HomeMy WebLinkAboutCONTRACT WITH AUGUSTA LAWN & TURF FOR GROUNDS AND LANDSCAPING AT AUGUSTA REGIONAL AIRPORT �
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CONTR.ACT
FOR GROUNDS AND LANDSCAPING
MAINTENANCE AT THE
AUGUSTA REGIONAL AIRPORT
Between
AUGUSTA-RICHMOND COUNTY
And
AUGUSTA LAWN & TURF, INC.
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Augusta Lawn & Turf Ina Contract
This Contract for Grounds and Landscaping Maintenance (hereinafter designated
as the "Contract") made and entered into as of � a� (DATE), by and
between AUGUSTA-RICHMOND COUNTY FOR THE AUGUSTA REGIONAL
AIRPORT, (hereinafter designated as "Airport") and AUGUSTA LAWN & TURF,
INC. (hereinafter designated as "Contractor"),
WITNESSETH:
WHEREAS, Augusta-Richmond County is the owner and operator of a full
service commercial airport known as the Augusta Regional Airport;
WHEREAS, Augusta-Richmond County has solicited a bid for Contract Grounds
and Landscaping Maintenance for the Airport and the Contractor submitted a Bid for said
services which was accepted by Augusta-Richmond County on behalf of the Airport;
NOW THEREFORE, in consideration of the mutual covenants, promises, and
agreements herein contained, Augusta-Richmond County and the Contractor hereby
agree as follows:
The Services of the Contractor shall be in accordance with the scope of services
and all provisions provided herein.
SECTION I
GENERAL CONDITIONS
1.1 DEFINTIONS
In addition to the terms that may be defined in the Bid document, which are
incorporated herein by reference; the following terms have the following meanings
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whenever used in the Contract Documents (defined below), or in related documents, the
terms or pronouns used in place of them shall be defined as follows:
1.1.1 Administrator- the employee assigned to administer this Contract
1.1.2 Airport — Augusta Regional Airport
1.1.3 Aviation Commission- the Commissioners tasked with the overall
administration of the Airport.
L 1.4 Aviation Director - Gary LeTellier, the person tasked with the day to day
operations of the Airport.
1.1.5 Augusta-Richmond County - Augusta-Richmond County Commission
1.1.6 Change Order - A written order initiated by the Administrator or Aviation
Director directing the Contractor to perform changes, additions, or
deletions in the work.
1.1.7 Contractor - The individual, partnership, or corporation who enters into a
Contract with Augusta-Richmond County for the services as described in
the General Conditions and the Performance Work Statement.
1.1.8 Contract Documents — The Bid, Form of Contract, General Conditions;
Special Conditions, Performance Work Statement; Contractor's Technical
and Cost inclusive, together with all addenda, supplemental change orders,
required exhibits, and schedules.
1.1.9 Contract - The written agreement between Augusta Richmond County and
the Contractor for the performance of the work in accordance with the
requirements of the Contract Documents.
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Augusta Lawn & Turf Ina Contract
1.1.10 General Manager - The person authorized by the Contractor to act fully on
behalf of the Contractor in administering this Contract.
l.l.11 Performance Work Statement — The documents which describe the
manner of performing the work, including detailed technical requirements
as to labor, materials, equipment, and methods by which such work is to
be performed, and describing the relations between Augusta-Richmond
County and the Contractor.
1.1.12 Routine Work - As specified in the Performance Work Statement.
1.1.13 Subcontractor - Any individual, partnership, or corporation who is
contractually bound to the Contractor to perform a specific portion of the
total work package under this Contract which is limited to special projects
approved by the Administrator.
5�'
1.1.14 Term - That period of time beginning T,��e �� 2011 and ending
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�A � 2012.
1.2 INDEPENDENT CONTRACTOR/SUBCONTRCTOR
Contractor is acting, in performance of this Contract, as an independent
contractor. Personnel supplied by the Contractor or its agents or subcontractors
hereunder are not Augusta-Richmond County's or the Airport's employees or agents and
Contractor assumes full responsibility for their acts. Contractor shall be solely
responsible for the payment of compensation to Contractor's employees. Augusta-
Richmond County shall not be responsible for payment of worker's compensation,
disability benefits, and unemployment insurance or for withholding and paying
employment taxes for any Contractor employee, or Contractor's subcontractors or agent's
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Augusta Lawn & Turf Ina Contract
employees, but such responsibility shall be solely that of Contractor. This clause of the
contract does not prevent Airport from requiring Contractor to have its employees follow
normal rules and guidelines for work performance, redirecting the efforts of the
employees to meet the needs of the facilities, performing safety or from requiring
Contractor to perform the requirements of this Contract satisfactorily, according to the
General Conditions and Performance Work Statement.
1.3 CONTRACTOR'S PERFORMANCE
1.3.1 Contractor shall, at its own expense, furnish all necessary management,
supervision, labor, technical support and other accessories and services for
maintenance, and the performance of other services as described in these
Contract Documents. Such services shall be performed in strict
accordance with the General Conditions and Performance Work
Statement.
13.2 All performance shall be subject to inspection and approval by the
Aviation Director or his designee as provided in said Performance Work
Statement. If the Contractor's performance is, or becomes unsatisfactory,
as determined by the Aviation Director, an appropriate reduction in
payment due will be made from Contractor's invoice and Contractor will
be directed to correct the unsatisfactory performance. The correction of
unsatisfactory performance shall be at no additional cost to Airport.
1.3.3 No Partnership or Joint Venture; Independent Contractor. Nothing
contained in this Contract will be deemed to create a partnership or joint
venture between Augusta-Richmond County and Contractor or cause
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Augusta Lawn & Turf Ina Contract
Augusta-Richmond County to be responsible for the debts or obligations
of Contractor or any other party. Contractor must not represent to anyone
that its relationship to Augusta-Richmond County is other than as
Augusta-Richmond County's Contractor. Contractor must act as an
independent agent and not as the agent of Augusta-Richmond County in
performing this Contract, maintaining complete control over its employees
and all of its lower-tier suppliers and subcontractors. Nothing contained in
this Contract or any lower tier purchase order or subcontract awarded by
Contractor will create any contractual relationship between any lower-tier
supplier or subcontractor and Augusta-Richmond County. No act or
direction of Augusta-Richmond County shall be deemed to be the exercise
of supervision or control of the Contractor's performance hereunder.
1.4 AUTHORIZED REPRESENTATIVES
1.41 AUGUSTA-RICHMOND COUNTY/AIRPORT'S REPRESENTATIVE
Airport's Representative shall be Gary LeTellier, Aviation Director or his
designee.
1.4.2 CONTRACTOR'S REPRESENTATIVE(S)
Contractor must designate in writing a person(s) acceptable to Airport to
serve as its representative ("Contractor's Representative") in all dealings
with Airport. The initial Contractor's Representative will be
Contractor's Representative may be changed upon prior written notice
� delivered to Airport's Representative.
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1.5 PATENT INDEMNITY
Except as otherwise provided, the Contractor agrees to indemnify Augusta-
Richmond County and its Board of Commissioners, officers, agents and employees
against liability, including costs and expenses for infringement upon any letters or patent
of the United States arising out of the performance of this Contract or out of the use or
disposal by or for the account of Augusta-Richmond County of supplies furnished or
construction work performed hereunder.
