HomeMy WebLinkAboutReorganization of the Housing & Neighborhood Development Department
Augusta Richmond GA
DOCUMENT NAME:\'eD'<p,r)"' cO-nD\) ~ ~ \IWS\og c\- OO~r.OOY~
de)Je\~rnenT 6qa~--\n-)eD+-
DOCUMENT TYPE:
YEAR: CD
BOX NUMBER: \ \
FILE NUMBER: \~\ \()
NUMBER OF PAGES:
8
wa
. i
. -r; eLk. 0 F {'om :# .;/t1tJ ~
if //Cf!od
t .:-:ra....~-..-. r~~~:~:::_:~,.~ ~l.~.":~ :,.~__~._____~
{ i-I''',"',.'''. "1-"; I
1; .. I <'!.:.-: 'J .....\.0.-'
l
. J
p;qy 0 2 2000 I
,
j
:. 'I' ,-, - - - , ~:
,.,.. , .,.....,. . -, "'Jf;. - .
AGENDA,ITEM', ~ ',," -7t~ "_,' .
(Assigned by Clerk of Commission
TO:
HONORABLE BOB YOUNG, MAYOR
11EMBERS OF 'CONfMISSION, HENRY BRIGHAM, CHAIRMAN,
ADMINISTRATIVE SERVICES COMMITTEE, RANDY OLIVER,
ADMINISTRATOR
FROM:
KEVEN J. MACK, DIRECTOR, HOUSING & NEIGHBORHOOD
DEVELOPMENT DEPARTMENT
DATE:
February 14,2000
February 21, 2000 CONfMITTEE MEETING
RE: REORGANIZATION OF THE HOUSING & NEIGHBORHOOD
DEVELOPMENT DEPARTMENT.
CAPTION: APPROVE REORGANIZATION OF THE DEPARTMENT OF HOUSING &
NEIGHBORHOOD DEVELOPMENT, WITH SALARY RANGES AS
RECOJv1MENDED BY TONY A, INC. (SEE ATTACHED ORGANIZATION
CHART.) .
BACKGROUND: Tonya, Inc., a technical assistance provider to the U.S. Department of
Housing and Urban Development, was requested by the Atlanta mID
Office to assist Augusta-Richmond County, Georgia by developing a
Comprehensive Housing & Neighborhood Development Strategy that
can be used to organize and function the efforts of the Department of
'. Housing and Neighborhood Development.
~ ne of the three areas evaluated by TONY A was the organizational
tructure of DHND. The goal of this analysis was to reach stated goals
and objectives of the Department of Housing and Neighborhood
Development while complying with all program requirements. This
AUGUSTA.RICHMOND COUI\l;'( evaluation included an analysis of staffing, the use of various mID
ADMINISTRATOR'S OFFICi
programs, and other organizational changes to make the Department of
Housing and Neighborhood Development more effective in carrying out
its' mission.
ANALYSIS:
TONY A's analysis of the department concluded that DHND, for a
CDBGIHOME Department of comparable size, is not adequately staffed
or capitalized to undertake all of the basic functions of the otlice as
mandated by Congress and activities desired by local government and
~.
external partners. TONY A has recommended that DHND alter the
present structure and staffmg. TONY A recommended creating the
positions of Manager of Development, Manager of Housing, and
Manager of Public Services. The recommendation from the
organizational chart also suggests a Rehabilitation Director, and one
additional inspector. Tonya recommended that the present staff be
deployed to work with vulnerable CHDO's. Recommended salary levels
and ranges ate reflected on the organizational chart.
FINANCIAL
IMPACT:
See Attached.
ALTERNATIVES:
RECOMlVIENDATIONS: Approve reorganization of Department of Housing &
Neighborhood Development.
FUNDS ARE A V All.ABLE IN THE
FOLLOWING ACCOUNTS:
2000 CDBG Administrative Cap
2000 HOME Administrative Cap
613,200.00
131.000.00
Total
744,200.00
FINANCE:
COUNTY ~1. !
ADMINISTRATOR: ~ ~..~ 8J o()
COMMITTEE ACTION:
TH (C;. roL.\.-ol..0 , ...r-c-
'?oS ,T\ ~,~~ "
C~T f,J(,
H~~~ OF
'\<EGOMM~D AT' ~ -MII\J'Mu'~
tv >fr4~
1> CZv IGLOf F1 ~ T (b(2~P\G Sb) S8JloR o'e-H AS
J ' ,....
