HomeMy WebLinkAboutRENTAL AGREEMENT #3246 SPACE OCCUPIED BY THE DEPT OF HUMAN SERVICES FAMILY AND CHILDREN SERVICES AT 520 FENWICK IN AUGUSTA GA ' . , a
` STATE OF GEORGIA, RENTAL AGREEMENT# 3246
CovrrTV oF RICHMOND
RENTAL AGREEMENT
This RENTAL AGREEMENT, hereinafter referred to as "Agreement", made and entered into this ��� �
day of � e-��� ��, 2011 , by and between Augusta, Geor�ia, a political subdivision of the
State of Georgia, whose address is 530 Greene Street, Eighth Floor �n Augusta, Georgia
30901-4480 Party of the First Part, hereinafter referred to as Landlord [and when referred to in this Ageement
by a pronoun the third person, singular number and masculine gender (he, him or his) will be used], and the
Department of Human Services — Familv and Children Services an agency, department,
commission, board or bureau within the State Government of Georgia, whose complete business address is 2
Peachtree Street, N.W., 29th Floor , in Atlanta, Geor�ia 30303-3142 Pariy of the Second Part
hereinafter referred to as Tenant [and when referred to in this Agreement by a pronoun the third person, singular
number and neuter gender (it) will be used].
WITNESSETH THAT:
PREMISES RENTED AND USE TO BE
ARTICLE I MADE OF THE PREMISES BY THE TENANT
The Landlord, in consideratian of the rents agreed to be paid by the Tenant and of the covenants, agreements, provisions,
terms, conditions and stipulations (hereinafter sometimes referred to as "provisions") herein agreed to be mutually kept and
performed by both of the parties hereto, does hereby this day grant, demise and rent upon the covenants, agreements,
provisions, terms, conditions and stipulations herein stated, unto the Tenant those certain premises situated in
Richmond County, Georgia, and being more particularly described as follows, to wit:
Approximately 79,301 square feet of office
space located at 520 Fenwick Street
in Augusta, Georgia 30901-2902
The above-described premises being shown and delineated on a floor Ip an , drawing prepared for the Landlord
ane Tenant by Hu�hes/Beattie & Associates PC and entitled Exhibit D(floor plan) a
copy of said drawing marked EXHIBIT D is attached hereto, incorporated in, and by reference made a part of this Agreement.
Also included as a part of the above-described premises are all the fixtures, improvements, tenements and appurtenances,
thereunto belonging to or in anywise appertaining, including, but not limited to, the right of ingress and egress thereto and
therefrom at all times.
The Tenant does hereby this day rent and take from the Landlord, upon the said covenants, agreements, provisions, terms,
conditions and stipulations herein stated, to be used for office s aC� e_, the above-described premises, together
with all the fixtures, improvements, tenements and appurtenances, thereunto belonging or in anywise appertaining including,
but not limited to, the right of ingress and egress thereto and therefrom at all times.
' . ..
� ARTICLE II TERM
This Agreement shall be for a term of 6 months, commencing on the 1 S � day of January , 2012, and
, • ending at 12:00 o'clock midnight on the 30th day of June , 2012 , unless this Agreement shall be
sooner terminated as hereinafter provided.
ARTICLE III FIXED RENTAL
For the use and rent of the above-described premises, the Tenant agrees to pay to Landlord, at the above-stated business
address, or at such other address or addresses as may be designated in writing from time to time by the Landlord, the total
fixed equal monthly rental of $53,333 dollars, beginning on the l day of January , 2012 ,
and payable thereafter on the 1 st day of each and every calendar month during the said term, being at the rate of -------
$640 ,000.08-------------------------- dollars per annum.
ARTICLE IV OPTION IN FAVOR OF THE TENANT TO RENEW OR EXTEND
THE TERM OF THIS AGREEMENT
The Landlord, in consideration of the premises and of the covenants, agreements, provisions, terms, conditions and
stipulations herein agreed to be mutually kept and performed by both of the parties to this Agreement, does hereby give and
grant unto the Tenant the exclusive right, privilege and option of renewing or extending the term of this Agreement, at the
expiration of the aforementioned term, on a year-to-year basis for four (4� consecutive year(s). Said renewal or
extension shall be upon the same covenants, agreements, provisions, terms, conditions and stipulation as herein set forth and
at the same monthly rate of rental herein stipulated; provided, however, that notice of Tenant's desire to exercise such right,
privilege and option shall be given to the Landlord at least forty-five (45) days prior to the expiration date of the original term
of this Agreement or of any renewal or extension term thereof. lt is further provided that this right, privilege, and option may
be exercised by the Tenant only in the event all rents have been fully paid and all covenants, agreements, provisions, terms,
conditions and stipulations of this Agreement on the part of the Tenant to be performed, kept and observed have been fully
and faithfully performed, kept and observed by the Tenant.
ARTICLE V COVENANTS, AGREEMENTS, PROVISIONS, TERMS,
CONDITIONS AND STIPULATIONS OF TNIS AGREEMENT
Purpose OfArticle 1. The brief, captioned Article and Paragraph Identification References which appear in the left hand margin of this
And Paragraph
Identification Agreement are for the purposes of convenience only and shall be completely disregarded in construing this Agreement.
Reference
2. A. The word "Landlord" as used in this Agreement shall be construed to mean Landlords in all cases where there is more
Definitions
than one Landlord, and the necessary grammatical changes required to make the provisions hereof apply either to male or
female, corporation, partnership, association or individuals, shall in all cases be assumed as though in each case fully
expressed.
B. The word "P(p)remises" as used in this Agreement shall include not only the particularly above-described property but
also all the fixtures, improvements, tenements and appurtenances, thereunto belonging to or in anywise appertaining
including, but not limited to, the right of ingress and egress thereto and therefrom at all times.
C. Any and all references to the word "T(t)erm" of this Agreement shall include not only the original term but also any
renewal or extension of the original term.
Time Is o�
The'�ssence 3. All time limits stated in this Agreement are of the essence in this Agreement.
Notices 4. All notices, statements, demands, requests, consents, approvals and authorizations, hereunder given by either party to the
other shall be in writing and sent by United States Registered or Certified Mail, postage prepaid, and addressed to the party to
be notified at such party's address as shown in this Agreement. Either party to this Agreement may from time to time by
notice to the other designate a different address to which notices shall be sent. The day upon which the notice is placed in the
mail shall be treated as the date of service.
Covenant Of 5. Landlord covenants that he is seized of the premises in fee simple absolute: Landlord agrees that the Tenant paying the
Title And Quiet rent and keeping the provisions herein contained, shall lawfully, quietly and peacefully have, hold, use, possess, enjoy and
Enjoyment occupy the premises, with all the fixtures, improvements, tenements, appurtenances, and each and everv nart and parcel
, . � �
Notice Of 6. Tenant shall be under no obligation to recognize any agent for the collection of rent accrued or to accrue hereunder or
Appointment otherwise authorized to act with respect to the premises until notice of the appointment and the extent ofthe authority of such
Of Agent agent shall be first given to the Tenant by the party appointing such agent.
� •
Change In The 7. No change or division in the ownership of the premises, or of the rents payable hereunder, however accomplished, shall
Ownership operate to enlarge the obligations or diminish the rights ofthe Tenant. Further, no change or division in the ownership ofthe
Of The Premises premises shall be binding on the Tenant for any purpose until the Tenant shall have been furnished with a certified copy ofthe
recorded instrument, or other legally authenticated written instrument, evidencing such change or division in the ownership of
the premises.
Binding Effect g• Each of the provisions contained in this Agreement shall apply, extend to, be binding upon and inure to the benefit or
On Heirs, detriment of not only the parties hereto but to each and every one of the heirs, legal representative(s), devisees, legatees, next-
Assigns, Etc. of-kin, successors and assignees of the parties hereto, and shall be deemed and treated as covenants real running with the
premises during the term of this Agreement. Whenever a reference to the parties hereto is made, such reference shall be
deemed to include the heir(s), legal representative(s), devisee(s), legatee(s), next-of-kin, successar(s) and assignee(s) of said
party, the same as if in each case expressed.