1.6 CHANGES
Augusta-Richmond County may, during the Contract period, make changes to the
Scope of Work, which may result in changes to the general scope of the Contract and its
provisions. Written agreements, changes, or amendments to this Contract shall not be
binding upon Augusta-Richmond County unless signed by the Aviation Commission.
1.7 TERM
The term of this Contract shall commence on �Tur+2 � 5 � ,2011, and shall
continue for a period of one (1) year from that date, unless terminated by Airport as
provided in paragraph hereof. The Contract may be renewed for one additional year at
the sole option of Augusta-Richmond County. Augusta-Richmond County shall notify
the Contractor at least ninety (90) days prior to the expiration date of its intent to renew
this Contract. �
1.8 TERMINATION
1.8.1 Augusta-Richmond County may, at its sole option, terminate the Contract
with or without cause at any time upon thirty (30) days written notice by
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certified mail to the Contractor without prejudice to any other right or
remedy it may have.
1.8.2 This Contract shall terminate immediately upon written notice by
Augusta-Richmond County upon the occurrence of any of the following
circumstances:
1.8.2.1 If, with or without the Contractor's consent, a receiver,
liquidator, trustee or similar administrator is appointed to
take charge of all, or substantially all, of its assets;
1.8.2.2 If either the Contractor is adjudged, or becomes bankrupt or
insolvent, is unable to pay its debts as they become due, or
makes an assignment for the benefit of its creditors;
1.8.2.3 Of any judicial proceedings are commenced by or on behalf
of the Contractor pursuant to any bankruptcy, insolvency or
debtor relief law;
1.8.2.4 If the Contractor voluntarily or involuntarily undertakes to
dissolve or wind-up its affairs.
1.8.3 Augusta-Richmond County shall be the sole judge of non-performance,
which shall include any failure on the part of Contractor to accept the
award, to furnish required documents, and/or to fulfill any portion of this
Contract within the time stipulated or within thirty (30) days, whichever is
earlier.
1.8.4 Upon failure of Contractor to perform any of its obligations hereunder and
its failure to cure the default within ten (10) days after notice thereof,
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Augusta-Richmond County may, at its option, terminate this Agreement
and or pursue any other remedy at law or in equity. All such remedies are
cumulative and may be exercised concurrently or separately. Contractor
shall pay Augusta-Richmond County's all costs and expenses, including
attorney's fees, incurred by Augusta-Richmond County in exercising any
of its rights or remedies hereunder or enforcing any of the terms,
conditions, or provisions hereof.
1.8.5 Notice of elective termination pursuant to this paragraph shall be deemed
effective on the third business day after the postmark date of the certified
mail notice.
1.8.6 This Contract shall terminate automatically and immediately upon the
closing of the Airport facilities by Augusta-Richmond County, or if
Augusta-Richmond County loses the funding necessary to maintain the
Contract. Cancellation will be at no cost to Augusta-Richmond County,
except for services already provided.
1.9 COMMERICAL ACTIVITIES
Neither Contractor nor its employees may establish any commercial activity or
issue concessions or permits of any kind to third parties for establishing activities at the
Airport.
1.10 RECORDS AND AUDIT
Contractor and its subcontractors shall maintain records and accounts in
connection with all aspects in the performance of this Contract, including those which
will accurately document incurred costs, both direct and indirect, of whatever nature,
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during and for a period of three (3) years from the expiration or other termination of this
Contract, unless otherwise specified by applicable law. Augusta-Richmond County may
examine and copy, at all reasonable times, with advance notification, those records and
accounts. Contractor shall maintain all records in a central location in Augusta-Richmond
County.
1.11 CONTINGENT FEES
Contractor warrants that it has not employed or retained any company or person,
other than a bona fide employee working for Contractor, to solicit or secure this Contract;
and that Contractor has not paid or agreed to pay any company, association, corporation,
firm or person, other than a bona fide employee working for Contractor, any fee,
commission, percentage, gift or any other consideration contingent upon or resulting
from the award or making of this Contract. For the breach or violation of this warranty
and upon a finding after notice and hearing, Augusta-Richmond County may terminate
the Contract and, at its discretion, may deduct from the Contract Sum, or otherwise
recover the full amount of any such fee, commission, percentage, gift or consideration.
1.12 RIGHTS AND REMEDIES
The rights and remedies of Augusta-Richmond County provided in this paragraph
are not exclusive and are in addition to any other rights and remedies provided by law or
under this Contract.
1.13 NON-APPROPRIATIONS
Notwithstanding anything contained in this Contract, if sufficient funds have not
been appropriated to support continuation of this Contract for an additional calendar year
or an additional term of the Contract, this Contract shall terminate absolutely and without
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further obligation on the part of Augusta-Richmond County at the close of the calendar
year of its execution or if Augusta-Richmond County suspends performance pending the
appropriation of funds.
1.14 REPRESENTATIONS AND WARRANTIES
Contractor's Representations and Warranties Regarding Capacity to
Contract and Perform Work/Services. In order to induce Augusta-Richmond County
to enter into this Contract, Contractor hereby represents and warrants to Augusta-
Richmond County as of the date above written that:
1.14.1 Contractor is duly organized and validly existing in good standing under
the laws of the state of Georgia in which it is organized, is qualified to do
business in all jurisdictions in which it is operating, and has the power and
authority to execute and deliver and to perform its obligations under this
Contract and the documents to which it is signatory; and
1.14.2 The execution, delivery and performance by Contractor and its
undersigned representative(s) of this Contract and other documents to
which Contractor is a signatory do not require the approval or consent of
any other person, entity or government agency and do not result in any
breach of any agreement to which Contractor is a party or by which it is
bound; and
1.14.3 The execution, delivery and performance by Contractor of this Contract
and other documents to which it is a signatory have been duly authorized
by all necessary action, and constitute legal, valid and binding obligations
of Contractor, enforceable against Contractor in accordance with its terms;
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1.14.4 No action, suit or proceeding to which Contractor is a party is pending or
threatened that may restrain or question this Contract, or any other
document to which it is a signatory, or the enjoyment of rights or benefits
contemplated herein; and
1.14.5 Contractor has all State of Georgia Licenses and permits required for the
performance of Landscaping and Grounds Maintenance services and shall
only use properly licensed and trained persons to perform such services.
1.15 ASSIGNMENT
Without the prior written consent of Augusta-Richmond County, Contractor may
not assign, transfer or convey any of its interests under this Contract, nor delegate any of
its obligations or duties under this Contract except as provided herein.
1.15.1 Consent of Augusta-Richmond County Required. Any assignment of this
Contract or rights under this Contract, in whole or part, without the prior
written consent of Augusta-Richmond County will be void, except that,
upon ten (10) calendar days prior written notice to Augusta-Richmond
County, Contractor may assign monies due or to become due under this
Contract. Any assignment of monies will be subject to proper setoffs in
favor of Augusta-Richmond County and to any deductions provided for in
this Contract.
1.15.2 No Relief of Responsibilities. No assignment will be approved which
would relieve Contractor of its responsibilities under this Contract.
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1.15.3 Parties Bound. This Contract will be binding upon and inure to the benefit
of Augusta-Richmond County and Contractor and their respective
successors and assigns.
1.16 NOTICES
1.16.1 Delivery. All notices given by either party to the other under this Contract
must be in writing and may be delivered by: (i) regular mail, postage
prepaid; (ii) certified or registered mail; (iii) facsimile; or (iv) hand-
delivery, to the parties at the addresses and facsimile numbers set forth in
the Clause titled "Addresses".
1.16.2 Receipt. Notices sent by mail will be deemed to be received upon deposit
in the mail, properly addressed. Notices sent by certified or registered
mail will be deemed to be received upon the date of the acknowledgment.
Notices sent by facsimile will be deemed to be received upon successful
transmission to the proper facsimile number. Notices delivered by hand-
delivery will be deemed to be received upon acceptance by the respective
party or its agent.
1.16.3 Change of Address or Facsimile Number. Either party may, at any time,
change its respective address or facsimile number by sending written
notice to the other party of the change.
1.16.4 Addresses.
To AUGUSTA-RICHMOND COLTNTY:
For all notices to Augusta-Richmond County the address will be:
Airport Director
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Augusta Regional Airport
1501 Aviation Way
Augusta, Georgia 30906
With a copy to: Augusta General Counsel
Augusta Richmond County
Department of Law
501 Greene St.
Augusta, Georgia 30901
To CONTRACTOR:
For all notices to CONTRACTOR the address will be:
Augusta Lawn & Turf, Inc.
3618 Phillips Drive
Martinez, GA 30907
(706) 868-8696 Telephone
(706) 863-0999 Fax
Attn: Larry Price, Jr.
1.17 WAIVER
The failure of Augusta-Richmond County to seek redress for any violation of or
to insist upon the strict performance of, any term of this Contract will not prevent a
subsequent violation of this Contract from being actionable by Augusta-Richmond
County. The provision in this Contract of any particular remedy will not preclude
Augusta-Richmond County from any other remedy.
1.18 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
Contractor covenants and agrees that it, its agents and employees will comply
with all Georgia, county, state, and federal laws, rules, regulations, and ordinances
applicable to the work to be performed under this Contract, and that it shall obtain all
necessary permits, pay all license fees and taxes to comply therewith. Further, Contractor
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agrees that it, its agents, and employees will abide by all rules, regulations, and policies
of Airport during the term of this Contract, including any renewal periods. In the event
that any governmental authority imposes new or materially increased taxes upon the
Contractor's operations, the parties agree to negotiate changes in billing reflecting such
increased tax costs.
L 19 INSURANCE
1.19.1 During the term of this Contract, Contractor shall provide, pay for, and
maintain with companies reasonably satisfactory to Augusta-Richmond
County and the Aviation Commission, the types of insurance as set
forth in Augusta-Richmond County Code, and Georgia law as the same
may be amended from time to time, and as described herein. All
insurance shall be issued by insurance companies eligible to do business
in the State of Georgia and Best Rated A- or equivalent. In the event of
a conflict between the provisions of Augusta-Richmond County Code
and this Contract, the more stringent requirement shall govern. In no
event shall Contractor maintain any insurance less than the
requirements set forth in Augusta-Richmond County Code, as amended.
1.19.2 All liability policies of Contractor and its subcontractors shall provide
coverage that includes, or has the same substantive effect as the
following:
1.19.2.1 Augusta-Richmond County and each of its Commissioners,
officers, agents, elected representatives, Aviation
Commission, volunteers, and employees, in their respective
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capacities as such, shall be additional insured hereunder with
respect to the products, premises, and operations of the named
insured.
1.19.2.2 It is agreed that this insurance policy shall apply as primary,
and any insurance and/or self-insurance as may be maintained
by Augusta-Richmond County or its Commissioners, officers,
agents, elected representatives, volunteers, and employees
shall apply in excess of, and shall not contribute with
insurance provided by this policy."
1.19.2.3 This insurance shall not be materially changed, altered,
canceled, or non-renewed until after thirty (30) days advanced
written notice has been given to Augusta-Richmond County
except that only ten (10) days notice shall be required in the
event of cancellation due to non-payment of premium."
1.19.3 All such evidence of insurance shall be in the form of certificates of
insurance satisfactory to Augusta-Richmond County and its Risk
Manager, accompanied by a certified true copy of an endorsement to
each policy containing the above language. The insurance coverage and
limits required shall be evidenced by properly executed certificates of
insurance. These certificates shall be signed by the authorized
representative of the insurance company shown on the certificate. The
required policies of insurance shall be in compliance with the laws of
the State of Georgia.
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1.19.4 If at any time the Aviation Director requests a written statement from
the insurance company as to any impairment to the aggregate limit,
Contractor shall promptly authorize and have delivered such statement
to the Aviation Commission. Contractor authorizes the Aviation
Commission and/or Augusta-Richmond County's Risk Manager to
confirm with Contractor's insurance agents, brokers, and insurance
companies all information furnished.
1.19.5 The acceptance of delivery to Augusta-Richmond County and the
Aviation Commission of any certificate of insurance evidencing the
insurance coverage and limits required under this Contract does not
constitute approval or acceptance by Augusta-Richmond County or the
Aviation Commission that the insurance requirements in this Contract
have been met. No operations shall commence at the Airport unless and
until the required certificates of insurance are in effect and approved by
Augusta-Richmond County.
1.19.6 The Contractor and Augusta-Richmond County understand and agree
that the minimum limits of the insurance herein required may, from
time to time, become inadequate, and Contractor agrees that it will
increase such minimum limits upon receipt of written notice defining
the basis of the increase. The Contractor shall furnish Augusta-
Richmond County, within sixty (60) days of the effective date thereof, a
certificate of insurance evidencing that such insurance is in force.
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1.19.7 Contractor's insurance companies or its authorized representative shall
give Augusta-Richmond County and the Aviation Commission thirty
(30) days prior written notice of any cancellation, intent not to renew, or
material reduction in any policy's coverage, except in the application of
the Aggregate Limit Provisions. In the event of a reduction to the
Aggregate Limit, it is agreed that immediate steps will be taken to have
the prior Aggregate Limit reinstated.
1.19.8 If at any time the Airport Director requests a written statement from the
insurance companies as to any impairments to the Aggregate Limit,
prompt authorization and delivery of all requested information will be
given to the Aviation Commission. Renewal Certificates of Insurance
must be provided to Augusta-Richmond County and Aviation
Commission as soon as practical but in every instance prior to
expiration of current coverage.
1.19.9 The amounts and types of insurance shall conform to the following
minimum requirements with the use of Insurance Service Office
policies, forms, and endorsements or broader, where applicable.
Notwithstanding the foregoing, the wording of all policies, forms, and
endorsements must be reasonably acceptable to Augusta-Richmond
County and Aviation Commission.
