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I I I I I I I I I I I I I I I I I I I A~usta.Rlcbmond Consolidated Government Space Utilization Study Table of Contents Introduction Executive Summary Facility Plan One: Renovate Municipal Building and Construct New Addition Department Square Footage Provisions AdvantagesIDisadvantages Block Plans Stacking Plan Cost Estimate Facility Plan Two: Relocate Administration to Davidson's Building on Broad Street; Judiciary to Remain in Municipal Building with Addition Department Square Footage Provisions AdvantagesIDisadvantages Block Plans - Administrative Davidson Building Stacking Plan - Judicial at Municipal B~ding Cost Estimate Facility Plan Three: Relocation of County Administration and Courts to Regency Mall Department Square Footage Provisions . AdvantagesIDisadvantages Block Plans Cost Estimate Facility Plan Four: Judiciary to Regency Mall to Renovate Municipal Building for Administration Department Square Footage Provisions AdvantagesIDisadvantages Block Plans - Judicial to Regency Mall Stacking Plan - Administration at Municipal Building Cost Estimate Facility Plan Five: Construct New Facility on County-Owned Property Department Square Footage Provisions AdvantagesIDisadvantages Cost Estimate Interim Facility Recommendations Area Map - I I I I I I I I I I I I. I I I I I I I - AU2usta-Richmond Consolidated Government Space Utilization Study Introduction On January 1, 1996 the City of Augusta and Richmond Country consolidated to form the Augusta- Richmond County Government. This was doneto combine serv,ices and government entities for the efficiency of government and to eliminate the provision of duplicated resources and services. The goal is to work together as one entity for the benefit of all residents. A Space Allocation committee was established to take on the task of developing plans to physically combine departments of the former two governments. As the initial moves were completed it became apparent that more changes were required and long term planning was necessary. Duckett And Associates, inc. has been commissioned to provide programming services to the Consolidated Government to develop a plan for implementation that improves the utilization of office space for all government department and divisions. PurposelMethodology This document defines the five facility plan options determined by Duckett And Associates to be the most viable solutions to meet the County's office space needs for the next 10 years. , Each plan has advantages, as well as disadvantages. The cost and implementation time will also vary for each option. In preparing the costs associated with each option, Duckett and Associates utilized square footage costs which vary depending on the facility and intended usage. In addition to square footage building costs, line item costs were included for other items and construction necessary to implement the options. A relocation/staging cost has been included for each option. This line item indicates the interim costs associated with each option. While reviewing the options, it became apparent that certain existing facilities would be best utilized housing specific departments. Our recommendation for these outlying department facilities therefore. remained fairly consistent across the board. The five options primarily differ with the placement of the Judicial and Administrative functions. In determining the most viable solutions for the County the following goals and objects were considered: . The goal of the space utilization study is to maximize the spatial effectiveness of the Consolidated Government's facilities and plan for the future to better serve the taxpayers of the County. · To determine the suitabili.ty. of Augusta-Richmond County-owned office facilities to current space needs. To efficiently define space allocation, the suitability of existing facilities in accommodating current needs and growth must be determined. Upon assessing the suitability of facilities that provide administrative space, the construction direction was then analyzed. I I I I I I I I I I I I I I I I I I I . All2usta-Richmond Consolidated Government Space Utilization Study Introduction . To promote the efficiency and general well-being of the employees and elected officials of Augusta-Richmond Comity. The pro gramming recommendations shall incorporate adequate spatial working environment requ~ements of current needs and allocate departmental growth accommodations based on justifiable growth projections. Provisions for growth shall be accomplished in a way that does not result in excessive unused space standing vacant until needed. The plan of action shall be staged in a way to allow the expansion of departments to occur when needed. . To facilitate the efficiency of communication and interaction between departments. DefIning primary and critical adjacencies will allow for improved interaction between departments and to the public served by them. Paper flow and electronic communication are an integral part of defIning the communication efficiency. . . To provide. accessible and convenient governmental services to the public. This includes the centralization of departments to the majority. of users, reviewing public transportation and parking available and the accessibility of the Consolidated Government's buildings for use by individuals with disabilities. . To provide the level of safety and sec~rity appropriate for the usage. Access is reviewed recommending ways to improve and separate non-related users in entry, corridor and elevator access. Measures to improve security where necessary shall be recommended. Building constraints which hinder security shall also be addressed. . . To establish a Facility Plan that is affordable and achievable. The Facility Plan shall identify those properties that best accommodate space needs. Renovation and new construction costs are presented to recommend solutions that provide the maximum desired result and the least. governmental expense. 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Municipal Building Renovation and New Addition Departments Included - Administration Mayor Clerk of Commission Administrator Finance Human Resources Information Technology Tax Commissioner Tax Commissioner - Motor Vehicle - Tag Tax Assessor Board of Elections Purchasing Housing and Neighborhood Development Planning Commission license and Inspection Public Works - Facilities Administration/Construction Public Works - Facilities Printing and Mail Public Works - Facilities Building & Grounds - Municipal Bldg. Public Works - Engineering Public Works - Engineering Pre-Construction/Construction Recreation - (Administration & Programs only) Riverwalk Special Events Projected Amount 2008 Provided 5,070 5,070 5,490 5,400 1,944 1,944 5,945 5,810 4,719 4,589 10,584 10,584 4,838 4,800 3,868 3,800 7,514 7,514 3,328 3,328 3,510 . 3,510 3,402 3,402 3,569 3,569 8,436 8,500 816 1,000 1,476 1,460 800 -. 800 5,400 5,400 1 ,488 . 1 ,425 5,273 5,200 1,681 1,500 Departments Included - Judicial Superior Court Clerk of Superior Court District Attorney State Cou rt Solicitor Juvenile Courts Probate Court Civil Magistrate Court Clerk of Civil/Magistrate Indigent Defense Marshal No Additional Expansion Provided 52,318 20,116 16,335 19,426 10,051 8,730 7,156 7,340 3,738 . 1,794 2040 Net S.F Municipal Building 238, 195 - 51 ,194 20,000 15,863 19,272 9,747 8,723 7,700 7,308 3,738 1,738 2,000 235,888 I I I I I I I I I I I I I I I I I I I - Augusta.Richmond Consolidated Government Space Utilization Study Facility Plan Recommendations Facility Plan One: Renovate Municipal Building and Construct New Addition Projected 2008 II. Patchen Building - 525 Telfair Street Departments Included: Extension Services Natural Resources Clean Augusta 5,938 1,260 600 7,798 Total Amount Provided 6,000 1,500 600 8,100 "III. Law Enforcement Center - 401 Walton Way This facility is recommended to be renamed the Public Safety Building and would include: Sheriff 35,256+ 45,000 Fire (Administration) 5,555 6,000 Marshal (Field Office) 1,806 2,000 Augusta Probation 8,519 8,800 Coroner's Office 1,613 2,200 " Human Relations Commission 2,690 3,000 Expansion Provided 2,850 " Total 55,439 69,850 IV. Reuse of Other Government Facilities (Different from Current Use) 1815 MaNin Griffin Road Public Works/Facilities - Electrical Public Works/Facilities - Construction Public Works/Facilities - Operations Administration Total 7,356 9,182 1,100 17,638 2760 Peach Orchard Road Utilities Administration Utilities Engineering Utilities and Construction Maintenance Utilities Construction Maintenance Warehouse Additional Storage at Recreation Building 1,998 2,297 1,703 9,000 10,300 25,298 Total 2029 Lumpkin Road Customer Service - Utilities 5,273 2027 Lumpkin Road Recreation Shops and Storage 10,000 1561 White Road Trees and Landscape (Including Storage and Supply) 4,300 1708-1710 Highland A venue - New Construction Traffic Engineering 10,379 18,215 Included . Included . 5,146* 4,800 10,300 20,246 7,820 10,000 1,875 Office Bldg. Only 10,379 I I I I I I I I I I I I I I I I I I I Au~usta-Richmond Consolidated Government Space Utllization Study Facility Plan Recommendations Facility Plan One: Renovate Municipal Building and Construct New Addition 328 Riverfront Drive Board of Elections Total Other Gov. Buildings 8,000 80,888 8,000 76,535 V. Advantages . Consolidation improves adjacency and interaction. . One stop customer service. . Consolidation of all government functions. . Courts close to Law Enforcement Center. . Good for downtown economy. . No building constraints. . Disadvantages: Loss of on-site parking. Construction noise disruptive. Construction requires staging. Train interference. Building built to capacity. . . . . - - I Ii I .11 II e I' I I m III _I Iii - Ul -t -n r o o 10 tv G -n r o o 10 .1 I ~ 111'1 II ~ -t :r: "11 r o o 10 OJ ~ "11 r o o 10 ~ F :t -n;:D ~~ 6~ )> ~I ~ ~~ ~ ~~ )> Zr I ffi p! iU ~~ ~ ~i1l~ S~ :z j~ C) ~~ ~ ~ o ~ o Z 11 U1 :i! ." r C) C) iO ~ :;lIP = ~ III s[ ~ iO r.r II .' 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Davidson Building (864 Broad Street) Departments Included - Administration Mayor Clerk ot Commission Administrator Finance Human Resources Information Technology Tax Assessor Board of Elections Purchasing Housing and Neighborhood Development Planning Commission License and Inspection Public Works - Facilities Administration/Construction Public Works - Facilities Printing and Mail Public Works - Facilities Building & Grounds - 'Municipal Bldg. Public Works - Engineering Public Works - Engineering Pre-Construction/Construction Public Works - Right of Way & Property Acquisition Recreation - (Administration) - Riverwalk Special Events Expansion Provided ProJected Amount 2008 Provided 5,070 5,400 5,490 5,500 1,944 1,944 5,945 5,945 . 4,719 5,210 10,584 10,500 7,514 7,260 3,328 3,330 3,510 3,500 3,402 3,410 3,569 3,550 8,436 8,250 816 816 1,476 1,476 800 900 5,400 5,400 1 ,488 1,500 1,750 2,200 5,273 5,273 1,681 1,833 1,480 82, 195 84,677 t. Total Davidson's II. Municipal Building Renovation and Addition Departments Included - Judicial Superior Court Clerk of Superior Court District Attorney State Court Solicitor Juvenile Courts Probate Court Civil Magistrate Court Clerk of Civil/Magistrate Indigent Defense Marshal Tax Commissioner Tax Commissioner - Tag Expansion Provided 52,318 20,116 16,335 19,426 10,051 8,730 7,156 7,340 3,738 1,794 2,040 4,838 3,868 157,750 Total Municipal Building - 52,550 20,120 16,350 19,500 10,050 8,730 7,150 7,340 3,740 1,780 2,040 4,840 3,870 4,970 163,030 I I I I I I I I I I I I I I I I I I I - Augusta-Richmond Consolidated Government Space Utilization Study Facility Plan Recommendations Facility Plan Two: Relocate Administration to Davidson's Building on Broad; Judiciary to Remain in Municipal Building with Addition Projected 2008 Amount Provided III. Patchen Building - 525 Telfair Street Departments Included: Extension Services Natural Resources Clean Augusta 5,938 1,260 .600 7,798 6,000 1,500 600 8,100 Tota/ IV. Law Enforcement Center - 401 Walton Way This facility is recommended to be renamed the Public Safety Building and would include: Sheriff 35,256+ 45,000 Fire (Administration) 5,555 6,000 Marshal (Field Office) 1,806 2,000 Augusta Probation 8,519 8,800 Coroner's Office 1,613 2,200 Human Relations Commission 2,690 3,000 Expansion Provided 2,850 Total 55,439 69,850 V. Reuse of Other Government Facilities (Different from Current Use) 1815 Marvin Griffin Road Public Works/Facilities - Electrical Public Works/Facilities - Construction Public Works/Facilities - Operations Administration Total 7,356 9,182 1,100 . 17,638 18,215 1,998 - Included* 2,297 Included" 1,703 5,146* 9,000 4,800 10,300 . 10,300 25,298 20,246 5,273 7,820 10,000 10,000 2760 Peach Orchard Road Utilities Administration Utilities Engineering Utilities and Construction Maintenance Utilities Construction Maintenance Warehouse Additional Storage at Recreation Building Total 2029 Lumpkin Road Customer Service - Utilities 2027 Lumpkin Road Recreation Shops and Storage 1561 White Road Trees and Landscape (Including Storage and Supply) 4,300 1,875 Office Bldg. Only 1708-1710 Highland Avenue - New Construction Traffic Engineering 10,379 10,379 I I I I I I I I I I I I I I I I I" I I - Au~usta.Richmond ConsoUdated Government Space Utilization Study Facility Plan Recommendations Facility Plan Two: Relocate Administration to Davidson's Building on Broad; Judiciary to Remain in Municipal Building"~ith Addition VI. Advantages .. Consolidation of Courts "as well as Administration. Parking separated for Judicial and Administration. Good for downtown economy. Cost of store reasonable. Good for downtown. Staging of construction minimizing short term needs. No building constraints. Footings could be designed to add more floors. Judicial Functions close to" Law Enforcement Center. Reuse of existing buildings. Davidson Building design for two additional floors. . . . . . . . . . . . Disadvantages: Separation of Courts from Administration. Design challenge to meet projected needs. 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Z Z o G> G> :c en en o "TI "TI n m ~ m ~ ~ I\) 01 .0 o o o o o c m cn i5 z "TI m m cn ~ en #- o ~ 0 ~ 0 ...... ~ 0 Co) ~ 0 ~ :... 8 1n :... ...... <0 <<:) <<:)...lo 01 ~ ~ 00 ~ 0 ~ Oa '2 ~ S!! -g <<:) 8 C5 <<:) C5 0 g g 8 8 8 g cn c OJ I -I o -I :J> r- OJ c r- 52 z G') n o cn -I o o z ~ Z C) m z n -< @ ...lo <<:) ~ o cn -i ~ Z ~ m r- o o ~ o z "TI :J> ~ r =i -< "C r- > Z o "C -i o Z ~ -I o ~ ~ I I I I I I I I I I I I I I I I I I I Au~usta-Rlchmond ConsoUdated Government Space Utllizatlon Study Facility Plan Recommendations Facility Plan Three: Relocation of County Administration and Courts to Regency Mall Projected 2008 I. Regency Mall Relocation/Renovation Departments Included - Administration Mayor Clerk of Commission Administrator Finance Human Resources Information Technology Tax Commissioner Tax Commissioner - Motor Vehicle - Tag Tax Assessor Board of Elections Purchasing Housing and Neighborhood Development Planning Commission License and Inspection . Public Works - Facilities Administration/Construction Public Works - Facilities Printing and Mail Public Works - Facilities Building & Grounds - Municipal Bldg. Public Works - Engineering Public Works - Engineering Pre-Construction/Construction Public Works - Right of Way & Property Acquisition - Recreation - (Administration) Riverwalk Special Events Extension Services Natural Resources/Soil Clean Augusta _ Expansion Provided 5,070 5,490 1,944 5,945 4,719 10,584 4,838 3,868 7,514 3,328 3,510 3,402 3,569 8,436 816 1,476 800 5,400 1 ,488 1,750 5,273 1,681 5,938 1,260 600 Departments Included - Judicial Superior Court Clerk of Superior Court District Attorney State Court Solicitor Juvenile Courts Probate Court Civil Magistrate Court Clerk of Civil/Magistrate Indigent Defense Marshal 52,318 20,116 16,335 19,426 10,051 8,730 7,156 7,340 3,738 1,794 2040 261,519 Total Regency Mall + Addition - Amount Provided 5,070 5,310 2,000 5,600 4,200 10,584 4,300 3,850 7,514 -3,330 3,510 3,250 3,350 8,275 820 1,476 800 5,290 1 ,425 1,750 5,275 1,700 5,940 1,260 600 9,000 50,000 19,695 17,000 20,760 9,650 7,430 6,000 5,200 3,500 1,400 1,760 247,874 I I I I I I I I I I I I I I I I I I I - Augusta-Richmond Consolidated Government Space Utilization Study Facility'Plan Recommendations Facility Plan Three: Relocation of County Administration and Courts to Regency Mall Projected 2008 Amount Provided II. Law Enforcement Center - 401 Walton Way This facility is recommended to be renamed the Public Safety Building and would include 45,000 6,000 2,000 8,000 2,200 3,000 66,200 4,300 1,875 Office Bldg. Only 5,400 3,600 2,000 61,609 67,456 Sheriff Administration 35,256 Fire (Administration) 5,555 Marshal (Field Office) 1,806 Augusta Probation 8,519 Coroner's Office 1,613 Human Relations Commission 2,690 Total 55,439 III. Reuse of Other Government Facilities (Different from Current Use) 1815 Marvin Griffin Road Public Works/Facilities - Electrical Public Works/Facilities - Construction Public Works Operations Administration Board of Elections - Storage. Total 7,356 9,182 . 1,100 4,000 21,638 2760 Peach Orchard Road Utilities Administration Utilities Engineering Utilities and Construction Maintenance. Utilities Construction Maintenance Warehouse Additional Storage at Recreation Building 1,998 2,297 1,703 9,000 Total 14,998 2029 Lumpkin Road Customer Service - Utilities 5,2}3 2027 Lumpkin Road Recreation - Shops and Storage .10,000 1561 White Road Trees and Landscape (Including Storage and Supply) 1708-1710 Highland Avenue Traffic Engineering Shops and Storage Future New Building On Site Total Other Gov. Facilities 18,215 4,000. 22,215 Inclucl8d" Included" 5,146* 4,800 10,000 19,946 7,820 10,000 I I I I I I I I I I I I I I I I I I I Au~ta.Richmond Consolidated Government Space UtUization Study . Facility Plan Recommendations Facility Plan Three: Relocation of County Administration and Courts to Regency Mall IV. Advantages . Central location of government to County. . Central location to outside government functions. . Consolidation of functions. · Build out without disruption. Disadvantages: . 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Public Works - Engineering Public Works - Engineering Pre-Construction/Construction Public Works - Right of Way & Property Acquisition Recreation - (Administration & Programs only) Riverwalk Special Events Expansion Provided 5,070 5,490 1,944 5,945 4,719 10,584 4,838 3,868 7,514 7,328 3,510 3,402 3,569 8,436 816 1,476 800 5,400 1 ,488 1,750 5,273 1,681 ~ Total 94,901 II. Relocate Judiciary to Regency Mall Departments Included - Judicial Superior Court Clerk of Superior Court District Attorney State Court Solicitor Juvenile Courts Probate Court . Civil Magistrate Cou rt Clerk of Civil/Magistrate Indigent Defense Marshal Expansion Provided 52,318 20,116 16,335 19,426 10,051 8,730 7,156 7,340 3,738 1,794 2040 Total 149,044 - Amount Provided 5,100 5,420 1,950 5,900 4,700 10,600 4,800 3,800 7,500 3,300 3,430 3,400 3,600 8,000 800 1,500 800 5,400 1,300 1,750 5,150 1,550 700 90,450 50,000 19,695 17,000 20,760 9,650 7,430 6,000 5,200 3,500 1 ,400 1,760 13,215 155,610 I I I I I I I I I I I I I I I I I I I - Augusta-Richmond Consolidated Government Space Utilization Study Facility Plan Recommendations Facility Plan Four: Relocate Judiciary to Regency Mall to Renovate Municipal Building for Administration III. Patchen Building - 525 Telfair Street Departments Included: Extension Services Natural Resources CI~an Augusta Projected Amount 2008 Provided 5,938 6,000 1,260 1,260 600 600 Total 7,798 7,860 IV. Court of the Ordinary Departments Included: Public Works/Print and Mail Public Works/Buildings and Grounds 1,300 800 2,100. 3,000 Total 3,000 V. Law Enforcement Center - 401 Walton Way This facility is recommended to be renamed the Public Safety Building and would include: Sheriff '35,256 45,000 Fire (Administration) 5,555 6,000 Marshal (Field Office) 1,806 2,000 Augusta Probation 8,519 8,000 Coroner's Office 1,613 2,200 Human Relations Commission 2,690 3,000 Total 55,439 66,200 VI. Reuse of Other Government Facilities (Different from Current Use) 1815 Marvin Griffin Road Public Works/Facilities - Electrical Public Works/Facilities - Construction Public Works/Operations Administration Total .. 7,356 9,182 18,215 1,100 16,538 18,215 1,998 Included" 2,297 Included" 1,703 5,146* 9,000 4,800 10,300 14,998 20,246 5,273 7,820 1 0,000 10,000 276.0 Peach Orchard Road Utilities Administration Utilities Engineering Utilities and Construction Maintenance Utilities Construction Maintenance Warehouse Additional Storage at Recreation Building Total 2029 Lumpkin Road Customer Service - Utilities 2027 Lumpkin Road Recreation Shops and Storage I I I I I I I I I I I I I I I I I I I - Augusta-Richmond Consolidated Government Space Utilization Study Facility Plan Recommendations Facility Plan Four: Relocate Judiciary to Regency Mall to Renovate .Municipal Building for Administration 1561 White Road Trees and Landscape (Including Storage and Supply) 4,300 1,875 Offic9 Bldg. Only 10,379 10,379 4,000 7,480 65,488 76,015 1708-710 Highlands - Construct New Facility Traffic Engineering 328 Riverfront Drive Board of Elections Total Other Government Facilities VII. Advantages · Consolidation of Courts. . Consolidation of Courts as well as Administration. · Courts centrally located. . · Parking excellent for courts. · No staging for Courts construction. · Jail access to courts. · Reuse of Municipal Building. · Eco[lomic stability for downtown. · Mall-renovation cost reasonable. Disadvantages: · Mixed occupancy in mall. · Security in mall. · Building constraints limit location of Courts. · Train interference. · Court staged at Municipal Building. · Visibility of facility at mall. · No growth at Municipal Building. · Requires interim solutions. I I ~ I I j ~ c I ~ I "'Tl ~ -i "'Tl r () () ill I I I I I I I I I I I l - . - - J~IJt - - - Hi ~~ · if · q ~. - . - . 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S. = ~ - ~ - ZO:o~ mcm~ :E-tz_ o 0 ~1'Tj 'TI0< mO)>>J:! z:o-tO o m):. zOOmo ei):I:x m- 000 oo-i Z G> OJ C r S2 Z G> ...... <0 o o 00 :-n @ ~ 01 P o o ~ -~~~ t.)......N(o co 01 01 '0'0'0'0 cooo cooo 0000 cooo en a5 . o ~ .... - ~ Q;) zzz~ mmm...., :E:E:Ec "'OOOO::t: )>> " :I: -(j) ::0"0 ^01J~ zm l=- ei) ~ ):. ri=i <: ~ . ~ ~ () ~ ~ c:: () :::j ~ - 51> _(1) 00 00 op 0000 ~" @@ ~ ......~ 001 00 00 00 ~ ~* to~(1)c,.) ~~oo 010100 '0'0'0'0 cOoo cooo 0000 cooo en a5 I o ~ .... en 'J:! to) en en :ti 0 ~ C C fT1 :a:. :0 m m ::0_ :00 z_ ~ ~ m~ men 000:::::: o 0 zCI) Z):. :ogJ -l -l ~:b ~es mJ'l ~ ~ ~~ ~l1J ~~ a:I ." mt:J m;!2 ;;<= E 0 m;JJ mO --,"""i r- :D X:b XCi) ::::!t:J Q 0 Ci5~ oor1'1 0:0 Z -l -lC/) -iC/) z;= G') :c Z Z :om o m G> G> m :D 0 o CD OJ C f/) G') c c ,-- -t 0 - - :0 en 0 < r r m -l 0 m S2 S2 0 :J> Z :D Z Z G') Z (j) G> - ~ ~ 00 00' Z z m ~ G') z ~ m -t m Z ." r- n :I> 0-<0 n @ - ~ C -, .... -t - 0 - o ~ m z 0 en * N 01 9 o o o o o c m f/) i5 z ." m m en ~ en ~ o * ??:0o * * ~ * Co) N N Co) N ~ :':'-g-E:' ...... .... N .... 01 U1 en ~ 0 '"w en '2 '".1:.' 1l! '0 ! g: CS ~ CS 8 8 8 8 8 8 8 ." ~ r =t -< ." r- ~ o ." -l (5 Z ~ -l o -l :I> r I I I I I I I I I I I I I -I I I I I I - Au~usta-Richmond Consolidated Government Space UtUization Study Facility Plan Recommendations Facility Plan Five: Construct New Facility on County-Owned Property I. New Building Departments Included - Administration Mayor Clerk of Commission Administrator Finance Human Resources Information Technology Tax Commissioner Tax Commissioner - Motor Vehicle - Tag Tax Assessor Board of Elections Purchasing Housing and Neighborhood Development Planning Commission License and Inspection Public Works - Facilities Administration/Construction Public Works - Facilities Printing and Mail Public Works - Facilities Building & Grounds - Municipal Bldg. Public Works - Engineering Public Works - Engineering Pre-Construction/Construction . Public Works - Right of Way & Property Acqwsition Public Works - Traffic Engineering (Administration) - Recreation - (Administration & Programs only) Riverwalk Special Events Information Technology Extension. Services Natural Resources Clean Augusta Projected Amount 2008 Provided 5;070 5,490 1,944 5,945 4,719 10,584 4,838 3,868 7,514 3,328 3,510 3,402 3,569 8,436. 816 '0 1 ,4 76 800 5,400 1,488 1,750 3,517 5,273 1,681 10,584 5,938 1,260 600 Departments Included - Judicial Superior Court Clerk of Superior Court District Attorney State Court Solicitor Juvenile Courts Probate Court Civil Magistrate Court Clerk of Civil/Magistrate Indigent Defense Marshal 52,318 20,116 16,335 19,426 10,051 8,730 7,156 7,340 3,738 1,794 2040 262,327 Total New Building. I I I I I I I I I I I I I I I I I I I Au~usta-Rlchmond ConsoUdated Government Space UtUlzatlon Study Facility Plan Recommendations Facility Plan Five: Construct New Facility on County-Owned Property Projected 2008 Amount Provided II. Law Enforcement Center - 401 Walton Way This facility is recommended to be renamed the Public Safety Building and would include: 45,000 6,000 2,000 8,000 2,200 3,000 66,200 Sheriff 35,256 Fire (Administration) 5,555 Marshal (Field Office) 1 ,806 Augusta Probation 8,519 Coroner's Office 1,613 Human Relations Commission 2,690 Total 55,439 III. Reuse of Other Government Facilities (Different from Current Use) 1815 Marvin Griffin Road Public Works/Facilities - Electrical Public Works/Facilities - Construction Total 7,356 9,182 16,538 2760 Peach Orchard Road Utilities Administration Utilities Engineering Utilities and Construction Maintenance Utilities Construction Maintenance Warehouse Additional Storage at Recreation Building 1,998 2,297 1,703 9,000 Total 14,998 2029 Lumpkin Road Customer Service - Utilities 5,273 1561 White Road Trees and Landscape (Including Storage and Supply) , Total Other Gov. Facilities IV. StoraQe/Shops Relocations Board of Elections - 328 Riverfront Dr. or 1815 Marvin Griffin Rd. Recreation - 328 Riverfront Dr. 4,300 41, 109 4,000 10,000 V. Advantages. · New Facility. · Consolidation of operations. · Design flexibility. · Location flexibility. · No disruptions with construction. · Create image. Disadvantages · Interim needs required. · Limited County-owned land. · Abandon current facilities. · Most costly. 