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HomeMy WebLinkAboutCHANGE ORDER NO 1 AUGUSTA REGIONAL AIRPORT CONCESSION AREA IMPROVEMENTS C &P 0733 October 25, 2010 Concession Area Improvements CHANGE ORDER NO. 1 AUGUSTA REGIONAL AIRPORT Concession Area Improvements DESCRIPTION Scope of Work - This Change Order is a result of field changes required to ensure the Concession Area Improvements are fully operational. The following changes to the project are being requested: 1. There were two (2) light/fan control switches located on a wall to be demolished that were not included in the original contract documents. The Contractor has provided a cost to relocate these switches to a permanent wall. Refer to Change Order 1 -A for the Contractor's cost to relocate the two (2) switches. Increase Contract Amount by - $208.00 2. , While installing the Owner provided cooler /freezer it was determined that all the items associated with the cooler /freezer were not available. The missing items included the door latch, threshold for freezer door, plastic buttons for cam' lock holes, and roller closer hooks. The Contractor has provided a cost to purchase and install the above mentioned items. Refer to Change Order 1 -B for the Contractor's cost to perform this additional work. • Increase Contract Amount by - $523.00 3. While installing the Owner provided cooler /freezer it was determined that there did not exist lights within either the cooler or freezer compartments. Building Codes require that lights be installed inside each compartment. The Contractor has provided a cost to purchase and install two (2) vapor type incandescent Tight fixtures (one in the cooler and one in the freezer). Refer to Change Order 1 -C for the Contractor's cost to perform this additional work. Increase Contract Amount - $432.00 4. During the construction of the Concession Area Improvements, it was determined that three (3) security boxes needed to be lowered before the new ceiling grid was installed. It was determined that the existing location of these boxes would be difficult to access after the ceiling was installed. The Contractor has provided a cost to relocate the three (3) security boxes /fixtures below the proposed ceiling to allow easy access. Refer to Change Order 1 -D for the Contractor's cost to perform this additional work. Increase Contract Amount - $2,240.00 5. During the construction of the Concession Area Improvements, it was determined that the existing Security Grills did not have the necessary power and master key switches to operate the motors to raise and lower the grills. These items were not included in the original construction of the Terminal Building and are necessary to operate the security grills as originally designed. The Contractor has provided a cost to purchase and install the necessary items safely operate the grill motors. Refer to Change Order 1 -E for the Contractor's cost to perform this additional work. Increase Contract Amount - $2,317.00 Page 1 of 2 C&P 0733 October 25, 2010 Concession Area Improvements ORIGINAL CONTRACT AMOUNT $ 287,016.00 COST FOR CHANGE ORDER #1 (1 -A to 1 -E) $ 5,720.00 REVISED CONTRACT AMOUNT $ 292,736.00 SIGNATURE PAGE RECOMMENDED: 44IP A{ ha October 25, 2010 Ja Mayfield, PEI V e President CAMPBELL AND PARIS ENGINEERS DATE APPROVED: SPONSOR: AUGUSTA, GEORGIA (- '4. F------- ,'L jf3 (ID A i David S. Copenhaver, Mayor i . i. CITY OF AUGUSTA DATE cliblw 4 " / /i, A /I, / il " , ......„,,,, , /47/37/4) f. Attest: Le ° :o ner, Clerk of Commission CITY OF AUGUSTA DATE Karlton L. Howard, Chairman AUGUSTA AVIATION COMMISSION DATE __) P L4). _ QO Gary Le ellier, AAE Executi Director AUGUSTA REGIONAL AIRPORT AT BUSH FIELD DATE Attest: Julie Orwen, Administrative Manager AUGUSTA REGIONAL AIRPORT AT BUSH FIELD DATE Page 2 of 2 Change Order 1 -A CLIFTON CONSTRUCTION, INC. Commercial September 2, 201 Campbell -Paris Engineers 303 Wingo Way Mt. Pleasant, SC 29464 Attn: Jack Mayfield Via email: jayfield@campbell- paris.com Re: Augusta Airport Concessions Change Order Proposal Dear Jack, Following is our cost to relocate the two porch fan control switches to the opposite side of the door. Mundy & Salley Electrical's cost to relocate the two switches (see attached proposal) $181.08 S.D. Clifton's Mark Up $ 26.92 TOTAL ADD $208.00 Please let us know as soon as possible if you want us to proceed with this change. Sincerely, Max Knight Project Manager P.O. Box 949 — Evans, GA 30809 — 706 -731 -0978 — Fax: 706 - 733 -4030- E -mail: sdclifton @knology.net Change Order 1 -A M MUNDY & SALLEY, INC ELECTRICAL CONTRACTORS 5 INDUSTRIAL, COMMERCIAL P.O.BOX 211534 4096 BUSINESS PARK CT. MARTINEZ, GA. EVANS, GA. 30809 PHONE(706)860 -4647 FAX(706)855 -2097 ADDITIONAL WORK AUTHORIZATION CONTRACTOR: CLIFTON CONSTRUCTION DATE: 9 -02 -10 ATTENTION: MAX KNIGHT C.O.# 1002 JOB NAME: AUGUSTA AIRPORT WE HEREBY AGREE TO THESE SPECIFIED CHANGES AND CHARGES LISTED: ********************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * RELOCATE (2) SWITCHES @ WALL TO BE REMOVED - SWITCHES TO BE * * RELOCATED TO BESIDE EXISTING DOOR. * * * PLEASE ADVISE TO PROCEED * * * * * * * * * MATERIALS » $ 17.46 * LABOR »$140.00 * 15 % »$ 23.62 * TOTAL »$181.08 * ADDITIONAL CHARGE FOR ABOVE WORK:$181.00 PAYMENT TO BE MADE AS FOLLOWS: ADDED TO CONTRACT DRAW OWNER : AGREES TO THE ADDITIONAL WORK AND CHARGES AS SPECIFIED ABOVE: AUTHORIZED SIGNITURE: CONTRACTOR : AGREES TO FURNISH ALL LABOR AND MATERIALS TO COMPLETE WORK AS SPECIFIED ABOVE AT PRICE SPECIFIED AUTHORIZED SIGNITURE: Change Order 1 -B Page 2 4. Furnish and install the following missing cooler and freezer parts: • Cooler door latch $75.54 • Threshold for freezer door 36" $45.34 • White plastic buttons for cam lock holes 210 ea $67.05 (can't find stainless steel fro freezer) • Roller closer hooks (two each) $50.00 • Shipping and sales tax $66.65 • Labor to install all of above (5 hours) $150.00 • S.D. Clifton Mark Up $68.42 TOTAL ADD $523.00 Please let us know as soon as possible if you want us to proceed with this change. Sincerely, Max Knight Project Manager P.O. Box 949 — Evans, GA 30809 — 706 - 731 -0978 — .Fax: 706 - 733 - 4030 - E -mail: sdclifton@knology.net CLIFTON CONSTRUCTION, INC. Commercial Campbell -Paris Engineers 303 Wingo Way Mt. Pleasant, SC 29464 Change Order 1 -C Attn: Jack Mayfield Via email: jayfield@campbell-paris.com Re: Augusta Airport Concessions Change Order Proposal Dear Jack, • 1. Furnish and install two vapor type incandescent light fixtures (one in the cool - and one in the freezer). Mundy & Salley's cost (see attached) $392.987 S.D. Clifton's Mark Up $ 39.02 TOTAL ADD $432.00 2. Relocate existing security boxes Mundy & Salley 's cost (see attached) $2036.48' S.D. Clifton's Mark Up $ 203.52 TOTAL ADD $2,240.00 urnish labor and materials to replace the 11/2" water valve on • - • ••aer mar - • the concession area. Since this are. . • •e isolated, water for the entire airpo .e turned off meant that the work had to be done after midnight. Coleman f uction's cos - . ttached) $454.501 .D. Clifton's Mark Up $ 45.50 TOTAL ADD 00.00 P.O. Box 949 — Evans, GA 30809 — 706 -731 -0978 — Fax: 706 -733 -4030- E -mail: sdclifton @knology.net Change Order 1 -C MUNDY & SALLEY, INC. EL ELECTRICAL CONTRACTORS S INDUSTRIAL, COMMERCIAL P.O.BOX 211534 4096 BUSINESS PARK CT. MARTINEZ, GA. EVANS, GA. 30809 PHONE(706)860 -4647 FAX(706)855 -2097 ADDITIONAL WORK AUTHORIZATION CONTRACTOR: CLIFTON CONSTRUCTION DATE: 9 -14 -10 ATTENTION: MAX KNIGHT C.O.# 1004 JOB NAME: AUGUSTA AIRPORT - CONCESSION RENOVATIONS WE HEREBY AGREE TO THESE SPECIFIED CHANGES AND CHARGES LISTED: ********************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * FURNISH ADDITIONAL LABOR /MATERIALS TO FURNISH AND INSTALL (2) * * VAPOR TYPE INCANDESCENT FIXTURES IN COOLER. * * PLEASE ADVISE TO PROCEED. * * * * * * * * MATERIALS »$189.72 * LABOR »$152.00 * 15 % »$ 51.26 * TOTAL »$392.98 * * ADDITIONAL -- CHARGE FOR ABOVE WORK:$ 392.98 PAYMENT TO BE MADE AS FOLLOWS: ADDED TO CONTRACT LKAW OWNER : AGREES TO THE ADDITIONAL WORK AND CHARGES AS SPECIFIED ABOVE: AUTHORIZED SIGNITURE: • CONTRACTOR: AGREES TO FURNISH ALL LABOR AND MATERIALS TO COMPLETE WORK AS SPECIFIED ABOVE AT PRICE SPECIFIED AUTHORIZED SIGNITURE: Change Order 1 -D CLIFTON CONSTRUCTION, INC. Commercial Campbell -Paris Engineers 303 Wingo Way Mt. Pleasant, SC 29464 Attn: Jack Mayfield Via email: jmayfield @campbell- paris.com Re: Augusta Airport Concessions Change Order Proposal Dear Jack, Following are two change order proposals for the above referenced project: 1. Furnish and install two vapor type incandescent light fixtures (one in the cooler and one in the freezer). Mundy & Salley's cost (see attached) $392.98/ S.D. Clifton's Mark Up $ 39.02 TOTAL ADD $432.00 2. Relocate existing security boxes Mundy &- Salley's cost (see attached) $2036.4$' S.D. Clifton's Mark Up - $ 203.52 TOTAL ADD $2,240.00 3. . bor and materials to replace tie water valve on tl - . • water main serving • ession area. Since this area coul• .e isolated, water for the entire airport had to • - - - • off, which •• • at the work had to be done after midnight. Coleman Construct'. . ost (see atta $454.50+ S. 0 on's Mark Up . 45.50 TOTAL ADD $51t..! P.O. Box 949 — Evans, GA 30809 — 706 -731 -0978 — Fax: 706 -733 -4030- E -mail: sdclifton @knology.net Change Order 1 -D M MUNDY & SALLEY, INC. & ELECTRICAL CONTRACTORS S INDUSTRIAL, COMMERCIAL P4.O.BOX 211534 4096 BUSINESS PARK CT. MARTINEZ, GA. EVANS, GA. 30809 PHONE(706)860 -4647 FAX(706)855 -2097 ADDITIONAL WORK AUTHORIZATION CONTRACTOR: CLIFTON CONSTRUCTION DATE: 9 -14 -10 ATTENTION: MAX KNIGHT C.O.# 1005 JOB NAME: AUGUSTA AIRPORT - CONCESSION RENOVATIONS WE HEREBY AGREE TO THESE SPECIFIED CHANGES AND CHARGES LISTED: * * 4-4 * *-k * *4 * * * *** * ** * * * *-A. * *4 **4 **4 *4: 4 44444'4 - * * -k* 4 *44 ** * *- *.*. 4- 4, *** ** * FURNISH ADDITIONAL LABOR /MATERIALS TO RELOCATE SPECIFIED 4 4 SECURITY DEVICES, INCLUDING NEW RECESSED CONTROL PANEL & ASSOCIATED WIRING. * * * * w 4 r FTh la l ,; ; J \L -A., - - - - P.A 265.63 4 TOTAL »$2, 036.48 4. 4 * ..... ... ........ ..... ,... 1 ADDITIONAL CHARGE FOR ABOVE WORK :$2,036.48 PAYMENT TO BE MADE AS FOLLOWS: ADDED TO CONTRACT fJxAw OWNER: AGREES TO THE ADDITIONAL WORK AND CHARGES AS SPECIFIED ABOVE: - AUTHORIZED SIGNITURE: CONTRACTOR: AGREES TO FURNISH ALL LABOR AND MATERIALS TO COMPLETE WORE AS SPECIFIED ABOVE AT PRICE SPECIFIED AUTHORIZED SIGNITURE: Change Order 1 -E CLIFTON CONSTRUCTION, INC. C Ink Commercial Campbell -Paris Engineers 303 Wingo Way Mt. Pleasant, SC 29464 Attn: Jack Mayfield Via email: jayfield@campbell- paris.com Re: Augusta Airport Concessions Change Order Proposal Dear Jack, Following is our cost to make the rolling security grilles operable, which will include the following: Furnish and install three (3 each) Miller Edge Model MWRTA02 Wireless Communicator Packages for electric safety edge, three (3 each) MMTC Flush Mount Keyswitches, Open, Close with Stop Button and adjust and set limits on all grilles. Overhead Door Company of Augusta's cost (see attached) $1,553.00 Mundy & Salley Electrical's cost to provide power and install switches (see attached proposal) $544.06 S.D. Clifton's Mark Up $ 209.94 TOTAL ADD $2,317.00 Please let us know as soon as possible if you want us to proceed with this change. Sincerely, Max Knight Project Manager P.O. Box 949 — Evans, GA 30809 — 706 - 731 -0978 — Fax: 706 - 733 -4030- E -mail: sdclifton @knology.net Change Order 1 -E MUNDY & SALLEY, INC. ELECTRICAL CONTRACTORS S INDUSTRIAL, COMMERCIAL P.O.BOX 211534 4096 BUSINESS PARK CT. MARTINEZ, GA. EVANS, GA. 30809 PHONE(706)860 -4647 FAX(706)855 -2097 ADDITIONAL WORK AUTHORIZATION CONTRACTOR: CLIFTON CONSTRUCTION DATE: 10 -13 -10 ATTENTION: MAX KNIGHT C.O.# 1006 JOB NAME: AUGUSTA AIRPORT - OVERHEAD GATE OPERATROS WE HEREBY AGREE TO THESE SPECIFIED CHANGES AND CHARGES LISTED: ********************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * FURNISH ADDITIONAL LABOR /MATERIALS TO PROVIDE POWER FOR (3) * * OVERHEAD GATE OPERATORS, ALL CONDUIT IS EXISTING, KEYED * SWITCH OPERATORS ARE FURNISHED BY OTHERS, ALL SENSOR WIRING * * AND ADJUSTMENTS ARE BY OTHERS. * * * * * PLEASE ADVISE TO PROCEED. * * * MATERIALS »$ 93.09 * LABOR »$380.00 * 15 % »$ 70.97 * TOTAL »$544.06 * * ADDITIONAL CHARGE FOR ABOVE WORK:$544.06 PAYMENT TO BE MADE AS FOLLOWS: ADDED TO CONTRACT 1» w OWNER : AGREES TO THE ADDITIONAL WORK AND CHARGES AS SPECIFIED ABOVE: AUTHORIZED SIGNITURE: CONTRACTOR : AGREES TO FURNISH ALL LABOR AND MATERIALS TO COMPLETE WORK AS SPECIFIED ABOVE AT PRICE SPECIFIED AUTHORIZED SIGNITURE: 10 /07 /2010 12 :17 FAX 706 736 5647 Aug Overhead Door Sales 2001 Change Order 1 -E Overhead Door Company of Augusta - Aiken The Genuine. The Original. 