1.19.10 Workers' Compensation and Employer's Liability Insurance shall be
maintained in force by Contractor during the term of this Agreement for
all employees engaged in the operations under this Agreement. The
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limits of coverage shall not be less than:
Workers' Compensation Georgia Statutory
Employer's Liability $1,000,000 Limit Each Accident
$1,000,000 Limit Disease Aggregate
$1,000,000 Limit Disease Each Employee
1.19.11 Property Damage. Property damage liability insurance including
coverage of motor vehicle, business auto liability insurance, including
Hired and Non-Owned Automobile Liability with limits not less than
$5,000,000, naming Augusta-Richmond County and the Aviation
Commission as an additional insured.
1.19.12 Contractor shall maintain in force throughout the term of this Agreement,
$1,000,000 (One million dollars) in Broad Form Comprehensive
General Liability insurance.
L 19.13 Automobile Liability Insurance - Covering all owned, non-owned and
hired vehicles, used in connection with the work as set forth in section
1.19.11 above. These policies must be endorsed to indicate that any
premium, whether deposit or final, will be the sole obligation of the
Contractor.
1.19.14 Contractual Liability Insurance - Covering all liability arising out of the �
terms of the Contract Documents, in amount as indicated above.
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1.19.15 The Commercial General Liability Insurance coverage as required in the
paragraph above shall include those classifications, as listed in Standard
Liability Insurance Manuals, which are applicable to the operations of
the Contractor in the performance of this Contract.
1.19.16 Herbicide and pesticide environmental liability coverage with limits no
less than $5,000,000.
1.19.17 An insurance binder letter or a Certificate of Insurance must be sent to:
Augusta-Richmond County of Augusta
Risk Manager
530 Greene Street
Room 217
Augusta, Ga. 30901
(706) 821-2502 (Fax)
1.20 INDEMNIFICATION AND HOLD HARMLESS
Except where, and to the extent caused by the gross negligence of Augusta-
Richmond County, its agents, employees, contractors, officers or the Board of the
Aviation Commission, Contractor shall protect, defend, reimburse, indemnify, and hold
Augusta-Richmond County, the Aviation Commission, its members, agents, employees,
and elected officers and each of them, free and harmless at all times as set forth in
Augusta-Richmond County Code, and particularly Article 1, Chapter 3, Division 1,
Section 1-3-8.5, Indemnity and Insurance, as the same may be amended from time to
time, and described herein. In the event of a conflict between the provisions of Augusta-
Richmond County Code and this Contract, the broader requirement shall govern.
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1.21. FORCE MAJEURE
1.21.1 Neither party hereto shall be considered in default in the performance of
its obligations hereunder to the extent that the performance of any such
obligation, except the payment of money, is prevented or delayed by any
cause, existing or future, which is beyond the reasonable control of the
affected party, or by a strike, lockout or other labor difficulty, the
settlement of which shall be within the sole discretion of the party
involved. �
1.21.2 Each party hereto shall give notice promptly to the other of the nature and
extent of any Force Majeure claimed to delay, hinder or prevent
performance of the services under this Contract. In the event either party
is prevented or delayed in the performance of this obligation by reason of
such Force Majeure, there shall be an equitable adjustment of the
schedule.
1.21.3 Contractor will not be liable for failure to perform or for delay in
performance as a result of Force Majeure, including the following:
1.21.3.1 any cause beyond its reasonable control;
1.21.3.2 any act of God;
1.21.3.3 inclement weather;
1.21.3.4 earthquake;
1.21.3.5 fire;
1.21.3.6 explosion;
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1.21.3.7 flood;
1.21.3.8 strike or other labor dispute;
1.21.3.9 any shortage or disruption of or inability to obtain labor,
material, manufacturing facilities, power, fuel or
transportation from unusual sources, or any other
transportation facility;
1.21.3.10 delay or failure to act of any governmental or military
authority;
1.21.3.11 any war, hostility or invasion;
1.21.3.12 any embargo, sabotage, civil disturbance, riot or
insurrection;
1.21.3.13 any legal proceedings; or
1.21.3.14 failure to act by Contractar's suppliers due to any cause
which Contractor is not responsible, in whole or in part.
1.22 PERMITS
Contractor shall obtain and maintain at all times all necessary licenses, permits
and certifications to perform the work described in the Contract. Contractor shall furnish
copies of all licenses, permits, and certifications to the Administrator.
1.23 WORK PERMITS REQUIRED
Contractor agrees and acknowledges that its employees and agent's employees, as
well as any subcontractors or subcontractors' personnel, working on the Contract must be
United States citizens, or must be lawfully admitted for residence and be permitted to
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work in the United States under the Immigration and Naturalization Act, 8 U.S.C. 1101,
et seq.
1.24 NON-DISCRIMINATION
The Contractor shall not discriminate against any employee, or applicant for
employment, because of race, creed, religion, color, sex or national origin, marital status,
physical handicap or sexual orientation. Further, Contractor agrees, for itself, its personal
representatives, successors in interest, and assigns, as a part of the consideration hereof,
that (1) no person on the grounds of race, color, or national origin shall be excluded from
participation in, denied the benefits of, or be otherwise subjected to discrimination in the
use Airport, (2) in the furnishing of services at Airport, no person on the grounds of race,
color, or national origin shall be excluded from participation in, denied the benefits of, or
be otherwise subjected to discrimination, and (3) Contractor shall use Airport facilities in
compliance with all other requirements imposed by or pursuant to 14 CFR Part 152 and
Title VI of the Civil Rights Act of 1964 and 49 CFR, Subtitle A, Part 21,
Nondiscrimination in Federally Assisted Programs of the Department of Transportation,
and as such Title and Regulations may be amended.
1.25 AIRPORT SECURITY REQUIREMENTS/ SPECIAL IDENTIFICATION
DISPLAY AREA (SIDA) BADGES
Contractor's employees may be required to operate in Airport secure areas.
Contractor shall be required to obtain the Airport's Special Identification Display Area
(SIDA) badges for any employee working in the secured area. Contractor shall comply,
at its own expense, with the Transportation Security Authority (TSA) and the Airport's
security requirements for the Airport including, but not limited to employee training and
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badges. Contractor shall cooperate with the TSA and the Airport on all security matters
and shall promptly comply with any project security arrangements established by the
Airport. Compliance with such security requirements shall not relieve Contractor of its
responsibility for maintaining proper security for the above-noted items, nor shall it be
construed as limiting in any manner Contractor's obligation with respect to all applicable
federal, state and local laws and regulations and its duty to undertake reasonable action to
establish and maintain secure conditions at and around the Premises and throughout the
Airport. All employees shall be properly badged and comply with all Airport safety and
security rules.
1.25.1 To qualify for the badge, individual must be fingerprinted and have a
background investigation completed. In addition, the Airport will conduct
a background inquiry and require finger printing of all individuals who
will be working on the secured side of the Airport screening point. This
may also include collection of appropriate criminal history information,
contractual and business associations and practices, employment histories,
reputation in the business community and credit reports for the Contractor,
as well as, its employees.
1.25.2 Contractor consents to such an inquiry and agrees to make available to the
Airport such books and records the Airport deems necessary to conduct
the review.
