all symbols used on drawings.
13. Outline of materials to be specified in the CD phase.
14. Reflective ceiling development including ceiling grid and all
devices that penetrate the ceiling (i.e., light fixtures, sprinkler
27
heads, ceiling register or diffusers, etc.).
ii. Structural
1. Plan drawings with all structural members located and sized.
2. Final building elevations.
3. Outline of materials to be specified in the CD phase.
4. Foundation drawings.
iii. Plumbinq
1. Piping, fixtures and equipment substantially located and sized.
iv. Mechanical
1. Heating and cooling load calculation for each space and major
duct or pipe runs sized to interface with structural.
2. Major mechanical equipment scheduled indicating size and
capacity.
3. Major mechanical equipment scheduled indicating size and
capacity.
4. Ductwork and piping substantially located and sized (mains
only).
5. Above ceiling and/or mechanical room layouts to verify all,
structural, mechanical, plumbing, electrical and fire protection
systems fit in available spaces.
6. Typical devices in ceiling located in public spaces.
7. Legend showing all symbols used on drawings.
8. Outline of materials to be specified in the CD phase.
9. Completed life cycle cost analysis.
v. Electrical
1. Power consuming equipment and load characteristics.
2. Electric load estimate.
3. Major electrical equipment (switchgear, distribution panels,
emergency generator, transfer switches, UPS system, etc.)
dimensioned and drawn to scale into the space allocated.
4. Preliminary site lighting design coordinated with Georgia Power.
5. Outline of materials to be specified in the CD phase.
6. Lighting, power, telecommunications and office automation
devices and receptacles shown in plan.
7. Preliminary light fixture schedule.
One line diagram of specialized electrical systems (fire alarm,
intercom, voice/data, etc.) showing location of control
equipment/panels and devices.
8. Interior electrical loads estimate for systems furniture,
receptacles, lighting, food service equipment, and any other
special use areas, etc.
vi. Securitv
1. Major equipment (servers, switches, panels, etc.) dimensioned
and drawn to scale into the space allotted.
2. Any required electric load estimates
3. Location of security cameras, card readers, control equipment
and panels indicated on plans. Including any adjacent power
receptacles and/or supplies that might be required.
4. Preliminary fixture schedules
vii. Audio/Visual
1. Major equipment (servers, recorders, switches, amplifiers,
28
panels, etc.)
2. Any required electric load estimates
3. Location of projection screens, black out shades, projectors,
speakers, outlets, panels, etc. Indicated on the plans. Including
any adjacent power receptacles and/or supplies that might be
required.
4. Preliminary fixture schedules.
viii. Voice and Data
1. Major equipment (devices, servers, switches, panels, etc.)
2. Location of (devices, phone outlets, data outlets, etc.) indicated
on plans.
3. Preliminary fixture schedule
ix. Fire Protection
1. Provide flow test information
2. Provide narrative of proposed fire protection system.
x. Sustainabilitv/LEED
1. Provide LEED Score Sheet Itemizing anticipated LEED points
and team responsibilities.
f. Documents not complying with Subparagraph 3.g. shall be returned to the
Architect for correction at no additional charge to the Owner and with no
change to the overall Project design schedule.
g. The Architect shall provide electronic images (in pdf format) at each
phase of the design for use by Augusta Georgia on their website.
h. The Architect shall provide in-progress design images, at each phase of
the design, mounted on presentation boards for display in the Main Lobby
of the existing Municipal Building.
i. The Owner will be utilizing a Construction Manager at Risk to provide pre-
construction services during the Design Phase. The Construction
Manager along with the Owner's Representative will be conducting
design, constructability and coordination reviews at each phase of the
design according to the following schedule:
Review SD DD 60% CD 95% and
100 % CD
Desi n X X X X
Constructabilit X X
Coordination X x
Design reviews will focus on the following:
• Completeness as applicable,
• Compliance with Program requirements,
• Compliance with the Owner's design criteria and budget,
• Compliance with Applicable Codes and laws.
Constructability Reviews will focus on the following:
• Value,
29
• Sequencing of construction,
• Duration of construction of various building methods,
• Constructability.
Coordination reviews will focus on the following:
• Coordination by the Design Consultant of the various
disciplines, including architectural, structural, mechanical,
electrical and plumbing.
No later than five days prior to the DD Review Meeting, the Architect will
submit the Design Development Documents to the CM at Risk and the
Owner's Representative. Comments from the reviews done by the CM at
Risk and the Owner's Representative will be discussed at the Design
Development Review meeting. The architect will be required to provide a
detailed response to each review item no later than five (5) days following
the Design Development Review meeting. Vague responses such as "will
comply" are not acceptable.
4. Construction Documents Phase.
a. Upon written authorization from the Owner to proceed, the Architect shall
prepare from the approved Design Development Documents, Working
Drawings and Specifications setting forth in detail the requirements for the
construction of the entire Project. The Owner will provide the Conditions
of the Contract (General and any Supplementary), Advertisement for
Bids, Instructions to Bidders, time control specification provisions, and
Construction Proposal Forms and Agreement(s) which the Architect shall
incorporate into the Construction Documents.
b. Construction Documents shall be packaged and be completed in
accordance with its schedule.
c. Detailed drawings shall cover all work included in the Project or
designated portion thereof. It is the responsibility of the Architect to
assure that the Project Construction Documents require that no asbestos-
containing materials are to be incorporated in the Project.
d. A CM at Risk contract for construction is anticipated for the project.
e. Specifications shall be prepared using the Construction Specifications
Institute division format. Specifications for products, materials and
equipment shall be written in full compliance with all relevant laws and
building codes. Brand names may be used to specify a particular product
to be bid as an equal only in accordance with State law.
f. The Architect shall provide a color board with exterior and interior color
selection for review, approval and use by the Owner. The approved color
board shall be submitted for use by the Owner with the 100%
Construction Documents.
g. The Architect shall provide the Owner's Representative periodically with
30
copies of in-progress Construction Documents during this phase.
