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Home My WebLink AboutCIMINIAL JUSTICE COORDINATING COUNCIL REFNO 47114136 , ��9�'� � �� p L J � �' ;� CRIMINA� JUSTICE COORDINATING COUNCIL * � � * �° � 104 Marietta Street, NW • Suite 440 • Atlanta, GA • 30303-2743 o - � 404/657-1956 • 877/231-6590 • 4041657-1957 (Fax) • 404/463-7b50 (TTY) 0 2 �' . , : J O� `O �qTING Subgrantee Programmatic and Fiscal Compliance Policy Special Conditions This compliance policy should be read in conjunction with each grant program's special conditions. Subgrantees are responsible for abiding by all the requirements outlined in their grant program's special conditions. CJCC staff and the Council reserve the right to apply any of the progressive penalties outlined for subgrantees that are not compliant with their grant program's special conditions. Timely fiscal and programmatic reporting requirements are also outlined in each grant program's special conditions. Grant Applications Grant Application Submission Policy: A�I grant applications must be received by 5:00 pm on the deadline date. • Continuation Application Late Submission Policy: Any continuation grant application submitted late will receive a 10 percent reduction. • Competitive Application Late Submission Policy: Any grant application submitted late during a competitive cycle will be deemed ineligible and will not be considered or reviewed. Disqualified applicants will have to wait for the next competitive cycle to re-apply. Award Packacte Award Package Submission Policy: All award packages will be sent by certified mail with a return receipt or provided in-person during subgrantee training workshops. The subgrantee will have (45) calendar days to return the award package to CJCC. Award packages must be postmarked no later than the due date to be considered timely. • Penalty for late submission: Award packages not postmarked by the due date will result in an automatic 10% reduction in the award amount. The subgrantee will receive notice of this reduction and will be given an additional ten (10) calendar days to return the award packet. Award packets must be postmarked no later than the revised due date to be considered timely for the late submission. • Penalty for failure to submit award package: If an award packet is not postmarked or received by the revised deadline, the award will be rescinded. Subqrant Reportinct During the course of an award period, subgrant recipients are required to submit periodic programmatic and financial reports to the CJCC. These reports may include: • Quarterly and Annual Activity Reports (Victim Services Statistical Reports (VSSR), Criminal Justice Services Statistical Reports (CJSSR), Performance Measurement Tool (PMT)) • Outcome Measurement Reports (Bi-annual) • Local Victim Assistance Program (5%) Reports • Recovery Act 1512 Reports • Expenditure Reports (Monthly or Quarterly) Subgrantee Programmatic and Fiscal Compliance Policy — 10.12.2011 1 . REFERENCE N0.:47114136 OFFICE OF THE GOVERNOR CRIMINAL JUSTICE COORDINATING COUNCIL 2010 Edward Byrne Memorial Justice Assistance Grant SUBGR.ANT AWARD SUBGR.ANTEE: Richmond County IMPLEMENTING FEDER.AL FUNDS: $ 42,713 AGENCY: Augusta/Richmond County MATCHING FUNDS: $ 14,238 PROJECT NAME: Multi-Jurisdictional Task Force TOTAL FUNDS: $ 56,951 SUBGRANT NUMBER: B10-8-028 GR.ANT PERIOD: 07/O1/11-06/30/12 Award is hereby made in the amount and for the period shown above for a Subgrant under the Anti-Drug Abuse Act of 1988, Public law 100-690, Title VI, Subtitle C. The award is made in accordance with the plan set forth in the application of the Subgrantee and subject to any attached special conditions. The Subgrantee has agreed through the executed copy of certified assurances to be subject to all applicable rules, regulations, and conditions of the Anti-Drug Abuse Act of 1988. This Subgrant shall become effective on the beginning date of the grant period, provided that within forty-five (45) days of the award execution date (below) the properly executed original of this "Subgrant Award" is returned to the Criminal Justice Coordinating Council. AGENCY APPROVAL SUBGR.ANTEE APPROVAL ,�'�,; � � Si nature of Authorized Official Date Barbara Lynn Howell, Director g Criminal Justice Coordinating Council Deke Copenhaver/ Mayor Date Executed: 11/Ol/11 Typed Name & Title of Authorized Official 58-2204274-004 Employer Tax Identification Number (EIN) ************************************************************************************** INTERNAL USE ONLY TRANS CD REFERENCE ORDER EFF DATE TYPE PAY DATE INVOICE CONTRACT # 102 47114136 1 07/Ol/11 9 ** B10-8-028 OVERRIDE ORGAN CLASS PROJECT VENDOR CODE 2 46 4 14103 ITEM CODE DESCRIPTION 25 CHARACTERS EXPENSE ACCT AMOUNT 1 Multi-Jurisdictional Task Force 624.41 $ 42,713 � CRIMINAL JUSTICE COORDINATING COUNCIL � 2010 Edward Byrne Memorial Justice Assistance Grant SPECIAL CONDITIONS SUBGR.ANTEE: Richmond County PROJECT NAME: Multi-Jurisdictional Task Force SUBGR.ANT NUMBER: B10-8-028 SUBGR.ANT AWARD: $42,713 l. The subgrantee agrees to comply with the organizational audit requirements of the Single Audit Act as detailed in OMB Circular A-133. The CFDA number for this gr�.nt �r��am is 16.738. Initials > T�., ��' . 2. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, af� ap��ropriate, and subject informed consent. Initials �F,°``' ' a , "' \✓° 3. With res�,a-ect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non-federal funds.) This limitation on compensation rates allowable under this award may be waived on an,�individual basis at the discretion of the OJP official indicated i�i �l��e�;`�irogram announcement under which this award is made. „--� � . Initials � ,J�t`�� r �, 4. The recipient agrees to comply with any additional requirements that may be imposed during t�}e,.�rant performance period if the agency determines that � F �i -'� the recipie�t as..� high-risk grantee. Cf. 28 C.F.R. parts 66, 70. Initials ;�'�` J j i F .:' �. 5. To support public safety and justice information sharing, OJP requires the grantee to use the National Information Exchange Model (NIEM) specifications and guidelines for this particular grant. Grantee shall publish and make available without restriction all schemas generated as a result of this grant to the component registry as specified in the guidelines. For more information on compliance with this special condition, visit http://www.niem.gov/implementationguide.php. SUBGRANT NUMBER: SPECIAL CONDITIONS (Page 2) � �� . Initials �� ./`� ' - �: . 6. Separat�'�Tracking and Reporting of Funds and Outcomes The subgrantee agrees to track, account for, and report on all funds from this award separately from all other funds, including DOJ award funds from awards awarded for the same or similar purposes or programs. Accordingly, the accounting systems of the subgrantee must ensure that funds from this award are not commingled with funds from any other source. The subgrantee further agrees that all personnel whose activities are to be charged to th� a�rd will maintain timesheets to document hours worked for activities � ��--this award and non-award related activities. Initials �"�,� �� r `` s : 7. The grant'�e agrees that within 120 days of award acceptance, each member of a law enforcement task force funded with these funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, will complete required online (internet-based) task force training. The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership (www.ctfli.org). Al1 current and new task force members are required to complete this training once during the life of the award, or once every four years if multiple awards include this requirement. This training addresses task force effectiveness as well as other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight and accountability. Additional information is available regarding this required �raining and access methods via BJA's web site and the Center for Task o c' ritegrity and Leadership (www.ctfli.org). ��'��: Initials , - < 8. Subgrantfr'`'ee agrees to submit revised project narrative, goals, objectives, performance in � ators, and evaluation plan if the project changes � �:��^. substantia"1 '}F ��m what was proposed in the subgrant application. t Initials .�. � � �` 9. Funds budgeted for personnel will be limited to that use only. Funds awarded for the purpose of filling vacant position will be reviewed on a quarterly basis, and if, e position continues to be vacant, funds allotted for that position r,<� e quarter will be de-obligated. Initials �:.,,�� 10. Funds bu ' geted for purchasing a vehicle(s) will be limited to that use only. Funds awarded for the purchase of a vehicle cannot be reallocated to another budget catego�^� and will be deobligated at the end of the grant period if t .= the vehicl�� not purchased. Initials " .,r F � -°�"- 11. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period. This is to facilitate communication among local and state governmental entities regarding various information technology SUBGR.ANT NUMBER: B10-8-028 SPECIAL CONDITIONS (Page 3) , projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, �,, go to http;,//��v3'.it.ojp.gov/default.aspx?area=policyAndPractice&page= Initials �- `��`'��" , . E ; 12. The rec�'pient agrees to comply with applicable requirements regarding Central Contractor Registration (CCR) and applicable restrictions on subawards to first-tier subrecipients that do not acquire and provide a Data Universal Numbering System (DUNS) number. The detail of recipient obligations are posted on the Office of Justice Programs web site at http://www.ojp.gov/funding/ccr.htm (Award condition: Central Contractor Registration and Universal Identifier Requirements), and are incorporated by reference here. This special condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business o,"r non-profit organization that he or she may own or operate in , , his or her n Initials �� ----r-�--- 13. The subg antee agrees to take reasonable steps to provide meaningful access to their programs and activities for persons with limited English proficiency (LEP). For more information on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website at http://www.lep.gov. In addition, subgrantees that provide hotline services will provide documentation of a contract for 24-hour language interpretation services for callers who do not speak English. Subgrantees that provide hotline services will ensure that its TTY machine is operable at all times and that all staff, volunteers and interns who answer the hotline receive training and ongoing re�vie�a� s�f TTY answering procedures . � ,Z'�. � .