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Home My WebLink AboutAMENDMENT NO 1 (ESG) OPERATIONS FOR OPERATIONS, MAINTNENACE AND MANAGEMENT SERVICES AMENDMENT NO. 1 to the AGREEMENT Between ESG Operations, Inc. And Augusta, Georgia For Operations, Maintenance and Management Services This Amendment is made and entered into thisf.�.day of.�, _Gf 2011, between AUGUSTA, GEORGIA, by and through the Augusta-Richmond County Commission, a political subdivision of the State of Georgia (hereinafter "Augusta"), and ESG OPERATIONS, INC., a Geor�ia corporation, (hereinafter "ESG"). This is Amendment No. 1 to the Agreement dated the day of , between Augusta and ESG. NOW THEREFORE, Augusta and ESG agree to amend the Agreement as follows: REPLACE Article 4.1 with the following new Article: 4.1 Augusta shall pay to ESG a base fee equal to the Augusta budget shown in Appendix F. This includes the actual cost of the Scope of Services performed by ESG plus a Management and Administrative Fee. The base fee shall not include services which are not specifically defined by Section 2 of this Agreement. The base fee for this Amendment shall be Four Million Eight Hundred Ninety One Thousand Nine Hundred Eighty Four pollars ($4,891,984) and the Management and Administrative Fee shall be Six Hundred and Eleven Thousand Four Hundred and Ninety Eight Dollars ($611,498). The base fee and the Management and Administrative Fee shall be payable in advance in equal monthly installments and for the second term of this Agreement the monthly amount shall be Four Hundred Fifty Eight Thousand Six Hundred Twenty Three Dollars and Fifty Cents ($458,623.50). Said base fee shall be for the period beginning on January 1 S `, 2011 and ending on December 31 St , 2011. Thereafter, the Base Fee will be negotiated as described in Article 4.2. The Management and Administrative Fee shall increase proportionally with the base fee adjustments described in Articles 4.2 and 4.4. REPLACE Appendix F with the following new Appendix F: ADD a new Appendix G, attached to this Amendment. ADD a new Appendix H, attached to this Amendment. All other terms and conditions remain in effect in accordance with the Agreement referenced in this Amendment. Both parties indicate their approval of this Amendment by signature below. Authorized signatures: ESG OPERATIONS, IN . AUGUSTA, GEORGIA By: By: ._.-- , Jo Clay kes, PE, Princi al ��il David S. Copenha er �� ,,;,/�� Mayor <�� By: Date: f v(�-� � r� Daniel E. Groselle, Jr., PE, Principal Date: ib�l (� � 1 f ATTEST: � � -� F, S7 C erl�.;�i�� i��, p� � t � q�� Qn �� Y F% ° G'� '�. •�� Date: n �' � � � � € ��, � ` '"°j � • • � � �',� �'* '� � "C � d �, i��E�� a�� y� . � �- r � d8 � FS ! fl � � f �C � .� a'Y � 5�;. C 3 i. �: ^ t '� k :qF � . �� :r Fi F,�� aet � 'ZC��a ,f ``��,�"�t�.� t � r �*�'� �. r ��w Appendix F 2011 Project Budget and Staffng Plan Project Budget PERSONNEL SERVICES $ 1,981,384.00 ADMINISTRATIVE EXPENSES 119,000.00 UTILITIES 127,200.00 CHEMICALS 419,400.00 MATERIALS & SUPPLIES 110,000.00 VEHICLES & EQUIPMENT 125,000.00 OUTSIDE SERVICES 310,000.00 BIOSOLIDS MANAGEMENT 1,150,000.00 MAINTENANCE & REPAIR 300,000.00 TOTAL OPERATING BUDGET $ 4,641,984.00 MANAGEMENT & ADMINISTRATIVE FEE (12.5%) 580,248.00 CONTRACTOR'S SUBTOTAL $ 5,222,232.00 DIRECTOR'S ALLOWANCE $ 250,000.00 MANAGEMENT & ADMINISTRATIVE FEE (12.5%) 31,250.00 DIRECTOR'S ALLOWANCE SUBTOTAL 281,250.00 TOTAL 2011 BUDGET $ 5,503,482.00 Appendix F (Continued) 2011 Project Budget and Staffing Plan Project Staffing Plan Budgeted Position Budgeted