18,215 18,215 Included* Included* 5,146* 4,800 10,300 20,246 7,820 4,300 50,581 4,000 10,000 > c: ~ := n' =- a Q = Cl.o ("'.l Q i Q == Cl.o D) [ C'} Q .0: ~ '" ~a . ~ = ~... o CIi {II Al ; r6 ~~ ~= o == = ~ ~g. a = l") CIi C'. g- o Cl.o = - z m ~ m "tIO 5: )>0 r- :Oz C "en Z z-i C') Ci):O C ~ o Z o o en -f U) ..... o COC 0)0 00 en en "tI. >Tl O' m@ """ o """ :I> r- o "'C - -. g Ul ~ ..... c.:J I\:l o o 0~~ ~ ,f:l. 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X:b xc;) 00 o Ci5~ oom z:O -I -iC/) -iw ;::: ~ Z Z :Dn; m Ci> Ci> m :D 0 C) OJ OJ C o ~ c jj < r r m m 0 0 0 :D Z Z Z Ci> Ci> == en en m ~ 'TI )> Q r :j m en ~ N 01 .0 o o p o o c m en i5 z 'TI m m ~ Q) ~ o ~ en ~ ~ CD II.) .... ,l::. II.) ~ -..... '"cD U, '"cD -..... ...... Cot) ClO 0 Q) .... 01 ~ .... c ClO ~ 0 bb~8~u,0 11.)"" en 0 0 c ceo 0 C C C ceo o 0 0 0 0 0 en c: OJ I -I o -I 1! OJ c: F c Z C) o o en -I C') o Z -I Z C) m z C') < @ .... o ~ en -I !; Z C) - :D m r o C') ~ o z 'TI ~ F =i < 'tJ r )> Z o 'tJ -I o Z en -I o -I :I> r I I I I I I I I I I I I I I I I I I I \ - AU2Wlta-Richmond Consolidated Government Space Utilization Study Interim Facility Recommendations Upon review of several alternatives, the most viable interim solution is to lease the Federal Court Bank Building on Broad Street. This would actually entail the leasing of two facilities adjacent and connected to each other. The two facilities combined have a total of 48 sq.ft, and include two courtroom spaces. The attached block plans indicate how the facilities could be used as an interim solution. This would provide accommodations for the Civil Magistrate (freeing a courtroom in the Municipal Building for Superior Court), Indigent Defense, The District Attorney's Office and Juvenile. The relocation of Juvenile will provide the required growth space in the Law Enforcement Center for the Solicitor and Victim Witness Assistance. The cost to purchase both facilities combined is tinder $2 million. Depending on the duration of the interim needs, the leasing terms should be reviewed. The option of purchase may also be considered. )r-L !l Lf - ~~ "'>~ u~ ." ~ ~ ~ I pl ~ ..Q s: I i !: i I I ~ ~. -l ~ ~ I II! ~ ..Q s: ~ ~ : ~U ~ I ! ~ ~ , ~ ..Q ll: - ij~ u ~ n ~li '-I ~ i! ~ ~ ~ , II! ~ ..Q m ~ i I Il: ~ ~ ~ , ~ ..Q 0> In )> c (j'\ c If\ --i )> I 10 ('\ - :c ~3: 2!!() 3:z ~~ -n() ~~ ~~ -I C\('\ ~() ~~ -I, ii\Q ~)> ~nt mQ ~(j'\ () < rn ~ 3: rn z -i i ~ J ~ / I ., '. 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'/ '" -'" ' -,'-, ,0 ". 1. . i' 'c .' ',1. " '" "",J -' , , " . ~," -<1. " , -, .~' , ." ~ -. '. , , , . " ....." . ., ,- I ."" , , "","""':1 . ." ~,' . " . " . . .. , .\, . " "',,1 '-- . ~ ''':-, ~I '. .' . ....1 ; / '.'.'.;'.1 .. , . " "I ' . ,~. . ~. . ,. '.~ :1 ',' .~... . ..~'I _.,'r, . - ,. , " . ~ \ , .......... ;'- ~'. .-11 .<. .i!., -- .- t' ..- ,- ". - . '- ~ ~ '1'''-0' ?-'~.~= ~j;. - ..~, ~; :.,. "1 ..1IIIIIIiIII . I ' _ & ~. , <.:. r, J~ . J, >.:.- ,.,:.- I' I. I I I I I I I ,I. I I I I I I I r. I I AUGUSTA-RICHMOND CONSOLIDATED GOVERNMENT SPACE UTILIZATION STUDY PART I: NEEDS ASSESSMENT- SPACE REQUIREMENTS MARCH 31, 1998 DUCKETT AND ASSOCIATES, INC. I" I. I I AU2USta-Richmond Consolidated GOvernment Space Utilization Study " TABLE OF CONTENTS . . Introduction Background Goals and Objectives Methodology" Area Definitions Informational Sources I I I I -- I I I I I I ~. I I Executive Summary Summary Overview Department Summary of Square Footage Requirements Adjacency Matrix and Diagram Critical Short. Term Space Requirements Synopsis of Factcirs Contributory to Space Problems Parking Requirements Traffic Considerations " Review of Munic!pal Building for ADA Compliance Summary of Population and Growth Trends Section 1- Consolidated Administration and Special Offices Mayor Clerk of Commission Administrator Finance Department Human Resources Information Technology Tax Commissioner Tax Assessor Board of Elections Purchasing Housing and Neighborhood Development Planning Commission " License and Inspection Public Works - En~eenng Division Public Works - "Facilities Division Section II-Judicial" Superior Court Clerk of Court District Attorney State Court State Court Solicitor Juvenile Court Probate Court Civil and Magistrate Court Clerk of Civil and Magistrate Court I I. I.. I . - . . I I I Ie I I I I I I ~. I I Augusta-Richmond Consolidated Government Space Utilization Study Indigent Defense Marshal's Departments Section m - Public Safety Sheriffs Department Marshal's Department - Field Office . Fire Department Emergency Management Section IV - Public Works, Utilities, & Recreation Public Works Operations Division Facilities Division Engineering Division Utilities Recreation Trees and Landscape Section V - Independent Offices Augusta Probation - State Funded Extension Services - State Funded Natural Resource Conservation - State Funded Coroner Human Relations Commission Riverwalk Animal Control Section VI - Conunon Building Support Services Appendices Projection Disparities Space Standards Space Standards Dlustrations Circulation Factors ConferencelI'raining Requirements Special Storage Needs . ~ ....... . ~ ~- t.:.1.' ' ';1\ i . . N \ \ '~='$h.,~~,,!~d~~ 6/ '~\" CLl:.:: Qcnrr~~NR~fJi-;r }I()U;F~ :;.1BGO .._.,-c;>~f7 ~. .,~~ ..~~~~, .~ ':tZ~(~1 ,~;~:ft~;'?-~" ''':: ~""" "'t.'k.. ''').~:~ , _~:r~.tJ.~1.'?~' .~c;,,-;f.!1);*"';.' ...,,(*':i~'~- -t-, \~~ ~... ~ , ,;," ,'':J ..;:~' "; A:'. t'?: INTRODUCTION . ..... ...... . AUKusta-Richmond Consolidated Government Space Utilization Study Introduction background On January 1, 1996 the City of Augusta and Richmond County consolidated to form the Augusta- Richmond County Government. This was done to combine services and government entities for the efficiency of government. and so as not to provide duplicated resources and ,services. The goal is to work together as one entity for the'benefit of all residents. . A Space Allocation Committee was established to take on the task of developing plans to physically combine departments of the fonner two governments. As the initial moves were completed it became apparent that more changes were required and long term planning was necessary. Duckett And Associates, inc. has been commissioned to provide programming services to the Consolidated Government to develop a plan for implementation that improves the utilization of office space for all government department and divisions. purpose This document defines the space requirements for a majority of the operational departments, divisions and offices of the Augusta-Richmond County Consolidated Government including the Judiciary. . As the assessment process evolved, certain functions were deleted because they were in new facilities (Le. Emergency Management), proposed for. new facilities (ie . Animal Control), or the administrative function is an integral part of the facility now occupied, (Le. Fire Stations, Wastewater Management, Daniel Field). The latter classification will have the administrative space analyzed at such time that these facilities require renovation or expansion. From this Space Requirements portion of the Needs Assessment, Part IT will define an architectural Program for this government. Recommended space allocations and building configurations are . prepared to house administrative functions to 2008. Short-term recommendations are also developed . to address critical short-tenn space needs for the next two (2) years. Part I of the Needs Assessment provides qualitative information that includes the County's goals and objectives, adjacencies,. and operational needs, as well as quantitative information that includes existing conditions, and space projections. I .. I I I I I I I . I I I I I I ~. I I AU2usta-Richmond Consolidated Government Space Utilization Study Goal and .Objectives goal The goal of the space utilization study"is to maximize the spatial etT~tiveness of the Consolidated Government's facilities and plan for the future to better serve the taxpayers of the County. objectives eTo establish current usage of space by Government Departments. This will provide the basis for any changes to be made. The fonnatting of this infonnation . should allow flexibility for updating as changes are made. -To detennine the suitability of Augusta-Richmond County owned office facilities to current space needs. To efficiently define space allocation, the suitability of existing facilities in accommodating current needs and" growth must be detennined. Upon assessing the suitability of facilities that provide administrative space, the construction direction can then be anal~d. -To promote the efficiency and general well-being of the employees and elected officials of Augusta-Richmond County. The programming recommendations shall incorporate adequate spatial working environment requirements of current needs and allocate departmental growth accommodations based on justifiable growth projections. Provisions for growth shall be accomplished in a way that does not result in excessive unused space standing vacant until needed. The plan of action shall be staged in a way to allow the expansion of dep~ments to occur when needed. -To facilitate the efficiency of communication and interaction between departments. Defming primary and critical adjacencies will allow for improved interaction between departments and to the public served by them. Paper flow and electronic communication are an integral part of defining the communication efficiency. -To establish a general pl~ for records retention. Filing and retention recommendations will provide the current and future storage capacity outside of valuable office space while maintaining ease of access and retrieval -To provide accessible and cOnvenient governmental services to the public. This includes the centralization of departments to the majority of users, reviewing public transportation and parking available and the accessibility of the Consolidated Government's buildings for use by individuals with disabilities. -To provide the level of safety and security appropriate for the usage. I .. I I I I I I I . I I I I I I ~. I I AlJ2USta-R1chmond Consolidated Government Space Utilization Study Goal and Objectives Access is reviewed recommeridilig ways to improve and Separate non related users in entry. corridor and elevator access. Measures to improve security where necessary shall be recommended. Building constraints which hinder security shall aLso be addressed. -.To establish 'a Facility Plan that is aft'ordable and achievable. The Facility Plan shall identify those properties that best ,accommodate space needs. Renovation and new construction costs are presented to recommend solutions that provide the maximum desired result and the least governmental expense. These objectives form the found~tion for which important decisions throughout the programming effort will be based. Achieving these objectives will result in the attainment of the goal of this study. I .. I I I I I I I . I I I I I I ~. I I AQ2usta-Rlchmond Consolidated Government Space Utilization Study Methodology methodology The ftrst step in the development of the space utilization study is to accumulate a database of information that details the existing conditions of each department. This was accomplished, by u.tilizing the following procedure. . Refinement of the Goals and Objectives: Duckett and Associates reviewe~ the data from the Request for Proposal prepared by Augusta- Richmond County as well as meeting minutes from initial contacts with the client to establish an outline of objectives. These were reviewed with the client for approval and further developmen~, until the above list was established. .Space Standards: Working from past experienc~ space standards were developed for inclusion in the survey document. . Implementation of the Space Needs Survey: A questionnaire type survey was developed to obtain the space requirements of the Departments. An Agency workshop with the department heads was conducted to distribute the survey and explain the intent of the questions. . Interviews: Upon completion, return and review of the surveys, interviews were held with the key individuals of each department. Questions with regard to the survey were raised and further clarification of issues brought about a more thorough understanding of the department, how it operates and the corresponding space requirements. . Documentation of Department Requirements and Comparison to Existing Conditions: An initial report was establishedutilizing-the_ information obtained by the Departments. The space requirements and future personnel forecasting were Duckett and Associates' interpretation of those require~ents as established by the departments. The report was then distributed to each department . for review and corrections. To assist the dep~ent heads with the review of their needs, the report include a comparison of the space requirements as they requested to the estimated existing space allocations. As the Department heads were reviewing their information, Duckett and Associates reviewed relevant historical data and other demographic statistics to develop forecasting formulas. The results of this task were then compared to the forecasts made by the departments. A list of disparities between the statistics and the departmental projections was developed and distributed to . appropriate department heads. The department heads were asked again to review their projections and to provide justification to support their needs. The final report includes a combination of the statistical growth projections and departmental need growth projections, including the higher of the two figures. A copy of the disparity report is included in the appendix. The final projections are based on the analysis of all information obtained. -Based on the preliminary report, a critical short-tenn space needs report was established. This report indicateS the departments that have current needs which are not being adequately met for day-to-dayoperations. That report is included in the Executive Summary. I .. I I I I I I I . II I II II II U ~ 1\ AlI2usta-Richmond Conso~l.dated Government Space Utilization Study . Methodology The circulation factors varied per department. Duckett and Associates applied circulation factors based on knowledge of past experience needs relating to size and fun.ction of the department. A list of the circulation factors used for each department is included m die appendix. "Refinement of Space Standards: To effectively complete this study, space standards originally developed by personnel classification is necessary. Based on the response of the Departments, the space standards were revised to more accurately reflect the needs of Augusta-Richmond County. These have been maintained in this needs assessment, even when different requests were made. When an explanation was provided by the department fora space in excess of the standard, additional support space was included to acpommodate the. n~d. A listing of the space standards is included in the appendix. The representative drawing configurations were also revised to more accurately reflect. the standards established. eGroupUser Meetings were conducted to review the information in the initial document to ensure that the projections established for one department did not adversely affect the projections of another department. This was specifically necessary in the Judicial Section due to the impact of growth in the Courts which greatly affects the personnel needs in various .other departments. : space requirements report This Needs Assessment has been corrected and reformatted to be more consistent with the building needs of the County. The final step in this space utilization study is the detailed review of alternative solutions to determine the best solution to meet the current and long-term needs of the Consolidated Government. This is addressed in Part IT of the Needs Assessment report. I .. I I I I I I I . I I I I I I ~ I AQ2usta-Rlchmond Consolidated Government Space Utilization Study - - ..' .- Area Definitions area definitions. This document classifies space requirements using three definitions that are accepted. by the 'Architectural industry. These terms, Net Square Feet(NSF) , Usable Square Feet (USF), and Gross Square .Feet (GSF) are important to understand so that the relationship of these different types of space can be accurately conveyed to the design team. NET SQUARE FEET (NSF) The sum of assignable areas that accommodate a specific function, for example, offices, conference areas, files, c.opier, and reception space. NSF doe&-not include circulation areas outside the specified area. NSF is measured: . From inside fInish of permanent outer walls. . To the office side of corridors with permanent partitions. . From the center line of adjacent assigned spaces. . Without .deductions for columns or partitions subdividing spaces. USABLE SQUARE FEET (USF) . . The sum of area assigned to a specific department including a portion of the buildings circulation space required specifically for mat department. These areas specifically include. the net area plus departmental circulation areas, interior walls and partitions. USF is measured: . From the finished surface of the office side of corridors or other permanent walls. . To the center of partitions separating adjoining areas. . To the inside surface of outer building walls GROSS SQUARE FEET (GSF) The sum of all enclosed areas measured to the exterior surface of the building's shell. GSF includes Usable area plus building circulation, mechaIiical rooms, public toilets, janitor closets, unassigned storage, and exterior walls and structure.GSF is measured: - . From exterior faces of exterior walls . Includes basements, mezzanines, and penthouses. . To include covered walkways and roofed-over areas at 50% of their area. I .. I I I I I I I -- I I I I I I I . I I AlJ2USta-Richmond Consolidated Government Space Utilization Study - - . - Infonnational Sources infonnational sources Information used for the preparation of this document was primarily collected- during the survey and interview process with _Augusta- Richmond County personnel. Research o(the following sources ~rovided additional material and guidelines for this report. _ Review of standards and provisions of other court/government projects involving Duckett and Associates, Inc. (Cherokee, Crawford, Cobb, DeKalb, Douglas, Fulton Counties) _ The American Bar Asso~iation and the American Institute of Architects, The American Courthouse: Planning and Design for the Judicial Process, 1983 _ National Center for State, The Courthouse: A Planning and Design Guide for Court - Facilities, 1991 -United States Court of Appeals, U.S. Court Design Guide, 1989 _ Department of Justice, Code of Federal Rel!ulations 28 CFR Part 36, 1~94 _ Judicial Council of Georgia, . Georgia Administrative Office of the Courts, ''Caseload Reports", 1989-1996. - U.S. Census - Population Demographics, 1990-1996 _ "Augusta Manages to Prosper Despite Job Losses at SRS", Georgia Trend Magazine, April 1997, pp 35-37. _ Demographic data provided by the Augusta-Richmond County Consolidated Government Planning Commission. I .. I I I I I I I . I I I I I I I . .- I Au~usta-Rlcbmond CODSOUdated Government Space Utilization Study Introduction acknowledgments . No facility program.can adequately be developed without the cooperation of the users of the space. .,puckett and Associates wants to thank-all the departmentS of this Consolidated government for their cooperation and accessibility while preparing this study. The Space User Committee has provided us with excellent feedback in our analysis. We especially want to thank Mr. Clifford A. Goins Assistant Director of Public Works - Engineering Division for getting us started on this assessment; Mr. Charles R. Oliver, County Administrator for his commitment and direction for a realistic program for the Consolidated governmen~; Chief Iudge William Flemming, IE.: for coordination of judiciary user group review meetings; Mr Paul De Comp, Planning Director for providing us with demographic data and building fIXtures; Mr. L. Tom Gunnells, District Court Administrator for the Augusta District Judicial Statistics; and Mr. Richard Acree, Assistant Director of Public Works - Facilities Maintenance Division who came into the process on his frrst day ofeniployment and has provided enormous support and ~ection in the development of this study. The primary project team of Duckett and Associates preparing this study are: Karen I. Duckett, Project Manager; Renee Severson, Lead Facility Programmer; Robert West and Iada I. Iohnson. I .. I I I I I I I . I I I I I I ~ I ,8~1"l~ "~~,~ . "::f',.;&,;;z'J!"P't' .i/"" ~' . l ,.' , ri f! t,;,~,.1., g, , ~ ~ \ \ ~~~~~ ~~~~S1~~l',/ '\:""C'., .. ..t....__,':'J",.,~.:~;1f.i'0' ,p ~'_. CLD G.O\(:t.~:t.;~r{:.r~!T H<)USE ::. Hl,UI) " _ :;~ If;.' '~:::~JI~YI~~~~::,~'~4';'/ .;,~~ -''::~\ \\ .::~- ....: 1~ ~ ..EXECUTIVE SUMMARY I Ie I I I I I I I . I I I I I I I i- I Auausta-RJchmond Consolidated Government Space Utilization Study Executive Summary overview The executive summary presents a review of the overall findings of need for Augusta-Richmond County. It contains: 1. . A summary of the square footage reqUirements. This summary (as well as the fonnatting of this document) is such that it groups all departments by their adjacency requirements and potential building occupant breakdown. The last section, Building Support Services defines common spaces for inclusion as required in each of the buildings to be occupied. This common usage may increase if Augusta-Richmond County Consolidated Government pursues a facility approach of usmg multiple facilities. to accommodate their needs rather than a consolidation of operations into one faci.!!ty. Behind the overall summary is a listing of the departmental conferencingltraining and storage requirements. ' 2. An adjacency matrix and diagram indicating the departments requiring proximity to each other. The matrix can be used as a quick reference for the adjacency requirements of a particular dep3ft!'I1ent, whereas the bubble diagram provides an overall view of the adjacency . needs. ,..' . 3. A list of the most critical short-tenn space requirements that need to be addressed and resolved. 4. A synopsis offactors that have contributed to Augusta Richmond County's space problems. 5. A review of the parking requirements. for the various departmental groupings as well as traffic considerations. 6. A review of the existing Municipal Building for compliance to the Americans with Disabilities Act building provision guidelines. 7. A summary report of the pop~tion and growth trends of this county as well as neighboring counties that have an effect on the growth of departments located in this county. Charts and other infonnation substantiating the summary is included after the report. I, I I .1 I I I I I I ~.. ... I I I I o mill "'II:!: >m ~i!! m~ Zlll -I 03: ~?a ::ulll ~~ ~III 8 ~ z m ::u 8 3: 3:-1 ll:~ o z m ::u I I I -I I ... c: 28 o~~ ~r:-I g~~ r-m5 III~~ -II': m o n ~~ ilo ~;:: >>5 ;;lr >> z " III c: "'II m i!! o ::u 8 c: ::u -l >0 ::11;; 0-1 ::ui!! zo ~-I ... ~ m z ~ o o c: ~ "'II ~ ~ -l m 8 c: ~ liIZ -n2 mC) I ~ ~ L",_ I .. I I I I I I I . I I I I I I I. I I AU2usta-Richmond CODSoUdated Government Space Utilization Study Executive Summary usable square footage requirements Department SECTION I - ADMINISTRATION AND SPECIAL PROJECTS Mayor Clerk of Commission Administrator Finance Human Resources Information Technology Tax Commissioner Tax Commissioner - Motor Vehicle -Tag Tax Assessor Board of Elections Purchasing Housing and Neighborhood Development < Planning Commission License and Inspection Public Works - Facilities Administration/Construction Public Works - Facilities Printing and Mail . Public Works - Facilities Building & Grounds - Municipal Bldg. Public Works - Engineering . Public Works - Engineering Pre-Construction/Construction Sub-Totals SECTION II - JUDICIAL Superior Court Clerk of Superior Court District Attorney State Court Solicitor Juvenile Courts Probate Court Civil Magistrate Court Clerk of. Civil/Magistrate Indigent Defense Marshal Sub-Totals SECTION III - PUBLIC SAFETY Sheriff Administration Criminal Investigation Civil Jail Administration (based on estimate of .existing) Training (based on estimate of existing) Marshal - Field Office Fire Department CurrentNfJ6d Projected 1998 2008 5,070 5,070. 5,480 5,490 1,594 1,944 5,583 5,945 4,973 4,719 9,828 10,584 4,703 4,838 3,783 3,868 7,384 7,514 7,224 7,328 2,835 3,510 .3,294 3,402 3,510 3,569 7,864 8,436 672 816 : 1,284 1,476 800 800: 5,050 5,400 . 1,088 1,488 72,191 75,613 39,658 52,318 16,965 20,116 12,859 16,335 18,820 19,426 .7,763 10,051 . 8,203 8,730 6,706 7,156 .6,806 7,340 3,146 3,738 1,625 1,794 1,764 2040 124,315 149,044 11,502 12,683 6,419 6,845 .2,025 2,363 5,569 5,569 7,796 7,796 1,806 1,806 5,1n 5,555 I ~ I I I I I I . I I I I I I ~. I . I AU2usta-Richmond ConsoUdateCI Government Space Utilization Study Executive Summary usable square footage requirements Sub-Totals SECTION IV - PUBLIC WORKS, UTILITIES, AND RECREATION Public Works - Operations Roads & Bridges Streets & Drains Public Works - Facilities Maintenance - Law Enforcement Center Electrical . Electrical - Storage Warehouse Construction Shop Public WorkS - Engineering Right-of-Way & Property Acquisitions Traffic Engineering Utilities Administration Engineering Construction Maintenance Construction Maintenance Materials Warehouse Customer Service Recreation Recreation - Equipment Storage Trees & Landscape Trees & Landscape - Storage & Supply . _ Office Area Sub-Totals Storage Facility Sub-Totals SECTION V - INDEPENDENT OFFICES Augusta Probation Extension Services Natural Resources Coroner's Office Human Relations Riverwalk Special Events . Sub-Totals SECTION VI - COMMON BUILDING SUPPORT SERVICES This section should be reviewed independently for each option scenario since the overall allocations are affected by the. number of buildings and how each is occupied. Overall Total 40,294 42,617 (1998) (2008) 2,945 3,044 2,603 2,759 932 1,024 .7,272 7,356 9,375 9,375 9,392 9,182 950 1,750 9,873 10,379 1,742 1,998 2,022 2,297 1,690 1,703 9,000 9,000 4,050 4,765 5,400 5,273 4,800 5,273 5,015 5,124 4,300 4,300 48,871 51,530 27,475 27,948 8,519 8,519 5,188 5,938 1,260 1,260 1,388 1,613 2,339 2,690 1,188 1,681 .19,882 21,701 333,028 368,453 I .- I I I I I I = > 0.1 a:: l!a.~ ~ ., ~ ... ... .. !;J I i I i _ ~ :l i ~ == == fir ~ ;li!!,,:zr i!.c",,>ll IJ P\"~~~!2 ~ :l~ClO ., f ~ ~ ~ Cl' IIQ - ! ~ ~ a:: ! .. = a .. t I !;J a = .. ., ~ J i .. ., ~ I 8 .. ., . t I . I I I I I I ~ I > I: ~ E; ~ =" ~ = a. 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U (' ~ c :z. ., --.... . \J) ~ ~ c. ... , N Lt ~ .7- Ul ""'1 C U ~ I \ ~ .- ~ I I I I I I I . I I . I i I ~ I I I .. I l>~ ~1f \-- ~~ ~~ S( II ~~ ~{\ ~~ t~ ~~ II II II J>C \rJ' L-l\t )-1t ('c. \\\\ L (' -{ I p ~ ~ ~ T1 ~ S- f ("\ <. r- f ... 2 4 \)1)> !~ ~ U l-_ ~~ f1l I.U) C\c::. --( I .. I I I I I I I . I I I I I I I I- I A~usta-Richmond Consolidated Government Space Utilization Study Executive Summary critical short term space requirements \ ,Upon review of the current and future needs of the Augusta-Richmond County government 'departments, the following are deficiencies requiring attention in the immediate future. DISTRICT ATTORNEY The antiquated house that the District Attorney resides in is totally inadequate for their needs. The house is much to small for this d~partment( the house has less that 8,000 square feet now and the current department needs exceed 12,000 square'feet). In addition, the house with its small rooms and multiple floors does not allow effective use of space. It should be noted that the D.A has done a remarkable job at utilizing every inch of space. The house does not meet life safety code or Americans with Disabilities Act requirements. It is not suitable for any government agency and consid~ration should be given to sell the property. INDIGENT DEFENSE and VICTIM WITNESS ASSIST ANtE . Both of these departments are located in rental property not suitable f~r the office environment intended. In addition, since Indigent Defense works in conjunction to the Superior Court, it should be located closer to the Court. The house has numerous deficiencies including electrical wiring capacity and the floors cannot handle' the. weight of their high density filing system. The Victim Assistance program is a function of the Solicitor's office. The current location of the department is relatively close to the main Solicitor's office at the Law Enforcement Center (LEC). Locating the department further away would be an unacceptable alternative. There is currently no available space in the LEC. Since there is also a strong need to provide additional space for the Solicitor's current needs, it would be beneficial to find a solution to group these two departments together as well. . . SUPERIOR COURTROOM To accommodate their current court caseload, the Superior Court must hold courtroom activities at a courtroom in the LEC. The entrance to the courtroom is a small door at the side of. the building. This courtroom is also being shared with the State-Court. Both courts need the courtroom on a full time basis. The LEC courtroom does not service the Superior Court as it should, and other accommodations should be made to suit their needs. Any short- term solution will need to consider the length of time for which the accommodations are being considered for. I .. I I I I I I I' . I I I I I I ~. I I A~usta-Richmond Consolidated Government Space Utilization Study Executive Summary - short tenn requirements Con't. : : UTILITIES- CUSTOMER SERVICE The' customer service department of waterworks is currently divided in two locations with convenience payment sub-stations located throughout the COUI)ty. The main department would like . ~o be consolidated. However, the critical short-term issue to be addressed is the drive-thru window at the Peach-Orchard Road. The drive-thru window is a service that is highly utilized by the public. So much so, that it is causing traffic pr~blems in front of the building. A solution is needed to avoid the traffic hazard without eliminating the service convenience to the public. SOUCITOR As mentioned earlier, the Solicitor does not hav~ adequate accommodations to function properly. The critical space need for this department is the reception! customer service area. It is literally a short, narrow corridor with a counter separating the office from the public. There is not adequate room for anyone to pass easily to the office area if someone is being serviced at the counter. It is especially difficult for a wheelchair to pass ( and probably impossible for a large wheelchair). UCENSE AND INSPECTION License and Inspection is currently housing staff in an upper office area not meant to accommodate people. Also, there is no air conditioning in the space creating an impossible work environment during the summer. The staff housed here has field duties, yet the current accommodations are still not acceptable for this section of the department. OTHER SHORT-TERM NEEDS TO CONSIDER 1) Information Technology should.be a priority for final location accommodation to reduce the need for and cost of re-routing cabling. 2) The Commission chambers does not have sufficient public seating. 3) The Marshal's substation is grosslymadequate for their needs. 4) The Assistant Coroner is currently storing supplies at home. 5) The Juvenile and Augusta Probation Offices are both in need of consolidating their departments. 6) Extension Services needs a community kitchen. I .. I I I I I I I . I I I -I ,I I ~ ,I A~usta-Richmond Consolidated Government Space Utilization Study Executive Summary - short term requirements Con't. In addition to the needs indicated above, major concerns raised were records retention and parking at the Municipal Building and the Law Enforcement Center. Since our reviews, records retention has relocated to a larger facility addressing the critical needs addressed for storage of . ~ead files. This should have resolved space needs for numerous departments. In regards to the parking concerns, it must be noted that throughout the time of the interviewing process, parking was obtainable at both locations.. There were times that required parking on the street verses in the lot, yet parking was obtainable at both locations within the radius of a large block. This reduction of parking need occurred with the moving of state courts to the LEC. Consolidation of the courts will mcrease parking needs. Tabulation of Short-Term Needs District Attorney Indigent. Defense Victim-Witness Assistance Superior Courtroom Utilities - Customer Services Solicitor License & Inspection Sub- Total Other Short-Term Considerations Information Technology Commission Meeting Room Marshall's Sub-Station Coroner Probation Consolidation Extension Services Kitchen , Total ST . Consideration 12,000 sf 1,553 sf 1,168 sf 3,660 sf 4,300 sf 1,588 sf (Additional space from 5,736 sf) 7,233 sf 31,502 sf 9,828 sf 2,500 sf 2,000 sf 1,388 sf 9,113 sf 1,233 sf (Additional space from 3,867 sf) 26,062 sf I .. I I I I I I I . I I I I I I .. I I A~usta-Richmond Consolidated Government Space Utilization Study Executive Summary - Space Issues synopsis of factors contributory to space problems . Lack of provisions in record's retention for file storage needs. This has currently been corrected with the relocation of the Records Retention division into larger facilities. . Inefficient use of existing space. . Lack of standanJs; Some departments are large; other's are tight. . Departments were fit into existing configurations not conducive to their needs. · Some personnel have space larger than needed. . Duplication of space provisions. · Break rooms vs. Galleys · Conference Needs (Currently sharing conference rooms with some degree of scheduling problems) · Filing · ' Public waiting areas · Departments split requiring additional equipment and space to accommodate (ie. Information Technology) . Intra departmental adjacencies not being met causing inefficient working environments. . Two large ceremonial court rooms with accessory jury accommodations not . needed or being properly utilized. . - , Square footage allocations for departments not accurate causing relocation problems to persist. . File storage on-site still heavily utilizing paper storage. Look at state archive standards to reduce on-site needs. I .. I I I I I I I . I I I I I I ~. I I Augusta-Richmond Consolidated Government Space Utilization Study Executive Summary-parking requirements con't. PUBUC WORKS, UTILmES AND RECREATION The departments in this section have a great need for parking of g<;>vernment owned vehicles ranging ,from cars to small trucks to large bucket trucks. These vehicles require secured overnight provisions to deter vandalism and theft. Due to the nature'ofthe vehicle, some will also require protection from the weather. Minimal accommodations are required for visitors as compared to the employee and . maintenance vehicle provisions. Depending on the parking lay-out, the overnight vehicle parking could double as visitor parking during the day, providing some but not all of the visitor parking accommodations. STATE FUNDED DEPARTMENTS The Probation and County Extension Departments both have a high need for visitor parking including ADA requirements, in addition to the employee and government owned vehicle parking ac~ommodations. The County Extensions' visitor parking needs are greatest at off peak office hours. This is because the kitchen demonstrations, which would bring in the most visitors at any given time, are conducted in the early evenings. COMMON BUILDING SUPPORT For each building that is occupied, some parking will be needed to support the building. The amount and type of which is determined by the building size and departments which will occupy the building. ' ' Typically, parking is required for delivery and/or service vehicles at a delivery entrance of some sort. In additign, an area for emergency vehicles may be necessary. I .. I I I I I I I . I I I I I I I ,- I A~uSta-Richmond Consolidated Government Space Utilization Study Executive Summary trafflc considerations DEPARTMENTS WITH HEAVY CONCENTRATIONS OF PUBLIC TRAFFIC AT ALL TIMES · Clerk of Superior,Court - Administration .. State Court Solicitor . Tax Commissioner - Tag Office (Due to Staggered Tags) , · Probation Office ,. Tax Assessor · Sheriff - Administrative · Probate Court . License and Inspection (Stagger season to maintain steady traffic flow) , . District Attorney - Victim Witness , . Utilities - Waterworks Collections DEPARTMENTS WITH HEAVY CONCENTRATIONS OF PUBUC TRAFFIC AT SPECIFIC INTERVALS · Superior Court - ~ourt Rooms (Jury Pools) · District Attorney:" Grand Jury · Clerk of Commission - Commission Chambers · State Court · Juvenile Court DEPARTMENTS WITH HEAVY INTER-DEPARTMENTAL INTERACTION AT ALL TIMES · . Record's Retention · Information Technology · Printing and Mail - Public Works · Purchasing (Secondary) · Administrator (Secondary) · Finance Accounting (Secondary) DEPARTMENTS WITH AFI'ER-HOUR TRAFFIC · County Extension · Juvenile Court · Probation Office · Riverwalk Special Events · Sheriff - Administrative (Record's Bureau open 24 hours) . · Clerk of Commission - Commission Chambers I 'e I I I I I I I -- I I I I I I .. I I A~ta-Ricbmond Consolidated Government Space Utilization Study Executive Summary Americans with Disabilities Act evaluation municipal building ADA ELEMENTS The following is a listing of the non-complying ADA elements existittg at the Augusta-Richmond Municipal Building. · There should be at least one urn-sex accessible restroom on each floor. The only accessible restroom is on ,the first level In addition, all non-accessible restrooms should have a sign with directions to the nearest available accessible restroom. · The .door hardware throughout the facilitf includes knob handles rather than the lever type required. · The drinking fountains throughout the facility are of a non-accessible design, mounted to high and protrude out into the main traffic path more than the allowable four inches. · The signage throughout the facility is non-complying with the lack of braille, lack of raised letters, sizes, symbols color contrast, etc. · No fire system strobe lights are present. It could not be determined if the audible system proVided meets the requirements of ADA. · The stair nosings at the fire stairs are too deep. The handrails at the outside walls do not have the required 1 '-0" extension. · The public telephones are mounted top.high, with the coin slot higher than the maximum allowable for a side approach of-54'! high. · The front entrance is not accessible. Since there is an accessible entrance, the front entrance is not required to be accessible. It should however have a sign that directs the person to the accessible entrance. · There is a public announcement bulletin board mounted above the marble wainscotting in the hallway. This is to high to meet the requirements of ADA. · . ,The thresholds into the offices is quite high, yet falls within the allowable range for an existing facility. This is however a public facility and all efforts should be made to bring elements like this into compliance with any Qlajor building renovation. · The expansion joints in- the corridors is a similar condition to the thresholds. It appears that they were posing a substantial tripping hazard as a mat has been put over the area to ease the transition. · All of the public counters throughou~ the facility are too high for compliance. I Ie I- . I I . . I . I I I 111 I I I I I I ~ I Augusta~Richmond Consolidated Government Space Utlllzation Study Executive Summary NON-COMPLIANT BUILDING CODE ISSUES Although not required, the building should be equipped with a sprinkler system to ease the other life safety requirements that wo~d be required, including maximum allowable travel distances. The remaining issues included here are in addition to a sprinkler-system. The guardrail at the balcony does not-meet the 4" sphere rule. The spacers are too far apart. The mail drop between floors poses a non-allowable fire hazard breaking the fire resistance rating between floors. The exit lights at some of the fire stair locations are not perpendicular to the exit as required. I .. I I I I I I I -- I I I I I I ~ I A~ta-Richmond Consolidated Government Space Utilization Study Executive Summary growth projections Of paramount importance to any planning project is the factor of determining future needs. .Population demographics are an important indicator 'in this planning effort. There is a direct correlation between population growth of a'county and the county staffmg requirements. The county's financial strength and government spending policies also factor in as to how the county is staffed. The demographics for Augusta-Richmond County indicate some irregular fluctuations in growth within the last ten (10) years. The most current trend of four years is a downsizing of the city/county population. Based on the historical data we obtained from the departments, there has also been a downsizing of staff. However the four years prior to that showed a strong population growth. It is therefore wise for any planning effort to consider a long term growth rate average. The overall average for the last ten years has been a .4% yearly growth rate. The State of Georgia ~ of Planning and Budget projects a comparatively aggressive population growth rate of over 1 % a year. These projections are based on the growth average of the county . over athirty year period. The county growth rate averaged 2% between 1960 and 1970 and 1.2% between 1970 and 1980. The State's projections indicate the total population for Augusta-Richmond County to be 234,582 by the year 2010. The State Data and Research Center recommended the use of the projections from ''Georgia Trend" magazine, which assume an annual growth rate for Richmond County at .9%. The Augusta- Richmond County Planning Commission projections are more conservative. There is still an assumption for a stronger growth rate than was seen in the past ten years. The Augusta- Richmond County projectionsj>rovide a growth factor of .6% per year until the year 2005 and .8% growth from 2005 to 201 O. Without an influx of new business or industry, the conservative growth rate is to be more expected. In addition, based on the development of outlying counties and the movement of local households to these areas, the conservative approach again appears more accurate. In planning major departmental relocation efforts some growth must be assumed. For the purpose of this report, a growth projection factor of between .6 to 1 % per year was considered based on the functions and , trends of each department. These projections were then balanced with the needs projected by the staff,. accommodating staff provisions for new services or functions. Of further consideration is the three county circuit of the Superior Court. The home base for this circuit is in Augusta-Richmond County since it is the largest county. The District Attorney and the Probation Office also accommodate the circuit. ,Both of the outlying counties are growing at a much faster rate than Augusta- Richmond County~ Therefore the staff growth. projections for these departments must correlate to the combined population growth projections. It is foreseeable in the I .. I I I I I I I . I I I I I I ~. I I Auausta-RJchmond ConsoUdated Government Space Utilization Study Executive Summary- projections con't. , ' next few years to have a Judge reside full time at a courthouse in Columbia County. This being the case, the staff projections for Superior Court can assume one ress Judge, Secretary, Law Clerk and Court Reporter. Even with one judge residing full time in Columbia, the caseload there is growing and may require an additional Judge. Burke County is also growing. Trials and. all court proceedings ,are held at the courthouse in their county. :As the three-county circuit caseload grows, more Judges and their staff will require accommodations. However, the courtroom requirements do not need to . grow proportionately, since provisions for courtrooms are provided for by each county. The District Attorney would require growth in proportion to the projections for the three county area as they find that it is more efficient to have all of their employees under one 'roof. The growth projections of the combined circuit is based on a 2.2 % yearly growth rate. This factor is based on the ''Georgia Trend" population growth projections for each county weighted by the current population of the counties. I .. I I I I I I I . I I I I I I I. I I ,250 200 150 100 A~Wlta-Richmond Consolidated Government Space Utilization Study ~ugusta-Rlchmond COUnty Population Growth Analysis 50 o 1987 1991 1995 '1999 2003 2007 1985 1989 1993 1997 2001 2005 2009 I .. I I I I I I I . I I I I I I I. I I , _;#".~<J!'~:'~:;7,,~~n;-;7;:~::~\>:~~,",,\~ _ ",. _".F ", \.., ~"~.'S L ~"'4i ..~'L <\.~. '~';;,i;~\~, ~" ! i Y,f.' , ~. - " ! ~;:i , "- '...,'.~,',::.~,l..;,:.,_:;~.'.r.,~,_.~.,.,.,'~.~.',~..:~:,.".;_:,:.~.:,(:',',',Fn_.~",_.1.,~.'.~..,"'~'~"'~":""_"_~':_'_' '.;..',." ,.'~ .,_ ..l ....~,:;7 '\,."."" \~.,."._-".,"'~'" ..~:;;~~:-:=, :~~ ",' " "," r "')""-4"-r~",w.....r.!""-I.Oll"''''' li< ,._.,,,,,.,.,.,,....,,o;..,1-.;;';.f',. .' ~t Jt.L \.:.Uvi.;~-!'!Nh~;~, i ;t,~ . '- ~b .~. ~..'0D ~_.;:,___" j/~' ~. .~~ 'f~~"""" ~ "~'.,;,"";"i;""';;"""';::".-,,z.,;.';;'2~::~::~~..."'$,,"";f.""i.;;-""".'^ "./7 ~ . .. j:... . ,.......f5f.'1~.l';:~~' -'<("<.",,,,.,,~,~,.,.,,, ~~ ~$l'q ~ j."" ~. '.' - .':.~,1,v .'?i~,:,L:.,~.,J,i<,!.~..~}~~,'~ .~~,""!i!i,_~:.::;;~:"'~".."'.". ~~ SECTION I ADMINISTRATION AND SPECIAL PROJECTS I .. I I I I I I I . I, I I I 1 I ~. I I Augusta-Richmond Consolidated Government Space Utilization Study Functional Requirements MAYOR OF AUGUSTA-RICHMOND COUNTY :: function The Mayor is an elected official who is the chief officer of the Consolidated government with the power to administer and enfor~ethe laws of the City-County. It is the Mayor's responsibility to oversee the direction in which the City~County government is operating.' , DEPARTMENT PRIMARY SECONDARY Clerk of Commission . Administrator's Office . adjacencies USEFUL special requirements and considerations · The Mayor has assigned,parking. · The Mayor's Office should have direct access to the Council Chambers. 3: >1 > c < a o c: ~ ..' g rt:1 t/) 0 ~ Z ~ c :e n n 01 % c ~ ~ ~ ~I n > o n c m Z C ~ EI ~ o zl ~ c: c ~ ~I m " ~I " m .. I I I I I I I .. I I .. :1 I- I I I I I . I I I I I I ~. I- I Augu,sta-Richmond Consolidate.{I,G~vernment Space Utilization Study . Functional Requirements CLERK OF COMMISSION function Oirects the staff unit that is responsible for the maintaining of official records of Augusta-Richmond County and provides administrative support to the Commission members within the guidelines of Augusta-Richmond County codes and ordinances, policies and procedures, departmental rules, and state and local laws. Reports to the mayor and the Commission and works with co-workers, Commission-Council members, Administrator, Attorney, directors, elected officials, media, employees, and the public to pro~ide administrative support. adjacencies DEPARTMENT PRIMARY SECONDARY USEFUL Mayor's Office . Administrator . special requirements and considerations · Commission Meetings are held the 151 and 3rd Tuesday of every month. Meetings last until 9:00 PM. Public hearings are scheduled quarterly between 6:00-7:00 PM. Work sessions are held every fourth Saturday of the month in the Committee Room. Committee meetings are held on the 2nd and last Monday of each month from 6:00-7:00 PM. All of the above scheduled meetings are open to the Public. . . .. . . . . . "i I I I I I I .. I oCnm""."ooooC'l) ill!f o.aCilifi'coooo:s 3'C1Il'C(ltg33~3'8 3-"'"8 n33 3 iii"~ :;c (1):=:=:= i' ~ ~2;a i ~ 0" g < ~ m m i 6'~ !e.oQ -;- :SiiJ311l g"(I):;C:;C:S1ll (It - CD 0 CDID . c. -88CD2 S'CD~ '"\.CD ';;: 0 '"\. ;a~ CD (/) OiiJ33(/) , ~ 3: 0 ID 3: (') III CCD." CD- 0 = ;a::1 CD CD .... g CD < =:~ &> ... III :s 0 )C CD ID.... 3 :;c :;co ~ CD g~ 2l (/) ~ ~ 3 Q" -g[ ~ 3 (I) 0"0 (I) C i'r~ C C" (It C" ~ CD ~ 0 !!!. 0 S' S' S' ii' ID ii' & 0 QOZ - .... ~~~ Ul 0 cniiicn (I)=:" aJaJaJG> cnO-t ,,:So -t@~ S~.... N ~~ .... .... .... .... .... -.,.. Ul .... 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I I I I I I ~. I I A,ugu~ta-Richmond Consolidate~G~overnment Space Utilization Study Functional Requirements ADMINISTRATOR'S OFFICE function This office is responsible for the overall administration of the local government It is responsible for developing and administering the budget. It is foremost a liaison to the various departments that ensures that the policies and procedures as generated by the commission are implemented. It is a department that ensures that laws(with respects to areas other than crime, etc.) are enforced and that citizens are treated both fairly and honorably. This department is responsible for developing both long term and short term goals and objectives. It counsels and evaluates the performance of all department directors. DEPARTMENT PRIMARY Intra-departmental Adjacencies . Mayor's Office . Commissioner's . Finance Human Resources adjacencies SECONDARY USEFUL . . I .. I I I I I I I . I I I I I I ~. I I Au2QSta-Richmond ConsoUdated.Government Space UtUizatlon Study Functional Requirements ADMINISTRATOR'S OFFICE EQUAL OPPORTUNITY EMPLOYMENT function The Department of Equal Opportunity Employment ensures that current policies and procedures are, 'carried out fairly as well as creating, new policies and procedures for all aspects of government. This office is responsible for monitoring and enforcing equal opportunity employment, firing and promoting employees, reviewing proposed purchased bids, and investigating employee complaints. adjacencies DEPARTMENT SECONDARY USEFUL PRIMARY Administration . Purchasing . . special requirements and considerations · This is a newly developed department with one person. There is no anticipation for departmental growth. Responsibilities are still in the development stage. . 