1529 Crescent Dr. Au, 30 909 _ a Au gusta gusta (70 6) 736 -8478 Proposal It 1 -7927 Aiken (803) 642 -7269 Fax (706) 736 -5647 DATE: 10/7/2010 SUBMITTED TO: Job Name S. D. Clifton Construction Augusta Regional Airport Job Location P. O. Box 949 Augusta, GA Evans, GA 30809 Job Phone ATTN: Mr. Max Knight Phone Number (706) 731 -0978 Tax Number (706) 733 -4030 FURNISH AND INSTALL: - Three each Miller Edge Model MWRTA02, Wireless Communicator Packages for electric safety edge, $212.00 each. - Three each MMTC HBFS Flush Mount Keyswitches, Open, Close with Stop Button, $1$9.00 each. - Labor to fumish and install the above material, set limits and adjust rolling security grilles, $350.00. We hereby propose to complete in accordance with above specification, for the sum of. One Thousand Five Hundred Fifty Three Dollars and No Cents $ 1,553.00 Signature IIa____r�_____ i'�s'1 Michael E. Garrett �P 1 - - Dial; (706) 736 -8476 Ext 206 TERMS AND CONDITIONS Payment to be made as follows: Net Thirty Days Prices subject to change if not accepted in 30 days. BY OTHERS: Jambs, spring pads, all wiring to motors and control stations, unless otherwise stated above, are not included. PURCHASER agrees that the doors shall remain SELLERS posession until paid in full. In the event PURCHASER breaches or default under the terms and provisions of this AGREEMENT, the PURCHASER shall be responsible for the cost of collection, including reasonable attorney's fees. The SELLER shall be entitled to full and final payment on PURCHASE ORDER. There shall be 1 1/2 % service charge per month on all payments due and owing alter 30 days. (Agreements are contingent upon strikes, accidents, or delays beyond our control.) c j f / r ( � f - („J t fff (' f, 7 ` . ; . ACCEPTANCE: Terms, Price, and specifications on all pages of this proposal are hereby accepted and the work authorized_ Purchaser: Signature Trite Date of Acceptance Page 1of Oi Regional Airport (706) 798 -3236 • (706) 798 -1551 fax • 1501 Aviation Way • Augusta, Georgia 30906 • ww1A.AugustaRegionalAirport .eon' DATE: 10/28/10 PROJECT TITLE: RFP 10 -178 ATM Service ACTION REQUESTED: Discuss and select new ATM provider BACKGROUND: Wachovia Bank has had a lease agreement with the airport to provide ATM services for airport passengers since 1997. Recently Wachovia was bought out by Wells Fargo Company. Wells Fargo has decided to remove the ATM machine from the airport. After receipt of the termination letter, airport staff went out for bid on the service and received proposals from 3 companies interested in providing replacement service. The 3 proposals were reviewed by a committee consisting of Cedric Johnson, Diane Johnston, Phyllis Mills and Nancy Williams on Friday, October 22. Cash Ready ATM was selected as the best fit to provide ATM service at the airport. The company is a local vendor willing to provide 2 machines to the airport if the airport so desires. The transaction fee to users for cash withdrawals will be $2.50. The company will pay the airport on a sliding scale depending on the number of monthly transactions. The new agreement is being drawn up by the Airport's legal counsel and will define the privileges and commitments for both the ATM Provider and the Airport relating to the new service. ANALYSIS: The old ATM will be removed in the near future and the airport desires to provide passengers with the convenience of ATM service at the airport. A new agreement is being drawn up by legal counsel and will identify the terms and conditions for the service and vendor. RECOMMENDATION: Airport staff recommends approval of the selection of Cash -Ready ATM. Cash Ready ATM 0 !NAL _ _.. 312 Greene St Street Augusta Ga,3O9O1 706- 267 - 7368/ 706- 877- 0330 October 11` 2010 Geri A. Sams Procurement Director 530 Greene Street, Room 605 Augusta, GA 30901 Dear Ms. Sams, Cash -Ready ATM would to thank the City of Augusta for the opportunity to bid for the Concessions for Automated Teller Machines at the Augusta Regional Airport. With respect to ATM services, Cash -Ready ATM prides itself with providing service second to none in the Central Savannah River Area. Our extensive experience in this area will hopefully come across as the evaluation team reviews the proposal and contacts our References. Based on a review of the proposal, the best equipment was selected to ensure the ATMs provided will be reliable and operate seamlessly in the Airport environment. if allowed the extra ATMs in conjunction with our on -line monitoring will result in minimal issues. However if an issue does occur our service is available every day of the year. We are confident that Cash -Ready ATM offers the best customer service and reliability. Respectfully . „.-"R John L. Kelly, President /CEO Cash -Ready ATM, Inc. Section 1. Organizational Information The legal name for the company is Cash Ready ATM. Cash Ready ATM is a S Corporation incorporated in the State of Georgia. The headquarters of the company is located at 312 Greene St Augusta Ga, 30901. Home offices are also maintained by both employees. John Kelly is the president of the company and is authorized to execute the proposed contract, his telephone number is 706 - 267 -7368. Lewis Williamson is an employee of the company and is also authorized to execute the proposed contract. His telephone number is 706 - 589 -1991. Each of the above named personnel is authorized to perform all functions for the company. Section 11. Management Capabilities and Experience Cash Ready ATM has been involved in all facets of ATM operation in the CSRA since January 2002. It is intimately familiar with all aspects of ATM operation (e.g. repair, cash loading, installation and customer service). The primary focus of the company is customer service and reliability. Whether the ATM has been placed by Cash Ready ATM or is maintaining an ATM for a client, the goal of the company is to satisfactory handle all customer inquiries who use the client ATMs and to restore any ATM to service within 2 Hours should the ATM go out of service for any reason. Extra Machines are maintained in inventory to provide same day replacement if the ATM at a location cannot be returned to service. Cash Ready ATM provides service to over 100 ATMs within the CSRA. Both employees have at least 5 or more years experience in the repair, maintenance, and administration of ATMs. Section 111. Financial Information Cash Ready ATM is a debt free company and has focused solely on ATM service since its inception 9 years ago. The references below are a small sampling of clients /business references who should give excellent references. Reference 1 - Gregs Gas Plus (Kendricks Convenience) Gregs Gas Plus has been a client for 5 years. Cash Ready ATM started with the servicing of 1 location for Gregs. Due to its superior customer service the servicing of all locations was awarded to Cash Ready ATM. Gregs Gas Plus has 8 Convenience Stores, located primarily in Aiken County, that provide ATM service to its customers. Operations Manger— Lisa Thomas Phone 803 -819 -9242 E -mail LisatPGregsgaspius.com Address 411 Georgia Ave, North Augusta Sc, 29841 Reference 2 — Edgefield Fuel and Convenience Edgefield Fuel and Convenience(EFC) has been a Client for approximately six years. Cash Ready ATM originally provided machines and service for Edgefield Fuel and Convenience. After approximately 4 years Cash Ready ATM was requested to and is now providing cash loading, as well as service, to all 6 EFC locations . These locations do well over 1000 thousand transactions per month. Owner —Joel Jolly Phone 803 - 637 -1900 E -mail Joel@ edgefieldfuel.com Address 107 -1/2 Courthouse Square, Edgefield Sc, 29824 Reference 3 - Four Seasons Service Inc. Cash Ready ATM has provided service and cash loading to all Four Seasons stores since 2002. Originally there were 11 Locations. Five of the locations have been sold /leased over the years and Cash Ready still maintains service at all these locations due to the recommendations made to the new proprietors by Four Seasons Management and continued superior service to the new owners of these locations. The combined volume of these locations is thousands of transactions per month. Owner — Sherri Lynn Porter Phone 803 - 279 -2428 E -mail lynnie28 @bellsouth.net Address 107 -1/2 Courthouse Square, Edgefield Sc, 29824 Reference 4 —The Jury Room Cash Ready ATM has been providing service to the Jury Room for approximately 3 years. This location is the restaurant /mini- convenience store located at the courthouse. Two years this location was broken into and the ATM was vandal beyond repa A new ATM was installed and operating before 10 a.m. on the day of the break in. Owner— Janice Toole Phone 706 -469 -3352 E -mail Janice @Juryroomexpress.com Address 530 Greene St, Augusta Ga, 30901 Reference 5 —The Augusta Aquatic Center Cash Ready ATM has provided its services to the community for special events at the aquatic center to help the sales of the organization running the event. The contribution exceeds any income made for those events... the ATMs provide cash for special events, where credit card transactions are not possible, and cash is needed items such as concessions and merchandise. Cash Ready ATM provides this service because it appreciates having the aquatic center in Augusta and is happy to contribute in whatever way it can to aid in its success, including be past and current sponsor. Administrator — Roger Wexler Phone 706 -261 -0424 (Ext 225) E -mail rwexler @augustaga.gov Address 3157 Damascus Road, Augusta Ga, 30904 Section IV. Experience /Maintenance /Equipment Cash Ready ATM has nine years of providing ATM service at public locations. The public locations are convenience stores, flea markets, and bars. The flea markets and many convenience stores are high volume locations that depend heavily on the ATM for cash for their customers. Response time is typically less than two hours from the time of an incident affecting an ATM to its restoration. Service is provided 24 hours a day, Seven Days a week — including holidays. Technology allows for automatic e- mails when an ATM goes out of service for most causes. Most of the time Cash Ready ATM is the process of responding to the event even before the customer calls. Should an event damage an ATM beyond repair, backup machines (which have been tested and programmed to minimize replacement time should they be needed) are available to provide immediate replacement. If allowed Cash ready ATM provid 2 ATbw time. numbers will for all e issues Ms are 706 - 2 each 67 -7368 location for to John maximize Kelly and relia 706 - 589 -1991 ility and minimize for Lewis do n William Contact Service is always available at one - of these numbers. Cash Ready ATM will provide the Nautilus Hyosung -2700 CE and /or the Tranax Minibank 4000. Both of these Machines come with high capacity extremely reliable cash dispensers and have successful track records at high volume locations. Each of these models have been through years of field testing which has resulted in modifications to ensure all components are very reliable and user friendly. Both models are ADA compliant and come with large easy to read color screens. The machines come with illuminated toppers that allow customers to easily determine the location of the ATM. The foot print of each model is approximately 18 inches by 24 inches, allowing almost no restrictions where the ATM can be placed due to space. Catalog cuts with complete technical descriptions have been provided, as requested, as part of this proposal. Section V. Services The ATMs provided will allow customers to request and receive cash for a fee of $2.50. The ATM will also allow the customer to transfer funds between accounts and check their balances; there are no charges for these services by Cash Ready ATM. Section VI. References Reference 1 - Gregs Gas Plus (Kendricks Convenience) Gregs Gas Plus has been a client for 5 years. Cash Ready ATM started with the servicing of 1 location. Due to its superior customer service the servicing of all locations was awarded to Cash Ready ATM. Gregs Gas Plus has 8 Convenience Stores, located primarily in Aiken County, that provide ATM service to its customers. Operations Manger — Lisa Thomas Phone 803- 819 -9242 E -mail Lisat@Gregsgasplus.com Address 411 Georgia Ave, North Augusta Sc, 29841 Reference 2 — Edgefield Fuel and Convenience Edgefield Fuel and Convenience(EFC) has been a Client for approximately six years. Cash Ready ATM originally provided machines and service for Edgefield Fuel and Convenience. After approximately 4 years Cash Ready ATM was requested to and is now providing cash loading, as well as service, to all 6 EFC locations. These locations do well over 1000 thousand transactions per month. Owner —Joel Jolly Phone 803 - 637 -1900 E mail Joel(a�edgefiel.com Address 107-1/2 Courthouse ldfue Square, Edgefield Sc, 29824 Reference 3 - Four Seasons Service Inc. Cash Ready ATM has provided service and cash loading to all Four Seasons stores since 2002. Originally there were 11 Locations. Five of the locations have been sold /leased over the years and Cash Ready still maintains service at all these locations due to the recommendations made to the new proprietors by Four Seasons Management and continued superior service to the new owners of these locations. The combined volume of these locations is thousands of transactions per month. Owner — Sherri Lynn Porter Phone 803 -279 -2428 E -mail lynnie28 @bellsouth.net Address 107 -1/2 Courthouse Square, Edgefield Sc, 29824 Reference 4 —The Jury Room Cash Ready ATM has been providing service to the Jury Room for approximately 3 years. This location is the restaurant /mini- convenience store located at the courthouse. Two years this locations was broken into and the ATM was vandalized beyond repair. A new ATM was installed and operating before 10 am on the day of the break in. Owner — Janice Toole Phone 706- 469 -3352 E -mail Janice @Juryroomexpress.com Address 530 Greene St, Augusta Ga, 30901 Reference 5 —The Augusta Aquatic Center Cash Ready ATM has provided its services to the community for special events at the aquatic center to help the sales of the organization running the event. The contribution exceeds any income made for those events... the ATMs provide cash for special events, where credit card transactions are not possible, and cash is needed items such as concessions and merchandise. Cash Ready ATM provides this service because it appreciates having the aquatic center in Augusta and is happy to contribute in whatever way it can to aid in its success, including be past and current sponsor. Administrator — Roger Wexler Phone 706 -261 -0424 (Ext 225) E -mail rwexier @augustaga.gov Address 3157 Damascus Road, Augusta Ga, 30904 Section VII. Outstanding Claims and Litigation Cash Ready ATM has no past, current or pending litigation. cry M! n1 B an k ,,,...., c4 _. • .,‘.,... :b ._ w . ..,..„,:........,...,......„......, : i.gsa rib,,,,. ,,. ...... .,,.„,,,,..... . .. . ..„.,.. ,, . , .... _ versatilit ., , ... y ....,, y ......., _ .... . .... , .. , re d ,,,- V: '-'' .,:::,,,..,:',,-;:.;, 1 � "'j Y '� f i Bank c4000 r �7 . '! ? ti „,,,h,,,,, F, (_..r-',"';`, . . sr AT .rr,r; self-service functionality. .: flexible modular, ,<;:2 robust. ':., ; TDES r - ADA. ,z ,.E.a. t,• VISAlinterac certified encrypting PIN pad (EPP) TRItNA)(1.1. Imo, , f G '� !tY(, .. . iik ii 1_1 r System Platform Card reader Power Supply • Microsoft® Windovft CE platform • Dip hybrid card reader • AC 110 - 240V, 50 -- 60 Hz Communication • EMV level 1,2 com Environmental Conditions • TCP /1P, Wireless, Dial -up Cash dispenser • Temperature Display • 1,000 notes drawer type 0 °C - 40 °C ( 32 °F - 104°F ) • 10.2 " wide TFT color LCD • 1,000 notes cassette • Humioity • 2,000 notes cassette (Up to 3) 20% - 85% Input Type Printers Dimensions • 4x2 Touch function keys • Graphical thermal receipt printer • Height : 1250mm (49.2 ") • Optional touch screen • Width : 400mm (15.7 ") • PCI compliant EPP Additional Features , Depth : 500mm (19.7 ") T -DES, DES, RSA • Lead - through indicator • Weight : 120kg (264.SIbs) • Optional RKT • Audio jack Security •Speaker • Illuminated topper • UL 291 Business hours safe Option internal components may change with the introduction • UL Level 1 safe of new technology. Nautilus Hyosung reserves the right • Mechanical combination lode • Contectless card reader to change the specifications of this ATM to • Barcode reader accommodate the changes in technology. • Electronic lock • KABA Mas cencon lock •Fingerprint reader • Security camera Illuminated Topper - -- — • Security camera - -. fig 10.2" wide TFT color LCD 4x2 Touch function keys 3 . " Optional touch screen ;1 Graphical thermal Receipt printer ' ,? -Ca- ref -- x x-, Audiojadc O tional PCI compliant EPP P t • Fingerprint reader r ° ., ,Q , -,,, -" • Barcode reader • Contactless card reader p r` Cash dispenser ;e' Contact your authorized Nautilus Hyosung distributor or representative for more information. 11 V i eangden 52Cheongdarn -Do p.0ar;gaRUtf;u,Seou�Koreat3x -764 i'!y#,. 1 1: c82 2 -aclp O44) •FAXa Z- 3442 79 b3 ' ' n . ,. r -. 1 tIILUS F[�'OStltNG iN , , Iittpiiwarw naiailus .hyesung corn .. . .... G R' O R GI A REQUIRED SUBMITTALS Rev. 10/21/09 RFP 10 -178 Concessions Automated Teller Machines Page 15of28 G G` O R G I A Disadvantage Business Enterprise (DBE) Augusta - Richmond County, Georgia does not operate a DBE, MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the Race- Based portion of Augusta's DBE Program. Instead Augusta operates a Local Small Business Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds, Augusta enforces DBE requirements and /or DBE goals set by the Federal and /or- State Agencies in accordance with State and Federal laws. REV. 08!04110 RFP 10 -178 Concessions Automated Teller Machines Page 16 of 28 G E 0 R G I USE THE ATTACHED FORMS AND ADHERE TO THE INSTRUCTIONS ON EACH FORM PLEASE DO NOT SUBSTITUTE FORMS: Attachment B: Statement of Non-Discrimination, Non-Collusion Affidavit of Prime Bidder/Offeror, Conflict of Interest and Contractor Affidavit and Agreement. Bidder's Form / Acknowledgement of Addenda Note: THE ABOVE FORMS MUST BE COMPLETED AND SUBMITTED WITH YOUR SUBMITTAL Georgia Security and Immigration Subcontractor Affidavit Non-Collusion Affidavit of Sub-Contractor Local Small Business (LSB) Good Faith Efforts Local Small Business (LSB) Subcontractor/Supplier Utilization Plan Note: The successful vendor will submit the above forms to the Procurement Department not later than five (5) days after receiving the "Letter of Recommendation" (vendor's letter will denote the date forms are to be received) The Exception Sheet (if applicable) Local Vendor Preference (if applicable) Note: Use Only If Applicable Local Small Business (LSB) monthly subcontractor/supplier utilization report will be submitted upon request. Bidders are cautioned that sequestration of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Rev. 3/10/2010 RFP 10-178 Concessions Automated Teller Machines Page 17 of 28 ........_ G E O R G I A Attachment B Listed below is a consolidated listing of the Statement of Non- Discrimination, Non- Collusion Affidavit of Prime Bidder /Offeror, Conflict of Interest and Contractor Affidavit and Agreement. Please complete, date, notarize and return pages 14 of Attachment B with your submittal. Statement of Non - Discrimination The undersigned understands that it is the policy of Augusta - Richmond County to promote full and equal business opportunity for all persons doing- business with Augusta - Richmond County. The undersigned covenants that we have not discriminated, on the basis of race, religion, gender, national origin or ethnicity, with regard to prime contracting, subcontracting or partnering opportunities. The undersigned covenants and agrees to make good faith efforts to ensure maximum practicable participation of local small businesses on the bid or contract awarded by Augusta- Richmond County. The undersigned further covenants that we have completed truthfully and fully the required forms regarding good faith efforts and local small business subcontractor /supplier utilization. The undersigned further covenants and agrees not to engage in discriminatory conduct of any type against local small businesses, in conformity with Augusta - Richmond County's Local Small Business Opportunity Program. Set forth below is the signature of an officer of the bidding /contracting entity with the authority to bind the entity. The undersigned acknowledge and warrant that this Company has been made aware of understands and agrees to take affiii ative action to provide such companies with the maximum practicable opportunities to do business with this Company; That this promise of non- discrimination as made and set forth herein shall be continuing in nature and shall remain in full force and effect without interruption; That the promises of non - discrimination as made and set forth herein shall be and are hereby deemed to be made as part of an incorporated by reference into any contract or portion thereof which this Company may hereafter obtain and; That the failure of this Company to satisfactorily discharge any of the promises of nondiscrimination as made and set forth herein shall constitute a material breach of contract entitling the City of Augusta to declare the contract in default and to exercise any and all applicable rights remedies including but not limited to cancellation of the contract, termination of the contract, suspension and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on a contract. RFP 10 -178 Concessions Automated Teller Machines Page 18 of 28 Attachment B - Page 2 of 3 Non - Collusion of Prime Bidder /Offeror By submission of a bid, the vendor certifies, under penalty of perjury, that to the best of its knowledge and belief: (a) The prices in the proposal have been arrived at independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor. (b) Unless otherwise required by law, the prices which have been quoted in the proposal have not been knowingly disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or to any competitor. (c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership or corporation to submit or not to submit a proposal for the purpose of restricting competition. Collusions and fraud in bid preparation shall be reported to the State of Georgia Attorney General and the United States Justice Department. Conflict of Interest By submission of a bid, the responding firm certifies, under penalty of perjury, that to the best of its knowledge and belief: 1. No circumstances exist which cause a Conflict of Interest in performing the services required by this ITB, and 2. That no employee of the County, nor any member thereof, not any public agency or official affected by this ITB has any pecuniary interest in the business of the responding firm or his sub- consultant(s) has any interest that would conflict in any manner or degree with the performance related to this ITB. By submission of a bid, the vendor certifies under penalty of perjury, that to the best of its knowledge and belief:__ (a) The prices - in the bid have been arrived at independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor. (b) Unless otherwise required by law, the prices which have been quoted in the bid have not knowingly been disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or competitor. c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership or cooperation to submit or not to submit a bid for the purpose of restricting competition. For any breach or violation of this provision, the County shall have the right to terminate any related contract or agreement without liability and at its discretion to deduct from the price, or otherwise recover, the full amount of such fee, commission, percentage, gift, payment or consideration. RFP 10 -178 Concessions Automated Teller Machines Page 19 of 28 Attachment B - Page 3 of 3 Contractor Affidavit and Agreement By executing this affidavit, the undersigned contractor verifies its compliance with 0.C.G.A. 13 -10- 91, stating affirmatively that the individual, firm, or corporation which is contracting with Augusta Richmond County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99 -603], in accordance with the applicability provisions and deadlines established in 0.C.G.A 13- 10 -91, The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with Augusta Richmond County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with 0.C.G.A 13 - 10 - 91 on the Subcontractor Affidavit provided in Rule 3.00- 10- 01 -.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Augusta Richmond County Board . of Commissioners at the time the subcontractor(s) is retained to perform such service. Georgia Law requires your company to have an E- Verify *User Identification Number on or after July 1, 2009. For additional information visit the State of Georgia website: https: / /e- verifv;uscis.nov /enroll/ and /or http: / /www.dol.state ga.us /pdflrules /300 10 1,pdf 362961 E- Verify * User Identification Number The undersigned further agrees to submit a notarized copy of Attachment B and any required documentation noted as part of the Augusta Richmond County Board of Commissions specifications which govern this process. In addition, the undersigned agrees to submit all required forms for any subcontractor(s) as requested and or required. I further understand that my submittal will be deemed non - compliant if any part of this process is violated. Cash -Ready ATM, Inc. Company Name /,� BY: Authorizes� Officer or Agg ( ContrAdor Signature) President Title of Authorized Officer or Agent of Contractor John L Kelly Printed Name of Authorized Officer or Agent �,,....�..v,,, SUBSCRIBED AND - •RN BEFORE ME ON THIS THE `Q j 'Pftober, 2010 . S �- / ` ••, O + A 1-.4_ /I%Y_• .. i \AOTAI:1y t 00 NOTARY SEAL Notary Public v ? "' My C. mission Expires: 1r , - 1 o d�oZ , , 4 . iv" r Please complete, date, notarize and return pages 1 -3 with your submittal. RFP 10-178 Concessions Automated Teller Machines Page 20 of 28 C G E' .0 t 1 A BIDDER'S FORM /ACKNOWLEDGEMENT OF ADDENDA City of Augusta Procurement Department 530 Greene Street, Suite 605 Business Locations: (Check One) Augusta, Georgia 30901 X Augusta Richmond County ATTN: Procurement Director Other Name of Bidder: Cash -Ready ATM, Inc. Street Address: 312 Greene Street City, State, Zip Code: Augusta, Georgia 30901 Phone: 706- 877 -0330 Fax Email: auqustaga9na aol.com City License Requirement: Contractor must be licensed in the State of Georgia or by the Govemmental entity for which they do the majority of their business. Do You Have A Business License? Yes: X No: Licensed By What State City & County Richmond County, Augusta, Georgia Business License #: LCB20100001337 Fed Tax Id #: 043597843 Acknowledgement of Addendum: Check and Initial the appropriate box: Addenda 1 > f Initial 2 /C Addenda 5 Initial Addenda 2 initial Addenda 6 Initial Addenda 3 Initial Addenda 7 Initial Addenda 4 Initial Addenda 8 initial THE UNDERSIGNED PROPOSES TO FURNISH THE FOLLOWING ITEMS IN STRICT CONFORMANCE TO THE BID /RFP /RFQ SPECIFICATIONS AND BID /RFP/RFQ INVITATION ISSUED BY THE CITY OF AUGUSTA FOR THIS BID /RFP /RFQ ANY EXCEPTIONS ARE CLEARLY MARKED IN THE ATTACHED COPY OF BID/RFP/RFQ SPECIFICATIONS: Signature: Date: 10 -11 -2010 THIS FORM MUST BE OMPLETED AND SUBMITTED WITH YOUR SUBMITTAL REV, 11/13/09 RFP 10 - 178 Concessions Automated Teller Machines Page 21 of 28 G E` O R G. 1 A STATE OF GEORGIA - COUNTY OF RICHMOND BID /RFP /RFQ# 10 -178 SUBCONTRACTOR AFFIDAVIT By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. 13 -10- 91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services under a contract with N/A on behalf o f Augusta Richmond County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the immigration Reform and Control Act of 1986 ([RCA), P. L 99 -603], in accordance with the applicability provisions and deadlines established in 0. C. G. A 13- 10 -91. 362961 E-Verify * User Identification Number Cash -Ready ATM, Inc_ Company Name ] �� , BY: Authorized icer d t (Contractor )glnature) President "" .r' Title of Authorized Officer or Agent of tractor My Commission Expires:Georgia Law requires your company to have an E- Verify *User John L. Kelly Identification Number on or after July 1, 2009. Printed Name of Authorized Officer or Agent For additional information: State of Georgia SUBSCRIBED AND SWORN BEFORE ME ON THIS THE http: / /www.dol.state.caus /pdf /rules /300 10 1.pdf https ' / /e- verify.uscis.gov /fe ' I "ET `� !L N .. / 0 , � r ��ilri.. r � i II ( J DAY OF October, 2010 : V � '% O i + / ' �;� �OTAR9 � .2 + �e :_ NOTA SEAL r P UBLIC' t_ It ./' _ __ s Nolary Public �#° .* ••tv ! Note: The successful vendor will submit the above forms to the Procurement Depigf''i` no later than five (5) days after receiving the "Letter of Recommendation" (Vendor's letter will denote the date forms are to be received) REV. 11/13/09 RFP 10 -178 concessions Automated Teller Machines Page 22of28 G E'' 'O It 0 I A In accordance with the Laws of Georgia, the following affidavit is required by all vendors NON- COLLUSION AFFIDAVIT OF SUBCONTRACTOR 1, John L. Kelly certify that this bid or proposal is made without prior understanding, agreement or connection with any corporation, firm or person submitting a bid for the same work, labor or service to be done or the supplies, materials or equipment to be furnished and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of state and federal law and can result in fines, prison sentences and chill damages awards. I agree to abide by all conditions of this bid or proposal and certify that lam authorized to sign this bid or proposal for the bidder. Affiant further states that pursuant to 0.C.G.A. Section 36 -91 -21 (d) and (e), Cash -Ready ATM, Inc. has not, by itself or with others, directly or indirectly, prevented or attempted to prevent competition in such bidding or proposals by any means whatsoever. Affiant further states that (s)he has not prevented or endeavored to prevent anyone from making a bid or offer on the project by any means whatever, nor has Affiant caused or induced another to withdraw a bid or offer for the work. Affiant further states that the said offer of Cash -Ready ATM, Inc. is bona fide, and that no one has gone to any supplier and attempted to get such person or company to furnish the materials to the bidder only, or if fumished to any othe jpidder, that the material shall be at a higher price. 771: (" Signature of Authorized C®' pany Repre.tn at v e President Title •m to - d subscribed • - •r- me this // day of Octob r, 2010. 1 111MIP f °,i ce - 1+ ., r ! _.. •,,at ,.ti< otary Signature 1 .•, �.,.. k1 .. ff N PET, ti ��Q . ....... S is Notary Public: g I"'�"ft " :Inr _(Print Name) 11 �r oTA 0 0 /� a County: ; f 1 r �1 W o f ► a p #JB� C • tr i Commission Expires: /l " / 0 2© /, NOTARY SEAL d) ' . 6., . 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Otherwise, it will be assumed that bidder(s) offer is in total compliance with all aspects of the proposal or bid. Below are the exceptions to the stated specifications: j /W Date: 10 -11 -2010 Sigh re Cash-Ready ATM, Inc. Company President Title Return with submittal if the commodity and /or services proposed in the response to this RFP are in anyway different from that contained in the specifications. REV, 8/31/09 RFP 1 0-178 Concessions Automated Teller Machines Page 27 of 28 0 E' OR G 1 A Certification Statement Local Vendor Preference I certify that my company meets all of the following qualifications to be eligible for the local vendor preference: (1) That my company has a fixed office or distribution point located in and having a street address within Augusta for at least six (6) months immediately prior to the issuance of the request for competitive bids or request for proposals by Augusta; and 23' That my company holds any business license required by the Augusta Richmond County Code for at least 6 months. Has not had license for at least six months. (3) That my company employs at least one (1) full time employee, or two (2) part time employees whose primary residence is in Augusta, or if the business has no employees, the business shall be at least fifty percent (50 %) owned by one or more persons whose primary residence is in Augusta, (4) Attached is a copy of my Augusta Business License. Company Name: Cash -Ready ATM, Inc. Address: 312 Greene Street, Augusta. Georgia 30901 Business License Number LCB20100001337 Phone Number: 706- 877 -0330 Fax Number: N/A Owner's Name: John L. Kelly Signature: f` VENDOR DO NOT COMPLETE To be completed by Authorized City Rep resentative from Aug usta Richmond County Procurement Department: Vendor Certified: Date: Authorized City Representative Signature RFP 10478 Concessions Automated Teller Machines Page 28 of 28 THIS CERTIFICATE IS TO BE POSTED IN A CONSPICUOUS PLACE IN THE BUSINESS HEREIN DESCRIBED. BUSINESS CERTIFICATE AUGUSTA 0 THIS CERTIFICATE EXPIRES December 31st, 2010 MAILING ADDRESS INFORMATION CASH READY ATM ■ 312 GREENE ST AUGUSTA, GA 30901 201 BUSINESS LICENSE # LCB20100001337 ISSUE DATE: 10/11/2010 CERTIFICATE ISSUED IN THE NAME OF: CASH READY ATM ,• CLASSIFICATION(S). 