HomeMy WebLinkAboutAGREEMENT BETWEEN AUGUSTA GA AND EAST AUGUSTA COMMUNITY DEVEV CORP 2011 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM $14,161 f � � �
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►� -: AGREEMENT BETWEEN AUGUSTA, GEORGIA �.� �� ., r
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EAST AUGUSTA COMMUNITY DEVELOPMENT CORPORATION, INC. �`� J `'"� �
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2011 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
This Agreement is made and entered into this 1st day of January, 2011, by and between Augusta,
Georgia, by and through the Augusta-Richmond County Commission, as the Implementor of the
Community Development Block Grant Program (hereinafter referred to as "Grantee"), and EAST
AUGUSTA COMMUNITY DEVELOPMENT CORPORATION, INC., (hereinafter referred to as the
"Subrecipient").
WHEREAS, the Grantee has applied for and received funds from the United States Government under
Title I of the Housing and Community Development Act of 1974, as amended (HCD Act), Public Law 93-
383; and
WHEREAS, the Grantee wishes to engage the Subrecipient to assist the Grantee in utilizing such funds;
NOW, THEREFORE, it is agreed between the parties hereto as follows:
ARTICLE I. DEFINITIONS AND IDENTIFICATIONS
Unless the context otherwise requires, the capitalized terms used herein and not otherwise defined shall
have the meaning assigned to them in this Article L
Community Development Block Grant (CDBG) Program or "Program"
The term "Community Development Block Grant (CDBG) Program", or "Program" shall mean that
program administered by the Housing and Community Development Department of the City and funded
by a Community Development Block Grant applied for by the City and awarded by HUD as authorized
pursuant to Title I of the Housing and Community Development Act of 1974, Public Law 93-383, as
amended.
Department
The term "Department" shall mean the Housing and Community Development Department of the City.
Grantee
The term "City" shall mean Augusta, Georgia.
HUD
The term "HUD" shall mean the U. S. Department of Housing and Urban Development.
Project
The term "Project" shall mean the project of projects set forth in Article III hereto entitled "Scope of
Services and Timetable."
Low and Moderate Income Household
The term "Low and Moderate Income Household" shall mean a household having an income equal to or
less than the Section 8 low income limit established by HUD.
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, Low and Moderate Income Person
The term "Low and Moderate Income Person" shall mean a member of a family having an income equal
to or less than the Section 8 low income limit established by HUD (80% of Area Median Income).
Unrelated individuals will be considered as one-person families for this purpose.
Household
Household means all the persons who occupy a housing unit. The occupants may be a single family, one
person living alone, two or more families living together, or any other related or unrelated person who
share living arrangements.
ARTICLE II: PREAMBLE
In order to establish the background, context and frame of reference for this Agreement and to manifest
the objectives and the intentions of the respective parties herein, the following statements,
representations and explanations are set forth. Such statements, representations and explanations shall
be accepted as predicates for the undertakings and commitments included within the provisions, which
follow, and may be relied upon by the parties essential elements of the mutual considerations upon
which this Agreement is based.
A. Title I of the Housing and Community Development Act of 1974, P. L. 93-383 (hereinafter the
"Act") consolidated several existing programs for community development into a single program
of Community Development Block Grants (hereinafter "CDBG") for the purpose of allowing local
discretion for the determination of needs and priorities of community development. The
citizens of Augusta through citizen participation workshops, the Mayor and Commission
determined the needs and priorities of community development in the City.
B. Pursuant to HUD regulations at 24 CFR 570.200 (a), certain projects were included in City's CDBG
submission to HUD, referred to as the Annual Plan. The city determined that the projects
included in the Annual Plan each addressed one or more of the following three national
objectives:
1. Activities benefiting low and moderate income persons;
2. Activities which aid in the prevention or elimination of slum and/or blight; and/or,
3. Activities designed to meet community development needs having a particular urgency.
The City has determined that the Project is a CDBG eligible activity as it addresses one or more of these
objectives. �
C. Under the Rules and Regulations of HUD, the City is administrator for the Program, and is
mandated to comply with various states, rules and regulations of the United States, as they
pertain to the allocation and expenditure of funds as well as protecting the interest of certain
classes of individuals who reside in the City of Augusta.
D. The Grantee is desirous of disbursing the funds to the Subrecipient for use in the Project.
However, as administrator for the Program, the Grantee desires to obtain the assurance from
the Subrecipient that it will comply with all applicable statutes, rules and regulations of the
United States, the State of Georgia, and/or the City relating to the Project and the Program, as a
condition precedent to the release of such funds to the Subrecipient.
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. ARTICLE III: PROJECT
The Grantee agrees to reimburse the Subrecipient in an amount not to exceed Fourteen Thousand One
Hundred Sixty-One dollars ($14,161) (hereinafter the "Grant") to implement the following project(s):
Bridging After-School and Camp Hope Summer Programs
Subrecipient will provide an after-school tutoring program and a summer enrichment program for low
income youths. Said project is more fully set forth in Exhibit "A" attached hereto and made a part
hereof.
ARTICLE IV: NOTICES
Subrecipient and the Grantee agree that all notices required by this Agreement shall be in writing and
delivered via mail (postage prepaid), commercial courier, or personal delivery or sent by facsimile or
other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of
delivery or sending. All notices and other written communications under this Agreement shall be
addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent
written notice.
Communication and details concerning this Agreement shall be directed to the following Agreement
representatives:
Grantee: Augusta, Georgia
Attention: David S. Copenhaver, Mayor
530 Greene Street, 8 Floor
Augusta, Georgia 30901
With copy to: Housing and Community Development Department
Attention: Chester A. Wheeler, III, Director
925 Laney-Walker Boulevard
Augusta, Georgia 30901
If to Subrecipient: East Augusta Community Development Corporation, Inc.
Attention: Charlene Watkins, Executive Director
1011 12` Street
Augusta, GA 30901
ARTICLE V: GENERAL CONDITIONS
A. General Compliance
The Subrecipient agrees to comply with the requirements of Title 24 of the Code of Federal
Regulations, Part 570 [the U. S. Housing and Urban Development regulations concerning
Community Development Block Grants (CDBG)] including subpart K of these regulations, except
that (1) the Subrecipient does not assume the Grantee's environmental responsibilities and (2)
the Subrecipient does not assume the Grantee's responsibility for initiating the review process.
The Subrecipient also agrees to comply with all other applicable Federal state and local laws,
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. regulations, and policies governing the funds provided under this Agreement. The Subrecipient
further agrees to utilize funds available under this Agreement to supplement rather than
supplant funds otherwise available.
B. Independent Contractor
Nothing in this Agreement is intended to, or shall be construed in any manner, as creating or
establishing the relationship of employer/employee between the parties. The Subrecipient shall
at all times remain an "Independent Contractor" with respect to the services to be performed
under this Agreement. The Grantee shall be exempt from payment of all Unemployment
Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation
Insurance, as the Subrecipient is an Independent Contractor.
C. Hold Harmless
The Subrecipient shall hold harmless, defend and indemnify the Grantee from any and all claims,
actions, suits, charges and judgments whatsoever that arise out of the Subrecipient's
performance or nonperformance of the services or subject matter called for in this Agreement.
D. Workers' Compensation
The Subrecipient shall provide Workers' Compensation Insurance coverage for all of its
employees involved in the performance of this Agreement, if applicable.
E. Insurance and Bondin�
The Subrecipient shall carry sufficient insurance coverage to protect Contract assets from loss
due to theft, fraud and/or undue physical damage, and as a minimum shall purchase a blanket
fidelity bond covering all employees in an amount equal to cash reimbursements/advances from
the Grantee.
F. Grantee's Reco�nition
The Subrecipient shall insure recognition of the role of the Grantee in providing services through
this Agreement. All activities, facilities and items utilized pursuant to this Agreement shall be
prominently labeled as to funding source. In addition, the Subrecipient will include a reference
to the support provided herein in all publications made possible with funds made available
under this Agreement.
G. Amendments
1. The Grantee or Subrecipient may amend this Agreement at any time provided that such
amendments make specific reference to this Agreement, and are executed in writing, signed
by a duly authorized representative of each organization, and approved by the Grantee's
governing body. Such amendments shall not invalidate this Agreement, nor relieve or
release the Grantee or Subrecipient from its obligations under this Agreement.
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. 2. It is further understood that the Grantee is responsible to HUD for the administration of
funds and may consider and act upon reprogramming recommendations as proposed by its
Subrecipient. In the event that the Grantee approves any modification, amendment, or
alteration to the funding allocation, the Subrecipient shall be notified pursuant to Article V
and such notification shall constitute an official amendment to this Agreement.
3. It is further agreed that the Subrecipient will submit to the Grantee within thirty (30) days of
the completion of each Project a complete financial accounting of all its project activities.
4. The Department's Director shall be authorized to approve line item changes to the
Subrecipient's budget as long as such changes do not increase in the grant amount set forth
in the "Budget".
5. The Grantee may, in its discretion, amend this Agreement to conform with Federal, state or
local governmental guidelines, policies and available funding amounts, or for other reasons.
If such amendments result in a change in the funding, the scope of services, or schedule of
the activities to be undertaken as part of this Agreement, such modifications will be
incorporated only by written amendment signed by both the Grantee and Subrecipient.
6. It is further understood that the Subrecipient shall be allowed only one amendment to this
agreement. No amendment will be granted to extend the agreement beyond the
established end of grant period.
H. Suspension orTermination
1. In accordance with 24 CFR 85.43, the Grantee may suspend or terminate this Agreement if
the Subrecipient materially fails to comply with any terms of this Agreement, which include,
but are not limited to the following:
a) Failure to comply with any of the rules, regulations or provisions referred to herein, or
such statues, regulations, executive orders, and HUD guidelines, policies or directives as
may become applicable at any time;
b) Failure, for any reason, of the Subrecipient to fulfill in a timely and proper manner its
obligations under this Agreement;
c) Ineffective or improper use of funds provided under this Agreement; or
d) Submission by the Subrecipient to the Grantee reports that are incorrect or incomplete
in any material respect.
e) In accordance with 24 CFR 85.44, this Agreement may also be terminated for
convenience by either the Grantee or the Subrecipient, in whole or in part, by setting
forth the reasons for such termination, the effective date, and, in the case of partial
termination, the portion to be terminated. However, if in the case of a partial
termination, the Grantee determines that the remaining portion of the award will not
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_ accomplish the purpose for which the award was made, the Grantee may terminate the
award in its entirety.
ARTICLE VI: ADMINISTRATIVE REQUIREMENTS
A. Financial Mana�ement
1. Accountin� Standards
The Subrecipient agrees to comply with 24 CFR 84.21-28 and agrees to adhere to the
accounting principles and procedures required therein, utilize adequate internal
controls, and maintain necessary source documentation for all costs incurred.
2. Cost Principles
The Subrecipient shall administer its program in conformance with OMB Circulars A-122,
"Cost Principles for Non-Profit Organizations," or A-21, "Cost Principles for Educational
Institutions," as applicable. These principles shall be applied for a11 costs incurred
whether charged on a direct or indirect basis.
a) Subrecipient gives the Grantee, HUD, and the Comptroller General, through any
authorized representatives, access to and the right to examine all records, books,
papers, or documents relating to the Project.
b) Subrecipient agrees to maintain books, records, and documents in accordance with
general accepted accounting procedures and practices that sufficiently and properly
reflects all expenditures of Grant funds provided by the Grantee under this .
Agreement
c) All Grant funds disbursed through a Community Development Block Grant shall be
used only for eligible activities specifically outlined in this Agreement. The
Subrecipient shall comply with any conditions and timetables set forth in this
Agreement. In the event the Subrecipient does not comply with the conditions and
timetables, or if the Subrecipient ceases to exist or provide the services for which
the Grant was made, the Subrecipient will not carry out another CDBG eligible
project, the Subrecipient shall be in default. In the event of default, the Grantee
may exercise any rights or remedies provided in this Agreement.
B. Documentation and RecordkeepinQ
1. Records to be Maintained
The Subrecipient shall maintain all records required by the Federal regulations specified
in 24 CFR 570.506, which are pertinent to the activities to be funded under this
Agreement. Such records shall include but not be limited to:
a) Records providing a full description of each activity undertaken;
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_ b) Records demonstrating that each activity undertaken meets one of the National
Objectives of the CDBG program:
c) Records required to determine the eligibility of activities;
d) Records required to document the acquisition, improvement, use or disposition of
real property acquired or improved with CDBG assistance;
e) Records documenting compliance with the fair housing and equal opportunity
components of the CDBG program;
f) Financial records as required by 24 CFR 570.502 and 24 CFR 84.21-28; and other
records necessary to document compliance with Subpart K of 24 CFR Part 570.