Number Project Director 1 Assistant Project Manager 1 Operations Manager 1 Lab/IPP Manager 1 Maintenance Manager 1 Land Application Manager 1 Operators 10 Lab Analysts 2 IPP Technicians 3 Mechanics 5 Maintenance Support 5 Administrative 2 Education Specialist 2 Appendix G — JB Messerly WWTP Paving Augusta Utility Department (AUD) recently completed upgrades to the JB Messerly WWTP to ensure compliance with anticipated more stringent treatment limits. During the value engineering process, paving of the facility after completion of construction was removed from the construction contractor's scope of service. ESG has reviewed the plans prepared by Tetratech Engineering and developed a cost to provide the paving and site work identified with exceptions as identified in the JB Messerly WWTP Paving Proposal dated May 27, 2011, attached hereto and made a part hereof for a cost of One Million Forty Eight Thousand dollars ($1,048,000) inclusive of the management and administrative fee outlined in our agreement and as detailed in the subsequent table. ESG will invoice the County monthly on a percent complete basis for this work. A detailed description of the work to be completed is provided in the JB Messerly WWTP Paving Proposal dated May 27, 2011, attached hereto and made a part of this appendix. �� ° v ° v � � ° v Z J �vj � V aW �o a � M � � M O O O �rj O M O M (O N � 00 . 0� O O I� N N O CO M � � LL) N f0 (O tf) f� d' I� � W W �A N I� M M � 00 M I� OO 00 OD 00 H 1- � (V CO � � O tf) N f� N F 7Z �Q 0 � Q U tC) M � � M O O O M O M O M �p � tn � pp � � O O I� N N O CO M � � � N CO CO t[') V' CO M I� M -� W LL7 N M M M � OD M M �t �l' 00 a z H V N CO � m O M O h f� �Z �Q O� C� 0 0 0 0 0 0 0�n o 0 0 0 0 0 0 0 0 0 0 0 � o 0 0 � O � O O O O N O O 0 O O O O O O O � O N O LL) O � W 0 N M tn � � � (p 0 (p O O O O �C'/ 6) DO tn f0 00 M 00 Z� O p G�O CO 00 M = d � N fA fR V3 EA ER d-T El� EA V3 ER ff3 Efl Ef! ff) b9 fi1 fA EA Ef� fA fA V) V3 V3 ~ (n LL r r } } LL LL } � (n } } (p (p (p C LL } �p } } �p } ? 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MEMORANDUM JB Messeriy WWTP Paving Proposai PREPARED FOR Allen Saxon, AUD Tom Weidmeier, AUD P�P^�D gY: Paul Tickerhoof, ESG co�ES. Clay Sykes, ESG oAT�; May 27, 2Q11 Background Augusta LTtility Department (AUD) recently completed upgrades to the JB Messerly W4VTP to ensure compliance with anticipated more stringent treatment limits. During the value engineering pr�ess, paving of #he farility after completion of construction was removed from the construction contracto�'s scope of service. ESG has reviewed the plans prepared by Tetra#ech Engineering and developed a cost to provide the paving and site work identified with exceptions as identified below. Proposed Activities Provide for the installatian of paving and site work improvements as itemized in the enclosed Attachment A, which is the takeoff detail developed by Tetratech Engineering with quandties adjusted to reflect suggestions that reduce the overall cost. ESG has not field verified artual quantities and trust the provided amounts aze accurate. A sumn�ary of the scope of service includes: • Standard Duty Paving • Heavy Duty Paving • Curb and Gutter Installation • General Grading and Backfilling • Concrete Removal and Disposal • Minor Landscaping • InstaAatian of a Drainage Sump Exceptions Traffic patterns through the WWTP were reviewed ar�d the following recommendations are pravided ta AUD far consideration and concurrence in an effort to reduce the projects final cost. TECNNiCAI MEMORANDUM--JB MESSERIY WWTR PAVING PROPUSAL Item No. Pro osed Chan e and/or Exce tion � 4 Additional 400 square yards of concrete pavement removed going ta the � Sauth RAS building. This road will be standard duty pavement instead of � concrete. 