1.25.3 Contractor shall pay all costs associated with providing SIDA badges.
1.26 HAZARDOUS MATERIALS.
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Augusta Lawn & Turf Inc. Contract
Contractor shall not cause or permit any Hazardous Material to be brought, kept
or used in or about the P Airport by Contractor, its agents, employees, subcontractors, or
invitees. Without limiting the foregoing, if the presence of any Hazardous Material in the
Airport caused or permitted by Contractor results in any contamination of the Airport,
Contractor shall promptly take all actions at its sole expense as are necessary to return the
Airport to the conditions existing prior to the introduction of such Hazardous Material to
the Airport; provided that Airport's approval of such actions, and the corrective actions to
be used by Contractor in connection therewith, shall first be obtained.
The term "Hazardous Material" means any hazardous or toxic substance, material,
or waste, which is or becomes regulated by any local governmental authority or the
United States Government. The term "Hazardous Material" includes, without limitation,
any material or substance which is (i) defined as a"hazardous waste", "extremely
hazardous waste", or "restricted hazardous waste" or similar term under any laws now or
hereafter enacted by the United States or the State of Georgia or any political subdivision
thereof, or (ii) designated a"hazardous substance" pursuant to the Federal Water
Pollution Control Act, 33 U.S.C. § 1317, or (iii) defined as a"hazardous waste" pursuant
to the Federal Resource Conservation and Recovery Act, 42 U.S.C.§ 6901 et seq., or (iv)
defined as a"hazardous substance" pursuant to the Comprehensive Environmental
Response, Compensation and Liability Act, 42 U.S.C. § 9601 et seq.
SECTION 2
SCOPE OF SERVICES
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Augusta Lawn & Turf Inc. Contract
2.1 The Contractor shall provide all necessary management, supervision, labor, tools,
equipment, materials, vehicles, plants, mulch and any other such items required to
complete any or all of the following services at any or all of the landside facilities of the
Airport:
2.1.1 litter control/pickup;
2.1.2 power blowing;
2.1.3 planted bed maintenance;
2.1.4 lawn mowing/turf management;
2.1.5 application of fertilizer, pesticides, herbicides and other necessary
treatment;
2.1.6 miscellaneous support depending on Masters' Week and other events;
2.1.7 leaf removal;
2.1.8 seasonal planting;
2.19 tree maintenance; and
2.20 other related landscape and ground maintenance activities as requested.
2.2 The services described above and in the Performance Work Statement are to be
provided to the following area types:
The required grounds/landscaping work is described, by area, below. Any
workers assigned to work in a secured area are required to pass the background and
security checks in order to be "badged" or they must be escorted by a"badged"
Contractor employee the entire time they are in these secured areas.
AREA TYPE APPROXIMATE QUANTITY
Parking Lots 25.1 acres
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Augusta Lawn & Turf lnc. Contract
Roadway 4.4 acres (9,500 lineal feet)
Sidewalks 39,700 square feet
Grass 0.13 acres
Mulched beds (trees) 16,800 square feet
Pianted/mulched beds 46,600 square feet
Forest/other 15.0 acres
Trees` 460 each
Area 1: interior ardens — Secured Concourse Area
Task Times/ Year Quantit Units
Police/litter control 261 13,400 Square Feet
Seasonal lantin 2 2 Planters
Weed beds/ round cover 20 5,610 Square Feet
Edge lawns, beds, ground 14 850 Lineal Feet
cover
Trim shrubs/hed es 4 5,610 Square Feet
Prune shrubs/hed es 1 1,220 S uare Feet
Replenish mulch/turn beds 6 5,610 Square Feet
Fertilize/treat beds 2 5,610 S uare Feet
Mow lawn 42 0.13 Acre
Aerate lawn 1 0.13 Acre
Fertilize/treat lawn 6 0.13 Acre
Area 2: Passen er Terminal Perimeter
Task Times/ Year Quantit Units
Seasonal lantin 2 11 Planters
Weed beds/ round cover 12 5,900 S uare Feet
Edge lawns/beds/ground 14 850 Lineal Feet
cover
Trim shrubs/hed es 4 5,900 S uare Feet
Prune shrubs/hed es 1 1,220 Square Feet
Replenish mulch/turn beds 6 5,900 S uare Feet
Fertilize/treat beds 2 5,900 Square Feet
Area 3: Balance of Airside Site
Task Times/ Year Quanti Units
Seasonal lantin 2 2 Areas
Litter control/ olicin 52 25.10 Acres
Power blow parkin lots 12 25.10 Acres
Weed beds/ round cover 12 28,500 Square Feet
Ed e lawns/beds/ round 14 11,500 Lineal Feet
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Augusta Lawn & Turf Inc. Contract
cover
Trim shrubs 4 28,500 Square Feet
Trim hed es 3 6,600 Square Feet
prune shrubs/hed es 1 35,100 Square Feet
Replenish mulch/turn beds
(trees) 2 16,800 Square Feet
Fertilize/treat beds 2 35,100 Square Feet
Tree maintenance 1 460 trees Trees
Leaf collection and removal 6 20 acres Acres
2.3 PERFORMANCE WORK STATEMENT
The Contractor shall provide comprehensive maintenance and upkeep of the
grounds and landscaping on the Airport site as described. This shall include, but not be
limited to, the operation and maintenance of irrigation systems, fencing, sidewalk,
parking lot, driveway, patio, plaza, benches, lawns, ground cover, steps, plantings, beds,
shrubs, flowers, trees, signage, preparation for special events, policing, litter removal,
emptying and maintenance of exterior trash containers, leaf collection and removal, turf
management and related activities.
2.4 GROUNDS/LANDSCAPING MAINTENANCE PERFORMANCE
METRICS
These tasks and functions must be performed routinely, and done in a workman-
like manner in order to achieve the highest level of quality necessary to the appearance of
the Airport landside site.
2.5 LITTER CONTROL
Contractor personnel shall be responsible on a daily basis for the pickup and
disposal of litter, trash, and other debris from the designated sites. Emphasis is to be
placed on the policing and cleaning of areas such as parking lots, walkways, and
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roadways. This function must be performed on a priority basis, and shall be the first
daily activity. The site shall be completely free from litter, debris, trash, and any other
unwanted substances or items on the ground, in shrubs, flowerbeds, paved areas, or trees.
2.6 LAWN MOWING
The frequency for grass cutting will vary depending on the season. Generally, the
grass should be maintained on a four (4) to seven (7) day cycle during the rapid growing
season and a ten (10) to fourteen (14) day cycle in the slow growing season. Grass
cutting shall include the uniform mowing of all lawns, weed-eating around obstacles,
edging of all sidewalks and surface areas which abut the grass areas and blowing off
and/or removing mowing grass clippings and debris from roadways, walkways, and
parking lots. Contractor shall ensure that all assigned personnel wear proper and
appropriate personal protective gear, eye and hearing protection, and boots.
2.6.1 The grass mowing shall be done to provide a uniform and consistently
appearing 2'/2 inch level of grass by removing no more than 1/3 of the
length of the grass at each mowing The grass shall not be allowed to grow
to more than 3'/2 inches. The grass mowing shall be on a scheduled,
continuous basis to present a consistent appearance.
2.6.2 The Contractor shall ensure cutting blades on the mowing equipment is
sharp at all times. All safety devices provided with this machine and all
other types of equipment shall always remain in good working condition
and shall not be removed.
2.6.3 During the edging procedures, no steel blade edges shall be used along
sidewalks with brick pavers or other masonry-like materials. These areas
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shall be trimmed using weed-eaters with synthetic string, to avoid damage
to the adjacent area.
2.6.4 While the grass mowing is being completed, the worker shall be especially
cognizant and aware of pedestrians and other traffic in the area and shall
act in a courteous manner when interrupted, and shall always keep the
safety of the pedestrians foremost in their minds.
2.7 SHRUB AND BED MAINTENANCE
The shrubbery and other plantings within the described sites are the responsibility
of the Contractor. The maintenance of the shrubbery also includes the maintenance of
beds around the shrubbery, and other adjacent ground cover and beds within the area.
2.7.1 On a daily basis, all beds shall be policed for litter and other foreign
debris. Weeds shall be removed from the beds on a bi-weekly basis, or as
they appear. As the mulch or ground cover becomes matted, it is to be
turned and freshened as necessary. All shrubs and other plantings which
require pruning should be pruned no more than one (1) time per year and
should be trimmed approximately six (6) times or as needed per year in
order to maintain an attractive appearance.
2.7.2 Comprehensive bed maintenance shall be performed for combined shrub
and flower beds a minimum of four (4) times per year. This
comprehensive maintenance shall include:
2.7.2.1. fertilization of the plantings;
2.7.2.2. turning, refreshing, and replacement of mulch and ground cover;
2.7.2.3. trimming along the edges of the beds; and
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2.7.2.4. replacement of any protective barriers.
2.8 SPRAYING/FERTILIZER MAINTENANCE
The application of various chemicals shall be limited to those chemicals that are
deemed acceptable by the Environmental Protection Agency and have been approved for
use at Airport. Basically, the application of these chemicals shall be as follows:
2.8.1 apply insecticide and fungicide to plant life as determined by the designee
or as needed;
2.8.2 dry fertilizer applied to lawn areas three (3) times per year in March, July,
and November;
2.8.3 dry fertilizer applied to plants, trees, and other plantings two (2) times per
year, in March and November;
2.8.4 foliage spray fertilizer shall be applied on an ongoing basis during the
year; and
2.8.5 shall provide MDS sheets.
2.9 TREE TRIMMING/REMOVAL
This function shall take place on a routine basis and as needed depending upon
needs caused by severe weather, wind, or other occurrences Low tree branches, shaping
(consistent to a height of 6'0"), dead wood removal and dead tree removal shall be
routine. The trimming of large hedges, shrubs, bushes, trees and other plants shall be an
ongoing process which will be determined on a priority basis for trees, and as needed for
other plants.
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2.9.1 The appearance of the trees will be consistent throughout the site. The
� final shape of hedges and trees will be consistent with the guidelines
provided by the Administrator.
2.9.2 Contractor shall not remove any tree except as provided by Augusta-
Richmond County's Tree Ordinances, unless directed to do so by the
FAA, other federal agency, or as directed by the Administrator.
2.10 IRRIGATION
The Contractor shall be responsible for the irrigation of the lawns, shrubs, and
other landscaped areas. The irrigation shall be accomplished by using the existing
irrigation system, and individual placement of sprinklers and watering devices as needed.
The Contractor shall continuously evaluate the need for irrigation, and shall so schedule
the irrigation work on an as-needed basis. Grounds keeping workers shall manually
irrigate as required.
2.11 AERATING AND TOP DRESSING
Grass and turf areas shall be aerated as necessary. Also, when poor soil
conditions become evident, the Contractor shall aerate and use a top dressing material
such as silica sand on these turf areas to improve the soil structure.
2.12 PRE-RAPID GROWTH SEASON
Depending upon conditions, seasonal commencement of activities usually begins
between early to mid-March. Activities should include:
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Augusta Lawn & Turf Inc. Contract
2.12.1 All outlying grounds shall be checked for accumulation of debris,
including branches, leaves and miscellaneous trash. Cleanup should
include the entire site;
2.12.2 All mulch beds should be refurbished. Turn over the top layer of mulch
and add material as needed, maintaining two to three inches of cover;
2.12.3 Conduct soil testing, on a 2 to 3 year cycle, including turf areas and shrub
and planting beds;
2.12.4 A one-time application of dormant oil spray is applied during this period;
2.12.5 Apply soil sterilants to walks, islands and other paved surface areas, as
needed;
2.12.6 Edging of all curbs, walks and mulch areas;
2.12.7 In some areas, an initial mowing of all turf areas to remove dormant or
dead accumulation of grass; and
2.12.8 Complete seasonal planting in all prescribed areas, islands, and planters.
2.13 GROUNDS MAINTENANCE METHODS.
The following tasks shall be undertaken to ensure proper grounds maintenance:
2.13.1 Litter and Trash Removal:
Trash removal shall be conducted on a daily basis. Groundskeepers shall
collect and properly dispose of wind-blown paper, beverage cans and
bottles, broken glass and other trash and debris. Trash should be collected
in disposable plastic bags, which, when full, shall be sealed using ties or
closures or by tying knots in the bags, to prevent spillage of debris.
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Augusta Lawn & Turf Inc. Contract
Groundskeepers shall wear gloves to protect themselves from cuts,
scratches, or punctures.
2.13.2 All collected trash and debris should be placed in the nearest available
container, or placed at the appropriate pick-up point.
2.13.3 The above tasks shall take place daily, prior to any other grounds
functions. At no time should mowing begin prior to completion of trash
removal.
2.14 MOWING
Prior to commencing any mowing, equipment operators should, on a daily basis,
check all fluid levels, gasoline supply, and lubrication needs. Additional inspection of
belts, hoses and blades should be conducted as needed. Equipment operators shall wear
safety glasses and steel-toed shoes at all times. Operators shall not leave the machine
while it is running. Operators or mechanics shall not perform any adjustments or
maintenance while the equipment is operating or in view of the public.
2.14.1 For maximum efficiency and to prevent damage to grasses, mower blades
should be kept sharpened. Avoid mower damage by keeping area free of
wire, sticks, bottles, cans, rocks, branches, stumps or other harmful
objects. Paper and litter should be collected prior to mowing. Operating
speeds for walk behind mowers should not exceed a moderately fast
walking pack, allowing the operator to continuously scan all adjacent
areas.
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Augusta Lawn & Turf Inc. Contract
2.14.2 Contractor shall not perform any close mowing that starves the grass roots
because of inadequate top growth, permits soil moisture to evaporate more
rapidly, or aids the growth of crab grass. Contractor acknowledges that
shallow, weak-rooted turf provides poor cover and permits invasion of
weeds.
2.14.3 Mowing patterns are determined by desired results and by the site layout.
In each case, every corresponding cutting path should overlap the
preceding lap by 3 to 6 inches for walk behind mowers, up to 12 to 18
inches for larger mowers.
2.14.4 Grass clippings may be redistributed so long as they are kept short.
Operations should cut no more than 1/3 of the grass blade at each mowing.
Clippings shall then be short enough to deteriorate quickly and return
nutrients to the soil. A season's worth of clippings equates to one
application of commercial fertilizer. The reuse of clippings can be used as
a form of recycling and a component of good solid waste management
practices.