't~~ P~c...ToQ (~Qr\ot. 4'1) /a.-...,.)[> ~ 2>.1> ,,, 0 t-J DF
Ot..,)~ ~~H~a -rt-JsPIc.C~ (~R~Cfd 4-s).
'.
0 OJ 5:: < n c n OJ Cl s: ." }> -i ." -i m ::0 }> en }> }> 0 m -n en
:Ii 0 iii" ~ 0 :J 0 III c: ~ c. ill 0 ~ .0 ~ ::; 0 c: 0 :Ii 3 () III
0 0 0 ::T 3 :::;; "C :J ~ iD a < S' C/l iD c: a 0 ill ~ ::T 0 -c }> iil
"" 0" o -, "" C/l III III iii -c iJ' :; ~
~ C/l III -c ~ III co S' ::. S' co iii III 0 ~.
iil iD c: 3 ~ -n "" III co iii' co ::T 3 III III en '< ""
-n "" ~ C/l "" III co III 0 III '< 0 III C/l
c: :J 5:: III it 5' :J iii c: 5::
:; ." III en (J) :J -c (J)
-i III C/l (J) co - (J)
~. ~ 0 5" m c: C/l "" -c ID c.
0 c: .0 -c ~. (J) _.
[ <D o' C/l - c: 12- ." :J }>
-i c. iJ" iil C/l (J) 0
III 0 o' 3 ~" :J ::II 0
c: [ if C/l :J iii 0
III III t:
~ m a (il a
-i )(
t: 0 "0
!:'!. [ III
C :l
}> a.
III a. ~
::n 3
E S' (J)
C/l
-"
'"
'"
'"
}>
.... .... en AO
'" t .... '" :g Ul '" mC
a '" 0> '" '" A '" '" W '" W 0> '" Ul a '"
-.... iv ~ ~ ~ -.... .", .", .w .... 0> OJ -.... .0 0> 0> iv -" '" 0 .w .0> . III
'" .... (j) 0> A-
0> 0 -" -" w Ul w w .... (J) .... ~ -" Ul .... 10 A 0 Ul (J) -" 0 0 10 (J) 10
0> 0 .... W Ul Ul 1>> !=' 10 -" 0 '" (J) ~ .... '" (J) '" '" W 0 0 Ul '" W
~ 0 '" ~ ~ 0 '" -" 0 -" 0 is J,. ;,., -" ;,., 0 0 ;,., '" 0 0 8 0 '" '"
'" 0 .... 10 '" .... 0 0 .... 0 .... .... 0 A 0 W '" Ul 0 0 .... '" '"
X
0
t:
en
N S'
a ee
a ."Z
N .... .... -" -" AO _. (J)
t .... -" N Ul 0 (J) (J) W NID :l _.
.... -" (J) .... Ul (J) Ul '" N A W 0 (J) '" 10 0 0 A W Ul -" N .Ul t: Illee
-." iv 0> "8 "8 .0 .0 ~ .0 0 0 u, 0 8i 0 .0 .0 "8 0 0 .0 "8 w .Ul Ula. :l ::T
0 8 a a 0 8 0 0 0 0 8 0 0 8 8 0 Ul Ul Ulee n l:T
'" en 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 Ul Olll _. 0
0 0 0 0 0 0 0 8 0 8 0 0 0 is 8 0 0 0 8 0 0 is 0 0 0- ~;.
E 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 }>O
:l 0
!!!.a.
~. l?
en <
." (J)
0
ro "0
0"0 3
:E 0 III
en a
.... en ~~!.
'" A t -" '" W -" (J) -" W
'" A -" .... W Ul 0 N Ul N -" -" <.n <.n A 0 Ul 0 '" A N -" Ol III OJ
-." iv -... U, .0 .0 "8 ~ 0 .0 N .Ul U, .<.n 0 0 .0 .0 .8 0 u, .8 .0 .", 0 :!. c:
.... 0 0> 0 0 8 8 0 0 0 8 0 0 8 8 0 8 8 8 '" <.n III a.
en 0 '" 0 0 0 0 0 0 0 0 0 0 0 '" <.n enee
:... 8 '" 0 0 0 8 is 0 0 0 0 0 0 0 0 0 is is 0 0 is 0 ;,., 0 ~
'" -" 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -" 0
."
s:O
_. "0
a.o
~ .... .... -" Ul 1Il~
A 0> '" W -" 0> A '" III a.