2. Retention
The Subrecipient shall retain all financial records, supporting documents, statistical
records, and all other records pertinent to the Agreement for a period of five (5) years.
The retention period begins on the date of the submission of the Grantee's annual
performance and evaluation report to HUD in which the activities assisted under the
Agreement are reported on for the final time. Notwithstanding the above, if there is
litigation, claims, audits, negotiations or other actions that involve any of the records
cited that have started before the expiration of the five-year period, then such records
must be retained until completion of the actions and resolution of all issues, or the
expiration of the five-year period, whichever occurs later.
3. Client Data
The Subrecipient shall maintain client data demonstrating client eligibility for services
provided. Such data shall include, but not be limited to, client name, address, income
level or other basis for determining eligibility, and description of service provided. Such
information shall be made available to Grantee monitors or their designees for review
upon request.
4. Disclosure
The Subrecipient understands that client information collected under this Agreement is
private and the use or disclosure of such information, when not directly connected with
the administration of the Grantee's or Subrecipient's responsibilities with respect to
services provided under this Agreement, is prohibited by unless written consent is
obtained from such persons receiving service and, in the case of a minor, that of a
responsible parent/guardian.
5. Close-outs
The Subrecipient's obligation to the Grantee shall not end until all closeout
requirements are completed. Activities during this closeout period shall include, but are
not limited to: making final payments and disposing of program assets.
Notwithstanding the foregoing, the terms of this Agreement shall remain in effect
during any period that the Subrecipient has control over CDBG funds, including program
income.
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. Any Grant funds remaining at the end of the Agreement period shall be returned to the
Grantee, and the Grantee may in its discretion reprogram the funds to another CDBG
eligible project.
6. Audits and Inspections
All Subrecipient records with respect to any matters covered by this Agreement shall be
made available to the Grantee, HUD, and the Comptroller General of the United States
or any of their authorized representatives, at any time during normal business hours, as
often as deemed necessary, to audit, examine, and make excerpts or transcripts of all
relevant data. Any deficiencies noted in audit reports must be fully cleared by the
Subrecipient within 30 days after receipt by the Subrecipient. Failure of the
Subrecipient to comply with the above audit requirements will constitute a violation of
this Agreement and may result in the withholding of future payments. The Subrecipient
hereby agrees to have an annual agency audit conducted in accordance with current
Grantee policy concerning Subrecipient audits and OMB Circular A-133, if applicable. If
Subrecipient does not expend $500,000 in Federal funds within the fiscal year, then a
financial statement audit shall be submitted to Grantee.
C. Reportin� and Pavment Procedures
1. Pro�ram Income
The Subrecipient shall report "monthly" all program income [as defined at 24 CFR
570.500 (a)] generated by activities carried out with CDBG funds made available under
this Agreement. The use of program income by the Subrecipient shall comply with the
requirements set forth at 24 CFR 570.504. By way of further limitations, the
Subrecipient may use such income during the Agreement period for activities permitted
under this Agreement and shall reduce requests for additional funds by the amount of
any such program income balances on hand. All unexpended program income shall be
returned to the Grantee at the end of the Agreement period. Any interest earned on
cash advances from the U. S. Treasury and from funds held in.a revolving fund account is
not program income and shall be remitted promptly to the Grantee.
Program income anticipated to be generated from the use of CDBG funds for this
project is approximately $0.
2. Indirect Costs
If indirect costs are charged, the Subrecipient will develop an indirect cost allocation
plan for determining the appropriate Subrecipient's share of administrative costs and
shall submit such plan to the Grantee for approval, in a form specified by the Grantee.
3. Invoicin� and Pavment Procedures
a) In order to obtain reimbursement from the Grantee in connection with the Project,
Subrecipient shall provide the following information:
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_ (1) Subrecipient shall submit Monthly Progress Reports for the Project in the form
attached hereto as Exhibit "E" detailing accomplishments for the report period
and the number of participants broken down by race, sex and female head of
household. In addition, for each Program participant, the Subrecipient shall
complete a Participant Income Eligibility Form in the form attached hereto as
Exhibit "D: and shall submit such forms with its Monthly Progress Report. The
Monthly Progress Report and Participant Income Eligibility Form must
accompany all requests for payment until all funds have been expended. In the
event that all funds are expended prior to the expiration of the agreement
period, reports must continue to be submitted throughout the twetve month
period.
(2) The Subrecipient shall submit time sheets as backup documentation for salary
reimbursement. In addition, the Subrecipient shall submit mileage, if
applicable.
(3) Request for reimbursements by Subrecipient shall be accompanied by invoices,
cancelled checks, receipts or other documentation evidencing funds expended
by Subrecipient.
(4) The Grantee agrees to reimburse costs allowable under Federal, state and local
guidelines.
b) Upon receiving the invoices, reports and other material, the Department shall audit
such documentation to determine whether the items invoiced are eligible for
reimbursement under applicable Federal, state and local laws and regulations.
c) The Department shall authorize the Grantee's Financial Officer to reimburse the
Subrecipient for all costs it determines are eligible for reimbursement, pursuant to
the audit. Payments will be made on a monthly basis with a 30-day turnaround
period by Grantee. Requests for payments must be received by Grantee not later
than the 15 day of each calendar month for work performed during the preceding
calendar month. The Subrecipient shall not claim reimbursement from the Grantee
for that portion of its obligations which has been paid by another source of revenue.
d) The Grantee will pay to the Subrecipient funds available under this Agreement
based upon information submitted by the Subrecipient and consistent with any
approved budget and the Grantee policy concerning payments. The Grantee
reserves the right to liquidate funds available under this Agreement for costs
incurred by the Grantee on behalf of the Subrecipient.
4. Pro�ress Reports
The Subecipient shall submit Monthly Progress Reports to the Grantee in the form
attached (Exhibit E) as required by the Grantee. Progress reports shall be submitted by
the 15` day of each month for prior month activities.
