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HomeMy WebLinkAboutAmendments to the GMA by Laws Augusta Richmond GA DOCUMENT NAME: 14 >>1 eN t) rn 6Nl""S -+0 -fHG"' G-fYl A -byLA-uJS DOCUMENT TYPE: RG"SCLUTJON YEAR: lqq~ BOX NUMBER: '1 FILE NUMBER: } LI ?3 3 NUMBER OF PAGES: 0 . .:;. . A RESOLUTION WHEREAS the Board of Directors of the Georgia Municipal Association recommended amendments to the GMA bylaws to implement the new district boundaries for GMA; and, WHEREAS Article X, Section 1 of the GMA bylaws provides for mail ballots by GMA member cities for approval or disapproval of a proposed amendment; NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the City of Augusta , that the City of Augusta Select one: IX Approves o Disapproves the attached 1999 GMA bylaw amendment. BE IT FURTHER RESOLVED that this ballot shall be returned to the Georgia Municipal Association, attention LEGAL DEPARTMENT, by the city clerk, on or before June 15, 1999. RESOLVED this j..}j- day of ~n~1999, . ~~ . 1999 GMA Bylaws Amendment ARTICLE V Officers and Board of Directors Section 1. (b) Board of Directors. The Board of Directors of the Association shall consist of the following: (1) the officers of the Association; (2) the Immediate Past President and all other Past Presidents of the Association who are active municipal officials; (3) District Officers holding office designated by the Board for Board membership provided, however, each district shall have at least two district officers elected to the Board; (4) eight (8) directors elected from the state-at- large; (5) the president of recognized sections of the Association who are designated by the Board for Board membership; (6) the chairman of the Board of Trustees of the Georgia Municipal Employees Benefit System; and may include not more than 3 (three) members who are not city officials or employees. Section 2. Qualification-Term-Vacancy. Except as otherwise provided by these bylaws, each member of the Board of Directors and each officer of the Georgia Municipal Association, with the exception of the Executive Director, shall be at all times during their term of office a qualified official of a member city. A qualified official of a member city shall be deemed to be an elected official of the governing body of a member city or an appointed official who is eligible for membership in a section which is recognized by the Board of Directors as provided for in Article VI. To remain a qualified official of a member city, an elected official must continue to be an elected official of the governing body of a member city and an appointed official must continue to be eligible for membership in a recognized section of the Association. The terms of office of the President, officers and members of the Board of Directors shall be one (1) year, commencing on the first day next following the meeting at which elected and until a successor has been chosen and qualified. A vacancy shall occur in any office of the Association in the event that person holding that office resigns or ceases to be an official or employee of a member city. All vacancies on the Board of Directors and in the office of President or any of the vice presidents shall be filled by the remaining members of said Board, and each person so elected or appointed shall serve for the unexpired term of the person in whose stead they are elected. In the absence of the President and vice presidents at any meeting, the Board of Directors shall appoint one of its members to perform the duties of President during that meeting or until the President or a vice president shall appear. Section 3. Designation of Districts and District Officers. (b) Each district of the Association shall have offices as designated by the Board. (c) Procedures for filling vacancies in the district offices shall be established by the Board of Directors. Section 4. Nomination of Directors and Officers. Nomination of directors and officers shall be made by a nominating committee which shall be composed of the members of the Board of Directors of the Georgia Municipal Association. The nominating committee shall submit its report to the membership during the annual business meeting of the Association. Additional nominations may be made from the floor. The election of officers and directors shall be held at the annual meeting of the Association, provided, however, that should any district of this 2 ~ ... . Association, at a district meeting held for and participated in by the members of such district, recommend to the nominating committee their choice for district officers, such action shall be binding upon the nominating committee and the names submitted by the district shall be those submitted by the nominating committee to the Association at its Annual Meeting. District Officers shall succeed automatically to the positions for which they are alternates in case of death, resignation or failure to hold office by their principal. Section 5. Duties. (g) District Officers. Duties of each District Officer shall be established by the Board. The District President shall conduct at least one district meeting each year at which district officers are selected in accordance with the procedures established by the Board pursuant to Article V, Section 3(c). ARTICLE VII Meetings Section 2. District Meetings. At meetings the District membership shall select its choices for District President, District First Vice President, District Second Vice President and District Third Vice President, for the ensuing year of the Georgia Municipal Association and recommend these choices to the GMA Nominating Committee appointed by the President at the annual meeting, Should no such district meeting be held in any district, the GMA Nominating Committee shall recommend such persons as they may deem best qualified. 3 -. . Description of 1999 GMA Amended Bylaws Article V The changes to this Article assure that at least 2 officers from each GMA district will serve on the GMA Board. At its April 1999 meeting, the GMA Board designated District President and First Vice President to serve on the GMA Board, continuing the current practice. Due to a very large number of member cities in the revised GMA 3rd District, this district will be divided into two sub-districts. Each sub-district will have its own sub-district President and First Vice- President who will serve on the GMA Board. District Presidents are required to conduct at least one district meeting per year at which district officers are to be chosen, This Article will also permit, but not require, GMA member cities to elect up to three members to the GMA Board who would not have to be a city official or a city employee. Article VII This is an editorial change as it was moved from a different portion of the bylaws. District meetings are designated as a place which the district meeting membership selects its choices for district president, first vice-president, second vice president, third vice-president and recommends those choices to the GMA Nominating Committee. The district officer nominations are binding on the GMA Nominating Committee (see Article V, Section 4). Ifno district meeting is held, the GMA Nominating Committee will recommend district officers, as is current practice. . " OFFICE OF THE CLERK OF COMMISSION Lena J. Bonner, CMC Clerk of Commission Nancy Morawski Deputy Ocrk MEMORANDUM TO: Mr. James B. Calvin, Executive Director Georgia Municipal Building FROM: Lena J. Bonner, Clerk of Commission DATE: June 3, 1999 SUBJECT GMA By-Law Amendments As you requested in your memorandums dated May 12 & 25, the Augusta Commission in its regular meeting held June 1, 1999 approved the enclosed proposed GMA bylaw amendments. If we can be of any further assistance to you please feel free to call. 530 Greene Street. Augusta. Georgia 30911 . (706) 821-1 R20 . Fax (700) R21-1 R~R