2.15 EDGING AND TRIMMING
Prior to or immediately after mowing, edging and trimming should occur around
all buildings, walkways, trees, shrubs, beddings, fences, walls, curbs or other fixed ar
permanent structures.
2.15.1 Prior to commencing edging or trimming, the equipment operator should
check gasoline levels and other fluid levels, and inspect the trimmer for
safety and performance, including trimming string spool supply, loose
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fittings, bolts or screws. For trimmers/edgers with rigid blades, the blade
shall be kept sharp and it shall be replaced when it becomes shorter than
manufacturers' recommendations.
2.15.2 The equipment operators shall wear safety glasses at all times when
operating a trimmer/edger. The operator shall be aware of pedestrians
near the work area and shall cease edging/trimming if a pedestrian is close
enough to be struck by loose material thrown by the equipment.
2.15.3 Edging should be completed approximately every 2 to 4 mowings and
should produce a 1/2 "by 2"trench at the transition edge.
2.15.4 At no time should a rigid blade edger be used along walks with brick
pavers, quarry tile, ceramic tile or other such surfaces. String trimmers
shall be used in those areas.
2.16 MULCHING
Mulching shall be used as a practical means to reduce evaporation, prevent
excessive soil temperatures and also provide an acid condition of surface soil for acid-
loving plants. Peat, wood chips, decomposed sawdust, pine straw, hay and similar
materials are suitable for mulching. These shall be applied in surface layers to 2 to 3 inch
depths around the base of plants, extending as far from central stems as the leaf canopy.
Planting beds shall be mulched completely within the defined borders of the bed. The
mulch should be replenished each spring, or as needed due to decay or material dispersal.
2.17 AERATION
All turf areas shall be aerated a minimum of once per year by means of removing
soil material from the ground, which includes a cylindrical core or spoon. Areas
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Augusta Lawn & Turf Inc. Contract
susceptible to excessive foot traffic and compaction, should be aerated a minimum of two
times per year. In heavy and compacted soils it may be necessary to utilize slit aeration
as the means of penetration. Aeration should be a standard practice in association with
fertilizing, liming, and over-seeding. Care should be taken in any spring aeration so as
not to interfere with a barrier layer of pre-emergent chemicals.
2.17.1 Prior to operation, the aeration equipment should be inspected for fluid
levels, belts, drives and other operating deficiencies. A checker board
pattern is recommended with a 3-6 inch overlap for walk behind machines
and 12-18 inch overlap for towed units, to assure aeration of all turf areas.
2.18 FERTILIZATION
Fertilizers shall be applied to soil to establish and maintain healthy and vigorous
growth. The Contractor shall utilize commercial fertilizers which generally contain
nitrogen, phosphate, and potash. Contractor acknowledges that the amount of each
element required depends upon the type of soil, the vegetation desired, and the climate
and shall perform an analysis of the soil to determine the type of fertilizer necessary.
Types of fertilizers, times of application, and the amount to be applied each time should
be included in the exterior maintenance plan or landscaping maintenance plan.
2.18.1 Fertilizers containing one or more of the three main elements are available
commercially and the percentage of each element is indicated on the tag or
label of the bag.
2.18.2 The principal plant food elements are to be properly balanced when
growing grasses and that this balance be maintained after the vegetation is
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Augusta Lawn & Turf Inc. Contract
established. The rate of application, therefore, should vary and should be
governed by the results of soil tests and the amount of rainfall.
2.18.3 Improved areas require two to three pounds of nitrogen per one thousand
square feet. Divide the annual amount into two applications per year
when fertilizing cool season grasses on improved areas. With two
applications, apply one in early spring and the other in early fall.
2.18.4 Contractor shall insure that fertilizing occurs prior to the foliage of trees,
shrubs and ground covers takes on a yellow-tinge and the leaves become
sparse and small.
2.19 THE FOLLOWING GUIDELINES SHOULD BE OBSERVED WHEN
FERTILIZING TREES, SHRUBS AND VINES:
2.19.1 Trees: Apply recommended fertilizer (depending upon the type of tree,
condition of soil, etc.) per inch of trunk diameter at the drip line of the
tree. Punch holes with a crowbar about 18 inches deep at a three foot
spacing along the drip line, so the fertilizer can get to the roots. For large
trees, punch holes every three feet along a circular path three feet inside
the drip line, in addition to those along the drip line. Stagger holes in the
two circles.
2.19.2 Shrubs: Apply recommended amounts of fertilizer to the shrubs, the
amount depending on the size. Scatter the fertilizer at the base of the
shrub, work it into the soil and then water to carry it into the soil (except
in seasons of heavy rainfall).
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2.19.3 Vines: While the foliage is dry, scatter fertilizer by hand or with a
broadcast spreader in quantities and types depending upon the type of
vines.
2.20 PRUNING TREES
Existing trees (except conifers) shall be pruned as needed by a qualified worker to
thin out any overly dense crowns, to shorten long ar weak limbs, and to remove dead,
dying, diseased, or injured wood. Young trees should be pruned at planting time to
compensate for loss suffered in transplanting. Shrubs and vines should be pruned to
remove undesirable growth, dead branches to develop a desirable shape.
2.20.2 Prune trees at the time of planting to improve structure and to reduce top
growth to compensate for roots lost in moving. Do not prune trees that
have been pruned at the nursery.
2.20.3 When removing a branch, make the cut flush with the main branch. Do
not leave a short stub, because the healing callus cannot close over the
stub, which will decay and may prematurely injure the tree. When cutting
back a branch, cut to a bud so as not to leave a stub.
2.20.4 Hold back the spread of the limbs by pruning as the young transplant
grows until the trunk develops and becomes able to support a large crown.
2.21 PRUNING SHRUBS
2.21.1 Evergreen shrubs and vines: Remove undesirable growth periodically.
Cut dead branches back to live wood. Remove exceptionally long
branches to well inside the main body of the shrub. Shrubs shall be made
to remain constantly fresh, neat, and limited to relatively new wood by
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selection and thinning. Most shrubs should be encouraged to grow in
sprays, either somewhat stiffly, or arching outward (depending on the type
of shrub), covered with flowers and berries and thus obtaining the greatest
natural beauty. Plants of prostrate habit, planed as ground coverage,
should be forced to remain prostrate by cultivating their lateral growth and
by pruning away all erect branches.
2.21.2 Deciduous shrubs: Prune these immediately after the flowering stage. Old
wood, easily recognizable by rougher, darker colored bark, should be
pruned back or taken out entirely. These shrubs bloom on the new growth
and this growth should be encouraged to reach its greatest strength and
fullness before a new spring arrives.
2.21.3 Vines: Shall not be pruned except to remove loose ends and branches that
encroach upon windows and doors and threaten to work their way under
roofing tile or into trees. Vines should be lead and fastened on trellises or
fences.
2.22 WEED CONTROL
Weeds and brush must be controlled to permit the vigorous growth of desired
plantings, to prevent erosion of drainage ways and reservoirs, to eliminate objectionable
plants, and reduce fire hazard. Where it is necessary to control weeds for protection of
desirable covers, complete eradication is seldom justified. Contractor may employ
various techniques to effectively control weeds.