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_ 5. Annual Reports
The Subrecipient shall submit an Annual Performance Report to the Grantee in the form
(Exhibit F), content as required by the Grantee. The Annual Performance Report shall be
submitted to Grantee by January 15 following the year of the grant period.
D. Procurement
1. Compliance
The Subrecipient shall comply with current Grantee policy concerning the purchase of
equipment and shall maintain inventory records of all non-expendable personal
property as defined by such policy as may be procured with funds provided herein.
Personal property means property of any kind except real property. All program assets
(unexpended program income and/or property) shall revert to the Grantee upon
termination of this Agreement.
a) All procurement transactions regardless of whether negotiated or advertised and
without regard to dollar value, shall be conducted in a manner so as to provide
maximum open free competition consistent with the Cost Principles for Non-Profit
Organizations, OMB Circular A-110 "Procurement Standards."
b) Subrecipient shall make positive efforts to utilize small business and minority owned
business sources, as well as women-owned businesses, for supplies and services.
2. OMB Standards
Unless specified otherwise within this agreement, the Subrecipient shall procure all
materials, property, or services in accordance with the requirements of 24 CFR 84.40-48.
3. Travel
The Subrecipient shall obtain written approval from the Grantee for any travel outside
the metropolitan area with funds provided under this Agreement.
E. Use and Reversion of Assets
The use and disposition of real property and equipment under this Agreement shall be in
compliance with the requirements of 24 CFR Part 84 and 24 CFR 570.502, 570.503, and
570.504, as applicable, which include but are not limited to the following:
1. The Subrecipient shall transfer to the Grantee any CDBG funds on hand and any
accounts receivable attributable to the use of funds under this Agreement at the time of
expiration, cancellation or termination.
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. 2. Real property under the Subrecipient's control that was acquired or improved, in whole
or in part, with funds under this Agreement in excess of $25,000 shall be used to meet
one of the CDBG National Objectives pursuant to 24 CFR 570.208 until five (5) years
after expiration of this Agreement or such longer period of time as the Grantee deems
appropriate.
3. If the Subrecipient fails to use CDBG-assisted real property in a manner that meets a
CDBG National Objective for the prescribed period of time, the Subrecipient shall pay
the Grantee an amount equal to the current fair market value of the property less any
portion of the value attributable to expenditures of non-CDBG funds for acquisition of or
improvement to the property. Such payment shall constitute program income to the
Grantee. The Subrecipient may retain real property acquired or improved under this
Agreement after the expiration of the five-year period or such longer period of time as
the Grantee deems appropriate.
4. In all cases in which equipment acquired, in whole or in part, with funds under this
Agreement is sold, the proceeds shall be program income (prorated to reflect the extent
to that funds received under this Agreement were used to acquire the equipment).
Equipment not needed by the Subrecipient for activities under this Agreement shall be:
a) Transferred to the Grantee for the CDBG program, or
b) Retained after compensating the Grantee for an amount equal to the current
fair market.
ARTICLE VII: RELOCATION REAL PROPERTY ACQUISITION AND ONE-FOR-ONE HOUSING
REPLACEMENT
The Subrecipient agrees to comply with (a) the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as amended (URA), and implementing regulations at 49 CFR Part 24 and
24 CFR 570.606 (b); (b) the requirements of 24 CFR 570.606 (c) governing the Residential Anti-
Displacement and Relocation Assistance Plan under section 104(d) of the HCD Act; and (c) the
requirements in 24 CFR 570.606 (d) governing optional relocation policies. (The Grantee may preempt
the optional policies.) The Subrecipient shall provide relocation assistance to displaced persons as
defined by 24 CFR 570.606 (b)(2) that are displaced as a direct result of acquisition, rehabilitation,
demolition or conversion for a CDBG-assisted project. The Subrecipient also agrees to comply with
applicable Grantee ordinances, resolutions and policies concerning the displacement of persons from
their residences.
ARTICLE VIII: PERSONNEL & PARTICIPANT CONDITIONS
A. Civil Ri�hts
1. Compliance
a) The Subrecipient agrees to comply with Title VI of the Civil Rights Act of 1964 as
amended, Title VII of the Civil Rights Act of 19968 as amended, Section 104(b) and
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_ Section 109 of Title I of the Housing and Community Development Act of 1974 as
amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities
Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and Executive
Order 11246 as amended by Executive Orders 11375, 11478, 12107 and 12086.
b) In compliance with Executive Order 11246 and Section 3 of the 1968 Housing and Urban
Development Act regarding Equal Employment Opportunity, the Subrecipient agrees
and understands that no person shall be discriminated against on the grounds of race,
color, national origin, age, familial status, handicap or sex. Further assurance is also
given that the Subrecipient will immediately take any measures necessary to effectuate
this policy. Notice of the policy will be placed in plain sight at the Project location, for
the benefit of interested parties, and all subcontractors will be notified of the policy
provisions.
2. Nondiscrimination
The Subrecipient agrees to comply with the non-discrimination in employment and
contracting opportunities laws, regulations and executive orders referenced in 24 CFR
570.607, as revised by Executive Order 13279. The applicable non-discrimination provisions
in Section 109 of the Housing and Community Development Act are still applicable.
3. Land Covenants
This Agreement is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P. L.
88-352) and 24 CFR 570.601 and 570.602. In regard to the sale, lease, or other transfer of
land acquired, cleared or improved with assistance provided under this Agreement, the
Subrecipient shall cause or require a covenant running with the land to be inserted in the
deed or lease for such transfer, prohibiting discrimination as herein defined, in the sale,
lease or rental, or in the use or occupancy of such land, or in any improvements erected or
to be erected thereon, providing that the Grantee and the United States are beneficiaries of
and entitled to enforce such covenants. The Subrecipient, in undertaking its obligation to
carry out the program assisted hereunder, agrees to take such measures as are necessary to
enforce such covenant, and will not itself so discriminate.
4. Section 504
The Subrecipient agrees to comply with all Federal regulations issued pursuant to
compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), which
prohibits discrimination against the individuals with disabilities or handicaps in any Federally
assisted program. The Grantee shall provide the Subrecipient with any guidelines necessary
for compliance with that portion of the regulations in force during the term of this
Agreement.
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_ B. U.S. President Executive Order 11246
1. Approved Plan
The Subrecipient agrees that it shall be committed to carry out pursuant to the Grantee's
specifications a program in keeping with the principles as provided in PresidenYs Executive
Order 11246 of September 24, 1965. The Grantee shall provide program guidelines to the
Subrecipient to assist in the formulation of such program. The Subrecipient shall submit a
plan for approval prior to the award of funds.