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' adjacencies DEPARTMENT PRIMARY SECONDARY USEFUL ~ccounting Purchasing Human Resources . . . County AdmmcistratOr . special requirements and, considerations · Three times two file units-require added floor support. · Conference Room for department to ,seat 10. · Security of payroll records. " · Local area computer networking for financial programs. · Vault for petty cash, daily compensation reimbursements-accounting. I ~ I I I I I I . I I I I I I ~. I . - - Au2iista-Richmond Consolidated Government Space Utilization Study Functional Requirements HUMAN RESOURCES function GENERAL: Human Resources develops, implements, and ~oordinates employee programs that foster a working environment conducive to high employee morale, low turnover and quality working 'conditions. Human Resources is a resource department, of which, all government departments rely upon for support in areas of employee relations, as it relates to employment, compliance to policies and procedures, legal compliance, benefit coordination, salary administration, job descriptions, training programs, and job performance evaluations. DEPARTMENT PRIMARY Payroll . AccOlmting Purchasing Printing adjacencies SECONDARY USEFUL . . . special requirements and considerations · Three lectriver file units. · ,. Training Room. · Public Area for application completion. · Shared conference with other departments for ,15-30 people. · Recommend a staff lunch room for all employees - can also be used for meetings and training. . . · Personnel records to be locked'8Iid secUre. I ~ I I I I I I . I I I I I I ~. I I Au2lJSta-Richmond ConsoUdated,Government Space UtUlzation Study Functional Requirements HUMAN RESOURCES Cont'd function , RISK MANAGEMENT: Th~ Risk Management Division is responsible for the management and - . administration of claims against Augusta-Richmond County. Responsibilities include developing and administering programs which will reduce potential liability (Loss Prevention). To accomplish these task, the following areas! programs have been developed: (1) Claims administration and management in the areas of property damage, third party personal injury claims and workers compensation claims; (2) Safety program implementation; (3) Substance abuse policy administration in compliance with the Drug Free Workplace Act an~Federal Transportation Act; (4) Program management of Protection Against Blood-Borne Pathogens (Hepatitus B Protection); (5) Program management for Hazardous Communications program/policy; (6) Program management for Employee Assistance Program; (7) Administration associated with Commercial Property Insurance (8) Overseeing of Fidelity Bonds. adjacencies DEPARTMENT PRIMARY SECONDARY, USEFUL Accounting . Purchasing' . County Attorney . Human Resources . Inter departmental . special requirements and considerations · This department has a training mission without currently Occupying a training room. · This department deals with legal (litigation/claims) and medical sensitive information on employees and private citizens. Privacy and sound control are a criticai issue. · Due to the nature of the office, numerous injured employees and citizens visit. Extra consideration, for AD A accommo.dations .is required. · . Risk Management should be consolidated with Human Resources to centralize copy, reception, conferencing and some filing needs. I ~I ~ I 3: o z ~ I en o ~ I o ~ I ~ z 5: ~ I 'tJ :z- n ~ I g i I ~ II I I I I I I I .. 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I I Augusta-Richmond Consolidated Government Space Utilization Study Functional Requirements INFORMATION TECHNOLOGY function ,The Information Technology Department 'is the heart of the computer and infoimation linkage of all government departments. This department is responsible for setting up and installing all new - computers, training of all department staff members on the computers and software upkeep and repair of computers, radios, and telephones. adjacencies None Req~ed. Central to all Departments, as they support the communication technologies of all County Agencies. special requirements and considerations · ' Computer room with raised floor and humidity control · Consolidating the two locations into one. 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This tlepartment issues license plates/renewal.decals to all motor vehicles and issues location permits to all mobile homes in Augusta-Richmond County annually. This will be first keystroke data and will be done on a daily basis. This office will then be responsible for deletions, additions and any other changes needed to be made in the State computer. This division will begin the 12 month staggered tag renewal system. 1998 decals and plates will actually go on sale December 1, 1997. This department estimates processing approximately 20,000 taxpayers a month. adjacencies , DEPARTMENT PRIMARY SECONDARY USEFUL Tax Commissioner . . . Sheriff (police) . special requirements and considerations . This department has heavy public traffic. . There are currently two facilities which should be retained for best service to the publk and one public counter space at me Municipal Building. . The 491 Laney-Walker Blvd. location is currently leased from the State. . 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I I Augusta-Richmond Consolidated Government Space Utilization Study Functional Requirements TAX ASSESSOR function , The work of the 38 staff members includes the appraisal of all new construction; additions and , demolitions of existing properties; maintaining workable maps and records; checking mobile homes for decals; storing of market sales; cooperation and liaison with other governmental bodies, the accounting for ownership changes of property; det~rmining eligibility for tax exemptions; keeping abreast of legal decisions'which annually affect the make-up of the tax digest; maintenance of an active audit program which insures proper return of inventories, machinery and equipment, freeport applications, etc., a specialization in methods of arriving at current fair market values as defined in State law on residences, finally, consolidating all the values into the digest for submission to the Department of Revenue. The preparation of tax digest forms for Augusta-Richmond County, the Board of Education, Blythe and Hephzibah to set their annual tax levy and millage rate. adjacencies DEPARTMENT SECONDARY USEFUL PRIMARY Tax Commissioner . Infonnation Technology . Clerk of Superior Courts . special requirements and considerations · This department has high public traffic, averaging 60 customers daily · Between Personal Property and Real Estate, the department has 15 speed ,file (condensed file) units. This may require floor support. E ~I . ~ ~~~ m . o :D o o :D , ~I (') o ~I o ~ ~ o ; < . m II tit I I I I I I I .. 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UI~~ o............~~~~ ~ ~ ~,~ 8 8 ~ i ~ 8 ~ ~ ~ ~ I ~ ~ ~~~ c::8~8~~~ I .. I I I I I I I: -- I' I I I I I I. I I Aueusta-Rlchmond ConsoUdated Government Space Utilization Study Functional Requirements BOARD OF ELECTIONS function _ The Board of Elections has two functions: voter registration and conducting elections. VOTER REGISTRATION: The voter registration division's primary functions and responsibilities lie in the accurate compilation of the voter registration list which is used at the polls on election day as well as for jury selection. This task requires a great deal of data entry in the form of updating and correcting voter's records. Another primary function of the voter registration division is the issuance of absentee ballots. ELECTION DMSION: The election division's primary functions and responsibilities lie in the efficient conduction of all elections which occurin Augusta-Richmond County, and the cities of Hephzibah and Blythe. These task require the accurate compilation of the many forms and documents used for elections. As well as the assembly of the voting machines to be used at the 'polls. This division is also responsible for the tabulation, public release, and certification of election results. DEPARTMENT , PRIMARY , Tax Assessor . Information Technology Voting Booth Storage . Training Room Public Access . adjacencies SECONDARY USEFUL . . I .. I I I I I I I . I I I I I I ~. I I Aupsta-Richmond ConsoUdated Government Space UtUization Study Functional Requirements BOARD OF ELECTIONS Cont'd. . special requirements and considerations .. Public accessibility - There is heavy public access during elections - up to 500/day. Average visitation is 20/day. Easy access for public parking is required. After hours access for staff and the public, especially during elections is a consideration. The Office is open on Saturday's. Security for ballot tabulapons, and voter registr~tion information. There could be up to 500 people waiting in the reception/lobby on election days. The Department requires space for up to ten teinporary workers used during election periods. Need use of shared training room (8) times per year. V oting Booths are stored on site in a warehouse behind the Tag I Natural Conservation BUilding. Election materials are required to be stored on site - 2 yearsl books - 10 years. The break room is used by the Tax Assessor, Information Technology, the Print Shop, and Accounting. Copy machines back up the Tax Assessor, Information Technology, and Accounting when their equipment is down. , Voting Booth Storage is adequate but the roof is leaking. The facility is not air conditioned. , Infrared heaters hung from the ceiling warm the space when occupied. Election paperwork could be stored in the warehouse if climate controlled. . . . . . . . . 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I I AU2USta-Rlchmond ConsoUdated Government Space UtlIization Study Functional Requirements PURCHASING function The function of the Purchasing Department is to administer acquisition of goods and'services for all departments and divisions of the Augusta-Ri~hmond County Government. The Purchasing . Department is assigned absolute responsibility for negotiating and buying for all the departments within the County. The department works with thousands of vendors in supplying the County's needs as economically and efficiently as possible. The number of purchased orders issued for the year 1996 was 9,643. As of August 30, 1997 the number of purchase orders was up 24 % to 12,044 with an estimated year end total of 20,345. The projection for 1998 is 25,431 purchase orders. adjacencies DEPARTMENT PRIMARY SECONDARY USEFUL Finance . Accounting . Mail . Printing . Administrator . 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Responsibilities include transportation and transit planning; zoning administration; development administration, including planning for the' local Community' Development Block Grant Program; historic preservation planning and administration; grant application and administration; mapping and data base updates;' and administration of other programs and ordinances such as flood plain, grading, soil erosion, signage, Riverfront development; landscaping; and mobile home reviews. DEPARTMENT License and Inspection Public Works (Engineering) Tax Assessor Housing & NeighborhoOd Dev. adjacencies PRIMARY SECONDARY USEFUL . . . . special requirements and considerations . . GIS drafting and lay-out board - large room. · Parking for the public. · Plan I Map Files - Large Quantity . Planning Commission Meeting Room. " > I !; c z g ~ .~ I' ,,> i tl en z f!! 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The Building Construction division ensures that all contractors have proper licenses and that all building, electrical, plumbing, mechanical and gas codes are enforced, The Business License division advises potential business operators-owners of the applicable regulations and collects occupational taxes. This division also collects excise taxes for the sale of alcohol and collects the excise tax for hotels/motels. The Code Enforcement division ensures that property maintenance, housing and unsafe building codes are compiled and enforced. ' adjacencies DEPARTMENT PRIMARY SECONDARY USEFUL Inter-divisional Adjacencies . special requirements and considerations -Development is strongest in the southwest Section of the County. This makes the present location of this Department ideal. -Thisdepartinent has considerable public traffic and license fee collections. -Peek busy seasons for business licenses and permit offset each other to provide steady flow. 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Due to the size of this organization, it is broken down into three divisions: Facilities, Operations, and Engineering. Each of these divisions is sub-divided as per the organizational chart attached. Each of the Public _ WorkS Sub-divisions are included as a separate entity for this report. The Facilities Maintenance Section is further divided into the following: . Buildings & Grounds' . Print & Mail . Public Buildings - Construction Shop . Public Buildings - Electrical Some of the sub-divisions are not a part of this report since these will not change. Not included are the following: . OPERATIONS - SOLID_ WASTE - Sanitation . OPERATIONS - SOLID'WASTE - Compo sting . OPERATIONS - SOLID WASTE - Land-Fill Operations . OPERATIONS - INFRASTRUCTURE MAINTENANCE - Levee & Canal . FACILITIES - MAINTENANCE - Record Retention This section is broken down into two different locations within this report to represent adjacency requirements. The following departments are located in Section I: Administration - Public Works - Administration Public Works - Facilities' Administration & Construction Print & Mail Building & Grounds - Municipal Building Public Works -Engineering , Office Administration & Records County Engineering Pre-Construction/Construction ' I I -. I I I I I I . I I I I I I ;! D c ~ ,., o ~ sa ~ 1- ~ !i l R 1 1 I ICI > i i i i ~ a g PUll i' n . i ~ ~ z: i I I I I I ~g ~ ! ! ~i J i I III ~ II ii jll fili IlTi -~ . ~'i~~ i lit ~ ' ;~ ~ m ' ' !! .~ i i I~ U I _ .. IJ ~I~. ~J li~ i~ ~~ a ii I~ I ~I !i II if d Iii! II ii' Ii .~ I~ 1& .I!!~ a i ~I II ::1 i ~~ ::t$il I: III I G It ill i III I I , Ii II ~i i~ i+' i8 ~ -<;. I I ~~ i~ ~J ~~ ::1 jlj a .. I 2 II a I, :lQ i ~ ~; ~~ !~ i" ILl !!!mt ~ ~~llf o .. I I I I I I I . I I I I I, I .. I I Augusta-Richmond ComoUdated Government Space UtUlzatlon Study Functional Requirements PUBLIC WORKS- FACILITIES ADMINISTRATION AND CONSTRUCTION function The Administration and Construction section of Public Works- Facilities is responsible f<?r the overall 'coordination of the department as well as the oversight of all construction related projects undertaken by the County. adjacencies None Required. Special requirements and considerations None Required. Note: Refer to Section-IV for other Public Works - Facilities Sections I C) C I ." > (") c ~ , i c: := , t < . m I .. I I I I I I I .. o "lJ(')C'J) >(')>1)'" Di'O~ c..00CD> ~a"Ci 3~!!.0l(,,) Q!!:o S. !! !! 0 - -'2 m :::d: CDCD~ ~llai::f ~~C'J) CDC"l'l:l I>> -'c-m ~ l!..1lI ~. g ... . en !!.~~ CD>~itC g}o. ~~,g ~.~ Q~~ J.: JJ ~ -.- O~- !!ll>>-~O CD 8 s. ma.." Z 3~ a ~~' =-,> 2:2 a. :;, ~g.a !II ~ o'~ :;,- C"l !L - .. Q' a en :;, en 0' c c !; " :J a 110 So (") III III 0 i" i" :J CIG C)(')Z - .. ~~.~ c 51 en-en mo.." 0, en ~. .." :J cnO-f .,,::Jo -- --- -tO~ o CD o '" CD ~I\) 00 000 >~,!I) r- en -.... 1\)....0.... .... .... 1\)....0- .... .... tt.)~-""~ .... .... t.)................ .... .... w............... .... .... w............... (ft....en ~........ ~.... .... -.,-m !O(l) !lo CD ~I\)O 00 000 (I)....m ~........ 8-........ ....WCD !OCD o '" CD (ftmo 00 000 (I)....m ~........ 8....-- ....WCD !OCD 01\)(1) (ftQ)0 00 000 m....m ~........ 8............ "'W(I) !O(l) 01\)(1) cnmo 00 000 I .. I I I I I I I . I I I I I I ~. I I AuJ(USt8-Rlchmond ConsoUdated Government Space Utllization Study Functional Requirements PUBLIC WORKS - FACILITIES PRINTING & MAIL function This Section of Public Works- Facilities is responsible for processing all of the in-house printing 'and out-going mail. In addition; this section acts as a support unit for most departments in the provision of forms, etc. adjacencies PRIMARY SECONDARY DEPARTMENT All Departments USEFUL . special requirements and considerations · Since it is a support function for all departments, it should be readily accessible by all or most departments. · The operation of equipment for this section produces a large amount of noise. Acoustic considerations and direct adjacency should be carefully considered. Note: Refer to Section IV for other Public Works - Facilities Sections. ~ I c c g:J C) III ~ I ~ ,e 3 m en I I I e j o m I - fJ) I I I I I I I .. I I \t I m I I I I I . I I I I I I .. I I AU2USta-Rlchmond ConsoUdated Government Space Utilization Study , Functional Requirements PUBLIC WORKS. FACILITIES BUILDiNG & GROUNDS;; MUNICIPAL BUILDING function ~' The Building & Grounds Section. of the Pubic Works is responsible for the maintenance. of the 'Municipal Building and Extension Building: In addition, there may be projects elsewhere that require the services of the general maintenance personnel or the painter. Also, in addition to building infrastructure maintenance, the in-house housekeeping efforts are directed from this department. adjacencies This Section of the Division needs to be located-within the main building it maintains. Adjacent smaller buildings can be maintained from the larger facility. special requirements and considerations · There are no special requir~ments for this section of the Public Works Department. Note: Refer to Section IV for other PubUc Works. FadUties Sections. c... . ~ S2 c j , i i I -< . m I :D .- I I I I I I I .. 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As Directed by Mayor, Commission, Administrator adjacencies DEPARTMENT PRIMARY SECONDARY USEFUL Tax Assessor . Finance . Mayor . Administrator . Record Room . Probate Court . Planning Commission .. County Anomey . License & Inspection (for . customers) Note: Refer to Section IV for other Engineering Section. " ,.1 c c m C) !: c n enl ~ ~ ~ 'I m 0 Z Z C) C ~ 81 m c J:I Z Z ;l C) U1 ~I c ::1 ~I ~ o zl ~ c ';< ~I m ::D ~I ::D m -- I I I I I I I .. I ~S?O:2;PC/) :EU1enoooomooo"'On enen>>o"'Ogm CD Ill.g III C"-6 o C C & 0;; ~ ~'~'CD CD 0 ~ ~ &:1.: :;'CD_Z III =-'< =' --0 ~ < < CD ~ =- =-ce. = = !e..CiJ C ~~2,1ii.~CiJ2C) 2f:r-"cro -. CD CD rn rn ~ m mlD 0 i !!.!.;:,~ 0 _ OlD en=en::L ~'<'<mm33CD~~~:::! III III -'Ill O:::! Z o cCDCD lOoo=,~ CDlOlOm:::! -<-<~~~:::!;a.m 3 ::D 'tJ en < .g> ,,~~ --~ ~ ~._._.~ CD m ~ - CD &:1.' --00 ~~~-::2 =-!!!.o ';'-3m g'tJo-'1ll ~ - n n = -lD CD CD ce. '. ca ~if 05'~ ~-<~~C') CD CD CD -l!!l!!l;O- en III CD 3 3 3 CD =,- CD 0 i n :;t- lO b" > 0 ~. !. 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I I A~usta-RJchmond Consolidated Government Space Utilization Study Functional Requirements PUBLIC WORKS - ENGINEERING PRE-CONSTRUCTION I CONSTRUCTION SECTION function This section handles 1 % Sales Tax Projects. This includes working with consulting engineers 'to design projects, including cost estimates and bid documents, then drawing up agenda requests to submit to the Co~ssic;m for approval. This also involves going through the bid process, award of the bid, drawing up contracts, on-going inspections of work, tracking percentage of work accomplished and keeping nmning balance of monies designated to individual project. Staff periodically meet with representatives of engineering' and construction companies regarding on-going projects. Inspectors handle inspection of utilities, road work, contract work and drainage problems throughout Augusta/Richmond County. Staff use two-way radios to communicate with inspectors while they are in the field. A County Roadbook is kept up-to-date for the City of Augusta and Richmond County. Completed project files are kept as pennanent files. They include all engineering documents, reports,. contracts, change orders and" payment records. adjacencies DEPARTl\$NT , PRIMARY SECONDARY' USEFUL Interdepartmental Adjacency Water & Sewage Finance . . . Commission Office . County Attorney . , Roads & Bridges .. Recreation . special requirements and considerations . Inspectors' vehicles stored overiUght I -a >1 c c lD C) c: c n enl ii ~'~I m 0 z z C) c ~ 81 m C :11 Z Z ~ C) en , ~I C ~ 1:1 ~ o ~I ~ ~I m :D ~I .:11 m .. I I I I I I " I .. I . . C/)C/) Q>C/)(')(')C1J-a .=e Qo ~:6 aQ.~8.s:mQ)~ ::r... _0-0 c:: 3... Q) --.ii! Q):Il:" g~ ::J 5'!. mlC 0 ... Q) Q.-'1Il m::J::J:::I 0 fI) CiJ ~~ fI)~-<::JlCm:::l::J c:: _. ~... -_O::J Q)" III O::J -- ,,::J Q) III 11I= (;CDlQ,'2 ,,- o _0 sa~ aa3 CD~;~n ::l!!. 0 CDS: 3=CD:::I- fI) .Q. ~~ ::J CD'" !II 0 "::J ,Ill fI) 3. = ~ a ~ 0 ::J -. 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I I Aug~~ta-Richmond Consolidat~d.G,overnment Space Utilization Study Functional Requirements SUPERIOR COuRT , , · - function The function of this department is: (1 ) To exercise original, exclusive, or concurrent jurisdiction, as the case may be, of all causes, both civil and criminal, granted to them by the Constitution and laws; (2) To exercise the powers of a court of equity; (3) To exercise appellate jurisdiction from judgments of the probate or magistrate courts as provided by law; (4) To exercise a general supervision over all inferior tribunals and to review and correct, in the manner prescribed by law, the judgments of: (A.) Magistrates; (B.) Municipal courts or councils (C.) Any inferior judicature; (D.) Any persons exercising judicial powers; and . (E.) Judges of the probate courts, except in cases touching the probate of wills and the gr~ting of letter of administration, in which a jury must impaneled; (5.) To punish contempt by fines not exceeding $500.00 and by imprisonment not exceeding 20 days; and: (6.) To exercise such other powers, not contrary to the Constitution, as are or may be given to such coUrts by law. . Functions of Divisions within the Department are as follows: COURT REPORTER: The function of this position is to take down courtroom proceedings and hearings, type transcripts of proceedings and retain court exhibits arid evidence. LA W LIBRARIAN: The function of this position is to update, organize, and maintain an efficient and current law library for Augusta-Richmond County within the guidelines of state codes relevant to law library functions, directives froro' the.Law Library Board, and Augusta-Richmond County operating procedures. This person reports to the Law Library Board, Senior Judge or other designated persons and works with attorneys, students, representatives of social organizations, law enforcement personnel, and the general public to, provide support for the'Law Library. CASE MANAGEMENT: The function of this department is to schedule, prepare and distribute bond calendars, arraignment calenders, trial calenoars, and sentencing calendars for Judges of the Superior Court, as well as notifying p~ies of calendar changes It also monitors computer printouts for cases and prints detailed criminal history reports. This department also enters, retrieves, and updates information on the Central Juaicial Information System, generates mail and official court notices, and meet,s with the Chief Judge periodically to go over caseload. o .. B D I I I I I . I I I I I 'I I . I- . ~ug!Jsta-Richmond Consolidat~d Government Space Utilization Study Functional Requirements SUPERIOR COURT CONTINUED JURY CLERK: The main functions of this position are to prepare and maintain all jury selection files for all Augusta-Richmond County courts within the guidelines of state laws and procedures, ,the Jury Commissioner's Handbook, the Rules and Procedures for the Judicial Courts of Augusta- Richmond County, the Plan and Order of Selection of Jurors by electronic means, recommendations of the Judicial Counsel of Georgia, the Jury System User Manual, and policies and procedures of Augusta-Richmond County. This position reports to Chief Superior Court Judge or other designated person(s) and works with judges and their administrative assistants, other court clerks, law enforcement personnel, other county employees, and the general public to provid~ administrative . support. adjacencies DEPARTMENT PRIMARY SECONDARY USEFUL Sheriff . . Clerk of Court . . Data Processing . District Attorney . . Probation . . special recommendations and considerations · 'Currently all divisions are overloaded with excess files (close to 400 boxes} that should . go into record's retention. · The Clerk of Superior Court has heavy public traffic. · The high density of files of this department Will require a reinforced floor load. · The Clerk currently has assigned parking at the Law Enforcement Center. o >1 c c I,~ -I 0 I o c ! ~ ~ ~I o > n m C. ~I :::I o ZI ~ ~ C < ~I n nr ~I :D .. o I I I I I I ~ I C')C')~>r-2'C')C')1:l(,) C')!eC'):D2'~ r-0enc..c..C')"tIen 00 iii,a.I-< IX 0 II) 0 ::rOO~a.Q. IIlll)I>>cc::rll)C 3c_3 cOlC lIliil~I>>CClQ ~ ~ ~ a. a. -, Ol ", - -"CC CC I>> -o::l -. r- C') I>> ::l 0 3 CC --0 1>>. 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I I I I I I I ' I- I Table 3 Superior, S1ate, Probate, and Magistrate Court Filings 1991 10 1995 In RlchmondCountywtlh Total Filings Projected from 1998 to 2005 TdiJl Year1 Filings SUperior S1at8' Procate Maylbbdh. 1991 60,392 8.001 23,694 1,061 26,646 1992 6!5,351 9,858 .25,302 3.442 28.7"9 1893 64,114 8,840 28.909 '1.025 28,340 1994 86.849 8,842 ' 31,880 1.071 28.058 1995 66.417 7,811 27,2118 1,095 20.255 projeCted Values Lo Hi 1996 55,423 55,701 1997 54."30 54,993 1998 53,436 54,295 1999 52,<442 53,606 2000 51,448 - 62,926 2001 !SO,es 52.252 2D02 49,461 51.589 2003 48.467 00,934 2004 47,473 50,287 2005 48,480 49,648 Notes: 1 cal8loac:t Is for calendS' years fbr 1he superior and &laID COUI1I and Is far "seal years for prabale and mayhobat& cowta. , 2 The afatB ggwt did not report caaeJoad .. 1992: #lis value lithe , .average af1991 and 1893. I I -. I I I I I I Q .. I I I I I I 4'___ Total Criminal and Civil Dockets Filed ... ..., SA i CD !II - CD CD co 0 ~ I a. ... Q N C. -. '0 g m g 81 0 . 0 Q 0 0 0 I !!'( , In i 5i i 3 ~!f it I:!!. X :L.. B' a l .. J P I _ i 0 i 1. i J I ~ ~ rr .f[ Cf Ii = I I I !- I . I I I . , I . I . I ;s 1 , I :--. I 1 . I I I - , ~ , I I . I I . I I I . ~ , . , I , I I . I . I I . I I :: . I I . . ~~ 1 . .' I i I I . . . I . , , . . ,-- . . I ~ . :: . I I I . , I I . !!. 1 1 . 1 . D , . , . , 1 . , ~ . . . I . I I . . . , : , I . . I . I , . :: I I I . . I I . : ~ . I . I I . I ~ I . I I , :~ I . I . . . . I I . . . . ~ . . I . I ~: . . . . I . I . ~. I , I ~ -'; . I I . . ~ -. . . I . ~ I I . I . ~ I.!- I . , . I . . . . tI 1-;- ~ . . .. . . . ~ . I I , . I . . I . . , ~ , , , . ~ . -~ 1 , . I , . -, I . . . , . I I .. I 1 , . . I I " , . I I , . . . I , = . I I . . I I I I 1 . ~.. I I 1 . :t , I .' : '1 I , I . I , I , . , , . I . . . . . I I , I l: I . . -= I I : I- . 1 . , , t 1 . II I . I . \ I . . . I I I I I . . I I 1 , I I = I I , I 1 . 1 . I I I I . IS I I I I :, , : . 1 . . i I I . I I I , " 1 I . I l!! I , , . . \ . . I I I I . I . : 1 , I I , C5 I . I . I 1 . 0 I , I I I I . I ~ . . I I . I I . I I I \ 1 I . I 1 I , ' I I ::: . 1 . I . \ . . . I I . I -; I . I t: . I I I I I I I , . , . ; ilS . . I I \ . : . 1 , , I . . I I : , . . tl , I , . . . I 1 I . I , ~ I , , ,.. . 1 I , , I I D . I I . I , , I . , , . ~ I . . . I \.: I , . . 1 . I: ; . . I . \ . I \ . I I . . . I ." : I I II ; . tl! . , I . 1 I , I I . , 0: . I . I' . i\ , . 1 . . . I I . I I . I . - , D! . . , . , I I I , . , . . . ;; \ I : I .' I 1 , . I , I I I I . . , . I I , < I , i f It , ;; -- L I .. I, I .. o I I I I I I . I I I I I I ~. I I Table 2 Total Cocke. Filed Including PrObation Revocations from 1890 to 1996 In the Superlo', Court of Richmond County with Total FIlings Projected from 1997 to 200& Dockets Fled Cnnunat felOny MIS 1 Pro!) Rev G8n CIV DOmKet TOTAL Percent Percent Percent Percent Year FIUNGS Total Change T 011I1 Change To1Bl Change TaIBI Change .- 1990 8,661 .1,877 2 495 1,381 4,928 1991 8,001 1,418 -24.46% 5 124 48.28% 1,088 .20.oe~ 8,788 17.05% 1992 1,858 1.613 8.70% 6 888 -4.97% 1,226 12.68% 6,425 11.~3% 1993 9,840 1,692 11.83% 4 823 -9.46% ',453 . 18.52% 8,_ -6.6e% .1994 8.842 1,878 -a.17% 6 806 -2.73" 1,223 -15.839ta 6.328 -12.20" 1995 7,811 1.426 -15.07% 6 473 -21.95% 1,172 .....17% 4,736 -11.13% 1998 ,2 . a.m 1,517 ' 6.38% 1 637 34.87% 1,208 2.90% 5,538 18.92" TataII Projec1Bd Valuee LD HI 1997 tJ, s;:s6 ~UII 1998 8.978 9,057 , 1999. 9,01S 9,138, 2000 9,054 9,220 .2001 '9,094 9,302 2002 9,133 9,385 2003 9,172 9..ce9 2004 9,212 ;,554 2005 ;,251 9,639 2006 9,290 9,725 Nates: t Percent change vUJ9I for mJsdemBanar cases are too small to ccmputa mellnl~ values., ~ Casefoad for 1996 is un0fflclai. I .' I I Superior, sta1D, Probata, & Mag1strat8 ... !J . ;J en .~ .- ~ en era at cn P III ~ a S i en Q en 0 ! i a. 8 g g 8 8 12 0 Q I I I I I . I I I I I I C') i N f ~ id , .1 ! If i It ~ I gl f ~~ ~ I:f III . : I . , . I , :! . I , , .... I ~' I : . I .. I , I~ . I , I I I . . . ~ . , . ~ . I . . . I , :: , I . . ~: I I ~ . , ~ . I I I \ I III. . , -. D . I . , . , I . . I iJ . . I I. I . = I I I. , . . . I . I . I ~ . I I I . ~ . . I I . . I , . ., . . \L I . . I I .: , . . . I : I I I I J: I . I ~ -~- . I , , I ~ I I I . I . ~ . , :! I .:.. . , I I I , I 5 ~ I I . . . I I . I . , , I . , ::: . . I , . I' I c; I . Vfi I , I . I I . . . I I . I . . I I I I I . . :.J ,. I I I ! , I I , . I : . . !J :0- I . I . , I I . I I , I I I I / . I . ':! I : I I I I I I , II r- I f{ I I I , I I I " , I . , f I I I , = I . . I I I I I ;; , fi I , . . I I I I I I I I . . . ;I I I , I . !l! I . . I , I . I I I I I 0- : Ii ,. .: I . I , , , . I . I I I. I I . I I I . , . . I I liI I I .., I . I I . I . . . I I , I I . ~ , J' I J I I I . I I , I I . . . . . . I :J TJ . . I . III . , . I , I I, / ;;S I J :r I I I , . := , , I , . . . I 4 I . t! I I . . , I ! . . U . 'I Ii I I \ . , I , I . I !I . . , , \ . , I , . . Ij \ . I I ~ I , , . , . . , . . . , A j . I I . , . \ . . . , , , I , . . . I I I !>! J I , , : I . I I , I . I I i: r . I I I I . . , I I I , I . . . . I \ I . I . t i ~ &' t .. r = I: ~ I I .. I I I I I I I . I I I I I I ~. I I . r. . ( . ~;l A~Usta-Richmond Consolidated Government Space Utilization Study Comparative Court Accommodations Fulton County ,- . . Judge's Office - 600s.f. Judge has private toilet Employee toilet provided per floor Conference table in office, no conference room No hearing rooms Courtroom per Judge in Justice Center Tower, plus ceremonial Six Courtrooms retained inth~ Fultoo County Courthouse for senior judges Two CourtroomS retained in the Justice Center Building for CiviVMagistrate Four additional courtrooms retained in the JCB for Arbitration/Mediation Three sizes of Courtrooms provided at the JCT 'c' - 1800 s.f. 'B' - 2000 s.f. typical per Judge 'A' - 3000 s.f. ceremonial . . . . . . Judge's Office - 330 sJ. Judge has private toilet No private staff toilet in suite No private conferencing accommodations provided No hearing rooms provided ,Courtroom provided per Judge at 1850 s:f. Cobb County . . . . . . Judge's Office - 350 s.f. No private Judge's toilet Private toilet provide per Judge's suite No private conferencing accommodations provided No hearing rooms provided ' Courtroom provided per Judge' Superior - 2160 s.f. Magistrate - 1395 s.f. Cherokee County . . . . . ., Judge's Office - 275 s.f. No private Judge's toilet Private toilet provided ,per Judge's suite Conference room provided per Judge's suite - 216s.f. Four central hearing rooms provided Courtroom provided per Judge -1650 s.f. Douglas County . . . . I .. I I I I I I I . I I I I I I ~ I . .Auausta-Rlchmond Comolldated Government Space UtUlzation Study Comparative Court,Accommodations A VERAGE PROVISIONS FOR COURTS (Based onthe above examples) . · Judge's Office and Conferencing - 44.5 s.f. · One private toilet per suite - · Courtroom per Judge -1915 s.f. · Additional hearing rooms or courtrooms provided in 2 out of the 4 examples COURT GUIDELINES , State Court · Judge's Office - 250 to 500 s.f. . · _ Judge's private toi1et- one ' · Judge's conference minimum 150 s.f. · Two tier Jury courtroom - '1852 s.f. · Ceremonial - 2,860 s.f. Federal Court · Judge's Office - 400 to 500 sJ. · Judge's private toilet- one '. Judge's conference - 300 to-400 s.f. · USCA panel courtrooms - 1800 s.f. . USDC courtroom - 2,400 s.f. USCA ceremonial courtrooms - 3,000 s.f. , " I .. I I I I I I I . I I I I I I ~ I Augusta-Richmond Consolidated Government Space Utilization Study Functional Requirements CLERK OF SUPERIOR COURT function Administration: The Administration Division is responsible for the bookkeepmg and microfilm development for the entire department as well as the filing responsibilities of Domestic Relations. & 'Real Estate. The following are section functions: . ADMINISTRATIVE CLERK: Oversees the day to day operations of the Department as well as is responsible for the other sections within this Division. BOOKKEEPING: Responsible for the recordin&,. balancing and proper distribution of all monies within the department; functions including: Superior Civil, State Civil, Real Estate, FiFa's, Hospital Leins, Federal Tax Liens, Lis Pend~ns,'Financing Statements, Child Support Cases, Notaries and Copy Money. DOMESTIC RELATIONS: This division is responsible for filing and recording Domestic Relatio~ . cases and collecting of payments for garnishments~ REAL ESTATE: File and record Real Estate transactions as well as collect taxes and record fees. Assists an average of 30-50 customers including Paralegals and Attorneys with title searches. MICROFILM: Prepare documents for-filming and processing to complete and index microfilm copies, Also responsible for plot preparation. ad)acencies DEPARTMENT Judges & Courtrooms, Jury Clerk Calendar Clerk Law Library District Attorney. Sheriff PRIMARY SECONDARY USEFUL . . . . . . Tax Commissioner . I \t I I I I I I I . I I I I I I ~. I ,I, Augusta-Richmond Consolidated Government Space Utilization Study Functional Requirements CLERK OF SUPERIOR COURT CONTINUED function State & Juvenile Court: ."{he function of this departnlent is to file all Traffic Tickets, Misdemeanor Warr~ts, State Court Civil Cases and Juvenile Cases. Traffic Ticket dispositions are entered into the docket book. The dispositions are recorded on the back of the ticket and mailed to the Department of Public Safety in Atlanta. All of the paper work for the ticket is recorded on the minute books found Within the office. In addition, the forms are completed and mailed to GCIC in Atlanta. Once this is completed and the minutes are copied, the folders are numbered and filed. The department also consists of a clerk who is responsible for collection and processing of fmes after every court session. On average, ,there are three sessions daily. This department is also responsible for filing, assigning a case number, and processing all State Court Civil cases. The State Court Civil minutes are kept separately from the Criminal minutes. Pleadings are filed and docketed to each case. All order's signed by the Judge ,have to be copied on the minutes. Juvenile cases are filed. These are not public record and must be filed in the vault, along with all docket and minute books. The Augusta-Richmond County Clerk of Superior Courts is not on computer. All information is currently recorded by hand. There have been over 35,000 cases filed by hand in the State Criminal and Civil Courts as well as over 1900 Juvenile cases this year. DEPARTMENT PRIMARY State Court Judges ,. Solicitor . Sheriff State Court Probation Juvenile adjacencies SECONDARY USEFUL . . . I .. I I I I I I I . I I I I I I ~. I I Au2USta-Rlchmond ConsoUdated Government Space Utilization Study Functional Requirements CLERK OF SUPERIOR COURT CONTINUED function Superior Court - Criminal: The function of this department is to record. all felony charges presented by the Grand Jury of Richmond County as well as record all pleadings f1led by Attorneys and Defendants. These records have to be recorded on docket books containing 500 pages, which are kept in the office for public viewing. This department is also responsible for maintaining a filing system for each case in Richmond County felony cases ( paper f1les and minute books) and again providing availability for public viewing. This office prep~es appeals to higher courts, Court of Appeals and the Supreme Court, and also processes affidavits to the Department of Corrections and sentence reviews. adjacencies DEPARTMENT PRIMARY SECONDARY USEFUL Superior Coon Judges . Jury Clerk . Calendar Clerk . Law Library . ~sUict~ttnrney . State Courts Criminal Misdemeanor . Sheriff . special requirements. and, considerations . ' Currently all divisions are overloaded with excess f1les (close to 400 boxes) that should go into record's retention. Storing these boxes within the Administrative area has caused an overcrowding of space~ - , . , · Clerk of Superior Court has heavy public traffic. - . The high density f1les of this department will require a reinforced floor to handle the weight. . The Clerk currently has assigned parking at the Law Enforcement Center. (') >1 ,.. c ~ gl " en ~ -I ~ % m == ~ 0 o Z :g C (') nl o 0 c c :g Z -I ~ ~I m c ~I ~ ~I c c ~I > (') m ~I c ~ en I I I I I I I .. 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CQ . g ~ ~ ~ -a. . ~ ~ Q QJ -< B .. I I I I I I I . I I I I I I ~. I I AU2Usta-Richmond Consolidated Government Space Utilization Studv Clerk of Courts Comparison of Needs . , , The following information compares the Augusta-Richmond County Clerk of Courts to other . county clerk offices. .0 . Cherokee County . Current staff of 3 5 with projection for 41 Current population of92,000 with projection of 136,000 Three (3) Superior Courtrooms; Two (2) State Courtrooms Current square footage of 10,080 with an additional 1,840 s.f for expansion Superior Court Deed Room is 1,600 s.f with 400 s.f required for future . . . · Current staff of22 with projection for 30 · Current population of86,410 with projection of 142,823 · Four (4) Superior Courts; Two (2) Juvenile · Current square footage of7;011 with 650 s.f for expansion · Deed Room @ 1?900 s.f Douglas County · Staff of 178 ' · Population over 2,000,000 · Over 36 courtrooms combined for Superior and State Court · Square footage is approximately 71, 110 · Deed Room is approXimately 24,366 s.f Fulton County The average number of Clerk staff per Courtroom is 6. Richmond County · Current staff of 36 with projection for 70 · Current population of 197,619 with projection of 216,145 . · Seven (7) Superior Coilrt Judges.(10 planned, for expansion); Four (4) State Court Judges Expansion plans primarily to accommodate growth in other counties, some here · Current square footage need of 16,965 with 3,211 s.f for growth · Superior Court Deed Room schedule~ for 2,500 s.f Utilizing the average number of Clerk staff per Court would indicate a provision for a staff of sixty-six (66). 'I .. I I I I I I I . I I I 'I I I ~. I I Auliusta-Rlchmond ConsoUdated Government Space Utilization Study Functional Requirements DISTRICT ATTORNEY function The function of the District Attorney is an elected official serving as Chief Prosecutor for the County. . The office and.duties of the District Attorney are established by Judicial Article of the . Georgia Constitution which provides that there shall be a District Attorney for each Judicial Circuit. The District Attorney is responsible for representing the state in all criminal cases in the Superior Court of such District Attorney's circuit and in all cases appealed from the Superior Court and Juvenile Courts of that circuit to the Supreme Court and the Court of Appeals and to perform such other duties as shall be required by law. The District Attorney represents a three county circuit with August.,Richmond being 68% of its caseload. adjacencies DEPARTMENT PRIMARY SECONDARY USEFUL Augusta Superior Court Clerk of Superior CoUrt . . Law Library . Grand Jury . special requirements and considerations . Current location across the street from the Superior Courthouse works fme, however, any further distance would be unacceptable! . Current facility has motion detector system. This is a requirement if ~ot located within a secured building. . 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I I AU2usta-Rlchmond ConsoUdated Government Space Utilization Study Caseload Review for District Attorney 1996 , Richmond Columbia Burke Felony 1,517 808 40* Misd./P.R. 638 1,965 212* *Estimated breakdown Ten-Year Projection Richmond Columbia Burke Felony 1,600 . 1,131 30 Misd./P.R. 650 2,751 250 - Commission Suggested Number of Attorneys for Caseload Current Need Felony Misd./P .R. Appeals 2,365 2,815 = 150 cases per Attorney '. 400 cases per Attorney = 16 7 1 24 VS. 14 TOTAL Ten-Year Projection . Felony Misd./P .R. Appeals ,2,761 3,651 18 9 '1 28 150 cases per Attorney' = . 400 cases per Attorney = TOTAL In 1995, the average caseload per attorney. state-wide for total number of criminal cases was: 400 cases per attorney compared to Augusta-Richmond County with 6,412 total cases = 16 attorneys Current comparable averages across counties would yield approximately: 300 cases per attorney which would equal 21 attorneys for Augusta Richmond County I \t I I I I I I I . I I I I I I I. I I CasescJ?~ra~ttorney 000 o lAUSCOClE E GWI""~ CL4 YTCN ' COIl8 Souct: ...,......ov. 0fIee Of IN eou. J\NIINe c:.u. nca"oeG APPELLATE CASE LOAD OF DISTRICT ATTORNEYS so' I \ I I i 40 =c "- c: ell J: 30 CI) Q) CI) ell () '0 0 z AUGUSTA ClAYTON GWINNETT CHATTAHOOCHEE COBB MACON District Attomey's Office .1991 iEm 1992 81993 4 Support Personnel VS. Prosecutors 3 Clayton Gwinnetl RlcIlmond Chltham Cobb Office . Support Personnel . Prosecutors 9"~~~m~ I .. I I I I I I I . I I I I I I ~. I I PERSONNEL - SELECTED DISTRICT A TTORL"ffiY'S OFFICES MUSCOGEE AUGUSTA GWINNEIT COBB CLA YTON BIBB CHATHAM , - DA 1 1 1 1 1 1 I ADA'S STATE PAID 5 6 " 6 7 4 4 6 COUNTY PAID 5 6 7 15 6 10 , '18 Juvenile Ct. . I . . 2 I I SECRETARIES STATE PAID 2 2 2 2 2 2 2 COUNTY PAlO 4 9 14 14 8 7 13 PART TIME 2 . INVESTIGATORS STATE PAlO 1 1 1 1 1 1 1 COUNTY PAlO 5 S 12 8 ' 18 3 6 . VICTIM ASSISTANCE 1 1 3 3 1 1 8 TOTAL 24 32 46 S3 43 30 S6 PERSONNEL '----' . AssIStant 1Jlsmct AttOrneys (AlJA)j:over Juvenue I.,;oun as pan of theJI' regwar Qunes rather than having ADA assigned excl usively to Juvenile Coun. Source: District AttOrneys Offiees D .. I I I I I I I . I I I I I I ~. I I Augusta-Richmond Consolidated Government Space Utilization Study Functional Requirements STATE COURT function State Court exercises jurisdiction over all misdemeanor'violations, inc1udingtraffic cases, <md all civil actions, regardless of the amount in controversy, unless Superior Court has exclusive, ,jurisdiction. Arraignments of criminal defendants are scheduled as needed. Sentencing hearings are normally conducted on arraignment days for those individuals who enter guilty pleas. Jury trials and bench trials are conducted for those individuals entering not guilty pleas. Frequent arraignment sessions are scheduled for defendants as needed with priority assigned to jail cases. Civil jury trials are scheduled on a periodic basis. State Courts are also authorized by statute to hold hearings regarding applications for and issuance of search and arrest warrants and to hold preliminary hearings. State Court exercises Jurisdiction over demands for trial by jury in criminal cases from the Municipal Court of Richmond County. State Court also exercises appellate review over Magistrate Court civil trials. ' adjacencies DEPARTMENT USEFUL PRIMARY SECONDARY State Court Clerk . Solicitor General . Central Jury Pool Room . special requirements and considerations · ' Judges have assigned parking. ShoUld provide a level of security. · Court functions can often bring 200,.400 people to building per day. · High floor to floor dimension to accommodate required ceiling heights. in courtrooms. · Column spacing to provide adequate courtroom widths without blocking site lines. · Holding cells and available routes for secure prisoner transport withiribuilding. · Sound lock capabilities at courtrooms, U) ~I ~ s ~ C:I n (I) i' .... %1 o iC 31 0 n Z m C (I) nl c: 0 _ c: m ~ U) ~I m ~I ~ o ZI ~ c: S! ~I ~ m ~I - (I) I I I I I I I .. D I / . ~ .. I I I I I I I . I I I I I I I ' .- I 1992 Traffic 1993' Traffic 1994. Traffic , 1995 1996 1997 STATE COURT CASE COUNT 24,952 2'1,476 22, 131 Traffic 22,322' Traffic 29,222 Traffic 26,772 Warrants Warrants Warrants Warrants 3957 . Civil 794 3372 Civil 994 3808 . Civi/1317 4017' Civi/1366 Warrants . 5215 Civi/1204 Warrants 5112 . Civi/1441 ~~'" : '[ I; . ,7 1ft STATE COURT. RICHMOND COUNTY I I I I I I I . I I Civil I I I Probation Revocation I Hearings ~. I I 4311 PERFORMANCE MEAStJRBMBNT DATA . Activitv' : CY94 CY95 CY96 . Ac tual Actual Pro1ec:ted Filed Filed Filed 5,768 3,997 6,000 Diseosed Diseosed Disposed 5,185 2,822 5,500 Qe!m Qmm Qmm 583 1,175 500 Misdemeanors . . ----------------------------------------------------------------------------- Traffic ----------------------------------------------------------------------------- Filed Fileq FileQ 24,'593 22,140 27,000 Diseosed Diseosed Diseosed 22,394 17,696 23,000 ~ ~ Qmm 2,199 4,444 4,000 ----------------------------------------------------------------------------- Filed Filed Filed 1,319 1,389 1,400 Diaeosed Diseosed Diseosed 630 372 700 - Qne.n ~ ~ 689 c ' 582 700 1,191 1,440 (est.) 1.,500 I .. I I I I I I I . I I I I I I ~. I I A~ta-Rlchmond ConsoUdated Government Space UtiUzation Study Functional Requirements STATE COURT SOLICITOR function The Solicitor's Office serves all citizenS of Richmond County by serving as the prosecutor for all misdemeanor criminal offenses in AugustajRichmond County, including Dm cases, other traffic, violations, theft cases, domestic violence and neighborhood dispute cases, and other non-traffic misdemeanor offenses. These cases are generated primarily through traffic citations issued by law enforcement agencies or by private citizens. Additionally, the Solicitor's Office prosecutes cases . brought by the Georgia State Patrol, Department of Natural Resources, Medical College Police, Augusta College Police, Department of Transportation and Department of Labor, as well as felony reductions transferred to Richmond' County State Court from Richmond County Superior Court and Richmond County Civil and Magistrate Court. The Solicitor's Office handles over36,OOO c'ases a year. Prosecution involves review of all criminal complaints and traffic citations, determination of what charges to file, arraignment, motions, trial and sentencing. , adjacencies DEPARTMENT NAME PRIMARY SECONDARY USEFUL Clerk of State Court . State Courtroom . Sheriffs Department &Jail ' Facilities . Adult Probation . special requirements and considerations . Currently the Victim Witness Assistance Program is in a separate building. Locate Department altogether. . , ' . Provision for a larger Public. Frieridly, Handicap Accessible Public Waiting! 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" This county is most comparative to that of Augusta-Richmond County in size and office requirements (this County also has Solicitor's that handle tr.affic court duties). Augusta~Richmond County · Current population of 197,619 with projection of 216,145 · Current staff 0(25, with projections of 40 Currently there "are six (6) attorneys including the Solicitor General with projections for nine (9). · Four (4) Judges, with no additional Judges projected · 22,000, files created, 27,519 citations, 6,227 Warrants and 5,019 CB's in 1997 as reported by Augusta-Richmond County office staff 35,641 total State Court filings in 1996 as reported to the Administra~veOffice of the Courts (which is considerably higher than the 27,256 reported in 1995). Dekalb County · Current population of approximately 600,000 · Current staff of 50, with 17 attorneys including the Solicitor General They have two attorneys per Judge, plus additional attorneys as department heads and for special programs. ' - · Six (6) Judges · " 10,400 files created, 15,000 warrants as'reported by the Dekalb County office staff · Also noted in conversation is that their cases have not increased since the recent Solicitor took office, even with a substantial increase in police officers. The only explanation that was provided was that with the attorneys and staff that Dekalb curr~ntly has, they have the "luxury to prosecute, not process" which they attribute to the deterrence of filings. Information on Fulton County also indicates a provision of /wo(2) attorneys per Judge in the Trial Section with additional attorneys for the Accusation and Appellate Sections. I .. I I I m I I I . I I I I I I ~. I I Augusta..Richmond Consolidated Government Space Utilization Study Functional Requirements JUVENILE COURTS function TJle Juvenile Court of Augusta-Richmond Co~ty is operated by th,e State Department of Children and Youth Services with continued financial support and limited staff from the Augusta-Richmond County goverrlment. The Court is dedicated to serving the residents of Augusta-Richmond County by handling all complaints involving allegations of deprivation, unruly conduct, and delinquency concerning children found withinit's jurisdiction. It also handles all traffic complaints for juveniles under the age of 15 and holds traffic court forjuveniles 15 and 16 years old. The court maintains three internal departments: (1.) A Clerical Department to help with aU legal filings and processing of all paperwork associated with court cases. ' (2.) The Intake Department is responsible for initial case investigations, conducting informal adjustments and filing of all legal paperwork for court hearings as well as presenting evidence in court. (3.) Finally, the Probation Department is dedicated to the supervision and rehabilitation of children placed on probation seeking alternatives to committing children to the State of Georgia. CITIZEN'S REVIEW PANEL: There are five main functions of this department. They are as follows: (1.) To provide timely panel reviews for any child placed in foster care in Richmond County as required by the Law. (2.) To enlist quality panel review members to replace those who have completed their term. (3:) To encourage panel members to become advocates for children at risk who have been placed in foster care in order to help fmd resources which will enhance the quality of these children's lives. (4.) Seek to influence local and state legislative support for laws and programs which will help children who are at risk in foster care. (5.) To actively encourage state and local agencies to either provide or develop services and treatment which will impact troubled ~hildren in foster care. I .. I I I I I . . I, . I . I I I I I I I ' .- I Augusta-Richmond Consolidated Government Space Utilization Study Functional Requirements DEPARTMENT Clerk of Superior Court Sheriff PRIMARY JUVENILE COURTS adjacencies SECONDARY USEFUL . . special requirements and considerations Currently this department is broken up inTo three facilities which is best consolidated. Provide after hours programs for Juveniles, evening parking, and building access. Must be near public transportation. '- J c c ~ ~I Z (/) - -4 ~4"" $ 3:1 -4 0 Z c gl ~ (/)1 ~ o m C ~I ~I ~ ~ ~I o m ~I c 4- (/) I I I I I I I .. o o ~ I I I I I I . I, I I I I I ~. I I JUVENILE COURT'. PERFORMANCE MEASUREMENT DATA FY94 ~:~~ts~~~~)_~~ . . .----r;---.----~.-..----- , . Cases probated' ,~ " , ' , '- /423 , , Court cases ' 1,278 4351 FY95 FY96 FY97 Actual PrQjected ' PrQjected 4,485 4,609 4,700 615 684 700 1,874 1,904 2,000 ST A TS reflect a projected increase from 1994 to 1996 of 7% in complaints, 20% in Probation ' and 490./0 in court cases. ' ,. " I_ 2. ~ I ., ~ ~ ~ ~ ~ ~ ;: -'. ~ ~ ~ ~ ~ :::s, co QI, ~ I . ~- C.11 CN ., M ~CN. CN N CN Co) N N ~ ~..C ('") C "'-J t-" CD 0"\ 0"\ QI ~~ I ~ ~ CD 0"\ 0"\ Co) Co) :::s CI ' :::s. ~ .1.0 ~ ;;C ~ ..... I ~ ~ N, Co) Co) Co) N N ~ C.11 ~ 1.0 0 0 Co) 0"\ CD B- ' CD N, ~ t-" 0"\ N ~' I ~ CN Co) Co) Co) Co) Co) 'if ~ CJ'1 N ,CJ'1 CD .a::. ("'t' CJ'1 .a::. "'-J 0 Co) ., 0 ~ I ~ .a- ~ CN -Co) Co) N N N ~, ,t 1.0 CD ~ 0"\ I (J'l (J'l (X) (J'l ., ,I I ~ .. '~ N Co) Co) Co) Co) l ~ (J'l C.11 ~ N ,CN t-" N t-" 0"\ I ;;C -'. - n N N N N N N ~ n~ I U'l' N' "'-J 1.0 CJ'1 t-" C ~ t-" 0"\ N 0 .a::. :::s ga ~n N Co) ~ ' .....~ 0 . 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I I AU2USta-Rlcbmond ConsoUdated Government Space Utilization Study Functional Requirements PROBA TE COURT function Led by the Judge of the Probate Court, the Office of Probate exercises exclusive original jurisdiction in the probate of wills, issuing marriage and pistol licences, guardianships, record searches, mental evaluations, as well as issuing the annual returns. The current Probate Judge is not an Attorney; . however any new Judgeship would be required to be an Attorney. Currently this.office does not perform any civil marriage ceremonies; Requests for this are sent to Columbia County or Unity Chapel. adjacencies DEPARTMENT . PRIMARY SECONDARY . USEFUL . Sheriff Clerk of Superior Coun . special requirements and considerations . This department has (4) lecterns with (2) more forth coming. This will require . consideration to the flood load.. The department also has (3) large safes. 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Functional Requirements THE CIVIL AND MAGISTRATE COURT function The Civil and Magistrate Court is actually two separate and distinct courts presided over by the same two judges and staffed by the same Personnel. Civil Court is a court 'of record authorized to conduct 'civil jury and non-jury trials. Magistrate Court is sometimes referred to as "small claims court." Litigants often represent themselves in these cases. Approximately 60% of the Court's time. is devoted to presiding over civil cases, as well as reviewing and signing orders in non-contested civil matters. The remaining time is given over to conducting criminal trials of ordinance violations, and preliminary hearings of felony violations and review and issuance of search and arrest warrants. The Civil and Magistrate Court of Richmond County: . Court consists of four divisionsloffices~ (1) Office of Chief Judge (2) Office of Presiding Judge (3) Marshall's Department (4) Clerk's Office The following space needs analysis has been developed for each division.of this court. .... ; I .. I I I I I I m . I I I I I I ~. I I Au~usta-Rlcbmond ConsoUdated Government Space Utilization Study Functional Requirements COURTROOMS AND JUDGES OFFICES CIVIL/MAGISTRA TE function The judicial division of the Civi1/MagistrateCourt addresses the following matters: Civil Court Jury . Trials, Bench Trials, Motion Practice, Magistrate Court Bench Trials, Civil Court Preliminary Hearings, Bond Hearings, Extradition Hearings, Ordinance Violation Trials, Arraignments and Sentencing. . The Chief Judge provides administrative and management functions for the court and the supporting divisions. The Presiding Judge serVes as the primary judge for all court-heard matters. The public seating capacity of the courtroom is 75 persons. The caseload for the court has deceased from 1989. DEPARTMENT adjacencies PRIMARY SECONDARY USEFUL . . . . . . ., . Courtroom, Hearing Room Intra divisional Clerks Office Marshall's Deparnnent Warrant Office Chief Judge - Superior Law Library special requirements and considerations . A Hearing Room is needed to accommodate the smaller trials and to allow for the growing number of hearings. · Courtroom support spaces for lawyer/witness interview, court reporter's office and jury deliberation need to be increased. Evidence storage space and space for a deputy marshal's deputy station is also needed. Prisoner holding requirements are currently 8-9 persons per day. Maximum prisoner holding requirements have reached 15 per day. The caseload for the Magistrate Court has actually decreased per day from the caseloadin 1989. A vestibule between the Courtroom and holding area for security and noise control. This office currently has two (2) designated parking spaces. n,,1 o c: ~ ~I ~4 : ~I z 0 o z c.. 0 c: nl o 0 C) c: ~ ~ "T1 rnl !I ~ n :r- m n rn m , c: !2 ::II s c i ~ > ::I C) 01 _ z rn rn -f -f :::tI c:: := 0 m ~I :r- n ~I c: ~ rn I I I I I I I .. I :I:mmrnc..:I::Ec..oo(') 2-2-:!!:::tIc/) 02-'"00'0 CD S.I>> o~ 0 ::;:5,0 0 0 c.c.ii'~:-e o ... ~ CD Illc.=.... Q::::l(Cccc: Cg,miD'~ ~.CD =:Ill OS'CD CD;::s.;::s. ~ (C(CI/!.CD~ ;::s.n.o;-o :::l:::l (C (/) -........ CDCD 'ao (C n :Elt!!..(C (/) (/) 00 ~ (/)- (/)- 0 =- ~ :::tI !!!. S' 2- :J :::tI~~06'&>:::tI:::tI~~Q. :::tI 0 -8 g C/) .g ~(C c8' i 0_""0~-8g. :EC/) CDO"C 'l:J O(/)2-CD . (/) :::l Q) Oorn==lll-== -. - c: -- n ;-ui"c. 0 3...._CD-'"03:::lmlll"ti 8 ~ CD .... iii (C ::;:. I>>IllCDCS'.... (C -::;:"1:) lC_ :::l-' -'0 CD , a (D :::: CD 0' ~ -=:::l~ 3 :::l (') Q) :::l :::tI:::l ~(C n :J CD ;c' 8 ~ .: @~ :::tI :::: Q. 3(") CDc..>~ 0 Q) ~ 0 :J ~ -. III (/) CD 3 Q. 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UJ N,............ ~~c..>N~ ~:::Ul i.... ~ ~~O) o~ ~N~N CON ...........w............ I~NNN . . ~ ONUlOOONOW~N NUlUlNO N~UlUl A~N OOOOOOOONO 00000 0000 i::cn i.... ~ ~~O) 0.... ~N~N CON ............~......... ~~NNN . . ~ ONUlO(X)NOc..>......N NUl NO N~UlUl A~N NOOOOOOOONO 0000.0 00000 ~~ WNO) I~ ~ ~ ~~~ o~ ~N~N CON ....Nc..>~~ N-c..>UlN . . ~ ONUlO(x)NOc..>~N ~NUlNO WNO)OUl A~~ OOOOOOOONO UlOOO 00000 ~~ WNO) I.... ~ ~ ~~~ O~ ~N~N CON ~Nc..>~~ N~WUlN . . ~ ONUlO(x)NOW~N SNUlNO .W N 0) 0 Ul A~~ OOOOOOOONO UlOOO 00000 I .. I I I I I I I . m I m I I I I '. I I Augusta-Richmond Consolidated Government Space Utilization Study Fugctional Requirements CLERK OF CIVIL & MAGISTRATE COURT function 'CIVIL AND ORDINANCE: The Civil and Magistrate Court Clerk's Office- Ordinance Division .provides remedies for actions and other proceedings arising from civil disputes. Additionally, subpoenas for Preliminary Hearings are prepared and processed in conjunction with the District Attorney's Office, citations are issued and all local ordinance violations are docketed and processed for trial in this Department. This office is also the custodian to all records, minutes, and warrants initiated, issued, and processed for the Civil and Magistrate Court. WARRANT'S DIVISION: The Civil and Magistrate Court Clerk's Office- Warrant Division issues all criminal misdemeanor and felony warrants for all local law enforcement agencies, as well as the general public. DEPARTMENT PRIMARY Intra departmental . - Municipal Building. Judges Marshal's Department Law Library adjacencies SECONDARY USEFUL . - Law Enforcement . . . special requirements and considerations · Customer Service at Law Enforcement Center is a 24 hour operation. · Use ofLektriver filing system (4 units) · Space in reception area required for public to complete forms and review files. Currently done in hallway. ,.1 o c: ,;; gl ::D fA ;tl ~ 3: ,. 0 z z c C 3: 01 ,. 0 C) c: - z ~ ~ ~ fAl ... "tI m ,. o 0 o m c: c: ~ ~I ,.. ~ ~I c: c ~I ,. o m ~I c: - fA I I I I I I I .. I fAO<"'T1'llCl) OO"tl~ OOfAO"OO co III =c CD CD CD I>> -CDC~CD- "0 :::J C CD C"~ "O"OfiJ... CD "0"0 -, ~ < "0 iii';:; re. = 15 ~~gil ;'c CD !.CIl = ~!.~~~ -<.t ~, 0 g ! OO:::Ja oenCD;c. O~ ,<<.g> CD ::;' !t " _0"0 0; 5' ~ ~ l'l . ~~~-;-~ coSJ CD CD ~O~ O~e: CDO 0, _~Ill ar::::.:::J (0) ~ 3 g ~ en ;'Illl>> ~ :::J :::J :::J :::J III i Cil' Q,,2 m~ ~ III S? :::J - Cil' .0 e. ~ :::J' I\) III ~ :::J ~ C') ~ CD 0 "0 CD ~ e fA fA 0' fA c c:2. c: ~ ~ ~ 2 2 I>> I>> I>> i" i" i" C)OZ ::D::;' ~ og tt1"'T1 tt1tt1"'T1G> ~~~ fAO-4 I\) (0)1\) ...... ...... ...... 'TJ:::JO ..."'T1-4 U101\)00 CXlCXl U1CXlU1CXl Olll)> 00000 00 0000 ...!lr ,.Q ~@ (0) ...... 0 ~-A.~~-A. ....m..... ~I\).............A. ~ ..... ...............". ....A. CDCXl..... .....f\)-.."a........... ..... ..... ...........~............ 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They report to a six member committee composed of two representatives from each county, The main function of the Department of Indigent Defense is to verify information from applicants for indigence as well as ensure that the 6tl Amendment rights of all indigent person(s) are preserved. Once the person is confirmed indigent, this department appoints him an attorney from a list of local attorneys in each county. This office interviews and processes in excess of 20,000 applications yearly. The director and assistant directors attend all court proceedings to ensure that the defendants are interviewed and to answer questions on behalf of the defendant. DEPARTMENT Superior Court State Coun Disbict Attorney's Office Richmond County Jail Columbia County Jail Burke County Jail Panel Attorneys PRIMARY . . . . . . . adjacencies SECONDARY USEFUL special requirements and considerations · Requires security and controlled access. · Requires extra floor support for weight of files. - >1 Z c: 2 Ii). Ii) c: I m en ~. " ~I m ~ ~ 0 m Z 81 c: ~I > n ~I I"'" ~I Z en gl CJ'J"O"CI) CJ'JCJ'J>o-a lDC=OC!:: CD (1) ~ -, <Il =~ l ::s C"~ n n ~ ~ CD CD g: 'B ;;0~ '<.:co~ --I>>og cno~CJ'J~ lDlD::s~~ o ~ g ~.f -<!-<!- (1) =-2 ";"' iiJ ::IJ50 ~ 5' cg gtP(D S- o I. 0 ~. 305' CiJ ~ _c~ I Hi 3.cQ' - en ~(1) en 3: sr lD c en ;a c ::s Ci)' i .... ~ i lD ~ I\) (Q CD (1) . Ci)' 0 ..... ~ ~ i' - (1) i' fi)OZ :D~rm Oc-4 en!.(/) en _. " ommG> eno-4 'TI::S0 -4~> OSl.- -40 I\) I\) .... .... .... I\) >.... C11~00~ 0(x)(.\)0 '-0 o 00 OOU'lO 1\). U'l ~ 0 ..................... ..... CJ'l.........I\).... -.. ..... ..... ..... ..... O)..........(.\)..... .................... ..... 0).... ......w.... ..................... ..... 0) ..... ..... (.\)...... - .................... ..... O)........(.\).... ..... .... :...:..a...........-a. O)........(.\)..... ... .... en(.\)(.\) en 1\)1\).... en.... 1\)1\) N I\) O. g:U'lU100U'l g:0 CD"'" 0 enU'lO 00000 0000 ... ""Co) q)C11.... ~!:Dt; en I\) I\) .... -..I.... ~I\) .......... g:~C1100CJ'l C>>O (X) 0 0 enC11C11 . 0000 enooC11O .' ... .....w q)U'l.... ~!:Dt; en I\) I\) ..... -..I.... ~I\) .......... g:U1U'l00CJ'l C>>OCDOO enU'lU'l 00000 enooCJ'lO ... .....(.\) q)CJ'l.... ~!:D~ eft 1\)1\).... -..I..... ~I\) -..I.....(.\) g:CJ'lCJ'l00CJ'l C>>OCDOg enCJ'lC11 00000 enooC11 I Ie I I I I I I I -- I I I I I I I. I I Augusta-Rlcbmond ConsoUdated Government Space UtUlzatlon Study Functional Requirements MARSHAL'S OFFICE function The Marshal's Department is a sworn law enforcement agency. Its major duties are executing official paperwork (civil/magistrate suits, garnishments, dispossess aries, writs, bad check Citations, bench warrants, etc.) generated by the Civil and Magistrate Court Clerk's Office. This department also provides security and assistance. for the Civil and Magistrate Court, Preliminary and Bond Hearings, as well as to the Superior Court Judges. The Office consists of a'six member team responsible for Litter Enforcement; investigating illegal dumping, gathering evidence, and enforcing associated local and state laws. Additionally, this department assists with building security, monitoring the alarm system, and answering departmental complaints of disturbances. The office transports twenty-five (25) prisoners per week adjacencies DEPARTMENT SECONDARY PRIMARY USEFUL Building Securityl Alarm System . Civil and Magistrate Court Clerks . Civil and Magistrate Coun . Superior Coun Judges . . special requirements and considerations . The two locations for this Department work well, there is no desire to consolidate, however, the sub-station does not adequately meet their needs. · Evidence storage is required for confiscated property, frrearms, ammunition, and department uniforms. · , ,Photocopying is shared with the Civil and Magistrate Court Clerk. · . The Fax Machine is shared with several departments in the Municipal Building. Note: Refer to Marshal's Office listed in Section m for requirements of Field Office. ~ ,.. ~ c ~ gl ~. " :1 JJ. ~ n 0 m z c ~I ~ ~I m c ~I ~ ;1 c c ;1 ~ n m ~I c ~ I I I I I I I .. I mJJ"mJJ(I) ocen>(")~"O r:==s.~~ CDCD~Q.::TIIICD n-llQ.CD:g 1:J S ... 3.iD iil (iJ S8(")~-gQ ~ CD CD 3' - ::T Q -, Q n -, ~ ::I 6i -, 0 III ::s ~3~CDg~ 'III-<~CD-::S (")3. ii1~ !t en--en '0 o I,... . c:~~o ~ c: (") <' .:< ~ ~~~ ii1 CD ::lQ CD III III III ",CC . S. ~ (iJ ;:;(jl CD ~ l/l l/l ::s- -::T III -, III ~ !!!.. (iJ l/l _ iii . ~ ::s- a III !!!.. ;;; ::T !!!.. fA fA c: c: rr ~ -4 9- 9- II>> II>> ii' ii' l:')oz ;o,a' ~ Oc: > [D 0 0 m 'G> m-en ~," fAo-f ,,::SO ~..................... .....,..,.......'" -4"-f 0"'1\)00 0) (J) 0 0 (J'1(11 O~> 00000 U'l00000 -4-r ~~ r-@ I\) 0 '#. ................... ...... CQ~"""""""""""'''''' ... ....................... ...... 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". >. :i ~oo ;~ ~. 00 OON ~. nn ~ij ~~ '''''C:l oo~ 00 ~ a\ .~ t-CO ~! ~~ i; ~ o :z 00 ~ . n t"'l ;j ~ o ~ ~.~ ~~ t"'l~ ~~ 00 NNNNN.... "'fMN.=~QO~a\ . . . I I . . I I c... ~ = ~ .~ :3 = C') 00 j~~j~~~I~ ~ ,;l = ~ c... 'h.. := " ~"....~~ ~ -0 ~ C')< o c::~ 2 ~.. 00. ~ ~ o .~. ~ ! ~ ~- NNNNN ~QO"-IO\Ul I I I I I =:=~C')e ~~~~~ oo:=~oo~ ~~~~oo ~t... 0 " ~:Z .~ I .. I '\ I ~. I I I I I I I . I I I I I I ~. I I //l f!i ./l .;:~\,~ \~ t:: f g I ~ ~ f:: ~: ~ t;~ \ \" ~~~~~ :~~iffJ: _jl ~~, ~4\'u OI.D GOVt.RNr~t~~hT HOU:;~; .:.1 Hn~) r/' ~ ~,d/";!F"!;,:' ~,~~:::}~~~/{'. .....4?:~; "'I.-I." ..,.~. ....;:'; ,.l;''I'' :\"~ ~; I~. i '11 ~" ., ,,;", f/ ;;fO ,~. SECTIO:N III PUBLIC SAFETY " ,~ I .. I' I I I I I I' . I I I I I I ~. I I AU2USta-Rlcbmond ConsoUdated Government Space Utilization Study . Functional Requirements SHERIFF'S DEPARTMENT function Administration: The Office of the Sheriff is led by an elected official and includes administrative support staff. This office is responsible for overseeing fiscal management and administering direction to the overall . department. The Office of the Sheriff also serVes as the Department's primary point of' contact and principal liaison to the court, other government agencies, and the community at large. The administrative office houses and maintains the records bureau for Richmond County. CRIMINAL INVESTIGATION DMSION: The criminal investigation division of the Richmond County Sheriff Department is ~esponsible. for investigations and resolution of crimes against person(s) and property and is expected to perform additional investigative tasks, which go beyond that conducted by deputies in the field. CIVIL DMSION: The Richmond County Sheriff s Department's Civil Division is responsible for the processing and serving of all court related documents that are ordered by the courts of Richmond County. The civil division is also responsible for all court security while the courts of Richmond County are in session. , adjacencies DEPARTMENT PRIMARY SECONDARY USEFUL Interdeparanental . Courts- Superior, State, Civil, Magistrate District Attorney . . Solicitor General . Juvenile Coun . special requirements and considerations · Violent crime section is a 24 hour operation. . · Jail Administration has a recently built-out space that accommodates all of their needs adequately. It is located adjacent to the Jail which is mandatory. This division should not relocate. · The Narcotics Section is in a recently renovated building near the Law Enforcement Center which adequately serves their needs and .should not be relocated. Therefore, it is not included with this report.' . · The Road Patrol is currently in three strip-mall locations with long-term low cost lease agreements. Therefore, it is not included with this report. · The 911 Center is located in a new facility and has growth accommodations included. Therefore, it is not included with this report. . . >1 c z c I ~ I m i ~ z_ ~I ~ ~I n m ~I :6 - I I I I I I I .. I m::c-cm-cen-c-c::Cl:J:103:::CCl) -c-c~enl:J:lg-c::c::cocnC03:ocn~> ~ m 0 S,O c c em; 0 m ~ ~ cc<~o mmm~mm~m~~mc (/)~c.-<~C'C'n ::J-' :!5 a~m 0-~8n ~s --m~ g ::mmcc~ lr-fi"Q ltar::J.g~ ~~~;~2o~.g~im~Q~io~ -8~::J~-< c.~~&, 0 mm--m -~_ m::J- ~ ~z <' 2,g ::c-(/)o~ :::,~ (/)(/)ccmm3:~ - ::Jm::J ~_ Gl ~::c-c~ ~ a.!!~ n a.g~ 5'5'!!.:c~ m ;;Pl:J:lg -::J ~ Gl en g>08~::C mQii' m! 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The office transports twenty-five (25) prisoners per week. adjacencies None required. ". " special requirements and considerations · The two locations for this Department work well, there is no desire to consolidate, however, . the sub-station does not adequately meet their needs. · Evidence storage is required for confiscated property, fIrearms, ammunition, and department uiliforms. · . Litter control needs separate space: · . Adequate parking is required at the Field Office for the staff. Note: Refer to Marshal's Office listed in Section n for requirements of Courts Section. ~ >1 > c :IJ " (J) C ~~I 3l ~I n 0 m Z c gl ~ (J) ~I C ~I ~ o ZI ~ c c -< enl : n m ~I s 41 I I I I I I I .. I I J I I I I I ~~ II ~g ~~ ~ o 2 I ~2! ~i I rn. ~ -=n ~~ I ~ I I I > ~ ~ . 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The Administration Division manages and directs the overall operation and 'management offire suppression, fire prevention, hazardous materials and emergency communications. This office is also responsible for the overall management of the entire Fire Department. TRAINING: The newly created Training Division is responsible for developing, coordinating, and implementing Training Programs for the entire Fire Department. It is also responsible for completing and filing all departmental training records and reports. It also trains for emergency rescues not requiring fire equipment. FIRE PREVENTION BUREAU: The Bureau of Fire Prevention is responsible for coordinating and conducting fire inspections, investigatioJ;lS, and promoting fire safety through enforcement of codes. This division is also responsible for promoting a safer environment and creating public awareness of the importance of fire prevention and methods of survival and escape; as well as for reviewing blueprints and conducting inspections of new construction. FIRE SUPPRESSION: There are currently 19 fire stations located throughout the countrY for quick response and rescue. adjacencies _ DEPARTMENT PRIMARY SECONDARY USEFUL Inb'a Departmental Building Inspections . . special requirements and considerations . Fire Inspectors have assigned parking Require a conference/training room to accommodate up to 30 people. . Assigned parking - 6 spaces ' - Training Room Fire Administration and Fire Prevention should be in contiguous space to provide the greatest efficiency of support space required. 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I I Aupsta-Ricbmond Consolidated Government Space Utilization Study Functional Requirements EMERGENCY MANAGEMENT function Space analysis of Emergency Management was not completed because this department recently ?loved into a new facility buih for 911 and Emergency Services to accommodate their needs for the next I 0 years. Dming our interview, the concern was raised that there is not adequate space for a large volume of volunteers during a crisis situation with regard to ,parking. , ~ I ~. I I I I I I I . I I I I I I I " I ",'}.<;"<l?'~1flo~'f.~."i:~~""'''''''''''''''';."I:::::~i'''''''~,~~"" ",rJfr ~"' "," ttl ~ It'h (r-.(l """""<'" , .._,p'. ~.R ~ 'i' _I, ",A i1 J'O', ""'"~, ...;.~. ~-\'t. _ 't.~~)! t-.;.'li~ Ml"~ ~\j1 ..O""~. ~~'... .iF rT uJ tl -r_" ,il it ~ ~ ~ ~ j \\,~41llr~ <>/ \~~ ....~.. -OLD GOVE~~~;:HEl"'rr HOUSE I;. U3G-f: ...~'"(.~';' ~~~:. '<;;. ""i.;"""~'b;.>. ;;;,7 if'. .....,,~,~~~~sC1f=::~~~,/' \~: ;,1 ): '" ~l, ~'i :.l SECTION IV PUBLIC WORKS, UTILITIES, & RECREATION I ~. I I I I I I I . I I I I I I I ~ I Au~usta-Ricbmond ConsoUdated Government Space Utilization Study Functional Requirements PUBLIC WORKS function Public Works and Engineering encompasses the management and operation of all of the County- owned facilities, County-run operations, and County-required engineering services. Due to the size '(}fthis organization, it is broken down into three divisions: Facilities, Operations, and Engineering. Each of these divisions is sub-divided as per the organizational chart attached. . Each of the Public Works Sub-divisions are included as a separate entity for this report. The Facilities Maintenance Section is further divided into the following: . Buildings & Grounds, . Print & Mail . Public Buildings - Construction Shop- . Public Buildings - Electrical Some of the sub-divisions are not a part of this report since these will not change. Not included are the following: . OPERATIONS - SOLID WASTE -.Sanitation . OPERATIONS - SOLID WASTE - Composting . OPERATIONS - SOLID WASTE - Land-Fill Operations '. OPERATIONS - INFRASTRUCTuRE MAINTENANCE - Levee & Canal . FACILITIES - MAINTENANCE - Record Retention This section is broken down into two different locations within this report to represent adjacency requirements. The following departments are located in Section I: Administration , Public Works - Administration Public Works - Facilities Administration & Construction Print & Mail Building & Grounds - Muni~ipal Building Public Works -Engineering Office Administration & Records " County Engineering Pre-Construction/Construction I J I: I I I I I I . I I I I I I ;! Q c: ::I .... CI) 2 :C sa ~ ;- i !2 ! I I , HI > i ! i ~ ~ i I PUIIUU !l! i ; ~ ~ i I I I I I ~~ ~ i I ~ .. ~ It ~I J i I II) ~i t ! g~ ~ ~ ~ 0 i II Ii Ij il~ ~lll s I~ o I I I .. I Ii II III! il II !I ~dl o ~ ii ~~ 0 ~ ~ ~A II ~ i I' i~ i! Of - II Ai Vr-I. ..~ J I . . ~. i i I I I il ;~ ! ~ S~ ill ~ H II) I I I ~~ II i~ i~ ;+ ~! .~ , -< -: I !2 II a I III i ~ I :'1 ~~ ~~ g~ !~ ~n i5 ~~ ~ !!m~ ~~P ~ I .. I I I I I I I . I I I I I I I ,. I AU2usta-R1cbmond Consolidated Government Space Utilization Study Functional Requirements PUBLIC WORKS - OPERATIONS .INFRASTRUCTURE MAINTENANCE (STREETS & DRAINS, ROADS & BRIDGES) function Infrastructure Maintenance has 120 people in the division. A vast majority of these employees work out in the field on a daily basis as maintenance workers,' equipment operators, mechanics, truck dr;ivers, laborers, etc. The Division is broken down into Roads & Bridges; Streets & Drains; and Street Light Maintenance. The major duties of the combined effort include m~tenance of all Right- of-Ways, Streets, Street Lights, and Drainage concerns in Richmond County. In addition to maintenance, this division is also responsible for construction projects (ie. paving dirt roads, resurfacing streets and. parking lots, and small drainage projects that are funded from the special purpose local option sales tax. ' adjacencies The Division of Streets & Drains and that of Roads & Bridges support each other by basically performing the same functions - Streets & Drains for Urban areas and Roads & Bridges for Suburban areas. Separated, each needs to be centrally located within their area to support all of the Departments of that area as well as to maintain the roads and right-of-ways of that area. If grouped together, the Section would need to be centrally located to all Departments. Street Light Maintenance is best located in the Urban end as there are more street lights there. special requirements and considerations . Inspectors Vehicles stored overnight. . There would be advantages to grouping Roads & Bridges and Streets & Drains at one location; however, there are also advantages to leaving them separate. The greatest concern is that there is coverage of the City/County. Currently, Street & Drains is near the City and The Municipal Building. Roads & Bridges is out in the developing, outlying County area. If these were grouped, the location would have to be central to the County. . Streets & Drains as well as Roads & Bridges each have approximately 200 pieces of equipment ranging from lawn mowers to large trucks. ,.1 c C) ~ ~I z c il ~ ~I m c: ~I ;:j o ~I c < ~I m :c ~I t. I I I I I I J I I "'0 C to r- n :IE o :c ~ fA I o "'0 m :c ,. ;:j o Z fA ~ >1 c c ~'-~ (') (II ~ -4 o :zJ '" ~ i: I o 0 ~ Z m C :zJ (') > 01 ~ c i ~ (II ~I c ~ ~I ~ o ~I C -< ~I m :zJ ~I m .. I I I I I I J I I I ~. I I I I I I I . I I I I I I I . . I A~ta-R1cbmond Consolidated Government Space Utilization Study Flinctional Requirements PUBLIC WORKS. FACILITIES BUILDING & GROUNDS. LAW ENFORCEMENT CENTER function The Building & Grounds Section of the Pubic Works is responsible for the maintenance of the Law Enforcement Center, the Phinizy Road Detention Center, the Emergency Management and the 911 Center, the Sheriff's Stockage, the Southgate Substation, the Dariiel Village Substation, and The Adult Probation at Hale Street. This Section also oversees the housekeeping of leased facilities including Indigent Defense, Solicitor, Victim Witness, and the District Attorney's Facilities. adjacencies DEPARTMENT SECONDARY USEFUL PRIMARY Sheriff's Department . 911 & Emergency Management . PhinlzY Road Detention Center . special requirements and considerations · The Administration functions of this section have recently relocated to the Phinizy Road Detention Center. This is'acceptable'provided the department m~tains the large storage room at the Law Enforcement Center. Note: Refer to Public Works Administration and Constroction listed in Section I. ~ J c: .c: H > z ~ i (II ~ I m , - . Ji (") - Ii ~ (II I I I I I I .- I I tcJJ(IICI) . "'tl"'tl(")Ci)"'tl(ll~"'tlO'b'" iil~():6 ~ II)II)C~II)i!r.II)~-':'CDDl ~ ~ C'I) 0 -, == -'-8 CD fiI n II) CD m'tJ ...!...!.[c3.m3. ..... = ~-,:, CO 0 : -, -. :::I CD C. CD CD a 0 ;:;" 8 g. CD~ 3 3 iiri....~:::I~o.5ii fiI CDCD_ II) :::ICDGII ~;a ..g>. (")("):E~ !!!.:::IQIIl/I-a: s- CD. :::I 0 ~ ' :E III ~~OCD iDCD ~r-Dl bon :::!l' [()~"i :::I:E~,~Ill:; C ~ CD CD :::I ' Q: c.CD~ II)O_II)::e.. co> r- -, -, ~. :::I ~ CD co !1'l CD CD~. III !!!.!!!.. ~~:::ICD:;'; CD ::e (J):E .~~~O'::s II) !1'l, Co .0 an :;, -,:,~ CD CDCD .,.... ~~ (J) 3' ~ -. ~ C CD I;' CD ~ · "i~. i ~ < m · (if a ~. Q 0 (II (II ... c c ~r rr ~ 3 ~. CD, 2 2 ::J .. 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I I I I I I I I' I AU2USta-Rlcbmond ConsoUdated Government Space UtUlzatlon Study Functional Requirements PUBLIC WORKS - FACILITIES PUBLIC BUILDINGS - ELECTRICAL function The Electrical Shop of the Public Works Facilities performs the follo~g services: . Install and remove Christmas decorations from 5th Street to 15th Street, Broad Street, Riverwalk and side street. . In shop, troubleshoot and repair all electrical and mechanical devices. . Replace and repair lights at. the Municipal Building, parking lots, Police Department, Augusta-Richmond County Stockade, Water Works, Wastewater Treatment Plant, Fire Department, etc. . Respond to numerous calls for miscellaneaus items for repairs at the Recreation Department; put in runway bulbs and sockets at Daniel Field; work on wiring in hangers and runway lights; work on electrical readiness.for Daniel Field Air Show. . . Check all voting booths and polling sites in the City and County for all damaged bulbs and faulty/damaged wiring before each election, . , Maintain and upkeep' all lights for Recreation and Parks and all City and County Building Maintenance, Cemetery lighting and wiring Tennis Center, Riverwalk, etc. adjacencies DEPARTMENT SECONDARY USEFUL PRIMARY Consttuction Shop . special requirements and considerations · Require provisions for three small bucket trucks and one large bucket truck (hi-ranger). · Require outside storage for street light poles. · Currently the Christmas decorations are stored on pallets on the grounds with tarp covers. This is inadequate. A large storage shed is recommended. · Central location is ideal. Current location works well. Note: Refer to Public Works Administration & Construction listed in Section I. ~I C C) it! ~ I n C - n ~ ~ i 'C .. :I I C -< I m I 5 .- rn 1- I I I I I ~ I (") -lenmen:DCI) .. en!:!:!:enO'J1m [ jr;f~~ ~ ~~~~~i~S o -=~~~~ Q ~aaa;~0n -3 :Dcc~ ~o ~ ~~~~-ag~ II) 8~8 g~.=t Cll :Eiii~cr;:)if o 3:D3 ~ ~ O~~~ ~~- en 0 ~ - ~nnn _ 0 11);:) ~~~~ !: ~ 3 ~ ~ ccSmmm II) II) _ --- ~ cc Q;: 'TI~~~ II) ~ Q o~~~ cc < ... ;5'5'5'!!l ~ ~ 3~~~ ; ~ II)~~~ ~ ~ ~--- o =- .. c .. .. o ~ .. .. rn rn c c f( f( -f, -f 9. 9. 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When a project is considered to be more extensive in scope than is within the means of this section, the Construction Shop will assist the Department in contracting the project. In addition to building repair and construction, the Construction Shop will construct and restore office furnishings. Currently, the Construction Shop is responsible for the labor, storage, and inventory of surplus equipment and office furnishings. DEPARTMENT adjacencies PRIMARY SECONDARY USEFUL . . . .. . . . . Recreation Water Works - Utilities Law Enforcement Superior Courts State Courts Electrical: Utilities Maintenance Augusta Library System Riverwalk & Events special requirements and considerations , ' The Construction Shop currently oversees storage and disposal of surplus furnishings and equipment. This is currently done in 5,000 s.f. at RCCI. This could be reduced to 1,000 square feet once annual sales of surplus are allowed. The 1,000 square foot space should be minimally conditioned. , This space could be separated from the main Construction Shop. . Indoor parking for storage of government owned vehicles. · Shop should be centrally located. . Shop will require special ventilation and security. Note: Refer to Public Works. Administration in Construction listed in Section L ~ I CD I:) ~-~ ~.'In ~ n t:l ~I en . ~ ,en . 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ClD ....(7) "..... 1\)0)~....00 .....0U'101\)0000 U'1000U'10000 I ~. I I I I I I I . I I I I I I I ,. I Augusta-Richmond Consolidat~(j Government Space Utilization Study Records Retention . , Recently Records Retention relocated to a larger facility which was the old carpenter's shop, This relocation more than doubled storage .capacity. The additional space was desperately needed to accommodate the current filing needs of Augusta-Richmond County Government operations, Their old facility had the capability to store 7,200 boxes: This facility will now store 14,400 boxes in the main storage area, Prior to relocating, the Augusta-Richmond County departments had submitted requests for additional storage totaling over 1,200 boxes. At the time of the move to their new facility, Records Retention has been able to purge ,60-70 boxes and anticipates the ability to purge an additional 200 boxes before they are completely moved in. The goal is to continue to purge regularly to keep the yearly increase in storage to around 350 boxes, In addition, the state regulations are allowing local governments to destroy files earlier when they are copied onto microfilm. This should also help to keep growth down, With a growth rate of350 boxes per year, the new record's retention facility is adequate for the box storage requirements of August- Richmond County for more than the next ten years, An added accommodation at the new facility is a room that is air conditioned which is being utilized to house old minute and docket books" Shelving in this room has come from the departments wishing to have these books stored, Currently there are between 50-60 shelves in the room, Not all of the shelves are full. There is also room for additional shelving. A majority of the shelves are 5'- 0" to 6'-0", however some are at 10'-0" high, When expansion is required, the lower shelving units could be replaced with taller units, The number of minute and docket books will not grow much on a year to year basis. The current space allocation should accommodate the book storage needs of the county for the next ten years. The current building serves the administration and delivery needs of records retention well. The only potential need not accounted for in this facility is the ability to store microfilm, As more and more state retention r~gulations allow old files to be destroyed when the files are copie,d to microfilm, the need for microfilm storage will increase, These old files, stored on microfilm, do not need to take up storage space at the dep~ents. Currently the space need is not great and will not grow at a substantial rate since so much inforn1ation can be stored in a very small amount of space, There may; however, be a future need to coriditionmore space for microfilm storage at this Records Retention facility, This~till should not be necessary within the next ten years, , , The current site of the records'retention facility is owned by the County and can accommodate expansion when the need does eventually arise. The facility works well for this department and therefore stabilizes the County's Record Retention function for more than ten years. I ~. I I I I I I ,1 . I I I I I I I (' I , AURusta-Rlcbmond ConsoUdated Government Space Utilization Study . Functional Requirements PUBLIC WORKS - ENGINEERING RIGHT-OF-WAY AND PROPERTY ACQUISITIONS SECTION function The Right-of-Way I Prop~rty Acquisitions Section performs the following functions: .. Right-of-Way, easement and property acquisition . Relocation assistance, housing studies, benefit calculations . Right-of Way Cost Estimates . Record Searching . Plan Review and Interpretation. . . Title Searches; Appraisals, . Deed, easement and related document preparation, filing & storage . Project plans filing and storage keeping - . Subdivision Plans . Handle Sub-division deed of dedications . Subdivision record filing, plan storage adjacencies DEPARTMENT PRIMARY SECONDARY USEFUL Utilities - Waterworks. . . Augusta Attorney . Municipal Building . special requirements and considerations . This department occasionally schedules after hour appointments and public meetings. 1 i i .. 4 I I I I I I I -. I ~ C CD ~ (; =e o :rI " m . :rI 5 :c -4 o ." =e )> -< - ~ :rI o ~ m :rI -~ )> o c en 3 o z m Q~J2!!g> !;~!;~l :3' IIljjl:-o ;:, 3 ;:, (it CD ;:, ~-,;j c._,c.o ;t ~3:g}~o ?:~~5a ~.f} 0 a. ~ 2l en jil O~ .ojil.oCD=e :.,... 5.:- !fi m ~ ~ cq~, JJ~ _.CD --_..... UJ IC C. 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I I I I I I I /' I AU2USta-Rlcbmond ConsoUdated Government Space Utilization Study Functional Requirements PUBLIC WORKS - ENGINEERING TRAFFIC ENGINEERING SECTION function Traffic engineering installs and maintains traffic signals, signs and pavement markings. The services 'cf traffic engineering also include the study of traffic problems and the design and implementation solutions, adjacencies DEPARTMENT PRIMARY SECONDARY USEFUL Public Works Engineering Public Works - Roads & Bridges . . special requirements and considerations . Central, consolidated location for this section.. . This location would become the traffic control center for the fiber optics connections across the county. . Need a large door garage for the paint truck and the paint and toluene storage. This garage must be of fireproof concrete block construction. . Storage for eight other large trucks . Need area outside for painting . Need large storage and shop areas with a loading dock (or fork-lift), . 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I I AU2USta-Ricbmond ConsoUdated Government Space Utilization Study Functional Requirements UTILITIES function The Utilities Department is responsible for the management, operation, delivery of services and the .bi1ling/collection of revenues of the water system of Augusta-Richmond County. They manage and operate water production and wastewater treatment facilities for the County Divisions of this Department inc1uqing Administration.. Finance, Water Operations, Wastewater Treatment, construction and Maintenance, Engineering Services and Customer'Services. For the purposes of this facility study, only the following divisions of departmental administrative functions are included: · Administration · Administrative Services (Headed by new Assistant Director - Finance) · Construction Maintenance · Engineering . Collections/Customer Service Wastewater and Water Operations were not analyzed due to their administrative needs within water plants or treatment plants. Total positions for: this Department are 219 persons with facilities . ranging in size and type from general administrative, to water pumping, f1ltering, storage, wells and waste water treatment Total value of property operated by this department is well over $47 million. .-,. I I I .- I 11 . I gl I I I I I . I I I ~ ~ @ ~ ! D ~ c:::I @ ~ ~ ~ .(g) ~ 3 ,1 . . J Iii -4 i -' 5 _,i. . . I 8 I t , I I I . I .. I II! I , I ~ I .. I I I I I I I .. I I I I I I ~. I I Aqvsta-R1cbmond Consolidated Government Space Utilization Study Functional Requirements UTILITIES - ADMINISTRATION function . . Needed by the Executive Director of the Department, Administration manages the overall Utilities Department, developing the operational policies and procedures preparing and analyzing t~e 'department's budget, carrying out audits and overseeing inspections and carrying out payroll and personnel functions for the total department. DEPARTMENT . Utilities -Engineering Utilities - Administrative Services Utilities - All Other Divisions . Conferencelfraining Room - seat 30 · Adequate parking. · Visitor parking. . Keeps own personnel files. . adjacencies PRIMARY . SECONDARY' USEFUL . . . special requirements and considerations ~I c (II tl ,. (") o ~I (II "Q ~I -4 F ~I z (II ~I . fA ~I ;u m II .. I I I I I I ~ I 3 3 m en , > o 3: ~ en -4 ~ Z cnom;uocn ~~I~~ CO"'2O~ l~!. ~'8 3 3 ,CD fiI "';:0'&'" -. 5: 9- 0 !?1 == 0 o' ! ~ II~"'~ OaO='i~ ,.~ ~ m 3 II) !C -4a i~i i CD ~: & ... ai' ='i:l! ... ~ CIt (Q ii' .~ ~ ;:OClt -< ~ ~ g~ 3~ ~ 9- {4' 's" & Iiii' a~ 0 wg. ;:, fA 0;:, (I) c c !; a" ~ 0 & S' iii iii (i)OZ ;U~rm Oc=-' OJ 0." (i) ~-cn ~." cng-t ~......w ............r-J .,,@ 0 -4 -i ~~~~g gg~g: O~~ ):~(II t;; .................. .... .................... ................. .... 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ADMINISTRATIVE SERVICES function The Administrative Division provides a variety of ongoing management support services to the Maintenance Division, Water Production,~Engineering Services, Wastewater and Customer Service , -divisions 'of Utilities. .Services include budgeting, parts warehouse management and procurement, ground maintenance, general office and procurement, maintenance fixed assets and other records required to be housed in this division. Another important function of this office is to inspect the accuracy of the procedures and budgets, and carry out departmental audits and inspection for this department. adjacencies DEPARTMENT PRIMARY SECONDARY USEFUL Utilities Maintenance . Utilities - Water Production. . Utilities - Engineering . Utilities -Wastewater . Utilities -Customer Service . Purchasing Department . Accounting Department . Information Technology . Fmance . Risk Management . Central Services . Carpenter Shop , l . Print Shop . Fleet Management . Public Works . Records RetentiOn . AURUSta-R1cbmond ConsoUdated Government Space Utilization Study Functional Requirements UTILITIES. ADMINISTRATIVE SERVICES CONT'D special requirements and considerations Conference Space Assigned parking - 2 spaces After Hours Access Warehouse supplies e >1 ::f e r- C) 3 e m (J) f{J ~I ~. - 01 ~ z %I C ~ 8 < el m Z m ~ ::D (J) S ~ (') >1 m (') m e ::1 r- ~I o Z ~I < . (J) ~I %I m ~I m . I I I I I I I .. I . · (J) en Ci)>:E>~1:I en :E-:6 a ~ III 8 III CIl N' 1Il~1:J c: -,~ 0 =' CiI CD iiI fa 0 =,~~c:~g S. :TCD~ li'=,2,3.CD::J :E o-~ "'C-.~CD ~ ~'ti ~:Efn~ - III CD CD III III CD . Cii (jI C') S'~ -1;1 ~ :T CD iD~~g. ~ 0 . c:. S ='O:T=, iii' fn !C:2.cr III CD ~ C') fn 0 -,' . CD CD -,Ill =' iii' -I1Il=, ~ CD III CD=' Q. CD I o 3 c.. S' ~ :T :i' ~ =' ' 0 5' en c ~. iir III c.. =' ~. CD g> c.. ~. en en III c ~. .,c lII" - ~ ~ :T b> 2- m =' II II ~ .. .. ~ c: C)oz Sl cr ~pr !!l =' ~cn a:J>a:Jom ~ ~ :::. 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AU2usta-Rlchmond ConsoUdated Government Space Utilization Study Functional Requirements UTILITIES- ENGINEERING function The function of the Engineering Services Division is to provide engineering and technical support to , the Utilities Department by: Designing and preparing planS and documents for water/sanitary sewer projects, Preparing cost estimates and determining construction needs. Administering engineering firms during project design. Coordinating with engineering firms during project design. Reviewing and approving proposed construction of water and sanitary sewer within new subdivision and commercial site plans. Providing physical inspection of water and sanitary sewer construction. Investigating and solving problems/complaints pertaining to water and/or sanitary sewer. Providing detailed information to commiSsion. Preparing requested and required reports. Inspecting and implementing Bacldlow Program. Updating construction standards and specifications as new methods are tested and approved. 'Providing information to the general public regarding existing, proposed, or needed water and -sanitary, sewer facilities. ' adjacencies DEPARTMENT , PRIMARY SECONDARY USEFUL Utilities Construct, and Maint . . special requirements and .considerations . . After-hour access. . Designated parking - one space; Currently, there is inadequate parking. Drafting and blueprint _equipment MaplPlan file storage . . . ;j ~ I 3 Q ~ ~ in ),*' I I ... ~ z I z 0 (i) n o c: ~I ~ ~I i. z (II ~I . rn '"0 ~I :u m o ~I iC II I I I I I I I .. I m-o"'~ -Ojom:u;;o;;om"tlC ~I= I i~,tll~'S ~ g,lB~ i~ I -'1 llCDzg ~tj~,- as-1m .f;;o i ~mmm _0 ;;0 Cl~~~al' 08 i 8 iOCQIQCl rnS;m ~~ I ~.. j~~3'CD;:;':Z ! I Z II s, f. 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NOO'" en U'l00000 I I. I I I I I I I .' I I I I I I ~. I I Auausta-R1cbmond Consolidated Government Space Utilization Study Functional Requirements UTILITIES CONSTRUCTION MAINTENANCE DIVISION . , , function . ,Maintains 800 miles of sanitary sewer lines and 1600 miles of water lines to approxiniately 70,000 customers. Makes water and sewer taps, repairs water and sewerage leaks, corrects sewerage blockage and back-ups. Answers and corrects complaints from customers, Installs new water and sewer lines, manholes, fire hydrants, water control valves and pressure reducing valves. Locates . utility lines for other utilities. Maintains 23 elevated and ground storage tanks, (10) booster pump stations. adjacencies None Required. special requirements and considerations . There are two office' locations for this division. They are separated at two main plant locations. One which provides service for the urban/city area and one which provides service for the suburban/county areas. The systems at each are different. It works well to maintain the two separate office locations. . Parking at the Suburban Peach Orchard location is inadequate. Employees are parking in an adjacent shopping center parking lot. · Radio frequency communication required. ~ I Ci) c: (IJ t I P. o o ~ I (IJ "0 ~ I ~' ~ I z ~. I ~ . ~ I ~ m ::0 m II I. I I I I I I I .. I c: ::1 3 m (IJ n o z (II -I ::0 c: o ::1 o z 3: ~ Z -I m ~ z o m J!3: mg>ocn omrn::E::Eooornf at 3 0 t: g~Ii.&-'-'-'C !J ~i. 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Delinquent Accounts is responsible for collecting past due payments and assisting' with customers with emergency payment agreements. adjacencies DEPARTMENT PRIMARY SECONDARY USEFUL Utilities. CS- Central Avenue . Utilities- Customer and Main. Division . Utilities- CS. Peach Orchard Road' . Mail Room . Central Storage . Purchasing . special requirements and considerations . Consolidate division to one location from two. A central location is required if consolidated to aid in customer convenience. . Drive-up window for payment with adequate waiting space for a line of customer automobiles ,and low street traffic JO ease in access and from site. . . Provisions for 27 trucks and'atooVequipment shed. . . Radio frequency communication. required. ~ I c CI) ~I (f ~I (') o ~I CI) ~ ~I ~ j= ~I z ~ ~I , !gl ~ m ". m ~I ~ .. I I I I D I I -. I c ::f 3 "' CI) , ~ m ~ ;:0 '" CI) , (') o ~ ~ m (') ::f o z S!! 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I I AII2DSta-R1cbmond Consolidated Government Space Utillzatlon Study Functional Requirements RECREATION function , GENERAL: The function of the admiDisti-ative division is to effectively and efficiently deliver administrative services to both the general public and recreation staff.: adjacencies DEPARTMENT PRIMARY SECONDARY USEFUL Maintenance . Print Shop . Mail . , special requirements and considerations . After hours access. . General furniture increase of 40%; . General storage increase in own facility - 40%. . Separate chemical storage from equipment storage. . Plan filesIflat storage. . . Maintenance sheds / storage should be separated by equipment and functional uses. I > c: ~ . ~. i I o z c g I z ~ en I ~ o m ~ I ~ ; I c: c ~'I ~ o m ~I c: tJ I I I I I D D .. I ;u m o ;u E 6 Z m mg2Jeno::ocn >::oenen>-<ien'lJ~'lJIC~ .0 ... C 0 ~ c:: Q. CD 3] Q. ~ 'C Dr i ~. C m~CD'tJi :g ~, i... . i .~ ~ i. 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A tear round seasonal color schedule is also planted and maintained by the beautification division along with the establishment of over 84:000 flowers annually. - URBAN FORESTRY: The Urban Forestry division maintains the Augusta-Richmond County "Urban Forest" with extensive tree care services which include planting, pruning and removing hazardous trees. Progressive efforts are ongoing to establish new trees on city right of ways to enhance the streetscape. Service request are computer generated. from a completed street tree inventory assessment. Hazardous trees are monitored and evaluated to unsure safety to motorist and citizens. The Augusta-Richmond County tree ordinance is enforced by this division to preserve the valuable resource of Augusta's urban tree population. CEMETERY DIVISION: The Cemetery Division of Trees and Landscape operates three city-owned cemeteries: (I) Magnolia (2)Cedar Grove and (3) Westview. Cemetery operations include the coordination of funerals, landscape maintenance, opening and closing of graves and genealogy research for the General Public, Cemeteries are open seven days a week from 8 am until sundown with after hours staff used to open and close cemetery gates. Contractual serVices are used to dig graves and coordination with monUment companies enab\es grave marker to be placed on cemetery plots. - ' Grass mowing and trimming is performed by Cemetery Personnel. White sand is placed on perpetual care sections and herbiCides sprayed to control unwanted vegetation. adjacencies Not Cited, special requirements and considerations . Need new office and nursery space. . Need suburban office for maintenance: . Groundskeeper and Maintenance Worker needed. Meeting room with lockers can be used as a Break Room. . Require more restrooms, . Require yard with cover for plant materials. . Require lockable shed storage for gardening equipment, mowers and vehicles. . 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In addition to collecting court fees and fmes, the office provides surveillance and probationers to protect the community, deter further criminal behavior and assure victim restitution. This department deters further criminal behavior by providing intervention opportunities to offenders, with individual assessment, couriseling, and professional guidance. This department is state funded; however the County provides office space. This department is a three county circuit office, - adjacencies DEPARTMENT PRIMARY SECONDARY USEFUL Superior Court Judge . Jail . District Attorney . Solicitor . Clerk of Superior Gourt . State Court Judge . special requirements and considerations · Would like to consolidate three present locations into one for improved efficiency. · Remain open until 6:30 PM to accommodate clients reporting to theirProbation Officers. · High volume of public traffic. · Requires secured pay window at Accounting for collection of fines. · This department has four state issued automobiles which will require secured after-hours parking. ,_ · Chief Probation Officer currently has an assigned parking space at the Law Enforcement Center and Jail. · The Probation Officer's are issued guns as the department is under the Department of Corrections. Therefore security becomes an issue. ~ ,.1 ::0 c o C) .~ ~I ::l ~ ~t ~I o n U m ~I c ::l ~I ~ o z ~I o 1- ~I ::0 ~I m 3: . I' I I B I I I .. 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The Richmond County office,. along with a sub-office in Appling,. provides natural resource conservation assistance to individuals, local, state and federal units of government, and commercial entities, Assistance is provided to individuals in the form of resources inventory and planning as well as conservation provided design ana application. After developing suitable 'plans to solve erosion or water quality problems, this office provides assistance in surveying, staking, and construction supervision for the iristallation of conservation measures. In addition to these primary activities, this division assists different units of state and federal government and commercial entities with resource information or planning assistance during the year. Two positions are federally funded; one position is County funded, Space,is provided by Richmond County. adjacencies DEPARTMENT PRIMARY SECONDARY USEFUL Georgia Extension Service ' . Georgia Forestry Commission . Trees & Parks . Planning & Zoning . Public Works/ Engineering . Columbia County Field Office . special requirements and considerations. · After hours access is required for pubic meetings and training sessions. -. Require 24-hour parking for four federal vehicles. · Would like to have all agricultural agencies grouped together since they serve many of the same clients. · Current location works well for the department, however, would prefer one office near the ColumbialRichmond County boundary instead of prime office in Richmond County with a satellite office in Columbia County, i,e. Davies Road, · Roof leaks in current building. . .Conferencing for twelve (12) is needed. . · Map Files. z > I > c c! ~ ~ ~ I ~~ c 0 I ;Q z ~ c . o 0 o 0 z C I fA Z ~ ~ ~ (I) . :1 ~ o. 0 I z, m C :1 ~I z ~I . fA ~I ;0 m II i: . D I I D I I I .. I " I Ie I I I I I I I II B I I I- I. I I. I I Augusta-Richmond Consolidated Government Space Utilization Study Functional Requirements . CORONER'S OFFICE function The Office of the Coroner is a three person offic,e, led by the Coroner, an elected official of the ,County government, the Deputy Coroner, and a Secretary. In the event of a death which is found within the County's perimeter, tpe Coroner is teamed with peace officers who conduct the investigation, and based on their recommendation, makes and files the proper death certificates, as , required by Georgia Code, Section 46, DEPARTMENT Sheriff s Department ' Superior Court . adjacencies PRIMARY SECONDARY USEFUL . . special requirements and considerations The Coroner's Office is requesting a 4-8 compartment morgue. Currently they have an agreement with the University. The University no longer has available morgue space as they are at capacity. . · With the addition of a morgue, the Coroner's office should be in a stand alone building that accommodates their special ventilation; mechanical, electrical, and plumbing requirements, · Facility should accommodate future build-out to add on an Autopsy Room when needed. n > I o c ~ @ I z 00 ~ '- :!J ~ n 0 m 2 o (") ~I -< 00 ~I c :::j ~I ~ 5 2 ~I o - -<g~a:~ ... ~:D - iil-8 ~ III g C') 010 0 n COCD.i~ CD CD Q .. ... n ~ . g o 008 ~ CD .a 03 a ., III ~ ::J ;::s. III CD - 3 ~ ... CD .. ~ 00 - a. CD m. m c c ~ ~ S- ID ID ii ii 1:')("),2 :D~rm o c.