Additionally, the Architect shall submit for approval by the Owner six (6)
sets of preliminary Construction Documents at the stage of 60%
completeness and at the stage of 100% completeness along—with a
written report for each stage. The report shall incorporate the status of
the work and a summary of programmed versus actual square footage in
a format defined by the Owner by room or area. The Architect shall
submit an estimate and breakdown of the Construction Contract Award
Price (CCAP) no later than five (5) business days in advance of the
scheduled 60% and 100% CD review meetings. The Architect shall
prepare such estimates in the form prescribed by the Owner to assure
itself that the project costs are within the CCAP. The documents for the
60% and 100% Construction Document submittal shall, at a minimum,
satisfy all of the requirements of the Design Development Phase, plus all
of the following unless otherwise agreed in writing:
i. General
1. Complete index of drawings
2. Vicinity plan
3. Building Code Summary
4. Life safety plans
5. Energy data
6. Accessibility summary
7. U.L. details
ii. Civil / Landscapinq
1. Copy of the Site Survey
2. Site plan satisfactory for site plan approval
3. Site demolition plan
4. Staking plan
5. Erosion control plan
6. Grading plan
7. Site utility plan
8. Storm drainage plan, details and schedule
9. Paving plans and details
10. Landscaping plans and details, plant schedule
iii. Architectural
1. Demolition plans
2. Key plans with final room numbers as approved by Augusta
Georgia
3. Critical sections and details identified and drawn
4. Roof plan with all penetrations
5. Kitchen layout and equipment schedule
6. Exterior elevations with control joints located
7. Enlarged toilet room layout with all fixtures and dimensions
8. Toilet room elevations
9. Reflected ceiling plan with all fixtures located and ceiling height
identified
10. Bulkhead and lintel details
11. Finish plan and schedule
12. Door and hardware schedule, elevations, and head and jamb
details
13. Masonry details
31
14. Roof details
15. Stair details
16. Elevator sections and details if applicable
17. Furniture layout
18. Casework elevations
iv. Structural
1. Demolition plans
2. Footing plans and details
3. Reinforcing steel plans
4. Structural steel plans
v. Plumbinq
1. Demolition plan
2. Fixture schedule
3. Plumbing plans
4. Enlarged toilet room plans
5. Riser diagrams for waste and vent, water, storm drainage, and
gas
6. Plumbing site plan
7. Plumbing details
vi. Mechanical
1. Demolition plan
2. Ductwork and piping completely located and sized
3. Complete equipment schedules
4. Mechanical room enlarged plans and sections
5. Schematic control diagrams
6. Mechanical details
vii. Electrical
1. Demolition plan
2. Fixture schedule
3. Electrical site plan
4. Power plan with panels located and identified
5. Lighting plan
6. Complete plans for auxiliary systems including but not limited to,
fire alarm, voice/data, intercom, Audio/Video, and security
7. Riser diagrams for all systems
8. Panel schedule
viii. Securi
1. Complete Security plan with all equipment (devices, servers,
switches, etc.) located and identified.
2. Riser diagrams
3. Fixture and panel schedule
ix. Audio/Visual
1. Complete Audio/Visual plan with all equipment (projectors,
screens, speakers, amplifiers, jack, etc.) located and identified.
2. Riser diagrams
3. Fixture and panel schedule
x. Voice and Data
1. Complete Voice and Data plan with all equipment (phones,
devices, servers, switches, panels, cabling, etc.) located and
identified.
2. Riser diagrams
32
3. Fixture and panel schedule
xi. Fire Protection
1. Demolition plan
2. Fire protection plan with location of all hose and valve cabinets
identified
3. Preliminary fire protection performance based design.
xii. Sustainabilitv/LEED
1. Update LEED Score Sheet.
2. Document LEED point items per USGBC requirements.
3. Incorporate LEED requirements in Construction Documents.
h. Documents not complying with Subparagraph 4.g. shall be returned to the
Architect for correction at no additional charge to the Owner and with no
change to the overall Project design schedule.
i. The Owner will be utilizing a Construction Manager at Risk to provide pre-
construction services during the Design Phase. The Construction
Manager along with the Owner's Representative will be conducting
design, constructability and coordination reviews at each phase of the
design according to the following schedule:
Review SD DD 60% CD 95% and
100 % CD
Desi n X X X X
Constructabilit X X
Coordination X x
Design reviews will focus on the following:
• Completeness as applicable,
• Compliance with Program requirements,
• Compliance with the Owner's design criteria and budget,
• Compliance with Applicable Codes and laws.
Constructability Reviews will focus on the following:
• Value,
� Sequencing of construction,
• Duration of construction of various building methods,
• Constructability.
Coordination reviews will focus on the following:
• Coordination by the Design Consultant of the various
disciplines, including architectural, structural, mechanical,
electrical and plumbing.
j. No later than five days prior to the 60% Complete Review Meeting, the
Architect will submit the 60% Complete Documents to the CM at Risk and
the Owner's Representative. Comments from the reviews done by the
CM at Risk and the Owner's Representative will be discussed at the 60%
Complete Design Review meeting. The architect will be required to
provide a detailed response to each review item no later than five (5)
33
days following the 60% Complete Design Review meeting. Vague
responses such as "will comply" are not acceptable.
k. After review and approval of the 60% Construction Documents by the
Owner, the Architect shall continue with preparation of final Construction
Documents and Bid Documents, including final Specifications for all
authorized work on the Project and shall incorporate in those final
documents the comments and any modifications and changes desired by
the Owner and any modifications required for compliance with all
applicable codes, regulations, standards, the approved program, and
prior written approvals and instructions of the Owner. The resulting final
Construction Document submittal is to be a coordinated package, suitable
for bidding distribution.