'" A N -" .... W <.n 0 '" Ul '" -" -" <.n Ul A 0 <.n 0 '" A N 0 Ul ~m
-." iv 0> U, "8 0 0 0 0 .0 N U, U, u, .0 .0 .0 .0 0 "8 u, 0 "8 iv <0
(II 0 en 0 0 0 0 0 8 0 0 8 8 0 0 8 8 0 0 0 W N _. t:
N 0 N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N 0 III a.
to 0 to 0 0 0 0 is 0 8 0 8 is 0 0 8 8 0 0 is 0 0 8 0> 0 enee
~ 0 0> 0 0 0 0 0 0 0 0 0 0 0 0 0> 0 ~
."
XO
-'"0
ee 0
~ ::Ten
.... 0> (J)lIllll
'" t 0> -" N W -" Ol -" A Willa.
en -" -" .... W <.n 0 N <.n N -" -" <.n <.n A 0 tit" 0 N A N Ol "<.n iii m
-... iv .... U, .0 .0 0 "8 "8 .0 N U, .<.n U, 0 "8 0 0 o 0 u, .0 0 OJ ~~. s::
N 8 N 0 0 0 0 8 0 0 8 8 0 0 0 0 0 0 8 0 W
-" -" 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .... Allla.
J,. 0 ~ 8 0 0 0 0 0 0 0 is 0 0 0 8 0 0 0 8 8 0 0 J,. . en ee
o ~
~ 0 0> 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 '" o _
I
Z
o
"1J
...,
o
"0
o
en
CD
0-
o
...,
(0
Q)
::l
NO
Q)
-
00
::l
()
::l"
Q)
::+
~G)S:
I I I I aOlD.!
. 0-:;>
~G)I ~Q~ ~G)I ~G)en ~CD~
N..,O N..,O W...,CD 0) 01 CD,
.w~s: ND.!3 WD.!c: I aD.!:;> mO>'"
0, 0- -. .0> 0- (fl - 0--' 01 0
ffiCDm w CD:;> 0> CD 5' ~G);:O U;CDQ . -
w I
,..t(') 01';:'~ ...... .;:. co N...,CD CD';:':;o -.J -
'w <"';:''''tl ';:'D.!::r l,.CDCD w 0
w 0 W (fl ~~~ c:
.01 Q .w _. 01 .., 01 ::r (/l
0) (fl j,. c8 D.! 5' ~G)en
.;:. 0- W 01';:'_ N 0-
CD -. a CD ..., , 01:;> CD 10 .........,(1)
N :;> N ~ N D.! W (fl 0) 3" O)Q)n
D.! 3 .-.J "0 - 0-""
0 (fl ~CDm.
(fl N CD "0
.., 0> () (I) CDwD.!
() 0> 0 () NCD-<
0 .., 0 -.J
0 -
.., ~ ..., 0)
0- a
~G)S: CD ~G)O
';:''''D.! ~ol ::;.
I I aD.!:;> . 0- CD
""co 0- D.! NCD!1
~G))> ~G)O 01 CD 10 <0 0
N...,O- N...,CD 0)01 CD <001""
ND.!3 .0> ~ Cii I 0>"" ~<O
0> 0
0, 0- -. gCDo _01 _ . .01
w(I):;> W 0 0>
Cf'';:'~ 0> ';:'"0 -.J - -.J
wW <.,0>3 W CD I -.J
.W !!!. <0 CD Cii I (')
0) (fl ...... :;> 0 c:
a iii W .... "0 ~G)~ ...,
N ~ a () 3 ...,
(I)
0 CD O1ol:;> ~
0 . 0- D.!
..., :;> NCD:;>
0- .... ~ 01 Q.
u,w!!L
0> 0
j,. ~
~G)S: -.J c'i'
w..., D.! N CD
I I I OlD.!:;> ...,
NO-D.!