-I 1II"TlG> m-en m~, "Tl mO-l ,,~O W ~~ ~~I\) -flll-l 0c.n~1\)0 ococ.n 00> '00000 000 -f_r- >~ r-@ I\) c.n ~ ~~~~... t.)~........... ...................... ...... CA)................ - ......................... ...... ~~.I\)~ ........................ ...... ~~I\)~ ...... ........................ c.n~w~ ....................... ...... c.n~w~ .... Wl\)~ co........... 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PRIMARY SECONDARY USEFUL Public .. County Commission . special requirements and considerations . Secured offices. . . Lockable separation between offices and general reception . Conference Room inside space. . Secured files. . Secured Office Manager's office. . Computer programs that meet office activity. . Multi-line telephones to handle large volume of calls. :J: ~ I c: (i) 3: c: > en I z ~ ~ ~ m.' E - !: I o 0 ~ z c g"1 z -I < ~I o m ~I ~ ~I en -I ~I , ~I ~ m ~ iI !: ~I I I I I I I .. I G>n"TIo::o"'OC/) ::O>5'O~"tJ% lDO=O(1)C:C:: CD3~3ltP~C = ::s m "C ~ C"~ ~ CD' ~"C ~ ~-'!!l.~noi ~ ; '!!l e en ~ '2=,- s.~ o'!!l.CC 3: <' ~ ::J ;:;:::s ogtPC/) ::saslDtP~~ g.~ ~ ~.'2 -, ::s 'CD !!l.e~lI)C:t- g:~ CD ~g < (Q-. lD (1) (1);C::=: CD 0 0 ' > ~n3o ~3 oJ: ~, ~~~; I c: c:: en ::S3 !!l. 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(0) N ...... 0 0) 00 en. ~ -O)OOONU'I NN~ OU'lOU'lOOO ,.,~OOOO N cnO)N - OONO CD ~.... -0. - ....en....N ~~en W.....OOOOOO)~ WO)OONU'I .... ..... co CIIU'lOOOOO ,.,,.,0000 I .. U I I I I I I . I I I I I I ~. I I INVESTIGATOR ANGELA THOMAS RICHMOND COUNTY COMMISSIONERS . HUMAN RELATIONS BOARD OF COMMISSIONERS . EXECUTIVE DIRECTOR FRANK THOMAS OFFICE MANGJINVEST. SHERYL JONES SEC./ RECEPT. LOUISE DURRITH INVESTIGATOR TOMr.1IE CHANEY INVESTIGATOR FRANK HUTTO I Ie I I I I I I .1 . I I I I I I I. I I AlI2usta-Ricbmnd Consolidated Government Space Utilization Study Functional Requirements RIVERW ALK SPECIAL EVENTS function GENERAL: The function of Riverwalk Special bvents is to attract people to Augusta and to encourage patronizing of Augusta's downtown merchants. This is done through planning and 'scheduling events and activities throughout the year. This office also works with local groups in promoting and utilizing the facilities at Riverwalk. This office is also responsible for booking events at Pendleton-King Park. ' . adjacencies DEPARTMENT. SECONDARY USEFUL PRIMARY Near Venue Activities . Trees & Landscape (Riverwalk) . Fmance . Mayor . Purchasing . Human Resource . spedal requirements and considerations . Office is often used as a dressing room for after-hours events. . Office is used as a power source when required. . Currently the office and events are on private property. Availability of this location can change at any time. New office space should be in the vicinity ofRiverwalk such as the Railroad Depot. ' . The office must be able to'remain open for most events held after hours. . Information kiosks for event.materials should be used. :a > I - c ;;:i C) :a C =e CIl > ~ I ,.. . i'l > z .... C m (') ;;:i 0 I z C ;J ~ (fJ ~I C ::f ~I o z ~I -< . ~I _m :a ~I :a .. I o I u I D :' I .. 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This department also responds to emergency calls from the Sheriff Department and the Fire Department. This department handles 12,000 - 15,000 animals per year. This department is currently scheduled for a new facility and a location has been determined . which does not impact the rest of this study. Therefore, this department is not considered in the remaining Needs Assessment Analysis and Report. adjacencies None. special requirements and considerations : . Office requires after-hours access. . Requires parking for truck and trailers. . Animal Control is projected for a new facility in 1999. The current facility is not up to required standards and very dilapidated. There is a rodent-msect infestation problem. . This department receives 40-50 customers regularly on Saturdays. Th~y take m 150 animals per month. . More filial space is required. . Larger work spaces to run two computer for two separate programs are needed, . 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I\) .................... ..... 1\)C11C11........~I\)............. .... 1~8~~~ N.......................... ..........F\) ~~~8~~~088~ .... 1~8~~~ !~~8~~~~88~ .... 1~8~~~ 8~~8~~~~88~ ..... CO~I\)............ .1~~8~~~~88~ W 1\)tt)0)1\) ..... 01\)(110 I Ie I I I I I I '., ..., " ':...\ , " I tl -j?! .,.- '^. .., . I Il I I I SECTION VI COMMON'BUILDING SUPPORT SERVICES I I I . .- I .[ .. I I I I I I I . I I I I I I ~. I I Augusta-Richmond Consolidated Government Space Utilization Study . Functional Requirements COMMON BUILDING SUPPORT introduction "The following section contains the Common Building Support program requirements. The area requirements described in this seCtion should be housed in the central core portion of the buildings. Where feasible, these functions should be used to help establish a separation. between the Administrative and Judicial Wings of a single Government Facility. With multiple facilities, the common building support items would either need to be separated or duplicated depending on the functions of each facility. overview of functions The Building Support Services Core will be comprised of Information and Security (when appropriate); Cafeteria; Jury Assembly (when appropriate); Building Access; Circulation and Building Service. I .. I I I U n I '1 . I I R I I I ~. I I Au~usta-Ricbmond Consolidated Government Space Utilization Study Functional Requirements INFORMA TION/ SECURITY function "A staffed information desk should be provided at the main entrance visible to all visitors for the building. The purpose of this area will.be to direct visitors to their appropriate destinations within the facility, and to assist them with their needs. The main entry of the building commands respect and establishes a sense of community pride in Government. The main entrance 'should allow for ease of way-finding throughout the facility for all citizens and visitors. This sense of direction should be reinforced with appropriate 10cationaI signage. A legal notice display center would be appropriate at this information area. The main entry should also house public telephones booths. These phones must be equipped with TDD (Telephone Device for Deaf). . A Security Screening station is required at the Main Entry. Security should be especially controlled for the Judicial Areas. The pre-~reened lobby area should be configured in a way to provide for weather protection queuing space of up to 20 people. The lobby screening functions should accommodate a Magnetometer and an X-ray ui1it in conjunction with the appropriate security guards . to man the station(s). There should also be adequate space to allow for supervised, yet free-flowing administrative staff entry without jeopardizing the security of the Judicial Areas. . " I .. I I D I I' I ,1 . I I I I I I ~. I I Augusta-Richmond Consolidated Government Space Utilization Study Functional Requirements CAFETERIA function A Cafeteria could be provided for a large facility in addition to or in lieu of breakrooms. This would serve visitors to the building as well as employees. A buffet-style cafeteria would provide the ability for the County to utilize a public catering service and still generate revenue for the County. adjacencies DEPARTMENT PRIMARY SECONDARY USEFUL Main Entrance . Jury Assembly . special requirements and considerations . Provide Kitchen/Service Area designed for catering. . The size of the area would. vary depending on the final plan and building size. I .. I: o I I I I I . I I I I I I ~. I I Au~usta-Richmond Consolidated Government Space Utilization Study Functional Requirements JURY ASSEMBLY ROOM function . 'The Jury Assembly function administrates, coordinates, and directs the jury selection programs for the courts. Specific responsibilities include: management of jury attendants; conducting juror orientations; maintenance of all related accounting and statistical records including disbursements of juror monetary compensation; and the development and implementation of all procedures and methods relating to these activities. adjacencies DEPARTMENT SECONDARY USEFUL PRIMARY Courtrooms . Main Entrance . Cafeteria . special requirements and considerations, . A facility capable of accommodating 160 people. . Smoking accommodations (could be outside). . A silent duress activation system linked from the public service counter to security control. . Provide a public service counter, men's and women's restrooms, vending area, access to public telephones, and modem connections. I Ie I I I o I I ,1 . o I I I I I I. I o Augusta-Richmond Consolidated Government Space Utilization Study Functional Requirements BUILDING MAINTENANCE function The Maintenance Department is responsible for the building maintenance of all county buildings, The department also maintains county property, and does building, ,remodeling, landscaping and supervises all custodial work. The Maintenance Department also handles community service workers for Augusta-Richmond County. The department assigns them to do their community service and supervises their work within the county. ' Maintenance/Building Service spaces should be accessible by maintenance personnel through restricted circulation, preferably by restricted service corridors and elevators. Delivery personnel should enter the building through the receiving dock area, after first notifying the dock master or appropriate personnel and their deliveries have been screened. CENTRAL STORAGE AREA: This area is a consolidated storage area for a numl:5er of functional departments including Receiving, Secure Storage, Data Processing Form Storage, Surplus Property Storage, Chemical Storage and Lawncare Storage. All areas should be conveniently located near the loading dock and a freight elevator. Each related . office should have access to its assigned space only, as this area houses administrative files, and other materials that pertain to that particular department. Convenient access through restricted circulation sho!lld be provided. DEPARTMENT Shipping & Receiving. Carpenter Shop Central Storage Area Trash Collector System Archive Storage PRIMARY . . . adjacencies SECONDARY USEFUL '. . special considerations and requirements . Work after hours and on weekends may be required. I .. I I R I I I I . B D I I I I ~. I I Au~usta-Richmond Consolidated Government Space Utilization Study Functional Requirements RECEIVING AREA function A building receiving area should be provided with accommodations fora loading dock area and staging area to help facilitate the delivery and movement of supplies, equipment, furniture, etc. A trash collector/compactor should be located adjacent to the loading dock area to accommodate the temporary storage of refuse and recycled materials awaiting removal. DEPARTMENT f1inting and Mail Information Technology Building Mainteliance. PRIMARY . adjacencies SECONDARY USEFUL . . . special requirements considerations . Dock area should be able to accommodate a full-size tractor-trailer and small step van delivery trucks. ~ I c: ~ ~ I r-. i ~ I c o ~ i I !B Z ~ I (II ~ ~ . ~ I t: ; I ~ I . D I I I I I I .. 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':'~';"\\ ~~~ ,t.) c; Pin ~I # . ~ rJ ;,> \ i .01 \ " ;~:J':&kJ: .&" " ..... ~ ~'P~.{.st. '{':. M~ ':,., '" .'..,"".r.> ,d,~.;ft" .,...t~1.:: '~~~::~~6~j~~~.,,;##,p 'l\~ \t ~; ~. ~"i> ';' l ,. ":" '~"i APPENDICES I .. I I I I I I I . I I I I I I I. I I . AU2usta-Richmond Consolidated Government Space Utilization Study PROJECTION DISPARITIES . , The following indicate the disparities between the staff estimated future personnel needs and those based on population growth projections for the county. It should be noted that the staff responsible for providing growth projections were asked to do so based on the trends of their department as well , as anticipating new programs, services etc, that would impact their growth. The staff were' not made aware of the population growth trends of the county, however the staffing of county support growth typically correlates to the county's growth. The exceptions being made are for differing services and programs, tax base differences and the degree of privatization. Superior Court* · Court projections indicate a growth of3 Judge's and 1 Senior Judge · Statistically the current number of Judges should be sufficient uiltil 2007 Clerk of Superior Court* · The growth rate should correspond to the growth of the Courts. ' · Staff projections far exceed statistical growth. The comparison to follow. . Section Staff Projection Statistics Administration' fro 22 to 35 fro 22 to 27 State & Juvenile: fro 10 to 23 fro 10 to 13 Superior Court fro 4 to 12 fro 4 to 5 State Court Solicitor · The staff projections indicate a growth of 15, up from 25 · Based on population statistics the projection would be 28 maximum. · With every new judge, there would be a minimum of 3 additional staff. · State court recently obtained a new judge and no more have been projected for the next te~. years Sheriff Department · . The growth rate projected 'for the three major sections of the Sheriff's Department exceed that of the statistical population growth of the county. The comparison to _follow. Section StaffPrQjection StatistiCs Administration fr.57 to 66 fro 57 to 63 Criminal Invest. fr.73 to 83 fro 73 to 80 Civil fr.28 to 37 fro 28 to 31 · The number of civil dockets filed has been going down, which does not appear to correlate with the substantially larger growth rate of the staff projections (25% growth as opposed to 10%). · The staff projections were indicated for the year 1999. There has been no other statistical information or additional projections submitted to support the increase. No additional personnel were added beyond 1999. \ I Ie I I I I I I I - I I I I I I .. I I AU2usta-Richmond Consolidated Government Space Utilization Study PROJECTION DISPARITIES . Purchasing .' Staff projections indicate a growth of 5 people, up from 8. This is a 62% growth. Additional staff is for new programs such as the Quarter Master System, warehouse, and deletion of purchasing clerk. Confirm growth. ' No information was provided on a warehouse. We need verification of size, whether or not uniform storage will be included and the county supply room. . . . Human Relations Commission Human Relations indicated a growth of2 people, up from 7. Lost an investigator they had -work being done by secretary. Staff can not handle more than current workload without additional manpower. Confirm growth. . Animal Control . Animal Control indicated a growth of 9 people, up from 13 (up 69%) Statistics show two positions, down from 1990. Project adding positions back. . , The remaining ad~tiona1 staff are increased at 2 per year. Population trends show only a 10% increase. Confirm growth. . . . Riverwalk Special Events Staffprojections indicate growth of 4, up from I (not including volunteers). Statistics show 1990 staff of 4 with growth for 1. Does the County plan to increase the activities and budget of this office or only desire an events co-ordinator with secretarial support and have the remaining work accomplished by volunteers? . . . . Public Works-Facilities Construction Shop (Carpenter Shop) Staffprojections indicate an Increase of8, up from 18 (up 44%) . Statistics provide an allowance for two more people Main growth is in Maintenance Workers (up 8 people) . . . Public Works- Engineering Right of Way /Property Acquisitions . Staff projections indicate doubling of personnel by the year 2001 (from 4 to 8) Is this tied to SPLOST Funding? Confirm growth. . Public W orks- Engineering Traffic Engineering . Staff projections indicate an increase of 9 people, up from 29 . Statistics provide an allowance of 3. additional people This department has plans to 'create a central traffic control station, this would require additional personnel. ' ' . . I Ie :1 I: I B I I I ~ I I I I I I .. I I Augusta-Richmond Consolidated Government Space Utilization Study , PROJECTION DISPARITIES Public Works - Electrical · No growth provided. Use 10% growth factor? Utilities- Constructions Maintenance · . Staff projections indicate an increase of 15 people~ up from 53 · Statistics provide an allowance for 5 of th~ 15 people staff anticipates · Staff increases for this departnu:mt are all field workers, the only space requirement being a larger employee lounge to accommodate them · Review response indicated a need for additional office and warehouse space when changes are made to Clearwell (the urban site). This needs further explanation. , Recreation · Staff projections indicate the loss of one person by the year 200 I, and no:increase · Projections would allow for the replacement of the lost personnel and almost 2 additional Planning Commission · Staff projections indicate the loss of one personnel within the next year and no growth · Population projections would indicate a potential growth of one in addition to the replacement of one. Extension Services · Staff projections indicate an increase of 5 people, up from 17 · Based on the groWth rate of the tri-county area at 2.2%, three additional people are warranted I .. I I I I I I I -- I I I I I I .. I I . . ~" 'j.'~ '''1\. Ai12lista-R1cbmond Consolidated Government Space Utilization Study Standards and Parameters This section illustrates the standards and parameters on which the space requirements were based, Wl)ile these diagrams suggest possible scale and layout, they are not meant to be fmal space plans which will most likely vary. I" Workspace Judge Judge Mayor Elected Official Department Director Part-time Elected Official/Office Director Assistant Director Section HeadlManagers Attorneys/Supervisors ' Professional StaffJEngineers/Oper. Mngr. Professional StaffJInspectors Judge's Secretary . Admin. Assistants/Secretaries Clerks/Field Supervisorsrrechnicians Cashiers/Clerks Service Reps/Main. Workerstremp. Temp @ Shared Table (No Office Space) - 'Reception Public Service Counter Public Serv. Research Counter 20sf/person lOsf/person , . 15sf/person' , Vault (Variu per tkparrmetfllll1U!ed) o Code I .J J H H 6 G F .E E D D B B .B ,A A A Personnel Workspaces S.F. 275 + 175 250 + 175 400 320 250 200 180 150 135 120 100 120 100 80 65 50 25 Common Department Support Spaces Small Conference (8-10) Meet. Conference (10-12) Lg. Conference (12-14) Moo. Training (seat 10) Lg. Training (seat 20) 150sf 200sf 260sf 400sf 750sf I Ie I I I I I I I -- I I I I I I .. I ' I . ,. " r. Au2i1Sta-Rlcbmond ConsoUdated Government Space Utilization Study . Standards and Parameters Small Copy/Storage . ,Moo. Copy/Storage Copy/StorageIW ork Supply Storage , l00sf 150sf , 200sf l00sf Common Department Support Spaces Cont'd GalleylKitchenette Small Breakroom Moo. Breakroom Large Breakroom 50sf lOOsf 120sf 150sf Judicial Space Needs Jury Assembly 2,400sf News Media 250sf Ceremonial Courtroom "C" 2,745sf ' Law Library 2,320sf Courtroom w/Jury "B" 118 seats 1 ,972sf Witness Room lOOsf Courtroom w/Jury "A" 82 seats 1,632sf Jury Deliberation w/toilet 400sf Holding Cell allocation per Court 200sf Courtroom w/o Jury 1,280sf Judge's Robing Area 30sf Courtroom Waiting small 180sf Private Restroom 110sf Courtroom Waiting , 220sf Staff Restroom 50sf Hearing Room 1,OOOsf ' Bailiff Work Area 280sf Grand Jury Suite 1 ~250sf . D I .. ,.- 1..1111 ~ ~I ~ . :; .. " a ~I ,! ~a Z' I~ D D I I I I -' I I I I I I T-- :0 1 Q.O!!I~ r----- ~~ ti1 r---~ XX O! 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PR~TlJ ~ JUDGE'S CHAME:J, , I ~ o IEF CLERK'S OFFICPO CONFERENCE 0'000 o[ JO 0000 : ~ . ~ . JUD6E1S CHAMBER IIBII : . I i , i i i t , t I 1 \ 1 \ I ) i i J , 1 I . ). , .j' . .--..-------- I -- I I I I I t I I I I I I I I I I , .. ,- e . .~ ~# ...- --- -- ~I) .~ ~, ~ '~ Vo: I . . I . i . . f t . - ~ . 'o , I . I . r 6 ~ tP (\ :J: ~ m iO c\ = ~ I .- I ~ 8@ I " ~ :A::Y I I I I I I . I d -\.'; I ' ~[0 12'-0" ~~ ~~ 15'_01/: ~i ~ ~ I 'II G ~ lJ\ (\ ~ ~ m JO o U ~5 n ~a Z' l~ o o I I I 8 ~I I ::u g~ ~~ pj-I ::u o ~ i ~g ~~ - GO i q I .. I I .. I I I I I I I . I I I I I I I {' I , AU2USta-Rlchmond Consolidated Government Space Utilization Study Circulation Factors . Warehouse IShop Facilities with large open spaces . Small Suite with open common space ~ . ie. Judge's Chambers 20% . Medium Suite with large common/support space 25% . Medium Suite with a high quantity of individual spaces Large suite with large common! support space 30% . Large Suite with a high quantity of individual spaces 35% 5% HOW CIRCULATION FACTORS WERE APPLIED Superior Court Clerk of Superior Court District Attorney State Court Solicitor Juvenile Court Probate Court Civil! Magistrate Clerk of Civill Magistrate Indigent Defense Sheriff 911 Marshal Coroner Mayor/Clerk of Commission Administrator Finance Human Resources Information Technology Board of Elections Tax Assessor Tax Commissioner Tax Commissioner- Tag . 20% '30% ' 35% 20% 35% 30% 25% 20% 30% , ~5% 35% 25% 20% 25% 30% 25% 35% 30% 35% ' 30% 30% . 35% 30% ' , Fire Department Purchasing Human Relations Commission Housing & Neighborhood Dev. Riverwalk Special Events PW -Operations Roads & Bridges PW-Facil,- Bldg. Maintenance PW-Facil.- Print & Mail PW- F acil- Admin. PW-Facil.- Elect. & Construct. PW -Engineering PW- Traffic Engineering Utilities- Administration Utilities- Engineering Utilities- Construct. Maintenance Recreation License & Inspection Trees & Landscape , , Planning Commission . Probation Extension Natural Resources 35% ~35% 30% '35% 25% 30% 15% 25% 25% 5% 25% 10% 30% 30% 30% 35% 35% 35% 30% 35% 25% 20% NOTE: ITEMS ITALICIZED ARE DEPARTMENTS WHERE THE CIRCULATION FACTOR WAS CORRECTED FROM THE INITIAL REPORT. I .. I I I I I I I . I I I I I I I. I . I AlI2usta-R1chmond Consolidated Government Space Utilization Study CONFERENCEtrRAINING REQUIREMENTS Clerk of Superior Court 260 sf Fire Department 400 sf Dt5trict Attorney 200 sf Fire Department (training) . 750 sf State Court (library/cont) 150 sf Purchasing (bid opening/cont) 400 sf Solicitor (library/cont) 600 sf Human Relations 400 sf Juvenile 150 sf Housing & Neighborhood Dev. 320 sf Juvenile (multipurpose classroom) 400 sf Animal Control (multi-purpose) 300 sf Citizen's Review Panel 150 sf - Riverwalk (workrmlconfltemp. space) 500 sf Clerk of Civi1lMagistrate 200 sf Public Wodes - Operations 200 sf Indigent Defense 260 sf Public Wodes - Facilities 200 sf Sheriff - Administration, 150 'sf Utilities - Admin. (confltrain) 400 sf Sheriff - Administration 400 sf Utlilities - Cust. Servo (multi-pur) 200 sf Tax Commissioner 200 sf Recreation 400 sf Motor Vehicle (multi-purpose) 260 sf . License and Inspection 400 sf Mayor. 360 sf Planning Commission (Comm. mtg. rm.) 400 sf Commission Committee Room 450 sf County Extension Services 300 sf Administrator's Office 200 sf Natural Resources 260 sf Finance 400 sf Human Resources 400 sf Human Resources (training) .750 sf - Information Technology (training) 750 sf . Board of Elections 200 sf Tax Assessor (Bd of Equalization) 450 sf I .. I I I I I I I - I I I I I I I .- I AU2usta-Rlchmond Consolidated Government Space Utilization Study - SPECIAL STORAGE NEEDS 300 sf 4,000 sf . Corner's Morgue . . Board' of Elections Ballot Booth Storage. . Purchasing Warehouse - verification not provided on warehouse size, uniform storage, or county stock room . Information Technology Storage I Warehouse -- requires loading dock 1,200 sf . PW - Operations -- Roads & Bridges/Streets & Drains -- requires equipment storage for 200 pcs. of equipment ranging from lawn mowers to large trucks. . PW - Facilities Buildings and Grounds -- currently has a large storage area at the Phinizy Road Detention Center . PW - Construction Shop (entire shop) PW - Construction' Shop Surplus Shop . PW - Electric Shop (entire shop) PW - Electrical'Shop Christmas decoration storage . PW - Electrical Shop street light-pole storage - outside PW - Electrical Shop vehicle storage for (3) small bucket trucks and (1) large truck , . PW - Engineering Pre-construction I Construction -- requires provisions for . inspector's vehicles . _ PW - Traffic Engineering (entire shop) --_requires additional accommodations for a large paint truck (in a garage), (8) large_vehicles, an outside area for painting, and 800 sf of outside storage for equipment. . Utilities - Construction Maintenance materials warehouse -- requires 6,000 sf accommodations for vehicle storage 9,392 sf 9,000 sf 7,741 sf 9,375 sf . Utilities - Customer Storage-- requires provisions for (27) trucks and tooVequipment shed . Recreation equipment storage -- requires maintenance sheds/storage 5,500 sf . Trees and Landscape -- requires nursery space, yard \Vith cover and a lockable storage shed