I. The Architect shall participate in such reviews and meetings as are
necessary for the project to conform to applicable codes and applicable
requirements of responsible agencies and will make any changes to the
Construction Documents which are required for issuance of all permits
and legal authorizations needed to construct the Project.
m. The Architect shall provide necessary information for the CM at Risk to
submit all relevant applications for all required building permits within a
reasonable time to ensure receipt of final comments in time to issue any
required addenda to the Bidding Documents.
n. At the completion of the construction documents phase, the Architect
shall submit to the Owner a set of 100% complete documents prepared
by the Architect for final Construction Documents Phase submittal which
shall include the final working drawings and specifications in an
uneditable electronic media.
o. The Owner will be utilizing a Construction Manager at Risk to provide pre-
construction services during the Design Phase. The Construction
Manager along with the Owner's Representative will be conducting
design, constructability and coordination reviews at each phase of the
design according to the following schedule:
Review SD DD 60% CD 95% and
100%CD
Desi n X X X X
Constructabilit X X
Coordination X x
Design reviews will focus on the following:
• Completeness as applicable,
• Compliance with Program requirements,
• Compliance with the Owner's design criteria and budget,
• Compliance with Applicable Codes and laws.
Constructability Reviews will focus on the following:
34
• Value,
• Sequencing of construction,
• Duration of construction of various building methods,
• Constructability.
Coordination reviews will focus on the following:
• Coordination by the Design Consultant of the various
disciplines, including architectural, structural, mechanical,
electrical and plumbing.
p. No later than five days prior to the 100% Complete Review Meeting, the
Architect will submit the 100% Complete Documents to the CM at Risk
and the Owner's Representative. Comments from the reviews done by
the CM at Risk and the Owner's Representative will be discussed at the
100% Complete Design Review meeting. The architect will be required to
provide a detailed response to each review item no later than five (5)
days following the 100% Complete Design Review meeting. Vague
responses such as "will comply" are not acceptable.
q. The Architect shall include as part of his submittal a statement that to the
best of his knowledge and belief the documents incorporate the design
standards conveyed by the Owner during this phase of design.
r. The Architect shall submit with the final Construction Document package,
meeting minutes, etc. to show how review comments made in Design
Development have been addressed. It should be clear from the notes if
the specific item was incorporated into the Construction Document
submittal or not (with an explanation).
s. The Architect shall provide electronic images (in pdf format) at each
phase of the design for use by Augusta Georgia on their website.
t. The Architect shall provide in-progress design images, at each phase of
the design, mounted on presentation boards for display in the Main Lobby
of the existing Municipal Building.
5. Permittinq and Bidding/Neqotiation Phase.
a. After receiving written authorization from the Owner, the Architect shall
proceed with the Permitting and Bidding/Negotiation Phase.
b. The Owner's Representative shall coordinate the bidding documents
distribution.
c. The Architect shall provide necessary documents to the CM at Risk to
expedite and obtain all necessary permits, licenses and approvals,
including paying any associated fees or assessments, required for the
construction, use or occupancy of permanent structures or for permanent
changes in existing facilities, unless otherwise agreed in writing. The
Owner shall reimburse the Architect for the actual cost of any fees or
assessments paid by the Architect pursuant to this subparagraph.
35
d. The Architect shall prepare such clarifications and addenda to the bidding
documents as may be required. The Architect will provide these to the
Owner for review prior to issuance to all holders of bid documents.
e. The Owner's Representative will schedule and conduct Pre-Bid
Conferences with prospective bidders to review the Project requirements.
The Architect shall provide knowledgeable representatives, including
representatives of its consultants, to participate in these conferences to
explain and clarify Bidding Documents. Within five (5) days after the Pre-
Bid Conference the Architect shall deliver to the Owner, if needed, a final
Addendum.
f. The Architect shall assist the Owner's Representative and the Owner in
obtaining bids.
g. The Architect shall assist the Owner's Representative reviewing the CM
at Risk's bid tabulation and recommendation to the Owner concerning the
Contract Award.
h. Should first bidding or negotiation produce prices in excess of the
approved CCAP, the Architect shall participate with the Owner's
Representative in such re-bidding, re-negotiation, and re-design, at no
additional expense to the Owner pursuant to Article 7.3, as may be
necessary to obtain price(s) within the approved CCAP or price(s)
acceptable to the Owner. The Owner will make decisions to assist in re-
design. All re-design must be approved by the Owner.
i. Should the Architect re-design or conduct re-bidding under its
responsibilities set out in the preceding paragraph, it's Construction
Phase and Post Construction Phase services shall be extended to take
re-design/re-bid delays into account at no additional expense to the
Owner.
j. The Architect shall assist the Owner's Representative in the preparation
of the Agreement(s) between Owner and Contractor(s) for the Owner's
execution. The Owner's Representative will coordinate award(s) and
Notice(s) to Proceed for the Owner.
