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Home My WebLink AboutADDITIONAL SERVICES AUTHORIZATION NUMBER 1-01 TVS AUGUSTA TEE CENTER PROJECT $38,900 A,DDITIONAL SERVICES AUTHORIZATION REQUEST DATE: February Q�, QO 1 � TO: Jacques Ware /Dukes Edward & Dukes, Inc. /HEERY FROM: Candace FitzGerald / tvsdesign RE: Augusta TEE Center - project no. OsQ 11*000 SUBJECT: ADDYTIONAL SERVICFS AUTHOR�ZATION NUMBER I-o1 In accordance with the Owner / Architect Agreement, written authorization is hereby requested for performance of the below listed �dditional Service: Additional Service Title: Furniture Consultant Services Services to be Performed By: Thompson, Ventulett, Stainback & Associates, Inc. (tvsdesign} Description of Services: See Attached Proposal dated February, Q�, SOl l— FURNITURE CONSULTAN'I' SBRVICES, 5 pages. Fce Basis: �Lump Sum Fee tlmount: $gg, gpp ✓ Estimated Complete: 0% complete Please indicate your authorization by signing below and returning one original to our of'fice. Submitted By: Authorized By: � • G � %�� r . Candace FitaGerald / tvsdesign Jacq es are/ ukes ward � Dukes,Inc./Heery l9 � o� Date: S/44/8011 Date: February 24, 2011 Jacques Ware DUKES EDWAF2DS & OUKES, INC. / HEERY ' 501 Greene 5treet Augusta, Georgia 30901 Regarding: AUGUSTA TEE CENTER Augusta, Georgla Project No. 03211•000 / File No. 802-074 Subject: FURNITURE CONSULTANT SERVICES DearJacques: —e tvsdesfgn appreciates this opportunity to present our proposa) to perform Furniture and Accessories (F&A) services for the public interior spaces of the Augusta Tee Center in Augusta, Georgia. The Furniture Consultant's contributfon fnvolves furniture selection, design and documentation of the program elements associated with the Public and Front of House Support Spaces in accordance with the Fumtture Consultant Scope of Services. Scope of Services General A For the purposes of defining the scope of services, Furniture and Accessories (F&A) items are subdivided into three categories: Cateaorv A• Items selected and suecified bv the F&A Consultant Included in this category are items that can contribute to the overall image of the facility. Examples of these items are Portable Furnishings such as Public Trash Receptacles, Planters and Carpet Walk- Off Mats, Staging, Risers, Oance Floor, Coat Racks, Folding Tables, Folding and Stack Chairs, White Boards, Tacic Boards, Easels and Lecterns, Sofas, Lounge Chairs and Occasional Tables, Desks, Credenzas, Chairs, Conference Tables and Systems Furniture, Break Room Tables and Chairs, Exterior Site Tables, Chairs, 8enches and Planters, Window Shades, Draperies and Blinds. Cateaory B• Items selected and soecified bv the Owner / Ongrator Included in this category are operational or technical items functional in nature in which the expertise and desires of the Operator are paramo�nt. Examples of these items are Housekeeping Equipment: Vacuum Cleaners, 5crubbers, Lifts, Trash, and Garbage Compactors; Office Equipmenr Copy Machines, Maii machines and Oesktop Computers; Maintenance / Shop Equipment: Ladders. Ufts, Power Saws, 5anders, Grinders, Dritls, Welders and Paint Booths, etc.; Operations Equipment: Electric Carts, Radio Equfpment, Computers, First Aid and Security Equipment. Cateaorv C: Items selected and �npr�F�ed bv the Owner's Soecial Consultants Included irt this category are loose equipment, fixtures and specialties. Exampiss of these items are Smallwares (food service expendabfes); Loose Audio-Visual Equipment and Theater Lighting; Artwork. B The F&A Consultant wtll consult with the Owner to establish an overall budget for khe procurement of Category A items and include allowances for Category B end C items as determined by the �� r t 6.i 1, 404�88 6800f ax 404�888 6700 tvs-tlesign.e m Atbnta Georgla 30309 ✓ FURNITURE CONSULTAN7 SERVICES 2/24/2011 Project No. 03211'000 / File No. 802-074 Page 2 of 5 Owner and Special Consultants. The F&A consultant will provide the documentation in the form of procurement bid packages, required to allow the Owner to purchase Category A items. 1. Survey for reuse of Owner's existing furniture inventory and relocation design services are not included in the F&A Consultant Basic Services. 2. It elected by the Owner, survey and relocation of existing furniture inventory can be provided as an additional service to the F&A ConsultanYs Basic Services. Program Verification A Consult with the Owner, Operator and other consultants to establish design including aesthetic, qualiry, quantity, functional and budget gufdelines for Category A furniture and budgetary guidelines for Category B& C. B Determine Owner / OperaYor's intentions for Category A furniture items that may be considered 5hared Inventory, Existing and / or Leased. C Receive Owner / Operator's Category B& C estimated total allowances. D Identify functional, operational and maintenance criteria of importance to the Owner, relative to Category A furniture. E Based on Owner's direction, prepare furniture layouts ot major areas to the extent required to define