Landlord's Failure 9. Should the Landlord, for any reason whatever, be unable to deliver possession of the premises to the Tenant at the
To Deliver The commencement of the term, this Agreement may be immediately canceled, terminated and declared null and void at the option
Premises At The of the Tenant by giving the Landlord notice thereof. Should the Tenant elect not to exercise the immediately preceding option
Commencement then it is agreed by the parties hereto that there shall be a total abatement of rent during the period between the
Of the Term commencement of the term and the time the Landlord delivers possession of the premises to the Tenant.
Destruction OJ 10. In the event the premises, either prior to the commencement date of the term of this Agreement or during the term hereof,
Or Damage To shall be so damaged, by any cause whatever, as to be rendered unfit for occupancy by the Tenant, and the premises shall not
The Premises thereafter be repaired by the Landlord at his cost and expense with reasonable promptness and dispatch, then this Agreement
may be immediately canceled and terminated at the option of the Tenant by giving the Landlord notice thereof and rent (if
any) shall be payable only to the date of such damage. Should the premises either prior to the commencement date ofthe term
of this Agreement or during the term hereof, be partially destroyed, by any cause whatever, but not rendered unfit for
occupancy by Tenant, then the Landlord agrees that the premises, at the Landlord's cost and expense and with reasonable
promptness and dispatch, shall be repaired and restored to substantially the same condition as before the damage. In the event
of the partial destruction of the premises there shall be a fair abatement in the rent payable during the time such repairs and
restoration are being made. Such proportionate deduction of rent to be based upon the extent to which the making of such
repairs and restoration shall interfere with the business carried on by the Tenant on the premises. Full rental shall again
commence after completion of the repairs and restoration of the premises by the Landlord. In connection with the foregoing,
it is agreed by the parties hereto that the Tenant's decision shall be controlling as to whether or not the premises are fit or
unfit for occupancy by the Tenant, as to the extent that such repairs and restoration interfere with the business of the Tenant
carried on by the Tenant on the premises, and as to whether the repairs and restoration are being made by the Landlord with
reasonable promptness and dispatch.
Insurance 11. Landlord shall and will, at his own cost and expense during the term of this Agreement, keep the premises insured against
loss and damage by fire and other casualties or catastrophes for not less than the amount the premises were last assessed for
the purpose of property taxation. Said insurance shall be placed with solvent insurance companies licensed and authorized to
do business in the State of Georgia. Landlord shall furnish Tenant with Certificates or other acceptable evidence that such
insurance is in effect.
Use Of The 12• Tenant shall not use the premises for any purpose other than that stated in ARTICLE I hereof. No use shall be made of
Premises And the premises nor acts done on the premises which will cause a cancellation of, or an increase in the existing rate of fire,
Insurance casualty and other extended insurance coverage insuring the premises. The Tenant further agrees not to sell, or permit to be
Requirements kept for use on the premises, any article or articles which may be prohibited by the standard form of fire insurance policies.
Cancellation 13. Should the Tenant at any time be in default in the payment of rent, or in the performance of any of the provisions of this
Of This Rental Agreement, and fail to remedy such default within twenty (20) days after notice thereof from the Landlord, Landlord may
Agreement By enter and repossess the premises, expei and remove the Tenant and Tenant's effects therefrom.
Landlord
� � j surrenders possession of the premises. When only a portion of the premises are taken for public or quasi-public use through
the exercise of or under the threat of eminent domain or condemnation proceedings, the Tenant shall have an election as to
whether it will terminate and cancel this Agreement at the time the taken portion of the premises must be surrendered or
� whether it will remain on the premises with the remaining monthly rental payments reduced by an amount determined by the
ratio of square feet thus taken to the total square feet originally contained in the premises. To exercise this election, the
Tenant must notify the Landlord within twenty-five (25) days after it is ultimately determined what portion of the premises
will be taken under such proceeding. In the event the Tenant elects to remain on the premises under the conditions set forth
above, the Landlord agrees to promptly make all necessary alterations and repairs which shall be required because of such
partial taking. The rights of the Landlord shall in no way prejudice or interfere with any claim which the Tenant may have
against the corporation, government or authority exercising the power of eminent domain or condemnation for damages or
for destruction of or interFerence with the business of the Tenant on the premises.
Rubbish � 6. Landlord shall keep the outside and the inside of the premises clean at his own cost and expense, and shall see that all
Removal
ashes, garbage, trash, excelsior, straw and all other refuse is removed from the premises.
Repairs By 17. During the term of this Agreement, Landlord shall, at his own cost and expense, service, replace, keep and maintain in
The Landlord good order and repair each and every part and portion of the premises together with any improvements or additions the
Landlord might install or place on the premises in the course of the term of this Agreement. Landlord agrees that any
services, replacement, repairs or maintenance done by the Tenant to the existing premises or to any improvements or additions
made to the premises by the Landlord shall not be construed as a waiver by the Tenant on this provision. In the event that
Tenant constructs or erects any additions and/or improvements on the premises, Landlord shall have no obligation whatsoever
to service, replace, keep and maintain the same in good order and repair. Landlord is responsible for providing and changing
Entry For ��ght bulbs.
Inspection
And Repairs, 18. Tenant shall permit Landlord, his agents or employees to enter onto the premises at all reasonable times for the purpose
Alterations o f inspecting the same or for the purpose of maintaining or making repairs, alterations or additions to any portion of the
Or Additions
premises.
Janitorial 19. Landlord shall furnish, without additional charge to the Tenant, janitorial services for general cleaning of the premises.
Services Landlord shall use care to select honest and efficient employees. Landlord shall be responsible to the Tenant far the
negligence, theft, fault and misconduct of such employees. Tenant agrees to report promptly to the Landlord any neglect of
duty or any incivility on the part of such employees which in any way interferes with Tenant's full enjoyment of the premises.
Utilities 20. With the sole exception oftelephone, Landlord shall furnish and Landlord shall pay for, electricity, gas, fuel, oil, coal,
light, heat and power or any other utility used by the Tenant while occupying the premises. No deduction shall be made from
the rent due to a stoppage in the service of water, electricity, gas fuel, oil, coal, light, heat and power or any other utility
unless caused (directly or indirectly) by an act of the Landlord. In the event of interruption in water, electricity, gas, fuel, oil,
coal, light, heat and power service, Landlord will proceed with all due diligence to restore same. Landlord shall furnish and
Landlord shall pay for water and sewer.
Notice To The
Landlord o, j 21. Tenant shall give to the Landlord prompt notice of any damage(s) to or any defect(s) in the premises and said damage(s)
Damage(s) or defect(s) shall be remedied with due diligence by Landlord at his own cost and expense.
Or Defect(s)
22. Landlard, during the term of this Agreement, agrees and covenants to pay off, satisfy and discharge, as they become due
Taxes And
Assessments all assessments, taxes, levies and other charges, general or special, of whatever name, nature and kind, which are or may be
levied, assessed, imposed and/or charged upon the premises.
Termites, Rodents 23. Landlord shall, at his own cost and expense, keep the premises free from infestation by termites, rodents, and other pests
and Pests �d shall repair all damage caused to the premises by the same during the term of this Agreement.
Removal o,j 24. With prior written consent of the Landlord the Tenant may make, at its own cost and expense, such improvements,
Improvements, erections, additions and alterations as are necessary to adapt the premises for the conductance of the Tenant's business. All
Erections, improvements, erections, additions and alterations instatled or placed on the premises by the Tenant, whether permanently
Additions And
Alterations Made affixed thereto or otherwise, shall continue and remain the property of the Tenant and may be removed by the Tenant, in
By The Tenant �'hole or in part, at any time before the expiration or termination of this Agreement. If the Tenant removes any or all of the
Entry For 2�• In the event the Tenant does not exercise the renewal or extension option provided in ARTICLE 1V above, then it is
Carding, Etc. agreed that the Landlord may, within forty-five (45) days next preceding the expiration ofthe term ofthis Agreement, card the
premises thereby advertising the same "For Sale", "For Rent" or "For Lease". Landiord, after first securing from the Tenant
' a date and time, may enter on the premises to exhibit the same to prospective purchasers, tenants or lessees.
Abandonment
Of Premises 2g. During the term of this Agreement, Tenant agrees not to abandon or vacate the premises without cause.
By the Tenant
Waste And 29. Tenant shall not commit, or suffer to be committed, any waste upon the premises or any nuisance or other act or thing
Nuisance which may disturb the enjoyment of any other Tenant, if there be any, in the building in which the premises may be located.
Assignment And 30. Tenant shall not assign this Agreement, or any interest therein, and shall not sublet the premises or any part thereof, or any
Subletting right or privilege appurtenant thereto, or suffer any other person to occupy or use the premises, or any portion thereof, without
Of Premises the written consent of Landlord first having been had and obtained. Any such assignment or subletting without such consent
By the Tenant shall be void, and shall at the option of Landlord, on twenty (20) days notice to Tenant, terminate this Agreement. Consent
to one assignment and/or subletting shall not destroy this provision and all later assignments and/or subletting shail likewise
Effect On be made only with the prior consent of the Landlord.
Assignment And
Subletting When 31. The voluntary or other surrender of this Agreement by Tenant, or a mutual cancellation thereof, shall not work a merger,
The Tenant �d shall, at the option of the Landlord, either terminate all or any existing sublets or sub tenancies or operate as an
Surrenders assignment to him of all or any existing sublets or sub tenancies.
The Premises
Surrender Of 32• Tenant shall at the expiration of the Agreement surrender up the premises in good order and condition, reasonable use
The Premises and ordinary wear and tear thereof, damage by fire, acts of God, the elements, other casualties or catastrophes, condemnation
and damage or defects arising from the negligence or default of the Landlord excepted.
Invalidity Of
A Provision 33. Should any provision or portion of any provision ofthe Agreement be held invalid by a Court of competent jurisdiction,
Or A Portion OJ the remainder of this agreement or the remainder of such provision shall not be affected thereby.
A Provision
Further Special 34. Insofar as the following special provision(s), conflict(s) with any of the foregoing provisions, the following provision(s)
Provision(s) shall control: [If there are no special provisions please insert in the space below the word "NONE".]
(a) Landlord shall be responsible for compliance with all applicable permitting and zoning ordinances and requirements, local
and state building codes, life safety codes, handicap accessibility codes, The Americans With Disabilities Act (ADA-1990),
and the securing of a certificate of occupancy for the modification or construction of the above-described premises.
(b) Landlord and Tenant hereby certify that the provisions of law contained in an Act prohibiting full-time and part-time
public officials and employees of the State of Georgia from engaging in certain transactions affecting the State as set forth in
O.C.G.A. §45-10, Art 2, Part l(Ga. Laws 1983, P. 1326, as amended) have not been and will not be violated in any respect
by this Agreement.
(c) See Exhibit A B C& D attached hereto and b reference
incorporated herein
Tenant 35. Tenant has not and will not participate in the structuring, offering, or issuance of bonds or other financing to be used to
Restriction for construct, renovate, or rehabilitate the Premises, and Tenant shall have no obligation with respect to the bonds or the
Bond Financing financing of the Premises, and no moral obligation to continue to rent the Premises in a manner supportive of the
creditworthiness of the bonds or financing.
Entire Agreement 36. This Agreement embodies and sets forth all the provisions and understandings between the parties relative to the
premises. There are no provisions, understandings, representations or inducements, either oral or written, between the parties
other than those hereinabove set forth. It is further understood and agreed that no subsequent alteration, amendment,
modification, change or addition to this Agreement shall be binding upon the parties hereto unless the same is reduced to
� � #3246
EXHIBIT A
1. PROVISION FOR ADJUSTMENTS IN OPERATING EXPENSES PAYMENTS:
a. Per Article III and Exhibits "A, & C", rent is composed of two elements. The two
elements are Capital Expenses Rent ("CE") and Operating Expenses Rent ("O/E").
Adding these two elements together equals Base Rent ("BR") (CE+ O/E = BR). Base
Rent is reflected as a number in Article III. Operating Expenses Rent is subject to annual
adjustments subject to Exhibit "B", paragraph 1. Capital Expense Rent is subject to
adjustments subject to Exhibit "B", paragraph 3. Operating Expense Rent is paid
monthly and originally is set at $4.3845 per square foot or $28,975.00 per month.
