HomeMy WebLinkAboutAUGUSTA INCLEMENT WEATHER/EMERGENCY CONDITION ADMINISRATIVE REGULATIONS ADMINISTRATIVE RULE No. 1 -1
SECTIONS 1-4
EFFECTIVE DATE: JANUARY 19, 2011
Augusta Inclement Weather/Emergency Condition Administrative Rule
1. Statement of Purpose: The purpose of this Administrative Rule is to establish the
guidelines for the operation of the government during inclement weather and emergency
conditions and clarify the compensation for employees carrying out the essential
governmental services during delayed business operation.
2. Operation of Government During Inclement Weather/Emergency Condition
2.1 The Administrator in conjunction with the Mayor and EMA Director will
determine the status of the operation of the government in the event of inclement
weather or other emergency situations.
2.2 The EMA Director in the course of the operation of Emergency Management
Agency will consult with the necessary agencies as to the status of the
weather /emergency condition and its impact on roadways, trees, electricity etc.
2.3 If the EMA Director deems that there is inclement weather /emergency condition
that will have a hazardous or safety impact on normal government operations, the
Director will notify the Administrator.
2.4 The Administrator will, based upon the information conveyed by the EMA
Director, determine whether the government will operate under normal business
hours or delayed business hours.
2.5 The Administrator will relay his/her decision to the Mayor.
2.6 Administration will place the status of the operation of the government on the
Information Line.
2.7 Administration will notify the media of the hours of operation of the government.
3. Personnel Reporting to Work During Inclement Weather/Emergency Condition
3.1 Group I Emergency Personnel
Designated Emergency Personnel
Emergency Management Agency Personnel
Administration
Administrator
• Deputy Administrator(s)
Sheriff Personnel
Personnel designated in accordance with Richmond County Sheriff Policy
and Procedure.
Fire Department Personnel
Personnel designated in accordance with Fire Department Emergency
Operation Procedures.
911 Emergency Communication Personnel
Personnel to report in accordance with 911 Rmergency Communication
Operation plan.
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ADMINISTRATIVE RULE NO. 11 -1
SECTIONS 1 -4
EFFECTIVE DATE: JANUARY 19, 2011
Designated Department Heads
Departments Directors, as designated by the Administrator, must report to
determine needed personnel in accordance with the departmental emergency
operation plan. Administration will notify Designated Department Heads of
the need to report based on the circumstances of the inclement weather.
Marshal Department Personnel
Personnel to report in accordance with Marshal Department and Emergency
Operation Personnel procedures.
Group I Emergency Personnel must report to work regardless of the nature of the
weather or emergency conditions unless a bona fide reason for not reporting is
provided. Failure to provide a bona fide reason for non -report will be addressed
in accordance with the Augusta Progressive Discipline Policy.
3.2 Group II Non - Emergency Personnel
Non - Emergency Personnel as Assigned by the Group I Designated Department
Directors
The Group I Designated Department Directors will assign the personnel
needed for the operation of the government or the carrying out of
government services during delayed business hours. Dependent upon the
nature of the inclement weather or emergency condition these departments
will then determine the personnel required for the purposes of government
operation.
Group 11 Non- Emergency Personnel who are notified that they are required to
report to work during delayed hours must so report unless a bona fide reason for
not reporting is provided. Group II Personnel that do not report to work and that
do not provide a valid bona fide reason for non - report will be disciplined in
accordance with the Augusta Progressive Discipline Policy.
4. Compensation
4.1 Provided that funding has been approved by the Commission and is available (as
determined by the Administrator), all salaried (exempt and non- exempt)
employees who are willing and ready to report to work will be placed on paid
Administrative Leave for any delayed operational hours observed by Augusta,
Georgia.
4.2 Provided that funding has been approved by the Commission and is available (as
determined by the Administrator), Group I Emergency Personnel and Group II
Non- Emergency Personnel, other than essential twenty -four hour operations
personnel, reporting to work during delayed operational hours will be paid their
regular rate of pay for hours worked in addition to the Administrative Leave pay.
4.3 Essential twenty-four hour operations personnel who are required to work during
delayed operational hours shall receive Comp. Time equivalent to the numbers of
hours actually worked.
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ADMINISTRATIVE RULE NO. 11 -1
SECTIONS 1 -4
EFFECTIVE DATE: JANUARY 19, 2011
4.4 Group I Emergency Personnel and Group II Non - Emergency Personnel who do
not report to work at their scheduled time and have provided a valid reason for
non - reporting will have these hours deducted from their vacation leave. If the
employee does not have any vacation time available, he /she will receive these
hours off without pay.
4.5 Employees that are scheduled to be off of work on a work day with delayed
operation hours for personal reasons, including vacation, sick, workers'
compensation, FMLA and LWOP, will not receive Administrative Leave pay for
the delayed operational hours because such employees were not willing and
ready to report to work.
4.6 Employees that are away on training or on administrative leave with pay during
inclement weather will not have these hours charged against their vacation
accruals because they were not regularly scheduled to report their Augusta
worksite.
4.7 Once a regular schedule is declared by Administration, all employees must return
to work or take appropriate and approved leave.
4.8 Employees who are dismissed early due to the official closure of the government
are to be paid for the workday.
4.9 Employees leaving early due to inclement weather when no official closure has
been announced will be charged accrued leave.
4.10 Each Department will be responsible for maintaining proper leave records.
erick L. Russell, Administrator Date
Acknowledged and received by:
•
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