5 ESG plans to remove and replace the material as opposed ta milling the surface. ; b ESG plans ta remave and replace the material as opposed to milling the ` surface. i 11 Assuming AUD's typical approach whereby AUD will schedule and pay for � � an outside firm to monitor and confirm densification of subgrade. Contractor has included cost to confirm densification of sub ade in as halt line item. 19 Additional 400 square yards of 9.5 mm standard duty asphalt for golf cart access drives around the new aeration basin. 20 The bitumious prime coat was removed from the scope of service because it ! protects against moisture intrusion when sand or clay is the base, which does nat reflect actual conditions. The product ean be added on a unit cost basis shouid circumstances chan e r uirin rotection from moisture. 22 Reducec� heavy duty asphalt by 4,590 square yards in azeas where standard duty asphalt is acceptable. Deletes paving to ammonia stripper at the � i headworks and the old septage receiving station. Also, includes reducing the ' � turnaround area between the new it snails and I O box. 24 Additional, 417 square yards of 19 mm superpave heavy duty asphalt for � 1 ; bulk al mer off loadin area. 25 F Reduced 8-inch aggregate base by 4,590 square yards in areas where standard duty asphalt is acceptable. Deletes paving to ammonia stripper at the , headworics and the old septage receiving station. Also, includes reducing the turnaround area �tween the new 't snails and I O box. 27 � Striping is only for the back parking area. Thermoplastic striping was ' changed to standard striping because only parking spaces are being identified, which does not re uire enhanced ni ht reflection. 30 , Yard steps were removed due to lack of detail where they were to be installed = and ins echon of the site did not readil reveal the need for ard ste s. 31 t Remove 311 square yards of concrete that was to provide access in seven " locatior�s around the new aeration basin and sidewalk from the North RAS buildin to the headworks area. 35 Remove 60Q square yards of 6-inch concrete drive going to the South RAS buildin . This road will be standard du avement instead of concrete. � € 37 Remove 6-inch gravel for parking area at the wazehouse. Nothing will be ; � ; added here. 38 � Installing a precast sump and gravity drainage system instead of a pump station. 40 Proposing up to 20 plastic vertical panel barricades as warning devices instead of ard rail. 41 Not installin an ard rail anchors. i 44 The Ii ht ale has alread been relocated. 2 TECHNfCAI MEMORANOUM-J8 MESSERIY YINVTP PAViNG PROPOSAL A mark up of the �roposed changes are available for review and cQmment at the JB Messerlv WtNTP. Summary and Fee ESG is �roposing to use oux current contracting approach to install the paving and perform the site work as outlined. Our plan udlizes a more cost efficient version of the site paving plan developed by Tetratech with the modifications identified above. ESG received three quotes with the lowest and most responsive proposal amaun#ing to One Million Forty Eight Thousand dollars ($1,048,000) inclusive of the management and administrative fee outlined in our agreement. This estimate is based oz� the plans and takeoff quaz�tities, inclusive of adjustments detailed in Appendix A. The overall cost could change based on actual field conditions. ShouId you have any questions or need further clarification contact me at 706-793-1b91. � ATTACHMENT A NO. ITEM DE8CRIPTION UNIT PRICE QUANTITIES QUANTITIES DELTA t Generai Gradm (excavation & embankment) LS S 50.�0.00 t t - 2 Remove Exisi+n Concrete Gurb � Guttar LF S 2.OU 4,505 4.505 - 3 Remoue AsphaK PavemeM{nominel L5"ihidcneas) SY S 3.Sfl 12,201 12.201 - 4 Remove Concrete Pavement (nominel &"thickneas} SY S 5.00 fi,373 6J73 400 5 MiIG AS halt aurfaCe 7 1/4"d th SY S 15.00 25 25 g Milh Concrete surface 1 1/4" de h) SY S 15.00 325 325 - 7 Sawcut Asphatt PavemeMl�ominal 1.5"thickneas LF S t-00 303 303 - 8 Sav�ut Co�crete Pav+ement (nominal B" thickneaa) LF S 7,25 580 560 9 Remove Concxete Sidewalk (nominal 4" thidcnesa) SY 5 4.00 30 30 10 Remove unauiteble soils/replace w/suitabts CY S 16.00 50 50 11 Densfficatian of su rade LS S 2,000.00 1 1 - 12 Excavation for new roadwa CY S 8.00 4,843 4,843 - 13 Fill for n8w roedwa CY $ 10.00 50 50 14 Replace and Instell CurD Iniet Top &Throat Ee 5 800.U0 21 21 - 15 Irstall Precast Curb Inlet To � Throat (T C Ea 3 800.00 13 13 18 install Precaat Curb Inlet To 6 Throat (T pe A Es $ 800.00 1 1 17 Stone rip rap Ton S 35.00 60 60 - 18 Coocrete Curb 8 GuKer LF $ 9.0� 8,363 9.363 19 9.5 MM Aaphelt (2" compsded ihickness) Std Duty Pavement SY S 9,60 10,358 10,756 400 20 Bitumious Pnme Coat Gal S 5.00 t3.145 73 145 Graded aggregate base (8" c�m�cted thicknesa) Std Duty 21 Pavement SY $ 6.25 14.465 15,872 5,407 22 AsphaR 12.SMM jBinder Course for HD Pavement) SY S 9.00 17,434 12,844 4,590 23 Bitumious Tack Coet Gal $ 3.50 878 878 24 19.0 mm Supe ave 2.0" com cted thickness SY S 9.00 17,434 17.85t 417 25 Graded r ete base t8" com ct�i thickness) FIO PavemeM SY S 8.5� 18,1 t8 13,528 4 590 9.5MM Spetpave SuAace Level B(1.25" tliickness Asphalt 26 Over98 } SY $ 8A0 325 325 - 27 Signa & ThermoplaaUC Strip� Complete LS S 2.500.00 1 1 - ?8 Concrete Wheelstops Ea S 50.t1� 26 26 29 HC eccessible si n Ea S 125.00 2 2 - 30 Yard Steps LP S - 70 70 31 4" Thidc Conctete Sidewelk and Aprons SY $ 31.50 970 659 314 32 Curb Ram s EA $ 100AU 5 5 33 Landscape stone w/fabric SY 3 8.00 1,032 1,032 - 34 Lend8C8pe bordet LF S 4.50 845 845 - 35 6" Thick Conc. Drivewa (C1ass "B" SY ffi 36•00 784 �84 8�� 36 Ad'ust Manhole Ea S 1�0.00 3 3 37 New Grevel Parking (GAB 6" tiepth} SY $ 8.25 832 �2 38 3' x 5' Precast Sump. installed, com lete Ea 5 5,000.00 1 - 1 4" CPVC (SCh 40) from Bump to existing MH. instelled. c�mplete 39 w/cleanoui LF $ 12.00 35 35 40NewGuardrail.lnatelled,com lete LF S 100.00 132 �32 47 New Guardrai! Ancnor Ea S 250A0 2 - 2 42 Sbpe Stahiiizetion LS S 2.000.00 1 7 43 Inlet Sedimet�t Traps (Sd2 Ea $ 50.00 32 32 44 Relocete site li hting (pole mounted) Ee S 2,500.00 1 1 45 PermBnant Grassin LS S 3,000.00 t 1 - ump sum cona ction i ea is no �m to e ump 46 sum as listed at end oi Bid Schedule) LS S t5.Q00.00 1 1 • Appendix H — JB Messerly WWTP Bar Screen Replacement The initial phase of treatment at Augusta Utility Departments (AUD) JB Messerly WPCP is the removal of debris by passing the influent water through bar screens. The current Screens were installed in 1983 as part of a facility upgrade and have been in constant service for more than 28 years. A coarse opening bar screen was installed in a bypass channel in 2000 to assist in handling excessive flow conditions. Over the past several years, the screens have been very problematic requiring extensive repair and proving to be unreliable. ESG reviewed several alternatives and recommends that the AUD replace the existing bar screens with perforated plate type screens which is a more up to date technology that will provide the needed reliability and protection of the facility. The perfarated plate screens are designed to remove considerably more of the debris providing additional protection to the Facility. ESG will perform this wark in accordance to the Proposal dated May 31, 20ll, attached hereto and made a part hereof for a cost of One Million Five Hundred and Ninety Nine Thousand Seven Seventy Eight Hundred dollars ($1,599,778) inclusive of the management and administrative fee outlined in our agreement and as detailed in the subsequent table. ESG will invoice the City monthly on a percent complete basis for this work. A detailed description of the work to be completed is provided in the JB Messerly WPCP Bar Screen Replacement Proposal dated May 31, 2011, attached hereto and made a part of this appendix. � ESG � operacions. �ru. MEMORANDUM JB Messerly WPCP Bar Screen Replacement Proposai P�PA�° Fwt: Allen Saxon, AUD �PA�tEO eY: Paul Tickerhoof, ESG co�s: Clay 5ykes, ESG DATE: Mdy �1 2011 Background The initial phase of treatrnent at Augusta Utility Departments (AUD} JB Messerly WPCP is the removal of debris by passing the influent water through bar screens. The current Screens were installed in 1983 as part of a facility upgrade and have been in constant service for more than 2$ years. A coarse opening bar screen was installed in a bypass channel in 2UQ0 to assist in handling excessive flow conditions. Over the past several years, the screens have been very problematic requiring extensive repair and proving to be unreliable. Given the critical nature of the screens it is imperative tltat the screens be upgraded to protect the plant from the debris. After reviewing several alternatives, ESG recommends that the AUD consider replacing the existing bar screens with per#orated plate type screens which is a more up to date technology that will provide the needed reliability and protection of the facility. The perforated plate screens are designed to remove considerably more of the debris praviding additional protection to the Facility. Proposed Activities To streamline the process, reduce the overall cost and dearly define accountability, ESG proposes the following: ESG proposes to partner with Tetratech Engineering for the design of the bar screen retrofits. Once designed, ESG will procure the equipment and furnish all material and labar to install the units as designed. 1. Headworks bar screens. Includes: • Disassembling headworks building. • Removal of both bar screens. • Removal af screening conveyor. • Installation of two new bar screens. • Installation of screezvngs compactor. • Connecting all electrical energy and water supply. • Reassembling the headworks building. 2. Bypass channel bar screen. includes: • Removal of bar screen. • Installation of new bar screen. • Installadon of screenings compactor. • Connecting all electrical energy and water supply. TECHNICAI MEMQRANDUA�-J8 MESSEALY WPCP BAR SCREEN REPLACEA�NT PROPOSAI Summary and Fee A summary of the major tasks and associated costs are presented in Table 1. Table 1- Summary of Costs . Item Description Cost � 1 Headworks Screens �$ 724,900 2 � Compac#ors ; $ 247,540 3� Bypass Screen ;$ 339,625 i 4 Design � 110,p00 Subtotal $ 1,422,025 g Mark Up (12.5%) ; $ 177,753 � Total $ 1,599,778 ESG will invoice for these services monthly on a percent compiete basis. Shauld you have any questions or need further darification contact me at 770-918-6572. z