b. For purposes of this Special Stipulation No. 1,
1. the term `Building' shall refer to that building located at 520 Fenwick Street,
Au�usta, Geor�ia 30901 , being that building in which the premises
referenced in this Agreement is located;
2. the term `Operating Expenses" shall include only those costs of operation and
routine repair and maintenance of the Building and shall specifically be
comprised of insurance, utilities, janitorial and cleaning services, landscaping,
dumpster/trash, light bulbs, parking lot, service contracts, elevators, HVAC,
pest control, and for the cost of materials and labor for routine repairs and
maintenance;
3. the term `Base Year' shall refer to the calendar year ending on the 31 st day of
December last preceding the beginning of the renewal or extension term for_�-
which additional Rent is being calculated;
4. the Base Year for this special stipulation shall be Calendar Year 2010;
5. the term "Increased Operating Expenses Rent" shall refer to the amount, if
any, by which the Operating Expenses Rent for the Calendar Year following
the Base Year exceeds the Operating Expenses Rent for the Base Year,
excluding the amount of any such increase over which Landlord has any direct
control;
6. the term `Pro-Rata Percentage' shall refer to a numerical value calculated by
dividing the net usable/rentable square footage of office space in the Building
occupied by Tenant (numerator) by the total net usable/rentable square
footage of office space in the Building (denominator) and multiplying the
resulting fraction by 100 as follows:
79,301 Square feet times 100 equals 100.00 %
79,301 Square feet
c. Upon receipt of supporting documents showing Increased Operating Expenses,
Tenant agrees to pay in any renewal or extension term of this Agreement, additional
Operating Expenses Rent in equal monthly payments in addition to the Capital Expense
Rent described in this Agreement. Said additional Operating Expenses Rent shall be
equal to the Pro-Rata Percentage divided by 100 and multiplied by the Increased
. • and sweeping. Tenant will be responsible for providing for more intense cleaning service
as needed. Landlord will not be responsible for sweeping custom floor mats that contain
State Logos or similar. Landlord will maintain the parking lot, but reconfiguration of
space and moving furniture will be Tenants responsibility.
2. PROVISION FOR CAPITAL EXPENSE RENT:
The Base Rent for the Premises is set forth in Article III of the Rental Agreement. As
part of the Base Rent, Tenant shall pay a monthly Capital Expense Rent, which is subject
to adjustment pursuant to Paragraph 3 of this Exhibit B. Capital Expense Rent is
calculated based upon $3.6859 per rentable square foot of space in the Premises per
year or $24,358.34 per month. Landlord shall be responsible for, contingent upon
adequate maintenance reserves (See EXHIBIT C), structural repairs to the roofs, exterior
walls and foundation of the Building and for capital expenditures incurred to repair and
replace improvements, systems and equipment on the Premises.
The portion of Base Rent which represents the Capital Expense Rent shall be placed in a
segregated custodial account (hereinafter the "CE Fund") by the Landlord, which shall be
an interest-bearing account. Landlord may, at Landlord's discretion, invest and reinvest
the funds in the CE Fund in investments permitted for funds of the Landlord and all
earnings shall be maintained in the CE Fund. The CE Fund, together with all earnings
thereon, shall be used solely for the purpose of funding Capital Repairs to the Premises.
Neither the Capital Expense Rent nor the earnings there from shall be used as general
fund revenue by, or placed in any general account, of the Landlord. At least once
annually, a financial statement shall be forwarded from Landlord to Tenant to show
accounting of the CE Fund balance, including, without limitation, all receipts and
disbursements. The financial statement is to be delivered to Tenant by the 1 St day of
April each year for the preceding year. Both a representative of the Landlord (Director of
Planning & Development Department) and of the Tenant (Director of Office of
Facilities and Support Services) shall agree in writing on the list of projects, costs on
projects, and the date of completion of those projects by May l st each year.
3. PROVISION FOR CAPITAL EXPENSE RENT ADJUSTMENT:
Prior to May 1 st of the Initial Term or any Additional Term thereafter, or at any other
time or times when requested by Tenant, Tenant and Landlord will agree to an equitable
adjustment to increase or decrease the amount, if any, of the monthly Capital Expense
Rent for deposit in the CE Fund for the following term. Tenant and Landlord also agree
to review and agree upon the increased or decreased in the monthly Capital Expense Rent
(or other funding mechanisms) required to fund such costs before Landlord is deemed
obligated to make any modifications to the Premises to bring them into compliance with
any new Federal and State statues or regulations. Any CE Fund increases ar decreases
shall be reduced to writing and acknowledged by both Tenant and Landlord. At the time
Tenant vacates the Premises all monies in the CE Fund account shall be returned to the
Tenant within sixty (60) days.
. � forth the Special Rent Assessment payable by Tenant. If such alterations and/or
modifications, and the amount of the proposed Special Rent Assessment are acceptable to
Landlord, Landlord agrees to perform such work in accordance with Tenant's request;
provided however, that Landlord shall not be required to perform any work not
specifically set forth in any such request, including, without limitation, changes to work
being performed as a result of such requests, unless Tenant submits additional written
request, enumerating all such additional items of work and conforming to the above
requirements. Tenant further agrees to pay all Special Rent Assessments in full within
ten (10) days of completion of all work set forth in each such request, upon acceptance
and approval of such alterations or modifications by Tenant.
5. PROVISION FOR ADDITIONAL NOTICE:
All notices, demands and requests required or permitted to be given under the provisions
of this Lease shall be deemed duly given if sent by registered or certified United States
mail, postage prepaid, addressed to Landlord, Tenant and as follows:
Georgia State Properties Commission
Leasing Division
47 Trinity Avenue, SW
Suite G-02
Atlanta, Georgia 30334-9006
or such other address as the parties may from time to time designate in writing.
THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK
IN WITNESS WHEREOF, the Landlord and Tenant have hereunto signed, sealed and delivered this Agreement in duplicate original on
the day, month and year first above written, each of the parties keeping one of the duplicate originals.
SIGNED, SEALED AND DELIVERED AUGUSTA, GEORGIA, LANDLORD
As to Landlord, in the presence of:
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Witness � David S. Copenhaver, Mayor
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SIGNED, SEALED AND DELIVERED DEPARTMENT OF HUMAN RESOURCES— FAMILY
As to Tenant, in presence of: AND CHILD SERVICES, TENANT
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APPROVED AS TO CONTENT:
STATE PROPERTIES COMMIS
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EXHIBIT B
Landlord — Augusta's Ongoing Responsibilities
UTILITIES
• Electricity
• Water
• Natural Gas
• Dumpster Service
MAINTENANCE SERVICES
• Employees
0 1 Full Time Employee — On Site for troubleshooting and minor repairs
o Support from Augusta Recreation, Parks and Facilities Management Staff as
required for building repair and operation
CUSTODIAL SERVICES
• Employees
0 1 Full Time employee on site during business hours
0 5 Part Time Employees to clean floors, restrooms and collect trash. Service will
be at least every other day at a minimum.
• Material
o Paper products for restroom
o Cleaning chemicals and equipment
PROPOSED REPAIRS (Contingent upon adequate maintenance reserves)
FY 20l 1/2012
• Old Single Story Building
o Replace Roof
o Replace Carpet and Base
o Replace Ceiling Tile
o Replace Water Heater
o Replace Gutters and Downspouts
o Replace VCT and Base in Lobby
• New Building
o Replace Exit Door
FY 2012/2013
• Old Single Story Building
o Paint Interior
• New Building
o Replace Chiller
FY 2013/2014
� Old Single Story Building
o Replace Water Fountain
o Replace Door Frames 152, 165, 166, 167, 168, and 169
• New Building
1
' o Replace Roof
FY 2014/2015
• Old Single Story Building
o None
• New Building
o Remove wall covering and repaint Room 169
o Caulk Windows
o Paint Handrails
o Paint Exterior
The Landlord reserves the right to adjust the sequence or schedule of repairs as required to insure the
integrity of the building envelope and infrastructure operation contingent upon funding availability.
EXCLUSIONS
• Cleaning of interior open office system partitions
• Replacement of rubber mats
• Moving of furniture for floor replacement
• Moving of furniture for painting
• Building security, alarm systems, or employee identification/access systems
• Rekeying of locks
• Reconfiguration of space
The Tenant (DFACS) shall insure that the Landlard has current alarm codes and passwords as required to
access all areas of the building.
Should DFACS institute an identification card system, Augusta employees will be provided said access
cards at no cost to allow them to perform the Landlord's responsibilities as it relates to building
maintenance.
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