HomeMy WebLinkAboutORD 6706 AMEND CITY CODE REJECTING BIDS
Augusta Richmond GA
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ORDINANCE NO. 6706
AN ORDINANCE TO AMEND THE CODE OF AUGUST A-RICHMOND
COUNTY SECTION 1-10-52, "REJECTING BIDS, RE-ADVERTISING
AND/OR NEGOTIATING." TO PROVIDE FOR A RE-STATED ~ 1-10-52
CAPTIONED "REJECTING BIDS AND/OR NEGOTIATING," AND TO
REPEAL ANY CONFLICTING ORDINANCES.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION
AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME, that the Augusta-
Richmond County Code be amended to provide for rejecting bids, re-adveliising and/or
negotiation. To provide for are-stated 9 1 - 1 0-52 captioned "Rejecting Bids and/or Negotiating,"
and to repeal any conflicting ordinances.
SECTION l:
Sl-10-52 IS RE-STATED AS IN ITS ENTIRETY AS FOLLOWS:
"REJECTING BIDS; NEGOTlA TING; READVERTISEJvlENT"
(a) Conditions for Lise. An invitation for bids/quotes, a request for proposals, or other
solicitation may be canceled, or any or all bids may be rejected in \,vhole or in part as may
be specified in the solicitation, when it is for good cause and in the best interest of
Augusta-Richmond County. The reasons thereof shall be made pmi of the contract file,
Each solicitation issued by Augusta-Richmond County shall state that the solicitation
may be canceled and that any bid or proposal may be rejected in \vhole or in pari for good
cause when in the best interest of Augusta-Richmond County. Notice of cancellation
shall be sent to all businesses solicited. The notice shall identify the solicitation, explain
the reason for cancellation and, where appropriate, explain that an oppOliunity \vill be
given to compete on any re-solicitation or any future procurement of similar items.
(b) Authority to reject/cancel. If the value of the bid is $10,000 or greater, the Augusta-
Richmond County Commission shall have the authority to reject/cancel any and all bids.
If the bid/quote is less than $10,000, the administrator shall have the authority to
reject/cancel any and all bids, quotes and proposals.
(c) Negotiating, If the low responsive and responsible bid for the project exceeds available
funds as certified by the Finance Department staff, and such bid does not exceed such
funds by more than twenty percent (20%), the Augusta-Richmond County Administrator
and the Purchasing Director are authorized, when time permits, or economic
considerations preclude fUl1her re-solicitation of \\lork of a reduced scope, to negotiate an
adjustment of the bid price with the low responsive bidder, in order to bring the bid
within the amount of available funds. Any such negotiated adjustment shall be based
only upon eliminating independent deductive items specified in the invitation for bids,
(d) Readvertisement. In the event that the negotiating process set for1h in subparagraph (c),
above, is unsuccessful, the Purchasing Director may, in the alternative, readvertise for the
purpose of receiving a new set of bids. Therefore, if the lowest and best bid exceeds the
budgeted amount and the Augusta-Richmond County Commission does not appropriate
additional funds, the Purchasing Director may readvertise for bids after making sufficient
changes in the specifications to bring the project within budget.
SECTION 2:
All laws or ordinances or parts of Imvs or ordinances in conflict yvith this ordinance are
hereby repealed.
SECTION 3:
This ordinance shall become effective upon its adoption in accordance with applicable la\vs.
Adopted this ~ day of July
,2004.
1st teadijg -~ J~
ATTEST: ~
CI rk
Augusta,~ia ()
By: ~
rvIayor
1, the undersigned, , Clerk, do hereby cer1ify that the foregoing is a
true and correct copy of an Ordinance adopted by said Augusta-Richmond County
Commission at a meeting held on the following date, to-v,Tit: , 2004,
as the same appears on the minutes of said Commission this day of
2004.
Published in the Augusta Chronicle July 15, 2004
Clerk
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