2. Women-and Minoritv-Owned Businesses (W/MBE) (24 CFR 570.610 & Part 84 appliesl
The Subrecipient will use its best efforts to afford small businesses, minority business
enterprises and women's business enterprises the maximum practicable opportunity to
participate in the performance of this Agreement. As used in this Agreement, the terms
"small business" means a business that meets the criteria set forth in section 3(a) of the
Small Business Act, as amended (15 U.S. C. 632), and "minority and women's business
enterprise" means a business at least fifty-one (51) percent owned and controlled by
minority group members or women. For the purpose of this definition, "minority group
members" are Afro-Americans, Spanish-speaking, Spanish surnamed or Spanish-heritage
Americans, Asian-Americans and American Indians. The Subrecipient may rely on written
representations by businesses regarding their status as minority and female business
enterprises in lieu of an independent investigation.
Disclaimer: Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE
program but rather pursuant to its code of ordinances, this local government operates
instead a local small business opportunity program.
. 3. Access to Records
The Subrecipient shall furnish and cause each of its own Subrecipients or subcontractors to
furnish all information and reports required hereunder and will permit access to its books,
records and accounts by the Grantee, HUD or its agent, or other authorized Federal officials
for purposes of investigation to ascertain compliance with the rules, regulations and
provisions stated herein.
4. Notifications
The Subrecipient will send to each labor union or representative of workers with which it
has a collective bargaining agreement or other agreement or understanding, a notice, to be
provided by the agency contracting officer, advising the labor union or worker's
representative of the Subrecipient's commitments hereunder, and shall post copies of the
notice in conspicuous places available to employees and applicants for employment.
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. 5. Equal Emplovment Opportunity
The Subrecipient will, in all solicitations or advertisements for employees placed by or on
behalf of the Subrecipient; state that it is an Equal Opportunity.
6. Subcontract Provisions
The Subrecipient will include the provisions of Paragraphs VIII.A, Civil Rights, in every
subcontract or purchase order, specifically or by reference, so that such provisions will be
binding upon each of its own Subrecipients or subcontractors.
C. Employment Restrictions
1. Prohibited Activitv
The Subrecipient is prohibited from using funds provided herein or personnel employed in
the administration of the program for political activities, inherently religious activities,
lobbying, political patronage and nepotism activities.
2. Labor Standards
The Subrecipient agrees to comply with the requirements of the Secretary of Labor in
accordance with the Davis-Bacon Act as amended, the provisions of Contract Work Hours
and Safety Standards Act (40 U.S.C. 327 et seq.) and all other applicable Federal state and
local laws and regulations pertaining to labor standards insofar as those acts apply to the
performance of this Agreement. The Subrecipient agrees to comply with the Copeland Anti-
Kick Back Act (18 U.S.C. 8864 et seq.) and its implementing regulations of the U.S.
Department of Labor at 29 CFR Part 5. The Subrecipient shall maintain documentation that
demonstrates compliance with hour and wage requirements of this part. Such
documentation shall be made available to the Grantee for review upon request.
The Subrecipient agrees that, except with respect to the rehabilitation or construction of
residential property containing less than eight (8) units, all Contractors engaged under
contracts in excess of $2,000.00 for construction, renovation or repair work financed in
whole or in part with assistance provided under this Agreement, shall comply with Federal
requirements adopted by the Grantee pertaining to such contracts and with applicable
requirements of the regulations of the Department of Labor, under 29 CFR Parts 1, 3, 5 and
7 governing the payment of wages and ratio of apprentices and trainees to journey workers,
provided that, if wage rates higher than those required under the regulations are imposed
by state or local law, nothing hereunder is intended to relieve the Subrecipient of its
obligation, if any, to require payment of the higher wage. The Subrecipient shall cause or
require to be inserted in full, in all such contracts subject to such regulations, provisions
meeting the requirements of this paragraph.
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, � , ,
. 3. "Section 3" Clause
a) Compliance
Compliance with the provisions of Section 3 of the HUD Act of 1968, as amended, and as
implemented by the regulations set forth in 24 CFR 135, and all applicable rules and
orders issued hereunder prior to the execution of this Agreement, shall be a condition of
the Federal financial assistance provided under this Agreement and binding upon the
Grantee, the Subrecipient and any of the Subrecipient's subrecipients and
subcontractors. Failure to fulfill these requirements shall subject the Grantee, the
Subrecipient and any of the Subrecipient's subrecipients and subcontractors, their
successors and assigns, to those sanctions specified by the Agreement through which
Federal assistance is provided. The Subrecipient certifies and agrees that no contractual
or other disability exists that would prevent compliance with these requirements.
The Subrecipient further agrees to comply with these "Section 3" requirements and to
include the following language in all subcontracts executed under this Agreement.
"The work to be performed under this Agreement is a project assisted under a program
providing direct Federal financial assistance from HUD and is subject to the requirements
of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C.
1701). Section 3 requires that to the greatest extent feasible opportunities for rraining
and employment be given to low and very low income residents of the project area, and
that contracts for work in connection with the project be awarded to business concerns
that provide economic opportunities for low and very low income persons residing in the
metropolitan area in which the project is located."
The Subrecipient further agrees to ensure that opportunities for training and
employment arising in connection with a housing rehabilitation (including reduction and
abatement of lead-based paint hazards), housing construction, or other public
construction project are given to low and very low income persons residing within the
metropolitan area in which the CDBG-funded project is located; where feasible, priority
should be given to low and very low income persons within the service area of the
project or the neighborhood in which the project is located, and to low and very low
income participants in other HUD programs and award contracts for work undertaken in
connection with a housing rehabilitation (including reduction and abatement of lead-
based paint hazards), housing construction, or other public construction project to
business concerns that provide economic opportunities for low and very low income
persons residing within the metropolitan area in which the CDBG-funded project is
located; where feasible, priority should be given to business concerns that provide
economic opportunities to low and very low income residents within the service area or
the neighborhood in which the project is located and to low and very low income
participants in other HUD programs.
The Subrecipient certifies and agrees that no contractual or other legal incapacity exists
that would prevent compliance with these requirements.
