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HomeMy WebLinkAboutDiamond Lakes Augusta Richmond GA DOCUMENT NAME: D\ c. y{\ 0" ~ L~\CQ S DOCUMENT TYPE: prV ~ \ YEAR: Qi'P ( BOX NUMBER: ) 0-- FILE NUMBER: I ~S}O NUMBER OF PAGES: <l. ., ~ Cranston, Robertson & Whitehurst, PC. ENGUNEERS PLANNERS SURVEYORS OLD BNGINE COMPANY NO.1 452 ELLIS STREET POST OFFICE BOX 2G48 AUGUSTA, GEORGIA 30003-~G48 J. CRAIG CRANSTON, P.E., R.L.S. THOMAS H. ROBBRrsON, P.R., R.L.S. ELDRIDGE A. WHI1EHURST, JR., P.R. JAMES B. CRANl'OItD, JR., P.E. DENNIS J. WELCH, P.R. TELEPHONE (708) 721-1588 TELECOPIER (708) 721.8370 E,MAlL CRWPCOCRWPC.COM JOHN T. ATIAWAY, R.L.S. WAYNE SWANN, It.L.S. N.UCBAEL S. BERGLUND STEVEN M. BRYANT DWIGHT E. FUNDERBURK, II BOBBY M. USRY KEITH A. LAWRENCE KELVIN G. OGLESUY June 13,2001 Augusta-Richmond County Recreation and Parks Department 2027 Lumpkin Road Augusta, Georgia 30906 Attention: Mr. Tom Beck, Jr. Re: Diamond Lakes - New Master Plan Our File No. 2001-086.01 Gentlemen: In accordance with your request, we are pleased to offer the following revised proposal for furnishing an aerial topographic map as well as the necessary land use planning and civil engineering services for preparing a new Master Plan and cost estimate for Diamond Lakes Regional Park. TIlis new Master Plan will include the recently acquired Mason Tract as well as the existing park. Tiis letter outlines the project as we understand it, the scope of services offered, and the proposed fees. PROJEICT DESCRIPTION lbe Augusta-Richmond County Parks and Recreation Department is in the process of purchasi:ng approximately 80 acres of property for the purpose of expanding the existing Diamond Lakes Regional Park. The property is located adjacent to the existing park along the eastem property line and will include the remainder of the property inside of the old three mile race track. lbis new property combined with the existing 203 acre park will allow for major expansion to the ex:isting facilities. Some potential additions to the park may include additional athletic fields, a combination library and community center, walkinglbike trails, tennis courts, par 3 golf course, a health building, campinglhiking areas, pond enhancements, expanded parking and possibly an amphitheater. ., Augusta Recreation and Parks Department June 13, 2001 Page 2 Because of the existence of park facilities already in place, the interest of other agencies to locate fadlities at this site and the acquisition of additional property, it is first necessary to go through a master planning phase, wherein the various alternatives and configurations can be investigated, so that the most desirable siting arrangement can be determined. DESIGN TEAM The main design team members for this project will consist primarily of in-house staff memben: of our firm as follows: Project Manager Project Planner and Consultant Surveying and Base Mapping Dennis Welch, P.E. Tom Robertson, P.E., R.L.S., A.I.c.P. John Attaway, R.L.S. VVe also anticipate employing outside consultants for certain tasks, including the Davis Design Group and The Woodhurst Partnership for assistance in the programming and alternative phases of the project. SCOPE OF WORK The scope of services proposed herein envisions a step by step process of master planning, which will result in the preparation of an overall conceptual plan and the development of an estimate of its probable cost for Diamond Lakes Regional Park. The process is envisioned as consisting of four steps as described below: I. Base Mappin~ Phase: The first phase will consist of preparing a base map of the existing park, the newly acquired Mason Tract and key adjacent properties totaling approximately 350 acres. This base map will prove invaluable in both the subsequent master planning phases and future detailed design phases for the expansion of the park. The base map will be a topographic map of the land compiled by photogrammetric methods from aerial photography with compiled boundaries for the new Master Plan superimposed onto the new aerial topographic map. We propose to furnish the photographs, the ground survey control, boundary location, and limited field completion of topographic details. The