Weeds may be controlled by:
2.22.1 use of chemicals (herbicides);
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2.22.2 mowing and chopping;
2.22.3 tilling the soil;
2.22.4 planting the area with other types of vegetation that have superior
competitive characteristics;
2.22.5 changing the soil's fertility or acidity so that problem weeds will be less
able to compete with the desired vegetation; and
2.22.6 manipulation of water level at critical times to destroy some water-weeds.
2.23 WEED PROGRAM
Although it is usually a relatively simple matter to kill most weeds, it is often
difficult to prevent their return from seed or still living portions of plants. A complete
program should be developed in cooperation with specialists before weed control projects
are undertaken at the Airport.
2.24 BED MAINTENANCE
Routine maintenance of shrubbery and landscape beds should include trash
collection and removal, mulch restoration, the removal and replacement of individual
plantings, fertilization and weed control. Fertilization may be accomplished in the spring
using a balanced controlled release fertilizer in a granular liquid form. Weed control in
most areas may be in the form of a pre-emergent spring application. In addition, a
combination of contact sprays and minimal manual cultivation shall be required on a bi-
weekly or monthly schedule.
2.25 WATERING
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Turf and bedding areas should be watered at such frequencies as weather
conditions require to replenish soil moisture. Watering should be done usually in early
mornings, except in periods of high winds. Watering should be of such duration as to
prevent excessive moisture run-off.
3.0. DUTIES OF THE ADMINISTRATOR AND CONTRACT
COORDINATOR
3.1 The person responsible for the performance of this Contract on behalf of
AIRPORT is the Administrator. The instructions of the Administrator will
be strictly and promptly followed in every case. The Administrator shall
have free access to the materials and the work at all times for measuring
and inspecting the work. The Contractor is to afford the Administrator all
necessary facilities and assistance for so doing.
3.2 The Administrator will decide any and all questions that may arise as to
the quality and acceptability of work performed, and as to the manner of
performance and rate of progress of the work. The Administrator will
decide all questions that may arise as to the interpretation of the
Performance Work Statement, and plans relating to the work and to the
fulfillment of the Contract on part of the Contractor. The Administrator
will determine the amount and quality of the various kinds of work
performed and materials furnished which are to be paid for under the
Contract. However, such instructions shall not change the status of the
Contractor to that of an employee or agent of Augusta-Richmond County.
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Augusta Lawn & Turf Inc. Contract
e
The Administrator's or designee's decisions upon all claims, questions, and
disputes will be final and conclusive upon the parties to this Contract.
3.3 The Administrator or his designee may make temporary changes in the
routine tasks or task frequencies if such changes do not increase or
decrease the Contractor's costs. Such changes shall not be considered
modifications of the Contract and shall not affect the amount or method of
payment to the Contractor.
4.0. CONTRACTOR'S EMPLOYEES
4.1 Contractor shall provide trained, qualified personnel to perform the duties
required in accordance with the Performance Work Statement. Any
Contractor employee assigned to work in the gardens located in secure
Airport areas shall undergo a bacicground check to receive the clearance
necessary for the employee to wark in "Secure Areas" without an escort.
The Contractor will bear the cost far any background checks.
4.2 Subject to controlling law, the Administrator will refuse to permit the
Contractor to use any employee on this job if the Administrator reasonably
deems that individual to be unfit to work at the Airport facilities in any
respect.
4.3 Contractor shall instruct its employees that no gratuities shall be solicited
for any reason whatsoever from occupants or other persons using the
Airport facilities or any other person.
4.4 All Contractor employees shall strictly adhere to Airport regulations while
on the Airport premises, including but not limited to Augusta-Richmond
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Augusta Lawn & Turf Inc. Contract
County, County, and Transportation Security Administration and Federal
Aviation Administration regulations governing access to buildings,
personal conduct, and possession of prescribed substances, parking, and
traffic. The Airport reserves the right to require the removal of Contractor
employees from assignment to its site.
5.0 CONTRACTOR'S COMPENSATION
5.1 Contractor's bid amount for completion of the work contemplated herein
was fifty two thousand five hundred eight two dollars ($52,582.00).
Contractor shall be compensated on a monthly basis for the completion of
satisfactory work. The monthly amount to be invoiced is four thousand
three hundred eighty one and 83/100 dollars ($4,381.83); minus any
deductions for unsatisf'actory work.
5.2 The Airport will make every effort to insure the Contractar's invoice is
paid within fifteen (15) working days after receipt of the invoice.
5.3 Contractor shall submit invoices to:
Finance Department
Augusta Regional Airport
1501 Aviation Way
Augusta, Georgia 30906
6.0 ENTIRE AGREEMENT
This Contract, together with all of the Bid Documents, shall constitute the entire
agreement between the parties and any prior understanding or representation of any kind
preceding the date of this Contract shall not be binding upon either party except to the
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Augusta Lawn & Turf Inc. Contract
extent incorporated in this Contract. The Contractor's bid is incorporated by reference as
if fully set forth herein.
6.1 GOVERNING LAW
This Contract will be construed under Georgia law, including the Georgia
Uniform Commercial Code; all remedies available under that code are applicable to this
Contract. Contractor and Augusta-Richmond County fix jurisdiction and venue for any
action brought with respect to this Contract in Augusta-Richmond County, Georgia.
6.2 LEGAL CONSTRUCTION
If any provision contained in this Contract is held to be invalid, illegal or
unenforceable, that invalidity, illegality or unenforceability will not affect any other
provision of this Contract and this Contract will be construed as if the invalid, illegal or
unenforceable provision had never been contained in this Contract.
6.3 PRIOR CONTRACTS SUPERSEDED
This Contract and the Contract Documents constitute the sole and only agreement
between Contractor and Augusta-Richmond County with respect to the subject matter of
this Contract and supersede any prior understandings or written or oral contracts
respecting the subject matter of this Contract.
6.4 COUNTERPARTS
This Contract may be executed concurrently in one or more counterparts, each of
which will be deemed to be an original, but all of which will together constitute one
Contract.
6.5 FURTHER ACTS
45
Augusta Lawn & Turf Ina Contract
Augusta-Richmond County and Contractor each agrees to perform any additional
acts and execute and deliver any additional documents as may reasonably be necessary in
order to carry out the provisions and effectuate the intent of this Contract.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be
executed by their appropriate officials, as of the date first written above.
SIGNATURES ON FOLLOWING PAGE
CONTRACTOR: COUNTY
AUGUSTA LAWN & TURF, INC. AUGUSTA-RICHMOND COUNTY; .-�;�: ; : � : ; : ; � ', �
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BY: , BY: C- ' • ' • . , 111 �
n David Copenhaver, Mayor
Title: 1'feSi c1e� � ' ' . .
Printed Name: �rr�� �r�c���. ,
Attest: � '�
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Corpo�aie Secretary/Assistant (Se��� � R -_��� aG',Z /
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� �ecr�;t�ry �;� � � �� , „� /
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Approved: � �'
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Chai n, Augusta Aviation Commission
46
Augusta Lawn & Turf lna Contract
Appro�re As To F .
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County A � rney �
47
Augusta Lawn & Turf Inc. Contract