15
. b) Notifications
The Subrecipient agrees to send to each labor organization or representative of workers
with which it has a collective bargaining agreement or other agreement or
understanding, if any, a notice advising said labor organization or worker's
representative of its commitments under this Section 3 clause and shall post copies of
the notice in conspicuous places available to employees and applicants for employment
or training.
c) Subcontracts
The Subrecipient will include this Section 3 clause in every subcontract and will take
appropriate action pursuant to the subcontract upon a finding that the subcontractor is
in violation of regulations issued by the grantor agency. The Subrecipient will not
subcontract with any entity where it has notice of knowledge that the latter has been
found in violation of regulations under 24 CFR Part 135 and will not let any subcontract
unless the entity has first provided it with a preliminary statement of ability to comply
with the requirements of these regulations.
D. Conduct
1. Assi�nabilitv
The Subrecipient shall not assign or transfer any interest in this Agreement without the prior
written consent of the Grantee thereto; provided, however, that claims for money due or to
become due to the Subrecipient from the Grantee under this Agreement may be assigned to
a bank, trust company, or other financial institution without such approval. Notice of any
such assignment or transfer shall be furnished promptly to the Grantee.
2. Subcontracts
a) Approvals
The Subrecipient shall not enter into any subcontracts with any agency or individual in
the performance of this Agreement without the written consent of the Grantee prior to
the execution of such agreement.
b) Monitorin�
The Subrecipient will monitor all subcontracted services on a regular basis to assure
Agreement compliance. Results of monitoring efforts shall be summarized in written
reports and supported with documented evidence of follow-up actions taken to correct
areas of noncompliance.
16
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_ c) Content
The Subrecipient shall cause all of the provisions of this Agreement in its entirety to be
included in and made a part of any subcontract executed in the performance of this
Agreement.
d) Selection Process
The Subrecipient shall undertake to insure that all subcontracts let in the performance
of this Agreement shall be awarded on a fair and open competition basis in accordance
with applicable procurement requirements. Executed copies of all subcontracts shall be
forwarded to the Grantee along with documentation concerning the selection process.
E. Hatch Act
The Subrecipient agrees that no funds provided, nor personnel employed under this Agreement,
shall be in any way or to any extent engaged in the conduct of political activities in violation of
Chapter 15 of Title V of the U.S.C.
F. Conflict of Interest
The Subrecipient agrees to abide by the provisions of 24 CFR 84.42 and 570.611, which include
(but are not limited to) the following:
1. The Subrecipient shall maintain a written code or standards of conduct that shall govern the
performance of its officers, employees or agents engaged in the award and administration
of Agreements supported by Federal funds.
2. No employee, officer or agent of the Subrecipient shall participate in the selection, or in the
award, or administration of, an Agreement supported by Federal funds if a conflict of
interest, real or apparent, would be involved.
3. No covered persons who exercise or have exercised any functions or responsibilities with
respect to CDBG-assisted activities, or who are in a position to participate in a decision-
making process or gain inside information with regard to such activities, may obtain a
financial interest in any Agreement, or have a financial interest in any contract, subcontract
or agreement with respect to the CDBG-assisted activity, or with respect to the proceeds
from the CDBG-assisted activity, either for themselves or those with whom they have
business or immediate family ties, during their tenure or for a period of one (1) year
thereafter. For purposes of this paragraph, a"covered person" includes any person who is
an employee, agent, consultant, officer, or elected or appointed official of the Grantee, the
Subrecipient, or any designated public agency.
1�
, � ,
. G. Lobbvin�
The Subrecipient hereby certifies that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it
will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions; and
3. It will require that the language of paragraph (d) of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants and
Agreements under grants, loans and cooperative agreements) and that all Subrecipients
shall certify and disclose accordingly.
4. Lobbvin� Certification
This certification is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by Section 1352, Title 31, U.S.C. Any
persons who fails to file the required certification shall be subject to a civil penalty of not
less than $10,000 and not more than $100,000 for each such failure.
H. Copyri�ht
If this Agreement results in any copyrightable material or inventions, the Grantee and/or
grantor agency reserves the right to royalty-free, non-exclusive and irrevocable license to
reproduce, publish or otherwise use and to authorize others to use, the work or materials for
governmental purposes.
I. Reli�ious Activities
The Subrecipient agrees that funds provided under this Agreement will not be utilized for
inherently religious activities prohibited by 24 CFR 570.200 (j), such as worship, religious
instruction, or proselytization.
is
� . ,
. ARTICLE IX: ENVIRONMENTAL CONDITIONS �
A. Air and Water
The Subrecipient agrees to comply with the following requirements insofar as they apply to the
performance of this Agreement:
- Clean Air Act, 42 U.X.C., 7401, etseq.;
- Federal Water Pollution Act, as amended, 33 U.S.C., 1251 et seq., as amended, 1318 relating
to inspection, monitoring, entry, reports and information, as well as other requirements
specified in said Section 114 and Section 308, and all regulations and guidelines issued
thereunder;
- Environmental Protection Agency (EPA) regulations pursuant to 40 CFR Part 50, as amended.
B. Flood Disaster Protection
Irr accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C.
4001), the Subrecipient shall assure that for activities located in an area identified by the Federal
Emergency Management Agency (FEMA) as having special flood hazards, floodinsurance under
the National Flood Insurance Program is obtained and maintained as a condition of financial
assistance for acquisition or construction purposes (including rehabilitation).
C. Lead-Based Paint
The Subrecipient agrees that any construction or rehabilitation of residential structures with
assistance provided under this Agreement shall be subject to HUD Lead-Based Paint regulations
at 24 CFR 570.608, and 24 CFR Part 35, Subpart B. Such regulations pertain to all CDBG-assisted
housing and require that all owners, prospective owners and tenants of properties constructed
prior to 1978 be properly notified that such properties may include lead-based paint. Such
notification shall point out the hazards of lead-based paint and explain the symptoms,
treatment and precautions that should be taken when dealing with lead-based paint poisoning
and the advisability and availability of blood lead level screening for children under seven. The
notice should also point that if lead-based paint is found on the property, abatement measures
may be undertaken. The regulations further require that, depending on the amount of Federal
funds applied to a property, paint testing, risk assessment, treatment and/or abatement may be
conducted.