6. Construction Phase.
a. The Construction Phase for each portion of the Project will commence
with the award of the Construction Contract and will terminate when the
Owner makes the Final Completion payment to the CM at Risk or at 3
months from the date of substantial completion, whichever comes first.
b. The Architect shall consult with the Owner and participate in all decisions
as to the acceptability of subcontractors and other persons and
organizations proposed by the CM at Risk for various portions of the
work.
c. The Owner's Representative shall require the CM at Risk to prepare a
36
submittal schedule stating when the CM at Risk proposes to provide
submittals to the Architect. The Architect will review and together with the
CM at Risk agree upon a final submittal schedule. The Architect shall
review and approve shop drawings, samples, and other submissions of
CM at Risk as well as the Work performed by the CM at Risk for
conformance with the design concept of the Project and for compliance
with the Contract Documents. The Architect shall prepare one final color
board for the use of the Owner and one to be kept on the jobsite
containing the Owner approved submittal samples. The review and
return of submittals shall be based upon the above submittal schedule,
and accomplished by the Architect within fourteen (14) calendar days
from date of receipt except when otherwise authorized by the Owner's
Representative.
d. The Architect shall provide necessary Project drawings, in electronic
format, to the electrical or data contractor for creation of data "as builY'
submittal and approval drawings, and to the CM at Risk for site
layout/staking.
e. The Owner's Representative will establish with the Architect procedures
to be followed for review and processing of all shop drawings, catalogue
submissions, project reports, test reports, maintenance manuals, and
other necessary documentation, as well as requests for changes and
applications for extensions of time.
f. The Architect, without the Owners prior approval, may authorize or direct
minor changes in the Work which are consistent with the intent of the
Construction Documents and which do not involve a change in Project
cost, time for construction, Project scope, aesthetics, visual concepts or
approved design elements. Any such minor changes shall be
implemented by written field order. Except as provided in this
subparagraph, the Architect shall not have authority to direct or authorize
changes in the Work without the Owner's prior written approval; however,
the Architect shall provide a copy of any written field order to the Owner
or Owner's Representative.
g. The Architect shall promptly consult with and advise the Owner
concerning, and review, process, and recommend, all change order
requests and change orders.
h. The Architect shall promptly prepare required drawings, specifications
and other supporting data as necessary in connection with minor
changes, change order requests and change orders.
i. The Architect shall promptly prepare and submit change order proposal
requests for the Owner's approval and acceptance. The Architect shall
include the following in any such requests:
i. Provide a Description of the Change.
ii. Provide an explanation as to why the change is necessary.
iii. Provide an explanation as to who requested the change.
iv. Provide any and all alternatives that could be done in lieu of the
37
requested change.
v. Provide an explanation about what will happen if the change order
proposal is not approved.
vi. Provide an explanation about the impact of the change on the Project
Schedule.
vii. Provide a Reason for the Change (ie. Unforeseen Conditions, Owner
Requested, Life Safety, Code Requirement, Errors and/or Omissions,
or Other (please specify).
viii. Each Change Order Request should include the following statement:
"We have reviewed the Contractor's proposal and we have
determined that the cost is fair and reasonable compensation for
the scope of work described."
j. The Architect shall promptly administer and manage all minor changes,
change order requests, and change orders on behalf of the Owner.
k. Upon request by the Owner, the Architect shall prepare Change Orders in
accordance with the Construction Contract Agreement. No change in the
Construction Contract, including the price, the work, or the time . for
completion, may be made without the written consent of the Owner.
I. The Architect shall render to the Owner's Representative, in a timely
manner so as to not delay the progress of the work, interpretations of
requirements of the Contract Documents. The Architect shall make all
interpretations consistent with the intent of and reasonably inferable from
the Contract Documents. The Architect's decision in matters relating to
artistic effect shall be final if consistent with the intent of the Contract
Documents.
m. Should errors, omissions or conflicts in the drawings, specifications or
other Contract Documents by the Architect be discovered, the Architect
will prepare and submit to the Owner's Representative, in a timely manner
so as to not delay the progress of the work, such amendments or
supplementary documents and provide consultation as may be required,
for which the Architect shall make no additional charges to the Owner.
n. The Owner's Representative shall be the point of contact for the Owner,
except when the Owner shall direct otherwise. All instructions to the
Contractor(s) shall be issued by the Architect except when it is directed
otherwise by the Owner's Representative.
o. The Architect will have access to the Work at all times. All site visits,
observations and other activities by the Architect shall be coordinated
with the Owner's Representative and written report of such visits made
promptly to the Owner's Representative.
p. The Architect and its consultants (including, but not limited to, the civil,
structural, mechanical and electrical disciplines) shall make such periodic
visits to the Project site as may be necessary to familiarize themselves
generally with the progress and quality of the Work and to determine in
general if the Work is proceeding in accordance with the Contract
38
Documents. If the Architect observes any work that does not conform to
the Contract Documents, the Architect shall immediately make an oral
and written report of all such observations to the Owner's Representative.
The Architect and its consultants shall not be required to make exhaustive
or full-time on-site observations to check the quality or quantity of the
Work, but shall make as many observations as may be reasonably
required to fulfil their obligations to the Owner. The Architect shall not be
responsible for construction means, methods, techniques, sequences or
procedures, or safety precautions and programs in connection with the
Work.
q. Periodic visits of the Architect shall be not less than bi-monthly. Each
applicable engineering discipline, as required by the Owner's
Representative, shall make periodic visits, during the course of work
applicable to its discipline. During critical work phases, each engineering
discipline may be required to make periodic visits bi-monthly. The
engineering disciplines shall prepare and submit a report on each visit,
submitted via the Architect to the Owner's Representative within five (5)
working days of the visit.
r. The Architect shall render written field reports relating to the periodic
visits and observations of the Project within five (5) working days to the
Owner's Representative in the form required by the Owner's
Representative.
s. The Architect shall attend Bi-Monthly construction progress meetings
attended by the Owner's Representative and representatives of the
Contractor. The Architect shall render written field reports during the
construction administration phase, within five (5) working days to all
participants in a format acceptable to the Owner's Representative.
t. Based upon observations at the site and upon the Contractor's
applications for payment, the Architect shall determine the amount owing
to the Contractor(s), pursuant to the terms of the Owner/Contractor
Agreement, and shall issue Certificates for Payment to the Owner in such
amounts. The Architect's signing of a Certificate of Payment shall
constitute a representation by the Architect to the Owner, based upon the
Architect's observations at the site and the data comprising the
Application for Payment, that the Work has progressed to the point
indicated, that to the best of the Architect's knowledge, information and
belief, the quality of the Work appears to be in accordance with the
Contract Documents (subject to: an evaluation of the Work for
conformance with the Contract Documents upon Substantial Completion;
the results of any subsequent tests required by the Contract Documents;
minor deviations from the Contract Documents correctable prior to
completion; and to any specific qualifications stated in the Certificate for
Payment), and that the Contractor is entitled to payment in the amount
certified. By signing a Certificate for Payment to the Owner, the Architect
shall not be deemed to represent that it has made any examination to
ascertain how and for what purpose the Contractor has used the monies
paid on account of the Construction Contract Sum.
39
u. If, in accordance with its duty, the Architect advises the Owner's
Representative of non-conforming work as stated in subparagraph 6.p.,
the Architect shall confirm the non-conformance in writing to the Owner's
Representative in a timely manner so as to not delay the progress of the
work.
v. The Architect and the Owner's Representative jointly shall have authority
but not the duty to condemn or reject Work on behalf of the Owner when
in the Owner's Representative's or the Architect's opinion the Work does
not generally conform to the Contract Documents. Whenever in the
Owner's Representative's or the Architect's reasonable opinion it is
considered necessary or advisable to insure the proper implementation of
the intent of the Contract Documents, the Owner's Representative shall
have the authority to require special inspection or testing of any Work in
accordance with the provisions of the Contract Documents whether or not
such Work is fabricated, installed or completed. Neither this authority, nor
the decision to exercise or not exercise such authority shall give rise to a
duty or responsibility of the Architect for site safety, construction means,
methods or techniques, create an express or implied duty or responsibility
to the CM at Risk, Subcontractor's, or material and equipment suppliers.
w. The CM at Risk shall obtain governing agency occupancy approval if any
exceptions arise related to the design or specified materials.
7. Final Completion of Design Services Phase.
a. When the CM at Risk notifies the Architect that the Work is substantially
complete and provides the Architect with the CM's punch-list, the
Architect and its consultants shall review the Work and prepare and
submit to the Owner's Representative punch lists of the Work of the
Contractor(s) which is not in conformance with the Contract Documents.
The Architect shall transmit such punch lists to the Contractor(s). The
Owner may request that the Architect review and prepare a punch list on
any portion of the Work.
b. The Architect shall be available to address CM questions in the original
operation of any equipment or system such as initial start-up, testing,
adjusting and balancing.
c. The Architect and/or its consultants shall observe, review test data, and
certify the original operation of any equipment or system such as initial
start-up testing, adjusting and balancing to make sure that all equipment
and systems are properly installed and functioning in accordance with the
design and specifications.
d. The Architect shall review and approve the Contractor-furnished
maintenance and operating instructions, schedules,
guarantees/warranties, bonds, and certificates of inspection as required
by the Construction Documents and forward all approved copies to the
Owner's Representative for use by the Owner.
40
e. The Architect and its consultants shall conduct at least finro (2)
comprehensive Final Completion inspections per construction contract at
the request of the Owner. If more than one (1) Final Completion
inspection is required, through no fault of the Architect, the additional
inspection may be deemed additional services.
f. The CM at Risk shall provide the Architect drawings, prints, and other
data necessary for the accurate preparation of the record drawings.
g. Upon correction of the deficiency reports (punch lists), and acceptance of
all other close-out submittals and certificates of the Contractor, the
Owner's Representative and the Architect shall review and approve the
Application for Final Payment and forward it to the Owner for execution.
h. The Architect shall prepare a set of reproducible sealed mylar record
drawings and digital files, in .DWG format on CD ROM, showing
significant changes in the Work made during the construction process,
based on marked-up contract drawings, prints, and other data furnished
by the Contractor(s) and the applicable Addenda, Clarifications, and
Change Orders which occurred during the Project.
8. Architect's Professional Responsibilitv and Standard of Care.
a. By execution of this Agreement, the Architect represents that (a) it is an
experienced and duly licensed firm or individual having the ability and skill
necessary to perform the Services required of it under this Agreement in
connection with the design and construction of a project having the scope
and complexity of the Project contemplated herein; (b) it has the
capabilities and resources necessary to perform its obligations hereunder;
and (c) will become familiar with current laws, rules and regulations which
are applicable to the design and construction of the Project (such laws,
rules and regulations including, but not limited to, local ordinances,
requirements of building codes of city, county, state and federal
authorities which are applicable to the Project, local sanitary laws and
rules and regulations, and orders and interpretations by governing public
authorities of such ordinances, requirements, codes, laws, rules and
regulations in effect at the time of commencement of services on the
Project), and that drawings, specifications and other documents prepared
by the Architect shall be prepared to meet, reflect and incorporate such
laws, rules and regulations.