~G)"'tl ~G)() ~G)I <0 CD co
N..,.., ~OlO N...,O ';:'01 CD
WD.!O 0>D.!3 ' w..,
. O-CO 'OO-"'tl 01 0
~CDol CO-CD .0> _
~CDa O)CD- .;:. "'tl
,..t3 , .;:. co 0>.;:. CD -.J I--
wO>"" <.,o>g: N c:
W (') CD D.! .<0 Q::
_01 0 -...... 3 (') c=r
.;:. 0 ...... 8
<0 ..., W en w en
N 0- a "0 a ..., CD
CD 0- =2
()
~ n'
CD
~ (fl
~
Augusta-Richmond County
Job Description
Approved Title: Manager of Public Services
Title: Manager of Public Services
Department: Housing and Neighborhood Development
Reports to: Director of Housing and Neighborhood Development
Job Code:
Overtime:
Date Prepared:
Job Grade:
Non-exempt
March 8, 2000
53
GENERAL SUMMARY: Responsible for the overall administration ofCDBG activities and supervisor of public services staff.
Grant writing, procurement, preparation of consolidated plan, neighborhood presentation, enterprise zone administration and
development of neighborhood revitalization strategy and other innovative public service activities.
PRINCIPAL DUTIES AND RESPONSmILITIES
1. Supervision of public service staff.
2. Administer contracts, write grants, and ensure Compliance with the Uniform Relocation Act.
3. Administration of Enterprise Zone activities.
4. Development and planning for neighborhood revitalization strategies.
5. Prepare and Coordinate Consolidated Plan and Consolidated Annual Performance Report.
6. Coordinate Monitoring activities with staff and implement and Coordinate Fair Housing Activities.
7. Maintain Documentation to ensure Program Performance.
8. Establish measurement system to analyze subrecipient performance within the program.
REQUIREMENTS
Education: BAlBS in related field.
Experience: 5+ years in similar position or with a proven tract record in grant writing, community development, and public
service activities.
Knowledge/Skills/Abilities:
. Exceptional communication skills both oral and written.
. Exceptional skills in debt structuring contract negotiations, capacity building, and resource leveraging.
. Exceptional ability to work as part of a team or independently.
. Skilled in grant writing
Other:
· Exceptional knowledge of innovative programs and implementation skills.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light objects. Work is performed in an
office and occasionally on project site.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within
this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and
qualifications required of employees to this job.
REVIEW/ApPROVALS
Human Resources
Date
Line or Staff Management
Date
Date
EOI7
Augusta-Richmond County
Job Description
Approved Title: Housing Manager
Title: Housing Manager
Department: Housing & Neighoorhood
Reports to: Director
Job Code:
Overtime:
Date Prepared:
Job Grade:
Non-exempt
February 20,2000
56
General Summary: Responsible for the management of Housing Staff and development and
operations of housing program within the Department. Reports to the Director or other designated person
and works with co-workers, bankers, contractors, appraisers, attorneys, city, state, arid federal agencies,
and the public to upgrade housing conditions for low and moderate income families.
Principal Duties and Responsibilities
I. Supervision of Housing staff
2. Development of comprehensive housing strategy
3. Creation of Housing Trust Fund and other financial resources for housing development
4. CDBG & HOME compliance
5. Promote use of Federal Tax Credits
6. Creation of Housing Resource Center to serve as a technical assistance provider and fmancial
intermediary for community based developers and CHDOs
7. Develop and manage equity funds.
8. Creation and development of single and multi-family housing.
Requirements
Education: BA/BS in related field - Masters degree preferred
Experience: 5+ years in similar position and with proven track record of sing/multi family housing
development and fmancial resource development.
Knowledge/Skills/Abilities:
. Considerable knowledge of housing development process
· Considerable knowledge of housing and Federal, State financial resources.
· Ability to serve as a catalyst to bring together many diverse individuals and groups to make housing
projects happen.
. Skill in deal structuring
· Skill in grant writing.
Other:
· May supervise and/or train designated subordinate department personnel.
Physical demands
Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light objects. Work is
performed in an office and occasionally on project site.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed
by employees within this classification. It is not designed to contain or be interpreted as a comprehensive
inventory of all duties, responsibilities, and qual ifications required of employees to this job.
REVIEW / ApPROVALS
Human Resources
Date
Line or Staff Management
Date
. .,
Augusta-Richmond County
Job Description
Approved Title: Development Manager
Title: Development Manager
Department: Housing & Neighborhood
Reports to: Director
Job Code:
Overtime:
Date Prepared:
Job Grade:
Non-exempt
February 20,2000
56
General Summary: Responsible for the management and operations of Development staff and all
aspects of the commercial development process and adm inistration of local development funds.