D. Historic Preservation
The Subrecipient agrees to comply with the Historic Preservation requirements set forth in the
National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set
forth in 36 CFR Part 800, Advisory Council on Historic Preservation Procedures for Protection of
Historic Properties insofar as they apply to the performance of this agreement.
In general, this requires concurrence from the State Historic Preservation Officer for all
rehabilitation and demolition of historic properties that are fifty years old or older or that are
included on a Federal, state or local historic property list.
19
i � � �
. ARTICLE X: SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be
affected thereby and all other parts of this Agreement shall nevertheless be in full force and
effect.
ARTICLE XI: SECTION HEADINGS AND SUBHEADINGS
The section headings and subheadings contained in this Agreement are included for convenience only
and shall not limit or otherwise affect the terms of this Agreement.
ARTICLE XII: WAIVER
The Grantee's failure to act with respect to a breach by the Subrecipient does not waive its right to act
with respect to subsequent or similar breaches. The failure of the Grantee to exercise or enforce any
right or provision shall not constitute a waiver of such right or provision.
ARTICLE XIII: ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the Grantee and the Subrecipient for the use
of funds received under this Agreement and it supersedes all prior or contemporaneous
communications and proposals, whether electronic, oral, or written between the Grantee and the
Subrecipient with respect to this Agreement.
(THIS SPACE INTENTIONALLY LEFT BLANK)
20
! �
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.
ATTEST: AUGUSTA, GEORGIA
(Gr ntee)
�
SEAL By: �
��,�� 1�, David S. Copenhaver
: ���'�° ,�� �� �� `. � fe,f As its Mayor
� - d. . � � � ���,�1�
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6 ��'" oL � ? �sr. � � `s�� .
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ATTEST: '�F _`; �,. �- EAST AUGUSTA COMMUNITY DEVELOPMENT
�` `��=A�� .� �'�� CORPORATION, INC.
� Subrecipient
S E A L By: �/ � � ��-
Dr. Jo nny L. Ha pton
As its President
��
nda Ball
s i Co po te Secretary
(Plain Witness)
Frederick L. Russell
City dministrator
Chester A. Wheeler, III, Director
Housing & Community Development Department
c
������ � � �� �
Andrew G1MacKenzie
General Counsel
zi
� � � � ' , �
. EXHIBIT "A"
SCOPE OF SERVICES AND TIMETABLE
The Subrecipient will be responsible for administering the Good Hope Social Services Bridging After-
School Camp Hope Sumer Programs in a manner satisfactory to the Grantee and consistent with any
standards required as a condition of providing these funds.
The Subrecipient programs includes the following activities eligible under the Community Development
Block Grant Program:
I. SCOPE OF SERVICES
A. Activities
The purpose of the program is to empower youths by promoting self-sufficiency and growth
and to ensure youth educational, social and physical needs are met.
Program Delivery
1. The Bridging After-School Program
Subrecipient will provide after-school tutoring to 65 low and moderate income youths. The
program will operate Monday through Friday from 4:00 p.m. to 6:00 p.m. beginning August
2010 through June 2011 following the Richmond County School System schedule. The youth will
receive instruction in math, reading, language arts and writing skills. Students are recruited
from Hornsby Elementary, Craig-Houghton Elementary and East Augusta Middle Schools in the
East Boundary area of Augusta. In addition, students are accepted from other schools in the
Augusta and surrounding communities. The facility is located in the East Augusta neighborhood
located at 710 East Cedar Street, Augusta Georgia.
2. Summer Camp Program
Subrecipient will provide recreational and cultural activities for 125 low income youth during the
summer. Activities will include trips to museums, Columbia Zoo, Atlanta Six Flags and Zoo,
Charleston Aquarium, theatres, arts and crafts and a variety of sports activities. The Summer
Camp Program will be offer during the summer months of June and July 2011 from 10:00 a.m.
to 4:00 p.m. The facility is located in the East Augusta neighborhood located at 710 East Cedar
Street, Augusta Georgia.
CDBG funds will be used for staff salaries, equipment, materials, supplies and utilities.
General Administration
The Board of Directors manages the Subrecipient, Charlene Watkins, Executive Director,
manages the agency's finance and programs activities, volunteer support, the agency's
programs and clients.
22
! � 6 �
. B. NationalObiectives
The Subrecipient certifies that the activity carried out under this Agreement will meet the
National Objective: benefit low and moderate income persons
LOW MOD LIMITED CLIENTELE
Subrecipient will meet the requirements under the regulations by requiring information on
family size and income so that it is evident that clients are low to moderate income.
C. LEVELS OF ACCOMPLISHMENT — Goals and Performance Measures
The Subrecipient agrees to provide the following levels of program services:
Activity Units per Month Total Units/Year
Tutoring 65 persons 65 persons
Summer Camp recreational activities 125 persons 125 persons
D. Staffin�
Charlene Watkins, Executive Director, responsible for operation of program activities - 10 hours
per month;
Julia Brown, Intake Coordinator, responsible for operation of program activities — 40 hours per
week;
George Grant, Program Director, responsible for program activities —100 hours per month; and
Margaret Whaley, Assistant Program Director, responsible for class projects -100 hours per
month;
Cheryl Dukes, Assistant Program Director, responsible for class projects - 100 hours per month;
Jackie Harris, Teacher, responsible for reading assignments - 32 per month;
Camp Hope will have approximately 8 teachers , 8 teacher assistants, 2 volunteers, 3 bus —
drivers, 1 custodian, and 2 kitchen and food preparers.
E. Performance Monitorin�
The Subrecipient agrees that the Department may carry out periodic monitoring activities as
determined necessary by the Department. At a minimum, monitoring shall occur annually, and
it may occur more frequently if the Department deems it necessary. The Department will
provide the Subrecipient with advance notice in writing prior to any monitoring activities. Such
monitoring shall consist of evaluating the Subrecipient's compliance with the terms and
conditions of this Agreement, and comparing the Subrecipient's projected Project schedule,
budget and output with its actual performance. Upon request, the Subrecipient shall furnish the
Department, the Grantee, or its designee copies of such records and information as the
Department or the Grantee deems necessary. In addition, the Subrecipient shall submit
monthly progress reports as required by this Agreement, and shall prepare such other reports as
may be required by the Department, the Grantee and/or HUD.
23
l � � �
. The Grantee will monitor the performance of the Subrecipient against goals and performance
standards as stated above. Substandard perFormance as determined by the Grantee will
constitute noncompliance with this Agreement. If action to correct such substandard
performance is not taken by the Subrecipient within a reasonable period of time after being
notified by the Grantee, Agreement suspension or termination procedures will be initiated.
II. TIME OF PERFORMANCE
Services of the Subrecipient shall start on January 1, 2011 and end on December 31, 2011. The
term of this Agreement and the provisions herein shall be extended to cover any additional time
period during which the Subrecipient remains in control of CDBG funds or other CDBG assets,
including program income.
I11. BUDGET
Line Item Amount
Staff Salaries $11,161
Materials/Supplies $ 3,000
TOTAL $14,161
Any amendments to the budget must be in writing and approved by the Grantee's Director of
Housing and Community Development Department.
IV. PAYMENT
It is expressly agreed and understood that the total amount to be paid by the Grantee under this
Agreement shall not exceed 14161. Draw downs for the payment of eligible expenses shall be made
against the line item budgets specified in Paragraph III herein and in accordance with performance.
Expenses for general administration shall also be paid against the line item budgets specified in
Paragraph III and in accordance with performance.
Payments may be contingent upon certification of the Subrecipient's financial management system in
accordance with the standards specified in 24 CFR 84.21.
Subrecipient is also responsible for submitting to the Grantee, monthly progress reports, time sheets (if
applicable), mileage (if applicable), invoices and any other documentation deemed necessary by the
monitoring official during the funding cycle. These records shall be retained up to five (5) years after the
Agreement expires.
24
. , �
. EXHIBIT "B"
PROGRAM REQUIREMENTS
Subrecipient shall operate this project funded through the City's Community Development Block Grant
Program according to the following guidelines:
1. Accounting and related records of Subrecipient shall comprise the following as a minimum:
a. Voucher System - All supporting documentation, such as purchase order, invoices,
receiving reports and requisitions.
b. Books of Original Entry - Cash receipts and disbursements journal, general ledger.
c. Chart of Accounts - Listing of accounts must be maintained in the accounting system.
d. Personnel Records - Separate personnel file shall be maintained for each project
employee. As a minimum, the file shall contain a resume of the employee, a description
of duties assigned, and a record of the date employed, rate of pay at the time of
employment, subsequent pay adjustments, and documentation supporting leave taken
by the employee.
e. Attendance Record - Attendance records shall be maintained for all personnel paid with
CDBG funds. This applies to part-time as well as full-time personnel. In addition to
accounting for daily attendance, the type of leave taken (annual, sick, or other), shall be
disclosed. Daily attendance records must support budgetary changes for payroll
purposes.
f. Payroll Records - Formal payroll records supporting cash disbursements to employees
shall be maintained. Such records shall disclose each employee's name, job title, social
security number, date hired, rate of pay, and all required deductions for tax purposes.
Timely quarterly payment of taxes withheld from employees for the Federal
Government, along with required matching costs, are required. In addition, all charges
for payroll purposes shall be in accordance with the budget submitted to the Grantee.
g. Checking Accounts - Monthly bank reconciliation shall be conducted by Subrecipient. All
checks, stubs, etc. shall be prenumbered and accounted for, including voided checks.
Check stubs, cancelled checks, and deposit slips must be readily available for audit
purposes.
h. Petty Cash - Subrecipient is encouraged to use an imprest system and adhere to a
monthly, or if necessary, more frequent reimbursement procedure if any CDBG funds
are used as petty cash.
i. Purchasing Practices - HUD considers State-purchasing regulations to be an acceptable
standard for purchasing practices. Local purchasing practices and other procedures
shall prevail unless State and/or Federal practices and procedures are more stringent.
Therefore, Subrecipient is obligated to conform to the more restrictive practices and
25
,
V = ` t
� procedures. It is recommended that Subrecipient use a formal prenumbered purchase
order system where possible and applicable.
j. Inventories - Subrecipient is advised to maintain adequate safeguards against loss by
theft or physical deterioration of any inventories of office supplies, equipment, or other
items purchased with CDBG funds.
k. Property Records - Subrecipient is required to maintain formal subsidiary records to
control all project property and equipment. Such records shall disclose the acquisition
and subsequent disposition of all property. An annual inventory should be conducted,
and the books shall reflect the actual value of property on hand at the end of the fiscal
year.
2. All project accounting records and supporting documents shall be maintained for a period of at
least five (5) years after termination of the Grantee's award. The records shall be made
available to the Grantee, HUD and/or any of their authorized representatives.
3. Subrecipient should maintain records in an orderly manner, with separate identification for
different federal time periods. Records must be protected from fire or other perils, and if stored
in a location other than the project site, shall be readily accessible to the Grantee's staff, HUD
officials and others who may be authorized to examine such records.
EXHIBIT "C"
REPORT SCHEDULE
REPORT DUE PERIOD COVERED
Monthly Progress Report 15` day of each month (Jan-Dec) For Prior Months Activities
Annual Performance Report lanuary 15, 2012, after year of Grant Period (Jan 1— Dec 31)
grant period
Audit or Financial Statement 30 days after receipt of Audit Subrecipient's audit period
Report
26
• .
� � 1
, � ' �
� CDBG AGREEMENT ATTACHMENTS
1. REGULATIONS, CIRCULARS & LOCAL PROCUREMENT POLICY
Community Development Block Grant Entitlement Program 24 CFR 570
Subpart C and Subpart K
OMB Circular A-122, "Cost Principles for Non-Profit Organizations"
OMB Circular A-110, "Grants and Agreements with Institutions of Higher Education,
Hospitals, & Other Non-Profit Organizations"
OMB Circular A-133, "Audits of Institutions of Higher Education and Other Non-Profit
Institutions"
Augusta, Georgia Procurement Policy (Purchase of Goods & Services under $10,000)
2. FORMS
Reimbursement Request, Checklist & Itemization
Participant Income Eligibility "Exhibit D"
Monthly Progress Report "Exhibit E"
Annual Performance Report "Exhibit F"
Income Eligibility Calculation Worksheet
FY 2011 Income Limits
Time Sheet (Use if applicable)
Bid Tabulation (Use if applicable)
Quote Tabulation (Use if applicable)
Travel Log (Use if applicable)
Inventory Form (Use if applicable)
z