contour interval will be 2 feet, based upon the horizontal and vertical datum previously used by Ayercorp for the original 203 Augusta Recreation and Parks Department June 13,2001 Page 3 acre park. The map will show the property boundary compiled from existing plats of record and possibly, the city's GIS data. We will present the completed topographic map in two formats to facilitate future uses: We will furnish the map at a scale of 1" = 50' in approximately four matched sheets. We will produce the topographic map on a single sheet at a scale of 1" = 200' as well. We will also compile the mapping in digital computer disc format, compatible with AutoCAD Release 14 to facilitate scale changes in the future. n. Goals and Prol!rammin~ Phase: In the second phase, we will start by conducting a "brainstorming" workshop with your pc~rsonnel and any others you deem appropriate for the purpose of setting the project goals. We will then review data provided by your office on similar facilities for the purpose of evaluating the pros and cons of each. Next, we propose to conduct a public meeting along with design team members, your staff and key personnel for the purpose of defining the program elements to be incorporated into the New Master Plan. Architectural programming will be limited to a community center and library, the programming process for these buildings will include the following: 1. Identify the basic elements and set up a structure for collecting information. 2. Prepare a space requirements outline (outline program). 3. Describe overall building requirements with respect to use, purpose, and general requirements. 4. Describe the role of the project in the surrounding landscape or community. 5. Define the fimdamental, fimctional, spatial, and visual relationships among components of the project. 6. Identify measures to allow for future growth and change. 7. Summarize key requirements of governing codes and regulations. 8. Derme energy and environmental requirements. 9. Develop a detailed room or space program. 10. Prepare a summary program. Augusta Recreation and Parks Department June 13,2001 Page 4 At the end of this phase, we will provide you with a written summary which prioritizes the defined goals and proposed program elements for the site, community center and library. In. Alternatives Phase: Utilizing the approved program elements, we propose to prepare several schematic alternatives for the Master Plan and then to meet with you to discuss them. We will then revise and pare down the schematic alternatives based on the merits of each, the needs of your department and the available property. It is anticipated that this phase will produce two or possibly three potential alternatives for use in formulating the final Master Plan. A construction cost estimate for each of these potential alternatives will then be prepared and we will, again, meet with you to compare these alternatives against each other and with the previously established project goals. IV. Master Plan Phase: Based on the results of the alternatives analysis, we will proceed with the final phase which will consist of revising and/or consolidating the potential alternatives into the final Master Plan for Diamond Lakes. In addition to the Master Plan, we will provide you with a colored presentation drawing of the site and a written description of the plan elements. We will also prepare a fmal cost estimate divided into possible construction phases which will attempt to match your planned budget for the development of the park. As part of the Master Plan deliverables, we will also provide you with the following architectural programmatic deliverables set up as written statements, forms, outlines, tables and/or any sketches or bubble diagrams needed to describe the project. 