Responsible persons to understand commercial development process and can serve as a catalyst to bring
together many divers individuals and groups to make neighborhood revitalization projects happen.
Position will also be responsible for grant writing activities.
Principal Duties and Responsibilities
1. Provide assistance in development of Phase II Armstrong Galleria.
2. Creation of bank community development corporations.
3. Financial analysis
4. Real estate negotiations
5. Develop private sector fmancing.
6. Deal structuring.
7. Grant writing
Requirements
Education: BAlBS in related field
Experience: 5 year proven tract record of developed projects
Knowledge/Skills/Abilities:
· Considerable knowledge of housing and commercial development process
· Considerable knowledge of Federal, State fmancial resources for housing and commercial
development.
· Ability to serve as a catalyst to bring together many diverse individuals and groups to make housing
and commercial projects happen.
Other:
. Skill in writing grants.
Physical demands
Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light objects. Work is
performed in an office and occasionally on project site.
Disclaimer
The preceding job description has been designed to indicate the general nature and level of work performed by
employees within this classification, It is not designed to contain or be interpreted as a comprehensive inv~ntory of all duties.
responsibilities, and qualifications required of employees to this job.
Review/Approvals
Human Resources
Date
Line or Staff Management
Date
Augusta-Richmond County
Job Description
Approved Title: Senior Rehabilitation Inspector
Title: Senior Rehabilitation Inspector
Department: Housing and Neighborhood Development
Reports to: Director of Housing
Job Code:
Overtime:
Date Prepared:
Job Grade:
Non-exempt
February 18,2000
49
GENERAL SUMMARY: Plans, develops, and_administers all construction activities of the Housing and Neighborhood Development
Department. Reports to the Director Housing & Neighborhood Development or other designated person and works with homeowners,
contractors, engineers, fire officials, attorneys, zoning officials, insurance adjusters. architects, and the public to ensure quality and safety in
construction.
PRINCIPAL DUTIES AND RESPONSmILITIES
I. Plans and develops all construction activities undertaken by the Housing and Neighborhood Development Department
2. Supervises and directs all residential and commercial construction activities within the Department.
3. Trains and supervises subordinate Department rehabilitation inspectors.
4. Establishes project priorities and work schedules.
5. Prepares and oversees all construction bidding and contracting of the Housing & Neighborhood Development Department.
Prepares Requests for Proposal (RFP), Requests for Qualifications (RFQ), and Invitations to Bid.
6. Works with architects, the Planning Commission, state and local historic preservation agencies, and citizens groups to ensure that all new
and rehabilitation construction is perfonned in accordance with historic guidelines.
7. Establishes construction specifications and standards, quality control procedures, and inspection criteria
8. Performs project quality control inspections and ensures compliance will all federal, state, and city codes and ordinances.
9. Coordinates and prepares required reports, write-ups, and cost estimates for eligible projects.
10. Administers and perfonns Lead-Based Paint testing, hazard reduction, and clearance activities for all Department and sub-recipient
rehabilitation projects.
REQUIREMENTS
Education: Associate Degree, technical school, or equivalent level of education.
Experience: 5+ years in similar position or sufficient construction experience to perform principal duties and responsibilities.
Knowledge/Skills/Abilities:
· Considerable knowledge of construction and general contracting.
. Familiarity with local, state, and federal housing and building codes.
· Proficiency in construction cost estimating, specification writing, inspection techniques, and interpersonal relations.
· Certified as HUD Housing Quality Standards Inspector or have ability to obtain certification.
. Excellent oral and written communication skills.
. Demonstrated ability to work independently.
Other:
· Ability to supervise and train subordinate department personnel.
. Possess or have ability to obtain certification as a Housing Rehabilitation Inspector.
. Possess or have ability to be licensed as a Lead-Based Paint Risk Assessor.
PHYSICAL DEMANDS
Intennittent sitting, standing, stooping, bending, crouching, climbing ladders, lifting light objects, able to distinguish between shades of color.
Work is perfonned in an office and outdoors on construction sites with exposure to cold/inclement weather, dust, dirt, construction machinery,
and noise.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work perfonned by employ.ees within this
classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties. responsibilities, and qualifications required of
employees to this job, I
REVIEW/ApPROVALS
Human Resources
Date
Line or Staff Management
Date