Category A furniture items in terms of types, sizes and quantities. F Prepare an itemfzed listina for Category A furniture (tems and an estimated Statement of Probable Procurement Cost of Category furnfture items for the Owner's approval. G Assist the Owner / Operator in the development of a prel(minary design and procurement schedule that kargets milestones end lead-time durations for the project. destgn Development Phase � A Define Category A furniture items in terms of quality level, durability raquirements, and visual character. B Assemble proposed Category A furniture items in a notebook to convey design intent including, but not limited to: fumiture layout plans, using Archttect's backgrounds, as may be appropriate for certain areas, catalogue cuts, illustrations of furniture items wiih descriptions of f(nishes, and their visual relationship tv adjacent materials and finishes of the building. Submit For Owner's review and approval. C Provide a revised estimated Statement of Probable Procurement Cost and procurement schedule... D Consult with Owner's purchasing department or procurement entity to determine procedural requirements that may affect Category A furrtiture bidding. Procurement Document Phase A Consult periodically with the Owner and / Operator and report on progress of Category A furniture services and to receive direction and approvals related to Design �evelopment Phase. tvsdesign FURNITURE CONSULTANT SERVICES z/z4I2011 Project No. 03211'000 / File No. 802-074 Page 3 of 5 B Coordinate with Architects and project engineers, as necessary, to integrate Category A furniture into the total convention center design. C Prepare Procurement �ocuments for Category A furniture items which will inciude general requirements, technical specifications and furnishing location plans as required which define quality leve�, construction, visual character, manufacturer's name and model number, fumiture dimensions, finishes, and accessories. 1. The Procurement Documents wiil allow the Owner to secure Category A furniture items through a bid process administered by the OwneYs purchasing agent or other designated representative. Bidding Phase A Respond to bidders requests for clarification. B Prepare necessary addenda to clarify bidding documents. C Assist the Owner / Purchasing Agent or designated representative in the evaluation of bids and to determine compliance with design intent and speciflcations. Procurement Administration Phase A Assist Owner / Purchasing Agent or designated representative in establishing submittal schedule with manufacturers that corresponds to manufacturing lead times and the Owner's desired delivery schedule for Category A items. B Review of furniture submittafs tor Category A items for compliance with Procurement Documents. C One site v(sit upon substantial completion of instailation to review placement of Category A furniture items to report visible damage and to verify that the actual instatlation is in accordance with the Procurement Documents. Scheduls A This proposal is based on the following durations by phase: 1. Program Verification - 3 weeks 2. Design Develogment - 6 weeks 3. Procurement Documentation - 4 weeks 4. 8idding /Negotiation - 3 weeks 5. Procurement Administrat3on -16 weeks Travel A Some trips will be combined as tvsdesign is also providing Interior Design services under separate contract. e This proposal includes the following number of trips per phase to attend Client meetings or visit the projecC site in Augusta: tvsdesign FURNITURE CONSULTANT SERVICES 2/24/2011 Project No. 03211•000 / File No. B02-074 Page 5 of 5 If this proposal meets with your approval, please indlcate your acceptance by adding your signature below and retum(ng the original to us for our files. We will be pieased to discuss any aspects of this proposal that may require further elaboration or discussion. 5incerely, TIiOMPSON, VENTULETT, STAINBACK & ASSOCIATES, INC. r `� Candace FitzGerald, A51D Associate Principaf Copies: Andy McLean/tvsdesign Emery Leonard/tvsdesign DUKES WARDS & D ES, INC. / HEERY � zaf Jac e are Date tvsdesign � �-& • Offiice of the Adminis�rator �' � • � Q . �'.m , ti , . . C' �.Q:.�t: -45' �!.• �``"""�� : Frederick L Russell, Mmintstrater RQam 801- AAunicipal Bnitding 530 Greene Street-AUGUSTA, GA. 30901 Tameka Allen, Deputy Mministrator (706) 821-2400 - FAX (706} 821-2819 Wi1Ham P. Shanshan, Deputy Adminisd�awr www.aagusi�aga.gov May 17, 2d11 Mr. Rick Acree Fa�i{iGes Manager — Parks & Facilities Division 2027 lumpkin Raad Augusta, GA 309� � Dear Rick: The Augusta-Richmond County Co , t their regular meeting held on Tuesday, Ma�r 1], 26'31 approwd anenam� �2 In the amo�u+c 5�,90o cne Than�or►, v�a�ktt, stainba�c►c �,�►s�elatea ('►Y5 De�r) Architectural Contract for the TEE ac�1 furniture, �xtures and equ�ment (FFB�E} detign. (Approved by Engine.ering Services Committee May 9, 2011) If you have arry questions, please contact me. Yours truly, � wUlam P. Shanahan Depury Administrator 05-17-11: #36 cc: Ms. Donna Williams Ms. Geri Sams