b. The Architect hereby represents and agrees that the drawings,
specifications and other documents prepared by it pursuant to this
Agreement shall be adequate for their intended use, except as to any
deficiencies which are due to causes beyond the control of the Architect,
and that the Project, if constructed in accordance with the drawings,
specifications and other documents, shall be structurally sound and a
complete and properly functioning facility in accordance with the terms of
this Agreement. Any suggestions, recommendations or review comments
by the Owner shall not reduce or diminish the ArchitecYs responsibilities
41
pursuant to this Agreement.
c. The Architect shall be responsible for any errors, inconsistencies or
omissions in the drawings, specifications, and other documents. The
Architect will correct at no additional cost to the Owner any and all errors
and omissions in the drawings, specifications and other documents
prepared by the Architect. The Architect further agrees, at no additional
cost, to take the lead and render assistance to the Owner in resolving
problems relating to the design or specified materials.
d. It is the responsibility of the Architect to make certain that, at the time the
project is bid, all drawings, specifications and other documents are in
accordance with applicable laws, statutes, building codes and regulations
and that appropriate reviews and approvals are requested and obtained
from federal, state and local governments.
e. It shall be the responsibility of the Architect throughout the period of
performance under this Agreement to exercise the abilities, skills and
care customarily used by Architects of the training and background
needed to perform the services required under this Agreement who
practice in the Augusta, Georgia area or similar communities.
9. Proiect Reauirements.
a. The Architect shall review the Owner provided cost estimates and provide
input to the Owner with regards to the design and estimate as to his belief
to the best of his knowledge and belief that the project cost is within the
CCAP.
b. With each Design Phase submittal and each interim, revisionary or
subsequent design submittal of the Architect to the Owner, the Architect
shall make the following statement in writing:
"The drawings, specifications, and other documents submitted
herewith, to the best of our knowledge, information and belief, fulfill
the Program of Requirements and the work indicated by them may
be purchased by the Owner in a construction contract or contracts,
the total price of which (CCAP) will not exceed the CCAP and may
be constructed, and the above mentioned documents submitted
herewith have been prepared in accordance with the Professional
Architectural Services Agreement."
c. With each Design Phase submittal and each interim, revisionary or
subsequent design submittal of the Architect to the Owner and with his
certification of the Final Payment to the contractor, the Architect shall
make the following statement in writing:
"No asbestos-containing building materials have been specified and
to the best of my/our knowledge and belief none have been
incorporated into this Project."
d. Incorporated herein and made a part of this Agreement by reference as
Exhibit B is the Program of Requirements which defines the physical and
environmental parameters for the Project and establishes the design
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objectives and criteria. No deviations from the Program of Requirements
shall be allowed without written approval for change, in the form of a
Design Phase Change Order executed by the Owner and Architect.
e. Incorporated herein and made a part of this Agreement by reference as
Exhibit C the Schedule for the Project which defines the sequence and
timing of the design and construction activities. No deviation from the
Schedule shall be allowed without written approval for a change in the
Schedule, in the form of a Design Phase Change Order executed by the
Owner and Architect. Should the Owner determine that the Architect is
behind schedule; the Architect shall expedite and accelerate its efforts,
including additional manpower and/or overtime, to maintain the approved
design schedule at no additional cost to the Owner.
10. Proiect Conferences.
a. Throughout all phases of the Project, the Architect and its consultants
shall meet periodically with the Owner when reasonably requested.
Participants shall be as agreed with the Owner. Such meEtings shall
include:
i. Architect Orientation.
1. Pre-design conferences.
2. Pre-design Project Analysis Sessions.
3. Design conferences.
4. Public Presentations — The Architect shall prepare for and
participate in up to six (6) public presentations to the Augusta,
Georgia Commission, at public information meetings, and/or the
Owners designated liaison team.
5. Pre-bid conference for the bid package.
6. Preconstruction conference for the bid package.
7. Construction progress meetings.
8. Substantial Completion, Final Completion and completion of
warranty period inspections for the construction contract.
b. The Architect shall be responsible for scheduling and attending any
meetings necessary to properly coordinate the design effort including,
without limitation, meetings with governing agencies, code officials and
applicable utilities.
c. The Architect shall be responsible for preparing accurate and complete
minutes of Project Design conferences and distributing same to all
participants. The Architect shall prepare and distribute meeting minutes
within five (5) working days after each meeting.
11. Not Used.
12. Construction Warrantv.
a. The Architect and its consultants shall assist the Owner in resolution of
warranty issues as may be required to determine responsibility for
deficiencies.
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b. The Architect and its consultants shall conduct an inspection of the
project one (1) month prior to any warranty expiration and provide to the
Owner a written report specifying any warranty deficiencies which may
exist.
13. General Reauirements
a. The Owner will interview the design and management staff that will be
assigned to this project.
b. The Owner will review the Architect's Consultants being considered for
this project prior to their assignment. Furniture Fixtures and Equipment,
Interior Design, Traffic/Parking, Civil Engineer/Landscape,
Acoustical/Audio Visual, Food Service, Exterior and Public Lighting,
Telecommunications, Graphics/Signage, Security, Structural, Electrical,
Plumbing, Fire Protection, and Mechanical costs are included in the
Architect's fee. The results of the Conceptual Study Period may alter this
listing of consultants.
c. The Architect is to provide the Owner with all final drawings on computer
disk. The current version of AutoCAD is preferred, or scanned onto
magnetic media that can be accessed by the current version of AutoCAD.
d. The Architect is to provide the Owner with 11" X 17" prints of the final site
plan/grading plan, staking plan, and overall floor plan.
e. The Architect is to file and review all plans with the applicable Building
Department, Development Department, Augusta Georgia lnspections
Divisions, and Fire Marshal, and incorporate all review comments on the
plans prior to sending the plans out for bid.
f. Periodic field visitations are to be made by all of the Architect's
Consultants retained for this project during construction to observe the
implementation of their specific discipline. The Architect shall prepare
and distribute written reports from these visits within two (2) working days
after each visit.
g. Final punch lists are to be made by each of the Architect's Consultants,
as well as the Architect. The Architect shall prepare and distribute written
reports within five (5) working days after each inspection.
h. The maximum drawing sheet size is to be 30" X 45".
i. The Owner intends to use a Construction Manager at Risk to procure
construction services for this Project. The Architect should anticipate
preparing a minimum of three (3) Early Award Packages prior to
completion of the Final Construction Documents. The Early Award
Packages (if needed) will be determined in meetings with the Owner
Construction Manager at Risk and the Architect.
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14. Leadershi in Ener and Environmental Desi n LEED :
a. The design and construction of this Project shall integrate building
materials and methods that promote environmental quality, economic
vitality, and social benefit through the construction and operation of the
built environment. The Project goal shall be to meet at a minimum the
LEEDT"" certified rating (LEEDT"' Certified for buildings that earn between
40 and 49 of the available points). The intent of the project is to create an
environment of a high level of operational efficiency, as well as comfort
and support for building tenants and visitors.
b. The Architect shall define and develop design requirements for the project
that include sustainable planning and design concepts, as defined by the
U.S. Green Building Council's LEED Program, covering items such as:
i. Building design analysis and building performance as it relates to
energy use, sustainability concepts, and productivity of the interior
environment;
ii. Energy use effectiveness including natural convection in HVAC,
natural lighting and water use / recycling / integration;
iii. Development of integrated systems for environmentally
responsible architecture.
c. The Architect shall develop all necessary documentation for the level of
certification sought by the Owner and shall assist with submission to the
U.S. Green Building Council. It is understood, however, that LEED
certification is a subjective interpretation that depends, in addition to the
design elements, on the intended use of the project. Accordingly, the
Architect cannot guarantee that the project will achieve a particular LEED
certification, as certain relevant criteria are beyond the Architect's ability
to control.
d. The LEED-NC Version 3.0 is applicable to this project.
e. The Owner shall provide LEED commissioning services for LEED
certification.
15. Not Used
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Exhibit C
Schedule
The Project Schedule for both Design and Construction will be determined during the
Project kickoff meetings and will be added to this contract as Exhibit "C".
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_ _
Exhibit D
Insurance
Insurance Requirements
1. Statutory Worker's Compensation Insurance
a) Employers Liability:
Bodily Injury by Accident -$100,000 each accident
Bodily Injury by Disease -$500,000 policy limit
Bodily Injury by Disease -$100,000 each employee
2. Comprehensive General Liability Insurance
a) $1,000,000 limit of liability per occurrence for bodily injury and property
damage
b) The following additional coverages must apply:
• 1986 (or later) ISO Commercial General Liability Form
• Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04)
• Additional Insured Endorsement (Form B CG 20 10 with a
modification for completed operations)
• Blanket Contractual Liability (included in 1986 or later forms)
• Broad Form Property Damage (included in 1986 or later forms)
• Severability of Interest (included in 1986 or later forms)
• Underground, explosion, and collapse coverage (included in 1986 or
later form)
• Personal Injury (deleting both contractual and employee exclusions)
• Incidental Medical Malpractice
• Hostile Fire Pollution Wording
3. Auto Liability Insurance
a) $500,000 limit of liability per occurrence for bodily injury and property
damage
b) Comprehensive form covering all owned, non-owned, leased, hired and
borrowed vehicles
c) Additional Insured Endorsement
d) Contractual Liability
4. Professional Liability Insurance
a) Professional Liability Insurance Limit $1,000,000 per occurrence /
$2,000,000 per aggregate.
• Insurance company must be authorized to do business in the State of
Georgia
• Dedicated Limits per Project site or Location (CG 25 03 or CG 25 04
or some other form)
5. The Owner, the Owner's Representative (and any other applicable Authority)
should be shown as an additional insured on General Liability and Auto Liability
policies. Certificate Holder should read: Augusta, Georgia, 530 Greene Street,
Augusta, Georgia 30901.
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6. Insurance Company, except Worker's Compensation carrier, must have an A.M.
Best Rating of A-6 or higher. Certain Worker's Comp funds may be acceptable
by the approval of the Risk Management Division. European markets including
those based in London and domestic surplus lines markets that operate on a
non-admitted basis are exempt from this requirement provided that the
contractor's broker/agent can provide financial data to establish that a market is
equal to or exceeds the financial strengths associated with the A.M. Best's rating
of A-6 or better.
7. Insurance Company must be licensed to do business by the Georgia Department
of Insurance. * See above note regarding Professional Liability
8. Certificates of Insurance, and any subsequent renewals, must reference specific
bid/contract by project name and project/bid number.
9. The Architect shall agree to provide complete certified copies of current
insurance policy(ies) if requested by the Owner to verify the compliance with
these insurance requirements.
10. All insurance coverages required to be provided by the Architect will be primary
over any insurance program carried by the Owner.
11. Architect shall incorporate a copy of the insurance requirements as herein
provided in each and every Consultant with each and every Subconsultant in any
tier, and shall require each and every Consultant and Subconsultant of any tier to
comply with all such requirements. Architect agrees that if for any reason
Consultant and Subconsultant fails to procure and maintain insurance as
required, all such required insurance shall be procured and maintained by the
Architect at the Architect's expense.
12. The Architect, and their Consultant's and Subconsultant's shall not commence
any work of any kind under this Contract until all insurance requirements
contained in this Contract have been complied with and until evidence of such
compliance satisfactory to the Owner as to form and content has been filed with
the city. The Acord Certificate of Insurance or a pre-approved substitute is the
required form in all cases where reference is made to a Certificate of Insurance
or an approved substitute.
13. The Architect shall agree to waive all rights of subrogation against Augusta,
Georgia, as well as, its officers, officials, employees, Owner's Representatives
and volunteers from losses arising from work performed by the Architect for the
Municipal Building Renovations and Modernization.
14. The Architect shall make available to the Owner, through its records or records of
their Insurer, information regarding a specific claim. Any loss run information
available from the Architect or their insurer will be made available to the Owner
upon their request.
15. Compliance by the Architect and their Consultant's and Subconsultant's with the
foregoing requirements as to carrying insurance shall not relieve the Architect
and their Consultant's and Subconsultant's of their liability provisions of the
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Contract.
16. The Architect and their ConsultanYs and Subconsultant's are to comply with the
Occupational Safety and Health Act of 1970, Public Law 91-956, and any other
laws that may apply to this Contract.
17. The Architect shall at a minimum apply risk management practices accepted by
the contractor's industry.
18. Evidence of such insurance shall be furnished to the Owner, and the Owner shall
receive sixty (60) days prior written notice of any cancellation, non-renewal or
reduction of coverage of any of the policies. Upon notice of such cancellation,
non-renewal or reduction, the Architect shall procure substitute insurance so as
to assure the Owner that the minimum limits of coverage are maintained
continuously throughout the period of this Agreement.
19. The Architect shall deliver to the Owner a Certificate of Insurance for its
Professional Liability coverage annually, so long as it is required to maintain such
coverage under Article 11.4.
20. The Architect shall maintain in force during the performance of this contract and
for six (6) years after final completion of the Project, the Professional Liability
insurance coverage referenced above.
21. The Architect shall maintain in force during the performance of this contract and
for three (3) years after final completion of the Project, the Comprehensive
Commercial General Liability Insurance and the Automobile Liability Insurance.
22. The Owner shall be under no obligation to review any Certificates of Insurance
provided by the Architect or to check or verify the Architect's compliance with any
or all requirements regarding insurance imposed by the Contract Documents.
The Architect is fully liable for the amounts and types of insurance required
herein and is not excused should any policy or Certificate of Insurance provided
by the Architect not comply with any or all requirements regarding insurance
imposed by the Contract Documents.
23. Should the Architect fail to provide and maintain in force any insurance or
insurance coverage required by the contract documents or by law, or should a
dispute arise befinreen owner and any insurance company of the Architect over
policy coverage or Limits of Liability as required herein, the Owner shall be
entitled to recover from the Architect all amounts payable, as a matter of law, to
Owner or any of its agents, had the required insurance or insurance coverage
been in force. Said recovery shall include, but is not limited to interest for the
loss of use of such amounts of money, plus all attorney's fees, costs and
expenses incurred in securing such determination and any other consequential
damages arising out of the failure of the Architect or insurance company to
comply with the provisions of the Contract Documents, or any policy required
hereby, or any other requirements regarding insurance imposed by law. Nothing
herein shall limit any damages for which the Architect is responsible as a matter
of law.
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24. The Architect shall deliver to the Owner two (2) original certificates of insurance,
signed by the Insurer's Authorized Representative, with the Policy Numbers
clearly identified on the certificates for each Policy. The Policy effective dates
should be on or before the date that the contract was signed.
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Exhibit E
Asbestos — Statement of Declaration
ASBESTOS
STATEMENT OF DECLARATION
Augusta, Geors�ia Municipal Buildinq
Facility
This statement is to certify that I have not specified any asbestos containing materials
and/or products in the preparation and/or the construction of the referenced structure.
Furthermore, I certify to the best of my knowledge, no asbestos containing materials
have been used in the construction of the structure or facility.
RESPONSIBLE PARTIES:
Architect Signature Date
Owner Signature Date
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Exhibit F
Non Collusion Affidavit
NON COLLUSION AFFIDAVIT
Date:
Project: Municipal Building Renovations and Modernization
Project #: 10-173
Project Renovations and Modernization of the existing approx. 120,800 s.f, 9
Descri tion: sto Au usta, Geor ia Munici al Buildin .
Services Architeatural and Engineering Design and Contract Administration
Provided: Services
State of: Geor ia
Count of: Richmond
I, being first duly sworn, deposes and says that he/she is Select From List of the
party making the foregoing Proposal or Bid; that such Proposal or Bid is genuine and not
collusive or sham; that said Proposer or Bidder has not colluded, conspired, connived, or
agreed, directly or indirectly, with any Proposer or Bidder or person, to put in a sham
Proposal or Bid, or that such other person refrain from proposing or bidding, and has not
in any manner, directly or indirectly sought by agreement or collusion, or communication
or conference, with any person, to fix the Proposal Fee or Bid Price of affiant or any
other Proposer or Bidder, or to fix any overhead, profit or cost element of said Proposal
Fee or Bid Price, or of that of any other Proposer or Bidder, or to secure any advantage
against the , or any person interested in the proposed Contract; and that all
statements in said Proposal or Bid are true; and further, that such Proposer or Bidder
has not directly or indirectly submitted this Proposal or Bid, or the contents thereof, or
divulged information or data relative thereto to any association or to any member or
agent thereof.
Architect:
Virgo Gambill Architects
(Signature) (Seal)
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