33271 - MACHINE SHOPS (5) BUSINESS TYPE: Business BUSINESS LOCATION: 312 GREENE ST , AUGUSTA, GA 30901 CERTIFICATE ADDRESS INFORMATION: KELLY JOHN <NO STREET ADDRESS> Augusta GA THE LICENSE AND INSPECTION DEPARTMENT SHALL HAVE THE RIGHT TO SUSPEND ANY CERTIFICATE IF THE BUSINESS VIOLATES ANY LAW OR ORDINANCE OF THE UNITED STATES, THE STATE OF GEORGIA, OR RICHMOND COUNTY. \ .. _ • Cumulative Evaluation Sheet - RFP Item #10 -178 Automated Teller Machine for the City of Augusta - Augusta Regional Airport EVALUATION CRITERIA: Proposals will be evaluated /ranked Cash Ready ATM alWassodatedCredit AOneATM/Cash Anytime Pts. 312 Greene Street Union 814 Pine Street based on the following criteria: Augusta, GA 30901 3749 Wheeler Rd. Pe lion, SC 29123 Augusta, GA 30909 1. Overall Proposer Qualification 30 27.7 26.7 25.7 2. ExperiencelMaintenance 30 27.3 23.0 24.3 3. Services 30 27.7 25.0 24.7 4. Proximity to Augusta —5 Points Within Augusta Richmond County 5 points Within the CSRA 4 points Within Georgia 3 points 5 5.0 5.0 2.0 Within SE United States (includes AL, TN, NC, SC, FL) 2 points All Others 1 point 5. Revenue Proposal 5 points Highest 5 points 2nd Highest 4 points 3rd Highest 3 points 5 3.3 2.0 2.7 4th Highest 2 points 5th Highest 1 point All Others 0 points TOTAL _ _ 100 91.0 81.7 79.3 Comments: Cash Ready ATM INC 312 Greene Street Augusta GA 30901 706 -267 -7368 706- 877 -0330 FEES SCHEDULE Transaction fee $2.50 Balance inquire FREE Transactions Profit to Air Port 01 -500 $0.25 501 -1000 $0.50 1001 -1500 $0.75 Profit paid to Airport based on transactions per machine. Monthly profit potential to airport based on information provided in ADDENDUM NO.1 using one machine. 1200 $ 900.00 1300 $ 975.00 1500 $1125.00 • < ` +' re / Regional Airport (706) 798 -3236 • (706) 798 -1551 fax • 1501 Aviation Way • Augusta, Georgia 30906 • www.AugustaRegionalAirport.com DATE: October 28, 2010 PROJECT TITLE: EMPLOYEE FURLOUGH DAYS F/Y 2010 ACTION REQUESTED: Discussion BACKGROUND: The Augusta Richmond County General Fund Budget for fiscal year 2010 was presented, adopted and balanced with a revenue assumption that included four full furlough days for all County General Fund Employees. After a re- evaluation of General Fund Revenues and Expenses in the third quarter of 2010, the Augusta Commission voted to eliminate two of the four days furloughs originally contemplated. The two remaining furlough days have been authorized by the County Commission for implementation on November 24, 2010 and December 22, 2010. Recognizing the difficulty this creates for several 24/7 type operations and the time it will take to evenly distribute a furlough throughout the ranks, the Commission approved a debit to all county employee paychecks of 3.5% for the final five pay periods of the fiscal year allowing for an easier payroll preparation and more scheduling flexibility for the various Department Directors affected. ANALYSIS: The County General Fund and the Airport's Enterprise Fund are separate entities and by Federal law cannot be comingled. The Airport Enterprise Fund has consistently shown a surplus of revenues over expenditures and therefore did not contemplate furlough days for 2010. Additionally, the Fund is not in need of a reduction of expenses through a general across the board reduction in employee salary and wages for budget balancing surpluses. The County Commission has, at the recommendation of the County Administrator, determined that it is only fair that Enterprise fund employees forfeit the same pay as all General Fund Employees. This action will require 63 Enterprise fund employees to be furloughed through in a manner so as not to disrupt scheduled FAR Part 121 flight operations, FAR Part 139 Airport Operations or interfere in any __ way with the movement of Interstate Commerce. As a result of our staffing being thin relative to coverage(meaning that in most cases we staff only the minimum to satisfy Federal requirements) to accomplish this task overtime pay will be required to guarantee continued operations in the Airport Rescue and Fire Fighting, Marshal, Aircraft Services, Airfield Maintenance, Airport Operations and Airline Operations Departments. The resulting net cost will be approximately $11,530.81 above and beyond our otherwise normal operating costs for the same period utilizing normally scheduled straight time as is depicted in the attached Airport Finance prepared worksheet. Section 1 -3 -5 of the County's enabling legislation for the Augusta Aviation Commission specifies that operational decisions are to be made by the Augusta Aviation Commission with overview for budgeting decisions being exercised by the Augusta /Richmond County Commission and implemented by the Airport's Executive Director. Therefore, this action technically requires Aviation Commission action prior to implementation. This leaves the Aviation Commission in a delicate position particularly when it will cost the Airport Enterprise Fund more money than it will save. This may also have other audit implications relative to best management practices down the road but are probably unavoidable at this point. This action was not recommended by Airport staff and is seen as detrimental to the implementation of the Commission's adopted Mission, Goals and Objectives. Of greater concern however, is the fact that the County's staff has presented a proposed budget for Fiscal Year 2011 with five additional furlough days and the County's Finance Department has adjusted the Aviation Commission's approved Budget to reflect those changes without consultation with the Airport Commission or the staff. Our review of the assumptions utilized to establish the revised budget are incorrect and will not reflect a savings to the Airport, but rather a depletion of working capital if implemented. RECOMMENDATION: Staff recommends discussion followed by direction.