� .,,_ �l.�� Initials ✓` , fi �� . Lf � 14. The subgrantee agrees to comply with the Equal Treatment Regulation (28 C.F.R. part 38) which prohibits recipients from using federal grant funding for inherently religious activities. V�ihile faith-based organizations can engage in non-funded inherently religious activities, the activities must be held separately from the grant-funded program, and customers or beneficiaries cannot be compelled to participate in them. The Equal Treatment Regulation makes clear that organizations receiving federal grant funding are not permitted to discriminate when providing services on the basis of a�ene�� iary's religion. F � f „_....... -k �.' �� Initials ,' , ;. 15. In accor�ance with Federal regulations, your organization must comply with the following Equal Employment Opportunity Plan reporting requirements: If your organization has received an award for $500,000 or more and has 50 or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare an EEOP and submit it to the Office of Civil Rights (OCR), Office of Justice Programs, U.S. Department of SUBGR.ANT NUMBER: B10-8-028 SPECIAL CONDITIONS (Page 4) , Justice for review within 60 days from the date of this award. For assistance in developing an EEOP, please consult OCR's website at http://www.ojp.usdoj.gov/ocr/eeop.htm. You may also request technical assistance from an EEOP specialist at OCR by dialing (202) 616-3208. If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization must prepare an EEOP, but it does not have to submit the EEOP to OCR for review. Instead, your organization has to maintain the EEOP on file and make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to OCR within 60 days from the date of this award. The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm. If your organization received an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount of the award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your organization is exempt from the EEOP requirement. However, your organization must complete Section A of the Certification Form and return it to OCR within 60 days from the date of this award. The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm. The subgrantee acknowledges that failure to submit an acceptable EEOP (if the subgrantee is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the subgrantee is in compliance. The subgrantee must maintain proof of compliance with the above requirements and be able to provide such proo�,to the Criminal Justice Coordinating Council upon request. � .'.�,�°"� Initials �,. � � 16. In the event a federal or state court or federal or state administrative agency makes an adverse finding of discrimination against your organization after a due process hearing, on the ground of race, color, national origin, or sex, your organization must submit a copy of the finding to the Office of Civil Righ s a�he Criminal Justice Coordinating Council. . �, �_.__. Initials ,�� 17. The subgrantee agrees to comply with all the requirements of 28 CFR Part 22, the Department of Justice's Regulations on the Confidentiality of Identifiable Research and Statistical Information. The subgrantee agrees that any information identifiable to a private person that is collected as part of this grant will be used for research and statistical purposes only and acknowledges that 42 U.S. C. Section 3789 (g) provides that these data are immune from legal process. The subgrantee agrees to follow all the requirements for subject notification (28 CFR Section 22.27), information transfer agreements (28 CFR Sections 22.24 and 22.26), and final disposition of data (28 GF�R �ection 22.25) . �, � � � f Initials f : - �� SUBGRANT NUMBER: B10-8-028 SPECIAL CONDITIONS (Page 5) , 18. The subgrantee certifies that federal funds will not be used to supplant funds that would otherwise be made available for grant-funded initiatives. Federal funds must be used to supplement existing funds for program activities and not replace funds apprapriated for the same purpose. Potential supplanting will be the subject of application review, as well as pre-award review, post-award monitoring, and audit. If there is a potential presence of supplanting, the subgrantee will be required to document that the reduction in non-federal resources occurred for reasons other than the receipt or anti,i:pated receipt of federal funds. r � Initials �� 19. The subg ntee certifies that all matching funds required to pay the non-federal po�tion of the project awarded subgrant funds will be in addition t f'� s'otherwise made available for project activities. ' r s ; Initials �,; 20. The subgrantee certifies that 1) title to all equipment and/or supplies purchased with funds under this subgrant shall vest in the agency that purchased the property; 2) equipment and/or supplies will be maintained in accordance with established local or state procedures as long as the equipment and/or supplies are used for program-related purposes; and 3) once the project concludes and/or equipment is no longer utilized for its grant-funded purpose, the Criminal Justice Coordinating Council will be informed of the available equipment and determine its future use to assure it is utilized ' furtherance of the goals and objectives of the grant program a� t'. tate of Georgia. ,, j ,� � �, Initials � � ' 21. The subg antee agrees to abide by all administrative and financial guidelines as stipulated in the current edition of the Office of Justice Program's Financial Guide for Grants available at http://www.ojp.usdoj.gov/financialguide/. All services paid by federal and/or matching funds must have a valid contract that has been pre-approved by the Criminal Justice Coordinating Council to ensure compliance with federal a ��' e guidelines and statutes. ,: ,f. � r£ �:' ;�` Initials `� �� 22. All prq�j=�ect costs not exclusively related to this approved project must be prorated, and only the costs of project-related activities will be reimbursab�e u� er the subgrant award. �;` : fi ,.r° . ` � � Initials �; 23. The subg�',�ntee agrees to submit requests for reimbursement on either a monthly or quarterly basis, as selected by the subgrantee at the time of award. Subgrant Expenditure Reports are due 15 days after the end of the month (if reporting monthly) or 30 days after the end of the quarter (if reporting quarterly). SUBGRANT NUMBER: B1 -�-028 SPECIAL CONDITIONS (Page 6) . j Initials .: ' ./ 24. The sul�grantee agrees to fully cooperate with any monitoring or evaluation activities, and ny related training activities, initiated and/or conducted t<� by the Crimi a �'� stice Coordinating Council during and subsequent to the award perio Initials �` r 25. The subg antee agrees that consultant/contractor fees in excess of 5650.00 per eight hpu ay ($81.25 per hour) must have prior approval from the Office of �� " e Programs and the Criminal Justice Coordinating Council. ; Initials , 26. If any c'anges occur in the subgrantee's eligibility status regarding debarment, a revised Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion form must be submitted to the Criminal us ��e-Coordinating Council. �, r: fT Initials��I� :; j t, 27. Pursuant�;`to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Reg. 51225 (October 1, 2009), the Department of Justice and the Criminal Justice Coordinating Council encourages grantees and subgrantees to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by ,K distractec� dr'v rs..��' � �. Initials �- � 28. Pursuan�''to O.C.A. §36-60-6, as amended, all subgrantees with greater than 500 employees shall register with the federal work authorization system, E-Verify, and provide CJCC with its eligibility verification system user number by January 1, 2012. Subgrantees with greater than 100 but fewer than 500 employees shall also register with the federal work authorization system and submit to CJCC its eligibility verification system user number by July l, 2012. Subgrantees with more than ten employees but fewer than 100 employees shall register with the federal work authorization system and submit to CJCC its eligibility verification system user number by July l, 2013. Any subgrantee who fails to comply with this special condition shall be recommended to the Council for a 5% award reduction. Subgrantees must contact their Grants Specialist or Auditor to obtain a Subgrant Adjustment Request to subrii= their eligibility verification system user number. Init ials �"�"� �{ E " 29. The law �'nforcement or prosecution subgrantee that provides in-kind (non-cash) services necessary to protect the life or safety and does not charge for said services based on the recipients' income shall not deny these services to any crime victim who seeks their protection based on the victim's immigration or legal status, nor shall the agency require any victim who contacts them in good faith to verify their immigration status PRIN'F DATE: 10/26/11 CRIMINAL JUSTICE COORDINATING COUNCIL PAGE 2 of 2 GMIS DOCUMENT 3r. SUBGRANT ADJUSTMENT REQUEST ' FEDERAL GRANT #2010-DJ-BX-0362 ADJ REQUEST #: 1 REQUEST DATE 11/9/2011 SUBGRANTEE: Richmond County SUBGRANT #: B10-8-028 PROJECT NAME: Region 3 IC-9 Task Force SECTION IV. JUSTIFICATION OF ALL REQUESTED ADJUSTMENTS, REVISIONS, AND/OR CHANGES All requested adjustments in Sections I, II & III (page 1) must be justified in detail in this Section. Include item costs, descriptions, equipment lists, detailed explanations, and any other information that would further clarify and support your request for adjustment. Attach additional pages as needed. "No Changes" SUBMITTED BY: �j / ,r `j � ` �---" �° �'��%.✓ Project Director 11/9/2011 �nature of F nancial Officer or Project Director Title Date C.,-� CJCC ROUTING AND APPROVALS: Approval Disapproval Reviewer Signature Reviewed By: Authorized By: SUBGR.ANT NUMBER: B10-8-028 SPECIAL CONDITIONS (Page 7) , prior to delivering services. (Department of Justice (2001), Final Specification of Community Programs Necessary for Protection of Life or Safety Under Welfare Reform Legislation, (A.G. Order No. 2353-2001) 66 FR 3613.; O.0 A '�,5-100(f)). � � ,_ Initials `; � 30. I certif� that funds required to pay the non-Federal portion of the project cost for which ubgrant funds are awarded will be in addition to funds that would oth made available for drug control initiatives. Initials 31. This i to certify that the aforementioned project will abide by all of the conditions for confidential informant funds and evidence purchase funds as set forth by ��i� Criminal Justice Coordinating Council in accordance with the effect'v '�lition of the Office of Justice Program's Financial Guide for s , r : Grants. � f Initials ,� � ��` � 32. Subgrant�e agrees to submit Subgrant Adjustment Request #1 which must be accompanied by a detailed project budget that itemizes all projected expenditures. The project budget will not be established, or officially approved, until the Subgrantee receives a written approval notice from CJCC. All project costs must coincide with the approved budget unless subsequent revisions are approved by the Council. Any additional requests for adjustment �/or extension must be received by the CJCC 60 days prior to the end o `subgrant period. �`. Initials ;'. ; ,, 33. Subgran�e�agrees to submit revised project narrative, goals, objectives, .., performance in "��'ators, and evaluation plan if the project changes substantia '�Yam what was proposed in the 2011 subgrant application. Initials � 34. The Drug�/Task Force Control Board agrees to meet on at least a quarterly basis and spzb �� to the Criminal Justice Coordinating Council a list of all those indi�id��s in attendance as well as written minutes of each meeting. Initials � � � . 35. The Drug '�ask Force may be required to participate in state-wide anti-drug initiatives suc ras intelligence networks, strategic planning meetings and � ,,:- Criminal Ju � Coordinating Council sponsored trainings. Initials a ,-` , r 36. Drug Tasl�`�Forces are required to consult with GEMA's Excess Property Program and the Property P��curement Program for the availability of clothing, supplies, eqv�i men�°, etc. To contact these programs, call 404-624-7040. .�s t. Initials �_ �^`�� t 37. All Drug Task Forces having a material amount of funding allocated in their approvec�' budget for the utilization of K-9 initiatives, regardless of whether or not the accompanying budget narrative specifically addresses these initiatives, must receive certification from the Statewide Coordinator as designated by the Criminal Justice Coordinating Council. In addition, SUBGRANT NUMBER: B10-8-028 SPECIAL CONDITIONS (Page 8) _ all other Drug Task Forces utilizing K-9 resources provided through other funding sources are strongly encouraged to have the participating K-9 team certified by the Statewide Coordinator. This will enable the State to provide a consis�ent measurement of K-9 resources for these types of projects fu��gd�`� der the grant program. Initials � 38. All asset seizures generated from project operations and resulting in forfeitures (federal and/or state) must be utilized to supplement Task Force operations or��reduce the amount of local cash match provided by part i c ipat �g��, ,�enc i e s. Initials � fi,�".� �, .l � �`r - � 39. Asset seizures resulting in forfeitures (federal and/or state) must be maintained in a separate bank account or accounted for separately on the subgrantee's financial records. Any policy established in reference to asset forfeiture for the project must be approved by the Criminal Justice Coordinating Council to assure that state and federal asset forfeiture procedure a�i� olicies are followed. Initials �j � ?�. il �',— 40. Where warranted,� subgrantee agrees to fully support homeland security initiatives in any manner, including but not limited to, providing personnel, supplies, equipment and any other resources deemed necessary by the Georg� Oi'��ice of Homeland Security. Initials `-'° ti �� > 41. This speci�al condition facilitates compliance with the provisions of the National Environmental Policy Act (NEPA) relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories (hereinafter referred to as "meth lab operations"). No monies from this award may be obligated to support meth lab operations unless the subgrantee implements this special condition. The Office of Justice Programs (OJP), in consultation with the Bureau of Justice Assistance, the Drug Enforcement Administration, and the Office for Community Oriented Policing Services, prepared a Program-level Environmental Assessment (Assessment) governing meth lab operations. The Assessment describes the adverse environmental, health, and safety impacts likely to be encountered by law enforcement agencies as they implement specific actions under their methamphetamine laboratory operations. Consistent with the Assessment, the following terms and conditions shall apply to the subgrantee for any OJP funded meth lab operations: A. The subgrantee shall ensure compliance with federal, state, and local environmental, health, and safety laws and regulations applicable to meth lab operations, to include the disposal of the chemicals, equipment, and wastes resulting from those operations. B. The subgrantee shall have a Mitigation Plan in place that identifies and documents the processes and points of accountability within its jurisdiction. This plan will be used to ensure that the adverse environmental, health, and safety impacts delineated in the Assessment are mitigated in a manner consistent with the requirements of this condition. C. The Criminal Justice Coordinating Council shall monitor OJP funded meth SUBGRANT NUMBER: B10-8-028 SPECIAL CONDITIONS (Page 9) . lab operations to ensure that they comply with the following nine mitigation measures identified in the Assessment and whose implementation is addressed in the subgrantee's Mitigation Plan. 1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure or closure of clandestine methamphetamine laboratories; 2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for law enforcement officials and all other personnel assigned to either the seizure or closure of clandestine methamphetamine laboratories; 3. As determined by their specified duties, equip the personnel with OSHA required protective wear and other required safety equipment; 4. Assign properly trained personnel to prepare a comprehensive contamination report on each seized/closed laboratory; 5. Utilize qualified disposal personnel to remove all chemicals and associated glassware, equipment, and contaminated materials and wastes from the site(s) of each seized laboratory; 6. Dispose of the chemicals, equipment, and contaminated materials and wastes at properly licensed disposal facilities or, when allowable, at properly licensed recycling facilities; 7. Monitor the transport, disposal, and recycling components of Subparagraphs 5 and 6, immediately above, in order to ensure proper compliance; 8. Have in place and implement a written agreement with the responsible state environmental agency. This agreement must provide that the responsible state environmental agency agrees to: i. Timely evaluate the environmental condition at and around the site of a closed clandestine laboratory, and ii. Coordinate with the responsible party, property owner, or others to ensure that any residual contamination is remediated, if determined necessary by state environmental agency and in accordance with existing state and federal requirements; and 9. Have in place and implement a written agreement with the responsible state or local service agencies to properly respond to any minor, as defined by state law, at the site. This agreement must ensure immediate response by qualified personnel who can: i. Respond to the potential health needs of any minor at the site; ii. Take that minor into protective custody unless the minor is criminally involved in the meth lab activities or is subject to arrest for other criminal violations; iii. Ensure immediate medical testing for methamphetamine toxicity; and iv. Arrange for any follow-up medical tests, examinations, or health care made necessary as a result of inethamphetamine toxicity. D. The subgrantee agrees to develop and submit to the Criminal Justice Coordinating Council a Drug Endangered Children Protocol which will be followed when responding to illicit drug crime scene where children are present. E. Data relat' g to the investigation of inethamphetamine labs must be reported t�; 1 Paso Intelligence Center (EPIC) in a timely fashion. Initials/ l, 42. The District Attorney from each judicial circuit within the jurisdiction of SUBGR.ANT NUMBER: B10-8-028 SPECIAL CONDITIONS (Page 10) the Drug Task Fo�ce must be a member of its Control Board and must sign the � MOU submit.�d t��'�Fie Criminal Justice Coordinating Council. Initials � •��" 43. The subgrantee must submit a copy of the liability insurance policy covering the employees of the Drug Task Force before any grant funds may be drawn .,< down . '� " `� Initials � � � �, 44. The subgrantee must make assurances that all employees assigned to the task force are local government employees. The assurances must be received before any r"�unds may be drawn down. Initials ' � 45. Statistic� and/or evaluation data describing project performance must be submitted to the Criminal Justice Coordinating Council on a quarterly basis, using prescribed formats provided to the Subgrantee. Failure to submit this data on a timely basis will result in the withholding of funds until compliance is achieved. 46. The subgrantee rees to comply with the CJCC Subgrantee Programmatic and r - Fiscal Com� ' `` finalized in October 2011. Initials .°� � 47. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct The subgrantee agrees to promptly refer to the DOJ OIG any credible evidence that an employee, agent, contractor, subcontractor, or other person has either 1) submitted a false claim for Recovery Act funds under the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving Recovery Act funds. Potential fraud, waste, abuse, or misconduct should be reported to the OIG by mail: Office of the Inspector General U.S. Department of Justice Investigations Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 e-mail: oig.hotlineCusdoj.gov hotline: (contact information in English and Spanish): (800) 869-4499 or hotline fax: (202) 616-9881 Additional in,�ormation is available from the DOJ OIG website at www.usdo go�`�ig. Initials�� . � , � : ,.. i�' SUBGRA.NT NUMBER: B10-8-028 SPECIAL CONDITIONS (Page 11) 48. RECOVERY ACT - IT Systems To avoid duplicating existing networks of IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of any existing or proposed IT system. The grantee agrees to comply with the applicable requirements of 28 C.F.R. part 38, the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (The "Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities, such as worship, religious instruction, or proselytization. Subgrantees of direct grants may still engage in inherently religious activities, but such activities must be separate in time or place from the Department of Justice funded program, and participation in such activities but individuals receiving services from the grantee or a sub-grantee must be voluntary. The Equal Treatment Regulation also males clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. Not withstanding any other special condition of this award, faith-based organization may, in some circumstance, consider religio :;as a basis for employment. See http://ww o' �fabout/ocr/equal_fbo.htm. Initials ` ,p` "`� � � 49. RECOVERY ACT - Technology The subgrantee agree that any information technology system funded or supported by OJP funds will comply with 28 C.F.R. Part 23 Criminal Intelligence Systems Operating Policies, if OJP determined this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as per 28 C.F.R. 23.20 (g). Should any violation of 28 C.F.R. Part 23 occur, the subgrantee may be fir�d �� per 42 U.S.C. 3789 (c)-(d). The subgrantee may not satisfy such a f isa� �i £ federal funds . Initials �� d'� f Please be advised that failure to comply with any of the Special Conditions will result in material noncompliance with the Subgrant Agreement, thus subjecting the Subgrant Agreement to possible termination by the Criminal Justice Coordinating Council. Typed name of Deke Copenhaver Mayor Authorized Official: Title : . ��-� � } �,(1i Signature . �,- _ Date : f Budget Detail Worksheet This worksheet should be used to prepare the program budget and budget summary. Any category not applicable to your budget may be left blank. A. (1) PersonneUSalaries List each position by title and name of employee, if available. In order to calculate the budget, enter the annual salary and the percentage of time to be devoted to the program. Compensation of employees engaged in program activities must be consistent with that for similar work within the applicant agency. Position Title/Name of Emplovee Calculation Budget TOTAL $ (2) PersonneUFringe Benefts. Amounts should be based on actual costs ar a formula for personnel listed above, utilizing the percentage of time devoted to the program. Fringe benefits on overtime hours are limited to FICA, Worker's Compensation and State Unemployment Compensation. Costs included within this category are: FICA (employer's portion of Social Security and Medicare taxes), employer's portion of retirement, employer's portion of insurance (health, life, dental, etc.), employer's portion of Worker's Compensation and State Unemployment Compensation. Each benefit for each position should be shown as a separate calculation/estimate. Position Title/Name of Emplovee Benefit Title Calculation Budget TOTAL $ B. Travel Funds must be budgeted in compliance with State of Georgia Statewide Travel Regulations. Itemize travel expenses of program personnel by category (e.g. mileage, meals, lodging, incidentals, and airfare) and purpose (e.g. training, field interviews, and advisory group meetings) and identify the location, if known. For training programs, list travel and meals for participants separately. Show the budget calculation (e.g. six people attending three-day training at $X airfare, $X lodging, $X meals/ incidentals). Pu rpose Location Calculation Budget TOTAL $ C. Equipment List non-expendable items to be purchased. Applicants should analyze the benefit of purchased versus leased equipment, especially high cost and electronic or digital items. Explain how the equipment is necessary for the success of the program. Show the budget calculation. Attach a narrative describing the procurement method to be used. Item Pu rqose Calculation Bud�et 1 Mid size SUV vehicle for K-9 $25,150.00 $25,150.00 (see attachment in Other) TOTAL $ 25,150.00 D. Supplies List items by type (e.g. office supplies, postage, copier usage, training supplies, publications, audio/video (batteries, film, CD/DVD's, etc.), office furniture, computer software, educational/therapeutic supplies, and uniforms, weapons (law enforcement and prosecution units only). Show budget calculation. Item Calculation Bud�et 1 K-9 Dog rations X 7 $3,000.00 2 K-9 Medicines X 7 $1,400.00 TOTAL $ 4,400.00 E. Printing List items by type (e.g. letterhead/envelopes, business cards, training materials). Show budget calculation. Item Calculation Bud�et TOTAL $ F. (1) Other/Miscellaneous List items by type (e.g. real property lease, repairs/ maintenance, utilities, copier rental/lease, postage meter, insurance, dues & subscriptions, advertising, registration fees, film processing, notary services, public relations, communication services- indicate if DOAS is provider). Show budget calculation(s). For example, provide the office space square footage and the lease rate or provide the monthly lease amount and the number of months leased. Item Calculation Bud�et 1 Veterinarian fees X 7 dogs $3,000.00 2 Vehicle fuel usage X7 vehicles $24,400.00 TOTAL $ 27,400.00 (2) Other/Consultants a. Consultant Fees Enter the name, if known, and service to be provided. Show the budget calculation; for example, the hourly or daily rate (8 hours) multiplied by the estimated number of units. Name Service Provided Calculation Budget b. Consultant Expenses List anticipated expenses of consultants by type (e.g. travel, meals, and lodging). Item Calculation Budget c. Contracts. Provide a description of the product or service to be procured by contract and a cost estimate. Applicants are strongly encouraged to use a competitive procurement process in awarding contracts. A separate justification must be provided for sole source contracts in excess of $100,000. Product/Service Calculation Budget TOTAL $ CRIMINAL JUSTICE COORDINATING COUNCIL REIMBURSEMENT SELECTION FORM SUBGRANT NUMBER: B10-8-028 AGENCY NAME: Re�ion #3 K-9 Task Force/ Richmond Countv Sheriff's Office 1. SELECT A SCHEDULE FOR SUBMITTING REIMBURSEMENTS (CHECK ONE BOX) ❑ MONTHLY (Requests for reimbursement are due 15 days after the end of the month) � QUARTERLY (Requests for reimbursement are due 30 days after the end of the quarter) 2. SELECT A PROCESS FOR RECEIVING REIMBURSEMENT PAYMENTS (CHECK ONE BOX) ❑ ELECTRONIC FUNDS TRANSFER (Reimbursements will be deposited into the bank account listed below. A voided check must be attached to ensure proper routing of funds.) BANK NAME: BANK ROUTING NUMBER: BANK ACCOUNT NUMBER: AGENCY CONTACT NAME: AGENCY CONTACT TELEPHONE NUMBER: AGENCY AUTHORIZED OFFICIAL NAME AND TITLE: AGENCY AUTHORIZED OFFICIAL SIGNATURE: � CHECK (Reimbursements will be mailed in the form of a check to the address listed below) MAILING ADDRESS: Richmond County Sheriff's Office, 401 Walton Way CITY, STATE & ZIP: Augusta, Georgia, 30813 ATTENTION: Mary Ann Gibbs AGENCY AUTHORIZED � OFFICIAL SIGNATURE: � Lieutenant/ RCSO For CJCC Use ONLY CJCC Auditor: Phone Number: Grant Award Number: GBI Entry Initial/Date: CIVIL RIGHTS REQUIREMENTS Generally, employees and beneficiaries of agencies or organizations that receive federal funding are protected by civil rights laws. These laws prohibit certain types of discrimination in employment practices and in delivery of services. Please list the conta.ct information of the person responsible for civil rights compliance within your arganization, (1) Civil Rights Contact Person Roby Burns (2) Title/Address• Deputy Director Human Resource Augusta/Richmond County Consolidated �e�� u - 530 Greene Street Augusta, GA 30901 (3) Telephone Number: (706) 821-2874 (4} Number of persons employed by the organizational unit (agency) responsible for 733 admiaistering the sub-grant: For more information regara'ing civil rights requirements, go ta www.oip.usdoj.g,ov/ocr/ AUDIT REQUIREMENTS State and local governments are govemed by the Single Audit Act of 1984 and OMB Circular A-133, as amended, which is effective regarding audits beginning July l, 1996 and thereafter. The type af audit required under the Circular is dependent upon the amount of total Federal funds expended in the sub-recipient's fiscal year. State or local governments and non-profit organizations that expend $500,000 or more a year in Federai funds shall have an audit made in accordance with the Single Audit Act of 1984 and OMB Circular A-133, as amended. This audit report is due in the State Administering Agency's office not later than nine (9) months after the end of the sub- recipient"s fiscal yeaz. State or local governments that expend less than $500,000 in federal funds yearly shall be exempt from compliance with the Single Audit Act and other Federal audit requirements. �NOTE: This does not exempt you from the requrrement to maintain, produce, and report financial and other records and documentatian relative to the expenditure of these ,grant funds upon reguest of the State or Federal Agency administering this program.J Please provide the following information: Period of Fiscal Year January 1, through December 31 Date of Last Audit: 2010 201i-ongoing Date of Next Audit: Anticipated Date Next Scheduled Andit WiII Be Forwarded to the June 30th, 2012 Council: (NOTE: �f the total amount of your agency's federal funds expenditures (including this grant) does nat equal or exceed $SDO, 000 you may write "Not Applicable " in this space. +� `;�zwsN'.m� � ; �. d (D '� � ,��'' �' � ��ti �� m �� -� ry � � i�1 �s�l�'� � � � . 7� E i �±��.?? ,� . � �� F #� � .�` :; bt S�� fD �a�� "�i� � � � p "�'YD � , � r� � � 7 � �t f � . 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