1. Executive Swnnlary; 2. Project and Design Goals; 3. Space Program; 4. Planning and Design Criteria; 5. Building Performance Criteria; 6. Site Requirements; 7. Budget; 8. List of Applicable Codes and Regulations. '. Augusta Recreation and Parks Department June 13,2001 Page 5 ,An outline of the plan of study is presented below: PLAN OF STUDY I.. Base MappiDl~: A. Inventory Needs of Existing Facilities (Including Athletic Fields, Parking, Etc.) B. Prepare Base Map of Site and Surrounding Lands in CADD Using as Sources: 1. GIS; 2. Aerial topographic mapping (by Hoffman & Associates); 3. Picture points & topographic enhancement (by CRW, P.C.) 4. Old topographic map (by Ayercorp); 5. Previous site plans and as-builts. C. Site Analysis 1. Compile data on the following: topography, soils, geotechnical (old borings), utilities, zoning, surrounding land uses, traffic, access, state waters, wetlands. 2. Plot on base map overlays. 3. Analyze effects/constraints. n. Goals and Pro2rammin~ A. Workshop to Set Project Goals (Desired Facilities, Size, Cost, Schedule) B. Public Meeting to Defme Program Elements 1. Identify strengths/weaknesses of current facilities. 2. Identify opportunities. 3. Summarize results. C. Architectural programming of community center and library. . . . Augusta Recreation and Parks Department June 13, 2001 Page 6 HI. Alternatives A. Schematic Alternatives 1. Prepare tracing paper format drawings. 2. Review with Augusta Recreation and Parks Department to narrow choices. B. Refined Alternatives (Probably 2 to 3) 1. Prepare CADD drawings. 2. Conceptual cost estimate of each. 3. Comparison of alternatives against goals and each other. 4. Further refinement of one or more alternatives, or hybridizing if needed. rv. Master Plan A. Prepare Conceptual Master Plan I. Master Plan in CADD 2. Colored presentation drawing. B. Prepare Cost Estimate C. Prepare Written Summary of the Plan Elements 'Drawings will be prepared in ink on mylar film at an appropriate scale. The drawings will be accomplished using computer-assisted design and drafting (CADD) equipment, and will be available in AutoCAD, Release 14, computer disc format if desired, at no additional fee. In the event of difference between the disc reproduced drawings and the original tracing, the hard copy tracing will govern. FEE PROPOSAL Our fee for this work will be as follows: 1. Preparation of Base Map (Surveying) A. Aerial Topographic Mapping $ 28,980.00 Subtotal Surveying $ 28,980.00 . . . Augusta Recreation and Parks Department June 13,2001 Page 7 II. Goals and Programming A. Site $ 7,770.00 B. Community Center and Library $ 7,590.00 III. Master Plan Alternatives and Cost Estimates $ 19,720.00 IV. Master Plan & Cost Estimate $ 12,530.00 Subtotal Master Plan $ 47,610.00 Grand Total $ 76,590.00 We would expect to submit periodic invoices covering the surveying and planning work as it progresses and to receive payment within fifteen days thereafter. TIME OF COMPLETION The defined scope of work will be completed according to the following estimated schedule, exclusiv(~ of times required for review of the work at various stages: Phase Base Mapping* Goals & Program Ell~ments* Alternatives Master Plan Total Estimated Time 75 Days 60 Days 60 Days 30 Days 165 Days .fhe base mapping phase and the goals and program elements phasc can be accomplished concurrently. Therefore, the total does not reflect the time required for both of these phases. , . Augusta Recreation and Parks Department June 13,2001 Page 8 DETAU..ED DESIGN, BIDOlNG & CONSTRUCTION PHASES lbe above proposal covers the surveying, engineering and planning work necessary for the preparation of a new base map and an updated Master Plan for the Diamond Lakes Regional Park and does not include any technical services for the actual detailed design, bidding and construction phases to follow the master planning phase. We would anticipate providing you with a proposal to perform these services for any or all of the proposed development phases when the scope of the work can be determined. We appreciate the opportunity of making this proposal and trust that you find it satisfactory. Your signature in the space provided on a copy of this letter returned to us will be our authority to proceed. Should you have any question concerning the scope of the services offered, or the fees, please do not hesitate to give us a call.. Sincerely, CRANSTON, ROBERTSON & WHITEHURST, P.C. ,.~ - \...../ ..-.. ~, W ~~ Dennis J. Welch, P.E. ACCEPTED: AUGUST ~ B~ TITLE: - 1J1~pV' '7 I ( c) / ,;) ( D:1AA-CORRESIONDENCE\20()IIOI-086 dlamond lak..lProposaJ\roy/sed plOpoaal nwter plan.wpd DATE: