HomeMy WebLinkAboutEXTENDED CONTRACT WITH HEERY INTERNATIONAL FOR TWO YRS WITH AN OPTION TO ADD ONE ADDITIONAL YR Attachment number 1
Page 1 of 7
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� P�n���k {�r�i�v�l�dg� v�t%It not b�: ja�f t� ��plac�n� th�e ��rrent �fa�.
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f�E�ase no�e #ha.i thi� can�r�Gt is a f� #or s.ervi�es arr�rig�me��.: �ug:ust� o.ii�� pa�� for
ser,rices �erf��rri�d. Tiie f�e: i� k�ased Qn n'ur e�tri�ate of t��e: vuork iiwvlw�d tra f�ring t�e.
lisfe� pr�J'ects to �mpletian,
�4r�iu�t Bit�.inq. Rat�s I
We pro�ose fha't ths }�illing rafi�s k� adjUSt�d �€rr each s�afF pos�tior� �iy fh� same 4°� '
E�c��mei�# useti in the s�rFgrnal r�n#ract, for �ach of the y�ars 20'I� and 2�1�: Th� at�just�.rl ;
�-a#:e� �r� ir��i'icatect irt tF�e.att�ehed Exhibi.t; G, ;
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Attachment number 1
Page 2 of 7
12edistribute Fees
Since the original contract was issued, the scope of the program has changed considerabiy.
For ins#ance, the public Warks Administration Building, Licenses and Inspection/Pfan�ing
and Zoning Facility, Performing Art Center, and Civic Arena have all been either postponed
or canceled; the Judicial Center and Library were delayed; the scope nf the ja�l project
(Webster Detention Center) increased, the renovatian of the Museum was added; and the
Exhibif and Trade Center (TEE), Reynolds Street Parking Deck, Richmond County Sheriff's
Office, Webster �etention Center Phase fl, and the renovation of the Municipal Building
have recently been added to the list of Projects that we are rrianaging.
Since we have been directed to charge our fees to the projects and not to fhe program
management cafegory, we propose to redistribute the fee according to the attached Exhibit
D.
Please let us know if you require any further information to support our proposaf to exercise the
nex# option, d billing rates for additional years, and redistribute #ees. Please contact me at
y ur rlies nvenience af t404-946-2459).
ery nt fiienal, Inc.
ce ly,
Don Green, CCM, CCC, LEED� Ap
Vice President
C: David Kirnme!
Attachment number 1
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Commission Meeting Agenda �,' , , , ' "'�� `�;
7/1/2010 5:00 PM ' � g�c�' ` ���
Extend Contract with Heery International for Program Mana '�'��� "`�
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Department: Public Services Department - Facilities Management
Caption: Motion to extend the contract with Heery International, in association with
Dukes Edwards Dukes, for Capital Improvement Program Management on
SPLOST projects for two years with an optional one year extension. The
total contract amount, which began in 2003, will increase�3,235,550.00 to a
revised estimated "not to exceed" contract amount of $10,317,906.00 and
authorize the Administrator to negnoate the 4°Io increase and report
recommendation back on July lst .(Approved by Engineering Services
Committee June 21, 2010)
Background: Heery International, in association with Dukes Edwards Dukes, has been the
Capital Improvements Program Manager for Augusta since 2003. Projects
nearly open, under construction, ready to start, ar in planning include: the
new main library, Augusta Judicial Center and John H. Ruffin Courthouse,
Charles B Webster Detention Center expansion, Municipal Building
Renovations, TEE Center, Reynolds Street Parking Deck, and the Sheriff's
Administration Building.
Analysis: All projects listed above have progressed to at least the late planning stages
with significant commitments made in terms of time and money to move the
projects forward. Making a change at this time could have a significant
impact on the completion date and increase the cost due to extended
overhead. While there is the potential that another firm may submit a lower
price, there is no guarantee and the cost could be higher. There would also
be a transition time in project turnover. Some contractual overlap to bring a
new firm up to speed on current activities and project status would be
advisable and could reduce any possible savings.
Financial Impact: The total contract amount, which began in 2003, will increase $3,235,550.00
for a revised estimated not to exceed contract amount of $10,317,906.00.
Alternatives: 1. Extend the contract with Heery International, in association with Dukes
Edwards Dukes, for Capital Improvement Program Management on
SPLOST projects for two years with an optional one year extension. The
total contract amount, which began in 2003, will increase $3,235,550.00 to a
revised estimated "not to exceed" contract amount of $10,317,906.00. 2.
Have the Administrator negotiate new terms and conditions with Heery to
complete projects that are currently under contract for construction and
begin the procurement process for new RFQ's to manage the rer�o e�i �„o
capital improvement projects.
Recommendation: Extend the contract with Heery International, in association with Dukes
Edwards Dukes, for Capital Improvement Program Management on
SPLOST projects for two years with an optional one year extension. The
total contract amount, which began in 2003, will increase $3,235,550.00 to a
revised estimated "not to exceed" contract amount of $10,317,906.00.
Funds are Available in
the Following FLTNDS ARE AVAILABLE IN SPLOST Allocations for each project.
Accounts:
REVIEWED AND APPROVED BY
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo